Item 4Q - MemoItem 4Q
CITY OF
SOUTH LAKE
MEMORANDUM
(October 18, 2022)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve an Interlocal Agreement (ILA) with the City of
Grapevine for shared costs associated with the repaving of N.
Kimball Ave. from E. Dove Rd. to the Southlake city limits in an
amount not to exceed $190,000.
Action
Requested: Approve an Interlocal Agreement (ILA) with the City of Grapevine for
shared costs associated with the repaving of N. Kimball Ave. from E.
Dove Rd. to the Southlake city limits in an amount not to exceed
$190, 000.
Background
Information: As part of the annual Capital Improvement Program (CIP), City
Council authorizes annual funds for joint roadway rehabilitation
projects with Tarrant County. For FY 2023, City staff was asked to
partner with Tarrant County and the City of Grapevine to resurface
Kimball Avenue as one of the projects for this year.
As part of this partnership, the City of Grapevine will pay Tarrant
County for the materials, half the fuel costs, Grapevine will mill the
roadway, and Tarrant County will provide equipment. Southlake will
reimburse Grapevine for 50% of the costs.
This project is scheduled to begin in this fall and to minimize the
impact on commuters and traffic. Furthermore, Tarrant County and
the City have agreed to the working hours of 8:30 a.m. to 3:00 p.m.
daily to avoid peak travel times. Work is expected to be complete
before Thanksgiving, weather permitting.
Tarrant County has provided similar services on previous projects
such as W. Continental Boulevard, N. Peytonville Avenue, Shady
Oaks Drive, E. Continental Boulevard, Crooked Lane, and last year's
project of Sam Bass Ridge Road.
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Item 4Q
Financial
Considerations: The total costs shared by the cities of Grapevine and Southlake are
estimated at $315,000. As defined in the ILA, Southlake will cover
50% of the project costs, estimated at $157,000. The not to exceed
amount includes contingency for unforeseen costs. Funding for this
agreement is budgeted in the FY 2023 Capital Improvements
Program.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Safety & Security, Mobility, Infrastructure, and Partnerships &
Volunteerism. It specifically relates to the City's Corporate
Objectives, Cl: Achieve The Highest Standards Of Safety &
Security, C2: Provide Travel Convenience Within City & Region, B2:
Collaborate With Select Partners To Implement Service Solutions,
and F2: Invest To Provide & Maintain High Quality Public Assets.
The Critical Business Outcomes are, CBO2: Enhance Mobility
Through Aggressive Traffic Management Initiatives And Capital
Project Implementation, and CBO5: Improve Quality Of Life Through
Progressive Implementation Of Southlake's Comprehensive Plan
Recommendations.
Citizen Input/
Board Review: This ILA was approved by the Grapevine City Council on October
4, 2022.
Legal
Review: The City Attorney has reviewed the agreement.
Alternatives: The City Council may approve or deny the agreement.
Supporting
Documents: Attachment A: ILA with City of Grapevine
Attachment B: City of Grapevine City Council Meeting Vote
Staff
Recommendation: Approve an Interlocal Agreement (ILA) with the City of Grapevine for
shared costs associated with the repaving of N. Kimball Ave. from E.
Dove Rd. to the Southlake city limits in an amount not to exceed
$190,000.
Staff
Contact: Rob Cohen, Director of Public Works
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