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Item 4N - Memo - RACCITY OF SOUTH LAKE Item 4N MEMORANDUM (October 18, 2022) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve annual purchase agreements with Reynolds Asphalt & Construction Co. (RAC) for pavement resurfacing services and for the purchase of asphalt paving materials through Interlocal Agreements (ILAs) with the City of Grand Prairie and Tarrant County in an amount not to exceed $2,000,000. Action Requested: Approve annual purchase agreements with Reynolds Asphalt & Construction Co. (RAC) for pavement resurfacing services and for the purchase of asphalt paving materials through Interlocal Agreements (ILAs) with the City of Grand Prairie and Tarrant County in an amount not to exceed $2,000,000. Background Information: The Streets & Drainage Division requires the purchase of asphalt paving materials for the purpose of in-house smaller scope projects to build and repair streets. For larger scale projects, the Division contracts the services of RAC to resurface and reconstruct roadways that are part of the annual pavement rehabilitation program. This program aims to maintain the structural integrity of the streets while improving mobility and ride quality for motorists. The determination of roadway segments for the pavement rehab program is based on their Pavement Quality Index (PQI) scores. The PQI is a composite score of the road's structural integrity, surface quality, and ride quality determined by a third -party consultant. The City's target PQI average is 78, and the City's current PQI average, based off 2,432 data points, is 81.1. In FY 2022, Division completed 10 selected roadway segments including Rainforest Court, Raintree Drive, Rolling Lane, Greenbough Lane, Cherry Lane, Cherry Court, Briarwood Drive, Pine Drive, White Chapel Court, and half of Shady Lane. For FY 2023, Division plans to address approximately 9 roadway segments with a PQI average of 59.6. These roadway segments total 4.26 miles which will be resurfaced as part of the pavement rehabilitation program. Page 1 of 3 Item 4N Below are the projects selected, along with their PQI scores, distance in linear feet, and estimated costs. The Division's goal is to complete all roadway segments by the end of the third quarter of FY 2023. FY 2023 Pavement Rehab Program — Scheduled Segment PQI Length (ft.) Est. Costs Shady Oaks Dr. 46.0 4,088.10 $ 374,736.95 Flamingo Cir. 48.8 1002.8 $ 108,635.13 Peninsula Ct. 51.6 121.4 $ 13,152.00 Lake Dr. 52.6 2680.3 $ 290,022.62 W Bob Jones Rd. 58.7 3,206.60 $ 260,708.52 TW King Rd. 62.6 3,805.20 $ 258,862.71 Peninsula Dr. 68.3 1078.4 $ 129,423.47 N. White Chapel Blvd. 72.0 6,094.5 $ 379,206.11 Lakeside Dr. 76.1 436.8 $ 39,981.05 Est. Total $ 1,854,728.55 Financial Considerations: The City's purchasing policy for these services is met through an ILA with the City of Grand Prairie for pavement resurfacing services, and with Tarrant County for the purchase of asphalt paving materials. On July 2, 2021, the City of Grand Prairie awarded its contract for pavement resurfacing services to RAC, contract RFB-21117; this contract comes with a one-year initial period and up to four renewal options (Attachment A). On November 2, 2021, Tarrant County renewed its contract 2019-264 to five supplies of asphalt paving materials; this is the second of two one- year renewal options (Attachment B). Under the Tarrant County contract, RAC did increase their pricing on HMAC from 8.12-8.21 % for this period of performance, October 2022 through October 2023. The City of Southlake anticipates only using RAC due to favorable service history, price, and availability of Fine Grade Surface Course Hot Mix Asphaltic Concrete Type "D". For the past four fiscal years, the City has spent the following with RAC for the purchase of asphalt materials and pavement resurfacing services: Page 2 of 3 Item 4N • FY 2019, $ 401,066 • FY 2020, $ 1,495,630 • FY 2021, $ 1,124,913 • FY 2022, $ 1,784,272 Funding for these services is provided in the General Fund of the FY 2023 budget via the annual operating budget for the Streets & Drainage Division and the Capital Improvement Program budget. Expenditures will not exceed budgeted funds Strategic Link: This item links to the City's Strategy Map strategic focus areas of Mobility, Infrastructure, and Partnerships & Volunteerism. It specifically relates to the City's Corporate Objectives, C2: Provide Travel Convenience Within City & Region, B2: Collaborate With Select Partners To Implement Service Solutions, and F2: Invest To Provide & Maintain High Quality Public Assets. The Critical Business Outcome is, CBO2: Enhance Mobility Through Aggressive Traffic Management Initiatives And Capital Project Implementation. Citizen Input/ Board Review: None. Legal Review: The agreement conforms to previous ILAs that have been reviewed by the City Attorney. Alternatives: The City Council may approve or deny the purchase agreements. Staff Recommendation: Approve annual purchase agreements with Reynolds Asphalt & Construction Co. (RAC) for pavement resurfacing services and for the purchase of asphalt paving materials through Interlocal Agreements (ILAs) with the City of Grand Prairie and Tarrant County in an amount not to exceed $2,000,000. Supporting Documents: Attachment A: City of Grand Prairie Contract RFB-21117 Attachment B: Tarrant County Bid Contract 2019-264 Staff Contact: Rob Cohen, Director of Public Works Jack Thompson, Deputy Director of Public Works — Operations Page 3 of 3 &Kad �� Contract Coversheet T E X A S Dept: * Public Works Contact Kimberley Ruiz Contact Name: Phone: * Vendor Reynolds Asphalt & Construction Co. Name: Project Name: Pavement Resurfacing Service: Summary R1 of 4 Permanent Retention* Contract 21157 Al ID: 8089 Contact kgruiz@gptx.org Email: * Vendor ntankersley@reynoldsasphalt.com Email: Yes No Contract Amount Total Contract Amount over all terms $ 4,340,450.00 $ 21,702,250.00 Account # Work Order # Implementation Date Termination Date Council Approval Date 8/31 /2022 8/31 /2023 8/3/2021 Contract Approvals Department Manager: Date 9/1/2022 City Attorney Signature �*r Date 9/7/2022 City Manager Signature WrILLL-L4+ 4.