1995-01-17 SPDC MeetingCity of Southlake, Texas
SOUTHLAKE PARK DEVELOPMENT CORPORATION MEETING
�. TUESDAY, JANUARY 17, 1995
LOCATION: 667 North Carroll Avenue, Southlake, Texas
City Council Chambers of City Hall
TIME: 5.00 P.M.
AGENDA
1. Call to order.
2. Approval of the Minutes of the December 13, 1994 meeting of the S.P.D.C.
3. Consider: Resolution No. 95-01, authorization to submit a Grant Application to the
Texas Department of Parks and Wildlife.
4. Consider: Request for extension of a Contract between the City of Southlake and
Dean Construction for Bicentennial Park Expansion, Phase I.
5. Consider: Change Order #1 , Carroll Middle School Gymnasium.
6. Meeting Adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at city hall, 667
North Carroll Avenue, Southlake, Texas, on Monday, January 9, 1995, at 5:00 p.m., pursuant
to the Texas Government Code, Chapter 55
of soupy
!Ak xyn�
Sandra L. LeGrand
City Secretary n~
If you plan to attend this public meeting and*M isability that requires special needs, please
advise the City Secretary 48 hours in advance at 481-5581 extension 704, and reasonable
accommodations will be made to assist you.
1
CITY OF SOUTHLAKE
SOUTHLAKE PARK DEVELOPMENT CORPORATION MEETING
Tuesday, January 17, 1995
MINUTES
Members Present: Ralph Evans, Gary Fickes (arrived 5:15), Jon Michael Franks, Rod Johnson,
Janet Murphy, David Yelton.
Member Absent: Stephen Apple.
Staff Present: City Manager Curtis E. Hawk, Asst. City Manager Shana Rice, Park Project
Manager Kim McAdams, Asst. to the City Manager Kevin Hugman, Finance Director Lou Ann
Heath, and Acting City Secretary Kim Bush.
The meeting was called to order at 5:05 p.m. by Secretary David Yelton.
Agenda Item #2. Approval of Minutes.
Motion was made to approve the minutes of November 15, 1995.
Motion: Franks
Second: Evans
(W Ayes: Evans, Franks, Johnson, Murphy, Yelton
Nays: none
Approved: 5-0
Agenda Item #3. Res. No. 95-01. Grant Application to Texas Department of Parks and
Wildlife.
Park Project Manager Kim McAdams explained to the members the grant application to be
submitted to the Parks and Wildlife Department. McAdams explained that the City is requesting
the maximum allowable grant award of $500,000 for the West Beach park project. The grant
requires a 50150 match for a total of $1,000,000. Revenues from the 1/2 cent sales tax would
provide the City's 50% match. McAdams commented that she felt the City had a good project.
The review process would take approximately 6 months and an announcement should be made
in mid July.
Motion was made to approve Resolution No. 95-01 authorizing a grant application to Texas
Department of Parks and Wildlife.
Motion:
Murphy
Second:
Johnson
Ayes:
Evans, Fickes, Franks, Johnson, Murphy, Yelton
Nays:
none
Approved:
6-0
Southlake Park Development Corporation Meeting
1 Minutes for January 17, 1995
January 27, 1995
Page 2
Agenda Item #4. Contract Extension Request for Dean Construction
Park Project Manager Kim McAdams presented the request by Dean Construction for a 30 day
extension to his contract due to the above normal rain days. This extension would make the new
substantial completion date September 22, 1995. McAdams commented that staff concurs and
would recommend a 34-day extension (the actual number of rain days).
Mayor Fickes expressed his concerns commenting that it appears the water could have been
pumped from the site sooner than it was.
Motion was made to approve the request for an extension of 30 days instead of 34.
Motion:
Fickes
Second:
Evans
Ayes:
Evans, Fickes, Franks, Johnson, Murphy, Yelton
Nays:
none
Approved:
6-0
Agenda Item #5. Change Order #1, Carroll Middle School Gymnasium.
This is a discussion item. No Change Order has been presented at this time.
Park Project Manager Kim McAdams informed the members that soil testing at the gym site had
unveiled a serious design problem. The contractors have been ordered to stop construction as
of January 11. McAdams explained that the architects, engineers and testing technicians are
looking at various options of redesign to solve the problem. They should have a cost available
next week and if necessary a change order will be brought back to SPDC. McAdams believes
the increase in cost for excavation should balance out with the reduction in the cost of concrete
for the piers. McAdams also commented that they should still be able to meet the September
1 opening.
Warren Anderson, C.I.S.D.'s Project Manager, was present to answer questions of the
members.
Agenda Item #6. Adjournment.
There being no other business the meeting was adjourned.
ATTEST:
im Push, Acting
City/Secretary
c: \wp51 \mi—gM95-1-17. spd/kh
RESOLUTION NUMBER q!f Z21
AUTHORIZING APPLICATION TO
TEXAS RECREATION & PARKS ACCOUNT PROGRAM (TRPA)
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS HEREINAFTER REFERRED TO AS
"APPLICANT", DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR,
AND ON BEHALF OF THE "APPLICANT" IN DEALING WITH THE TEXAS PARKS & WILDLIFE
DEPARTMENT, HEREINAFTER REFERRED TO AS "DEPARTMENT", FOR THE PURPOSE OF
PARTICIPATING IN THE TEXAS RECREATION & PARKS ACCOUNT GRANT PROGRAM,
HEREINAFTER REFERRED TO AS THE "PROGRAM"; CERTIFYING THAT THE "APPLICANT" IS
ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE "APPLICANT"
MATCHING SHARE IS READILY AVAILABLE; AND DEDICATING THE PROPOSED SITE FOR
PERMANENT PUBLIC PARK AND RECREATIONAL USES.
WHEREAS, the Texas Legislature has approved the "program" (Section 24 of the Parks & Wildlife Code) for the
purpose of allowing the political subdivision of the State of Texas to participate in the Program; and
WHEREAS, the "Applicant" is fully eligible to receive assistance under the "Program'; and
WHEREAS, the "Applicant" is desirous of authorizing an official to represent and act for the "Applicant" in dealing
with the "Department" concerning the "Program";
BE IT RESOLVED BY THE "APPLICANT":
Section 1: That the "Applicant" hereby certifies that they are eligible to receive assistance under the 'Program".
Section 2: That the "Applicant" hereby certifies that the matching share for this application is readily available
at this time.
Section 3: That the "Applicant" hereby authorizes and directs its City Manager to act for the "Applicant" in
dealing with the "Department" for the purpose of the 'Program", and Curtis E. Hawk is hereby officially designated as
the representative in this regard.
Section 4: The "Applicant" hereby specifically authorizes the official to make application to the "Department"
concerning the site to be known as the NORTHEND PARK in the City of Southlake for the use as a park. That the
NORTHEND PARK is hereby dedicated, upon completion of the proposed acquisition, for public park and recreation
purposes in perpetuity.
b
Introduced, read and passed by the affirmation v e Park Development Corporation for the City of
Southlake on this 17th day of January, 1995. %j btry
StepherrApple, Pre dent SPDC ii A D
Introduced, read, ratified and pass the
day of Janu
Gary FicjJr�s, Mayor
Council for the City of Southlake on this 17th
CITY OF SOUTHLAKE, TEXAS
667 NORTH CARROLL AVENUE
SOUTHLAKE PARK DEVELOPMENT CORPORATION MEETING
NOVEMBER 15, 1994
ull►l 11 .�
MEMBERS PRESENT: Stephen Apple, Chairman; David Yelton, Secretary; LouAnn Heath,
Treasurer (ex-officio). Members: Janet Murphy, W. Ralph Evans, Jon Michael Franks, Gary
Fickes;
STAFF PRESENT: Curtis Hawk, City Manager; Shana Yelverton, Assistant City Manager;
Kim McAdams, Parks Coordinator; Jim Sabonis, First Southwest Company; Ed Esquival,
Bonding Agent; and, Sandra L. LeGrand, City Secretary.
The Southlake Park Development Corporation Meeting was called to order by Stephen Apple,
Chairman at 5:35 p.m.
Agenda Item #2. Approval of Minutes: August 15, 1994, October 3. 1994, and October 24.
1994
The Minutes of the Southlake Park Development Corporation meetings of August 15, 1994,
October 3, 1994, and October 24, 1994, were approved as presented.
Motion: Evans
Second: Franks
Ayes: Evans, Franks, Apple, Yelton, Murphy, Fickes
Nays: None
Approved: 6-0 vote
Agenda Item 0. Administrative Comments
The City Secretary was asked to place an item on the next Council agenda for appointment to
the Southlake Park Development Corporation to replace Larry Goldstein who has resigned.
Agenda Item #4-A, Executive Session
An executive session did not take place.
Southlake Park Development Corporation Minutes
November 15, 1994
page two
Agenda Item #5. Change Order #1 for Bicentennial Park Project, Phase I.
Kim McAdams, Park Coordinator explained the need for the change order to the members
present.
Janet Murphy asked if the SPDC has the funds necessary to pay for the increase. The Director
of Finance, LouAnn Heath explained that contingencies are available.
Motion was made to approve Change Order #1 as presented
Motion: Fickes
Second: Yelton
Ayes: Fickes, Yelton, Murphy, Franks, Evans, Apple
Nays: None
Approved: 6-0 vote
Agenda Item #6. Resolution No. 94-03, A Resolution Authorizing the issuance of "Southlake
Park Development Corporation Sales Tax Subordinate Lien Revenue Bonds, Series 1994".
LLrouAnn Heath, Director of Finance (Treasurer, SPDC) explained Resolution No. 94-03, is a
resolution authorizing the issuance of "Southlake Parks Development Corporation Sales Tax
Subordinate Lien Revenue Bonds, Series 1994". This resolution. will authorize the sale of $1
million dollars in subordinate sales tax revenue bonds, adding, this is something that has been
previously talked about when we were going through the process of the park development.
Knowing that we were at a point where we needed extra funds, but not at a point where were
able to issue the complete sales tax bonds that were issued. This will put us where we can meet
our project demands funding and move forward with our projects as we have them. First
Southwest Company staff is present to answer questions.
David Yelton asked when will the SPDC need the million
dollars. Ms. Heath stated delivery is set for December,
we will need funds the first part of 1995.
Motion was made to approve Resolution No. 94-03
Second: Fickes
Second: Evans
Ayes: Fickes, Evans, Murphy, Franks, Apple, Yelton
Nays: None
Approved: 6-0 vote
L9
Southlake Park Development Corporation
November 15, 1994
page three
Agenda Item #7, Date for Next Meeting.
It was determined the next meeting of the SPDC will be held on December 19, 1994, at 6:00
p.m.
Agenda Item #8, Adjournment
The meeting was adjourned at 7:20 p.m. by Chairman, Stephen Apple.
Respectfully Submitted,
David Yelton, Secretary
/sl
IM
A
City of Southlake, Texas
MEMORANDUM
January 11, 1995
TO: Curtis E. Hawk, City Manager
FROM: Kim McAdams, Park Project Manager
SUBJECT: Resolution to apply for a grant from Texas Parks & Wildlife Department
Texas Parks & Wildlife Department has a 50/50 grant available to cities for park land acquisition
and development. The grant application is due January 31. Announcement of grant awards are
presented around June 1995. The maximum grant award is $500,000 from the state's sporting
goods sales tax, with the city matching $500,000 in cash from our 1/2 cent sales tax. Cities may
take up to three years to complete a grant project.
The grant application will be a $1,000,000 project, with land acquisition only. The grant
application will include funds to acquire the land in the West Beach area that we do not own.
The attached resolution authorizes the City Manager to apply for the grant and dedicates the park
land for public park and recreation in perpetuity, a grant requirement. Since the matching funds
will be the 1/2 cent sales tax, SPDC and the City Council need to approve the resolution.
If you have any questions, please call me at extension 757.
%'i�GL�Gy�wO
RESOLUTION NUMBER Y.9 -D/
AUTHORIZING APPLICATION TO
TEXAS RECREATION & PARKS ACCOUNT PROGRAM (TRPA)
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS HEREINAFTER REFERRED TO AS
"APPLICANT", DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR,
AND ON BEHALF OF THE "APPLICANT" IN DEALING WITH THE TEXAS PARKS & WILDLIFE
DEPARTMENT, HEREINAFTER REFERRED TO AS "DEPARTMENT", FOR THE PURPOSE OF
PARTICIPATING IN THE TEXAS RECREATION & PARKS ACCOUNT GRANT PROGRAM,
HEREINAFTER REFERRED TO AS THE "PROGRAM"; CERTIFYING THAT THE "APPLICANT" IS
ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE "APPLICANT"
MATCHING SHARE IS READILY AVAILABLE; AND DEDICATING THE PROPOSED SITE FOR
PERMANENT PUBLIC PARK AND RECREATIONAL USES.
WHEREAS, the Texas Legislature has approved the "program" (Section 24 of the Parks & Wildlife Code) for the
purpose of allowing the political subdivision of the State of Texas to participate in the Program; and
WHEREAS, the "Applicant" is fully eligible to receive assistance under the "Program"; and
WHEREAS, the "Applicant" is desirous of authorizing an official to represent and act for the "Applicant" in dealing
with the "Department" concerning the "Program";
BE IT RESOLVED BY THE "APPLICANT":
Section 1: That the "Applicant" hereby certifies that they are eligible to receive assistance under the "Program".
Section 2: That the "Applicant" hereby certifies that the matching share for this application is readily available
at this time.
Section 3: That the "Applicant" hereby authorizes and directs its City Manager to act for the "Applicant" in
dealing with the "Department" for the purpose of the "Program", and Curtis E. Hawk is hereby officiallydesignated as
the representative in this regard.
Section 4: The "Applicant" hereby specifically authorizes the official to make application to the "Department"
concerning the site to be known as the NORTHEND PARK in the City of Southlake for the use as a park. That the
NORTHEND PARK is hereby dedicated, upon completion of the proposed acquisition, for public park and recreation
purposes in perpetuity.
Introduced, read and passed by the affirmation vote of the Southlake Park Development Corporation for the City of
Southlake on this 17th day of January, 1995.
Stephen Apple, President SPDC
ATTESTED
Introduced, read, ratified and passed by the affirmation vote of the City Council for the City of Southlake on this 17th
day of January, 1995.
Gary Fickes, Mayor
ATTESTED
City of Southlake, Texas
MEMORANDUM
January 9, 1995
TO: Curtis E. Hawk, City Manager
FROM: Kim McAdams, Park Project Manager
SUBJECT: Consider Approval of Extension of Contract
Bicentennial Park Expansion - Phase I
Attached is a letter from Dean Construction requesting a 30 day extension to his contract due to
the above normal rainy weather of October and November. JT Dunkin & Associates have
reviewed his request and recommend a 34 day extension to the contract. Staff concurs with the
recommendation of a 34 day extension due to the abnormal rain conditions.
Dean Construction still wants to complete the project by August 1995, and if the weather
cooperates in the Spring and Summer he believes he could. But according to our contract and the
abnormal rain conditions of October and November, he needed to request the time extension now.
The City Council and SPDC need to consider extending Dean Construction's contract 34 days,
which would make the new substantial completion date September 22, 1995.
If you have any questions please feel free to call me.
'ELC Lb '94- 09: 12 J I DUNKIN & 1:650C F-AYA 553-57 81 P.30
21
DEAN ELECTRIC INC.
701 HALL ST.
• P.O. BOX 327
CEOAF; HILL, TX 75104
(214) 291-7153
December 14, 1994
J. T. Dunkin & Associates, Inc.
9876 Plano Road
Dallas, Texas 75238
Attn: Mr. Bob Stoffels
Re: Bicentennial Park
Dear Bob:
Pursuant to the terms and conditions of cur con-
tract for the construction of Bicentennial. Park
for the City of Southlake= we -are requesting an
extension to our contract for thirty (30) calandak
days. Due to conditi.one beyond. our control, namely
the weather. It has rained or been too wet to
work for thirty-four (34) days since October 17th.
Also certain•(loose ends) namely#, boundary work
and easements, that impacted the start of this
project.
This requested extension is for the time, October
17th to December 1st. 1994.
Sincerely,
DEAN $LECTRIC, INC. dba
DEAN CONSTRUCTION
M. W. alpern
Vice -President
MWH/jd
s
J. T. Dunkin & Associates, Inc.
Urbart Planning and Landscape Architemm
December 20. 1994
Kim McAdams, Park Project Manager
Parks A Rearestion Department
City of Southlake
667 North Carroll Avenue
Southtake, Texas 76092
X 11
Enclosed is a copy of Marty Halperds letter requesting an wdenslon of time on the construction
contract for Bleentennfal Park Expansion, Phase 1. The request reflects an extertsfan of thirty-four
Ldays. The extenslon covers delays due primarily to rain and wet c:ondtdorta with delays due to
osmblishment of property c omere and acquisition of easements adjacent to Southlake Blvd. (F.M.
t 709) contributing slightly.
L
It Is recommended that the thirty-four day extenslon request be considered favorably and the
contract time be extended accordingly. With the Induslon of this eDdenslon of time, the date of
sutstantlat completion becomes September 22, 1985.
If I can be of further assistance, piewe call.
xc: Marty Halpern
9876 Plano Road Dallas, 7bxis 75238 214-553-6773
City of Southlake, Texas
MEMORANDUM
January 11, 1995
TO: Curtis E. Hawk, City Manager
FROM: Kim McAdams, Park Project Manager
SUBJECT: CMS Gym/Recreation Center Construction Progress Update
Soil testing of the gym site has unveiled a serious design problem for the construction of the gym.
The design architects and engineers used recent soil testing information from other CMS additions
to design and bid the new gym. Before pier drilling began, actual on site soil test were performed
that showed a dramatic difference in the sub -surface soils of the gym site. The gym site soils will
not meet compaction tests.
The contractor, Ridgemont, has been ordered to stop construction today, January 11. The
architects, engineers and testing technicians are looking at various options of redesign to solve the
problem. Staff is concerned that the quality of the structure not be compromised and that the cost
not be increased, if at all possible. I am working with Warren Anderson, CISD's Project
Manager, to review options. We are targeting Monday, January 23, to review and consider
options with staff.
If you have any questions, please call me at extension 757.
itf