2022-10-04 CC AgendaCITY OF
SOUTHLAKE
rcxns
REGULAR CITY COUNCIL MEETING AGENDA OCTOBER 4, 2022
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight — Istanbul Cuisine Mediterranean Grill
4. GRACE Updates
5. Proclamation for National Customer Service Week, October 3 - 7, 2022
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at anv
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding driveway access to FM
1938 and other construction related matters for a future subdivision
located on property addressed as 208 Randol Mill Avenue and
located at the northern terminus of Maranatha Way.
2. Section 551.072: Deliberation regarding real property.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2022
Page 2 of 6
a. Deliberate the purchase of real property for city roadway
infrastructure located at 1400 W. Kirkwood Blvd.
3. Section 551.074: Deliberation regarding personnel matters.
a. Deliberate the appointment of City board and commission members.
4. Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program — Project No. 2017-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 20, 2022, regular City Council
meeting.
B. Excuse the absence of Councilmember Amy Torres-Lepp from the
September 20, 2022, regular City Council meeting.
C. Authorize annual fuel purchases from US Oil for City vehicles and
equipment in an amount not to exceed $505,585.
D. Approve purchase of replacement and new vehicles and outfitting
equipment and services from Silsbee Ford, Lake Country Chevrolet,
Siddons-Martin Emergency Group, and Dana Safety Supply in an amount
not to exceed $5,397,000.
E. Variance to the Subdivision Ordinance No. 483, as amended, Section 5.06
requiring a minimum 5-foot-wide residential sidewalk along the street
frontage of Lot 21, J.G. Allen No. 18 Addition located at 174 Jellico Circle,
Southlake, Tarrant County, Texas.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2022
Page 3 of 6
F. Variance to the Subdivision Ordinance No. 483, as amended, Section 5.06
requiring a minimum 5-foot-wide residential sidewalk along the street
frontage of Tract 8W01A, John L. Whitman Survey, Abstract No. 1593
located at 2850 Brookwood Lane, Southlake, Tarrant County, Texas.
G. Ordinance No. 337A, 1st Reading, amendments to the City of Southlake
Solid Waste Ordinance No. 337, establishing a construction debris license
and modernizing the ordinance. (If approved at 1st Reading, the public
hearing will be held on October 18, 2022).
H. ZA22-0041, Plat Revision for Lots 1 R-1 and 1 R-2, Block 2, Brewer Addition,
being a revision of Lot 1 R, Block 2, Brewer Addition, located at 2903
Florence Road, City of Southlake, Tarrant County, Texas. Current Zoning:
"SF-1 B" Single Family Residential District. SPIN Neighborhood #11.
Resolution No. 22-028, Denying Oncor Electric Delivery Company's
application to increase system -wide transmission and distribution rates
within the City of Southlake.
Approve an annual purchase agreement with Regent Services (Southlake
Leasing) for janitorial services for all City facilities through an Interlocal
Agreement (ILA) with the City of Grapevine in an amount not to exceed
$325,000.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will notbegin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 635-D, 2"d Reading, amending Chapter 2, Article VI, Code
of Ethics and Conduct of the City of Southlake Code of Ordinances.
PUBLIC HEARING.
B. Ordinance No. 480-796, ZA22-0037; 2nd Reading, Zoning Change and
Concept Plan for Malik Estates, on property described as Lot 1A, Malik
Estates Addition, and Tracts 1A01A2B and 1A01A2C, Ben J. Foster Survey
Abstract 519, located at 905-925 Randol Mill Ave., Southlake, Tarrant
County, Texas. Current Zoning "SF-1A" Single Family Residential District.
Proposed Zoning: "SF-1A" and "SF-30" Single Family Residential District.
SPIN Neighborhood #5. PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2022
Page 4 of 6
C. Ordinance No. 483-R, 2nd Reading, being an amendment to the City of
Southlake Subdivision Ordinance No. 483, as amended, adding provisions
requiring notes on plats pertaining to maintenance responsibilities of park
land, open space, drainage easement, and other dedications where
applicable. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions:
A. Resolution No. 22-020, appointing members, chairs and/or vice chairs to
various positions on the Alliance for Community Engagement, Community
Enhancement Development Corporation, Crime Control & Prevention
District, Library Board, Metroport Teen Court, Senior Advisory Commission,
Southlake Arts Council, and Zoning Board of Adjustment.
9. Other items for consideration:
A. Appoint community and board members to serve on the Carillon Parc Public
Spaces Steering Committee.
B. MSP22-0003, Master Sign Plan for West Elm located at 1001 E. Southlake
Blvd., Suite 80, Southlake.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Sod 1a}I��c�ej Texas, on Friday, September 30, 2022, by 5.00 p.m.,
pursuant to the Texas Cx�%rgrryr V,14 ode, Chapter 551.
Veronica Lomas, TIC G
Deputy City Secretasyv •'
If you plan to attend this" b/ic r PVin d have a disability that requires special needs, please
advise the City Secretaryysr,Offjgp%%4 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2022
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
2. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian
and Melissa Reukema
3. City of Southlake v. Town of Westlake, Texas; Cause No. 2020-007041.
4. Constance Westfall v. Jose Luna, et al; Cause No. 4:15-cv-00874-0.
5. Myra Nunez v. City of Southlake; Cause No. 048-330936-21.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
City of Southlake values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2022
Page 6 of 6
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information.. 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system, 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork