1997-07-14 City of Southlake,Texas
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
Monday, July 14, 1997
Op 5:30 p.m.
LOCATION: City Hall, Council Chambers
667 North Carroll Avenue * Southlake, Texas
AGENDA:
1. Call to order.
2. Approval of the June 9, 1997 meetings Minutes.
3. Executive Session: Pursuant to Open Meeting Act, Chapter 551 of the Texas
Government Code, Section 551.072, land acquisition.
4. Reconvene: Action necessary on items discussed in executive session
5. Consider: Award of bid for earthwork for proposed park improvements for
Bob Jones Park, Phase I
6. Discussion: Bob Jones Park Phase 1 Construction Plan and Budget
• 7. Discussion: Interlocal agreement for the design services contract and the
construction of the Cottonbelt multi-use trail between the cities of
Colleyville, North Richland Hills and Southlake
8. Discussion: SPDC Project Status Report
9 Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at City Hall,
667 North Carroll Avenue, and 1725 E. Southlake Boulevard, Southlake, Texas, on Friday, July
11, •97 at 6:00 p.m. pursuant to the ,vernment Code, Chapter 551.
SOUTy
AL'/I./ad/l A 14
Sandra L. LeGrand `�—
City Secretary
q
If you plan to attend this meeting and have . .' ��_t'h.,at` rii c's special needs,please advise the City Secretary 48
hours in advance at 481-5581, extension 704, Cl/1UItuattl `,ale accommodations will be made to assist you.
D:I WP-FILES ISPDCIAGENDASI97-7-I4.WPD
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SOUTHLAKE PARK DEVELOPMENT CORPORATION MEETING
667 North Carroll Avenue
Southlake, Texas 76092
July 14, 1997
MINUTES
MEMBERS PRESENT: David Yelton, President; W. Ralph Evans, Vice-President. Members:
Scott Martin (arrived during the meeting), Bethann Scratchard, Rick Stacy (arrived during the
meeting), Pamela Muller and Ronnie Kendall.
MEMBERS ABSENT: None
STAFF PRESENT: Shana Yelverton, Assistant City Manager; Kim Lenoir, Director of Parks
& Recreation; Ben Henry, Park Plan and Construction Superintendent; Lou Ann Heath, Director
of Finance; Eddie Cheatham, Cheatham & Associates (consultant); and Sandra L. LeGrand, City
Secretary.
Agenda Item #1. Call to Order
• President David Yelton called the meeting to order at 5:30 p.m. A quorum was present.
Agenda Item #2, Approval of the June 9. 1997 Meeting Minutes
Ralph Evans made a motion to approve the June 9, 1997 minutes as presented. Bethann
Scratchard made a motion to second.
Motion: Ralph Evans
Second: Bethann Scratchard
Ayes: Evans, Scratchard, Yelton and Kendall
Nays: None
Abstained: 1 (Muller)
Approved: 4-0-1 vote
President Yelton asked to postpone the Executive Session until City Manager Curtis Hawk
arrived.
Agenda Item #5. Consider: Award of Bid for Earthwork for Proposed Park Improvements
for Bob Jones Park. Phase I
(Tape section 44)
• Kim Lenoir presented the bid tabulation for the project which is attached to the minutes. The unit
•
costs are detailed in the tabulation sheet and indicate that James Arnold Construction Company
is the low bid at $368,718. Ms. Lenoir noted that this bid allows for a savings in the budget for
this project. She also noted that Arnold Construction is a local company, has done work
previously for the City and has a good track record.
Having no further discussion, Bethann Scratchard made a motion "that we approve the award of
the bid for earthwork at the Bob Jones Park, Phase I to the Arnold Company." The motion was
seconded by Pamela Muller. There was no discussion on the motion.
Motion: Bethann Scratchard
Second: Pamela Muller
Ayes: Evans, Scratchard, Muller, Yelton and Kendall
Nays: None
Approved: 5-0 vote
Rick Stacy arrived at 5:35 p.m.
Agenda Item #6. Discussion: Bob Jones Park Phase I Construction Plan and Budget
(Tape Section 101)
S Kim Lenoir explained the hand out, Bob Jones Park Construction Phase I, July 10, 1997 sheet
(attached to minutes). It was noted that the project is now $114,654 under budget at this point
in the process. She said the plan is to bid Phase I-B, the construction which is currently being
designed by Cheatham& Associates, in November. Phase I is split into two parts, A and B. Part
A of Phase I is the grading plan and Part B of Phase I is the turf and irrigation.
