1995-09-12f CITY OF SOUTHLAKE
\M► JOINT UTILIZATION COMMITTEE
Tuesday, September 12, 1995, 7:00 p.m.
MINUTES
Joint Utilization Committee Voting Members Present: Rick Wilhelm, Co -Chairman, Bethann
Scratchard (Park Board Rep), Michael Richarme (City Council Rep), Robert Glover, Vice
Chairman (School Board Rep) and Warren Davis, new CISD Board member.
Other Members Present: Kim McAdams, Park Project Manager, City of Southlake, Bill Branum,
CISD Superintendent, Ted Glowacki, CISD, Kevin Hugman, Assistant to the City Manager, and
Buddy Luce (Ex-Officio).
Guest: LouAnn Heath, Director of Finance, City of Southlake
Agenda Item #1, Call to Order
Rick Wilhelm called the meeting to order at 7:10 p.m. A quorum was present.
Chairman Wilhelm mentioned to the committee there were guests present tonight along with a new
committee member. Buddy Luce announced he would be an Ex-Officio member.
Agenda Item #2, Approval of the July 25, 1995 Minutes
Rick Wilhelm and Bethann Scratchard recommended several minor corrections to the minutes. A
motion was made to approve the minutes as modified by Bethann Scratchard. The motion was
seconded by Rob Glover and approved unanimously by the committee.
Agenda Item #3, Report: City Funding of Joint Use Projects
LouAnn Heath, Director of Finance for the City of Southlake, presented a report on City funding
of joint use projects. The report presents a history of the joint -use projects and their funding.
She explained that over the last two years the City undertook joint -use projects and that will
continue to evolve over the next few years. Joint -use projects are funded through three revenue
sources; 1) half -cent sales tax, 2) park dedication fees, and 3) general fund revenues.
LouAnn presented a summary of each category. She presented background information on the
half -cent sales tax and how those expenditures are governed by a separate board, Southlake Parks
Development Corporation (consists of seven members; 4 are City Council members).
Recommendations are made by the Southlake Parks Development Corporation (SPDC) to City
Council. The City issues debt, not the actual corporation. LouAnn explained the accounting
Joint Utilization Committee Meeting
September 12, 1995
Page 2
procedures involved; there are three separate funds -- an operating fund where the sales tax
revenues are placed, debt -service that accumulates dollars to pay for the debt -service, and a capital
projects fund. The City has issued debt to construct various projects. She said to date they have
issued a little over $3.5 million in revenue bond debt to pay for three authorized projects; the
purchase of property on the north side of town, adjacent to the Corps of Engineer property; the
construction of the gymnasium at Carroll Middle School; and, the expansion and purchase of land
at Bicentennial Park. The law requires Public Hearings on specific projects for the half -cent sales
tax funds. Other kinds of projects can be done in the future if they go through the same channel
as mentioned. To date, $3.3 million of the bond projects are committed. There remains
additional land at Bicentennial Park that needs to be acquired before the City can proceed with
Phase H of the expansion at the park, and purchase of the remaining lots in the West Beach area.
LouAnn told the committee that Kim McAdams, Director of Parks & Recreation, has applied for
grants and if approved, bond monies can be used to match the grant funds and expand our
purchasing ability. The monies not committed from the bond sale are reserved for grant matching
funds if approved.
LouAnn continued summarizing the report and explained to the committee the history of sales tax
and the City's estimates. There was no identifiable reason why sales tax receipts were down the
first part of 1994-95. The City overestimated at the beginning of last year and the numbers had
to be revised down to reflect the decrease. Walmart had been predicted to be `online' for six
months and ended up only `online' for three. LouAnn told the committee that ideally, there
would be a steady base that can be relied on from year-to-year from the sales tax. We can assume
that Walmart will be a fairly consistent revenue generator for sales tax. The components of
everything else in the city varies and is not as predictable. Walmart has indicated that their annual
sales will be $27 million which generates about $135,000 in half -cent sales tax.
