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Item 4E - MemoCITY OF SOUTHLAKE MEMORANDUM September 20, 2022 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4E Approve purchase of replacement ambulance from Twin State Trucks, Inc., dba Pliler International in an amount not to exceed $268,000 Action Requested: Approve purchase of replacement ambulance from Twin State Trucks, Inc., dba Pliler International in an amount not to exceed $268,000 Background Information: Per the Southlake Vehicle Replacement Policy this unit is scheduled for replacement. State of Texas and City of Southlake bidding requirements have been met by utilizing a BuyBoard cooperative purchasing contract. Department Vehicle Type Cost Fire International Ambulance $268,000 TOTAL $268,000 In October 2021, City Council approved the replacement of the ambulance from Sterling McCall Ford. Due to manufacturer supply chain issues, staff is requesting to change vendors due to the following: • Sterling McCall Ford can no longer provide Ford chassis • Staff located an International chassis from Twin State Trucks • International chassis available immediately The $268,000 requested is an increase of $21,615 due to the higher cost and availability of the International chassis. Financial Considerations: The funding is included in the proposed FY 2023 budgeted Vehicle Replacement Fund. Strategic Link: C1 — Achieve the highest standards of safety and security. B2 — Collaborate with select partners to implement service solutions. F2 — Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and retain the old ambulance. This will lead to increased maintenance costs. Supporting Documents: BuyBoard Pricing Worksheets. Staff Recommendation: Approve the purchase of the replacement ambulance from Twin State Trucks, Inc., dba Pliler International. Vendor Name Frazer Ltd. Contact Laura Griffin Phone Number 7137725511 Email sales@frazerbilt.com Website www.frazerbilt.com Federal ID 74-1261318 Accepts RFQs Yes Address Line 1 7227 Rampart Vendor City Houston Vendor Zip 77081 Vendor State TX Vendor Country USA Delivery Days 10 Freight Terms FOB Destination Payment Terms Net 30 Days Shipping Terms Pre -paid and added to Invoice Ship Via Company Truck Is Designated Dealer No EDGAR Forms Received Yes Service -Disabled Veteran Owned No Minority Owned No Women Owned Yes Certificate Number 1741261318800 Certifying Agency City of Houston Is National Yes No Excluded Foreign Terrorist Orgs Yes No Israel Boycott Certificate Yes Is MWBE Yes Regions Served All Texas Regions States Served All States Contract Name Ambulances Contract # 650-21 Effective Date 10/01 /2021 Expiration Date 09/30/2024 Service Fee Note Vehicle purchase orders are subject to a $800 service fee Quote Reference Number 650-21 10/15/2021 4:33:31 PM d4l Frazer - Defining the Future of Mobile Healthcare. August 8th, 2022 Clif Altom Lieutenant Southlake Fire Department CAltom@ci.southlake.tx.us Buyboard Quote # 3206 Clif Altom, Lieutenant Below is itemized pricing for contract Ambulance #650-21: *Chassis Type: Type 114' on International MV Diesel 4x2 Reg Cab $ 276,000.00 Published Options 1 1074 Chassis // Paint // Paint Half $ 4,500.00 2 . 1192 Module // PowerSource // Onan $ 10,000.00 3 . 1013 General // All products listed in the current Whelen Automotive Distributor Price $ 920.00 $ $ $ $ $ $ $ $ $ $ Total Published Options $ 15,420.00 Unpublished Options _ 1 Discount for going from My chassis to C V515 chassis $-25,000.00 2. $ 3. $ 4. $ Qty 1 Total Unpublished Base Price $ 276,000.00 Published Options $ 15,420.00 Unpublished Options $-25,000.00 Subtotal (1) $ 266,420.00 Extended Total (1) $ 266,420.00 Buyboard Feel $ 800.00 Grand Total $ 267,22 Chassis Dealer: Pliler International Please make your purchase order out to: Pliler International P.O. Box 7408 Longview, TX 75602 Please email a copy of the purchase order and this quote to David Harrison at david. 1 harrison(@Dlilerinternational.com and Adam Fischer at afischer(ofrazerbilt.com 2 . Per TMVCC we are quoting this through our licensed franchise dealer, Houston Freightliner. * Chassis prices subject to change, Frazer does not determine chassis pricing or the frequency of pricing changes. Dealer sets prices and increases at their discretion. Changes in pricing are more frequent due to current supply chain issues. Frazer will notify you of anv changes, if thev occur. Thank you for the opportunity to quote this job. If you have any questions please don't hesitate to contact me. Best Regards, j km F/�Clte& Vice President, Sales & Marketing Frazer, Ltd. 0:(713) 772-5511 M: (832) 895-1342 e rht-r(@frazerhiItrom