Item 4ACITY OF
SOUTHLAKE
TEXAS ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 4, 2022
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Shawn McCaskill, and Councilmembers Kathy Talley, Randy
Robbin, Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Shana Yelverton, Assistant to the City Manager Major
Youngblood, Management Assistant Bora Sulollari, Deputy Director of Communications
Pilar Schank, Chief Financial Officer Sharen Jackson, Fire Chief Mike Starr, Senior
Director of Human Resources Stacey Black, Director of Economic Development and
Tourism Daniel Cortez, Senior Director of Planning and Development Services Ken
Baker, Director of Public Works Rob Cohen, Deputy Director of Public Works
Administration Lauren LaNeave, Operations Manager, Special Projects Robert Briggs,
Operations Manager, Customer Service, Melody Andersen, City Attorney Allen Taylor,
and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT — ISTANBUL CUISINE
MEDITERRANEAN GRILL
Director of Economic Development and Tourism Daniel Cortez introduced a video
showcasing Istanbul Cuisine Mediterranean Grill, a local Southlake business.
4. GRACE UPDATES
GRACE Chief Executive Officer Shonda Schaefer provided updates about GRACE and
its current activities.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2022
Page 1 of '11
5. RECOGNITION OF NATIONAL CUSTOMER SERVICE WEEK, OCTOBER 3-7
Mayor Huffman read a proclamation honoring National Customer Service Week, October
3-7, and invited the Customer Service Matrix Team to join the Council at the podium for
a group photo.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediatelv followina the work session
1. CALL TO ORDER
Regular Session was called to order
2A. EXECUTIVE SESSION
by Mayor Huffman at 6:03pm.
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072 deliberation regarding real property;
Section 551.074 deliberation regarding personnel matters; and, Section 551.087
deliberation regarding economic development negotiations. City Council adjourned for
Executive Session at 6:03pm. Executive Session began at 6:10pm and concluded at
7:30pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:42pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE SEPTEMBER 20, 2022, REGULAR CITY
COUNCIL MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2022
Page 2 of 11
4B. EXCUSE THE ABSENCE OF COUNCILMEMBER AMY TORRES-LEPP FROM
THE SEPTEMBER 20, 2022, REGULAR CITY COUNCIL MEETING.
4C. AUTHORIZE ANNUAL FUEL PURCHASES FROM US OIL FOR CITY
VEHICLES AND EQUIPMENT IN AN AMOUNT NOT TO EXCEED $505,585.
4D. APPROVE PURCHASE OF REPLACEMENT AND NEW VEHICLES AND
OUTFITTING EQUIPMENT AND SERVICES FROM SILSBEE FORD, LAKE
COUNTRY CHEVROLET, SIDDONS-MARTIN EMERGENCY GROUP, AND
DANA SAFETY SUPPLY IN AN AMOUNT NOT TO EXCEED $5,397,0000
4E. VARIANCE TO THE SUBDIVISION ORDINANCE NO. 483, AS AMENDED,
SECTION 5.06 REQUIRING A MINIMUM 5-FOOT-WIDE RESIDENTIAL
SIDEWALK ALONG THE STREET FRONTAGE OF LOT 21, J.G. ALLEN NO. 18
ADDITION LOCATED AT 174 JELLICO CIRCLE, SOUTHLAKE, TARRANT
COUNTY, TEXAS.
4F. VARIANCE TO THE SUBDIVISION ORDINANCE NO. 483, AS AMENDED,
SECTION 5.06 REQUIRING A MINIMUM 5-FOOT-WIDE RESIDENTIAL
SIDEWALK ALONG THE STREET FRONTAGE OF TRACT 8W01A, JOHN L.
WHITMAN SURVEY, ABSTRACT NO. 1593 LOCATED AT 2850 BROOKWOOD
LANE, SOUTHLAKE, TARRANT COUNTY, TEXAS.
4G. ORDINANCE NO. 337A, 1ST READING, AMENDMENTS TO THE CITY OF
SOUTHLAKE SOLID WASTE ORDINANCE NO. 337, ESTABLISHING A
CONSTRUCTION DEBRIS LICENSE AND MODERNIZING THE ORDINANCE.
(IF APPROVED AT 1ST READING, THE PUBLIC HEARING WILL BE HELD ON
OCTOBER 18, 2022).