- AfiLLS Date 9/7/2022 City Secretary Signature C;Re -? reee- - Date 9/8/2022 CITY OF GRAND PRAIRIE AMENDMENT TO PRICE AGREEMENT THIS AMENDMENT is made and entered into this date by and between the CITY OF GRAND PRAIRIE, a Texas municipal corporation (hereinafter referred to as the "CITY"), and REYNOLDS ASPHALT & CONSTRUCTION CO. (hereinafter referred to as "VENDOR"). WHEREAS, the CITY and VENDOR have entered into a price agreement to provide pavement resurfacing services, per bid award resulting from vendor's response to RFB #21117, submitted by Ned Tankersley on July 2, 2021; and WHEREAS, the above referenced agreement was for an initial term of one year with the option to renew for four additional one year periods, totaling $21,702,250.00 if all extensions were exercised. The Agreement was effective as of August 17, 2021, and was to terminate at midnight on August 31, 2022, unless the parties mutually agree in writing to extend the term of the Agreement through an allowable renewal option., or unless otherwise terminated as provided in paragraph. XVI of the. original Agreement; and WHEREAS, the above referenced agreement provides that VENDOR may request a price increase through a price redetermination request, substantiated in writing, to become effective on the anniversary date of the contract to cover verifiable increases in cost to the applicable industry; and NOW, THEREFORE, for and in consideration of the mutual acts and covenants set out herein, the CITY and VENDOR agree as follows: 1. The CITY agrees that the price redetermination is acceptable and in the best interest of the CITY and such price increase, which is attached hereto and incorporated herein as Exhibit A; and 2. The parties mutually agree to execute the first of the four available renewal options and extend the contract expiration to midnight on August 31, 2023 at which time all of the work called for under this Contract must be completed unless the parties mutually agree in writing to extend the term of the Contract through an additional allowable renewal option, or, unless otherwise terminated as provided in provided in paragraph XVI of the original contract; and 3. The estimated annual amount to be paid to VENDOR under such contract shall remain the sum of $4,340,450.00, to reflect the contract renewal; and 4. VENDOR shall obtain and shall continue to maintain at no cost to the CITY, in full force and effect during the term of this Contract, a comprehensive liability insurance policy with a company licensed to do business in the State of Texas and rated not less than "A" in the current Best Ivey Rating Guide, which shall include bodily injury, death, automobile liability, worker's compensation, and property damage coverage, in accordance with any CITY ordinance or directive. The minimum limits for this coverage shall be $1,000,000.00 per occurrence $2,000,000 aggregate for general liability and for property damage, and $1,000,000 combined single limit for automobile liability unless modified in accordance with any ordinance or directive. Insurance obtained by VENDOR shall be primary and noncontributory, and CITY shall be named as an additional insured under the general liability and automobile policies. A provision shall be incorporated in the policies whereby CITY shall be given at least thirty (30) AMENDMENT PRICE AGREEMENT CONTRACT Page 1 of 3 (City Standard Form --Revision Oct. 2021) days prior notice of any material change in coverage or of cancellation of such policies, and Vendor shall provide the City with a copy of any such notice of material change in coverage or cancellation of any such policies, within three (3) business days of its receipt of such a notice. For purposes of this section, a material change in coverage includes, but is not limited to, a reduction in coverage below the amounts required under this agreement. VENDOR shall provide a waiver of subrogation in favor of the CITY on all coverages and represents that it has taken all actions necessary under the policy or policies for the City to have the status of additional insured and to effectuate any required waiver of subrogation. VENDOR shall furnish the CITY with original copies of the policies or certificates evidencing such coverage prior to commencement of any work under this Contract; and This shall constitute an authorization for extension of the Agreement as set out in the agreement between the parties, and an amendment to such Agreement. All of the terms and conditions of the original Agreement shall remain in full force and effect, as amended hereto, unless set out otherwise herein. 6. NOTICES All notices, requests, or other communications (excluding invoices) hereunder must be in writing and transmitted via overnight courier, email, hand delivery, or certified or registered mail, postage prepaid and return receipt requested to the CITY and VENDOR as follows: CITY: City of Grand Prairie ATTN: Kimberley Ruiz, Senior Buyer I Purchasing Division 300 W. Main Street, Grand Prairie, TX 75050 PO Box 534045, Grand Prairie, TX 75053-4045 Phone 972-237-8089 1 Email kgruiz@gptx.org Accounts Payable Contact: accountspayable@gptx.org City of Grand Prairie ATTN: Dane Stovall 1821 S SH 161, Grand Prairie, TX 75052 PO Box 534045, Grand Prairie, TX 75053-4045 Phone 972-237-8256 1 Email dstovall@gptx.org VENDOR: Reynolds Asphalt & Construction Co. ATTN: Ned Tankersley 8713 Airport Frwy # 100, North Richland Hills, TX, 76180 Phone 817-267-3131 1 Email ntankersley@reynoldsasphalt.com AMENDMENT PRICE AGREEMENT CONTRACT Page 2 of 3 (City Standard Form —Revision Oct. 2021) Any notice required or desired to be given to either party hereto shall be deemed to be delivered: (i) on the date of delivery, if hand delivered or, emailed; (ii) one (1) day after sending, if sent by overnight courier; or (iii) three (3) days after the same is deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by registered or certified mail, return receipt requested, and addressed to such party at the address hereinafter specified. Either party hereto may change such party's address for notice to another address within the United States of America, but until written notice of such change is received by the other party, the last address of such party designated for notice shall remain such party's address for notice. 7. VENDOR VERIFIES THAT: (1) It does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, as defined in Texas Government Code § 2274.001, and that it will not during the term of the contract discriminate against a firearm entity or firearm trade association; (2) It does not "boycott Israel" as that term is defined in Texas Government Code § 808.001 and it will not boycott Israel during the term of this contract, and (3) It does not "`boycott energy companies," as those terms are defined in Texas Government Code § § 809.001 and 2274.001, and it will not boycott energy companies during the term of the contract. EXECUTED this the day of CITY OF GRAND PRAIRIE. ExAS By Deputy City Manager ATTEST: for Mona Lisa Galicia, City Secretary APPROVED AS TO FORM: Megan Mahan, City Attorney By Akeem Ayinde, Assistant �Cit r Attorney 9/8/2022 920 REYNOLDS ASPHALT & CONSTRUCTION CO. By: h'P- Printed Name: Title: YCGe La::Srdakr/ AMENDMENT PRICE AGREEMENT CONTRACT Page 3 of 3 (City Standard Form —Revision Oct. 2021) Vendor Name Reynolds Asphalt & Construction TABULATION Contact Ned Tankersley RFB# 21117 Email PAVEMENT RESURFACING SER14CFS Phone 817-267-3131 Ciq/State Euless, TX Item# Line Item Description UOM Est Unit Price Est Cost Quantity I HMAC Type D Delivered more than 1500 tons Tons 7900 $91.60 $ 723,640.00 2 HMAC Type D Delivered 500 to 1499 tons Tons 4700 $95,20 $ 447,440,00 3 HMAC Type D Delivered less than 499 tons Tons 1200 $112.00 $ 1341400,00 4 HMAC Type C Delivered more than 1500 tons Tons 5400 $89.00 $ 480, 00,00 S 11MAC Type C Delivered 500 to 1499 tons Tons 3000 $94, 0 $ 2833500,00 6 HMAC Type C Delivered less than 499 tons Tons 1200 $111.80 $ 134,160.00 7 HMAC Type B Delivered more than 1500 tons Tons 5400 $86.50 $ 467,100,00 8 HMAC Type B Delivered 500 to 1499 tons Tons 3000 $90,50 $ 271,500.00 9 HMAC Type B Delivered less than 499 tons Tons 1200 $107.50 $ 129,000.00 10 Additional Mileage Charge - Mauled beyond the first 10 piles from Tans 5500 0.90 $ 4,950.00 bidders plant for Items # 1 w9 Per Ton Per Mile I Dove In Charge Each 30 $1,800.00 $ 54,000.00 12 Thorough Fare Traffic Control Each 30 $3,600.00 $ 10800.00 13 Manhole Ring Riser Each 200 $300.00 $ 60,000.00 14 Valve Ring Riser Each 200 $200.00 $ 40,000,00 15 Base Repair - Flex Base Tans 500 $76.50 $ 38,250,00 16 Flex Base Furnish and install Tors 3000 $43.50 $ 130,500,00 17 Recycling 8" Deep More Than 3000+ sy SY 13500 $9.80 $ 132,300.00 18 Recycling 811 Deep 1400 to 2999 sy SY 9000 $11.30 $ 14700.00 19 Recycling 8" Deep less than 1399 sy SY 4200 $19-70 $ 821740.00 20 Mauling Excessive Material More Than 10Icy CY NMWWMW 6000 $33,40 $ 200,400.00 21 Hauling Excessive Material 51 to 100 cy Cy 1500 $37.40 $ 563100.00 22 Mauling Excessive Material 50 or Less cy Cy 200 $47.60 $ 91520.00 23 Wedge Milling LF 6000 $5.50 $ 33,000,00 24 Full Depth Milling 0 to 41" SY 15000 $ .30 $ 792 00.00 25 Full Depth Milling Each Additional Inch SY 1 000 $0.75 $ 11,250.00 26 Backfill Shoulders EF 12000 $1.70 $ 20,400.00 27 Pul�eriation Sy 15000 $3.00 $ 4,a00.00 27 1etmmat less than y00 sy Sy 1000 $.40 $ ,400s00 28 Petromat 200 - 49g9 sy SY 3000 $3,70 $ 11,100.00 29 Petmmat more Char 5000 sy SY 15000 $3,00 $ 45,000.00 ESTIMATED TOTAL $4,340,45�------------------------------------------------ .�0 7 2022 Prices I New Total I $ Increase I % Increase $ 99,10 $ 782,890,00 1 S 7.50 8.1 % $ 103.00 $ 484,100.00 $ 7.80 8,19% $ 121.10 $ 14 ,320.00 $ 9.10 8.12% $ 96.30 $ 520�020,00 $ 1.30 8,20% $ 102,20 $ 306$0,00 $ 7.70 8.15% $ 120.90 $ 14,080.00 $ 9.10 8,14% $ 93.60 $ 505440.00 $ 7.10 8.21 % $ 97.90 $ 293,700.00 $ 7.40 8, 18% S 116.30 $ 139,560.00 $ 8.80 8.19% 0,90 $ 4,950.00 $ - 0.001/0 1 $ 1$0.00 $ 549000.00 $ " 0.00% $ 31600.00 $ 108,000.00 $ - 0.001/0 $ 300.00 $ 60,000.00 $ - 0.00% $ 200.00 $ 40$0.00 $ - 0,00% $ 76.50 $ 38,250,00 $ - 0.00% $ 43.50 $ 130,500.00 $ - 0,00% $ 9.80 $ 132,300.00 $ - 0.00% $ 11.30 $ 10I,700100 $ - 0,00% $ 19.70 $ 82,740.00 $ - 0.00% $ 33.40 $ 200,400.00 $ - 0.00% $ 37,40 $ 56J00.00 $ - 0.00% $ 47.60 $ 9120.00 $ - 0.00% $ 5,50 $ 33,000.00 $ - 0,00% $ 5.30 $ 79,500.00 $ - 0.00% S 0.75 $ 1112 0.00 $ - 0.00% 1.70 $ 20,400.00 $ - 0.00% 5 3.00 $ 45A0.00 $ " 0.001/0 .40 $ 51400.00 $ - 0.00% 3.70 $ 11,100,00 $ - 0.00% 3.00 $ 4500.00 $ - 0,00° 4,591,820.00 $ 2 1,370.00 1 5.79% Price Increase Justification Asphalt Items 2021 2022 Diff %Incr % of Cost Total Materials -Liquid Asphalt $585,00 $700-00 $115,00 19,66% 41,5% 8*16% *JrM2]w Asphalt Products Co.. Bill Tb: Reynolds Asphalt Construction Company SALES INVOICE lnvc>ico Number: SINV1 69164 Invoice Oate: 07/16/21 page: 1 Ship Tcr Reynolds Asphalt Coristruction Ccmpan Stacy Shanto Corpc>rate Office Corporate Office P.O. Box 370 PO_ Box 370 Euless, TX 76039 Euless, TX 76039 USA USA Customer ID C0832-0 Ship Via P.O. Number Ship Date 0711 Ra. Date 07/16/21 Due Date <: :/ ;26/./ 2 1 Contract Nc>. 61645 -TX Terms 2'0/.o 10 Days Net 30 Sales Person Rick Schleider Copy KK ShiPM40nt Bill cpfeLading Quamtiiv Dato unit Unit Pricfa- -Irc*tall Price 43498 BV� Tons PG64-22 f-D 71141202-1 Q,2 .49 10,775-60 4 CFPG64-22 2-,5 0 TON BLOCK CEO 0:> .......... Amc>unt Subject to Sales Tax U S D 0-00 Amount Exempt from Sales Tax LJSD 10,775-60 subtartal: 10.77S-60 Invoice Discount,- 0.00 Total Sales Tax: 0.00 Contract Description- TQstaf Usnz- JLJS, VARIOUS REQUIREMENTS, PG 70-22 AND PG 76-22 AND PG64-22 AND MC30, 01/10/2019 All payments should be made to lock box address: Wright Asphalt Products Comp any, LLC P.<D. Box 951397 Dallas, TX 7539S-1397 10,775.60 Bill Reynolds- Aspl-saf-t cqtis1ruct1,Qj1 cosinpZiny Stacy � S, ha rto- Eu-Coss. TX 76039 USA Sttlp y5a ,$3hiR Date 0 71-0 T Out Oave 2_% 1-0 Oays - Net -3 0 S*Pmens ,LES A-P4VA!jkj CC E 0-70 -1 22 O%Voicv A ago: Ship `TO{-keymAds Asphalt Con stru- ction- Corti an Fkc% scm.-, 37-0 tqlass,, TX- 7.-00-39 USA 1 10 Cc>nitrait-t No -T fOck, S!Chfeiiaer CoPy, KK v, aill- cf-'arading. Otato Qua"'Oly Unit -`?"a al Pr OG,64 aVVO-- 7/-t/Z.Q;Z;2 _23-90 Tcorfs ..PG164-22 1.000 TONS AMO"nt SmPirecct to Sale's Tox- USP 000 Amowit Ex6mp-t frorn SMOS, Tax .1.jts 1'6.,7.aO:00 T6tal -sales TEix U:S,,VA-RfOUS REOUIR-EMENTS, P4Q, 70 -22- ANC>'�RC� -76-22- -AMD PG64- 2-2,ANO MC30,. 071 / 1-0/20 1 -9 Ai f payroenta shbOld:bia fnavlcr to l�ck bc1x:,43dOre"-, Wrigh'i Asphoft Pri:30mcts COmpony, Lt.-C RO. Bvx 951397 aro-Ifas. -Tx- 75,395-1397 0.00. �►CC>Rv� CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDNYYY) 08/26/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Joyce Womack NAME: The Sweeney Company PHONE (817) 457-6700 FAx (817) 457-7246 A!C No E . LA/C, No E-MAIL Joyce a@thesweeneyco:com ADDRESS: 1121 E. Loop 820 South INSURER(S) AFFORDING COVERAGE NAIL # P O Box 8720 Fort Worth TX 76124-0720 INSURER A: Continental Casualty Co 20443 INSURED INSURER B : Am Cas Co of Reading, PA 20427 Reynolds Asphalt & Construction Company INSURER C : Great American Insurance Company 16691 P.O. Box 370 INSURER D : INSURER E : INSURER F : Euless TX 76039-0370 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSK LTR TYPE OF INSURANCEADDL INSD [SWUVED" POLICY NUMBER P LICY EF MMJDDIYYYY) I OLICY EXP (MMIDDNYYYI LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE FX] OCCUR FX�-i CCCLIPRENCE 1,000,000 $ j �r I P � 4 � � DC �F:11SE 5 i � �� t:�ee:� $ 500,000 MED EXP (Any one person) $ 15,000 X CONTRACTUAL, XCU PERSONAL ADV INJURY 1,000,000 A X1 CROSS LIAR, BFPD 4028760229 05108/2022 05/08/2023 GENERAL AGGREGATE $ 2,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: _ POLIO' 0 PRO- JECT LOC PRODUCTS - COMPJOP AGG $ 2,000,000 INSTALLATION FLOAT $ 25,000 OTHER: $2,000 DED PER PD OCC I AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ; Ea accidentl $ 1,000,000 X ANY AUTO I BODILY INJURY (Per person) $ B X OWNED x� SCHEDULED AUTOS ONLY AUTOS HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY 4028760232 I 05/08/2022 05/08/2023 BODILY INJURY (Per accident) L $ PROPERTY DAMAGE : Per accident $ $ X MCS90 UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 10,000,000 C EXCESS LiAB CLAIMS -MADE TUU 1-23-12-47 - 06 05/08/2022 05/08/2023 AGGREGATE $ 10,000,000 DIED I X1 RETENTION $ 10,000 $ A WORKERS WORKERS COMPENSATION COMPENSATION EMPLOYERS' LIABILITY Y ANY PROPRIETOR/PARTNER/EXECUTIVE YN OFFICERIMEMBER EXCLUDED? (Mandatory in NH) N 1 A WC 4 28760215 Q5l0$12022 05/08/2023 PER STATUTE . ER- E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 It yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1,000,000 $ A Excluded Debbie Reynolds, Meto Miteff, Virginia Miteff 1 DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) RFB #21117 Pavement Resurfacing Service. WC, GL & auto include a blanket automatic waiver of subrogation & the GL, auto include a blanket automatic additional insured providing additional insured & waiver of subrogation status to the cert holder only when there is a written contract between the named insured & the cart holder that requires such status. The additional insured endts contain special primary & noncontributory wording. Umbrella follows form additional insured & waiver of subrogation. The policies include an endt providing 30 days notice (10 days for nonpayment of premium) of cancellation to the cert holder. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF GRAND PRAIRIE ACCORDANCE WITH THE POLICY PROVISIONS. P O BOX 534045 AUTHORIZED REPRESENTATIVE BRAND PRAIRIE TX 75053-4045 I GL��V,��L�� @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD COMMISSIONERS COURT COMMUNICATION REFERENCE NUMBER 136761 PAGE I OF 20 DATE: 11 /2/2021 SUBJECT: BID NO.2019-264 - ANNUAL CONTRACT FOR ASPHALT ROAD SURFACING PRODUCTS - COUNTYWIDE - VARIOUS VENDORS - EXERCISE SECOND AND FINAL OPTION FOR RENEWAL - SAME FIRM FIXED PRICES *** CONSENT AGENDA *** COMMISSIONERS COURT ACTION REQUESTED: It is requested that the Commissioners Court approve renewal of Bid No. 2019-264, Annual Contract for Road Surfacing Products, for the second and final optional twelve (12) month period to the following vendors at the same firm fixed prices: Primary Austin Asphalt, Inc. Reynolds Asphalt & Construction Company TexasBit BACKGROUND: On October 20, 2020, through Court Order #134056, the Commissioners Court approved renewal of Bid No. 2019-264, Annual Contract for Asphalt Road Surfacing Products, Countywide, to the following vendors: Primary Austin Asphalt, Inc. Eurovia Atlantic Coast, LLC d/b/a Sunmount Paving Reynolds Asphalt & Construction Company TexasBit Vulcan Construction Materials, LLC The awards were based upon low bid meeting specifications and contained options to renew for two (2) additional twelve (12) month periods. Eurovia Atlantic Coast, LLC d/b/a Surmount Paving elected not to renew. In a letter dated October 4, 2021, Vulcan Construction Materials, LLC requested a price increase of $2.00/ton on all HMA products. It was determined to be in the best interest of Tarrant County not to accept renewal with the vendor. The remaining vendors notified Purchasing in writing that their prices will remain firm through October 30, 2022. The four (4) Maintenance Precincts notified Purchasing in writing that they are pleased with the remaining vendors and want to renew. SUBMITTED BY: Purchasing PREPARED BY: Roger Fuller r APPROVED BY: COMMISSIONERS COURT COMMUNICATION Or N REFERENCE NUMBER: DATE: 11/2/2021 PAGE 2 OF 20 Therefore, it is the joint recommendation of the four (4) Maintenance Precincts and Purchasing that the Commissioners Court approve renewal of Bid No. 2019-264, Annual Contract for Asphalt Road Surfacing Products, for another twelve (12) month period. FISCAL IMPACT: Expenditures for last year were approximately $2,467,000.00. Orders are placed on an as -needed basis. Currently thirty-eight (38) governmental entities utilize this contract. TAR, RANT COUNTY PURCHASING DEPARTMENT MELISSA LEE, C.P.M., A.P.P. PURCHASING AGENT August 1, 2021 Eric Schranz General Manager, Plants Austin Asphalt, Inc. 6330 Commerce Dr., Ste '150 Irving, TX 75063 Re: RFP No. 2019-264 — Annual Contract for Asphalt Road Surfacing Products Dear Mr. Schranz: CHRIS LAX, CPSM ASSISTANT Referenced bid was for twelve (12) months with two (2) options to renew for additional twelve (12) months each. The original contract was for the period of October 31, 1920 through October 30, 2020. The effective dates for the renewal option will run from October 31, 2021 through October 30, 2022. Tarrant County Purchasing Department hereby extends an invitation to Austin Asphalt, Inc. to accept the option for an additional one (1) year period as a primary vendor for this bid as awarded on October 31, 2019. Please mark the appropriate response below and provide your signature above your printed name. All prices must remain firm for the optional renewal period through October 30, 2022. CdYes, Austin Asphalt, Inc. will accept the offer to extend the same contract pricing and discounts through October 30, 2022. Please include a current 1295 Form with your response. ❑ No Austin Asphalt, Inc. will NOT accept the offer to extend the same contract pricing and discounts through October 30, 2022. Are any other governmental entities currently utilizing this contract? lqI Yes ❑ No If yes, please return a listing of the participating entities with this letter. Please fax or email your signed response. Sincerely, PI 1 z c Roger Fuller, Senior Buyer G c Schranz, 6dneral Manager, Plants Date Tarrant County Austin Asphalt, Inc. 817-884-2620 asp haltsales(aDaustin-ilid. corn rdfuller@tarrantcounty.com TARRANT COUNTY PURCHASING DEPARTMENT MELISSA LEE, C.P.M , A.P.P. PURCHASING AGENT August 1, 2021 Ned Tankersley Vice President Reynolds Asphalt & Construction Company PO Box 370 Euless, TX 76039 Re: RFP No. 2019-264 — Annual Contract for Asphalt Road Surfacing Products Dear Mr. Tankersley: CHRIS LAX, CPSM ASSISTANT Referenced bid was fortwelve (12) months with two (2) options to renew for additional twelve (12) months each. The original contract was for the period of October 31, 1920 through October 30, 2020. The effective dates for the renewal option will run from October 31, 2021 through October 30, 2022. Tarrant County Purchasing Department hereby extends an invitation to Reynolds Asphalt & Construction Company to accept the option for an additional one (1) year period as a primary vendor for this bid as awarded on October 31, 2019. Please mark the appropriate response below and provide your signature above your printed name. All prices must remain firm for the optional renewal period through October 30, 2022. P es, Reynolds Asphalt & Construction Company will accept the offer to extend the same contract pricing and discounts through October 30, 2022. Please include a current 1295 Form with your response. ❑ No Reynolds Asphalt & Construction Company will NOT accept the offer to extend the same contract pricing and discounts through October 30, 2022. Are any other governmental entities currently utilizing this contract? ❑ Yes ❑ No If yes, please return a listing of the participating entities with this letter. Please fax or email your signed response. Sincerely, Roger Fuller, Senior Buyer Ned Tankersley, Vice President Date Tarrant County Reynolds Asphalt & Construction Company 817-884-2620 ntani�ersley cr_reynolds-casphalt.com rdfuller@tarrantcounty.com TARRANT COUNTY PURCHASING DEPARTMENT MELISSA