David Yelton asked, "Where do we stand with different estimates on parking solutions?" Eddie
Cheatham of Cheatham and Associates, responded that they are still looking at alternatives and
are open to suggestions. Some of the options explored are an asphalt pavement or a gravel
surface. He asked if there were other options they wanted to look at in view of the concern by
some members at the cost of asphalt paving. Mr. Yelton responded that he personally would like
staff to look into other options, rather than the expense for asphalt paving the parking lot.
Ben Henry, the Park Planning & Construction Superintendent, reported on the landscaping
ordinances and parking lot requirements. He said that Section 35-2 of the Zoning Ordinance
states that an "all weather" surface is required for all parking lots. It was determined that gravel
would qualify as there had been previous discussions where it was concluded that gravel was
considered an "all weather" surface. Mr. Cheatham said gravel would be approximately one-third
the cost of a asphalt-paved surface. Mr. Yelton mentioned that there had been discussion of
whether pavement would always be desired for that location as the Park Master Plan may change
or evolve.
SSPDC Minutes -- Regular Meeting on July 14, 1997 Page 2 of 6
•
Mr. Cheatham recommended that the parking lot be bid for paving with stone as an alternate.
When the bids are tabulated, SPDC would then have more definite cost for each option. The bid
would be put out late October with a target bid opening date in early November. Rick Stacy
suggested that options for curbing be added as an alternate to the bid. Mr. Yelton commented that
his main concern is having grass on the fields -- not paving on the parking lot. He said he
believes the estimate on turf grass is a little light. The turf grass will be included as part of the
bid and therefore a better cost will be available at the time the bids are opened. Staff is working
with the Soccer Association to get their recommendation as to which fields will be needed
immediately and which can be sprigged. Cheatham will prepare the bid proposal with the
alternatives mentioned by committee members and will bring it back to SPDC before it is
advertised for bid.
Scott Martin joined the committee at 5:40 p.m.
Although Item#5, awarding the bid for earthwork at Bob Jones Park, had been discussed earlier
by SPDC members, Scott Martin related information to the members about the procedure used
by the City of Colleyville recently and their success with the procedure. Colleyville waited a long
time after sodding to make sure that the fields were able to withstand the heavy traffic before play
was allowed on the fields. Mr. Martin said the City of Southlake needs to make sure the fields
are not played upon too soon and thus destroy the turf. Ms. Lenoir said Colleyville sprigged their
• soccer fields and then waited an entire year for play and that is the recommended procedure with
that type of method. She said, however, that with sod, the procedure can be sped up. They
recommend the fields be sod in May with play beginning in August, thus having the summer to
establish the root system.
Returning to discussion of Item#6, construction of the parking lot at Bob Jones Park, Mr. Yelton
asked Scott Martin to reiterate the alternatives he had mentioned at the last meeting. Mr. Martin
said one alternative was using recycled asphalt shingles, which are an all-weather material and
does not create mud except from blown-on dust. The other alternative was pierced pavers, which
would allow plugging of grass and drainage through it -- it would not be 100% impervious so
there would not be the maximum amount of run-off to contend with. Mr. Martin said the pierced
pavers are probably not likely due to the expense, but he does favor the shredded, recycled asphalt
shingles.
There was no further discussion of Item #6.
Agenda Item #7. Discussion: Interlocal agreement for the design services contract and the
construction of the Cottonbelt multi-use trail between the cities of Colleyville. North Richland
Hills and Southlake
(Tape section 382)
• SPDC Minutes -- Regular Meeting on July 14, 1997 Page 3
g of 6
4 .
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Ms. Lenoir reported an agreement is being developed between the three cities, Colleyville, North
Richland Hills and Southlake, and the three will have a meeting later this week to determine areas
of responsibility for each entity. The amount of trail to be constructed in each of the cities is
broken down in percentages of: North Richland Hills - 58%, Colleyville - 41% and Southlake -
less than 1%. Mr. Yelton joked that Southlake would furnish the pen that signs the deal! Ms.
Lenoir said the City of Grapevine has completed their design phase and has already started
construction of their portion. Grapevine builds the trail to Brumlow where the City of Southlake
picks it up and carries it over Big Bear Creek to the City of Colleyville's portion. From there it
goes down to North Richland Hills. The entire design needs to be done by a single firm and the
project bid as one project. Ms. Lenoir said the point of contention is, when it goes under
construction, who will inspect what and when. The agreement will be brought back to SPDC at
their next meeting once those issues are worked out.
There was no further discussion of Item #7.
Agenda Item #8, Discussion: SPDC Project Status Report
(Tape section 462)
• Mr. Yelton referred to the SPDC Capital Projects Status Report dated July 8, 1997(attached to
the minutes) report and stated this is the report the committee had requested on a monthly basis.
Bob Jones Park - Land Acquisition - $1.200.000
Shana Yelverton, Assistant City Manager, called attention to the map of the West Beach Addition
which was included in the member's packets. A copy is attached to the minutes. Ms. Yelverton
explained the update of the lot acquisitions. She reported that the properties shown in white
speckles, the private-owned properties, are being worked on by the City at a constant pace. These
properties represent about 10.9% of the acquired land based on total acreage of the Addition. Ms.
Yelverton said that efforts are concentrated on the lots which will be impacted by Phase I of the
development and reported that the Ghostrider's property is at the title company, which was a
major accomplishment. Staff is focusing on the Patrick property, which should put the project
in very good shape by the time of construction. The committee discussed some of the issues of
the properties under condemnation and the status of the streets in the area.
Bob Jones Park - Nature Center Planning - $20,000
Scott Martin reported this project had to be put on hold temporarily.
Ronnie Kendall asked if the grant request for Phase II construction was a matching grant and if
that means they can apply some money that has already been spent, that would be shown on the
goals of the application, or do they have to provide additional funds to match it? Ms. Lenoir
IIISPDC Minutes -- Regular Meeting on July 14, 1997 Page 4 of 6
•
explained that a lot of the planning and design money is matchable, actual construction dollars are
matchable, but not any earlier spent dollars. Ms. Lenoir said, "If the grant is approved the first
of September, we sign a contract with the next phase of construction -- like the November bid --
that could be matchable." She said with a grant, you spend the money, then are reimbursed 50%
of money as it is spent over the three year period.
Rick Stacy mentioned the Fechtel house and the fact that the City's Fire Department would like
to use the house in a firefighting exercise (which would burn the house down). If the house is to
be moved to the Bob Jones Park area, it needs to be worked out pretty soon with the Southlake
Historical Commission so it can be moved prior to the Village Center's ground breaking in
September.
Neighborhood Parks - Master Planning Noble Oaks - $7,000
Fence clearing and tree services are completed. Ms. Lenoir said several trees were pruned and
some dead trees, stumps, and underbrush were removed. The fences on Carlisle and Continental
were removed. Mr. Martin commented that this location is excellent for a park and is within
walking distance to many residents.
Scott Martin brought up agenda item #6, and mentioned that since it was under the budgeted
amount, perhaps there would be funds available for parking lot islands and landscaping. He asked
• if we would comply with the City's ordinances pertaining to parking lots. Rick Stacy explained
that it depends on the method of surfacing used on the parking lot as to whether
landscaping/islands can be added. The bid proposal will include several options which will give
the SPDC a better idea of actual costs for each surfacing method and will be considered again at
the next SPDC meeting. The committee may want to consider the option of putting trees along
the parking lot perimeter (end island conglomerate) in lieu of islands if gravel is used, which
would accommodate the City's ordinance.
Matching Funds - Community Groups - Adventure Alley Pavilion
Ms. Lenoir said this project has stalled but efforts are being made to raise money.
Rick Stacy asked that the Park Board bring any suggestions regarding the matching funds projects
to the SPIN Summit to be held in October or November. SPIN is hoping to procure a project at
the Summit that they can focus on, such as Adventure Alley. It will be an opportunity to involve
more people.
Agenda Item #3. Executive Session: Pursuant to Open Meetings Act, Chapter 551 of the Texas
Government Code, Section 551.072, land acquisition.
(Tape section 802)
• SPDC Minutes -- Regular Meeting on July 14, 1997 Page 5 of 6
•
President Yelton advised that SPDC would be going into executive session pursuant to Chapter
551 of the Texas Government Code, Section 551.072, for the purpose of land acquisition.
SPDC adjourned for executive session at 5:58 p.m.
SPDC returned to open session at 6:15 p.m.
Agenda Item #4, Reconvene: Action Necessary/Executive Session
As a result of the executive session, Ronnie Kendall made a motion that "we authorize the City
Manager to enter into negotiations with Marilyn Tucker regarding the trade of her property for
land owned by the City." Bethann Scratchard seconded the motion. Discussion of the motion
continued. Scott Martin asked if the motion should request that the city staff bring the contract
for sale rather than negotiations, since the City has already negotiated? Since negotiations have
been had with Ms. Tucker, a contract will be entered into. Ms. Kendall amended the motion to
change the wording "negotiations" to "a contract." The amended motion was seconded again by
Bethann Scratchard. There was no further discussion of the motion.
Motion: Kendall
Seconded: Scratchard
Ayes: Martin, Scratchard, Yelton, Muller, Evans, Kendall and Stacy
Nays: None
Approved: 7-0
Further business before SPDC
Lou Ann Heath handed out the updated current sales tax receipts sheet (attached to minutes) which
shows receipts were up 53% over last year's receipts at this time. She pointed out that the next
three months will see Home Depot's receipts, and that the report shows that the City is
approximately $60,000 ahead of that estimated in the SPDC budget.
The next SPDC meeting will be August 18, 1997 at 6:00 p.m.
Agenda Item #9. Adjournment
A motion was made by Ralph Evans and seconded by Sc n t d'o eeting at 6:30
p.m.
Outti►fik,David elto , resident
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Sandra L. LeGrand _�
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City Secretary •r 1 D:\WP-FILES\SPDC\MINUTES\97-7-14.
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SPDC Minutes -- Regul Mingg``Ouly 14, 1997 Page 6 of 6
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BOB J(.,...5 PARK, PHASE I - EARTHWORK .1013 NO. 001-938 -
CHEATHAM & ASSOCIATES BID TABULATION SHEET 1 OF 2
OWNER: CITY OF SOII-FI ILAKI: JAMES ARNOLD CONST I.II LACY COMPANY 110 PAVING Mli I ROI'LEX EXCAVATING
P 0 BOX 92877 P O BOX 541297 P 0 BOX 59934 I'(1 BOX 129
JOB TITLE: PROPOSED PARK IMPROVEMENTS FOR SOUTIILAKE,TX 76092 DALLAS,TX 75354 DALLAS,TX 75229 LI'WISVILLE,TX 75067
13013 JONES PARK, PI IASE I -EARTHWORK PIIONE 817/872-3822 PI IONE 214/357-0146 PHONE-: 972/869-2971 PIIONE 972/221.4561
JOB NO: 001-938 FAX 817/872-4791 FAX 214/350-0662 FAX 972/869.9757 I AX 972/420-0267
AMT IIID $369.71800 AMT 1311) 3378.18800 AMT 13111 3415.05250 AM1 BID 5438.931 00
1311) DATE:: 111I.Y 9, 1997
ITEM PLAN UNIT UNIT UNIT UNIT
NO. ITEM DESCRIPTION UNIT QTY. PRICE COST PRICE COST PRICE COST PRICE COST
1 Unclassified"on-site"excavation to lines&grades C.Y. 111,750 2.10 $234,675.00 1 44 $160,920 00 1 87 $208,972.50 2 40 $268,200 00
2 F& I comp. "on-site"embankments C.Y. 103,260 0.15 $15,489.00 1 10 $113,586.00 0 75 $77,445.00 0 35 $36,141 00
3 F& I safety barrier around perimeter of 5 01 acre pond L.F. 2,200 9 00 $19,800.00 4.50 $9,900.00 4 00 $8,800 00 4 50 $9,900 00
4 F& 118"Class RCP culvert for crossing of swale"A" L.F. 24 45.00 $1,080.00 47.00 $1,128.00 28 00 $672.00 37 50 $900 00
5 F& 118"Class RCP culvert for crossing of swale"B" L.F. 24 45.00 $1,080.00 47.00 $1,128.00 28.00 $672 00 37.50 $900 00
6 F& 118"Class RCP culvert for crossing of swale"C" L.F. 24 45.00 $1,080.00 47.00 $1,128.00 28.00 $672 00 37 50 $900 00
7 F& 118"Class RCP culvert for crossing of swale"D" L.F. 24 45.00 $1,080.00 47.00 $1,128.00 28.00 $672.00 37 50 $900.00
8A F& 118"Class RCP culvert ot7 south entract to park L.F. 68 45.00 $3,060.00 47.00 $3,196.00 28.00 $1,904 00 37.50 $2,550 00
8B F& I end treatment at end of 18"pipe culvert EA. 2 1100.00 $2,200.00 1100.00 $2,200.00 800.00 $1,600.00 750.00 $1,500.00
9 F& 112"thick"rock rubble"non-cemented rip-rap S.F. 600 7.00 $4,200.00 4.00 $2,400.00 3.30 $1,980.00 7.00 $4,200.00
10 F& I 3"dia. PVC Spec. C900, DR-18 water line L.F. 700 11.00 $7,700.00 11.00 $7,700.00 23.75 $16,625.00 9.00 $6,300.00
11 F& I 3"tapped connection to existing 12"water line L.S. 1 27.00 $2,700.00 2750 00 $2,750.00 4260.00 $4,260.00 2000.00 $2,000 00
12 F& I 2"flush valve assembly EA. 1 600.00 $600.00 550.00 $550.00 1122.00 $1,122.00 400.00 $400.00
13 F& I necessary hydro-mulching on all disturbed areas _ L.S. 1 59200.00 $59,200.00 58652.00 $58,652.00 75000.00 $75,000.00 90000.00 $90,000.00
14 Trench safety L.F. 164 3.50 $574.00 3.00 $492.00 4.00 $656.00 10.00 $1,640.00
15 Erosion control L.S. 1 15200.00 $15,200.00 11330.00 $11,330.00 14000.00 $14,000.00 12500.00 $12,500.00
TOTAL AMT. BID(ITEMS 1-15) $369,718.00 $378,188.00 $415,052.50 $438,931.00
t
IrJI'W t%outhiakc\9)Ntitu1:1.i1'.Bol,lours I'.uk MO
BOB JONES PARK, PHASE I - EARTHWORK JOB NO. 001-938 r
-
CHEATHAM & ASSOCIATES BID TABULATION SHEET 2 OF 2
OWNER: CITY OF SOUI'HLAKE BEAVERS CONSTRUCTION EARTH BUILDERS (Bidder Name) (Bidder Name)
P O BOX 149 7200 GOLF CLUB DR,N 102 (Street Address) (Street Address)
JOB TITLE: PROPOSED PARK IMPROVEMENTS FOR BOWIE,TX 76230 IF WORTH,TX 76179 (City.State,Zipcode) (City,State,Zipcodc)
BOB JONES PARK,PI IASE I -L•AR'IIIWORK PHONE 817/872-3822 PHONE 817/236-4135 Phone Phone
JOB NO: 001-938 FAX 817/872-4791 FAX 817/236-4135 Fax Tax
AMT BID S458.577 80 AMT lilt) $461,680 00 Anti Bid SO 00 Awl Bid SO 00
BID DAIi';: JUI.Y 9, 1997
I I tM W. ` UNI UN!T UNIT UNIT
NO. ITEM DESCRIPTION UNIT QTY. PRICE COST PRICE COST PRICE COST PRICE COST
1 Unclassified"on-site"excavation to lines&grades C.Y. 111,750 1.36 $151,980.00 1.30 $145,275.00 $0 00 $0 00
2 F& I compacted"on-site"embankments to lines C.Y. 103,260 1.93 $199,291.80 1.85 $191,031.00 $0 00 $0 00
3 F& I safety barrier around perimeter of 5.01 acre pond L.F. 2,200 3.75 $8,250.00 2.90 $6,380.00 $0 00 $0 00
4 F& I 18"Class RCP culvert for crossing of swale"A" L.F. 24- 26.00 $624.00 25.00 $600.00 $0.00 $0 00
5 F& 118"Class RCP culvert for crossing of swale"B" L.F. 24 26.00 $624.00 25.00 $600.00 $0 00 $0 00
6 F& 118"Class RCP culvert for crossing of swale"C" L.F. 24 26.00 $624.00 25.00 $600.00 $0 00 $0.00
7 F& 118"Class RCP culvert for crossing of swale"D" L.F. 24 26.00 $624.00 25.00 $600.00 $0.00 $0.00
8A F & 118"Class RCP culvert @ south entract to park L.F. 68 26.00 $1,768.00 25.00 $1,700.00 $0.00 $0.00
8B F & I end treatment at end of 18"pipe culvert EA. 2 400.00 $800.00 700.00 $1,400.00 $0.00 $0.00
9 F & 112"thick"rock rubble"non-cemented rip-rap S.F. 600 2.22 $1,332.00 8.35 $5,010.00 $0.00 $0.00
10 F& I 3"dia. PVC Spec. C900, DR-18 water line L.F. 700 6.00 $4,200.00 9.00 $6,300.00 $0 00 - $0.00
11 F& I 3"tapped connection to existing 12"water line L.S. 1 1000.00 $1,000.00 700.00 $700.00 - $0.00 ` $0 00
12 F & I 2"flush valve assembly EA. 1 200.00 $200.00 500.00 $500.00 $0 00 $0.00
13 F& I necessary hydro-mulching on all disturbed areas L.S. 1 51400.00 $51,400.00 75000.00 $75,000.00 $0.00 $0.00
14 Trench safety L.F. 164 10.00 $1,640.00 6.00 $984.00 $0.00 $0.00
15 Erosion control L.S._ 1 34220.00 $34,220.00 25000.00 $25,000.00 $0.00 $0.00
TOTAL AMT. BID(ITEMS 1-15) $458,577.80 S461,680.00 $0.00 ' $0.00
I
P‘01.K^Sumhlakr,918'hid I.d01i.h t,,;,I'mk wh1
7-10-1997 2: 12PM FROM SOUTH_AKE PARKS REC 817 421 2175 P. 2
BOB JONES PARR;CONSTRUCTION PHASE I
July 10, 1997
ITEM j 11/96 Est. 4/97 Est. Project �6/6/97 Aetnals ** Committee
Budget Budget Design Budget comments
Fees
Grading (soccer) & Lake 239,785 -400,000 454,837 369,718 Lake was not in
1 original est.
Utilities - Water 100,000 150,000 13,800 k
- sewer 75,000 0 '
Puking 350,000 150,000 443,935 V 526 spaces
Street 0 100,000 0 not in org. est.
Drainage 0 200,000 0 ' open ditches
1 ENGINEERDiG 689,785 1,075,000 84,900- 912,572
COSTS 9.3%
Restroom/Concession -250,000 250,000 0 hold for phase II
Pavilion 70,000 70,000 0
ARCHITECTURE 320,000 320,000 0 0
COSTS
I andse aping-Berm 135,152 135,152 20,000 landscape&
-Park 95,148 95,148 95,148 turf grass
Irrigation ' 180,150 180,150 180,150 ' soccer fields
Fence 1 80,000 80,000 28,000 pipe rail
LA COSTS 490,450 490,450 . 25,850 - 323,298
8%
TOTALS 1,500,235 1,885,450 110,750- 1,235,870
Contingency- 10% [ 190,000 124,080
Total of Fees '. 164,475 110,750
Revised Budget Total 1,500,235 2,239,925 1,470,700
Revised budget estimate is S29,535 under budget
**The actual and budget projections on the remainer of the project is now $114,654 under budget
Agenda Item #6
........
West Beach Addition
Last Revision Date - 7/14/97
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City of Southlake
Public Works Department
SOUTHLAKE PARK DEVELOPMENT CORPORATION
Capital Projects Status Report
July 9, 1997
BICENTENNIAL PARK
Land Acquisition - S1,100,000
Status: The Brunson Condemnation Hearing was held April 24. 1997 The
commission mt•arded the owner 584-.000. The City deposited a check in this amount
with the court and took possession of the property May 1, 1997. On May 13 the
Brunson's filed an appeal of the ruling. A countersuit hearing has been scheduled for
September 15, 1997.
Curtis E. Hawk is working with the landowner behind the bank for a possible trade.
Phase II construction - $1,250,000
Design - Phase I Contract Began: June 17, 1997
Estimated Completion of Design September 1997
Consultant: MESA Design Group
Status: The field survey has been completed. MESA will submit the first design
for the staff park development team review this week The preliminary focus will be to
provide effective drainage with minimal impact to the remainder of the site. Once staff
comments have been implemented, affected user groups will be notified for their input.
BOB JONES PARK
Land Acquisition - $1,200,000
Status: Progressing well through the City Manager's Office. Updated map of
status will be distributed to SPDC July 14, 1997. The City Manager's Office is
estimating the remaining cost expected to complete the land acquisition.
Phase I construction - $1,500,235
Design - Phase I Contract Began: March 18, 1997
Estimated Completion of Design June 1997
Consultant: Cheatham and Associates
Status: Bid opening was July 9, at 1:00 p.m. Six bids were received. Low bid was
submitted by James Arnold Construction. Bid tabulations will be provided for SPDC
review and consideration July 1-I. and for City Council consideration July 15, 1997.
Upon staff final design review, several Phase 1 elements were selected to be omitted or
delayed for Phase II, however these elements did remain in the Phase I bid package as
Agenda Item #8
line items to affirm construction cost. The awarding contract may delete these elements
and the associated cost from the hid total.
Phase II construction grant request - S500,000
Nature Center Planning - S20,000
Status: .-I Texas Parks and Wildlife Grant was resubmitted February 28. 1997.
The City will hear in late .-August if the grant funds will he awarded. A committee has
formed to define the scope of the nature center for Bob Jones Park. The Nature Center
Committee planned to tour the site April 11 but was rained out. The committee will
reschedule the tour. .Mrs. Tucker has been asked to join the tour (part of the project may
be on land she now owns that she is willing to trade). The Southlake Historical
Commission is wanting to move a log cabin and the Fechtel House to this area as part of
a historical village. Staff is looking into the cost feasibility and will report to the Park
Board for consideration and recommendation to SPDC.
ISTEA GRANT - COTTONBELT HIKE AND BIKE
Hike and Bike Trail Construction - S48,000 (20% of project costs)
Status: Contract is being revised with TXDOT at the request of Southlake,
Colleyville and North Richland Hills, so the cities can enter into interlocal agreements
with each other to design and construct the trail under one contract with a more cost
effective and efficient approach. Staff is working on an interlocal agreement for the three
cities to enter for the design and construction of this project. Proposals for design have
been received by: Carter & Burgess
Dunkin Sims Stoffels, Inc.
The Landscape Alliance
MESA Design Group
Newman, Jackson, Bieberstein, Inc.
POE and Associates
Interviews will be held in two weeks in North Richland Hills.
JOINT-USE PROJECTS
CISD Parking Lot at Carroll Middle School Gym - S70,000
Status: CISD has completed the plans through Cheatham and Assoc.for a 50-car
parking lot in front of the gym, south side facing Dove Road and east of the circle drive.
TPM has agreed to let a contract for the parking lot construction. Estimated completion
could be within the next six months. Improvements to the loop and firelane will not be
constructed by CISD until the summer of 1998.
NEIGHBORHOOD PARKS
Master Planning Noble Oaks - $7,000
Status: Design has been held pending adjacent improvements. Fence clearing
and tree services are completed. Regular mowing of the site is under contract.
Master Planning Koalaty - S9,000
Status: TPM has been contacted as to the availability of survey information on
Carroll Elementary. Pending their response, survey information may be requested.
Construction to expand the parking lot has begun by CISD.
Master Planning Royal and Annie Smith - S9,000
Land Acquisition Budget- $300,000
Actual Cost - $369,120.54
Status: The property was closed on June 30, 1997. A topographic survey has
been received by staff. Confirmation to meet with KISD is pending prior to the new
school year. Rone Engineers have conducted the soil test within the old septic field on
KISD with results due back this week Access to the site is being limited to honor a
grazing contract with an adjacent neighbor. The option for contract renewal is month to
month. A meeting has been requested by the proposed Harrell Place development to the
west of Florence Elementary to discuss drainage impacts.
CONTINENTAL TRAIL DEVELOPMENT
Planning for Continental Boulevard Trail (White Chapel to Davis) - $9,000
Design - Phase I Contract Began: April 1, 1997
Estimated Completion of Design August 15, 1997
Consultant: Dunaway Associates, Inc.
Status: City Council approved on April 1 the hiring of Dunaway Associates, Inc.
to plan the section of the off road hike and bike trail from White Chapel to Davis Blvd.
This will be the first major trail project for the City since the adoption of the Trail System
Master Plan. A schematic alignment has been developed. However, continued designs
are pending the production of accurate field surveys.
MATCHING FUNDS - COMMUNITY GROUPS
Total Budget Allocated - S100,000
Adventure Alley Pavilion by Leadership Southlake - S25,000
Consider Approval by SPDC: September 1997
Approved by Park Board: February 3, 1997
Status: Leadership Southlake is continuing to raise money and evaluate design
options. Goal is for volunteers to construct the pavilion during late fall.
KSB -Waterscape Project, Bicentennial Park- S5,000
Approval by SPDC: May 19, 1997
Approved by Park Board: May 12, 1997
Status: KSB is working to secure additional funding. The 516,000 project is to be
located near the White Chapel entrance of Bicentennial Park.
T-ball Field #10 by Southlake Baseball Association - $3,850 Completed 4/5/97
Contractor: American Tennis Court Contractors
SPECIAL PROJECTS - RENOVATIONS OF CITY OWNED HOMES
Eubank's House - $50,000
Status: The Senior Advisory Commission has requested that the City proceed with
renovating the Eubank's House for a Senior Center. The resident has vacated the site.
