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2022-08-02 CC agendaCITY OF SOUTHLA14CE TEXAS REGULAR CITY COUNCIL MEETING AGENDA AUGUST 2 2022 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall WORK SESSION: 5:30 P.M. 1. Call to order 2. Invocation: Clayton Reed 3. Southlake Business Spotlight — Buff City Soap 4. Southlake Sister Cities College Scholarships 5. Technical Recommendations for the Mustang Drive Industrial Subarea 6. Discuss all items on tonight's agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: Immediately following the work session Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney as to the posted subject matter of this City Council meeting. Section 551.071: Consultation with city attorney. a. Seek advice of the city attorney regarding legal issues related to legislative items. b. Seek advice of the city attorney regarding driveway access to FM 1938 and other construction related matters for a future subdivision located on property addressed as 208 Randol Mill Avenue and located at the northern terminus of Maranatha Way. c. Seek advice of the city attorney regarding the City of Southlake fire suppression obligations within the Southlake Park Services, Inc. system. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 2, 2022 Page 2 of 6 d. Seek advice of the city attorney regarding a Developer's Agreement for Cornerstone Plaza/S Nolen Dr. e. Seek advice of the city attorney regarding storm water management. 2. Section 551.072: Deliberation regarding real property. a. Deliberate the purchase, exchange, lease or value of real property for City facilities and projects being 1.54 acres of open space located at 620 Walnut Grove, Southlake. 3. _Section 551.074: Deliberation regarding personnel matters. b. Deliberate the appointment of City board and commission members. B. Reconvene: Action necessary on items discussed in Executive Session. 3. REPORTS: A. Mayor's Report 1. State of the City B. City Manager's Report 1. National Parks & Recreation Month CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: A. Approve minutes from the June 21, 2022, regular City Council meeting. B. Approve minutes from the June 27, 2022, City Council Summer Workshop. C. Approve contract renewal with Marquee Event Group, Inc., for Indoor and Outdoor Event Equipment Rental and Related Services. D. Approve a contract renewal with Cigna for employee health, dental and vision insurance benefits for the Plan Year October 1, 2022 through September 30, 2023. E. Approve a contract renewal with Standard Insurance Company to provide employee long-term disability, life insurance, and accidental death and City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 2, 2022 Page 3 of 6 dismemberment insurance for the Plan Year October 1, 2022 through September 30, 2023. F. Approve contract with Ford AV to purchase and install equipment upgrades for the Aria Amphitheater A/V system in an amount not to exceed $304,140. G. Approve Resolution No. 22-022, dissolving the Mayor's Alliance for Unity and Culture and the Community Engagement Committee. H. Approve Ordinance No. 1263, 1st Reading, amending Division 2, Article V, "Boards and Commissions and Committees" of Chapter 2, "Administration," of the Code of Ordinances to remove the Community Engagement Committee and create the Alliance for Community Engagement. (If approved, the public hearing will be held on August 16, 2022.) Ordinance No. 1228A, 1st Reading, an ordinance amending Article V, "Boards, Commissions, and Committees," of Chapter 2, "Administration;" and Article XII, "Building Board of Appeals," of Chapter 4.5, "Buildings and Building Regulations;" and Division 2, "Park and Recreation Board," of Article III, "Boards," of Chapter 12, "Parks and Recreation," of the Southlake Code of Ordinances. (If approved, the public hearing will be held on August 16, 2022.) REGULAR AGENDA: 5. Public Forum. (The Public Forum will notbegin priorto 7:00 p.m. This is the public's opportunity to address the City Council about non -agenda items. During this proceeding, the City Council will not discuss, consider, or take action on any item presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 6. Ordinances, second readings, public hearings, and related items: A. ZA22-0025, Site Plan for Lot 2, Block 16, Southlake Town Square Addition, Phase IV on property described as Lot 2, Block 16, Southlake Town Square Addition, Phase IV, City of Southlake, Tarrant County, Texas, and located at 500 Reserve Street, Southlake, Texas. Current Zoning: "D7 Downtown District. SPIN Neighborhood #8. PUBLIC HEARING B. Approve an Encroachment and Joint Use Agreement for Southlake Town Square Block 16, Lot 2 outdoor patio within the City right of way of Division Street and Reserve Street for the development located at 500 Reserve Street. 7. Ordinances, first readings, and related items: City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 2, 2022 Page 4 of 6 A. Ordinance No. 1261, 1st Reading, an ordinance amending Chapter 18, Section 18-79 of the Southlake City Code establishing a new speed limit on a portion of North White Chapel between Southlake Boulevard (FM 1709) and State Highway 114 to 35 miles per hour. (If approved, the public hearing will be held on August 16, 2022) 8. Resolutions: A. Resolution No. 22-019, appointing a member to fill the vacancy for the Alternate 4 position on the Zoning Board of Adjustment. 9. Other items for consideration: A. SV22-0007, Consideration of a Visual Art Wall Mural for Lululemon located at 233 Grand Avenue, Southlake. 10. Other items for discussion: (There are no items on this agenda.) 11. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main StroW,'' O)Iake, Texas, on Friday, June 29, 2022, by 5:00 p.m., pursuant to the T J�©uen t Code, Chapter 551. C.6. •�� City Secreta If you plan to attend ii'► qj ubllt -ting and have a disability that requires special needs, please advise the City Secreta99'15ffice 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 2, 2022 Page 5 of 6 EXECUTIVE SESSION Section 551.071: Consultation with attorney. The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of Southlake, Southlake Police Department and Randy Baker, Individually; Civil Action No. 4:16-cv-00057. 2. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15. 3. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17. 4. Pedram and Karol Farahnak v. City of Southlake Board of Adjustment and Brian and Melissa Reukema 5. City of Southlake v. Town of Westlake, Texas; Cause No. 2020-007041. 6. Constance Westfall v. Jose Luna, et al; Cause No. 4:15-cv-00874-0. 7. Myra Nunez v. City of Southlake; Cause No. 048-330936-21. Section 551.072: Deliberation regarding real property. The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation. The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters. The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regarding security devices. The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations. The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. City of Southlake values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda August 2, 2022 Page 6 of 6 Section 551.089: Deliberation regarding security devices or security audits. The City Council may discuss or deliberate regarding security assessments or deployments relating to information resources technology; network security information as described by Section 2059.055(b); the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices; or results of security audits. Section 418.183(D: Texas Disaster Act. The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism -related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safet rL. The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork