1996-02-19SOUTHLAKE PARK DEVELOPMENT CORPORATION MEETING
667 NORTH CARROLL AVENUE
SOUTHLAKE, TEXAS
FEBRUARY 19, 1996
MINUTES
MEMBERS PRESENT: David Yelton, President; W. Ralph Evans, Vice -President. Members:
Gary Fickes, Sally Hall, Janet Murphy, Michael Richarme.
MEMBER ABSENT: Rod Johnson
STAFF PRESENT: Curtis E. Hawk, City Manager; Lou Ann Heath, Director of Finance; Kim
McAdams, Director of Park and Recreation; and, Sandra L. LeGrand, City Secretary.
The Regular Meeting of the Southlake Park Development Corporation (SPDC) was called to
order at 6:10 p.m. by David Yelton, President.
Mr. Yelton introduced Pat Valentine, a member of the Southlake Tennis Association who was
present to express her support for a Regional Tennis Center.
Agenda Item #2. Approval of the Minutes
The Minutes of the January 15, 1996 SPDC meeting were not available.
Agenda Item #3. Discussion: Southlake Tennis Facilities
David Yelton stated this item was placed on the agenda for discussion at the request of June
Haney, in her letter dated December 15, 1996. In the letter, she stated the Southlake Tennis
Association is currently at 500+ members with programs in place which utilize all available
courts in the City of Southlake, both public and private. The programs have been limited due
to a lack of public court space.
Pat Valentine, a member of the Tennis Association, was present representing Ms. Haney, who
added, there is no question that a tennis facility in Southlake would be utilized to capacity both
by adult and junior league play, as well as the surrounding communities, including regional
United States Association tournaments. The Tennis Association is encouraging the SPDC to go
forward with providing a tennis facility.
Gary Fickes stated the tennis facility has been talked about with regards to being located in West
Beach, noting, there is room there. He stated he has talked with Councilmembers Richarme and
Hall about a large facility. In all conversations, tennis was a "pay for use" facility. It would be
a positive facility for the city.
OR
Regular SPDC Meeting Minutes
February 19, 1996
page two
Agenda Item #3, Continued
Michael Richarme stated last week he and Pamela Muller met with the developers regarding the
Fechtel property. They talked about a tennis facility. He stated he would consider this-- a
concern is that a tennis facility would take up a lot of property.
Janet Murphy stated the Park and Recreation Board has conducted a focus group survey to see
what citizens want. She noted tennis courts ranked low on the first group and high on the
medium group. Ms. Murphy commented that in talking with the consultant, they feel the eighty
(80) acres at Goode Airport property would be a good property for this.
It was noted the Joint Utilization Committee had concerns that the high school has
been locking the courts so no one could play on them. That has been changed,
however, more kids are wanting to play tennis.
Sally Hall stated she wants to push for pay.
David Yelton stated he does not want tennis to be too costly for kids to play.
Gary Fickes suggested the homeowners associations get together and work together to provide
more courts. It was suggested that fifteen (15) acres of land are needed for a tennis facility.
Agenda Item #4, Discussion: Reserve Policy
Lou Ann Heath presented a draft working copy of the Southlake Park Development Corporation
Fiscal Policy, dated February, 1996. A copy of the draft -working copy is hereby attached to
the minutes of this meeting. Ms. Heath noted the fiscal policy will be on the next agenda for
approval.
Agenda Item #5, Adjournment
The meeting was adjourned at 6:50 p.m.
Motion: Fickes
Second: Evans
Ayes: Fickes, Evans, Hall, Richarme, Murphy, Yelton
Nays: None
Approved: 6-0 vote
David Yelton, P/esi&nt
A-4
Regular SPDC Meeting Minutes
February 19, 1996
page three
Sandra L. LeGrand
City Secretary
c:\wpfiIes\spdc-2-I.min\sI
N
December 15, 1995,
Dear David Yelton,
I wish to express to the Park Board, the city council, and
SPDC my support for a regional tennis center.
The Southlake Tennis Association is currently at 500 +
members with programs in place which utilize all available
courts in the city of Southlake, both public and private.
The programs have been limited due to a lack of public court
space.
Tennis teams from the surrounding communities of Grapevine,
Coppell, Flower Mound, Colleyville, Keller, Trophy Club, and
Bedford have all expressed an interest in joining our
association and utilizing any public facilities Southlake
may offer in the future.
There is no question that a tennis facility in Southlake
would be utilized to capacity by both adult and junior
league play, as well as the surrounding communities,including
regional United States Association tournaments.
All ages will use this facility year around. I urge you to
enhance the city of Southlake park system by building a
premier tennis facility.
Sincerely,
ju'vw �"
June Haney
SPIT; �a .,�, r ✓t /�
kf')- 3,7 17
DRAFT -WORKING COPY
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
Fiscal Policy, February 1996
General Fiscal Policy. Southlake Parks Development Corporation sales tax
receipts will be annually designated during the normal budget process:
l . For payment of annual requirements for principal and interest
on sales tax revenue bond debt service;
2. To establish and maintain an operating reserve;
3. For Park Capital Projects;
4. For operational expenditures to support park projects.
Reserve Policy. The Southlake Parks Development Corporation will retain, as a
minimum, 15% of the current fiscal year's budgeted sales tax revenues as an
operating reserve. This reserve will be used for unanticipated expenditures and to
offset lower than expected sales tax receipts.
Funds in excess of the minimum operating reserve may be designated for park
capital improvements when approved by the SPDC Board and Southlake City
Council in the annual budget process or in the form of a budget amendment during
the budget year. A transfer from the SPDC Operating Fund to the SPDC Capital
Projects Fund will be made for the approved park capital improvements.
Revenue Policy. Conservative estimates of sales tax receipts will be used for
budget purposes. Estimates may be made using historical trends, anticipated new
retail outlets, and existing retail sales tax base growth.
Debt Management Policy. Sales tax revenue bonded debt may be issued for
approved capital projects only if projected annual sales tax receipts will equal or
exceed one and one-half times the average annual debt service requirement.
Budget Policy. The SPDC will operate on a fiscal year basis, beginning October
1 and ending September 30. An annual operating, debt service, and capital
projects budget will be adopted by the SPDC Board and presented to the
Southlake City Council in conjunction with the annual budget process for the City
of Southlake.
(W
CITY OF SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
SALES TAX REVENUES
1995-96
collected
budget
balance
budget
S670.500
to date
%242.471
balance
4 8-0 9
percent
63.84%
FISCAL
FISCAL
FISCAL
YEAR
YEAR
% Inc
YEAR
% Inc
MONTH
93/94
49 /95
-Dec
95/96
-Dec
October
$0
$44,975
n/a
$64,344
43.1%
November
0
26,049
n/a
55,958
114.8%
December
0
33,622
n/a
51,987
54.6%
January
0
47,843
n/a
70,181
46.7%
February
0
34,007
n/a
0
-100.0%
March
0
28,300
n/a
0
-100.0%
April
0
44,106
n/a
0
-100.0%
May
29,145
40,554
39.1%
0
-100.0%
June
29,788
41,627
39.7%
0
-100.0%
July
47,079
67,593
43.6%
0
-100.0%
August
29,490
54,792
85.8%
0
-100.0%
September
37,614
53.282
41.7%
0
-100.0%
TOTAL
$173,116
$516,751
$242,471
59.0%
SLSTAX96. WK4
02/19/96
CITY OF SOUTHLAKE
7
SALES TAX REVENUES
six year comparison
1995-96 collected budget balance
budget to date balance percent
$1.341.000 S484.942 S856-058 63.84%
MONTH
FISCAL
YEAR
90/91
FISCAL
YEAR
91/92
% Inc
-Dec
FISCAL
YEAR
92/93
% Inc
-Dec
FISCAL
YEAR
93/94
% Inc
-Dec
FISCAL
YEAR
94/95
% Inc
-Dec
FISCAL
YEAR
95/96
% Inc
-Dec
October
$44,081
$46,731
6.0%
$50,956
9.0%
$99,408
95.1%
$89,951
-9.5%
$128,689
i
43.1%%'
November
37,117
27,929
-24.8%
42,126
50.8%
50,623
20.2%
52,099
2.9%
111,917
i
114.8%!
December
28,464
33,273
16.9%
33,850
1.7%
70,155
107.3%
67,243
-4.2%
103,975
i
54.6%
January
47,106
40,012
-15.1%
67,713
69.2%
106,541
57.3%
95,687
-10.2%
140,362
46.7%
February
22,487
40,106
78.4%
39,351
-1.9%
57,839
47.0%
68,015
17.6%
0
-100.0%!.
i
March
32,955
37,488
13.8%
44,176
17.8%
59,378
34.4%
56,600
-4.7%
0
-100.0%1
April
41,445
57,543
38.8%
68,664
19.3%
87,438
27.3%
88,212
0.9%
0
-100.0%
May
36,627
41,020'
12.0%
54,623
33.2%
58,291
6.7%
81,109
39.1%
0
-100.0%
✓rune
37,894
43,105
13.8%
52,027
20.7%
59,577
14.5%
83,253
39.7%
0
-100.0%'
i
July
47,017
51,357
9.2%
80,567
56.9%
94,157
16.9%
135,187
43.6%
0
-100.0%'i
August
35,951
48,731
35.5%
48,290
-0.9%
58,980
22.1%
109,584
85.8%
0
-100.0%'
September
37,004
42,741
15.5%
54,395
27.3%
75,228
38.3%
106,563
41.7%
Q
-100.0%
TOTAL
$448,148
$510,036
13.8%
$636,738
24.8%
$877,615
37.8%
$1,033,502
17.8%
$484,942
59.0%I
SLSTAX96. WK4
First month of 112 cent additional sales tax.
REPORT DATE 02/19/96