1995-08-21CITY OF SOUTHLAKE
SOUTHLAKE PARK DEVELOPMENT CORPORATION
MONDAY, AUGUST 21, 1995
h81us"M
MEMBERS PRESENT: President David Yelton; Vice President Ralph Evans; Secretary Ron
Maness; Members: Mayor Gary Fickes, Janet Murphy, Sally Hall (arrived after vote on minutes).
MEMBERS ABSENT: Rod Johnson
STAFF PRESENT: City Manager Curtis E. Hawk, Director of Finance Lou Ann Heath, Park
Project Manager Kim McAdams, and Acting City Secretary Kim Bush. GUEST PRESENT:
Councilmember Pamela Muller.
Members present toured the Bicentennial Park expansion project prior to the meeting being called to
order.
The regular meeting was called to order at 6:30 p.m. by President David Yelton.
Agenda Item #3, Approval of the Minutes of June 19, 1995.
Member Ralph Evans questioned whether or not the titles of office for SPDC should be president and
vice president rather than chair and vice chair. Staff is to review the bylaws for correct titles.
Member Janet Murphy commented on typographical errors including:
#4, paragraph 1, line 4--should be weigh not weight
#4, motion, line 2--should be strip not st rip
#5, name should be Ekstrom not Exstrom
Motion was made to approve the Minutes of June 19, 1995 as corrected including changes to titles if
necessary.
Motion:
Fickes
Second:
Maness
Ayes:
Fickes, Maness, Murphy, Yelton, Evans
Nays:
none
Approved:
5-0
Agenda Item #4 and #5, Discussion: Financial Report and Capital Projects Status
Lou Ann Heath, Director of Finance, presented to the members a Financial and Project Status Report
for the period June 1994 through August 21, 1995. The report list revenues, expenditures, and other
sources of fund. The report also includes the status of capital projects including:
SPDC August 21, 1995 Meeting Minutes
Page 2
- Gymnasium/Carroll Middle School: 91 % complete; original contract $763,897 and remaining
balance $146,843; scheduled completion 9/95.
- Bicentennial Park Expansion: 90% complete; original contract $1,843,000, change order for
$86,872 and remaining balance $386,995; scheduled completion 10/95. The change order was
a result of soil testing that had to be done.
- Purchase of land (Truelove piece): paid $253,652
- Down payment on purchase of land (West Beach area): paid $300,375
Lou Ann commented that cash on hand is $450,000 in project money to pay on any of the above
approved projects or items on West Beach. Also included with Lou Ann's handout is the sales tax
revenues report (handouts are attached to the minutes).
City Manager Curtis Hawk and Park Project Manager Kim McAdams discussed the need for matching
funds on a possible grant. Mr. Hawk discussed the process of purchasing out -parcels of land at West
Beach which would establish a fair market price in order to continue with condemnation and acquire
Orr, the remaining tracts. Furnishing the West Beach area park will come from park dedication fees.
Ms. Heath discussed with the members the worksheets for the proposed SPDC budget. The Park
Project Manager position is proposed to be changed to Director of Parks and Recreation and be
funded out of SPDC (75 %) and General Fund (25 %). Curtis Hawk commented that eventually the
salary will be funded 50 % SPDC and 50 % General Fund. The proposed budget is scheduled to be
considered for final reading on September 5 at City Council, after approval from City Council, the
budget will be brought back to SPDC for approval.
David Yelton commented that he would like to see an increase each year of 5-10% for more JUC type
projects. Mr. Hawk explained that a lot depends on the retail growth. He mentioned that in the near
future a joint meeting with Park Board, JUC, and SPDC is being planned to come up with
recommendations to take to the School Board and the City Council.
David Yelton suggested that the Bylaws be amended in order to expand SPDC membership to 8 or 9
so that a school board member could be a part of the SPDC board.
In other discussions, Member Janet Murphy questioned the time frame for the next phase of the
Bicentennial Park expansion. Mr. Hawk explained that funds would be very limited over the ne
couple of years unless there is a large change in the sales tax receipts. Mr. Hawk mentioned that
there is a need to build a football stadium --something that can be used to make money similar to
Pennington Field.
SPDC August 21, 1995 Meeting MilluteS
Page 3
There being no other discussion,
ATTEST:
Bush
A ting City Secretary
C:1 WP51 NIN-AGMSPDC-08.95/kh
the meeting was adjourned at 7:10.
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CITY OF SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
SALES TAX REVENUES
Revised
1994-95
collected
budget
to date
$510-000
$408-6_77
FISCAL
YEAR
MONTH
93/94
October
$0
November
0
December
0
January
0
February
0
March
0
April
0
May
29,145
June
29,788
July
47,079
August
29,490
September
37,614
TOTAL
$173,116
budget balance
balance percent
$101-323
19,87%
FISCAL
YEAR
% Inc
94/95
ec
$44,975
n/a
26,049
n/a
33,622
n/a
47,843
n/a
34,007
n/a
28,300
n/a
44,106
n/a
40,554
39.1%
41,627
39.7%
67,593
43.6%
0
0
$408,677
SLSPAX95.WK4 08/21/95
A
CITY OF SOUTHLAKE
SALES TAX REVENUES
October
$37 776
$44,#a81:
16.7%
$46331:
6.0%
$50,956
9.0%
$99,408
95.1%
$89;951<
-9.5%
November
24573
37,117i
51.0%
,27,9291
-24.8%
42,125
50.8%
50,623
20.2%
5,099
2.9%
December
2EO52
28,464
35.2%
33,273>
16.9%
33,85fl1
1.7%
70,155
107.3%
67,241
-4.2%
January
34A63
147.106:
36.7%
40,012.
-15.1%
67,713<
69.2%
106,541
57.3%
95,6i87:
-10.2%
February
25;594
22,487
-12.1%
40,106.
78.4%
39,351.:
-1.9%
57,$39'
47.0%
6$,015
17.6%
March
30,657
32,955
7.5%
371488
13.8%
:44,176
17.8%
59,37$'
34.4%
56,600
-4.7%
April
37 201
412445
11.4%
57,543:
38.8%
68,664
19.3%
87,4381,
27.3%
88,212
0.9%
/lay
31,501
36,627'
16.3%
41,020
12.0%
54,623
33.2%
58,291>
6.7%
$i,139'
39.1%
June
37,447
37,894
1.2%
431105
13.8%
522027
20.7%
59577>
14.5%
83,253'
39.7%
July
51,374
47,017
-8.5%
511357
9.2%
801567
56.9%
94,157
16.9%
05187:
43.6%
August
31;969
35,951
12.5%
481731
35.5%
48,2900
-0.9%
58,980:
22.1%
0
September
99
37.004
13.9%
41741
15.5%
54.395
27.3%
:75,228.
38.3%
Q!
TOTAL
3396.406
$448,149:
13.1%
$510036
13.8% :�..-:$6363381
24.8%
$877,615
37.8%
$817.355
9.9%
s[.Srnx95NIK4 REPORT DATE 08/21/95
Fist month of 112 cent additional sales tax.
REVENUES
Sales Tax
Interest
Total Revenues
Personnel
Operations
Capital
Total Expenditures
Not Revenues
Transfers Out
Proceeds from C.O. Sala
Total Odw Sources (Uses)
Begk"ng Fund Balance
Endag Fund Balance
SPDC - OPERATING FUND
Parks/Recreation
REVISED 1994-95 BUDGET and PROPOSED 1995-96 BUDGET
(3139
04:23 PM
omo»5
1994-95
1995-96
Adopted
$ Increase/
1994-95
$Increase/
1995 96
1993-94
1994-95
4994-95
(Decrease)
% Increase/
l995.96
(Decrease)
% Increase/
Actual
Budget
R@VISW
Adopted
-Decrease
PtO Sed
Ado tact
-Decrease
$173,116
$616,500
$510,DW
($106,500
-17.3%
$E70,500
$54,000
8.8%
1.181
12.500
13.412
S12
7.3%
2St
8.500
68.0%
$174,297
$629,000
3523,412
($105,588
-16.8X
4691,500
$54,000
8.6%
$7,971
$47,680
347,580
$0
0.0%
$47,680
$0
0.0%
875
0
4 800:
4,800
100.0%
4j=
4,800
0.0%
4
4
Q
4
0.0%
$8,846
$47,680
552480
$4,800
10.1%
$52,480
$4,800
10.1%
$166,451
$581,320
$ 70,932
($110,388
$tiul=
$57.700
0
(251,310
(251,310
(33200
4
4
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4
0
(251,310
(251,31()
(363,200
$0
5165.451
$165.451
5495.461
$165,4511:
S385,073
5385,073
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REVENUES
Interest Income
Total Revenues
EXPENDITURES
Principal
Interest
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Total Expenditures
Net Revenues
Proceeds from bond sale
Transfers In
Total Other Sources (Uses)
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SPDC - DEBT SERVICE FUND
Parks/Recreation
REVISED 1994-95 BUDGET and PROPOSED 1995-96 BUDGET
06:50 PM
omaA5
1994-95
1995-96
Adopted
$ Increase/
1994 95
$ Increase/
1995-96
1993-94
1994-95
1994-9S
(Decrease)
% Increase/
1995.96
(Decrease)
% Increase/
Actual
Budget
Revised :
Adopted
-Decrease
Prti Seli.:
Adopted
-Decrease
$3.238
$12,500
$12.500
#Q
100.0%
41#,l tl2
$5. t00
44.0%
$3,238
$12,500
$12,500'
$0
100.OYe
$*000
$5,500
".0%
$0
$50.000
$50,000
$0
100.0%
$95100t)
$45.000
90.0%
0
201.310
201,310,
0
100.0%
268.200
66.890
33.2%
4
1.000
1 flQ0
4
100.0%:::t.000
0
49Ye
$0
$252,310
$252,310
$0
100.0%:.::",
::$394jM
$111,890
44.3%
$3,238
($239,810
0239,810
$0;348,200
($106,390
$252,915
$0
$0'
$i}
$4
$251.310
S251.310
$363.2
$252,915
$251,310
$251,31V
$363,200
$0
$256,153
$256,153
S267.653
$256,153
3267,66
$267,653
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