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1999-02-23 Special CC Packetuny Ot >oulniaK9, IGUM MEMORANDUM February 19, 1999 TO: Honorable Mayor and Members of City Council FROM: Curtis E. Hawk, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for Special City Council Meeting February 23, 1999 1. Joint City Council/CISD Trustee Meeting. Your packet contains the agenda for this meeting, which will be held from 5:00 p.m. to 7:00 p.m. on Tuesday, February 23. The purpose of the meeting is to give you an opportunity to discuss issues of mutual interest. 2. Special City Council Meeting. As we have mentioned, this meeting will begin (W immediately following your joint meeting, at 7:00 p.m. 3. Agenda Item No. 3A. Traffic Management Bond Program. As we have mentioned previously, you will need to call the election by March 2 if your desire is to place this program on the ballot in May. We will discuss this Monday night at the "continuation" of your February 16 meeting (it was agenda item 11A), but we want to make sure that you have plenty of time to discuss all of the issues prior to the March 2 meeting. We have previously provided you maps, original cost estimates, and updated cost estimates on this topic; you may wish to bring these with you to the special meeting. The updated cost estimates have again been provided in this packet. FYI, we are in the process of updating the fiscal impact analysis (based on the new cost estimates) and will provide this to you at the meeting. Note also that we are preparing a publicity plan, which includes a presentation at an upcoming Chamber S I Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For Special City Council Meeting February 23, 1999 Page 2 of 12 luncheon. We will need to move very quickly to alert the public if we do indeed pursue a May election, and are planning to produce written information and a cable program to air on our channel. If you have any questions prior to the meeting, please call me. Questions specifically about the projects may also go to Bob Whitehead, and fiscal impact questions may be directed to Lou Ann Heath. 4. Agenda Item No. 3B. Authorize staff to advertise for drainage channel improvements - West Jones Branch. You may recall receiving a copy of the Executive Summary of Phase I of the City's Drainage Master Plan in your June Retreat packet. At that time staff noted that we had already begun working on Phase II of the Master Plan. On April 21, 1998, City Council awarded a contract to Freese & Nichols to design improvements for the West Jones Branch, the stream which was identified as the highest priority in the Master Plan. Freese & Nichols has subsequently completed the necessary design activities and we are ready to proceed with making the improvements. The West Jones Branch improvements are closely tied to S.H. 114 improvements. When the Wal-Mart and Village Center developments were constructed, detention facilities were designed and installed to attenuate the increased flows under S.H. 114. These detention ponds were constructed within the expanded right-of-way, and will be removed with the new highway construction. The existing culverts under S.H. 114 do not have the capacity to carry the increased runoff from these developments, however, the expansion of S.H. 114 will increase the capacity of these culverts. We need to continue to move forward with this project so that the construction of S.H. 114 is not impeded. It is unlikely that the State would allow a 0 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For Special City Council Meeting February 23, 1999 Page 3 of 12 contract to be bid without having these drainage improvements underway because of the downstream impact of the increased flows. Your packet contains a great deal of detail on the proposed improvements, which were discussed during the summer with the SPIN neighborhood. The preliminary design was shown to the neighbors, who voiced no concerns at that time, however, they did express interest in a trail along the creek. Although it is not shown on the Trail System Master Plan, you could certainly consider adding a trail to the project. We will be prepared to discuss it with you on Tuesday. Note that this drainage project (as well as others identified in the Drainage Master Plan) would be the type of project we would fund through the Southlake Drainage Utility System. Given the expense of these types of projects, a dedicated funding (4w, source for drainage would be of tremendous assistance to us as we attempt to take care of the identified areas of concern. Please let me or Bob Whitehead know if you have any questions about this project. 5. Southlake Drainage Utility District. You will recall discussing this concept at your June Retreat. Since that time, we have been faced with numerous drainage challenges which have underscored our need to appropriate major resources to handle the improvements. Creation of a district of this sort is provided for under state law and is one option you may wish to consider for funding drainage improvements. Your packet contains a preliminary report provided by our fiscal consultant Lewis McLain. The primary purpose of our discussion on Tuesday night will be to get (low your direction on a number of policy issues, as outlined in Mr. McLain's report, the I n Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For Special City Council Meeting February 23, 1999 Page 4 of 12 most basic of which is your willingness to pursue a SDUS. We will also want to know whether you are willing to consider other funding mechanisms such as drainage impact fees or additional property taxes for drainage management, and if so, what is your opinion on fee levels? Mr. McLain will also provide you with information about the process or methodology for setting fees. We recognize that initiating such a program will not be an easy decision for the City Council due to the number of factors you must consider, so we hope to have adequate time at your special meeting for a comprehensive discussion. If you have questions about this program prior to the meeting, please let Lou Ann Heath know. 6. Agenda Item No. 4B. Revisions ons to Drainage Ordinance No. 605. As the memo from Charlie Thomas points out, a workgroup (consisting of Councilmembers Edmondson and Martin and staff members Charlie Thomas and Angela Turner) has provided input into the needed changes. These have been incorporated into the proposed ordinance (a marked up copy is in the packet). Note that the workgroup also expressed an interest in addressing construction in the 100 year flood plain, but this will need to be accomplished with revisions to Ordinance No. 641. We will address this separately. This has been placed on your agenda as a discussion item so that we can get your direction before we put it through our formal process. Please let Charlie Thomas know if you have questions prior to the meeting. 7. Agenda Item No. 4C. Northeast Tarrant County Regional Water System (NETCRWS) Update. This item is on your agenda to discuss several aspects about Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For Special City Council Meeting February 23, 1999 Page 5 of 12 the NETCRWS program. The memo from Bob Whitehead explains the history of the NETCRWS program and describes the issues the City of Southlake is facing. Since 1994, this regional water distribution system plan has been a cooperative effort among eight entities in Northeast Tarrant County to provide a reliable water supply and distribution system to serve the needs of the cities participating in the regional system. Over the course of time, the Town of Roanoke and the Trophy Club MUDs have dropped their active participation in NETCRWS. Some of these recent changes with the original participating entities have left perhaps just three (the City of Keller, Town of Westlake and City of Southlake) or possibly only two (depending on Westlake's plans) to pay for the capital improvements associated with constructing the system. Keep in mind the City of Fort Worth has committed to operate and maintain the system. Please contact Bob Whitehead if you have questions regarding this item. Other Items of Interest 8. Citizen Satisfaction Survey. The City of Southlake has conducted this survey twice -- first in 1995 and again in 1997. When we implemented the survey program, it was our intent to survey our citizens every two years in order to (1) stay current with the opinions, ideas, and concerns of Southlake residents, and (2) to trend responses over time. The survey was conducted by Public Management Associates in conjunction with the Survey Research Center at the University of North Texas (UNT), staff and the Council. The random sample survey was generated by the use of Random Digit Dialing (RDD) methodology or by accessing telephone numbers supplied by our local ,,,,, telephone companies. Standard statistical methodology was used, which required a Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For Special City Council Meeting February 23, 1999 Page 6 of 12 total of 600 responses for a +/- 4 % margin of sampling error at the 95 % confidence level. The use of random sample methodology was designed to be generalizable to the residents of the City of Southlake and was administered by trained interviewers using a state-of-the-art telephone interviewing facility in Denton. The survey asked a broad spectrum of residents about city policies, programs, and services, as well as issues relevant to the future of the community. Its purpose was to assess the degree of satisfaction among citizens with specific city services and facilities, opinions about major problems facing the community, and priorities for the future of Southlake. A copy of the 1997 survey report is attached for your review. We are at the point where we need to consider whether or not we want to conduct another citizen survey. If you do, we would need to bring back a contract for your consideration (costs would be covered under support services (100-100-105-230) under the professional services line item, where funds were budgeted for this purpose) and then begin working on the questionnaire to be used. While we like to keep the questions similar from year to year for trending purposes, and we need to limit the number so respondents are not asked to commit to a long interview, there will be some flexibility. Please let Shana Yelverton know if you have questions or comments about this item. 9. Exemption Information. You will recall that effective this budget year City Council took action to increase the over-65 and disabled person exemptions from $50,000 to $75,000. When reviewing the City's 1998-99 appraisal roll, Finance Director Lou Ann Heath determined that the City's exemptions increased by about $14 million. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For Special City Council Meeting February 23, 1999 Page 7 of 12 Of this amount $6.1 million was due to the increase for the over 65 exemption and 19 new over-65 accounts. $350,000 was due to the increased disabled persons exemption. Total exemptions in FY 1997-98 was around $78 million; this year it's about $92 million. The budget impact of the increased exemptions, (change from $50,000 to $75,000) totals $28,000. An interesting note is that about $7.5 million of the increased exempt amount was in agricultural deferral, with about $500,000 for new agricultural deferral. We can only assume this means that the Appraisal District re -appraised and increased by $7 million the land value of properties already in agricultural deferred status. As such, we can infer that the value of raw land in Southlake has increased. 10. Special Edition Newsletter. We will once again be producing the tabloid -size "special edition" newsletter for publication in March/April. This will allow us to cover a number of subjects in one mailing. Possible articles include: • SPDC 5-Year Capital Improvement Program • Bicentennial Park Expansion Opening • Public Works CIP Progress Report • Landscape Ordinance Revisions • Y2K Plans • SPIN News • Teen Center Planning • New Smoking Regulations • Update on Water Infrastructure Development • Traffic Management Bond Program • Sign Ordinance Revisions Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For Special City Council Meeting February 23, 1999 Page 8 of 12 • Kite Festival Plans • Town Hall Groundbreaking Ceremony • May Election Schedule. Our plans are to distribute the special newsletters to the community in late March or early April. 11. Director's Retreat Follow Up. We have already mentioned to you that we had an excellent Retreat. Part of ensuring that the time spent is productive, however, it is necessary to follow up on ideas and tasks. We have included our follow up "to do" list in your packet, FYI. Questions about any of these items should be directed to Shana Yelverton. 12. Ent ryPortal Activity. Several individuals have indicated that they are interested in helping with the entry portal design project, including Bob Resnick (Councilmember Fawks to confirm), David McMahan (Chamber of Commerce), Darryl Lake (Chamber of Commerce), Lindy Bellew, Lisa Stokdyk (KSB), Mike Lease (KSB), Rosemary Hutchins (KSB), Pamela Muller (KSB), and Councilmember Kendall. This workgroup will be staffed by Greg Last and Chris Carpenter. Please let us know your thoughts on the composition of the workgroup. It is our intent to try to coordinate an initial meeting on this topic in the next couple of weeks. 13. Joint Drug and Alcohol Committee Update. The Joint Drug and Alcohol Awareness Committee held their second meeting on Tuesday February 9, 1999. The committee approved a resolution to support the CISD's proposed natatorium project from the stand point that it will provide an additional source of recreational activities for the youth in Southlake. The committee also discussed proposing a Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For Special City Council Meeting February 23, 1999 Page 9 of 12 program to the Carroll Education Foundation about offering a bounty for heroin related tips through Tarrant County Crime Stoppers. The committee will discuss the topic again at their next meeting after completing some additional research about the program. The sub -committees are making progress already. The CISD representative discussed proposed changes and enhancements to the school district's curriculum. The parent networking sub -committee is working with the schools and PTO's to implement a "Safe Homes" program. The initial planning for a city-wide conference is underway with the Chamber of Commerce representatives obtaining support from the business community. The goal is to hold the first forum before school dismisses for the summer and another one at the beginning of the school year. (MW SYAC recently discussed some logo ideas for the committee to consider for launching a campaign to help make the community aware of drug and alcohol - related issues. The information distribution sub -committee will begin efforts to implement a Speaker's Bureau program. This program will allow for any organization to request a presentation focused on educating the community about drugs and alcohol. These presentations will be conducted by members from the committee and representatives from the Department of Public Safety. The committee is also considering the development of a packet of information for the community to help increase awareness. 14. The 1999 season has been busy for Keep Southlake Beautiful. The Board voted to add 2 new committees to include membership and newsletter. In January, the Membership Committee initiated a drive to recruit new members. The Newsletter Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For Special City Council Meeting February 23, 1999 Page 10 of 12 Committee is keeping all of the members informed of the latest news in planting and landscaping. The Education committee has scheduled Andy Wasowski, March 1 at Johnson Elementary Auditorium. Mr. Wasowski will be giving two presentations, "Building Inside Nature's Envelope" at 6:OOp.m. and, "The Landscaping Revolution" at 7:30p.m. The theme is techniques for preserving water, reducing landscape maintenance, and maintaining the land's natural beauty. He has published numerous books including Native Texas Plants, Native Gardens for Dry Climates, and Requiem for a Lawnmower. Mark your calendars for yet another Education Committee event on April 6th when Howard Garrett, Master Gardener and host of a talk radio show, will be at the Senior Center at, 7:00 p.m. 15. Throughout the 1998-99 SYAC year, SYAC has participated in the Youth in Government program. Members of City Council, the City Manager, and all Department Directors have come to meetings in an attempt to familiarize members with their positions and their role in governing and managing the City of Southlake. A Mock City Council meeting is again scheduled for this year. It will be held March 9, and the Teen Center is once again the topic. Park Board Chair Vicki Johnson and Board member Robin Jones met with SYAC on February 3, to further discuss the Teen Center. Kevin Hugman, Director of Community Services, briefed SYAC on the programming and design process, and fielded questions during the January 6 SYAC meeting. This preparation will not only allow SYAC members to better understand the local government process, but will also give them knowledge as they select roles as Council and staff. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For Special City Council Meeting February 23, 1999 Page 11 of 12 SYAC hosted Parent's Night at Christ's Haven for Children on Saturday, February 6th. They hosted approximately 25 pre-K through 6th grade youth for an evening of crafts, food, fun, and games. Public Safety hosted the February 17th meeting, providing tours to SYAC members of the police and fire facilities and Shelli Siemer brainstormed with members for a slogan for the Drug & Alcohol Committee. 