Item 6C
M E M O R A N D U M
August 31, 2022
TO: Shana Yelverton, City Manager
FROM: Sharen Jackson, Chief Financial Officer
SUBJECT: Approval of the amended Fiscal Year 2022 Southlake Crime Control and Prevention
District Operating Budget and adoption of Fiscal Year 2023 Operating Budget and
Capital Improvement Plan
________________________________________________________________________
Action Requested: Approval of amended Fiscal Year 2022 Southlake Crime Control and Prevention
District Operating Budget and adoption of Fiscal Year 2023 Operating Budget and
Capital Improvement Plan.
Background
Information: Your packet contains the operating budget adopted by the Crime Control and
Prevention District Board of Directors on July 25, 2022. The proposed operating
budget provides for the continuation of the SRO funding ($1,457,281) and Town
Square security initiative ($49,000). New request for FY 2023 includes the following:
• Police radio replacement $249,374
(Police services radios are scheduled for replacement in FY 2023. The radios have
reached the recommended useful life are required to be replaced. The vendor will
no longer provide service for the older model.) Achieve the highest standards of
safety and security through modern technology and equipment.
• Watchguard in-car camera and body worn $65,880
camera lease payment
(The approved FY 2022 included the upgrade for the Watchguard camera system
that consists of body worn cameras and in car cameras. This payment is year 2 of
the 5-year lease. Achieve the highest standards of safety and security through
modern technology and equipment and a well-trained, well-equipped, and
professional police department.
• Migration of watchguard data: $12,000
(The Police Department currently stores a great deal of in-car and body worn camera
data locally. Our upgraded Watchguard system will store newly gathered data in the
cloud, and this item is to facilitate the movement of the existing locally stored data to
the cloud so that all video footage is stored together for access and security
purposes.) Achieve the highest standards of safety and security through
modern technology and equipment and a well-trained, well-equipped, and
professional police department.
Item 6C
• L.E.A.D. SRO alcohol / drug awareness $3,975
education material
(The approved FY 2022 budget included the initial training material for the SROs to
teach L.E.A.D. (Law Enforcement Against Drugs) curriculum. This request consists
of the instructional materials required for FY 2023. Maximize safety and security
strategies through public education and community engagement.
• Upgrade cradlepoints and antennas $77,058
(The cradlepoints and antennas are part of the communication system that is
installed in each police vehicle. It is necessary to upgrade them to properly transmit
in-car and body camera footage to the server and to track each police vehicle’s
location for more efficient dispatching. They also provide the data connection for
each in car computer. Achieve the highest standards of safety and security
through modern technology and equipment and a well-trained, well-equipped,
and professional police department.
• Replacement of Police K-9 $102,100
(The Police Department’s existing K-9 is approaching retirement, and it may be
necessary to replace him in FY 23. The cost of this item covers the purchase of a
new K-9, travel, training, and equipment.) Achieve the highest standards of
safety and security through modern technology and equipment and a well-
trained, well-equipped, and professional police department.
• School Safety Initiative $550,216
(The purpose of this item is to implement the School Safety Task Force
recommendations. This entails the addition of 3 SRO’s in order to cover Florence
Elementary (KISD) and to ensure that no school campus is ever without an
SRO. This also includes the addition of an SRO Captain, who will oversee the
program, which will be an 18-officer division of the Police Department. This item also
includes all necessary equipment for the additional FTE’s) Achieve the highest
standards of safety and security through modern technology and
equipment and a well-trained, well-equipped, and professional police
department.
Capital Project Funding
• Emergency Operations Center (EOC) Relocation $1,130,000
(The purpose of this item is to relocate the current Emergency Operations Center
(EOC) to the first level of DPS Headquarters due to operational needs, technical
requirements and security deficiencies identified in the Department of Defense,
UFC 4-141-04 Unified Facilities Criteria.
The current EOC is located in the community room of the DPS Headquarters
building. This is an unsecure room surrounded by windows, and it does not meet
the operational needs and technical requirements of a functional EOC. In addition,
facility safety and security requirements addressed in the Department of Defense,
UFC 4-141-04 Unified Facilities Criteria, are not currently met. With advancements
in communication and technology, the facility needs to be updated to today's
standard and operational requirements.) Achieve the highest standards of
safety and security through modern technology and equipment.
