Item 6IItem 61-1
ICITY OF
SOUTHLAKE
MEMORANDUM
June 14, 2022
To: Shana Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve amendment to the professional services contract with
Parkhill, Inc. for the design and engineering of the Bicentennial Park
Pickleball Complex in an amount not to exceed $160,000.
Action
Requested: City Council approval of the amendment to the professional services
contract with Parkhill, Inc. for design services related to the
Bicentennial Park Pickleball project.
Background
Information: The City Council prioritized a pickleball complex to be built in
Bicentennial Park within the adopted FY 2035 Parks, Recreation &
Open Space Master Plan. In addition, funding was approved in the
adopted FY 2022 SPDC CIP and Capital Budget.
Parkhill, Inc., has been the designer of record for most of all
Bicentennial Park Improvements since 2006. They also designed
North Park.
The original contract approved November 16, 2021, was based on a
proposed construction budget of $1,055,000. The scope of the project
has increased significantly based on direction from the project team,
the Parks & Recreation Board and the SPDC during the design and
site plan approval processes.
The current OPCC, dated May 17, 2022, is $3,350,000. Funding in
the amount of $1,250,000 is included in the approved FY 2022 SPDC
CIP. An additional $2,600,000 is being proposed in the FY 2023
SPDC CIP to complete the project.
The scope of work includes Landscape Architectural, Engineering and
Architectural services for the pickleball complex. The complex will
include, but not be limited to the following program elements:
demolition, earthwork, nine (9) lighted pickleball courts including a
championship court, a building/pavilion structure that incorporates
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 61-2
Shana Yelverton, City Manager
Meeting Date — June 21, 2022
Page 2 of 2
both men's and women's restrooms and a small office, small
pavilions/shade structures, sidewalks, utilities, storm drainage,
fencing, site lighting, site furnishings, landscape, and irrigation.
Financial
Considerations: Funding in the amount of $1,250,000 is included in the approved FY
2022 SPDC CIP. An additional $2,600,000 is being proposed in the
FY 2023 SPDC CIP to complete the project.
Strategic Link: This item is linked to the City's Strategy Map related to the focus area
of Quality Development and Infrastructure and meets the corporate
objective to Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: SPDC to consider June 21, 2022
City Council to consider June 21, 2022
Legal Review: The proposed professional services agreement with Parkhill is a
standard contract that has been previously utilized for Bicentennial
Park, however, staff has requested a current review by the City
Attorney.
Alternatives: 1) Approval of the proposed agreement as presented
2) Approval with modifications to the proposed agreement
3) Denial of the proposed agreement
Supporting
Documents: Copy of proposed amendment to the agreement
Staff
Recommendation: City Council approval of the amendment to the professional services
contract with Parkhill, Inc. for design services related to the
Bicentennial Park Pickleball project.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parkhill Item 61-3
May 17, 2022
Mr. Chris Tribble, Director
Parks & Recreation Department
City of Southlake
285 Shady Oaks Drive
Southlake, Texas 76092
Re: Additional Services Fee Proposal for Bicentennial Pickleball Complex
Dear Mr. Tribble:
As requested, we are providing the following Additional Services Fee Proposal for additional design work
for the Bicentennial Pickleball Complex as described below:
• The project Construction Budget is to increase from $1,055,000 to $3,300,000 for the additional
amenities.
• Expansion of the Restroom / Pavilion building to include an office, a women's restroom with three
(3) lavatories, a men's restroom with three (3) lavatories and HVAC.
• A lighted championship pickleball court with covered seating.
• Two (2) shade structures located between the 4-court banks of pickleball.
• Entry monument sign.
• Expansion of the complex site to incorporate the items listed above
Our proposed fee for this Additional Service will be for the stipulated sum of $165,250 which includes use
of the Design Contingency Allowance ($5,250) in the existing agreement.
You may indicate your acceptance of this Additional Services Fee Proposal by returning one signed copy
of this letter to our office. We will consider receipt of the letter as authorization to proceed.
If you have any questions regarding this proposal, please contact me at your earliest convenience.
Sincerely,
PARKHILL
By: 'GU
Victor W. Baxter
Director of Business Development
for Landscape Architecture
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Enclosures
CITY OF SOUTHLAKE (OWNER)
Accepted By:
Date:
Chris Tribble
Director
"The Texas Board of Architectural Examiners, P.O. Box 12337, Austin, Texas 78711-2337 or 333
Guadalupe, Suite 2-350, Austin, Texas 78701-3942, (512) 305-9000, www.tbae.state.tx.us has jurisdiction
over complaints regarding the professional practices of persons registered as architects in Texas. "
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255 North Center Street Suite 200 Arlington, Texas 76011 817.649.3216 Parkhill.com