1994-07-20Lq
CITY OF SOUTHLAKE
JOINT UTILIZATION COMMITTEE MEETING
Wednesday, July 20, 1994, 8:00 p.m.
MINUTES
Committee members present: Rick Wilhelm and Buddy Luce, Co -Chairmen. Members:
Bethann Scratchard, Stephen Apple and Bill Branum. City Staff. Curtis E. Hawk, Shana Rice,
Tina Harvey and Tom Elgin.
Agenda Item #1, Call to Order
Meeting called to order at 8:00 p.m. by Rick Wilhelm.
Agenda Item #2, Joint Use Items for Consideration in '94-95 Budget
Tom Elgin reported that Tina Harvey, Parks Coordinator, submitted a list of park items for the
94-95 Park Budget which could possibly be funded in the JUC budget (SPDC). Only item not
included in the Park Budget is the practice fields. The fitness trail, which falls as a low
priority for the next budget year, is considered a low priority because the possible expansion
of the elementary school limits the available land for a trail. The baseball fields at the Carroll
Elementary will not be encroached on by the expansion of the elementary school. Buddy Luce
questioned whether the recreational/park projects be in the SPDC budget rather than a City
budget. Mr. Hawk explained that those recreational/park project items would be in the City
budget, but would be funded through the SPDC. Park improvements will be included in the
SPDC, but will be reflected in the City budget.
Stephen Apple told the committee that the SPDC has had three big ticket items that have
already tapped what the SPDC had projected to be the revenue source. There may not be
enough money left. Rick Wilhelm said that his philosophy does not believe that the Joint Use
projects are only for park projects; the JUC should include other type projects. Bethann stated
that these projects have been recommended by the Parks Board to be funded through Joint Use;
what other projects does the committee want to recommend. Rick Wilhelm recommended that
the committee review the requests and make a JUC-suggested list of the items. Curtis Hawk
suggested that since SPDC funds have already been slated for the three big ticket items, the
items on the list will not be able to be funded and that General Fund monies will not be spent
on those items on the list that can be funded through SPDC in the next few years. Curtis
Hawk asked the members to look at the list and prioritize the items which would be most
beneficial, from a Joint Use point of view, and then present these JUC priorities. Stephen
Apple said to look at the list as to what are essential this year and of those essential items,
which ones are clearly a joint use.
Joint Utilization Committee Meeting
April 12, 1994
Page 2
Mr. Hawk talked about the need for alternative fuels for both the City and CISD. Perhaps there
is a way to fund a joint fueling station? The city is looking at converting all of its fleet, except
police, to compressed gas, propane this year. Depending upon when the school will need to
meet its need; this could be a joint use project to look at for budget. Committee needs to look
for a site which would accommodate the CISD and City's fleet.
Curtis Hawk stated that the immediate needs have been recreational in nature and are more
visible and that the park and recreation items are not the only items to consider as joint use.
Because the park type projects are easy to identify and determine costs on, and other potential
joint use ideas for potential projects (i.e., fuel facilities, maintenance/storage facility, joint
construction of some facilities, acquisition of land for such projects) are not as easily visualized
and costs are not formulated for these type things, and therefore, cannot be recommended to
develop as a joint use project at this time.
Mr. Hawk would like to see a recommendation for land acquisition come from JUC should
funding become available, to be ready with a priority list. Rick Wilhelm suggested classifying
the budget into two categories; one, functional, with items and costs that are fairly evident;
another, of issues that the committee wants to look at but costs are not yet known. Mr. Hawk
mentioned that the cost for the gymnasium at the Shady Oaks site; not in SPDC budget and
the funds will not be available for 18 months - but this is something we need to do. Mr. Hawk
also mentioned land acquisition, the property on the north side which is a high priority.
Mr. Apple stated that there are more requests than there are funds (if these big ticket items are
going to be included in the budget, something has to be cut) - need to make a "wish" list now
and determine the importance of each of these items, what is nice to have, this is a
requirement, and which items are absolutely essential?
Bethann Scratchard said the committee needs to identify which items on the Park Board list
the JUC would like to do. (lists attached)
Improvements at the Intermediate School Multi -Purpose Court
Soccer Fields @ Shady Oaks site
Practice Fields @ Carroll Elementary (not on Park Board priority list)
Fitness course/nature (consultant being funded through Park Dedication Fees)
Living Science Center (funded within Special Projects, Parks Budget - no priority)
Equipment - Mulcher
Joint Utilization Committee Meeting
April 12, 1994
Page 3
Rick Wilhelm commented that none of the above projects were new projects except for the
fields at Carroll Elementary.
After reviewing the list, the committee proposes to set priorities as:
A. Park Projects
1. Multi -purpose Court - over $6,000 - OK
2. Soccer Fields @ Shady Oaks - OK
3. Practice Fields @ Carroll Elementary - NO
4. Fitness Course - NO
5. Int. Athletic Field Improvements - OK
6. Living Science Center - NO
7. Mulcher - Investigate more
8. Top Dresser - OK
B. Other Projects
City and school need to understand that we may need funding for these items.
1. Alternative fuel site
2. Fleet projects
- fueling sites
- vehicle storage
- maintenance (could be done in-house)
- repairs
The committee requested that staff investigate the cost involved in acquisition of land for a fuel
storage site, possible site location, etc. We need to look at current maintenance practices and
costs.
The Committee discussed the plans for the new school and construction of the soccer fields.
Bill Branum said that the pad site will have to be built up for the building area, so the fields
can be graded at that time. A concern would be how to get grass to grow and the irrigation
to the fields. This would be about $2,000 savings out of the budget. Mr. Branum said the
timing is poor for several reasons but mostly because of the growing season. If the
construction is done in October; rye may be a good choice at that time.
r.. Agenda Item #3, Adjournment
Joint Utilization Committee Meeting
April 12, 1994
Page 4
The August JUC meeting is cancelled with the next meeting being on September 13, 1994.
Co-C ir, Ric W' lm
C -Chan, dy Luce
0
Tom Wgin, Pjannfr, Community Development Department
c: I wpfiles joint jucminOZ 20
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Page 1 of 4
DATE:
NEW REQUESTS SUMMARY
FISCAL YEAR 1994-95
07/15/94
DEPARTMEV Public Works
DIVISION:
Parks & Recreation 95NREO.PG1
OPERATIONS
CAPITAL
PRIORITY
DESCRIPTION
PERSONNEL
AMOUNT
AMOUNT
TOTAL
AMOUNT
ACCT. NO.
ACCT. NO.
1
Recreation Assistant
0
2
2 Maintenance Workers
0
(975.00)
3
Park Signage
7,700
7,700
Soccer Fields
(975.50)
4
at Shady Oaks School
15,400
15,400
xpansion Playground
(975.00)
5
encing
8,260
8,260
(930.00)
6
One —ton Pick Up Truck
22,000
22,000
(920.00)
7
Utility Cart
6,500
6,500
ommunity Bldg.
(970.00)
8
oof Repair
12,000
12,000
odge Building
(970.00)
9
m rovements
4,000
4,000
Fencing on South Side
(975.00)
10
of Bicentennial Park
5,000
5,000
Coated Chain —link Fenc
(975.00)
11
@ Front of Playground
2,500
2,500
Improvements to Bicent
nial
(975.00)
12
Park Fields
18,000
18,000
dditional Practice
(975.00)
13
Fields for Baseball/Softb
I
5,600
5,600
(950.00)
14
4,dministrative Computer
4,000
4,000
omputer for
(950.00)
15
arks Project Manager
4,000
omputer programs
(950.00)
16
or scheduling programs/
uildings
4,195
4,195
for Teen
(270.00)
17
Vontract
ctivities Nights
1,800
1,800
PAGF TOTAL REQUESTED:
0
1,800
119,155
116,955
Page 2of4
NEW REQUESTS SUMMARY
FISCAL YEAR 1994-95
-)ATE: 07/15/94
DEPARTMENT: DIVISION -
OPERATIONS
CAPITAL
PRIORITY
DESCRIPTION
PERSONNEL
AMOUNT
AMOUNT
TOTAL
AMOUNT
ACCT. NO.
ACCT. NO.
(920.00)
18
Communication Radios
2,700
2,700
Front end loader
(920.00)
19
attachment
2,700
2,700
ADA/Vandal resistant
(975.00)
20
drinking fountain
2,700
2,700
Improvements to
(975.50)
21
Multi —Purpose court
5,480
5,480
Athletic Field Improveme
is
(975.50)
22
at Intermediate School
1,300
1,300
Field Lights Placed on
(975.00)
23
Timer Switches @ Park
7,200
7,200
(975.00)
24
Niden Entrance
1,800
Trash Receptacles for
(975.00)
25
Park (permanent)
1,500
1,500
(975.00)
26
Parking Lot Striping
600
600
Parking Blocks
(975.00)
27
and Cross Ties
1,305
1,305
(920.00)
28
Fertilizer Sprayer
1,500
1,500
Canopy Backstops for
(975.00)
29
Fields #2 and #3
1,800
1,800
Preschool/disabled
(975.00)
30
Accessible Playground
8,600
8,600
Picnic Tables for Park
(975.00)
31
(3 covered — 4 regular)
6,900
6,900
(975.00)
32
Bollards at Park Entrances
800
800
Vail Slot at
(970.00)
33
pommunity Building
725
725
PAGE TOTAL REQUESTED:
0
0
47,610
45,810
C
Page 3 of 4
NEW REQUESTS SUMMARY
FISCAL YEAR 1994-95
DATE: 07/15/94
DEPARTMEN Public Works
DIVISION:
Parks & Recreation 95NREQ.PW
OPERATIONS
CAPITAL
PRIORITY
DESCRIPTION
PERSONNEL
AMOUNT
AMOUNT
TOTAL
AMOUNT
ACCT. NO.
ACCT. NO.
Office Equipment
(901.00)
34
and Furniture
3,028
3,028
Maintenance Building
(901.00)
35
urnishings
1,380
1,380
(462.00)
35
Toliet Paper Dispensers
474
474
Foam Perimeter Border
(461.00)
36
for In —Line Hockey
2,200
2,200
(970.00)
37
Office door
300
300
(975.00)
38
Additional Lighting
5,400
5,400
(975.00)
39
Tree Replacement
2,250
2,250
Fencing Around Perimet
r
(975.00)
40
of Field #3
2,000
2,000
(920.00)
41
Top Dresser
6,000
6,000
Thirty Gallon Waste ReCE
ptacles
(901.00)
42
and Recycling Cans
520
520
(901.00)
43
Water Heater for Conces
3ion
275
275
(920.00)
44
Mulcher
17,500
17,500
(975.00)
45
Nater Hydrants
650
650
(975.00)
46
Recycling Station
390
390
(975.50)
47
itness Course/Trail
15,500
15,500
[uger
(920.00)
48
Attachment
350
350
PAGE TOTAL REQUESTED:
0
2674
55543
58217
Page 4 of 4
NEW REQUESTS SUMMARY
FISCAL YEAR 1994-95
DATE: 07/15/94
DEPARTMEN Public Works DIVISION:
Parks & Recreation 95NREO.PG4
PRIORITY
DESCRIPTION
PERSONNEL
AMOUNT
OPERATIONS
AMOUNT
ACCT. NO.
CAPITAL
AMOUNT
ACCT. NO.
TOTAL
49
atter's Box
tabilizer Mats
(975.00)
600
600
50
ortable Bleachers
(975.00)
3,600
3,600
51
3ike Rack
(975.00)
300
300
52
mprovements for
Tennis Courts
(975.00)
500
500
53
3ate at Water Tower Site
(975.00)
400
400
54
azebo
(975.00)
13,700
13,700
55
Presentation Equipment
(901.00)
770
770
56
Tree sharing Program
(270.00)
2,000
2,000
57
0
58
59
60
61
62
63
64
PAGE TOTAL REQUESTED:
0
2,000
19,870
21,870
3
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