Item 4ACITY OF
SOUTHLAKE
TEXAS ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 18, 2022
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Shawn McCaskill, and Councilmembers Kathy Talley, Randy
Robbin, Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Major Youngblood, Management Assistant Bora
Sulollari, Deputy Director of Communications Pilar Schank, Chief Financial Officer Sharen
Jackson, Fire Chief Mike Starr, Senior Director of Human Resources Stacey Black,
Director of Economic Development and Tourism Daniel Cortez, Senior Director of
Planning and Development Services Ken Baker, Deputy Director of Planning and
Development Services Dennis Killough, Director of Public Works Rob Cohen, Deputy
Director of Public Works Administration Lauren LaNeave, Operations Manager, Special
Projects Robert Briggs, Operations Manager, Customer Service, Melody Andersen, City
Attorney Allen Taylor, and City Secretary Amy Shelley.
WORK SESSION:
CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATES
4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
CALL TO ORDER
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 18, 2022
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Regular Session was called to order
2A. EXECUTIVE SESSION
by Mayor Huffman at 5:45pm.
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney, and Section 551.087 deliberation regarding economic
development negotiations. City Council adjourned for Executive Session at 5:45pm.
Executive Session began at 6:10pm and concluded at 6:26pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 6:30pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3131. NATIONAL COMMUNITY PLANNING MONTH
City Manager Shana Yelverton introduced Senior Director of Planning and Development
Services Ken Baker who provided an overview of the Planning and Development Services
department. Since this was the last meeting for Director Baker, due to his retirement, the
Mayor and Council offered their words of encouragement and appreciation about his
service to the City of Southlake.
3132. FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE OCTOBER 4, 2022, REGULAR CITY
COUNCIL MEETING.
4B. CANCEL THE DECEMBER 20, 2022, REGULAR CITY COUNCIL MEETING.
4C. APPROVAL FOR PERMANENT LARGE PLANS AND HISTORICAL MAP
SCANNING SERVICES WITH ARMSTRONG ARCHIVES, LLC., IN AN AMOUNT
NOT TO EXCEED $100,000.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 18, 2022
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4D. APPROVE TOSHIBA COPIER SERVICE EXPENSES IN AN AMOUNT NOT TO
EXCEED $132,000.
4E. AUTHORIZE ANNUAL LANDLINE AND WIRELESS TELECOM, INTERNET,
AND CABLE FROM ONESOURCE, VERIZON WIRELESS, MITEL, AT&T, AND
SPECTRUM IN AN AMOUNT NOT TO EXCEED $312,000.
4F. APPROVE THE PURCHASE OF NEW COMPUTER WORKSTATIONS IN AN
AMOUNT NOT TO EXCEED $234,325.
4G. APPROVE THE PROPOSAL FROM FORD AUDIO -VIDEO SYSTEMS, LLC
DESIGNED TO OVERHAUL AND EXPAND THE CAMERA COVERAGE AT DPS
NORTH IN AN AMOUNT NOT TO EXCEED $112,000.
4H. APPROVE THE PROPOSAL FROM FORD AUDIO -VIDEO SYSTEMS, LLC
DESIGNED TO OVERHAUL AND EXPAND THE INTERIOR CAMERA
COVERAGE AT TOWN HALL IN AN AMOUNT NOT TO EXCEED $371,000.
41. APPROVE THE PROPOSAL FROM FORD AUDIO -VIDEO SYSTEMS, LLC
DESIGNED TO ADDRESS AUDIO -VIDEO ISSUES AT DPS HEADQUARTERS
IN THE FIRE TRAINING ROOM IN AN AMOUNT NOT TO EXCEED $195,000.
4J. APPROVE THE PROPOSAL FROM FORD AUDIO -VIDEO SYSTEMS, LLC
DESIGNED TO ADDRESS AUDIO -VIDEO ISSUES AT DPS NORTH IN THE
CLASSROOMS IN AN AMOUNT NOT TO EXCEED $93,000.
4K. RESOLUTION NO. 22-021, AMENDING THE FEE SCHEDULE.
4L. APPROVE THE PURCHASE OF SOFTWARE AND SUPPORT SERVICES
FROM DATA TRANSFER SOLUTIONS, LLC FOR VUEWORKS LICENSES
AND YEAR TWO IMPLEMENTATIONS IN AN AMOUNT NOT TO EXCEED
$290,000.
4M. AWARD THE CONTRACT FOR THE CONSTRUCTION OF THE DOVE CREEK
TRAIL AND WEST HIGHLAND STREET DRAINAGE IMPROVEMENTS
PROJECT TO CAPKO CONCRETE STRUCTURES, LLC. IN AN AMOUNT NOT
TO EXCEED $1,467,450.
4N. APPROVE ANNUAL PURCHASE AGREEMENTS WITH REYNOLDS ASPHALT
& CONSTRUCTION CO. (RAC) FOR PAVEMENT RESURFACING SERVICES
AND FOR THE PURCHASE OF ASPHALT PAVING MATERIALS THROUGH
INTERLOCAL AGREEMENTS (ILAS) WITH THE CITY OF GRAND PRAIRIE
AND TARRANT COUNTY IN AN AMOUNT NOT TO EXCEED $2,000,000.
40. AUTHORIZE EXPENDITURES WITH APEX CONCRETE CONSTRUCTION INC.
FOR CONCRETE SERVICES IN AN AMOUNT NOT TO EXCEED $800,000.
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4P. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH ROAD MASTER
STRIPING, LLC FOR PAVEMENT MARKINGS THROUGH AN INTERLOCAL
AGREEMENT (ILA) WITH THE CITY OF ALLEN IN AN AMOUNT NOT TO
EXCEED $88,000.
4Q. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH THE CITY OF
GRAPEVINE FOR SHARED COSTS ASSOCIATED WITH THE REPAVING OF
N. KIMBALL AVE. FROM E. DOVE RD. TO THE SOUTHLAKE CITY LIMITS IN
AN AMOUNT NOT TO EXCEED $190,000.
4R. AUTHORIZE EXPENDITURES WITH DAVIDSON RECONSTRUCTION, INC.
FOR VARIOUS PROJECTS IN CITY FACILITIES IN AN AMOUNT NOT TO
EXCEED $160,000.
4S. AUTHORIZE EXPENDITURES WITH PACE ANALYTICAL FOR VARIOUS
LABORATORY TESTING SERVICES TO COMPLY WITH FEDERAL AND
STATE REGULATORY REQUIREMENTS IN AN AMOUNT NOT TO EXCEED
$110,000.
4T. APPROVE THE RENEWAL OF A CONTRACT WITH TACTICAL SYSTEMS
NETWORK (TSN) FOR TOWN HALL AND CHAMPIONS CLUB SECURITY IN
AN AMOUNT NOT TO EXCEED $330,206.
4U. APPROVE RESOLUTION NO. 22-031, SUPPORTING THE FY 2023 BULLET -
RESISTANT SHIELD GRANT APPLICATION REQUESTING GRANT FUNDING
TO PURCHASE 26 BALLISTIC SHIELDS FOR THE SOUTHLAKE POLICE
DEPARTMENT SCHOOL RESOURCE OFFICER PROGRAM NOT TO EXCEED
$200,000.
APPPnVFn
Motion was made to approve the Consent Agenda Items 4A-4U, as written, including
moving Items 7A and 9A from the Regular Agenda to the Consent Agenda, noting the
following:
- Item 9A - Approve the sign variance per the Sign Board's recommendation which
increases the sign area on the lower floor signs (Signs D, E, and F) from to 2'
height x 30' width to 2.5' height x 30' width (A 6-inch height increase in sign area).
Also, eliminating the current 14-inch maximum letter size and permit any letter size
that fits within the defined sign area. This is a maximum letter height of 2.5 feet (30
inches) for lower floor signage and a maximum letter height of 4 feet (48 inches)
for the upper floor signage. All previous conditions of the Master Sign Plan under
MSP21-0006 are to remain unless otherwise noted.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
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REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:00pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:00pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 337A, 2ND READING, AMENDMENTS TO THE CITY OF
SOUTHLAKE SOLID WASTE ORDINANCE NO. 337, ESTABLISHING A
CONSTRUCTION DEBRIS LICENSE AND MODERNIZING THE ORDINANCE.
PUBLIC HEARING
APPROVED
Deputy Director of Public Works Administration Lauren LaNeave presented Item 6A and
answered questions from Council.
