Item 4C - MemoCITY OF
SOUTHLAKE Item 4C
MEMORANDUM
(June 21, 2022)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve the construction contract award for the FM 1709
Deceleration Right -Turn Lanes at Bryon Nelson Parkway and
Southridge Lakes Parkway project to EARTC, LLC in an amount
not to exceed $917,000.
Action
Requested: Approve the construction contract award for the FM 1709
Deceleration Right -Turn Lanes at Bryon Nelson Parkway and
Southridge Lakes Parkway project to EARTC, LLC in an amount not
to exceed $917,000.
Background
Information: The Southlake Boulevard (FM 1709) Deceleration Turn Lanes at
Southridge Lakes Parkway and Byron Nelson Parkway were
identified in the Southlake 2030 Mobility Master Plan as
recommendations to alleviate specific traffic concerns along one of
the most heavily transited roadways in the City. In its current
configuration, traffic flow on FM 1709 is disrupted by motorists
decelerating to make right turns onto Southridge Lakes Parkway and
Byron Nelson Parkway.
Increased traffic and the installation of medians along FM 1709 have
warranted the construction of deceleration lanes for the intersections
at Southridge Lakes Parkway and Byron Nelson Parkway. The
additional turn lanes will require relocating existing traffic signal
facilities at both intersections and upgrades to pedestrian facilities.
This project aims to improve the safety, convenience, and efficiency
of mobility along FM 1709.
Solicitation of bids for this project began on April 10, 2022 and sealed
bids were received and opened on May 12, 2022. The two bids
received for this project are shown in below bid tabulation:
Bidder
Bid Amount
EARTC, LLC
$ 832,024.25
Ja oe Public Company
$ 1,446,656.10
Page 1 of 3
Item 4C
City staff and its design consultant, Kimley Horn and Associates, Inc.
have reviewed and scored two bids using best value criteria as
described in the project manual. The evaluation criteria for this bid
were the contract price (50%); the reputation of the bidder including
key personnel (15%); the reputation and quality of the bidder's goods
or services (15%); the bidder's past relationship with the City (10%);
and the bidder's responsiveness (10%). The evaluation of the
proposals, qualifications, and references led to the recommendation
of EARTC, LLC for this project.
The bid from EARTC, LLC came in at $832,024.25 for anticipated
work. Staff is requesting authorization for a total of $917,000 which
includes a $84,975 contingency for construction expenses that may
arise due to unforeseen field conditions. The City entered an
Interlocal Agreement with Tarrant County, executed on September
21, 2021, where the County will reimburse $450,000 of the
construction costs for the improvements of this project. The
anticipated start date of this project is July 2022 and is estimated to
take 10-12 months to complete.
Financial
Considerations: Funding for this award is provided as part of the approved Capital
Improvement Program. Funding will also be provided through an
Interlocal Agreement with Tarrant County from the 2006 Tarrant
County Transportation Bond Program. The agreement is within the
project budget.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Safety & Security and Mobility. It specifically relates to the City's
Corporate Objectives, Cl: Achieve The Highest Standards Of Safety
& Security, C2: Provide Travel Convenience Within City & Region,
and B5: Enhance Service Delivery Through Continual Process
Improvement. The Critical Business Outcomes are, CBO2: Enhance
Mobility Through Aggressive Traffic Management Initiatives And
Capital Project Implementation, and CBO5: Improve Quality Of Life
Through Progressive Implementation Of Southlake's
Comprehensive Plan Recommendations.
Citizen Input/
Board Review: None
Legal Review: This is the standard construction services contract that has been
previously reviewed by the City Attorney.
Alternatives: The City Council may approve or deny the contract.
Supporting
Documents: Attachment A: Bid Tabulation
Page 2 of 3
Item 4C
Staff
Recommendation: Approve the construction contract award for the FM 1709
Deceleration Right -Turn Lanes at Bryon Nelson Parkway and
Southridge Lakes Parkway project to EARTC, LLC in an amount not
to exceed $917,000.
Staff Contact: Rob Cohen, Director of Public Works
Kevin Ferrer, P.E., Deputy City Engineer
Bryan Ahumada, P.E., Civil Engineer
Page 3 of 3