1997-01-14A
CITY OF SOUTHLAKE
JOINT UTILIZATION COMMITTEE
Tuesday, January 14, 1997
Members Present: Rick Wilhelm, Chair; Doug Strickland, Vice -Chair; Gary Fawks.
Others Present: Kim Lenoir, Parks and Recreation Director; Kevin Hugman, Assistant to
the City Manager; Sarah Jane Wright, Principal, Carroll Intermediate
School
Agenda Item # 1, Call to Order
Rick Wilhelm called the meeting to order at 7:20 p.m.
Agenda Item #2, Approval of MINUTES of the November 12, 1996 JUC meeting
Rick Wilhelm asked about the status of several items in the minutes. These items were:
(1) status of SPDC funding for Carroll Middle School Gym/Rec Center -- Kim Lenoir said that
the SPDC planned to discuss the projects that would be included in the bond issuance at their next
meeting. This was one of the projects proposed to be included in the money from the bond sales.
(2) status of pay telephone at Durham Elementary -- Kevin Hugman reported that Mark Terry had
installed a pay phone in the hallway outside of the gym, but removed it after one day because of
excessive 911 calls being made. Mark had said that the location of the phone did not allow
adequate supervision. The need for a phone still exists and alternatives will be examined.
(3) Security issues at Durham -- Kim Lenoir said that these have been worked out; there are staff
monitors at every event held.
There was one correction to the minutes that Kevin Hugman said had been noted by Bethann
Scratchard.
Doug Strickland made the motion to approve the minutes with corrections. The motion was
seconded by Gary Fawks and approved unanimously.
Agenda Item #3, Reuort on Status of Rockenbaugh Elementary School Gymnasium as a Joint
Use Facility-,.
The committee discussed the status of the action item from the previous JUC meeting regarding
the ability/cost feasibility of installing a multi -use floor (one that could be used for indoor soccer)
in the gymnasium of Rockenbaugh Elementary. Kim Lenoir reported that she has talked to Steve
Johnson. He will get some costs for her.
D:\WP-FILES\JUC\MINUTES\97-01-14.WPD
Agenda Item #4, Report on Planned Joint City Council/Park Board Meeting
Rick Wilhelm reported that the Park Board changed their meeting agenda for the joint Park
Board/City Council meeting scheduled for January 28, 1997. The Park Board decided to remove
joint use issues from the agenda. Trails and sidewalks will be discussed.
Agenda Item #5, Report on The Status of Joint Use Projects
Carroll Intermediate School Principal Sarah Jane Wright expressed concerns about keys and
whether a staff person from the City was in charge during activities in the basketball gym. Kim
Lenoir said that Kathy Schaeffer is in charge of the process. There are gym monitors who check
out the keys and are responsible for locking up and turning out the lights. Kim also noted that
four (4) joint use gyms are being used for 440 scheduled games with 800 participants.
Gary Fawks asked about who is responsible when a group like Biddy Basket Ball is using the
facility. Kim Lenoir said the City is responsible and has someone there to monitor and lock up
the building.
Durham Elementary - This item was discussed earlier.
Softball Fields - Discussion began concerning the softball fields at Bicentennial Park. Kim
Lenoir reported that the CISD girls' softball teams will be using the field and that the new fences
were installed.
Gary Fawks asked about the soccer fields at Durham. Kim Lenoir said they were waiting on the
Caspar property to see what would be done there and if that would change the plans for the north
end of the Durham property. Doug Strickland said they are still looking at the Caspar property
and moving things around to see what works best.
Rick Wilhelm asked if there will be a commemoration of the girls' softball fields. Kim Lenoir
said it was a good idea.
Municipal Complex - Rick Wilhelm opened a discussion of the Joint City Council/C.I.S.D.
meeting, scheduled for Thursday, January 16. Rick asked about the process once the Municipal
Complex Planning Committee makes its recommendations. Gary Fawks made a rough sketch to
show generally what Rialto was proposing and what was offered to the City. He reiterated that
Rialto was told that it was premature yet to count on City participation because the MCP
Committee is still working, and the Rialto PUD is still in Concept Plan stages and had not been
approved. What will go in and how it will ultimately impact the MCP committee remains to be
seen.
Rick Wilhelm asked about the Public Works Facility and if there are any joint uses being planned.
Kevin Hugman reported that there had been discussion between City and CISD staff regarding the
D:\WP-FILES\JUC\MINUTES\97-01-14.WPD
possibility of a joint fueling station as well as bus parking facilities. It was discussed in the past
about CISD buying a 3 acre tract next to the City's property, but he did not know what the results
of the discussions were.
Doug Strickland asked about the indoor soccer program and what could be done to accommodate
the program. Kim Lenoir and Gary Fawks said that there needed to be some way of putting walls
up that won't hurt the floor.
Agenda Item #6, Discussion of Future Joint Use Facilities, Projects and Goals
Kevin Hugman said that the City was again looking at the possibility of a joint polling location
for the May election. City and CISD staff would discuss and determine the best location.
Rick Wilhelm asked if there were any other projects that should be tackled. Gary Fawks said
there are some major ones being undertaken now and perhaps should wait to see how these
progress. Rick asked about getting an update from the City and CISD on the multi -use recreation
complex. Doug Strickland said that he could get that information.
Agenda Item V. Adjournment
There being no further business, the meeting was adjourned at 8:09 p.m.
Rick Wilhelm, Chairman
ATTEST:
A2u=-
Kevin Hugman, Asustant to the City Manager
D:\WP-FILES\JUC\MINUTES\97-01-14.WPD