Mayor Huffman opened the public hearing at 6:58pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
6:58pm.
Motion was made to approve Item 6A, Ordinance No. 337A, 2nd Reading, amendments
to the City of Southlake Solid Waste Ordinance No. 337, establishing a construction
debris license and modernizing the ordinance, and noting the following:
- Approve the 2nd Reading, Ordinance No. 337-A, amending the City of Southlake
Waste Ordinance No. 337, establishing a construction debris license and
modernizing the ordinance.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
ORDINANCE NO. 337A
AN ORDINANCE AMENDING CHAPTER 16, "SOLID WASTE" OF THE SOUTHLAKE
CODE OF ORDINANCES RELATING TO SOLID WASTE COLLECTION AND FEES
INCLUDING SOLID WASTE LICENSE FEES; PROVIDING THAT THIS ORDINANCE
SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A
SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
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6B. RESOLUTION NO. 22-026, (ZA22-0043), SPECIFIC USE PERMIT FOR WEST
COAST EXOTICS TEXAS, LLC TO ALLOW SALES AND SERVICE OF NEW
AND/OR USED AUTOMOBILES, TRUCKS OR MOTORHOMES ON PROPERTY
DESCRIBED AS LOT 2R1R1, BLOCK 5, CORNERSTONE BUSINESS PARK
ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 405 S. NOLEN DRIVE, SUITE 200, SOUTHLAKE, TEXAS.
CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6B and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:16pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:16pm.
Motion was made to approve Item 6B, Resolution No. 22-026, (ZA22-0043), Specific Use
Permit for West Coast Exotics Texas, LLC to allow sales and service of new and/or used
automobiles, trucks or motorhomes on property described as Lot 2R1 R1, Block 5,
Cornerstone Business Park Addition, City of Southlake, Tarrant County, Texas and
located at 405 S. Nolen Drive, Suite 200, Southlake, Texas, subject to the Staff Report
dated October 11, 2022, and Specific Use Permit Review Summary No. 2, dated
September 30, 2022, and noting the following:
- Approving the Specific Use Permit for a 4-year period; and,
Service on engines is not permitted.
Motion:
McCaskill
Second:
Robbins
Ayes:
Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp
Nays:
Williamson
Approved:
6-1
6C. RESOLUTION NO. 22-027, (ZA22-0048), SPECIFIC USE PERMIT FOR AVARY
INVESTMENTS TO ALLOW SALES AND SERVICE OF USED AUTOMOBILES,
TRUCKS OR MOTORHOMES ON PROPERTY DESCRIBED AS LOT 4R,
BLOCK C, NORTH DAVIS BUSINESS PARK, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 2105 GREENBRIAR DRIVE,
SOUTHLAKE, TEXAS. CURRENT ZONING: "I-1" LIGHT INDUSTRIAL
DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
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Senior Director of Planning and Development Services Ken Baker presented Item 6C and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:26pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:26pm.
Motion was made to approve Item 6C, Resolution No. 22-027, (ZA22-0048), Specific Use
Permit for Avary Investments to allow sales and service of used automobiles, trucks or
motorhomes on property described as Lot 4R, Block C, North Davis Business Park, City
of Southlake, Tarrant County, Texas and located at 2105 Greenbriar Drive, Southlake,
Texas, subject to the Staff Report dated October 11, 2022, and noting the following:
- Approving the Specific Use Permit for a period of 10 years, per the Planning and
Zoning Commission's recommendation.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 717-G, 1ST READING, AN AMENDMENT TO CHAPTER 18,
SECTION 18-79 OF THE SOUTHLAKE CITY CODE, ESTABLISHING A NEW
SPEED LIMIT OF 25 MILES PER HOUR (MPH) WITHIN THE TIMARRON
ADDITION WYNDSOR CREEK 1 NEIGHBORHOOD. (IF APPROVED, THE
PUBLIC HEARING WILL BE HELD ON NOVEMBER 8, 2022).
APPROVED UNDER CONSENT
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV22-0013, SIGN VARIANCE FOR GRANITE PLACE TWO LOCATED AT 601
STATE STREET, SOUTHLAKE.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 18, 2022
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Mayor Huffman adjourned the meeting at 7:27pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 1ST DAY OF NOVEMBER 2022.
John Huffman
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
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