The annual debt -service on the bonds already issued have to be paid from the half -cent sales tax.
The City is not obligated, from its general revenue sources, to pay for the debt -service. Bond
companies and the debt instruments the City uses, requires the City to have a certain amount of
earnings each year to cover the actual debt service. The factor used is 1.5 times the annual debt
service. She explained that the City has adopted a budget projected for 1996, a sales tax of
$670,500. The debt -service is $363,200 for the year. When that is multiplied times the coverage
factor [1.5%], you get $544,000, which means there is a little bit of excess funds, a portion of
which was used to fund the park project manager's salary. LouAnn recommended that we restrict
any expenditures out of our operating funds, other than debt service, for the first few years. She
said she anticipates that maybe next year the City would be able to consider some projects which
could be funded through the operating budget, over and above the debt -service. These are the
current limitations we have on the sales tax budget.
Joint Utilization Committee Meeting
September 12, 1995
Page 3
Park Dedication Fees have been collected for a number of years and are to be used specifically
for the park improvements or master plans for the parks. Revenues vary from year-to-year,
depending upon the number and size of developments coming into the city. These fees are
generally paid upon the signing of the Developer's Agreement. Generally, they run about
$100,000 per year. In 1994, $51,000 of the park dedication fees were used for improvements
to the Intermediate School athletic field and basketball court. During 94-95, $27,000 was
allocated for soccer fields at the Durham Elementary School and additional improvements at the
Intermediate School. For 1996, there is $5,000 out of Park Dedication Fund for office equipment
and lockers at the gym and new school.
The last category for expenditures is through the City's General Fund. The City has established
$2,000 in this year's budget for equipment to access the local cable channel and for 1996, has
allocated $3,000 to establish an electronic bulletin board.
The discussion touched on the gymnasium at Durham Elementary being funded by the excess
fund, over and above, the debt service if SPDC is willing. The Durham project has not been
authorized officially. LouAnn reiterated that the City is interested in the Durham project, but due
to the constraints discussed above, the monies are allocated for other projects for the next couple
of years, and funding cannot be committed to the gym at this time.
Michael Richarme commented that the City is committed to funding the Durham gym. Richarme
commented that for the next 2 or so years, with the current scenario [lacking any unknown
revenue generator], there are not funds available. But, he stated, if an unknown revenue
generator should come into the City, the City should be able to fund. Mr. Wilhelm brought out
that, although a City Council cannot obligate a future Council, and the JUC cannot obligate the
Council on something like this, the minutes are replete with the idea that the next project is going
to be the Durham gym. Richarme concurred.
Information is available on the status of both the north side park and the expansion of Bicentennial
Park if the committee would like provided. LouAnn recommended that JUC set their priorities
and make their recommendations to the Council, because they may be in a position to allocate
some funds for projects. Wilhelm asked Richarme if Council has a timetable on potential
acquisition of the majority of land at West Beach, such that, JUC would be called upon at that
time, to come up with joint -use projects for the West Beach area. Richarme responded that the
majority of property has been purchased [there are some holes left in the upper 2/3's portion], but
the majority of remaining unacquired pieces are in the lower 1/3 section. The City had budgeted
money for a Master Plan for that park for this year. JUC wants to give their input into that
process. Kim McAdams said the process should start right after the first of the year, in January.
Kim told the committee that the City is also developing an `in-house' Master Plan Update [will
be a five-year plan] .
Joint Utilization Committee Meeting
September 12, 1995
Page 4
Rob Glover had a question regarding the time frame of pay -back on the Durham School --- how
many years is projected when the pay -back is over? Realizing that the Durham school project is
the next one to funded, how many years out is JUC looking at to fund other joint -use projects --
2 '/a year or 5 years -- until funds will be available for other projects? Could be over 3 years if
there are excess revenues approaching $250K.
Agenda Item #7, Nominations/Appointments of Officers
Bethann Scratchard and Michael Richarme nominated Rick Wilhelm as Chair; Warren Davis is
the new School Board appointee; Buddy Luce will remain as an ex-officio member. Rob Glover
was also nominated as Vice Chair. A motion was made to approve the nominations and the
motion was approved unanimously by the committee members.
Agenda Item #4, Progress on Parks & Recreation / Joint Use Construction PrRiects
Kim McAdams announced the dedication for the gymnasium at the Carroll Middle School will be
October 11, 1995, 8:00-8:30 a.m.
Agenda Item #5, Progress on Joint Use Electronic Media Projects
Brad Bradley, Kevin Hugman, Allen McDaniel and Bill Branum met last Friday about the status
of the bulletin board. There are some new developments; originally looking at a DOS based
program to operate it, now they are looking at an Internet bulletin board type with a Home Page.
The cost has gone up significantly from the original estimate. The City is still interested but funds
are not available -- the city is still pursuing options. Kevin briefed the committee on the costs;
originally $10K and now over $30K, and what these costs included.Other companies and
NCTCOG are being contacted to discuss their products and other options. This item may be
brought back at next month's meeting. Regarding the cable channel project, Kevin Hugman said
the character generator and the modem has been ordered.
Agenda Item #6, Approval of the Kodak Article on Joint Utilization
The committee discussed the Kodak article. Rick mentioned he would like to see more about
actual benefits provided to the citizens be included in the article. Bethann Scratchard made a
motion and Rob Glover seconded, to approve the Kodak article draft with final approval delegated
to Rick Wilhelm and Buddy Luce. The motion carried unanimously.
Warren Davis needs a copy of the article.
Joint Utilization Committee Meeting
September 12, 1995
Page 5
Joint -Use Facilities Attachment A & B
Kim McAdams briefed the committee on the attachments. A motion was made by Rob Glover
to approve Exhibit A. Bethann Scratchard seconded the motion and the committee voted to
approve the item. Exhibit B does not get approved by the Joint Utilization Committee -- it is
approved by the District and the City staffs.
Agenda Item #9, Prioritize Projects from Joint Utilization Survey
The committee discussed prioritizing the projects for the survey. They decided to split the
projects into "short-term" (2 years or less) and "long-term" (more than 2 years). Kevin Hugman
will take the list of short-term projects and have CISD/COS staff review for feasibility/cost
estimates/implementation dates.
Agenda Item 10, Joint Meeting in October with the Park Board and SPDC
Joint Utilization Committee will meet with the Park Board and SPDC committees on October 16
at the Durham cafetorium.
Item #110 Adjournment
A motion was made by Bethann Scratchard and seconded by Warren Davis to adjourn the meeting
at 9:05 p.m. It was unanimously approved.
C -Chair, JUC, Rick Wilhelm
Vice -Chair, JUC, Robert Glover
ATTEST:
/Y" 1,�
Kevin Hugman, As ' tant to the City Manager
C: \WPFILES\JOINTUUCMIN09.12
A
No
For Customer Approval, Fax Copy Acceptable
Signed Date
Make any chnge as_ directly on this copy. Your signature and date
are needed even if you have no changes. Fax to 619/ 438-5250. ,
Please do not retype the article.
Carroll ISD/ City of Southlake - - -'
NORTH TEXAS CITY, SCHOOL DISTRICT
SUCCESSFULLY SHARE RESOURCES, FACILITIES
By: Buddy Luce, president of Carroll Independent School District,
co-chairman of the joint utilization committee and
Rick Wilhelm, former city council member of the City of Southlake,
_.co-chairman of the joint utilization committee
The Carroll Independent School District's new middle school gym will
provide hours of entertainment and exercise —not only for school children,
but also for the community. This $850,000 gym and recreation center was built
as a joint project between the school district and the City of Southlake, a
suburb of approximately 13,000 residents in the Dallas -Ft. Worth area.
At
The city and school district have been sharing resources since 1989 but
only he past few years has there been the ability to coordinate significant
capital projects. Our capital projects include the gym, a $26,000 roller blade
court and a $27,600 renovation of baseball fields located at the district's
school with use of the facilities being coordinated between the two groups.
Now when either the city or the school district considers a project, they
naturally think of how it can better serve the community by getting the
involvement and participation of both parties.
We discovered the need for good communication between city and
school planners the hard way. The city had planned a road extension to
alleviate congestion at a crowded intersection; however, the school district
Kodak
had, unknown to the city, purchased land at that location to build a new high �iis Imaging
the
Olympic Games
CW
Carroll ISD/City of Southlake/page 2
�W school. By the time the conflict was revealed, land development and design of
the school was too far advanced to move the school.
Now we share our master plans and building projects in the early
stages, and plan the location of facilities together. In fact, when land is
developed near a school, we r� he developer/coordinate land or
monetary donations with the school district for recreational facilities, and
then designate those facilities for our joint use program. This allows us to
share the cost of park and playground facilities and maintenance, thereby
decreasing the overall impact on the taxpayer.
However, capital improvements are not the only focus of joint
utilization. For example, tyE)- organizations also share existing meeting
facilities when needed, sponsor a peer mediation program for teenagers, and
share the salary for a DARE officer in the school district.
Reduced Tax Burden
One motivating factor for joint utilization is to reduce the tax burden
�6 � 6'
of our rapidly growing community. Southlake is one of the fastest growing in
Tarrant County, with double digit population growth for e_aeh of the last four
years. The school district (whose boundaries are not entirely congruent with
the city's) is also coping with similar growth. The school population of 4,100
has expanded 40 percent in the last two years, with expected growth of at least
15 percent for the next several years. Both the city and the school district are
trying to avoid tax rate increases, while being faced with an urgent need for
new schools and new city infrastructure arrd. Despite the rapid growth,
the tax rate for the district has not been raised for three years and not for the
last five years for the city. While joint use is certainly not the only source for
A
Carroll ISD/City of Southlake/page 3
fiscal restraint, when one dollar of tax money can effectively perform the
work of two, everyone wins.
While reduced taxation is a driving force in joint utilization, equally
important are quality of life and community involvement. We want to foster
a team spirit where members of the community join with staff and elected
officials to create a desirable place to live and work.
Community -oriented businesses also become involved in our efforts.
For example, Eastman Kodak. Company has supported our efforts by helping
to coordinate several projects. Kodak corporate business development
manager David Yelton spearheaded the public awareness campaign in 1993
that resulted in the approval of a half -cent sales tax referendum designated to
fund some of the joint utilization projects. These moneys are primarily used
for capital expenditures, and we share the cost of staffing, improvements and
maintenance.
Citizens have told us that they overwhelmingly support the concept of
shared facilities. A public survey conducted by the city manager's office in
r
1995 indicated that 88 percent of constituents believe shared programs,
projects and facilities are appropriate.
joint Utilization Board'
After several years of handling recommendations for joint ventures on
an informal basis, the city and school district realized they needed a
committee, with regular meetings, to manage this process and to spend the
required time necessary for smooth' transitions. Therefore, in 1992, the city
council and school board created a joint utilization
dedicated to finding duplicate needs and developing them into ideas for
shared projects. The committee includes five voting and eight non -voting
Carroll ISD/City of Southlake/page 4
members and is composed of representatives from the school board, the park
board, city councilxtaff members like school principals and city officers u
The joint utilization evaluates suggestions from the community
and staff members, and drafts a working description of the project. It then
makes presentations to both the city council and school board and if both
bodies approve the project, and the source of funding, if needed, it is
activated.
GrSw6
The joint utilization betrrd recommends cost sharing arrangements
and identifies potential areas of conflict and suggests solutions. For example,
when the public is given access to a gym within a school, security concerns
arise. Through active planning and investigation of alternatives the board
developed recommendation which were adopted by the school and funded by
the city.
Future Plans ') /
The joint utilization betrrd-is currently considering several proposals,
including shared programming on a local television channel, a computer
bulletin board, joint maintenance/ fueling facility and other programs
designed to benefit the district, the city and the taxpayer.
G_4
For instance, the 4oafd is considering the design of a new school where
the gym, soccer fields and baseball fields will be used by the students, and
then, after school hours, may be shared by city recreational leagues.
Additionally, the schooYs auditorium, cafeteria area and classrooms are
under active evaluation for public meetings, adult education and work space
for city committees.
Recommendations for Others
Carroll ISD/City of Southlake/page 5
After pursuing this worthwhile goal for more than five years, we do
have several recommendations for city and school officials who are just
starting out:
• Check your state's laws to see if joint projects are allowed.
• The school board and city council must fully support the idea of joint
utilization in order for it to be successful. Once you have agreed to proceed,
don't ask if it should be done, but hozu it should be done.
Create a joint committee or board to meet regularly and evaluate
potential joint developments. This group should contain city and school
district staff members as well as elected officials and even members of the
community at large. We suggested that one set of staff members be in charge
of dealing with the challenges.
• Don't worry about what the first project should be. Get together and
start sharing future plans and goals. Areas that will benefit both parties will
naturally surface.
• Make the first joint venture a success. Start small and build a level of
trust by working together. `
• Get the .public involved. Make them aware of what you are doing and
how it benefits the community. If available in your locale, you may want to
propose a sales tax referendum to provide designated funds for future joint
utilization projects.
(NOTE: Kodak is a trademark.)
5SL103
Media Contact: Bob Lundquist
716 / 781-1463 (voice)
Carroll ISD/ City of Southlake
Captions (Black -and -White)
1. Members of the joint utilization committee for the City of Southlake
and Carroll ISD review plans for shared facilities. The beard -includes
representatives from the school board, the park board, city council,
school and city staff
2. -The joint utilization committee for the City of Southlake and Carroll
ISD evaluates suggestions for shared resources and projects from the
community and staff members, and drafts a working description of the
project.
a
Carroll ISD/ City of Southlake
Captions (Color)
1. Members of the joint utilization committee for the City of Southlake
and Carroll ISD review plans for shared facilities. The board includes
representatives from the school board, the park board, city council,
school and city staff and citizens.
2. The joint utilization committee for the City of Southlake and Carroll
ISD evaluates suggestions for shared resources and projects from the
community and staff members, and drafts a working description of the
project.
EP-07-'95 THU 16:49 ID:MUNSCH HARDT
TEL NO:214-855-7584 tt813.P02
September 5, 1995
Mr. Buddy Luce
Mr. Rick Wilhelm
Co-chairmen, Joint Utilization Committee
City of Southlake/Carroll ISD
Southlake, Texas
Dear Buddy and Rick,
S REr �rv�n
�p -
t 1995
Enclosed is the article on Joint Utilization created by Kodak. The article is a
positive statement on our communities accomplishments. The "Recommendations
for Others" is valuable information to other schools and cities.
vvu tivvu cxrangus ano carrecaons mace to tnrs original win signature approval ny
Buddy and Rick. Additionally, approval or acceptance by the Joint Utilization
Committee at the September 12 meeting is appreciated. The signed original should
be returned to my office.
To expedite the process, I'm sending the original to Buddy Luce. An additional copy
goes to Rick Wilhelm. Although there were many contributors of input, the writer
based upon advice from the editors of publicatlons we will submit, decided to focus
on the Co-chairmen as the authors. My thanks to all who contributed their Ideas.
We can expect to turnaround the revised copy quickly. The final version will be
sent to all who participated in creation of the article. At that time we can make
available pre -publication copies to the City and School.
Please call if you have questions. Thanks for you assistance.
Sin rely
41
�i
David T. Yeltonv
Manager, Busin ss Development
DAM T. v0.TON
EA$TMAN KODAK COMPANY
WILLIAMS SQUARE, SUITE 600
522/ NORTH O'CONNOR BLVD.. IRVING, TEXAS T5009-5796 * (214) 50"700
-�vEP-07-'95 THU 16:50 ID:MLt4SCH HARDT TEL N0:214-e55-75B4 #813 P03
For Customer Approval, Fax Copy Acceptable
Signed _ , _ Date.
M24'e MY dm%" &dy an this copy. -your sigmture and date are
Needed even if you have no d►anges..FAX to 619/438-8M.Pkw do not
retype the Wide,
Carroll LSD / City of Southlake
NORTH TEXAS CITY, SCHOOL DISTRICT
SUCCESSFULLY SHARE RESOURCES, FA.CILITTBS
D1. 11—My Lutes, raasidwn ut ,—mium muepenuent .'y, cnool Lnsmq,
co-chairman of the joint utilization committee and
Rick Wilhelm, former city council member of the. City of Southlake,
co-chairman of the. joint utilization committee
The Carroll Independent School District's new middle school gym will
provide hours of entertainment and exercise —not only for school children,
but also for the community. This $&W,000 gym and recreational center was
built as a joint project between the school district and the City of Southlake, a
rural suburb in the Dallas -Ft. Worth area,
The city and school district have been sharing resources since 1989,
Major capital projects include thegym, a $26,000 roller blade court and
renovated baseball fields at a cost of $27,6M. Use of these facilities -is
coordinated between the two groups throughout the year. Now when we
consider a project, we. naturally think of how we can better serve the.
community by getting the involvement and pattidpation of the other party.
We discovered the need for good communication between city and
school planners the hard way. The city had planned a road extension to
alleviate congestion at a crowded intersection. However, the school district
KAdak
purchased land at that location to build a new high school. By the time the IM
"COPY FOR -APPROVAL ONLY"
DO NOT DISTATBUTE
M
�SEP-07-'95 THU 16:50 ID:MINSCH HARDT TEL N0:214-855-7584 #813 PO4
Carmll M/City Of $outhlake/page.2
conflict was revealed, land development and design was -too far advanced to
move the. school.
Now we share our master plans. and building projects in the. early
stagesr and plan the. location of facilities together. In fact, when developers
purchase. land where. a. new school is. planned, we. require. that five. acres. be.
donated for recreational facilities. Then we. share. the. cost of park and
playground facilities. and maintenance.
Capital improvements. are not the only focus of joint utilization, our
two orpmzations also share. existing meeting facilities wherever possibfe. artd
sponsor a peer mediation program for teenagers. In fact, our Cost joint project
was to share the. salary for a DARE officer. ,
Reduced Tax Burden
Onemotivating factor for joint utilization is. to reduce, the tax burden
of our rapidly growing community. Souddake is- a rural town of 13,000 on a
fast -developing stretch of highway between Dallas and Ft. Worth. The city is
One. of the fastest growing in the county, with double digit growth for each of
the. last four years. We have been successful at curbing spending while
investing in the required infrastructure of city facilities. Taxes have not been
raised in the last five years.
The school district (whose boundaries. are. not entirely congruent with
the city's) is also coping with rapid growth Theschool population of 4,100
has expanded 40 percent in the last two years, with expected growth of at least
iS percent for the next several years. Like the -city, the school district is trying
to avoid tax rate increases, while faced with an urgent need for new schools.
Despite continued building projects, the tax rate. has been maintained for
three years.
"COPY FOR APPROVAL ONLY"
DO NOT DISTRIBUTE
---SEP-07-'95 THU 16:51 ID:MUNSCH HARDT TEL N0:214-855-7584 #813 P05
Carroll LSD/City of Southlake/page.3
While. reduced taxation is a driving force. in joint utilization, equally
important are, quality of life and community involvement. We. want to foster
a- team spirit where. members of thecommunity join with staff and elected
officialA.to rrratr a dmirahle darn M Run one] urnwU
Community -oriented businesses. also become. involved in our efforts.
For example, Eastman Kodak Company has supported our efforts -by helping
to coordinate several projects. Kodak Corporate business. development
manager David Yelton spearheaded the. public awareness• campaign in 1993
that resulted in the. approval of a half -cent sales tax referendum designated to
fund joint utilization projects. These. moneys are. primarily used for capital
expenditures, and we. share. the cost of staffing, improvements. and
maintenance.
Citizens overwhelmingly support the. concept of shared facilities. A
public survey conducted by the City manager's office. in 1"5 indicated that SB
Percent of constituents believe shared programs, projects. and facilities are
appropriate.
Joint Utilization Board
After several years of handling recommendations. for joint ventures on
an informal basis, we. realized weneeded a committee, with regular meetings,
to manage this process. In 1992, the city council and school board created a
joint utilization board, a committee dedicated to finding and developing ideas
for shared projects. The committee includes. five voting and eight non-
voting members. The group includes. representatives. from the school board
and the park board, city council members, as well as staff members like school
principals and city officers.
"COPY FOR APPROVAL ONLY"
DO NOT DISTRIBUTE
�- ----- SEP-07-' 95 THU 16: 52 I M MUNSCH HARDT TEL N0: 214-855-7584 #813 P06
Carroll ISD/City of Southlake/page.4
The. joint utilization board evaluates. suggestions. from the. community
and staff members and drafts &-working description of the.project. The.board
then makes presentations to both the city council and school board. If both
bodies. approve. the. project, it is activated.
i&r j."%* YYLOi�.,... L--%l 1'2�&&UftVPV FULCA alal WAW4W Wf LzuLMLZ anQ
suggests solutions. For example, there. are. security concerns when the public
is given access to a- school gym. The. middle. school's. new gym and
recreational center required security gates to protect the school's -hallways and
classrooms from unauthorized access.
Future Plans
In the future, joint recreational facilities will be standalone buildings,
that are. adjacent to, but not connected to, the. school building. This design
offers tighter control over entrances to the. facility and minimizes a security
risk to school Property.
The joint utilization board is currently considering several proposals,
including shared programming on a local television channel and a computer
bulletin board.
The board is also considering the design of a new school where the.
gym, soccer fields and baseball fields may be shared by city recreational leagues
and classes. In addition, the. school's auditorium, cafeteria area and
classrooms might be. used for public meetings, as well as work space. for city
committees.
Recommendations for Others
After pursuing this worthwhile goal for more than five. years, we. do
have several recommendations for city and school officials who are just
starting out.
"COPY FOR APPROVAL ONLY"
DO NOT DISTRIBUTE
EP-07-'95 THU 16:53 ID:MUNSCH HARDT TEL N0:214-855-7584
#813 P0e
A
21
N
Carroll ISD/City of Southlake
CARd (Color)
L Members of the joint utilization board for the City of Southlake and
Carroll ISD review plans for shared facilities. The board includes
representatives from the school board and the park board, city council
members, as well as staff members like school principals and city officers.
I The joint utilization board for the City of Souddake and Carroll LSD
evaluates suggestions for shared resources and projects from the
community and staff members, and drafts a working description of the
project.
"COPY FOR APPROVAL"
QNLY
DO NOT DISTRIBUTE
-07-' 95 THU 16: 52 I M MUNSCH HARDT TEL N0: 214-855-7584 _ #813 P07
Carroll ISD/City of Souddake/page.5
• 17he. school board and city council must fully support the. idea of joint
utili7atinn in nr Pr fnr it fn 16a ouc ovr-A 3. is you haves. &eM.;.i l.. F&%mJccd' duat'L
ask if it should be- done, but how it should be. done.
• Create a joint committee. or board to meet regularly and evaluate,
potential joint developments. This. group should contain city and school
district staff members - as well as. elected officials and even members -of the.
community at large.
• Don't worry about what the first project should be. Get together and
start sharing future -plans and goals. Areas that will benefit both parties.will
naturally surface.
• Make the first joint venture. a success. Start small and build a level of
trust by working kWther.
• Get thepublic involved. Make. them aware of what you are. doing
and how it benefits the community. You may want to propose a- sales tax
referendum to provide designated funds for future joint utilization projects.
(NOTE: Kodak is a trademark.)
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Media Contact: Bob Lundquist
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716/724-7924 (fax)
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