2022-11-01 CC AgendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA NOVEMBER 1, 2022
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight — Peace, Love & Little Donuts
4. Honors and Recognition — Veteran's Day Proclamation
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
c. Seek advice of the city attorney regarding an ordinance for post -
construction stormwater management.
2. Section 551.087: Deliberation regarding economic development
negotiations.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 1, 2022
Page 2 of 6
a. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2017-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Annual Leaf Recycling Program
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 18, 2022, regular City Council meeting.
B. Approve Resolution No. 22-032 for receiving Homeland Security Grants
funds for the Northeast Explosive Response Team and Southlake Explosive
Ordinance Disposal Unit.
C. Ordinance No. 1267, 1st Reading, adopting the 2023 Standards of Care for
the recreation programs for elementary school age children operated by the
Community Services Department.
D. Approve a Facilities Utilization Agreement with Dragon Youth Football for
2023-2024.
E. Approve a Facilities Utilization Agreement with the Grapevine Southlake
Soccer Association for 2023-2024.
F. Approve a Facilities Utilization Agreement with the Southlake Carroll
Lacrosse Association for 2023-2024.
G. Approve a Facilities Utilization Agreement with Lady Dragon Lacrosse for
2023-2024.
H. Authorize expenditures for electrical services with Ed's Electric Service for
an amount not to exceed $110,000.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 1, 2022
Page 3 of 6
Approve contract with Geo Surfaces, Inc. for the purchase and installation
of synthetic turf at Bicentennial Park through a TIPS Cooperative
Purchasing Contract in an amount not to exceed $130,000.
J. Authorize expenditures with Wildstone Construction LLC for Emergency
repairs of the water and wastewater infrastructure as well as the
construction of Southlake Parks area fire line improvements in an amount
not to exceed $750,000.
K. Approve an engineering services agreement with VRX, Inc. (VRX) to
provide engineering design services for erosion protection at Dove Creek
near E. Highland Street in an amount not to exceed $150,000.
L. Approve an engineering services agreement with VRX, Inc. (VRX) to
provide engineering design services for erosion protection at Big Bear
Creek near Timber Court in an amount not to exceed $135,000.
M. Authorize expenditures with Waukesha -Pearce Industries, Inc. (WPI) for the
purchase of generator equipment and for the preventative and corrective
maintenance services of all City facilities back-up generators in an amount
not to exceed $100,000.
N. Approve purchase in an amount not to exceed $1,000,000 to Motorola for
the replacement of police and fire radios.
O. Approve purchase in an amount not to exceed $78,000 to CDW-G for
Cradlepoint 5G wireless for police vehicles.
P. Approve expenditure in an amount not to exceed $66,000 to
Motorola/Watchguard for the 2nd year of the 5-year contract for police
radios.
Q. ZA22-0052 Plat Revision for Highland Terrace and Assembly of God
Addition being a revision of Lot 1 R1, Block 1, Southlake Assembly of God
Addition, City of Southlake, Tarrant County, Texas, and located at 101 E.
Highland Street, Southlake, Texas. Current Zoning: "SF-20A" Single Family
Residential District and "CS" Community Services District. SPIN
Neighborhood #7.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 1, 2022
Page 4 of 6
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 717-G, 2nd Reading, an amendment to Chapter 18, Section
18-79 of the Southlake City Code, establishing a new speed limit of 25 miles
per hour (MPH) within the Timarron Addition Wyndsor Creek 1
neighborhood. PUBLIC HEARING
B. Resolution No. 22-029, (ZA22-0045), Specific Use Permit for a Mass
Gathering Events for a Christmas Festival (outdoor) and Follow the Star —
Drive Through Christmas Story on property described as Lot 1 R, Block 1,
White Chapel Methodist Church Addition and located at 185 S. White
Chapel Blvd., Southlake, Texas. Current Zoning: "CS" Community Services
District. SPIN Neighborhood #9. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SV22-0011, Sign Variance for the Original Chop Shop located at 2101 E.
Southlake.
B. SV22-0012, Sign Variance for the Learning Experience located at 100 River
Oaks Drive, Southlake.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main E�thlake, Texas, on Friday, October 28, 2022, by 5:00 p.m.,
rsuant to theme �i�rC4,,
rfr�ent Code, Chapter 551.
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If you plan to atd this•pybt!�' meting and have a disability that requires special needs, please
advise the City �Afptaj § �ice 48 hours in advance at 817-748-8016 and reasonable
accommodations will be�NW' to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 1, 2022
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
2. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian
and Melissa Reukema
3. City of Southlake v. Town of Westlake, Texas; Cause No. 2020-007041.
4. Constance Westfall v. Jose Luna, et al; Cause No. 4:15-cv-00874-0.
5. Myra Nunez v. City of Southlake; Cause No. 048-330936-21.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 1, 2022
Page 6 of 6
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d)(e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork