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1996-09-16tw SOUTHLAKE PARK DEVELOPMENT CORPORATION MEETING 667 North Carroll Avenue Southlake, Texas 76092 September 16, 1996 MINUTES MEMBERS PRESENT: David Yelton, President, W. Ralph Evans, Vice -President. Members: Pamela Muller, Rick Stacy, Carol Lee Hamilton, and Scott Martin. MEMBERS ABSENT: Rod Johnson STAFF PRESENT: Curtis E. Hawk, City Manager; Lou Ann Heath, Director of Finance; Kim Lenoir, Director of Parks & Recreation and Sandra L. LeGrand, City Secretary. Agenda Item #1, Call to Order President David Yelton called the meeting to order at 6:10 p.m. A quorum was present. Agenda Item #2 Approval of the Minutes (0 The minutes of the August 19, 1996 meeting were approved as presented. Agenda Item #3, Executive Session Chairman Yelton announced that the SPDC committee would be going into executive session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, with respect to land acquisition. SPDC begun executive session discussions at 6:15 p.m. SPDC returned to regular session at 6:50 p.m. Agenda Item #4, Reconvene: Action Necessary on Items Discussed in Executive Session No action was taken as the result of the executive session. Agenda Item #5, Consider: 1997 Funding Priorities Before considering the funding priorities, Kim Lenoir addressed Scott Martin's question concerning the matching funds for the new $20,000 Forest Service Grant; the funds are allocated in the Park Operations budget. Ms. Lenoir also explained that the two mile, 6-foot wide Dove/White Chapel trail will be located on the property Solana donated north of Dove on the west side of White Chapel. Southlake Park Development Corporation Meeting September 16, 1996 Page 2 To consider the funding priorities, the committee reviewed the Project Budget memo (attached), dated August 15, 1996, from Kim Lenoir, that was presented at the last SPDC meeting and made comments. David Yelton commented on the history of the SPDC and the interaction with citizens prior to the vote to approve the '/a -cent sales tax. He explained that the discussions and priorities were primarily in three areas: (1) continue the expansion of Bicentennial Park, (2) acquisition of more park property, i.e., the property adjacent to the Corps of Engineer property, and (3) fund joint utilization projects with the Carroll ISD. Significant progress has been made in each of these three areas. He stressed the need to keep focused on these three areas when planning for future projects. Scott Martin discussed incorporating some of the recommendations brought forward from the Joint Utilization Committee (JUC) into the SPDC's funding plans. Does the JUC have a "priority" list for joint funding? Mr. Martin referred to the parking lot at the Carroll Middle School and asked if monies could be more wisely spent than on a parking lot, as there are several parking lots at that location. Mr. Martin made several alternative recommendations to the parking lot project. Kim Lenoir, Director of Parks and Recreation Department, stated the JUC is focusing on a long-range, multi -use athletic facility. In further consideration of the Project Budget memo, there were several questions and comments noted: Are there any projects listed that would serve the purpose of JUC? Specific recommendation from JUC as to their priorities is needed; then SPDC can consider allocating (or `ear -marking') a percentage of funds for those JUC items. Which construction projects listed in the memo could be started immediately if they were funded? Which ones already have the master planning done and the City has acquired the property? Ms. Lenoir said the one mile trail and the playground pavilion at Bicentennial Park, and the 17 acres of soccer fields at Bob Jones Park could be done immediately. She pointed out that the FM 1709 hike and bike trail should be deleted off the list as the City did not get the grant; however, the City did get the 80/20 Highway 26 hike and bike trail grant. The $48,000 (20%) indicated on the list for the Highway 26 trail, goes to the Highway Department for construction of the trail from Brumlow to across the creek, which includes construction of a bridge. The projected time frame for the construction of the bridge and trail is about two years. When will the City know if they will receive the $500,000 grant for the Bob Jones Park? Southlake Park Development Corporation Meeting (W September 16, 1996 Page 3 Lenoir said the City should be notified in January 1997. She explained that this grant money needs to be spent up -front and then reimbursed. Reimbursement is done in increments of half of what is spent, ie. $50,000 spent, $25,000 reimbursed. The grant has a maximum time limit of three years. Mayor Rick Stacy commented that one-half of the soccer fields could be done now. The Committee discussed various aspects of the Bob Jones Park and the location of the soccer fields on the 17 acres designated in the Plan and its impact. Kim Lenoir and Carol Lee Hamilton talked about the revisions to the Bob Jones Park Master Plan; a 100-foot bufferyard has been included and some other modifications have been made to the ballfield area. Pamela Muller reminded members of the original intention the City had when the land was purchased. Carol Lee Hamilton said she has had discussions about the feasibility of selling the 17 acres. Mayor Stacy told the committee about a barn which could be donated to the City if the City would pay to move it. Some of the homeowners in the Bob Jones Park area have said they would (W contribute $10,000 toward the barn, if the City will put it on the 17 acres designated for soccer fields. Ms. Lenoir reminded members that the Equestrian Center is in the southern area of the park, near the trail head, which would be a good location for the barn. When discussing the development of the Bob Jones Park, Mayor Stacy recommend moving forward with the road improvements plan and the bufferyard plan at the same time as the soccer plan. Committee members discussed improvements to White Chapel Blvd. and access to the soccer fields. The idea of constructing an interim section road to make it `passable" was brought up. Scott Martin asked if the Director of Public Works had any estimates on constructing an interim section road on North White Chapel. Mr. Hawk said does and that it was a sizeable amount because of the distance of the road. Pamela Muller suggested a turn lane be added. Mr. Hawk said it might be feasible to do overlays and a turn lane on White Chapel, but cost prohibitive at this time to construct the kind of road recommended in the Thoroughfare Plan. It was noted there are eight soccer fields at Bicentennial Park now. Once the soccer fields are constructed in the Bob Jones Park, the soccer fields at Bicentennial Park will become tennis and basketball courts, according to the Bicentennial Park Master Plan. Three soccer fields are being developed at Durham Elementary. Chairman Yelton summarized the committee's discussion of the priority of the projects. The priorities are 1) land acquisition, 2) soccer fields (5 temporary fields) and necessary bufferyards and 3) the playground pavilion. Mayor Stacy reiterated the need for road improvements in conjunction with the development of the soccer fields. With this in mind, SPDC will need Southlake Park Development Corporation Meeting September 16, 1996 Page 4 estimates on various options for road improvements - partial, complete, one -lane, turn lane addition - at the next meeting before making a funding priority recommendation. Mayor Stacy will present information regarding a municipal sportsplex at the SPDC meeting on October 21. Carol Lee Hamilton noted, for the record, that one of the next priorities for the Park is access to tennis courts. She said there is a tremendous gap between the current tennis facilities and the need for courts. Ms. Hamilton explained that "access to tennis courts" means the need to develop tennis courts would be emphasized to developers in their subdivisions and access for the Tennis Association would be agreed upon. A motion was made by Scott Martin to continue the discussion of setting the priority items until the next scheduled meeting when the information requested regarding the cost of the road improvement and the Mayor's presentation is brought back. Ralph Evans seconded the motion. The committee voted unanimously to continue the discussion. Agenda Item #6, Adjournment A motion was made to adjourn the meeting at 7:40 p.m. Sandra L. LeGrand ����a�"`dpMENT •,,�i, City Secretary _a`�,.���-�" �,Cp�-� D:\WP-FILES\SPDC\MINUTES\96-09-16 City of Southlake, Texas MEMORANDUM August 15, 1996 DRAFT TO: Southlake Park Development Corporation Board FROM: Kim McAdams Lenoir, Director of Parks and Recreation SUBJECT: Project Budgets Following is a list of projects discussed with budget estimates for your review and consideration. Land Acquisition: Bicentennial Park Brunson Property 400,000 Bank Property 300,000 Buffer Area 300,000 Bob Jones Park West Beach Lots 400,000 Neighborhood Parks (5 to 10 acres) 500,000 Community Park (Westside - 30 acres) 750,000 Construction Projects: Bicentennial Park One Mile 10' wide concrete trail 150,000 Playground Pavilion 50,000 In -line Hockey Rink 125,000 Basketball Courts (3) 50,000 Tennis Center (8 courts) 500,000 Sound buffer 250,000 Bob Jones Park Soccer Fields (11) 430,000 Restroom/Concession 250,000 CMS Parking Lot 50,000 6' wide Dove/White Chapel Trail (2 miles) 300,000 Outstanding Grant Applications: 1709 Hike and Bike Trail $3,110,779 622,155 Hwy 26 Hike & Bike Trail $240,000 48,000 Bob Jones Park $500,000 500,000 If you have any questions please call me at 481-5581 ext 757. KML Draft September 12, 1996 Southlake Parks, Recreation and Open Space Master Plan Update IMPLEMENTATION PLAN IN PRIORITY ORDER 1996 - 1998 1. Acquire all future park land needed for the ultimate build -out 2. Maintain 50% non -impacted open space in the public park inventory 3. Implement the Trail System Master Plan as grants, money and land become available. Trails near schools need to be developed first. 