1994-05-182
1%W
CITY OF SOUTHLAKE
JOINT UTILIZATION COMMITTEE MEETING
Wednesday, May 18, 1994, 7:00 p.m.
MINUTES
Committee members present: Rick Wilhelm and Buddy Luce, Co -Chairpersons. Members:
Bethann Scratchard, Bill Branum, Janet Murphy and Ted Glowacki; City Staff: Tom Elgin.
Agenda Item #1, Call to Order
Meeting called to order at 7:30 p.m. by Rick Wilhelm.
Agenda Item #2, Approval of April 12, 1994 Meeting MINUTES
Motion was made to approve the April 12, 1994 meeting MINUTES. Unanimous with one
abstention.
�ft" "- Agenda Item #3, Administrative Comments
Tom Elgin gave an overview of the handouts presented to committee members. They received
copies of the April 12 MINUTES, PROCEDURES draft, compilation of comments from
committee members pertaining to the Carroll Middle School Gymnasium Agreement, the
Gymnasium Agreement, and a copy of the Feasibility & Construction - Gymnasium/Recreation
Center Agreement. Rick Wilhelm thanked the city's staff members who compiled the
comments regarding the Gym Agreement.
At this time, Chairman Wilhelm recommended the Committee consider Item #5 at this time and consider Item #4 later.
Agenda Item #5, Approval of Modified PROCEDURES
Chairman Wilhelm stated the modified PROCEDURES reflect all the changes that the
Committee had recommended. Janet Murphy made a motion to approve the modified
PROCEDURES. Buddy Luce seconded. The vote was unanimous to approve.
Agenda Item #6, Report on Additional Lighting Issues
Ted Glowacki, CISD, reported that the lights have been angled down on the third base side of
I�4w the field at the Carroll Intermediate School athletic field to re -direct the light; the neighbor with
Joint Utilization Committee Meeting
April 12, 1994
Page 2
the complaint approved the light angle. The light visors have been ordered. The Committee
may need to consider installing a high fence and/or a net at the Carroll Intermediate School
ball field to prevent the ball from knocking out nearby residents windows as has occurred. Mr.
Glowacki will provide cost estimates for the fence and possibilities; and have Curtis Hawk
contact the City Attorney to determine the liability the City and School District may have (if
liable, go ahead and get it done - poll the committee - do not wait to act at June meeting) and report at the June
meeting. The neighbor will be advised of the options the Committee comes up with to solve
the problem.
Mr. Glowacki also reported that the timers for the basketball court [multi -purpose outdoor
court] have not been ordered. The electrical meter is in and the court is available for nighttime
play. He reported the fencing around the court has been completed.
A motion was made to authorize Ted Glowacki to resolve the problem [purchase and install
fence and/or net or other solution], if he can do so within Budget; if there is some type of
remedy that hasn't been discussed that might require the Committee to consider other options,
he wait until the Board makes a formal decision. The motion was seconded and the vote was
unanimous in favor of the motion.
,*,0, Agenda Item #7, Report on Athletic Fields at New School Site
Bill Branum, CISD Superintendent, reported that the architects are redrawing where the fields
will be and the parking lot.
Agenda Item #4, Joint Use Agreement for Use of Gymnasium at the Middle School
Co-chair Buddy Luce started the discussion off with his recommendation that this agreement
not be "too item -specific" and to keep in mind that the original idea was that the CISD and the
COS would work together in good faith without a lot of constraints and would resolve in an
equitable way any inequities arising during construction or usage of the gym.
Bill Branum, CISD Superintendent, stated that since this project is budgeted for $500,000, then
a budget needs to be determined for all aspects of the gym (construction of facility/usage cost,
etc.), and clarify first if $500,000 is going to cover the expenses to include construction and
usage costs. He suggested that a construction sub -committee be formed (consists of one City
rep and one School Rep and a couple of people, at large) to work out among themselves the
details and make recommendations as to how this can best be implemented. The sub-
committee would be responsible for 'change orders,' architectural approval, mundane aspects,
etc. One determining factor in the cost, is the type of slab required, depending upon the type
of soil. Another cost factor is that the fee will be negotiated with the architect. A thorough
analysis of what are the cost of all fees and what are the results of the soil tests needs to be
made. Then, the committee can know for sure if $500,000 is enough to build the type of gym
they want. The cost to determine the fees and tests will be about $7,000.
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Joint Utilization Committee Meeting
April 12, 1994
Page 3
If the committee can go ahead and authorize the preliminary soils testing, prepare architectural
and construction documents and any other preliminary actions, then when the funds become
available in June, the bids can be sought and opened/awarded and two weeks later, construction
can begin. Construction could begin at the end of July with completion about six months later.
Bethann summarized the original basic design of the gym that the committee approved.
The committee discussed the need for the sub -committee, the Construction and Feasibility
Committee; the general formation of the sub -committee (each party will have a
representative[s]), the sub -committee will be in charge of the oversight of the project, except
for major changes, the respective boards would make decision; the sub -committee would
determine the feasibility of the construction of the gym for $500,000, considering all estimated
costs and report findings and recommendations to Joint Use Committee.
The District will have the responsibility to make decisions on the day-to-day construction, with
the Sub -committee having general oversight (i.e. change orders) over construction of the gym
and will report to the Council and School Board as to status of the project on a monthly basis.
Bill Branum volunteered to represent the School District as a member of the sub -committee.
Formal plans and budget must be approved by the City and School Board.
The committee discussed the Items of Consideration (attached to Minutes). The following was
recommended:
Section 1, dealing with the design, construction should be addressed by the sub-
committee.
Section 2,
Item 1 Will construction permits be waived by the City - the thought was
that they would be; need the City to sign -off and included
language in the JUC Gymnasium agreement.
Item 2 Is zoning and platting required? Need to find out if platting is
required; the District will do whatever is needed.
Items 3 & 4 Payment of $500K - CISD does not prefer lump sum; payment
will be made on a draw schedule, based on percentage of
completion; architect will submit invoice monthly. Payment
terms needs to be addressed in Agreement.
�, Item 9 Should the project exceed $500K budget, who will pay? It was
recommended that a "contingency" fund (10-15%) be included in
cost to cover project. Another idea was to address this issue if it
Joint Utilization Committee Meeting
April 12, 1994
Page 4
comes up and not to include language in Agreement.
The Agreement should include language to the effect that any
excess funds from the project will be returned to the SPDC.
The remaining Items of Consideration deal with "operations" and will be addressed in
a USE AGREEMENT, which will be needed after the construction phase is complete.
It was recommended to split the Gym Agreement under consideration at this meeting, into two
(2) separate agreements, one to handle the feasibility and construction of the gym/rec center
project, and one agreement, which will cover the actual usage (daily maintenance, etc) of the
facility, which will be drafted prior to completion of the construction.
Buddy Luce made a motion that the JUC form a feasibility sub -committee of City and School
and SPDC representatives to perform a feasibility analysis regarding all related costs to the
gymnasium at the Middle School and that this sub -committee would have general oversight and
that the sub -committee will also be charged with the responsibility of utilizing the work
considered tonight on the Items for Consideration pink document to create a document that
generally deals with feasibility aspects and the design and construction aspects of the Middle
School gymnasium project in conjunction with City and CISD and SPDC.
Janet Murphy seconded. Unanimous decision to adopt.
Branum asked if the Agreement could be modified as discussed with legalese corrected, ready
to take to School Board meeting Friday.
Agenda Item #6, Potential Joint Utilization Projects
Scheduling of the ball fields, soccer fields, basketball courts, etc., was discussed. The
Committee will get together to work out the procedures for scheduling school, city and
citizens' events. It was mentioned that in the event of a conflict of schedules, the District
would prevail.
Next committee meeting will be held June 14, 1994.
Joint Utilization Committee Meeting
April 12, 1994
Page 5
ATTEST:
Shana Rice, Assistant City Manager
Attachments: Items of Consideration - Carroll Middle School Gymnasium
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NOTE: All inclusions in this agreement should comply with the umbrella agreement.
Joint Utilization Agreement
CARROLL MIDDLE SCHOOL GYMNASIUM
ITEMS OF CONSIDERATION
"Whereas" Section
1. Utilization issues smaller.
2. Construction needs to be tied down.
3. What happens w/funding - is it there? Yes
4. Procedure for changes?
5. An Agreement should address the scope and authority of the SPDC Project Manager in regards
to this project.
Section 1 - Design specifications pre -construction construction phases
1. Include? ... The District will consult with City officials prior to design to ensure building and fire
code requirements are met. City will have right to approve final building plans prior to
construction.
2. Design - Selection of architect
Establish scope of design
Review of preliminary plans - approved by both parties
Establish budget
Construction- Approval of construction schedule
Approval of plans and specifications
Change orders - no changes to schedule or plans and specifications without City
approval unless non -material (less than $ )
Change in budget line item - no changes to line items without City approval
unless demonstrated savings in one
Notice to City of contractor defaults, lien filing, etc.
Name City and School as dual obligees in bonds
Periodic reports by Architect to School and City
Contractor to name City and School as additional insureds on required
insurance.
3. Include? ...The City will give "technical review" approval of the bid specifications submitted by
the District for compliance with building, fire and zoning regulations.
4. Project Manager should be involved in the preparation of bid specifications, evaluate bids, etc.
5. Include? ... Inspection Plan Review issues - normal building process construction procedures
Section 2 - Construction Costs
1. Are permits, inspection fees waived?
Page 2
2. What about zoning/concept plans approval and platting?
3. "equal share of payments" - is this statement accurate?
4. Will City pay CISD lump sum $500K up -front for construction, at completion of project, or
intermittently (monthly)? Draw approval by Architect per Schedule of Values (approval delivered
to City with draw request and back-up).
5. Suggest ... co -payment assigned to both District and general contractor.
6. Are "architectural" and "engineering" (soft costs) costs included in the $500K for cost of
construction - what is the City's contribution?
7. If CISD is responsible for overseeing construction, must every invoice be presented to the City?
(CISD pays on "contract percentage complete" basis rather than individual invoice) Is invoice
submission related to "after construction"?
8. Include ... funding needs to be delineated - proceeds from half -cent sales tax.
9. Approval by School to fund all costs in excess of City's share.
10. Scoreboards - should a donation be pursued or should this expense be included and shared?
Section 3 - Maintenance of facilit
Should not the City or person or group using the facility be responsible for litter pick-up during
their time of utilization?
Examples of wording of another "Interlocal Agreement for Rec Facilities" reads:
"The School District will provide routine maintenance during its
scheduled time of utilization, including, but not limited to, litter pickup.
The City will provide routine maintenance during its scheduled time of
utilization, including, but not limited to, a turf care program and mowing.
The City will be responsible for the payment of electric utility bills for
tennis court lighting. Major maintenance, that costing over $5,000.00
per repair, will be the joint responsibility (50%/50%) of the School District
and the City."
The parties agree that for all scheduled school district activities on City
property, and for all scheduled City activities on school district property,
a representative of the sponsoring party will be in attendance. The
parties further agree that maintenance of facilities immediately after
scheduled events will be the responsibility of the sponsoring party,
unless otherwise agreed by notation on the submitted schedule.
2. Should District and City agree to pay for damages to facility and/or equipment which occurs
during its usage time? Insured: who pays deductible? Uninsured?
3. Address who is responsible for other -than -routine maintenance issues, the major repairs, i.e.,
Page 3
floor refinishing, a/c repairs, roof replacement, scoreboard upkeep, lighting repairs, bulb
replacement, painting, etc.
4. Who furnishes consumable supplies, i.e., tolietry supplies, brooms, floor conditioner, mops, etc.
Could be budgeted and shared.
5. Maintenance responsibility - City to pay flat rate; School responsible for maintenance costs.
6. When would the maintenance occur? At conclusion of school activities?
7. Do specific examples of maintenance procedures need to be spelled -out? i.e., floors swept daily
and wet mopped when needed, restrooms cleaned daily, and debris cleared fromt he locker
room area, nets replaced and backboards cleaned periodically, stands swept ocassionally, and
air conditioning and heating units serviced annually.
8. What means will be in place to report needed maintenance?
Section 4 - Schedule of use for gym/rec center
1. Monitoring/Scheduling - who pays for on -site employees?
2. Who authorizes other usages? i.e., churchs, civic clubs, etc? Requests in writing?
3. Include ... The District may schedule athletic events and practices during City time as available.
4. Rules of use to be established before use begins.
5. City recreation staff could be responsible for scheduling after 5:00 p.m.
6. School district could provide a copy of their schedule by August 1st of each year. This would
allow time for scheduling Fall Recreational Programs.
Section 5 - Utility costs
1. If, "the City shall reimburse the District for the cost of utilities at the gym/rec center during the
time the facility is used by the City," how will these utility costs be determined? Propose City
to pay flat rate; School responsible for utility costs?
Section 6 - Security costs
1. Will security be provided by off -duty police officers?
Section 7 - Term of Agreement
Section 8 - Modification of Agreement provision
Section 9 - Items not addressed in this Agreement are covered under blanket "Interlocal Facilities
Agreement'
Page 4
Micrallanannc
Does this Gym Agreement need to include an "indemnity clause"?
