1997-01-20SOUTHLAKE PARK DEVELOPMENT CORPORATION MEETING
January 20, 1997
City Council Chamber
667 N. Carroll Ave
10511101 y
Members Present: President David Yelton. Members: Ronnie Kendall, Pamela Muller,
and Carol Lee Hamilton.
Members Absent: W. Ralph Evans, Scott Martin, Rick Stacy
Staff Present: City Manager Curtis E. Hawk, Assistant City Manager Shana Yelverton,
Director of Finance Lou Ann Heath, Director of Parks and Recreation Kim Lenoir, and Acting
City Secretary Kim Bush.
President David Yelton called the meeting to order at 6:08 p.m. after establishing a quorum
was present. President Yelton introduced new member Ronnie Kendall.
The minutes of the December 16, 1996 meeting were approved as presented.
Motion:
(assol
Hamilton
Second:
Muller
Ayes:
Hamilton, Kendall, Muller, Yelton
Nays:
none
Approved:
4-0
President Yelton announced that SPDC would be going into executive session pursuant to
Chapter 551 of the Texas Government Code, Section 551.072, land acquisition.
SPDC adjourned for executive session at 6:10 p.m.
SPDC returned to open session at 6:27 p.m.
There was no action necessary as a result of the Executive Session.
City Manager Curtis E. Hawk presented to the Board an update on Bob Jones Park and
Bicentennial Park. He explained the need to look at where we are so that the Board could
prepare for discussion and consideration of a three-year plan at a separate work session.
Finance Director Lou Ann Heath informed the Board that City staff has prepared a draft plan
as a starting point for the Board's review. Staff will have the plan available before the work
session.
Mr. Hawk informed the Board that the City was continuing to purchase lots at Bob Jones
Park. The TX Parks and Wildlife grant that the City applied for was not secured for the
January funding cycle. Staff feels once the City purchases more lots, a grant will be more
attainable for actual construction improvements at the park.
Mr. Hawk further informed the Board that the Library Committee would be making a
presentation to the City Council at the Council's next meeting. The Committee will be
recommending that the City build a stand alone library which could have an impact on the
SPDC's ability to fund park projects.
David Yelton questioned the specifics of the current SPDC ordinance. Mr. Hawk explained
that the Council could decide to take the issue of funding a library back to the voters to decide
whether the half -cent sales tax should include funding not only for parks but also for a library.
Pamela Muller asked how funds could be used to help with the reconstruction of the log cabin
that the Historical Society has secured. Mr. Hawk suggested that if the cabin were to be
located in one of the parks, the Park Board could consider utilizing funds through the park
dedication fees to reconstruct.
A discussion was held on the need to come up with a process and policy that would involve
getting a recommendation from the Park Board before the SPDC board voting on funding of
specific projects.
Agenda Item #7, Discussion of Joint Use Projects,
Mr. Hawk stated that another major impact on the ability to fund park projects will be the
additions of joint -use gyms at the new Rockenbaugh school and the middle school planned for
the "Kasper" property. CISD wants to provide for indoor soccer at the Rockenbaugh gym
which will mean additional funds to support that type of activity. CISD also has a desire to
build a football/sports facility and will likely come to the City for support and assistance for
funding such a project. Mr. Hawk informed the Board that very preliminary discussions
concerning TIF programs and how they are used to help with certain types of funding were
heard at a joint CISD and City Council work session.
The Board discussed having a work session on February 3, 1997, at 6:00 p.m. to discuss the
three-year plan in preparation of the Public Hearing on February 18. The purpose of the
public hearing will be to consider the 1997 series SPDC Sales Tax Revenue Bonds and the
projects to be funded by the bonds.
Agend Item #& Adjournment.
The meeting was adjourned at 7:00 p.m.
ATTE T:
im B sh
Act' City Secretary
i"
David YeltonY President
DRAFT
L Southlake Perks
Development
Corporation
Plan & Budget
�,, Adopted February 1997
SOUTHLAKE PARK DEVELOPMENT CORPORATION
Park Development Plan
Adopted February 1997
INTRODUCTION
On November 2, 1993 Southlake voters overwhelmingly approved a referendum to levy
a half -cent sales tax for the development of park and recreation facilities for use by Southlake
residents of all ages. Collection of this sales tax began in April 1994. The half cent sales tax
has generated $1,428,221 in revenue since inception through September 1996. For the fiscal
year beginning October 1, 1996, $206,172 has been collected to date, with an additional
$716,000 expected to be collected in fiscal year 1997, given the substantial growth in
Southlake's commercial retail sector. See Exhibit A for more information regarding the
collection of sales in Southlake. Commercial growth is expected to continue well into the
foreseeable future, given the approval by City Council of several new commercial projects and
the favorable market conditions which exist within the community and in northeast Tarrant
County. For example, construction of a new Home Depot is currently underway and plans are
in place for several new retail shopping centers. As such, collection of half -cent sales tax
funds will most likely continue to increase, providing a solid source of funding for park
development in Southlake.
The following is an Executive Summary of the proposed SPDC plan for the period of
February 1997 - February 2000. This formal plan was discussed and presented for approval at
the February 3, 1997 SPDC work session and (subsequently approved) at the February 18,
1997 SPDC meeting and public hearing. The City Council considered it at their February 18,
1997 Council meeting. Questions regarding the SPDC plan may be directed to Kim Lenoir,
Director of Parks and Recreation or Lou Ann Heath, Director of Finance.
(W DRAFT #3, 2-14-97 1
SPDC Plan
Adopted February 1997
DESCRIPTION OF THE SOUTHLAKE PARK DEVELOPMENT CORPORATION
In accordance with State legislation, a Corporation was created and a seven member
Board appointed to oversee the expenditure of half -cent sales tax funds. The corporation is
called the Southlake Parks Development Corporation (SPDC), and the Board is comprised of
City Council, Park Board, and citizen representatives. Please see Exhibit B for a listing of
current Board members. The SPDC is responsible for adopting the plan detailing projects
slated for development and an annual budget detailing projected revenues and expenditures.
Exhibit C illustrates the relationship between the SPDC, City Council, Park and Recreation
Board, Joint Utilization Committee, and other neighborhood community groups.
It has been the approach of the SPDC to approve funding of land acquisition for future
development and for substantial capital improvement projects primarily through leveraging
funds, i.e., multi -million dollar bond packages. This has made it possible to optimize major
acquisitions and development oriented improvements. The SPDC has preserved this funding
stream by opting not to fund maintenance operations or minor improvement projects.
SUMMARY OF PROJECTS
Proceeds from the sale of revenue bonds, backed by the City's ability to collect the
half -cent sales tax, were used to finance construction of several initial SPDC projects. The
first offering yielded approximately $2.6 million in construction funds. A subsequent offering
in June 1995 yielded approximately $970,000. These funds were used to 1) expand
Bicentennial Park and construct improvements, 2) build a joint use gymnasium with Carroll
Independent School District on the campus of Carroll Middle School, and 3) purchase property
located in Bob Jones Park, which is adjacent to the U.S. Corps of Engineers property along
Lake Grapevine. In Fiscal Year 1996, the SPDC appropriated $42,000 in SPDC Operating
(W
DRAFT #3, 2-14-97 2
SPDC Plan
Adopted February 1997
Funds for sprigging soccer fields and ballfield sod at Bicentennial Park.
Bicentennial Park: The need for athletic fields has grown steadily as the City's
population has grown. It is estimated that 720 children participated in organized baseball
during their last season, 400 in organized softball, and 1,200 in organized soccer through a
joint program with Grapevine. In 1994 only three baseball diamonds were available at
Bicentennial Park. The lack of fields created problems with scheduling games, as well as
practice. Bicentennial Park expansion plans primarily addressed the need for athletic facilities.
In conjunction with opening day ceremonies for the Southlake Baseball Association on
March 30, 1996, hundreds of Southlake residents celebrated the completion and dedication of
the first phase of expansion. This expansion was approximately a $2 million project which
included the acquisition of approximately 27 additional acres, four lighted baseball fields, five
soccer fields, concession stand, restrooms, pavilion, Adventure Alley playground (built as a
community project), a park maintenance building, a concrete parking lot for 340 vehicles, and
368 irrigation sprinkler heads. Construction took 15 months to complete.
Joint Use Gymnasium: The City and Carroll Independent School District have adopted
the concept of "joint utilization" for park and recreation facilities, and have begun to make
significant strides to implement this concept in Southlake. Construction of the joint use
gymnasium at Carroll Middle School demonstrated the feasibility of joint projects. Although
the two entities had worked together previously on smaller projects, the gymnasium was the
largest in scope.
The growth of the student population in the Carroll I.S.D. has made it difficult for the
district to provide sufficient recreational facilities. District officials knew that an additional
gymnasium was needed at the Middle School, but demands for additional classroom space were
paramount. The Joint Utilization Committee reviewed the problem and suggested that a new
gymnasium be built in such a way that it could be utilized as a recreation center for the City.
School children could use the facility during the day, and citizens could have access during
L, DRAFT #3, 2-14-97
3
SPDC Plan
Adopted February 1997
non -school hours. This facility was meant to provide opportunities for expanded recreational
programs to be offered by the city.
The City and Carroll ISD awarded the construction bid to The Ridgemont Company for
$723,000. The final cost of the project was $780,360, primarily due to additional engineering,
flooring and foundation costs. The gym, which includes 10,000 square feet of floor and office
space, was opened in October 1995. It has lodged numerous Park/Rec programs including
Southlake Saturday Night and summer open gym hours for youth and adult citizens.
U.S.Corps of Engineers Property/Bob Jones Park: Southlake is fortunate to have seven
hundred acres of Corps property within its corporate boundaries. There are currently several
parks on the Corps property at Grapevine Lake in the surrounding communities, including
Walnut Grove Park in Southlake. Walnut Grove Park consists of undeveloped shoreline and
woodlands and several miles of pedestrian and equestrian trails. Neither the Corps of
Engineers or the City of Southlake have made improvements, -although the park has been
master planned by the City of Southlake. Corps officials have indicated that they are willing to
work with the City of Southlake to develop these areas into parks for the citizens of Southlake
to enjoy.
The acreage possesses significant open space features and natural beauty. An informal,
preliminary site analysis conducted in 1994 indicated that the usage of the COE land should be
limited to more passive recreational activities.
The former West Beach Addition is located adjacent to the COE property and is
suitable for park uses. The City acquired land in this addition (approximately 80 acres in this
addition were purchased in November 1994, with SPDC funding the down payment of
$295,375, as well as purchases of individual lots since that time), and plans to purchase all of
these platted lots for incorporation into the park, which has been named Bob Jones Park. An
additional 17 acres was purchased to the north of the former West Beach Addition for park
purposes, however this acreage was not funded through the SPDC. A master plan of Bob
DRAFT #3, 2-14-97 4
SPDC Plan
Adopted February 1997
Jones Park, including the former West Beach property, the northern 17 acres, and the COE
property, was approved in November 1996. This master plan included recommended
construction phasing to guide the City in the development of what will become the most
significant park in Southlake's park inventory.
FUTURE SPDC PROJECTS
During the campaign to pass the sales tax referendum, the aforementioned projects
were identified and presented to the residents of Southlake. The completion of Bicentennial
Park Expansion, Phase I and the joint use gymnasium, as well as the ongoing purchase of lots
for Bob Jones Park, specifically illustrate the success the SPDC has had in meeting their
obligations to Southlake citizens. Still, providing a high quality of life in Southlake will
require additional facilities.
Analysis by staff has indicated that approximately $6 million would be available for a
1997 development program. This would include funds as follows:
SPDC Bond Funds on hand - previous issues $ 470,000
Operating Fund - Appropriation of Reserves $ 590,000
1997 Bond Funds $.5,000,�
TOTAL FUNDS AVAILABLE $6,060,000
The SPDC Board of Directors has determined that the following projects should be
pursued with these funds.
Bicentennial Park Expansion, Continued: The purchase of an additional 10 (does not
include berm land) acres of land will be necessary to move forward with Phase II of
Bicentennial Park expansion plans. Land has been identified and approximately $800,000 has
DRAFT #3, 2-14-97
5
A
SPDC Plan
Adopted February 1997
been allocated for purchasing the property. The addition of the land will increase the acreage
of Bicentennial Park to approximately 58 acres.
Continued expansion plans for Bicentennial Park until total park build out will include
several elements, in addition to the additional land acquisition described above. These
elements include the following which will be added in the next three years as funds allow:
✓Development of berm/landscape to buffer neighborhood from noise, lights
✓Existing Facility Enhancement
✓One Mile Looped Hike and Bike Trail (10' concrete)
✓Softball Field Renovation/Open Space Development
✓Teen Recreation Area
✓Tennis Facilities (8 courts)
In addition, the following projects are master planned at Bicentennial Park, however,
the City of Southlake is exploring multi -purpose recreational facilities with the Carroll
Independent School District (CISD) and these facilities may not be required at Bicentennial
Park.
✓Tennis Facility Expansion
✓Swimming Pool Facility
Please see Exhibit D for preliminary cost estimates for these long range capital
improvements and phasing recommendations. Exhibit E is a conceptual drawing of the
approved master plan for Bicentennial Park.
Bob Jones Park Land Acquisition and Park Develo men - Over 148 lots still need to be
purchased to make the former West Beach Addition "whole." This will require significant
effort, since many of these property owners are absentee or the ownership records are
(ow,
DRAFT #3, 2-14-97 6
SPDC Plan
Adopted February 1997
incomplete. Still, the SPDC Board is committed to purchasing the remaining lots to ensure
that Bob Jones Park is developed as master planned, in its entirety. The acquisition of these
lots will complete the purchase of 131 acres for Bob Jones Park, excluding the available COE
property which is adjacent. Approximately $1,000,000 has been programmed for future
acquisition of this land.
In addition to the acquisition of the out parcels, the SPDC plans to fund the
development of this park land, incorporating the following elements as funds allow:
✓Pre -Development Buffer yard
✓Soccer Fields
✓Hiking/Nature Trail
✓Equestrian Facilities
✓Nature Facilities
✓Ballfields/Lake Development
✓Equestrian Facility Expansion
✓Peninsula Development
✓Nature Center/Outdoor Education
✓Amphitheater Development
Please see Exhibit F for preliminary cost estimates for these capital improvements and
phasing recommendations. Exhibit G is a conceptual drawing of the approved master plan for
Bob Jones Park.
Parking Lot at CISD Middle School Joint Use Gymnasium: Inadequate parking has
been a problem with this project since construction of the gymnasium was completed. Land
for the lot will be provided by CISD, with the City bearing the costs of construction. The
SPDC has programmed $70,000 for construction of this lot.
DRAFT #3, 2-14-97 7
SPDC Plan
Adopted February 1997
ISTEA Grant: The Intermodal Surface Transportation and Efficiency Act (ISTEA)
made federal highway funds available to local governments for projects which promote
congestion mitigation. Southlake successfully competed for funds in this grant program to
build a portion of a trail along the southern border of the city, which will connect to trails
being constructed by the City of Grapevine and the City of Colleyville. Although Southlake's
portion of this trail is small (500'), it is an important part of the regional trail system which
will ultimately link downtown Fort Worth to downtown Dallas with a network of trails.
Successful grant recipients are required to provide a 20 % matching of federal funds, and the
SPDC has allocated $48,000 for this purpose.
Property Adjacent to KISD Elementary School - The City of Southlake has been
committed to joint utilization projects with Carroll Independent School District for the past
four years. The concept works well, and allows the City and CISD to maximize resources in
providing for recreational opportunities for school children and Southlake residents.
Expanding this concept to include the Keller Independent School District has become a very
real possibility.
Florence Elementary School is located adjacent to a 13 acre tract of land which has
been identified by Park Board members as an attractive option for park land on the west side of
the City. Acquisition of this property will create an ideal setting for developing a joint use
park with KISD, particularly since the school site includes acreage which could be included as
part of the park site. The budget contained in this plan allocates $300,000 for the purchase of
the 13 acre site.
Trail Construction - The City of Southlake adopted its Trail System Master Plan in
1995, identifying a series of on -road and off -road hike and bike trails, equestrian trails and
bicycle routes to be established in the city through build -out. Some of the trails will be built
within parks, others along the rights -of -ways, and still others on private property in trail
easements. The SPDC plans to fund trails through donations of right-of-way or construction
DRAFT #3, 2-14-97 8
SPDC Plan
(we Adopted February 1997
A
by the development community, as well as through the use of grants and SPDC funds. Specific
trails targeted for improvement have not been identified in this plan. Trail construction
depends on the timing of certain road reconstruction to the ultimate width. As the City
implements its Thoroughfare Plan, construction of trails will be incorporated at that time.
Joint Use Gyinasiums - The successful joint use relationship established by the City of
Southlake and Carroll ISD has led to shared utilization of the Carroll Middle School
gymnasium and the Durham Elementary/Intermediate School gymnasium. The City is also
able to schedule activities in the gymnasium at Carroll Intermediate School. The SPDC will
continue to consider cost participation with the Carroll I.S.D. for gymnasiums, particularly at
elementary schools, as new schools are built.
BUDGET INFORMATION
Funding for park capital projects come from several sources: SPDC Operating Funds,
SPDC Revenue Bond - Project Funds, Park Dedication Fees, grants, donations and City of
Southlake General Fund allocation. This SPDC Plan addresses the funding provided through
sales tax revenue bonds, supported by the half -cent sales tax, and the available excess SPDC
operating funds. Exhibit H lists the projects discussed in a summary form along with their
estimated costs. With the appropriation of $,590,900 from available operating funds, $5
million in new project funds and $470,000 in existing bond funds, a total of $6,060,000 is
available for projects. The intent is to continue leveraging its half cent sales tax purchasing
power with additional bond sales. Future sales tax collections will dictate the timing of
subsequent revenue bond issues to occur in approximately 18 - 24 months.
Qe DRAFT #3, 2-14-97 9
A
A
CITY OF SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
SALES TAX REVENUES
1996-97 collected budget balance
budgetto date balance percent
FISCAL
YEAR
MONTH 93/94
FISCAL
YEAR
94/95
FISCAL
% Inc i YEAR
-Dec 95/96
% Inc
-Dec
I FISCAL
YEAR
96-97
% Inc
-Dec
October
f
$0
$44,975
n/a
I
$64,344
43.1 %
E $80,946
25.8%
November
0
_ 26,049
n/a
55,958
114.8%
67,694
21.0%
December
0
33,622
n/a
51,987
54.6%
57,542
10.7%
January
0
47,843
n/a
70,181
46.7%
February
0
34,007
n/a
47,635
40.1%
March
0
28,300
n/a
51,581
82.3% ,
April
0
44,106
n/a
68,515
55.3%
May
29,145
40,554
39.1%
54,686
34.8%
June
29,788
41627
39.7%
.56,.159
34.9%
July
47,079
67,593
43.6%
89,901
33.0%
August
29,490
54,792
85.8%
66,184
20.8%
September
37,614
53.282
41.7%
61,223
14.9%
€
TOTAL
$173 116
$516,751
198.5%
$738 354
42.9%
S206 172
19.7%
Exhibit A
01/31/97
SALSTX97.WK4
City of Southlake, Texas
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
Established by Ordinance No. 597
tilern hers Term to Expire
' David Yelton, President Home: 329-0610 5/98
1346 Lakeview Work: 214/506-2374
` W. Ralph Evans, Vice President Home: 481-3759 5/98
315 North Shady Oaks Drive - Work: 332-7894:
Soutblake, Texas 76092
Scott Martin Home/Work: 481-5348 5/98
591 East Dove Road
Southlake, Texas 76092
Rick Stacy
Home:
481-3010 5/97
1000 West Southlake Boulevard
Work:
481-1564
Southlake, Texas 76092
Pamela Muller
Home:
481-6644 5/97
214 Westwood Drive
Southlake, Texas 76092
Carol Lee Hamilton
Home:
488-3996 5/97
1210 Cross Timber Drive
Work:
871-8619
Southlake, Texas 76092
Veronica "Ronnie" Kendall Home: 424-3339 5/97
P.O. Box 92998
Southlake, Texas 76092
' Incorporators Updated 1/97
DAW?-FILES\LISTS1SPDC96.7PD
Exhibit B
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Exhibit C
PRELIMINARY COST ESTIMATE -BUDGET WORKSHEET
�1_
Bicentennial Park
Capital Expenditure Recommendations per Master Plan
November 19, 1996
owl
DESCRIPTION
COST
i
SUBTOTAL SPDC
A - PRE -DEVELOPMENT BUFFER
A. Land Acquisition $300,000.00 I
'B. Berm/Landscape $250,000.00 $550,000.00'
'B - LAND ACQUISITION
jBrunson Tract/Bank Tract $1 000 000 00$1 000 000 00
lC - EXISTING FACILITY ENHANCEMENT
A. Shade Structure Baseball Area
$100,000.00; it
B. Playground Pavilion
$50,000.00'
C. Water Playground
$75.000.00;
D. Parkin Lot Expansion
$200,000.00
"
E. Additional Trees
$100,000.00
I,F. Utilities Underground
$80,000.00
$605,000.00
D - HIKE AND BIKE TRAIL
. One Mile Loop - 10' Concrete
$150,000.00
B. Graphics, Grading, Miscellaneous
$50,000.00 $200,000.00
iE - TEEN RECREATION AREA
A. In -Line Hockey Rink
$125,000.00'
B. Basketball Courts 3)
$50,000.00
C. Sand Volleyball
$30,000.00'
Parking Expansion
$300,000.00
owe Restroom/Storage Area
$75,000.00
F. Lighting
$100,000.00
$680,000.00
F - TENNIS FACILITIES
Lighted Courts 8)
$250,000.00
B. Restroom/Stora a Area
$150,000.00
C. Miscellaneous/Landscape
$100,000.00I $500,000.00
G - SOFTBALL FIELD RENOVATION/OPEN SPACE DEVELOPMENT
. New Lighted Fields 4
$750,000.00
B. Restroom Renovation
$100,000.00
C. Site Work/Demolition
$200,000.00
D. New Open Space Parking
$75,000.00
E. Landscape
$150,000.00,
F. Picnic Facilities/Pavilion
$150,000.00 $1,425,000.00
H - TENNIS FACILITY EXPANSION
A. Lighted Courts (8)
$300,000.00
B. Pro -Shop Facility
$150,000.00
C. Miscellaneous/Landscape
$100,000.00
D. Championship Court
$100 000.00' $650 000.00
Page 1
Exhibit D
PRELIMINARY COST ESTIMATE -BUDGET WORKSHEET
Bicentennial Park
"apital Expenditure Recommendations per Master Plan
I - LAND ACQUISITION
Evans Tract
i
1,500,000.00
- SWIMMING POOL FACILITY
r4. Outdoor Pool Facility $750 000 00
TAL
$1, 500, 000.00
November 19, 1996
B Parkin $150,000.00
IC. Utilities/LightingUtilitiestLighting $150,000.00
D. Restrooms/Changinq Rooms
$100,000.00
,E. Landscape
$100,000.00
$1,250,000.00
K -FOUR BASEBALL FIELDS
Four Li hted Baseball Fields
$750,000.00
B. Parking Facilities
$300,000.00
C. Utilities/Grading/Miscellaneous
$300,000.00
D. Restroom/Concessions
$300,000.00
i II
E. Playground
$75,000.00
F. Landscape
000.001
$1,825,000.00
L - RECREATION CENTER
Budget Range
$6,000,000.00 $6,000,000.00
$16 185 000.00
TAL PARK BUILD OUT
All unit prices, allowances, and total costs are valid for thirty (30) days. MESA Design Group
reserves the right to revise this estimate after such time.
C;\I23RMCOSIEST 96020
Page 2
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Exhibit E
PRELIMINARY COST ESTIMATE - BUDGET WORKSHEET
Bob Jones Park
Capital Expenditure Recommendations per Master Plan
A - PRE -DEVELOPMENT BUFFER
A. Demolition and Grubbing $5 000 00
B. Excavation of Pond $66,664.00
C. Berming Grading R1 A AAA M
November 19, 1996
D. Trees - 2" cal. $16,500.00
E. Hydromulch
$5 600 00
F. Irrigation
$17,500.00
'G. Water Service
$5,000.00
$135,152.00
B - SOCCER COMPLEX
A. Eleven Soccer Fields
$239,785.00
B. Irrigation
$180,150.00
C. Concession/Restroom
$250,000.00
ID. Parking Facilities
$350,000.00
!E. Utilities/Miscellaneous
$100,000.00
F. Landscape
$95,148.00
'G. Playground/Pavilion
$150,000.00
$1,365,083.00
C - HIKING/NATURE TRAIL
Land Acquisition
(?) $200,000.00
B. 3 Miles Soft Surface Trail
$300,000.00
^• 1.5 Miles Concrete Trail
$250,000.00
Creek Crossings 3
$150,000.00
Tree Replacements/Culverts, Etc.
$150,000.00
F. Si na a
$25,000.00
G. Phase One Road/Parking
$150,000.00
H. White Chapel Parking
$150,000.00
I. White Chapel Trail Development
R.O.W. Expansion
$300,000.00
$1,675,000.00
D - EQUESTRIAN FACILITIES
Trail Head Parkin 2)
$150,000.00
B. Restroom
$150,000.00
C. Utilities/Miscellaneous
$100,000.00
D. Trail Si na a
$25,000.00
E. Fencing
$40,000.00
F. Landscape
$75,000.00
G. Maintenance Facility
$200,000.00
$740,000.00
E - NATURE FACILITIES
A. Loop Road Expansion
$300,000.00
jB. Utilities
$100,000.00
IC. Parkin 50)
$50,000.00
D. Day Cam /Restroom
$100,000.00
E. 7800 If Nature Trail - 6' Wide
$100,000.00
F. Minor Amphitheater Development
$50,000.00
Nature Trail Graphics
$30,000.00
Picnic Tables/Pavilions
$50 000.00
$781 000.00
Exhibit F Page 1
PRELIMINARY COST ESTIMATE - BUDGET WORKSHEET
Bob Jones Park
Capital Expenditure Recommendations per Master Plan
F - BALL FIELDS/LAKE DEVELOPMENT
A. LaKe Development Tgsn nnn nn
November 19, 1996
B. Softball Practice Fields $75,000.00
,
C. Lighted Soccer Fields (3) $200 000 00
,D. Bridge/Fishing Dock
E. Water Well for Lake Fill
$50 000 00
$100,000.00
F
F. Landscape
! $100 000 00
$1 075 000 00
G - EQUESTRIAN FACILITY EXPANSION
A. Mutt -Use Arena ? $2,000,000.00
;B. Parking Facilities
$175,000.00
C. Stables
? $1,200,000.00
D. Utilities
$175,000.00
$3,550,000.00
H - PENINSULA DEVELOPMENT
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A. Land Acquisition �
(.) $500 000 00
1
B. Park Road Development
$350,000.00
C. Tree Relocation
$100.000.00
'!D. Utilities
$100,000.00
i
!E. Parkin Facilities
$200,000.00
,F. Pavilion/Restroom
$300,000.00
G. Beach/Swimming
$100,000.00
Fishing Pier
$100,000.00
Picnic Facilities
$100,000.00
Sand Volleyball
$50,000.00
K. Casual Open Play Field
$100,000.00
L. Landsca a
$1.00,000.00
$2,100, 000.00
I - NATURE CENTERIOUTDOOR EDUCATION
Nature Center Building
$2,000,000.00 $2,000,000.00
-AMPHITHEATER DEVELOPMENT
Outdoor Amphitheater Facilities
$250 000.00
$250 000.00
�OTAL PARK BUILD OUT $13 670 235.00
All unit prices, allowances, and total costs are valid for thirty (30) days. MESA Design Group
reserves the right to revise this estimate after such time.
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Exhibit G
SPDC3YR2.WK4 02/13/97 page 1
Southlake Parks Development Corporation
Three Year Plan and Budget
February 1997 through February 2000
FY96-97
Total Priority # Amount
Bicentennial Park - Master Plan Components $15,985,000
Land - Brunson tract/Bank tract $800,000 $800,000
Berm south of Love Henry Court - land/construction $550,000
land $300,000
berm construction and landscape $250,000
Existing Facilities Enhancement $605,000
shade structure baseball area $100,000
playground pavilion $50,000
water playground $75,000
parking lot expansion $200,000
additional trees $100,000
utilities underground $80,000
C
�and Bike Trail $200,000
mile loop - 10' concrete $150,000
hics, grading, miscellaneous $50,000
Teen Recreation Area
$680,000
in -line hockey rink
$125,000
basketball courts (3)
$50,000
sand volleyball
$30,000
parking expansion
$300,000
restroom/storage area
$75,000
lighting
$100,000
Tennis Facilities/Expansion $1,150,000
lighted courts (16) $550,000
championship court $100,000
restroom/storage area $150,000
miscellaneous/landscape $200,000
pro -shop facility $150,000
Softball Field Renovation/Open Space Development $1,425,000
lighted fields (4) $750,000
restroom renovation $100,000
site work/demolition $200,000
open space parking $75,000
landscape $150,000
fnicnic facilities/pavilion $150,000
- Evans tract
000
Exhibit H
SPDC3YR2.WK4 02/13/97 page 2
Southlake Parks Development Corporation
Three Year Plan and Budget
February 1997 through February 2000
FY96-97
Total
Priority # Amount
Bicentennial Park - Master Plan Components (continued)
Swimming Pool Facility $1,250,000
outdoor pool facility
$750,000
parking
$150,000
utilities/lighting
$150,000
restrooms/changing rooms
$100,000
landscape
$100,000
Baseball Fields $1,825,000
lighted fields (4)
$750,000
parking facilities
$300,000
utilities/grading/miscellaneous
$300,000
restrooms/concessions
$300,000
playground
$75,000
landscape
$100,000
�eation Center $6,000,000
SPDC3YR2.WK4 02/13/97 page 3
Southlake Parks Development Corporation
Three Year Plan and Budget
February 1997 through February 2000
FY96-97
Total Priority # Amount
Bob Jones Park - Master Plan Components $14,670,235
Land - remaining lots $1,000,000 $1,000,000
Pre -development Buffer $135,152 $135,152
Soccer Complex
$1,365,083 $1,365,083
soccer fields (11)
$239,785
irrigation
$180,150
concession/restroom
$250,000
parking facilities
$350,000
utilities/miscellaneous
$100,000
landscape
$95,148
playground/pavilion (replace sod vs seed instead of this)
$150,000
Hiking/Nature Trail
land acquisition
surface trail - 3 miles
,,crete trail - 1.5 miles
creek crossings - 3
tree replacements/culverts, etc.