Total funding requested for FY 2023 CCPD operating fund for operations is
$2,566,884 and an operating transfer out of $97,049 for indirect charges and
$1,130,000 for capital project (EOC Relocation).
Financial
Considerations: The proposed operating budget includes projected sales tax and interest income of
$2,426,225. $2,566,884 for operating expenditures, transfers out of $1,227,049 with
an ending fund balance of $3,986,864.
Strategic Link: C1: Achieve the highest standards of safety and security.
B2: Collaborate with select partners to implement service solutions.
B6: Optimize the use of technology.
F2: Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: A Public Hearing is scheduled for September 6, 2022.
Legal Review: None required.
Alternatives: Approve or reject the budget submitted
Supporting
Documents: CCPD Fund Summary-Operating Budget
CCPD Capital Improvement Plan
Staff
Recommendation: Approval of the amended FY 2022 and adoption of the proposed FY 2023 operating
budget and capital improvement plan.
CRIME CONTROL DISTRICT FUND
2023 Proposed and 2022 Revised Budget
09:03 PM
08/30/22
$ Increase/$ Increase/
2021 2022 2022 (Decrease)% Increase/2023 (Decrease)% Increase/
Actual Adopted Amended Adopted -Decrease Proposed Adopted -Decrease
REVENUES
Sales Tax $2,814,078 $1,999,550 $2,400,000 $400,450 20.0%$2,424,000 $424,450 21.2%
Miscellaneous Income $0 $0 $0 $0 0.0%$0 ($0)0.0%
Interest Income $4,267 $4,725 $2,225 ($2,500)-52.9%$2,225 ($2,500)-52.9%
Total Revenues $2,818,345 $2,004,275 $2,402,225 $397,950 19.9%$2,426,225 $421,950 21.1%
EXPENDITURES
Personnel $1,090,612 $1,171,691 $1,171,691 $0 0.0%$1,695,219 $523,528 44.7%
Operations $113,766 $576,814 $576,814 0 0.0%$557,291 (19,523)-3.4%
Capital $143,309 $65,000 $65,000 0 0.0%$314,374 249,374 383.7%
Total Expenditures $1,347,687 $1,813,505 $1,813,505 $0 0.0%$2,566,884 $753,379 41.5%
Net Revenues $1,470,658 $190,770 $588,720 $397,950 ($140,659)($331,429)
Transfers In-SPDC $0 $0 $0 $0
Transfer out-Crime Control CIP $0 ($1,000,000)($1,000,000)($1,130,000)
Transfers Out-General Fund (71,493)(80,171)(80,171)(97,049)
Total Other Sources (Uses)($71,493)($1,080,171)($1,080,171)($1,227,049)
Beginning Fund Balance $4,446,858 $5,846,023 $5,846,023 $5,354,572
Ending Fund Balance $5,846,023 $4,956,622 $5,354,572 $3,986,864
Project #Fund Project Name Description
Total Prior
Funding FY 2023 FY 2024 FY 2025 FY 2026 FY 2027
Beyond /
Unfunded Total
FY 2023
Cumulative
Description of Annual
Impact on Operating
Budget
Project's
Impact to
Annual
Operating
Budget
Comp Plan
Reference
2022-81 CCPD Fund Emergency Operations
Center Relocation
The purpose of this project is to fund the design and construction of
the relocation of the City's Emergency Operations Center (EOC) to the
first level of DPS Headquarters. The current location poses
operational challenges as well as barriers to other technical
requirements and security deficiencies identified in the Department of
Defense, UFC 4-141-04 Unified Facilities Criteria. Relocation will
support a more functional, secure and operationally ready EOC.
$1,100,000 $1,130,000 $0 $0 $0 $0 $0 $2,230,000 $1,130,000
$0
Southlake
2035, Health
and Wellness
Plan HW30.3
$1,100,000 $1,130,000 $0 $0 $0 $0 $0 $2,230,000 $1,130,000 $0