Parks and Recreation is mowing the site. Kevin Hugman, Community Services Division
Manager, will be coordinating this project.
RESERVE FUNDS
Unanticipated Projects - $500,765
Status: Funds remains in reserve.
CITYOF SOUTHLAKE
SALES TAX REVENUES
1996-97 collected budget balance
budget to date balance percent
$1.846.000 $1.348.395 P97 605 2 %
FISCAL FISCAL FISCAL 1 FISCAL f FISCAL
YEAR % Inc YEAR % Inc YEAR % Inc j YEAR % Inc 1 YEAR % Inc
L__..TH 92/93 -Dec 93/94 -Dec I 94/95 -Dec 95/96 -Dec t 96-97 -Dec
'October i $50,956 9.0% $99,408 95.1% $89,951 -9.5% $128,689 43.1% I $161,892 25.8%
November 42,126 50.8% $50,623 20.2% $52,099 2.9% , $111,917 114.8% $135,367 21.0%
December 33,850 1.7% $70,155 107.3%i $67,243 -4.2% $103,975 54.6% i $115,084 10.7%
January 67,713 69.2% $106,541 57.3%I i $95,687 -10.2% $140,362 46.7% $198,873 41.7%
;February f 39,351 -1.9% $57,839 47.0% ' $68,015 17.6% 1 $95,269 40.1% $125,671 31.9%
I
March 44,176 17.8% $59,378 34.4% $56,600 -4.7% $103,163 82.3% $104,733 1.5%
April 68,664 19.3% I $87,438 27.3% $88,212 0.9% $137,030 55.3% $182,384 33.1%
May 54,623 33.2%i $58,291 6.7% $81,109 39.1% $109,371 34.8% $152,577 39.5%
-
first month of 17 cent sales tax
June 52,027 20.7% ! $59,577 14.5% $83,253 39.7%I $112,317 34.9% $171,813 53.0%
July 80,567 56.9% ' $94,157 16.9% $135,187 43.6% 1 $179,803 33.0% $0
'August 48,290 0.9% $58,980 22.1%! S109,584 85.8% I $132,367 20.8% , $0
Septembe I 54.395 27.3% $75.228 38.3% ! 5106.563 41.7% $122.445 14.9% $Q
I
TOTAL { $636,738 24.8% $877,615 37.8% I $1,033,502 17.8%I$1,476,708 42.9% I$1,348,395 29.4%
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
1996-97 collected budget balance
budget to date balance percent
$923 000 $674.197 S248.803 26.96%
1 FISCAL FISCAL ' FISCAL i FISCAL FISCAL
YEAR % Inc YEAR % Inc YEAR % Inc YEAR % Inc YEAR % Inc
MONTH ! 92/93 -Dec 93/94 _ -Dec 94/95 -Dec 95/96 -Dec 96-97 -Dec
'October j $0 0.0% $0 n/a $44,975 n/a $64,344 43.1% $80,946 25.8%
November 0 0.0% I 0 n/a I 26,049 n/a 55,958 114.8% 67,684 21.0%
December 0 0.0% 1 0 n/a 33,622 n/a 51,987 54.6% 57,542 10.7%
1
January 0 0.0% I 0 n/a 47,843 n/a 70,181 46.7% 99,437 41.7%
February 0 0.0% 0 n/a 34,007 n/a 47,635 40.1% 62,836 31.9%
1 I
March 0 0.0% 0 n/a 28,300 n/a 51,581 82.3% 52;366 1.5%
April 0 0.0% 0 n/a 44,106 n/a 68,515 55.3% 91,192 33.1%
May 0 0.0% 29,145 n/a 40,554 39.1% 1 54,686 34.8% 76,289 39.5%
June 0 0.0% 29,788 n/a 41,627 39.7% 56,159 34.9% 85,906 53.0%
i
July 0 0.0% 47,079 n/a 67,593 43.6% 89,901 33.0%
jinni let 0 0.0% 29,490 n/a 54,792 85.8% 66,184 j 20.8%
I '
._�._.-nbe Q 0.0% 37.614 n/a 53.282 41.7% ' 61.223 14.9% !
i
TOTAL G $0 0.0% $173,116 n/a $516,751 198.5%! $738,354 42.9% $674,197 29.4%
07/14/97 SLTX97-2.WK4