4. Build soccer game fields and expand practice fields for soccer, baseball and softball 5. Provide access to tennis courts 6. Expand and develop recreation programs for all ages 7. Build a full size outdoor In -Line Hockey Rink 8. Build outdoor basketball courts 1998- 2001 • Build the first phase of a public tennis center (8 courts) • Enter into agreements with school districts to build an indoor swimming pool/ fitness center • Continue to meet the needs of youth and adult athletic organizations for competition and practice fields • Improve access to library services • Continue to expand on joint -use school/park facilities • Develop a local use outdoor amphitheater and / or bandshell • Build a joint -use multi -purpose arena that is available for 4-H, FFA, Rodeo Clubs and Equestrian Clubs. • Develop an outdoor swimming pool for families and teenagers. 2001 to 2011 The following were identified as future recreation facilities that are needed. Due to limited funds priority for these are noted as anticipated future needs that will need to be reevaluated in the year 2000 review and update of the Southlake Parks, Recreation and Open Space Master Flan. • Need for a public golf course • Need for an arts center • Need for a school/city multi -use athletic facility • Need for more neighborhood park facilities 26 PRELIMINARY COST ESTIMATE MESA DESIGN GROUP 0 O Southlake City Park July 8. 1996 Capital Expenditure Phasing Recommendations PHASE I - SOCCER COMPLEX A. Eleven Soccer Fields $330,000.00 B. Irrigation $100.000.00 C. Restrooms/Shade Pavilion $250,000.00 D. Parking Facilities $250.000.00 E. Utilities/Miscellaneous $100,000.00 F. Landscape $100.000.00 G. Playground $50,000.00 H. Add. Land Acquisition (?) $50,000.00 $1,230,000.00 PHASE II - HIKE AND BIKE TRAIL A. Land Acquisition (?) $200.000.00 B. 3 Miles 10' Concrete Trail $500,000.00 C. Creek Crossings (3) $150,000.00 D. Tree Replacements/Culverts, Etc. $150,000.00 E. Signage $25,000.00 F. Restrooms $150,000.00 G. Phase One Road/Parking $150,000.00 H. White Chapel Parking $150,000.00 I. White Chapel Trail Development R.O.W. Expansion $300,000.00 $1,775,000.00 III - EQUESTRIAN FACILITIES FHASE Trail Head Parking $150.000.00 B. Restroom $150,000.00 C. Utilities/Miscellaneous $100,000.00 D. Trail Signage $25,000.00 E. Landscape $75,000.00 $500,000.00 PHASE IV - NATURE FACILITIES A. Loop Road Expansion $300.000.00 B. Utilities $100,000.00 C. Parking (50) $50,000.00 D. Day Camp/Restroom $100,000.00 E. 7800 I.f. Nature Trail — 6' Wide $100,000.00 F. Minor Amphitheater Development $50,000.00 G. Nature Trail Graphics $30,000.00 H. Picnic Tables/Pavilions $50,000.00 $780,000.00 Page 1 PRELIMINARY COST ESTIMATE MESA DESIGN GROUP Southlake City Park July 8, 1996 Capital Expenditure Phasing Recommendations PHASE V - BALL FIELDS/LAKE DEVELOPMENT A. Lake Development $550,000.00 B. Softball Practice Fields $75,000.00 C. Lighted Soccer Fields (4) $200,000.00 D. Bridge/Fishing Pier $50,000.00 E. Water Well $100,000.00 F. Landscape $100,000.00 $1,075.000.00 PHASE VI - EQUESTRIAN FACILITY EXPANSION A. Multi —Use Arena (?) B. Parking Facilities $175,000.00 C. Stables Q) D. Utilities $175,000.00 $350,000.00 PHASE VII - PENINSULA DEVELOPMENT A. Land Acquisition (?) $500,000.00 B. Park Road Development $350.000.00 C. Tree Relocation $100,000.00 D. Utilities $100,000.00 E. Parking Facilities $200,000.00 F. Pavilion/Restroom $300,000.00 Beach/Swimming $100,000.00 Fishing Pier $100,000.00 I. Picnic Facilities $100,000.00 J. Sand Volleyball $50,000.00 K. Casual Open Play Field $100,000.00 L. Landscape $100,000.00 $2,100,000.00 PHASE VIII - BASEBALL EXPANSION A. Four Lighted Fields $750,000.00 B. Concessions/Restrooms $200,000.00 C. Playground $50,000.00 $1,000,000.00 PHASE IX - NATURE CENTER/OUTDOOR EDUCATION A. Nature Center Building 1 $2,000.000.00 $2,000,000.00 PHASE X - AMPHITHEATER DEVELOPMENT A. Outdoor Amphitheater Facilities $250,000.00 $250,000.00 TOTAL PARK BUILD OUT $11,060,000.00ji All unit prices, allowances, and total costs are valid for thirty (30) days. MESA Design Group reserves the right to revise this estimate after such time. C 7R24\C0nMSi\ 96019 Page 2 5}40RE ESS v �0 `, F v© FUTURE lkZ 1SIT \ 4 q EgUESiRUfI MAR r' 00 cp_�.1 O a LO CO R ENGIN \ GFT (- WE TRAI � ,AO LAKE t p I? 1 LAKE GRAPEVINE EQUESTRIAN ° p -y ,�� 1 ,\ 01 ,I CENTER O T' iI r �i , RESDENTIAL PARKV: ° RESINTIAL- '- ` I' _ 4 , _---�-- -- ncE T a': o �.. ! 'I'. C l \ ! / I ° I '.f `. .$ h i I t: V� CORPS. CI \ ■'eE , tlrVAMJW; O lIES ow gulf* _�___--!T - I_r�_.� n. 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