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1997-02-27CITY OF SOUTHLAKE Joint SPIN Standing Committee/City Council Meeting Community Center Thursday, February 27, 1997 City Council Members Present: Rick Stacy, Mayor; Pamela Muller, Deputy Mayor Pro Tem; Gary Fawks, David Harris, Wayne Moffat City Council Members Absent: Ralph Evans, Mayor Pro Tem; Scott Martin SPIN Representatives Present: David Baltimore (#12), Chair; Laura Miklosko (0), Vice Chair; Joe Mast (0), Secretary; Martin Schelling (#2), Jan Francis (0), Tom Ward (candidate for #6), Darrell Faglie (#7), Al Morin (#10), Roger Hutton (#11), Doug McKelvey (#14), Wayne Haney (#15), Linda Wilder (#16), Janet Murphy (#4), Pattie Minder (0), Jim Goggin (#13) Representatives Absent: Cara White (#1), Katie Holzgraefe (Youth) Staff Present: Curtis E. Hawk, City Manager; Shana Yelverton, Assistant City Manager; Nona Whitehead, Administrative Secretary/SPIN Coordinator; Tracy Southers, Public Information Officer; Bob Whitehead, Director of Public Works; Ron Harper, City Engineer; Gary Gregg, Deputy Director of Police Services; Garland Wilson, Deputy Director of Fire Services; John Knight, Deputy Director of Communications; Rick Black, Battalion Commander; Sergeant Rusty Daniels Mayor Rick Stacy called the meeting to order at 7:05 p.m. Agenda Item No 3, Citizen Satisfaction Survey - David Baltimore introduced Jim Glass with the Survey Research Center at the University of North Texas. Mr. Glass noted that his presentation would be brief, since he was only able to present highlights from the preliminary results. A final report will be provided soon, comparing data from 1994 with the new data. He began by briefly discussing demographics, noting the majority of residents have lived in Southlake less than five years (67%). Highlights from the survey included the following: ✓Joint programs were generally favored, particularly a City Hall/ISD Administration building, recreation center, and library. 4 ✓Respondents believe that the condition of city streets from 2-3 years ago were better (51 %). ✓Garbage collection service rating - 67 % were very satisfied, 27 % were somewhat satisfied, 4.7 % were somewhat dissatisfied and 1.3 % were very dissatisfied. ✓ Recycling program satisfaction was also high. Approximately 73 % of respondents were very satisfied with recycling services and 21.6 % were somewhat satisfied. 3.2 % were somewhat dissatisfied, and 2.1 % were very dissatisfied. ✓Police services - most reported that professionalism and courtesy were excellent. Overall rating of the Department of Public Safety showed that over 90 % of respondents believed the Department was excellent or good. ✓Neighborhood activism results revealed the following: 60.9 % of Southlake residents have attended neighborhood meetings. Approximately 83.9% of Southlake residents are familiar with SPIN and 82.7 % find SPIN beneficial. Approximately 29.6 % of Southlake residents have participated in SPIN. ✓Quality of neighborhood - 58.2 % rated as excellent. ✓When asked about their interaction with City staff, 95 % reported that staff was courteous. The majority said that their call to City Hall did resolve their problem. Dr. Glass then explained the process for completing the survey work and described the final report. David Baltimore asked how this data compared with 1994/1995 data. Dr. Glass reported that this had not yet compiled. Shana Yelverton gave an example of the comparison between SPIN results in 1994/95 and those with this survey. Al Morin asked about the methodology. Dr. Glass explained that the survey was a random sample survey, with 700 calls made. The final report will be available in late March. Agenda Item No 4, DPS - Texas Motor Speedway - Rick Black, Battalion Commander, made the presentation. . He began the presentation by giving a brief overview of the speedway. This will be the second largest sports facility in the U.S. Expectation is 190,000 people at the April 6 race. Traffic is expected to back up 10-20 miles. Southlake is 10 miles from the speedway. The goal of Southlake DPS is to move traffic efficiently through the city while meeting the citizens needs to move through the city. The City of Fort Worth will work closely with the City of Southlake to notify staff of events that are forthcoming. Priority 1, 2 or 3 events depending on the anticipated attendance. Priority Three events are those events with less than 50,000 people expected. The procedure for this will primarily be adequate notification to residents. Monitors will work to ensure that conditions do not deteriorate without DPS intervention. Priority One and Two events will be treated the same. Daytime traffic (traffic going towards the speedway) will be treated differently than evening traffic. The differences are important to ensure that emergency response is effective, and because the behavior of drivers will be different. Commander Black then discussed