1999-02-23 Special CC Packetuny Ot >oulniaK9, IGUM
MEMORANDUM
February 19, 1999
TO: Honorable Mayor and Members of City Council
FROM: Curtis E. Hawk, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for Special City
Council Meeting February 23, 1999
1. Joint City Council/CISD Trustee Meeting. Your packet contains the agenda for this
meeting, which will be held from 5:00 p.m. to 7:00 p.m. on Tuesday, February 23.
The purpose of the meeting is to give you an opportunity to discuss issues of mutual
interest.
2. Special City Council Meeting. As we have mentioned, this meeting will begin
(W immediately following your joint meeting, at 7:00 p.m.
3. Agenda Item No. 3A. Traffic Management Bond Program. As we have mentioned
previously, you will need to call the election by March 2 if your desire is to place
this program on the ballot in May. We will discuss this Monday night at the
"continuation" of your February 16 meeting (it was agenda item 11A), but we want
to make sure that you have plenty of time to discuss all of the issues prior to the
March 2 meeting. We have previously provided you maps, original cost estimates,
and updated cost estimates on this topic; you may wish to bring these with you to
the special meeting. The updated cost estimates have again been provided in this
packet.
FYI, we are in the process of updating the fiscal impact analysis (based on the new
cost estimates) and will provide this to you at the meeting. Note also that we are
preparing a publicity plan, which includes a presentation at an upcoming Chamber
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Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
For Special City Council Meeting February 23, 1999
Page 2 of 12
luncheon. We will need to move very quickly to alert the public if we do indeed
pursue a May election, and are planning to produce written information and a cable
program to air on our channel.
If you have any questions prior to the meeting, please call me. Questions
specifically about the projects may also go to Bob Whitehead, and fiscal impact
questions may be directed to Lou Ann Heath.
4. Agenda Item No. 3B. Authorize staff to advertise for drainage channel
improvements - West Jones Branch. You may recall receiving a copy of the
Executive Summary of Phase I of the City's Drainage Master Plan in your June
Retreat packet. At that time staff noted that we had already begun working on
Phase II of the Master Plan. On April 21, 1998, City Council awarded a contract to
Freese & Nichols to design improvements for the West Jones Branch, the stream
which was identified as the highest priority in the Master Plan. Freese & Nichols
has subsequently completed the necessary design activities and we are ready to
proceed with making the improvements.
The West Jones Branch improvements are closely tied to S.H. 114 improvements.
When the Wal-Mart and Village Center developments were constructed, detention
facilities were designed and installed to attenuate the increased flows under S.H.
114. These detention ponds were constructed within the expanded right-of-way,
and will be removed with the new highway construction. The existing culverts
under S.H. 114 do not have the capacity to carry the increased runoff from these
developments, however, the expansion of S.H. 114 will increase the capacity of
these culverts. We need to continue to move forward with this project so that the
construction of S.H. 114 is not impeded. It is unlikely that the State would allow a
0
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
For Special City Council Meeting February 23, 1999
Page 3 of 12
contract to be bid without having these drainage improvements underway because of
the downstream impact of the increased flows.
Your packet contains a great deal of detail on the proposed improvements, which
were discussed during the summer with the SPIN neighborhood. The preliminary
design was shown to the neighbors, who voiced no concerns at that time, however,
they did express interest in a trail along the creek. Although it is not shown on the
Trail System Master Plan, you could certainly consider adding a trail to the project.
We will be prepared to discuss it with you on Tuesday.
Note that this drainage project (as well as others identified in the Drainage Master
Plan) would be the type of project we would fund through the Southlake Drainage
Utility System. Given the expense of these types of projects, a dedicated funding
(4w, source for drainage would be of tremendous assistance to us as we attempt to take
care of the identified areas of concern.
Please let me or Bob Whitehead know if you have any questions about this project.
5. Southlake Drainage Utility District. You will recall discussing this concept at your
June Retreat. Since that time, we have been faced with numerous drainage
challenges which have underscored our need to appropriate major resources to
handle the improvements. Creation of a district of this sort is provided for under
state law and is one option you may wish to consider for funding drainage
improvements.
Your packet contains a preliminary report provided by our fiscal consultant Lewis
McLain. The primary purpose of our discussion on Tuesday night will be to get
(low your direction on a number of policy issues, as outlined in Mr. McLain's report, the
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Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
For Special City Council Meeting February 23, 1999
Page 4 of 12
most basic of which is your willingness to pursue a SDUS. We will also want to
know whether you are willing to consider other funding mechanisms such as
drainage impact fees or additional property taxes for drainage management, and if
so, what is your opinion on fee levels?
Mr. McLain will also provide you with information about the process or
methodology for setting fees.
We recognize that initiating such a program will not be an easy decision for the City
Council due to the number of factors you must consider, so we hope to have
adequate time at your special meeting for a comprehensive discussion. If you have
questions about this program prior to the meeting, please let Lou Ann Heath know.
6. Agenda Item No. 4B. Revisions
ons to Drainage Ordinance No. 605. As the memo
from Charlie Thomas points out, a workgroup (consisting of Councilmembers
Edmondson and Martin and staff members Charlie Thomas and Angela Turner) has
provided input into the needed changes. These have been incorporated into the
proposed ordinance (a marked up copy is in the packet). Note that the workgroup
also expressed an interest in addressing construction in the 100 year flood plain, but
this will need to be accomplished with revisions to Ordinance No. 641. We will
address this separately.
This has been placed on your agenda as a discussion item so that we can get your
direction before we put it through our formal process. Please let Charlie Thomas
know if you have questions prior to the meeting.
7. Agenda Item No. 4C. Northeast Tarrant County Regional Water System
(NETCRWS) Update. This item is on your agenda to discuss several aspects about
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
For Special City Council Meeting February 23, 1999
Page 5 of 12
the NETCRWS program. The memo from Bob Whitehead explains the history of
the NETCRWS program and describes the issues the City of Southlake is facing.
Since 1994, this regional water distribution system plan has been a cooperative
effort among eight entities in Northeast Tarrant County to provide a reliable water
supply and distribution system to serve the needs of the cities participating in the
regional system. Over the course of time, the Town of Roanoke and the Trophy
Club MUDs have dropped their active participation in NETCRWS. Some of these
recent changes with the original participating entities have left perhaps just three
(the City of Keller, Town of Westlake and City of Southlake) or possibly only two
(depending on Westlake's plans) to pay for the capital improvements associated with
constructing the system. Keep in mind the City of Fort Worth has committed to
operate and maintain the system. Please contact Bob Whitehead if you have
questions regarding this item.
Other Items of Interest
8. Citizen Satisfaction Survey. The City of Southlake has conducted this survey twice
-- first in 1995 and again in 1997. When we implemented the survey program, it
was our intent to survey our citizens every two years in order to (1) stay current
with the opinions, ideas, and concerns of Southlake residents, and (2) to trend
responses over time. The survey was conducted by Public Management Associates
in conjunction with the Survey Research Center at the University of North Texas
(UNT), staff and the Council.
The random sample survey was generated by the use of Random Digit Dialing
(RDD) methodology or by accessing telephone numbers supplied by our local
,,,,, telephone companies. Standard statistical methodology was used, which required a
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
For Special City Council Meeting February 23, 1999
Page 6 of 12
total of 600 responses for a +/- 4 % margin of sampling error at the 95 %
confidence level. The use of random sample methodology was designed to be
generalizable to the residents of the City of Southlake and was administered by
trained interviewers using a state-of-the-art telephone interviewing facility in
Denton.
The survey asked a broad spectrum of residents about city policies, programs, and
services, as well as issues relevant to the future of the community. Its purpose was
to assess the degree of satisfaction among citizens with specific city services and
facilities, opinions about major problems facing the community, and priorities for
the future of Southlake. A copy of the 1997 survey report is attached for your
review.
We are at the point where we need to consider whether or not we want to conduct
another citizen survey. If you do, we would need to bring back a contract for your
consideration (costs would be covered under support services (100-100-105-230)
under the professional services line item, where funds were budgeted for this
purpose) and then begin working on the questionnaire to be used. While we like to
keep the questions similar from year to year for trending purposes, and we need to
limit the number so respondents are not asked to commit to a long interview, there
will be some flexibility.
Please let Shana Yelverton know if you have questions or comments about this item.
9. Exemption Information. You will recall that effective this budget year City Council
took action to increase the over-65 and disabled person exemptions from $50,000 to
$75,000. When reviewing the City's 1998-99 appraisal roll, Finance Director Lou
Ann Heath determined that the City's exemptions increased by about $14 million.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
For Special City Council Meeting February 23, 1999
Page 7 of 12
Of this amount $6.1 million was due to the increase for the over 65 exemption and
19 new over-65 accounts. $350,000 was due to the increased disabled persons
exemption. Total exemptions in FY 1997-98 was around $78 million; this year it's
about $92 million. The budget impact of the increased exemptions, (change from
$50,000 to $75,000) totals $28,000.
An interesting note is that about $7.5 million of the increased exempt amount was in
agricultural deferral, with about $500,000 for new agricultural deferral. We can
only assume this means that the Appraisal District re -appraised and increased by $7
million the land value of properties already in agricultural deferred status. As such,
we can infer that the value of raw land in Southlake has increased.
10. Special Edition Newsletter. We will once again be producing the tabloid -size
"special edition" newsletter for publication in March/April. This will allow us to
cover a number of subjects in one mailing. Possible articles include:
• SPDC 5-Year Capital Improvement Program
• Bicentennial Park Expansion Opening
• Public Works CIP Progress Report
• Landscape Ordinance Revisions
• Y2K Plans
• SPIN News
• Teen Center Planning
• New Smoking Regulations
• Update on Water Infrastructure Development
• Traffic Management Bond Program
• Sign Ordinance Revisions
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
For Special City Council Meeting February 23, 1999
Page 8 of 12
• Kite Festival Plans
• Town Hall Groundbreaking Ceremony
• May Election Schedule.
Our plans are to distribute the special newsletters to the community in late March or
early April.
11. Director's Retreat Follow Up. We have already mentioned to you that we had an
excellent Retreat. Part of ensuring that the time spent is productive, however, it is
necessary to follow up on ideas and tasks. We have included our follow up "to do"
list in your packet, FYI. Questions about any of these items should be directed to
Shana Yelverton.
12. Ent ryPortal Activity. Several individuals have
indicated that they are interested in
helping with the entry portal design project, including Bob Resnick (Councilmember
Fawks to confirm), David McMahan (Chamber of Commerce), Darryl Lake
(Chamber of Commerce), Lindy Bellew, Lisa Stokdyk (KSB), Mike Lease (KSB),
Rosemary Hutchins (KSB), Pamela Muller (KSB), and Councilmember Kendall.
This workgroup will be staffed by Greg Last and Chris Carpenter. Please let us
know your thoughts on the composition of the workgroup. It is our intent to try to
coordinate an initial meeting on this topic in the next couple of weeks.
13. Joint Drug and Alcohol Committee Update. The Joint Drug and Alcohol
Awareness Committee held their second meeting on Tuesday February 9, 1999.
The committee approved a resolution to support the CISD's proposed natatorium
project from the stand point that it will provide an additional source of recreational
activities for the youth in Southlake. The committee also discussed proposing a
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
For Special City Council Meeting February 23, 1999
Page 9 of 12
program to the Carroll Education Foundation about offering a bounty for heroin
related tips through Tarrant County Crime Stoppers. The committee will discuss
the topic again at their next meeting after completing some additional research about
the program.
The sub -committees are making progress already. The CISD representative
discussed proposed changes and enhancements to the school district's curriculum.
The parent networking sub -committee is working with the schools and PTO's to
implement a "Safe Homes" program. The initial planning for a city-wide
conference is underway with the Chamber of Commerce representatives obtaining
support from the business community. The goal is to hold the first forum before
school dismisses for the summer and another one at the beginning of the school
year.
(MW
SYAC recently discussed some logo ideas for the committee to consider for
launching a campaign to help make the community aware of drug and alcohol -
related issues. The information distribution sub -committee will begin efforts to
implement a Speaker's Bureau program. This program will allow for any
organization to request a presentation focused on educating the community about
drugs and alcohol. These presentations will be conducted by members from the
committee and representatives from the Department of Public Safety. The
committee is also considering the development of a packet of information for the
community to help increase awareness.
14. The 1999 season has been busy for Keep Southlake Beautiful. The Board voted to
add 2 new committees to include membership and newsletter. In January, the
Membership Committee initiated a drive to recruit new members. The Newsletter
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
For Special City Council Meeting February 23, 1999
Page 10 of 12
Committee is keeping all of the members informed of the latest news in planting and
landscaping.
The Education committee has scheduled Andy Wasowski, March 1 at Johnson
Elementary Auditorium. Mr. Wasowski will be giving two presentations, "Building
Inside Nature's Envelope" at 6:OOp.m. and, "The Landscaping Revolution" at
7:30p.m. The theme is techniques for preserving water, reducing landscape
maintenance, and maintaining the land's natural beauty. He has published
numerous books including Native Texas Plants, Native Gardens for Dry Climates,
and Requiem for a Lawnmower.
Mark your calendars for yet another Education Committee event on April 6th when
Howard Garrett, Master Gardener and host of a talk radio show, will be at the
Senior Center at, 7:00 p.m.
15. Throughout the 1998-99 SYAC year, SYAC has participated in the Youth in
Government program. Members of City Council, the City Manager, and all
Department Directors have come to meetings in an attempt to familiarize members
with their positions and their role in governing and managing the City of Southlake.
A Mock City Council meeting is again scheduled for this year. It will be held
March 9, and the Teen Center is once again the topic. Park Board Chair Vicki
Johnson and Board member Robin Jones met with SYAC on February 3, to further
discuss the Teen Center. Kevin Hugman, Director of Community Services, briefed
SYAC on the programming and design process, and fielded questions during the
January 6 SYAC meeting. This preparation will not only allow SYAC members to
better understand the local government process, but will also give them knowledge
as they select roles as Council and staff.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
For Special City Council Meeting February 23, 1999
Page 11 of 12
SYAC hosted Parent's Night at Christ's Haven for Children on Saturday, February
6th. They hosted approximately 25 pre-K through 6th grade youth for an evening
of crafts, food, fun, and games.
Public Safety hosted the February 17th meeting, providing tours to SYAC members
of the police and fire facilities and Shelli Siemer brainstormed with members for a
slogan for the Drug & Alcohol Committee.
16. Also included with this memo:
• CIP report
• Letter from Ted Gillum dated February 16, 1999 regarding CISD's support of
(40W, City of Southlake encouraging the Sabre Group relocation
Staff Extension Numbers:
Barlow, Kate, Economic Development Specialist, ext. 776
Bloomberg, Chuck, Plans Examiner, ext. 747
Campbell, Billy, Director DPS, ext. 730
Carpenter, Chris, Planner, ext. 866
Gandy, Karen, Zoning Administrator, ext. 743
Harper, Ron, City Engineer, ext. 779
Hawk, Curtis E., ext. 701
Heath, Lou Ann, Director of Finance, ext. 716
Henry, Ben, Parks Planning and Construction Superintendent, ext. 824
Hugman, Kevin, Director of Community Services, ext. 757
Killough, Dennis, Senior Planner, ext. 787
Last, Greg, Community Development Director, ext. 750
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
For Special City Council Meeting February 23, lm
Page 12 of 12
LeGrand, Sandra, City Secretary, ext. 704
Jackson, Malcolm, DPS Administrative Coordinator, ext. 726
Queen, Courtney, Community Services Coordinator, ext. 827
Safranek, Lauren, Director of Human Resources, ext. 836
Sarakaitis, Stefanie, Comprehensive Planner, ext. 753
Siemer, Shelli, Assistant to the City Manager, ext. 806
Thomas, Charlie, Deputy Director of Public Works, ext. 814
Wilson, Garland, Deputy Director Fire Services, ext. 735
Whitehead, Bob, Director of Public Works, ext. 740
Whitehead, Nona, Community Services Coordinator, ext. 834
Yelverton, Shana, Assistant City Manager, ext. 705
M:\ WD-FILES\CEH\MEETINGS\99-02-23.doc
C.,
(6" 1999 DIRECTORS RETREAT FOLLOW UP ITEMS
Agenda Iteni
"Extra Hazardous
Follm� Up Item
Put together staff work group to
Dtic Date
June Retreat
Comments
SKY will set up a
j Employer"
address this issue by studying current
I
multi -departmental
Designation
processes, reporting findings,
work group for this
suggesting improvements and
purpose.
developing a plan of action for a
formal risk management program.
City Master
Put together template for review by
March 1
i SS will develop the
Calendar
department directors and SLG, to
I template and take to
Development
include a column for fiscal
directors for review.
implications and a comment column.
Dates should be indicated as "start"
and "end."
City Master
Develop "tickler" list for department
March 1
SS will compile tickler
Calendar
directors/SLG to use when determining
list and disseminate to
Development
which items should be included on the
department directors. I
calendar. Tickler list should include
i
items such as: contracts/agreements,
board appointment schedules, officer
elections, payments, plan due dates,
f
equipment, leases, escrow agreements,
I
warranties, final acceptance of
I
;
subdivisions, etc.
City Master
Department directors/SLG will submit
May 1 :Department directors
Calendar
items for inclusion on master calendar.
should submit
Development
comprehensive lists no
_
later than May 1.
City Master
Master calendar compiled
May 15 CMO intern will
Calendar
I
compile all data and
f Development
1
have a completed
report ready for
director/SLG review by
mid -May.
City Master
Develop comprehensive agenda
May 1
SKY will prepare and
Calendar
management program to include
i
review with
Development_
Master Calendar, priorities, etc.
i
directors/SLG.
Computer Issues
Provide regular weekly updates of
_
! Ongoing j
BC/JK will prepare and
technology issues at directors staff
present weekly updates.
meetings.
j
Computer Issues
Develop a timeline or schedule so
March 1
BC will provide to the i
directors can communicate information
`
directors. j
to the staff.
RL
sxtra Hazardous
Put together staff work group to
June Retreat
SKY will set up a
of tniployer"
address this issue by studying current
multi -departmental
Designation
processes, reporting findings,
work group for this
suggesting improvements and
purpose.
developing a plan of action for a
,
formal risk management program.
Computer Issues
i Set up meetings with New World
February
BC will set up
representatives so directors can
115-March
meetings for ALL
interface with them about their
15
directors to attend
product.
i
Computer Issues
Set up training on NT/new software
Unknown
BC/JK will set up.
i
Staff will be required to
attend.
Computer Issues
i Develop Q&A for staff reference
ASAP
BC/JK should
(frequently asked questions) and locate
coordinate with GL on
appropriate reference manuals for
Q&A. Reference
general use.
I manuals should be
distributed as quickly
_
as possible.
Computer Issues
Develop "Computer System Status
February,
SKY to coordinate with
Report" to include in employee
then
TS on this.
newsletter to keep staff informed of i
ongoing iI
�4_06mputer Issues
progress.
Finalize contract with New World
March 2
Take to City Council
for consideration on
March 2 agenda.
Project Advocacy/
Remove 1998 references from grid
March 1
GL&SKY will update
Council Priorities
timeline, focus on realistic dates for
!
the forms, bring back to
1999
directors for review
Project Advocacy/
Mark up PAFs per discussed revisions ! March 1
GL&SKY to review j
Council Priorities
j
and revise i
Project Advocacy/
Prepare priority item for mid -year i March 15
GL to prepare CD;
Council Priorities
;review packet
SKY to prepare the rest
I Mid Year Review
Schedule meetings with CSO/CC ;ASAP ;SKY
to coordinate
June Retreat
E
selection of final
_
meeting dates.
Mid Year Review
Prepare "draft" agenda for mid year March 1
SKY to prepare draft
June Retreat
review
'
agenda for review by
directors
Mid Year Review
Organize packet preparations for mid March 1 '
SKY to organize
I June Retreat
year review
!
instructions for
departments.
Mid Year Review
Prepare "draft" agenda for June Retreat
May 1 I
SKY to prepare draft
TrAe Retreat
j
agenda for review by f
directors
3
Extra Hazardous Put together staff work group to
June Retreat
SKY will set up a
'Employer" i address this issue by studying current
i
multi -departmental
Designation processes, reporting findings,
i
work group for this
suggesting improvements and
i purpose.
developing a plan of action for a
formal risk management program.
Mid Year Review Organize packet preparations for June
May 1
SKY to organize
June Retreat Retreat
instructions for
departments.
Traffic Continue review of cost estimates in
Feb. 23
Directors/Council
Improvement Bond detail
Program
Traffic ' Discuss school road from White
Feb. 23
Post Executive Session
Improvement Bond Chapel to Shady Oaks to Peytonville
for this purpose.
Program with CSID Board of Trustees
Economic Finalize commercial development March 1
GL to finalize numbers
Development impact on park funding graph
I with LAH
Programs
Bond Rating Finalize outline for notebook i March 1
! LAH will coordinate
1 LVJV11�Y11 Vll XVFJ "&XW11 V1
materials. j
Rond Rating Prepare information as delineated in March 15 j LAH/GL will
'esentation outline coordinate the j
i preparation of needed
i information/maps. {
Bond Rating
Coordinate presentation with First
March
LAH will handle.
Presentation
Southwest, rating agencies
_
Bond Rating
Coordinate Council/SPDC
March
CMO will coordinate.
Presentation
participation in process
Bond Rating
Coordinate city tour for analysts
late March
GL will coordinate.
Presentation
'
Organizational
1 Explore GIS mapping training for
May 1
SKY to coordinate with
Issues
! departmental representatives
BW/MP
Organizational
Prepare plan for Public
February 15
SS will compile ideas
Issues
Works/Engineering Services
generated at Retreat.
Organizational
Prepare prioritization process for GIS
March 15
SKY to coordinate with
Issues
projects
BW to develop formal
process. I
Organizational Explore contracting out portions of the I May 1 SKY to coordinate with
Issues data entry required for layers ; BW to develop formal {
nrnracc
Organizational Prepare plan for grants administration May 1 CMO to explore,. '
Issues _
"Tebsite Review homepage at Directors March 1 Directors to view set up
Anagement Meeting and links.
J
3
�I
xtra Hazardous
mployer"
Put together staff work group to
address this issue by studying current
June R7777=
Designation
processes, reporting findings,
I
u
suggesting improvements and
1
purpose.
developing a plan of action for a
formal risk management program.
Website
Prepare departmental outlines for
April 1
Directors need formal
Management
! submission to Directors for review
'
outline for website
map.
Citizen Satisfaction
i
I Continue review of questionnaire for
March 1
Directors to review.
Survey
possible 1999 update survey
Citizen Satisfaction
Coordinate process with City Council
February 23
SKY to coordinate
i Survey
i
acket
j Citizen Satisfaction
Coordinate with UNT Survey Research
Unknown
SKY to coordinate
Survey
Center for work
I
I
I I
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City of Southiake, Texas
MEMORANDU
February 19, 1999
TO Curtis E. Hawk, City Manager
FROM: Bob Whitehead, P.E., Director of Public Works
SUBJECT: CIP Status Report
Attached is the status report of projects currently included in the City's Capital Improvement
Program for 1996-1998. This monthly report is in a narrative format, which describes the
ongoing progress of each project. A graphical schedule of each project is also included which
shows the current schedule with it's corresponding baseline schedule.