4H. ZA22-0041, PLAT REVISION FOR LOTS 1R-1 AND 1R-2, BLOCK 2, BREWER
ADDITION, BEING A REVISION OF LOT 1 R, BLOCK 2, BREWER ADDITION,
LOCATED AT 2903 FLORENCE ROAD, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS. CURRENT ZONING: "SF-1 B" SINGLE FAMILY
RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #11.
41. RESOLUTION NO. 22-028, DENYING ONCOR ELECTRIC DELIVERY
COMPANY'S APPLICATION TO INCREASE SYSTEM -WIDE TRANSMISSION
AND DISTRIBUTION RATES WITHIN THE CITY OF SOUTHLAKE.
4J. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH REGENT SERVICES
(SOUTHLAKE LEASING) FOR JANITORIAL SERVICES FOR ALL CITY
FACILITIES THROUGH AN INTERLOCAL AGREEMENT (ILA) WITH THE CITY
OF GRAPEVINE IN AN AMOUNT NOT TO EXCEED $325,000.
APPROVED
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2022
Page 3 of '11
Motion was made to approve the Consent Agenda Items 4A-4J, as written, including
moving Item 9B from the Regular Agenda to the Consent Agenda, noting the following:
- Item 4E - Approving the variance to the Subdivision Ordinance No. 483, as
amended, Section 5.06 requiring a minimum 5-foot-wide residential sidewalk along
the street frontage of Lot 21, J.G. Allen No. 18 Addition located at 174 Jellico Circle.
The variance request is approved due to the rural barrow ditch road frontage,
impact that sidewalk construction would have on the on the trees and does not
match character of the neighborhood as there are no other sidewalks in the
neighborhood.
- Item 4F - Approving the variance to the Subdivision Ordinance No. 483, as
amended, Section 5.06 requiring a minimum 5-foot-wide residential sidewalk along
the street frontage of Tract 8W01A, John L. Whitman Survey, Abstract No. 1593
located at 2850 Brookwood Lane. The variance request is approved due to the
rural barrow ditch road frontage, impact that sidewalk construction would have on
the on the trees and does not match character of the neighborhood as there are
no other sidewalks in the neighborhood.
- Item 4H - Approving the Plat Revision for Lot 1 R-1 & 1 R-2, Block 2, Brewer
Addition and granting the variance to Section 5.06 of the Subdivision Ordinance
483 as amended that requires a 5' sidewalk. The variance request is approved
due to the rural barrow ditch road frontage, a 50' drainage easement that bisects
the property, and no other sidewalks in the neighborhood.
- Item 9B — Approving MSP22-0003, Master Sign Plan for West Elm located at 1001
E. Southlake Blvd., Suite 80, Southlake, subject to the Staff Report dated
September 27, 2022, and noting the following: Approving the Master Sign Plan for
West Elm per the Sign Board's recommendation and as presented in the staff
report. Noting specifically that the applicant modified the sign application to reflect
the Sign Board's motion such that the proposed attached sign on the north
elevation now complies with the Master Sign Plan for Park Village and restricted
parking signs now comply with the City's sign ordinance.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:21 pm.
Anthony Seris, 201 Bob O Link Drive, spoke about the issues with the screening wall on
Randol Mill.
There being no one else wishing to speak, Mayor Huffman closed the public forum at
7:33pm.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2022
Page 4 of 11
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
Mayor Pro Tern Randy Williamson left the room to answer a phone call and was not
present for the vote.
6A. ORDINANCE NO.635-D, 2ND READING, AMENDING CHAPTER 2, ARTICLE VI,
CODE OF ETHICS AND CONDUCT OF THE CITY OF SOUTHLAKE CODE OF
ORDINANCES. PUBLIC HEARING.
APPROVFn
Director of Economic Development and Tourism Daniel Cortez and Management
Assistant Bora Sulollari presented Item 6A and answered questions from Council.
Mayor Huffman opened the public hearing at 6:46pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
6:46pm.
Motion was made to approve Item 6A, Ordinance No. 635-D, 2nd Reading, amending
Chapter 2, Article VI, Code of Ethics and Conduct of the City of Southlake Code of
Ordinances, and noting the following:
- Approve Approve the 2nd Reading, Ordinance No. 635-D, amending Chapter 2,
Article VI, Code of Ethics and Conduct.
Motion:
McCaskill
Second:
Talley
Ayes:
Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp
Nays:
None
Absent:
Williamson
Approved:
6-0
6B. ORDINANCE NO. 480-796, ZA22-0037; 2ND READING, ZONING CHANGE
AND CONCEPT PLAN FOR MALIK ESTATES, ON PROPERTY DESCRIBED
AS LOT 1A, MALIK ESTATES ADDITION, AND TRACTS 1A01A2B AND
1A01A2C, BEN J. FOSTER SURVEY ABSTRACT 519, LOCATED AT 905-925
RANDOL MILL AVE., SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT
ZONING "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT. PROPOSED
ZONING: "SF-1A" AND "SF-30" SINGLE FAMILY RESIDENTIAL DISTRICT.
SPIN NEIGHBORHOOD #5. PUBLIC HEARING
APPROVFn
Senior Director of Planning and Development Services Ken Baker presented Item 6B and
answered questions from Council.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2022
Page 5 of '11
Mayor Huffman opened the public hearing at 6:47pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
6:48pm.
Motion was made to approve Item 6B, Ordinance No. 480-796, ZA22-0037; 2nd Reading,
Zoning Change and Concept Plan for Malik Estates, on property described as Lot 1A,
Malik Estates Addition, and Tracts 1A01A2B and 1A01A2C, Ben J. Foster Survey
Abstract 519, located at 905-925 Randol Mill Ave., subject to the Staff Report dated
September 27, 2022, and Concept Plan Review Summary dated September 2, 2022, and
noting the following:
- Approving Subdivision Ordinance No. 483, as amended, Section 8.01.E, requires
that the rear lot line of all lots abutting property residentially zoned or platted for
lots 1-acre or larger be a minimum of 125 ft in width. The rear lot line of Lot 2 abuts
two platted residentially zoned (RPUD) lots greater than 1-acre in area, one being
common area/open space lot and a portion of residential lot in Palomar Estates.
The width of Lot 2 is proposed to be 101 feet.
- Also noting that any future home on Lot 3 cannot be built within any existing utility
or roadway easements and the relocation or abandonment of easements may be
required and shall be reflected on the future plat. Also, future plans must conform
to the approved concept plan.
Motion: McCaskill
Second: Williamson
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
6C. ORDINANCE NO. 483-R, 2ND READING, BEING AN AMENDMENT TO THE
CITY OF SOUTHLAKE SUBDIVISION ORDINANCE NO. 483, AS AMENDED,
ADDING PROVISIONS REQUIRING NOTES ON PLATS PERTAINING TO
MAINTENANCE RESPONSIBILITIES OF PARK LAND, OPEN SPACE,
DRAINAGE EASEMENT, AND OTHER DEDICATIONS WHERE APPLICABLE.
PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C and
answered questions from Council.
Mayor Huffman opened the public hearing at 6:50pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
6:50pm.
Motion was made to approve Item 6C, Ordinance No. 483-R, 2nd Reading, being an
amendment to the City of Southlake Subdivision Ordinance No. 483, as amended, adding
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2022
Page 6 of '11
provisions requiring notes on plats pertaining to maintenance responsibilities of park land,
open space, drainage easement, and other dedications where applicable, and noting the
following:
- Approving Ordinance No. 483-R, 2nd Reading, an amendment to the City of
Southlake Subdivision Ordinance No. 483.
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS:
8A. RESOLUTION NO. 22-020, APPOINTING MEMBERS, CHAIRS AND/OR VICE
CHAIRS TO VARIOUS POSITIONS ON THE ALLIANCE FOR COMMUNITY
ENGAGEMENT, COMMUNITY ENHANCEMENT DEVELOPMENT
CORPORATION, CRIME CONTROL & PREVENTION DISTRICT, LIBRARY
BOARD, METROPORT TEEN COURT, SENIOR ADVISORY COMMISSION,
SOUTHLAKE ARTS COUNCIL, AND ZONING BOARD OF ADJUSTMENT.
APPROVED
Mayor Huffman facilitated the discussion on this item, with input from the Council.
