1997-09-16 CCPD Agenda City of Southlake,Texas
LIIIMECONTROL AND PREVENTION DISTRICT TEMPORARY BQAR11MEETJNiG
TUESDAY, SEPTEMBER 16, 1997
5:00 P.M.
LOCATION: City Council Chambers of City Hall
667 North Carroll Avenue, Southlake, Texas
AGENDA
1. Call to order.
2. Consider: Approval of Minutes of September 2, 1997 Temporary Board Meeting.
3. Consider: CD Order 97-1, Establishing rules for the adoption of the Crime Control
and Prevention District budget and establishing the fiscal year.
4. Consider: Adoption of Crime Control Plan and Budget
PUBLIC HEARING
5. Consider: CD Resolution 97-1, Calling an Election to determine whether the voters
desire to create a Crime Control and Prevention District in the City and
Levy a Sales and Use Tax to Support the Crime Reduction Programs of
C'' the District.
6. Adjournment.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at City Hall,
667 North Carroll Avenue and the Administration Building, 1725 East Southlake Boulevard,
Southlake, Texas, on Friday, September 12, 1997, at 5:00 p.m., pursuant to the Texas
Government Code, Chapter 551.
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Sandra L. LeGrand = k
City Secretarycb
If you plan to attend this public meeting and have disability that requires special needs, please
advise the City Secretary 48 hours in advance at 481-5581 extension 704, and reasonable
Cyommodations
will be made to assist you.
City of South lake,Texas
(...,, MEMORANDUM
September 12, 1997
FILE
TO: Temporary Board of Directors
Southlake Crime Control and Prevention District
FROM: Shana K. Yelverton, Assistant City Manager
SUBJECT: Temporary Board Meeting -- September 16, 1997
As you know, we will be holding the temporary board meeting to address issues related to the
proposed Crime Control and Prevention District on September 16, 1997. Due to the way the
public hearing was advertised, the meeting will begin at 5:00 p.m.
Minutes were not completed in time for inclusion in your packet, but will be provided to you on
Tuesday. There are three items you will be asked to address during your meeting. Two of them
relate to adopting procedures for the board as the law requires, and are fairly routine.
l hod the b h anph Co and
get.will a You sobe will l recalling thatpu the lic plan andearing budgetdasking mustyou be to adoptedadot t ate this rime meetingCntrol to Plan meet the
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deadlines specified in the legislation. We have not changed the plan as discussed with you on
September 2, however, Director Campbell will be making a formal presentation for videotaping
and airing on Cablevision 25. This will provide a mechanism for publicizing the proposal.
The proposed budget will also be discussed during this time. We have revised the budget (as
noted in the attached memo from Director Campbell), but did not include the revised figures in
your plan. We will need to finalize this exhibit on Monday when the entire staff will have an
opportunity to discuss the approach we wish to recommend to you. Since we are focusing on
major capital investments, the projects we are hoping to fund through the district involve
expenditures which exceed anticipated revenues. This raises a number of issues we must address:
Will the district issue short term debt? If so, how will it be financed and for how long? Do we
prefer to "pay-as-you-go," investing in land, facilities, equipment and staff only as funds become
available? If this is our preference, how should we prioritize the budget components?
It is our intention to bring a recommendation to you at the meeting on Tuesday. Please note that
we have not added or deleted budget components, but will clarify at what point we expect to pay
for them (a difficult task when your funding source may or may not be "permanent").
Please let us know if you have any questions in the meantime, and thanking you for indulging our
-d for one more staff review.