These narrative and graphical updates will include the following:
1996-1998 Sewer & Water Infrastructure CIP Projects
1996-1998 Roadway Improvement CIP Projects
1996-1998 Neighborhood Sewer/Street CEP Projects
Projects Affiliated with the S.H. 114 Reconstruction
S.H. 114 Project Status
Miscellaneous Projects
C
RM sp
Attachment: CEP Report
A
D
MONTHLY CAPITAL IMPROVEMENT PROJECTS UPDATE
February 1999
1996-98 Sewer and Water Infrastructure CIP Projects
SENVER INFRASTRUCTURE
Project Description: Dove Estates Lift Station & Sanitary Sewer Improvements
Discussion: Currently, the Dove Estates subdivision is served with sanitary sewer. This sewer
flows to a small treatment facility where it is treated and discharged into Lake Grapevine. This
treatment facility is a maintenance problem and requires daily upkeep. In order to abandon the
treatment facility, a lift station needs to be constructed so the sewer can be pumped within a force
main to the gravity sewer located in Lonesome Dove Estates. The design of this project is
complete and the plans have been reviewed by the city. This project was originally proposed and
funded for the FY1996-97, but because no improvements to this project can occur until
improvements to the lift station at Lonesome Dove Ave. and E. Dove St. occur, this project was
delayed and placed in the FY 1997-98. The construction of the force main will be part of the
contract to reconstruct Lake Drive. A separate contract will be executed to install the lift station
once the Dove Street force main improvements are complete. The estimated design and
construction cost is 5195_i00.
1998 1999 21100
u raskvame Duman .A ; -,yj; Nii Ni: A 3:0 N(0"
F N A N Ji,iA 3 '"V'D = N'A N' a j"3
56
—�
57
;Dow Estates Sewer 686dI
.............................. ........... _...... ............ ...........
Design 131 d
100%
I .
1
60
Rsvew Raps 35d
Obtan �r gray _ — Od
Fnaf¢e Rans 25a
................................. __......._........-
100%
O
61
Adverese 2 1 d
I ®
rI-
62 Cauncd8i0Award tdI
S3 Obtain Ownct Zimrems 1541
6t mlecenstruc'cn Czrfervice A
fiS I Gxtswction
O
i 12121
O
tn2 I
3%
I
Project Description: Crossroads Square Sanitary Sewer
Discussion: The City budgeted $225,000 in the CIP budget to construct a sanitary sewer line
from the existing lift station at Crossroads Square to the existing sewer line at the end of Caddo
Lake Drive in the Lakecrest Addition. A portion of this project was approved and funded for the
FY1996-97. The original alignment of the sewer was revised due to the developer of the Shady
Oaks Retail Center participating with the city. Under this new alignment, the portion of the sewer
line from Caddo Lake Drive to the north side of F.%M. 1709 was constructed. The remainder of
this sewer line is from the entrance to Bicentennial Park to the lift station located at F.M. 1709
and N. White Chapel. With the completion of this section, the existing lift station will be
abandoned. The construction plans are complete and have been reviewed by the city. The
required easements have been obtained. The project bid opening is 2/25/99.
`J
1
i
'
ff
"d took
-- —
31 ! �r ins
-Doom
t60 100 i I
32 Stan aWe 31 hoy
` 8d 1
' 00'�
13
- I
24 i
91 I Sdverflse
:!!dl {
'
9S i C-t J&dAwand
--1. .............
,d I ♦SY25
96 j Cbtan Cartract Oxweres
t5di
• x
37 j aecanstrucom Canfvmce
to
_......................................._...
P I 9
........................
90d 0%
Project Description: S-7 Sewer Line Extension
Discussion: The S-7 sewer line serves the southeast portion of the city. With the construction
of this extension, the city can eventually eliminate the wastewater treatment facility at Bank Place.
This sewer line will also serve the commercial and industrial sites located in this portion of the
city. The estimated design and construction cost for this project is $1,000,000. The design of
this project is complete and the city anticipates construction will occur within the FYI 998-99 with
developer participation. The city allocated S100,000 for the design costs in the FY1997-98
budget. The remaining S900.000 for the construction of the sewer line will be budgeted in future
years in the CIP budget. The required easements are now beins obtained.
1996 I 1999 2000 2001;
M .Task Name Ouration W Mj,1iM{;j,jA�SiJiN•JiJiFjMiA;4i��+iai310jNIDi"PiNIA''-'N{AiMj
122 1 S•7 Saw or 6denston 313d {
..................................................
123 Oes9n 130d 100x
6........Rev"
..fts..........................................� d
1 100x
.
S t7Dtan i3pIY at Way 15Cd ! sx
...............................................
126 1 Fria ePFans_..'s..
d
127 _ AdvtstiSe
128 GandBWAward I
129 { Jbtan Contract Oocwnens 15d i
130 ;leconSMxbm Conference ..................... id
-.................................... ..
131 Cmstructim 1800
Project Description: N-5 Sanitary Sewer Line (From FM 1709 to Kimball Ave)
Discussion: This sanitary sewer line will serve the properties located between F.M. 1709 and
S.H. 114 from the Wall Street bridge to Kimball Ave. Following the construction of this sewer
line, the lift station at Bank Street will be eliminated. The anticipated construction cost for the
sanitary sewer appurtenances is S352,000. The engineering, which was funded in the FY1997-98
CIP budget, is underway. The construction will take place in the FY 1998-99 with developer
participation.
2
;J.
J
i
aNI
Im iM 7M9
10
TaskNwe
Or:MANJ JA OONO J fNA
O
J JASONOJ FMANJ JA SONJ FNANJ JAsg
i"Gr eattaat
s>ro
l i
i tx
-"
main%
I
.
135
a
]6
ODtan RIV it hav
]i
;naU!3WS
D
.
t]a
A4vefte
'dl
179
-y
CanclBgArar0
_ .._................. _
dl
�
WOK
140
Obtan Caaact ODC MtS
�
141
aecasWxhon Corderence
t
142 I
fcr ton
land I
0% I i
DOVE STREET PRESSURE SEWER SYS MN1
Project Description: Dove St. Force Main (Lonesome Dove Ave. to Kirkwood)
Discussion: The first phase of this project was originally approved and funded for the FYI 996-
97. The first phase will be constructing a 14" force main along Dove. St. and modifying the
emsting lift station located at Dove. St. and Lonesome Dove Ave. In the future, an additional 18"
force main along Dove St. will be required in order to serve the subsequent development and the
existina homes connecting to sewer. Therefore. instead of constructing the 18" force main at a
later date and disturbing the area a second time. the city will construct the 18" force main at the
same time as constructing the 14" force main. The preliminary: estimated cost to design and
construct these sewer force mains was $1,119,800. However, this estimate was completed a year
moo. Therefore, due to the rising cost of construction, the estimated cost has been re-evaluated
1d is S 1,600,000. The additional $480,200 will be budgeted in the FY99-00 CIP budget. The
design of this project is complete. There are four easements yet to be obtained. The expected
completion date is November 1999. The portion of the gravity sewer line from Kirkwood
Hollow to Dove Street, which is a portion of the Dove Street force main, is anticipated to be
complete by 'larch.
i ,
10 iTaskttarne iOuratien
' 1997 1998
1999
I 2=
NI
J I f MA I M1 J I J JA I S1 O 1 NI01J1FIMIA
IMIJIJ I A IS 10IN10
J I FIMA IMI J I J JA1S 101N 01J
I F1 MIA {NIJ J
45
Dove Street Forte Main 757d
46
Dapn 347d
...... Hevrr Rens......... _.....:..........._
..---...........
Otkain RW4 of VYay 265d
.................
FttafteRans tOd
.........................
.................. _.................................................
Advertise 28d
17
_
t00X . .
48
49
SO
t�
7
51 I CountiBidAward id
.......................
52 OOtar Contact Documents 15d
53 1 �'eccnstrucbonConfererue Id
54 zcPstricDon
0
Project Description: 18 " Force Nfain from Raintree Vicinity to Kirkwood Blvd
Discussion: This force main will convey the sewer from the Raintree/Shady Lane vicinity to the
proposed sanitary sewer line at the intersection of Dove St. and the future Kirkwood Blvd. The
cost of this project is estimated at $712,800, although only 5432,000 was appropriated for the
FY1997-98 budget. The remaining $280,800 will be funded in the FY1998-99 budget. This
3
0
project has been designed and is being reviewed by the city. The design was delayed due to
,hanging the alignment of the force main to cross the Tract III, Westbrook property and property
,ewned by CISD on Highland. The necessary easements are also being obtained.
M 1M I 2000
.0 "ask Name iOwXwn A 3101NJ01JJFIMIAIMIJI11Ai$1014101J I FIM A I kill J1J A7sI0 NIOI'IFIMIA'MIJIJ'a's'OINIO 7vMiA
'!
,r„:.raw'r a nw" Aanly
652d;
9
:3711 00%
3o
i P% ne r Pins
- 30A 1 i
it
- -- ---
Chan;vtdrWay
1e0dI O%
--
_...
3322
11 %+nhaAans
.Cd! I - ; 0%
9�
I AdverORe
�'
t4 CxmJ8dAwnd
........._................................................._.......
A
id
95
j Cenn cdraw ODCU. its
I Prewnstucxn Conference
.............._._..._................_
censaueoa,
t.d I
?41 I
.
teCdl I
Ipt
5
_�
I
I
I
ox
Project Description: Lift Station Located in the Raintree/Shady Lane Vicinity
Discussion: This lift station will pump sanitary sewer from the Raintree/Shady Ln. area to the
gravity sanitary_ sewer located at Dove St. and the future Kirkwood Blvd. The estimated cost of
this project is $467,500, of which S318,750 was allotted for the FY1997-98. The remaining
$148.750 was allocated for the FY1998-99. This project design is completed and the plans have
been reviewed by the city. This project was bid on but the bids were rejected because the low- bid
%vas too high. This project will be bid out and again and will include the lift station at Lonesome
Dove and Dove to improve the economy of scale. The anticipated schedule is as follows:
IUR Sheen � Ralntreeleraep rag j�d
Oespn 18e0
-._....._ .......
100%
91
Rrmw Flans 4ed�
-
92
scan Rpn Of way tend
100%
93
34 I I
95
nape Pans 20d
i
ANerse
Cxncil Bid A w and 141
I
ti0X
96
Obdn cdrtract Ooamats
1�1
97
FreunsbtwtimWerece Id
0%
9/
Cdndniman 150d
0.A
Project Description: 18" Gravity Sewer Line from Mesco Lift Station to Proposed
Raintree,Shady Ln. Lift Station
Discussion: This sanitary sewer line will begin at the existing lift station located near the Ni lesco
property and extend to the proposed lift station in the Raintree/Shady Lane area. With the
construction of this line, the existing lift station at Mesco will be eliminated. The estimated design
and construction cost is $250,000, although only $30,000 was appropriated in the FY1997-98
CEP budget for the design. The remaining $220,000 was funded in the FY1998-99 budget. This
project has been designed and is being reviewed by the city.
14
Elr<
V
�
M' lL taae M tfwee Y ■atetaa
r
�� _.. .._ _................_
333d
1
'OZ I'
newer—a5d
103 i 3btain .;;NM ;1 May
104 Malze aa+s
:od
2U
1 .
108 Cdwcl 3d a r and
d
-Ati
101 Wan CMIM Docunass
15d
j
108 ; e71111ucw c3nfaence
id
I ,h
j
189 G3nstruc0m
15W
{ 0%
WATER V FRASTRUCTURE
Project Description: Il " Water Line along Continental to Crooked Lane to S. Kimball to F.M.
1709
Discussion: Currently, the existing 12" water line along F.M. 1709 is fed only from one
direction. With the construction of the above referenced water line, a loop with the existing 12"
water line along F.-1. 1709 with the 12" water line alone Continental will be created. The plans
for this project have been completed and reviewed by the city. The city is in the process of
obtaining the required easements for construction. Construction is anticipated to take at least 180
days.
i 1997 1998 1999 2000
ID Tait N Name Duration O J F M A Ml JI J A ISJOIN10 J F M A M J J A S' O N D J F M A M J J A S O N D J F M A M J J
g 47 Cdntinental00mball ter 741d
100% i
Feview Bans
tOTd
70
Obtain F%ft of Way _ _...._..
3Md
I oro'L
7
Fna@epans
nod
a6.3%i
.......................................................................
Advett3se
284
_L.
"Uncd34Am3td
1d
I o
74
Obtain C=act O wrens
15401
75
Ftecdnstnsddn G3nfrtnce
...... ..._..._.__......_...__..._.....'
id
78
Ccnytructrm
Project Description: 12" Water Line - Dove St. to Kirkwood Blvd
Discussion: This project provides water service to the IBM complex in Solana as well as the
future development along the future Kirkwood Blvd. This project was approved and funded in
the FY1996-97 CIP budget. The estimated cost for this project was $326,000. Construction is
complete for this project and finished ahead of schedule and under budget.
Project Description: 24 " Trar7smission ;Wter Line from Trophy Club to Ground Storage Tank
No. 2
Discussion: This water line will provide a second main feed for the city from the City of Fort
Worth. This project was approved and funded for $1,300,000 in the FY1996-97 CIP budget.
For the FY1997-98 CEP budget, $105,500 was allocated with the remaining $105,500 budgeted
Che FY1998-99 CEP budget. The design of this project is complete. The construction plans
�f
5
have been reviewed by the city and are finalized. The city is in the process of obtaining the T"
,ecessary easements for this project. Currently, there are 4 easements yet to be obtained. This
roject was awarded to the contractor but will not begin until the easements have been obtained.
ID JakNmne Ot"lon
;'j'FMIAIMI J I J iA:SIO I NJ OIJIF MIAiMIJ I JJA I $I OINIO{ o IFIMIA IM J JIA S'OtN101JIF
M A I M JtI1A S
12 ; 2d' Trmmisslon NCter Line 79101
13 Oesgn VA
14 Renew 1a+s Sod
15 Gotm Rignt 3t'N" 271
t6 Tafte rlkos — — Od
17� AdveMw .'ad
_---................................
u CaneiBidAward 14....
19 ObGn Gtrtrad.... ss t5d
20 { ReemstrinmSWermce A
21 Gxlstrucdm 7/0d
100%
100%
50%
70ft
i
e
0%
0%
Project Description: 2.1 " Transmission Line from Ground Storage Tank No. 2 to Dove Elevated
Tank
Discussion: The construction of this water line provides a redundant source from the proposed
Ground Storage Tank No.2 to the Dove St. elevated water tower. The estimated design and
construction of this project is estimated to be $850,000 and is financed through the FY1997-98
CIP budget. The construction is complete for this project and finished ahead of schedule and
under budget.
PCcussion:
oject Description: 20 " Water Line from FM 1709-NWhite Chapel to Woodland Heights
The construction has been completed and the waterline is in service. -
Project Description: 12 " Water Line on Continental from Crooked Lane to Heritage Business
Park
Discussion: This water line is crucial in providing a redundant source of fire flow for Heritage
Business Park. This water line will also provide a loop with the existing water lines from
Commerce Business Park and Heritage Business Park to the proposed 12" water line along
Continental. The estimate for this water line $162,000. The right-of-way was replatted to
awuuuuuudLG LUC umcrislon of Continentai
and this water une. 1 ne water ane iS
bem aesi ea.
10
TakNttne
Dstion
I=
A I MI J I J JA I S 101 NJ DI
I 1998
J I F1 MA I MI J I J IA S O N O
2000
J FMA M J J A S O N O
2001
J F MA M J J A S 0 N 0
111
it u ne to cendneetal to Ndtps 411d
_
-
112
Desgn 176d
MMENWIM,35%:
113
Review Pans ad
..............................................I...................... .... .
114
Obtain RiOM d('nay 120d
{ =naize Rans
..................
q adveMe ¢d
ianCi8WAward
115
116
117
118 Obtan ConOroct Onaanmts 15d
I
m
119 Recalstruction Cardaence 1d
0%
,—
14
�J
6
Project Description: 12" Water Line on E. Dove St. from White Chapel to Carroll Ave.
dscussion:
This water line will replace the existing 6" water line along E. Dove St. The
gineering is funded in the FY1997-98 CIP budget. The estimated cost for the engineering is
$:2,800. The funding for the construction of this line will be budgeted in the FY1999-00. The
estimated amount for the construction is $277.200, therefore the total amount for this project is
estimated to be $300.000. The engineering is ongoing fnr thic water line
ID :TakName
Duraion
N O
t9a
J F M A M 1 J1A S O N O
1 1919
J F M A M J J A S O N D
t110
J F M A M J J A SIO N D
I 1001i
J F M A MI J J
122
,12' m e.30ve hew MC to CMM.1 45:4
I Design 16'Zd
............... _...... _ .
Revew fins 21d
-.............................__..............._..._.........
123
I
90Y
124
i
125
126
127
121
CEral R1ft d Nhy 150d
...........- . ._.........
TaheRsls 10d
i AdVattse 26d
CandSdAward 1d
I
I
pA
129
Cohn OZOsd OXIA10410 15d
130
Fremaucam Cadarence 1d
131
Cans>luctim 9pd
0%
Project Description: 12 - Water Line on X. White Chapel from W Highland to E.M. 1709
Discussion: The current 12" water line along N. White Chapel is deteriorating and requires
replacing. It was once thought that the entire waterline from FNI 1709 to Highland would have to
be replaced. However upon further investigation. the waterline only needs to be replaced from
Fit 1709 to Bicentennial Park. The design of this project will begin in the near future and the
'onstruction will take place during the FY 1998-99 and FY 1999-00. The engineering costs are
imated to be $22,800 and have been allocated in the FY1997-98. The remaining $262,000 will
e funded as part of the FY 1998-99 and FY 1999-00 CEP budgets. The preliminary design and
construction schedule is as follows:
10
(Task Name IOuration,M
J J I AISJOINI 011 1FJ MA IMI J I J A S101 NJ 01
J I FJ MA MIJ,J JA1S 01.4101
J I F'11A1MIJI:!A S OINIDIJ
133
hT m AK Yow dlgnun0 to FY1709 - 3�d
i
i
134
...................................................................... .
Design 45d
flenrw Bans 21d
135
i
I
136
Cohn Ridd of My 1500
hw
137
FmitePbu tOd
...__......_...._....._...._......_ ............................._.
0%
131
Adre6se 26d
_...._.._.__...................... _............ :..................
_
w
139
Cana Bib Award 1 d
.............. ................................ ..........,.................
140
Ohm Co WM Ooasnents 15d
-- ................................
141
1d
...........................................................:..................
Ox
142
I Coruwelon god
® 0%
Project Description: Miron Elevated Tank
Discussion: This water tower will maintain adequate fire flow and water pressure to the east
side of the city's water system. The original estimated amount for this project increased from
$1,560,000 to $1,860,000. This increase is attributed to required modifications to the elevated
tanks at Bicentennial -Park and at E. Dove St. once the construction is complete to the N iron
elevated tank. These improvements total $90,000. Furthermore, a second floor in the tank shaft
Lill also be constructed as part of the Nliron elevated tank. This improvement will cost $60,000.
7
0
The remaining S 150,000 is for the design and construction of the aesthetic features of the tank - `
portion of the water tower that the City Council approved. The engineering and construction
sts are divided between the FY1997-98 and FY1998-99, which amount to $855,000 and
1,005,000, respectively. The low bidder for the project bid $1,485,000, which does not include
the aesthetic features to the tank. A change order has been issued for the aesthetic design. This
project is currently being constructed-
10
JskMame DuntbniNIDIJiFMAMJJAISONOJFMA!MJJASOHOJFMAMJJAISONDJFMAMJJ
199T 1 1999
199!
2000
7s
7
90
81
92
!3
Yvon Elevated Tank SISd
.............................. .. _.... .
Dew 200d
Revew Rdns ---- — :64
Cbto Rot d `Ahy
I Fnatte Bans 21d
Advent" 9er�
I
I
t00X
100%
i
I
9e
_1..............
( CanciiidAwar4 td
_............_---- _._......... _.....................
I
+
a
Main cmtract ODOANe is 15d
_......................._._.--_........_.................
I
tOD%
N
Recdnsttuc0a� Coference td
17
70%
Project Description: Pump Station No. ? at T. W. King Rd.
Discussion: This pump station will provide water storage and distribution to the northern part
of the city. The tank itself was approved and funded for the FYI 996-97 for an estimated cost of
$600.000. Along with the ornamental facade, which was not estimated in the original cost of the
tank, and the increase in the bid of the tank from the estimate, there was a $400,000 increase to
he project. Construction of the tank is complete. The design of the pump station is complete
UI the plans have been reviewed by the city. Construction of the pump station will begin in the
r future. For the FY1997-98 CEP budget, $1,825,000 was appropriated and the remaining
$685,000 will be funded in the FY1998-99 for a total estimated cost of the project of $3,110,000.
10 ITskName IDuration;NJ
01JIFMA I MJ I JA I SOND:IFMIA MJ I JASONOJIFMAMJ
JASONIDJ FMIAMI' '
111 ;TA Ang Ground Storage Tank 73tdJ
.._...... ._....__....._._._ _.......
112 �qn 92d
113 I Revew Plans 103d
............................
i i
I
1
100%
i I
®.
100'L
1u
Cbae1 Rp1t der way od
p
.................__.......
116
Adveitin 26d
1
i 11T
ConciBid Award 1d
10�%
Oq
In
Cbtm Cakact Wcwwft 150
................. ......_.................... .
ipgx,
119
Reconstruction Conference 1.d
........................................................................... _
I1POW
120
I Canstruc0on 210d
mit rM
Project Description: O•ersi=ing of 20 " GVater Line Through Town Center
Discussion: The current Master Water Concept Plan requires a 20" water line to loop with the
existing 20" transmission line along N. White Chapel and the existing 20" transmission line along
F.M. 1709. The proposed route for this water line is along N. Carroll from F.M. 1709 to S.H.
114 thence along S.H. 114 to N. White Chapel. -Due to the future vertical alignment of the
proposed N. Carroll/S.H. 114 intersection, the city proposes to locate the section of this 20"
water line from F.M. 1709 to S.H. 114 through the Town Center Development. The construction
C
8 ;
of the first phase of the water line is complete. The second phase will be constructed in
Cnjunction with the second phase of Town Center.
Project Description: XkKee Water System Purchase and 8" Water Line Construction for Oak
Lane Residents
Discussion: The residents of Oak Lane are being served water via a private water system, which
was owned by the McKee Water System. The city is in the process to purchase the rights for the
private water system. The city proposes to construct an 8" water line to serve the residents of
Oak Lane. Following the construction of the water line, the private well water system will be
abandoned. During the FY 1997-98, $175,000 was appropriated for the purchase of the water
system and engineering and construction of the proposed 8" water line. The preliminary schedule
is as follows:
ID
TakNana
Dur910n
J A S 0 N 0
as
J F M A M J J A S 0 N 0
2=
J F MA M J J A S O N D
1 mot
J F MA M J J A S O N D
J F M
1"
0* tar r Yrbr utr dJd
i
Dmp1 God
to
Revrr PYns iSd
.............. ....... _......................................................
f0% .
