Item 9A 2022-06-28 Draft Arts Council MinutesCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING MINUTES: JUNE 28, 2022
LOCATION: The Marq Southlake
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, and Southlake Arts
Council members; Julie Doyle, Beatriz Terrazas, Terri Messing, Alison Viktorin and Leslie
Walker
SOUTHLAKE ARTS COUNCIL ABSENT: Southlake Arts Council Vice-Chair Deanna
Kienast and Alternate #1 Nadia Hassan
STAFF PRESENT: Assistant to the Director Milenka Lopez and Community Relations
Manager Vicky Schiber
CITY COUNCIL MEMBER PRESENT: Council Member Kathy Talley
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chair Tamara McMillan called the meeting to order at
6:03p.m.
2. PUBLIC FORUM
Chair McMillan opened the Public Forum at 6:03p.m. There being no one present
to address the Arts Council, the Public Forum was closed at 6:03p.m.
3. CONSENT
CONSENT AGENDA
Consent Agenda items are considered routine by the Arts Council and
are enacted with one motion.
3A. APPROVAL OF THE MINUTES FROM THE MAY 24, 2022, SOUTHLAKE ARTS
COUNCIL MEETING
Chair McMillan presented the Consent Agenda, including approval of the
minutes of the May 24, 2022, Southlake Arts Council meeting. Chair
Minutes of the June 28, 2022
Southlake Arts Council Meeting
Page 2 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
McMillan asked if there were any revisions to the minutes. No revisions
were discussed.
APPROVED
A motion was made to accept the m inutes of the May 24, 2022, meeting as read.
Motion: Walker
Second: Messing
Ayes: Doyle, Viktorin, McMillan, Messing, Walker
Nays: None
Abstain: None
Vote: 6-0
Motion passed.
4. CONSIDER
4A. APPROVAL OF CANCELLING THE JULY 26, 2022, SOUTHLAKE ARTS
COUNCIL MEETING
Chair McMillan proposed cancelling the July 26, 2022, Southlake Arts Council
meeting to coincide with City Council’s summer schedule.
APPROVED
A motion was made to approve cancelling the July 26, 2022, Southlake Arts
Council meeting.
Motion: Terrazas
Second: Walker
Ayes: Walker, Terrazas, Messing, Doyle, Viktorin, McMillan
Nays: None
Abstain: None
Vote: 6-0
Motion passed.
4B. RECOMMENDATION OF THE FY 23 PUBLIC ART FUND BUDGET
Assistant to the Director Milenka Lopez presented the proposed FY 23 Public Art
Fund Budget and was available to answer questions.
Chair McMillan asked for clarification about the Art Consultant Services and
Milenka Lopez and Vicky Schiber explained the services provided to the City
through our contract with an art consultant. Chair McMillan also asked for
clarification about the advertising budget, and Community Relations Manager
Minutes of the June 28, 2022
Southlake Arts Council Meeting
Page 3 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Schiber explained that it is used for printing event signs. Arts Council Member
Walker asked where the funding came for large-scale statues and art projects,
and Community Relations Manager Schiber explained that money is transferred
to the Arts Fund from the CIP budget annually for the installment of Public Art.
Chair McMillan asked if there was a motion to recommend the FY 23 Public Art
Fund Budget to City Council.
APPROVED
A motion was made to recommend the FY 23 Public Art Fund Budget to City
Council.
Motion: Doyle
Second: Walker
Ayes: Walker, Terrazas, Messing, Doyle, Viktorin, McMillan
Nays: None
Abstain: None
Vote: 6-0
Motion passed.
4C. RECOMMENDATION ON PROPOSED MURAL FOR LULULEMON LOCATED
AT 233 GRAND AVENUE-
Dallas-based artists, Kyle Steed presented two concepts for a proposed mural for
Lululemon located at 233 Grand Avenue and was available to answer questions.
Arts Council member Messing stated that she preferred the second concept due
to the shapes and lines and unique style. She stated that she liked the boxes and
different aspects of the second concept and believes it is more family -friendly
than the first option. She stated the first option can be interpreted to be
suggestive. She didn’t like the negative space present in the first concept.
Arts Council Chair Tamara McMillan stated that the second concept is more
playful and lends itself more to people taking selfies and engaging with the art.
Arts Council member Viktorin agreed and stated that people could pick a box of
the second concept to take a picture with.
Arts Council member Messing stated that the colors and hand reaching out in the
second option really flows well with the activities inside Lululemon. She stated
that doing a mural like this is a push for the arts community but is also a
testament of how far the Arts Council has come.
Arts Council member Viktorin wanted to know the thought process behind each
individual box in the second concept.
Minutes of the June 28, 2022
Southlake Arts Council Meeting
Page 4 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Arts Council member Walker stated that the first concept doesn’t quite fit the
space, but she really likes the second concept.
The overall consensus from the Arts Council members was that they liked the
second concept over the first one.
APPROVED
A motion was made to recommend the second concept presented for the
proposed mural for Lululemon located at 233 Grand Avenue.
Motion: Doyle
Second: Terrazas
Ayes: Walker, Terrazas, Messing, Doyle, Viktorin, McMillan
Nays: None
Abstain: None
Vote: 6-0
Motion passed.
5. DISCUSSION
5A. FALL EXHIBIT DISCUSSION
Assistant to the Director Milenka Lopez presented all proposed artists and asked
the Arts Council to finalize a date for the Fall Reception.
Direction to staff: The first-choice artist is Justin Terveen. Second and third
choice artists are Nancy Medina and Chris Brandley, respectively. The finalized
date for the Fall Exhibit Reception will be Sunday, October 2, 2022, with art going
up on Monday, September 12, 2022, at 10:00 AM.
5B. STARS AND STRIPES AND SPRING EXHIBIT DISCUSSION
Community Relations Manager Vicky Schiber was available to answer questions
regarding the upcoming Stars and Stripes community event. She presented a
bracelet-making craft idea to the Arts Council and asked if they were interested.
Direction to Staff: bring craft to Stars and Stripes festival
5C. ARIA SOUND SYSTEM UPDATE
Assistant to the Director Milenka Lopez presented updates about the Aria Sound
System Update and was available to answer questions.
Minutes of the June 28, 2022
Southlake Arts Council Meeting
Page 5 of 5
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Direction to Staff: none
5D. LIBERTY GARDEN STATUE UPDATE
Assistant to the Director Milenka Lopez presented updates about the Liberty
Garden Statue and was available to answer questions.
Direction to Staff: none
4E. WEBSITE UPDATE
Community Relations Manager, Vicky Schiber presented updates made to the Arts
Council webpages and was available to answer questions.
Direction to Staff: Continue working on the webpages.
5. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:11 p.m.
Motion: Doyle
Second: Walker
Ayes: Doyle, Viktorin, McMillan, Messing, Terrazas, Walker
Nays: None
Abstain: None
Vote: 6-0
Motion passed.
Attest:
Tamara McMillan, Chair Community Services Department