1994-10-24w
CITY OF SOUTHLAKE
JOINT UTILIZATION COMMITTEE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
Monday, October 24, 1994, 5:00 p.m.
MINUTES
Joint Utilization Committee Members Present: Buddy Luce, Co -Chair, Stephen Apple, Robert
Glover.
Southlake Parks Development Corporation Members Present: Stephen Apple, President; Gary
Fickes, Jon Michael Franks, Ralph Evans.
Staff Present: Curtis E. Hawk, City Manager; Bill Branum, Superintendent; Shana Rice,
Assistant City Manager; Lou Ann Heath, Finance Director; Kim McAdams, Park Project
Manager; Kevin Hugman, Assistant to the City Manager; Warren Anderson, TPM.
Agenda Item #1, Call to Order
Stephen Apple and Buddy Luce called the joint meeting to order at 5:06 p.m.
Agenda Item #2. Approval of Minutes for October 3. 1994 Meeting
Minutes of the October 3, 1994 meeting were not available for consideration.
Agenda Item #3, Bids and Options for Carroll Middle School Gym Project
Warren Anderson, Total Program Management, began the discussion by announcing that four
bids were received for the project. Boyd Construction was the apparent low bidder on the base
bid, however, several alternates are desirable. He presented several different options. Given
the options selected, Ridgemont would be the apparent low bidder.
The various options included:
- Fixed wood bleachers to seat 150
- Air conditioning for gymnasium area
- Four additional basketball backstops
- Flooring (Base bid - vinyl composition tile.
rubberized floor, wood floor, athletic carpeting)
- Roofing
Other options include tartan,
SPDC/JUC Meeting
October 24, 1994
Page Two
Mr. Anderson pointed out that oddly enough the wood floor was cheaper than anticipated and
would be a viable alternate.
Gary Fickes asked Mr. Anderson to discuss the use of the gymnasium and its relationship to the
type of flooring selected. Stephen Apple noted that other types of flooring were considered since
it was anticipated that the wood flooring would be too expensive to consider. The type of
flooring appropriate for the facility was discussed at length. Some committee members were
concerned that the variety of uses should be a primary concern in the decision. The use of the
gymnasium will not be restricted to basketball, and uses could include dances, use of tables, and
other non -athletic uses.
The lifetime of the various floors was discussed. The resilient rubber floor would last
approximately 10-15 years, according to Mr. Anderson. A wood floor would last over forty
years in his estimation, given that the floor can be refinished at least four times before it needs
to be replaced.
Buddy Luce wondered how much non -athletic use the gymnasium at the Middle School would
get given the construction of the new gymnasium at the Shady Oaks school site. He thinks that
the Shady Oaks gymnasium will get the bulk of the other uses, and believes that volleyball,
basketball, aerobics and uses of this nature will be handled at the Middle School.
Curtis Hawk pointed out that the cafeteria at the Shady Oaks school will also be available for
community events. He anticipates that in the future we will have other options for non -athletic
recreational events. The Shady Oaks school will be on-line by August, 1995.
Some committee members felt that the resilient rubber flooring would be a more flexible option.
There was considerable difference of opinion with regard to the type of flooring that should be
used in the Middle School gymnasium.
The group agreed that the other alternates were appropriate and needed.
There was some discussion about funding issues. Curtis Hawk explained that the SPDC funds
would pay for the bulk of the project, with supplemental funding coming from park dedication
fees. Therefore, the other alternates could be funded.
Motion was made by Gary Fickes, SPDC member, to accept the bid of the Ridgemont Company
for $726,056, to include alternates #9, 10, 11, and 12 with the resilient flooring. Second by
Ralph Evans. The vote of the SPDC was 2-2.
Gary Fickes then amended his motion for the SPDC to allocate up to $726,056 for the
construction of the gym, including alternates #9, 10, 11 and 12 and/or 14. Second by Ralph
SPDC/JUC Meeting
October 24, 1994
Page Three
Evans. The motion passed unanimously.
Motion was made by Robert Glover, JUC, to allocate up to $726,056 for the construction of the
gym, including alternates #9, 10, 11 and 12 and/or 14. Second by Stephen Apple. The motion
passed unanimously.
The Carroll ISD Board of Trustees will make the ultimate decision regarding the type of flooring
chosen.
Item #7, Adjournment
Upon motion by Gary Fickes, SPDC, second by Jon Michael Franks and unanimous approval
of the members present, the SPDC adjourned. Upon motion by Stephen Apple, JUC, second
by Robert Glover, and unanimous approval of members present, the JUC adjourned.
President, SPDC, Stephen Apple
I�V!Tliair, JUC, Buddy
ATTEST:
Kevin Hugman, Assistant to the City Manager
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