U7 CbW V t Of MY 150d
148 d
149 I Adverse 7d
i50 C"daidAward _.. .Ids
151 j Cohn caaw 0000MM 75d
t52� 3zcrostrxwn C, rlerence I
157 � Casiruetion t8001
0%
a
OX
cx
1 a Ox
t
I I
L i
Ox
I vJ.
ject Description: Pump Station Improvements to the Southlake /Keller Pump Station
Mussion: There are currently 4 pumps operating at the Southlake / Keller Pump Station, which
pump the water from the City of Fort Worth to Southlake and Keller. A total pumping capacity
of 22 to 24 MGD was used on several occasions during the summer of 1998. In doing so, the
existing pumps at the pump station were pumping above their design capacity. As Keller and
Southlake water demands continue to increase, it is recommended that additional pumping
capacity be added to the Southlake / Keller Pump Station. This can be accomplished by replacing
the smallest 3-MGD pump with a 10-MGD pump. The project has been bid and the materials
have been ordered. Construction will begin following receipt of the materials. In the FY98-99
CIP budget, $300,000 was added to fund this project.
9
MONTHLY CAPITAL IMPROVEMENT PROJECTS UPDATE
February 19"
1996-98 Roadway Improvement CIP Projects
Project Description: Slurry Seal in Various Subdivisions
Discussion: The city has established a roadway rehabilitation program for existing asphalt
streets. Primarily, the rehabilitation of the streets will consist of a slurry seal application over the
existing asphalt. The city plans to slurry seal each subdivision that has had sanitary sewer
constructed to serve the subdivision. The city plans to slurry seal the various subdivisions
approximately one year following the construction of the sanitary sewer. For the FY1997-98,
$80,000 has been appropriated to slurry seal Emerald Estates, Highland Estates, Whispering Dell
Estates, Dove Estates, Harbor Oaks, Brittany Court, and Raven Bend. The Street Department is
repairing road base failures as needed within these subdivisions. Once these repairs are
completed, this project will be bid out.
Project Description: W. Dove Reconstruction from S.H. 114 to N. White Chapel
Discussion: Construction of this project involves reconstructing the existing roadway. The
widening of the existing cross-section of this road will be limited to 1 to 2 feet to provide a width
of 22'. Minor drainage improvements will also be constructed for this project. This project was
originally approved to be budgeted for the FY 1997-98 for an estimated cost of $150,000.
Originally, this project was delayed so as not to risk damaging the reconstructed road during the
_proposed development along Dove. However, under the approved developer's agreement with
Iguire Thomas, this project has been moved up to be constructed as soon as possible.
erefore, the cost for designing and constructing this project was allocated within the FY1997-
98 CIP budget. The design has been completed and the construction will begin following the
sewer line construction along Dove.
ID
JTask Yame 1
Dirtion
10al
An1Febj%*JApriktyJJwJ lkSepJOct NMI ON!JaD
IFODI Mar JApr 1hftyJAV! AAA Sep Oa Nov Oee
JanlFx Mar ADr!Mey
99
J W. Dove 114to Whde Chapel
455d
i
1
90
Oesgn
19pd
1
�
91
Re+rew Hens
21d
10D%
92
__..._......._..._
OlNan Hpht of Wiy
i
.........
........_........._;_................
lod
A
91
Advadu
28d
95
CUMBidArard a
1d
11fl3 O
9ti
Cbten Oxtrad ODMINtS
.....
15d
i 0%
97
..............
ReconstrucCon Conference
.................
td
99
wmstrucUDn
120d
I
Project Description: Union Church and S. Pearson Reconstruction
Discussion: This project is estimated to cost $534,311. For the FY1997-98, $42,745 was
appropriated for the engineering. For the FY1998-99 & FY1999-00, the remaining $491,566 was
divided equally each FY to fund the construction.- The widening of the existing cross-section of
this road will be limited to 1 to 2 feet to provide a width of 22'. The design of the water line
along union Church and S. Pearson will be incorporated in the design of this project. The design
been delayed in order to discuss with the City of Keller the possibility of Keller participating
10
participating with the reconstruction of Union Church and S. Pearson as well as N. Pearson.
wever, Keller staff has indicated that the Keller Council wants to build the ultimate roadway
U,)ion
in lieu of the interim section. The estimated amount in the CIP budget is for the interim
section. This estimate will increase substantially for the ultimate section. The ultimate section for
L nion Church and S_ Pearson is a 40' wide rwn lane rnariwav with mrh and cotter
i
;0 ; TEk Name I
96
Dlff*cn ; Al AullSeol Od lftvl Owl
I aeo
2000
t
An JFMv JAPrIlAgiAm IAN OdowjDw
JanJFeOJMirJApr#ftJAm Ji1 A Oct Nov Oea
len Feb
111 !Upon C1lisctt i Posson
316d
112 ! Ompn
113 Is+ncr Bins
........................................
114 cbwi Rift ar'Atty
115 Fiiefta rins
90d
2:a;
.
Od
..
tOd
0%
�
116 I Aavesse ........'6dl
117 ! cJl/Iar 3 d A. sM
141
�
0 1
i
tti I cbwCaVxtLbarienes
---_.......................
15d
119 Reca skudm Ca ftwe
_.._................. _...............
!d
_.._
a
120 Coiktructbn
15od
o1c
Project Description: N. White Chapel from S.H. 114 to County Line
Discussion: This project was constructed as a cooperative project with Tarrant County. The
city paid the engineering and material cost and Tarrant County provided the labor. The estimated
material cost was $181,850. The existing cross section of the roadway remained the same. This
i)roiect is complete and finished under hudaet
JO
Tuk Nava
Ourauon
lOctlNoviDa
�n Feb Mir Apr Wy in Jd g ep act Dec
Jaa Feb 51ar Apr Wy Jtn I Jul a9 Sep Od Da
Ju Feb Wr Apr
�t)L
Whd6 chapel 321d
.............
�f!
Desp 174d
.............................................................. .
100x
124
Review Raps 34d
100%
125 ! Obtae fight of Way Odl
i
125 rnai<e?anssai �I
...................
100�i
� �
! I
127
I Reconstriction Confereno Id
l
7127
'
H
Construction sod'
od
1
Project Description: S. Kimball Extension from Crooked Ln. to Heritage Business Park
Discussion: The projected cost for this project is estimated to be $1,978,887. This project has
been delayed and will be funded for the design and engineering in the FY1999-00 CIP budget for
$157,611. The remaining $1,821,276 will be budgeted in later years. Developer participation
may accelerate the construction of this roadway. The improvements include constructing a
divided four -lane arterial roadway.
A
711t1
132
aeMen
133
'b• tan %V i'My
;d
134
Froze %ns
.00
135
AdveraNe
.8s
U6
Card 30 Ar ate
!d
137 ;
OOtw Cmm Docwnces
t 5d
131
Raanauction Cmlerence
!d
U!
Catstruefon
t500
0%
Project Description: X Carroll from FM 1709 to Ownby
Discussion: This project is for the realignment of N. Carroll to match S. Carroll. For the FY
1997-98, the project was designed. The project will be complete before the Town Center, Phase I
is complete. This realignment is also essential before the traffic fights on FM 1709 can be
synchronized using a computer closed loop system. The cross-section of the roadway will be 4
lanes divided by a median. The contract bid price for this project is $850,000, of which $250,000
was funded in the FY1997-98 CEP budget. TIF funds will reimburse the CIP budget once TIF
funds become available. The oroiect has been designed and ennctntctinn hoc ht- nin
t991
!7akName �C1u=ion FoaIMvIAprMiyJAnJ U %gSepOct NovDecJaniktiiMIrAorAtevAmIUAuaSeoi0ctNavEecJ
� t999
, 21100
Jan IkbAfarAp(AyJmj.UAuOSep
1
116 Cesatt 110... 100%:
187
Bever Bans 21d
-. ............... _.......... ............. ........................
10t7%
Obtan rtiot of Way Odl
............................... :.............. ...
0
FrahePtenns 10d
........_............................................................
a 100%
190
Advertise 28d
...
_....................... ........s.................
t00%
191
Cauie4 iiward td
......................................................................
0 ' 1116
192
19j
ODtan C**act OwLewts 15d
RaonstrucOwCmterence d;
Cansiru . 1COd'
i t00%
0 tty�
194
50%
Project Description: Brumlaw Reconstruction
Discussion: This project was constructed as a cooperative project with Tarrant County. The
city paid for the engineering and material cost and Tarrant County provided the labor. The
material cost was $112,700. The existing cross section of the roadway remained the same. The
construction has been completed.
Project Description: Traffic Signal Lights on F.M. 1709
Discussion: The city conducted a traffic signal warrant analysis along F.M. 1709. The results
warranted traffic signal lights at the intersections of Shady Oaks and F.M. 1709 and Commerce
and F.M. 1709. For the FY1997-98 CIP budget, $100,000 was appropriated for the signal lights
at each of these intersections. The design is complete and approved by TxDOT for these traffic
lights. The Shady Oaks traffic light contract has been awarded and the Commerce traffic light will
be advertised for bids in the near future.
AF
12
Project Description: Traffic Signal Light Synchronization on F.M. 1709
Discussion: As discussed in the past, HDR Engineering was retained to perform a F.1709
Jr- M. raffic Signal Study. Their report was delivered to the city on August 8, 1997. This report
confirmed staffs opinion that the signals along F.iNt. 1709 should and could be coordinated by
means of a centralized computer system. Council recently approved a professional service
contract with Lee Engineering to proceed with the design of this coordinated system. For the
FY" 1997-98 CEP budget, $25,000 was appropriated for the design of this project. Funding for this
project was placed in the 1998-1999 budget cycle. The anticipated amount to fund the
implementation of the proposed computer closed loop system was originally estimated to be
$250,000. However, since TxDOT has took an active role in this project and replaced key
components in each traffic signal, the estimated cost has been reduced to $120,000. In the
interim, a timing plan has been submitted and approved by TxDOT for the existing traffic lights,
as well as for the proposed signal lights at Shady Oaks Drive, Town Square, and Commerce
Street. With the implementation of the timing plan, the traffic lights were sequenced or time
based coordinated with one another to allow for more through traffic along F.M. 1709. The
timing plan was phased to account for the peak flow of traffic with respect to the time of day.
TxDOT is currently reviewing the plans for the closed loop computer system.
Project Description: Byron .,Velson Parkway and Southridge Lakes Parkway Striping
Discussion: For the FY1997-98 CEP budget, $65,000 was appropriated to stripe Byron Nelson
Parkway and Southridge Lakes Parkway. Prior to restriping Byron Nelson, a portion of the
roadway- was widened south of the intersection of Wentwood and Byron Nelson. The widening
will improve the transition from the 4-lane divided roadway to the 4-lane undivided section of
�dway for the southbound traffic. The widenin is complete. The stniping is also complete.
Task AFsne
Oafien
1996
AAr OfMIYIJn m[Au9kSMi0Ct1N0v10M
t999
Jon LRDIMAr JAprJA#AyJJwn IJWJAuglfti Oct Mwl Decl
2000
Jan lftlAkr Aa Jun JW u
196
Byron loosen Mseirn9 117d
......... _._.......................................................
197
Deson kid
......................:............._
........ever
100%
196
199
-
mans
OCran IgN of Way
......................................._..........:............_...
100%
1;H6
200
=naa•r'hns 10d
Advertse 26d
100%
201
100%
202
CancABid Award td
g,
207
COtan Cxftd Doamats 15d
........... ----..... _...............---......,..................
100%
20t
Remstucom Cdntaenca 10
- -
1016
CM*Uctpn..........._..._....„....._.....
1
14
l�3
MONTHLY CAPITAL Q11PROVEMENT PROJECTS UPDATE
February 1999
1996-98 Neighborhood Sewer/Street CIP Projects
NEIGHBORHOOD SEWER/STREET PROJECTS
Project Description: Shady Lane Area (Sewer, Water and Road Improvements)
Discussion: Originally, $1,467,445 was approved and appropriated for the FY1997-98 CIP
budget. Due to expanding the original concept of this project, there was an increase of $458,550.
This is attributed to providing sanitary sewer service for the residents north of the Jones Branch
creek as well as building the ultimate culvert under Shady Ln. across the Jones Branch. The
construction of the water fines replaced the existing undersized water lines. Construction is near
completion for the sewer portion of this project. The remainder of the sanitary sewer
construction, the portion that will flow to Grapevine, began November 23, 1998. Approval was
granted by the City of Grapevine to allow a portion of this sewer flow through Grapevine's sewer
system. The street portion of this project is also near complete. The culvert under Shady Lane
will be bid separately following the completion of the drainage study for West Jones Branch.
ID ;Task Vane
'Duration
1 'Shady Lae fteriSewerifloads
616d
2 Cespn
'`d
revew ?fans
:1d
_�..- .. ........ ......... ....
4 Obtan ight at'ftY
..................
210d
................................................
Fna�.. f4ns
t00
............... . ...........................................
Advertise
d
25d
-..........................................
CdunNBgAward
t
-. .................................................I*
9 Obtan Cortraet Ooeunerss
ts
5 d
9 Fletanstrucbm Conference
t1. d
10 I Canstrncticn
:99d
rr_�
_
90A
Project Description: Huntwick Sanitary Sewer.: Abandonment of Lift Station at Carroll and
Dove
Discussion: Construction of these improvements will provide sanitary sewer service to
Huntwick Estates. The construction of the sewer lines are complete, however, electric power has
to be installed to the lift station located in Qua Creek Estates that serves Huntwick.
'
10
Task Name
Duntbn
A S O N O
1-1
J F M A M J J A S O N O J F M A M J�J A S O N D
J F M A M JJ A S O N D
J FIMIA
12
tintwick Sewer
481d
;
13
.............. ........ ........__....................
Deson
.... .... ........ ..
60C
100%
14
,evew Pans
15d
n 100%
15
Own .Ig" 3f way
'Cod
16
Finalize Flans
10d
w
4
19
Caul t&dAward
td
0 11Mb
19
�._._...-.
Obtae CortraC Docunads
_................................................
15d
o 100%
20
Reca MX1ion Conference
................
_......
I
1.fl3
27
C,;nstnution
�40d
14
14
A
rroject Description: Mission Hills Sanitary Sewer
cussion: This project was approved and funded for the FY 1996-97 in the amount of
- 68,000. The cost for this project increased due to efforts to save existing trees and replace
existing landscaping within the R.O.W. The increase totaled 562.000 and was funded through the
FY" 1997-98 CEP budget. This project is complete.
Project Description: Burney Ln. Reconstruction from X Carroll to Lonesome Dove Ave.
Discussion: Construction of this project involves reconstructing the existing roadway. If
needed, the widening of the existing cross-section of this road will be limited to 1 to 2 feet.
Minor drainage improvements will also be constructed for this project. This project was
approved and is funded in the FY 1997-98 & FY 1998-99 CIP budgets for an estimate of
$147.000. The design is complete, however the construction can not begin until the sewer and
water improvements are complete to Lake Drive.
10
Tak Nine
I DRSIon
1
Sammy (CarW s tonwno oe,s
3W0
2
3
�
........................... _...................:........
Revew flan$
_...
350
Cbfan i gnot
5 maize Gans
•Ca
5 .AdvffMe
:901
—�. ... _ .........
7 .unct?idA*vJ
of
3 Obtan Cavact DocurAns
;5d;
94 Rconstruction Canfertnee ^'
Canestnx0an god a
to
3%
Project Description: Love Henry Court Reconstruction
Discussion: This project was approved to be funded for the FY1997-98 for an estimate of
$109,00 to design and reconstruct the road. These proposed improvements include replacing the
existing concrete curb and existing asphalt roadway and constructing minor drainage
improvements. The City Council directed staff to include the sanitary sewer for this subdivision
as part of this project. The estimated cost for the sanitary sewer is $350,000. The project will be
funded with $206,425 in the FY1997-98 CIP budget & $152,575 in the FY1998-99 CIP budget.
The project is designed and the plans have been reviewed by the city. The necessary easements
are being obtained
10
12
Task Nine Duration
love Henry Court 365d
._..........................................................
Oesgn 120d
! Remew fans 30d;
; Obran Right •I'Alay 140o
%aizeNans i0d
.................................................................
Advertise "Bd`
...................................................................
Cancit&OAward id
........................................................__....._.
cbtan Corvact Ooeurrinls t 5d
.....................................................................
RerAnsttuction CaMerenee 1d
............................
....c,:r�structcn 5pd I--=
20M
,fan Fell Aar Aor Jun Jul oct A1ov Ooc
Jae Feb Aar A r Ak Jut ,Ad u Oct INovI Decl
Jan Feb Aar AprAay I Jun I JV JAug
13
100.A
14
—J
0 100%
15
—16
17
®
I SOX
is
19
- -
20
21 i
0
I 4:114
i
3%
L
15 r�
'project Description: Lake Dr. Street Reconstruction along w/ Water & Sewer Improvements
'scussion: This project was approved to be funded in the FY1997-98 & FY 1998-99 CIP
udgets for an estimate of S 169.000. The improvements for this project include a new water line
along Lake Drive, a sewer line, and repaving Lake Drive. The proposed water line will replace
the existing undersized water line along Lake Drive. The proposed sewer line will serve the
residents along the east cirie of t Ana r);x,o Th;� -,-;e .... at t-- L:_m __ r-_L._____ In
10
Tak Kane Duralon
'lire
1996
1V,
t!!!
1777.
20M
iniFee Ater Apr Jn A Seo Oct Dee
JMfF1bJA6rJA0rWM1JmJ Ad JAugJSmJOCt1NMV1DK
J1n Fea Ahr AOr1Ab1 Jun JII
23
u
26
Drive 42d
oespn5 Od
_......._................................... .
COOn R1�t 1;Apy ,97d
...........
Filahe Rays j001
-- ..__..
@MMWIOD%
t00%
ttlot
27
21
29
30
31
32
Adverl6e 260,
Cane! Bid Aw and id
CMW COrdket Down— 15d
Recartruedon Carterenee td
........Ca>Struc0on..................................1:00
0
11
O
2
Project Description: Lilac Ln. Reconstruction and Sewer Improvements
Discussion: This project was funded in the FY1997-98 CIP budget for an estimate of $168,768
and funded in the FY1998-99 for an estimate of 565,832. The design of the sewer and road
reconstruction is complete. The estimate reflects the anticipated costs to build the sewer along
Lilac Lane followed by r onstructing Lilac Lane. Construction will be 'n in the near future.
Tak Nave Dstion
Uae sew eAbadw ay n"
.....�.............................................SOd
__......._38d
2000
APr1MiVJAm1 Ad Sep Oct Nov Dee
AnJFdJAOr Apr .An .0 A Sep Oct Dec
Jan Fab Abr Apr Jun .0 AugJSwJOdJNw
35
1
36
Review %ns
' =na¢eF6ns 25d
Adver3se
Card Bd Aw and 1d
MOM Contract Oownais 15d
Raaabue11M CMfWW ee id
__.....-__._..._....-i20d
100%
37
31
39
100%
,OD%
40
41
42
00%
S
u.......
Project Description: Sutton Place Drainage (CDBG)
Description: As part of this fiscal year's CDBG project, Sutton Place is scheduled for drainage
improvements. Storm drain will be constructed in the subdivision and also extended to relieve the
offsite drainage. Sutton Road will then be paved following the drainage improvements. The
plans have been designed and have been reviewed by the city. The required drainage easements
have been obtained. The city portion to fund this project is estimated to be $230,000.
16 �`..
C
`16
T7akNwe AND
=am to" W*W am =1
39Ja1 "M
J FYAYJ JA NONpJFYAYJ JA30NDJ
fYA YJ JAa ONOJ
7M
FYAYJJ
aim
t
211100,�
100%
t36 COtan i0t/ 7f'Ahy - - ..
159 Fnatt! sans 'Oel
'
160 1 AdvlrCae Dd
`
N
t00'i I I
I
............. .............._.._..
151 ; C NXIISidAwad }d
162 Ok0 iAMW 0XUT " iSAI
..................
E
0'ii
I .................... . _.. _.
163 ReconsCueOoil CmWelce
.................................... .... .1 d
tit ConducOM 901
0%
Project Description: Harrell Drive Reconstruction (from Johnson to Gray Lane)
Discussion: Construction of this project involves reconstructing the existing roadway without
widening the existing roadway. The existing drainage problems will be addressed in the design of
this project. This project is estimated to cost $140,000. For the FY1997-98, $11,200 was
appropriated for the engineering. For the FY1998-99, the remaining $128,800 was funded for the
construction. The project has been delayed until the park is developed. The preliminary schedule
is shown below.
a 1 1999 1 _ 2000
10 :Task Nave i Ouraion!"AuglSeaIQa,Nov1Cal'an•FeblMulAorj%V Ant Jul Seo Cct'Nov 0K: Feo MarlAarMay Lnl I AuOISeaICttINwlOec 5n F•a
t00 ,Harrod Or. Reconstrudton Mill I
101n 1
'
102 Renew %ns-
107 Obmst fbad d'Abr _ Od O
P _—_.-
......_Fv* a Flans
tOd I
Advefte
cad 6�
106 Card Bid Award td i 0
....................... _.. _................----......-.............
107 ODtan Catract D=grw tt t5d
0
106 Ret:aatruotion Caderence td 1
109 I CalStruction ':rd 1 I _ � � I
Project Description: Year 3 Neighborhood Sewer (Jellico, Cross Timbers, Dove Acres,
H111wood Acres)
Discussion: As part of the Neighborhood Sewer Program, sanitary sewer service will be
provided for residents in Jellico Estates, Cross Timber Hills, Dove Acres, and Hillwood Estates.
The estimated engineering and construction cost is $2,000,000. Due to the extent of these
projects, $1,550,000 was budgeted for the FY1997-98 CIP budget and $1,150,000 was budgeted
in the FY1998-99 CEP budget. All construction plans are complete and have been reviewed by
the city. The required easements are also being obtained for these projects.
14
r—Y TaeklYtu Olratlen
ee40MAare,Je91ee ON _._ ..............Sad
17 ratan ipn of Arty �dA
_ _....-- - -
u Fnatce�Fans
_ .._....................
39 Adveroee
.....................................
40 CataxABidAward td
41 Obtan CarraG Odaanerts "d
........................
42 I Recroskucom Cantrerce a
43 ca ucnm 21aa
' 1>Mi
/!M
M
A SOMFM JA 30N0
J fYAYJ JA SONO
J F Y J JA 30K0
JiYA
taox
l
sox
j
i
I
I
� 0
I •
i
0%
10
Tak Namt Duration
!Goss rawbors sewer 55d
......................................
!pJ
2J00J0
A S 0 N 0
J F M A M1A S 0 N D
J F'i M A M JtAS
J F M A M A S I O N D
J F M A45
44
47 Nevew Pkeu 50d
a Men Rot d Way t99d
49 FeWt Plans a5d
....................._.......................................................
50 Advertise 2dd
51 � Caund3gAward _ _ _ }4
52 I Obtain Ccrraa Odcu nerts i 4
100%t
100%
_
t0%
I
�
!
i
� 11l:0
S< Constrvetim 4cd! tl
sect Description: Cedar Creek Plantation Sewer
ription: The design of the sanitary sewer for this project was budgeted in the FY1997-98
CIP budget. The design is complete and the project was bid. The bid for construction was
$75,000. The contracts are executed and the construction of the sewer line has begun. The
reliminary schedule is shown below.