signage
phase one road/parking
parking - White Chapel
trail development - White Chapel/row expansion
:questrian Facilities and
parking - trail head (2)
parking facilities
restroom
utilities/miscellaneous
trail signage
fencing
landscape
maintenance facility
multi -use arena
stables
nsion
$1,675,000
000
$200,000
$300,000
$250,000
$150,000
$150,000
$25,000
$150,000
$150,000
$300,000
$175,000
$150,000
$275,000
$25,000
$40,000
$75,000
$200,000
$2,000,000
$1,200,000
Nature Facilities $780,000
loop road expansion $300,000
utilities $100,000
parking (50) $50,000
$250.000
camp/restroom
$100,000
re trail - 7800 I.f. 6' wide
$100,000
mphitheater development - minor
$50,000
nature trail graphics
$30,000
picnic table/pavilions
$50,000
SPDC3YR2.WK4 02/13/97 page 4
Southlake Parks Development Corporation
Three Year Plan and Budget
February 1997 through February 2000
FY96-97
Total
Priority # Amount
Bob Jones Park - Master Plan Components (continued)
Ballfields/Lake Development $1,075,000
lake development
$550,000
softball practice fields
$75,000
soccer fields - lighted (3)
$200,000
bridge/fishing dock
$50,000
_
water well for lake fill
$100,000
landscape
$100,000
Peninsula Development $2,100,000
land acquisition
$500,000
park road development
$350,000
tree relocation
$100,000
utilities
$100,000
parking facilities
$200,000
pavilion/restroom
$300,000
beach/swimming
$100,000
Lng pier
$100,000
ic facilities
$100,000
sand volleyball
$50,000
open play field
$100,000
landscape
$100,000
Nature Center/Outdoor Education $2,000,000
Amphitheater Development $250,000
* White Chapel Road improvements
M
SPDC3YR2.WK4 02/13/97 page 5
Southlake Parks Development Corporation
Three Year Plan and Budget
February 1997 through February 2000
FY96-97
Total Priority # Amoun
Joint Use - Carroll Independent School District
Parking Lot - CISD Middle School $70,000 $70,000
Gymnasium - future schools ??
ISTEA Grant
Highway 26 Hike and Bike Trail 500' section $48,000 $48,000
Joint Use - Keller Independent School District
Land - community park (13 ac@Florence Elementary) $300,000 $300,000
C.fiborho d Park (5 to 10 acres $500,000
Community Park (Westside - 30 acres)
Matching Funds - Community Groups
Trail Development
Kirkwood Trail
Fox Hollow Trail
Continental Boulevard Trail
RESERVE FOR UNANTICIPATED PROJECTS
land; renovation of city -owned houses;
OTAL
Construction Funds Available
$750,000
$100,000
$32,423,235
$500,000
$4,468,235
$6,060,000
Balance to be Allocated $1,591,765
IM Southlake Parks, Recreation and Open Space Master Plan
y' "J
IMPLEMENTATION PLAN IN PRIORITY ORDER
1996 - 1998
1. Acquire all future park land needed for the ultimate build -out
2. Maintain 50% non -impacted open space in the public park inventory
3. Implement the Trail System Master Plan as grants, money and land become available. Trails
near schools need to be developed first.
4. Build soccer game fields and expand practice fields for soccer, baseball and softball
5. Provide access to tennis courts
6. Expand and develop recreation programs for all ages
7. Build a full size outdoor In -Line Hockey Rink
8. Build outdoor basketball courts
1998- 2001
• Build the first phase of a public tennis center (8 courts)
• Enter into agreements with school districts to build an indoor swimming pool/ fitness center
• Continue to meet the needs of youth and adult athletic organizations for competition and
practice fields
• Improve access to library services
• Continue to expand on joint -use school/park facilities
• Develop a local use outdoor amphitheater and / or bandshell
• Build a joint -use multi -purpose arena that is available for 4-H, FFA, Rodeo Clubs and
Equestrian Clubs.
• Develop an outdoor swimming pool for families and teenagers.
2001 to 2011
The following were identified as future recreation facilities that are needed. Due to limited funds
priority for these are noted as anticipated future needs that will need to be reevaluated in the year
2000 review and update of the Southlake Parks, Recreation and Open Space Master Plan.
• Need for a public golf course
• Need for an arts center
• Need for a school/city multi -use athletic facility
• Need for more neighborhood park facilities
35
"UNOFFICIAL MINUTES NOT APPROVED BY PARKS & RECREATION BOARD"
11:30 pm on Friday and Saturday." XVII. SCHEDULING "... fails to use the premises for
its designated and scheduled activities, this agreement is terminated." Exhibit A, Number
15(SBA) & 17(SGSA) delete the last sentence requiring a $100 trash deposits and change
the times on the Spring 1997 play schedules to end at 10:00pm Sunday to Thursday and
11:OOpm on Friday and Saturday.
