1995-02-14City of Southlake, Texas
JOINT UTILIZATION COMMITTEE MEETING - Tuesday, February 14, 1995
Location: CISD Administration Building
School Board Room
1201 North Carroll Avenue
Southlake, Texas
Time: 7:00 p.m.
Agenda:
1. Call to Order
2. Approval of MINUTES for the January 10 meeting.
3. Report: Progress on Groundbreaking and Construction of Gymnasium at
Middle School
4. Consider: Revised Joint Use Facilities Usage Agreement Draft
5. Consider: Addendum #1 (Carroll Middle School Gym) to Joint Use
Facilities Agreement
6. Consider: Signage - Joint -use Multi -Purpose Court
7. Consider: Recommending School Board and City to Enforce Rules on Joint
Use Facilities
8. Adjournment
I hereby certify that the above agenda was posted on the official bulletin boards at City Hall,
667 North Carroll Avenue, Southlake, Texas, on Friday, February 10, at 5:00 p.m., pursuant
to 9hapter 551 of the Texas Governm �` . '."`ti
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A
(I Secret v ,
t3' �' m =
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If you plan to attend this public meeting
Secretary 48 hours in advance at 481-5581,
requires special needs, please advise the City
ble accommodations will be made to assist you.
c.• I wpfil es UOIN71 AGENDA02.14
City of Southlake, Texas
MEMORANDUM
February 10, 1995
TO: Joint Utilization Committee
FROM: Kevin Hugman, Assistant to the City Manager
SUBJECT: Revised Facilities Usage Agreement and Addendum #1 (CMS Gym)
Attached is the latest draft of the Interlocal Agreement for Park, Playground and Other
Recreation Facilities, otherwise known as the "umbrella" agreement for facilities usage. The
changes discussed at the last JUC meeting have been incorporated and are shown in clouds.
Exhibit "B, " Schedule of Activities, has also been incorporated into the agreement. Note also,
a few changes have been made to Exhibit "A," Joint Use Facilities.
Also attached is a draft of Addendum #1 (Carroll Middle School Gymnasium/Recreation Center).
This is a proposed addendum to the governing "umbrella" agreement, adding details regarding
maintenance and providing for a specific term of the agreement -- given the capital outlay of the
project. Future addenda may provide more or less detail depending upon the project and the
desires of the District and the City.
If you have any questions or concerns prior to the meeting Tuesday night, please feel free to call
me at 481-5581, extension 710.
F72M
KH
DRAFT
INTERLOCAL AGREEMENT FOR PARK,
PLAYGROUND AND OTHER RECREATION FACILITIES
STATE OF TEXAS §
COUNTY OF TARRANT §
This Agreement is made by and between the City of Southlake, a home rule municipality,
acting herein by and through its duly authorized Mayor, Gary Fickes, hereinafter referred to as
the "City," and the Carroll Independent School District, a special purpose unit of government
organized and acting under the laws of the State of Texas, acting herein by and through its duly
authorized pfesidefft e-the Board of Trustees, Mike hereinafter referred to as the
"District. "
WITNESSETH:
WHEREAS, the District presently maintains and operates several school campuses,
athletic facilities, and playgrounds in the City and plans for more school sites, athletic facilities,
and playgrounds in the City in the future; and
WHEREAS, the City presently maintains and operates several parks, athletic facilities,
and playgrounds and plans for more parks, athletic facilities, and playgrounds in the future; and
WHEREAS, both the City and the District have determined the need for providing
certain recreational facilities for schools, as well as for the general public; and
WHEREAS, both the City and the District have recognized that the joint use of school
f cilities>+� `:<rtatl`€ts can benefit both entities, recognizing that
recreational a
school properties and facilities are intended primarily for school purposes and that the
educational needs of children are the highest priority; and
DRAFT
WHEREAS, the District, through its Board of Trustees, desires to continue to cooperate
with the City, through its City Council, in the joint construction, funding, operation,
......................
maintenance and/or use of certain recreational facilities for the enjoyment and benefit
of all citizens.
NOW, THEREFORE, for and in consideration of the mutual premises herein contained,
the mutual benefits flowing to both the City and the District and other good and valuable
consideration recited herein, the receipt and sufficiency of which is hereby acknowledged, the
City and the District do hereby contract, covenant, warrant and agree as follows:
I.
The City shall be entitled to use the District recreational properties listed on Exhibit "A"
attached hereto (hereinafter referred to as the "District Property"
in accordance with the terms and conditions of this Agreement. The City shall be
entitled to priority use of the District Property upon approval by the District of a schedule of
City activities and programs. A schedule of City activities and programs utilizing District
Property shall be submitted annually for approval to the District by the City, substantially in the
same form as shown on Exhibit "B" attached hereto and incorporated herein, no later than
f eaeh ear#5!]?€: ;E`#1:.:..:.:: . The
District shall approve the schedule as submitted, or with any modifications deemed necessary
by the District, no later than f each year. The City may use the District
Property for its authorized activities and programs, ineluding use by general publie, and for no
other purposes. Use of the District Property by the City for activities and programs not on the
approved schedule shall be allowed only if the District Property is available.
c:\wpfiles\juc\facil.agr\kh February 9, 1995
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The District Superintendent and his or her designee and the City Manager and his or her
designee are authorized to make changes to the approved schedule of activities set forth in
Exhibit "B" as they may agree upon throughout the term of this Agreement.
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c:\wpfiles\juc\faci1.agr\kh 3 February 9, 1995
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The District shall be responsible for maintaining the District Property;
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The user of a shafed j t facility shall furnish and supply all eeffiumable materials
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and supplies necessary for carrying out its program and shall be subject to the reasonable rules
and regulations set by the respective governing body, or other designated entity, of the City
and/or District.e:ur::`::: amtu cth ts:re..::r�€'ar;:1:u .<tr:...:::
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With respect to the District Property, the City does hereby agree, insofar as permitted
by law, to indemnify, hold harmless , the District from any
claims, damages, injuries, lawsuits, or causes of action arising out of or in any way connected
with the use of the District Property for a City activity during the time the City is conducting
the activity on the District Property.
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The term of this Agreement shall be for a period of twe-(2) #@#OM years beginning
from the date of execution of this Agreement. This Agreement shall be automatically extended
for additional eee-{-}) year periods, unless terminated in writing by either party at least
c:\wpfiles\juc\facil.agr\kh 5 February 9. 1995
Sixty (60) days prior to the end of the original term or any extension thereof.
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Neither party to this Agreement shall, without first obtaining written consent of the other
party, assign, pledge, or in any way encumber this Agreement, in whole or in part, or sublet
the District Property or any part thereof.
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Nothing in this Agreement shall change or affect the duties, responsibilities, liabilities
or immunities provided to the parties under the Texas Tort Claims Act, Sections 101.001 et
seq., of the Texas Civil Practice and Remedies Code.
WARMW
The parties agree to continue to search for new areas of cooperation and to that end shall
meet together regularly, along with interested community groups and appropriate City and
District administrative officials. The parties wffi ft enter into separate "joint utilization
agreements" for the construction 1 funding, of City
Distfie facilities where such activities are deemed to be in the best interests of the
C:\wpfiIes\juc\faciI.agr\kh 6 February 9, 1995
parties. Each joint utilization agreement mill hall set forth the specific terms and conditions
under which such activities are to be conducted.
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This Agreement contains all of the agreements made by and between the parties hereto
regarding the use of District Property
and no additional agreements or
understandings shall be applicable to the use of District Property +:;' ;` unless first
g PP P rtY �
agreed to, in writing, by the parties.
........................................
MWYMM
This Agreement and all of its terms and provisions, as well as the rights and duties of
the parties hereto, shall be governed by the laws of the State of Texas. In the event that a
lawsuit is filed by either party arising out of the terms and provisions of this Agreement, venue
for the lawsuit shall be in Tarrant County, Texas.
xMilw"MMOM
The undersigned officers of the parties are the properly authorized officials and have the
necessary authority to execute this Agreement on behalf of the parties. Each party hereto
certifies to the other that any necessary resolutions or orders extending said authority have been
duly passed and are now in full force and effect.
c:\wpfiles\juc\facil. agr\kh
7
February 9, 1995
Executed this
day of , 1995 in Tarrant County, Texas.
CITY OF SOUTHLAKE
Mayor
ATTEST:
City Secretary
CARROLL INDEPENDENT SCHOOL DISTRICT
President, Board of Trustees
ATTEST:
Secretary, Board of Trustees
cAwpfiles\jucWacil.agr\kh 8 February 9, 1995
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DISTRICT PROPERTY
Carroll Elementary
Backstop practice fields
2 Soccer practice fields (south of buildings)
Johnson Elementary
Backstop practice fields
Soccer practice fields (east of building)
Carroll Intermediate
Multi -purpose court (lighted)
Ballfield (lighted)
Soccer practice area (east of multi -purpose court)
Football game field (lighted)
Concession stand
Exercise room
Carroll Middle School
Gymnasium
Baseball field
CITY PROPERTY
Bicentennial Park
Community Center
The Lodge
Ballfields 1,2,3 (4,5,6,7 -- Opens 9/95) (Lighted)
Soccer practice fields (1-5 -- Opens 9/95)
Concession stand
Country Walk Park (Adjacent to Carroll Elementary) (Opens Spring 95)
4 Backstop practice fields
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ADDENDUM #1 TO T
WTERLOCAL AGREEMENT FOR PARK,
PLAYGROUND, AND OTHER RECREATION FACILITIES
CARROLL MIDDLE SCHOOL GYMNASIUM/RECREATION CENTER
WHEREAS, the City and the District have entered into an Interlocal Agreement for
Park, Playground and Other Recreation Facilities, herein after referred to as "governing
Agreement," which approves the joint use of District and City recreational facilities; and,
WHEREAS, the governing Agreement allows separate "joint utilization agreements" for
operation, maintenance, and/or use of joint use facilities in the form of addenda to the governing
Agreement, when deemed necessary and proper; and,
WHEREAS, the District and the City have deemed it necessary and proper to enter in
to a "joint utilization agreement" addendum as it pertains to the Carroll Middle School
Gymnasium/Recreation Center; and
WHEREAS, the terms and conditions of the governing Agreement shall remain in effect
for this facility except as added or modified herein;
NOW THEREFORE, the District and the City hereby agree to the following additional
or modified terms and conditions of this addendum:
effect.
I. SCHEDULING
The terms and conditions of Section I of the governing Agreement shall remain in effect.
H. SCHEDULE CHANGES
The terms and conditions of Section II of the governing Agreement shall remain in effect.
III. PUBLIC RESERVATIONS
The terms and conditions of Section III of the governing Agreement shall remain in
IV. MINOR MAINTENANCE
The terms and conditions of Section IV of the governing Agreement shall remain in effect
with the following addition:
Maintenance costs shall be shared on an equal basis (50% each), payable by the
responsible party and then apportioned periodically through the fiscal year as agreed
effect.
effect.
to by both parties.
V. MAJOR MAINTENANCE
1Q, IN Me M.
The terms and conditions of Section V of the governing Agreement shall remain in effect.
VI. USER RESPONSIBILITIES
The terms and conditions of Section VI of the governing Agreement shall remain in
VII. INDEMNIFICATION
The terms and conditions of Section VII of the governing Agreement shall remain in
VIII. TERM
The term of this Addendum shall be for a period of twenty (20) years beginning from the
date of execution of this Addendum.
Should the term of this Addendum expire prior to the term of the governing Agreement,
this Addendum shall be automatically extended and remain in full force and effect for the term
of the governing Agreement, and shall automatically renew under the terms of the governing
Agreement.
IX. ENCUMBRANCES
The terms and conditions of Section IX of the governing Agreement shall remain in
effect.
X. CLAIMS
The terms and conditions of Section X of the governing Agreement shall remain in effect.
XI. ADDENDA
Section XI is not applicable to this Addendum.
XII. ADDITIONAL AGREEMENTS
The terms and conditions of Section XII of the governing Agreement shall remain in
effect.
The terms and conditions of Section XIII of the governing Agreement shall remain in
effect.
c:\wpfiles\juc\cros-gym. add 2 February 9, 1995
XIV. AUTHORIZATION
The undersigned officers of the parties are the properly authorized officials and have the
necessary authority to execute this Agreement on behalf of the parties. Each party hereto
certifies to the other that any necessary resolutions or orders extending said authority have been
duly passed and are now in full force and effect.
Executed this day of , 1995 in Tarrant County, Texas.
CITY OF SOUTHLAKE
L-IN
ATTEST:
City Secretary
Mayor Gary Fickes
CARROLL INDEPENDENT SCHOOL DISTRICT
President, Board of Trustees
ATTEST:
Secretary, Board of Trustees
cAwpfiles\juc\cros-gym. add 3 February 9, 1995