ID
I"
TakName louration
Plantation Sew or 2Md
............................................... �.SSd ........................
.................................- ..........
....._Re.New Pons
....._. ............._.� _....................
ODfan t�pit of VBfy Kid
_....._...»._......_ ............................... _...
Fita@eFkets 100
D jiF 11 A M JIJ A'S OINID J'F MA M J!JiA SON 0
;iFIMiAi.M J J AIS 0 N OIJ
FMIMIA M JiJ A
95
100%
US_....»
! ,
147
100%
1Q
0(p%;E
q
149
Advertise Md
_
150
151
152
CanciBidAwrd id
100_
_. Y
Obfao Contract Ooduments 15d
.......................................... .
Reconstruction Coderence
Constructrn 3CdI
153 I
Project Description: Seal Coat - Woodland Heights and 8" Water Line Construction
Discussion: This project was originally funded for completing the seal coat in the FY1996-97
for an estimated $17,500. The seal coat- has been completed. The 8" water -line was approved to
be funded for the FY1997-98 at an estimated cost of $30,000. This water line will loop the water
line within the Woodland Heights Subdivision and Cambridge Place, Phase II. The design of this
line is in the beginning stage.
C
.
18
Croject Description: Highland Street from Shady Oaks to White Chapel
iscussion: This project involves reconstructing the existing roadway. Although there will be
no widening of the roadway, the alignment of W. Highland will be realigned with E. Highland.
The city is currently negotiating with two property owners to acquire the required right-of-way.
Construction is antirinatPri rn Inct Fr,r. i Qr) A.-
C
10
12
Task*me Duntlan
MgMsrd (Study • wq 09d
....................... _. _ _......................
' Revmw Ran$ 21
of WA
Okpn Riy t Y Sty d
19s7 tl9f �
A SIO N D J F M A M J J JAI SJOINI 01 JIFIMFAIMI J1 J 1A ISIO N O J F M A M J J A S O N O J F MIA M
u
,
14
I 00%
1 I I
1S
16
Fm*e Raps gd
Aoverhse 25d'
CdurcigidArard 14
............... _.......-..._...._
Ottm Caftd Onowts 15d
17
is
S
is
20
Ruard0ucdonCatwen a Id
I 0
21
Cansbueom Md
I
Project Description: Ridgecrest Drive
Discussion: This project involves reconstructing the existing roadway and constructing various
drainage improvements. If needed, the widening of the existing cross-section of this road will be
limited to 1 to 2 feet. The design of this project is complete. The easements for drainage have
been obtained and the bids were rerPivoni rnnct,,,, +;., i_ t,o,, _ , _ *L:-
Task Mime Otrattan
INdyoasst Road S�Od
.................................................. .._..... ........_..
�qn te00
_..........
Revaw Bans
Cbtan d AYY 257d
...._.........................._..._....... .
Fi,a1¢e RMs
j Advertise
QuntigidArard _ ,d
Obgn Cattact ... i5d
Recanstnxem Calierence id
........................ _....... ... _. _..
......._...._....a cam,eoa
sod
19l7 1!!s 199!
2000
N O I J I FMA I M IJ J A S O N 0 J F MA M J J A S O N O J F MA M J J A S O N D J F MA M J J A
100X � � i
]6
� taoxl I
77
�8 Y
ion
�9
400
11�100%
0 tvt7 .
41
100%I
42
0 . 129
Project Description: Continental Blvd from Davis to peytonville
Discussion: The scope of this project involves reconstructing the roadway and improving the
drainage along Continental. The roadway width will be increased in areas as needed at various
intersections with side streets from subdivisions and in front of Carroll Elementary. At these
locations, the roadway will be widened to three lanes. The design is complete. The city has
reviewed the plans and the project has been bid. Construction is anticipated to take at least 180
days.
19
No"
LT. ardieft
am Ga
amp 314d
47 RM. 21d
41 0";qpW- hay 3d!
49 Fsnae Am
50 I Advous
.. ... ...........
51 Cmmd Bid Aw wd td
52 j Obtan
.................................
Pre c a n sr w w C wt a r e m a d
_S .... . . . ... .... .... .. .... . . .
cm*UCOM 180d �4
JtFtV1A[VJ J I J io I N 10 111 F I MIA 114 J 111A ISIOIN101 tFTMFA—IMIJIJIAISIOINIDIJIFIMIAliNiTi—rATs
f a i—
1078
0
0
Project Description: Burney to Cul-de-sac
Discussion: This project involves reconstructing the pavement from the cul-de-sac to
approximately 1250' west along Burney. The construction project will begin in the near future.
Construction is anticipated to take at tenet Qn ti2ya
IOTT-h *no
56 &nay to CL"O.22C
------ 11.1 .... .................................................
OL90M
uSd
1W "N "a 3W
IJIFIMIAIMI A J IAISJOINJOI J1F1M1A1M1J1J1A131O1N1 DI JIFIMIAIMI J1 JJA ISJOINI 01 J IFM
59 Obtar Rgrt of 'Amy
so i FmaeRvs
St Awarbse
62 CandSWAwr4
.............. . ....................................................
0 N 0 contract 0 MM ft
Fwm*L"m Caderence
F5d
Md!
id
. ..
150
td0
.00%
+
ion
aw"I'm 50%
CITY PROJECTS AFFILIATED WITH S.H. 114 RECONSTRUCTION
The State of Texas has recently committed to appropriating money over the next several years for
the reconstruction of S.H. 114. Consequently, the City of Southlake must satisfy several agendas
before the start of construction. The next few projects fisted were funded in the FY1997-98 CIP
budget in order to carry out these agendas.
Project Description: Channel Improvements along the Jones Branch
Discussion: Currently, Wal-Mart and the Village Center Development are detaining the runoff
from their sites. The proposed R.O.W. for S.H. 114 along these developments is the land area,
which these detention ponds presently occupy. These detention ponds will be eliminated in the
reconstruction of S.H. 114. Before these detention ponds are eliminated, provisions must be
made to the downstream properties in order to increase the capacity of the current Jones Branch.
The City Council appropriated $25,000 for the FY1997-98 to fund the engineering and $475,000
was appropriated in the FY1998-99 to fund the construction and easement acquisition of drainage
improvements along the -- Jones Branch - . These - improvements - must - be accomplished before I -
construction of S.H. 114 begins. The preliminary construction plans have been reviewed by the
20
city and the consultant is working with the Corps of Engineers and the TNRCC in order to obtain
Crequired permitting.
Project Description: R.O. W. Acquisition at S.H. 114 and Dove St.
Discussion: The city has committed to obtaining the additional R.O.W. required to build the
future intersection of Dove St. and S.H. 114. The estimated cost for the appraisals, property, etc.
is $1,500,000, which was funded for the FY 1997-98. All parcels except one, the Westerra tract,
has been acquired.
Project Description: Utility Relocation along S.H. 114
Discussion: The city must relocate the existing utilities, which are located in the S.H. 114
R.O.W. These utilities must be relocated prior to construction of S.H. 114. For the FY1997-98,
an estimated $269,600 was appropriated to relocate utilities before the first phase of construction
begins (Kimball/S.H. 114 intersection). The construction plans are being developed for the utility
relocations at the Kimball/S.H. 114 intersection. The construction plans for the Kimball section
are anticipated to be complete by March 1999. The construction plans for the Dove section are
90% complete. The utilities can be relocated once the plans are near completion and the required
ROW is obtained.
S.H. 114 RECONSTRUCTION STATUS
Below is the anticipated bid letting dates for each of the four sections of SH 114 to be
reconstructed.
• Kimball Interchange — SH 114 will be built over Kimball Road. The plans are 90%
complete. The project is estimated to be bid on in May 1999 with construction
beginning 6-8 months following the bid letting date.
• Dove Interchange - SH 114 will be built over Dove Street. The plans are 95%
complete. The project is estimated to be bid on in June/July 1999 with construction
beginning 6-8 months following the bid letting date.
• Carroll Interchange - SH 114 will be built under Carroll Road. The plans are 75%
complete. The project is estimated to be bid on in June 2000 with construction
beginning 6-8 months following the bid letting date.
• White Chapel Interchange - SH 114 will be built over White Chapel Road. The plans
have not yet begun to be designed. The project is estimated to be bid on in January
2001 with construction beginning 6-8 months following the bid letting date.
Each project is estimated to be under construction for at least 30 months.
MISCELLANEOUS PROJECTS
Project Description: Heritage Business Park Infrastructure Improvements
Discussion: The city is committed, through the Developer's Agreement, to reimbursing the
developer for the oversizing of the water line along Kimball and the street improvements
constructed in the Heritage Business Park. These reimbursements are estimated to cost $85,000
and were funded in the FY 1997-98 CIP budget.
C
21
Project Des ripbon: Ke1kr Water Meter Psirdiasufor Souddake Residents on Keller Water
'acossion: The City of Killer cxnr ndY provides water service for approximately 250
'dents of the City of Southlake- In order to transfer these customers to Southlake water, the
city must purchase these water meters, water lines, etc. Therefore, the city proposes to transfer
residents in the coming fiscal years in phases. For the FYI997-98, the city allotted $250,000 for
the purchase of a number of meters. In the subsequent years, all residents of the City of
Southlake will be transferred to Southlake water.
14
14
22
L
CARROLL INDEPENDENT SCHOOL DISTRICT
1201 N. CARROLLAVENUE - SOUTHLAKE, TEXAS 7W92 - (817) 481-5775
Ted Gillum, Ed. D.
Superntendent
John H. Craft
Assistant Supenntendent of
Financial and Business Operations
February 16, 1999
Curtis Hawk
City Manager
667 N. Carroll Ave.
Southlake, TX 76092
Dear Mr. Hawk,
Michael Murphy, Ed. D.
Assistant Superintendent for
Curriculum and Instruction
Steve Johnson
Assistant Superintendent for Administrative Services
FEB 1 810
6 �+
i
As Superintendent of the Carroll Independent School District, I support the city's efforts to encourage The
Sabre Group to relocate to Southlake, Texas. The financial benefits of this type of development would
allow CISD more flexibility to address the facility needs of our students. As you know, there is pressure on
behalf of the community to build additional schools. The increase in our tax base generated by this
development would make the growth of the district more manageable.
The relocation of The Sabre Group could accelerate the impending movement of Carroll ISD into Chapter
41 status as a Robinhood district. This will require school district to pay the recaptured funds to the State of
Texas. However, a significant financial benefit still exists because it would allow us to retain a portion of
our tax rate related to the debt service. This diversification of our tax base protects the district from
economic factors that can affect one segment of the economy. Historically, our tax base has been
residential real estate. The change would allow Carroll ISD to plan for the future with greater confidence.
Finally, the benefits of a quality company relocating to Southlake reaches far beyond economic factors. We
welcome the opportunity to develop new corporate partnerships as we work with leaders in industry to
strengthen our curriculums at the elementary and secondary levels. I applaud the efforts of city officials to
attract quality commercial development to this area and believe the relocation of The Sabre Group to
Southlake is a win -win situation for the city and school district.
Sincerely,
Ted Gillum
Superintendent
`./
city manager's report
February 19, 7999
UPconung Meetings
City Council Action
February 16,1999
The following items were addressed at the regular
February 22, 1999
City Council meeting on February 16, 1999
City Council Continuation
7:00 p.m. City Hall
Consent Agenda:
B) Res. 99-09 Appointing SPIN Standing Committee representative for
February 23, 1999
Neighborhood #13 APPROVED
C) Res. 99-04 Approving and authorizing publication of Notice of Intent to issue
Park Deft*pment Corporation
Certificates of Obligation, Series 1999. APPROVED
6:00 p.m. City Hall
D) Res. 99-W Approving and authorizing publication of Notice of Intent to issue
Joint CSty CouncxLMD
Certificates of Obligation, Series 1999B. APPROVED
7:00 p.m. City Hall
E) Residential developer agreement for O.W. Knight addition APPROVED
F) Residential developer agreement for Loch Meadow Estates APPROVED
February 24, 1999
G) Residential developer agreement for AA Freeman addition APPROVED
H) Award of bid for Phase I reconstruction of Continental Blvd APPROVED
Library Bored
n Ord. 4W303 Rezoning on the south side of W. Highland, approximately 900' east
7:00 p.m. City Hall
of Shady Oaks Drive (#10) APPROVED
J) Res. 99-07, Amending Fee Schedule for park dedication fees APPROVED
February 25, 1999
lid Ord. 480-301(Request to table) Rezoning and Site Plan for Barton House
CI
Uncommon Care (#11) TABLED TO 3/2
7: Sr. Activity Center
L) ZA 98-145 Site Plan for Darden Square (#14) TABLED TO 3/2
Zontng Board of Adjnsonertt
M) Ord. 736 Creating a Department of Economic Development APPROVED
Last
N) Approving the appointment of Community Development Director Greg as
7:00 p.m. City Hall
Director of Economic Development APPROVED
O) Authorize city staff to reject computer related proposals APPROVED
Ordinances, second readings, public hearings, and related items:
Chamber of Commerce is
A) ZA 98-152 Site Plan for Panorama Place, Phase H (#10) APPROVED
B) ZA 98-101 Site Plan for Lot 3, Block 3, Diamond Circle (#10) APPROVED
looking for volunteers
C) Ord. 963-A Amending the Uniform Building Code APPROVED
D) Ord. 734 Rate schedules for Texas Utilities Power Company APPROVED
The Chamber of Commerce is
Ordinances, first readinm and related items:
looking for individuals who can
A) Ord. 735 Requiring that persons under 18 wear a bicycle helmet while riding on
answer the phone, stuff
public ways TABLED
B) Ord. 480-305 Rezoning and Development Plan for Chesapeake Place (#15)
envelopes and help in a variety
DENIED
of ways.
C) Ord, 4W302 Rezoning on the NE corner of Randol Mill and Gifford CT (012)
APPROVED
Call Sandra at 481-8200 for
D) ZA 98-158 Preliminary Plat for the NE corner of Randol Mill & Gifford CT.
more information.
(#12) TABLED TO 3/2
CISD is looking for
Other Items for consideration:
A) Strategies for extension of infrastructure and other development incentives -for the
School Crossing Guards
S.H. 114 corridor CONTINUED =2
This is a paid position. Call
B) Award of bid for the painting of the Florence elevated storage tank APPROVED
CI 1$1-5775 for an
C) Change Order No. 1 for 315 Pine Street sewer APPROVED
ap,on.
Other items for discussion
A) Traffic management bond program CONTINUED 2122
B) Amendments to Landscape Ordinance No. 544 CONTINUED 2/22
Master Drainage Plan — Phase I — Executive Summary
Phase I was developed in seven parts: 1) mapping and geographic information system assessment, 2) existing strana
channel assessment; 3) storm drain system assessment; 4) status ofthe existing hydraulic models; 5) environmental
overview; 6) priority ranking of streams and channels, and storm drain systems; and 7) fimding strategy assessment.
1) Mapping and Geographic Information System Assessment
It was determined that the existing maps, produced in 1994 for planning level studies, do not have the accuracy needed
to support a more detailed engineering study and design activities.
2) Existing Stream and Channel Assessment
Eight major steams and creeks identified in a Corps of Engineers' 1995 Flood Insurance Study were evaluated. Field
reconnaissance was performed on approximately 26.5 stream miles
3) Storm Drain System Assessment
As -built records at the City and at TxDOT and field reconnaissance were used to create a map showing all of the
identified problem areas. The map provides information regarding the existing condition of the drainage structures and
identifies the reported and potential impact of flooding at each location.
4) Status of Existing Hydraulic Models
The existing models were developed in the early 1980's for 11.5 ofthe existing 26.5 stream miles. Numerous drainage
structures are not included in the models and several developed areas are not modeled. Typically, developers will
perform the stream modeling when projects are adjacent to or include flood plain areas defined by FEMA. These
models should be updated on a priority basis to better define the current and firture 100-year flood plain limits.
5) Environmental Overview
Separate field reconnaissance was conducted for this portion of the Phase I study. The potential nine endangered or
threatened species found are not expected to occur within the City of Southlake or should not be impacted by any future
drainage projects within the City. All the steams, channels and wetlands within the City are considered `waters ofthe
United States" and subject to federal regulation. Any drainage improvements will be subject to review and approval of
the U.S. Army Corps of Engineers, FEMA, and the U.S. Environmental Protection Agency. The requirements
associated with these permits can have a significant impact on improvement alternatives. I in
6) Priority Ranking System
A ranking of each watershed, structure or problem was based on a set of technical criteria which includes reported
history of flooding, number of residences affected, public safety and potential for upstream and downstream
development. Each reach along the main channel was given a score from 1 to 3 for each criterion. The watersheds were
ranked in the following order: (1) West Jones Branch [SPIN #6 primary; #7 & #8 secondary] (2) South Fork
Kirkwood Branch [#11 & #2 primary; #10 secondary] (3) Dove Creek [#10 and #5 primary; #11 secondary] (4)
BB-6 [#9E primary; #10 & #8 secondary] (5) BB-8 [#14, #13 & #16 primary; #10 secondary] (6) BB-9 1#151 (7)
Higgins Branch 1#12 primary; #2 secondary] (8) Kirkwood Creek [#21
The five highest ranked storm drain system improvements are: 1) Continental, between Independence Court and Forest
Drive, 2) SH 114 and Highland Street, 3) Lonesome Dove Road, 4) Summerplace Addition on Dove Creek Trail
between Summerplace Land and Preakness Circle, and 5) Whispering Dell Estates near Johnson Elementary School.
7) Assessment of Funding Strategies
The most significant improvements would likely result from the implementation of a drainage utility.
Summary of Recommendations
A brief summary of the key recommendations is listed below:
1) Develop a detailed topographic map of the City, preferably with one foot contour intervals
2) Update the hydraulic computer models, with West Jones Branch and South Fork Kirkwood Branch reviewed first
3) Develop a program for acquiring drainage easements along all ofthe major streams and tributaries within the City,
as feasible
4) Adopt and pursue a stormwater management financing plan.
The first two items should be accomplished in Phase II of the Master Drainage Plan development while items 3 and 4
will need to be performed primarily by the City
%,11Y OT ooutniaK9, iexas
JOINT CITY COUNCIL and CISD TRUSTEES MEETING:
LOCATION: 667 North Carroll Avenue, Southlake, Texas
City Council Chambers in City Hall
TIME: 5:00 P.M.
AGENDA
1. Call to order.
February 23,1999
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code: Section 551.071, Consultation with Attorney; Section
551.072, Deliberation Regarding Real Property; and Section 551.075, Conference
with Employees.
B. Reconvene: Action necessary on items discussed in executive session.
3. Carroll Independent School District Bond Election
4. City of Southlake Traffic Management Bond Program
5. Tax Increment Reinvestment Zone issues/update
6. Interlocal agreements between City and CISD (Joint Use, Teen Court and Drug and
Alcohol Awareness)
7. Meeting Adjourned
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at City Hall, 667
North Carroll Avenue, and the Administrative Offices, 1725 East Southlake Boulevard,
Southlake, Texas, on Friday, February 19, 1999 at 6:00 p.m., pursuant to the Texas Government
Code, Chapter 551. X011111►u k
.��2�\,,%v"'HLA/r',����i
Oil��_
Sandra L. LeGrand
:CO
City Secretary .••'
If you plan to attend this public meeting ayl lh disability that requires special needs, please
advise the City Secretary 48 hours in advance at 481-5581, extension 704, and reasonable
accommodations will be made to assist you.
L:\CTYSHARE\AGENDAS\cc022399cisd.doc
V11EY OT OQUU1112RC, I0A=
REGULAR CITY COUNCIL MEETING: February 22,1999
LOCATION: 667 North Carroll Avenue, Southlake, Texas
City Council Chambers in City Hall
WORK SESSION: 5:00 P.M. TO 6:00 P.M. THIS MEETING TO BE CONTINUED
1. Call to order. 611P7-',-,v
# T
2. Discussion of all items on tonight's meeting agenda.
REGULAR SESSION: 6:00 P.M.
AGENDA
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.075, 551.076. Refer to posted list attached hereto and incorporated
herein. Executive session will be held from 6:00 p.m. to 7:00 p.m.
B. Reconvene: Action necessary on items discussed in executive session.
No action taken as the result of the executive session
3. INVOCATION: Toby Slough, Chaplain for February
4. REPORTS:
A. Mayor's Report
B. City Manager's Report/Update on Town Square
C. SPIN Report
D. Parks and Recreation Board Report
CONSENT AGENDA
All items listed below are considered to be routine by the City Council and will be
enacted with one motion. There will be no separate discussion of items unless a
Councilmember or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
Vltr VI VVYN11Gi1%W, IVAli�7
Regular City Council Meeting Agenda
February 16, 1999
Page 2
5. Consent:
A. Approval of Minutes of the Regular City Council meeting held on
February 2, 1999.
B. Resolution No. 99-09, Appointing SPIN Standing Committee
representative for Neighborhood # 13.
C. Resolution No. 99-04, Approving and authorizing publication of Notice of
Intent to issue Certificates of Obligation, Series 1999.
D. Resolution No. 99-08, Approving and authorizing publication of Notice of
Intent to issue Certificates of Obligation, Series 1999B.
E. Authorize the Mayor to enter into a residential developer agreement for
O. W. Knight No. 899 Addition, Lots 10 & 11.
F. Authorize the Mayor to enter into a residential developer agreement for
Loch Meadow Estates.
G. Authorize the Mayor to enter into a residential developer agreement for
A.A. Freeman No. 522 Addition, Lots 5, 6 & 7.
H. Award of bid to Reynolds Asphalt for the Phase I reconstruction of
Continental Boulevard from Davis Boulevard to South Peytonville
Avenue.
I. Ordinance No. 480-303, 1st Reading (ZA 99-001), Rezoning on property
legally described as being Tracts 8AI I and 8A15 situated in the Thomas
M. Hood Survey, Abstract No. 706, and being approximately 4.878 acres.
Location: On the south side of West Highland Street approximately 900'
east of Shady Oaks Drive. Current Zoning: "AG" Agricultural District.
Requested Zoning: "SF -IA" Single Family Residential District. Owners
and Applicants: Ray and Vicki Williamson. SPIN Neighborhood #10.
Public Hearing set for March 2, 1999.
J. Resolution No. 99-07, Amending Fee Schedule for park dedication fees.
Removed from consent- Item Tabled to 3/2/99 City Council meeting.
Table to K. Ordinance No. 480-301, 1" Reading (ZA 98-149), Rezoning and Site
3/2/99 Plan for Barton House Uncommon Care, Inc., on property legally
described as Tract 6D situated in the Thomas M. Hood Survey, Abstract
No. 706, and being approximately 3.046 acres. Location: On the west side
#%- . _t T -
Vllr W1 VVYY116F%W, iVAaO
Regular City Council Meeting Agenda
February 16, 1999
Page 3
of North White Chapel Boulevard approximately 240' south of
Countryside Court. Current Zoning: "AG" Agricultural District. Requested
Zoning: "S-P-1" Detailed Site Plan District with "0-1" Office District uses
including a personal care facility for Alzheimer's patients. Owner and
Applicant: Uncommon Care, Inc., dba Barton House. SPIN
Neighborhood #11. The applicant has requested to table this item to the
March 2,1999, City Council meeting.