Examples from another Agreement reads,
"With respect to the District Property, the City does hereby agree to
indemnify and hold harmless and defend at its sole expense the District
form any claims, damages, injuries, law suits, or causes of action arising
out of or in any wqy connected with the possession of the District
Property. All structural damage to the District Property shall be the
responsibility of the City if the damage occurs during the time the City
is in possession of the District Property."
"With respect to the City Property, the District assumes no responsibility
pursuant to this Agreement for any claims, damages, injuries or law
suits, or causes of action arising from use of the property. It is further
understood and agreed that the District assumes no responsibility
pursuant to this Agreement for any design or construction defects of the
City Property or for any claims, damages, injuries, law suits, or causes
of action caused by or arising out of the defects. Except for acts of
negligence of the District involving a motor vehicle, the City does hereby
agree to indemnify and hold harmless and defend at its sole expense the
District from any claims, damages, injuries, law suits, or causes of action
arising out of or in any way connected with any design or construction
defects or with the use of the City Property."
2. Liability - whose insurance defends/pays?
3. Include... location of school (northwest corner of Dove & Carroll) in case it is not always a middle
school.
4. Address use of recreational equipment (such as volleyballs, ping-pong equipment, etc.) storage
and use. Who pays?
5. Warranty items: School to give City notice with School to enforce.
6. Non -warranty items: ?
7. Gymnasium rules need to be determined by both parties and attached to agreement. This would
include rules to protect the facility which should be mutually agreed and enforced such as: no
blacksoles, no street shoes, no spitting, no dunking, and no food or drink allowed.
8. Signage including gym rules, rules for recreation free play and gym hours - included in budget?
cAwpfilesljoinFlGYM
Mayor:
Gary Fickes
Mayor Pro Tem:
Jerry Farrier
Councilmembers:
Michael Richarme
W. Ralph Evans
Stephen W. Apple Sr.
Jon Michael Franks
Andrew L. Wambsganss
City Manager:
Curtis E. Hawk
Assistant City Manager:
Shana K. Rice
City Secretary:
Sandra L. LeGrand
n
City of Southlake
June 1, 1994
JCL & Associates
ATTN: Warren Anderson
128 E. Texas Street
Grapevine, Texas 76051
Re: C.I.S.D. School Site on Shady Oaks
Dear Warren:
This letter is to follow up on our telephone conversation this afternoon regarding
certain development processes for the above -referenced project. It is my
understanding that the school district wishes to comply with the city's development
regulations (e.g. zoning, platting, site planning, etc.).
Listed below are the steps in the approval process and the approximate time necessary
to complete each step:
Zoning to "CS" Community Service + Concept Plan approval,
approximately 8 weeks.
Preliminary Plat + Preliminary Water, Sewer, and Drainage Plans,
approximately 6 weeks (may be submitted simultaneously with the
rezoning request).
Final Plat, approximately 4 weeks.
Site Plan, Landscaping/Irrigation Plans, Building Plans, approximately
3 weeks.
You indicated that the school district planned to award the bid for site grading for the
new facility in mid -September. Listed below is a timetable that I suggested to try and
meet this schedule:
6/13/94 Rezoning Request ("CS") + Concept Plans
6/27/93 Preliminary Plat submitted by Cheatham &
Associates
Both of these items could be finalized by the City Council on August 2, 1994.
667 North Carroll Avenue • Southlake, Texas 76092
(817) 481-5581 • FAX (817) 488-5097
JCL & Associates
June 1, 1994
Page Two
8/15/94 Final Plat submitted by Cheatham & Associates with final approval by
the P & Z on September 8, 1994.
Between August 2 and September 8, 1994, either your firm or the engineering firm should submit
construction plans (including a site plan) to the building department for review, revisions, and
approval.
It should be noted that a mylar of the final plat should be filed with Tarrant County prior to issuance
of any building permit.
Attached please find copies of the required rezoning, concept plan and site plan applications and a
1994 submittal calendar.
Should you have need of additional information, please call (817) 481-5581, extension 743.
Sincerely,
CITY OF SOUTHLAKE
Karen P. Gandy
Zoning Administrator
cc Bill Branum
C.I.S.D. Superintendent
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PROCEDURES
OF THE
CITY OF SOUTHLAKE AND CARROLL I.S.D.
JOINT UTILIZATION COMMITTEE
ARTICLE I
GENERAL POWERS
1.01. The powers of the Southlake Joint Utilization Committee shall be to develop and
adopt for recommendation formal arrangements for the joint use of C.I.S.D. and City
of Southlake facilities and/or special projects.
1.02. The affairs of the committee shall be managed by its established membership.
Number, Tenure, and Qualifications
1.03. The number of Joint Utilization Committee members shall be five (5) from the
following community bodies. Each member shall serve a two (2) year term, from
July 1 through June 30, except as noted below. (The initial term is deemed to have
commenced on July 1, 1993.)
Voting Committee Members
a) Two (2) representatives appointed by the City Council of the City of
Southlake. One (1) of which, shall be a member of the City Council.
b) Two (2) representatives appointed by the Carroll I.S.D. One (1) of
which shall be a member of the C.I.S.D. Board of Trustees. Any
member appointed by the Board who is not a member of the Board shall
be a resident of the City.
c) One (1) representative from the Parks & Recreation Board as selected by
the chairman of the Board.
Ex-Officio Members
a) One (1) ex-officio member from the Carroll I.S.D. staff shall be present
at each meeting of the Joint Utilization Committee.
b) One (1) ex-officio member from the City of Southlake staff shall be
present at each meeting.
No ex-officio member shall exercise voting powers.
The terms of the original members shall be staggered to achieve
continuity on the committee. Initially, the non -City Council appointee
and the non-member Board appointee from the School Board will have
the one (1) year term, while the remaining committee members will serve
a two (2) year term.
ARTICLE II
COMMITTEE PROCEDURES
Regular Meetings
2.01. The committee shall hold regular meetings on the second Tuesday of each month at
7:00 p.m., or as posted, at the Bicentennial Park Community Building located at 300
N. White Chapel Road. The committee co-chairs or any committee member may
request the holding of a regular meeting at an alternate location. All regular meeting
agendas shall be properly posted in compliance with the Open Meetings Act, Article
6252-17 V.T.C.S. City of Southlake staff will be responsible for all meeting
preparation and posting requirements.
( Special Meetings
2.02. Special meetings of the Joint Utilization Committee may be called by or at the
request of either co-chair or any committee member. All special meetings agendas
shall be properly posted in compliance with the Open Meetings Act, Article 6252-17
V.T.C.S.
Notice
2.03. Notice of all meetings of the Joint Utilization Committee shall be given in writing
at least three (3) days prior to the scheduled meeting to the Committee members.
However, in an emergency situation, staff may exercise the right to waive posting
of notice as defined in the Open Meetings Act.
Quorum
2.04. A majority of the voting members, three (3), of the Joint Utilization Committee shall
constitute a quorum for the transaction of business at any meeting of the Committee.
Manner of Acting
2.05. The act of a majority of the voting committee members present at a meeting at
which a quorum is present shall be an act of the Joint Utilization Committee.
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Vacancies
2.06. A vacancy on the Committee for any reason may be filled by either the City Council,
the C.I.S.D. Board of Trustees, or the Parks and Recreation Board, as appropriate,
for the unexpired portion of the term.
Removal
2.07. The Committee may act to recommend, to the entity that appointed the member,
whether it was the City Council, C.I.S.D. School Board or Parks & Recreation
Board, the removal of an individual from the Joint Utilization Committee when in
the judgement of the Committee, the best interests of the Committee's charge would
be served by such member's removal. Any member who misses two (2) consecutive
meetings without a valid excuse my be subject to removal. A majority of voting
members of the Committee who are present at a meeting shall determine the validity
of such excuses. The Carroll I.S.D. Board, the Southlake City Council and the Parks
and Recreation Board will have ultimate removal power over their respective
appointees.
Minutes
2.08. C.I.S.D. or City staff members shall be responsible for keeping minutes of the
meetings of the Committee. These minutes shall be kept on file for review in the
office of the City Secretary of the City of Southlake and the administrative offices
of the C.I.S.D.
ARTICLE III
AMENDMENTS TO PROCEDURES
3.01. These procedures may be altered, amended, or repealed and new procedures adopted
by a majority of the Joint Utilization Committee present at any regular or special
meeting, if at least three (3) days written notice is given of an intention to alter,
amend, or repeal these procedures at such meeting.
APPROVED AND ADOPTED ON THE 3— DAY OF , 1994.
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PROCEDURES
OF THE
CITY OF SOUTHLAKE AND CARROLL I.S.D.
JOINT UTILIZATION COMMITTEE
ARTICLE I
GENERAL POWERS
1.01. The powers of the Southlake Joint Utilization Committee shall be to develop and
adopt for recommendation formal arrangements for the joint use of C.I.S.D. and City
of Southlake facilities and/or special projects.
1.02. The affairs of the committee shall be managed by its established membership.
Number, Tenure, and Qualifications
1.03. The number of Joint Utilization Committee members shall be five (5) from the
following community bodies. Each member shall serve a two (2) year term, from
July 1 through June 30, except as noted below. (The initial term is deemed to have
Acommenced on July 1, 1993.)
Voting Committee Members
a) Two (2) representatives appointed by the City Council of the City of
Southlake. One (1) of which, shall be a member of the City Council.
b) Two (2) representatives appointed by the Carroll I.S.D. One (1) of
which shall be a member of the C.I.S.D. Board of Trustees. Any
member appointed by the Board who is not a member of the Board shall
be a resident of the City.
c) One (1) representative from the Parks & Recreation Board as selected by
the chairman of the Board.
Ex-Officio Members
a) One (1) ex-officio member from the Carroll I.S.D. staff shall be present
at each meeting of the Joint Utilization Committee.
b) One (1) ex-officio member from the City of Southlake staff shall be
present at each meeting.
No ex-officio member shall exercise voting powers.
The terms of the original members shall be staggered to achieve
continuity on the committee. Initially, the non -City Council appointee
and the non-member Board appointee from the School Board will have
the one (1) year term, while the remaining committee members will serve
a two (2) year term.
ARTICLE II
COMMITTEE PROCEDURES
Regular Meetings
2.01. The committee shall hold regular meetings on the second Tuesday of each month at
7:00 p.m., or as posted, at the Bicentennial Park Community Building located at 300
N. White Chapel Road. The committee co-chairs or any committee member may
request the holding of a regular meeting at an alternate location. All regular meeting
agendas shall be properly posted in compliance with the Open Meetings Act, Article
6252-17 V.T.C.S. City of Southlake staff will be responsible for all meeting
preparation and posting requirements.
Special Meetings
2.02. Special meetings of the Joint Utilization Committee may be called by or at the
request of either co-chair or any committee member. All special meetings agendas
shall be properly posted in compliance with the Open Meetings Act, Article 6252-17
V.T.C.S.
Notice
2.03. Notice of all meetings of the Joint Utilization Committee shall be given in writing
at least three (3) days prior to the scheduled meeting to the Committee members.
However, in an emergency situation, staff may exercise the right to waive posting
of notice as defined in the Open Meetings Act.
Quorum
2.04. A majority of the voting members, three (3), of the Joint Utilization Committee shall
constitute a quorum for the transaction of business at any meeting of the Committee.
Manner of Acting
2.05. The act of a majority of the voting committee members present at a meeting at
which a quorum is present shall be an act of the Joint Utilization Committee.
Vacancies
2.06. A vacancy on the Committee for any reason may be filled by either the City Council,
the C.I.S.D. Board of Trustees, or the Parks and Recreation Board, as appropriate,
for the unexpired portion of the term.
Removal
2.07. The Committee may act to recommend, to the entity that appointed the member,
whether it was the City Council, C.I.S.D. School Board or Parks & Recreation
Board, the removal of an individual from the Joint Utilization Committee when in
the judgement of the Committee, the best interests of the Committee's charge would
be served by such member's removal. Any member who misses two (2) consecutive
meetings without a valid excuse my be subject to removal. A majority of voting
members of the Committee who are present at a meeting shall determine the validity
of such excuses. The Carroll I.S.D. Board, the Southlake City Council and the Parks
and Recreation Board will have ultimate removal power over their respective
appointees.
Minutes
2.08. C.I.S.D. or City staff members shall be responsible for keeping minutes of the
C( meetings of the Committee. These minutes shall be kept on file for review in the
office of the City Secretary of the City of Southlake and the administrative offices
of the C.I.S.D.
cL
ARTICLE III
AMENDMENTS TO PROCEDURES
3.01. These procedures may be altered, amended, or repealed and new procedures adopted
by a majority of the Joint Utilization Committee present at any regular or special
meeting, if at least three (3) days written notice is given of an intention to alter,
amend, or repeal these procedures at such meeting.
APPROVED AND ADOPTED ON THE T DAY OF QSI,L , 1994.
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