The URL can be used to link to this page

1996-10-08CITY OF SOUTHLAKE JOINT UTILIZATION COMMITTEE Tuesday, October 8, 1996 Minutes Members Present: Doug Strickland, Vice -Chair; Judy Gilmore, Bethann Scratchard, Gary Fawks. Others Present: Ted Gillum, CISD Superintendent; Bob Ledbetter, CISD Athletic Director; Curtis E. Hawk, City Manager; Kim Lenoir, Parks and Recreation Director; Kevin Hugman, Assistant to City Manager Agenda Item #1, Call to Order Doug Strickland called the meeting to order at 7:05 p.m. AL,enda Item #2. ADDroval of the MINUTES of the September 9. 1996 JUC meetine A motion was made by Bethann Scratchard to approve the minutes with no corrections. The motion was seconded by Judy Gilmore and passed unanimously. Agenda Item #3 Discussion of the Multi -Use Recreation Complex Doug Strickland noted that at the last meeting, the JUC discussed potential uses for a multi -use recreation center. Those uses included a stadium, natatorium, tennis center and gymnasium/recreation center. Each member was assigned a use to research. Judy Gilmore had volunteered to research natatoriums. She said that she had talked to Duncanville, Grapevine, Plano, and Fort Bend. Duncanville's swim center was built in 1986; Plano has two (2) pools, built and operated by the City, on land donated from the school district. Grapevine's pool is self supporting except for the salary of the Director and Assistant Director. Grapevine's pool is used almost continuously, from early morning to late evening. It was noted that a 50 meter pool will bring in state meets. Fort Bend is getting ready to build a 50 meter pool in an existing complex. It will take approximately 5 acres of land. Judy said that depending on the size of the natatorium, it will take approximately 2 - 5 acres of land. Doug Strickland asked if there would be additional tennis courts at Bicentennial Park or if any were planned for Bob Jones. Kim Lenoir said that the revised master plan for Bicentennial Park shows some courts, but there are no plans for tennis courts at Bob Jones. If a tennis complex is built elsewhere, the planned area for courts at Bicentennial Park would probably be used instead for practice soccer fields. Kim said it would take approximately 10 acres of land for a tennis complex which would include: 24 courts, a pro shop, snack bar, etc. Parking needs were not addressed. The gym/rec center would probably need to be about 2 acres. k, Doug Strickland, whose assignment was to research football stadiums, then passed out photos of Joint Utilization Committee Meeting Tuesday, October 8, 1996 some stadiums he looked at and discussed handouts for Pennington, Carrollton/Fanner's Branch, Coppell and Keller. < Copies of Doug's handouts are attached. > He said that he was told the cost of an aluminum construction stadium such as Keller's, would be approximately $68- $120/seat. Birdville's new stadium, which is similar to Pennington Field, and Ardmore's (Oklahoma) stadium, both of which are all concrete, cost approximately $1,000 per seat. Doug Strickland said we would probably need a stadium that seats 10,000 at a cost of $10 million, using the figure of $1,000 per seat. Bob Ledbetter said the stadium needs a home side that seats about 8,000. A problem with Coppell is that the visitor's side (seating for 2,000) is too small. Doug Strickland also noted that Coppell planned to enlarge the current visitors side and make it the new home side. This had also been done at another stadium he had visited. There was general discussion regarding the types of stadium construction, parking requirements, typical non -football uses, turf type, etc. With the uses described, the complex would need approximately 45-50 acres of land to accommodate those needs. Ted Gillum asked Curtis E. Hawk about funding options. Curtis said it is probably not possible, and very difficult to try to accomplish all of this at one time as one project. He suggested that perhaps a funding mechanism such as the sports authority in Fort Worth could be done. Curtis said it was his understanding that the Fort Worth sports authority was created under the same enabling statute as our SPDC, however Curtis said that since we already have created a section 4(B) corporation, we would have to work through the SPDC. State statute article 5190.6, Section 4(B) provides for the 1/2 cent sales tax for various uses, including parks and recreation. Regarding the amount of land needed, and availability of tracts of this size, Curtis suggested that perhaps as much as 200 acres would be a better size to try and find if a golf course is to be included, and perhaps develop it as a public/private partnership. A stadium jointly used by CISD and the City will ensure great demand on the playing surface. Parking lots can be used for other portions of the complex as well as for other activities. There is the need to address as many users in the community as possible to ensure as many people as possible have a stake in the project. When asked if there had been any discussions with the private sector regarding this possibility, Curtis said that he was not prepared to discuss specifics because there has not been discussions with all the potential property owners. He noted that by knowing how much land is needed, and if it included something of benefit to the property owner which might encourage them to participate (such as a golf course), then that would increase the types of potential users and developers. Bob Ledbetter asked about a tentative time frame to start at least a possible first phase of a stadium and tennis center. Curtis Hawk said that since 4(B) has already passed, a major hurdle was over. However, our ordinance limits what we can do with the 1/2 cent sales tax. A stadium may need to be done under some alternative funding option, i.e. other than sales tax, which can be done under the 4(B) provisions, although a tennis center fits right in with a 4(B) 1/2 sales tax Joint Utilization Committee Meeting Tuesday, October 8, 1996 and the uses allowed under the City's ordinance. Agenda Item No. 4, Consider: Potential Joint Use Projects to be Funded through SPDC. Kim Lenoir said that SPDC, when looking at it's FY 97 budget, noted that most money is dedicated towards land acquisition, but some can be used towards other projects. One possible project that had been discussed before by the JUC was to construct a parking lot at Carroll Middle School in front of the new gym. Ted Gillum said that CISD would support looking at how to tie in a new parking lot with the existing lot. The estimated cost of a 50 space lot would be $50,000. There was also discussion on fences for Bicentennial Park Fields #1,#2, and #3. F1 will be used by CHS Varsity Girls Softball. Bob Ledbetter said there is a need to bring some more bleachers in and a better press box area. How the field area looks will be a selling point for guests who come for tournaments. Kim and Bob agreed that the fences needed to be replaced soon as they posed a safety concern. Curtis Hawk mentioned that the ballfield fence replacements are included in the City's general fund budget proposal that still needs to be approved by City Council. Bethann Scratchard made a motion that the JUC recommend that the SPDC consider funding a new Carroll Middle School parking lot, and replacement of fences on Fields #1,#2, and #3 if the City cannot fund through the general fund, and to conserve the remaining non -committed funds from SPDC for a multi -use recreational center. It was seconded by Judy Gilmore and approved unanimously. Curtis Hawk asked whether the rodeo club in the High School is still a big thing. Is it something we need to look at in the future? Doug Strickland and Judy Gilmore said that it really depends on the sponsor and how much interest is generated. Curtis mentioned the possibility of looking at an arena in the Bob Jones Park master plan. Judy Gilmore said that if you build a nice one, it will generate a lot of use. There are not many available facilities in the Northeast Tarrant area. Ted Gillum noted that as CISD builds schools, they want to continue dialogue with the City as to the needs of a rec center, soccer fields, etc. He said CISD is discussing conceptual plans for the 7/8/9th grade school and want to involve citizens and the City in the planning. Agenda Item No 5, Discussion of Future Joint Use Facilities: This item was not separately discussed. There being no further business, the meeting was adjourned at Rick Wilhelm, Chairman ATTEST: Kevin Hugman, sistant to the City Manager A PENNINGTON FIELD-HEB ISD CONTACT -NELSON MOORE 817-354-3591 X375 CONSTRUCTION -CONCRETE HOME AND VISITORS SEATING CAPACITY-7500 HOME-3000 VISITOR-10,500 TOTAL PARKING SPACE-2500 LAND REQUIRED-25/27 ACRES BUILT- 1987 AT COST OF 8 MIL PLUS LAND -ESTIMATED CURRENT COST OF 12 MIL USES- FOOTBALL (NO TRACK),FULL TIME SELF SUPPORTING GYMNASTIC CENTER, SOCCER,BAND MEETS,COMMERCIALS,DRILL TEAM/CHEERLEADER MEETS,MOTO CROSS RACES,CAR SHOWS,STATE BUS RODEOS,TRUCK RODEOS CONTAINS-OFFICES,GYMNASTICS CENTER,LARGE MEETING ROOM FOR BANQUETS/CIVIC FUNCTIONS,REST ROOMS AND CONCESSIONS ON HOME/VISITOR,DRESSING/ TRAINING ROOMS/SHOWERS MISC- USED 324 OF 365 DAYS IN 1995,AVERAGE 142 FOOTBALL GAMES,AVERAGE 90 SOCCER GAMES,BAND PRACTICES. THIS FIELD PAYS FOR ITSELF AS TO MAINT,EMPLOYEE SALARIES,UTILITIES,SECURITY AND HAS PAID AS MUCH $30000 TOWARD DEBT. CONCESSIONS AVERAGE $130000 PROFIT.SELL OPTIONS ON ABOUT 1500 SEATS AT $12 EACH PER YEAR m A KELLER STADIUM-KELLER ISD CONTACT-LARRY GARRISON -DIRECTOR OF FACILITIES-817-337-3700 CONSTRUCTION -ALUMINUM HOME AND VIS[TOR-BRICK CONCESSIONS/RESTROOMS SEATING CAPACITY-4000 HOME-2000 VISITOR-6,000 TOTAL PARKING SPACE-1000 LAND REQUIRED-30 ACRES INCLUDES VARSITY BASEBALL FIELD REBUILT 1993 AT COST OF 2.06 MIL PLUS LAND,FIELD,TRACK-COST NOW 2.9 MIL USES- FOOTBALL,TRACK,SOCCER FOR KELLER ISD FUNCTIONS CONTAINS -ATHLETIC OFFICES,TRAINING ROOM,DRESSING ROOMS FOR HOME AND VISITORS,BRICK CONCESSIONS/REST ROOM UNDER HOME/VISITORS MISC- USED MOSTLY FOR KELLER ISD FUNCTIONS.PARKING IS BASED ON 6 TO 1 PARKING RATIO.SCHOOL CONTACT SAYS PARKING IS INADEQUATE ESPECIALLY WHEN OPPONENT BRINGS MANY BUSES GENERAL INFO FROM WARREN/BRENT OF TPM--- BIRDVILLE'S NEW STAIUM (PATTERNED AFTER PENNINGTON) SEATS 12,000 AT COST OF 12 MILION OR $1000/SEAT PLUS LAND ARDMORE,OK NEW STADIUM (ALL CONCRETE) SEATS 4500 AT COST OF 4.5 MILLION OR $1000/SEAT PLUS LAND PARKING RATIOS- 4/1-1000 SEATS REQUIRE 2 ACRES 5/1-1000 SEATS REQUIRE 1.6 ACRES 6/1-1000 SEATS REQUIRE 1.3 ACRES �. 5 _ "'� � J .J � � �.7 '_ � �'� ,J J �� 'J �� .+r<! `` t t' �' Sim STANDRIDGE STADIUM-CARROLLTON/FARMERS BRANCH ISD CONTACT-JIM SLAUGHTER -AD 972-323-5990 CONSTRUCTION -CONCRETE HOME AND ALUMINUM VISITORS SEATING CAPACITY-6000 HOME-7000 VISITOR-13,000 TOTAL PARKING SPACE-2600 LAND REQUIRED-30 ACRES REBUILT 1992 AT COST OF 8.4 MIL PLUS LAND, EST CURRENT COST OF 12 MIL USES- FOOTBALL,TRACK,SOCCER,COMMERCIALS,TWO SEMI PRO FOOTBALL TEAMS PRACTICE/PLAY,BANOFEST,DRILL TEAM/CHEERLEADER MEETS,MUCH NORTH & EAST TEXAS PLAYOFF GAMES CONTAINS -ATHLETIC OFFICES,LARGE MEETING ROOMS FOR CIVIC/CHURCH MEETINGS, CONCESSIONS/RESTROOMS ON HOME/VISITOR,DRESSING ROOMS/SHOWERS, TRAINING ROOMS MISC- USED 150 OF 365 DAYS IN 1995,MUCH OF HOME SIDE IS NOT YET DEVELOPED.THIS STADIUM'S HOME SIDE IS MUCH LARGER THAN PENNINGTON. CITY USES 5 TO 1 PARKING RATIO 0 CARROLLTON I.S.D SHWC ARCHITECTS STANDRIDGE STADIUM IMPROVEMENTS BUDGET ESTIMATE AUGUST 29,1990 STANDRIDGE STADIUM Parking East Side Concrete $820,000 West and South Concrete 580,000 Pave Across Hutton * 260,000 Sidewalks, Ramps, Etc. 100,000 Storm Drainage 200,000 Grading for Parking 200,000 TOTAL PARKING Demolition, Grading, Stadium, Sitework Stadium Structure West Side General Construction Field House $900,000 Concessions, Storage, Offices 750,000 Pressbox 290,000 East Side Enclosure 130,000 East Sidewalks, Misc. Repairs 50,000 East Side Structural Repairs 80,000 TOTAL GENERAL CONSTRUCTION New Turf, Prep., Drainage Synthetic Turf (Additional Cost) New Track A&EFee Land Purchase for Parking (3 acres) TOTAL COST '4. $2,200,000 $8,435,000 * Note: 2,600 parking spaces required with 5:1 ratio. Approximately 2,240 fur- nished on site, 360 spaces on 3 new acres. Approximately 650 spaces also available at surrounding business locations on south and west. CARROLLTON I.S.D STANDRIDGE STADIUM IMPROVEMENTS BUDGET ESTIMATE AUGUST 29,1990 PAGE TWO Building and Equipment Land Purchase (1 acre) TOTAL NATATORIUM COST BASEBALL RENOVATIONS TOTAL BASEBALL COST TOTAL AMOUNT REQUIRED A 1 I 1 SHWC ARCHITECTS $10,600,000