the event organizational structure. This plan will be successful only through the effective use of human resources. Southlake does not believe that signage is an adequate means to assist with traffic. Traffic controllers will be strategically positioned to help assist with traffic. These individuals will be under the command of a Traffic Control leader, who will be responsible for radio communication and coordination through the structure. Emergency response will be handled with a second staging area at Bicentennial Park. Traffic controllers will be at major intersections to allow for safe passage of emergency apparatus throughout the city. Park equipment will be dispatched for event -related emergencies. However, response to regular calls will be handled by on -duty staff unless the location is closer to the park units. (W The use of a residential identification system has been discussed by DPS at length, and this issue was discussed with Charlotte officials. The determination has been made that this system will create a false expectation among all motorists, which slows down traffic. Remember, the ultimate goal is to continue to move traffic through the city. Thus, this plan does not include an ID system for the first race. Once DPS has more experience, adjustments will be made to the plan to ensure effective and efficient traffic management. The planning process is flexible. The plan calls for strategic sign placement, roadside assistance vehicles, and designated switchboard operators for fielding calls from residents. All DPS administrative personnel are assigned to event. Plan calls for 53 additional personnel to assist with traffic. Commander Black then discussed road closures. Primary North/South routes will include Randol Mill, White Chapel, and Kimball Avenue. Other thoroughfares will be closed. Major East/West thoroughfares will be Continental and Dove Road. Mayor Stacy asked how volunteers can be utilized. Rick Black responded that volunteers will be used, and those wishing to help should contact Carrie Fullington at extension 800. There will be two four hour shifts. Mayor Stacy also wondered whether there would be a dry run. Mr. Black noted that there would be "practice" efforts. It was noted that there would be two citywide SPIN meetings, which are scheduled for March 6 19 and March 25 in the Council Chambers. Also, this presentation is being videotaped for rebroadcast on Cablevision 25. Tapes will also be available for check out. Laura Miklosko asked about closing Byron Nelson Parkway. It was noted that this road would not be open at the April race dates. DPS will work with CISD on school bus routing. Agenda Item No. 5, Neighborhood Update Reports - David Baltimore noted that time is set aside for SPIN reps to report. Jan Francis (#5) reported that her group will be meeting with TU Electric regarding the substation. Timarron development issues are also of importance. Pattie Minder (#8) reported that some of her neighbors will be meeting with Telesupport to discuss road issues related to the placement of the traffic signal. Tom Ward (#6) reported that his group is anxious for sewer construction. Bob Whitehead reported that this should begin anywhere from August to October. Wayne Haney (#15) reported that the Church of Christ concept plan was an issue, but it had been resolved for the most part. Linda Wilder (#16) reported that her neighborhood was relatively quiet. Laura Miklosko (#9) reported that the Thoroughfare Plan and Harvard Square were the main issues. David Baltimore (# 12) reported that a church is looking at property on Randol Mill. A meeting is scheduled for March 12. Jim Goggin (# 13) reported that his issues are rezoning of the Black property and a zoning case for a gas station on Peytonville and FM 1709. Love Henry Court repaving is another issue. It was reported that this would be handled in October. Martin Schelling (#2) discussed drainage issues in his neighborhood. Darrell Faglie (#7) reported that his group has met with Ken Smith regarding his proposed development. Doug McKelvey (# 14) reported the issues are Harvard Square and the Thoroughfare Plan. Roger Hutton (#11) discussed concerns about cut -through traffic in Coventry Manor. Al Morin (# 10) reported that his neighborhood was concerned about the Kasper property and 7 its development as a school. Some are concerned about the proposed roadway connecting the two school sites. Mayor Stacy asked for Council comments. He noted that the Council understands the school concerns, but there are limitations to the control the city has on such as issue. The city is working with the district, however. Discussion ensued regarding school sites. The group then discussed general issues of importance to neighborhoods, including drainage, development, and public works projects. There being no further business, the meeting adjourned at 9:45 p.m. �xe 9dat Joe M st, SPIN Secretary 8 ATTEST: