Item 6J - Staff ReportSOUTHLAKE
PLANNING & DEVELOPMENT
SERVICES
STAFF REPORT
June 14, 2022
CASE NO: ZA22-0024
PROJECT: Specific Use Permit for Somos Southlake
EXECUTIVE
SUMMARY: Somos Southlake is requesting approval of a Specific Use Permit for a Mass
Gathering Event for the Somos Southlake on property described as Blocks 7 and
8; Lot 3R, Block 1 R; and Lot 4R, Block 5R; Phase I, Southlake Town Square
Addition and portions of State Street, Main Street and Grand Avenue, Southlake,
Texas. Current Zoning: "DT" Downtown District. SPIN Neighborhood #8.
DETAILS: Somos Southlake is requesting approval of a Specific Use Permit (SUP) for a
mass gathering event for Somos Southlake on Sunday, October 2, 2022. The
attendance is expected to be approximately 4,000 for the day. This event will be
the 2nd year for the event in Southlake. It was previously held on October 3, 2021.
The attendance for the first event fell within the scope of an accessory mass
gathering and did not require approval of a specific use permit.
The proposed 2022 Event Schedule:
Sunday, October 2nd 10:00 am to 8:00 pm
Set-up: 10:00 am to 1:00 pm
Event: 1:00 pm to 6:00 pm
Clean-up: 6:00 pm to 8:00 pm
During the event, there will be diverse cultural and musical groups throughout the
main stage. Food trucks will be serving hot food as well as ice cream and fresh
fruit drinks (aqua frescas). Vendor stalls will be available to attendees to visit.
The event will have police officers present. The organizers will have proper
insurance for the event. The applicant is working with the Town Square
management to allow use of the alleyway west of Fountain Place for the event.
The applicant is respectfully requesting the Specific Use Permit be granted to
allow the one day event annually for 5 years, subject to the narrative and exhibits
provided.
ACTION NEEDED: 1) Conduct a Public Hearing
2) Consider Specific Use Permit Request for a Mass Gathering Event
ATTACHMENTS: (A) Background Information
(B) Vicinity Map
(C) Specific Use Permit Staff Review No. 3 dated June 14, 2022
(D) Surrounding Property Owners Map
Case No.
ZA22-0024
(E) Surrounding Property Owners Responses
(F) Resolution No. 22-016
Presentation
Narrative
Site Plan
SPIN Report
STAFF CONTACT: Ken Baker (817) 748-8067
Patty Moos (817) 748-8269
Case No.
ZA22-0024
BACKGROUND INFORMATION
APPLICANT: Somos Southlake
PROPERTY SITUATION: Southlake Town Square at the northeast corner of FM 1709 and Carroll
Avenue.
LEGAL DESCRIPTION: Blocks 7 and 8; Lot 3R, Block 1 R; and Lot 4R, Block 5R; Phase I,
Southlake Town Square Addition and portions of State Street, Main Street
and Grand Avenue, Southlake.
LAND USE CATEGORY: Town Center
CURRENT ZONING: "DT" Downtown District
HISTORY: Mass gathering events in Southlake Town Square:
• The Oktoberfest event has been successfully held annually in the
Town Square since October 2002. The event is typically held the
first Friday, Saturday, and Sunday of October. This year's event
will be held October 14-16, 2022. Current approved SUP is valid
until April 2024. (5-year approval)
• Art in the Square; held annually since May 2000. Current
approved SUP is valid in perpetuity.
• Stars & Stripes; held annually since October 1999. Current
approved SUP is valid in perpetuity.
• Home for the Holidays; held annually since November 1999.
Current approved SUP is valid in perpetuity.
• CISD Homecoming Parade; held annually in SLTS since 2013.
Current approved SUP is valid until June 2024. (5-year approval)
• Southlake Dragons Homecoming Parade; held annually since
2019; Current approved SUP is valid until June 2024. (5-year
approval)
• Southlake Diwalifest Specific Use Permit was approved by City
Council on August 17, 2021 was approved by City Council for 5
years.
PLANNING AND
ZONING COMMISSION: June 9, 2022; Approved (6-0) subject to the updated Staff Report dated
June 8, 2022, and Specific Use Permit Staff Review No. 2 dated June 3,
2022 for a period of 5-years.
STAFF COMMENTS: Specific Use Permit Staff Review No. 3 dated June 14, 2022 is included
in this staff report.
Case No. Attachment A
ZA22-0024 Page 1
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Case No. Attachment B
ZA22-0024 Page 1
Case No.: ZA22-0024
SUP REVIEW SUMMARY
Review No.: Three
Project Name: Specific Use Permit for Somos Southlake
APPLICANT:
Somos Southlake
405 Timber Lake Way
Southlake, TX 76092
Phone: 817-455-5913
Email: ocallag han1971(a-aol.com
OWNER:
Date of Review:6/14/22
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 5/23/22 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION, PLEASE CONTACT Patty Moos at (817) 748-8269.
Planning Review
Patty Moos
Planner
Phone: (817) 748-8269
Email: pmoosC@ci.southlake.tx.us
Coordinate the use of the Town Square alleyway west of Fountain Place for portable
restrooms with Town Square management.
Additional General Information for the specific event:
Barricades should be placed along the back of the food trucks. Food truck windows to face the
park.
2. Water barricades are preferred for the alleyways at the parking lots and Main and Fountain.
Bike rack barricades may be placed at the restroom entrances at the Fountain Place alleys.
3. Vendor tents should be placed along the park sidewalks and not adjacent to the streets. No
tents shall be located in the street.
4. Vendors on the corners of the park should be placed closer to the park for safety.
General Information
45.4 GENERAL REQUIREMENTS
Any use permitted hereunder shall meet the minimum requirements provided in the district in which it is
located.
A specific use permit shall automatically expire if a building permit is not issued, and
construction begun within six (6) months of the granting of the specific use permit or if the use
shall cease for a period of six (6) months.
Case No. Attachment C
ZA22-0024 Page 1
45.5 FACTORS TO BE CONSIDERED - In granting or denying an application for a specific use permit,
the City Council shall take into consideration the following factors:
a. Safety of the motoring public and of pedestrians using the facility and the area immediately surrounding
the site.
b. Safety from fire hazard, and measures for fire control.
c. Protection of adjacent property from flood or water damage.
d. Noise producing elements; and glare of vehicular and stationary lights and effect of such lights on
established character of the neighborhood.
e. Location, lighting and type of signs; and relation of signs to traffic control and adverse effect on
adjacent properties.
f. Street size and adequacy of pavement width for traffic and reasonably expected to be generated by
the proposed use around the site and in the immediate neighborhood.
g. Adequacy of parking, as determined by requirements of this chapter for off-street parking facilities for
similar uses; location of ingress and egress points for parking and off-street loading spaces; and
protection of the public health by all-weather surfacing on all parking areas to control dust.
h. Such other measures as will secure and protect the public health, safety, morals and general
welfare.
45.13 MASS GATHERING EVENT
a. The City Council may grant an application for a specific use permit for a mass gathering event
if it finds the standards in this Ordinance are met. When considering an application for a permit,
the City Council may establish specific conditions depending upon the nature of the proposed
event and the traffic, health, and safety issues
b. An application for a permit to hold a mass gathering event shall identify (i) the promoter; (ii) the
mass gathering area; (iii) the maximum number of patrons anticipated or tickets to be sold for
the gathering; (iv) the dates and time of day being considered for the mass gathering; (v)
information pertaining to previous mass gatherings in the same mass gathering area or
sponsored by the promoter or a related entity at other locations, within the previous two years;
and (vi) shall provide other information which is reasonably related to the health, safety and
welfare of the citizens, including:
1) a plan describing all measures and procedures designed to address safety concerns,
including provisions for protecting the safety of those attendees at a general admission event;
2) a sketch or rendering showing the general layout or configuration of the mass gathering area
and depicting the general location of the activities and facilities to be provided;
3) the name and address of each performer who has agreed to or been invited to appear at
the mass gathering;
4) the address of the property at which the mass gathering is to be held; and
5) evidence of the agreement between the promoter and the property owner for use of
said property for the mass gathering event.
c. In considering whether to grant a mass gathering event special use permit, the City Council
shall consider the following:
Case No. Attachment C
ZA22-0024 Page 2
1. whether there is convenient and safe access for the ingress and egress of pedestrians and
vehicular traffic;
2. whether sufficient traffic control personnel is proposed to insure safety to all members of the
traveling public, including pedestrians, along all public roadways in the proximity of the mass
gathering and/or along which the public is likely to travel to reach the mass gathering areas
shall be provided;
3. whether the mass gathering area is well drained and so arranged to provide sufficient space
for persons assembled, vehicles, sanitary facilities, and appurtenant equipment;
4. whether sufficient illumination will be provided at night to protect the safety of the persons
assembled.