16. Also included with this memo: • CIP report • Letter from Ted Gillum dated February 16, 1999 regarding CISD's support of (40W, City of Southlake encouraging the Sabre Group relocation Staff Extension Numbers: Barlow, Kate, Economic Development Specialist, ext. 776 Bloomberg, Chuck, Plans Examiner, ext. 747 Campbell, Billy, Director DPS, ext. 730 Carpenter, Chris, Planner, ext. 866 Gandy, Karen, Zoning Administrator, ext. 743 Harper, Ron, City Engineer, ext. 779 Hawk, Curtis E., ext. 701 Heath, Lou Ann, Director of Finance, ext. 716 Henry, Ben, Parks Planning and Construction Superintendent, ext. 824 Hugman, Kevin, Director of Community Services, ext. 757 Killough, Dennis, Senior Planner, ext. 787 Last, Greg, Community Development Director, ext. 750 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For Special City Council Meeting February 23, lm Page 12 of 12 LeGrand, Sandra, City Secretary, ext. 704 Jackson, Malcolm, DPS Administrative Coordinator, ext. 726 Queen, Courtney, Community Services Coordinator, ext. 827 Safranek, Lauren, Director of Human Resources, ext. 836 Sarakaitis, Stefanie, Comprehensive Planner, ext. 753 Siemer, Shelli, Assistant to the City Manager, ext. 806 Thomas, Charlie, Deputy Director of Public Works, ext. 814 Wilson, Garland, Deputy Director Fire Services, ext. 735 Whitehead, Bob, Director of Public Works, ext. 740 Whitehead, Nona, Community Services Coordinator, ext. 834 Yelverton, Shana, Assistant City Manager, ext. 705 M:\ WD-FILES\CEH\MEETINGS\99-02-23.doc C., (6" 1999 DIRECTORS RETREAT FOLLOW UP ITEMS Agenda Iteni "Extra Hazardous Follm� Up Item Put together staff work group to Dtic Date June Retreat Comments SKY will set up a j Employer" address this issue by studying current I multi -departmental Designation processes, reporting findings, work group for this suggesting improvements and purpose. developing a plan of action for a formal risk management program. City Master Put together template for review by March 1 i SS will develop the Calendar department directors and SLG, to I template and take to Development include a column for fiscal directors for review. implications and a comment column. Dates should be indicated as "start" and "end." City Master Develop "tickler" list for department March 1 SS will compile tickler Calendar directors/SLG to use when determining list and disseminate to Development which items should be included on the department directors. I calendar. Tickler list should include i items such as: contracts/agreements, board appointment schedules, officer elections, payments, plan due dates, f equipment, leases, escrow agreements, I warranties, final acceptance of I ; subdivisions, etc. City Master Department directors/SLG will submit May 1 :Department directors Calendar items for inclusion on master calendar. should submit Development comprehensive lists no _ later than May 1. City Master Master calendar compiled May 15 CMO intern will Calendar I compile all data and f Development 1 have a completed report ready for director/SLG review by mid -May. City Master Develop comprehensive agenda May 1 SKY will prepare and Calendar management program to include i review with Development_ Master Calendar, priorities, etc. i directors/SLG. Computer Issues Provide regular weekly updates of _ ! Ongoing j BC/JK will prepare and technology issues at directors staff present weekly updates. meetings. j Computer Issues Develop a timeline or schedule so March 1 BC will provide to the i directors can communicate information ` directors. j to the staff. RL sxtra Hazardous Put together staff work group to June Retreat SKY will set up a of tniployer" address this issue by studying current multi -departmental Designation processes, reporting findings, work group for this suggesting improvements and purpose. developing a plan of action for a , formal risk management program. Computer Issues i Set up meetings with New World February BC will set up representatives so directors can 115-March meetings for ALL interface with them about their 15 directors to attend product. i Computer Issues Set up training on NT/new software Unknown BC/JK will set up. i Staff will be required to attend. Computer Issues i Develop Q&A for staff reference ASAP BC/JK should (frequently asked questions) and locate coordinate with GL on appropriate reference manuals for Q&A. Reference general use. I manuals should be distributed as quickly _ as possible. Computer Issues Develop "Computer System Status February, SKY to coordinate with Report" to include in employee then TS on this. newsletter to keep staff informed of i ongoing iI �4_06mputer Issues progress. Finalize contract with New World March 2 Take to City Council for consideration on March 2 agenda. Project Advocacy/ Remove 1998 references from grid March 1 GL&SKY will update Council Priorities timeline, focus on realistic dates for ! the forms, bring back to 1999 directors for review Project Advocacy/ Mark up PAFs per discussed revisions ! March 1 GL&SKY to review j Council Priorities j and revise i Project Advocacy/ Prepare priority item for mid -year i March 15 GL to prepare CD; Council Priorities ;review packet SKY to prepare the rest I Mid Year Review Schedule meetings with CSO/CC ;ASAP ;SKY to coordinate June Retreat E selection of final _ meeting dates. Mid Year Review Prepare "draft" agenda for mid year March 1 SKY to prepare draft June Retreat review ' agenda for review by directors Mid Year Review Organize packet preparations for mid March 1 ' SKY to organize I June Retreat year review ! instructions for departments. Mid Year Review Prepare "draft" agenda for June Retreat May 1 I SKY to prepare draft T­rAe Retreat j agenda for review by f directors 3 Extra Hazardous Put together staff work group to June Retreat SKY will set up a 'Employer" i address this issue by studying current i multi -departmental Designation processes, reporting findings, i work group for this suggesting improvements and i purpose. developing a plan of action for a formal risk management program. Mid Year Review Organize packet preparations for June May 1 SKY to organize June Retreat Retreat instructions for departments. Traffic Continue review of cost estimates in Feb. 23 Directors/Council Improvement Bond detail Program Traffic ' Discuss school road from White Feb. 23 Post Executive Session Improvement Bond Chapel to Shady Oaks to Peytonville for this purpose. Program with CSID Board of Trustees Economic Finalize commercial development March 1 GL to finalize numbers Development impact on park funding graph I with LAH Programs Bond Rating Finalize outline for notebook i March 1 ! LAH will coordinate 1 LVJV11�Y11 Vll XVFJ "&XW11 V1 materials. j Rond Rating Prepare information as delineated in March 15 j LAH/GL will 'esentation outline coordinate the j i preparation of needed i information/maps. { Bond Rating Coordinate presentation with First March LAH will handle. Presentation Southwest, rating agencies _ Bond Rating Coordinate Council/SPDC March CMO will coordinate. Presentation participation in process Bond Rating Coordinate city tour for analysts late March GL will coordinate. Presentation ' Organizational 1 Explore GIS mapping training for May 1 SKY to coordinate with Issues ! departmental representatives BW/MP Organizational Prepare plan for Public February 15 SS will compile ideas Issues Works/Engineering Services generated at Retreat. Organizational Prepare prioritization process for GIS March 15 SKY to coordinate with Issues projects BW to develop formal process. I Organizational Explore contracting out portions of the I May 1 SKY to coordinate with Issues data entry required for layers ; BW to develop formal { nrnracc Organizational Prepare plan for grants administration May 1 CMO to explore,. ' Issues _ "Tebsite Review homepage at Directors March 1 Directors to view set up Anagement Meeting and links. J 3 �I xtra Hazardous mployer" Put together staff work group to address this issue by studying current June R7777= Designation processes, reporting findings, I u suggesting improvements and 1 purpose. developing a plan of action for a formal risk management program. Website Prepare departmental outlines for April 1 Directors need formal Management ! submission to Directors for review ' outline for website map. Citizen Satisfaction i I Continue review of questionnaire for March 1 Directors to review. Survey possible 1999 update survey Citizen Satisfaction Coordinate process with City Council February 23 SKY to coordinate i Survey i acket j Citizen Satisfaction Coordinate with UNT Survey Research Unknown SKY to coordinate Survey Center for work I I I I A City of Southiake, Texas MEMORANDU February 19, 1999 TO Curtis E. Hawk, City Manager FROM: Bob Whitehead, P.E., Director of Public Works SUBJECT: CIP Status Report Attached is the status report of projects currently included in the City's Capital Improvement Program for 1996-1998. This monthly report is in a narrative format, which describes the ongoing progress of each project. A graphical schedule of each project is also included which shows the current schedule with it's corresponding baseline schedule. These narrative and graphical updates will include the following: 1996-1998 Sewer & Water Infrastructure CIP Projects 1996-1998 Roadway Improvement CIP Projects 1996-1998 Neighborhood Sewer/Street CEP Projects Projects Affiliated with the S.H. 114 Reconstruction S.H. 114 Project Status Miscellaneous Projects C RM sp Attachment: CEP Report A D MONTHLY CAPITAL IMPROVEMENT PROJECTS UPDATE February 1999 1996-98 Sewer and Water Infrastructure CIP Projects SENVER INFRASTRUCTURE Project Description: Dove Estates Lift Station & Sanitary Sewer Improvements Discussion: Currently, the Dove Estates subdivision is served with sanitary sewer. This sewer flows to a small treatment facility where it is treated and discharged into Lake Grapevine. This treatment facility is a maintenance problem and requires daily upkeep. In order to abandon the treatment facility, a lift station needs to be constructed so the sewer can be pumped within a force main to the gravity sewer located in Lonesome Dove Estates. The design of this project is complete and the plans have been reviewed by the city. This project was originally proposed and funded for the FY1996-97, but because no improvements to this project can occur until improvements to the lift station at Lonesome Dove Ave. and E. Dove St. occur, this project was delayed and placed in the FY 1997-98. The construction of the force main will be part of the contract to reconstruct Lake Drive. A separate contract will be executed to install the lift station once the Dove Street force main improvements are complete. The estimated design and construction cost is 5195_i00. 1998 1999 21100 u raskvame Duman .A ; -,yj; Nii Ni: A 3:0 N(0" F N A N Ji,iA 3 '"V'D = N'A N' a j"3 56 —� 57 ;Dow Estates Sewer 686dI .............................. ........... _...... ............ ........... Design 131 d 100% I . 1 60 Rsvew Raps 35d Obtan �r gray _ — Od Fnaf¢e Rans 25a ................................. __......._........- 100% O 61 Adverese 2 1 d I ® rI- 62 Cauncd8i0Award tdI S3 Obtain Ownct Zimrems 1541 6t mlecenstruc'cn Czrfervice A fiS I Gxtswction O i 12121 O tn2 I 3% I Project Description: Crossroads Square Sanitary Sewer Discussion: The City budgeted $225,000 in the CIP budget to construct a sanitary sewer line from the existing lift station at Crossroads Square to the existing sewer line at the end of Caddo Lake Drive in the Lakecrest Addition. A portion of this project was approved and funded for the FY1996-97. The original alignment of the sewer was revised due to the developer of the Shady Oaks Retail Center participating with the city. Under this new alignment, the portion of the sewer line from Caddo Lake Drive to the north side of F.%M. 1709 was constructed. The remainder of this sewer line is from the entrance to Bicentennial Park to the lift station located at F.M. 1709 and N. White Chapel. With the completion of this section, the existing lift station will be abandoned. The construction plans are complete and have been reviewed by the city. The required easements have been obtained. The project bid opening is 2/25/99. `J 1 i ' ff "d took -- — 31 ! �r ins -Doom t60 100 i I 32 Stan aWe 31 hoy ` 8d 1 ' 00'� 13 - I 24 i 91 I Sdverflse :!!dl { ' 9S i C-t J&dAwand --1. ............. ,d I ♦SY25 96 j Cbtan Cartract Oxweres t5di • x 37 j aecanstrucom Canfvmce to _......................................._... P I 9 ........................ 90d 0% Project Description: S-7 Sewer Line Extension Discussion: The S-7 sewer line serves the southeast portion of the city. With the construction of this extension, the city can eventually eliminate the wastewater treatment facility at Bank Place. This sewer line will also serve the commercial and industrial sites located in this portion of the city. The estimated design and construction cost for this project is $1,000,000. The design of this project is complete and the city anticipates construction will occur within the FYI 998-99 with developer participation. The city allocated S100,000 for the design costs in the FY1997-98 budget. The remaining S900.000 for the construction of the sewer line will be budgeted in future years in the CIP budget. The required easements are now beins obtained. 1996 I 1999 2000 2001; M .Task Name Ouration W Mj,1iM{;j,jA�SiJiN•JiJiFjMiA;4i��+iai310jNIDi"PiNIA''-'N{AiMj 122 1 S•7 Saw or 6denston 313d { .................................................. 123 Oes9n 130d 100x 6........Rev" ..fts..........................................� d 1 100x . S t7Dtan i3pIY at Way 15Cd ! sx ............................................... 126 1 Fria ePFans_..'s.. d 127 _ AdvtstiSe 128 GandBWAward I 129 { Jbtan Contract Oocwnens 15d i 130 ;leconSMxbm Conference ..................... id -.................................... .. 131 Cmstructim 1800 Project Description: N-5 Sanitary Sewer Line (From FM 1709 to Kimball Ave) Discussion: This sanitary sewer line will serve the properties located between F.M. 1709 and S.H. 114 from the Wall Street bridge to Kimball Ave. Following the construction of this sewer line, the lift station at Bank Street will be eliminated. The anticipated construction cost for the sanitary sewer appurtenances is S352,000. The engineering, which was funded in the FY1997-98 CIP budget, is underway. The construction will take place in the FY 1998-99 with developer participation. 2 ;J. J i aNI Im iM 7M9 10 TaskNwe Or:MANJ JA OONO J fNA O J JASONOJ FMANJ JA SONJ FNANJ JAsg i"Gr eattaat s>ro l i i tx -" main% I . 135 a ]6 ODtan RIV it hav ]i ;naU!3WS D . t]a A4vefte 'dl 179 -y CanclBgArar0 _ .._................. _ dl � WOK 140 Obtan Caaact ODC MtS � 141 aecasWxhon Corderence t 142 I fcr ton land I 0% I i DOVE STREET PRESSURE SEWER SYS MN1 Project Description: Dove St. Force Main (Lonesome Dove Ave. to Kirkwood) Discussion: The first phase of this project was originally approved and funded for the FYI 996- 97. The first phase will be constructing a 14" force main along Dove. St. and modifying the emsting lift station located at Dove. St. and Lonesome Dove Ave. In the future, an additional 18" force main along Dove St. will be required in order to serve the subsequent development and the existina homes connecting to sewer. Therefore. instead of constructing the 18" force main at a later date and disturbing the area a second time. the city will construct the 18" force main at the same time as constructing the 14" force main. The preliminary: estimated cost to design and construct these sewer force mains was $1,119,800. However, this estimate was completed a year moo. Therefore, due to the rising cost of construction, the estimated cost has been re-evaluated 1d is S 1,600,000. The additional $480,200 will be budgeted in the FY99-00 CIP budget. The design of this project is complete. There are four easements yet to be obtained. The expected completion date is November 1999. The portion of the gravity sewer line from Kirkwood Hollow to Dove Street, which is a portion of the Dove Street force main, is anticipated to be complete by 'larch. i , 10 iTaskttarne iOuratien ' 1997 1998 1999 I 2= NI J I f MA I M1 J I J JA I S1 O 1 NI01J1FIMIA IMIJIJ I A IS 10IN10 J I FIMA IMI J I J JA1S 101N 01J I F1 MIA {NIJ J 45 Dove Street Forte Main 757d 46 Dapn 347d ...... Hevrr Rens......... _.....:..........._ ..---........... Otkain RW4 of VYay 265d ................. FttafteRans tOd ......................... .................. _................................................. Advertise 28d 17 _ t00X . . 48 49 SO t� 7 51 I CountiBidAward id ....................... 52 OOtar Contact Documents 15d 53 1 �'eccnstrucbonConfererue Id 54 zcPstricDon 0 Project Description: 18 " Force Nfain from Raintree Vicinity to Kirkwood Blvd Discussion: This force main will convey the sewer from the Raintree/Shady Lane vicinity to the proposed sanitary sewer line at the intersection of Dove St. and the future Kirkwood Blvd. The cost of this project is estimated at $712,800, although only 5432,000 was appropriated for the FY1997-98 budget. The remaining $280,800 will be funded in the FY1998-99 budget. This 3 0 project has been designed and is being reviewed by the city. The design was delayed due to ,hanging the alignment of the force main to cross the Tract III, Westbrook property and property ,ewned by CISD on Highland. The necessary easements are also being obtained. M 1M I 2000 .0 "ask Name iOwXwn A 3101NJ01JJFIMIAIMIJI11Ai$1014101J I FIM A I kill J1J A7sI0 NIOI'IFIMIA'MIJIJ'a's'OINIO 7vMiA '! ,r„:.raw'r a nw" Aanly 652d; 9 :3711 00% 3o i P% ne r Pins - 30A 1 i it - -- --- Chan;vtdrWay 1e0dI O% -- _... 3322 11 %+nhaAans .Cd! I - ; 0% 9� I AdverORe �' t4 CxmJ8dAwnd ........._................................................._....... A id 95 j Cenn cdraw ODCU. its I Prewnstucxn Conference .............._._..._................_ censaueoa, t.d I ?41 I . teCdl I Ipt 5 _� I I I ox Project Description: Lift Station Located in the Raintree/Shady Lane Vicinity Discussion: This lift station will pump sanitary sewer from the Raintree/Shady Ln. area to the gravity sanitary_ sewer located at Dove St. and the future Kirkwood Blvd. The estimated cost of this project is $467,500, of which S318,750 was allotted for the FY1997-98. The remaining $148.750 was allocated for the FY1998-99. This project design is completed and the plans have been reviewed by the city. This project was bid on but the bids were rejected because the low- bid %vas too high. This project will be bid out and again and will include the lift station at Lonesome Dove and Dove to improve the economy of scale. The anticipated schedule is as follows: IUR Sheen � Ralntreeleraep rag j�d Oespn 18e0 -._....._ ....... 100% 91 Rrmw Flans 4ed� - 92 scan Rpn Of way tend 100% 93 34 I I 95 nape Pans 20d i ANerse Cxncil Bid A w and 141 I ti0X 96 Obdn cdrtract Ooamats 1�1 97 FreunsbtwtimWerece Id 0% 9/ Cdndniman 150d 0.A Project Description: 18" Gravity Sewer Line from Mesco Lift Station to Proposed Raintree,Shady Ln. Lift Station Discussion: This sanitary sewer line will begin at the existing lift station located near the Ni lesco property and extend to the proposed lift station in the Raintree/Shady Lane area. With the construction of this line, the existing lift station at Mesco will be eliminated. The estimated design and construction cost is $250,000, although only $30,000 was appropriated in the FY1997-98 CEP budget for the design. The remaining $220,000 was funded in the FY1998-99 budget. This project has been designed and is being reviewed by the city. 14 Elr< V � M' lL taae M tfwee Y ■atetaa r �� _.. .._ _................_ 333d 1 'OZ I' newer—a5d 103 i 3btain .;;NM ;1 May 104 Malze aa+s :od 2U 1 . 108 Cdwcl 3d a r and d -Ati 101 Wan CMIM Docunass 15d j 108 ; e71111ucw c3nfaence id I ,h j 189 G3nstruc0m 15W { 0% WATER V FRASTRUCTURE Project Description: Il " Water Line along Continental to Crooked Lane to S. Kimball to F.M. 1709 Discussion: Currently, the existing 12" water line along F.M. 1709 is fed only from one direction. With the construction of the above referenced water line, a loop with the existing 12" water line along F.-1. 1709 with the 12" water line alone Continental will be created. The plans for this project have been completed and reviewed by the city. The city is in the process of obtaining the required easements for construction. Construction is anticipated to take at least 180 days. i 1997 1998 1999 2000 ID Tait N Name Duration O J F M A Ml JI J A ISJOIN10 J F M A M J J A S' O N D J F M A M J J A S O N D J F M A M J J g 47 Cdntinental00mball ter 741d 100% i Feview Bans tOTd 70 Obtain F%ft of Way _ _...._.. 3Md I oro'L 7 Fna@epans nod a6.3%i ....................................................................... Advett3se 284 _L. "Uncd34Am3td 1d I o 74 Obtain C=act O wrens 15401 75 Ftecdnstnsddn G3nfrtnce ...... ..._..._.__......_...__..._.....' id 78 Ccnytructrm Project Description: 12" Water Line - Dove St. to Kirkwood Blvd Discussion: This project provides water service to the IBM complex in Solana as well as the future development along the future Kirkwood Blvd. This project was approved and funded in the FY1996-97 CIP budget. The estimated cost for this project was $326,000. Construction is complete for this project and finished ahead of schedule and under budget. Project Description: 24 " Trar7smission ;Wter Line from Trophy Club to Ground Storage Tank No. 2 Discussion: This water line will provide a second main feed for the city from the City of Fort Worth. This project was approved and funded for $1,300,000 in the FY1996-97 CIP budget. For the FY1997-98 CEP budget, $105,500 was allocated with the remaining $105,500 budgeted Che FY1998-99 CEP budget. The design of this project is complete. The construction plans �f 5 have been reviewed by the city and are finalized. The city is in the process of obtaining the T" ,ecessary easements for this project. Currently, there are 4 easements yet to be obtained. This roject was awarded to the contractor but will not begin until the easements have been obtained. ID JakNmne Ot"lon ;'j'FMIAIMI J I J iA:SIO I NJ OIJIF MIAiMIJ I JJA I $I OINIO{ o IFIMIA IM J JIA S'OtN101JIF M A I M JtI1A S 12 ; 2d' Trmmisslon NCter Line 79101 13 Oesgn VA 14 Renew 1a+s Sod 15 Gotm Rignt 3t'N" 271 t6 Tafte rlkos — — Od 17� AdveMw .'ad _---................................ u CaneiBidAward 14.... 19 ObGn Gtrtrad.... ss t5d 20 { ReemstrinmSWermce A 21 Gxlstrucdm 7/0d 100% 100% 50% 70ft i e 0% 0% Project Description: 2.1 " Transmission Line from Ground Storage Tank No. 2 to Dove Elevated Tank Discussion: The construction of this water line provides a redundant source from the proposed Ground Storage Tank No.2 to the Dove St. elevated water tower. The estimated design and construction of this project is estimated to be $850,000 and is financed through the FY1997-98 CIP budget. The construction is complete for this project and finished ahead of schedule and under budget. PCcussion: oject Description: 20 " Water Line from FM 1709-NWhite Chapel to Woodland Heights The construction has been completed and the waterline is in service. - Project Description: 12 " Water Line on Continental from Crooked Lane to Heritage Business Park Discussion: This water line is crucial in providing a redundant source of fire flow for Heritage Business Park. This water line will also provide a loop with the existing water lines from Commerce Business Park and Heritage Business Park to the proposed 12" water line along Continental. The estimate for this water line $162,000. The right-of-way was replatted to awuuuuuudLG LUC umcrislon of Continentai and this water une. 1 ne water ane iS bem aesi ea. 10 TakNttne Dstion I= A I MI J I J JA I S 101 NJ DI I 1998 J I F1 MA I MI J I J IA S O N O 2000 J FMA M J J A S O N O 2001 J F MA M J J A S 0 N 0 111 it u ne to cendneetal to Ndtps 411d _ - 112 Desgn 176d MMENWIM,35%: 113 Review Pans ad ..............................................I...................... .... . 114 Obtain RiOM d('nay 120d { =naize Rans .................. q adveMe ¢d ianCi8WAward 115 116 117 118 Obtan ConOroct Onaanmts 15d I m 119 Recalstruction Cardaence 1d 0% ,— 14 �J 6 Project Description: 12" Water Line on E. Dove St. from White Chapel to Carroll Ave. dscussion: This water line will replace the existing 6" water line along E. Dove St. The gineering is funded in the FY1997-98 CIP budget. The estimated cost for the engineering is $:2,800. The funding for the construction of this line will be budgeted in the FY1999-00. The estimated amount for the construction is $277.200, therefore the total amount for this project is estimated to be $300.000. The engineering is ongoing fnr thic water line ID :TakName Duraion N O t9a J F M A M 1 J1A S O N O 1 1919 J F M A M J J A S O N D t110 J F M A M J J A SIO N D I 1001i J F M A MI J J 122 ,12' m e.30ve hew MC to CMM.1 45:4 I Design 16'Zd ............... _...... _ . Revew fins 21d -.............................__..............._..._......... 123 I 90Y 124 i 125 126 127 121 CEral R1ft d Nhy 150d ...........- . ._......... TaheRsls 10d i AdVattse 26d CandSdAward 1d I I pA 129 Cohn OZOsd OXIA10410 15d 130 Fremaucam Cadarence 1d 131 Cans>luctim 9pd 0% Project Description: 12 - Water Line on X. White Chapel from W Highland to E.M. 1709 Discussion: The current 12" water line along N. White Chapel is deteriorating and requires replacing. It was once thought that the entire waterline from FNI 1709 to Highland would have to be replaced. However upon further investigation. the waterline only needs to be replaced from Fit 1709 to Bicentennial Park. The design of this project will begin in the near future and the 'onstruction will take place during the FY 1998-99 and FY 1999-00. The engineering costs are imated to be $22,800 and have been allocated in the FY1997-98. The remaining $262,000 will e funded as part of the FY 1998-99 and FY 1999-00 CEP budgets. The preliminary design and construction schedule is as follows: 10 (Task Name IOuration,M J J I AISJOINI 011 1FJ MA IMI J I J A S101 NJ 01 J I FJ MA MIJ,J JA1S 01.4101 J I F'11A1MIJI:!A S OINIDIJ 133 hT m AK Yow dlgnun0 to FY1709 - 3�d i i 134 ...................................................................... . Design 45d flenrw Bans 21d 135 i I 136 Cohn Ridd of My 1500 hw 137 FmitePbu tOd ...__......_...._....._...._......_ ............................._. 0% 131 Adre6se 26d _...._.._.__...................... _............ :.................. _ w 139 Cana Bib Award 1 d .............. ................................ ..........,................. 140 Ohm Co WM Ooasnents 15d -- ................................ 141 1d ...........................................................:.................. Ox 142 I Coruwelon god ® 0% Project Description: Miron Elevated Tank Discussion: This water tower will maintain adequate fire flow and water pressure to the east side of the city's water system. The original estimated amount for this project increased from $1,560,000 to $1,860,000. This increase is attributed to required modifications to the elevated tanks at Bicentennial -Park and at E. Dove St. once the construction is complete to the N iron elevated tank. These improvements total $90,000. Furthermore, a second floor in the tank shaft Lill also be constructed as part of the Nliron elevated tank. This improvement will cost $60,000. 7 0 The remaining S 150,000 is for the design and construction of the aesthetic features of the tank - ` portion of the water tower that the City Council approved. The engineering and construction sts are divided between the FY1997-98 and FY1998-99, which amount to $855,000 and 1,005,000, respectively. The low bidder for the project bid $1,485,000, which does not include the aesthetic features to the tank. A change order has been issued for the aesthetic design. This project is currently being constructed- 10 JskMame DuntbniNIDIJiFMAMJJAISONOJFMA!MJJASOHOJFMAMJJAISONDJFMAMJJ 199T 1 1999 199! 2000 7s 7 90 81 92 !3 Yvon Elevated Tank SISd .............................. .. _.... . Dew 200d Revew Rdns ---- — :64 Cbto Rot d `Ahy I Fnatte Bans 21d Advent" 9er� I I t00X 100% i I 9e _1.............. ( CanciiidAwar4 td _............_---- _._......... _..................... I + a Main cmtract ODOANe is 15d _......................._._.--_........_................. I tOD% N Recdnsttuc0a� Coference td 17 70% Project Description: Pump Station No. ? at T. W. King Rd. Discussion: This pump station will provide water storage and distribution to the northern part of the city. The tank itself was approved and funded for the FYI 996-97 for an estimated cost of $600.000. Along with the ornamental facade, which was not estimated in the original cost of the tank, and the increase in the bid of the tank from the estimate, there was a $400,000 increase to he project. Construction of the tank is complete. The design of the pump station is complete UI the plans have been reviewed by the city. Construction of the pump station will begin in the r future. For the FY1997-98 CEP budget, $1,825,000 was appropriated and the remaining $685,000 will be funded in the FY1998-99 for a total estimated cost of the project of $3,110,000. 10 ITskName IDuration;NJ 01JIFMA I MJ I JA I SOND:IFMIA MJ I JASONOJIFMAMJ JASONIDJ FMIAMI' ' 111 ;TA Ang Ground Storage Tank 73tdJ .._...... ._....__....._._._ _....... 112 �qn 92d 113 I Revew Plans 103d ............................ i i I 1 100% i I ®. 100'L 1u Cbae1 Rp1t der way od p .................__....... 116 Adveitin 26d 1 i 11T ConciBid Award 1d 10�% Oq In Cbtm Cakact Wcwwft 150 ................. ......_.................... . ipgx, 119 Reconstruction Conference 1.d ........................................................................... _ I1POW 120 I Canstruc0on 210d mit rM Project Description: O•ersi=ing of 20 " GVater Line Through Town Center Discussion: The current Master Water Concept Plan requires a 20" water line to loop with the existing 20" transmission line along N. White Chapel and the existing 20" transmission line along F.M. 1709. The proposed route for this water line is along N. Carroll from F.M. 1709 to S.H. 114 thence along S.H. 114 to N. White Chapel. -Due to the future vertical alignment of the proposed N. Carroll/S.H. 114 intersection, the city proposes to locate the section of this 20" water line from F.M. 1709 to S.H. 114 through the Town Center Development. The construction C 8 ; of the first phase of the water line is complete. The second phase will be constructed in Cnjunction with the second phase of Town Center. Project Description: XkKee Water System Purchase and 8" Water Line Construction for Oak Lane Residents Discussion: The residents of Oak Lane are being served water via a private water system, which was owned by the McKee Water System. The city is in the process to purchase the rights for the private water system. The city proposes to construct an 8" water line to serve the residents of Oak Lane. Following the construction of the water line, the private well water system will be abandoned. During the FY 1997-98, $175,000 was appropriated for the purchase of the water system and engineering and construction of the proposed 8" water line. The preliminary schedule is as follows: ID TakNana Dur910n J A S 0 N 0 as J F M A M J J A S 0 N 0 2= J F MA M J J A S O N D 1 mot J F MA M J J A S O N D J F M 1" 0* tar r Yrbr utr dJd i Dmp1 God to Revrr PYns iSd .............. ....... _...................................................... f0% . U7 CbW V t Of MY 150d 148 d 149 I Adverse 7d i50 C"daidAward _.. .Ids 151 j Cohn caaw 0000MM 75d t52� 3zcrostrxwn C, rlerence I 157 � Casiruetion t8001 0% a OX cx 1 a Ox t I I L i Ox I vJ. ject Description: Pump Station Improvements to the Southlake /Keller Pump Station Mussion: There are currently 4 pumps operating at the Southlake / Keller Pump Station, which pump the water from the City of Fort Worth to Southlake and Keller. A total pumping capacity of 22 to 24 MGD was used on several occasions during the summer of 1998. In doing so, the existing pumps at the pump station were pumping above their design capacity. As Keller and Southlake water demands continue to increase, it is recommended that additional pumping capacity be added to the Southlake / Keller Pump Station. This can be accomplished by replacing the smallest 3-MGD pump with a 10-MGD pump. The project has been bid and the materials have been ordered. Construction will begin following receipt of the materials. In the FY98-99 CIP budget, $300,000 was added to fund this project. 9 MONTHLY CAPITAL IMPROVEMENT PROJECTS UPDATE February 19" 1996-98 Roadway Improvement CIP Projects Project Description: Slurry Seal in Various Subdivisions Discussion: The city has established a roadway rehabilitation program for existing asphalt streets. Primarily, the rehabilitation of the streets will consist of a slurry seal application over the existing asphalt. The city plans to slurry seal each subdivision that has had sanitary sewer constructed to serve the subdivision. The city plans to slurry seal the various subdivisions approximately one year following the construction of the sanitary sewer. For the FY1997-98, $80,000 has been appropriated to slurry seal Emerald Estates, Highland Estates, Whispering Dell Estates, Dove Estates, Harbor Oaks, Brittany Court, and Raven Bend. The Street Department is repairing road base failures as needed within these subdivisions. Once these repairs are completed, this project will be bid out. Project Description: W. Dove Reconstruction from S.H. 114 to N. White Chapel Discussion: Construction of this project involves reconstructing the existing roadway. The widening of the existing cross-section of this road will be limited to 1 to 2 feet to provide a width of 22'. Minor drainage improvements will also be constructed for this project. This project was originally approved to be budgeted for the FY 1997-98 for an estimated cost of $150,000. Originally, this project was delayed so as not to risk damaging the reconstructed road during the _proposed development along Dove. However, under the approved developer's agreement with Iguire Thomas, this project has been moved up to be constructed as soon as possible. erefore, the cost for designing and constructing this project was allocated within the FY1997- 98 CIP budget. The design has been completed and the construction will begin following the sewer line construction along Dove. ID JTask Yame 1 Dirtion 10al An1Febj%*JApriktyJJwJ lkSepJOct NMI ON!JaD IFODI Mar JApr 1hftyJAV! AAA Sep Oa Nov Oee JanlFx Mar ADr!Mey 99 J W. Dove 114to Whde Chapel 455d i 1 90 Oesgn 19pd 1 � 91 Re+rew Hens 21d 10D% 92 __..._......._..._ OlNan Hpht of Wiy i ......... ........_........._;_................ lod A 91 Advadu 28d 95 CUMBidArard a 1d 11fl3 O 9ti Cbten Oxtrad ODMINtS ..... 15d i 0% 97 .............. ReconstrucCon Conference ................. td 99 wmstrucUDn 120d I Project Description: Union Church and S. Pearson Reconstruction Discussion: This project is estimated to cost $534,311. For the FY1997-98, $42,745 was appropriated for the engineering. For the FY1998-99 & FY1999-00, the remaining $491,566 was divided equally each FY to fund the construction.- The widening of the existing cross-section of this road will be limited to 1 to 2 feet to provide a width of 22'. The design of the water line along union Church and S. Pearson will be incorporated in the design of this project. The design been delayed in order to discuss with the City of Keller the possibility of Keller participating 10 participating with the reconstruction of Union Church and S. Pearson as well as N. Pearson. wever, Keller staff has indicated that the Keller Council wants to build the ultimate roadway U,)ion in lieu of the interim section. The estimated amount in the CIP budget is for the interim section. This estimate will increase substantially for the ultimate section. The ultimate section for L nion Church and S_ Pearson is a 40' wide rwn lane rnariwav with mrh and cotter i ;0 ; TEk Name I 96 Dlff*cn ; Al AullSeol Od lftvl Owl I aeo 2000 t An JFMv JAPrIlAgiAm IAN OdowjDw JanJFeOJMirJApr#ftJAm Ji1 A Oct Nov Oea len Feb 111 !Upon C1lisctt i Posson 316d 112 ! Ompn 113 Is+ncr Bins ........................................ 114 cbwi Rift ar'Atty 115 Fiiefta rins 90d 2:a; . Od .. tOd 0% � 116 I Aavesse ........'6dl 117 ! cJl/Iar 3 d A. sM 141 � 0 1 i tti I cbwCaVxtLbarienes ---_....................... 15d 119 Reca skudm Ca ftwe _.._................. _............... !d _.._ a 120 Coiktructbn 15od o1c Project Description: N. White Chapel from S.H. 114 to County Line Discussion: This project was constructed as a cooperative project with Tarrant County. The city paid the engineering and material cost and Tarrant County provided the labor. The estimated material cost was $181,850. The existing cross section of the roadway remained the same. This i)roiect is complete and finished under hudaet JO Tuk Nava Ourauon lOctlNoviDa �n Feb Mir Apr Wy in Jd g ep act Dec Jaa Feb 51ar Apr Wy Jtn I Jul a9 Sep Od Da Ju Feb Wr Apr �t)L Whd6 chapel 321d ............. �f! Desp 174d .............................................................. . 100x 124 Review Raps 34d 100% 125 ! Obtae fight of Way Odl i 125 rnai<e?anssai �I ................... 100�i � � ! I 127 I Reconstriction Confereno Id l 7127 ' H Construction sod' od 1 Project Description: S. Kimball Extension from Crooked Ln. to Heritage Business Park Discussion: The projected cost for this project is estimated to be $1,978,887. This project has been delayed and will be funded for the design and engineering in the FY1999-00 CIP budget for $157,611. The remaining $1,821,276 will be budgeted in later years. Developer participation may accelerate the construction of this roadway. The improvements include constructing a divided four -lane arterial roadway. A 711t1 132 aeMen 133 'b• tan %V i'My ;d 134 Froze %ns .00 135 AdveraNe .8s U6 Card 30 Ar ate !d 137 ; OOtw Cmm Docwnces t 5d 131 Raanauction Cmlerence !d U! Catstruefon t500 0% Project Description: X Carroll from FM 1709 to Ownby Discussion: This project is for the realignment of N. Carroll to match S. Carroll. For the FY 1997-98, the project was designed. The project will be complete before the Town Center, Phase I is complete. This realignment is also essential before the traffic fights on FM 1709 can be synchronized using a computer closed loop system. The cross-section of the roadway will be 4 lanes divided by a median. The contract bid price for this project is $850,000, of which $250,000 was funded in the FY1997-98 CEP budget. TIF funds will reimburse the CIP budget once TIF funds become available. The oroiect has been designed and ennctntctinn hoc ht- nin t991 !7akName �C1u=ion FoaIMvIAprMiyJAnJ U %gSepOct NovDecJaniktiiMIrAorAtevAmIUAuaSeoi0ctNavEecJ � t999 , 21100 Jan IkbAfarAp(AyJmj.UAuOSep 1 116 Cesatt 110... 100%: 187 Bever Bans 21d -. ............... _.......... ............. ........................ 10t7% Obtan rtiot of Way Odl ............................... :.............. ... 0 FrahePtenns 10d ........_............................................................ a 100% 190 Advertise 28d ... _....................... ........s................. t00% 191 Cauie4 iiward td ...................................................................... 0 ' 1116 192 19j ODtan C**act OwLewts 15d RaonstrucOwCmterence d; Cansiru . 1COd' i t00% 0 tty� 194 50% Project Description: Brumlaw Reconstruction Discussion: This project was constructed as a cooperative project with Tarrant County. The city paid for the engineering and material cost and Tarrant County provided the labor. The material cost was $112,700. The existing cross section of the roadway remained the same. The construction has been completed. Project Description: Traffic Signal Lights on F.M. 1709 Discussion: The city conducted a traffic signal warrant analysis along F.M. 1709. The results warranted traffic signal lights at the intersections of Shady Oaks and F.M. 1709 and Commerce and F.M. 1709. For the FY1997-98 CIP budget, $100,000 was appropriated for the signal lights at each of these intersections. The design is complete and approved by TxDOT for these traffic lights. The Shady Oaks traffic light contract has been awarded and the Commerce traffic light will be advertised for bids in the near future. AF 12 Project Description: Traffic Signal Light Synchronization on F.M. 1709 Discussion: As discussed in the past, HDR Engineering was retained to perform a F.1709 Jr- M. raffic Signal Study. Their report was delivered to the city on August 8, 1997. This report confirmed staffs opinion that the signals along F.iNt. 1709 should and could be coordinated by means of a centralized computer system. Council recently approved a professional service contract with Lee Engineering to proceed with the design of this coordinated system. For the FY" 1997-98 CEP budget, $25,000 was appropriated for the design of this project. Funding for this project was placed in the 1998-1999 budget cycle. The anticipated amount to fund the implementation of the proposed computer closed loop system was originally estimated to be $250,000. However, since TxDOT has took an active role in this project and replaced key components in each traffic signal, the estimated cost has been reduced to $120,000. In the interim, a timing plan has been submitted and approved by TxDOT for the existing traffic lights, as well as for the proposed signal lights at Shady Oaks Drive, Town Square, and Commerce Street. With the implementation of the timing plan, the traffic lights were sequenced or time based coordinated with one another to allow for more through traffic along F.M. 1709. The timing plan was phased to account for the peak flow of traffic with respect to the time of day. TxDOT is currently reviewing the plans for the closed loop computer system. Project Description: Byron .,Velson Parkway and Southridge Lakes Parkway Striping Discussion: For the FY1997-98 CEP budget, $65,000 was appropriated to stripe Byron Nelson Parkway and Southridge Lakes Parkway. Prior to restriping Byron Nelson, a portion of the roadway- was widened south of the intersection of Wentwood and Byron Nelson. The widening will improve the transition from the 4-lane divided roadway to the 4-lane undivided section of �dway for the southbound traffic. The widenin is complete. The stniping is also complete. Task AFsne Oafien 1996 AAr OfMIYIJn m[Au9kSMi0Ct1N0v10M t999 Jon LRDIMAr JAprJA#AyJJwn IJWJAuglfti Oct Mwl Decl 2000 Jan lftlAkr Aa Jun JW u 196 Byron loosen Mseirn9 117d ......... _._....................................................... 197 Deson kid ......................:............._ ........ever 100% 196 199 - mans OCran IgN of Way ......................................._..........:............_... 100% 1;H6 200 =naa•r'hns 10d Advertse 26d 100% 201 100% 202 CancABid Award td g, 207 COtan Cxftd Doamats 15d ........... ----..... _...............---......,.................. 100% 20t Remstucom Cdntaenca 10 - - 1016 CM*Uctpn..........._..._....„....._..... 1 14 l�3 MONTHLY CAPITAL Q11PROVEMENT PROJECTS UPDATE February 1999 1996-98 Neighborhood Sewer/Street CIP Projects NEIGHBORHOOD SEWER/STREET PROJECTS Project Description: Shady Lane Area (Sewer, Water and Road Improvements) Discussion: Originally, $1,467,445 was approved and appropriated for the FY1997-98 CIP budget. Due to expanding the original concept of this project, there was an increase of $458,550. This is attributed to providing sanitary sewer service for the residents north of the Jones Branch creek as well as building the ultimate culvert under Shady Ln. across the Jones Branch. The construction of the water fines replaced the existing undersized water lines. Construction is near completion for the sewer portion of this project. The remainder of the sanitary sewer construction, the portion that will flow to Grapevine, began November 23, 1998. Approval was granted by the City of Grapevine to allow a portion of this sewer flow through Grapevine's sewer system. The street portion of this project is also near complete. The culvert under Shady Lane will be bid separately following the completion of the drainage study for West Jones Branch. ID ;Task Vane 'Duration 1 'Shady Lae fteriSewerifloads 616d 2 Cespn '`d revew ?fans :1d _�..- .. ........ ......... .... 4 Obtan ight at'ftY .................. 210d ................................................ Fna�.. f4ns t00 ............... . ........................................... Advertise d 25d -.......................................... CdunNBgAward t -. .................................................I* 9 Obtan Cortraet Ooeunerss ts 5 d 9 Fletanstrucbm Conference t1. d 10 I Canstrncticn :99d rr_� _ 90A Project Description: Huntwick Sanitary Sewer.: Abandonment of Lift Station at Carroll and Dove Discussion: Construction of these improvements will provide sanitary sewer service to Huntwick Estates. The construction of the sewer lines are complete, however, electric power has to be installed to the lift station located in Qua Creek Estates that serves Huntwick. ' 10 Task Name Duntbn A S O N O 1-1 J F M A M J J A S O N O J F M A M J�J A S O N D J F M A M JJ A S O N D J FIMIA 12 tintwick Sewer 481d ; 13 .............. ........ ........__.................... Deson .... .... ........ .. 60C 100% 14 ,evew Pans 15d n 100% 15 Own .Ig" 3f way 'Cod 16 Finalize Flans 10d w 4 19 Caul t&dAward td 0 11Mb 19 �._._...-. Obtae CortraC Docunads _................................................ 15d o 100% 20 Reca MX1ion Conference ................ _...... I 1.fl3 27 C,;nstnution �40d 14 14 A rroject Description: Mission Hills Sanitary Sewer cussion: This project was approved and funded for the FY 1996-97 in the amount of - 68,000. The cost for this project increased due to efforts to save existing trees and replace existing landscaping within the R.O.W. The increase totaled 562.000 and was funded through the FY" 1997-98 CEP budget. This project is complete. Project Description: Burney Ln. Reconstruction from X Carroll to Lonesome Dove Ave. Discussion: Construction of this project involves reconstructing the existing roadway. If needed, the widening of the existing cross-section of this road will be limited to 1 to 2 feet. Minor drainage improvements will also be constructed for this project. This project was approved and is funded in the FY 1997-98 & FY 1998-99 CIP budgets for an estimate of $147.000. The design is complete, however the construction can not begin until the sewer and water improvements are complete to Lake Drive. 10 Tak Nine I DRSIon 1 Sammy (CarW s tonwno oe,s 3W0 2 3 � ........................... _...................:........ Revew flan$ _... 350 Cbfan i gnot 5 maize Gans •Ca 5 .AdvffMe :901 —�. ... _ ......... 7 .unct?idA*vJ of 3 Obtan Cavact DocurAns ;5d; 94 Rconstruction Canfertnee ^' Canestnx0an god a to 3% Project Description: Love Henry Court Reconstruction Discussion: This project was approved to be funded for the FY1997-98 for an estimate of $109,00 to design and reconstruct the road. These proposed improvements include replacing the existing concrete curb and existing asphalt roadway and constructing minor drainage improvements. The City Council directed staff to include the sanitary sewer for this subdivision as part of this project. The estimated cost for the sanitary sewer is $350,000. The project will be funded with $206,425 in the FY1997-98 CIP budget & $152,575 in the FY1998-99 CIP budget. The project is designed and the plans have been reviewed by the city. The necessary easements are being obtained 10 12 Task Nine Duration love Henry Court 365d ._.......................................................... Oesgn 120d ! Remew fans 30d; ; Obran Right •I'Alay 140o %aizeNans i0d ................................................................. Advertise "Bd` ................................................................... Cancit&OAward id ........................................................__....._. cbtan Corvact Ooeurrinls t 5d ..................................................................... RerAnsttuction CaMerenee 1d ............................ ....c,:r�structcn 5pd I--= 20M ,fan Fell Aar Aor Jun Jul oct A1ov Ooc Jae Feb Aar A r Ak Jut ,Ad u Oct INovI Decl Jan Feb Aar AprAay I Jun I JV JAug 13 100.A 14 —J 0 100% 15 —16 17 ® I SOX is 19 - - 20 21 i 0 I 4:114 i 3% L 15 r� 'project Description: Lake Dr. Street Reconstruction along w/ Water & Sewer Improvements 'scussion: This project was approved to be funded in the FY1997-98 & FY 1998-99 CIP udgets for an estimate of S 169.000. The improvements for this project include a new water line along Lake Drive, a sewer line, and repaving Lake Drive. The proposed water line will replace the existing undersized water line along Lake Drive. The proposed sewer line will serve the residents along the east cirie of t Ana r);x,o Th;� -,-;e .... at t-- L:_m __ r-_L._____ In 10 Tak Kane Duralon 'lire 1996 1V, t!!! 1777. 20M iniFee Ater Apr Jn A Seo Oct Dee JMfF1bJA6rJA0rWM1JmJ Ad JAugJSmJOCt1NMV1DK J1n Fea Ahr AOr1Ab1 Jun JII 23 u 26 Drive 42d oespn5 Od _......._................................... . COOn R1�t 1;Apy ,97d ........... Filahe Rays j001 -- ..__.. @MMWIOD% t00% ttlot 27 21 29 30 31 32 Adverl6e 260, Cane! Bid Aw and id CMW COrdket Down— 15d Recartruedon Carterenee td ........Ca>Struc0on..................................1:00 0 11 O 2 Project Description: Lilac Ln. Reconstruction and Sewer Improvements Discussion: This project was funded in the FY1997-98 CIP budget for an estimate of $168,768 and funded in the FY1998-99 for an estimate of 565,832. The design of the sewer and road reconstruction is complete. The estimate reflects the anticipated costs to build the sewer along Lilac Lane followed by r onstructing Lilac Lane. Construction will be 'n in the near future. Tak Nave Dstion Uae sew eAbadw ay n" .....�.............................................SOd __......._38d 2000 APr1MiVJAm1 Ad Sep Oct Nov Dee AnJFdJAOr Apr .An .0 A Sep Oct Dec Jan Fab Abr Apr Jun .0 AugJSwJOdJNw 35 1 36 Review %ns ' =na¢eF6ns 25d Adver3se Card Bd Aw and 1d MOM Contract Oownais 15d Raaabue11M CMfWW ee id __.....-__._..._....-i20d 100% 37 31 39 100% ,OD% 40 41 42 00% S u....... Project Description: Sutton Place Drainage (CDBG) Description: As part of this fiscal year's CDBG project, Sutton Place is scheduled for drainage improvements. Storm drain will be constructed in the subdivision and also extended to relieve the offsite drainage. Sutton Road will then be paved following the drainage improvements. The plans have been designed and have been reviewed by the city. The required drainage easements have been obtained. The city portion to fund this project is estimated to be $230,000. 16 �`.. C `16 T7akNwe AND =am to" W*W am =1 39Ja1 "M J FYAYJ JA NONpJFYAYJ JA30NDJ fYA YJ JAa ONOJ 7M FYAYJJ aim t 211100,� 100% t36 COtan i0t/ 7f'Ahy - - .. 159 Fnatt! sans 'Oel ' 160 1 AdvlrCae Dd ` N t00'i I I I ............. .............._.._.. 151 ; C NXIISidAwad }d 162 Ok0 iAMW 0XUT " iSAI .................. E 0'ii I .................... . _.. _. 163 ReconsCueOoil CmWelce .................................... .... .1 d tit ConducOM 901 0% Project Description: Harrell Drive Reconstruction (from Johnson to Gray Lane) Discussion: Construction of this project involves reconstructing the existing roadway without widening the existing roadway. The existing drainage problems will be addressed in the design of this project. This project is estimated to cost $140,000. For the FY1997-98, $11,200 was appropriated for the engineering. For the FY1998-99, the remaining $128,800 was funded for the construction. The project has been delayed until the park is developed. The preliminary schedule is shown below. a 1 1999 1 _ 2000 10 :Task Nave i Ouraion!"AuglSeaIQa,Nov1Cal'an•FeblMulAorj%V Ant Jul Seo Cct'Nov 0K: Feo MarlAarMay Lnl I AuOISeaICttINwlOec 5n F•a t00 ,Harrod Or. Reconstrudton Mill I 101n 1 ' 102 Renew %ns- 107 Obmst fbad d'Abr _ Od O P _—_.- ......_Fv* a Flans tOd I Advefte cad 6� 106 Card Bid Award td i 0 ....................... _.. _................----......-............. 107 ODtan Catract D=grw tt t5d 0 106 Ret:aatruotion Caderence td 1 109 I CalStruction ':rd 1 I _ � � I Project Description: Year 3 Neighborhood Sewer (Jellico, Cross Timbers, Dove Acres, H111wood Acres) Discussion: As part of the Neighborhood Sewer Program, sanitary sewer service will be provided for residents in Jellico Estates, Cross Timber Hills, Dove Acres, and Hillwood Estates. The estimated engineering and construction cost is $2,000,000. Due to the extent of these projects, $1,550,000 was budgeted for the FY1997-98 CIP budget and $1,150,000 was budgeted in the FY1998-99 CEP budget. All construction plans are complete and have been reviewed by the city. The required easements are also being obtained for these projects. 14 r—Y TaeklYtu Olratlen ee40MAare,Je91ee ON _._ ..............Sad 17 ratan ipn of Arty �dA _ _....-- - - u Fnatce�Fans _ .._.................... 39 Adveroee ..................................... 40 CataxABidAward td 41 Obtan CarraG Odaanerts "d ........................ 42 I Recroskucom Cantrerce a 43 ca ucnm 21aa ' 1>Mi /!M M A SOMFM JA 30N0 J fYAYJ JA SONO J F Y J JA 30K0 JiYA taox l sox j i I I � 0 I • i 0% 10 Tak Namt Duration !Goss rawbors sewer 55d ...................................... !pJ 2J00J0 A S 0 N 0 J F M A M1A S 0 N D J F'i M A M JtAS J F M A M A S I O N D J F M A45 44 47 Nevew Pkeu 50d a Men Rot d Way t99d 49 FeWt Plans a5d ....................._....................................................... 50 Advertise 2dd 51 � Caund3gAward _ _ _ }4 52 I Obtain Ccrraa Odcu nerts i 4 100%t 100% _ t0% I � ! i � 11l:0 S< Constrvetim 4cd! tl sect Description: Cedar Creek Plantation Sewer ription: The design of the sanitary sewer for this project was budgeted in the FY1997-98 CIP budget. The design is complete and the project was bid. The bid for construction was $75,000. The contracts are executed and the construction of the sewer line has begun. The reliminary schedule is shown below. ID I" TakName louration Plantation Sew or 2Md ............................................... �.SSd ........................ .................................- .......... ....._Re.New Pons ....._. ............._.� _.................... ODfan t�pit of VBfy Kid _....._...»._......_ ............................... _... Fita@eFkets 100 D jiF 11 A M JIJ A'S OINID J'F MA M J!JiA SON 0 ;iFIMiAi.M J J AIS 0 N OIJ FMIMIA M JiJ A 95 100% US_....» ! , 147 100% 1Q 0(p%;E q 149 Advertise Md _ 150 151 152 CanciBidAwrd id 100_ _. Y Obfao Contract Ooduments 15d .......................................... . Reconstruction Coderence Constructrn 3CdI 153 I Project Description: Seal Coat - Woodland Heights and 8" Water Line Construction Discussion: This project was originally funded for completing the seal coat in the FY1996-97 for an estimated $17,500. The seal coat- has been completed. The 8" water -line was approved to be funded for the FY1997-98 at an estimated cost of $30,000. This water line will loop the water line within the Woodland Heights Subdivision and Cambridge Place, Phase II. The design of this line is in the beginning stage. C . 18 Croject Description: Highland Street from Shady Oaks to White Chapel iscussion: This project involves reconstructing the existing roadway. Although there will be no widening of the roadway, the alignment of W. Highland will be realigned with E. Highland. The city is currently negotiating with two property owners to acquire the required right-of-way. Construction is antirinatPri rn Inct Fr,r. i Qr) A.- C 10 12 Task*me Duntlan MgMsrd (Study • wq 09d ....................... _. _ _...................... ' Revmw Ran$ 21 of WA Okpn Riy t Y Sty d 19s7 tl9f � A SIO N D J F M A M J J JAI SJOINI 01 JIFIMFAIMI J1 J 1A ISIO N O J F M A M J J A S O N O J F MIA M u , 14 I 00% 1 I I 1S 16 Fm*e Raps gd Aoverhse 25d' CdurcigidArard 14 ............... _.......-..._...._ Ottm Caftd Onowts 15d 17 is S is 20 Ruard0ucdonCatwen a Id I 0 21 Cansbueom Md I Project Description: Ridgecrest Drive Discussion: This project involves reconstructing the existing roadway and constructing various drainage improvements. If needed, the widening of the existing cross-section of this road will be limited to 1 to 2 feet. The design of this project is complete. The easements for drainage have been obtained and the bids were rerPivoni rnnct,,,, +;., i_ t,o,, _ , _ *L:- Task Mime Otrattan INdyoasst Road S�Od .................................................. .._..... ........_.. �qn te00 _.......... Revaw Bans Cbtan d AYY 257d ...._.........................._..._....... . Fi,a1¢e RMs j Advertise QuntigidArard _ ,d Obgn Cattact ... i5d Recanstnxem Calierence id ........................ _....... ... _. _.. ......._...._....a cam,eoa sod 19l7 1!!s 199! 2000 N O I J I FMA I M IJ J A S O N 0 J F MA M J J A S O N O J F MA M J J A S O N D J F MA M J J A 100X � � i ]6 � taoxl I 77 �8 Y ion �9 400 11�100% 0 tvt7 . 41 100%I 42 0 . 129 Project Description: Continental Blvd from Davis to peytonville Discussion: The scope of this project involves reconstructing the roadway and improving the drainage along Continental. The roadway width will be increased in areas as needed at various intersections with side streets from subdivisions and in front of Carroll Elementary. At these locations, the roadway will be widened to three lanes. The design is complete. The city has reviewed the plans and the project has been bid. Construction is anticipated to take at least 180 days. 19 No" LT. ardieft am Ga amp 314d 47 RM. 21d 41 0";qpW- hay 3d! 49 Fsnae Am 50 I Advous .. ... ........... 51 Cmmd Bid Aw wd td 52 j Obtan ................................. Pre c a n sr w w C wt a r e m a d _S .... . . . ... .... .... .. .... . . . cm*UCOM 180d �4 JtFtV1A[VJ J I J io I N 10 111 F I MIA 114 J 111A ISIOIN101 tFTMFA—IMIJIJIAISIOINIDIJIFIMIAliNiTi—rATs f a i— 1078 0 0 Project Description: Burney to Cul-de-sac Discussion: This project involves reconstructing the pavement from the cul-de-sac to approximately 1250' west along Burney. The construction project will begin in the near future. Construction is anticipated to take at tenet Qn ti2ya IOTT-h *no 56 &nay to CL"O.22C ------ 11.1 .... ................................................. OL90M uSd 1W "N "a 3W IJIFIMIAIMI A J IAISJOINJOI J1F1M1A1M1J1J1A131O1N1 DI JIFIMIAIMI J1 JJA ISJOINI 01 J IFM 59 Obtar Rgrt of 'Amy so i FmaeRvs St Awarbse 62 CandSWAwr4 .............. . .................................................... 0 N 0 contract 0 MM ft Fwm*L"m Caderence F5d Md! id . .. 150 td0 .00% + ion aw"I'm 50% CITY PROJECTS AFFILIATED WITH S.H. 114 RECONSTRUCTION The State of Texas has recently committed to appropriating money over the next several years for the reconstruction of S.H. 114. Consequently, the City of Southlake must satisfy several agendas before the start of construction. The next few projects fisted were funded in the FY1997-98 CIP budget in order to carry out these agendas. Project Description: Channel Improvements along the Jones Branch Discussion: Currently, Wal-Mart and the Village Center Development are detaining the runoff from their sites. The proposed R.O.W. for S.H. 114 along these developments is the land area, which these detention ponds presently occupy. These detention ponds will be eliminated in the reconstruction of S.H. 114. Before these detention ponds are eliminated, provisions must be made to the downstream properties in order to increase the capacity of the current Jones Branch. The City Council appropriated $25,000 for the FY1997-98 to fund the engineering and $475,000 was appropriated in the FY1998-99 to fund the construction and easement acquisition of drainage improvements along the -- Jones Branch - . These - improvements - must - be accomplished before I - construction of S.H. 114 begins. The preliminary construction plans have been reviewed by the 20 city and the consultant is working with the Corps of Engineers and the TNRCC in order to obtain Crequired permitting. Project Description: R.O. W. Acquisition at S.H. 114 and Dove St. Discussion: The city has committed to obtaining the additional R.O.W. required to build the future intersection of Dove St. and S.H. 114. The estimated cost for the appraisals, property, etc. is $1,500,000, which was funded for the FY 1997-98. All parcels except one, the Westerra tract, has been acquired. Project Description: Utility Relocation along S.H. 114 Discussion: The city must relocate the existing utilities, which are located in the S.H. 114 R.O.W. These utilities must be relocated prior to construction of S.H. 114. For the FY1997-98, an estimated $269,600 was appropriated to relocate utilities before the first phase of construction begins (Kimball/S.H. 114 intersection). The construction plans are being developed for the utility relocations at the Kimball/S.H. 114 intersection. The construction plans for the Kimball section are anticipated to be complete by March 1999. The construction plans for the Dove section are 90% complete. The utilities can be relocated once the plans are near completion and the required ROW is obtained. S.H. 114 RECONSTRUCTION STATUS Below is the anticipated bid letting dates for each of the four sections of SH 114 to be reconstructed. • Kimball Interchange — SH 114 will be built over Kimball Road. The plans are 90% complete. The project is estimated to be bid on in May 1999 with construction beginning 6-8 months following the bid letting date. • Dove Interchange - SH 114 will be built over Dove Street. The plans are 95% complete. The project is estimated to be bid on in June/July 1999 with construction beginning 6-8 months following the bid letting date. • Carroll Interchange - SH 114 will be built under Carroll Road. The plans are 75% complete. The project is estimated to be bid on in June 2000 with construction beginning 6-8 months following the bid letting date. • White Chapel Interchange - SH 114 will be built over White Chapel Road. The plans have not yet begun to be designed. The project is estimated to be bid on in January 2001 with construction beginning 6-8 months following the bid letting date. Each project is estimated to be under construction for at least 30 months. MISCELLANEOUS PROJECTS Project Description: Heritage Business Park Infrastructure Improvements Discussion: The city is committed, through the Developer's Agreement, to reimbursing the developer for the oversizing of the water line along Kimball and the street improvements constructed in the Heritage Business Park. These reimbursements are estimated to cost $85,000 and were funded in the FY 1997-98 CIP budget. C 21 Project Des ripbon: Ke1kr Water Meter Psirdiasufor Souddake Residents on Keller Water 'acossion: The City of Killer cxnr ndY provides water service for approximately 250 'dents of the City of Southlake- In order to transfer these customers to Southlake water, the city must purchase these water meters, water lines, etc. Therefore, the city proposes to transfer residents in the coming fiscal years in phases. For the FYI997-98, the city allotted $250,000 for the purchase of a number of meters. In the subsequent years, all residents of the City of Southlake will be transferred to Southlake water. 