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Item 6C M E M O R A N D U M August 31, 2022 TO: Shana Yelverton, City Manager FROM: Sharen Jackson, Chief Financial Officer SUBJECT: Approval of the amended Fiscal Year 2022 Southlake Crime Control and Prevention District Operating Budget and adoption of Fiscal Year 2023 Operating Budget and Capital Improvement Plan ________________________________________________________________________ Action Requested: Approval of amended Fiscal Year 2022 Southlake Crime Control and Prevention District Operating Budget and adoption of Fiscal Year 2023 Operating Budget and Capital Improvement Plan. Background Information: Your packet contains the operating budget adopted by the Crime Control and Prevention District Board of Directors on July 25, 2022. The proposed operating budget provides for the continuation of the SRO funding ($1,457,281) and Town Square security initiative ($49,000). New request for FY 2023 includes the following: • Police radio replacement $249,374 (Police services radios are scheduled for replacement in FY 2023. The radios have reached the recommended useful life are required to be replaced. The vendor will no longer provide service for the older model.) Achieve the highest standards of safety and security through modern technology and equipment. • Watchguard in-car camera and body worn $65,880 camera lease payment (The approved FY 2022 included the upgrade for the Watchguard camera system that consists of body worn cameras and in car cameras. This payment is year 2 of the 5-year lease. Achieve the highest standards of safety and security through modern technology and equipment and a well-trained, well-equipped, and professional police department. • Migration of watchguard data: $12,000 (The Police Department currently stores a great deal of in-car and body worn camera data locally. Our upgraded Watchguard system will store newly gathered data in the cloud, and this item is to facilitate the movement of the existing locally stored data to the cloud so that all video footage is stored together for access and security purposes.) Achieve the highest standards of safety and security through modern technology and equipment and a well-trained, well-equipped, and professional police department. Item 6C • L.E.A.D. SRO alcohol / drug awareness $3,975 education material (The approved FY 2022 budget included the initial training material for the SROs to teach L.E.A.D. (Law Enforcement Against Drugs) curriculum. This request consists of the instructional materials required for FY 2023. Maximize safety and security strategies through public education and community engagement. • Upgrade cradlepoints and antennas $77,058 (The cradlepoints and antennas are part of the communication system that is installed in each police vehicle. It is necessary to upgrade them to properly transmit in-car and body camera footage to the server and to track each police vehicle’s location for more efficient dispatching. They also provide the data connection for each in car computer. Achieve the highest standards of safety and security through modern technology and equipment and a well-trained, well-equipped, and professional police department. • Replacement of Police K-9 $102,100 (The Police Department’s existing K-9 is approaching retirement, and it may be necessary to replace him in FY 23. The cost of this item covers the purchase of a new K-9, travel, training, and equipment.) Achieve the highest standards of safety and security through modern technology and equipment and a well- trained, well-equipped, and professional police department. • School Safety Initiative $550,216 (The purpose of this item is to implement the School Safety Task Force recommendations. This entails the addition of 3 SRO’s in order to cover Florence Elementary (KISD) and to ensure that no school campus is ever without an SRO. This also includes the addition of an SRO Captain, who will oversee the program, which will be an 18-officer division of the Police Department. This item also includes all necessary equipment for the additional FTE’s) Achieve the highest standards of safety and security through modern technology and equipment and a well-trained, well-equipped, and professional police department. Capital Project Funding • Emergency Operations Center (EOC) Relocation $1,130,000 (The purpose of this item is to relocate the current Emergency Operations Center (EOC) to the first level of DPS Headquarters due to operational needs, technical requirements and security deficiencies identified in the Department of Defense, UFC 4-141-04 Unified Facilities Criteria. The current EOC is located in the community room of the DPS Headquarters building. This is an unsecure room surrounded by windows, and it does not meet the operational needs and technical requirements of a functional EOC. In addition, facility safety and security requirements addressed in the Department of Defense, UFC 4-141-04 Unified Facilities Criteria, are not currently met. With advancements in communication and technology, the facility needs to be updated to today's standard and operational requirements.) Achieve the highest standards of safety and security through modern technology and equipment. Total funding requested for FY 2023 CCPD operating fund for operations is $2,566,884 and an operating transfer out of $97,049 for indirect charges and $1,130,000 for capital project (EOC Relocation). Financial Considerations: The proposed operating budget includes projected sales tax and interest income of $2,426,225. $2,566,884 for operating expenditures, transfers out of $1,227,049 with an ending fund balance of $3,986,864. Strategic Link: C1: Achieve the highest standards of safety and security. B2: Collaborate with select partners to implement service solutions. B6: Optimize the use of technology. F2: Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: A Public Hearing is scheduled for September 6, 2022. Legal Review: None required. Alternatives: Approve or reject the budget submitted Supporting Documents: CCPD Fund Summary-Operating Budget CCPD Capital Improvement Plan Staff Recommendation: Approval of the amended FY 2022 and adoption of the proposed FY 2023 operating budget and capital improvement plan. CRIME CONTROL DISTRICT FUND 2023 Proposed and 2022 Revised Budget 09:03 PM 08/30/22 $ Increase/$ Increase/ 2021 2022 2022 (Decrease)% Increase/2023 (Decrease)% Increase/ Actual Adopted Amended Adopted -Decrease Proposed Adopted -Decrease REVENUES Sales Tax $2,814,078 $1,999,550 $2,400,000 $400,450 20.0%$2,424,000 $424,450 21.2% Miscellaneous Income $0 $0 $0 $0 0.0%$0 ($0)0.0% Interest Income $4,267 $4,725 $2,225 ($2,500)-52.9%$2,225 ($2,500)-52.9% Total Revenues $2,818,345 $2,004,275 $2,402,225 $397,950 19.9%$2,426,225 $421,950 21.1% EXPENDITURES Personnel $1,090,612 $1,171,691 $1,171,691 $0 0.0%$1,695,219 $523,528 44.7% Operations $113,766 $576,814 $576,814 0 0.0%$557,291 (19,523)-3.4% Capital $143,309 $65,000 $65,000 0 0.0%$314,374 249,374 383.7% Total Expenditures $1,347,687 $1,813,505 $1,813,505 $0 0.0%$2,566,884 $753,379 41.5% Net Revenues $1,470,658 $190,770 $588,720 $397,950 ($140,659)($331,429) Transfers In-SPDC $0 $0 $0 $0 Transfer out-Crime Control CIP $0 ($1,000,000)($1,000,000)($1,130,000) Transfers Out-General Fund (71,493)(80,171)(80,171)(97,049) Total Other Sources (Uses)($71,493)($1,080,171)($1,080,171)($1,227,049) Beginning Fund Balance $4,446,858 $5,846,023 $5,846,023 $5,354,572 Ending Fund Balance $5,846,023 $4,956,622 $5,354,572 $3,986,864 Project #Fund Project Name Description Total Prior Funding FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Beyond / Unfunded Total FY 2023 Cumulative Description of Annual Impact on Operating Budget Project's Impact to Annual Operating Budget Comp Plan Reference 2022-81 CCPD Fund Emergency Operations Center Relocation The purpose of this project is to fund the design and construction of the relocation of the City's Emergency Operations Center (EOC) to the first level of DPS Headquarters. The current location poses operational challenges as well as barriers to other technical requirements and security deficiencies identified in the Department of Defense, UFC 4-141-04 Unified Facilities Criteria. Relocation will support a more functional, secure and operationally ready EOC. $1,100,000 $1,130,000 $0 $0 $0 $0 $0 $2,230,000 $1,130,000 $0 Southlake 2035, Health and Wellness Plan HW30.3 $1,100,000 $1,130,000 $0 $0 $0 $0 $0 $2,230,000 $1,130,000 $0