5. whether adequate parking areas, including disabled persons' parking spaces, shall be
provided for persons arriving by vehicular means. If the promoter proposes to utilize
temporary off -site parking, then the promoter the mass gathering event the off -site
temporary parking area will not be utilized for purposes other than the mass gathering event;
and
6. whether adequate provisions have been made for food supply, medical assistance, garbage
disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety.
d. The promoter of a mass gathering event shall comply with the following requirements during the
mass gathering event and these requirements shall be deemed as part of a specific use permit
granted for such an event:
1. Food Supply
Food preparation, service and storage will be provided for pursuant to the requirements of the Texas
State Department of Health, the county in which the mass gathering event takes place, or the City,
whichever is more stringent.
2. Water Supply
a) An adequate, safe supply of potable water, meeting the requirements of the Texas State
Department of Health, the county in which the mass gathering event takes place, or the
City, whichever is more stringent, shall be provided.
b) Transported water, if used, shall be obtained
dispensed in an approved manner. Approval
compliance with standards adopted by the Texas
in which the mass gathering takes place, or the
3. Sanitation
from an approved source, stored and
as used in this paragraph means in
State Department of Health, the county
City, whichever is more stringent.
Toilet facilities will be provided for pursuant to the requirements of the Texas State
Department of Health, the county in which the mass gathering event takes place, or the
City, whichever is more stringent.
4 Refuse Disposal
a) Refuse shall be collected, stored, and transported in a manner that allows for
recycling and protects against odor, infestation of insects and/or rodents and any other
condition, which poses a threat to the health, safety, and welfare of the patrons of
the mass gathering event or the public.
b) Refuse and recycling containers shall be clearly marked and readily accessible.
Case No. Attachment C
ZA22-0024 Page 3
c) The area where motor vehicles are parked shall have one (1) fifty (50) gallon refuse
container or its equivalent for every twenty-five (25) such motor vehicles or one (1) sixteen
(16) cubic yard trash container for every two thousand (2,000) motor vehicles and
an appropriate number of recycling containers.
d) All refuse will be collected from the assembly area at least twice each twelve (12) hour
period of the assembly, with a minimum of two (2) such collections for a gathering
exceeding six (6) hours, or more often if necessary, and disposed of at a licensed waste
disposal facility.
e) The grounds and immediate surrounding property shall be cleared of refuse within
twenty-four (24) hours following a mass gathering event.
f) In lieu of the above -mentioned requirements in this subsection, the promoter may submit
an alternative plan for refuse disposal for the consideration by the City Council.
5) Vermin Control
Insect, rodents, and other vermin shall be controlled by proper, sanitary practices,
extermination, or other safe and effective control methods, where necessary, and animal parasites
shall be controlled.
6) Safety
a) Electrical systems shall be installed and maintained in accordance with the
provisions of the applicable State standards and local standards and regulations, and
shall be approved by a City of Southlake electrical inspector.
b) Grounds, buildings, and related facilities shall be constructed, maintained and used in a
manner as to prevent fire and in accordance with the applicable State and City fire
prevention regulations.
c) Internal and external traffic and security control shall meet requirements of the
applicable State and local law enforcement agencies.
d) At least one law enforcement officer for each 500 persons expected to attend the mass
gathering (but not fewer than a total of three officers) shall be on site to assist in crowd
and traffic control. The City Council may require additional or fewer officers,
depending upon the information contained in the application. If the promoter
intends to use private security officers, then the identity and number of such officers
shall be described in the application.
e) The promoter shall ensure that adequate communication between local law
enforcement, fire prevention, and emergency personnel and any private security
personnel, including emergency response protocols, is provided for each mass
gathering event. An on -site communications center may be required.
7) Medical
a) Any and all medical buildings or tents with adequate medical supplies shall be available
in a convenient location and shall be clearly identified as such.
b) An adequate number of emergency vehicles duly licensed by the State of Texas as
ambulance shall be available on the site beginning one half hour before the mass
gathering event begins and until all patrons have left the scene as determined by the
Director of Public Safety.
c) The promoter of the mass gathering event may be required to contact hospitals in the
local area prior to the date of the event and advise them that a mass gathering event
shall be held and the approximate number of people expected to attend.
8) Noise
Case No. Attachment C
ZA22-0024 Page 4
The promoter shall control the level of sound emanating from the mass gathering area pursuant to
the City's Noise Ordinance (Article I I I of Chapter 11, Southlake Code).
9) Area
a) Trees, underbrush, large rocks and other natural features shall be left intact and
undisturbed whenever possible, and natural vegetative cover will be retained,
protected and maintained so far as possible to facilitate drainage, prevent erosion, and
preserve scenic attributes.
b) Grounds shall be maintained free from accumulations of refuse and any health and safety
hazards.
10) Lighting
The mass gathering area shall be adequately lighted, but the lighting shall not unreasonably
reflect beyond the assembly area boundaries unless adjacent properties are uninhabited and must
comply with the City's Lighting Ordinance;
11) Alcoholic Beverages
a) A Specific Use Permit is required to sell and consume alcoholic beverages at a mass
gathering event. The promoter shall restrict the time and location of such sale so that
alcoholic beverages are sold only during the particular event and so that public safety
and order will not be impaired.
b) The promoter shall comply fully with the laws of the State of Texas regulating the sale
and consumption of alcoholic beverages.
12) Sell -out
The promoter shall notify the Director of Public Safety at least three (3) days in advance if the mass
gathering event is sold out. When the promoter learns that a particular event is likely to be sold
out, the promoter shall exercise due diligence to promptly inform the general public that tickets
will not be available for sale at the time of the event. At a minimum, the promoter shall broadcast
announcements in the communications media serving the entire marketing area for the facility
regarding the substance of the preceding sentence.
e. Public Costs Escrow -A promoter may be required to deposit with the Director of Finance at least
two weeks prior to the mass gathering event an amount of money equal to 120% of the estimated
public costs of each contemplated mass gathering as set by the City Council. The Director of Public
Safety will prepare a public cost estimate and submit it to City Council and the promoter. Public costs
are those costs incurred by the City in connection with the mass gathering event which relate to the
mass gathering and which would not be incurred by the City if such mass gathering was not held.
Promptly after each mass gathering event, the actual public costs shall be calculated, and the deposit
shall be refunded to the promoter to the extent it exceeds the actual public costs incurred. If the actual
public costs exceed the amount deposited, the promoter shall pay the excess to the City within 10
days after being so notified.
f. The promoter may be required to present evidence of public liability insurance in at least the
following amounts: (i) $1,000,000 Bodily Injury (per person); (ii) $2,000,000 Bodily Injury (per
occurrence); and (iii) $1,000,000 property damage, which insurance policy shall name the City, its
officers and employees as additional insureds and shall contain a clause providing that the policy may
not be canceled by either party except upon not less than 30 days written notice to the City. A copy of
Case No. Attachment C
ZA22-0024 Page 5
the insurance policy shall be provided to the City at the time of the filing of the application.
Additionally, the City, its officers and employees shall be named as additional insureds.
g. The City Council or Administrative Official may revoke a mass gathering event permit issued
pursuant to this Ordinance upon finding of one or more of the following:
1) that the promoter has violated one or more of the provisions of the specific use permit;
2) if the City Council finds that the permit was obtained by fraud or misrepresentation; or
3) if the preparations for the mass gathering event will not be completed prior to the planned
commencement of the mass gathering event.
Barricades should be placed along the back of the food trucks.
Water barricades are preferred for the alleyways at the parking lots and Main and Fountain. Bike rack
barricades may be placed at the restroom entrances at the Fountain Place alleys.
Tree Conservation/Landscape Review
Keith Martin
Landscape Administrator
Phone: (817) 748-8229
E-mail: kmartin(a)ci.southlake.tx.us
No Comments.
Fire Department Review
Kelly Clements
Fire Marshal
Phone: (817) 748-8223
E-mail: kclements(a)ci.south lake.tx.us
GENERAL COMMENTS:
No comments based on submitted information.
Development Engineering Review
Sandy Endy, P.E.,
Civil Engineer
Phone: (817) 748-8033
E-mail: sendy(a)ci.south lake.tx.us
No comments.
Case No. Attachment C
ZA22-0024 Page 6
Surroundina PCODerty Owners Ma
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Property
Case No. Attachment D
ZA22-0024 Page 1
38.
CARROLL/1709 LTD
SP2
1451 E SOUTHLAKE BLVD
8.92
NR
39.
TOWN SQUARE VENTURES IV LP
DT
123 CENTRAL AVE
1.66
NR
40.
CAMBRIDGE 114 INC
SP2
1545 E SOUTHLAKE BLVD
5.08
NR
41.
TOWN SQUARE VENTURES IV LP
DT
1510 E SOUTHLAKE BLVD
0.92
NR
42.
CAMBRIDGE 114 INC
SP2
1555 E SOUTHLAKE BLVD
3.06
NR
43.
Superintendent of Carroll ISD
NR
44.
Superintendent of Grapevine Colleyville ISD
NR
45.
Superintendent of Northwest ISD
NR
46.
Superintendent of Keller ISD
NR
Responses: F: In Favor O: Opposed To U: Undecided
Notices Sent: Twenty-two (22)
Responses Received
In Favor: 0 Opposed: 0 Undecided: 0
NR: No Response
No Response: 22
Case No.
ZA22-0024
Attachment D
Page 2
Surrounding Property Owner Responses
No Responses Received to Date
Case No. Attachment E
ZA22-0024 Page 1
RESOLUTION NO. 22-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A
MASS GATHERING FOR SOMOS SOUTHLAKE LOCATED BETWEEN
E. SOUTHLAKE BOULEVARD, E. S.H. 114, GRAND AVENUE, AND
STATE STREET, SOUTHLAKE, TEXAS, BEING DESCRIBED AS
PHASE I, SOUTHLAKE TOWN SQUARE, MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON
THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, a Specific Use Permit for a mass gathering for Somos Southlake has been
requested by a person or corporation having a proprietary interest in the property zoned as "D7
Downtown District; and,
WHEREAS, in accordance with the requirements of Section 45.1 (36) of the City's
Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have
given the requisite notices by publication and otherwise, and have afforded the persons interested and
situated in the affected area and in the vicinity thereof; and,
WHEREAS, the City Council does hereby find and determine that the granting of such Specific
Use Permit is in the best interest of the public health, safety, morals and general welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
SECTION 1.
A Specific Use Permit is hereby granted for a mass gathering for Southlake Diwalifest, on property
within the City of Southlake, Texas, located between E. Southlake Boulevard, Main Street, Grand
Avenue, and State Street, Southlake, Texas, location being described as Phase I, Southlake Town
Square, an addition to the City of Southlake, Tarrant County, Texas, more fully and completely
described in Exhibit "A", and as depicted on the approved Site Plan attached hereto and incorporated
herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the
comprehensive zoning ordinance and the restrictions set forth herein. The following specific
requirements and special conditions shall be applicable to the granting of this Specific Use Permit:
Case No. Attachment F
ZA22-0024 Page 1
City Council motion
SECTION 2.
This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS _ DAY OF , 2022.
CITY OF SOUTHLAKE
go
ATTEST:
Amy Shelley, TRMC
City Secretary
John Huffman, Mayor
Case No. Attachment F
ZA22-0024 Page 2
EXHIBIT A
Property within the City of Southlake, Texas, located between E. Southlake Boulevard, Main Street,
Grand Avenue, and State Street, Southlake, Texas, location being described as Phase I, Southlake
Town Square, an addition to the City of Southlake, Tarrant County, Texas.
Case No. Attachment F
ZA22-0024 Page 3
EXHIBIT B
Event exhibits
Case No. Attachment F
ZA22-0024 Page 4