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Item 6IItem 61-1 ICITY OF SOUTHLAKE MEMORANDUM June 14, 2022 To: Shana Yelverton, City Manager From: Chris Tribble, Director of Community Services Subject: Approve amendment to the professional services contract with Parkhill, Inc. for the design and engineering of the Bicentennial Park Pickleball Complex in an amount not to exceed $160,000. Action Requested: City Council approval of the amendment to the professional services contract with Parkhill, Inc. for design services related to the Bicentennial Park Pickleball project. Background Information: The City Council prioritized a pickleball complex to be built in Bicentennial Park within the adopted FY 2035 Parks, Recreation & Open Space Master Plan. In addition, funding was approved in the adopted FY 2022 SPDC CIP and Capital Budget. Parkhill, Inc., has been the designer of record for most of all Bicentennial Park Improvements since 2006. They also designed North Park. The original contract approved November 16, 2021, was based on a proposed construction budget of $1,055,000. The scope of the project has increased significantly based on direction from the project team, the Parks & Recreation Board and the SPDC during the design and site plan approval processes. The current OPCC, dated May 17, 2022, is $3,350,000. Funding in the amount of $1,250,000 is included in the approved FY 2022 SPDC CIP. An additional $2,600,000 is being proposed in the FY 2023 SPDC CIP to complete the project. The scope of work includes Landscape Architectural, Engineering and Architectural services for the pickleball complex. The complex will include, but not be limited to the following program elements: demolition, earthwork, nine (9) lighted pickleball courts including a championship court, a building/pavilion structure that incorporates City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 61-2 Shana Yelverton, City Manager Meeting Date — June 21, 2022 Page 2 of 2 both men's and women's restrooms and a small office, small pavilions/shade structures, sidewalks, utilities, storm drainage, fencing, site lighting, site furnishings, landscape, and irrigation. Financial Considerations: Funding in the amount of $1,250,000 is included in the approved FY 2022 SPDC CIP. An additional $2,600,000 is being proposed in the FY 2023 SPDC CIP to complete the project. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Quality Development and Infrastructure and meets the corporate objective to Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: SPDC to consider June 21, 2022 City Council to consider June 21, 2022 Legal Review: The proposed professional services agreement with Parkhill is a standard contract that has been previously utilized for Bicentennial Park, however, staff has requested a current review by the City Attorney. Alternatives: 1) Approval of the proposed agreement as presented 2) Approval with modifications to the proposed agreement 3) Denial of the proposed agreement Supporting Documents: Copy of proposed amendment to the agreement Staff Recommendation: City Council approval of the amendment to the professional services contract with Parkhill, Inc. for design services related to the Bicentennial Park Pickleball project. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parkhill Item 61-3 May 17, 2022 Mr. Chris Tribble, Director Parks & Recreation Department City of Southlake 285 Shady Oaks Drive Southlake, Texas 76092 Re: Additional Services Fee Proposal for Bicentennial Pickleball Complex Dear Mr. Tribble: As requested, we are providing the following Additional Services Fee Proposal for additional design work for the Bicentennial Pickleball Complex as described below: • The project Construction Budget is to increase from $1,055,000 to $3,300,000 for the additional amenities. • Expansion of the Restroom / Pavilion building to include an office, a women's restroom with three (3) lavatories, a men's restroom with three (3) lavatories and HVAC. • A lighted championship pickleball court with covered seating. • Two (2) shade structures located between the 4-court banks of pickleball. • Entry monument sign. • Expansion of the complex site to incorporate the items listed above Our proposed fee for this Additional Service will be for the stipulated sum of $165,250 which includes use of the Design Contingency Allowance ($5,250) in the existing agreement. You may indicate your acceptance of this Additional Services Fee Proposal by returning one signed copy of this letter to our office. We will consider receipt of the letter as authorization to proceed. If you have any questions regarding this proposal, please contact me at your earliest convenience. Sincerely, PARKHILL By: 'GU Victor W. Baxter Director of Business Development for Landscape Architecture J W/czg Enclosures CITY OF SOUTHLAKE (OWNER) Accepted By: Date: Chris Tribble Director "The Texas Board of Architectural Examiners, P.O. Box 12337, Austin, Texas 78711-2337 or 333 Guadalupe, Suite 2-350, Austin, Texas 78701-3942, (512) 305-9000, www.tbae.state.tx.us has jurisdiction over complaints regarding the professional practices of persons registered as architects in Texas. " \\Data 1 \Projects3\2020\8802.20\00_ADM I N\00_CONTR\01 _F 1 NAL\AD D-SE RVI CES_002Wrl ington-Letterhead.docx 255 North Center Street Suite 200 Arlington, Texas 76011 817.649.3216 Parkhill.com