Table to L. ZA 98-145, Site Plan for Dardan Square, on property legally described as a
3/2/99 portion of Tract 2, situated in the Hiram Granberry Survey, Abstract No. 581,
and being approximately 0.705 acres. Location: On the south side of West
Southlake Boulevard (F.M. 1709) approximately 150' east of the intersection
of West Southlake Boulevard (F.M. 1709) and Lake Crest Drive. Current
Zoning: "C-2" Local Retail Commercial District. Applicant: Dana Bailey.
Owner: Conner Lam. SPIN Neighborhood # 14.
CONTINUATION OF PUBLIC HEARING.
M. Ordinance No. 736, lst Reading, Creating a Department of Economic
Development. Public Hearing set for March 2, 1999.
N. Approving the appointment of Community Development Director Greg
Last as Director of Economic Development.
O. Authorize city staff to reject proposals received for the replacement of
computer network servers and the upgrading and purchasing of IBM
AS400s.
Added to consent agenda: 8-A, 8-C, 8-1), 10-B, and 10-C. Consent agenda
approved- 7-0 vote
REGULAR AGENDA
6. A. Public Forum
B. Consider removal of Rob Jones from Planning and Zoning Commission.
Approved to take no action 6-0-1 vote (Edmondson Abstained)
7. Ordinances, second readings, public hearings, and related items:
A. ZA 98-152, Site Plan for Panorama Place, Phase II, on property legally
described as a portion of Tract 5A situated in the W. W. Hall Survey,
Abstract No. 695, and being approximately 0.89 acres. Location: On the
west side of North Carroll Avenue approximately 375' south of Southcrest
trlry uT ouuminKa, maisS
Regular City Council Meeting Agenda
February 16, 1999
Page 4
Court. Current Zoning: "O- l " Office District. Applicant: Panorama
Properties, Inc. Owner: John Cole. SPIN Neighborhood #10.
CONTINUATION OF PUBLIC HEARING.
Approved 7-0 vote
B. ZA 98-101, Site Plan for Lot 3, Block 3, Diamond Circle Estates, on
property legally described as being Lot 3, Block 3, Diamond Circle Estates,
an addition to the City of Southlake, Tarrant County, Texas, according to the
plat recorded in Volume 388-177, Page 7, Plat Records, Tarrant County,
Texas, and being approximately 1.02 acres. Location: 316 East Southlake
Boulevard (F.M. 1709) on the northwest corner of the intersection of
Diamond Boulevard and East Southlake Boulevard (F.M. 1709). Current
Zoning: "0-1" Office District. Applicant: James A. Zimmerer. Owner: 2
Diamond Ltd. SPIN Neighborhood #10.
PUBLIC HEARING.
Approved 7-0 vote
C. Ordinance No. 693-A, 2"d Reading, Amending Ordinance 693, providing
revisions to Appendix Chapter 33 of the Uniform Building Code,
Excavation and Grading.
PUBLIC HEARING.
Approved 7-0 vote
D. Ordinance No. 734, 2"d Reading, Approving rate schedules for Texas
Utilities Electric Company.
PUBLIC HEARING.
Approved 7-0 vote
8. Ordinances, first readings, and related items:
A. Ordinance No. 735, Is` Reading, Requiring that persons under 18 wear a
bicycle helmet while riding on public ways. Public Hearing set for
March 2,1999.
Tabled in consent (no time set) 7-0 vote
B. Ordinance No. 480-305, lst Reading (ZA 98-118), Rezoning and
Development Plan for Chesapeake Place, on property legally described as
Tracts 4A, 4A8, 4A9, 413, and 4E2, situated in the J.G. Allen Survey,
Abstract No. 18, and being approximately 54.95 acres. Location: On the
northeast corner of the intersection of South Pearson Lane and Union Church
Road. Current Zoning: "AG" Agricultural District. Requested Zoning: "R-
PUD" Residential Planned Unit Development District. Applicant: Four
Peaks Development, Inc. Owners: Ranchland Leasing Co., Inc., Seyed M.
VITy UI QUUUIRiRtl, IdAUb
Regular City Council Meeting Agenda
February 16,1999
Page 5
Mirtaheri, and Michael and Laura Musgrove. SPIN Neighborhood #15.
Public Hearing set for March 2,1999.
Denied 4-3 vote (Stacy, Moffat, Evans against motion to deny)
C. Ordinance No. 480-302, 1" Reading (ZA 98-157), Rezoning on property
legally described as Tracts 1 A 1 A2B and 1 A 1 A2C situated in the Ben J.
Foster Survey, Abstract No. 519, and being approximately 4.279 acres.
Location: On the northeast corner of the intersection of Randol Mill
Avenue and Gifford Court. Current Zoning: "AG" Agricultural District.
Requested Zoning: "SF -IA" Single Family Residential District. Owners
and Applicants: Parvez and Seema Malik. SPIN Neighborhood #12.
Public Hearing set for March 2,1999.
Approved in consent 7-0 vote
Table to D. ZA 98-158, Preliminary Plat for Proposed Lots 1 and 2, Malik Estates
3/2/99 Addition, on property legally described as being Tracts 1 A 1 A2B and
1 A 1 A2C situated in the Ben J. Foster Survey, Abstract No. 519, and being
approximately 4.279 acres. Location: On the northeast corner of the
intersection of Randol Mill Avenue and Gifford Court. Current Zoning:
"AG" Agricultural District. Owners and Applicants: Parvez and Seema
Malik. SPIN Neighborhood #12. The applicant has requested to table
this item to the March 2,1999, City Council meeting.
Tabled in consent agenda time certain 3-2-99 7-0 vote
9. Resolutions: (no items this agenda)
10. Other items for consideration:
A. Strategies for extension of infrastructure and other development incentives
for the S.H. 114 corriting
�T
B. Award of bid to Don L. Owen, Inc. for the painting of the 0.5-MG
elevated storage tank on Florence Road.
Approved in consent agenda 7-0 vote
C. Change Order No. 1 to Whitewater Construction for 315 Pine Street
sewer.
Approved in consent agenda to table 7-0 vote
UITy OT %-')0DU11aK6, Iaxab
Regular City Council Meeting Agenda
February 16,1999
Page 6
11. Other items for discussion:
A. Traffic m
B. Amendments to Lands ce No. 544.
12. Meeting Adjourned
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at City
Hall, 667 North Carroll Avemuq,pd the Administrative Offices, 1725 East Southlake
Boulevard, Southlake, TpX4s,-on ;,iitsday, February 18, 1999 at 6:00 p.m., pursuant to
the Texas Government,�Cade,'Chapter 5-..
'Oek zz - 4'140
S a ran -
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary 48 hours in advance at 481-5581, extension 704, and
reasonable accommodations will be made to assist you.
X
Uny OT 70UU11aK6, i exa5
Regular City Council Meeting Agenda
February 16, 1999
Page 7
EXECUTIVE SESSION
SECTION 551.071 CONSULTATION WITH ATTORNEY
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advise of its attorney concerning any item on this agenda, about
pending and contemplated litigations, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. Town of Westlake et al vs. City of Southlake, Texas. September 1997.
2. Town of Westlake vs. City of Southlake, Carroll Huntress, et al. May 1997.
3. Legal action against Scott Bradley, Charla Bradshaw, Abe Bush, and Fred Held.
1997.
4. Town of Westlake vs. City of Southlake, Texas Maguire Thomas/Thomas
Partners-Westlake-Southlake Partnership; Maguire Partners Westlake Partnership;
and MTP-IBM Phase II and III Joint Venture. September 1997.
5. Maurice C. Robertson, Plaintiff vs. City of Southlake. October 1997.
6. Marriam Baloch vs. City of Southlake. January 1999.
SEC
TION 551.072 DELIBERATION REGARDING REAL PROPERTY
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, and city boards and commission members. A
complete list of the city boards and commissions is on file in the City Secretary's Office.
SECTION 551.075 CONFERENCE WITH EMPLOYEES
The City Council may confer with one or more employees in a closed meeting to receive
information from the employees or to question the employees, but may not deliberate
public business or City policy that affects public business.
Uny vT 00=1aKe, texas
Regular City Council Meeting Agenda
February 16,1999
Page 8
SECTION 551.076 DELIBERATION REGARDING SECURITY DEVICES
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN
A CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION.
L:\CTYSHARE\AGENDAS\cc022299agn.doc
City of Southlake, Texas
MEMORANDUM
IL February 9, 1999
TO: Curtis E. Hawk, City Manager
FROM: Greg Last, Community Development Director
SUBJECT: Strategies for Extension of Infrastructure and other Development Incentives for
the State Highway 114 Corridor
Action Requested: Consideration of various issues related to economic development within the
State Highway 114 Corridor
Background
Information: With the continued progress of S.H. 114 we anticipate heightened interest in the
prime sites available along the corridor. There are several sites that have
characteristics capable of attracting businesses of significant economic benefit to
the City of Southlake as well as the County and State.
We would like to receive City Council direction regarding various methods of
motivating desired businesses to strongly consider Southlake. This
consideration is intended to be general in nature and not site -specific.
Financial
Considerations: There will be financial evaluations done on any alternatives suggested by
Council on a case -by -case basis.
Citizen Input/
Board Review: None
Alternatives: Various alternatives for motivating development include but are not limited to
the following: infrastructure installation, tax abatements, fast -track approvals,
dedicated staffing, employee training programs, etc.
Supporting
Documents: A notebook of Tax Incentives and related information was previously
forwarded. Contact Greg Last or Kate Barlow should you need another copy.
Staff
Recommendation: Staff recommends that serious consideration be given to adoption / approval of
appropriate motivational development incentives to attract desired businesses.
kpproMSmio CityCouncil:
City M
�Q�
City of Southlake, Texas
MEMORANDUM
February 12. 1999
TO: Curtis E. Hawk, City Manager
FROM: Bob Whitehead, Director of Public Works
SUBJECT: Proposed Traffic Management Bond Issue
Action Requested: Discuss the needs and develop a plan for a proposed traffic
management bond issue.
Background
Information: City Council, at the 1998 June retreat, discussed the concept of
improvements to the intersection along F.M. 1709 and along
S.H. 114. On August 18, 1998, at a City Council meeting, some
preliminary cost estimates were presented. However, the idea of
a bond issue was delayed because of the CISD bond proposal.
(maw Because of the continual increase in traffic on F.M. 1709 and the
impending construction on S.H. 114, improvements to the City's
intersecting streets is becoming critical to safely and effectively
managing the traffic along these highways.
Financial
Considerations: Finance Director Lou Ann Heath will have the financial
alternatives available for City Council meetings. The intent is to
structure a bond package that will minimize or require no tax rate
increase.
Citizen Input/
Board Review: None at the current time. Prior to an 'election, publicity and
presentations will be made to as many residents as possible.
Legal Review: City Attorneys will be involved at the appropriate time for legal
review and developing the bond package.
Alternatives: City Council may want to review and change priorities and add or
delete proposed projects.
11A-1
>:
A
Supporting
Documents: February 3, 1999 memo with attachments to Curtis E. Hawk
discussing the various intersection improvements and updated
cost estimates.
Staff
Recommendation: Staff recommends that the City Council discuss the needs and
consider developing a plan for a proposed traffic management
bond issue. Please place this on the February 16, 1999 Regular
City Council Agenda for review and consideration.
Bwi
Approved for Submittal to City Council:
Id
11A-2
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TO:
FROM:
SUBJECT
titENI0RANDti�I
r ebrua: ; 121, 1999
Curtis E. Hawk, City Manager
Greg Last, Director of Community Development
Amendments to Landscape Ordinance No. 544.
Action Requested: City Council direction to proceed to the Plannin, and Zoning Commission.
with an amendment to the Landscape Ordinance.
Background
Information: An amendment to this ordinance was requested by Councilmembers Scott
Martin and Debra Edmondson per the enclosed Project Advocacy Form
(PAF). Staff has met with these Councilmembers as a work group to
evaluate potential revisions.
Some significant revisions include the following:
• Requirements for utilizing existing tree credits.
• An increase in the minimum size of plant material required at the time of
planting.
• The tenants responsibility to provided continued maintenance in
perpetuity of all landscape and irrigation.
• The elimination of credits which reduce the overall required amount of
plant material required for proposed developments.
Financial
Consideration: Not applicable.
Citizen Input/
Board Review: A work group composed of Councilmembers Scott Martin and Debra
Edmondson, staff members Greg Last and Keith Martin, has met and
discussed the revisions as proposed in this draft.
Legal Review: A copy of this draft has been forward to the City Attorneys office for
review.
Alternatives: Not applicable.
11B-1
Curtis E. Hawk
Febraary 1' 1999
D3,?t -
Supporting
Documents: • Landscape Ordinance 544-A, Draft No. 4, Dated 02 / 09 i 99.
• Project Advocacy Form (PAF) for the requested revisions to the
Landscape Ordinance.
S taff
Recommendation: Staff recommends that City Council give direction to staff to proceed to
the Planning and Zoning Commission with the amended ordinance as
proposed by the work group. Given this direction. %ve expect the
following timeline.
• Planning and Zoning - February 18, 1999
• City Council l" Reading - Llarch 2, 1999
• City Council 2"d Reading - March 16, 1999
�L
GL Im
:kpproved for Submittal to City Council:
- A � /I-
ty nager's Office
11B-2
PROJECT ADVOCACY FORM
SHORT TITLE: Revisions to Landscape Ordinance
TYPE OF PROJECT: Scope: New —,Minor Revision XX , Major Revision
Type: Ordinance XX ,Master Plan Component Project
Other:
REQUESTED BY: Scott Martin & Debra Edmondson, Councilmembers
STAFF CONTACT: Keith Martin, Landscape Administrator. 481-5581. ext. 8-13
DATE OF REQUEST; 6-24-98 DATE RECEIVED: BY: GL
Outline problem, concern or opportunity. (Do not define solution)
Coordinate Section 3.4 (parking lot landscaping) with concurrent revisions to the commercial
parking requirements.
2. Coordinate this ordinance with the revised "Tree Preservation Ordinance" with regards to credits,
protection, irrigation, etc.
Insure proper maintenance & replacement of commercial landscaping & assessment of plant
(W material replacement standards.
List any potential considerations. (Do not define solution)
Update listed recommended plant materials.
General Comments:
List any references to be reviewed (other cities, etc.) or any documents attached to this request.
Revised Tree Preservation Ordinance.
b. Recommended plant materials from the Texas Agricultural Extension Service.
A
L:'COMDEV\WP r^-ME \PROJECTS'MORfrVPRO!-REQ.FR.MUYDSCOI.WPO Form Date: June 25, 1998
I1B-3
Page 1 of 1
LANDSCAPE ORDINANCE NO. 544 - A
4 AN ORDINANCE OF THE CITY OF SOUTHLAKE ESTABLISHING
CRITERIA AND REGULATIONS FOR THE INSTALLATION OF
6 LANDSCAPING IMPROVEMENTS ON NON-RESIDENTIAL
CONSTRUCTION AND MULTI -FAMILY CONSTRUCTION, OTHER
THAN DUPLEX USES; PROVIDING FOR DEFINITIONS; PROVIDING
9 FOR IRRIGATION REQUIREMIENTS; PROVIDING FOR PROTECTION
10 OF A VISIBILITY TRI kNGLE; PROVIDING FOR THE PRESERVATION
i? OF EXISTING TREES; PROVIDING FOR THE SUBMISSION OF
12 LANDSCAPE AND IRRIGATION PLANS; PROVIDING FOR
13 LANDSCAPING IMPROVEMIENTS IN THE PUBLIC RIGHT-OF-WAY;
14 PROVIDING FOR MAINTENANCE OF LANDSCAPING
15 IMPROVEMENTS; PROVIDING FOR MODIFICATIONS, VARIANCES,
16 AND APPEALS FROM THIS ORDINANCE; PROVIDING THAT THIS
17 ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
is PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY
19 FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
20 PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
71 PROVIDING All EFFECTIVE DATE.
L WHEREAS the City of Southlake, Texas is a home rule City acting under its charter
� y
24 adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9
25 of the Local Government Code; and,
26 WHEREAS, the City Council of the City of Southlake has determined that minimum
27 landscaping requirements for non-residential and multi -family dwelling (other than duplex) uses is
2s necessary to adequately protect the public health, safety, and welfare.
29
3o NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
31 SOUTHLAKE, TEXAS:
C
L.CrrYD0CT0R"RAFr"1.MSCAP4 - LANDSCAPE ORDINANCE 544-A
Draft No. 4 Dated 02/12/99 Page I
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LANDSCAPE ORDINANCE
Table of Contents
1.0 PURPOSE AND INTENT
PAGE
2.0 DEFINITIONS
2.1 General Rules 1
2.2 Definitions 2
3.0 L.-VNDSCAPE/IRRIGATION REQL`IRENIENTS
3.1 General 3
a: Existing Buildings 3
b. Pad Site Developments 3
C. Expansion or.Re , Aguration of Paved Areas 3
3.2 Bufferyards 4
3.3 Interior Landscape Area Requirements 4
a. Planting Requirements 4
b. Example 5
C. Locational Requirements 5
d. Xeriscape Landscaping Credits 5
3.4 Parking Lot Landscape Area Requirements 5
a. Existing Trees 6
b. Planting Requirements 6
C. Exemptions 6
3.5 Visibility Triangle 6
3.6 Irrigation Requirements 6
a. Water Conservation 6
b. Water- Censen,atien Credits A
4.0 EXISTING TREE PRESERVATION
4.1
4.2
General 7
T-Tees 12" ar Great
a. Building Feetpr-iat
7
44
^
b. P a
4.2 Existing Tree Credits 7
a. Existing Tree Credit Calculation
5.0 PLANT MATERIAL
5.1
Quality Standard 7
5.2
Recommended Plants 7
5.3
Size Requirements When Planted 8
a. Tree Measurement 8
b. Minimum Sizes 8
LCrrYD0CS,0KD DRAFr"XDSCAPa LANDSCAPE ORDINANCE 544-A Draft No. 4
Dated 02/12/99 Page 2
11B-S
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LANDSCAPE ORDINANCE
Table of Contents (continued)
PAGE
6.0 LANDSCAPE/IRRIGATION PLAN REQUIREMENTS
6.1 Qualifications to Prepare Plans 8
6.2 Landscape Plan Requirements 8
6.3 Irrigation Plan Requirements 9
7.0 OTHER RELATED REQUIREMENTS
7.1 Screening (Ord. 480, Section 39) 10
7.2 Outside Storage (Ord. 480, Section 38) 10
7.3 B-ufferyards (Ord. 480, Section 42) 10
8.0 IMPROVEMENTS IN t PUBLIC R.O.W./EASEMENTS
8.1 General 10
8.2 R.O.W. Use ments i n
S-3 8.2 Replacement Responsibilities 10
9.0 REVIEW PROCEDURES
9.1 Submittal Requirements
a. Application Checklist
b. Fees
9.2 Authority for Review
9.3 Review Process
10.0 MAINTENANCE
10.1
General
10.2
Plant Material Replacement
a. Deferral of Landscape Replacement
10.3
Plan Requirements
11.0 ENFORCEMENT
11.1
Building Permit
11.2
Certificate of Occupancy
a. Temporary Certificate of Occupancy
11.3
^ Deferral of Required LiAdscape.Installation
12.0 MODIFICATIONS, VARIANCES AND APPEALS
12.1
Modifications
12.2
Variances and Appeals
13.0 VIOLATIONS
14.0 SEVERABILITY
15.0 CONFLICTING ORDINANCES
1. CrrYDOCS'ORDDRAFrLA.XDSCAP4 LANDSCAPE ORDNANCE 544-A
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A
LANDSCAPE ORDINANCE
Table of Contents (continued)
16.0 SAVINGS CLAUSE
17.0 PUBLICATIONS CLAUSE
18.0 EFFECTIVE DATE
19.0 APPEN-DICES
Appendix 'A,' - Recommended Plants
Appendix `B' - Required Landscape Summary
Appendix `C' - Typical Plant List
Appendix `D' — Application
Appendix `E' - Typical Plans
LCrrYD0Cs,0MDRAFrLV'.MSC"4 LANDSCAPE ORDINANCE 544-A
11B-7
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LANDSCAPE ORDINANCE
1.0 PURPOSE AND INTENT
The purpose of this ordinance is to provide for the orderly and aesthetic development of the
City and to promote the health, safety and general welfare of the community. It is the intent
of this ordinance to achieve the following:
- A balance between the need for landscape treatments and the need for commercial gro«
in the City.
- Promote a flexible attitude of enforcement sufficient to meet the spirit and intent of these
requirements.
- Promote mutually beneficial improvements by utilizing incentives rather than penalties.
- To aid in stabilizing the environment's ecological balance by contributing to the processes
of air purification, oxygen regeneration, ground -water recharge, storm water runoff
retardation and erosion control.
- Provide for the separation and buffering of incongruous uses and intensity of activities; and
provide for the visual softening of building masses.
- Reduce glare from paved surfaces, dust nuisances and the impact of noise.
- Protect and promote the value of residential and commercial properties within the City.
- Promote a positive image for the attraction of new business enterprises within the City.
- Encourage the protection of healthy trees and vegetation and promote the natural
ecological environmental and aesthetic qualities of the City;
2.0 DEFINITIONS
2.1 GENERAL RULES: For the purpose of this ordinance, the following rules shall be
applied in constructing, interpreting or otherwise defining the terms and provisions
hereof:
1. Words used in the present tense shall include the future, words used in the
singular number shall include the plural number and words used in the plural
shall include the singular.
2. The word "shall" is mandatory and the word "may" is permissive.
2.2 DEFINITIONS: For the purpose of this ordinance, certain words or terms applicable
hereto are defined as hereinafter provided. Words and terms used in this ordinance,
LCrrYD0CYL0MDR. Fr"%'USCAP4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 5
11B-8
C,
but not defined in this ordinance shall have the meanings ascribed thereto in the
Comprehensive Zoning Ordinance of the City. Words and terms defined in both
ordinances shall be read in harmony unless there exists an irreconcilable conflict in
4 which case the definition contained in this ordinance shall control.
6 BUFFERYARD: A bufferyard is a unit of land, together with a specified amount of
planting thereon, and any structures which may be required between land uses to
eliminate or minimize conflicts between them.
9
10 BUELDNG FOOTPRINT: The area of the building in contact with the ground.
t, CALIPER: Diameter of the trunk measured one foot (1') above ,round level.
t_
iY CANOPY TREES: A perennial woody plant, single or multiple trunk, contributing
1; to the uppermost spreading branchy layer of a forest and may be commonly referred
16 to as shade trees.
I -
is F=��A QEQ PAVE IERNI • A.,, E)f�rpe .,1.1.E -e bl, ' r: _ Pavement 19 1 intended fef pedestrian er- vahieular--tom Ep4ianeed pavement inelud
L. J
10 s, gfass pa�.-er- and stamped and stained
.
GROUND COVER: Low growing, dense spreading plants typically planted from
containers.
24
2.; INTERIOR LOT LANDSCAPE AREA: The area of the lot remaining after
26 subtracting out the area included in the required bufferyards.
2-
23 LANDSCAPE ADMINISTRATOR: The City Manager or his designee.
29
30 LANDSCAPE ARCHITECT: A person registered as a Landscape Architect in the
31 State of Texas pursuant to state law.
32
33 LANDSCAPE AREA: An area which is covered by aatuFal living grass, ground
34 cover, or other implant materials.
35
36 LAWN GRASSES: Thin bladed surface growing plants typically planted from seed,
37 sprigs or plugs.
3s
39 LICENSED IRRIGATOR: A person duly licensed by the State of Texas to design
40 and install irrigation systems.
41
42 PERMEABLE PAVEMENT: A paving material that permits water penetration.
(W R.O.W. PARKWAY: That area within the public right-of-way (R.O.W.) between
45 the back of curb or edge of pavement and the right-of-way line.
46
47 SEASONAL COLOR: Landscape areas used for annual and perennial flowers
LCtnroocsoRrnowAFrLA.vnsa+P4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 6
11B-9
intended to maintain year-round color accents.
SHRUBS: Plants which grow vertically in a multi -branched gro%L-th pattern.
4
5 UNDERSTORY/ACCENT TREES: Small evergreen or deciduous perennial woody
6 plants which would grow below the top layer of the forest and typically has unique
branching, textural or seasonal color characteristics.
s
9 3.0 LANDSCAPE / IRRIGATION REQUIREMENTS
10
11 3.1 GENERAL: The requirements herein shall apply to all new non-residential
1: construction and multi -family construction other than duplex uses. The requirements
13 for landscaping shall combine the bufferyard requirements, minimum landscape
14 areas on the interior portion of the lot, and minimum landscape areas for parking
15 areas.
16
17 a. Existing buildings: Buildings in existence on the effective date of this
is ordinance shall be considered legally nonconforming as it pertains to this
19 ordinance. The fequir-ements herein shall not apply ia new eenstfuetion
20
� t aestr-eyed by f;ra- New construction intended to increase the square footage of
the existing building by 30% or greater shall be required to meet the
_ requirements herein. Such 30% shall be based on the original nonconforming
24 structure in existence on the date of approval of this ordinance. Any new
25 construction which exceeds 5,000 square feet shall be required to -meet the
26 requirements herein. The requirements herein shall pertain only to the square
27 footage of the proposed new construction.
2s
29 b. Pad site developments: Pad site developments or ground lease developments
30 shall be required to provide landscaping in accordance with the interior
31 landscape requirements of Section 3.3 herein.
32 _
Eexpansons�o�ecoe.�nfigRaorfiof�nsio_
n33 C.
34 fp�ehbeuccoancevth ecoggur�n. .or
4 herein;
35
36 3.2 BTJTFERYARDS: All plant material required by the bufferyard section of the
37 Zoning Ordinance (Ord. 480 as amended, Section 42) shall be shown on the
38 required Landscape Plan.
39
40 3.3 INTERIOR LANDSCAPE AREA REQUIREMENTS: The amount of landscape
41 area required on the interior of the lot (excludes bufferyards) shall be based on the
42 square footage of the proposed buildings. The square footage of the building for the
purposes of this ordinance will be the square footage of the first floor or the square
ce footage of the largest floor, whichever is greater. single stefy retail anehe`
4D tenants having, building,000 feet of the square feetagxe
46 shall b the a t width c*t, i, tby a dada, a fsixty feet 60')
b r (T"�i
47
L.C1TYD0CS\0KDDRAFrtX'4D5CAP4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 7
11B-10
L The required landscape area for each zoning shall be based on the percentage (%) of
q P
2 the floor area as determined above in accordance with the following chart.
4
5 ZONING PERCENT OF FLOOR AREA
6 MF-2, 0-1, 0-2 . . . . . . . . .. ... . . .. .. . . .. . .. . . 50%
C-1, C-2, C-3, HC . . . . . . ... . .. . . . . . . .. . . . . . . 50%
3 CS, B-1 . . .. .. . . . . . . .. ... .. .. . . .. . . . . ... 30%
9 C-4, B-2 . . . ... . . . . . . . .. ... . . .. . . . . . . . . . 20%
10 I-1, & I-2 Building less than 10,000 S.F.. . .. . . . . . . . . . . . 20%
t 1 I-1, & I-2 Buildings 10,000 S.F. or greater . . . . . . . . . . . . . . 10°
1'
13 All buildings in SP 1 and SP2 and buildings other than Single Family or Duplex uses
14 within PUD or other districts shall meet the requirements of the closest zoning
t5 category noted above.
16
17 a. Planting Requirements: The following plants shall be required within the
1g required interior landscape areas at the ratio indicated.
19
20 - 1 Canopy Tree per 600 square feet
- 1 Understory Tree per 300 square feet
- 1 Shrub per 60 square feet
- Ground Cover - 10% of required area
24 - Seasonal Cover - 2% of Required area
25
26 b. Example: Three story office building (0-2 Zoning), each floor has 4,000
27 square feet.
23
29 First Floor = 4,000
30 Second Floor = 0
3 t Third Floor = 0
32 Effective Floor area 4,000
33
34 Times 50% x .50
35 = Required Landscape area 2,000 sq.ft.
36
37 Required Canopy Trees @ 1/600 sq. ft. = 3
38 Required Understory Trees @ 1/300 sq. ft. = 7
39 Required Shrubs @ 1/60 sq. ft. = 33
40 Required Ground cover area @ 10% = 200 sq. ft.
41
4 C. Location Requirements: A minimum of 75% of all required
mterior„landseape area<and p aut ma "wtllii
areas shall be in the front and along either side of
45 the building between the building and the interior edge of the required
46 bufferyards.
47
LCMYDocsoRDNDRA""'=CA?4 LANDSCAPE ORDINANCE 544-A - Draft No. 4 Dated 02/12/99 Page 8
11B-11
(41.0,
a. Enhaneed Pavement Cremes: -ref e;,�efy-ene feet-(P) e€-enhaffcedpavemefit
2 area, the required ifiter-ier- landseape area may be fedueed by ane half feet
l :') The e,l : t g f� enh e,a p ., t 1, n 1 l b ten ._ r
- l:- �. -.-----�----_�__- -_-_-_ �_[. ___ ___ -___- S n LIUZZ V\+ i. V+LS V�.L \.LZZ{.
4 !100%\ e f the required nto .• latidsnunpri, area.
un�en
.
1
6 e. D.Q.` . L ndseaping-Credits: The r-equir-ed inter-ier- laftElseape area may be
a a 1, a ten n nt (1 noi) .,.>,en the n plied t ,.1,eeses t
establish, J to and Fn intain t ass within the R.O.W. of „-ay .,long
J
9 the ent-ef theif p£eperty. The
of r -oi
10 a
11 e-redit)
1. e. Xeriscape Landscaping Credits -;The required interior landscape area may be
14 reduced by a maximum of five percent, (5°/) when'the applicant chooses to
15 design the landscape`wtth;drotight tolerant plant species as approved by ,the
16 Landscape Admuustrator: This credit shall only be considered if at least 50%
1 of the total required landscape plantings -are ;drought tolerant plant species.
13
19 3.4 PARKING LOT LANDSCAPE AREA REQUIREMENTS: Plante- islands shall be
par-kingeaeh
The parking
lot landscape area requirements shall be modified as'follows based on the percentage
of parking located between the building faeade and the R.O.W..
24
25
26 Less than 25°!0 =: "•. 10 sq $.per parking stall
27 25% 75% = 13 sq. f per parking stall
23 Greater than 75% = 23 sq. ft. per parking stall
29
30 Each row of parking stalls shall provide the required landscape area, however, it
31 shall be the applicant's right to place the islands near the buildings, throughout the
32 parking, or at the end of the rows away from the building. The Landscape
33 Administrator may modify the island requirement for each row in situations where it
34 would appear beneficial to combine an awkward or hazardous island into a larger
35 island within the parking area. Planter islands shall have a minimum width of $' 12'
36 back-to-back if curbed or 9' 13' edge -to -edge if no curb is intended, and shall be
37 equal to the length of the parking stall. Parking lot landscape areas do count
38 towards the total required interior landscape area.
39
40 a. Existing Trees: The Landscape Administrator may approve variations to the
41 planter island requirements in order to preserve existing trees in interior
42 parking areas. For existing trees the minimum width of the planter island
(tow, shall be as follows:
43
46
47
LCITYDOCsoRDkDItAFrL.1.W8CAP4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 2/0 12/99 Page 9
11B-12
Tree Stze �- . Min. Island Width- Min. -Dist. Tree to Curb
6" f�per--9�ess _ Q . dt
�� CLZLII
= 12' minimum width 4'
6" - 12" caliper
4 greater than 12" caliper = 18' minimum width 8'
5
6 b. Planting Requirements: A Fninifnuffi e f 5091 o az All planter islands in
parking areas shall contain a minimum of one (1) canopy tree with the
8 remaining area in shrubs, ground cover, grasses or seasonal color. Planter
9 islands which have light poles for lighting the parking areas may substitute
10 two (2) understory/accent trees for the required canopy tree.
tt
t' C. Exemptions: Parking garages are not required to provide landscape a r:-as
13 interior to the parking area.
14
15 3.5 VISIBILITY TRIANGLE: No requirements herein shall be deemed to require
16 plantings which would conflict with the visibility triangle at the intersection of
1- public R.O.W. as defined in the Subdivision Ordinance. Consideration should also
is be given to visibility at the intersection of major driveways with the public R.O.W.
19
3.6 IRRIGATION REQUIREMENTS: All required landscape areas shall be irrigated by
an automatic irrigation system designed by a Licensed Irrigator, Landscape Architect
or other professional authorized by the State to design such systems. Natural
_ meadows of wild flowers or other native habitat shall not be required to.be irrigated.
24
25 b. Water Conservation: The City would like to promote the use of efficient
26 irrigation methods and practices. Where possible in planting beds, flood
27 irrigation, porous pipe or emitter/drip systems should be utilized. Where
23 slopes do not allow flood systems, flat spray heads should be utilized under
29 shrubs rather than upward spray heads on risers above shrubs. Lawn
30 spray heads should have low precipitation rates, run for longer periods of
31 time, and water infrequently to promote deep root growth for grasses.
32
33 e. Water- r « Credits: Vz14. fl a kT-igatiea, efnit4ef/ap systems
34 °
35 landseape area may be fedueed bY 100%.
36
37 4.0 EXISTING TREE PRESERVATION
38
39 4.1 GENERAL: One of the City's greatest assets is the existence of many specimen
40 quality native trees. One objective of this ordinance is the reservation of these trees
41 while allowing uality development .to take place. Deere t C, en .yIY
Mon f
4.2 TREES -1 " OR GREATER -Ail «• e„ «lees with a _eali er- e f 12"
er-
4�
46
47
LcnTDocs.oRDkDaArruwsc.4r4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 10
1 1 R-1 ,
a.
J
kiteadedf$� building, f etp .,r , ae dirt^
- 1 1blcraa�s�
t ea e�eenst Etie.. ,,,; ,e n adi ..
4
5 gym -king, s23Si. The abev kt shall net afTly to the $Ee^�ccd
6 as a fire lane o af4dn,
c7
7
s 44 4.2 EXISTING TREE CREDITS Credits may, only be granted if the treels are in healthy
9 condition and all requirements of the ^Tree "PreseNAtion Ordinance have been niet as
10 determined by thelandscape Administrator at the time of inspection for a Permanent
11 Certificate of Occupancy.
13 a.. Existing Tree "Credit Calculation: Existing trees which are saved in landscape
14 areas and have at least �0 75% of the dfip line `Critical Root Zone' within
15 that area sl}a 4 may be granted credits toward reducing the required plantings
16 as follows:
17
is Size of Tree Saved Canopv Understory
19 6" - 12" DBH = 1 or -3- 2
20 Greater than 12" DBH = � 2 or -4- 3
It
5.0 PLANT LIATERIAL
24 5.1 QUALITY STANDARD: All plant material shall be of No. 1 grade, free from plant
25 disease, of typical growth for the species, have a healthy, normal root system,
26 rounded branching pattern, and shall conform to the code of standards set forth
27 in the current addition of the American Standard for Nursery Stock.
2s
29 5.2 RECOMMENDED PLANTS: Shown in Appendix 'A' is a list of recommended
30 plants within each plant material type. The applicant may propose plants other
31 than those listed if the plant seems appropriate for the intended use or the applicant
32 maintains a plant care program sufficient to properly care, for the proposed plant
33 material. The City reserves�the �right to approve o isapp yq_t quired plants and
34 planting throughtheL•andsca a Adniuustrator orCrty as appointed Landscape
P. _ _ _-._.
35 Architect, horticulturist, or other person so qualified.
36
37 5.3 SIZE REQUIREMENTS WHEN PLANTED: All plants shall equal or exceed the
38 following measurements when planted. Plants larger than specified may be used but
39 use of such plants shall not decrease the size requirements of other proposed
40 plants.
41
42 a. Tree measurement: Canopy and understory trees with single trunks shall be
measured by caliper size one foot (1) above the ground line. Multi -Trunk
trees shall be measured by the height of the tree.
4D
46
47
LCrryD0CSs0RMDRAFrtA.1DSCAe4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 11
11B-14
C.,
b. Minimum Sizes: Minimum plant size when planted shall be as follows:
Plant Material Tye Minimum Size
4 Canopy Tree
Single Trunk 1 1/2.1 caliper
6 Multi -Trunk Clump 6 fee 8 fee (height)
7 Understory Tree 4 feet 6' fe t (height)
s Shrub* 3, gallon
11 Groundcover 4" containers
13 *,The Landscape Administrator may approve smaller size shrubs based on unusual
14 growing circumstances and/or on a specific design which reflects the overall intent of
1; this ordinance.
16
17 6.0 LANDSCAPE / IRRIGATION PLAN REQUIREMENTS
13
19 6.1 QUALIFICATION TO PREPARE PLANS: For all lots greater than 30,000 square
20 feet, Landscape Plans shall be prepared by a Registered Landscape Architect. For
lots less than 30,000 square feet, a Landscape Designer or Landscape Contractor,
knowledgeable in plant materials and landscape design may also prepare the
landscape plan. Irrigation plans shall be prepared by a Licensed Irrigator or
24 Landscape Architect. The landscape Admuustrator may re*ect plans rf deemed of
25 unprofessional 'quality -or completeness and bjq i ec that :plans -be prepared' by a
=;
26 Registered Landscape Architeci or "other qualified prafessiom
27
2S 6.2 LANDSCAPE PLAN REQUIREMENTS: The following items shall be provided on
29 the required landscape plan.
30
31 a. Sheet size 24" x 36", or as approved.
32
33 b. Acceptable scale: 1" = 101, 1" = 20', ill — ' or as approved.
34
3: c. North arrow, graphic and written scale in close proximity.
36
37 d. Appropriate title (i.e. "Landscape Plan")
3s
39 e. Title block includes street address, lot and block, subdivision name, city,
40 state, date of preparation.
41
42 f. Name and address of owner.
g. Name, address and phone of firm preparing plan.
45
46 h. Boundary shown with dimensions.
47
4CITYDOCS•ORD DRAFrLAINMSCAN LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 12
11R-1S
i.
Any existing utilities shown. (i.e. water, sewer, storm drain, gas, electric,
cable, etc.)
3
4
j.
Width and type of bufferyards labeled on all sides.
5
6
k.
Location, caliper size and name of all existing trees 6" caliper or more which
7
are to be preserved.
8
9
1.
Location, quantity, size and name of all proposed plant materials.
10
11
M.
Maintenance note provided. (Section 10.1)
12
1
fl.
Label V, p of any enhaneed pavementproposed.
14
15
n.
Provide -standard Bufferyard and Interior Landscape Calculation Chart from
16
Approved Site Plan
17
1s
o.
Visibility triangles shown.
19
20
P.
Landscape Architect seal signed and dated.
(W
q.
Plant list shown with format similar to Appendix 'C'.
24
r.
Any berms delineated with one -foot (F) contour intervals.
25
26
6.3 IRRIGATION PLAN REQUIREMENTS: The following items shall be provided on
27
the required irrigation plan.
28
29
a.
Sheet size 24" x 36", or as approved.
30
31
b.
Acceptable scale: 1" = 10', 1" = 20', 1" = 40' or as approved. (Must be same
32
as Landscape Plan)
33
34
C.
North arrow, graphic and written scale in close proximity.
35
36
d.
Appropriate title (i.e. "Irrigation Plan")
37
38
e.
Title block includes street address, lot and block, subdivision name, city,
39
state, date of preparation.
40
41
f.
Name and address of owner.
42
Cg.
Name, address and phone of firm preparing plan.
43
h.
Boundary shown with dimensions.
46
47
i.
Location of all existing trees 6" caliper or larger which are to be saved.
LCITYDOCTORD\DRAFTLINDSCAP4
LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 13
11B-16
6
s
9
10
12
13
14
15
16
18
19
20
24
25
26
27
23
29
30
31
32
33
34
35
36
37
38
39
40
41
42
4.)
46
47
J. All pipes labeled as to size.
k. All heads labeled as to type. (Legend is acceptable)
1. Backflow prevention labeled with type and size.
M. Connection to water service shown after meter.
n. Second meter (with size) shown if intended.
o. Any existing utilities shown. (i.e. water, sewer, storm drain, gas, elect.n.c.
cable, etc.)
P. Note on plan: "All backflow installations and connections to city water
lines must be permitted separately by the City inspection staff. Call (8
481 5581, e34�0.
q. Maintenance note provided. (Section 10.1)
r. Plan sealed, signed and dated by qualified professional as authorized by
State law.
7.0 OTHER RELATED REQUIREMENTS
7.1 SCREENING: All the requirements of the Screening section of the Zoning
Ordinance (Ord. 480 as amended, Section 39) shall be met and shown on the
required landscape plan.
7.2 OUTSIDE STORAGE: All the requirements of the Outside Storage section of the
Zoning Ordinance (Ord. 480 as amended, Section 38) shall be met and shown on
the required landscape plan.
7.3 BUFFERYARDS: All plant material required by the bufferyard section of the
Zoning Ordinance (Ord. 480 as amended, Section 42) shall be shown on
the required Landscape Plan.
8.0 IMPROVEMENTS IN PUBLIC R.O.W. / EASEMENTS
8.1
GENERAL:
giass� ort? s - _ -- _ ftti-:- - A maximum of
ten percent (10%) of the required interior plant material may be placed within
the R.O.W. parkway. ' gg
,ated. Should the applicant elect
to provide ' r-evefa in ublic R.O.W. *'��'�_
p- ,
imm M� �M
LCrrYD0CS\0RMRAk7"NDSCAP4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page-14
11B-17
.-«...-� r ..^r.*._. ,e.;.,.. ,
closer than.8' from -the ultimate doss sect2an back of -curb.
� USE S !1. T
se Ageement shall be duly e.'Eeeuted
a f . .;tl. the et out by the Dir-eetef e f Publie R,'er*s
6
7 8� 8.2 REPLACEMENT RESPONSIBILITIES: The City shall endeavor to require
s replacement of all landscape/irrigation improvements as a part of contracts to
9 install public utilities within public R.O.W. and/or public easements. The City
10 and owner shall not be responsible for replacing these improvements. In the event
11 the City anticipates utility improvements conflicting with intended
1� landscape/irrigation improvements, the City may require that the applicant wait
1_ to install said improvements until after the public improvements have been
14 installed or under certain circumstances, the City may prohibit landscape
1 improvements within the R.O.W.
16
17 9.0 REVIEW PROCEDURES
is
19 9.1 SUBMITTAL REQUIREMENTS: The Landscape Administrator shall establish
20 administrative procedures necessary to facilitate the implementation and
21 enforcement of this ordinance.
a. Application Checklist: All submittals shall be accompanied by an
application form and completed checklist. Landscape Plans shall be
2: accompanied by the required Landscape Summary (Appendix 'B').
26
27 b. Fees: All submittals shall be accompanied by a check payable to the City
28 in the amount specified by City Council.
29
30 9.2 AUTHORITY FOR REVIEW: The Landscape Administrator shall be
31 responsible for the review of all plans submitted in accordance with the
32 requirements of this ordinance.
33
34 9.3 REVIEW PROCESS: The Landscape Administrator shall review the required
35 submittals and provide the applicant with a written summary of the review. It
36 shall be the applicant's responsibility to revise the submittals as necessary to
37 obtain approval.
38
39 10.0 MAINTENANCE
40
41 10.1 GENERAL: The Owner, tenant and their agent, if any, shall be jointly and
42 severally responsible for the cow maintenance er��en; of all
43 landscaping and irrigation. All required landscaping shall be maintained in a neat
and orderly manner at all times. This shall include mowing, edging, pruning(am., ,
fertilizing, watering, weeding, and other such activities common to the
4o maintenance of landscaping. Landscaped areas shall be kept free of trash, litter;
47 weeds and other such material or plants not a part of the landscaping. All plant
48 materials shall be maintained in a healthy and growing condition as is
Landscape Ordinance 544-A Draft No. 1 Dated 02/12/99 Page 15
11B-18
7
4
5
6
7
8
9
10
i2
13
14
15
16
17
is
19
20
24
25
26
27
2s
29
30
31
32
33
34
35
36
37
38
39
40
41
42
C
4:)
46
47
appropriate for the season of the year. All irrigation heads or lines which are
broken and flow water shall be replaced/ repaired immediately to prevent the
waste of water.
10.2 DLANT—LANDS&N PLANT- MATERIAL: REPLACEMENT: The Owner
shall be responsible for replacing all required plant material which shows dead
branching over � 50% or more of the normal branching pattern and repair
of irrigation system requirements set herein in perpetuity: -the per-ied of ene
. Plant
materials which die shall be replaced with plant material of similar variety and
similar initial size. Upon notification by the City of such replacements, the
Owner shall have thirty (30) days to comply with these requirements.
a. Deferral of Landscape Replacement:. The Landscape Administrator may
approves deferral of : required -`plant replacement = in accordance with
Section`i 1.3 herein.
10.3 PLAN REQUIREMENTS: Paragraph 10.1 above shall be shown on the
Landscape Plan and the Irrigation Plan.
11.0 ENFORCEMENT
11.1 BUILDING PERMIT: No building permits for building, paving, grading or
construction shall be issued until a Landscape Plan meeting the requirements
of this ordinance has been approved by the Landscape Administrator.
Under certain conditions such as a "Fast Track" building process for large
developments, the developer and the Landscape Administrator may negotiate
the submittal of a Landscape Plan at some time after the issuance of the
original building permit.
11.2 CERTIFICATE OF OCCUPANCY: All plantings, screening, berms or other
requirements of this ordinance shall be installed prior to the issuance of a
Certificate of Occupancy (C.O.). Any sod intended must be installed, hydromulch
areas must be sprayed. Turf establishment is not required prior to issuance of a
C.O.
a. Temporary Certificate of Occupancy. ) y.caase.;�in,-Which 4, eInorary
W NO
W,
s
MR
Landscape Ordinance 544-A Draft No. 1 Dated 02/12/99
Page 16
11R-19
2 ..ram the City shall 1,a the te fight to dfupen the lot+ of e e
- e �
4 _� „y fita s in e e of these required to a plete the inst.,ll.,tie .-1,...,1 i
.
6
� ..
7 11.3 Deferral ofRegt�dscape,YInsialaon In any case m jwlucfia C O,is
8 sought orrplant r '"lacement,is req-edit a season.ofthe year.m,, " hich the
�� --; x
9 Lan a Admtni detemmui at t wou b ,unprac o mstall
10 plantings as Are�quireherein, a" Tnporary._ Certificate -af Qccupancy
11 (T.C.O.) or a` -deferral of the required plant replacement may be given for a
12 period not toexceed six(6) months The applicant shall be required to
13 provide a lette o -�`credit, or escra `deposit in�an amount Isuffi'-- " ,to
�„ x
11 cover the installs "on f the landsc eAan�igahon re uirements herein,
15 plus a �14°�eontmg ucliam e.enceti temized
16 bid prepre�� a edeontrac i on=tlie allure of eapghcantto
<� �:
17 completeiheinsiallatzon�regiuremen the Crty�� all shave ghtto
is draw upon .ahe Metier of ;credit nor escrow.depasit to^complete the
19 installation ..of, the requirements `hereu. Any funds in 'excess"of those
20 required to complete the installation should be retained by the City to
i offset its administration costs.
24 12.0 MODIFICATIONS. VARIANCES AND APPEALS
25
26 12.1 MODIFICATIONS: Whenever there are practical difficulties involved in
27 complying with the provisions of this ordinance, the Landscape Administrator
28 may grant modifications in individual cases provided he shall first find that a
29 special individual reason makes strict compliance with this ordinance impractical;
30 that the modification is in conformity with the intent and purpose of this
31 ordinance; and that the proposed modification is at least the equivalent of the
32 requirements prescribed by this ordinance. Such modification may only be made
33 upon written application filed with the Landscape Administrator and the details of
34 any action granting a modification shall be recorded and entered into the files of
35 the City.
36
37 12.2 VARIANCES AND APPEALS: Any applicant who desires a variance or
38 elimination of the requirements herein, or who desires to appeal a decision by the
39 Landscape Administrator, shall file a written appeal with the City Manager for
40 consideration by the City Council. Such appeal shall be accompanied by adequate
41 graphic reproductions, a written summary of the request, and justification for such
42 request. The City Council shall have the authority to grant an.interpretation or
variance to the requirements of this ordinance. In granting any variance, the City
Council shall determine that a literal enforcement of the regulations herein will
45 create an unnecessary hardship or a practical difficulty on the applicant, that the
46 situation causing the unnecessary hardship or practical difficulty is unique to the
47 affected property and is not self-imposed, that the variance will not injure and will
Landscape Ordinance 544-A Draft No. 1 Dated 02/12/99 Page 17
11B-20
be wholly compatible with the use and permitted development of adjacent
P J
properties, and that the granting of the variance will be in harmony with the spirt
and purpose of this ordinance. The decision of the City Council shall be final.
4
13.0 VIOLATIONS
6
7 Any person, firm, corporation, agent or employee thereof who violates any of the
3 provisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof
9 shall be fined not to exceed Five Hundred Dollars and No Cents (S500.00) for all
10 violations. Each day that a violation is permitted to exist shall constitute a separate
i 1 offense.
12
1_ 14.0 SEVERABILITY
14
1; It is hereby declared to be the intention of the City Council that the phrases,
16 clauses, sentences, paragraphs and sections of this ordinance are severable, and if
17 any phrase, clause, sentence, paragraph or section of this ordinance shall be declared
i3 unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
19 such unconstitutionality shall not affect any of the remaining phrases, clauses,
3o sentences, paragraphs and sections of this ordinance, since the same would have been
enacted by the City Council without the incorporation in this ordinance of any such
unconstitutional phrase, clause, sentence, paragraph or section.
24 15.0 CONFLICTING ORDINANCES
26 This Ordinance shall be and is hereby declared to be cumulative of all other
27 ordinances of the city; and this Ordinance shall not operate to repeal or affect any of
23 such other ordinances except insofar as the provisions thereof might be inconsistent
29 or in conflict with the provisions of this Ordinance, in which event such conflicting
30 provisions, if any, in such other ordinance or ordinances are hereby repealed.
31
32 16.0 SAVINGS CLAUSE
33
34 All rights and remedies of the City of Southlake are expressly saved as to any and all
3-5 violations of the provisions of any ordinances affecting the regulations for installation
36 of landscaping improvements which have accrued at the time of the effective date of this
37 ordinance; and, as to such accrued violations and all pending litigation, both civil and
38 criminal, whether pending in court or not, under such ordinances, same shall not be
39 affected by this ordinance but may be prosecuted until final disposition by the courts.
40
41 17.0 PUBLICATIONS CLAUSE
42
The City Secretary of the City of Southlake is hereby directed to publish the proposed
ordinance or its caption and penalty together with a notice setting out the time and place
45 for a public hearing thereon at least ten (10) days before the second reading of this
46 ordinance, and if this ordinance provides for the imposition of any penalty, fine or
47 forfeiture for any violation of any of its provisions, then the City Secretary shall
Landscape Ordinance 544-A Draft No. 1 Dated 02/12/99 Page 18
additional) publish this ordinance in the official City newspaper one time y pwithin ten
days after passage of this ordinance, as required by section 3.13 of the Charter of the
City of Southlake.
4
5 18.0 EFFECTIVE DATE
6
7 This ordinance shall be in full force and effect from and after its passage and publication
s as required by law, and it is so ordained.
9
to 19.0 APPENDICES
11
12 It is anticipated that the following appendices will be changed periodically by the
13 Landscape Administrator in response to changes in the administration of this ordinance.
It
Landscape Ordinance 544-A Draft No. 1 Dated 02/12/99
Page 19 _
11R-22.
C
Common Name
Pecan
Cedar Elm
Red Oak
Live Oak
Bur Oak
Lacebark Elm
Chin. Pistache
Bald Cypress
Honeylocust
Southern Magnolia
Bradford Pear
Yaupon Tree
Jap. Black Pine
Redbud
Crape Myrtle
Sweetgim
Purp 'eaf Plum
Photinia
Eleagrus
Dwarf Yaupon Holly
Dwarf Burford Holly
Dwarf Chinese Holly_
Ta..m Juniper
Sea Green Juniper
Japanese Barberry
Flowering Quince
Texas Sage
Forsythia
Spiraea 'Bridal Wreath'
Pampas Grass
Juniper Species
Monkey Grass
Mondo Grass
Asian Jasmine
Vinca/Periwinkle
Purp Euonymus
Carolina Jessamine
Halls Honeysuckle
Coral Honeysuckle
Lady Banks Rose
APPENDIX 'A' - Recommended Plants
Satanical Name Comments
Overstory/Canopy Tree
Carya illinoensis
Ulmus crassifolia
Quercus Shumardii
Quercus virginiana
Quercus macrocarpa
U1mus parvifolia
Pistacia chinensis
Taxodium distichum
.Gladitsia triacanthos 'var.'
Magnolia grandiflora
Understory/Accent Trees
Pyrus calleryana 'Bradford'
Ilex vomitories
Pinus thunbergi
Cercis canadensis
Lagerstroemia indica
Liquidambar styraciflua
Prunus cerasifera
Shrubs
Photinia Fraseri
Eleagnus pungens
Ilex vomitories 'nana'
Ilex cornuta 'Burford!! nana'
Ilex cornuta 'Rotunda'
Juniperus sabina 'Tam'
Juniperus Chinensis 'Sea Green'
Berberis thunbergi
Chanomeles 'Texas Scarlet'
Leucophyllum frutescens 'nana'
Forsythia intermedia
Spiraea prunifolia
Cordateria Selloana
Ground Covers
Deep tap root
Disease resistant
Red fall color
Hardy evergreen
Nice .:branch character
Fast growth, disease resistant
Fall color, disese resistant
Likes wet feet, fall color
Lacy foliage, fall color
Large evergreen, white flower
Shiny foliage, disease resist.
Very hardy
Great color, best of pines
Long flowering in spring
some die -back
Fall color, messy fruit
Purple foliage
Tall, red foliage spring/fall
Gray, tolerates heat/drought
Dense rounded growth
Shiny green leaf
Low rounded growth, tough
Low growth, tolerates heat
Arching growth
Thorns, red foliage
Red flower, early spring
Gray foliage
Yellow flower in early spring
White flower, April -May
Fall flower
Jun. horizontalis, procumbens Tolerates heat/drought
Liriope muscari Hardy, blue flower
Ophiopogon japonicas Small dark leaves
Trachelospermun asiaticum Some die back
Vinca Major Shade
Euonymus fortunei 'coloratus'
Vines
Gelsemium sempervirens Yellow flower
Lonicera japonica 'Halls' White flower
Lonicera sempervirens Red flower
Rosa Banksiae Yellow flower
11B-23 -16-
BUS {YARD SUMMARY
North: Width =
South: Width =
East: Width =
West: Width =
Level =
Level =
Level =
I:evel =
APPENDIX ' B'
REQUIRED LANDSCAPE SUMMARY
PLANTS PROVIDED
Canopy Understory Shrubs
Trees Trees
INTERIOR L2L". SCAPE SUMMARY
Building square footage— First or Largest Floor =
Multiply by % based on zoning = x A
Required interior landscape area = sq. ft.
CREDIT SUMMARY
Less 10 % credit for water conservation
Le L
redit for enhanced pavement (max. 10%)
Les, redit for R.O.W. Landscaping (max. 10%)
Net required interior landscape area - sq. ft.
REQUIRED PLANTING SUY-%IARY
Existing* Net
Required Tree Cr. Required
Canopy Trees @ 1/600 sq. ft. _
Understory Trees @ 1/300 sq. ft.
Shrubs @ 1/60 sq. ft. _
Ground cover area @ 10% = sq. ft.
7S% of required planting in front and along sides of building? Yes No
*EXISTING TREE CREDIT SUMMARY Applied To
Canopy Understory
Trees Trees
=ees @ 6" - 12" caliper
A6�zees @ 12" caliper or greater
-17-
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ke
OF PROJECT:
SUBDIVISION NAME:
NAME:
CONTACT:
ADDRESS:
PHONE:
OWNER
CITY OF SOUTHLAKE 01/23/92
LANDSCAPE/IRRIGATION PLAN APPLICATION
LOT: BLOCK:
LANDSCAPE ARCHT./DESIGNER
I hereby certify that these plans are in conformance with the requirements of the
Landscape Ordinance No. 544, amendments, and other ordinances, maps and codes of the
City of Southlake that pertain to this submittal.
Signed: Date:
For City Use Only:
I hereby acknowledge receipt of the Landscape/irrigation plan application and the
application fee in the amount of $ on this the day of 19
SL Title:
The following checklist is a partial summary of'landscape/irrigation plan
requirements required by the City of Southlake. The applicant .should further refer to
Landscape Ordinance No. 544, amendments and other ordinances, maps and codes available
at the Citv Hall that may pertain to this landscape/irrigation plan submittal.
LANDSCAPE PLAN REQUIR-MENTS
Shown Not
On Plan Applic.
Sheet size: 24" X 3611, or as approved.
Acceptable scale: 1" = 101, 1"=201, 1"=401, or as approved.
North arrow, graphic and written scale in close proximity.
Appropriate title (i.e. "Landscape Plan").
Title block includes street address, lot and block, subdivision
name, city, state, date of preparation.
Name and address of owner.
Name, address and phone of firm preparing plan.
Boundary shown with dimensions.
Any existing utilities shown. (i.e. water, sewer, storm drain, gas,
electric, cable, etc.)
Width and type of bufferyards labeled on all sides.
Location, caliper size and name of all existing trees with 6"
caliper or more which are to be preserved.
Location, quantity, size and name of all proposed plant materials,
including plant list and legend.
Maintenance note provided.
Label type of any enhanced pavement proposed.
Visibility triangles shown.
Landscape Architect seal signed and dated.
Plant list shown with format similar to Appendix 'C'.
Any berms delineated with one foot (11) contour intervals.
-19- 11R-,?o
Landscape/Irrigation. Plan Checklist
Page 2 of 2
IRRIGATION PLAN REQUIRF-4ENTS
Shown Not
On Plan ApplLc.
Sheet size: 24" X 36", or as approved.
Acceptable scale: 1" = 101, 1" = 201, 1" = 40' or as approved.
(Must be same as Landscape Plan.)
North arrow, graphic and written scale in close proxi:-nity.
Appropriate title (i.e. "Irrigation Plan").
Title block includes street address, lot and block, subdivision
name, city, state, date of preparation.
Name and address of owner.
Name, address and phone of firm preparing plan.
Boundary shown with dimensions.
Location of all existing trees 6" caliper are larger which are to be
saved.
All pipes labeled as to size.
All heads labeled as to type. (Legend is acceptable)
Backflow prevention labeled with type and size.
Connection to water service shown after meter.
Second meter (with size) shown if intended.
Any existing utilities shown. (i.e. water, sewer, storm drain., gas
electric, cable, etc.)
Note on plan: "All backflow installations and connections to city
water lines must be permitted separately by the City inspection.
staff". Call (817) 481-5531, ext. 742.
Maintenance note provided.
Plan sealed, signed and dated by qualified professional as authorized
by State law.
-20-
11B-27
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ST iZ.E E T
12n' BIOR LANDSCAPE AREA
REQUIRED REQD. REQD. PROVIDED PROVIDED TOTAL
INTERIOR BUFFER TOTAL INTERIOR BUFFER PROVIDED
LANDSCAPE AREA (S.F.) 1,275 3,835 5,110 2,700 3,835 6,535
AS % OF LOT AREA 4% 13% 17% 9% 13t 22%
CANOPY TREES 2 6 8 2 6 8
ACCENT TREES 4 14 18 4 14 18
SHRUBS 21 56 77 21 56 77
GROUND COVER (S.F.) 128 0 128 128 0 128
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CANOPY TQ__
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C-1
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EQUIRED
READ.
REQD.
PROVIDED
PROVIDED
TOTAL
INTERIOR
BUFFER
TOTAL
INTERIOR
BUFFER
PROVIDE'
LANDSCAPE AREA (S.F.)
1,350
5,000
6,350
1,922
5,000
6,922
AS % OF LOT AREA
CANOPY TREES
4%
2
13%
8
17%
5%
2
13%
8
18%
10
10
ACCENT TREES
5
11
16
5
11
16
SHRUBS
23
56
79
23
56
79
GROUND COVER (S.F.)
135
0
135
135
0
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INTERIOR LANDSCAPE AREA
REQUIRED
READ.
REQD.
PROVIDED
PROVIDED
TOTAL
CANDSCAPE
INTERIOR
BUFFER
TOTAL
INTERIOR
BUFFER
PROVIDED
AREA (S.F.)
4,760
7,155
11,915
15,706
7,155
22,861
AS I OF LOT AREA
5%
8%
13%
18%
8%
26%
CANOPY TREES
8
11
19
8
11
19
ACCENT TREES
16
23
39
16
23
39
SHRUBS
80
92
172
80
92
172
GROUND COVER (S.F.)
476
0
476
476
0
476
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� Z-1� zoN�NG 5' BC:FFER`(hRD �IJ
®s INTERIM tANDSCAPS AMEd
REQUIRED READ. REQD. PROVIDED `"PROVIDEDTOTAL
INTERIOR BUFFER TOTAL INTERIOR BUFFER PROVIDED
LANDSCAPE AREA (S.F.) 769 3,875 4,644 7,621 3,875 11,496
AS 3 OF LOT AREA 3% 14% 17% 28% 17% 43%
CANOPY TREES 1 5 6 1 5 '6
ACCENT TREES 3 11 14 3 11 14
SHRUBS 13 41 54 13 41 54
GROUND' (S.F.) 77 0 77 77 0
i-in zt
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Z0,4%w6 =
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L;^,D;f
REQUIRED
READ.
REQD.
PROVIDED
PROVIDED
TOTAL
INTERIOR
BUFFER
TOTAL
INTERIOR
BUFFER' PROVIDED
LANDSCAPE AREA (S.F.)
10,000
15,800
25,800
57,690
15,800 -_-73,490
AS % OF LOT AREA
3%
5%
8%
18%
5%
23%
CANOPY TREES
17
22
39
17
22
39
ACCENT TREES
33
50
83
33
50
83
SHRUBS
167
176
343
167
176
343
GROUND COVER (S.F.)
1,000
0
1,000
1,000
0 11000
i
Ury OT 50MIM, IMS
1.
I- SPECIAL CITY COUNCIL MEETING: February 23,1999
LOCATION: 667 North Carroll Avenue, Southlake, Texas
City Council Chambers in City Hall
REGULAR SESSION: 7:00 P.M. Immediately following the Joint
CounciVCISDTrustee Meeting
AGENDA
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.075, 551.076. Refer to posted list attached hereto and incorporated
herein.
B. Reconvene: Action necessary on items discussed in executive sessio
REGULAR AGENDA
3.
Items for consideration:
A. Traffic Management Bond Program
B. Authorize staff to advertise for drainage channel improvements — West
Jones Branch.
4.
Items for discussion:
A. Southlake Drainage Utility District
B. Revisions to Drainage Ordinance No. 605
C. NETCRWS Update
5.
Meeting Adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at City
Hall, 667 North Carroll Avenue, and the Administrative Offices, 1721 East Southlake
C.`
VILy or bowu m, IMS
Special City Council Meeting Agenda
February 23,1999
Page 2
Boulevard, Southlake, Texas, on Friday, February 19, 1999 at 6:00 p.m., pursuant to the
Texas Government Code, Chapter 551. '��uw11MIN,
`�
h4*,, A
O Ff
= - 98
_�N_
andra L. LeGrand = C
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary 48 hours in advance at 481-5581, extension 704, and
reasonable accommodations will be made to assist you.
City of Southlake, Texas
Special City Council Meeting Agenda
February 23,1999
Page 3
EXECUTIVE SESSION
SECTION 551.071 CONSULTATION WITH ATTORNEY
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advise of its attorney concerning any item on this agenda, about
pending and contemplated litigations, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. Town of Westlake et al vs. City of Southlake, Texas. September 1997.
2. Town of Westlake vs. City of Southlake, Carroll Huntress, et al. May 1997.
3. Legal action against Scott Bradley, Charla Bradshaw, Abe Bush, and Fred Held.
1997.
4. Town of Westlake vs. City of Southlake, Texas Maguire Thomas/Thomas
Partners-Westlake-Southlake Partnership; Maguire Partners Westlake Partnership;
and MTP-IBM Phase II and III Joint Venture. September 1997.
5. Maurice C. Robertson, Plaintiff vs. City of Southlake. October 1997.
6. Marriam Baloch vs. City of Southlake. January 1999.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
prospective gift or donation to the City.
SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, and city boards and commission members. A
complete list of the city boards and commissions is on file in the City Secretary's Office.
SECTION 551.075 CONFERENCE WITH EMPLOYEES
The City Council may confer with one or more employees in a closed meeting to receive
information from the employees or to question the employees, but may not deliberate
public business or City policy that affects public business.
M
uny or tiowwK8, Texas
Special City Council Meeting Agenda
February 23,1999
.Page 4
SECTION 551.076 DELIBERATION REGARDING SECURITY DEVICES
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN
A CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION.
L:\CTYSHARE\AGENDAS\ccO22399spc.doe
City of Southlake, Texas
ME.NI0RANDUNI
Febr�arr 11 1999
TO: Cu,:is L. Hav,:<. C I .', %1anaJer
FROM: Bob Whitehead. Director of Public Works
SUBJECT: Authorization to advertise for bids for channel improvements along the West
Jones Branch
Action Requested: Staff seen Council authorization to advertise for bids for channel
improvements along the West Jones Branch.
Background
Information: On August 18, 1998. Council approved a professional services agreement
with Freese and Nichols for the design of channel improvements for W.
Jones Branch creek. The drainage study of this tributary is part of Phase II
of the Drainage Master Plan. These improvements are also necessary to
help facilitate TrDOT's expansion of S.H. 1141. particularly for the
Kimball Interchange.
The improvements are needed to abate stream bank erosion and to
improve the 100-year flood flow conveyance. Attached are the
preliminary construction plans for this project. The preliminary design
includes the following:
• Widening a section of earthen trapezoidal channel between SH 114
and Kimball Avenue (Station 35+00 to Station 223-�-00)
• Installation of new culverts beneath Kimball Avenue (@ Station
24+50) and also beneath Shady Lane (@ Station 0+00)
• Installation of approximately 700 feet of gabion walls (Station 17+00
to Station 24+00). Gabion walls are fabricated using large rocks that
are held together by a galvanized wire mesh. The gabions provide
erosion protection, yet are permeable that allows water to penetrate in
between the rocks to the subsurface below the gabions.
• Installation of a bioengineering structure at a severe bend in the stream
(Station 9+80 to Station 11+00). The bioengineering structure is an
erosion control device that is sensitive to the environment. The
bioengineering structure proposed will consist of live vegetation such
as tree branches and bushes that are installed in such a manner that
will withstand high water velocities that cause erosion. A detail of the
bioengineerinj structure can be seen on sheet 9 of the attached
construction plans.
• Installation of an overtopping protection on an existing earthen dam
( Station 4+00).
3B-1
Financial
Considerations:
Citizen Input /
Board Review:
�egal Review:
Alternatives:
Supporting
Documents:
To insure that the environmental impacts of the project are minimized,
approval from several regulatory agencies must be obtained prior to
commencing construction. These regulatory agencies include the U.S.
Army Corps of Engineers (USACE), the Texas Natural Resource
Conservation Commission (TNRCC), and the Environmental Protection
Agency (EPA). This project has been submitted to the USACE for review
to obtain a Corps of Engineers 404 permit, which is required prior to
construction.
This project was discussed at the 1998 June Retreat. Originally, this
project was to be funded in the CIP budget. However, Staff recommended
to Council to fund this project and all drainage projects from the proposed
Southlake Drainage Utility System (SDUS). If the SDUS is not approved
by City Council, this project will have to be funded in the CIP budget.
The estimated construction cost for the improvements to W. Jones Branch
is $695,000. The engineering and surveying fee is $111,800, which places
the estimated project cost at $806,800.
The proposed improvements to the West Jones Branch were discussed
with residents of SPIN area #6 at a SPIN Meeting held on June 15, 1998.
Not applicable
Not applicable
Construction Plans for Drainage Improvements to West Jones Branch
Staff
Recommendation: Staff recommends Council authorization to advertise for bids for channel
improvements along the West Jones Branch. Please place this item on the
February 23, 1999 Special City Council Agenda for review and
consideration.
BW/sep
Approved for Submittal to City Council:
sty anager's Office
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IN
MEMORANDUM
February 19, 1999
TO: Curtis E. Hawk, City Manager
FROM: Bob Whitehead, Director of Public Works
SUBJECT: Northeast Tarrant County Regional Water System (NETCRWS)
Update
Action Requested: City Council discussion of the Northeast Tarrant County Regional
Water System (NETCRWS).
Background
Information: Since early 1994, eight entities in Northeast Tarrant County have
been planning a cooperative regional water distribution system.
The group has been called Northeast Tarrant County Regional
Water System (NETCRWS). During this process, Roanoke and
Trophy Club MUD's have dropped their active participation.
The attached papers are copies of the slides which were presented
to Metroport Partnership on November 19, 1998, which gave a
general overview and history of NETCRWS.
Subsequently, NETCRWS has met and revised the projected
maximum day water demands and discussed potential cost sharing
for the participating entities. The attached Memorandum from
Freese & Nichols (F & N) presents the cost sharing and revised
water demands.
City Council will note that of the eight original entities only three
are shown (F & N memo) for sharing the costs. The reasons for
this are:
• City of Roanoke entered into a separate contract with Fort
Worth and will not utilize the regional system.
• Town of Trophy Club and Trophy Club MUD have a separate
agreement with Fort Worth and claim to have all the water
they need. They will dedicate their existing 21" water line on
S.H. 170/114 to Fort Worth as their participation.
4C-1
• Lake Turner MUD's (now known as Circle T MUD's) are
now working as one with Westlake.
Therefore, this leaves the City of Keller, the City of Southlake,
and the Town of Westlake to pay for the capital improvements.
Fort Worth's commitment is to operate and maintain the system
upon completion of the "loop".
Financial
Considerations: The final cost sharing and timing of these projects will have
utility fund budget implications.
Citizen Input/
Board Review: Not applicable
Legal Review: Not applicable at this time. Interlocal agreements will need to be
developed to finalize the system and cost sharing.
Alternatives: Public Works staff will discuss with the City Council potential
alternatives to the present NETCRWS plans
Supporting
Documents: Slides of presentation to Metro Port Partnership, November 19,
1998 (overview and history of NETCRWS)
Memorandum from Freese & Nichols, January 21, 1998
Staff
Recommendation: Please place this on the February 23, 1999 Special City Council
Agenda for review and consideration.
Approved for Submittal to City Council:
Az4
i anager's Office
(01.,
4C-2
34
M
Northeast Tarrant County
Regional Water System
(NETCRWS)
4C-3
•J
t
Cooperating Entities
Cities: Fort Worth
Keller
Southlake
Roanoke
Towns: Westlake
Trophy Club
MUDS: Trophy Club
Lake Turner
4C-4
l
(60., History
. Early 1994 - discussion with Fort Worth
Water Department about future supply
. April 1994 — Monthly NETCRWS meetings
`- .May 1994 —Fort Worth contracted with
Alan Plummer Associates, Inc. for a
Planning Study —funded by NETCRWS
members and Texas Water Development
Board
N
4C-5
L
0
Q.,
. December 15, 1994 - Public meeting was
held in Trophy Club Municipal Building on
the Planning Study
. February
1995 -
Requested
Trinity River
Authority
(TRA)
to serve as
"facilitator"
. April 1995 - Received Northeast Tarrant
County Regional Water Supply Planning
Report
4C-6
34
L
. June 1995 through March 1996 - Deloitte
and Touche Financial Study
. October 1996 through March 1997 - Freese
and Nichols, Inc. Transmission Line Route
Study for Pearson Lane Pump Station to
Highway 114
. October 1996 through March 1997 - Freese
and Nichols, Inc. Northeast Tarrant County
Regional Water System Study; based on
Plummer report, gave more detailed plan
4C-7
31
Project 1
Final Design — Easement
acquisition in progress; goal in
place for Summer 1999
Project 2
Freese and Nichols Design
Task A —determine route (FM 1938)
- January to July, 1999
acquire ROW
Task B — Construct water line
- July 1999 to June 2000
4C-8
NETCRW CITIES
Projected Maximum Day Demands
Delivery
Point
Year 2000
Maximum Day
Demand (MGD)
Year 2005
Maximum Day
Demand (MGD)
Year 2030
Maximum Day
Demand (MGD)
Keller #1
5.90
7.00
16.20
Keller #2
7.50
9.60
21.20
Roanoke
1.32
1.62
3.50
Trophy Club
3.56
4.65
8.45
Westlake #1
3.50
6.35
6.35
Vestlake #2
0.00
0.00
6.45
Southlake #1
7.55
8.00
12.50
Southlake #2
1.80
4.45
12.50
TOTAL
31.13
41.67
87.15
A
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Simon W. Freese, P.E. 1900-1990
Marvin C. Nichols, P.E. 1896-1969
FREESE - NICHOLS
MEMORANDUM
To: NETCRW Cities
From: Thomas Haster, Freese & Nichols
Re: NETCRW Distribution System Improvements Cost Sharing
Date: January 21, 1998
The proposed Year 2030 NETCRW water distribution system was analyzed using CYBERNET. The
results are based on rerouting the 48" (Project 3) as shown on Figure 1. It is our understanding that Fort
Worth will build a 16" line on Hwy.114 to tie into Trophy Club's 21 " line to increase capacity to Roanoke,
Westlake and Trophy Club. We have included this line in our analysis. Table 1 shows the maximum day
demands used for the model.
(46W
Using the modeling results, it was determined how much each City would be responsible for the
construction of the proposed lines based on demands and flows as shown on Figure 1. The percentages
and project costs for cost sharing are shown in Table 2. Line A is the proposed 48" from the Caylor Tank
to Pearson. Line B is the proposed 30" line on Pearson from the Pearson Tanks to Florence Road. Line
C is the 30" line on Florence and Randol Mill Roads. Line D is the proposed 24" line on Hwy.114 from
the 21" to F.M. 1938. Line E is the proposed 24" line from F.M. 1938 to Southlake.
The projected costs in Table 2 do not include the cost sharing ofpump station and piping improvements
at the North Beach Pump Station.
FREESE AND NICHOLS - 4055 INTERNATIONAL PLAZA, SUITE 200 • FORT WORTH, TEXAS 76109-4895
TELEPHONE: 817-735-7300 - METRO: 817429-1900 * FAX: 817-735-7491
4C-14
A
A
Table 1
NETCRW CITIES
Revised Projected Maximum Day Water Demands
i
Year 1998
Year 2000
Year 2005
Buildout
Delivery
Maximum Day
Maximum Day
Maximum Day
Maximum Day
Point
Demand (MGD)
Demand (MGD)
Demand (MGD)
Demand (MGD)
Keller # 1
(Alta Vista P.S.)
5.08
9.50
11.50
19.14
Keller #2
(Pearson P.S.)
8.40
6.90
14.40
21.90
Roanoke
1.00
1.20
1.62
5.19
Trophy Club
3.80
4.00
4.75
9.49
Westlake #1
(Hwy. 377)
1.40
1.75
3.10
8.71
Westlake #2
(Hwy. 114)
0.00
0.32
0.78
2.18
Southlake # 1
(Pearson P.S.)
12.75
12.00
12.00
17.50
Southlake #2
(Hwy. 114)
0.00
4.80
10.60
12.50
TOTAL
32.43
40.47
58.75
96.61
Table 2
Cost Sharing of NETCRW Participants
Line A (48")
Line B (30")
Line C (30")
Line D (24")
Line E (24")
Total
Cost
%
Cost
%
Cost
%
Cost
%
Cost
%
Cost
Keller
132.3%
$1,647,300
60.6%
$263,610
$1,910,915
Southlake
52.9%
$2,697,900
39.4%
$171,390
67.9%
$2,138,850
100%
$1,150,000
$6,158,140
Westlake
14.8%
$754,800
32.1%
$1,011,150
100%
$450,000
$2,215,950
Total
100%1
$5,100,000
100%
$435,000
100%
S3,150,0001
100%
$450,000
100%
$1,150,000
$10,285,000
4C-15
%Jl Lr UI VUUIItI GInGI 1GACto
February 18, 1999
TO: Curtis E. Hawk, City Manager
FROM: Lou Ann Heath, Director of Finance
SUBJECT: Southlake Drainage Utility System
Action Requested: City Council discussion of a proposed stormwater drainage utility system
and other drainage improvement funding methods. A Drainage Utility
System would establish a monthly fee chargeable to residential and
commercial property owners. Other possible new funding methods that
can be considered are Drainage Impact Fees, which are charged on new
development.
Background
Information: In 1995, Cheatham and Associates was contracted to identify and provide
cost estimates for Critical Drainage Structures in the City. The report
identified 27 structures, . with an estimated replacement cost of $5.5
million (1995 dollars). The City established an `Offsite Drainage Fee',
charged to developers based on this study. With the April 1996 adoption
of roadway impact fees, this drainage fee was discontinued, as the costs
were incorporated as a part of roadway fees.
At the 1998 June Retreat, there was discussion on the Drainage Master
Plan, Phase I, being conducted by Freese and Nichols. This Plan
established a priority ranking for each major stream channel
improvements and all storm drainage system critical structures.
Preliminary estimates of drainage improvement costs within the City are
$20 million. Also at the 1998 June Retreat, an overview of a Stormwater
Drainage Utility System was presented.
Chapter 402, Subchapter C. of the Local Government Code is the
Municipal Drainage Utility System Act, and serves as the authority for
cities to establish a drainage utility system. Several area cities have
adopted the drainage utility fee, ranging from $0.68 to $5.00 monthly for
residential rates, and $2.00 to $26.05 per acre for commercial rates.
The City also has the authority to consider a drainage impact fee, under
Chapter 395 of the Local Government Code. This fee would be
developed in a similar fashion as the water, wastewater, and roadway
impact fees. The fee is charged to new development for its impact on the
system and can be charged at time of platting or building permit issuance.
An update to the water, wastewater, and roadway impact fees will be
Curtis E. Hawk
Southlake Drainage Utility System
bruary 18, 1999
(,,:e 2
conducted within the next few months. A drainage impact fee could be
considered by the Capital Improvements Advisory Committee (the
Planning and Zoning Commission) in conjunction with the update review.
Financial
Considerations: Adoption of a Drainage Utility System would generate revenue that could
be used to fund improvements. There are approximately 6,300 utility
customers, therefore a fee of between $1.00 to $5.00 would generate
approximately $75,600 to $378,000 annually. A drainage impact fee,
charged on new building permits, would generate additional funds that
could be used for drainage improvements necessary due to and attributable
to new development.
Citizen Input/
Board Review: A public hearing on creation of the drainage utility system is required by
law. There is not a legal requirement for a City -appointed board to
review.
Legal Review: The creation and rate ordinance for a drainage utility system would
require legal review to ensure compliance with State law.
aw
Alternatives: Funding of drainage improvements can be paid through the General Fund
annual budget, or through bonds supported by property taxes as part of
the annual capital improvements plan.
Supporting
Documents: City of Southlake Stormwater Drainage Utility System Report prepared by
Lewis F. McLain, Jr. Fiscal Planning Consultant
1998 June Retreat - Drainage Master Plan Executive Summary
1998 June Retreat - Stormwater Utility District Executive Summary
Staff
Recommendation: City Council discuss creation of a Southlake Drainage Utility System and
implementation of drainage impact fees to fund city-wide drainage
improvements. Recommendation requested from Council to proceed, or
to incorporate costs for improvements into Capital Improvement Projects
Plan to be funded through property taxes or General Fund.
Approved for Submittal to City Council:
City Manager's Office
4Z/7 7_0?
CITE' OF SOU THL.Ala
CITY COUNCIL RETREAT
.JU E 25-26. 1998
EXECUTI`-E SUM:I LA_RV
Issue
Dra nape Master Plan
Backaround
A professional services agreement was entered into with Freese and Nichois on March 1S. i99.1 to
complete Phase I of the City's Drainage Master Plan.
Discussion
A-:nle June 16, 199S Cir.- Council Meeting, a coo,: of zhe Phase I repor of the Drainage Master Plan
Al as distributed to all Cl-,-.,-Council members. At ached to this merno is a cop`: of the Executive
Su:=ary found in the repor. The summary details the steps taken during the first phase of the
Drainage Master Plan.
-ie next phase of this process will include the development of more detailed topographic maps for
aser,
sensitive areas of the City, update the hydraulic models of major drainage basins, develop
a program for obtaining easements, adopt a stormwater management financing program, and review
the City's current drainage policies and design criteria.
A portion of the Phase II activities has been undertaken by means of a contract award to Freese and
Nichols for channel improvements to West Jones Branch. Staff met ,.-,-uh residents of SPIN -6 on
Monday, June 15 ', and presented a draft concept of ideas for improvements to West Jones Branch.
Staff will present this information to Council at the Retreat.
Attachment: Summary
L. 7I-3%� RK3 COLNCIL 2ET.U.a7 _cc
D5 3 1
City of Southiake
Master Drainage Plan - Phase I
Executive Summary
T'ne Cir: of Southiake has experienced rapid development over the past i-een years, which
has led to increased stormwater runoff throughout the City. Ph-ase I of the City of Southiake Master
Dra:aage Plan, prepared by Freese arc: Nichols, Inc., Chea*.zara and associates a:-d Schricke1,
Rollins and Associates, was developed to assist the City in evaluating the existing conditions of the
city wide drainage infrastructure. Phase I of the Master Plan was developed in seven parts: 1)
mapping and geographic information system assessment; 2) existing stream and channel assessment;
3) storm drain systern assessment; 4) status of the existing ::ydraul:c models, 5) erviror-nental
overview; 6) priority ranking of streams and channels, and storm drair systems; and 7) :tending
L'�-tegy assessment.
Mapping and Geographic Information System Assessment
The existing topographic map of the City was produced by the North Texas GIS Commission
from February 1994 aerial photography of the City. Physical features such as homes, roads, and
above ground utilities are not included on the map. The mapping, prepared for planning level
studies, was not intended to be used for detailed engineering design efforts. In an effort to determine
if the mapping topographic features had sufficient accuracy to prepare detailed computer models of
the drainage systems, an evaluation was performed using spot elevations azd confirmation surveys
at various locations throughout the City. It was determined that the existing maps do not have the
LIty of Southlake Master Drainage Plan - Phase I
YA- y
Ma-2
ES- I
:racy needed to support a more. detailed engineering study and design activities. The maps do
su:%ciz:nt =a:= scale planning activi:ies.
Ezistin; Stream and Channel Assessment
The assessment of the City's existing streams and creeks was performed in three. parts: data
collection, yield reconnaissance, and problem identification. The eight major streams and creeks
identified in *he Corps of Engineers' 1995 Flood Insurance Study were evaluated. Corps hydraulic
models and work maps were obtained and reviewed. Field reconnaissance was performed on
approximately 26.5 stream miles to obtain data on the current condition of the channels, the channel
everbarxs, and the existing road crossings. Channel areas experiencing erosion and other observed
problem areas were -identified for each major stream and tributary and are described in the main body
the report.
Storm Drain System Assessment
The assessment of the City's existing storm drain system was performed in two parts: data
collection and problem identification. As -built records at the City and at the Texas Department of
Transportation were researched for data on existing storm drain systems and road culverts. Field
reconnaissance was performed to obtain data on the current condition of the drainage structures and
to confirm their existing sizes and locations. Meetings with City personnel were held to obtain
information regarding the reported and known problem areas within_ the City. A map was created
showing all of the identified problem areas. The map provides information regarding the existing
condition of the drainage structures at each problem area and identifies the reported and potential
impact of flooding at each location.
(b�of Southlake Master Drainage Plan - Phase I
05a-3
ES-2
us of Existing Hydraulic Models
7', ex:s:ing stem, meceis, de�:eloped is tl e es:l; 1930's t:^.e F ederi ETergency
Maragerrent Agency (r EIMA) Fiood Insurance Program, account for approximately 11.3 of the
existing 26.5 stream miles within the City of Southlatie. Each reach of each stream was compared
to the existing stream models. General observations and conditions were recorded with regard to
,; a main charnel, both channel overbanks, and Lhe size, shape, and con:igurat:on of each culvert
along the steam. Areas of channel improvements, pond construction, and storm drainage outlet
pipes were noted and are included in the report. Numerous drainage structures are not included in
the models and several developed areas are not modeled. The City's rapid growth in areas distant
from the major creek channels has not activated :he requirements for updating the stearn models.
Typically, developers will perform the steam modeling when projects are adjacent to or include
3 plain areas defined by FEMA. Although these models reflect the existing conditions in the
vicinity of the project at that period in time with the project in place, they typically do not take into
account future upstream conditions. These models should be updated on a priority basis to better
define Che current and future 1 QO-yea* flood plain limits.
Environmental Overview
Separate field reconnaissance was conducted for this portion of the Phase I study. The
environmental overview was divided into three areas: evaluation of the streams and tributaries
within the City for endangered species and threatened species, assessment of the potential for U.S.
Army Corps of Engineers jurisdiction over "waters of the United States," and an assessment of the
permitting requirements for any future drainage improvements.
(WI, of Southlake Master Drainage Plan - Phase 1 ES-31
Nine endangered or threatened species were found to have the potential to occur Within
Via.:ar- Coun v- AL o: the species listed are ei:her not erected to cccu: City o
Soy.; h.lake or should not be impacted by any ^::ure drainage projects «ithin 1-he City.
All of the strearrs and channels wit. the City are considered "waters of tre United States"
and subject to federal regulation. These jurisdictional waters are controlled by the Corps of
Engineers' Clean Water Act Section 4C4 P.:rrr:it process and :he EP.-% National Pollutant Discharge
Elimination System permits. The 404 permit requirements have recently changed requiring a more
vigorous process which can significantly affect new construction as well as maintenance activities.
New• riles are being promulgated by EPA for stormwater NPDES permits.
In addition_ the wamerous on -channel detention/retention c�oads which have been constructed
throughout the City may alio be considered jurisdictional waters. Sev:ral small wetland areas,
(W ch are also considered jurisdictional waters, were observed to occur within the channels at
various locations throughout the City. These areas are generally located at road crossings which
have been blocked with silt and vegetation. Because these wetlands occur within the limits of the
channel banks, any drainage improvements within the channel must address these areas. At least
one wetland area exists outside the limits of the channel banks in the West ]ones Branch watershed
between State Highway 114 and North Kimball Road. Any construction activities in the area must
address and protect this wetland.
Any drainage improvements within the streams and creeks will be subject to permitting
requirements. These projects will be subject to the review and approval of the U.S. Army Corps of
Engineers, the Federal Emergency Management Agency, and the U.S. Environmental Protection
Agency. The requirements associated with these permits can have a significant impact on
C', of Southlake Master Drainage Plan - Phase l ES-4
O5a-5
rovement alternatives. They will need to be taken into account in the review of alternatives in
nature Phases.
,iainteriance activities are sup ject to die permitting process as well. Activities that disrurb
more t:ian 1 acre or 500 fee,. of c annel are subject to very stringent requirements.
Priority Ranking System
A priority ranking syste.:i was developed for each major strearn and for all of the identified
storm drain system critical structures or problems. A ranking of each watershed, structure, or
problem was based on a set of technical criteria established by the project team and City .personnel.
That criteria includes reposed history of flooding, number of residences a-f ected, public safety, and
potential for upstream and downstream development.
The two highest priority ranked streams are the West Jones Branch and Dove Creek. The
e highest ranked storm drain system improvements are: 1) Continental, between Independence
Court and Forest Drive, 2) SH 114 and Highland Street, 3) Lonesome Dove Road, 4) Summerplace
Addition on Dove Creek Trail between Summerplace Lanz and Preakress Circle, and 5) Whispering
Dell Estates near the J. Johnson Elementary School.
Assessment of Funding Strategies
Various mechanisms were evaluated for funding the drainage system improvements. Such
mechanisms include developer drainage system improvements, general fund financing, grants,
special improvement districts, drainage utilities, and drainage impact fees. Of the mechanisms
reviewed, the most_ significant improvements would likely result from the implementation of a
drainage utility.
(9eof Southlake Master Drainage Plan - Phase 1 ES-5
OSa-6
Cummary of Recommendations
While a detailed description of the recommendations is included in Chapter 9, a brie:
summary of the key recommendations is listed below:
1) Develop a detailed topographic rnap of the City, preferably with one foot contour
intervals.
2) Update the hydraulic computer models, with West Jones Branch and Dove Creek
reviewed first, followed by BB-6 and South Fork of Kirkwood Branch.
3) Develop a program for acquiring drainage easements along all of the major streams
and tributaries within the City, as feasible.
4) Adopt and pursue a stormwater management financing plan.
The first two items should be accomplished in Phase II of the Master Drainage Plan development
(.Jllle items 3 and 4 will need to be performed primarily by the City.
(Weltyof Southlake Master Drains a Plan - Phase I ES-6
g
zeg
Ds} -a
CITY OF SOL'THLaKE
CITY COUNNOL RETREAT
JU'NE 25-26, 1998
EXECUTIVE SUMNLARY
Issue
Storm:vater C ti!ir Distract
Background
Over the past several years, Council and Staff have discussed financing options to fund drainage
improvements and maintenance operations within the City.
Discussion
Drainage management is a constant challenge within a community; but the cost to adequately
address drainage issues is constantly a concern. There are several ways to finance drainage capital
prej acts and maintenance operations:
I. General Fund — annual appropriations
II. Bond issues
III. Stormwater utility District
Basic advantages and disadvantages of each of these financing options are listed below:
I. General Fund
A. Advantages
1) Use of general revenues
2) No additional charges or fees
B. Disadvantages
1) Compete with all other general fund programs
2) Historically not used to fund capital projects
3) Impact on tax rate
II. Bonds
A. Advantages
1) Typically used to fund capital projects
2) Project specific
D5b-1
7/� -/0
B. Disadvantages
1) Reduces overa; bonding capaci^: for other projects
2) Can not be used for maintenance operations
3) Taxes may need to be raised to pay' debt service
III. Stormwater litiliry District
A. :advantages
1) Provides a dedicated source of funding to address drainage issues
?) Can be used as revenue to pay bonds
3) Revenue strearn can be planned
4) Can fund engineering and maintenance operation
B. Disadvantages
1. Imposes an additional fee on taxpayers
The fees collected for Stormwater utility Districts are typically based upon lot size and impervious
coverage. (Residential properties typically pay a uniform fee regardless of size.) This requires all
property owners, residential and commercial, to contribute based on their contribution to run-off.
During the retreat Lewis Mcilain (the City's financial consultant) will discuss the process involved
in the recent adoption of a Stormwater utility District by the City of Grapevine.
L' Pt: a'A iJKSCOf_N'C:L'RETREa^. I99sswr n .hoc
D5b-2
4W-//
Stormwater Drainage Utility System Survey of Neil Gies
kw
city
Arlington
Bedford
Colleyville
Euless
Garland
Grapevine
Haltom City
Hurst
Irving
Keper
N. Richland Hills
Richland Hills
SOUTHLAKE
Watagua
L
SDUSsurvey1-99.x1s
Residential
NON idendai
SDUS
Monthly Rate
Monthly Rate
Y
$1.00
$5.00 - $200.00
y
$2.50
$26.051ac re
(Proposed)
$5.00
$7.62 - $17.42/acre
Y
$1.50
$4.77 - $12.95/acre
Y
$1.00 - $3.00
$17.42/ac re
Y
$4.00
N/A
N
N/A
N/A
N
N/A
N/A
Y
$0.68 - $0.94
$2.10 - $10.16
Y
$2.00
$2.50 - $25.00
Y
$0.96 - $3.42
$11.94 - $15.60/acre
N
N/A
N/A
N
N/A
N/A
Y
$2.50
$13.48 - $24.26/acre
Januoy, 1999
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