1993-09-14CITY OF SOUTHLARE
JOINT UTILIZATION COMMITTEE MEETING
Tuesday, September 14, 1993, 7:00 p.m.
MINUTES
Committee members present: Rick Wilhelm, Co -Chairperson and Buddy
Luce, Co -Chairperson; Members: Steve Johnson, Jane Cousins, Janet
Murphy, Steve Apple; City Staff: Shana Rice and Tom Elgin; Guest:
Paula Reck, Andrea Johnson.
Call to Order
Meeting called to order at 7:10 p.m. by Rick Wilhelm.
Joint Utilization Projects
Discussion centered around the implementation of joint use
projects.
Rick Wilhelm updated the committee on action taken by City Council
to include joint projects in the 1993-94 budget.
The Committee discussed implementation strategies. The City will
pay for improvements and CISD will handle the bidding process and
oversee construction.
Size, construction, timing and funding of the ballfield at the
Intermediate School was discussed. Comments were made regarding
the need to build a field to serve younger ball players; the use of
grass vs. dirt in infield as cover since grass is already in place
and does not blow away; project should start by December so as not
to coincide with football games (Steve Johnson to research
timelines, bids); curfew needed; installation of timer for lights
at the fields.
Rick Wilhelm recommended contacting attorneys about the transfer of
funds from the City to the ISD. Shana Rice and Rick Wilhelm will
handle this. He also suggested that the group should prepare an
agreement which outlines all issues involved in developing a good
joint use arrangement. The suggestion was made to prepare a draft
of a generic agreement to which addendums for project specific
items may be added.
The next question to address was prioritization. Rick Wilhelm
asked the committee if they wished to pursue all items
simultaneously, or prioritize? Steve Johnson suggested that
projects be scheduled according to the time of the demand for the
facility.
Joint Utilization Committee Meeting MINUTES
September 14, 1993
Page 2
Buddy Luce suggested that the security gate at the middle school be
the top priority. Steve Johnson agreed to look at timelines.
Tom Elgin presented a draft layout of fitness trail which includes
a 1/2 mile track. The number of stations to be included on the
trail will be decided as projects develop. Liability issues were
discussed (gravel may be required to "pad" falls, depending upon
the workout station), and the Committee agreed that stations will
include apparatus for both adults and youth. The width of track
would depend upon needs (8' would allow wheel traffic). It was
noted that part of fitness trail lies on Church property, an
easement may be necessary. A rough cost estimate of the project is
$40,000, part which may be funded through grants from Texas Park
and Wildlife Division. Shana and Janet will look at grant
application to see if this project may be eligible for grant
funding.
Jane Cousins reported on the work being done to develop the pond as
a nature area (learning center) near the trail. A grant from Fort
Worth Star Telegram for $500 will be used to develop this.
Other Items Discussed
Possible ways to get support for the 1/2-cent sales tax was
discussed. The Committee suggested making a presentation to
Parent Teachers Organization meeting on October 11. Also,
publicity flyers could be included in football game programs/bank
statements.
Next Joint Utilization Committee meeting will be held October 13,
1993 at 7:00 p.m. in the Community Building at Bicentennial Park.
Meeting was adjourned.
4X�&"o
Co-Ch ir, c Wilhelm
o Cha' , Buddy Luce
ATTEST:
Shana Rice, Assistant to the City Manager
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