Item 4R - Memo For DRIItem 4R
CITY OF
SOUTHLAK
MEMORANDUM
(October 6, 2022)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Authorize expenditures with Davidson Reconstruction, Inc. for
various projects in City facilities in an amount not to exceed
$160,000.
Action
Requested: Authorize expenditures with Davidson Reconstruction, Inc. for
various projects in City facilities in an amount not to exceed
$160,000.
Background
Information: The City of Southlake contracts with a construction firm to complete
facility projects as needed. These projects are necessary to maintain
City buildings and renovate workspaces. Typical projects include
painting and remodeling of public spaces, construction of offices, and
repairs to the buildings and roofing systems.
Davidson Reconstruction, Inc. has previously completed various
renovations projects for the City such as the restroom remodeling of
all floors at Town Hall, space reconfiguration of multiple departments
within Town Hall, restroom installation at DPS Headquarters,
remodel of the Police Department's front desk at DPS Headquarters,
and the remodel of the Activity Center.
Financial
Considerations: The City's purchasing policy for these construction services is met
through The Interlocal Purchasing System (TIPS) government
purchasing contract #200201. TIPS is a purchasing cooperative of
the Texas Region 8 Education Service Center (ESC). Each awarded
vendor has met strict Competitive Bidding Process guidelines
established by the ESC 8 administration and the TIPS legal team.
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Item 4R
The table below itemizes projects scheduled with Davidson
Reconstruction in FY 2023:
FY 2023 Projects
Cost
Town Hall Entry Doors Painting
$
1,613
DPS HQ Gates Painting
$
10,700
DPS HQ Patrol Office Remodel
$
23,570
Contingency Funds for Annual Maintenance
$
30,126
Southlake Town Center Parking Garage Gates
$
42,297
Activity Center Dumpster Enclosure
$
51,694
Total expected expenditures
$ 160,000
For the past four fiscal years, the City has spent the following with
Davidson Reconstruction, Inc. for various construction services:
• FY 2019, $475,358
• FY 2020, $230,275
• FY 2021, $136,739
• FY 2022, $227,959
Due to historical spending to maintain all city facilities, staff is
requesting authorization up to $160,000 for construction services in
FY 2023. Funding for construction services on various projects in
City facilities is available via the FY 2023 Facilities Operating Budget
($136,430) and the Crime Control Prevention District (CCPD) Budget
($23,570). Expenditures will not exceed budgeted funds.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Infrastructure and Performance Management & Service Delivery. It
specifically relates to the City's Corporate Objectives, B2:
Collaborate With Select Partners to Implement Service Solutions,
and F2: Invest to Provide & Maintain High Quality Public Assets.
Citizen Input/
Board Review: None.
Legal Review: None.
Alternatives: The City Council may approve or deny the request.
Staff
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Item 4R
Recommendation: Authorize expenditures with Davidson Reconstruction, Inc. for
various projects within City facilities including the DPS HQ Patrol
Office Remodel in an amount not to exceed $160,000.
Supporting
Documents: Attachment A: TIPS/TAPS Contract Renewal #200201
Staff Contact: Rob Cohen, Director of Public Works
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