Item 4P - Memo - Road MasterCITY OF
SOUTHLAKE
Item 4P
MEMORANDUM
(October 18, 2022)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve an annual purchase agreement with Road Master,
LLC. for pavement markings through an Interlocal
Agreement (ILA) with the City of Allen in an amount not to
exceed $88,000.
Action
Requested: Approve an annual purchase agreement with Road Master, LLC.
for pavement markings through an Interlocal Agreement (ILA) with
the City of Allen in an amount not to exceed $88,000.
Background
Information: Southlake Public Works utilizes the services of a pavement marking
contractor for the installation of new pavement markings on paving
projects. The City also uses the services of this contractor to
refresh worn pavement lane markings, replace reflective buttons,
and refresh crosswalk markings throughout the City, as part of the
annual maintenance program. Clean and bright pavement markings
are critical to ensuring visibility, and the safety of motorists and
pedestrians.
Financial
Considerations:
In FY 2022, Southlake Public Works completed restriping
11 roadway segments including Westpark Circle North and
South, North and South Nolen Drive, and Bank Street. For FY
2023, the department will contract Road Master for projects
related to the pavement management assessment (PMA)
program, crosswalk striping, and any refresh of the long -line
striping that is needed. Under the PMA program, there are
currently 5 roadway segments that will be restriped after
resurfacing is completed.
The City's purchasing policy for this service is met through an ILA
with the City of Allen. On February 2, 2021, the City of Allen
awarded its contract for pavement marking services to
Road Master, LLC. RFB-21116. This contract comes with a
one year initial and up to two additional renewal options
at one year each (Attachment A).
Page 1 of 3
Item 4P
The last fiscal year, the City has spent the following with Road
Master, LLC.:
• FY 2022 $54,220.30
Funding for pavement marking services is provided in the General
Fund of the FY 2023 budget via the annual Streets & Drainage
Division and Transportation Division Operating budgets,
Red Light Camera Fund and the Capital Improvement
Program. Expenditures will not exceed budgeted funds.
Strategic Link: This item links to the City's Strategy Map strategic focus area of
Safety & Security and Mobility. It specifically relates to the City's
Corporate Objectives, C1: Achieve The Highest Standards Of
Safety & Security, C2: Provide Travel Convenience Within City &
Region, and B2: Collaborate With Select Partners To Implement
Service Solutions. The Critical Business Outcome is, CBO2:
Enhance Mobility Through Aggressive Traffic Management
Initiatives And Capital Project Implementation.
Citizen Input/
Board Review: None.
Legal
Review: None.
Alternatives: The City Council may approve or deny the request.
Staff
Recommendation: Approve an annual purchase agreement with Road Master, LLC.
for pavement markings through an Interlocal Agreement (ILA)
with the City of Allen in an amount not to exceed $88,000.
Supporting
Documents: Attachment A: City of Allen Contract
Staff
Contact: Rob Cohen, Director of Public Works
Jack Thompson, Deputy Director of Public Works — Operations
Page 2 of 2
CITY OF ALLEN
February 8, 2021
Mr. Dino Vasquez, President
Road Master Striping, LLC
1301 SE McKinney
Rice, TX 75155
SUBJECT. Notice to Proceed, Pavement Markings Services
Invitation for Bid #2021-10-S
Dear Mr. Vasquez,
Please allow this letter to serve as a notice to proceed for the above -mentioned agreement
for Pavement Markings Services. This first term agreement will be in effect through February
28. 2022.
Effective Dates
Year One - 2/2/2021 - 2/2812022
Year Two - 3/1/2022 - 2/28/2023
Year Three - 3/1/2022 - 2/23/2023
This agreement will automatically renew annually through the final expiration date, except
for either party exercising the termination conditions in Article I of the contract. All invoices
must also be e-mailed to accountspayable(acityofalien_org.. The invoices must reference a
Purchase Order number. Orders will be issued on as as -needed basis by the City of Allen
department for which work will be performed.
If you have any questions concerning this award, please contact me at 214-509-4632. Thank
you for your service/support to the City of Allen. Please acknowledge receipt and acceptance
of this notice by signing below and faxing to 214-509-4675 or email to eataie dcityofallen.org.
Signature Title Date
Sincerely,
Ellen Ataie, CPPB
Contract Administrator
CITY COUNCIL REGULAR MEETING AGENDA COMMUNICATION
AGENDA DATE:
AGENDA CAPTION:
STAFF RESOURCE:
STRATEGIC PLANNING GOAL:
BACKGROUND
January 25, 2022
Authorize the City Manager to Execute a Contract
Amendment with Road Master Striping, LLC, for
Pavement Marking Services in the Amount of
$130,000.
Ellen Ataie, Contract Administrator
Safe and Livable Community for All.
On January 21, 2021, the City of Allen received two bids in response to Invitation for Bid #2021-10-5
for Pavement Markings Services. Road Master Striping, LLC, was awarded a contract on the basis of
low -bid. The contract amount was for an estimated annual amount of $80,000. The contract is for one
year with two additional renewal options of one year each. The contract award amount was based on the
estimated annual expenditure in the Fiscal 2021 year. Staff recommends amending the contract to the
amount of $130,000 annually to accommodate additional work allowed by the Fiscal 2022 budget. The
additional work includes services for streets, parking lot striping, and fire lane markings at various City
facilities.
BUDGETARY IMPACT
Funding for these services is approved within the FY 22 Engineering Department General Fund budget
for Street Maintenance, the Parks and Recreation General Fund budget for Facilities Maintenance, and
the Community Services General Fund for Facilities Maintenance.
STAFF RECOMMENDATION
Staff recommends that the City Council authorize the City Manager to execute a contract amendment
with Road Master Striping, LLC, for Pavement Marking Services in the amount of $130,000.
MOTION
I make a motion to authorize the City Manager to execute a contract amendment with Road Master
Striping, LLC, for Pavement Marking Services in the amount of $130,000.
ATTACHMENT
Pavement Marking Service - Contract Amendment
STATE OF TEXAS
§ AGREEMENT FOR PAVEMENT MARKINGS
SERVICES
COUNTY OF COLLIN
This Agreement for Annual Services ("Agreement") is made by and between the
City of Allen, Texas ("City") and Road Master Striping, LLC, a Texas Limited Liability
Company ("Contractor") (each a "Party" and collectively the "Parties"), acting by and
through their authorized representatives.
Recitals:
WHEREAS, the City desires to obtain Pavement Markings Services from
Company in accordance with the bid specifications attached hereto as -Exhibit, "A"
("Specifications"); and
WHEREAS, Company desires to provide services to City in accordance with its
response to Specifications attached hereto as Exhibit "A";
NOW THEREFORE; in exchange for the mutual covenants set forth herein and
other valuable consideration, the sufficiency and receipt of which are hereby
acknowledged, the parties agree as follows:
Article 1
Term
The term of this Agreement shall begin on February 2, 2021 (the "Effective
Date") 'and continue until the last day of February 2022, unless earlier terminated as
provided herein (the "Initial Term").
City maintains the right to automatically renew this Agreement for up to two
additional renewal terms of one year each at the City'ssole discretion, the first renewal
term beginning on March 1, 2022.
Article 11
Contract Documents
Every provision of the documents below is incorporated into this Agreement by
reference. The documents referenced below are in descending order of precedence.
Any conflict between or among any of the documents shall be resolved in favor of the
document with higher precedence.
A. This Agreement;
B. City's Invitation for Bid No. 2021-10-5 ("Specifications"); and
C. Road Master Striping, LLC's Response to City's Invitation for Bid No.2021-
10-5 ("Response").
AGREEMh7NCSSERVICES - PACE 1 43198
Article Ill
Scope of Services
Contractor shall provide the Services specifically set forth in the Specifications,
including those requirements in the sample contract to the extent they do not conflict
with this Agreement, as contained in Exhibit "A," which is attached hereto and made
a part of this Agreement for all purposes.
Article IV
Schedule of Work
Contractor agrees to commence Services upon the Effective Date of this
Agreement and to complete the required Services in accordance with the schedules
and at the times and locations provided by the City as set forth in Exhibit "A;" including
the Requirements in the' sample contract to the extent they do not conflict with this
Agreement.
Article V
Commpensation and Method of Payment
S.1 Charges. G
labor, materials, equipr
compensation to Contrz
and no/100/cents) durinc
Contractor shall provide
the work and Services pE
compensate Contractor
being net 30 days after
completed.
Contractor shall
without a written Notic
incurred by Contractor
from City shall be entire
incurred after Contract(
eligiblefor reimbursem(
task order.
City shall have t
determines in its sole
ty shall compensate Contractor for the Services, including all
lent and supplies as provided in Exhibit "A." The total
actor shall not exceed $80,000.00 (eighty thousand dollars
I the Initial Term or any renewal term under this Agreement.
the City with written invoices on a monthly basis describing
!rformed as provided in Exhibit "A." Upon approval, City shall
3s provided herein and in Exhibit "A" with the payment term
the date the City is delivered a written invoice for Services
Article VI
Notice to Proceed
of proceed with any work required under this Agreement
e to Proceed from City. Any work performed or expenses
prior to Contractor's receipt of a- written Notice to Proceed
�ly at Contractor's own risk. Work performed and expenses
�r has received a written Notice to Proceed from City will be
nt under the terms of this Agreement, subject to an approved
Article VII
Suspension of Work
right to immediately suspend work by Contractor if City
iscretion that Contractor has, or will fail to perform, in
AGREEMENT FOR PAVEMENT MARKINGS SERVICES - PAGE 2 43198
accordance with this Agreement. In such event, any payments due Contractor shall
be suspended until Contractor has taken satisfactory corrective action.
Article Vlll
of Time; Personnel; and Equipment
8.1 The Contractor shall devote such time as reasonably necessary for the
satisfactory performance of the work under this Agreement. Should the City require
additional services not included under this Agreement, the Contractor shall make
reasonable effort to provide such additional services at mutually agreed charges or
rates, and within the time schedule prescribed by the City; and without decreasing
the effectiveness of the performance of services required under this Agreement.
8.2 To the extent reasonablynecessary for the Contractor to perform the
services under this Agreement, the Contractor shall be authorized to engage the
services of any agents, assistants, persons, or corporations that the Contractor may
deem proper to aid or assist in the performance of the services under this Agreement.
The cost of such personnel and assistance shall be borne exclusively by the Contractor.
8.3 The Contractor shall furnish the facilities, equipment, telephones,
facsimile machines, email facilities, and personnel necessary to perform the services
required under this Agreement unless otherwise provided herein.
8.4 Time is and shall be of the essence in the performance of this Agreement
as written.
Article IX
Availability of Funds
If monies are not appropriated or otherwise made available to support
continuation of perfor ance in a subsequent fiscal period, this Agreement shall be
canceled and Contractor may only be reimbursed for the reasonable value of any non-
recurring costs incurred but not amortized inthe price of services delivered under this
Agreement or which are otherwise not recoverable. The cost of cancellation may be
paid from any appropriations for such purposes.
Article X
Termination
This Agreement I ay be terminated by:
(a) by mutual written agreement of the parties;
(b) immediately by City, if Contractor defaults or breaches any of the
terms or conditions of this Agreement;
(c) by either party, upon thirty (30) days prior to written notice.
Should Contractor terminatethis Agreement under this provision,
ACRESm. E.IVTFORPAVEblENTMaRKJNCSSERVICES—PACE3 43198
Contractor shall further state the reason(s) for termination in its
written notice;
(d) by City, if Company suffers an Event of Bankruptcy or Insolvency;
or "Event of Bankruptcy" shall mean the dissolution or termination
(other than a dissolution or termination by reason of Company
merging with an affiliate of Company) of Company's existence as
a going business, insolvency, appointment of receiver for any part
of Company's property and such appointment is not terminated
,within ninety (90) business days after such appointment is initially
made, any general assignment for the benefit of creditors, or the
commencement of any proceeding under any bankruptcy or
insolvency laws by or against Company and in the event such
proceeding is not voluntarily commenced by the Company, such
proceeding is not dismissed within ninety (90) business days after
the filing thereof;
(e) by City, if City fails to budget and appropriate funds for payment
of the obligations here.iJnder for -the then ensuing fiscal year; or
Article XI
Insurance
(a) For coverage requirements, please refer to the table on the following
page. All insurance shall be endorsed to provide the following provisions:
(1) name the City, its officers, and employees as additional insureds as to
all applicable coverage with the exception of Workers Compensation
Insurance and Professional Liability; (2) provide for a waiver of
subrogation against the City for injuries, including death, property
damage, or, any other loss to the extent the same is covered by the
proceeds of insurance, except for Professional Liability Insurance. A
specific endorsement needs to be added to all policies, with a copy ofthe
endorsement provided to the City that indicates the insurance company
will provide to the City at least a thirty (30) day prior written notice for
cancellation, non -renewal, and/or material changes of the policy. In the
event the companies providing the required insurance are prohibited by
law to provide any such specific endorsements, the Contractor shall
provide at Feast thirty (30) days prior written notice to the City of any
cancellation, non -renewal and/or material changes to any of the policies
of insurance.
(b) All insurance companies providing the required insurance shall be
authorized to transact business in Texas and rated at least "A" byAM Best
or other equivalent rating service. All policies must be written on a
primary basis, non-contributory with any other insurance coverage
and/or self-insurance maintained by the City.
(c) A certificate of insurance and copies of policy endorsements evidencing
the required insurance shall be submitted to the City prior to
AGREENIENT FOR PAVEMENT MARKINGS SERVICES - PAGE 4 43198
commencement of services. On every date of renewal of the required
insurance policies, the Contractor shall cause a certificate of insurance
and policy endorsements to be issued evidencing the required
insurance herein and delivered to the City. In addition, the Contractor
shall within ten (10) business days after written request provide the City
with certificates of insurance and policy endorsements for the insurance
required herein. The delivery of the certificates of insurance and policy
endorsements to the City is a condition precedent to the payment,of any
amounts due to Contractor by the City. The failure to .provide valid
certificates of insurance and policy endorsements shall be deemed a
default and/or breach of this Agreement.
in the Amount of $0-$100,000
Type of Insurance
Amount of Insurance
Provisions
1. Commercial General
$500,000 each occurrence,
City to be listed as
.(Public) Liability to
$1,000,000 general
additional insured and
include coverage for:
aggregate;
provided 30-day notice of
a) Premises/Operations
3
cancellation or material
b) Products/Completed
or
change in coverage.
Operations
c) Independent
$1,000,000 combined
City prefers that insurer be
Contractors
single limits
rated A or higher by A.M.
d) Personal Liability
Best or equivalent.
e) Contractual Liability
Waiver of Subrogation to
apply
2. Business Auto Liability ._
$500,000 combined single
Owned, non -owned, and
limit _
hired vehicles .
3. Workers' Comp &
_
_ Statutory Limits
Waiver of subrogation
Employers' Liability
$1,000,000 each accident
4. a) Professional Liability
1,000,000 per occurrence
If Applicable
b) E & 0 coverage
Contracts in the Amount of $100,000-$1,000,000
Type of Insurance
Amount of Insurance
Provisions
1. Commercial General
$1,000,000 each
City to be listed as
(Public) Liability to
occurrence
additional insured and
include coverage for:
provided 30-day notice of
f) Premises/Operations
$2,000,000 general
cancellationor material
g) Products/Completed
aggregate
change in coverage.
Operations
h) Independent
$2,000,000 Umbrella/
City requires that insurer
Contractors
Excess Liability
be rated A or higher by
i) Personal Liability
A.M. Best or equivalent.
j) Contractual Liability
Waiver of subrogation
2. Business Auto Liability
$1,000,000 per
City to be named as a
occurrence
additional insured
AQREEMENWOR PAVEMENT
PACE 5
43198
• $1,000,000
aggregate or;
• $1,000,000
combined single
limits
3. Workers' Comp &
I
Statutory Limits
Waiver of subrogation
Employers' Liability
$1,000,000 each accident
4. Builders Risk Policy
100% of construction total
If Applicable
5.a) Professional Liability
1,000,000 per occurrence
If Applicable
b) E & O coverage
Contracts in the Amount of $i.aoa_oon-�8_noo_eon
Type of Insurance
Amount of Insurance
Provisions
1. Broad Form
$2,000,000 each occurrence,
City to be listed as
Commercial General
$4,000,000 general
additional insured and
Liabilityto
aggregate;
provided 30-day notice of
include coverage for:
$4,000,000 umbrella
cancellation or material
k) Premises/Operatic
change in coverage.
ns
1) Products/Complete
City requires that insurer
d Operations
be rated A or higher by
m) Independent
A.M. Best or equivalent.
Contractors
Waiver of Subrogation
n) Personal Liability
o) Contractual
Liability
2. Business Auto Liability
• $1,000,000 per
City to be named as
occurrence
additional insured
• $2,000,000 aggregate
or;
• $2,000,000 combined
single limits
3. Workers' Comp &
Statutory Limits
City to be provided a
Employers' Liability
$1,000,000 each accident
waiver of subrogation
4. Builders Risk Policy
100% of construction total
If Applicable
S. a) Professional Liability
1,000,000 per occurrence
If Applicable
b) E & O coverage
i
All Contracts over $5,0001000 must contact Risk Management for insurance
specifications. All Certificates of
in comments section.
AGREEb1ENT FOR PAVEMENT MARKINGS SERVICES —
Insurance need to reference job or contract number
PAGE6
43198
Article XII
Miscellaneous
12.1 Entire Agreement. This Agreement constitutes the sole and only
agreement between the parties and supersedes any prior understandings written or
oral agreements between the parties with respect to this subject matter.
12.2 Assignment. Contractor may not assign this Agreement in whole or in
part without the prior written consent of City. In the event of an assignment by
Contractor to which City1has consented, the assignee shall agree in writing with City
to personally assume, perform, and be bound by all the covenants, and obligations
contained in this Agreement.
12.3 Successors � and Assigns. Subject to the provisions regarding
assignment, this Agreement shall be binding on and inu re to the benefit of the parties
to it and their respective heirs, executors, administrators, legal representatives,
successors and assigns.
12.4 Governina Law. The laws of the State of Texas shall govern this
Agreement; and venue for any action concerning this Agreement shall be in Collin
County, Texas. The parties agree to submit to the personal and subject matter
jurisdiction of said Court.
12.5 Amendments. This Agreement maybe amended by the mutual written
agreement of the parties.;
12.6 Severability.1 In the event any one or more of the provisions contained in
this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in
any respect, such invalidity, illegality or unenforceability shall not effect any other
provisions, and the Agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained in it.
12.7 Independent Contractor. It is understood and agreed by and between
the parties that Contractor, in satisfying the conditions of this Agreement, is acting
independently, and that City assumes no responsibility or liabilities to any third party
in connection with these actions. All services to be performed by Contractor pursuant
to this Agreement shall be in the capacity of an independent Contractor, and not as
an agent or employee of City. Contractor shall supervise the performance of its
services and shall be entitled to control the manner and means by which its services
are to be performed, subject to the terms of this Agreement.
12.8 Under the Authority of the Clean Water Act, the Environmental
Protection Agency (EPA), the City of Allen has endeavored to reduce / improve storm
water quality per direction of the Texas Commission of Environmental Quality (TCEQ).
The City of Allen has developed standard operating procedures (SOP's) for our Storm
Water Management Program (SWMP). By signing this contract all vendors accept to
follow our SOP's of our SWMP. Follow the link for our SOP's
Otto://www.citvofal len_ord/933/Storm-Water-Manaaement
AcREIENIEW. FOR PAVEMEW. MARFUNGSSERVICES-PAGE7 43198
12.9 Notice. Any notice required or permitted to be delivered hereunder may
be sent by first class mail, overnight courier or by confirmed telefax or facsimile to the
address specified below, or to such other party or address as either party may
designate in writing, and, shall be deemed received three (3) days after delivery set
forth herein:
If intended
for City. with copy to:
Eric Ell
anger Peter G. Smith
City Manager
Nichols, Jackson, Dillard, Hager
31 floor,
City Hall & Smith, L.L.P.
305 Ce
i tury Parkway 500 N. Akard, 1800 Lincoln
Allen, Texas
75013 Plaza
Facsimile:
214-509-4118. Dallas, Texas 75201
Telephone:
214-509-4110 Facsimile: 214-965-0010
If intended for Contractor:
Road Master Striping, LLC
1301 SE McKinney
Rice, TX175155
12.10 Counteraarts. This Agreement may be executed bythe parties hereto in
separate counterparts, each of which when so executed and delivered shall be an
original, but all such counterparts shall together constitute one and the same
instrument. Each counterpart may consist of any number of copies hereof each
signed by less than all, but together signed by all of the parties hereto.
12.11 Exhibits andlRecitals. The exhibits attached hereto and the Recitals are
incorporated herein and made a part hereof for all purposes.
12.12 Indemnification. Contractor shall release, defend, indemnify and hold
harmless City and its officers, agents and employees from and against all damages,
injuries (including death) claims, property damages, (including loss of use), losses,
demands, suits, judgments and costs, including reasonable attorney's fees and
expenses, in any way arising out of, related to, or resulting from the performance of
the work or caused by theII negligent act or omission of Contractor, its officers,. agents,
employees, subcontractors, licensees, invitees or any other third parties for whom
Contractor is legally responsible (hereinafter "Claims"). Contractor is expressly
required to defend City against all such Claims.
In its sole discretion, City shall have the right to select or to approve defense
counsel to be retained by Contractor in fulfilling its obligation hereunder to defend
and indemnify City, unless such right is expressly waived by City in writing. City
reserves the right to provide a portion or all of its own defense; however, City is under
no obligation to do so. Any such action by City is not to be construed as a waiver of
Company's obligation to I defend City or as a waiver of Contractor's obligation to
ACREEMENTFORPAVEMENT MARUNGSSERWCES- FACE 43198
indemnify City pursuant to this Contract. Contractor shall retain City . approved
defense counsel within seven (7) business days of City's written notice that City is
invoking its right to indemnification under this Contract. If Contractor fails to retain
Counsel within such time period, City shall have the right to retain defense counsel on
its own behalf, and Contractor shall be liable for all costs incurred by City.
12.13 Audits and Records. Contractor agreesthat during the term hereof, City
and its representatives may, during normal business hours and as often as deemed
necessary, inspect, audit,) examine and reproduce any and all of the Contractor's
records relating to the services provided pursuant to this Agreement for a period of
oneyear following the date of completion of services as determined by City or date of
termination if sooner.
12.14 Conflicts of (Interests. The Contractor represents that no official or
employee of City has any direct or indirect pecuniary interest in this Agreement.
12.15 Warrantv. The Contractor warrants to the City that all labor furnished to
perform the work under this Contract will be competent to perform the tasks
undertaken, that the product of such labor will yield only first-class results, that the
workwill be performed in a good and workmanlike manner and at least in accordance
with industry standards, and that the work will be of good quality, free from faults and
defects and in strict conformance with this contract. All work not conforming to these
requirements may be considered defective.
12.16 Uniforms. Contractor shall provide and require its employees to wear a
uniform that bears the company name, logo, and the employee's name. Uniforms are
not to be dirty, stained, o eltorn. Uniforms shall be worn at all times while on the job.
Contractor shall provide and ensure the wearing of protective clothing, masks, eye
protection, etc., as required by laws, regulation, ordinances, and/or manufacturer's
instruction for material and equipment. All employees of Contractor working on
right-of-ways or medians must utilize personal protective equipment such as safety
vests to insure their visibility to drivers.
12.17 Warning Devices and Barricades. The Contractor shall furnish and
maintain such warning devices, barricades, lights, signs, and other devices as may be
necessary or appropriate or required bythe Cityto protect persons or property in, near
or adjacent to the jobsite. The contractor shall comply with all applicable Federal,
State, and Local Laws regarding occupational safety and health as well as providing
protection of the environment. This shall include but not be limited to compliance
with U.S. Department of Labor -Occupational Safety and Health Administration
(OSHA), and U.S. Environmental Protection Agency (EPA) guidelines and regulations.
No separate compensation shall be paid to the Contractor for such measures.
12.18 Protection of Utilities. The Contractor shall use best efforts to leave
undisturbed and uninterrupted all irrigation systems, utilities, and utility services
provided to the job site or which presently exist at, above, or beneath the location
where the work is to be performed. In the event that any irrigation system, utility, or
utility service is disturbed or damaged during the progress of the work, the Contractor
AGREEMENT FOR PAVEMENT 17ARKINCS SERVICES- PACE 9 43198
I
A
shall forthwith repair, remed
Contractor is responsible for
site to ensure that no damag
If damage is noted or if pr
responsibility to notify the Cit
action to correct and docum
replacement of all irrigation F
approved by the City of Allen
12.19 PROHIBITION C
Boycott Israel, and agrees thz
as that term is defined
amended. Effective Septeml
sole proprietor, a non-profit e
Vendor has ten (10) or more
$100,000.00 or more to be pa
AGREEMENT FOR PAVEMENT MARKINGS
or restore the utility at Contractor's sole expense. The
in inspection of the site prior to commencing work on
is existing or will not occur when maintenance begins.
ibable damage will occur then it is the contractor's
of Allen representative so that the City of Allen can take
nt the problem(s). The contractor is responsible for the
?ads that are damaged by mowing with like equipment
BOYCOTT ISRAEL. Company verifies that it does not
during the term of this Contract will not Boycott Israel
in Texas Government Code Section 808.001, as
er 1, 2019, this section does not apply if the Vendor is a
itity or a governmental entity; and only applies if: (i) the
ulltime employees and (ii) this Contract has a value of
J under the terms of this Contract.
- PACE 10
page to follow)
43198
EXECUTED this
ATTEST
EXECUTED this
CITY OF ALLEN
By:A '�e
Eric Ellwanger, qy Manag r
305 Century Parkway
Allen, Texas 75013
ry
of FEBRUARY 2021.
Road Master Striping, LLC
By:
Signature ofAut ri Officer
Print Name
Title: &�
1301 SE McKinney
Rice, TX 75155
ACREEMENTFOR PAVEMENTMARKINCSSERVICES - PACE 11 43198
EXHIBIT "A"
SPECIFICATIONS AND RESPONSE
1. City's Invitation for Bid #2021710-5.
2. Road Master Striping, LLC's Response to City 's Invitation for Bid #2021-
10-5.
Exhibit"A"
Agreement far Pavement Marldngs
ru�H6{-t
Ac�Ro� CERTIFICATE OF LIABILITY INSURANCE
DATE(mMIADlYYYY)
9/16/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERJSj, AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the palicy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such andorsementtsj.
PRODUCER
CONTACT WANE: Jesai.Ca Montgomery
PHONE (817)329-7007 FAX AIC. No 17i61979-701I
Southwest Assurance Group, Inc-
ADDRESS: jmontgomery@swagdfW cam.
a member of K&S Group, Inc.
2350 Airport Frwy, Ste 202
INSURERS AFFORDING COVERAGE
NAIC #
INSURERA.Greenwich Insurance Company
Bedford TX 76022
INSURED
INSURER S:Texas Mutual Insurance Company
JNSURERC:XL Insurance America Inc.
Road Master Striping, LLC
INSURER D :
1301 S.E. mcxinney
INSURER E
INSURERP:
RICO TX 75155
COVERAGES CERTIFICATE NUMBER. 202❑-2021 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERRA OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
iNSR
LTRWVQ
TYPE OF INSURANCE
ADDL
SUBR
POLICY NUMBER
POLICY
mmmor EFP
POLICMNia2 EI(P
umrrs
X
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
S 1, OOO, 000
A
CLANS -MADE � OCCUR
TO
PREMGES EaENTED accurrence
$ 100,000
MED EXPI (Any one person)
3 10,000
NPC-i041579-()1
$/15/2028
9/15/2021
PERSONAL & ADV INJURY
5 1,000,000
GENIAGGREGATE UMITAPPUES PER.
GENERAL AGGREGATE
S 2,000,000
PRODUCTS-COMNOPAGG
S 2,040,000
POLICY jEGT LOC
S
OTHER:
AUTOM0131LELL48rI.rrY
COMBIN SINGLELIMIr
Ea a.OM
S 1, 000, 0n0
BODILY INJURY (Per person)
S
C
X ANY AUTO
ALL OWNED SCHEDULED
AUTOS AUTOS
NON -OWNED
HIRED AUTOS AUTOS
3�A_SDl11579-01
911SI2020
9/15/2021
BODILY INJURY (Per accident)
S
PROPERTY DAMAGE
Per acddent
8
S
UMSRELLAt-IAS
OCCUR
EACH OCCURRENCE
S 1,000,000
x
I
AGGREGATE
S 1 000,000
A
EXCESS LIAR
CLAYMS-MADE
NEC-G04G244-DO
LIED I I RETENTION
S
9/15/2020
9/15/2021
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y
ANY PROPRIETORIPARTNEWEXECUTNE ❑
OFFICEM]3 (Mandatery MBERIn NH) EXCLUDED?
(lAandatory fa NH)
MIA
TS£000131.2610
9/15/2020
9/15/2021
]t PEROTH-
STATUTE ER
E.L EACH ACCIDENT
S 1,000,000
El. DISEASE - EA EMPLOYEE
5 1 OOO 00 D
E.L. DMEASE - POLICY LIMIT
S 1,000,000
II yes, desc7iba under
DESCRIPTION OF OPERATIONS below
A
Equipment Floater including
film-1001580-01
9/15/2020
5/15/2021
LeaseWRwited SS5,400 Per Item
Leased/Rented Equipment
LensocjRenled$55,000 Aggregute
DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (ACORD 101, AddMonal Nomerim Schudule, may be attached if mom space is required)
City of Allen is listed as an additional insured on the Auto and General Liability policies as per
written contract.
Waiver of subrogation on the Auto, General Liability and Workers' Compensation policies in favor of the
City of Allen, its officials, employees and volunteers as per written contract:. 30 day notice of
cancellation.
CERTIFICATE BOLDER CANCELLATION
mgailegos@cityofallen.org
SHOULDANY OF THE ABOVE DESCRIf3ED POLICIES BE CAN CELLIED BEFORE
City of Allen
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Allan Civic Plaza
ACCORDANCE WITH THE POLICY PROVISIONS.
305 Century Parkway
Allen, TX 75013
AurtiORIZEPREPRESENTATIVE
S Zinecker/JMONTG
ACORD 25 (2014101)
INS025 (2G1401)
CT, 1988-2014 ACORD t,:S.7kF'OR i iGN. Ali rights reserved.
The ACORD name and logo are registered marks of ACORD
EXHIBIT 2
AFFIDAVIT OF NO PROHIBITED INTEREST
I, the undersigned, declare and affirm that no person or officer in this sale
proprietorship, partnership, corporation, or board has or will have during the term of this
contract a prohibited interest as that is defined in City Charter Section 10.05.
i further understand and acknowledge that the existence of a prohibited interest at any
time during the term of this contract wilt render the contract voidable.
Rml 1 4a 1" 11;�Iz%Du.C.
Name of Contractor
By.- 9 2zm�
~^�,Signatur
TKp`ZZc�r1C+
(print Name)
(Title]
STATE OF TEXAS §
COUNTY OF At4VAiLkiy §
SUBSCRIBED AND SWORN TO before me this tD day of oY�VAP4202 %
r ►R' n�eJ DESTINY ALEXIS MAURICIO Notary P lic State of Texas
Notary ID #132114157
a My Commission Expires
YTE cr c�' August 2, 2023
2021-10,5, 53
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1 - 4 and 6 it there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number;
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2021-70594I
ROAD MASTER STRIPING, LLC
RICE, Tx United States
mate Filed;
0111512021.
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Allen
date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
2021-10-5
Furnish and install thermoplastic and raised pavement markers. Road and parking lot striping.
4
Name of Interested party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5 Check only if there is NO Interested Parry. ❑
x
6 UNSWORN DECLARATION
r
My name is go Z_Z-ail a and my date of birth is f D -7
My rI� �:f�rt F _ _ l� C-,Z _ _. —7 16 �A5 �
(street} (city) (state) (zip code) [country]
I declare under penalty of perjury that the foregoing is true and correct.
Executed in AI .'Ay County, State of f �'t A'; —on the 15 day of N-,j(+ ' 20P1 i
(month) (year)
t ture of authorized agent of contracting business entity
(Uedarant)
Farms provided by Texas Ethics Commission www.ethics.state.tx.vs Version V1.1.ceffd98a
EXHIBIT 4
Bidder's Qualification Statement with References
Solicitation Number: a '� �- 0 5
Full Legal Name of Company:
"CG
The company is a (choose one):
A. Sole Proprietorship: List the owner's full legal name, the name under which
business is conducted (i.e. d/b/a), the address far the company, including the state and county in
which your business is located-
B. General Partnership: List the exact name of the partnership, whether it is a
partnership formed under the laws of the State of Texas or another state, the business address
for the partnership, including the state and county, and list of the names of all of the partners for
the partnership:
C. Limited Partnership: List the exact name of the limited partnership, whether it is a
limited partnership formed under the laws of the State of Texas or another state, the business
address for the limited partnership, including the State and county, and list the names of all the
general partners for the partnership:
D. Corporation: List the exact name of the corporation, whether it is a corporation
formed under the laws of the State of Texas or another state, the business address for the
corporation, including the state and county, and list the names of all of the officers for the
corporation:
E. X Other: List the exact name and type of company, the state under which it is
formed, the business address for the company, including the state and county, and list the
names of all of the persons authorized to act on the company's behalf:
RmA i L[S�E� S�R,d�nG , L-�Cr Idol S& I t�I�inns� K�C.� iJ, 1VA)1q V_-o L.e,i..Lnt
State and Date of Incorporation, Partnership, Ownership, Etc. �-s - Za°�
Is the company registered with the Texas Secretary of State? Yf S
Is the company a publicly traded business? —Yeses No Ifyes, where?
Liability Insurance Provider and Limits of Coverage: C� r Qay,%u,Lti 1-5
Workers compensation Insurance Provider: _k jgg, "0:VV%.a ►,000,Do`
Address: -64tA� f Contact and Phone: $I-1-
Is the company a minority, or woman awned business enterprise?
No X-Yes if yes, specify: MBE WBE "Other
Has the company been certified as a minority/woman owned business by any governmental
agency? No x Yes
If yes, specify the governmental agency & date of certification:
NC C j - I t- 4_�10\
2021-10-5. 56
Number of Years in Business as a Contractor on Above Types of Work: _ _ __- _� LP AAA V
Has your organization ever failed to Complete any work awarded to it? A/
Are there any judgments, claims, arbitration proceedings, or suits pending or outstanding
against your organization or its officers? V0
Has your organization filed any lawsuits or requested arbitration regarding construction
contracts within the last five years? N 0
Within the last five years, has any officer or principal of your organization ever been an officer or
principal of another organization when it failed to complete a construction contract?
A/0
(If the answer to any of the questions is yes, please attach details)
Bank References (List Institution, Address, Contact Person, and Phone):
nnwa+ K L;L5 W- C�ry� T X 7511q
Minimum Qualifications and Required Documents with Bid Submittal:
• A qualified bidder will have a minim of S-years' experience doing related work
Provide a list of projects from the last three yea rswhich are similar in nature, the dollar value of
the projects, the contracting entity, and the length of the project
List your most current agreements/contracts, with information, like the type of work bid. (Use
Additional Sheets if Necessary)
Project: 'SaVL v9S ►n PRA 44ticl ±A NmLj4-A
Product Description:, ittytVi. mtu 1(- i.►_i -
Owner/Agency:
Contact Person:
Phone:
Contract Price:
E-Mail:
�'x,S, Goa Month/Year Completed:.Ikk �aa'Ao +► ��oa�
1n PC05rPSS
Project: a 41 r b� It- 0`F+�
Product Description: 4C-{ra1� i
Owner/Agency: 4 ,v,.ull�
Contact Person: �\�r� L L',&kk� _ -- --
Phone: 2� �l- ►�►ui.-Sti1z .��,ln.n, E-Mail: k, t.-\ Lc:�.-.czuyw-1f-�,.-c_._ M
Contract Price: a%kIX(l Month/Year Completed: �� + ��� - �
Project: J ► G,
Product Description
Owner/Agency:
Contact Person: Ph 11 0 �DrnQiv
Phone: ��1�- q�q- t�� E-Mail: c•_s w 9LV
Contract Price: i IDarQQQ -- - . -_-- Month/Year Completed: a 1
Haw many crews will be dedicated to this project? _ 1 op, 'Ica_ ►nna_Lik
How many crews does the company have in the local Dallas/Fort Worth area? 3-14
Tools and Equipment: % of Tools Rented � % of Tools Owned _ ►ad---.
Describe your company's quality standards and the process in which your company ensures its
quality standards are met?.1.
[s, , e r 4 eZ,' rx �a�•i a t :-. L+, o��ec - Gc�`z +ice
2021-10-5, 57
EXIBIT 6
Schedule of Subcontractors
None will be used
EXHIBIT 5
WORKFORCE COMPOSITION
& C- C103-3-IJ4 - 4536
Name of Firm Area Code/Phone Number
c
Address City State Zip
Vf
Typed Name & Title of Authorized Executive
Total
I
Full Time
Humber
of
White
Black
Hispanic
Other
Employees
Indian
Indian
Emplo
yees
M
F
%
M
F
M
F
%
M
F
%
M
F
%
M
F
%
o�
Admin &
Managerial
t
professional
Technical
Sales
Workers
i
Office &
Clerical
i
1
Skilled
Workers
Semiskilled
Workers
Unskilled
Workers
Apprentices
Seasonal,
Temp & Part
aj
,
Time
TOTAL
WORKFORCE COMPOSITION
REMARKS:
CONTRACTOR'S COMFICATION
The above information is true and complete to the best of my knowledge and belief. I further understand and agree that if
awarded the contract, this ce 'fication snail be attached thereto and become a partthereof.
Name and Title of Signer: r Signature: �0'2 2k r +bb&S
Date: l- 1-
UU
(•Please use additional sheets to identify the ethnicity of employees identified in this category.)
2021-10-5, 58
CONFLICT OF INTEREST OUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176. Local Government Code, by a vendor who
pate Received
has a business relationship as defined by Section 176.001(1-a) with a local governmenlai entity and the
vendor meets requdrements under Section 176.006(a).
By law this questionnaire must be Flied with the records administrator of the local govemmental entity not later
d,an the 7th business day after the date the vendor becomes aware of facts that require die statement to be
filed, See Section 176.006(a-1), Local Government Cade.
A vendor commits an offense it the vendor knowingty violates Section 176.006. Local Government Code. An
offense under this section is a misdemeanor.
jJ game of vendor who has businese relationship with local governmental errtity.
L,
K OLO _ a� t Y1 fi I LL-C .
2
12 Check this box if you are Tiling an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally tiled questionnaire was Incomplete or inaccurate)
3 Name of local government officer about whom the information is being disclosed.
/V A
Name of Officer
4J Describe each employment or other business relationship with the local government officer, or a family member of the
officer. as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and 6 for each employment or business relationship described. Attach additional pages to this Form
Cla as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
L] Yes LaA0
B_ Is the vendor receiving a likely to receive taxable Income, other than investment income, from or at the direction
of the local gave mment officer or a family member of the officer AND the taxable income is nor received from the
local governmental entity?
71 Yes E No
5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the focal government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
N/Ac
6
❑Check this box if the vendor has given the local government officer or afamily member of the officer one or more glrts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.OM(a-1).
7
AL�'W N4- J-I -a.,) a- I
Signature of or doing business with the governmental entity date
Form provided by Texas Ethics Commission www.ethics _state.tx,us Revised 11•'30.'2015
2021-10--5, 54
CITY OF ALLEN
2021-10-5
Term Contract for Pavement Markings Services
Issue Date- 12/17/2020
Questions Deadline: 1/15/2021 10:00 AM (CT)
Response Deadline: 1/21/2021 03:30 PM (CT)
Contact Information
Contact:
Mrs. Ellen Ataie Contracts Administrator
Address:
Purchasing
305 Century Parkway
Allen, TX 75013
Phone:
(214) 509-4632
Email:
eataie@cityofallen.org
Page 1 of 3 pages Deadline: 1/21/2021 03:30 PM (Cl) 2021-10-5
Event Information
Number: 2021--10-5
Title: Term Contract for Pavement Markings Services
Type: Request For Bid
Issue Date: 12117/2020
Question Deadline: 1/15/2021 10:00 AM (CT)
Response Deadline: 1/21/2021 03:30 PM (CT)
Notes:
Annual contract value estimated $80,000.00.
Ateleconference bid opening will take place. To participate, dial +1 830-4
3317,465873648# (465873648 is the conference ID). The meeting is also
compatible with Microsoft TEAMS. An Outlook meeting invitation may be requested
from eataie@cityofallen.org.
A pre -bid teleconference will be held on January 12, 2021 at 10:00 AM Central
Time. To participate, dial +1 830-476-3317, 602 013 790# (602 013 790 is the
conference ID). The meeting is also compatible with Microsoft TEAMS. An Outlook
meeting invitation may be requested from eataie@cityofailen.org.
Download and read the attachments. To submit electronically, log in and upload
attachments to the `response attachments' tab and remember to submit the offer.
Bid Activities
Pre -Bid Teleconference
1112/2021 10.00:00 AM (CT)
pre -bid teleconference will be held on January 12, 2021 at 10:00 AM Central Time. To participate, dial +1 830-476-
3317, 602 013 790# (602 013 790 is the conference ID). The meeting is also compatible with Microsoft TEAMS. An
Outlook meeting invitation may be requested from eataie@cityofallen.org.
Teleconference Bid Opening
1/21/2021 3:30:00 PM (CT)
Ateleconference bid opening will take place. To participate, dial +1 830-476-3317,465873648# (465873648 is the
conference ID). The meeting is also compatible with Microsoft TEAMS. An Outlook meeting invitation may be
requested from eataie@cityofallen.arg.
Bid Attachments
iFB 2021-10-5 PAVEMENT MARKINGS.pdf
Invitation for Bid Document
Bid 2021-10-5 Bidders Proposal - Term Contract for Pavement Markings.xlsx
Excel bid schedule
Page 2 of pages Deadline: 1/21/2021 03:30 PM (Cr) 2021-10-5
Suaalier Information
Company Name:
I
Contact Name: p
Address: 13D I SC Mc-K► ►-, n q
Phone: go —
Fax:
Email: 1--D 2-Z-4 nal r Oa d mO,54r-Jr -'P'r' s Cam
Supplier Notes
�.t�L� �-�- _.t,ie' � .?�jc-,���.r'7 !�¢� .�-t-t �-- rr17�c��;,l�-�.e- .I►rrn rr.L L� ' �.
By submitting your response, you certify that you are authorized to represent and bind your company.
�07--w- (Ibo5 &L-21amtk- (1111�
-
Print Name Signature
Page 3 of 3 pages Deadline: 1/21/2021 03:30 PM (CT) 2021-10-5
the quality of the bidder's service;
the extent to which the bidder's services meet the City's needs;
the bidder's past business relationship with the City.
2.54 PROHIBITION OF BOYCOTT ISRAEL: Vendor verifies that it does not Boycott
Israel and agrees that during the term of this Contract will not Boycott Israel as that
term is defined in Texas Government Code Section 808.001, as amended. Effective
September 1, 2019, this section does not apply if the Vendor is a sole proprietor, a non-
profit entity or a governmental entity; and only applies if: (i) the Vendor has ten (10) or
more fulltime employees and (ii) this Contract has a value of $100,000.00 or more to be
paid under the terms of this Contract,
2.55 STORM WATER MANAGEMENT
Under the Authority of the Clean Water Act, the Environmental Protection Agency
(EPA), the City of Allen has endeavored to reduce I improve storm water quality per
direction of the Texas Commission of Environmental Quality (TCEQ). The City of Allen
has developed standard operating procedures (SOP's) for our Storm Water
Management Prograrn (SW MP). By signing this contract all vendors accept to follow
our SOP's of our SWMP. Follow the link for our SOP's
http: Lww.w.cityofallen.org 93-Vao,rm-Water-Management
2.S6 COOPERATIVE PURCHASING: As permitted under InterlocaI Cooperation Act C
Texas Government Code, Chapter 791, other governmental entities may wish to also
participate under the same terms and conditions contained in this contract. If this bid
is not specifically for the Collin County Governmental Purchaser's Forum, each entity
wishing to participate must have prior authorization from the City of Allen and the
vendor. If such participation is authorized, all purchase orders will be issued directly
from and shipped directly to the entity requiring supplies/services. The City of Allen
shall not be held responsible for any orders placed, deliveries made or payment for
supplies/services ordered by the entities. Bidder is to state their willingness to allow
other governmental entities to participate in this contract, if awarded_ Vendors bidding
products other than those specified should submit technical specification literature
with bids.
IS YOUR FIRM WILLING TO ALLOW OTHER GOVERNMENTAL ENTITIES TO
PARTICIPATE IN THIS CONTRACT, IF AWARDED, UNDER THE SAME TERMS AND
CONDITIONS?
YES NO
2021-10-5, 13
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2101
BIDDERS PROPOSAL
THERMOPLASTIC PAVEMENT MARKINGS (Surface preparation does not include removal of existing striping)
ITEM
EST
UN11T
DESCRIPTION AND PRICE IN WORDS
UNIT PRICE IN
EXTENDED
NO.
ONTY
FIGURES
AMOUNT
Furnish and Install Solid White or Yellow Traffic Paint 0"]
including surface preparation, complete and in place, for the
sum of
I.r•
$0.30
$1,500,00
One -Thousand Five-Htmdred Dollars &
Thirty Cents Per
Linear Foot
Furnish and Install Solid White or Yellow Traffic Paint (W)
including surface preparation, complete and in place, for the
stun of
2
5,000
LF
$0.40
$2,000.00
Two -Thousand Dollars &
FoMty Cents Per Linear
Foot
Furnish and Install Solid White or Yellow Traffic Paint (8")
including surface preparation, complete and in place, for the
sum of
3
3,000
LF
$0.60
$1,800.00
One -Thousand Eight -Hundred Dollars &
Sixty Cents Per Linear
Foot
Furnish and Install Solid White or Yellow Traffic Paint (12")
including surface preparation, complete and in place, for the
sum of
4
11000
LF
$0.90
$900.00
Nine -Hundred Dollars &
Ninety. Cents Per Linear
Foot
Furnish and Install Solid White or Yellow Traffic faint (24")
including surface preparation, complete and in place, for the
sum of
5
500
LF
$1.8(}
$900.00
Aline -Hundred Dollars &
One -Dollar and EightyCents Per
Linear Foot
Furnish and Install Solid White Traffic Paint (Word)
"ONLY" including surface preparation, complete and in
tu
place, for the sum of
C
iD
LA
$35.00
$350.00
Three -Hundred Fifty Dollars &
Thirty -Five Dollars and Zero Cents per
Each
Furnish and Install Solid White Traffic Paint (Arrow) (Right,
Left, U-Turn, or Straight) including surface preparation,
Complete and in place, for the sum of
7
] 5
EA
$50 00
$75U0
Seven -Hundred Fifty Dollars &
Fifty Dollars and Zero Cents per
Each
Furnish and Install Hot Applied Thermoplastic Solid White
Pavement Markings 0") including surface preparation,
8
2.500
LF
complete and in place, for the sum of
$0.75
$1,875.00
—One-Thousand Eight -Hundred Seventy -rive Dollars &
Seventy -Five Cents Per
Linear Foot
35
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2101
BIDDERS PROPOSAL
ITEM
EST
UNIT
DESCRIPTION AND PRICE IN WORDS
UNIT PRICE IN
EXTENDED
N0.
QNTY
FIGURES
AMOUNT
Furnish and Install Hot Applied Thermoplastic Solid While
Pavement Markings (5") including surface preparation,
complete and in place, for the sum of
q
2.500
LF
S1.10
$2,750.00
Two -Thousand Seven -Hundred Fifty Dollars &
One Dollar and Ten Cents Per
Linear Foot
Furnish and histall Hot Applied Thermoplastic Solid White
Pavement Markings (8") including surface preparation,
complete and in place, for the sum of
10
1,000
LF
$ I.50
$1,500.00
One -Thousand Five -Hundred Dollars &
One -Dollar and Fifty Cents Per
Linear Foot
Furnish and Install Hot Applied Thermoplastic Solid White
Pavement Markings (12") including surface preparation,
l f
500
LF
complete and in place, for the sum of
$3.75
$1,875.00
—One-Thousand Eight -Hundred Seventy -Five Dollars &
Three Dollars and Seventy-Fve Cents Per
Linear Foot
Furnish and Install Hot Applied Thermoplastic Solid White
Pavement Markings (24") including surface preparation,
12
50o
LF
complete and in place, for the sum of
$7 50
$3,7%00
Three -Thousand Seven -Hundred Fifty Dollars &
Seven Dollars and Fifty Cents Per
Linear Foot
Furnish and Install Hot Applied Thermoplastic Solid Yellow
Pavement Markings (4") including surface preparation,
13
500
LF
complete and in place, for the sum of
$p 75
$375, 00
Three -Hundred Seventy -Five Dollars &
Seventy -Five Cents Per
Linear Foot
Furnish and Install Hot Applied Thermoplastic Solid Yellow
Pavement Markings (12" x 18" Yield Line) including surface
14
50
LF
preparation, complete and in place, for the sum of
$6.01)
$300.00
Three -Hundred Dollars &
Six Dollars and Zero Cents Per
I_incar Foot
Furnish and Install I -lot Applied Themioplastie Solid Yellow
Pavement Markings (24" x 36" Yield Line.) including surface
15
50
LF
preparation, complete and in place, for the sum of
$12 i10
$600.00
Six -Hundred Dollars &
Twelve Dollars and Zero Cents Per
Linear Foot
Furnish and Install Hot Applied Thermoplastic Solid White
Pavement Markings (Word) "ONLY" including surface
16
15
EA
preparation, complete and in place, for the sum of
$125,00
$1,875.00
Orte-Thousand Fight -Hundred Seventy Five Dollars &
tine -Hundred Twenty -Five and Zero___Cents per
Each
36
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2101
BIDDERS PROPOSAL
ITEM
EST
UNIT
DESCRIPTION AND PRICE fN WORDS
UNIT PRICE IN
EXTENDED
NO.
QNTY
FIGURES
AMOUNT
Furnish and Install Hot Applied Thermoplastic Solid White
Pavement Markings (Arrow) (Right, Lef4 U-Turn, or
Straight) including surface preparation, complete and in
17
15
I -A
place, for the sum of
$175.0()
$2,625.00
—Two-Thousand Six -Hundred Twenty -Five Dollars &
One -Hundred Seventy -Five Dollars and "Zem_Cenis per
Each
Fumish and Install Hot Applied Thermoplastic Solid White
Pavement Markings (Double Arrow) including surface
preparation, complete and in place, for the sum of
18
5
FA
—One-Thousand One -Hundred Twenty -Five Dollars &
$225.00
$1,125,00
—Two-Hundred Twenty -Five Dollars and ZerrCents per
Each
Furnish and Install Hot Applied Thermoplastic Solid While
Pavement Markings (Sharks Teeth 1 Yield Triangles)
including surface preparation, complete and in place, for the
19
54
EA
sum of
$35.00
$1,750.00
One -Thousand Seven -Hundred Filly Dollars &
'Thirty -Five Dollars and Zero Cents per
Each
Remove Traffic Paint (4") (this is not surface preparation for
other items), complete and in place, for the sum of
20
2,500
LF
Ti0.15
$375.00
Three -Hundred Seventy -Five Dollars &
Fifteen Cents Per Linear
Foot
Remove Traffic Paint (6") (this is not surface preparation for
other items), complete and in place, for the sum of
21
21,50{I
I.F
$0.20
$500.00
Five -Hundred Dollars &
Twenty. Cents Per
Linear Foot
Remove Solid "Traffic Paint (8") (this is not surface
preparation for other items), complete and in place, for the
stun of
22
I.U+)+.)
LF
$0.30
$300.00
Three -Hundred Doilars &
Thirty Cents Per
Linear Foot
Remove Solid Traffic Paint (12") (this is not surface
preparation for other items), complete and in place, for the
I.+;U+:+
LF
sum of
$0.50
$500.00
Five -Hundred Dollars &
Fifty Cents Per Linear
Foot
Remove Solid Traffic Paint (24") (this is not surface
preparation for other items), complete and in place, for the
sum of
24
500
LF
$l.00
$500.00
Five -Hundred Dollars &
One -Dollar and Zero Cents Per
Linear Foot
Remove Solid White Traffic Paint (Word) "ONLY" (this is
not surface preparation for other items), complete and in
place, for the sum of
25
10
EA
$ I0.00
$10W)o
One, -Hundred Dollars &
Ten Dollars and Zero Cents per
Each
37
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2101
BIDDERS PROPOSAL
ITEM
EST
UNTF
DESCRIPTION AND PRICE IN WORDS
UNIT PRICE IN
EXTENDED
NO.
pNTY
FIGURES
AMOUNT
Remove Solid White Traffic Paint (Arrow) (Right, Left, U-
Turn, or Straight) (this is not surface preparation for other
items), complete and in place, for the sum of
fine -Hundred Fifty Dollars &
Fifteen Dollars and Zero Cents per Each
Remove Hot Applied Thermoplastic Solid Pavement
Markings (4") (this is not surface preparation for other
items), complete and in place, for the sum of
27
500
l F.
$Q 50
$250.00
Two -Hundred Fifty Dollars &
Fifty Cents Per
Linear Foot
Remove Hot Applied Thermoplastic Solid Pavement
Markings (6") (this is not surface preparation for other
28
5Q0
LF
items), complete and in place, for the sum of
$0.75
$375.00
Three -Hundred Seventy -Five Dollars &
Seventy -Five Cents Per
Linear Foot
Remove Hot Applied Thermoplastic Solid Pavement
Markings (8') (this is not surface preparation for other
items), complete and in place, for the sum of
500
LF
$Jjli]
5500.{}0
Five -Hundred Dollars
One -Dollar and Zero Cents Per
Linear Foot
Remove Hot Applied Thermoplastic Solid Pavement
Markings (12") (this is not surface preparation for other
items), complete and in place, for the sum of
30
3f14
LF
'it.S()
$450.0{1
Four -Hundred Fifty Dollars &
One -Dollar and Fifty Cents Per
Linear Foot
Remove Hot Applied Thermopiastic Solid Pavement
Markings (24") (this is not surface preparation for other
items), complete and in place, for the sum of
31
200
LF
$3.00
$600.00
Six -Hundred Dollars &
Three Dollars and Zero Cents Per
Linear Foot
Remove Hot Applied Thermoplastic Pavement Markings
(12" x 18" Yield Line) (this is not surface preparation for
32
5
LF
other items), complete and in place, for the sum of
$4.00
$24.00
Twenty Dollars &
Four Dollars and Zero Cents Per
Linear Foot
Remove Hot Applied Thermoplastic Pavement Markings
(24" s 36" Yield Line) (this is not surface preparation for
33
5
LF
other items), complete and in place, for the sum of
$r0v
$30.00
Thirty Dollars &
Six Dollars and Zero Cents Per
Linear Foot
38
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2101
BIDDERS PROPOSAL
ITEM
EST
UNIT
DESCRIPTION AND PRICE IN WORDS
UNIT PRICE IN
EXTENDED
NO.
QNTV
FIGURES
AMOUNT
Remove Hot Applied Thermoplastic Pavement Markings
(Word) (this is not surface preparation for other items),
complete and in place, for the sum of
34
5
EA
$25_00
$I2500
.
One -Hundred "Twenty -Five Dollars &
Twenty -Five Dollars and Zero Cents per
Each
Remove Hot Applied Thermoplastic Pavement Markings
(Arrow) (Right, Left, U Turn, or Straight) (this is not
surface preparation for other items), complete and in place,
35
5
EA
for the sum of
$45.00
5225.00
Two -Hundred Twenty -Five Dollars &
Forty -Five Dollars and Zero Cents per Each
Remove Hot Applied Thermoplastic Pavement Markings
(Double Arrow) (this is not surface preparation for other
items), complete and in place, for the stun of
36
5
EA
$55.00
527500
Tura -Hundred Seventy -Five Dollars &
Fifty -Five Dollars and Zero Cents per
Each
Remove Hot Applied Thermoplastic Pavement Markings
(Sharks Teeth 1 Yield Triangles) (this is not surface
preparation for other items), complete and in place, for the
37
50
EA
sum of
$15.00
$750.00
Seven -Hundred Fifty Dollars &
Fifteen Dollars and Zero Cents per
Each
Furnish and Install Solid Red Fire Lane Traffic Paint 0")
With "FIRE LANE" (4'� And/Or "NO PARKING" (41
Alternating Every Filly (54) Feet On Curb -Face Or
Pavement, As Directed By The Engineer, Including surface
38
1,500
LF
preparation, complete and in place, for the sum of
$0 45
$675,00
Six -Hundred Seventy -Five Dollars &
Forty -Five Cents Per Linear
Foot
Furnish and Install Solid White Traffic Paint (5) With
"VISITOR" (4") And/Or Other Text (4") to be determined
by the Engineer Every Ten (10) Feet On Curb -Face Or
39
1,500
LF
Pavement, As Directed By The Engineer, hwluding surface
$1.00
$1,500.U[1
preparation, complete and in place, far the sum of
One -Thousand Five -Hundred Dollars &
One -Dollar and Zero Cents Per
Linear Foot
Furnish and Install Sharrow Street Marking (Shared -Lane
Marking), complete and in place, for the sum of
40
1
EA
5300_00
$ 3nn il(t
Three -Hundred Dollars &
Three -Hundred Dollars and Zero Cents per
Each
TOTAL THERMOPLASTIC PAVEMENT MARIUNNGS: $37,100.00
39
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2101
BIDDERS PROPOSAL
RAISED PAVEMENT MARKINGS (5wl= preperation shall include removal of extraneous material (i.e. glue, oil, existing
buttons, etc. ) and to clean solid concrete or asphalt]
ITEM
EST
UNIT
DESCRIPTION AND PRICE IN WORDS
UNIT PRICE IN
EXTENDED
NO.
QNTY
FIGURES
AMOUNT
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type I -A Reflectorized Marker) including surface
preparation, complete and in place, for the sum of
1
1,000
EA
Three -Thousand Two -Hundred Fifty Dollars &
$3.25
S3,250.04
Three Dollars and Twenty -Fire Cents per
Each
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type I-C Reflectorized Marker) including surface
preparation, complete and in place, for the sum of
2
I,QQQ
EA
Three -Thousand Two -Hundred Fifty Dollars &
$''75
$3,250.OU
Three Dollars and Twenty --Five Cents per
Each
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type li-A-A Reflectorized Marker) including
surface preparation, complete and in place, for the sum of
3
11000
EA
Three -Thousand Two -Hundred Filly Dollars &
$3.25
$3,250.00
Three Dollars and Twenty -Five Cents per
Each
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type II-A-R Reflectorized Marker) including
surface preparation, complete and in place, for the sum of
4
1.00Q
EA
$' `5
$3,2SQ.4[1
Three -Thousand Two -Hundred Filly Dollars &
Three Dollars and Twenty -Five Cents per
Each
40
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2101
BIDDERS PROPOSAL
ITEM
EST
UXIT
DESCRIPTION AND PRICE IN WORDS
UNIT PRICE IN
EXTENDED
NO.
UNTY
FIGURES
AMOUNT
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type II-C-C Retlectoriced Marker) including
surface preparation, complete and in place, for the sum of
5
1,pUU
EA
Three -Thousand. Two -Hundred Fifty. Dollars &
�3.25
$3,250.nn
Three Dollars and Twenty -Five Cents per
Each
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type fI-C-R Reflectorized Marker) including
surface preparation, complete and in place, for the sum of
6
I,i}nil
EA
Three Thousand Two-l-Iundred Fifty Dollars &
$3.25
$3,250.[5[3
Three Dollars and Twenty -Five Cents per
Each
Furnish and Install with Epoxy Raised. Acrylic Pavement
Markers (Type W) including surface preparation, complete
and
and in place, for the sum of
7
I,UnU
EA
Dollars &
$3'fln
$3,UOD.flU
Threc-Dollars and Zero Cents per
Each
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type Y) including surface preparation, complete
and in place, for the sum of
8
1,{}Un
£A
Threc_Thousand Dollars &
$'-i][]
$3.noo.nn
Three -Dollars and Zero Cents per
Each
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type 11-B-13 Reflectorixed Marker) including
surface preparation, complete and in place, for the sure of
4
50
EA
One -hundred Sixty -Two Dollars and Fifty Cents &
$3-25
'F152.50
Three -Dollars and Twenty -Five Cents per
Each
Furnish and Install with Epoxy Raised Channeking Traffic
Buttons (6") including surface preparation, complete and in
place, for the sum of
1D
2n[1
EA
$15.00
S3,[]0I},00
Three -Thousand Dollars &
Fifteen Dollars and Zero Cents per
Each
Furnish and Install with Epoxy Raised Channclizing Traffic
Buttons (8") including surface preparation, complete and in
place, for the sum of
1 i
?0[]
EA
$25.00
$5,000.06
Five -Thousand Dollars &
Twenty -Five Dollars and Zero Cents per
Each
Furnish and Install with Epoxy 6" Raised Acrylic Jiggle Bar
Tile (Type I -A ReIlectod7xd) including surface preparation.
complete and in place, for the sum of
l2
lt}{]
EA
$12.50
$1,250.00
One -Thousand Two -Hundred Fifty Dollars &
Twelve Dollars and Fifty Cents per
Each
41
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2141
BIDDERS PROPOSAL
ITEM
EST
❑NIT
DESCRIPTION AND PRICE IN WORDS
TWIT PRICE IN
EXTENDED
NO.
QNTY
FIGURES
AMOUNT
Furnish and Install with Epoxy 6" Raised Acrylic Jiggle Bar
Tile (Type I-C Reflectorized) including surface preparation,
complete and in place, for the sum of
13
l00
EA
$ ! 2.50
$1,250.00
One -Thousand Two -Hundred Fifty Dollars &
Twelve Dollars and Fifty Cents per
Bach
Furnish and Install with Epoxy 6" Raised Acrylic Jiggle Bar
Tile (Type W Nonreflectorized) including surface
preparation, complete and in place, for the sum of
preparation,
1�}
Sp
EA
$600.00
Six -Hundred Dollars &
Twelve Dollars and Zero Cents per
Each
Furnish and lnstall with Epoxy 6" Raised Acrylic Jiggle Bar
Tile (Type Y Nonreflectorized) including surface
preparation, complete and in place, for the sum of
15
50
EA
$12.00
$600.00
Six -Hundred Dollars &
Twelve Dollars and Zero Cents per
Each
Remove Raised Pavement Markers or Buttons Including glue
to existing pavement, complete and in place, for the sum of
1(
2,000
EA
$1.00
$2,000.00
Two -Thousand Dollars &
One Dollar and Zero Cents per Each
Remove Raised Jiggle Bar Tile including glue to existing
pavement, complete and in place, for the sum of
17
t00
EA
$5.00
$500.00
Five -Hundred Dollars &
Five Dollars and Zero Cents per Each
TOTAL RAISED PAVEMENT MARKINGS: $39,862.56
PROPOSAL SUMMARY
TOTAL THERMOPLASTIC PAVEMENT MARKINGS: $37,10100
TOTAL RAISED PAVEMENT MARKINGS: $39,862.50
TOTAL BID $76,962.50
42
BID ENDORSEMENT
The undersigned, in submitting this bid proposal and their endorsement of same, represents
that they are authorized to obligate their firm, that they have read this entire bid proposal
package, is aware of the covenants contained herein and will abide by and adhere to the
expressed requirements,
Submittals will be considered as being responsive only if entire Bid Package plus any/all
attachments is retumed with all blanks filled in.
SUBMITTED BY:
44Lf S41-, p � n 1 LLC.
(Uri-K-IAL Firm Name;
By: _ X aw"' N-t"
(Original Signature) Must be signed to be considered responsive
�-�'OI1 4 L6 b s
(Typed or Printed Name)
I - 15-- at'D-I
Remittance
Address: i' i SE t i n"
(Zi p Code}
Phone #: (Do ��di -'�3
Fax #: (_}
E-Mail Address: l"o7_xas�d Lurzho�.Cam
If an addendum is issued for this bid, please acknowledge receipt.
ADDENDUMSIAMENDMENTS: 1) 1 C 1 i I `K 1 i _date acknowledged
2) date acknowledged
3) date acknowledged
All Contracts over $8,000,000 must contact Risk Management for insurance specifications
All Certificates of Insurance need to reference job or contract number in comments section.
Questions regarding insurance should be directed to the City of Allen Purchasing Division
(224)5o9-4630 or the City of Allen Risk Administrator at (214) 509-4685. This form must be
signed and returned with your quotation to verify that you can and will meet the
insurance requirements listed herein should you be selected to perform work for the City,
and will provide the certificates of insurance acceptable to the City.
Indemnification.
Company shall release, defend, indemnify and hold harmless City and its officers, agents and
employees from and against all damages, injuries (including death), claims, property damages,
(including loss of use), losses, demands, suits, judgments and costs, including reasonable
attorney's fees and expenses, in any way arising out of, related to, or resulting from the
performance of the work or caused by the negligent act or omission of Company, its officers,
agents, employees, subcontractors, licensees, invitees or any other third parties for whom
Company is legally responsible (hereinafter "Claims")_ Company is expressly required to defend
City against all such Claims.
In its sole discretion, City shall have the right to select or to approve defense counsel to be
retained by Company in fulfilling its obligation hereunderto defend and indemnify City, unless
such right is expressly waived by City in writing. City reserves the right to provide a portion or
all its own defense; however, City is under no obligation to do so. Any such action by City is not
to be construed as a waiver of Company's obligation to defend City or as a waiver of Company's
obligation to indemnify City pursuant to this Contract. Company shall retain City approved
defense counsel within seven (7) business days of City's written notice that City is invoking its
right to indemnification under this Contract. If Company fails to retain Counsel within such
time period, Cityshall have the right to retain defense counsel on its own behalf, and Company
shall be liable for all costs incurred by City. Neither party shall be liable to the other for special,
indirect, consequential or punitive damages for any reason.
City of Allen Project or Bid Number: - 1
PURCHASE ORDER WILL NOT BE ISSUED WITHOUT EVIDENCE DE INSURANCE
2021-10-5, 50
CITY OF ALLEN
Date:1/18/2021
ADDENDUM 1
INVITATION FOR BID 2021.10-5
The following items take precedence over the initial bid specifications, where
supplemented here. The original requirements, not affected by this addendum,
shall remain in effect.
1. Revised bidder's proposal excel document, line 40 quantity is modified to a unit of `l".
Z. Pre -bid agenda included.
3. Pre -bid teleconference attendee list.
PLEASE RETURN I SIGNED COPY OF TH15 ADD DUM WITH YOUR PROP05AL
Signature of Officer
Date
IIPage
CITY OF ALLEN
PURCHASING
GENERAL INFORMATION
CITY OF ALLEN, TEXAS
BIDS WILL BE ACCEPTED IN THE OFFICE OF THE PURCHASING MANAGER
INVITATION FOR BID #2021-10-5
PAVEMENT MARKINGS
SERVICES
BID PACKAGES ARE DUE TO THE
PURCHASING DIVISION PRIOR TO:
January 21, 2021 @ 3:30 P.M.
NO LATE BIDS WILL BE ACCEPTED
ELECTRONIC RESPONSES SUBMITTED THROUGH
IONWAVE E-BID SYSTEM ARE RECOMMENDED
http://aIlentx.ionwave.net
BID PACKAGES
MAY BE DELIVERED OR MAILED TO:
CITY OF ALLEN PURCHASING DIVISION
305 CENTURY PARKWAY
ALLEN, TX 75013
FOR ADDITIONAL INFORMATION CONCERNING THIS BID PLEASE CONTACT:
Ellen Ataie, CPPB, eataie&cityofallen.org, 214-509-4632
COVER SHEET
INDEX
SECTION I NOTICE TO OFFERORS
SECTION II GENERALTERMS & CONDITIONS
SECTION III SPECIFICATIONS
SECTION IV BIDDER'S PROPOSALAND BID SCHEDULE
SECTION V EXHIBITS:
1. INSURANCE REQUIREMENTS
2. AFFIDAVIT OF NO PROHIBITED INTEREST
3. CONFLICT OF INTEREST
4. BIDDERS QUALIFICATION STATEMENT
S. SCHEDULE OF SUBCONTRACTORS
6. WORKFORCE COMPOSITION
2021-10-5, 2
SECTION I - NOTICE TO OFFERORS
1.1 INTRODUCTION
Section I provides general information to potential proposers on subjects such as where to
submit proposals, number of copies, amendments, proprietary information designation, and
other similar administrative elements.
1.2 SUBMISSION OF PROPOSAL
Electronic responses submitted via our online bidding system (http://aIIentx.ionwave.net) are
the preferred method of receiving responses for this solicitation. All bids/proposals will be
sealed and received by the City of Allen Purchasing Office. Proposals shall be in one envelope
clearly marked: Bid Number, Title, and Opening Date on the outside of the envelope
containing the bid.
INVITATION FOR BID # 2021-10-5: PAVEMENT MARKING SERVICES
Sealed offers are to be submitted to:
City of Allen
Purchasing Department
305 Century Parkway
Allen, TX 75013
NO LATE OFFERS WILL BE ACCEPTED FACSIMILE OR EMAILED BIDS WILL NOT BE ACCEPTED
Bid Opening January 21, 2021 @ 3:30 P.M. Central Time
Electronic submission through (lonwave) is highly encouraged. https://allentx.ionwave.net
A teleconference bid opening will take place. To participate, dial +1 830-476-3317,465873648#
(465873648 is the conference ID). The meeting is also compatible with Microsoft TEAMS. An
Outlook meeting invitation may be requested from eataie&cityofallen.org.
A pre -bid teleconference will be held on January 12, 2021 at 10:00 AM Central Time. To
participate, dial +1 830-476-3317, 602 013 790# (602 013 790 is the conference ID). The meeting
is also compatible with Microsoft TEAMS. An Outlook meeting invitation may be requested
from eataieacityofallen.org.
1.3 NUMBER OF COPIES
Proposer shall submit one original set proposal documents. This will greatly facilitate the
evaluation process.The proposal shall remain the property of the City of Allen. The original copy
shall be unbound and clearly marked "Original".
1.4 PROPOSAL INFORMATION
All questions regarding proposal preparation, the selection process, specifications and
interpretations of the terms and conditions of the bid shall be submitted in writing. Any
addenda will be issued no later than three (3) calendar days prior to the deadline for
submission of offers.
1.5 DISCLOSURE OF RESPONSE
All information submitted in an accepted response must be retained by the City of Allen for
the period specified in the City ofAllen's record retention schedule created under Government
Code Section 441.180, et sequitur. The information will not be returned to the respondent. The
Public Information Act (PIA), Government Code Chapter 552, allows the public to have access
to information in the possession of a governmental body through an open records request.
Therefore, the respondent shall clearly identify in the response any confidential or proprietary
information. Proprietary information identified bythe respondent in the response, will be kept
confidential by the City of Allen to the extent permitted by state law. The City of Allen merely
raises the exception on behalf of the vendor. The City of Allen takes no legal position on
disclosure. The City of Allen will use best efforts to give the respondent or the awarded vendor
an opportunity to present to the Office of the Attorney General its arguments for non-
disclosure of is identified confidential or proprietary information
2021-10-5, 3
DISCLOSURE OF INTERESTED PARTIES
Texas Legislature passed HB 1295 that now requires a government entity receive a Disclosure
of Interested Parties (Form 1295) before entering a contract with a vendor that requires action
by the City Council. Form 1295 was created by the Texas Ethics Commission per the direction
of the Texas Legislature. The form must be completed electronically on the Texas Ethics
Commission website, https://www.ethics.state.tx.us. Once you have electronically completed
the form, you must print the form, sign & notarize the form, then deliver the form to the City of
Allen along with the executed contract. This will apply to contracts that will require Council
approval, in most situations will be $50,000 or greater.
1.6 ADDENDUMS/AMENDMENTS
Any interpretations, corrections and/or changes to a bid solicitation or extensions to the
opening date will be made by addenda to the respective document when necessary. An
addendum will be published and distributed by email to all that are known to have received a
copy of the bid and related specifications. However, it shall be the sole responsibility of the
bidder to verify issuance/non-issuance of addenda and to check all avenues of document
availability prior to opening date and time to ensure bidder's receipt of any addenda issued.
No addenda will be issued 3 days prior to bid opening. The last day for questions will be on
Thursday, January 15, 2021 at 10:00 AM. The last day for addenda will be on Monday,
January 18, 2016 at 2:00 PM. Any addenda issued within 3 working days of the bid opening will
automatically delay the bid opening by one week. Bidders will be notified of the new bid
opening time and date as determined bythe City of Allen Purchasing Department. The offeror
is required to acknowledge receipt of any amendments by submitting a signed copy of each
amendment issued. Signed copies must be submitted as part of the signed proposal
submittal.
1.7 BID SUBMITTALS
Bids shall be submitted on the forms provided to insure complete uniformity of wording of all
bids. Bids may be rejected if they show any omissions, alterations in wording, conditional
clauses, or irregularities of any kind.
If an emergency or unanticipated event interrupts normal City processes so as to cause
postponement of the scheduled bid opening, the time specified for receipt of bids will be
deemed to be extended to the some time of day specified in the solicitation on the first work
day on which normal City processes resume or to such other date and time as may be
provided by the Procurement Services Office in a written notice to bidders."
1.8 ACCEPTANCE
Any offer received shall be considered an offer, which may be accepted by the City of Allen
based on initial submission without discussions or negotiations. By submitting an offer in
response to this solicitation the proposer agrees that any offer it submits may be accepted by
the City of Allen at any time within 90 days from the close date.
The City of Allen reserves the right to reject any or all offers and to waive informalities and
minor irregularities in offers received, and/or to accept any portion of the offer if deemed in the
best interest of the City of Allen. Failure of the proposer to provide in its offer any information
requested in the bid may result in rejection for non -responsiveness.
Responsive Bidder/Proposer
A bid or proposal that fully conforms in all material respect to the Invitation for Bids
(IFB)/Request for Proposals (RFP) and all its requirements, including all form and substance.
Responsible Bidder/Proposer
A business entity or individual who has the capability and financial and technical capacityto
perform the requirements of the solicitation and subsequent contract. Responsible
bidders/proposers shall not have been convicted of, or pled guilty to, crimes involving
procurement fraud or damage to the environment during the previous five years and shall not
currently be included on any list of debarred or suspended business entities or individuals.
2021-10-5, 4
1.9 AWARD
The City of Allen intends to make an award using the evaluation criteria and other factors as
indicated in this bid/proposal. The award shall be based on the lowest responsible and best -
qualified bidder whose evaluation by the City of Allen indicates to be in the best interest of the
City and taxpayers.
Bid will be awarded based on "best value". The award to the successful bidder will be
determined by best value to the City of Allen as allowed by Chapter 252 of the Local
Government Code. The following criteria will be considered when selecting the successful
bidder:
• the purchase price:
• the reputation of the bidder and the bidder's services;
• the quality of the bidder's service;
• the extent to which the bidder's services meet the City's needs;
• the bidder's past business relationship with the City;
• the impact on the ability of the City to comply with laws and rules
relating to contracting with historically underutilized businesses and
non-profit organizations employing persons with disabilities;
• the total long-term cost to the City to acquire the bidder's goods or
services; and
1.10 BID TABULATIONS
Bid tabulations can be accessed through the electronic bidding system. Please allow at least
one week after opening date for bids to be tabulated.
1.11 CONTRACT ADMINISTRATION
The Engineering Department together with the Purchasing Department shall be responsible
for administration of this purchase for compliance with the interpretation of scope, schedule,
billings, requirements, and budget.
1.12 SUBSTANTIVE PROPOSALS
The respondent shall certify (a) that the bid submittal is genuine and is not made in the interest
of, or on behalf of, any undisclosed person, firm, or corporation; (b) that has not directly or
indirectly induced or solicited any other respondent to put in a false or sham bid; (c) that has
not solicited or induced any other person, firm, or corporation from proposing; and (d) that has
not sought by collusion to obtain for himself any advantage over any other respondents or over
the City of Allen.
The City of Allen may make such investigations as it deems necessary to determine the ability
of the bidder to provide satisfactory performance in accordance with bid requirements, and
the respondent shall furnish to the City all such information and data for this purpose.
Minimum standards for responsible prospective bidders are as follows:
• Have adequate financial resources, or the ability to obtain such
resou rces
• Be able to comply with the required or proposed schedules and project
requirements
• Competitive pricing
• Have a satisfactory record of performance for contracts of similarscope
(complete attached reference sheet)
• Have a satisfactory record of integrity and ethics
• Completeness and thoroughness of bid submittal
2021-10-5, 5
1.13 DEFINITIONS
• Bidder refers to submitter.
• Vendor refers to Successful Bidder or Contractor.
• Submittal refers to those documents required to be submitted to the City
of Allen, by a bidder.
1.14 INQUIRIES
Questions about this bid shall be in writing and directed to Ellen Ataie, Contract Administrator
at the following address. Questions resulting in changes to this solicitation will be provided in
the form of an amendment to the solicitation.
Ellen Ataie, eataie e cityofallen.org, 214-509-4632
1.15 SCHEDULE OF EVENTS
The upcoming schedule of events is tentative scheduled as follows:
Advertisements
Deadline for Questions
Deadline for Addenda
Bids Due
December 17t" & 24, 2020
January 15, 2021 @ 10:00 AM
January18, 2021 @ 2:00 PM
January 21, 2021 @ 3:30 PM
2021-10-5, 6
SECTION II
GENERAL TERMS & CONDITIONS
The City of Allen bid packets contain various sections requiring completion. The bid
form section of the bid packet must be completed prior to the date and time set for bid
opening and included with the bid packet or the vendor will be found non -responsive.
2.1 These instructions apply to all quotations or bid submittals and become a part
of terms and conditions of any bid packet submitted.
2.2 The City shall have the authority to disapprove or reject unsatisfactory work,
services or equipment. If required by the City, the vendor shall promptly correct all
unsatisfactory work and replace all defective equipment, and shall bear all direct,
indirect and consequential costs of such correction.
2.3 The City reserves the right to waive any minor defect, irregularity, or informality
in any bid, quotation, or proposal. The City may also reject any or all bids, quotations, or
proposals without cause prior to award.
2.4 The City reserves the right to enforce the performance of this contract in any
manner prescribed by law and deemed to be in the best interest of the City in the event
of breach or default of this contract. The City reserves the right to terminate the
contract immediately in the event the vendor fails to meet schedules or otherwise
perform in accordance with these specifications. Breaches of contract or default
authorize the City to purchase the services from the next low bidder or re -bid and
charge the difference in cost to the defaulting vendor.
2.5 The contract shall remain in effect until contract expires, except for breach of
contract, or is terminated by either party with a thirty (30) day written notice prior to
any cancellation. The vendor shall state therein the reasons for such cancellation.
Notice of termination must be transmitted via certified mail to the other party's
designated representative.
2.6 The vendor shall be held responsible for and shall make good, without expense
to the City, any and all damage, injury or loss due to the execution of his work. The
vendor shall protect all finished building surfaces from damage and shall repair any
damage to the building or property caused by delivery or installation of product.
2.7 The vendor agrees to indemnify and hold harmless the City against all claims or
alleged claims or demands for damages, including all expenses incurred, arising from
accidents to employees of either party hereto or to the public, or from claims or alleged
claims of damages to the property of the City or to adjoining property caused directly
or indirectly by said vendor, by any of his subcontractors, or by anyone directly or
indirectly employed by either of them in connection with the performance of this
contract.
2.8 The vendor agrees to indemnify and hold the City harmless from anyclaim
involving patent right infringement or copyrights on goods supplied.
2.9 In its sole discretion, the City shall have the right to select or to approve defense
counsel to be retained by Contractor in fulfilling its obligation hereunder to defend and
indemnify City, unless such right is expressly waived by City in writing. City reserves the
right to provide a portion of its own entire defense; however, City is under no obligation
to do so, any such action by City is not to be construed as a waiver of Contractor's
obligation to defend City or as a waiver of contractor's obligation to indemnify City
pursuant to this contract. Contractor shall retain City approved defense counsel within
seven (7) business days of City's written notice that City is invoking its right to
indemnification under this contract. If Contractor fails to retain counsel within such
time period, City shall have the right to retain defense counsel on its own behalf, and
contractor shall be liable for all costs incurred by City.
2.10 The vendor shall not sell, assign, transfer or convey this contract, in whole or in
2021-10-5, 7
part, without the prior written consent of the City.
2.11 This bid, when properly accepted by the City, shall constitute a contract equally
binding between the vendor and the City. No different or additional terms shall become
a part of this contract except for a change order processed through the Purchasing
Department.
2.12 This agreement will be governed and construed according to the laws of the
State of Texas. This agreement is performable in Collin County, Texas.
2.13 The successful bidder and the City of Allen agree that each party have rights,
duties, and remedies available as stated in the Uniform Commercial Code and any
other available remedy, whether in law or equity.
2.14 Bidder acknowledges and represents that they are aware of laws, City Charter
and City Code of Conduct regarding Conflicts of Interest. The City Charter states that
"no officer or employee of the City shall have a financial interest, direct or indirect, in
any contract with the City, nor shall be financially interested, directly or indirectly, in the
sale to the City of any land or rights or interest in any land, materials, supplies or
service..."
2.15 Chapter 176 of the Texas Local Government Code requires that any vendor or
person considering doing business with a Local Government entity, disclose in the
questionnaire form CIQ, the vendor or person's affiliation or business relationship that
might cause a Conflict of Interest. This form must be filed with the Records
Administrator no later than 7 business days after the date the person becomes aware
of facts that require the statement to be filed. A person commits an offense if the person
violates Section 176.006, Local Government Code. An offense under this section is a
Class C misdemeanor.
2.16 All equipment, supplies and work furnished under this contract shall comply
with applicable laws, ordinances and regulations. The Vendor shall obtain and pay for
such permits and inspections as are required for the legal performance of thiswork.
2.17 The City reserves the right to audit the records and performance of vendor
during the term of the contract and for three years thereafter.
2.18 Unless otherwise notified, all invoices must be sent to the Accounts Payable,
Finance Department at the address listed on page one (1). Invoices must show the
item(s) shipped/work performed and the purchase order number applicable to the
transaction in order to insure prompt payment.
2.19 Payment will be made in accordance with Texas statues. Term of Payment is net
30 days after the date the City receives the goods in accordance with the contract, the
date the performance of service in accordance with the contract is completed, or the
date the agency receives an invoice for the goods or services, whichever occurs the
latest. If your company provides a discount for early payment, please indicate in this
solicitation. This will not be considered an evaluation factor in the award ofthebid(s).
2.20 Funds for payment have been approved. The State of Texas statutes prohibit the
obligation and expenditure of public funds beyond the fiscal year for which a budget
has been approved; therefore, anticipated obligations that may arise past the end of
the current City fiscal year shall be subject to budget approval. The City of Allen is a
Home -Rule Municipal Corporation operated and funded October 1 to September30.
2.21 The City of Allen is by statute tax-exempt therefore pricing shall not include
taxes. Tax exemption certificates will be executed by the City and furnished upon
req u est.
2.22 Vendors shall state a firm completion time. The City reserves the right to cancel
orders and/or assess financial penalties if the vendor fails to complete project as
promised. Work shall be scheduled between 8:00 a.m. and 5:00 p.m., Monday through
2021-10-5, 8
Friday, excluding holidays, unless otherwise approved by the City.
2.23 When offering products other than those bid, the City reserves the right to
request a sample/demo of the product for evaluation. In such cases, the bidder must
provide a sample/demo ofthe product at no charge to the City within three days ofthe
request and must pick up the product after the evaluation. Failure to provide an
evaluation product within the three-day period will disqualify the bidder from further
consideration. If the bidder offers a product other than that specified, specifications
must be included in the bid package. Bid responses not listing manufacturer or part
numbers in the Mfg./Pt No. section of the bid form will be considered as bidding
according to specification, and if awarded, will be required to provide exactly what was
specified. Samples should not be enclosed with bid unless requested.
2.24 The apparent silence of these specifications as to any detail or to the apparent
omission from it of a detailed description concerning any point, shall be regarded as
meaning that only the best commercial practices are to prevail. All interpretation of
these specifications shall be made based on this statement.
2.25 Testing may be performed at the request of the City or any participating entity,
by an agent so designated, without expense to the City.
2.26 When unit price differs from extended price, the unit price prevails.
2.27 In case of a discrepancy between the product number and description, the
description takes precedence.
2.28 When manufacturers are named in the specification, they are not meant to limit
competition, but to define the minimum standard, quality, and performance of the
item specified. All materials supplied will be new, first quality industrial -grade products.
2.29 Response to specification is primary in determining the lowest responsible bid.
2.30 The City of Allen reserves the right to award a vendor bid as an "alternate award".
The alternate vendor's bid shall remain in effect for the term of the awarded contract,
should the primary vendor become unable or unwilling to complete the contract term.
The alternate vendor will be notified in writing of their official contract and start date.
All terms and conditions of the original bid will remain in effect.
2.31 The City of Allen reserves the right to award a separate contract to separate
vendors for each item/group or to award one contract for the entire bid.
2.32 Bid prices cannot be altered or amended after submission deadline. Any
interlineations, alteration, or erasure made before opening time must be initialed by
the signer of the bid, guaranteeing authenticity.
2.32.1 A price redetermination may be considered only at the anniversary dates
of the contract. All requests for price redetermination shall be in written form
and shall include documents supporting price redetermination such as
Manufacturer's direct cost, postage rates, Railroad Commission rates,
Federal/State minimum wage law, Federal/State unemployment taxes, F.I.C.A.
Insurance Coverage Rages, Producers Price Index or employment Cost Indexfor
your industry or product category as published bythe U.S. Department of Labor,
Bureau of Labor Statistics, etc. The bidders experience of honoring contracts at
the bid price will be an important consideration in the evaluation of the lowest
and best value bid. The City of Allen reserves the right to accept or reject price
redetermination as it deems to be in the best interest of the City. Annual
contract escalators and consumer price index adjustments cannot exceed 3.5%.
The City of Allen is operating under new constraints from State Legislature and
our efforts are focused on finding solutions that maximize our impact on the
community. Any adjustment in pricing must be presented to the City of Allen at
least 90 days prior to the expiration or renewal of the current agreement. Notice
2021-10-5, 9
of renewal will beg iven to the Contractor in writing by the City of Allen, normally
within 30 days prior to the expiration date of the current contract.
2.33 A bid price may not be withdrawn or canceled by the bidder for a period of 90
days following the date designated for the receipt of bids without written approval of
the Purchasing Manager, and bidder so agrees upon submittal of bid.
2.34 No oral statement of any person shall modify or otherwise change or affect the
terms, conditions or specifications stated in the resulting contract. All change orders
must be made in writing.
2.35 Any interpretations, corrections or changes to this bid packet will be made by
addenda. Sole issuing authority shall be vested in the City of Allen Purchasing
Department. Addenda will be sent to all who are known to have received a copy of this
bid packet. If the Addenda contain changes to the specification or bid form, bidders
shall acknowledge receipt of all addenda or they will be declared non -responsive.
2.36 Bid tabulations can be accessed in the City of Allen electronic bidding system
https:Hallentx.ionwave.net/Lo. igin aspx. Please allow at least one week after opening
date for bids to be tabulated.
2.37 All work, materials, equipment, and supplies, furnished under this contract shall
comply with applicable laws, ordinances and regulations.
2.38 Unless otherwise indicated, items will be new, unused, and in first rate condition
in containers suitable for damage -free shipment and storage.
2.39 Quotations must show the number of calendar days required to place the
materials in the possession of the City. Do not quote shipping dates. When delivery
delay can be foreseen, the bidder shall give prior notice to the Purchasing Division, who
shall have the right to extend the delivery date if reasons for delay appear acceptable.
Default in promised delivery, without acceptable reasons of failure to meet
specifications, authorizes the Purchasing Division to purchase goods elsewhere and
charge any increase in cost and handling to the defaulting bidder.
2.40 F.O.B. will be Destination/Inside Delivery/Installed at the location stated on the
City's purchase order, acceptable only during normal working hours. The price will be
firm lump sum all-inclusive cost for all materials, work, transportation, and all other
costs of whatsoever nature for each item listed. Vendorwillberesponsibleforall claims
against the carrier for all freight and/or drayage damage. The City assumes no liability
for goods delivered in damaged or unacceptable condition. Vendor shall handle all
claims with carriers, and in case of damaged goods, shall ship replacement goods
immediately upon notification by District of damage. Shipments will be made to the
specific locations described in the bid specifications. If the vendor must deliver to the
specified room, the vendor must remove all packing and debris, which results from set-
up and installation. Owner dumpsters cannot be used.
2.41 At the time of the opening of bids each bidder shall be presumed to have
inspected the sites and to have read and shall be thoroughly familiar with the contract
requirements. The failure or omission of any bidder to examine any form, instrument,
document or site shall in no way relieve any bidder from any obligation in respect to
this bid.
2.42 The City shall have the right to do other work, or to let other contracts for work
to be done, on the same sites as specified for the work to be done under this contract,
and the City's arrangements as to precedence of work and the relationship between
the Vendor and the City shall be decisive.
2.43 It is the policy of the City of Allen that whenever practical, products should be
purchased which contain the highest percentage of post -consumer recovered material
available in the marketplace and/orthe highest percentage of pre -consumer recovered
material available in the marketplace.
2021-10-5, 10
2.44 Texas Government Code, Chapter 2252, non-resident bidders; Texas Law
prohibits Cities and Governmental units from awarding contracts to a non-resident
unless the amount of such bid is lower than the lowest bid by a Texas resident by the
amount a Texas resident would be required to underbid in the non-resident bidders
state.
2.45 The vendor shall purchase and maintain in force the following kinds of
insurance for operations under the contract as specified. Insurance certificates in the
amounts shown and under the conditions noted shall be provided to the City before
the commencement of any work:
2.46 Workers' Compensation Coverage - Statutory See Insurance Requirements in Exhibit
2.47 Prevailing Wage Rates - The contractor shall comply in all respects with all
requirements imposed by any laws, ordinances or resolutions applicable to the project
with regard to the minimum prevailing wage rates for all classes of employees, laborers,
subcontractors, mechanics, workmen and persons furnishing labor and services to the
project. The contractor shall comply with the Davis Bacon Act. Upon request by the
Owner, Contractor shall make available for inspection and copying its books and
records, including but not limited to its payroll records, account information and other
documents as may be required by the owner to ensure compliance with this provision.
Attention is called to the fact that the inclusion of a minimum scale of wages to be paid
to employees engaged in the work under this Contract does not release the Contractor
from compliance with any State Wage Lawthat may be applicable. The Contractor shall
abide by the Wage and Hour Laws of the State and must not pay less than the wages
legally prescribed as set forth herein.
2.47.1 Except for work on legal holidays, the "general prevailing rate of per diem
wage" for the various crafts or types of workmen or mechanics is the product of
(a) the number of hours worked per day, except for overtime hours, times (b) the
respective Rate Per Hour.
2.47.2 For legal holidays, the "general prevailing rate of per diem wage" for the
various crafts or type of workmen or mechanics is the product of (a) one and
one-half times the respective Rate per Hour, times (b) the number of hours
worked on a legal holiday.
2.47.3 The "general prevailing rate for overtime work" for the crafts or type of
workmen or mechanics is one and one-half times the above respective Rate per
Hour.
2.47.4 Under the provisions of Article 5159a Vernon's Annotated Texas Statues,
the Contractor shall forfeit as a penalty to the entity on whose behalf the
Contract is made or awarded, Ten Dollars ($10.00) for each laborer, workman, or
mechanic employed, for each calendar day or portion thereof that such laborer,
workman or mechanic is paid less than the said stipulated rates for any work
under the Contract, by him or by any sub -contractor under him.
2.48 The Davis -Bacon Act, 40 U.S.C. §§ 276-A276A-7, provides that locally prevailing
wages and fringe benefits must be paid to laborers and the mechanics employed on
Federally Funded contracts exceeding $2,000 that may involve construction, alteration,
maintenance or repair. The new interim rule clarifies that all Programs or Activities
funded by ARRA and meeting the Davis -Bacon criteria will be subject to the
requirements under Davis -Bacon. The awarding agency must include the following
provision in issuing grant announcements or requesting applications.
2.48.1 "Section 1606 of the Recovery Act requires that all laborers and
mechanics employed by contractors and subcontractors on projects funded
directly by or assisted in whole or in part by and through the Federal
Government pursuant to the Recovery Act shall be paid wages at rates not less
2021-10-5, 11
than those prevailing on projects of a character similar in the locality as
determined by the Secretary of Labor in accordance with subs=chapter IV of
Chapter 31 of Title 40, United States Code.
2.48.2 Pursuant to reorganization Plan No. 14 and the Copeland Act. 40 U.S.C.
3145, The Department of Labor has issued regulation at 29 CFR Parts 1, 3, and 5
to implement the Davis -Bacon and related Acts. Regulations in 29 CFR 5.5
instruct agencies concerning application of the standard Davis -Bacon contract
clauses set forth in that section Federal agencies providing grants, cooperative
agreements, and loans under the Recovery Act shall ensure that the standard
Davis -bacon contract clauses found in 29 C.F.R. 5.5(A) are incorporated in any
resultant covered contracts that are in excess of $2,000 for construction,
alteration or repair (including painting and decorating)"
2.49 Buy American Act See http://www.whitehouse.gov/ or Buy American
Certification for revisions, amendments and more information; Sec 1605. The Contractor
shall comply with the Buy American Act. All materials installed shall be in accordance
with the BuyAmerican Act. Use of American iron, steel, and manufactured goods. None
of the funds appropriated or otherwise made available by this act may be used for a
project for the construction, alteration, maintenance, or repair of a public building or
public work unless all of the iron, steel, and manufactured goods used in the project are
produced in the United States.
(A) Subsection (A) shall not apply in any case or category of cases in which
the head of the Federal Department or agency involved finds that:
a. Applying Subsection (A) would be inconsistent with the public
interest;
b. Iron, steel, and the relevant manufactured goods are not produced
in the United States in enough and reasonably available quantities
and of a satisfactory quantity; or
c. Inclusion of iron, steel, and manufactured goods produced in the
United States will increase the cost of the overall project by more
than 25 percent.
(B) If the head of a Federal Department or agency determines that it is
necessary to waive the application of subsection (A) based on a finding
under subsection (B), the head of the department or agency shall publish
in the Federal Register a detailed written justification as to why the
provision is being waived.
(C) This section shall be applied in a manner consistent with United States
Obligations under International Agreements.
2.50 Provide the names and locations of at least three (3) references at which the
offeror has conducted similar services and requirements along with specific individuals
whom we may contact for references.
2.51 All protests regarding the bid solicitation process must be submitted in writing
to the Purchasing Manager within five (5) working days following the opening of bids.
This includes all protests relating to advertising of bid notices, deadlines, bid opening,
and all other related procedures under the Local Government Code, as well as any
protests relating to alleged improprieties or ambiguities in the specifications. The
limitation does not include protests relating to staff recommendations as to award of
this bid. Protests relating to staff recommendations may be directed to the City
Secretary.
2..52 Bidders must be capable of providing criminal background checks on all
employees performing services in facilities or on properties that are open to the public.
2.53 EVALUATION CRITERIA: PLEASE NOTE THAT THIS BID WILL BE AWARDED ON
THE BASIS OF "BEST VALUE". The award to the successful bidder will be determined by
best value to the City of Allen as allowed by Chapter 252 of the Local Government Code.
The following criteria will be considered when selecting a contractor:
• the purchase price:
• the reputation of the bidder and the bidder's services;
2021-10-5, 12
• the quality of the bidder's service;
• the extent to which the bidder's services meet the City's needs;
• the bidder's past business relationship with the City.
2.54 PROHIBITION OF BOYCOTT ISRAEL: Vendor verifies that it does not Boycott
Israel and agrees that during the term of this Contract will not Boycott Israel as that
term is defined in Texas Government Code Section 808.001, as amended. Effective
September 1, 2019, this section does not apply if the Vendor is a sole proprietor, a non-
profit entity or a governmental entity; and only applies if: (i) the Vendor has ten (10) or
more fulltime employees and (ii) this Contract has a value of $100,000.00 or more to be
paid under the terms of this Contract.
2.SS STORM WATER MANAGEMENT
Under the Authority of the Clean Water Act, the Environmental Protection Agency
(EPA), the City of Allen has endeavored to reduce / improve storm water quality per
direction of the Texas Commission of Environmental Quality (TCEQ). The City of Allen
has developed standard operating procedures (SOP's) for our Storm Water
Management Program (SWMP). By signing this contract all vendors accept to follow
our SOP's of our SWMP. Follow the link for our SOP's
http://www.cityofallen.org/933/Storm-Water-Management
2.56 COOPERATIVE PURCHASING: As permitted under Interlocal Cooperation Act C
Texas Government Code, Chapter 791, other governmental entities may wish to also
participate under the same terms and conditions contained in this contract. If this bid
is not specifically for the Collin County Governmental Purchaser's Forum, each entity
wishing to participate must have prior authorization from the City of Allen and the
vendor. If such participation is authorized, all purchase orders will be issued directly
from and shipped directly to the entity requiring supplies/services. The City of Allen
shall not be held responsible for any orders placed, deliveries made or payment for
supplies/services ordered by the entities. Bidder is to state their willingness to allow
other governmental entities to participate in this contract, if awarded. Vendors bidding
products other than those specified should submit technical specification literature
with bids.
IS YOUR FIRM WILLING TO ALLOW OTHER GOVERNMENTAL ENTITIES TO
PARTICIPATE IN THIS CONTRACT, IF AWARDED, UNDER THE SAME TERMS AND
CONDITIONS?
YES NO
2021-10-5, 13
SECTION III SPECIFICATIONS
The City of Allen is soliciting bids for the purposes of entering into an annual contract for furnishing all
necessary materials, machinery, equipment, superintendence and labor for Pavement Markings for the City
of Allen, Texas.
DURATION OF AGREEMENT
The contract period shall commence upon execution of the contract and continue for a period of one year.
The City reserves the right to extend the contract period for two additional one-year periods, with said options
to be exercised solely at the City's discretion.
ESTIMATED ANNUAL EXPENDITURE
This Contract, if awarded, shall be performed on an as needed basis, with an estimated annual expenditure
of $80,000. The cumulative total of the bid schedule submitted by the bidder will not match the annual ward
amount. The quantities listed on the bid schedule represent a percentage distribution of the frequency in
which bid items may be ordered. Bid items with an estimated quantity of one (1) may be ordered infrequently,
or not at all during the contract based on the City's needs.
The annual expenditure is an estimate only, based on the best available information. However, the City
reserves the right to requisition services according to actual need, which may or may not meet or exceed the
estimated annual amount. This is not an exclusive agreement the City may engage other providers for
services as needed. For example, the City may use general contractors to provide pavement markings as part
of a construction project in a separate solicitation.
COOPERATIVE PURCHASING
Historically, agencies with an interlocal agreement with the City of Allen have utilized the City's terms
contract for pavements marking and services. The City highly encourages bidders to consider making their
pricing available to other agencies through Cooperative purchasing see section 2.56 of General Terms and
Conditions.
PRICE SCHEDULE
All unit and extended pricing must be stated in the Bid Schedule provided. The City of Allen reserves the
right to reject any or all bids and to waive formalities. In case of ambiguity or lack of clearness in stating prices
in the bids, the City of Allen reserves the right to consider the most advantageous construction thereof, or to
reject the bid. Unreasonable (or "unbalanced'') unit prices will authorize the City of Allen to reject any bid.
BILLING
The City of Allen terms are NET 30. Billing must reflect actual hours worked. All invoices shall be sent to
Finance Department, to the attention of the Accounts Payable, email address:
accountspayable(acityofallen.org,
A copy of invoice shall be sent to Engineering & Traffic Department for receiving and project purposes, at
email address: juliebrock&cityofallen.org AND sstewartocityofallen.org
At the end of each month, the Contractor shall submit a summary of the work performed that month
including such information as Date, Location, and Work Performed.
2021-10-5.14
INSPECTION
Bidders are expected to inspect the site of work and to inform themselves regarding all local conditions.
CLEANUP
The Contractor shall always keep the job site as free from all material, debris and rubbish as is practicable and
shall remove same from any portion of the job site as construction of that portion is completed. No item of
work will be considered complete for payment purposes until required cleanup has been performed. Upon
completion of the work, the Contractor shall remove from the site all materials, tools, and equipment
belonging to him and leave the site with an acceptable appearance.
BARRICADES, DETOURING LIGHTS AND WATCHMEN
The Contractor shall, at his own cost and expense, furnish and erect such barricades, fences, lights and danger
signals, shall provide such watchmen, and shall provide such other precautionary measures for the protection
of persons or property and of the work necessary. Barricading and detouring shall be in strict conformance
with Part VI, Construction and Maintenance, of the Texas Manual on Uniform Traffic Control Devices for
Streets and Highways, latest version.
CITY-WIDE SERVICES REQUIRED
Contractor will be expected to provide pavement marking services to all departments/facilities within the
City of Allen.
Areas to include but not limited to:
City Streets
Police Station
Fire Departments
City Hall
Library
Service Center
Recreation Centers
Allen Event Center
Animal Shelter
Pump Stations and Water Towers
The Courses at Watters Creek
THERMOPLASTIC MARKINGS
Traffic Paint
Overview
This specification shall govern the materials and composition of coatings and related materials.
Conformance of Finished Products
Finished products shall conform on a weight basis to the composition requirements of the'Standard
Form ulae'_section. No variation from the Standard Formulae will be permitted, except for the replacement
ofvolatiles lost in processing, unless approved by the City of Allen.
2021-10-5, 15
The finished products shall conform to all requirements that are stipulated for each Standard Formulae
such as color, drying, flow, settling, brushability, can stability, hiding, etc.; and film characteristics such as
gloss, hardness, light permanence, adhesion, etc.
Manufacturing Procedures
The manufacturing procedures, except when specified, shall be left to the discretion of the manufacturer.
It is the responsibility of the manufacturer to ascertain that the proposed materials and manufacturing
procedures will produce a product meeting the specification requirements.
Finished Products
When canned, the finished product shall be free from skins and foreign materials.
Containers shall be filled by weight based on the actual density (gallon weight) of the product at 25 C (77 F).
NOTE: Consistency, drying, and density (gallon weight) determinations on coatings are
made at 25 C (77 F). Consistency is measured with a Krebs Modified Stormer
Viscometer.
Raw Materials
The manufacturer should be aware that it is the responsibility of the manufacturer to select
raw materials, which not only meet the individual raw material specification but shall also
produce a finished product meeting the specific formula requirements.
Specifications
Pigments
Titanium Dioxide
ASTM D 476, Type I I
Yellow Pigment
The pigment in the following table is specified for use in the yellow traffic paint formula.
Yellow Pigment Cl 65 (Reddish Yellow)
Specific Gravity 1.40 to 1.76
Oil Absorption 20 to 30%
Moisture 0.5% maximum
Pigment Retained on #325 Sieve ,0.1% maximum
C.I. Number F1740
Heat Stability F30 C (266 F) minimum
Calcium Carbonate
ASTM D 1199, Type GC, Grade I, with minimum 95% CaCO3 and Type PC, minimum 98% CaCO3.
Acrylic Traffic Resin
The following table shall describe the predominantly acrylic emulsion to be used in manufacturing the
traffic paint according to the'Standard Formulae.'
2021-10-5, 16
Acrylic Traffic Emulsion
Solids Content, % I48.5 - 51.5
Viscosity, #2 Spindle, 60 RPM, 25 ❑C, cps [250 maximum
pH F10.0 - 10.6
Film appearance, 75 micrometers (3 mil) dry Smooth, clear, continuous
Miscellaneous Materials
Dispersant
ST 136
Ta mol 850
Colloids 226/35
Surfactant
Triton X-405
Triton CF-10
Colloids CA-407
Defoamer
Foa master 111
Drew 493
Colloids 654
Hydroxy Ethyl Cellulose
Natrosol 250 HBR
Bermocoll E431FQ
Cellosize QP-30,000
Coalescent
Texanol
Exxate 1200
Preservative
Nonformaldehyde-type designed for use in acrylic latex paint with pH above 10.0
Dowici 175
Nuosept 101
Methyl Alcohol
ASTM D 1152, with Refractive Index 1.3320 maximum.
Standard Formulae
The following tables contain the Standard Formulae to be followed by the manufacturer when
manufacturing traffic paint to be supplied to the City of Allen or for contractors to use on City of Allen
striping contracts.
2021-10-5, 17
Traffic Paint
White
WPT-12, Lead Free
Type
Kilograms (Pounds)
Acrylic Emulsion, 49% Solids, Fastrack HD-21
243.2 (535.)
Coalescent, Texanol
11.4
Titanium Dioxide, Rutile, Type II, Tiona RCL-9 45.4 (100.)
Calcium Carbonate, Type PC, Mississippi M-60 68.0
Calcium Carbonate, Type GC, Hubercarb M-4
195.4 (430.)
Hydroxy Ethyl Cellulose, Natrosol 250 HBR
*0.2 *(0.5)
Defoamer, Foamaster 111
2.3 (5.)
Dispersant, Colloids 226/35
4.1 (9.)
Surfactant, Triton CF-10
0.9 (2.)
Methyl Alcohol
11.4 (25.)
Preservative
0.9 (2.)
Water, Potable**
8.1 (18.)
Tota I
591.3
(1301.5)
Yellow
YPT-12, Lead Free
Type
Kilograms (Pounds)
Acrylic Emulsion, 49% Solids, Fastrack HD-21
243.2 (535.)
Coalescent, Texanol
F 11.4 F (25.)
C.I. Pigment Yellow 65, Sunglow Yellow 1244
13.6 F (30.)
Titanium Dioxide, Rutile, Special, Hitox
9.1 (20.)
Calcium Carbonate, Type GC, Hubercarb M-4
195.4 F (430)
Calcium Carbonate, Type PC, Mississippi M-60 F 68.0 (150.)
Hydroxy Ethyl Cellulose, Natrosol 250 HBR
F 0.2 F *(0.5)
Defoamer, Foamaster 111
F 2.3 (5.)
Dispersant, Colloids 226/35
4.1 (9.)
Surfactant, Triton CF-10
F 0.9 (2.)
Methyl Alcohol
F 11.4 (25.)
Preservative
0.9 (2.)
Water, Potable**
F 8.1 (18.)
Tota I
568.E
(1251.5)
*The Hydroxy Ethyl Cellulose amount may be varied up to 0.9 kilograms (two [2] pounds).
**Use only 4.5 kilograms (ten [10] pounds) in the actual manufacture of the paint. The remaining 3.6
kilograms (eight [8] pounds) is used as a drum float.
2021-10-5, 18
Requirements
Density (Gallon Weight)
0.012/liter of theoretical density (0.10 pound of theoretical gallon weight [with water deleted])
Grind
4 minimum Particles: 8 maximum (Test Method "Tex-806-B, Determining Grind and Oversize
Pigment Particles").
Viscosity
80 - 90 KU (with water deleted)
pH
9.6 minimum
Skinning
None within 48 hours (Test Method "Tex-811-13, Skinning Characteristics of Coatings").
Filling Instructions
The drums will be filled at 206.4 liters (54.5 gallons) by weight with a water float of 2.0 liters (0.53 gallon).
The buckets will be filled at 18.75 liters (4.95 gallons) by weight with a water float of 0.18 liters (0.05
gallon).
The pH of the float water shall be between 10.0 and 10.5.
HOT APPLIED THERMOPLASTIC
This Specification governs for the materials, composition, and quality of thermoplastic and materials
utilized in its application to the roadway surface.
Pigments
When washed free of resins by solvent washing, prime and filler pigments must pass a U.S. Standard Sieve
Number 200 ("Tex-863-B, Determining Material Characteristics of Thermoplastic Pavement Marking
Material") and must meet the following specific requirements for each pigment.
Prime Pigments
The white pigment must be a rutile titanium dioxide.
The yellow pigment must be a heat -resistant medium chrome yellow or other approved heat -
resistant pigment.
Filler Pigment
The filler pigment must be calcium carbonate of 95% purity.
2021-10-5, 19
Binder
The binder must consist of a mixture of resins, at least one of which is a solid at room temperature, and
high boiling point plasticizers. At least 1/3 of the binder composition must be a maleic-modified glyceryl
ester of rosin and must be no less than 8% by weight of the entire material formulation.
Silica
The total silica used in the formulation must be in the form of glass traffic beads.
Glass Traffic Beads
Drop -on beads must meet the requirements of Glass Traffic Beads specifications provided herein.
The glass traffic beads used in the formulation must meet the following requirements:
Manufacture
manufactured from glass;
spherical in shape;
essentially free of sharp angular particles;
essentially free of particles showing milkiness, surface score, or surface scratching; and
water -white in color.
Contaminants
contain less than 1/4 of 1% moisture by weight;
be free of trash, dirt, etc.; and
show no evidence of objectionable static electricity when flowing through a regular traffic bead
dispenser.
Gradation
Sieve Analysis "Tex-831-B. Determining the Gradation of Glass Traffic -Stripe Beads"
Sieve Analysis, Glass Traffic Beads Gradation Requirements _I
Openings Micrometers (U.S. Standard Sieves) Percent Passing
850 (#20) 100
600 (#30) 80 - 95
L 300 (#50) 15 - 35
150 F_ (#100) 0-4
Irregular Particles - Glass traffic beads, retained on any screen used to determine gradation
requirements, must not contain more than 30% (by weight) irregular particles measured by "Tex-
832-B. Determining the Roundness of Glass Spheres."
Index of Refraction
2021-10-5, 20
Glass traffic beads, when tested by the liquid immersion method at 25 C (77 F), must show an index
of refraction within the range of 1.50 to 1.53.
Wetting
Glass traffic beads must be capable of being readily wet with water when tested in accordance with
"Tex-826-B, Water Absorption Test of Beads."
Stability
Glass traffic beads must show no tendency toward decomposition, surface etching, change in
retroreflective characteristics, or change in color after:
Glass Bead Stability Test
1 hr. exposure to concentrated hydrochloric acid at 25 C (77 F);
24 hr. exposure to weak alkali; and
100 hr. of Weather-Ometer (Atlas Sunshine Type) exposure will be in accordance with ASTM "G 153,
Standard Practice for Operating Enclosed Carbon Arc Light Apparatus for Exposure of Nonmetallic
Materials," using Exposure Cycle 1 (18 min. for water spray in every 120 min. of light exposure).
Finished Product Requirements
Physical Characteristics
Unless otherwise specified, the finished TPMM must be a free -flowing granular material. The material must
remain in the free -flowing state in storage for a minimum of 6 mo. when stored at temperatures of 38 ❑C
(100 ❑F) or less. The material must be readily sprayed through nozzles commonly used on thermoplastic
spray equipment at temperatures between 205 and 218 C (400 and 425 F).
Toxicity
At temperatures up to and including 230 C (446 F), materials must not give off fumes that are toxic or
otherwise injurious to persons, animals, or property.
Material Stability
The material must not break down or deteriorate when temperatures are held at 205 C (400 F) for 4 hr.
Temperature versus Viscosity Characteristics
The temperature versus viscosity characteristics of the material in the plastic state must remain constant
throughout up to 4 reheating to 205 C (401 F) and from batch -to -batch.
Chemical Resistance
The material must not be adversely altered by contact with sodium chloride, calcium chloride, or other
similar chemicals on the roadway surface; by contact with the oil content of pavement materials; or by
contact from oil droppings from traffic.
Softening Point
2021-10-5, 21
The materials must not soften at 90 C (194 F) when tested by the ball and ring method, ASTM "E 28,
Standard Test Methods for Softening Point of Resins Derived from Naval Stores by Ring -and -Ball
Apparatus."
Color
The CIE chromaticity coordinates of the material, when determined in accordance with "Tex-839-B.
Determining Color in Reflective Materials," must fall within an area having the following corner points:
CIE Chromaticity Coordinate Corner Points
1 2 3 4 Brightness
White 290 .315 .310 295 50 340 30 .360 �65
Yellow .470 .455 .510 .489 .490 .432 .537 .462 45-60
The white, red and yellow material must meet the above specified color requirements for each color before
and after 70 hr. of Weather-Ometer (Atlas Sunshine -Type) exposure. Weather-ometer exposure will be in
accordance with AST "G 153, Standard Practice for Operating Enclosed Carbon Arc Light Apparatus for
Exposure of Nonmetallic Materials," using Exposure Cycle 1 (18 min. for water spray in every 120 min. of light
exposure).
Abrasion
TPMM must have a loss between 4.0 and 12.0 g when tested for abrasion in accordance with "Tex-851-B.
Evaluating the Abrasion Resistance of Pavement Marking Material," according to steps 1 through 8 of the
procedure using the following test parameters:
Abrasion Resistance Test Parameters
Test
Test Distance
Blast Pressure
Sample Angle
Blast Media
Uniformity
Parameter
127 mm (5 in.)
F275 kPa (40 psi)
F0 degrees
1200 g
Material must be manufactured such that, when sampled in accordance with CST/M &P's Manual of Testing
Procedures, any 100-g sample will be representative of the batch or lot of material.
Formula
TPMM
White
TPMM
Percent by Weight Yellow Percent by Weight
2021-10-5, 22
Binder - 23
Titanium Dioxide F- 12 - 15
Calcium Carbonate F- 20 - 42
Glass Traffic Beads _ 30 - 45
Tota I F__100
Binder 18 - 23
[Medium Chrome Yellow F 10 - 15
[Calcium Carbonate 20 - 42
[Glass Traffic Beads 30 - 45
[Total F-100
NOTE: The above requirements will be determined by testing in accordance with "Tex-863-B, Material
Characteristics of Thermoplastic Pavement Marking Material."
GLASS TRAFFIC BEADS
Overview
This Specification governs for the materials, composition, and quality of glass traffic beads.
Material Requirements
Glass traffic beads must meet the following requirements:
General
manufactured predominately from recycled glass;
spherical in shape;
essentially free of sharp angular particles;
essentially free of particles showing milkiness, surface imperfections, or air bubbles; and
water -white in color.
Contaminants
contain less than 1/4 of 1% moisture by weight;
be free of trash, dirt, etc.; and
show no evidence of objectionable static electricity when flowing through a regular traffic -bead
dispenser.
Gradation
All glass traffic beads must meet gradation requirements when tested in accordance with "Tex-831-B,
Determining the Gradation of Glass Traffic Stripe Beads."
Sieve
analysis
for Types
I, II, and
III -
Material Type I
collected
in the
pan
must be
2021-10-5, 23
2% or
less.
Gradation Requirements for Type I
Opening - Micrometers Opening - U.S. Standard Sieves JlPercent Retained
850
#20 0
600
#30 5 - 20
300
#50 50 - 80
150
#100
10 - 35
Irregular Particles - Glass traffic beads retained on any screen used to determine gradation
requirements must not contain more than 30% (by weight) of irregular shaped particles.
Type II
Gradation Requirements for Type II
Opening - Micrometers Openings - U.S. Standard Sieves Percent Retained
850
1 #20
1 3 -10
600
F #30
20 - 40
425
F #40
30 - 50
300
#50
15 - 35
180
#80
0 -10
Irregular Particles - Glass traffic beads retained on any screen except the 850 mm (#20) used to
determine gradation requirements must contain no more than 30% (by weight) of irregular shaped
particles when tested in accordance with "Tex-832-B, Determining the Roundness of Glass Spheres."
The 850 mm (#20) must contain no more than 35% (by weight) of irregular particles when
determined by visual inspection.
Type III
Gradation Requirements for Type III
Opening - Micrometers Openings - U.S. Standard Sieve JlPercent Retained
1700
#12
1 0
1400
F #14
0-5
1180
#16
5 - 20
1000
#18
40 - 80
850
#20
10 - 40
710
#25
0-2
2021-10-5,24
Roundness will be determined visually using an aspect ratio of1.2 maximum according to "Tex-832-
B Determining the Roundness of Glass Spheres." A composite sample of beads retained on sieve
numbers 18, 20, and 25 must contain a minimum of 80% round spheres. A composite sample of the
beads retained on sieve numbers 12,14, and 16 must contain a minimum of 75% round spheres.
These beads must come supplied with an adhesion coating, which will promote adhesion to both
waterborne traffic paint and thermoplastic pavement marking material. The presence of the
adhesion coating will be tested in accordance with "Tex-833-B, Identifying Adhesion Coatings on
Traffic Beads."
Index of Refraction
Glass traffic beads, when tested in accordance with "Tex-822-B, Determining Refractive Index of Glass
Beads," using the liquid immersion method at 25 C (77 F), must show an index of refraction within the
range of 1.50 to 1.55.
Stability
Glass traffic beads must show no tendency toward decomposition, surface etching, change in
retroreflective characteristics, or change in color after:
1-hr. exposure to concentrated hydrochloric acid at 25 C (77 F),
24-hr. exposure to weak alkali, and
100 hr. of Weather-Ometer (Atlas Sunshine Type) exposure. Weather-Ometer exposure will be in
accordance with ASTM "G 153, Standard Practice for Operating Enclosed Carbon Arc Light Apparatus for
Exposure of Nonmetallic Materials," using Exposure Cycle 1 (18 min. for water spray in every 120 min. of
light exposure).
a lot is rejected during probation,
no production activity for 2 mo.,
the supplier deviates from supplier qualifications or product qualifications, or
the Director of CST/M &P decides to return to lot -by -lot inspection.
RAISED PAVEMENT MARKERS
PM.1 GENERAL
1.1 The purpose of these specifications is to describe minimum requirements for the
installation of raised ceramic lane markers on streets for the purpose of designating
travel lanes.
1.2 The Contractor shall be responsible for layout of the markings, pavement preparation
and installation of the markings to include handling of traffic, as described more fully
herein. The Contractor shall furnish all labor, materials and equipment for such
installation, as required in the bids. The City shall provide on -site inspection of the
installation. The Contractor shall give the City a minimum of twenty-four (24) hours'
notice prior to installation of any raised pavement markers.
PM.2 LAYOUT AND INSTALLATION
2021-10-5, 25
2.1 The Contractor shall install the required types of markers as prescribed in TxDOT
Specifications for raised pavements markings.
PM.3 PAVEMENT PREPARATION
3.1 Pavement preparation shall consist of the removal of foreign material, including
painted roadway markings, from the roadwaysurface by grinding or sandblasting. The
area prepared for installation of each marker shall extend at least one inch (1") beyond
all edges of the marker. Immediately prior to installation, the pavement shall be air
cleaned to remove loose dirt or debris. All preparation work shall comply with TxDOT
Standard Specification Item 678.
PM.4 MATERIALS
4.1 Markers - All markers shall be approved by the City. All markers as described herein
shall meet TxDOT Standard Specification Item 672.
PM.S HANDLING OF TRAFFIC
5.1 In most cases, the roadway to be marked will be open to traffic and the Contractor
shall provide all necessary warning and barricading to ensure safety of the workmen
and traffic and proper set of the markers to the pavement.
5.2 A minimum of one lane in each direction shall remain open to through traffic.
5.3 The Contractor shall conduct the installation to minimize the duration of restricted
traffic movements.
5.4 The Contractor should plan on working on the street only during the off-peak traffic
hours 9:00 a.m. to 4:00 p.m.
5.5 The Contractor shall insure proper maintenance of all warning and traffic
channelizing devices throughout the job.
5.6 Construction, signing and channelizing devices and operations shall conform to the
Texas Manual on Uniform Traffic Control Devices, latest edition.
5.7 A traffic control plan, sealed by a registered Engineer, shall be provided to the City of
review and approval.
PM.6 MEASUREMENTAND PAYMENT
6.1 Measurement of quantities shall be made by the City upon completion of the job. The
pay quantity measurement shall be made on a per unit basis; the units being
"markers in place".
2021-10-5, 26
EPDXIES AND ADHESIVES
Overview
This Specification details requirements for various types of epoxy and adhesive materials suitable for
highway use. These materials consist of a resin component and a hardener component or a catalyzing
agent mixed to produce the finished product.
All epoxies and adhesives must be resistant to the action of weathering, moisture, acids, alkalis, and other
environmental factors. Unless otherwise indicated, do not apply epoxies and adhesives if the substrate
temperature is below 10 C (50 F).
This Specification describes the following types of epoxies and adhesives:
Type II: traffic marker adhesives
Material Properties
The specific types of epoxies and adhesives set forth in the following subsections must meet the stated
requirements.
Type II - Traffic Marker Adhesives
Description
Type II adhesive is suitable for bonding ceramic, plastic, or metal markers to portland cement concrete
pavements, and is designed for machine application.
Include the following information with every shipment:
proper type of dispensing equipment to be used and
weather conditions, during application, that are detrimental to material performance.
Physical Requirements
The following table describes the requirements for traffic marker adhesive.
Physical Property
Gel Time, min.
Tensile Bond after Set Time of 2 hr., MPa (psi)
Stability at 49 C (120 F)
Viscosity after 14-day heat aging
Type II
Test Method
7Tex-614-J. Testing Epoxy
Materials"
Tex-614-J
—F—Tex-614-J
Difference in Viscosity Between the 2 Components, Tex-614-J
Calculation is based on the lower value of the 2
components
Requirements
7 Minimum
1.40 (200) Minimum
20% increase
Maximum
15 Maximum
2021-10-5, 27
Tensile Shear Strength, MPa (psi)
Impact Strength, N-m (ft.-lb.)
Wet Strength, MPa (psi)
Thixotropy at 49 C (120 F) (sag on test panel), mm
(in.)
Tex-614-J
�— Tex-614-J
Tex-614-J
"Tex-614-J. Testing Epoxy
Materials"
12.40 (1800) Minimum
9.0 (6-1/2) Minimum
1.85 (270) Minimum
5.0 (0.2) Maximum
The following table indicates the approximate set time for field conditions for traffic marker adhesive.
Approximate Set Time for Field Conditions, Type II Epoxy
Pavement Temperature I Set Time (Hr.)
46 C (115 F) 0.5
35 C (95 F) 1.0
25 C (77 F) 2.0
16 C (60 F) 4.0
10 C (50 F) �.0
General Requirements
The ratio of the epoxy adhesive resin to hardener components must be 1:1 volume.
Alumina or hard abrasive materials that might abrade or damage the application equipment
cannot be used as fillers.
Epoxy adhesive components provided in bulk must be distinctly pigmented to produce a third color
similar to concrete when properly mixed.
2021-10-5, 28
JIGGLE BAR TILE
Overview
This Specification governs for the materials, composition, and quality of ceramic and nonceramic
(polymeric or plastic) jiggle bar tile, reflectorized or non-reflectorized types.
Material Requirements
All jiggle bar tiles must meet all requirements, except for specific requirements for ceramic or nonceramic
jiggle bar tiles, reflectorized and non-reflectorized.
Reflectorized Types
Type I -A must contain one face that reflects amber light. The body, other than the reflective face, must
be yellow.
Type I-C must contain one face that reflects white light. The body, other than the reflective face, must
be white.
Type II -A -A must contain 2 reflective faces oriented 180 degrees to each other, each of which must
reflect amber light. The body, other than the reflective faces, must be yellow.
Non-reflectorized Types
Type W must have a white body.
Type Y must have a yellow body.
Appearance Requirements
The top and sides of the jiggle bar tile must be smooth and free from surface irregularities, pits, cracks,
checks, chipping, discoloration, and any other defects that adversely affect appearance and application
The bottom of thejiggle bar tile may be of a rough texture and must be free from gloss, glaze, or any other
substance that may reduce its bond to the adhesive. Excluding any protrusions that are intentionally
manufactured as functional characteristics of the tile, the base must not deviate from a true plane by more
than 2 mm (approximately)/16 in.).
Color Requirements
The CIE chromaticity coordinates of the material, when determined in accordance with "Tex-839-B,
Determining Color in Reflective Materials," must fall within an area having the following corner points:
CIE Chromaticity Coordinate Corner Points
X I y I I X I Y I I X I y I I X I Y
2021-10-5, 29
White F6.5901
0.316 0.310 0.296 0.330 0.321 0.310 0.342
(Yellow 16.4351
0.485 0.445 0.435 0.544 0.456 0.516 0.484
Luminosity (Y) requirements are:
White 70 minimum and
Yellow 50.0 to 70.0.
Individual yellowjiggle bar tile, in any shipment or lot, must not have a variance in chromaticity coordinates
x and y greater than 0.025 units. The variance in reflectance must not exceed 10.0 units.
Optical Requirements
Reflective jiggle bar tiles must have an approved reflective device inserted in a protective ramp and
adhered to a recess in the ramp base. The reflective device must be as shown on the plans or the invitation
to bid and be capable of providing reflection of amber or white light as required by the requisition or as
shown on the plans.
The reflected light of each reflective face must conform to the minimum reflective intensity requirements
as follows:
,Specific Intensity per Reflective Face at 0.2 Degrees Observation Angle
FHorizontal Entrance Angle crystal Amber
4 degrees 3.00 2.00
F- 20 degrees 1.50 1.00
Analysis of Design, Color, and Optical Requirements
The lot passes appearance, color, and optical requirements if a combined total of 21 or less nonconformities
are recorded. (Nonconformity is a measurement that fails to meet specified requirements.) If a tile has 2 or
more nonconformities, all the nonconformities for that tile would be counted. If 22 or more nonconformities
are recorded, then the lot fails.
Physical Requirements for Ceramic Jiggle Bar Tiles
The glazed surface top and sides must have a mean thickness not less than 125 mm (0.005 in.) when
measured no closer than five mm (1/4 in.) from the edge of the tile. The thickness will be measured on a
fractured edge with a calibrated scale microscope.
The ceramic glaze, when tested in accordance with "Tex-449-A, Determining Crazing Resistance of Ceramic
Raised Pavement Markers," must not discolor, craze, spall, or peel when subjected to one cycle of the
autoclave test at 1725 kPa (250 lb. per sq. in.).
The water absorption of the jiggle bar tiles must not exceed 2.0% of the original dry weight when tested in
accordance with ASTM "C 373, Standard Test Method for Water Absorption, Bulk Density, Apparent Porosity,
and Apparent Specific Gravity of Fired Whiteware Products." The exception to this test is that the specimens
must be whole tiles and the glaze is not removed.
2021-10-5, 30
The compressive (crushing) strength will be determined on a 25 mm (1 in.) diameter right cylinder test
specimen, cut through the center portion of the tile by core drilling.
The specimen ends will be ground or lapped to form plane and parallel faces. The specimen faces will be
capped with high -strength capping compound to make them perpendicular to the axis of the specimen.
Five (5) specimens will be loaded in accordance with "Tex-418-A. Compressive Strength of Cylindrical
Concrete Specimens."
The average compression results will have a quality indexvalue equal to or greaterthan 1.23. The quality index
value will be calculated from the lower specification limit of 41,380 kPa (6,000 lb. per sq. in.). The following
equation is used to determine the quality index value.
L=(X -L LIs
Where:
QL = quality index value
LSL = lower specification limit
X = average result from test
s = standard deviation from test.
The quality index value is a measure used to determine the percent within limits (PWL) for a given sample
size. The PWL is the total percent of the normal distribution curve, calculated from the average and standard
deviation from the test that is above or below the specification limit. A quality index value of 1.23 or greater
for a sample size of 5 corresponds to a PWL of 90 or greater. This indicates that 90% or greater of the normal
distribution curve; therefore, 90% or greater of the lot the sample represents is above or below the
specification limit.
Physical Requirements for Nonceramic Jiggle Bar Tile
The body must be made of an approved material and must be uniform in color throughout the entire body.
Stability of the color must be such that the reflectance (Y) change for yellow tiles does not exceed 5 units or
3 units for white tiles after 400 hr. exposure in an Atlas Weather-Ometer. Weather-Ometer exposure will be
in accordance with ASTM "G 23, Standard Practice for Operating Enclosed Carbon Arc Light Apparatus for
Exposure of Nonmetallic Materials," using Exposure Cycle 1 (18 min. for water spray in every 120 min. of light
exposure).
A random sample of 5 tiles may be tested in accordance with "Tex-434-A, Breaking Strength of Traffic
Buttons."
The average strength of the tiles must be within ❑ 20% of the product average obtained from the
prequalification samples.
The nonceramic jiggle bar tiles must show no change in shape or color when subjected to the requirements
of "Tex-846-B. Testing the Heat Resistance of Reflective Units." The temperature will be 60 ❑C (140 ❑F) with
the tile in a vertical position.
2021-10-5, 31
Minimum Petro reflectivity at 6 Weeks
Tile Type Minimum Value
Low Volume Tile 2.50 SI
High Volume Tile 3.00 SI
Petro reflectivity at 6 and 12 Months
Tile Type 6 Mo. 12 Mo.
Low Volume Tile 0.5 SI 0.3 SI
High Volume Tile 1.5 SI 1.0 SI
PAVEMENT MARKERS (REFLECTORIZEDI
Overview
This Specification governs for the materials, composition, and quality of reflectorized pavement markers.
Material Requirements
All RPMs must meet all the requirements of ASTM D4280 and all requirements specified below, except for
specified requirements by type. Reflectorized Types
Type I -A must contain one face that reflects amber light. The body, other than the reflective face, must
be yellow.
Type I-C must contain one face that reflects white light. The body, other than the reflective face, must
be white, silver -white, or light gray.
Type I-R must contain one face that reflects red light. The body, other than the reflective face, must be
white, silver -white, or light gray.
Type 11-A-A must contain 2 reflective faces oriented 180 degrees to each other, each of which must
reflect amber light. The body, other than the reflective faces, must be yellow.
Type II-C-R must contain 2 reflective faces oriented 180 degrees to each other, one of which must
reflect white light and one of which must reflect red light. The body, other than the reflective faces,
must be white.
Appearance Requirements
The outer surface of the pavement marker must be smooth except for the molding or stamping of the
manufacturer's unique model imprint. All corners and edges exposed to traffic must be rounded.
The bottom surface of markers must have a minimum roughness comparable to that of fine sandpaper but
must not be of such roughness or grooved such that air will be entrapped when pressed into the adhesive.
Optical Requirements
The reflective devices must be capable of providing reflection of amber, red, or white light as required by
the requisition or plans.
2021-10-5, 32
The reflected light of each reflective face must conform to the minimum reflective intensity (Rl)
requirements as follows measured in millicandelas per lux (mcd/Ix).:
Minimum Initial R7 per Reflective Face at 0.20 Observation Angle and 00 Entrance Angle (mcd/Ix)
Entrance Angle crystal Amber Red
0 degrees 279 167 1 70
20 degrees F 112 67-1 28
Analysis of Design and Optical Requirements
The lot passes appearance and optical requirements if a combined total of 21 or less nonconformities are
recorded. (Nonconformity is a measurement that fails to meet specified requirements.) If a marker has 2 or
more nonconformities, all the nonconformities for that marker would be counted. If 22 or more
nonconformities are recorded, then the lot fails.
Physical Requirements
When tested in accordance with "Tex-434-A. Breaking Strength of Traffic Buttons," the minimum strength of
5 markers must be 8900 Newtons (2,000 lb.) with none exhibiting a deformation of more than 3.18 mm (0.125
in.) before achieving the minimum strength.
A random sample of 5 markers may be tested in accordance with "Tex-434-A, Breaking Strength of Traffic
Buttons."
The average compression results must have a quality index value equal to or greater than 1.23. The quality
indexvaluewill becalculated from the lower specification Iimitof8900 Newtons (2,000lb.) load. The following
equation is used to determine the quality index value.
L = -L,L /s
Where:
QL = quality index value
LSL = lower specification limit
X = average result from test
s = standard deviation from test.
The quality index value is a measure used to determine the percent within limits (PWL) for a given sample
size. The PWL is the total percent of the normal distribution curve, calculated from the average and standard
deviation from the test that is above or below the specification limit. A quality index value of 1.23 or greater,
for a sample size of five 5, corresponds to a PWL of 90 or greater. This indicates that 90% or greater of the
normal distribution curve; therefore, 90% or greater of the lot the sample represents is above or below the
specification limit.
Heat Resistance
The markers must show no change in physical or optical properties when subjected to the requirements of
"Tex-846-B. Testing the Heat Resistance of Reflector Units." The temperature will be 60 C (140 F) with the
marker in a vertical position.
2021-10-5, 33
The R1 of the pavement marker must not be less than 80% of its initial value after being subjected to the
heat test.
Adhesion
A set of 5 markers may be tested for adhesion strength in accordance with "Tex-611-J, Adhesion Test for
Traffic Buttons, Markers, and Jiggle Bars."
Note Adhesion strength is not required for markers with homogeneous body
construction.
Minimum Petro reflectivity at 6 Weeks
Marker Type I Minimum Value
Low Volume Tile 2.50 SI
F High Volume Tile 3.00 SI
Petro reflectivity at 6 and 12 Months
Tile Type 6 Mo. 12 Mo.
Low Volume Marker 0.5 SI 0.3 SI
High Volume Marker 1� 1.0 SI
TRAFFIC BUTTONS
Overview
This Specification governs for the material, composition, and quality of ceramic and nonceramic (polymeric
or plastic) traffic buttons, reflectorized or non-reflectorized types.
Material Requirements
All traffic buttons must meet all requirements, except for specific requirements for ceramic and
nonceramic traffic buttons, reflectorized and non-reflectorized.
Reflectorized Types
Type I -A must contain one face that reflects amber light. The body, other than the reflective face, shall
be yellow.
Type I-C must contain one face that reflects white light. The body, other than the reflective face, shall be
white.
Type I-R must contain one face that reflects red light. The body, other than the reflective face, shall be
white.
Type II -A -A must contain two reflective faces oriented 180 degrees to each other, each of which must
reflect amber light. The body, other than the reflective faces, must be yellow.
Type II-C-R must contain two reflective faces oriented 180 degrees to each other, one of which must
reflect white light and one of which must reflect red light. The body, other than the reflective faces,
must be white.
2021-10-5, 34
Type II-B-B must contain two reflective faces oriented 180 degrees to each other, both of which must
reflect blue light. The body, other than the reflective faces, must be blue.
Non-reflectorized Types
Type W must have a white body.
Type Y must have a yellow body.
Appearance Requirements
The top and sides of the button must be smooth and free from surface irregularities, pits, cracks, checks,
chipping, discoloration, and any other defects that adversely affect appearance and application.
The bottom of the buttons may be of a rough texture and must be free from gloss, glaze, or any other
substance that may reduce its bond to the adhesive. Excluding any protrusions that are intentionally
manufactured as functional characteristics of the button, the base must not deviate from a true plane by
more than 2 mm (approximately 1/16 in.).
Color Requirements
The CIE chromaticity coordinates of the material, when determined in accordance with "Tex-839-B.
Determining Color in Reflective Materials," must fall within an area having the following corner points:
F— CIE Chromaticity Coordinate Corner Points
X y X y x y X
White 0.290 0.316 0.310 0.296 0.330 0.321 0.310
Yellow 0.435 0.485 0.445 0.435 0.544 0.456 0.516
Luminosity (Y) requirements are:
White 70 minimum
Yellow 50.0 to 70.0.
Q
0.342
Individual yellow traffic buttons, in any shipment or lot, must not have a variance in chromaticity
coordinates x and y greater than 0.025 units. The variance in reflectance must not exceed 10.0 units.
Optical Requirement
Reflective buttons must have an approved reflective device inserted in a protective ramp and adhered to a
recess in the ramp base. The reflective device must be as shown on the plans or the invitation to bid and be
capable of providing reflection of amber, red, blue, or white light as required by the requisition or as shown
on the plans.
The reflected light of each reflective face must conform to the minimum reflective intensity requirements
as follows:
2021-10-5.35
Specific Intensity (SI) per Reflective Face at 0.2 Deg. Observation Angl
Horizontal Entrance Angle
4 deg.
20 deg.
Analysis of Design, Color, and Optical Requirements
Crystal
F 3.00
F 1.50
Amber
F—2.00
1.00
e
Red
0.75
0.30
The lot passes appearance, color and optical requirements if a combined total of 21 or less nonconformities
are recorded. (Nonconformity is a measurement that fails to meet specified requirements.) If a button has 2
or more nonconformities, all the nonconformities for that button would be counted. If 22 or more
nonconformities are recorded, then the lot fails.
Large diameter traffic buttons will be tested as follows:
The compressive (crushing) strength will be determined on a 25 mm (1 in.) diameter right cylinder test
specimen, cut through the center portion of the button by core drilling.
The specimen 's top and bottom surfaces will be capped with high -strength capping compound to
make them perpendicular to the axis of the specimen.
Five (5) specimens will be loaded in accordance with "Tex-418-A, Compressive Strength of Cylindrical
Concrete Specimens."
The average strength of the buttons must be within 20% of the product average obtained from the
prequalification samples.
Physical Requirements for Nonceramic Traffic Buttons
The body must be made of an approved material and must be uniform in color throughout the entire body.
Stability of the color must be such that the reflectance (Y) change for yellow buttons does not exceed 5 units
and 3 units for white buttons after 400 hr. exposure in an Atlas Weather-Ometer. Weather-Ometer exposure
will be in accordance with ASTM "G 23, Standard Practice for Operating Enclosed Carbon Arc Light Apparatus
for Exposure of Nonmetallic Materials," using Exposure Cyclel(18 min. for water spray in every120 min. of light
exposure).
A random sample of 5 buttons will be tested in accordance with "Tex-434-A, Breaking Strength of Traffic
Buttons."
The average strength of the buttons must be in ❑ 20% of the product average obtained from the
prequalification samples.
The infrared spectrum of the nonceramic traffic buttons must be tested in accordance with "Tex-888-B,
Obtaining the Infrared Spectrum of Organic Materials."
The nonceramic traffic buttons must show no change in physical or optical properties when subjected to the
requirements of "Tex-846-B. Testing the Heat Resistance of Reflective Units." The temperature will be 60 C
(140 F) with the button in a vertical position.
Minimum Petro reflectivity at 6 Weeks
Button Type Minimum Value
Low Volume Button 2.50 SI
2021-10-5, 36
High Volume Button 3.00 SI
Petro reflectivity at 6 and 12 Months
Button Type 6 Mo. 12 Mo.
Low Volume Button 10.5 SI r 0.3 SI
High Volume Button 1.5 SI I 1.0 SI
2021-10-5,37
SECTION IV
BIDDER'S PROPOSAL & BID SCHEDULE
BID SCHEDULE SHALL BE AS OUTLINED ON THE FOLLOWING PAGE(S). THE BIDDER/PURCHASER IS
DIRECTED TO EXECUTE THE SIGNATURE PAGE IMMEDIATELY FOLLOWING THE SCHEDULE FORM.
All estimated quantities stipulated in the Bid Proposal or other Contract Documents are approximate
and are to be used only for the purpose of comparing the bids submitted for the Work. The actual
amounts of work completed, and materials furnished under unit price items will differ from the bid
schedule quantities. The quantities listed reflect an estimated percentage allocation of the items
ordered throughout the contract term. The basis of payment for work and materials will be the actual
amount of work done and materials furnished. Contractor agrees that it will make no claim for
damages, anticipated profits, or otherwise on account of any difference between the amounts of work
performed and materials furnished and the estimated amounts.
2021-10-5.38
BID ENDORSEMENT
The undersigned, in submitting this bid proposal and their endorsement of same, represents
that they are authorized to obligate their firm, that they have read this entire bid proposal
package, is aware of the covenants contained herein and will abide by and adhere to the
expressed requirements.
Submittals will be considered as being responsive only if entire Bid Package plus any/all
attachments is returned with all blanks filled in.
SUBMITTED BY:
(OFFICIAL Firm Name)
By:
(Original Signature) Must be signed to be considered responsive
(Typed or Printed Name)
(Title) (Date)
Remittance
Address:
(Zip Code)
Phone #: (_)
Fax #: (_)
E-Mail Address:
If an addendum is issued for this bid, please acknowledge receipt.
ADDENDUMS/AMENDMENTS: 1) date acknowledged
2) date acknowledged
3) date acknowledged
SECTION V - EXHIBITS
EXHIBIT 1
CONTRACTOR INSURANCE REQUIREMENTS & AGREEMENT
(a) Vendor on City property or public right-of-way for the City of Allen shall provide the City
a certificate of insurance evidencing the coverage's and coverage provisions identified
herein. Contractors shall provide the City evidence that all subcontractors performing
work on the project have the same types and amounts of coverage's as required herein
or that the subcontractors are included under the contractor's policy.
(b) All insurance and certificate(s) of insurance shall contain the following provisions: (1)
name the City, its officers, agents and employees as additional insureds as to all
applicable coverage with the exception of Workers Compensation Insurance; (2) provide
for at least thirty (30) days prior written notice to the City for cancellation, non -renewal,
or material change of the insurance; (3) provide for a waiver of subrogation against the
City for injuries, including death, property damage, or any other loss to the extent the
same is covered by the proceeds of insurance.
(c) All insurance companies providing the required insurance shall be authorized to
transact business in Texas and rated at least "A" by AM Best or other equivalent rating
service.
User shall during the term hereof maintain in full force and affect the following insurance: The
City reserves the right to amend or require addition all types depending on the nature of the
work.
Contracts in the Amount of $0-$100,000
Type of Insurance
Amount of Insurance
Provisions
1. Commercial General
$500,000 each occurrence,
City to be listed as additional
(Public) Liability to
$1,000,000 general
insured and provided 30-day
include coverage for:
aggregate.
notice of cancellation or
a) Premises/Operations
material change in coverage.
b) Products/Completed
or
Operations
City prefers that insurer be
c) Independent
$1,000,000 combined single
rated A or higher by A.M. Best
Contractors
limits
or equivalent.
d) Personal Liability
Waiver of Subrogation to
e) Contractual Liability
apply
2. Business Auto Liability
$500,000 combined single
Owned, non -owned, and
limit
hired vehicles
3. Workers' Comp &
Statutory Limits
Waiver of subrogation
Employers' Liability
$1,000,000 each accident
4. a) Professional Liability
1,000,000 per occurrence
If Applicable
b) E & O coverage
2021-10-5, 48
Contracts in the Amount of $100,000-$1,000,000
Type of Insurance
Amount of Insurance
Provisions
1. Commercial General
$1,000,000 each occurrence
City to be listed as additional
(Public) Liability to
insured and provided 30-day
include coverage for:
$2,000,000 general
notice of cancellation or
f) Premises/Operations
aggregate
material change in coverage.
g) Products/Completed
Operations
$2,000,000 Umbrella/ Excess
City requires that insurer be
h) Independent
Liability
rated A or higher by A.M. Best
Contractors
or equivalent.
i) Personal Liability
Waiver of subrogation
j) Contractual Liability
2. Business Auto Liability
0 $1,000,000 per
City to be named as
occurrence
an additional
• $1,000,000 aggregate
insured
or
• $1,000,000 combined
single limits
3. Workers' Comp &
Statutory Limits
Waiver of subrogation
Employers' Liability
$1,000,000 each accident
4. Builders Risk Policy
100% of construction total
If Applicable
5.a) Professional Liability
1,000,000 per occurrence
If Applicable
b) E & O coverage
Contracts in the Amount of $1,000,000-$8,000,000
Type of Insurance
Amount of Insurance
Provisions
1. Broad Form Commercial
$2,000,000 each occurrence,
City to be listed as additional
General Liability to
$4,000,000 general aggregate
insured and provided 30-day
include coverage for:
$4,000,000 umbrella
notice of cancellation or
k) Premises/Operations
material change in coverage.
1) Products/Completed
Operations
City requires that insurer be
m) Independent
rated A or higher by A.M.
Contractors
Best or equivalent.
n) Personal Liability
Waiver of Subrogation
o) Contractual Liability
2. Business Auto Liability
• $1,000,000 per
City to be named as
occurrence
additional insured
• $2,000,000 aggregate
or;
• $2,000,000 combined
single limits
3. Workers' Comp &
Statutory Limits
City to be provided a waiver
Employers' Liability
$1,000,000 each accident
of subrogation
4. Builders Risk Policy
100% of construction total
If Applicable
S. a) Professional Liability
1,000,000 per occurrence
If Applicable
b) E & O coverage
2021-10-5, 49
All Contracts over $8,000,000 must contact Risk Management for insurance specifications
All Certificates of Insurance need to reference job or contract number in comments section.
Questions regarding insurance should be directed to the City of Allen Purchasing Division
(214)509-4630 or the City of Allen Risk Administrator at (214) 509-4685. This form must be
signed and returned with your quotation to verify that you can and will meet the
insurance requirements listed herein should you be selected to perform work for the City,
and will provide the certificates of insurance acceptable to the City.
Indemnification.
Company shall release, defend, indemnify and hold harmless City and its officers, agents and
employeesfrom and against all damages, injuries (including death), claims, property damages,
(including loss of use), losses, demands, suits, judgments and costs, including reasonable
attorney's fees and expenses, in any way arising out of, related to, or resulting from the
performance of the work or caused by the negligent act or omission of Company, its officers,
agents, employees, subcontractors, licensees, invitees or any other third parties for whom
Company is legally responsible (hereinafter "Claims"). Company is expressly required to defend
City against all such Claims.
In its sole discretion, City shall have the right to select or to approve defense counsel to be
retained by Company in fulfilling its obligation hereunder to defend and indemnify City, unless
such right is expressly waived by City in writing. City reserves the right to provide a portion or
all its own defense; however, City is under no obligation to do so. Any such action by City is not
to be construed as a waiver of Company's obligation to defend City or as a waiver of Company's
obligation to indemnify City pursuant to this Contract. Company shall retain City approved
defense counsel within seven (7) business days of City's written notice that City is invoking its
right to indemnification under this Contract. If Company fails to retain Counsel within such
time period, City shall have the right to retain defense counsel on its own behalf, and Company
shall be liable for all costs incurred by City. Neither party shall be liable to the other for special,
indirect, consequential or punitive damages for any reason.
City of Allen Project or Bid Number_
PURCHASE ORDER WILL NOT BE ISSUED WITHOUT EVIDENCE OF INSURANCE
2021-10-5, 50
WORKERS COMPENSATION INSURANCE COVERAGE DEFINITIONS
A. Definitions:
Certificate of coverage ("certificate") - A copy of a certificate of insurance, a certificate of
authority to self -insure issued by the commission, or a coverage agreement (TWCC-81,
TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation insurance
coverage for the person's or entities' employees providing services on a project, for the
duration of the project.
Duration of the project - includes the time from the beginning of the work on the project
until the contractor's/person's work on the project had been completed and accepted by
the governmental entity.
Persons providing services on the project ("subcontractor" in § 406.096) - includes all
persons or entities performing all or part of the services the contractor has undertaken to
perform on the project, regardless of whether that person contracted directly with the
contractor and regardless of whether that person has employees. This includes, without
limitation, independent contractors, subcontractors, leasing companies, motor carriers,
owner -operators, employees of any such entity, or employees of any entitywhich furnishes
person to provide services on the project. "Services" include, without limitation, providing,
hauling, or delivering equipment or materials, or providing labor, transportation, or other
service related to a project. "Services" does not include activities unrelated to the project,
such as food/beverage vendors, office supply deliveries, and delivery of portable toilets.
B. The contractor shall provide coverage, based on proper reporting of classification codes
and payroll amounts and filing of any coverage agreements, which meet the statutory
requirements of Texas Labor Code, Section 401.011 (44) for all employees of the contractor
providing services on the project, for the duration of the project.
C. The contractor must provide a certificate of coverage to the governmental entity with bid
submittal.
D. If the coverage period shown on the contractor's current certificate of coverage ends
during the duration of the project, the contractor must, prior to the end of the overage
period, file a new certificate of coverage with the governmental entity showing that
coverage has been extended.
E. The contractor shall obtain from each person providing services on a project, and provide
to the governmental entity:
(1) a certificate of coverage, prior to that person beginning work on the project, the
governmental entity will have on file certificates of coverage showing coverage
for all persons providing services on the project; and
(2) no later than seven days after receipt by the contractor, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project.
F. The contractor shall retain all required certificates of coverage for the duration of the
project and for one year thereafter.
G. The contractor shall notify the governmental entity in writing by certified mail or personal
delivery, within ten (10) days after the contractor knew or should have known, of any
change that materially affects the provision of coverage of any person providing services
on the project.
2021-10-5, 51
H. The contractor shall post on each project site a notice, in the text, form and manner
prescribed by the Texas Workers Compensation Commission, informing all person
providing services on the project that they are required to be covered, and stating how a
person may verify coverage and report lack of coverage.
The contractor shall contractually require each person with whom it contracts to provide
services on a project to:
(1) provide coverage, based on proper reporting of classification codes and payroll
amounts and filing of any coverage agreements, which meets the statutory
requirements of Texas Labor Code, Section 401.011(44) for all its employees
providing service on the project, for the duration of the project;
(2) provide to the contractor, prior to that person beginning work on the project, a
certificate of coverage showing that coverage is being provided for all employees
of the person providing the services on the project, for the duration of the project;
(3) provide the contractor, prior to the end of the coverage period, a new certificate
of coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
(4) obtain from each other person with whom it contracts, and provide to the
contractor;
(A). a certificate of coverage, prior to the other person beginning work on the
project; and
(B). a new certificate of coverage showing extension of coverage, prior to
the end of the coverage period, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
(5) retain all required certificates of coverage on file for the duration of the project and
for one year thereafter;
(6) notify the governmental entity in writing by certified mail or personal delivery,
within ten (10) days after the person knew or should have known, of any change
that materially affects the provision of coverage of any person providing services
on the project; and
(7) contractually require each person with whom it contracts, to perform as required
by paragraphs (1) - (7), with the certificates of coverage to be provided to the
person for whom they are providing services.
By signing this contract or providing or causing to be provided a certificate of coverage,
the contractor is representing to the governmental entity that all employees of the
contractor who will provide services on the project will be covered by workers'
compensation coverage for the duration of the project, that the coverage will be based on
proper reporting of classification codes and payroll amounts, and that all coverage
agreements will be filed with the appropriate insurance carrier or , in the case of a self -
insured, with the commission's Division of Self -Insurance Regulation. Providing false or
misleading information may subject the contractor to administrative penalties, criminal,
penalties, civil penalties, or other civil actions.
K. The contractor's failure to comply with any of these provisions is a breach of contract by the
contractor which entitles the governmental entity to declare the contract void if the
contractor does not remedy the breach within ten (10) days after receipt of notice of breach
from the governmental entity.
2021-10-5, 52
CITY OF ALLEN
2021-10-5
Term Contract for Pavement Markings Services
Issue Date- 12/17/2020
Questions Deadline: 1/15/2021 10:00 AM (CT)
Response Deadline: 1/21/2021 03:30 PM (CT)
Contact Information
Contact:
Mrs. Ellen Ataie Contracts Administrator
Address:
Purchasing
305 Century Parkway
Allen, TX 75013
Phone:
(214) 509-4632
Email:
eataie@cityofallen.org
Page 1 of 3 pages Deadline: 1/21/2021 03:30 PM (Cl) 2021-10-5
Event Information
Number: 2021--10-5
Title: Term Contract for Pavement Markings Services
Type: Request For Bid
Issue Date: 12117/2020
Question Deadline: 1/15/2021 10:00 AM (CT)
Response Deadline: 1/21/2021 03:30 PM (CT)
Notes:
Annual contract value estimated $80,000.00.
Ateleconference bid opening will take place. To participate, dial +1 830-4
3317,465873648# (465873648 is the conference ID). The meeting is also
compatible with Microsoft TEAMS. An Outlook meeting invitation may be requested
from eataie@cityofallen.org.
A pre -bid teleconference will be held on January 12, 2021 at 10:00 AM Central
Time. To participate, dial +1 830-476-3317, 602 013 790# (602 013 790 is the
conference ID). The meeting is also compatible with Microsoft TEAMS. An Outlook
meeting invitation may be requested from eataie@cityofailen.org.
Download and read the attachments. To submit electronically, log in and upload
attachments to the `response attachments' tab and remember to submit the offer.
Bid Activities
Pre -Bid Teleconference
1112/2021 10.00:00 AM (CT)
pre -bid teleconference will be held on January 12, 2021 at 10:00 AM Central Time. To participate, dial +1 830-476-
3317, 602 013 790# (602 013 790 is the conference ID). The meeting is also compatible with Microsoft TEAMS. An
Outlook meeting invitation may be requested from eataie@cityofallen.org.
Teleconference Bid Opening
1/21/2021 3:30:00 PM (CT)
Ateleconference bid opening will take place. To participate, dial +1 830-476-3317,465873648# (465873648 is the
conference ID). The meeting is also compatible with Microsoft TEAMS. An Outlook meeting invitation may be
requested from eataie@cityofallen.arg.
Bid Attachments
iFB 2021-10-5 PAVEMENT MARKINGS.pdf
Invitation for Bid Document
Bid 2021-10-5 Bidders Proposal - Term Contract for Pavement Markings.xlsx
Excel bid schedule
Page 2 of pages Deadline: 1/21/2021 03:30 PM (Cr) 2021-10-5
Suaalier Information
Company Name:
I
Contact Name: p
Address: 13D I SC Mc-K► ►-, n q
Phone: go —
Fax:
Email: 1--D 2-Z-4 nal r Oa d mO,54r-Jr -'P'r' s Cam
Supplier Notes
�.t�L� �-�- _.t,ie' � .?�jc-,���.r'7 !�¢� .�-t-t �-- rr17�c��;,l�-�.e- .I►rrn rr.L L� ' �.
By submitting your response, you certify that you are authorized to represent and bind your company.
�07--w- (Ibo5 &L-21amtk- (1111�
-
Print Name Signature
Page 3 of 3 pages Deadline: 1/21/2021 03:30 PM (CT) 2021-10-5
EXHIBIT 2
AFFIDAVIT OF NO PROHIBITED INTEREST
I, the undersigned, declare and affirm that no person or officer in this sale
proprietorship, partnership, corporation, or board has or will have during the term of this
contract a prohibited interest as that is defined in City Charter Section 10.05.
i further understand and acknowledge that the existence of a prohibited interest at any
time during the term of this contract wilt render the contract voidable.
Rml 1 4a 1" 11;�Iz%Du.C.
Name of Contractor
By.- 9 2zm�
~^�,Signatur
TKp`ZZc�r1C+
(print Name)
(Title]
STATE OF TEXAS §
COUNTY OF At4VAiLkiy §
SUBSCRIBED AND SWORN TO before me this tD day of oY�VAP4202 %
r ►R' n�eJ DESTINY ALEXIS MAURICIO Notary P lic State of Texas
Notary ID #132114157
a My Commission Expires
YTE cr c�' August 2, 2023
2021-10,5, 53
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1 - 4 and 6 it there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number;
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2021-70594I
ROAD MASTER STRIPING, LLC
RICE, Tx United States
mate Filed;
0111512021.
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Allen
date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
2021-10-5
Furnish and install thermoplastic and raised pavement markers. Road and parking lot striping.
4
Name of Interested party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5 Check only if there is NO Interested Parry. ❑
x
6 UNSWORN DECLARATION
r
My name is go Z_Z-ail a and my date of birth is f D -7
My rI� �:f�rt F _ _ l� C-,Z _ _. —7 16 �A5 �
(street} (city) (state) (zip code) [country]
I declare under penalty of perjury that the foregoing is true and correct.
Executed in AI .'Ay County, State of f �'t A'; —on the 15 day of N-,j(+ ' 20P1 i
(month) (year)
t ture of authorized agent of contracting business entity
(Uedarant)
Farms provided by Texas Ethics Commission www.ethics.state.tx.vs Version V1.1.ceffd98a
EXHIBIT 4
Bidder's Qualification Statement with References
Solicitation Number: a '� �- 0 5
Full Legal Name of Company:
"CG
The company is a (choose one):
A. Sole Proprietorship: List the owner's full legal name, the name under which
business is conducted (i.e. d/b/a), the address far the company, including the state and county in
which your business is located-
B. General Partnership: List the exact name of the partnership, whether it is a
partnership formed under the laws of the State of Texas or another state, the business address
for the partnership, including the state and county, and list of the names of all of the partners for
the partnership:
C. Limited Partnership: List the exact name of the limited partnership, whether it is a
limited partnership formed under the laws of the State of Texas or another state, the business
address for the limited partnership, including the State and county, and list the names of all the
general partners for the partnership:
D. Corporation: List the exact name of the corporation, whether it is a corporation
formed under the laws of the State of Texas or another state, the business address for the
corporation, including the state and county, and list the names of all of the officers for the
corporation:
E. X Other: List the exact name and type of company, the state under which it is
formed, the business address for the company, including the state and county, and list the
names of all of the persons authorized to act on the company's behalf:
RmA i L[S�E� S�R,d�nG , L-�Cr Idol S& I t�I�inns� K�C.� iJ, 1VA)1q V_-o L.e,i..Lnt
State and Date of Incorporation, Partnership, Ownership, Etc. �-s - Za°�
Is the company registered with the Texas Secretary of State? Yf S
Is the company a publicly traded business? —Yeses No Ifyes, where?
Liability Insurance Provider and Limits of Coverage: C� r Qay,%u,Lti 1-5
Workers compensation Insurance Provider: _k jgg, "0:VV%.a ►,000,Do`
Address: -64tA� f Contact and Phone: $I-1-
Is the company a minority, or woman awned business enterprise?
No X-Yes if yes, specify: MBE WBE "Other
Has the company been certified as a minority/woman owned business by any governmental
agency? No x Yes
If yes, specify the governmental agency & date of certification:
NC C j - I t- 4_�10\
2021-10-5. 56
Number of Years in Business as a Contractor on Above Types of Work: _ _ __- _� LP AAA V
Has your organization ever failed to Complete any work awarded to it? A/
Are there any judgments, claims, arbitration proceedings, or suits pending or outstanding
against your organization or its officers? V0
Has your organization filed any lawsuits or requested arbitration regarding construction
contracts within the last five years? N 0
Within the last five years, has any officer or principal of your organization ever been an officer or
principal of another organization when it failed to complete a construction contract?
A/0
(If the answer to any of the questions is yes, please attach details)
Bank References (List Institution, Address, Contact Person, and Phone):
nnwa+ K L;L5 W- C�ry� T X 7511q
Minimum Qualifications and Required Documents with Bid Submittal:
• A qualified bidder will have a minim of S-years' experience doing related work
Provide a list of projects from the last three yea rswhich are similar in nature, the dollar value of
the projects, the contracting entity, and the length of the project
List your most current agreements/contracts, with information, like the type of work bid. (Use
Additional Sheets if Necessary)
Project: 'SaVL v9S ►n PRA 44ticl ±A NmLj4-A
Product Description:, ittytVi. mtu 1(- i.►_i -
Owner/Agency:
Contact Person:
Phone:
Contract Price:
E-Mail:
�'x,S, Goa Month/Year Completed:.Ikk �aa'Ao +► ��oa�
1n PC05rPSS
Project: a 41 r b� It- 0`F+�
Product Description: 4C-{ra1� i
Owner/Agency: 4 ,v,.ull�
Contact Person: �\�r� L L',&kk� _ -- --
Phone: 2� �l- ►�►ui.-Sti1z .��,ln.n, E-Mail: k, t.-\ Lc:�.-.czuyw-1f-�,.-c_._ M
Contract Price: a%kIX(l Month/Year Completed: �� + ��� - �
Project: J ► G,
Product Description
Owner/Agency:
Contact Person: Ph 11 0 �DrnQiv
Phone: ��1�- q�q- t�� E-Mail: c•_s w 9LV
Contract Price: i IDarQQQ -- - . -_-- Month/Year Completed: a 1
Haw many crews will be dedicated to this project? _ 1 op, 'Ica_ ►nna_Lik
How many crews does the company have in the local Dallas/Fort Worth area? 3-14
Tools and Equipment: % of Tools Rented � % of Tools Owned _ ►ad---.
Describe your company's quality standards and the process in which your company ensures its
quality standards are met?.1.
[s, , e r 4 eZ,' rx �a�•i a t :-. L+, o��ec - Gc�`z +ice
2021-10-5, 57
EXIBIT 6
Schedule of Subcontractors
None will be used
EXHIBIT 5
WORKFORCE COMPOSITION
& C- C103-3-IJ4 - 4536
Name of Firm Area Code/Phone Number
c
Address City State Zip
Vf
Typed Name & Title of Authorized Executive
Total
I
Full Time
Humber
of
White
Black
Hispanic
Other
Employees
Indian
Indian
Emplo
yees
M
F
%
M
F
M
F
%
M
F
%
M
F
%
M
F
%
o�
Admin &
Managerial
t
professional
Technical
Sales
Workers
i
Office &
Clerical
i
1
Skilled
Workers
Semiskilled
Workers
Unskilled
Workers
Apprentices
Seasonal,
Temp & Part
aj
,
Time
TOTAL
WORKFORCE COMPOSITION
REMARKS:
CONTRACTOR'S COMFICATION
The above information is true and complete to the best of my knowledge and belief. I further understand and agree that if
awarded the contract, this ce 'fication snail be attached thereto and become a partthereof.
Name and Title of Signer: r Signature: �0'2 2k r +bb&S
Date: l- 1-
UU
(•Please use additional sheets to identify the ethnicity of employees identified in this category.)
2021-10-5, 58
CONFLICT OF INTEREST OUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176. Local Government Code, by a vendor who
pate Received
has a business relationship as defined by Section 176.001(1-a) with a local governmenlai entity and the
vendor meets requdrements under Section 176.006(a).
By law this questionnaire must be Flied with the records administrator of the local govemmental entity not later
d,an the 7th business day after the date the vendor becomes aware of facts that require die statement to be
filed, See Section 176.006(a-1), Local Government Cade.
A vendor commits an offense it the vendor knowingty violates Section 176.006. Local Government Code. An
offense under this section is a misdemeanor.
jJ game of vendor who has businese relationship with local governmental errtity.
L,
K OLO _ a� t Y1 fi I LL-C .
2
12 Check this box if you are Tiling an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally tiled questionnaire was Incomplete or inaccurate)
3 Name of local government officer about whom the information is being disclosed.
/V A
Name of Officer
4J Describe each employment or other business relationship with the local government officer, or a family member of the
officer. as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and 6 for each employment or business relationship described. Attach additional pages to this Form
Cla as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
L] Yes LaA0
B_ Is the vendor receiving a likely to receive taxable Income, other than investment income, from or at the direction
of the local gave mment officer or a family member of the officer AND the taxable income is nor received from the
local governmental entity?
71 Yes E No
5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the focal government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
N/Ac
6
❑Check this box if the vendor has given the local government officer or afamily member of the officer one or more glrts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.OM(a-1).
7
AL�'W N4- J-I -a.,) a- I
Signature of or doing business with the governmental entity date
Form provided by Texas Ethics Commission www.ethics _state.tx,us Revised 11•'30.'2015
2021-10--5, 54
the quality of the bidder's service;
the extent to which the bidder's services meet the City's needs;
the bidder's past business relationship with the City.
2.54 PROHIBITION OF BOYCOTT ISRAEL: Vendor verifies that it does not Boycott
Israel and agrees that during the term of this Contract will not Boycott Israel as that
term is defined in Texas Government Code Section 808.001, as amended. Effective
September 1, 2019, this section does not apply if the Vendor is a sole proprietor, a non-
profit entity or a governmental entity; and only applies if: (i) the Vendor has ten (10) or
more fulltime employees and (ii) this Contract has a value of $100,000.00 or more to be
paid under the terms of this Contract,
2.55 STORM WATER MANAGEMENT
Under the Authority of the Clean Water Act, the Environmental Protection Agency
(EPA), the City of Allen has endeavored to reduce I improve storm water quality per
direction of the Texas Commission of Environmental Quality (TCEQ). The City of Allen
has developed standard operating procedures (SOP's) for our Storm Water
Management Prograrn (SW MP). By signing this contract all vendors accept to follow
our SOP's of our SWMP. Follow the link for our SOP's
http: Lww.w.cityofallen.org 93-Vao,rm-Water-Management
2.S6 COOPERATIVE PURCHASING: As permitted under InterlocaI Cooperation Act C
Texas Government Code, Chapter 791, other governmental entities may wish to also
participate under the same terms and conditions contained in this contract. If this bid
is not specifically for the Collin County Governmental Purchaser's Forum, each entity
wishing to participate must have prior authorization from the City of Allen and the
vendor. If such participation is authorized, all purchase orders will be issued directly
from and shipped directly to the entity requiring supplies/services. The City of Allen
shall not be held responsible for any orders placed, deliveries made or payment for
supplies/services ordered by the entities. Bidder is to state their willingness to allow
other governmental entities to participate in this contract, if awarded_ Vendors bidding
products other than those specified should submit technical specification literature
with bids.
IS YOUR FIRM WILLING TO ALLOW OTHER GOVERNMENTAL ENTITIES TO
PARTICIPATE IN THIS CONTRACT, IF AWARDED, UNDER THE SAME TERMS AND
CONDITIONS?
YES NO
2021-10-5, 13
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2101
BIDDERS PROPOSAL
THERMOPLASTIC PAVEMENT MARKINGS (Surface preparation does not include removal of existing striping)
ITEM
EST
UN11T
DESCRIPTION AND PRICE IN WORDS
UNIT PRICE IN
EXTENDED
NO.
ONTY
FIGURES
AMOUNT
Furnish and Install Solid White or Yellow Traffic Paint 0"]
including surface preparation, complete and in place, for the
sum of
I.r•
$0.30
$1,500,00
One -Thousand Five-Htmdred Dollars &
Thirty Cents Per
Linear Foot
Furnish and Install Solid White or Yellow Traffic Paint (W)
including surface preparation, complete and in place, for the
stun of
2
5,000
LF
$0.40
$2,000.00
Two -Thousand Dollars &
FoMty Cents Per Linear
Foot
Furnish and Install Solid White or Yellow Traffic Paint (8")
including surface preparation, complete and in place, for the
sum of
3
3,000
LF
$0.60
$1,800.00
One -Thousand Eight -Hundred Dollars &
Sixty Cents Per Linear
Foot
Furnish and Install Solid White or Yellow Traffic Paint (12")
including surface preparation, complete and in place, for the
sum of
4
11000
LF
$0.90
$900.00
Nine -Hundred Dollars &
Ninety. Cents Per Linear
Foot
Furnish and Install Solid White or Yellow Traffic faint (24")
including surface preparation, complete and in place, for the
sum of
5
500
LF
$1.8(}
$900.00
Aline -Hundred Dollars &
One -Dollar and EightyCents Per
Linear Foot
Furnish and Install Solid White Traffic Paint (Word)
"ONLY" including surface preparation, complete and in
tu
place, for the sum of
C
iD
LA
$35.00
$350.00
Three -Hundred Fifty Dollars &
Thirty -Five Dollars and Zero Cents per
Each
Furnish and Install Solid White Traffic Paint (Arrow) (Right,
Left, U-Turn, or Straight) including surface preparation,
Complete and in place, for the sum of
7
] 5
EA
$50 00
$75U0
Seven -Hundred Fifty Dollars &
Fifty Dollars and Zero Cents per
Each
Furnish and Install Hot Applied Thermoplastic Solid White
Pavement Markings 0") including surface preparation,
8
2.500
LF
complete and in place, for the sum of
$0.75
$1,875.00
—One-Thousand Eight -Hundred Seventy -rive Dollars &
Seventy -Five Cents Per
Linear Foot
35
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2101
BIDDERS PROPOSAL
ITEM
EST
UNIT
DESCRIPTION AND PRICE IN WORDS
UNIT PRICE IN
EXTENDED
N0.
QNTY
FIGURES
AMOUNT
Furnish and Install Hot Applied Thermoplastic Solid While
Pavement Markings (5") including surface preparation,
complete and in place, for the sum of
q
2.500
LF
S1.10
$2,750.00
Two -Thousand Seven -Hundred Fifty Dollars &
One Dollar and Ten Cents Per
Linear Foot
Furnish and histall Hot Applied Thermoplastic Solid White
Pavement Markings (8") including surface preparation,
complete and in place, for the sum of
10
1,000
LF
$ I.50
$1,500.00
One -Thousand Five -Hundred Dollars &
One -Dollar and Fifty Cents Per
Linear Foot
Furnish and Install Hot Applied Thermoplastic Solid White
Pavement Markings (12") including surface preparation,
l f
500
LF
complete and in place, for the sum of
$3.75
$1,875.00
—One-Thousand Eight -Hundred Seventy -Five Dollars &
Three Dollars and Seventy-Fve Cents Per
Linear Foot
Furnish and Install Hot Applied Thermoplastic Solid White
Pavement Markings (24") including surface preparation,
12
50o
LF
complete and in place, for the sum of
$7 50
$3,7%00
Three -Thousand Seven -Hundred Fifty Dollars &
Seven Dollars and Fifty Cents Per
Linear Foot
Furnish and Install Hot Applied Thermoplastic Solid Yellow
Pavement Markings (4") including surface preparation,
13
500
LF
complete and in place, for the sum of
$p 75
$375, 00
Three -Hundred Seventy -Five Dollars &
Seventy -Five Cents Per
Linear Foot
Furnish and Install Hot Applied Thermoplastic Solid Yellow
Pavement Markings (12" x 18" Yield Line) including surface
14
50
LF
preparation, complete and in place, for the sum of
$6.01)
$300.00
Three -Hundred Dollars &
Six Dollars and Zero Cents Per
I_incar Foot
Furnish and Install I -lot Applied Themioplastie Solid Yellow
Pavement Markings (24" x 36" Yield Line.) including surface
15
50
LF
preparation, complete and in place, for the sum of
$12 i10
$600.00
Six -Hundred Dollars &
Twelve Dollars and Zero Cents Per
Linear Foot
Furnish and Install Hot Applied Thermoplastic Solid White
Pavement Markings (Word) "ONLY" including surface
16
15
EA
preparation, complete and in place, for the sum of
$125,00
$1,875.00
Orte-Thousand Fight -Hundred Seventy Five Dollars &
tine -Hundred Twenty -Five and Zero___Cents per
Each
36
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2101
BIDDERS PROPOSAL
ITEM
EST
UNIT
DESCRIPTION AND PRICE fN WORDS
UNIT PRICE IN
EXTENDED
NO.
QNTY
FIGURES
AMOUNT
Furnish and Install Hot Applied Thermoplastic Solid White
Pavement Markings (Arrow) (Right, Lef4 U-Turn, or
Straight) including surface preparation, complete and in
17
15
I -A
place, for the sum of
$175.0()
$2,625.00
—Two-Thousand Six -Hundred Twenty -Five Dollars &
One -Hundred Seventy -Five Dollars and "Zem_Cenis per
Each
Fumish and Install Hot Applied Thermoplastic Solid White
Pavement Markings (Double Arrow) including surface
preparation, complete and in place, for the sum of
18
5
FA
—One-Thousand One -Hundred Twenty -Five Dollars &
$225.00
$1,125,00
—Two-Hundred Twenty -Five Dollars and ZerrCents per
Each
Furnish and Install Hot Applied Thermoplastic Solid While
Pavement Markings (Sharks Teeth 1 Yield Triangles)
including surface preparation, complete and in place, for the
19
54
EA
sum of
$35.00
$1,750.00
One -Thousand Seven -Hundred Filly Dollars &
'Thirty -Five Dollars and Zero Cents per
Each
Remove Traffic Paint (4") (this is not surface preparation for
other items), complete and in place, for the sum of
20
2,500
LF
Ti0.15
$375.00
Three -Hundred Seventy -Five Dollars &
Fifteen Cents Per Linear
Foot
Remove Traffic Paint (6") (this is not surface preparation for
other items), complete and in place, for the sum of
21
21,50{I
I.F
$0.20
$500.00
Five -Hundred Dollars &
Twenty. Cents Per
Linear Foot
Remove Solid "Traffic Paint (8") (this is not surface
preparation for other items), complete and in place, for the
stun of
22
I.U+)+.)
LF
$0.30
$300.00
Three -Hundred Doilars &
Thirty Cents Per
Linear Foot
Remove Solid Traffic Paint (12") (this is not surface
preparation for other items), complete and in place, for the
I.+;U+:+
LF
sum of
$0.50
$500.00
Five -Hundred Dollars &
Fifty Cents Per Linear
Foot
Remove Solid Traffic Paint (24") (this is not surface
preparation for other items), complete and in place, for the
sum of
24
500
LF
$l.00
$500.00
Five -Hundred Dollars &
One -Dollar and Zero Cents Per
Linear Foot
Remove Solid White Traffic Paint (Word) "ONLY" (this is
not surface preparation for other items), complete and in
place, for the sum of
25
10
EA
$ I0.00
$10W)o
One, -Hundred Dollars &
Ten Dollars and Zero Cents per
Each
37
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2101
BIDDERS PROPOSAL
ITEM
EST
UNTF
DESCRIPTION AND PRICE IN WORDS
UNIT PRICE IN
EXTENDED
NO.
pNTY
FIGURES
AMOUNT
Remove Solid White Traffic Paint (Arrow) (Right, Left, U-
Turn, or Straight) (this is not surface preparation for other
items), complete and in place, for the sum of
fine -Hundred Fifty Dollars &
Fifteen Dollars and Zero Cents per Each
Remove Hot Applied Thermoplastic Solid Pavement
Markings (4") (this is not surface preparation for other
items), complete and in place, for the sum of
27
500
l F.
$Q 50
$250.00
Two -Hundred Fifty Dollars &
Fifty Cents Per
Linear Foot
Remove Hot Applied Thermoplastic Solid Pavement
Markings (6") (this is not surface preparation for other
28
5Q0
LF
items), complete and in place, for the sum of
$0.75
$375.00
Three -Hundred Seventy -Five Dollars &
Seventy -Five Cents Per
Linear Foot
Remove Hot Applied Thermoplastic Solid Pavement
Markings (8') (this is not surface preparation for other
items), complete and in place, for the sum of
500
LF
$Jjli]
5500.{}0
Five -Hundred Dollars
One -Dollar and Zero Cents Per
Linear Foot
Remove Hot Applied Thermoplastic Solid Pavement
Markings (12") (this is not surface preparation for other
items), complete and in place, for the sum of
30
3f14
LF
'it.S()
$450.0{1
Four -Hundred Fifty Dollars &
One -Dollar and Fifty Cents Per
Linear Foot
Remove Hot Applied Thermopiastic Solid Pavement
Markings (24") (this is not surface preparation for other
items), complete and in place, for the sum of
31
200
LF
$3.00
$600.00
Six -Hundred Dollars &
Three Dollars and Zero Cents Per
Linear Foot
Remove Hot Applied Thermoplastic Pavement Markings
(12" x 18" Yield Line) (this is not surface preparation for
32
5
LF
other items), complete and in place, for the sum of
$4.00
$24.00
Twenty Dollars &
Four Dollars and Zero Cents Per
Linear Foot
Remove Hot Applied Thermoplastic Pavement Markings
(24" s 36" Yield Line) (this is not surface preparation for
33
5
LF
other items), complete and in place, for the sum of
$r0v
$30.00
Thirty Dollars &
Six Dollars and Zero Cents Per
Linear Foot
38
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2101
BIDDERS PROPOSAL
ITEM
EST
UNIT
DESCRIPTION AND PRICE IN WORDS
UNIT PRICE IN
EXTENDED
NO.
QNTV
FIGURES
AMOUNT
Remove Hot Applied Thermoplastic Pavement Markings
(Word) (this is not surface preparation for other items),
complete and in place, for the sum of
34
5
EA
$25_00
$I2500
.
One -Hundred "Twenty -Five Dollars &
Twenty -Five Dollars and Zero Cents per
Each
Remove Hot Applied Thermoplastic Pavement Markings
(Arrow) (Right, Left, U Turn, or Straight) (this is not
surface preparation for other items), complete and in place,
35
5
EA
for the sum of
$45.00
5225.00
Two -Hundred Twenty -Five Dollars &
Forty -Five Dollars and Zero Cents per Each
Remove Hot Applied Thermoplastic Pavement Markings
(Double Arrow) (this is not surface preparation for other
items), complete and in place, for the stun of
36
5
EA
$55.00
527500
Tura -Hundred Seventy -Five Dollars &
Fifty -Five Dollars and Zero Cents per
Each
Remove Hot Applied Thermoplastic Pavement Markings
(Sharks Teeth 1 Yield Triangles) (this is not surface
preparation for other items), complete and in place, for the
37
50
EA
sum of
$15.00
$750.00
Seven -Hundred Fifty Dollars &
Fifteen Dollars and Zero Cents per
Each
Furnish and Install Solid Red Fire Lane Traffic Paint 0")
With "FIRE LANE" (4'� And/Or "NO PARKING" (41
Alternating Every Filly (54) Feet On Curb -Face Or
Pavement, As Directed By The Engineer, Including surface
38
1,500
LF
preparation, complete and in place, for the sum of
$0 45
$675,00
Six -Hundred Seventy -Five Dollars &
Forty -Five Cents Per Linear
Foot
Furnish and Install Solid White Traffic Paint (5) With
"VISITOR" (4") And/Or Other Text (4") to be determined
by the Engineer Every Ten (10) Feet On Curb -Face Or
39
1,500
LF
Pavement, As Directed By The Engineer, hwluding surface
$1.00
$1,500.U[1
preparation, complete and in place, far the sum of
One -Thousand Five -Hundred Dollars &
One -Dollar and Zero Cents Per
Linear Foot
Furnish and Install Sharrow Street Marking (Shared -Lane
Marking), complete and in place, for the sum of
40
1
EA
5300_00
$ 3nn il(t
Three -Hundred Dollars &
Three -Hundred Dollars and Zero Cents per
Each
TOTAL THERMOPLASTIC PAVEMENT MARIUNNGS: $37,100.00
39
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2101
BIDDERS PROPOSAL
RAISED PAVEMENT MARKINGS (5wl= preperation shall include removal of extraneous material (i.e. glue, oil, existing
buttons, etc. ) and to clean solid concrete or asphalt]
ITEM
EST
UNIT
DESCRIPTION AND PRICE IN WORDS
UNIT PRICE IN
EXTENDED
NO.
QNTY
FIGURES
AMOUNT
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type I -A Reflectorized Marker) including surface
preparation, complete and in place, for the sum of
1
1,000
EA
Three -Thousand Two -Hundred Fifty Dollars &
$3.25
S3,250.04
Three Dollars and Twenty -Fire Cents per
Each
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type I-C Reflectorized Marker) including surface
preparation, complete and in place, for the sum of
2
I,QQQ
EA
Three -Thousand Two -Hundred Fifty Dollars &
$''75
$3,250.OU
Three Dollars and Twenty --Five Cents per
Each
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type li-A-A Reflectorized Marker) including
surface preparation, complete and in place, for the sum of
3
11000
EA
Three -Thousand Two -Hundred Filly Dollars &
$3.25
$3,250.00
Three Dollars and Twenty -Five Cents per
Each
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type II-A-R Reflectorized Marker) including
surface preparation, complete and in place, for the sum of
4
1.00Q
EA
$' `5
$3,2SQ.4[1
Three -Thousand Two -Hundred Filly Dollars &
Three Dollars and Twenty -Five Cents per
Each
40
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2101
BIDDERS PROPOSAL
ITEM
EST
UXIT
DESCRIPTION AND PRICE IN WORDS
UNIT PRICE IN
EXTENDED
NO.
UNTY
FIGURES
AMOUNT
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type II-C-C Retlectoriced Marker) including
surface preparation, complete and in place, for the sum of
5
1,pUU
EA
Three -Thousand. Two -Hundred Fifty. Dollars &
�3.25
$3,250.nn
Three Dollars and Twenty -Five Cents per
Each
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type fI-C-R Reflectorized Marker) including
surface preparation, complete and in place, for the sum of
6
I,i}nil
EA
Three Thousand Two-l-Iundred Fifty Dollars &
$3.25
$3,250.[5[3
Three Dollars and Twenty -Five Cents per
Each
Furnish and Install with Epoxy Raised. Acrylic Pavement
Markers (Type W) including surface preparation, complete
and
and in place, for the sum of
7
I,UnU
EA
Dollars &
$3'fln
$3,UOD.flU
Threc-Dollars and Zero Cents per
Each
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type Y) including surface preparation, complete
and in place, for the sum of
8
1,{}Un
£A
Threc_Thousand Dollars &
$'-i][]
$3.noo.nn
Three -Dollars and Zero Cents per
Each
Furnish and Install with Epoxy Raised Acrylic Pavement
Markers (Type 11-B-13 Reflectorixed Marker) including
surface preparation, complete and in place, for the sure of
4
50
EA
One -hundred Sixty -Two Dollars and Fifty Cents &
$3-25
'F152.50
Three -Dollars and Twenty -Five Cents per
Each
Furnish and Install with Epoxy Raised Channeking Traffic
Buttons (6") including surface preparation, complete and in
place, for the sum of
1D
2n[1
EA
$15.00
S3,[]0I},00
Three -Thousand Dollars &
Fifteen Dollars and Zero Cents per
Each
Furnish and Install with Epoxy Raised Channclizing Traffic
Buttons (8") including surface preparation, complete and in
place, for the sum of
1 i
?0[]
EA
$25.00
$5,000.06
Five -Thousand Dollars &
Twenty -Five Dollars and Zero Cents per
Each
Furnish and Install with Epoxy 6" Raised Acrylic Jiggle Bar
Tile (Type I -A ReIlectod7xd) including surface preparation.
complete and in place, for the sum of
l2
lt}{]
EA
$12.50
$1,250.00
One -Thousand Two -Hundred Fifty Dollars &
Twelve Dollars and Fifty Cents per
Each
41
TERM CONTRACT FOR PAVEMENT MARKINGS
BID# 2021-10-5 ST#2141
BIDDERS PROPOSAL
ITEM
EST
❑NIT
DESCRIPTION AND PRICE IN WORDS
TWIT PRICE IN
EXTENDED
NO.
QNTY
FIGURES
AMOUNT
Furnish and Install with Epoxy 6" Raised Acrylic Jiggle Bar
Tile (Type I-C Reflectorized) including surface preparation,
complete and in place, for the sum of
13
l00
EA
$ ! 2.50
$1,250.00
One -Thousand Two -Hundred Fifty Dollars &
Twelve Dollars and Fifty Cents per
Bach
Furnish and Install with Epoxy 6" Raised Acrylic Jiggle Bar
Tile (Type W Nonreflectorized) including surface
preparation, complete and in place, for the sum of
preparation,
1�}
Sp
EA
$600.00
Six -Hundred Dollars &
Twelve Dollars and Zero Cents per
Each
Furnish and lnstall with Epoxy 6" Raised Acrylic Jiggle Bar
Tile (Type Y Nonreflectorized) including surface
preparation, complete and in place, for the sum of
15
50
EA
$12.00
$600.00
Six -Hundred Dollars &
Twelve Dollars and Zero Cents per
Each
Remove Raised Pavement Markers or Buttons Including glue
to existing pavement, complete and in place, for the sum of
1(
2,000
EA
$1.00
$2,000.00
Two -Thousand Dollars &
One Dollar and Zero Cents per Each
Remove Raised Jiggle Bar Tile including glue to existing
pavement, complete and in place, for the sum of
17
t00
EA
$5.00
$500.00
Five -Hundred Dollars &
Five Dollars and Zero Cents per Each
TOTAL RAISED PAVEMENT MARKINGS: $39,862.56
PROPOSAL SUMMARY
TOTAL THERMOPLASTIC PAVEMENT MARKINGS: $37,10100
TOTAL RAISED PAVEMENT MARKINGS: $39,862.50
TOTAL BID $76,962.50
42
BID ENDORSEMENT
The undersigned, in submitting this bid proposal and their endorsement of same, represents
that they are authorized to obligate their firm, that they have read this entire bid proposal
package, is aware of the covenants contained herein and will abide by and adhere to the
expressed requirements,
Submittals will be considered as being responsive only if entire Bid Package plus any/all
attachments is retumed with all blanks filled in.
SUBMITTED BY:
44Lf S41-, p � n 1 LLC.
(Uri-K-IAL Firm Name;
By: _ X aw"' N-t"
(Original Signature) Must be signed to be considered responsive
�-�'OI1 4 L6 b s
(Typed or Printed Name)
I - 15-- at'D-I
Remittance
Address: i' i SE t i n"
(Zi p Code}
Phone #: (Do ��di -'�3
Fax #: (_}
E-Mail Address: l"o7_xas�d Lurzho�.Cam
If an addendum is issued for this bid, please acknowledge receipt.
ADDENDUMSIAMENDMENTS: 1) 1 C 1 i I `K 1 i _date acknowledged
2) date acknowledged
3) date acknowledged
All Contracts over $8,000,000 must contact Risk Management for insurance specifications
All Certificates of Insurance need to reference job or contract number in comments section.
Questions regarding insurance should be directed to the City of Allen Purchasing Division
(224)5o9-4630 or the City of Allen Risk Administrator at (214) 509-4685. This form must be
signed and returned with your quotation to verify that you can and will meet the
insurance requirements listed herein should you be selected to perform work for the City,
and will provide the certificates of insurance acceptable to the City.
Indemnification.
Company shall release, defend, indemnify and hold harmless City and its officers, agents and
employees from and against all damages, injuries (including death), claims, property damages,
(including loss of use), losses, demands, suits, judgments and costs, including reasonable
attorney's fees and expenses, in any way arising out of, related to, or resulting from the
performance of the work or caused by the negligent act or omission of Company, its officers,
agents, employees, subcontractors, licensees, invitees or any other third parties for whom
Company is legally responsible (hereinafter "Claims")_ Company is expressly required to defend
City against all such Claims.
In its sole discretion, City shall have the right to select or to approve defense counsel to be
retained by Company in fulfilling its obligation hereunderto defend and indemnify City, unless
such right is expressly waived by City in writing. City reserves the right to provide a portion or
all its own defense; however, City is under no obligation to do so. Any such action by City is not
to be construed as a waiver of Company's obligation to defend City or as a waiver of Company's
obligation to indemnify City pursuant to this Contract. Company shall retain City approved
defense counsel within seven (7) business days of City's written notice that City is invoking its
right to indemnification under this Contract. If Company fails to retain Counsel within such
time period, Cityshall have the right to retain defense counsel on its own behalf, and Company
shall be liable for all costs incurred by City. Neither party shall be liable to the other for special,
indirect, consequential or punitive damages for any reason.
City of Allen Project or Bid Number: - 1
PURCHASE ORDER WILL NOT BE ISSUED WITHOUT EVIDENCE DE INSURANCE
2021-10-5, 50
CITY OF ALLEN
Date:1/18/2021
ADDENDUM 1
INVITATION FOR BID 2021.10-5
The following items take precedence over the initial bid specifications, where
supplemented here. The original requirements, not affected by this addendum,
shall remain in effect.
1. Revised bidder's proposal excel document, line 40 quantity is modified to a unit of `l".
Z. Pre -bid agenda included.
3. Pre -bid teleconference attendee list.
PLEASE RETURN I SIGNED COPY OF TH15 ADD DUM WITH YOUR PROP05AL
Signature of Officer
Date
IIPage