1994-10-27CITY OF SOUTHLAKE
SPIN Standing Committee Meeting
Thursday, October 27, 1994 6:30 p.m.
Standing Committee Members Present: Pamela Muller, Vice Chair; June Haney, Secretary;
Bill Salazar, Dick Johnston, Martin Schelling, Joe Mast, Scott Martin, David Baltimore, Robin
Jones.
Staff Present: Curtis E. Hawk, City Manager; Shana Yelverton, Assistant City Manager;
Kevin Hugman, Assistant to City Manager; Kathleen Farrell, Administrative Intern.
The meeting was called to order at 6:35 p.m. by Vice Chair Pamela Muller.
Agenda Item No. 2 - Administrative Comments
Shana Yelverton provided the members with a copy of a calendar of upcoming events for the
month of November, and a schedule of SPIN Standing Committee meetings for the remainder
of 1994. She noted that the December meeting date had been changed to the 27th to avoid a
(W conflict with the City Council meeting.
Agenda Item No. 3 - Articles of Organization
Pamela Muller noted that Chairman Ron Maness had requested each member provide him with
a copy of their comments regarding the Articles of Organization and had agreed to disseminate
the information. In his absence the Committee agreed to table the item, to be considered in
November.
Agenda Item No. 4 - Trails Goal Meeting
Shana Yelverton informed the group that a master plan is being developed for a trail system in
Southlake. The Dallas firm of Newman, Jackson and Bieberstein will serve as the consultants
for the project. The master plan will cover hiking, biking, and equestrian trails, which was the
number one request of citizens who responded to a survey conducted by the City in 1992.
The first step in developing the plan will be a workshop conducted by the consultant for the Park
Board and the SPIN Standing Committee, during which goals for the trail system will be set.
The joint workshop has been scheduled for Monday, November 14, 1994 at 6:30 p.m. in the
Council Chambers at City Hall.
Standing Committee members were encouraged to attend and give their input, or to send a
representative from their SPIN neighborhood. The anticipated completion date for the plan is
March. Full implementation of the trail master plan will take years, depending on funding
sources. Staff is planning to apply for grant funding.
Agenda Item No. 5 - SPIN Retreat
Standing Committee members were provided with a flyer promoting the upcoming SPIN Retreat,
which has been scheduled for November 3, 1994 at Solana Education Center. This will be a
full -day retreat, which will begin at 8:30 a.m.
The topics of discussion at the Retreat will include functions and responsibilities of each
department, and current issues. The entire senior management team will be making
presentations. Additionally, the City Attorney will be present to discuss legal issues.
Members of Neighborhood Councils are welcome to attend.
Agenda Item No. 6 - Progress of SPIN Neighborhood Councils
Each member was asked to discuss the progress of his/her Neighborhood Council. Bill Salazar
expressed frustration at getting people involved and attending neighborhood meetings. He
suggested that the SPIN Standing Committee look at developing a good, positive program that
all SPIN groups could get involved in, and through which SPIN could get some positive
publicity.
Joe Mast agreed with the frustrations, believing that most people are already over committed.
He also commented that participants at his meetings change from meeting to meeting so he
seldom sees the same people twice.
Dick Johnston agreed. He believes that people come out only for things that they feel very
strongly about, but otherwise have little interest. He suggested that the Standing Committee look
into taking on a project, perhaps through Keep Southlake Beautiful.
Pamela Muller has also experienced some difficulty getting neighbors to attend meetings. She
noted however, that she feels her neighbors like having someone close they can talk to if they
need to.
Robin Jones believes that time constraints cause problems. Scott Martin likes the idea of
focusing on projects, where those who get involved can see an impact. The group agreed that
there are several possibilities for SPIN projects, including adopt -a -street, brush chipping
programs, etc. Martin Schelling suggested that Adventure Alley would be a good project for
the SPIN neighborhoods.
The Standing Committee then discussed strategies for improving SPIN's operation. Ideas
included:
✓Get information on community organizations to the Standing Committee
✓Develop a Calendar of Events (single source)
✓Resource Directory of City Services (single source)
✓On Line Information
✓Public Access Channel (Council, P&Z Meetings)
./Use SPIN Standing Committee Members as References to Contact for Information
✓Simplify Publications
✓"How Is SPIN Working For You?" Survey
The group then covered the issues of concern identified by their neighborhoods. These issues
could be the basis for future projects. It was agreed that the group should work to find one
project or issue that SPIN could focus on and work toward its implementation.
Pamela Muller suggested that the next meeting include the following as agenda items:
Consider:
Articles of Incorporation
Discussion:
Code of Conduct
Discussion:
Neighborhood Council Progress
Presentation:
Adventure Alley
Upon motion by David Baltimore, second by Dick Johnston, and unanimous agreement by the
Committee, the meeting was adjourned at 8:45 p.m.
Pamela Muller, Vice Chair
Attest:
June ney, Secretary