LEE, C.P.M., AP.P. PURCHASING AGENT August 1, 2021 Thomas Abbott Account Manager TexasBit 420 Decker Dr., Ste 200 Irving, TX 75062 Re: RFP No. 2019-264 — Annual Contract for Asphalt Road Surfacing Products Dear Mr. Abbott: CHM LAX, CPSM ASSISTANT Referenced bid was fortwelve (12) months with.two (2) options to renew for additional twelve (12) months each. The original contract was for the period of October 31, 1920 through October 30, 2020. The effective dates for the renewal option will run from October 31, 2021 through October 30, 2022. Tarrant County Purchasing Department hereby extends an invitation to TexasBit to accept the option for an additional one (1) year period as a primary vendor for this bid as awarded on October 31, 2019. Please mark the appropriate response below and provide your signature above your printed name. All prices must remain firm for the optional renewal period through October 30, 2022. ig'Yes, TexasBit will accept the offer to extend the same contract pricing and discounts through October 30, 2022. Please include a current 1296 Form with your response. 0 No TexasBit will NOT accept the offer to extend the same contract pricing and discounts through October 30, 2022. Are any other governmental entities currently utilizing this contract? ❑ Yes ❑ No If yes, please return a listing of the participating entities with this letter. Please fax or email your signed response. t Sincerely, 19 41N44 /n Roger Fuller, Senior Buyer Chris Michael- VP/GM Date Tarrant County TexasBit 817-884-2620 chris.rnichael(&,,texasbii.com rdfullera-larrantcountv.com txbitsalesCa)texasbit.com TARRANT COUNTY PURCHASING DE, PARTME CHRIS LAY; CPSM M> USSA Imo, C.P.M., A.P.P. ASSISTANT PURCHASING AGENT August 1, 2021 John F. Rauer Assistant District Manager Eurovia Atlantic Coast LLC 11801 Harmonson Road Justin, TX 76247 Re: RFP No. 2019-264 — Annual Contract for Asphalt Road Surfacing Products Dear Mr. Rauer: Referenced bid was for twelve (12) months with two (2) options to renew for additional twelve (22) months 0. The each. The original contract was for the period of October 31, 1920 through October 30; effective dates for the renewal option will run from October 31, 2021 through October 30, 2022. Tarrant County Purchasing Department hereby extends an invitation to Eurovia Atlantic Coast LLC to accept the option for an additional one (1) year period as a primary vendor for this bid as awarded on October 31, 2019. Please mark the appropriate response below and provide your signature above your printed name. All prices must remain firm for the optional renewal period through October 30, 2022. ❑ Yes, Eurovia Atlantic Coast LLC will accept the offer to extend the same contract pricing and discounts through October 30, 2022. Please include a current 1295 Form with your response. (1 No Eurovia Atlantic Coast LLC will NOT accept the offer to extend the same contract pricing and ISCOuntS through October 30, 2022. Are any other governmental entities currently utilizing this contract? ❑ Yes ❑ No If yes, please return a listing of the participating entities with this letter. Please fax or email your signed response. Sincerely, Roger Fuller, Senior Buyer Tarrant County 817-884-2620 rdful ler@tarrantcou nty.co m John F. Rauer Eurovia Atlantic Coast LLC jfraur(a eurovia.us Date Memorandum To: Keith Carpenter, Coordinator, Equipment Maintenance Dept: Precinct #1 From: Roger D. Fuller, Sr. Buyer, Purchasing Department Date: August 1, 2021 Re: Renewal of Annual Contract 2019-264, Asphalt Road Servicing Products The above referenced contract will expire on October 30, 2021. This contract included Two (2) options to renew with the vendors for additional twelve (12) month terms. The second renewal term would commence November 1, 2021 and would expire October 30, 2022. If you wish to exercise this option to renew and continue this contract with the vendors listed below for twelve more months, please check the appropriate item and email this form back to me by August 4, 2021. Austin Asphalt, Sunmount Paving, Reynolds Asphalt & Construction, TexasBit, Vulcan Construction Materials Yes, I wish to continue the current contract with the above -mentioned vendor for the 2nd renewal term of the contract. Funds to support this contract will be provided by the following accounts: No, I do not wish to continue the current contract with the above -mentioned vendor for the following reason(s). SIGNATURE: DATE: 2 al Memorandum i= C1 To: -cqu rr ent-Maintena-nce Dept: Precinct #2 From: Roger D. Fuller, Sr. Buyer, Purchasing Department Date: August 1, 2021 Re: Renewal of Annual Contract 2019-264, Asphalt Road Servicing Products The above referenced contract will expire on October 30, 2021. This contract included Two (2) options to renew with the vendors for additional twelve (12) month terms. The second renewal term would commence November 1, 2021 and would expire October 30, 2022. If you wish to exercise this option to renew and continue this contract with the vendors listed below for twelve more months, please check the appropriate item and email this form back to me by August 4, 2021. Austin Asphalt, Sunmount Paving, Reynolds Asphalt & Construction, TexasBit, Vulcan,Construction Materials I/ Yes, I wish to continue the current contract with the above -mentioned vendor for the 2nd renewal term of the contract. Funds to support this contract will be provided by the following accounts: _No, I do not wish to continue the current contract with the above - mentioned vendor for the following reason(s). SIGNATURE: DATE: Memorandum To: Ed