Vicki Johnson asked the neighborhood representatives present and SGSA if they were in agreement
with the motion. All agreed to the motion. SBA was not in attendance.
Motion: Hamilton
Second: Beyer
Ayes: Kendall, Hamilton, Scratchard, Beyer, Johnson, Fierce, Goldstein
Nays: none
Approved: 7-0
Agenda Item No. 6. Consider: Donation of Log Cabin - Aloha Payne Southlake Historical Society
Aloha Payne requested that this item be withdrawn from the agenda because the SHS was
considering an expanded vision for the history of Southlake such as a Heritage Park or "living farm."
The Board took no action.
Ap-enda Item No. 7. Consider: Pavilion at Adventure Alley - Brad Tribble, Leadership Southlake
Brad Tribble presented the plans for two pavilions to be constructed at Adventure Alley Playground
by the Leadership Southlake Class of 1996-97. The class plans to construct the pavilions in July
1997. The estimated cost of the project is $50,000. The class is requesting 50% funding from the
City. The prefabricated pavilions proposed would need to be bid by the City. Staff will work with
Leadership Southlake on specific bid specifications.
Motion was made to recommend to City Council approval the Leadership Southlake Adventure
Alley Pavilions construction project and to recommend to SPDC funding not exceed $25,000 from
the half cent sales tax due to the high priority of the project and the desire of Leadership Southlake
to raise the remaining funds needed for completion.
Motion: Hamilton
Second: Scratchard
Ayes: Kendall, Hamilton, Scratchard, Beyer, Johnson, Fierce, Goldstein
Nays: none
Approved: 7-0
Parks and Recreation Board Meeting on February 3, 1997 Page 3 of 5
"UNOFFICIAL MINUTES NOT APPROVED BY BOARD"
CITY OF SOUTHLAKE
YOUTH PARKS AND RECREATION REGULAR BOARD MEETING
February 10, 1997
MINUTES
Board Members Present: Ashley Eden, Chrystal Bickford, Christopher Schaum, James Frick,
Matt Berg, Matt Bickford, and Sarah Brannan
City Staff Present: Director Kim Lenoir
The meeting was called to order at 6:40 p.m. by Chair Matt Bickford.
Agenda Item No. 2. Consider: Approval of Minutes for January 20 1997 Regular Board Meeting
Motion was made to approve the minutes for January 20, 1997 as corrected.
Motion: Schaurn
Second: Berg
Ayes: Eden, C. Bickford, Schaum, Frick, Berg, M. Bickford, and Brannan
Nays: none
Approved: 7-0
Agenda Item No. 3. Administrative Comments
Christopher Schaum explained that there needs to be a place or "aggressive skating." The youth
have been using the Timarron Office area. Several members of the Board explained that City needs
to improve the in -line hockey rink and build a full size rink like Grapevine. The High School now
has an Ice Hockey Team and many youth use the hockey court and trails to roller blade. The youth
La
re major users of Bicentennial Park and they expressed a desire to see this improvements at
icentennial Park. Kim Lenoir explained that these facilities are master planned to go in
Bicentennial Park. James Frick explained that quality soccer fields are also needed.
Agenda Item No. 41 Consider: By -Laws Committee
The Board reviewed the by-laws of the Parks Board. Matt Bickford asked staff to supply the by-
laws on disk and he volunteered to bring his lap top computer to the next meeting so all the Board
members could rework and customize the by-laws for the Youth Park Board.
Youth Parks &Recreation Board Meeting on February 10, 1997 Page 1 of 2
"UNOFFICIAL MINUTES NOT APPROVED BY BOARD"
SENIOR ADVISORY COMMISSION
February 11, 1997
MINUTES
Members Present: Aloha Payne, Dick Johnston, Frances Weiser, John Kelly, Wanda Buschman and
Jim Goggin
Member Absent: Crawford Hall and James Wood
Ex Officio Members Present: Rose Hampton and Virginia Muzyka
City Staff Present: Director Kim Lenoir
The meeting was called to order at 1:15 p.m. by Chairman Dick Johnston
Agenda Item No 2 Approval of Minutes for 1 /21 /97 Meeting_
Motion was made to approve the minutes with the corrections.
Motion: Payne
Second: Weiser
Ayes: Goggin, Payne, Johnson, Weiser, Kelly, Bushman
Nays: none
(60., Approved: 6-0
Agenda Item No. 3. Administrative Comments
Agenda Item No 4 Senior Reception - March 16
Agenda Item No. 5. Renorts
Dick Johnson presented the idea of converting the "Eubanks House" on the City property near
Timarron and off of FM 1709 to a Senior/Adult Meeting Facility at the February 11 Senior
Luncheon. The Seniors present were interested in having a place to meet more often for other
activities besides just luncheons.
qv Motion was made to recommend to City Council to convert the "Eubanks House" (on the City
property near Timarron and off of FM 1709) to a Senior/Adult Meeting Facility.
Motion: Goggin
Second: Payne
Ayes: Goggin, Payne, Johnson, Weiser, Kelly, Bushman
Nays: none
Approved: 6-0
Senior Advisory Commission Meeting on February 11, 1997 Page 1 of 2
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