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1997-12-17 City of South lake,Texas (mire MEMORANDUM January 9, 1998 TO: Sandra LeGrand, City Secretary FROM: Shana K. Yelverton, Assistant City Manager SUBJECT: Southlake Crime Control and Prevention District Proposed Budget Attached you will find a copy of the proposed FY 1997-98 annual operating budget for the Southlake Crime Control and Prevention District. The budget policy adopted by the District's Board of Directors requires that "the draft of the proposed budget shall be made available for public inspection at least ten (10) days prior to the public hearing." This copy is intended to satisfy the policy requirement. Please make the proposed budget available for public inspection. r ._ L*Me' ,. • ., . tlf) • gin) PO ti W 0 tn l •Y / .ire7-2.r\ ^ c .4� ,.4.__ -....i. _-, . -0 .7..,_ ,,........, ...y _ _ _ \,'"1"° %. AEG tr'j r.. '%:.', -. ; 11,\._ -' .,.;.-:- N v"--4 r', ,, (6111) r�TT 1.......,,;, .in O Al CZ1 TT - A F 5 • • 411 ' . (:::) ,.- . _..'r - El..."4- - . • y L (---- . , . ... ,....,:_..... ...._,_ ,41610.,_. ... ...... . •.,_ .a . . . _ .•. ... , _,. , i ;::.....r.t._ . , ....; ___:.,:_i__________,,...7._______ :r., . ' '•'' , it; ! 7 1,, s' a s, a : .: T A * 11 0 '*4 - •.: .'": N-4, ` CITY OF SOUTHLAKE T MISSION STATEIIENT 4 AA soe 119 4 I The City of Southkzke strives to meet . . 1.4 ... ci _,. ‘ = •- the service needs of our citizenrj-and effectively manage quality growth w ,. 4610t! !f--.: , .., •. *.4.'' $ , MEIwhile oreservin2 the abundant open I C' space and rich natural resources of the communitr. , .. • . ,. -- 7,4rt , .-*,,*., .0111"it tiro.' .1„, . - • -,,,z• - .,•. ., - .... t t _— *--.7 111111lit. UT PLEDGE TO UPHOLD OUR MISSION'RI: • - ,, , , • I. 4 i 1 4 Safeguarding and strengthening the public -tr • trust. Providing the highest quality conununity - services in the most fiscally efficient manner. • 4- tilizing innovation and technology when possible to improve service delivery. -. . _. .. 411110.4"" -4r.D.....-.-i•- • Fostering teamwork among employees by observing respectful arid-Courteous relations.- . ..ji.„ --Iv . .••-.4:•.;• --,..... - • • 9 - l I n the uorkpac e., ,,,,', ' \4"rit'imfr-- - • Nurturing open communication between City i i--4.0c..- 1 ' I 40 * * ' ,..., —." • Tr, 3 "to• *"' '.. 1 —,1"..**** .0 government and the public. ping a visiortary agenda to successfully . . . .,-, .....- •,,,„, * ' - '.Ilirmlfe74, _4 i > —_ i,- mut,-forward. • 416, - ,• i d 1 . • . . 4 iiitfill1411C" f. ,, — $ =1 • ...,...... •+ R UN i * . , J. y •• .., , •Ir '''' tt_ 0 tilthi CI k aka 8 4 t • _ t A._At. ,. ' ma f ; ,1 ,, . 4 , tfl • . • ' 'k . „ ... .. , 4* _ 44 ''.s., ft;*'tik4 1 '• ''''. ".411k ' * 0 • .14 . * *** .' • "I. 4 *.P.• . Southlake Crime Control and Prevention District L "' Table of Contents Needs Assessment Study Outline 1-3 Land Site Evaluation 4 DPS Facilities - Evaluation of Alternative Sites 5 North Sites Map 6 East Sites Map 7 West Sites Map 8 Budget Summary 9 Line Item Detail 10-12 New Request Summary 13 New Personnel Request Worksheet 14 New Capital Request Worksheets 15-20 I'�1rr+r • Needs Assessment Study Outline Southlake Department of Public Safety January 1998 Introduction: In November of this year, the citizens of Southlake approved the establishment of a Crime Control District to provide alternative funding for public safety issues. The design of structures that serve as multi-purpose facilities emerged as an initial goal. Determination of current needs, coupled with the prediction of future facility requirements, remains a complex task that affects the citizens of Southlake for years to come. A needs assessment study provides the foundation for a successful development plan. Profile each division: Identifying current departmental needs, while predicting those of the future, necessitates a detailed analysis, and the analysis begins with a current profile of each division. We must review the mission and function of each work unit, thereby eliminating redundancy and helping to determine which units should operate near each other for improved efficiency. Additionally, this profile provides both historic and current data critical for projections related to staffing, needed space allocations, equipment requirements, record storage and retrieval, and final details for building design. (hir• alyze Department Operations and Spaces: Conducting a review of current space allocations and deficiencies aids in determination of future space requirements. Consideration of current equipment utilization provides a foundation for determination of how much area is to be dedicated towards the use and protection of equipment. The review of technology, automation, and communication needs, coupled with a review of record storage and retrieval requirements, helps establish a facility design that augments these operations. Additionally, a determination of which entities generate significant interaction with the citizens and business community significantly impacts the overall facility design. All of this information must be collected and refined as a part of the needs assessment process. Future Staffing Forecasts: The next needs analysis phase incorporates a multifaceted detailed personnel study. Historical and current staffing data, as well as other appropriate data, provides a basis in forecasting future personnel requirements. Examples of data considered includes calls for service, crime statistics, population and business development trends, traffic data and school district plans. (re ilkire { cs mace Analysis: detailed space analysis begins to yield a picture of the verified needs of the department. Staffing implications, equipment requirements, necessity for close proximity to other specific units, multi-functional operations, and overall management philosophy all play a significant role in determining current and future needs. This analysis should involve projections at a minimum of 5-year increments over a period of twenty years, and it is equally important to periodically review and update the projections. Program Plan Development: The needs assessment supports the formation of a written plan. Each division is configured into a graphic and narrative relationships, with a written plan presented in both manners. Functional diagrams illustrate proposed relationships of major spaces, interactive capability among the various units, and a general concept of structural requirements. The narrative presentation provides details that would otherwise remain obscure to architectural design engineers. Through the examination of this information, building floor plans and designs emerge to facilitate those needs. Site Criteria and Acquisition: Simultaneous efforts on site acquisition, consistent with the initial program outline, are conducted -'the same time as the actual building design development is taking place. Basic elements jitify site criteria, with sufficient consideration given towards reasonable future needs which may emerge as a part of the needs assessment. Such considerations include response times, site purchasability, general building requirements, staff and public parking demands, ingress and egress capability, utility obstructions, traffic signalization, and significant pre-construction site preparation requirements. Consideration of Specialty Areas: The jail/lockup area serves as primary part of the overall building design. Consideration must be given for related elements such as areas approved for temporary juvenile restraint, segregation by sex, and compliance with accreditation standards for detention facilities. As a public safety entity, Southlake holds a unique opportunity to maximize the integration and utilization of a multi-functional facility design. Training rooms, meeting rooms, evidence processing and storage and similar areas provide for more that one entity to utilize the space. 