Motion was made to approve Item 8A, Resolution No. 22-020, appointing members,
chairs and/or vice chairs to various positions on the Alliance for Community Engagement,
Community Enhancement Development Corporation, Crime Control & Prevention District,
Library Board, Metroport Teen Court, Senior Advisory Commission, Southlake Arts
Council, and Zoning Board of Adjustment, as follows:
ALLIANCE FOR COMMUNITY ENGAGEMENT
Name Place Term Expiring
Danny Batsalkin Place 1 October 2023
Scott Cox Place 2 October 2024
Mark Flores Place 3 October 2023
Tracy Harrow Place 4 October 2024
Muhammad Igbal Place 5 October 2023
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2022
Page 7 of '11
Kristine Kemp
Place 6
October 2024
Mike Kaucher
Place 7
October 2023
Renee Thomas
Place 8
October 2024
Douglas Lies
Place 9
October 2023
DeAnn Swinton
Place 10
October 2024
Elisa O'Callaghan
Place 11
October 2023
Sanjay Veerabathina
Place 12
October 2024
The City Council hereby names
Kristine Kemp as Chair and Renee Thomas as Vice
Chair of the Alliance for Community
Engagement.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
Name
Place
Term Expiring
Martin Schelling
Director 2
September 2024
Jennifer Kolb
Director 4
September 2024
Craig Strutevant
Director 5
September 2024
Eric Wang
Director 6
September 2024
Mike Pazera
Director 7
September 2024
CRIME CONTROL AND PREVENTION DISTRICT BOARD
Name
Place
Term Expiring
Kara Carreras-Clubb
Place 4
September 2024
Jay Demas
Place 5
September 2024
David Barnes
Place 6
September 2024
William Meddings Place 7 September 2024
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2022
Page 8 of 11
LIBRARY BOARD
Name
Place
Term Expiring
Lori Burr
Place 1
October 2024
William Doby
Place 2
October 2024
Virginia Hinkle
Place 3
October 2023
Guy Midkiff
Place 4
October 2023
Christina Taggart
Place 5
October 2024
Natan Ton -that
Place 6
October 2024
Tracey Patton
Place 7
October 2023
The City Council hereby names William Doby as Chairman and Lori Burr as Vice Chair
of the Library Board.
METROPORT TEEN COURT
Name
Place
Term Expiring
Ronell Smith
Council Rep.
October 2024
Uma Devireddy
Southlake Rep.
October 2024
SENIOR ADVISORY COMMISSION
Name
Place
Term Expiring
William Meddings
Place 1
October 2023
MaryLee Alford
Place 2
October 2024
Kathryn Orler
Place 3
October 2023
Julie Walter
Place 4
October 2024
Mike Kaucher
Place 5
October 2023
Bernadette MacDermott
Place 7
October 2024
Douglas Lies
Alternate 1
October 2023
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2022
Page 9 of 11
VACANT Alternate 2 October 2024
The City Council hereby names MaryLee Alford as Chair of the Senior Advisory
Commission.
SOUTHLAKE ARTS COUNCIL
Name Place Term Expiring
Leslie Walker Place 2 October 2024
Terri Messing Place 4 October 2024
Susan Steinbrecher Place 6 October 2024
Tim Sabo Alternate 1 October 2024
The City Council hereby names Tamara McMillan as Chair of the Southlake Arts
Council.
ZONING BOARD OF ADJUSTMENT
Name Place Term Expiring
Sridevi Vemulapalli Alternate 3 June 2023
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
9. OTHER ITEMS FOR CONSIDERATION:
9A. APPOINT COMMUNITY AND BOARD MEMBERS TO SERVE ON THE
CARILLON PARC PUBLIC SPACES STEERING COMMITTEE.
APPROVED
Mayor Huffman facilitated the discussion on this item, with input from the Council.
Motion was made to approve Item 9A, appointing community and board members to
serve on the Carillon Parc Public Spaces Steering Committee, as follows:
- Appointing William Doby to represent the Library Board
- Appointing the following community members:
o Frances Bankester
o Amber Butcher
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2022
Page 10 o f 71
o Kathryn Del Calvo
o William Doby
o Samad Rizvi
o Helen Wong
Motion: Williamson
Second: McCaskill
Ayes: Talley, Robbins, McCaskill, Huffman, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
9B. MSP22-0003, MASTER SIGN PLAN FOR WEST ELM LOCATED AT 1001 E.
SOUTHLAKE BLVD., SUITE 80, SOUTHLAKE.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:33pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 18TH DAY OF OCTOBER 2022.
John Huffman
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 4, 2022
Page 11 of' 11