1997-09-02 .
(6100:
CRIME CONTROL DISTRICT BOARD MEETING
667 North Carroll Avenue
Southlake, Texas 76092
September 2, 1997 * 4:00 P.M.
MINUTES
MEMBERS PRESENT: Rick Stacy, W. Ralph Evans, David Harris, Scott F. Martin, Pamela
Muller, and Wayne Moffat.
MEMBERS ABSENT: Gary Fawks.
STAFF PRESENT: Curtis E. Hawk, City Manager; Shana Yelverton, Assistant City Manager;
Lou Ann Heath, Director of Finance; Billy Campbell, Director of Public Safety and Sandra L.
LeGrand, City Secretary.
Agenda Item #1, Call to Order:
Ralph Evans called the meeting to order at 4:25 p.m. A quorum was present.
Agenda Item #2. Discussion: Plan and Budget and Agenda Item #3, Discussion: Project
Schedule
(Tape section 9)
Director of Public Safety Billy Campbell presented an overview of the development of the Crime
Control District Board and the handout, Southlake Crime Control and Prevention District Plan
and Budget Adopted September 1997(attached to the minutes). Mr. Campbell called attention to
the priority list established and mentioned that land acquisition is the top priority (see Exhibit B-
2). Another priority is the 800 MHZ radio equipment.
Director Campbell said the Police Department has been approached by the Carroll Independent
School District to provide personnel [Resource Officers] at Carroll Middle School. Currently,
there are no funds available for this provision in either the City's Public Safety Departments
budget or the Carroll Independent School District's budget. This might be a item the Crime
Control District tax, if approved, could provide funding for. There is need for two positions, one
for the Middle School and one position to assist with the DARE program, due to the expansion
of schools. The costs for these two proposed positions is reflected in Exhibit B-2 of the Plan and
Budget.
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Next, Director Campbell called attention to the handout, Steps in the Adoption of a Crime Control
District, (attached to the minutes). He asked that members note the dates outlined on the sheet
and the steps necessary to complete this project.
The committee discussed budget issues of the plan. The proposed Budget covers 2-1/2 years of
a 5-year Plan. When questioned by Scott Martin about the flexibility of the plan, Director
Campbell explained that a budgeted allotment is required to take to the voters, but there is
flexibility to deal with ancillary issues. Mr. Martin commented on the need for the two Resource
Officers saying that he feels that they be in the schools as soon as possible. He also asked
Director Campbell if the two patrol vehicles listed in the budget were for the Resource Officers?
Mr. Campbell responded that they were and explained the need for the cars as part of the officers'
"presence" at the schools.
Director Campbell called attention to Exhibit A and Exhibit B-1, which provides sales tax revenue
information. Mr. Martin praised Finance Director Lou Ann Heath's accuracy in arriving at the
revenue projections.
Committee members commented on the calculations of the list (Exhibit B-2), stating it appears
about $14 million is needed for just the land acquisition and building construction, which creates
a shortfall for the equipment and personnel, since only $9 million is projected. Mr. Campbell said
not everything on the list will be built in their entirety in five years with the Crime tax funds. He
said this [list and budget] provides some alternative financing to get some things started and to
move projects along.
Scott Martin complimented staff on the Plan and Budget saying it is well written, articulate, and
well presented.
Staff is formulating strategies to present the plan to media and the community.
David Harris expressed his opinion and support of the crime tax program and said this is a "very
real way that the retail people that are coming here can help us pay for some of the needs that are
put on the infrastructure."
Curtis Hawk, City Manager, mentioned the provision in the State legislation dealing with the
election process which allows a city to name the length of time they desire for the Crime Control
District taxation to continue. Assistant City Manager Shana Yelverton clarified the position of
the legislation and explained the provision provides that after the election for the initial 5-year
taxation period, another election may be held to determine whether to continue the tax and select
whether it will be for five years, 10 years, 15 years or 20 years.
Director Campbell asked committee members if there was need for more explanation on any of
Crime Control District Minutes -- Regular Meeting on September 2, 1997 Page 2 of 3
the items presented in the Plan and Budget, or if there were any items listed contrary to their
desires. Scott Martin questioned the one radio frequency network transmitter server for wide area
network (WAN) on the list and asked if it was in conjunction and in addition to the $120,000
budget item Deputy Director Johnny Knight has talked about for the wireless network? Director
Campbell said he will research the matter and get back with him. Director Campbell directed any
financial questions to Director Lou Ann Heath and any program questions to either Shana
Yelverton or himself. Ms. Yelverton said staff will bring the formal document with a formal
budget for the committee's approval on September 16 in order to meet the November 4th election
date.
No action was needed on this item.
Agenda Item #4, Adjournment
David Harris made a motion to adjourn the meeting at 4:45 p.m. and was seconded by Pamela
Muller. The vote was unanimous, 6-0 to adjourn.
s V em Rick Stacy, Mayor
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Sandra L. LeGrand ��klinmat��������
City Secretary
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