2 • • conclusion: Arbitrarily selecting specific tracts of land, purchasing the property, and erecting a building based solely upon a "best guess" determination of square footage requirements would provide for expediency. However, such action fails to provide a responsible and effective approach. Because these structures impact the department and the citizens for years to come, a facility design consistent with both the short-term and long-range goals, as determined by a comprehensive needs assessment, provides the most effective and efficient planning approach for considerations over the next twenty years. 3 • (10" \nd Site Evaluations liwitithlake Department of Public Safety January 1998 Acquisition of proper site locations for facility operations remains the fundamental consideration in the success of a new public safety facility. The selection of specific sites emerge based upon a step-by-step process, beginning with a determination of response times and corresponding radial hubs, and continuing through to the selection of available sites. The Southlake Department of Public Safety began the process of evaluation of future operational site requirements in March 1995 with response time studies, including both live time tests, conducted in emergency vehicles and through computer analysis based on available traffic data. The overall purpose rested in determining the number and general location of radial hubs from which emergency police, fire, and EMS apparatus could respond and achieve a predetermined benchmark. The benchmark called for emergency vehicles to be able to respond to at least 90% of the locations in less than 5 minutes from the station, and emergency field personnel arriving in less than 3 minutes, for most emergencies under normal conditions. These studies identified the need for radial hubs to be established at three general locations. The first site serves the southeastern quadrant from proximity of Miron Drive at FM1709. The second site serves the southwestern quadrant from proximity of Peytonville at FM1709. The third site --yes the northern quadrant from proximity of Dove at White Chapel. The next step called for the review of available sites at or in close proximity to the designated radial hubs. Property was considered available if it was void of new commercial or residential structures, even if it was not actively listed for sale. A detailed analysis then followed for each of those sites with consideration of other intrinsic factors which could impact any future public safety facility at that location. The evaluation of each site included a wide range of factors. The location had to be within reasonably close proximity to the hub. The normal traffic conditions and traffic density should provide reasonable ingress and egress, both under emergency and non-emergency conditions, while causing inconsequential interruption of traffic flow or unreasonable danger for emergency apparatus, citizens utilizing the facility, or the daily motorist. Budgetary constraints called for consideration of additional site work requirements, such as excessive excavation work. The site should contain no significant response or delay hazards such as railroad crossings or excessively narrow streets. Special needs for response to schools and known chemical sites were reviewed. And the general topography of the site to avoid flooding, blind spots, inclement weather impacts, large overhead electrical lines, and similar hazards. After identifying available property sites suitable for the facilities, the market availability was then determined and a list of those properties established. Each site was identified based on the size of the property, the legal description, the current owner, the appraisal district values, and any specific Cationsce, about each site. That list is attached for review as possible facility sites. 4 .y v t L 1a_ L - 1' •y Q U J (' cQ y V vc' i Ls �� 'S• 1 y C Q c4„cam„ 3 s 7. 'Q ` v C c.j O to = k ca eve >, • r 3 U ... F... 3 a . _ 3 u = ; c° E a, EE 4..V L '-' > C" .-� 4.. Ca � Cr C• 4-. y r O os ^ G �i M C 'L �. Y M Q '4 '- Ir Lr 0 > h Z E...' ca �.. R - 'J al Ca L1. >, a`a. r c r• c E V 0 1 �, co C _ N C _ R N L0 i • Z q Z c =' c, z o co R f Z O a o Z Z O O O v 69 _ _ a v N 0 c: cs -r > y 0 1:3E j <. I- > �D j es > A 4 «+ O M; .. •� CoN sl s M - 1 V) M .7..., y G1 O _ V In O� 7 CNI I Z 6. S9 69 69 69 z EA 69 69 z z 69 co F .� p t U U -1 a: C O R • • N MJ O — m — r = n + 'ti.. ..M O vi cn n J �M 1 Q > ! b-co r0 cu ma+ > L C J `.`. W W U x >> N .I V L" !. —IA cl L cu a a,.3 . O 3 3 t V) ca - c� 3 � aU UAx 0 — O c - _ .d ° a)F-1 ti N - Q �, `. 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C 11 k @ ° ° -o L ° k Ta \ .c / - - @ 0 % q E 2 / 9 } - ƒ \ Cl) k } 7 \ k m 7 a N $ % o q co c @ k E 0 @ $ 0) / O o $ m E : cc = c co 0 a a co 6 \ c co # ° k k / 2 E ' CO > > 0 @ CO } $ $ $ 2 ; q U @ § R a) Cr � k \ cc ,\ .2 ( k 1.0 CO - m $ 2 al _ 6 2 2 t £ @ $ k 2 Z g G % G 2 $ 2 . 1- < < / < 2 S a f k w $ 3 - e o 0 0 0 0 \ ® co § CO I ƒ 05 C ) § o . O / Et< a $ y Q § ] 0 0 0 0 / \ 2 § b e / c d_ . ` RL $ o 0 0 0 o 2 j k § 2 u_ ( § / . U o 0 0 0 Y $ ° 1- a' 0 CI / LL \ 2 I c I— Ro c o 0 7 % n 2 S U q - S w N. o ) C k ¢ n n n CO • 0_ £ ) e k a g k E § t z % k \ co \ 2 w E » _ ist w \ ƒ \ - 2 t- 2 o 2 w < % \ o o o o < w m Q o d d 6 0 0 o G G S % ) 12 } SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT NEW REQUESTS SUMMARY FISCAL YEAR 1997-98 DA : No? 01/02/98 DEPARTMENT: 130-Public Safety DIVISION: 132-Police Services newreq wk4 OPERATIONS CAPITAL PRIORITY DESCRIPTION PERSONNEL AMOUNT AMOUNT TOTAL AMOUNT (ACCT. NO.) (ACCT. NO.) 1 8 acres land 132-979 Central Facility 1,740,000 1,740,000 2 3 acres land 132-979 Facility No. 2 978,750 978,750 3 3 acres land 132-979 Facility No. 3 978,750 978,750 4 School Resource Officers (2) 70,529 70,529 Police Vehicles 132-930 5 118,286 118,286 Portable Radios for 132-910 6 New SRO s 2,900 2,900 Pistols, & police 132-920 7 batons for SRO s 1,558 1,558 8 Uniform Purchase 2,502 2,502 9 Uniform Allowance 1,170 1,170 0 0 0 0 0 0 TOTAL REQUESTED: 70,529 3,672 3,820,244 3,894,445 -Amor 13 • C3 N N O 0 0 0 0) g J 1- .- N Q O O lt') I— T7' 't7' O O CO CO) N- H CD CN1 I- CD CCD .- Z = A- 1- M O W N CV C 'O O 0) CL O To O v) F- - O o) W - 3 L ai U 03 ao o > UTret-400 o 3 -c CO U (C co u- � O 5 1— = p O W cn O O s o WI w a C0 C0 M Cl) U 0O co co M a) Z Y 0 0 00 c -C rn4 � 0 co 0 0 •-.c o W(py O = J O O c) O .O O b' - a I_ Q W co. co (0 3 O C U J . 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F- `- N +-' U 0 `- O O a) Q N U) N .2 U F- N O. Z F- N O w � w I- CI) _ w ~ (181,11°1 cl), Z w CC o_ 5h- a wOZ a O F- M J Z (A Q a O Q w C Z cc LLI Z p J W o ° LLIZ o v • J 0 J LU < PI Z _.IQ O O H cn co w J W E- II -o Q W Q _ co Z co LJJ CO a. O = LLIY Z N m I co — F- � N O O R1 9- O V N C 0 - as t- C W N p co O O w Q O as a)Clow/ as n a • _ O H a o -00 a E 1 o •� � z o 0 o H cov/) W MQMOOa` 20 r ` — City of Southlake, Texas NL>E<�LO�AI�LIZ[I1Y1 December 10, 1997 TO: Southlake Crime Control and Prevention District Board of Directors FROM: Curtis E. Hawk, City Manager SUBJECT: December 17, 1997 Board of Directors Meeting Congratulations on your appointment to the Southlake Crime Control and Prevention District Board of Directors. We appreciate your willingness to serve, and look forward to working with you to accomplish the strategies of the District. Your first Board meeting has been scheduled for Wednesday, December 17, 1997 at 6:30 p.m. in the Board Room of the CISD Administrative Offices. Your packet contains the agenda and supporting documents for this meeting. The following items will be discussed at your initial meeting: Board Member Terms - Chapter 363 of the Local Government Code specifies that lots must be drawn to determine the initial terms of the Board members. Three members will serve terms that will expire on September 1, 1998 and four members will serve terms that will expire on September 1, 1999. All members are eligible for reappointment at the conclusion of the initial term. A list of board members is included in your notebook for reference. Election and Appointment of Board Officers - One of the first items of business you must attend to is the election/appointment of your officers. The law states that you must elect from your members a president and vice president. The treasurer for the district must be the person who performs the duties of auditor for the city, which is Finance Director Lou Ann Heath. - The board will need to appoint a secretary, who does not need to be a board member. My recommendation to you is that you appoint Shana Yelverton, assistant city manager, to this position. Shana has served as the staff team leader for this project and, as such, has been involved in every aspect of establishing the district. She is the most appropriate staff member to coordinate development of board meeting agendas and executing the administrative'tasks of the board properly. Note that officers serve for one year. Approval of District Seal - Your packet contains a copy of the proposed seal, which will be used on official documents of the district. It resembles the seal of the City of Southlake. Board Member Orientation - Our attorneys are preparing a short orientation to familiarize you with your role and responsibilities as a board member. This will give you an opportunity to \..y ask questions or discuss specific aspects of your service. CD__Resolution97 ,EstablishingB_udget Procedures - The process to create a crime control Noir district involved the creation of a temporary board which was responsible for taking care of the administrative duties of the district until Southlake voters authorized the half-cent sales tax and created the district. The City Council served as the temporary board. The temporary board had the obligation to adopt budget procedures and a fiscal year for the district. CD Resolution 97-3, which is included in your packet, mirrors the order which was passed by the temporary board for this purpose. You are being asked to confirm this procedure. If you have any questions about the procedure, please feel free to call Shana Yelverton at 481-5581 ext. 705 or Lou Ann Heath at 481-5581 ext. 716. Review of Crime Control Plan and Budget - This item has been placed on your agenda so that staff can review the Crime Control Plan and Budget which was adopted by the temporary board and the city council and taken to the voters to apprise them of how the half-cent sales tax would be used. Note that the plan/ budget is filed in your notebook as a reference item. This item has been placed on your agenda as a discussion item, rather than a consider item, for two reasons. First, since this is your first meeting, staff believes it is appropriate to have an opportunity to discuss the budget with you prior to holding the public hearing. Second, you must adopt the budget within ten days of holding the public hearing. If we scheduled the public hearing for this meeting and you did not adopt the budget, we would be required to hold another meeting before December 27. With holiday schedules, this seemed unreasonable. Thus, the public hearing and adoption of the budget will be scheduled for your first meeting after the holidays. Questions about the plan may be directed to Shana Yelverton or Billy Campbell, director of public safety, at 481-5581 ext. 730. Questions about the budget may be directed to Lou Ann Heath. CD Resolution 97-4, Agreement between the City of Sou hlake and the Southlake Crime Control and Prevention District Board for administrative services - Staff and the attorneys are working on a draft on an agreement which will be provided to you on Wednesday evening. This is placed on the agenda as a discussion item so that we can receive your input prior to presenting a draft to the City Council. Staff will coordinate the input of both bodies and present an agreement to the Board and Council for approval in January. Again, we appreciate your service on behalf of the Southlake Crime Control and Prevention District. We look forward to seeing you on the 17th! CEH y City of Southlake,Texas SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT CD RESOLUTION NO. 97-3 AN ORDER OF THE BOARD OF THE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT ESTABLISHING RULES FOR THE ADOPTION OF THE CRIME CONTROL AND PREVENTION DISTRICT BUDGET AND ESTABLISHING THE FISCAL YEAR. WHEREAS, Section 363.204 of the Local Government Code permits the board of the Crime Control and Prevention District to develop and adopt procedures for adopting a budget different from the procedures outlined in the statute, NOW THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF THE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT, Section 1 Adoption of Budget The following rules are hereby established for the adoption of the annual budget for the Southlake Crime Control and Prevention District (the "District"). a. Public Hearing. The Board of the Crime Control and Prevention District (the "Board") shall hold a public hearing on the proposed annual budget. Any resident of the district is entitled to be present and participate at the hearing. b. Notice of Public Hearing. The Board shall publish notice of the public hearing in a newspaper with general circulation in the district not later than the tenth (i0th) day before the date of the hearing. c. Inspection of Proposed Budget. The draft of the proposed budget shall be made available for public inspection at least ten (10) days prior to the public hearing. d. Adoption of Budget. After the public hearing, the board may make any changes in the proposed budget that in its judgment, is in the interest of the taxpayers of the District. The board may adopt the budget immediately following the public hearing or at any time within ten (10) days following the public hearing. e. City Council Public Hearing and Approval. The board shall submit the budget to the City Council of Southlake for consideration. The City Council may approve or reject the budget, but may not amend it. If the City Council rejects the budget, the City Council and the board shall meet and together amend and approve the budget before the beginning of the fiscal year. f. Amendment. The budget may be amended after the beginning of the fiscal year upon approval of the board and the City Council. Section 2 Fiscal Year The fiscal year for the Crime Control and Prevention District shall begin on October 1 of each year and end on September 30 of each year; provided however, the first fiscal year shall begin on the date the district is created and end on September 30. PASSED AND APPROVED BY THE BOARD OF DIRECTORS OF THE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT this the day of , 1997. President Attest: Board Secretary D1EC-1"-1997 17:0 LAW FIRM 817 3732 4740 P.0. : 1" .[ s SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT REVIEW OF CHAPTER 363, LOCAL GOVERNMENT CODE DEC-17-1997 17:03 LHIA FIRM 217 ::2 4740 F. 1 GENERAL PROVISIONS • A municipality that is partially or wholly located in a county with a population of more than 5,000 may create a crime control district in its jurisdiction. (§363.051). • A municipality creating a district shall pay the entire cost of creating the district but may be reimbursed for this cost if election is successful. (§363.062). Page 2 DEC-17-1997 17:0: `Hl.i 1Pr.1 S17 312 4710 J.05. .17 DISTRICT ADMINISTRATION • District governed by a seven member Board of Directors who are appointed by the City Council. (§363. 101(a)). • Board members serve staggered two-year terms that expire September 1 . (§363.101(b)). • If a director is unable to attend a meeting, he or she may designate a person to serve in the director's absence. (§363.101(c)). • Each director or officer must execute a $5,000 bond to District. 0363.102). • Vacancies on the board shall be filled by the City Council. (§363. 101(d). • The Board selects a President and Vice President from the membership and each officer serves for term of one year. 0363. 103). • The Board appoints a secretary, who need not be a director. (§363.103). • Directors and officers serve without compensation. 0363.104). • Majority vote is needed in District business matters and two- thirds majority vote needed to reject an application for funding from the City. (§363.105). Page 3 DEC-1"-199" 17:©4 LHIJ F I PPl 81" 332 4740 P.06, 1" • • The person who performs the duties of auditor shall serve as treasurer. (§363.103). Page 4 DEC—I —199T 1T:04 L,2+1.1 C IGri 1 ' __, 4740 P _, 1 POWERS AND DUTIES • The District may finance all the costs of a crime control and crime prevention program. This program may include: o Police and law enforcement programs o Community-related crime prevention programs o Treatment and prevention programs o Court and prosecution services o Additional jails, jailers, guards, etc. (§363. 151) • The Board shall include an annual evaluation component to study impact, efficiency, and effectiveness of crime control and crime prevention programs. (§363.152). • The District may apply for federal or state grants. (§363.152(c) and (d)) • District is subject to competitive bid statutes. 0)363.152). • Board may acquire or lease property for the purpose of administering the district. However, this expenditure has to be included in the budget. (§363. 157). • The Board may contract with the City. (§363.159). • Board is subject to Open Meetings law. Page 5 DEC-1"-199^ 1T:�,� �M, -.=�� 17 ` _ _ 0:9 DISTRICT FINANCES • District is operated on a fiscal year basis established by the Board. 0363.201). • An annual audit must be performed by an independent auditor. 0363.202). • The Board shall prepare a budget that includes: o outstanding obligations, cash on hand o amount of funds received from all sources o estimated funds available during fiscal year o amount of funds needed to fund programs o amount of funds requested for programs not approved for funding o tax rate for next fiscal year o amount of balances expected at end of year o estimated amount of revenues and balances available to cover proposed budget. (§363.203). • The Board by rule may adopt procedures for adopting a budget different from the above procedures, but the Board must hold public hearings. • Public Hearing for Proposed Budget o Held by both the Board and City Council o Board must hold hearing within 100 days of new budget period, City Council no later than 45 days prior to new budget year. o Must publish notice in local newspaper. (§363.204). Page 6 . DEC-1"-1997 1T:04 LR= ; FIPM 2i 474C P.09 - DISTRICT FINANCES • City Council shall yearly approve or reject the budget submitted by the Board. (§363.205) • If Council rejects budget, the City Council and Board shall meet and together amend and approve the budget before the beginning of the year. (§363.205). • Money can be spent only on items included in the submitted Budget or an amendment to the budget that is approved by both the Board and the City Council. (§363.206). • The District cannot incur debt in which payment is not possible from revenues on hand or revenue from the immediately upcoming fiscal year. (§363.206). • Funds shall be deposited in a special account with the City. ... (§363.208). • With Council approval, the City Manager may make funding applications to the Board. 0363.209). Page 7 DEC-17-1997 17:05 Lai,.i FIB., S17 732 4740 P, 10. 17 BONDS • The Board may not issue or sell general obligation bonds, revenue bonds, or refunding bonds. (§363.210). Pace 8 DEC-17-1997 17:05 LAId PIPM 817 312 4740 P.11 1— DISTRICT CONTINUATION • The Board may order a continuation referendum on its own motion, by request of the City Council, or by petition containing a number of signatures or registered voters of the city equal to five percent of the votes cast in city for all candidates for governor in the most recent gubernatorial election. 0363.251). • A continuation referendum may not be ordered earlier than five years after the date the district was created or earlier than three years after the date of the last preceding continuation or dissolution referendum. (§363.251(d)). ti..r Page 9 �� DEC-17-1997 17:05 LPH PIPM 817 332 4740 P. 12 '17 DISTRICT DISSOLUTION • A district is dissolved five years after the date the district began to levy taxes for district purposes if the district has not held a continuation or dissolution referendum. 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CRIME CONTROL DISTRICT 2 ® ANNUAL POPULATION SOUTHLAKE, TEXAS as 3 0 Uniform Crime Reported Offenses 4 0 Public Safety Calls for Service 5 0 Fire/EMS Calls for Service 6 O STRATEGIES / OBJECTIVES • PROMOTE A SAFE ENVIRONMENT BY REDUCING THE FEAR OF CRIME FOR THE NEIGHBORHOODS AND BUSINESS COMMUNITY OF SOUTHLAKE. • MAINTAIN OUR LOW CRIME RATE EVEN THROUGH GROWTH PERIODS. • CONTINUING THE EDUCATION OF OUR CHILDREN IN COOPERATION WITH OUR NEIGHBORHOOD SCHOOLS. 7 U STRATEGIES/OBJECTIVES • ASSURING VOTERS OF FISCAL RESPONSIBILITIES. • PROVIDE FUNDING FOR LAND AND FACILITY CONSTRUCTION. • ENHANCE COMMUNITY SAFETY THROUGH SPECIAL POLICE INCENTIVES. • INCORPORATE FLEXIBILITY TO ALLOW DISTRICT TO ADDRESS AS MANY ISSUES AS FUNDING ALLOWS. (COMMUNICATIONS,TECHNOLOGY ECT.) 8 0 CITIES FUNDING INITIATIVES WITH SALES TAX 1 • TARRANT COUNTY - Arlington - Bedford - Colleyville 44.1.r - Euless - - Forest Hill - Fort Worth - Grand Prarie igt - Haltom City - Hurst • - Keller - Mansfield - North Richland Hills - Richland Hills - Watauga 2 • DALLAS COUNTY - Addison - Balch Springs - Cedar Hill - Coppell - Dallas - De Soto - Duncanville - Highland Park - Lancaster - Mesquite - Seagoville 9 0 REVENUE PROJECTIONS •LEVY 1/2 CENT SALES TAX FOR DISTRICT 111 ■COLLECTIONS BEGIN IN APRIL 1998 •APPROXIMATELY$9 MILLION PROJECTED DURING 5 YEAR INITIAL LIFE OF 1 le S I DISTRICT •DISTRICT LIFE MAY BE EXTENDED AFTER INITIAL FIVE YEAR PERIOD I 10 0 PROPOSED BUDGET ITEMS •FIRST PRIORITY: LAND/FACILITIES •SPECIAL POLICE INITIATIVES IN •EQUIPMENT/TECHNOLOGY 110 STRATEGY ONE I ■ ENHANCING COMMUNITY SAFETY THROUGH MODERN,EFFICIENT FACILITIES: • New facility will enhance the department's ability to meet service requirements of Southlake • Inclusion of emergency operations carter(EOC) I . Provide appropriate training facilities I • Improved Communications dispatch area • Ancillary benefit of housing Fire/EMS in same facility dig • Enhance Criminal investigation operations • Department of Public Safety services located in same facility for over two decades. I • Facilities are overcrowded. ■ Location is no longer the center of city in terms of population. • Current location creates longer response times I II 12 0 STRATEGY ONE BUDGET 11 •FY97-98 • LAND ACQUISITION I I . Site 1 Central Facility(6-8 acres)-$1,218,000 • Site 2 Substation(3 acres)-$652,000 • Site 3 Substation(3 acres)-$652,000 T ■ FY98-99 griallre • BUILDING DESIGN&CONSTRUCTION • Site 2 Substation(12,000 sf)$1,848,000 I I . Site 3 Substation(12,000 sf)$1,848,000 • Furnishings both substations-$369,600 13 0 STRATEGY TWO I •ENHANCE COMMUNITY SAFETY THROUGH SPECIAL POLICE INITIATIVES: •Expand existing DARE program. I ■Expand existing SRO program. 14 O DARE/SCHOOL RESOURCE 15 0 DARE/SCHOOL RESOURCE 1 16 0 STRATEGY TWO BUDGET I 17 O STRATEGY THREE • ENHANCE COMMUNITY SAFETY THROUGH THE USE OF MODERN TECHNOLOGY AND EQUIPMENT: - UPGRADE CURRENT COMMUNICATIONS SYSTEM AND EQUIPMENT I 18 0 STRATEGY THREE BUDGET 19 0 DISTRICT FUNDING TOTALS il .- v awr 20 0 VOTER CONTROL •A benefit of this system is it allows voters to terminate the crime control district when they feel the objectives of the program have been met. 210 CRIME CONTROL DISTRICT SUMMARY • Provides important funding mechanism for the City of Southlake's Department of Public Safety. • With District Funding residents of Southlake will not bear the entire fmancial burden. • City growth has necessitated the enhancement of community safety through modem,efficient facilities,updated technology and equipment,professional development,and special police initiatives. • The Crime Control District will enable the Department to continue to provide a community oriented pro-active approach. 22 J CRIME CONTROL DISTRICT ELECTION NOVEMBER 04, 1997 ABSENTEE VOTING BEGINS OCTOBER 20, 1997 tar gig it it TiO as W \me or f.18;k :4E21;47,:;;:,I .:.::?::::: -.•.-:':ii .,':.::.:, ::..'.a:::::=:::.. ,iO.::::::::,;§i-4. ±.7•::;7:;.0fAit -'''t--......':-:1':. :. ,—..,;-::-k ---.',i::;::'T,::...',.',::.:1z;.:•.7" :::....1,:i: •.:;:: - , . r? :.:=.:4 vt-;.- -.•-:--, -- _.. 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