Haidusek, Supervisor, Equipment Maintenance Dept: Precinct #3 From: Roger D. Fuller, Sr. Buyer, Purchasing Department Date: August 1, 2021 Re: Renewal of Annual Contract 2019-264, Asphalt Road Servicing Products The above referenced contract will expire on October 30, 2021. This contract included Two (2) options to renew with the vendors for additional twelve (12) month terms. The second renewal term would commence November 1, 2021 and would expire October 30, 2022. If you wish to exercise this option to renew and continue this contract with the vendors listed below for twelve more months, please check the appropriate item and email this form back to me by August 4, 2021. Austin Asphalt, Sunmount Paving, Reynolds Asphalt & Construction, TexasBit, Vulcan Construction Materials Yes, I wish to continue the current contract with the above -mentioned vendor for the 2nd renewal term of the contract. Funds to support this contract will be provided by the following accounts: _No, I do not wish to continue the current contract with the above - mentioned vendor for the following reason(s). I n SIGNATURE: Il DATE: To: Ed Williams, Supervisor, Equipment Maintenance Dept: Precinct #4 From: Roger D. Fuller, Sr. Buyer, Purchasing Department Date: August 1, 2021 Re: Renewal of Annual Contract 2019-264, Asphalt Road Servicing Products The above referenced contract will expire on October 30, 2021. This contract included Two (2) options to renew with the vendors for additional twelve (12) month terms. The second renewal term would commence November 1, 2021 and would expire October 30, 2022. If you wish to exercise this option to renew and continue this contract with the vendors listed below for twelve more months, please check the appropriate item and email this form back to me by August 4, 2021. Austin Asphalt, Sunmount Paving, Reynolds Asphalt & Construction, TexasBit, Vulcan Construction Materials L/ Yes, I wish to continue the current contract with the above -mentioned vendor for the 2nd renewal term of the contract. Funds to support this contract will be provided by the following accounts: No, I do not wish to continue the current contract with the above - mentioned vendor for the following reason(s). SIGNATURE: DATE: 3 BID NO. 2019-264, ANNUAL CONTRACT FOR ASPHALT ROAD SURFACING PRODUCTS Reynolds Asphalt & Eurovia Atlantic Austin Asphalt, Coast, LLC dlbla Construction Inc Sunmount Company Paving Irving, TX N. Richland Hills, TX Justin, TX HUB - No HUB - No HUB - No COOP- Yes COOP- Yes COOP -Yes ITEM DESCRIPTION EST. USAGE UNIT PRICE UNIT PRICE UNIT PRICE NO. IN TONS PER TON PER TON PERTON SECTION I - ITEM 340 HMAC VIRGIN AGGREGATE 0 - Minimal 1. Type C SAC B PG 64-22 HMAC Tons $66.00 $58.00 $57.00 2. Type D SAC B PG 64-22 HMAC 20,000 $63.75 $61.00 $61.00 3. Type D SAC B PG 70-22 HMAC 20,000 $70.00 $70.00 $67.00 SECTION II - ITEM 340 HMAC FRACTIONATED RAP 4. Type B PG 64-22 HMAC 20,000 $50.75 $50.00 $49.00 0 - Minimal 5. Type C SAC B PG 64-22 HMAC Tons $56.00 $53.50 $51.00 6. Type D SAC B PG 64-22 HMAC 20,000 $55.75 $55.00 $53.00 7. Type D SAC B PG 70-22 HMAC 20,000 $61.00 $66.50 $58.00 P Squared Emulsions Plants, LLC and Professional Coating Technologies, Inc. were deemed non -responsive for failure to provide pricing for items listed on price forms as required. BID NO. 2019-264, ANNUAL CONTRACT FOR ASPHALT ROAD SURFACING PRODUCTS Vulcan TexasBit Construciton Materials, LLC Irving, TX San Antonio, TX HUB - No HUB - No COOP- Yes COOP -Yes ITEM DESCRIPTION EST. USAGE UNIT PRICE UNIT PRICE NO. IN TONS PER TON PER TON SECTION I - ITEM 340 HMAC VIRGIN AGGREGATE 0 - Minimal 1. Type C SAC B PG 64-22 HMAC Tons $64.00 $56.35 2. Type D SAC B PG 64-22 HMAC 20,000 $64.00 $55.15 3. Type D SAC B PG 70-22 HMAC 20,000 $68.00 $57.00 SECTION II - ITEM 340 HMAC FRACTIONATED RAP 4. Type B PG 64-22 HMAC 20,000 $51.00 $54.35 0 - Minimal 5. Type C SAC B PG 64-22 HMAC Tons $57.00 $54.35 6. Type D SAC B PG 64-22 HMAC 20,000 $57.00 $53.15 7. Type D SAC B PG 70-22 HMAC 20,000 $61.00 $55.00 BID NO. 2019-264, ANNUAL CONTRACT FOR ASPHALT ROAD SURFACING PRODUCTS Reynolds Asphalt & Eurovia AtlanticCoast, Austin Asphalt, LLC d/b/a Construction Inc. Company Sunmount Paving Irving, TX N. Richland Hills, TX Justin, TX HUB - No HUB - No HUB - No COOP- Yes COOP- Yes COOP- Yes ITEM EST. USAGE UNIT PRICE UNIT PRICE UNIT PRICE NO, DESCRIPTION IN TONS PER TON PER TON PER TON SECTION III - ITEM 334 HOT MIX COLD LAID 0 - Minimal 8. Type B Hot Mix Cold Laid Tons No Bid No Bid No Bid 0 - Minimal 9. Type D SAC B Hot Mix Cold Laid Tons No Bid No Bid No Bid SECTION IV - DMS9202 PATCH MATERIAL Performance Cold Mix Patch 10. IHigh Material 60 $97.00 No Bid No Bid SECTION V - ITEM 344 SUPERPAVE 0 - Minimal 11. Type D SAC B PG 64-22 Tons $58.50 $57.00 $56.00 0 - Minimal 12. Type D SAC B PG 70-22 Tons $65.00 $67.00 $61.50 BID NO. 2019-264, ANNUAL CONTRACT FOR ASPHALT ROAD SURFACING PRODUCTS Vulcan TexasBit Construciton Materials, LLC Irving, TX San Antonio, TX HUB - No HUB - No COOP- Yes. COOP- Yes ITEM EST. USAGE UNIT PRICE UNIT PRICE NO. DESCRIPTION IN TONS PER TON PER TON SECTION III - ITEM 334 HOT MIX COLD LAID 0 - Minimal 8. Type B Hot Mix Cold Laid Tons No Bid No Bid 0 - Minimal 9. Type D SAC B Hot Mix Cold Laid Tons No Bid $70.00 SECTION IV - DMS9202 PATCH MATERIAL High Performance Cold Mix Patch 10. Material 60 $100.00 No Bid SECTION V - ITEM 344 SUPERPAVE 0 - Minimal 11. Type D SAC B PG 64-22 Tons $60.00 $65.00 0 - Minimal 12. Type D SAC B PG 70-22 Tons $64.00 $69.00 BID NO. 2019-264, ANNUAL CONTRACT FOR ASPHALT ROAD SURFACING PRODUCTS Reynolds Asphalt & Eurovia Atlantic Austin Asphalt, Coast, LLC d/b/a Construction Inc. Sunmounf Company Pavinq Irving, TX N. Richland Hills, TX Justin, TX HUB - No HUB - No HUB - No COOP- Yes COOP- Yes COOP- Yes ITEM EST. USAGE UNIT PRICE UNIT PRICE UNIT PRICE NO. DESCRIPTION IN TONS PER TON PER TON PER TON SECTION VI - ITEM 347 THIN OVERLAY MIXTURE (TO M) 0 - Minimal 13. Type C SAC B PG 70-22 Tons $120.00* $92.00 No Bid 0 - Minimal 14. Type F SAC B PG 70-22 Tons $120.00* $94.00 No Bid SECTION VII - ITEM 344 (MOD) MAC SUPERPAVE 0 - Minimal 15. Type D SAC B PG 64-22 Tons $61.50** No Bid No Bid 0 - Minimal 16. Type D SAC B PG 70-22 Tons $66.00** No Bid No Bid SECTION VIII - ITEM 347 (MOD) MAC THIN OVERLAY MATERIAL 0 - Minimal 17, Type C SAC B PG 70-22 Tons $130.00** No Bid No Bid 0 - Minimal 5-8. Type F SAC B PG 70-22 Tons $130.00**7F No Bid No Bid * Minimum 250 tons per day ** Minimum 500 tons per day BID NO. 2019-264, ANNUAL CONTRACT FOR ASPHALT ROAD SURFACING PRODUCTS Vulcan TexasBit Construciton Materials, LLC Irving, TX San Antonio, TX HUB - No HUB - No COOP- Yes COOP- Yes ITEM EST. USAGE UNIT PRICE UNIT PRICE NO. DESCRIPTION IN TONS PER TON PER TON SECTION VI - ITEM 347 THIN OVERLAY MIXTURE (TO M) 0 - Minimal 13. Type C SAC B PG 70-22 Tons $105.00 No Bid 0 - Minimal 14. Type F SAC B PG 70-22 Tons $105.00 No Bid SECTION VII - ITEM 344 (MOD) MAC SUPERPAVE 0 - Minimal 15. Type D SAC B PG 64-22 Tons $79.00 No Bid 0 - Minimal 16. Type D SAC B PG 70-22 Tons $79.00 No Bid SECTION VIII - ITEM 347 (MOD) MAC THIN OVERLAY MATERIAL 0 - Minimal 17. Type C SAC B PG 70-22 Tons $79.00 No Bid 0 - Minimal = 18. Type F SAC B PG 70-22 Tons $79.00 Bid BID NO. 2019-264, ANNUAL CONTRACT FOR ASPHALT ROAD SURFACING PRODUCTS Delivery Charges Austin Asphalt, Inc. Irving, TX Reynolds Asphalt & Construction Company N. Richland Hills, TX Eurovia Atlantic Coast, LLC d/b/a Sunmount Paving Justin, TX TANDEM TRUCK Per Ton Per Mile Per Ton Per Mile Per Ton Per Mile 19. Delivery Charge F.O.B. Precinct Facility/Jobsite $9.00 $0.60 $5.65 $0.20 $12.50 Varies w/mileage 20. Minimum Delivery Charge $6.00 $67.80 $150.00 21. Minimum Delivery Size 13 tons 12 tons 12 tons FLOWBOY Per Ton Per Mile Per Ton Per Mile Per Ton Per Mile 22. Delivery Charge F.O.B. Precinct Facility/Jobsite $9.00 $0.60 $4.90 $0.20 $10.00 Varies w/mileage 23. 1 Minimum Delivery Charge $6.00 $102.90 $220.00 24. Minimum Delivery Size 22 tons 21 tons 22 tons 25. Demurrage Charge $100.00 per hour $47.95 per hour $100.00 per hour 26. Normal Expected Delivery ARO: I 1 Business Day No Response 48 Hours ARO BID NO. 2019-264, ANNUAL CONTRACT FOR ASPHALT ROAD SURFACING PRODUCTS Delivery Charges Texas Bit Irving, TX Vulcan Construction Materials, LLC San Antonio, TX TANDEM TRUCK Per Ton Per Mile Per Ton Per Mile 19. Delivery Charge F.O.B. Precinct Facility/Jobsite $0.60 No Bid No Bid 20. Minimum Delivery Charge $6.00 No Bid 21. Minimum Delivery Size 2 tons No Bid FLOWBOY Per Ton Per Mile Per Ton Per Mile 22. qF.O. Delivery Charge B. Precinct Facility/Jobsite $0.50 $18.60 No Bid 23. Minimum Delivery Charge $5.00 No Bid 24. Minimum Delivery Size 2 tons 23 tons 25. Demurrage Charge $90.00 per hour $100.00 per hour 26. Normal Expected Delivery ARO: 1 Day NIA 7 BID NO. 2019-264, ANNUAL CONTRACT FOR ASPHALT ROAD SURFACING PRODUCTS Plant Locations and Hours of Operation Vendor Plant Name Address City, Zipcode Hours of O eration Austin Asphalt Fort Worth 2301 Austin Rd. Fort Worth, 76118lam FoDays - 5pm Reynolds Asphalt & Construction Company Euless 12650 Calloway Cemetery Rd Euless, 76040 Mon - Sat 8am - 4pm Reynolds Asphalt & Construction Company Saginaw 10015 Hicks Field Rd Saginaw, 76179 Mon - Sat 8am - 4pm Reynolds Asphalt & Construction Company Lewisville 617 East College St. Lewisville, 75057 Mon - Sat 8am - 4pm Eurovia Atlantic Coast, LLC d/b/a Sunmount Paving Justin Plant 11801 Harmonson Rd Justin, 76247 Mon - Sat 6am-9pm Texas Bit Cold Springs 1901 Cold Springs Rd. Fort Worth, 76101 Mon - Fri 7am - 4pm Texas Bit South Fort Worth 9500 Technology Blvd. Fort Worth, 76104 Mon - Fri 7am - 4pm Texas Bit Aledo 12299 Camp Bowie Blvd Aledo, 76008 Mon - Fri 7am - 4pm Texas Bit Randol Mill 7151 Randol Mill Rd. Fort Worth, 76120 Mon - Fri 7am - 4pm Vulcan Construction Materials, LLC Weatherford Asphalt 111 Gilbert Pit Rd. Millsap, 76066 Mon - Fri 6am - 5pm e •eeeeee• e!S COUN?�e•e ee fie• * � ire ee •eeee•• e TAKINGS IMPACT ASSESSMENT CHECKLIST Complete this form for any county action that involves the adoption of a regulation, policy, guideline, court resolution or order. BID No. 2019-264, ANNUAL CONTRACT FOR Project/Regulation Name: ASPHALT ROAD SURFACING PRODUCTS County Department: PURCHASING Contact Person: Melissa Lee, C.P.M., A.P.P. Phone Number for Contact Person: (817) 884-3245 Type of TIA Performed: SHORT TIA or FULL TIA. Circle one after answering the questions in Sections II and III below. Stated Purpose Attach to this checklist an explanation of the purpose of the regulation, policy, guideline, court resolution or order. Note: The remainder of this Takings Impact Assessment Checklist should be completed in consultation with the Criminal District Attorney's Office. II. Potential Effect on Private Real Property 1. Does the county action require a physical invasion, occupation or dedication of real property? Yes No 4 2. Does the county action limit or restrict a real property right, even partially or temporarily? Yes No �l If you answered yes to either question, go to Section III. If you answered no to both, STOP HERE and circle SHORT TIA at the top of the form.