Item 4CCITY OF
SOUTHLAKE
MEMORANDUM
October 4, 2022
To: Shana Yelverton
From: Sharen Jackson, Chief Financial Officer
Tim Slifka, Purchasing Manager
Subject: Item 4C Authorize annual fuel purchases from US Oil for City
vehicles and equipment in an amount not to exceed $505,585
Action
Requested:
Background
Information:
Financial
Considerations:
Strategic Link:
Citizen Input/
Board Review:
Legal Review:
Alternatives:
Supporting
Documents:
Staff
Recommendation
Approve annual City fuel purchases through a cooperative
purchasing agreement with OMNIA and City of Fort Worth through
US Oil.
The City purchases fuel from US Oil utilizing a cooperative
purchasing agreement with OMNIA Partners and the City of Fort
Worth. This agreement is based on a nationally awarded
cooperative purchasing fuel contract. The contract provides the
City with the best overall pricing for fuel. Purchasing fuel through
this cooperative contract saved over $73,000 versus purchasing
retail in FY 2022. Estimated fuel cost for FY 2022 was
approximately $343,408. Overall fuel cost at the end of FY 2021
was $1.90 per gallon for all fuels. FY 2022 fuel averaged $3.32
per gallon.
Fiscal Year
Budgeted
Actual
FY 2020
$348,800
$205,367
FY 2021
$333,711
$235,000
FY 2022
Original $333,416 Revised $400,000
$343,408
FY 2023
$505,585
Maintain lowest available fuel cost for the City. Fuel purchases will
be funded through department budgets for FY 2023.
B2 — Collaborate with select partners to implement service
solutions.
None
Interlocal purchasing is allowed through Local Government Code
271.102. City Attorney's have reviewed interlocal agreements.
Deny, City release local fuel bids for fuel or purchase fuel retail.
Interlocal and Contract Agreements with OMNIA Partners and City
of Fort Worth
Approve purchasing City fuel through OMNIA and City of Fort
Worth national fuel contract from US Oil.
OMNIA:
NATIONALIPA
s Lf.SCCM7Mif NITlES'
MOTOR AND AVIATION FUELS AND RELATED SERVCIES
Executive Summary
Lead Agency: City of Fort Worth, Texas
RFP Issued: August 21, 2019
Response Due Date: October 3, 2019
Solicitation: CFW01-19-0000037
Pre -Proposal Date: September 4, 2019
Proposals Received: #5
Awarded to: US Oil/U.S Venture, Inc. (formerly Martin Eagle) Contract #53316
The City of Fort Worth, Texas issued RFP CFW01-19-0000037 on August 21, 2019, to establish a national
cooperative contract for Motor and Aviation Fuels and Related Services.
The solicitation included cooperative purchasing language in the General Information, Section 1.2. National
Contract (RFP, Page 3):
NATIONAL CONTRACT
The City of Fort Worth, Texas as the Principal Procurement Agency (or "PPA"), defined in Attachment A, with
OMNIA Partners is working to make the resultant contract (also known as the "Master Agreement" in materials
distributed by OMNIA Partners) from this solicitation available to other public agencies nationally, including state
and local governmental entities, public and private primary, secondary and higher education entities, nonprofit
entities, and agencies for the public benefit ("Public Agencies"), through OMNIA Partners' cooperative purchasing
program. The City of Fort Worth, Texas is acting as the contracting agency for any other Public Agency that elects
to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their
registration with OMNIA Partners (a "Participating Public Agency").
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• City of Fort Worth, Texas website
• OMNIA Partners, Public Sector website
• USA Today, nationwide
• Arizona Business Gazette, AZ
• San Bernardino Sun, CA
• Honolulu Star -Advertiser, HI
• The Advocate — New Orleans, LA
• New Jersey Herald, NJ
• Times Union, NY
Page 1 of 2
• Daily Journal of Commerce, OR
• The State, SC
• Houston Community Newspapers, Cy Creek
Mirror, TX
• Deseret News, UT
• Richmond Times, VA
• Seattle Daily Journal of Commerce, WA
• Helena Independent Record, MT
On October 3, 2019 proposals were received from the following offerors:
• Mansfield Oil Company of Gainesville, Inc. • Martin Eagle Oil Company, Inc.
• Petroleum Traders Corporation • Pinnacle Petroleum, Inc.
• Truman Arnold Companies dba TAC Energy
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP,
the committee determined that five (5) companies demonstrated the ability to provide the products and services
outlined in the solicitation while offering competitive pricing to members.
• Mansfield Oil Company of Gainesville, Inc. • Martin Eagle Oil Company, Inc.
• Petroleum Traders Corporation • Pinnacle Petroleum, Inc.
• Truman Arnold Companies dba TAC Energy
City of Fort Worth, Texas executed agreements with a contract effective date of January 1, 2020.
The City of Fort Worth acknowledges the assignment of Martin Eagle Oil Company, Inc. ("Assignor") to U.S.
Venture, Inc. ("Assignee"), of all its rights, title and obligation on March 19, 2020 (53316-CA1).
Contracts include:
Motor Fuels and Aviation Fuels that is inclusive of all motor and aviation fuels to include: finished motor gasoline,
finished aviation gasoline, Kerosene -Type Jet Fuel, Distillate Fuel Oil for on -highway and off -highway diesel
engines, Renewable Green Diesel, Biodiesel, and Diesel Emission Fluid.
Term:
Initial one-year agreement from January 1, 2020 through December 31, 2020 with the option to renew
for a maximum of four (4) years (through December 31, 2024).
Page 2of2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 19, 2021
U.S. Venture, Inc.
425 Better Way
Appleton, WI 54915
CSC No. 53316-R2
Re: Contract Renewal Notice
Contract No. CSC No. 53316 (the "Contract")
Renewal Term No. 2: January 1, 2022 to December 31, 2022
The above referenced Contract with the City of Fort Worth expires on December 31, 2021
(the "Expiration Date"). Under the terms of the Contract, the Contract may be renewed under the
same terms and conditions. This letter is to inform you that the City wishing to renew the Contract
for an additional one (1) year period, which will begin immediately after the Expiration Date. All
other terms and conditions of the Contract remain will remain unchanged. If you agree to renew
the Contract, please sign the signature page following this Contract Renewal Notice letter,
along with a copy of your current insurance certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.goy/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
De 'UW QCWCiW
City of Fort Worth, Property Management Department
Denise Garcia
Contract Services Administrator
(817)392-6787
(Signature Page Follows)
Contract Renewal — U.S. Venture, Inc.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH
Dana Sur h o
Dana Burghd off Vov23, 202115:24 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: Steve 7obke 2�211424 CST)
Name: Steve Cooke
Title: Property Management Director
ATTEST:
Name: Ronald Gonzales
Title: Acting City Secretary
U.S. Venture, Inc.
�,0-p44pn��
Bpi FORr 4a
o° o
° d
o �o 9�d
o o=°
o d
as °°00000000
a� nEXpSo�d
CSC No.
CONTRACT COMPLIANCE MANAGER:
By signing 1 acknowledge that 1 am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Randy Rendon
Title: Fuel Service Manager
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Christopher Austria
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 19-0413
Date Approved: 12/17/2019
Form 1295 Certification No.: 2019-558906
Contract Renewal — U.S. Venture, Inc. OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review
CITY COUNCIL AGENDA
DATE: 12/17/2019 REFERENCE M&C 19- LOG NAME: 13PMOTOR AND AVIATION
NO.: 0413 FUEL LSJ PMD
CODE: P TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Award a Multiple National Award and Authorize Execution of Non -Exclusive
Agreements with Mansfield Oil Co. of Gainesville, Inc., Martin Eagle Oil Company, Inc.,
Truman Arnold Companies, Pinnacle Petroleum, Inc., and Petroleum Traders
Corporation in an Annual Amount Up to $12,000,000.00 for Motor Fuels and Aviation
Fuels for the Property Management Department and Other Public Agencies; Authorize
Execution of a Rebate Agreement with National Intergovernmental Purchasing Alliance
Company d/b/a OMNIA Partners, Public Sector (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Award a multiple national award to Mansfield Oil Co. of Gainesville, Inc., Martin Eagle Oil
Company, Inc., Truman Arnold Companies, Pinnacle Petroleum, Inc., and Petroleum Traders
Corporation as suppliers of motor and aviation fuels for public agencies in all forty-eight contiguous
states in the United States;
2. Authorize Execution of Non -Exclusive Agreements with Mansfield Oil Co. of Gainesville, Inc.,
Martin Eagle Oil Company, Inc., Truman Arnold Companies, Pinnacle Petroleum, Inc., and
Petroleum Traders Corporation in an annual amount up to $12,000,000.00 for Motor and Aviation
Fuels for the Property Management Department; and
3. Authorize Execution of a Rebate Agreement with National Intergovernmental Purchasing
Alliance Company d/b/a OMNIA Partners, Public Sector.
DISCUSSION:
The Property Management Department and other public agencies throughout the United States will
use these agreements to obtain unleaded, diesel, Jet -A fuels, and alternative fuels required in the
DFW nonattainment area to supply and operate equipment. No guarantee was made that a specific
amount of these fuels would be purchased. Unleaded and diesel fuel will be used by various City
departments. The Jet -A aviation fuel will be used by the Police Department.
The City previously awarded separate agreements for unleaded fuels and diesel fuels on December
2, 2014 (M&C P-11056) and for Jet -A aviation fuel on June 7, 2011 (M&C P-11716). The previous
Agreements were competitively bid. During the previous year, the City purchased approximately
$5,370,552.18 of motor fuels and approximately $42,643.00 of Jet -A aviation fuels. The additional
estimated annual amount listed in this action is requested to cover potential increases in prices and
volumes over the five year term of the Agreement. A price change of 50 cents per gallon can
impact the annual expenditures by $1,000,000.00.
Other public agencies participating in the previous agreements have purchased approximately
44,194,959 gallons of motor fuels. The City of Fort Worth expects to save approximately
$45,000.00 annually over previous agreements as a direct result of the increased volume of
participation of the other public agencies.
FORTWORT11
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27560&councildate-12/17/2019[9/29/2020 1:11:56 PM]
M&C Review
Under the Rebate Agreement, the City of Fort Worth will receive a minimum of 8.333 percent of a
one -cent administration fee that is paid to National Intergovernmental Purchasing Alliance d/b/a
OMNIA Partners, Public Sector by the petroleum vendors for each gallon of fuel sold under these
national cooperative contracts. This rebate could generate approximately $50,000.00 annually in
revenue to the City. The City will have no liability or responsibility for purchases by other public
agencies. The Non -Exclusive Agreements were bid as a National Cooperative Purchasing Request
for Proposals (RFP) to develop and encourage cooperative purchasing efforts to reduce the cost of
motor and aviation fuel to the City and other public agencies. The RFP included estimated annual
quantities from current public agencies using the contract and allowed for quantities additional new
agencies may have under the contract with a total estimated quantity of 50 million gallons. The RFP
evaluation factors included responsiveness and clarity of proposal, ability to meet City of Fort Worth
specifications, the National Program, vendor qualifications and contract cost. Representatives of
the City's Property Management Department, Fire, Police, Code Compliance, Transportation and
Public Works and Water Departments were invited to participant in the evaluation. However, only
Purchasing Division, Property Management Department, and Code Compliance participated in the
evaluation of the proposals received and found all five participating fuel providers qualified in
multiple categories; Mansfield Oil Co. of Gainesville, Inc., Martin Eagle Oil Company, Inc., Truman
Arnold Companies, Pinnacle Petroleum, Inc., and Petroleum Traders Corporation to be the best
evaluated firms for award of the agreements.
ADVERTISEMENT - A Request for Proposals (RFP) was advertised in the Fort Worth Star -
Telegram on August 21, 2019, August 28, 2019, September 4, 2019, September 11, 2019,
September 18, 2019, September 25, 2019 and October 2, 2019. Thirteen vendors were solicited
from the purchasing database; five responses were received.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE
Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made
by the City Manager in the amount up to $50,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council approval, these Agreements shall have an initial term of
five years beginning on January 1, 2020 and ending on December 31, 2020.
RENEWAL OPTIONS - These Agreements may be renewed for up to four successive one-year
terms at the City's option. This action does not require specific City Council approval, provided the
City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal
term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations funds are
available in the current operating budget, as appropriated, and that contingent on the approval and
the adoption of the Fiscal Year 2021 Budget by the City Council, funds will be available in the
Fiscal Year 2021 Operating Budget, as appropriated, in the Fleet & Equipment Services (Fleet &
Equip Serv) Fund. Prior to an expenditure being incurred, the Property Management Department
has the responsibility to validate the availability of funds.
BQN\\
TO
rFund I Department j Account Project Program I Activity I Budget Reference # Amount
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27560&councildate-12/17/2019[9/29/2020 1:11:56 PM]
M&C Review
ID I I ID I I I Year I (ChartField 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference #
Year (ChartField 2)
Kevin Gunn (2015)
Reginald Zeno (8517)
Cynthia Garcia (8525)
LaKita Slack -Johnson (8314)
Amount
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27560&councildate-12/17/2019[9/29/2020 1:11:56 PM]
CITY SECRETARY
;': 7RACTNO. 533[( _(A
CITY OF FORT WORTH
ASSIGNMENT
For value received, Martin Eagle Oil Company, Inc. ("Assignor"), hereby assigns to U.S.
Venture, Inc. ("Assignee"), all of its right, title and interest in and to any and all sums of money
now due or to become due from the City of Fort Worth to Assignor under PSK 9263/ CSCO
53316 (the "Contracts") and Assignee agrees to assume and perform all duties and obligations
required by Assignor under the terms of the Contracts.
This Assignment constitutes the entire agreement between Assignor and Assignee with
respect to the subiect matter hereof. No modification of any provision of this Assignment shall
be effective unless in writing and signed by Assignor and Assignee. This Assignment shall inure
to the benefit of and be binding upon Assignor and Assignee and their respective successors and
assigns. This Assignment shalt be governed by the terms of the original Contracts between
Assignor and various other entities and the City of Fort Worth and the laws of the State of Texas,
without application of principles of conflicts of law.
This Assignment may be executed in one or more counterparts each of which shall be
deemed an original but all of which together shall coustitute one and the same instrument.
Signed signature pages may be transmitted by facsimile or e-mail, and any such signature shall
have the same Iegal effect as an original.
Dated the
y day of h'ia'"� 2020.
Martin Eagle Oil Company, Inc.
(Assignor
By: f
Print:
Title: Chief Operating Officer
U.S. Venture, Inc.
(Assignee)
By:
Print: Lwa ftaeesa-)
Title: Assi _Qcje_,oe,,,
Assignment Huge 1 013
NOTARY ACKNOWLEDGEMENT
On the )Z day of 12�d ;? _ 2020, personally appeared
— �1i 7�&-2'Z ;Awho acknowledged to me that (s)he is the Chief Operating Officer of
Nit�ittn Eagle Oil Company, Inc., and that (s)hc executed this document for the purposes and
consideration contained herein.
Ma
By: rtin Itr
atn a►iy, inc.
Print: Sae* hz 4. t, . vv�^ tm � ,/
Title: Chief Operating Officer
SUBSCRIBED TO before me oil this a day of ��'% , 2020.
fix'';" ANTOINMDHAMM
wYcoMMisNotary Public in and for the State ofJLILY 1NOTARY ID My commission Expires: `2 •—% Z :2-�—a
NOTARY ACKNOWLEDGEMENT
On Ile day of �C� 2020, personally appeared
who acknowledged to me that (s)he is theA , 5C4--e-4ae"Lrpf
U.S. Venture, inc., and that (s)he executed this document for the purposes and consideration
contained herein.
U.S. Venture, Inc.
By:
Print: L-a ast1
Title: A-,c f SBc,c
SUBSCRIBED TO befo[q pie on this tt1� day of M96ch 2020.
•,�,oS. P
...,.,F9 •.
�0 ARY Iota Public in and For the Sh&te of(Owe
��� rly commission Expires: 191 it, at7 W
• s%
PUS : may;
OF
CST° SECRETARY
FT. WORTH, ,r `T Y,
Assiom ent Pugs 2 o f 3
CONSENT TO ASSIGNMENT
The City of Fort Worth consents to the assignment of Martin Eagle Oil Company, Inc.
("Assignor") to U.S. Venture, Inc. ("Assignee"), of all its rights, title, and obligation owing and
all funds due or to become due to Assignor under PSK 9263/CSCO 53316, as long as all terms
required of Assignor in said contracts are met by Assignee.
CITY OF FORT WORTH
"a� - &W
Dana BurgO-4Assist6at City Manager
Cynthia Garcia, Assistant Director — FMS
Attested By:
ary Ka Cit ecretary k• ,
APPROVED AS TO FORM AND LEGALITY:
Joh tro g,Xs is t City Attorney
3 20
DATE
2-,- I9_zow
DATE
DATE
fC1
FICIAL. REC R��7Y SECRETARY
T. WORTH F TX
Assignment Page 3 of
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 19, 2021
U.S. Venture, Inc.
425 Better Way
Appleton, WI 54915
CSC No. 53316-R2
Re: Contract Renewal Notice
Contract No. CSC No. 53316 (the "Contract")
Renewal Term No. 2: January 1, 2022 to December 31, 2022
The above referenced Contract with the City of Fort Worth expires on December 31, 2021
(the "Expiration Date"). Under the terms of the Contract, the Contract may be renewed under the
same terms and conditions. This letter is to inform you that the City wishing to renew the Contract
for an additional one (1) year period, which will begin immediately after the Expiration Date. All
other terms and conditions of the Contract remain will remain unchanged. If you agree to renew
the Contract, please sign the signature page following this Contract Renewal Notice letter,
along with a copy of your current insurance certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.goy/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
De 'UW QCWCiW
City of Fort Worth, Property Management Department
Denise Garcia
Contract Services Administrator
(817)392-6787
(Signature Page Follows)
Contract Renewal — U.S. Venture, Inc.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH
Dana Sur h o
Dana Burghd off Vov23, 202115:24 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: Steve 7obke 2�211424 CST)
Name: Steve Cooke
Title: Property Management Director
ATTEST:
Name: Ronald Gonzales
Title: Acting City Secretary
U.S. Venture, Inc.
�,0-p44pn��
Bpi FORr 4a
o° o
° d
o �o 9�d
o o=°
o d
as °°00000000
a� nEXpSo�d
CSC No.
CONTRACT COMPLIANCE MANAGER:
By signing 1 acknowledge that 1 am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Randy Rendon
Title: Fuel Service Manager
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Christopher Austria
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 19-0413
Date Approved: 12/17/2019
Form 1295 Certification No.: 2019-558906
Contract Renewal — U.S. Venture, Inc. OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review
CITY COUNCIL AGENDA
DATE: 12/17/2019 REFERENCE M&C 19- LOG NAME: 13PMOTOR AND AVIATION
NO.: 0413 FUEL LSJ PMD
CODE: P TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Award a Multiple National Award and Authorize Execution of Non -Exclusive
Agreements with Mansfield Oil Co. of Gainesville, Inc., Martin Eagle Oil Company, Inc.,
Truman Arnold Companies, Pinnacle Petroleum, Inc., and Petroleum Traders
Corporation in an Annual Amount Up to $12,000,000.00 for Motor Fuels and Aviation
Fuels for the Property Management Department and Other Public Agencies; Authorize
Execution of a Rebate Agreement with National Intergovernmental Purchasing Alliance
Company d/b/a OMNIA Partners, Public Sector (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Award a multiple national award to Mansfield Oil Co. of Gainesville, Inc., Martin Eagle Oil
Company, Inc., Truman Arnold Companies, Pinnacle Petroleum, Inc., and Petroleum Traders
Corporation as suppliers of motor and aviation fuels for public agencies in all forty-eight contiguous
states in the United States;
2. Authorize Execution of Non -Exclusive Agreements with Mansfield Oil Co. of Gainesville, Inc.,
Martin Eagle Oil Company, Inc., Truman Arnold Companies, Pinnacle Petroleum, Inc., and
Petroleum Traders Corporation in an annual amount up to $12,000,000.00 for Motor and Aviation
Fuels for the Property Management Department; and
3. Authorize Execution of a Rebate Agreement with National Intergovernmental Purchasing
Alliance Company d/b/a OMNIA Partners, Public Sector.
DISCUSSION:
The Property Management Department and other public agencies throughout the United States will
use these agreements to obtain unleaded, diesel, Jet -A fuels, and alternative fuels required in the
DFW nonattainment area to supply and operate equipment. No guarantee was made that a specific
amount of these fuels would be purchased. Unleaded and diesel fuel will be used by various City
departments. The Jet -A aviation fuel will be used by the Police Department.
The City previously awarded separate agreements for unleaded fuels and diesel fuels on December
2, 2014 (M&C P-11056) and for Jet -A aviation fuel on June 7, 2011 (M&C P-11716). The previous
Agreements were competitively bid. During the previous year, the City purchased approximately
$5,370,552.18 of motor fuels and approximately $42,643.00 of Jet -A aviation fuels. The additional
estimated annual amount listed in this action is requested to cover potential increases in prices and
volumes over the five year term of the Agreement. A price change of 50 cents per gallon can
impact the annual expenditures by $1,000,000.00.
Other public agencies participating in the previous agreements have purchased approximately
44,194,959 gallons of motor fuels. The City of Fort Worth expects to save approximately
$45,000.00 annually over previous agreements as a direct result of the increased volume of
participation of the other public agencies.
FORTWORT11
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27560&councildate-12/17/2019[9/29/2020 1:11:56 PM]
M&C Review
Under the Rebate Agreement, the City of Fort Worth will receive a minimum of 8.333 percent of a
one -cent administration fee that is paid to National Intergovernmental Purchasing Alliance d/b/a
OMNIA Partners, Public Sector by the petroleum vendors for each gallon of fuel sold under these
national cooperative contracts. This rebate could generate approximately $50,000.00 annually in
revenue to the City. The City will have no liability or responsibility for purchases by other public
agencies. The Non -Exclusive Agreements were bid as a National Cooperative Purchasing Request
for Proposals (RFP) to develop and encourage cooperative purchasing efforts to reduce the cost of
motor and aviation fuel to the City and other public agencies. The RFP included estimated annual
quantities from current public agencies using the contract and allowed for quantities additional new
agencies may have under the contract with a total estimated quantity of 50 million gallons. The RFP
evaluation factors included responsiveness and clarity of proposal, ability to meet City of Fort Worth
specifications, the National Program, vendor qualifications and contract cost. Representatives of
the City's Property Management Department, Fire, Police, Code Compliance, Transportation and
Public Works and Water Departments were invited to participant in the evaluation. However, only
Purchasing Division, Property Management Department, and Code Compliance participated in the
evaluation of the proposals received and found all five participating fuel providers qualified in
multiple categories; Mansfield Oil Co. of Gainesville, Inc., Martin Eagle Oil Company, Inc., Truman
Arnold Companies, Pinnacle Petroleum, Inc., and Petroleum Traders Corporation to be the best
evaluated firms for award of the agreements.
ADVERTISEMENT - A Request for Proposals (RFP) was advertised in the Fort Worth Star -
Telegram on August 21, 2019, August 28, 2019, September 4, 2019, September 11, 2019,
September 18, 2019, September 25, 2019 and October 2, 2019. Thirteen vendors were solicited
from the purchasing database; five responses were received.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE
Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made
by the City Manager in the amount up to $50,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council approval, these Agreements shall have an initial term of
five years beginning on January 1, 2020 and ending on December 31, 2020.
RENEWAL OPTIONS - These Agreements may be renewed for up to four successive one-year
terms at the City's option. This action does not require specific City Council approval, provided the
City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal
term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations funds are
available in the current operating budget, as appropriated, and that contingent on the approval and
the adoption of the Fiscal Year 2021 Budget by the City Council, funds will be available in the
Fiscal Year 2021 Operating Budget, as appropriated, in the Fleet & Equipment Services (Fleet &
Equip Serv) Fund. Prior to an expenditure being incurred, the Property Management Department
has the responsibility to validate the availability of funds.
BQN\\
TO
rFund I Department j Account Project Program I Activity I Budget Reference # Amount
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27560&councildate-12/17/2019[9/29/2020 1:11:56 PM]
M&C Review
ID I I ID I I I Year I (ChartField 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference #
Year (ChartField 2)
Kevin Gunn (2015)
Reginald Zeno (8517)
Cynthia Garcia (8525)
LaKita Slack -Johnson (8314)
Amount
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27560&councildate-12/17/2019[9/29/2020 1:11:56 PM]