14 14 22 L CARROLL INDEPENDENT SCHOOL DISTRICT 1201 N. CARROLLAVENUE - SOUTHLAKE, TEXAS 7W92 - (817) 481-5775 Ted Gillum, Ed. D. Superntendent John H. Craft Assistant Supenntendent of Financial and Business Operations February 16, 1999 Curtis Hawk City Manager 667 N. Carroll Ave. Southlake, TX 76092 Dear Mr. Hawk, Michael Murphy, Ed. D. Assistant Superintendent for Curriculum and Instruction Steve Johnson Assistant Superintendent for Administrative Services FEB 1 810 6 �+ i As Superintendent of the Carroll Independent School District, I support the city's efforts to encourage The Sabre Group to relocate to Southlake, Texas. The financial benefits of this type of development would allow CISD more flexibility to address the facility needs of our students. As you know, there is pressure on behalf of the community to build additional schools. The increase in our tax base generated by this development would make the growth of the district more manageable. The relocation of The Sabre Group could accelerate the impending movement of Carroll ISD into Chapter 41 status as a Robinhood district. This will require school district to pay the recaptured funds to the State of Texas. However, a significant financial benefit still exists because it would allow us to retain a portion of our tax rate related to the debt service. This diversification of our tax base protects the district from economic factors that can affect one segment of the economy. Historically, our tax base has been residential real estate. The change would allow Carroll ISD to plan for the future with greater confidence. Finally, the benefits of a quality company relocating to Southlake reaches far beyond economic factors. We welcome the opportunity to develop new corporate partnerships as we work with leaders in industry to strengthen our curriculums at the elementary and secondary levels. I applaud the efforts of city officials to attract quality commercial development to this area and believe the relocation of The Sabre Group to Southlake is a win -win situation for the city and school district. Sincerely, Ted Gillum Superintendent `./ city manager's report February 19, 7999 UPconung Meetings City Council Action February 16,1999 The following items were addressed at the regular February 22, 1999 City Council meeting on February 16, 1999 City Council Continuation 7:00 p.m. City Hall Consent Agenda: B) Res. 99-09 Appointing SPIN Standing Committee representative for February 23, 1999 Neighborhood #13 APPROVED C) Res. 99-04 Approving and authorizing publication of Notice of Intent to issue Park Deft*pment Corporation Certificates of Obligation, Series 1999. APPROVED 6:00 p.m. City Hall D) Res. 99-W Approving and authorizing publication of Notice of Intent to issue Joint CSty CouncxLMD Certificates of Obligation, Series 1999B. APPROVED 7:00 p.m. City Hall E) Residential developer agreement for O.W. Knight addition APPROVED F) Residential developer agreement for Loch Meadow Estates APPROVED February 24, 1999 G) Residential developer agreement for AA Freeman addition APPROVED H) Award of bid for Phase I reconstruction of Continental Blvd APPROVED Library Bored n Ord. 4W303 Rezoning on the south side of W. Highland, approximately 900' east 7:00 p.m. City Hall of Shady Oaks Drive (#10) APPROVED J) Res. 99-07, Amending Fee Schedule for park dedication fees APPROVED February 25, 1999 lid Ord. 480-301(Request to table) Rezoning and Site Plan for Barton House CI Uncommon Care (#11) TABLED TO 3/2 7: Sr. Activity Center L) ZA 98-145 Site Plan for Darden Square (#14) TABLED TO 3/2 Zontng Board of Adjnsonertt M) Ord. 736 Creating a Department of Economic Development APPROVED Last N) Approving the appointment of Community Development Director Greg as 7:00 p.m. City Hall Director of Economic Development APPROVED O) Authorize city staff to reject computer related proposals APPROVED Ordinances, second readings, public hearings, and related items: Chamber of Commerce is A) ZA 98-152 Site Plan for Panorama Place, Phase H (#10) APPROVED B) ZA 98-101 Site Plan for Lot 3, Block 3, Diamond Circle (#10) APPROVED looking for volunteers C) Ord. 963-A Amending the Uniform Building Code APPROVED D) Ord. 734 Rate schedules for Texas Utilities Power Company APPROVED The Chamber of Commerce is Ordinances, first readinm and related items: looking for individuals who can A) Ord. 735 Requiring that persons under 18 wear a bicycle helmet while riding on answer the phone, stuff public ways TABLED B) Ord. 480-305 Rezoning and Development Plan for Chesapeake Place (#15) envelopes and help in a variety DENIED of ways. C) Ord, 4W302 Rezoning on the NE corner of Randol Mill and Gifford CT (012) APPROVED Call Sandra at 481-8200 for D) ZA 98-158 Preliminary Plat for the NE corner of Randol Mill & Gifford CT. more information. (#12) TABLED TO 3/2 CISD is looking for Other Items for consideration: A) Strategies for extension of infrastructure and other development incentives -for the School Crossing Guards S.H. 114 corridor CONTINUED =2 This is a paid position. Call B) Award of bid for the painting of the Florence elevated storage tank APPROVED CI 1$1-5775 for an C) Change Order No. 1 for 315 Pine Street sewer APPROVED ap,on. Other items for discussion A) Traffic management bond program CONTINUED 2122 B) Amendments to Landscape Ordinance No. 544 CONTINUED 2/22 Master Drainage Plan — Phase I — Executive Summary Phase I was developed in seven parts: 1) mapping and geographic information system assessment, 2) existing strana channel assessment; 3) storm drain system assessment; 4) status ofthe existing hydraulic models; 5) environmental overview; 6) priority ranking of streams and channels, and storm drain systems; and 7) fimding strategy assessment. 1) Mapping and Geographic Information System Assessment It was determined that the existing maps, produced in 1994 for planning level studies, do not have the accuracy needed to support a more detailed engineering study and design activities. 2) Existing Stream and Channel Assessment Eight major steams and creeks identified in a Corps of Engineers' 1995 Flood Insurance Study were evaluated. Field reconnaissance was performed on approximately 26.5 stream miles 3) Storm Drain System Assessment As -built records at the City and at TxDOT and field reconnaissance were used to create a map showing all of the identified problem areas. The map provides information regarding the existing condition of the drainage structures and identifies the reported and potential impact of flooding at each location. 4) Status of Existing Hydraulic Models The existing models were developed in the early 1980's for 11.5 ofthe existing 26.5 stream miles. Numerous drainage structures are not included in the models and several developed areas are not modeled. Typically, developers will perform the stream modeling when projects are adjacent to or include flood plain areas defined by FEMA. These models should be updated on a priority basis to better define the current and firture 100-year flood plain limits. 5) Environmental Overview Separate field reconnaissance was conducted for this portion of the Phase I study. The potential nine endangered or threatened species found are not expected to occur within the City of Southlake or should not be impacted by any future drainage projects within the City. All the steams, channels and wetlands within the City are considered `waters ofthe United States" and subject to federal regulation. Any drainage improvements will be subject to review and approval of the U.S. Army Corps of Engineers, FEMA, and the U.S. Environmental Protection Agency. The requirements associated with these permits can have a significant impact on improvement alternatives. I in 6) Priority Ranking System A ranking of each watershed, structure or problem was based on a set of technical criteria which includes reported history of flooding, number of residences affected, public safety and potential for upstream and downstream development. Each reach along the main channel was given a score from 1 to 3 for each criterion. The watersheds were ranked in the following order: (1) West Jones Branch [SPIN #6 primary; #7 & #8 secondary] (2) South Fork Kirkwood Branch [#11 & #2 primary; #10 secondary] (3) Dove Creek [#10 and #5 primary; #11 secondary] (4) BB-6 [#9E primary; #10 & #8 secondary] (5) BB-8 [#14, #13 & #16 primary; #10 secondary] (6) BB-9 1#151 (7) Higgins Branch 1#12 primary; #2 secondary] (8) Kirkwood Creek [#21 The five highest ranked storm drain system improvements are: 1) Continental, between Independence Court and Forest Drive, 2) SH 114 and Highland Street, 3) Lonesome Dove Road, 4) Summerplace Addition on Dove Creek Trail between Summerplace Land and Preakness Circle, and 5) Whispering Dell Estates near Johnson Elementary School. 7) Assessment of Funding Strategies The most significant improvements would likely result from the implementation of a drainage utility. Summary of Recommendations A brief summary of the key recommendations is listed below: 1) Develop a detailed topographic map of the City, preferably with one foot contour intervals 2) Update the hydraulic computer models, with West Jones Branch and South Fork Kirkwood Branch reviewed first 3) Develop a program for acquiring drainage easements along all ofthe major streams and tributaries within the City, as feasible 4) Adopt and pursue a stormwater management financing plan. The first two items should be accomplished in Phase II of the Master Drainage Plan development while items 3 and 4 will need to be performed primarily by the City %,11Y OT ooutniaK9, iexas JOINT CITY COUNCIL and CISD TRUSTEES MEETING: LOCATION: 667 North Carroll Avenue, Southlake, Texas City Council Chambers in City Hall TIME: 5:00 P.M. AGENDA 1. Call to order. February 23,1999 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code: Section 551.071, Consultation with Attorney; Section 551.072, Deliberation Regarding Real Property; and Section 551.075, Conference with Employees. B. Reconvene: Action necessary on items discussed in executive session. 3. Carroll Independent School District Bond Election 4. City of Southlake Traffic Management Bond Program 5. Tax Increment Reinvestment Zone issues/update 6. Interlocal agreements between City and CISD (Joint Use, Teen Court and Drug and Alcohol Awareness) 7. Meeting Adjourned CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at City Hall, 667 North Carroll Avenue, and the Administrative Offices, 1725 East Southlake Boulevard, Southlake, Texas, on Friday, February 19, 1999 at 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. X011111►u k .��2�\,,%v"'HLA/r',����i Oil��_ Sandra L. LeGrand :CO City Secretary .••' If you plan to attend this public meeting ayl lh disability that requires special needs, please advise the City Secretary 48 hours in advance at 481-5581, extension 704, and reasonable accommodations will be made to assist you. L:\CTYSHARE\AGENDAS\cc022399cisd.doc V11EY OT OQUU1112RC, I0A= REGULAR CITY COUNCIL MEETING: February 22,1999 LOCATION: 667 North Carroll Avenue, Southlake, Texas City Council Chambers in City Hall WORK SESSION: 5:00 P.M. TO 6:00 P.M. THIS MEETING TO BE CONTINUED 1. Call to order. 611P7-',-,v # T 2. Discussion of all items on tonight's meeting agenda. REGULAR SESSION: 6:00 P.M. AGENDA 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.075, 551.076. Refer to posted list attached hereto and incorporated herein. Executive session will be held from 6:00 p.m. to 7:00 p.m. B. Reconvene: Action necessary on items discussed in executive session. No action taken as the result of the executive session 3. INVOCATION: Toby Slough, Chaplain for February 4. REPORTS: A. Mayor's Report B. City Manager's Report/Update on Town Square C. SPIN Report D. Parks and Recreation Board Report CONSENT AGENDA All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. Vltr VI VVYN11Gi1%W, IVAli�7 Regular City Council Meeting Agenda February 16, 1999 Page 2 5. Consent: A. Approval of Minutes of the Regular City Council meeting held on February 2, 1999. B. Resolution No. 99-09, Appointing SPIN Standing Committee representative for Neighborhood # 13. C. Resolution No. 99-04, Approving and authorizing publication of Notice of Intent to issue Certificates of Obligation, Series 1999. D. Resolution No. 99-08, Approving and authorizing publication of Notice of Intent to issue Certificates of Obligation, Series 1999B. E. Authorize the Mayor to enter into a residential developer agreement for O. W. Knight No. 899 Addition, Lots 10 & 11. F. Authorize the Mayor to enter into a residential developer agreement for Loch Meadow Estates. G. Authorize the Mayor to enter into a residential developer agreement for A.A. Freeman No. 522 Addition, Lots 5, 6 & 7. H. Award of bid to Reynolds Asphalt for the Phase I reconstruction of Continental Boulevard from Davis Boulevard to South Peytonville Avenue. I. Ordinance No. 480-303, 1st Reading (ZA 99-001), Rezoning on property legally described as being Tracts 8AI I and 8A15 situated in the Thomas M. Hood Survey, Abstract No. 706, and being approximately 4.878 acres. Location: On the south side of West Highland Street approximately 900' east of Shady Oaks Drive. Current Zoning: "AG" Agricultural District. Requested Zoning: "SF -IA" Single Family Residential District. Owners and Applicants: Ray and Vicki Williamson. SPIN Neighborhood #10. Public Hearing set for March 2, 1999. J. Resolution No. 99-07, Amending Fee Schedule for park dedication fees. Removed from consent- Item Tabled to 3/2/99 City Council meeting. Table to K. Ordinance No. 480-301, 1" Reading (ZA 98-149), Rezoning and Site 3/2/99 Plan for Barton House Uncommon Care, Inc., on property legally described as Tract 6D situated in the Thomas M. Hood Survey, Abstract No. 706, and being approximately 3.046 acres. Location: On the west side #%- . _t T - Vllr W1 VVYY116F%W, iVAaO Regular City Council Meeting Agenda February 16, 1999 Page 3 of North White Chapel Boulevard approximately 240' south of Countryside Court. Current Zoning: "AG" Agricultural District. Requested Zoning: "S-P-1" Detailed Site Plan District with "0-1" Office District uses including a personal care facility for Alzheimer's patients. Owner and Applicant: Uncommon Care, Inc., dba Barton House. SPIN Neighborhood #11. The applicant has requested to table this item to the March 2,1999, City Council meeting. Table to L. ZA 98-145, Site Plan for Dardan Square, on property legally described as a 3/2/99 portion of Tract 2, situated in the Hiram Granberry Survey, Abstract No. 581, and being approximately 0.705 acres. Location: On the south side of West Southlake Boulevard (F.M. 1709) approximately 150' east of the intersection of West Southlake Boulevard (F.M. 1709) and Lake Crest Drive. Current Zoning: "C-2" Local Retail Commercial District. Applicant: Dana Bailey. Owner: Conner Lam. SPIN Neighborhood # 14. CONTINUATION OF PUBLIC HEARING. M. Ordinance No. 736, lst Reading, Creating a Department of Economic Development. Public Hearing set for March 2, 1999. N. Approving the appointment of Community Development Director Greg Last as Director of Economic Development. O. Authorize city staff to reject proposals received for the replacement of computer network servers and the upgrading and purchasing of IBM AS400s. Added to consent agenda: 8-A, 8-C, 8-1), 10-B, and 10-C. Consent agenda approved- 7-0 vote REGULAR AGENDA 6. A. Public Forum B. Consider removal of Rob Jones from Planning and Zoning Commission. Approved to take no action 6-0-1 vote (Edmondson Abstained) 7. Ordinances, second readings, public hearings, and related items: A. ZA 98-152, Site Plan for Panorama Place, Phase II, on property legally described as a portion of Tract 5A situated in the W. W. Hall Survey, Abstract No. 695, and being approximately 0.89 acres. Location: On the west side of North Carroll Avenue approximately 375' south of Southcrest trlry uT ouuminKa, maisS Regular City Council Meeting Agenda February 16, 1999 Page 4 Court. Current Zoning: "O- l " Office District. Applicant: Panorama Properties, Inc. Owner: John Cole. SPIN Neighborhood #10. CONTINUATION OF PUBLIC HEARING. Approved 7-0 vote B. ZA 98-101, Site Plan for Lot 3, Block 3, Diamond Circle Estates, on property legally described as being Lot 3, Block 3, Diamond Circle Estates, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Volume 388-177, Page 7, Plat Records, Tarrant County, Texas, and being approximately 1.02 acres. Location: 316 East Southlake Boulevard (F.M. 1709) on the northwest corner of the intersection of Diamond Boulevard and East Southlake Boulevard (F.M. 1709). Current Zoning: "0-1" Office District. Applicant: James A. Zimmerer. Owner: 2 Diamond Ltd. SPIN Neighborhood #10. PUBLIC HEARING. Approved 7-0 vote C. Ordinance No. 693-A, 2"d Reading, Amending Ordinance 693, providing revisions to Appendix Chapter 33 of the Uniform Building Code, Excavation and Grading. PUBLIC HEARING. Approved 7-0 vote D. Ordinance No. 734, 2"d Reading, Approving rate schedules for Texas Utilities Electric Company. PUBLIC HEARING. Approved 7-0 vote 8. Ordinances, first readings, and related items: A. Ordinance No. 735, Is` Reading, Requiring that persons under 18 wear a bicycle helmet while riding on public ways. Public Hearing set for March 2,1999. Tabled in consent (no time set) 7-0 vote B. Ordinance No. 480-305, lst Reading (ZA 98-118), Rezoning and Development Plan for Chesapeake Place, on property legally described as Tracts 4A, 4A8, 4A9, 413, and 4E2, situated in the J.G. Allen Survey, Abstract No. 18, and being approximately 54.95 acres. Location: On the northeast corner of the intersection of South Pearson Lane and Union Church Road. Current Zoning: "AG" Agricultural District. Requested Zoning: "R- PUD" Residential Planned Unit Development District. Applicant: Four Peaks Development, Inc. Owners: Ranchland Leasing Co., Inc., Seyed M. VITy UI QUUUIRiRtl, IdAUb Regular City Council Meeting Agenda February 16,1999 Page 5 Mirtaheri, and Michael and Laura Musgrove. SPIN Neighborhood #15. Public Hearing set for March 2,1999. Denied 4-3 vote (Stacy, Moffat, Evans against motion to deny) C. Ordinance No. 480-302, 1" Reading (ZA 98-157), Rezoning on property legally described as Tracts 1 A 1 A2B and 1 A 1 A2C situated in the Ben J. Foster Survey, Abstract No. 519, and being approximately 4.279 acres. Location: On the northeast corner of the intersection of Randol Mill Avenue and Gifford Court. Current Zoning: "AG" Agricultural District. Requested Zoning: "SF -IA" Single Family Residential District. Owners and Applicants: Parvez and Seema Malik. SPIN Neighborhood #12. Public Hearing set for March 2,1999. Approved in consent 7-0 vote Table to D. ZA 98-158, Preliminary Plat for Proposed Lots 1 and 2, Malik Estates 3/2/99 Addition, on property legally described as being Tracts 1 A 1 A2B and 1 A 1 A2C situated in the Ben J. Foster Survey, Abstract No. 519, and being approximately 4.279 acres. Location: On the northeast corner of the intersection of Randol Mill Avenue and Gifford Court. Current Zoning: "AG" Agricultural District. Owners and Applicants: Parvez and Seema Malik. SPIN Neighborhood #12. The applicant has requested to table this item to the March 2,1999, City Council meeting. Tabled in consent agenda time certain 3-2-99 7-0 vote 9. Resolutions: (no items this agenda) 10. Other items for consideration: A. Strategies for extension of infrastructure and other development incentives for the S.H. 114 corriting �T B. Award of bid to Don L. Owen, Inc. for the painting of the 0.5-MG elevated storage tank on Florence Road. Approved in consent agenda 7-0 vote C. Change Order No. 1 to Whitewater Construction for 315 Pine Street sewer. Approved in consent agenda to table 7-0 vote UITy OT %-')0DU11aK6, Iaxab Regular City Council Meeting Agenda February 16,1999 Page 6 11. Other items for discussion: A. Traffic m B. Amendments to Lands ce No. 544. 12. Meeting Adjourned CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at City Hall, 667 North Carroll Avemuq,pd the Administrative Offices, 1725 East Southlake Boulevard, Southlake, TpX4s,-on ;,iitsday, February 18, 1999 at 6:00 p.m., pursuant to the Texas Government,�Cade,'Chapter 5-.. 'Oek zz - 4'140 S a ran - City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 481-5581, extension 704, and reasonable accommodations will be made to assist you. X Uny OT 70UU11aK6, i exa5 Regular City Council Meeting Agenda February 16, 1999 Page 7 EXECUTIVE SESSION SECTION 551.071 CONSULTATION WITH ATTORNEY The City Council may conduct a private consultation with its attorney when the City Council seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. Town of Westlake et al vs. City of Southlake, Texas. September 1997. 2. Town of Westlake vs. City of Southlake, Carroll Huntress, et al. May 1997. 3. Legal action against Scott Bradley, Charla Bradshaw, Abe Bush, and Fred Held. 1997. 4. Town of Westlake vs. City of Southlake, Texas Maguire Thomas/Thomas Partners-Westlake-Southlake Partnership; Maguire Partners Westlake Partnership; and MTP-IBM Phase II and III Joint Venture. September 1997. 5. Maurice C. Robertson, Plaintiff vs. City of Southlake. October 1997. 6. Marriam Baloch vs. City of Southlake. January 1999. SEC TION 551.072 DELIBERATION REGARDING REAL PROPERTY The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. SECTION 551.075 CONFERENCE WITH EMPLOYEES The City Council may confer with one or more employees in a closed meeting to receive information from the employees or to question the employees, but may not deliberate public business or City policy that affects public business. Uny vT 00=1aKe, texas Regular City Council Meeting Agenda February 16,1999 Page 8 SECTION 551.076 DELIBERATION REGARDING SECURITY DEVICES The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION. L:\CTYSHARE\AGENDAS\cc022299agn.doc City of Southlake, Texas MEMORANDUM IL February 9, 1999 TO: Curtis E. Hawk, City Manager FROM: Greg Last, Community Development Director SUBJECT: Strategies for Extension of Infrastructure and other Development Incentives for the State Highway 114 Corridor Action Requested: Consideration of various issues related to economic development within the State Highway 114 Corridor Background Information: With the continued progress of S.H. 114 we anticipate heightened interest in the prime sites available along the corridor. There are several sites that have characteristics capable of attracting businesses of significant economic benefit to the City of Southlake as well as the County and State. We would like to receive City Council direction regarding various methods of motivating desired businesses to strongly consider Southlake. This consideration is intended to be general in nature and not site -specific. Financial Considerations: There will be financial evaluations done on any alternatives suggested by Council on a case -by -case basis. Citizen Input/ Board Review: None Alternatives: Various alternatives for motivating development include but are not limited to the following: infrastructure installation, tax abatements, fast -track approvals, dedicated staffing, employee training programs, etc. Supporting Documents: A notebook of Tax Incentives and related information was previously forwarded. Contact Greg Last or Kate Barlow should you need another copy. Staff Recommendation: Staff recommends that serious consideration be given to adoption / approval of appropriate motivational development incentives to attract desired businesses. kpproMSmio CityCouncil: City M �Q� City of Southlake, Texas MEMORANDUM February 12. 1999 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Proposed Traffic Management Bond Issue Action Requested: Discuss the needs and develop a plan for a proposed traffic management bond issue. Background Information: City Council, at the 1998 June retreat, discussed the concept of improvements to the intersection along F.M. 1709 and along S.H. 114. On August 18, 1998, at a City Council meeting, some preliminary cost estimates were presented. However, the idea of a bond issue was delayed because of the CISD bond proposal. (maw Because of the continual increase in traffic on F.M. 1709 and the impending construction on S.H. 114, improvements to the City's intersecting streets is becoming critical to safely and effectively managing the traffic along these highways. Financial Considerations: Finance Director Lou Ann Heath will have the financial alternatives available for City Council meetings. The intent is to structure a bond package that will minimize or require no tax rate increase. Citizen Input/ Board Review: None at the current time. Prior to an 'election, publicity and presentations will be made to as many residents as possible. Legal Review: City Attorneys will be involved at the appropriate time for legal review and developing the bond package. Alternatives: City Council may want to review and change priorities and add or delete proposed projects. 11A-1 >: A Supporting Documents: February 3, 1999 memo with attachments to Curtis E. Hawk discussing the various intersection improvements and updated cost estimates. Staff Recommendation: Staff recommends that the City Council discuss the needs and consider developing a plan for a proposed traffic management bond issue. Please place this on the February 16, 1999 Regular City Council Agenda for review and consideration. Bwi Approved for Submittal to City Council: Id 11A-2 'WI I IJ JI IJ I I j� I IJI I I Ili I z0 U W W 7 ! 7_ I W I "'I INi T O OI i I I I I i �. lyINNI I O of ! ¢I¢ dai ,ayo�iP � P P m Z,Z Z 7 7.,Z 7 7 Z J_,ZZ uj Z.' 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Io ILI F_ip LU F SIN iLN` O U UIV WIW J JI�I�Ip IW W d IN.. l2 �wLu lui H QIQ i�I, J F•'Ia W Q F J,aI� �lasl�l IQ�a Diu yi01 1 UI� w O= >IJ Lu >,xl ylo x 3 OIQ a..�.1 W UI�IoIW C `I04 0INI�I�I� Olw IOIWIWl2 pi'A cli afl '.DI¢i,•p'.F-.y�lw•.'z'mIOO7.r,7'�'OI^! _ _ Z F I, a 11A=5 F- IN M N ES y .n m A 31 I �FbojboI I III I O L:L Imo' tl)i 011 G11 I ! I ' I I I LL)'LLI! III j IV ice! to Y z zl j0,W; cj U V) �I U' CIF' m A O pl o iZ'w w INU� E-!U w w, IE 3� -co C7.CC 1 1 U � • . i 11A-6 L E o (awe TO: FROM: SUBJECT titENI0RANDti�I r ebrua: ; 121, 1999 Curtis E. Hawk, City Manager Greg Last, Director of Community Development Amendments to Landscape Ordinance No. 544. Action Requested: City Council direction to proceed to the Plannin, and Zoning Commission. with an amendment to the Landscape Ordinance. Background Information: An amendment to this ordinance was requested by Councilmembers Scott Martin and Debra Edmondson per the enclosed Project Advocacy Form (PAF). Staff has met with these Councilmembers as a work group to evaluate potential revisions. Some significant revisions include the following: • Requirements for utilizing existing tree credits. • An increase in the minimum size of plant material required at the time of planting. • The tenants responsibility to provided continued maintenance in perpetuity of all landscape and irrigation. • The elimination of credits which reduce the overall required amount of plant material required for proposed developments. Financial Consideration: Not applicable. Citizen Input/ Board Review: A work group composed of Councilmembers Scott Martin and Debra Edmondson, staff members Greg Last and Keith Martin, has met and discussed the revisions as proposed in this draft. Legal Review: A copy of this draft has been forward to the City Attorneys office for review. Alternatives: Not applicable. 11B-1 Curtis E. Hawk Febraary 1' 1999 D3,?t - Supporting Documents: • Landscape Ordinance 544-A, Draft No. 4, Dated 02 / 09 i 99. • Project Advocacy Form (PAF) for the requested revisions to the Landscape Ordinance. S taff Recommendation: Staff recommends that City Council give direction to staff to proceed to the Planning and Zoning Commission with the amended ordinance as proposed by the work group. Given this direction. %ve expect the following timeline. • Planning and Zoning - February 18, 1999 • City Council l" Reading - Llarch 2, 1999 • City Council 2"d Reading - March 16, 1999 �L GL Im :kpproved for Submittal to City Council: - A � /I- ty nager's Office 11B-2 PROJECT ADVOCACY FORM SHORT TITLE: Revisions to Landscape Ordinance TYPE OF PROJECT: Scope: New —,Minor Revision XX , Major Revision Type: Ordinance XX ,Master Plan Component Project Other: REQUESTED BY: Scott Martin & Debra Edmondson, Councilmembers STAFF CONTACT: Keith Martin, Landscape Administrator. 481-5581. ext. 8-13 DATE OF REQUEST; 6-24-98 DATE RECEIVED: BY: GL Outline problem, concern or opportunity. (Do not define solution) Coordinate Section 3.4 (parking lot landscaping) with concurrent revisions to the commercial parking requirements. 2. Coordinate this ordinance with the revised "Tree Preservation Ordinance" with regards to credits, protection, irrigation, etc. Insure proper maintenance & replacement of commercial landscaping & assessment of plant (W material replacement standards. List any potential considerations. (Do not define solution) Update listed recommended plant materials. General Comments: List any references to be reviewed (other cities, etc.) or any documents attached to this request. Revised Tree Preservation Ordinance. b. Recommended plant materials from the Texas Agricultural Extension Service. A L:'COMDEV\WP r^-ME \PROJECTS'MORfrVPRO!-REQ.FR.MUYDSCOI.WPO Form Date: June 25, 1998 I1B-3 Page 1 of 1 LANDSCAPE ORDINANCE NO. 544 - A 4 AN ORDINANCE OF THE CITY OF SOUTHLAKE ESTABLISHING CRITERIA AND REGULATIONS FOR THE INSTALLATION OF 6 LANDSCAPING IMPROVEMENTS ON NON-RESIDENTIAL CONSTRUCTION AND MULTI -FAMILY CONSTRUCTION, OTHER THAN DUPLEX USES; PROVIDING FOR DEFINITIONS; PROVIDING 9 FOR IRRIGATION REQUIREMIENTS; PROVIDING FOR PROTECTION 10 OF A VISIBILITY TRI kNGLE; PROVIDING FOR THE PRESERVATION i? OF EXISTING TREES; PROVIDING FOR THE SUBMISSION OF 12 LANDSCAPE AND IRRIGATION PLANS; PROVIDING FOR 13 LANDSCAPING IMPROVEMIENTS IN THE PUBLIC RIGHT-OF-WAY; 14 PROVIDING FOR MAINTENANCE OF LANDSCAPING 15 IMPROVEMENTS; PROVIDING FOR MODIFICATIONS, VARIANCES, 16 AND APPEALS FROM THIS ORDINANCE; PROVIDING THAT THIS 17 ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; is PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY 19 FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; 20 PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND 71 PROVIDING All EFFECTIVE DATE. L WHEREAS the City of Southlake, Texas is a home rule City acting under its charter � y 24 adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 25 of the Local Government Code; and, 26 WHEREAS, the City Council of the City of Southlake has determined that minimum 27 landscaping requirements for non-residential and multi -family dwelling (other than duplex) uses is 2s necessary to adequately protect the public health, safety, and welfare. 29 3o NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF 31 SOUTHLAKE, TEXAS: C L.CrrYD0CT0R"RAFr"1.MSCAP4 - LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page I 11B-4 t A 4 5 6 7 S 9 t0 12 14 15 16 17 18 19 20 24 25 26 27 2S 29 30 31 32 33 34 35 36 37 38 39 40 41 42 r� 45 46 47 LANDSCAPE ORDINANCE Table of Contents 1.0 PURPOSE AND INTENT PAGE 2.0 DEFINITIONS 2.1 General Rules 1 2.2 Definitions 2 3.0 L.-VNDSCAPE/IRRIGATION REQL`IRENIENTS 3.1 General 3 a: Existing Buildings 3 b. Pad Site Developments 3 C. Expansion or.Re , Aguration of Paved Areas 3 3.2 Bufferyards 4 3.3 Interior Landscape Area Requirements 4 a. Planting Requirements 4 b. Example 5 C. Locational Requirements 5 d. Xeriscape Landscaping Credits 5 3.4 Parking Lot Landscape Area Requirements 5 a. Existing Trees 6 b. Planting Requirements 6 C. Exemptions 6 3.5 Visibility Triangle 6 3.6 Irrigation Requirements 6 a. Water Conservation 6 b. Water- Censen,atien Credits A 4.0 EXISTING TREE PRESERVATION 4.1 4.2 General 7 T-Tees 12" ar Great a. Building Feetpr-iat 7 44 ^ b. P a 4.2 Existing Tree Credits 7 a. Existing Tree Credit Calculation 5.0 PLANT MATERIAL 5.1 Quality Standard 7 5.2 Recommended Plants 7 5.3 Size Requirements When Planted 8 a. Tree Measurement 8 b. Minimum Sizes 8 LCrrYD0CS,0KD DRAFr"XDSCAPa LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 2 11B-S IL 4 5 6 7 8 9 10 t_ 13 14 15 16 17 is 19 20 (W, 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 C 45 46 47 LANDSCAPE ORDINANCE Table of Contents (continued) PAGE 6.0 LANDSCAPE/IRRIGATION PLAN REQUIREMENTS 6.1 Qualifications to Prepare Plans 8 6.2 Landscape Plan Requirements 8 6.3 Irrigation Plan Requirements 9 7.0 OTHER RELATED REQUIREMENTS 7.1 Screening (Ord. 480, Section 39) 10 7.2 Outside Storage (Ord. 480, Section 38) 10 7.3 B-ufferyards (Ord. 480, Section 42) 10 8.0 IMPROVEMENTS IN t PUBLIC R.O.W./EASEMENTS 8.1 General 10 8.2 R.O.W. Use ments i n S-3 8.2 Replacement Responsibilities 10 9.0 REVIEW PROCEDURES 9.1 Submittal Requirements a. Application Checklist b. Fees 9.2 Authority for Review 9.3 Review Process 10.0 MAINTENANCE 10.1 General 10.2 Plant Material Replacement a. Deferral of Landscape Replacement 10.3 Plan Requirements 11.0 ENFORCEMENT 11.1 Building Permit 11.2 Certificate of Occupancy a. Temporary Certificate of Occupancy 11.3 ^ Deferral of Required LiAdscape.Installation 12.0 MODIFICATIONS, VARIANCES AND APPEALS 12.1 Modifications 12.2 Variances and Appeals 13.0 VIOLATIONS 14.0 SEVERABILITY 15.0 CONFLICTING ORDINANCES 1. CrrYDOCS'ORDDRAFrLA.XDSCAP4 LANDSCAPE ORDNANCE 544-A 11 11 11 11 11 11 11 12 12 12 12 12 13 13 13 14 Draft No. 4 Dared 2/0 12/99 Page 3 11B-6 l 3 4 5 6 7 8 9 10 i_' 14 15 16 17 A LANDSCAPE ORDINANCE Table of Contents (continued) 16.0 SAVINGS CLAUSE 17.0 PUBLICATIONS CLAUSE 18.0 EFFECTIVE DATE 19.0 APPEN-DICES Appendix 'A,' - Recommended Plants Appendix `B' - Required Landscape Summary Appendix `C' - Typical Plant List Appendix `D' — Application Appendix `E' - Typical Plans LCrrYD0Cs,0MDRAFrLV'.MSC"4 LANDSCAPE ORDINANCE 544-A 11B-7 PAGE 14 14 1=; 14 16 17 is 19 21 Draft No. 4 Dated 02/12/99 Page 4 L 4 5 6 7 S 9 10 12 13 14 15 16 is 19 20 C 24 25 26 27 2S 29 30 31 32 33 34 35 36 37 33 39 40 41 42 45 46 47 LANDSCAPE ORDINANCE 1.0 PURPOSE AND INTENT The purpose of this ordinance is to provide for the orderly and aesthetic development of the City and to promote the health, safety and general welfare of the community. It is the intent of this ordinance to achieve the following: - A balance between the need for landscape treatments and the need for commercial gro« in the City. - Promote a flexible attitude of enforcement sufficient to meet the spirit and intent of these requirements. - Promote mutually beneficial improvements by utilizing incentives rather than penalties. - To aid in stabilizing the environment's ecological balance by contributing to the processes of air purification, oxygen regeneration, ground -water recharge, storm water runoff retardation and erosion control. - Provide for the separation and buffering of incongruous uses and intensity of activities; and provide for the visual softening of building masses. - Reduce glare from paved surfaces, dust nuisances and the impact of noise. - Protect and promote the value of residential and commercial properties within the City. - Promote a positive image for the attraction of new business enterprises within the City. - Encourage the protection of healthy trees and vegetation and promote the natural ecological environmental and aesthetic qualities of the City; 2.0 DEFINITIONS 2.1 GENERAL RULES: For the purpose of this ordinance, the following rules shall be applied in constructing, interpreting or otherwise defining the terms and provisions hereof: 1. Words used in the present tense shall include the future, words used in the singular number shall include the plural number and words used in the plural shall include the singular. 2. The word "shall" is mandatory and the word "may" is permissive. 2.2 DEFINITIONS: For the purpose of this ordinance, certain words or terms applicable hereto are defined as hereinafter provided. Words and terms used in this ordinance, LCrrYD0CYL0MDR. Fr"%'USCAP4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 5 11B-8 C, but not defined in this ordinance shall have the meanings ascribed thereto in the Comprehensive Zoning Ordinance of the City. Words and terms defined in both ordinances shall be read in harmony unless there exists an irreconcilable conflict in 4 which case the definition contained in this ordinance shall control. 6 BUFFERYARD: A bufferyard is a unit of land, together with a specified amount of planting thereon, and any structures which may be required between land uses to eliminate or minimize conflicts between them. 9 10 BUELDNG FOOTPRINT: The area of the building in contact with the ground. t, CALIPER: Diameter of the trunk measured one foot (1') above ,round level. t_ iY CANOPY TREES: A perennial woody plant, single or multiple trunk, contributing 1; to the uppermost spreading branchy layer of a forest and may be commonly referred 16 to as shade trees. I - is F=��A QEQ PAVE IERNI • A.,, E)f�rpe .,1.1.E -e bl, ' r: _ Pavement 19 1 intended fef pedestrian er- vahieular--tom Ep4ianeed pavement inelud L. J 10 s, gfass pa�.-er- and stamped and stained . GROUND COVER: Low growing, dense spreading plants typically planted from containers. 24 2.; INTERIOR LOT LANDSCAPE AREA: The area of the lot remaining after 26 subtracting out the area included in the required bufferyards. 2- 23 LANDSCAPE ADMINISTRATOR: The City Manager or his designee. 29 30 LANDSCAPE ARCHITECT: A person registered as a Landscape Architect in the 31 State of Texas pursuant to state law. 32 33 LANDSCAPE AREA: An area which is covered by aatuFal living grass, ground 34 cover, or other implant materials. 35 36 LAWN GRASSES: Thin bladed surface growing plants typically planted from seed, 37 sprigs or plugs. 3s 39 LICENSED IRRIGATOR: A person duly licensed by the State of Texas to design 40 and install irrigation systems. 41 42 PERMEABLE PAVEMENT: A paving material that permits water penetration. (W R.O.W. PARKWAY: That area within the public right-of-way (R.O.W.) between 45 the back of curb or edge of pavement and the right-of-way line. 46 47 SEASONAL COLOR: Landscape areas used for annual and perennial flowers LCtnroocsoRrnowAFrLA.vnsa+P4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 6 11B-9 intended to maintain year-round color accents. SHRUBS: Plants which grow vertically in a multi -branched gro%L-th pattern. 4 5 UNDERSTORY/ACCENT TREES: Small evergreen or deciduous perennial woody 6 plants which would grow below the top layer of the forest and typically has unique branching, textural or seasonal color characteristics. s 9 3.0 LANDSCAPE / IRRIGATION REQUIREMENTS 10 11 3.1 GENERAL: The requirements herein shall apply to all new non-residential 1: construction and multi -family construction other than duplex uses. The requirements 13 for landscaping shall combine the bufferyard requirements, minimum landscape 14 areas on the interior portion of the lot, and minimum landscape areas for parking 15 areas. 16 17 a. Existing buildings: Buildings in existence on the effective date of this is ordinance shall be considered legally nonconforming as it pertains to this 19 ordinance. The fequir-ements herein shall not apply ia new eenstfuetion 20 � t aestr-eyed by f;ra- New construction intended to increase the square footage of the existing building by 30% or greater shall be required to meet the _ requirements herein. Such 30% shall be based on the original nonconforming 24 structure in existence on the date of approval of this ordinance. Any new 25 construction which exceeds 5,000 square feet shall be required to -meet the 26 requirements herein. The requirements herein shall pertain only to the square 27 footage of the proposed new construction. 2s 29 b. Pad site developments: Pad site developments or ground lease developments 30 shall be required to provide landscaping in accordance with the interior 31 landscape requirements of Section 3.3 herein. 32 _ Eexpansons�o�ecoe.�nfigRaorfiof�nsio_ n33 C. 34 fp�ehbeuccoancevth ecoggur�n. .or 4 herein; 35 36 3.2 BTJTFERYARDS: All plant material required by the bufferyard section of the 37 Zoning Ordinance (Ord. 480 as amended, Section 42) shall be shown on the 38 required Landscape Plan. 39 40 3.3 INTERIOR LANDSCAPE AREA REQUIREMENTS: The amount of landscape 41 area required on the interior of the lot (excludes bufferyards) shall be based on the 42 square footage of the proposed buildings. The square footage of the building for the purposes of this ordinance will be the square footage of the first floor or the square ce footage of the largest floor, whichever is greater. single stefy retail anehe` 4D tenants having, building,000 feet of the square feetagxe 46 shall b the a t width c*t, i, tby a dada, a fsixty feet 60') b r (T"�i 47 L.C1TYD0CS\0KDDRAFrtX'4D5CAP4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 7 11B-10 L The required landscape area for each zoning shall be based on the percentage (%) of q P 2 the floor area as determined above in accordance with the following chart. 4 5 ZONING PERCENT OF FLOOR AREA 6 MF-2, 0-1, 0-2 . . . . . . . . .. ... . . .. .. . . .. . .. . . 50% C-1, C-2, C-3, HC . . . . . . ... . .. . . . . . . .. . . . . . . 50% 3 CS, B-1 . . .. .. . . . . . . .. ... .. .. . . .. . . . . ... 30% 9 C-4, B-2 . . . ... . . . . . . . .. ... . . .. . . . . . . . . . 20% 10 I-1, & I-2 Building less than 10,000 S.F.. . .. . . . . . . . . . . . 20% t 1 I-1, & I-2 Buildings 10,000 S.F. or greater . . . . . . . . . . . . . . 10° 1' 13 All buildings in SP 1 and SP2 and buildings other than Single Family or Duplex uses 14 within PUD or other districts shall meet the requirements of the closest zoning t5 category noted above. 16 17 a. Planting Requirements: The following plants shall be required within the 1g required interior landscape areas at the ratio indicated. 19 20 - 1 Canopy Tree per 600 square feet - 1 Understory Tree per 300 square feet - 1 Shrub per 60 square feet - Ground Cover - 10% of required area 24 - Seasonal Cover - 2% of Required area 25 26 b. Example: Three story office building (0-2 Zoning), each floor has 4,000 27 square feet. 23 29 First Floor = 4,000 30 Second Floor = 0 3 t Third Floor = 0 32 Effective Floor area 4,000 33 34 Times 50% x .50 35 = Required Landscape area 2,000 sq.ft. 36 37 Required Canopy Trees @ 1/600 sq. ft. = 3 38 Required Understory Trees @ 1/300 sq. ft. = 7 39 Required Shrubs @ 1/60 sq. ft. = 33 40 Required Ground cover area @ 10% = 200 sq. ft. 41 4 C. Location Requirements: A minimum of 75% of all required mterior„landseape area<and p aut ma "wtllii areas shall be in the front and along either side of 45 the building between the building and the interior edge of the required 46 bufferyards. 47 LCMYDocsoRDNDRA""'=CA?4 LANDSCAPE ORDINANCE 544-A - Draft No. 4 Dated 02/12/99 Page 8 11B-11 (41.0, a. Enhaneed Pavement Cremes: -ref e;,�efy-ene feet-(P) e€-enhaffcedpavemefit 2 area, the required ifiter-ier- landseape area may be fedueed by ane half feet l :') The e,l : t g f� enh e,a p ., t 1, n 1 l b ten ._ r - l:- �. -.-----�----_�__- -_-_-_ �_[. ___ ___ -___- S n LIUZZ V\+ i. V+LS V�.L \.LZZ{. 4 !100%\ e f the required nto .• latidsnunpri, area. un�en . 1 6 e. D.Q.` . L ndseaping-Credits: The r-equir-ed inter-ier- laftElseape area may be a a 1, a ten n nt (1 noi) .,.>,en the n plied t ,.1,eeses t establish, J to and Fn intain t ass within the R.O.W. of „-ay .,long J 9 the ent-ef theif p£eperty. The of r -oi 10 a 11 e-redit) 1. e. Xeriscape Landscaping Credits -;The required interior landscape area may be 14 reduced by a maximum of five percent, (5°/) when'the applicant chooses to 15 design the landscape`wtth;drotight tolerant plant species as approved by ,the 16 Landscape Admuustrator: This credit shall only be considered if at least 50% 1 of the total required landscape plantings -are ;drought tolerant plant species. 13 19 3.4 PARKING LOT LANDSCAPE AREA REQUIREMENTS: Plante- islands shall be par-kingeaeh The parking lot landscape area requirements shall be modified as'follows based on the percentage of parking located between the building faeade and the R.O.W.. 24 25 26 Less than 25°!0 =: "•. 10 sq $.per parking stall 27 25% 75% = 13 sq. f per parking stall 23 Greater than 75% = 23 sq. ft. per parking stall 29 30 Each row of parking stalls shall provide the required landscape area, however, it 31 shall be the applicant's right to place the islands near the buildings, throughout the 32 parking, or at the end of the rows away from the building. The Landscape 33 Administrator may modify the island requirement for each row in situations where it 34 would appear beneficial to combine an awkward or hazardous island into a larger 35 island within the parking area. Planter islands shall have a minimum width of $' 12' 36 back-to-back if curbed or 9' 13' edge -to -edge if no curb is intended, and shall be 37 equal to the length of the parking stall. Parking lot landscape areas do count 38 towards the total required interior landscape area. 39 40 a. Existing Trees: The Landscape Administrator may approve variations to the 41 planter island requirements in order to preserve existing trees in interior 42 parking areas. For existing trees the minimum width of the planter island (tow, shall be as follows: 43 46 47 LCITYDOCsoRDkDItAFrL.1.W8CAP4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 2/0 12/99 Page 9 11B-12 Tree Stze �- . Min. Island Width- Min. -Dist. Tree to Curb 6" f�per--9�ess _ Q . dt �� CLZLII = 12' minimum width 4' 6" - 12" caliper 4 greater than 12" caliper = 18' minimum width 8' 5 6 b. Planting Requirements: A Fninifnuffi e f 5091 o az All planter islands in parking areas shall contain a minimum of one (1) canopy tree with the 8 remaining area in shrubs, ground cover, grasses or seasonal color. Planter 9 islands which have light poles for lighting the parking areas may substitute 10 two (2) understory/accent trees for the required canopy tree. tt t' C. Exemptions: Parking garages are not required to provide landscape a r:-as 13 interior to the parking area. 14 15 3.5 VISIBILITY TRIANGLE: No requirements herein shall be deemed to require 16 plantings which would conflict with the visibility triangle at the intersection of 1- public R.O.W. as defined in the Subdivision Ordinance. Consideration should also is be given to visibility at the intersection of major driveways with the public R.O.W. 19 3.6 IRRIGATION REQUIREMENTS: All required landscape areas shall be irrigated by an automatic irrigation system designed by a Licensed Irrigator, Landscape Architect or other professional authorized by the State to design such systems. Natural _ meadows of wild flowers or other native habitat shall not be required to.be irrigated. 24 25 b. Water Conservation: The City would like to promote the use of efficient 26 irrigation methods and practices. Where possible in planting beds, flood 27 irrigation, porous pipe or emitter/drip systems should be utilized. Where 23 slopes do not allow flood systems, flat spray heads should be utilized under 29 shrubs rather than upward spray heads on risers above shrubs. Lawn 30 spray heads should have low precipitation rates, run for longer periods of 31 time, and water infrequently to promote deep root growth for grasses. 32 33 e. Water- r « Credits: Vz14. fl a kT-igatiea, efnit4ef/ap systems 34 ° 35 landseape area may be fedueed bY 100%. 36 37 4.0 EXISTING TREE PRESERVATION 38 39 4.1 GENERAL: One of the City's greatest assets is the existence of many specimen 40 quality native trees. One objective of this ordinance is the reservation of these trees 41 while allowing uality development .to take place. Deere t C, en .yIY Mon f 4.2 TREES -1 " OR GREATER -Ail «• e„ «lees with a _eali er- e f 12" er- 4� 46 47 LcnTDocs.oRDkDaArruwsc.4r4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 10 1 1 R-1 , a. J kiteadedf$� building, f etp .,r , ae dirt^ - 1 1blcraa�s� t ea e�eenst Etie.. ,,,; ,e n adi .. 4 5 gym -king, s23Si. The abev kt shall net afTly to the $Ee^�ccd 6 as a fire lane o af4dn, c7 7 s 44 4.2 EXISTING TREE CREDITS Credits may, only be granted if the treels are in healthy 9 condition and all requirements of the ^Tree "PreseNAtion Ordinance have been niet as 10 determined by thelandscape Administrator at the time of inspection for a Permanent 11 Certificate of Occupancy. 13 a.. Existing Tree "Credit Calculation: Existing trees which are saved in landscape 14 areas and have at least �0 75% of the dfip line `Critical Root Zone' within 15 that area sl}a 4 may be granted credits toward reducing the required plantings 16 as follows: 17 is Size of Tree Saved Canopv Understory 19 6" - 12" DBH = 1 or -3- 2 20 Greater than 12" DBH = � 2 or -4- 3 It 5.0 PLANT LIATERIAL 24 5.1 QUALITY STANDARD: All plant material shall be of No. 1 grade, free from plant 25 disease, of typical growth for the species, have a healthy, normal root system, 26 rounded branching pattern, and shall conform to the code of standards set forth 27 in the current addition of the American Standard for Nursery Stock. 2s 29 5.2 RECOMMENDED PLANTS: Shown in Appendix 'A' is a list of recommended 30 plants within each plant material type. The applicant may propose plants other 31 than those listed if the plant seems appropriate for the intended use or the applicant 32 maintains a plant care program sufficient to properly care, for the proposed plant 33 material. The City reserves�the �right to approve o isapp yq_t quired plants and 34 planting throughtheL•andsca a Adniuustrator orCrty as appointed Landscape P. _ _ _-._. 35 Architect, horticulturist, or other person so qualified. 36 37 5.3 SIZE REQUIREMENTS WHEN PLANTED: All plants shall equal or exceed the 38 following measurements when planted. Plants larger than specified may be used but 39 use of such plants shall not decrease the size requirements of other proposed 40 plants. 41 42 a. Tree measurement: Canopy and understory trees with single trunks shall be measured by caliper size one foot (1) above the ground line. Multi -Trunk trees shall be measured by the height of the tree. 4D 46 47 LCrryD0CSs0RMDRAFrtA.1DSCAe4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 11 11B-14 C., b. Minimum Sizes: Minimum plant size when planted shall be as follows: Plant Material Tye Minimum Size 4 Canopy Tree Single Trunk 1 1/2.1 caliper 6 Multi -Trunk Clump 6 fee 8 fee (height) 7 Understory Tree 4 feet 6' fe t (height) s Shrub* 3, gallon 11 Groundcover 4" containers 13 *,The Landscape Administrator may approve smaller size shrubs based on unusual 14 growing circumstances and/or on a specific design which reflects the overall intent of 1; this ordinance. 16 17 6.0 LANDSCAPE / IRRIGATION PLAN REQUIREMENTS 13 19 6.1 QUALIFICATION TO PREPARE PLANS: For all lots greater than 30,000 square 20 feet, Landscape Plans shall be prepared by a Registered Landscape Architect. For lots less than 30,000 square feet, a Landscape Designer or Landscape Contractor, knowledgeable in plant materials and landscape design may also prepare the landscape plan. Irrigation plans shall be prepared by a Licensed Irrigator or 24 Landscape Architect. The landscape Admuustrator may re*ect plans rf deemed of 25 unprofessional 'quality -or completeness and bjq i ec that :plans -be prepared' by a =; 26 Registered Landscape Architeci or "other qualified prafessiom 27 2S 6.2 LANDSCAPE PLAN REQUIREMENTS: The following items shall be provided on 29 the required landscape plan. 30 31 a. Sheet size 24" x 36", or as approved. 32 33 b. Acceptable scale: 1" = 101, 1" = 20', ill — ' or as approved. 34 3: c. North arrow, graphic and written scale in close proximity. 36 37 d. Appropriate title (i.e. "Landscape Plan") 3s 39 e. Title block includes street address, lot and block, subdivision name, city, 40 state, date of preparation. 41 42 f. Name and address of owner. g. Name, address and phone of firm preparing plan. 45 46 h. Boundary shown with dimensions. 47 4CITYDOCS•ORD DRAFrLAINMSCAN LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 12 11R-1S i. Any existing utilities shown. (i.e. water, sewer, storm drain, gas, electric, cable, etc.) 3 4 j. Width and type of bufferyards labeled on all sides. 5 6 k. Location, caliper size and name of all existing trees 6" caliper or more which 7 are to be preserved. 8 9 1. Location, quantity, size and name of all proposed plant materials. 10 11 M. Maintenance note provided. (Section 10.1) 12 1 fl. Label V, p of any enhaneed pavementproposed. 14 15 n. Provide -standard Bufferyard and Interior Landscape Calculation Chart from 16 Approved Site Plan 17 1s o. Visibility triangles shown. 19 20 P. Landscape Architect seal signed and dated. (W q. Plant list shown with format similar to Appendix 'C'. 24 r. Any berms delineated with one -foot (F) contour intervals. 25 26 6.3 IRRIGATION PLAN REQUIREMENTS: The following items shall be provided on 27 the required irrigation plan. 28 29 a. Sheet size 24" x 36", or as approved. 30 31 b. Acceptable scale: 1" = 10', 1" = 20', 1" = 40' or as approved. (Must be same 32 as Landscape Plan) 33 34 C. North arrow, graphic and written scale in close proximity. 35 36 d. Appropriate title (i.e. "Irrigation Plan") 37 38 e. Title block includes street address, lot and block, subdivision name, city, 39 state, date of preparation. 40 41 f. Name and address of owner. 42 Cg. Name, address and phone of firm preparing plan. 43 h. Boundary shown with dimensions. 46 47 i. Location of all existing trees 6" caliper or larger which are to be saved. LCITYDOCTORD\DRAFTLINDSCAP4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page 13 11B-16 6 s 9 10 12 13 14 15 16 18 19 20 24 25 26 27 23 29 30 31 32 33 34 35 36 37 38 39 40 41 42 4.) 46 47 J. All pipes labeled as to size. k. All heads labeled as to type. (Legend is acceptable) 1. Backflow prevention labeled with type and size. M. Connection to water service shown after meter. n. Second meter (with size) shown if intended. o. Any existing utilities shown. (i.e. water, sewer, storm drain, gas, elect.n.c. cable, etc.) P. Note on plan: "All backflow installations and connections to city water lines must be permitted separately by the City inspection staff. Call (8 481 5581, e34�0. q. Maintenance note provided. (Section 10.1) r. Plan sealed, signed and dated by qualified professional as authorized by State law. 7.0 OTHER RELATED REQUIREMENTS 7.1 SCREENING: All the requirements of the Screening section of the Zoning Ordinance (Ord. 480 as amended, Section 39) shall be met and shown on the required landscape plan. 7.2 OUTSIDE STORAGE: All the requirements of the Outside Storage section of the Zoning Ordinance (Ord. 480 as amended, Section 38) shall be met and shown on the required landscape plan. 7.3 BUFFERYARDS: All plant material required by the bufferyard section of the Zoning Ordinance (Ord. 480 as amended, Section 42) shall be shown on the required Landscape Plan. 8.0 IMPROVEMENTS IN PUBLIC R.O.W. / EASEMENTS 8.1 GENERAL: giass� ort? s - _ -- _ ftti-:- - A maximum of ten percent (10%) of the required interior plant material may be placed within the R.O.W. parkway. ' gg ,ated. Should the applicant elect to provide ' r-evefa in ublic R.O.W. *'��'�_ p- , imm M� �M LCrrYD0CS\0RMRAk7"NDSCAP4 LANDSCAPE ORDINANCE 544-A Draft No. 4 Dated 02/12/99 Page-14 11B-17 .-«...-� r ..^r.*._. ,e.;.,.. , closer than.8' from -the ultimate doss sect2an back of -curb. � USE S !1. T se Ageement shall be duly e.'Eeeuted a f . .;tl. the et out by the Dir-eetef e f Publie R,'er*s 6 7 8� 8.2 REPLACEMENT RESPONSIBILITIES: The City shall endeavor to require s replacement of all landscape/irrigation improvements as a part of contracts to 9 install public utilities within public R.O.W. and/or public easements. The City 10 and owner shall not be responsible for replacing these improvements. In the event 11 the City anticipates utility improvements conflicting with intended 1� landscape/irrigation improvements, the City may require that the applicant wait 1_ to install said improvements until after the public improvements have been 14 installed or under certain circumstances, the City may prohibit landscape 1 improvements within the R.O.W. 16 17 9.0 REVIEW PROCEDURES is 19 9.1 SUBMITTAL REQUIREMENTS: The Landscape Administrator shall establish 20 administrative procedures necessary to facilitate the implementation and 21 enforcement of this ordinance. a. Application Checklist: All submittals shall be accompanied by an application form and completed checklist. Landscape Plans shall be 2: accompanied by the required Landscape Summary (Appendix 'B'). 26 27 b. Fees: All submittals shall be accompanied by a check payable to the City 28 in the amount specified by City Council. 29 30 9.2 AUTHORITY FOR REVIEW: The Landscape Administrator shall be 31 responsible for the review of all plans submitted in accordance with the 32 requirements of this ordinance. 33 34 9.3 REVIEW PROCESS: The Landscape Administrator shall review the required 35 submittals and provide the applicant with a written summary of the review. It 36 shall be the applicant's responsibility to revise the submittals as necessary to 37 obtain approval. 38 39 10.0 MAINTENANCE 40 41 10.1 GENERAL: The Owner, tenant and their agent, if any, shall be jointly and 42 severally responsible for the cow maintenance er��en; of all 43 landscaping and irrigation. All required landscaping shall be maintained in a neat and orderly manner at all times. This shall include mowing, edging, pruning(am., , fertilizing, watering, weeding, and other such activities common to the 4o maintenance of landscaping. Landscaped areas shall be kept free of trash, litter; 47 weeds and other such material or plants not a part of the landscaping. All plant 48 materials shall be maintained in a healthy and growing condition as is Landscape Ordinance 544-A Draft No. 1 Dated 02/12/99 Page 15 11B-18 7 4 5 6 7 8 9 10 i2 13 14 15 16 17 is 19 20 24 25 26 27 2s 29 30 31 32 33 34 35 36 37 38 39 40 41 42 C 4:) 46 47 appropriate for the season of the year. All irrigation heads or lines which are broken and flow water shall be replaced/ repaired immediately to prevent the waste of water. 10.2 DLANT—LANDS&N PLANT- MATERIAL: REPLACEMENT: The Owner shall be responsible for replacing all required plant material which shows dead branching over � 50% or more of the normal branching pattern and repair of irrigation system requirements set herein in perpetuity: -the per-ied of ene . Plant materials which die shall be replaced with plant material of similar variety and similar initial size. Upon notification by the City of such replacements, the Owner shall have thirty (30) days to comply with these requirements. a. Deferral of Landscape Replacement:. The Landscape Administrator may approves deferral of : required -`plant replacement = in accordance with Section`i 1.3 herein. 10.3 PLAN REQUIREMENTS: Paragraph 10.1 above shall be shown on the Landscape Plan and the Irrigation Plan. 11.0 ENFORCEMENT 11.1 BUILDING PERMIT: No building permits for building, paving, grading or construction shall be issued until a Landscape Plan meeting the requirements of this ordinance has been approved by the Landscape Administrator. Under certain conditions such as a "Fast Track" building process for large developments, the developer and the Landscape Administrator may negotiate the submittal of a Landscape Plan at some time after the issuance of the original building permit. 11.2 CERTIFICATE OF OCCUPANCY: All plantings, screening, berms or other requirements of this ordinance shall be installed prior to the issuance of a Certificate of Occupancy (C.O.). Any sod intended must be installed, hydromulch areas must be sprayed. Turf establishment is not required prior to issuance of a C.O. a. Temporary Certificate of Occupancy. ) y.caase.;�in,-Which 4, eInorary W NO W, s MR Landscape Ordinance 544-A Draft No. 1 Dated 02/12/99 Page 16 11R-19 2 ..ram the City shall 1,a the te fight to dfupen the lot+ of e e - e � 4 _� „y fita s in e e of these required to a plete the inst.,ll.,tie .-1,...,1 i . 6 � .. 7 11.3 Deferral ofRegt�dscape,YInsialaon In any case m jwlucfia C O,is 8 sought orrplant r '"lacement,is req-edit a season.ofthe year.m,, " hich the �� --; x 9 Lan a Admtni detemmui at t wou b ,unprac o mstall 10 plantings as Are�quireherein, a" Tnporary._ Certificate -af Qccupancy 11 (T.C.O.) or a` -deferral of the required plant replacement may be given for a 12 period not toexceed six(6) months The applicant shall be required to 13 provide a lette o -�`credit, or escra `deposit in�an amount Isuffi'-- " ,to �„ x 11 cover the installs "on f the landsc eAan�igahon re uirements herein, 15 plus a �14°�eontmg ucliam e.enceti temized 16 bid prepre�� a edeontrac i on=tlie allure of eapghcantto <� �: 17 completeiheinsiallatzon�regiuremen the Crty�� all shave ghtto is draw upon .ahe Metier of ;credit nor escrow.depasit to^complete the 19 installation ..of, the requirements `hereu. Any funds in 'excess"of those 20 required to complete the installation should be retained by the City to i offset its administration costs. 24 12.0 MODIFICATIONS. VARIANCES AND APPEALS 25 26 12.1 MODIFICATIONS: Whenever there are practical difficulties involved in 27 complying with the provisions of this ordinance, the Landscape Administrator 28 may grant modifications in individual cases provided he shall first find that a 29 special individual reason makes strict compliance with this ordinance impractical; 30 that the modification is in conformity with the intent and purpose of this 31 ordinance; and that the proposed modification is at least the equivalent of the 32 requirements prescribed by this ordinance. Such modification may only be made 33 upon written application filed with the Landscape Administrator and the details of 34 any action granting a modification shall be recorded and entered into the files of 35 the City. 36 37 12.2 VARIANCES AND APPEALS: Any applicant who desires a variance or 38 elimination of the requirements herein, or who desires to appeal a decision by the 39 Landscape Administrator, shall file a written appeal with the City Manager for 40 consideration by the City Council. Such appeal shall be accompanied by adequate 41 graphic reproductions, a written summary of the request, and justification for such 42 request. The City Council shall have the authority to grant an.interpretation or variance to the requirements of this ordinance. In granting any variance, the City Council shall determine that a literal enforcement of the regulations herein will 45 create an unnecessary hardship or a practical difficulty on the applicant, that the 46 situation causing the unnecessary hardship or practical difficulty is unique to the 47 affected property and is not self-imposed, that the variance will not injure and will Landscape Ordinance 544-A Draft No. 1 Dated 02/12/99 Page 17 11B-20 be wholly compatible with the use and permitted development of adjacent P J properties, and that the granting of the variance will be in harmony with the spirt and purpose of this ordinance. The decision of the City Council shall be final. 4 13.0 VIOLATIONS 6 7 Any person, firm, corporation, agent or employee thereof who violates any of the 3 provisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof 9 shall be fined not to exceed Five Hundred Dollars and No Cents (S500.00) for all 10 violations. Each day that a violation is permitted to exist shall constitute a separate i 1 offense. 12 1_ 14.0 SEVERABILITY 14 1; It is hereby declared to be the intention of the City Council that the phrases, 16 clauses, sentences, paragraphs and sections of this ordinance are severable, and if 17 any phrase, clause, sentence, paragraph or section of this ordinance shall be declared i3 unconstitutional by the valid judgment or decree of any court of competent jurisdiction, 19 such unconstitutionality shall not affect any of the remaining phrases, clauses, 3o sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. 24 15.0 CONFLICTING ORDINANCES 26 This Ordinance shall be and is hereby declared to be cumulative of all other 27 ordinances of the city; and this Ordinance shall not operate to repeal or affect any of 23 such other ordinances except insofar as the provisions thereof might be inconsistent 29 or in conflict with the provisions of this Ordinance, in which event such conflicting 30 provisions, if any, in such other ordinance or ordinances are hereby repealed. 31 32 16.0 SAVINGS CLAUSE 33 34 All rights and remedies of the City of Southlake are expressly saved as to any and all 3-5 violations of the provisions of any ordinances affecting the regulations for installation 36 of landscaping improvements which have accrued at the time of the effective date of this 37 ordinance; and, as to such accrued violations and all pending litigation, both civil and 38 criminal, whether pending in court or not, under such ordinances, same shall not be 39 affected by this ordinance but may be prosecuted until final disposition by the courts. 40 41 17.0 PUBLICATIONS CLAUSE 42 The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place 45 for a public hearing thereon at least ten (10) days before the second reading of this 46 ordinance, and if this ordinance provides for the imposition of any penalty, fine or 47 forfeiture for any violation of any of its provisions, then the City Secretary shall Landscape Ordinance 544-A Draft No. 1 Dated 02/12/99 Page 18 additional) publish this ordinance in the official City newspaper one time y pwithin ten days after passage of this ordinance, as required by section 3.13 of the Charter of the City of Southlake. 4 5 18.0 EFFECTIVE DATE 6 7 This ordinance shall be in full force and effect from and after its passage and publication s as required by law, and it is so ordained. 9 to 19.0 APPENDICES 11 12 It is anticipated that the following appendices will be changed periodically by the 13 Landscape Administrator in response to changes in the administration of this ordinance. It Landscape Ordinance 544-A Draft No. 1 Dated 02/12/99 Page 19 _ 11R-22. C Common Name Pecan Cedar Elm Red Oak Live Oak Bur Oak Lacebark Elm Chin. Pistache Bald Cypress Honeylocust Southern Magnolia Bradford Pear Yaupon Tree Jap. Black Pine Redbud Crape Myrtle Sweetgim Purp 'eaf Plum Photinia Eleagrus Dwarf Yaupon Holly Dwarf Burford Holly Dwarf Chinese Holly_ Ta..m Juniper Sea Green Juniper Japanese Barberry Flowering Quince Texas Sage Forsythia Spiraea 'Bridal Wreath' Pampas Grass Juniper Species Monkey Grass Mondo Grass Asian Jasmine Vinca/Periwinkle Purp Euonymus Carolina Jessamine Halls Honeysuckle Coral Honeysuckle Lady Banks Rose APPENDIX 'A' - Recommended Plants Satanical Name Comments Overstory/Canopy Tree Carya illinoensis Ulmus crassifolia Quercus Shumardii Quercus virginiana Quercus macrocarpa U1mus parvifolia Pistacia chinensis Taxodium distichum .Gladitsia triacanthos 'var.' Magnolia grandiflora Understory/Accent Trees Pyrus calleryana 'Bradford' Ilex vomitories Pinus thunbergi Cercis canadensis Lagerstroemia indica Liquidambar styraciflua Prunus cerasifera Shrubs Photinia Fraseri Eleagnus pungens Ilex vomitories 'nana' Ilex cornuta 'Burford!! nana' Ilex cornuta 'Rotunda' Juniperus sabina 'Tam' Juniperus Chinensis 'Sea Green' Berberis thunbergi Chanomeles 'Texas Scarlet' Leucophyllum frutescens 'nana' Forsythia intermedia Spiraea prunifolia Cordateria Selloana Ground Covers Deep tap root Disease resistant Red fall color Hardy evergreen Nice .:branch character Fast growth, disease resistant Fall color, disese resistant Likes wet feet, fall color Lacy foliage, fall color Large evergreen, white flower Shiny foliage, disease resist. Very hardy Great color, best of pines Long flowering in spring some die -back Fall color, messy fruit Purple foliage Tall, red foliage spring/fall Gray, tolerates heat/drought Dense rounded growth Shiny green leaf Low rounded growth, tough Low growth, tolerates heat Arching growth Thorns, red foliage Red flower, early spring Gray foliage Yellow flower in early spring White flower, April -May Fall flower Jun. horizontalis, procumbens Tolerates heat/drought Liriope muscari Hardy, blue flower Ophiopogon japonicas Small dark leaves Trachelospermun asiaticum Some die back Vinca Major Shade Euonymus fortunei 'coloratus' Vines Gelsemium sempervirens Yellow flower Lonicera japonica 'Halls' White flower Lonicera sempervirens Red flower Rosa Banksiae Yellow flower 11B-23 -16- BUS {YARD SUMMARY North: Width = South: Width = East: Width = West: Width = Level = Level = Level = I:evel = APPENDIX ' B' REQUIRED LANDSCAPE SUMMARY PLANTS PROVIDED Canopy Understory Shrubs Trees Trees INTERIOR L2L". SCAPE SUMMARY Building square footage— First or Largest Floor = Multiply by % based on zoning = x A Required interior landscape area = sq. ft. CREDIT SUMMARY Less 10 % credit for water conservation Le L redit for enhanced pavement (max. 10%) Les, redit for R.O.W. Landscaping (max. 10%) Net required interior landscape area - sq. ft. REQUIRED PLANTING SUY-%IARY Existing* Net Required Tree Cr. Required Canopy Trees @ 1/600 sq. ft. _ Understory Trees @ 1/300 sq. ft. Shrubs @ 1/60 sq. ft. _ Ground cover area @ 10% = sq. ft. 7S% of required planting in front and along sides of building? Yes No *EXISTING TREE CREDIT SUMMARY Applied To Canopy Understory Trees Trees =ees @ 6" - 12" caliper A6�zees @ 12" caliper or greater -17- 11B-24 N G1 jL 0 `y U 1 ai 1 r0-t , q t� Cq G� Cii Lq Cq A�A�r�1C\AC\D� ,- 4 f-4 .--1 r4 r--1 '--1 (% (% (%. (%- (�- M M V (%: (%- 06- (%- (%- (-- R]CU 8CQMCU 80.= � o co ,tea z C; o W 00 oo� rl (n O N M cl f� 4-J 3•J 4-J J, 4J i-) S 52(° wwwwwa8 .i.04J4J.04.J4 8888888 14,499999 6666696 m to to N LO M m a1 O O aJ ;�•�..4.�4rI S J O O O 0 `cr-I •L3 CO = CO • • co CO H .-1 :4 i-1 S4 i•a v c6 c�C cG w wa.r-4a4wwc � Qc Qc Qc Qr. Q= Qc Q� Qr_ Qr_ Q cc 8 8 8 8 8 8 8 8 8 8 8 8 9 O C) cO r e i � � ri C7 ' In �4 th rtf c� � w0-+ •n � � ` N •ri O -r4 +i 83 Ra a ta a) 4) w i M 8 35 �> -1S- 11B-25 ke OF PROJECT: SUBDIVISION NAME: NAME: CONTACT: ADDRESS: PHONE: OWNER CITY OF SOUTHLAKE 01/23/92 LANDSCAPE/IRRIGATION PLAN APPLICATION LOT: BLOCK: LANDSCAPE ARCHT./DESIGNER I hereby certify that these plans are in conformance with the requirements of the Landscape Ordinance No. 544, amendments, and other ordinances, maps and codes of the City of Southlake that pertain to this submittal. Signed: Date: For City Use Only: I hereby acknowledge receipt of the Landscape/irrigation plan application and the application fee in the amount of $ on this the day of 19 SL Title: The following checklist is a partial summary of'landscape/irrigation plan requirements required by the City of Southlake. The applicant .should further refer to Landscape Ordinance No. 544, amendments and other ordinances, maps and codes available at the Citv Hall that may pertain to this landscape/irrigation plan submittal. LANDSCAPE PLAN REQUIR-MENTS Shown Not On Plan Applic. Sheet size: 24" X 3611, or as approved. Acceptable scale: 1" = 101, 1"=201, 1"=401, or as approved. North arrow, graphic and written scale in close proximity. Appropriate title (i.e. "Landscape Plan"). Title block includes street address, lot and block, subdivision name, city, state, date of preparation. Name and address of owner. Name, address and phone of firm preparing plan. Boundary shown with dimensions. Any existing utilities shown. (i.e. water, sewer, storm drain, gas, electric, cable, etc.) Width and type of bufferyards labeled on all sides. Location, caliper size and name of all existing trees with 6" caliper or more which are to be preserved. Location, quantity, size and name of all proposed plant materials, including plant list and legend. Maintenance note provided. Label type of any enhanced pavement proposed. Visibility triangles shown. Landscape Architect seal signed and dated. Plant list shown with format similar to Appendix 'C'. Any berms delineated with one foot (11) contour intervals. -19- 11R-,?o Landscape/Irrigation. Plan Checklist Page 2 of 2 IRRIGATION PLAN REQUIRF-4ENTS Shown Not On Plan ApplLc. Sheet size: 24" X 36", or as approved. Acceptable scale: 1" = 101, 1" = 201, 1" = 40' or as approved. (Must be same as Landscape Plan.) North arrow, graphic and written scale in close proxi:-nity. Appropriate title (i.e. "Irrigation Plan"). Title block includes street address, lot and block, subdivision name, city, state, date of preparation. Name and address of owner. Name, address and phone of firm preparing plan. Boundary shown with dimensions. Location of all existing trees 6" caliper are larger which are to be saved. All pipes labeled as to size. All heads labeled as to type. (Legend is acceptable) Backflow prevention labeled with type and size. Connection to water service shown after meter. Second meter (with size) shown if intended. Any existing utilities shown. (i.e. water, sewer, storm drain., gas electric, cable, etc.) Note on plan: "All backflow installations and connections to city water lines must be permitted separately by the City inspection. staff". Call (817) 481-5531, ext. 742. Maintenance note provided. Plan sealed, signed and dated by qualified professional as authorized by State law. -20- 11B-27 I < t ►V70 a � gutuoNcti - `=` i 255p gp.F� ., cL N � I t L oT C.R.E N = _ v !a- i° V zoNtNG = C-2 0-0 Oc - 00) (0-0) to' 6uFFgRYAF-0 `F- ST iZ.E E T 12n' BIOR LANDSCAPE AREA REQUIRED REQD. REQD. PROVIDED PROVIDED TOTAL INTERIOR BUFFER TOTAL INTERIOR BUFFER PROVIDED LANDSCAPE AREA (S.F.) 1,275 3,835 5,110 2,700 3,835 6,535 AS % OF LOT AREA 4% 13% 17% 9% 13t 22% CANOPY TREES 2 6 8 2 6 8 ACCENT TREES 4 14 18 4 14 18 SHRUBS 21 56 77 21 56 77 GROUND COVER (S.F.) 128 0 128 128 0 128 n-9 11D 10 5UF-FER'(hRD h (awe C-1 ZONING, cta w�s� QCO 5• GA`, 5TAT10r1 J$00 SQ• FT LOT AREA%Z' 3(334385F. ZOKW6 = 4:-21 G-G4Lr. l ° = Lt0 ` i i (Q c=1 L------J W LL CANOPY TQ__ 5 F4 R U as 0 t� Acc.E.MT TREE C-1 I zouING EQUIRED READ. REQD. PROVIDED PROVIDED TOTAL INTERIOR BUFFER TOTAL INTERIOR BUFFER PROVIDE' LANDSCAPE AREA (S.F.) 1,350 5,000 6,350 1,922 5,000 6,922 AS % OF LOT AREA CANOPY TREES 4% 2 13% 8 17% 5% 2 13% 8 18% 10 10 ACCENT TREES 5 11 16 5 11 16 SHRUBS 23 56 79 23 56 79 GROUND COVER (S.F.) 135 0 135 135 0 135 lo �... 1 1 R-?Q A 0 C" 0-2 zoN+NG, �- I 0- Z / l ZO1V1N(a 1 4 a 5 I 1 4,70,i \ ' cAxc?.. -TIZCG - P.GGENT TFE E 71 m m -{ SUFF6RYar:O �. zoN�KG ® INTERIOR LANDSCAPE AREA REQUIRED READ. REQD. PROVIDED PROVIDED TOTAL CANDSCAPE INTERIOR BUFFER TOTAL INTERIOR BUFFER PROVIDED AREA (S.F.) 4,760 7,155 11,915 15,706 7,155 22,861 AS I OF LOT AREA 5% 8% 13% 18% 8% 26% CANOPY TREES 8 11 19 8 11 19 ACCENT TREES 16 23 39 16 23 39 SHRUBS 80 92 172 80 92 172 GROUND COVER (S.F.) 476 0 476 476 0 476 L e---e GpT cu JZE5 J- Io' 3uf=MPYaR0'E-. • 00 00 •0Q0 - ! O ` 450* AGGAll ENT`TREE ' ` Cauop� Te�E > WALK 7z 2050 O.F. F 1 v p w W `fit ►,�s-1 p 10 :��� LOT Ng E b= p `• 't 26 ' l S- i F. zorcicaG J �, f.nIZECJSG ZONIN61 = 10 * , m �� �,� ,;•: .. ;'..:• ;.tom ,;; �.,• . 0 • 00 00 000 000_ —. 2 1 }} � Z-1� zoN�NG 5' BC:FFER`(hRD �IJ ®s INTERIM tANDSCAPS AMEd REQUIRED READ. REQD. PROVIDED `"PROVIDEDTOTAL INTERIOR BUFFER TOTAL INTERIOR BUFFER PROVIDED LANDSCAPE AREA (S.F.) 769 3,875 4,644 7,621 3,875 11,496 AS 3 OF LOT AREA 3% 14% 17% 28% 17% 43% CANOPY TREES 1 5 6 1 5 '6 ACCENT TREES 3 11 14 3 11 14 SHRUBS 13 41 54 13 41 54 GROUND' (S.F.) 77 0 77 77 0 i-in zt NJ Z •t�.II.r• oi7-w rr.�u:.nnn•.as•s�,.bcs•�•�.r; ..; g.��II�•a•o".:Oi�O•• �••n may= �� •� fit• - - ��- -. - - ��� - - -- 7� ' (.pAO�ntG AREA N` L INPU5-rAIAL &WLDINl 100,000 SGQ FT L-Or SIZE = 3ZI)ZOO s.F �6.6 c,caEs� Z0,4%w6 = -1-1 SF{i:U3S^ gLG$KT T2EE = Da=01L U-N SCAPE A2F 5" SUFFERYAgC 'Dq S GUFFERYAP-D•A 5900�f i SGAtre: t 100 ' C AAer`C T SEE 360 L;^,D;f REQUIRED READ. REQD. PROVIDED PROVIDED TOTAL INTERIOR BUFFER TOTAL INTERIOR BUFFER' PROVIDED LANDSCAPE AREA (S.F.) 10,000 15,800 25,800 57,690 15,800 -_-73,490 AS % OF LOT AREA 3% 5% 8% 18% 5% 23% CANOPY TREES 17 22 39 17 22 39 ACCENT TREES 33 50 83 33 50 83 SHRUBS 167 176 343 167 176 343 GROUND COVER (S.F.) 1,000 0 1,000 1,000 0 11000 i Ury OT 50MIM, IMS 1. I- SPECIAL CITY COUNCIL MEETING: February 23,1999 LOCATION: 667 North Carroll Avenue, Southlake, Texas City Council Chambers in City Hall REGULAR SESSION: 7:00 P.M. Immediately following the Joint CounciVCISDTrustee Meeting AGENDA 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.075, 551.076. Refer to posted list attached hereto and incorporated herein. B. Reconvene: Action necessary on items discussed in executive sessio REGULAR AGENDA 3. Items for consideration: A. Traffic Management Bond Program B. Authorize staff to advertise for drainage channel improvements — West Jones Branch. 4. Items for discussion: A. Southlake Drainage Utility District B. Revisions to Drainage Ordinance No. 605 C. NETCRWS Update 5. Meeting Adjourned. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at City Hall, 667 North Carroll Avenue, and the Administrative Offices, 1721 East Southlake C.` VILy or bowu m, IMS Special City Council Meeting Agenda February 23,1999 Page 2 Boulevard, Southlake, Texas, on Friday, February 19, 1999 at 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. '��uw11MIN, `� h4*,, A O Ff = - 98 _�N_ andra L. LeGrand = C City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 481-5581, extension 704, and reasonable accommodations will be made to assist you. City of Southlake, Texas Special City Council Meeting Agenda February 23,1999 Page 3 EXECUTIVE SESSION SECTION 551.071 CONSULTATION WITH ATTORNEY The City Council may conduct a private consultation with its attorney when the City Council seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. Town of Westlake et al vs. City of Southlake, Texas. September 1997. 2. Town of Westlake vs. City of Southlake, Carroll Huntress, et al. May 1997. 3. Legal action against Scott Bradley, Charla Bradshaw, Abe Bush, and Fred Held. 1997. 4. Town of Westlake vs. City of Southlake, Texas Maguire Thomas/Thomas Partners-Westlake-Southlake Partnership; Maguire Partners Westlake Partnership; and MTP-IBM Phase II and III Joint Venture. September 1997. 5. Maurice C. Robertson, Plaintiff vs. City of Southlake. October 1997. 6. Marriam Baloch vs. City of Southlake. January 1999. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. SECTION 551.075 CONFERENCE WITH EMPLOYEES The City Council may confer with one or more employees in a closed meeting to receive information from the employees or to question the employees, but may not deliberate public business or City policy that affects public business. M uny or tiowwK8, Texas Special City Council Meeting Agenda February 23,1999 .Page 4 SECTION 551.076 DELIBERATION REGARDING SECURITY DEVICES The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION. L:\CTYSHARE\AGENDAS\ccO22399spc.doe City of Southlake, Texas ME.NI0RANDUNI Febr�arr 11 1999 TO: Cu,:is L. Hav,:<. C I .', %1anaJer FROM: Bob Whitehead. Director of Public Works SUBJECT: Authorization to advertise for bids for channel improvements along the West Jones Branch Action Requested: Staff seen Council authorization to advertise for bids for channel improvements along the West Jones Branch. Background Information: On August 18, 1998. Council approved a professional services agreement with Freese and Nichols for the design of channel improvements for W. Jones Branch creek. The drainage study of this tributary is part of Phase II of the Drainage Master Plan. These improvements are also necessary to help facilitate TrDOT's expansion of S.H. 1141. particularly for the Kimball Interchange. The improvements are needed to abate stream bank erosion and to improve the 100-year flood flow conveyance. Attached are the preliminary construction plans for this project. The preliminary design includes the following: • Widening a section of earthen trapezoidal channel between SH 114 and Kimball Avenue (Station 35+00 to Station 223-�-00) • Installation of new culverts beneath Kimball Avenue (@ Station 24+50) and also beneath Shady Lane (@ Station 0+00) • Installation of approximately 700 feet of gabion walls (Station 17+00 to Station 24+00). Gabion walls are fabricated using large rocks that are held together by a galvanized wire mesh. The gabions provide erosion protection, yet are permeable that allows water to penetrate in between the rocks to the subsurface below the gabions. • Installation of a bioengineering structure at a severe bend in the stream (Station 9+80 to Station 11+00). The bioengineering structure is an erosion control device that is sensitive to the environment. The bioengineering structure proposed will consist of live vegetation such as tree branches and bushes that are installed in such a manner that will withstand high water velocities that cause erosion. A detail of the bioengineerinj structure can be seen on sheet 9 of the attached construction plans. • Installation of an overtopping protection on an existing earthen dam ( Station 4+00). 3B-1 Financial Considerations: Citizen Input / Board Review: �egal Review: Alternatives: Supporting Documents: To insure that the environmental impacts of the project are minimized, approval from several regulatory agencies must be obtained prior to commencing construction. These regulatory agencies include the U.S. Army Corps of Engineers (USACE), the Texas Natural Resource Conservation Commission (TNRCC), and the Environmental Protection Agency (EPA). This project has been submitted to the USACE for review to obtain a Corps of Engineers 404 permit, which is required prior to construction. This project was discussed at the 1998 June Retreat. Originally, this project was to be funded in the CIP budget. However, Staff recommended to Council to fund this project and all drainage projects from the proposed Southlake Drainage Utility System (SDUS). If the SDUS is not approved by City Council, this project will have to be funded in the CIP budget. The estimated construction cost for the improvements to W. Jones Branch is $695,000. The engineering and surveying fee is $111,800, which places the estimated project cost at $806,800. The proposed improvements to the West Jones Branch were discussed with residents of SPIN area #6 at a SPIN Meeting held on June 15, 1998. Not applicable Not applicable Construction Plans for Drainage Improvements to West Jones Branch Staff Recommendation: Staff recommends Council authorization to advertise for bids for channel improvements along the West Jones Branch. Please place this item on the February 23, 1999 Special City Council Agenda for review and consideration. BW/sep Approved for Submittal to City Council: sty anager's Office 99M 410E-96 -ON 103roHd S1N3W3AOadW1 3DYNIV80 vrm Auvinewi 3B-3 0 i F 1g�8188 ««< €o�Q£RROM6 G U- co W m 2 0 z D1�� wAEf cr O cri w 0 F- z a H 00 w N �uif Ulf } Q m a. Y � a J o ¢ � . dll 0 ¢ ro i ac } C/) 4f! 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".• ."'-'- C11Y of SUUOW I(E, TEXAS ^ � TRIBUTARY WJ-1 WEST JONES BRANCH cm Va .oD.o...m .M.. o N, - — DRAINAGEGE TUIMPROVEMENTS n. o ue�sv «.,r - Gu r`T• n n�- N FREESE-NIf.H014 I.tEY MID MpCls' NG CITY OF SOUTIRME, TEXAS WJ-1 TO WEST JONES FLAN STA. 5+00 TO STA. 10+00 ' � A N` b Iof i 1.0.�1 NYVN /KLT[ AIO Np101l. NG FREE3E�NIGNOL4 NNE m�.►YLL �. YYW/ W M]00 I.q IO1H Y Wt! r kill I 1Illr 4 6 - N ..- «I- .-.q. 0 3B-7 CITY OF SOUTHLIKE. TEXAS BUTARY WJ-1 TO WEST JONES B a. ww fieaese-i STA. 10+00 TO STA. 15+00 „»may IVA v CF\ wo,\ % \0 cc) V\ ( 4, g N .1 v. ==4=1 to N A\ I t V ) I 3B-8 CITY OF SOUTHLAKE, TEXAS IBUTARY WJ- 1 TO WEST JONES BRANCH —F- MANAGE IMPROVEMENTS me PLAN romm-MicVOLS nKm air a ions Mt STA. 15+00 TO STA. 20+00 — , .,. .. — .6,- .w - - I-- - KM CITY OF SOUTNIAKE• TEXAS BUTARY WJ-1 TO WEST JONES DRAINAGE IMPROWMENTS PLAN STA.20+00 TO STA. 25+00 N40-T F—M C—ONS—TRUCUM nVIN me MCHML w- Iv ��.. Ip rT �j br Y w i+rw �w'rl�rl �rw�n�. 11 '�- CITY OF SOUT)i AXE, TEXAS WJ-1 TO WEST JONES ORARAGE MUMOVEYENIS-- STA.25+00 TO STA. 30+00 FREEEE�IVICHOL! |BUTARY vQ-1 TO WEST J0NES STA. 30+00 TO STA. 35+00 ra ........... NM FM COKISTHLPU� a �$ All A� i a iA 12 QH O H� R 10 I 9 c / 'b io o o , 0— 0 0 3B-12 BRANCH rIWO•.✓oON.N•1 r m no= No oc as. ■- RREESH-Nlerwu .�..... m �Y �1Bt �Y Y)�) 1•�•r i .�a ivu CITY OF SOUTHLAKE. TEW TRIBUTARY WJ-1 TO WEST JONES ORAKWE NPROVEYEMS ORANAGE UPROVEYEMS •�� YOC POND REHABIIITAION SIJI[ YW 4 -... Yrl, an YJ•-NR M oYi� RinF?,ir.InFFRI"r, nrreH c 3- �1- I 0 3B-1 3 ORADLAGE IMPROVEMENTS PLAN AND PROFILE • • �:II II Y . 3B-15 Cm OF SOUTHLAXE. TEXAS WJ-1 TO WEST JONES MANAGE WROVEMENTS DETAILS GABION hum R >C o mm~c yd N s ramummmi w..d.....•H..... MCHM A � FREESE.NICMOLE ..a.FKMs win. aic.n&w- nPEA OP g xg� P3 si-ig �R Jill imm•in a.ur m3f� ''dd � zo n • y� 0 co Z 0 ti 0 0 3B-16 BUTARY WJ-1 TO WEST JONES DUA" MISCELLANEOUS DETAILS P�EEBE�IVIGrHOLS NW FM CMMUCTM ior. r.ro rr rrc . r a.reor r.•va f.Qi[ N• MOIQf. MC. WRY V1 VVYII IIanv, IQAQ17 IN MEMORANDUM February 19, 1999 TO: Curtis E. Hawk, City Manager FROM: Bob Whitehead, Director of Public Works SUBJECT: Northeast Tarrant County Regional Water System (NETCRWS) Update Action Requested: City Council discussion of the Northeast Tarrant County Regional Water System (NETCRWS). Background Information: Since early 1994, eight entities in Northeast Tarrant County have been planning a cooperative regional water distribution system. The group has been called Northeast Tarrant County Regional Water System (NETCRWS). During this process, Roanoke and Trophy Club MUD's have dropped their active participation. The attached papers are copies of the slides which were presented to Metroport Partnership on November 19, 1998, which gave a general overview and history of NETCRWS. Subsequently, NETCRWS has met and revised the projected maximum day water demands and discussed potential cost sharing for the participating entities. The attached Memorandum from Freese & Nichols (F & N) presents the cost sharing and revised water demands. City Council will note that of the eight original entities only three are shown (F & N memo) for sharing the costs. The reasons for this are: • City of Roanoke entered into a separate contract with Fort Worth and will not utilize the regional system. • Town of Trophy Club and Trophy Club MUD have a separate agreement with Fort Worth and claim to have all the water they need. They will dedicate their existing 21" water line on S.H. 170/114 to Fort Worth as their participation. 4C-1 • Lake Turner MUD's (now known as Circle T MUD's) are now working as one with Westlake. Therefore, this leaves the City of Keller, the City of Southlake, and the Town of Westlake to pay for the capital improvements. Fort Worth's commitment is to operate and maintain the system upon completion of the "loop". Financial Considerations: The final cost sharing and timing of these projects will have utility fund budget implications. Citizen Input/ Board Review: Not applicable Legal Review: Not applicable at this time. Interlocal agreements will need to be developed to finalize the system and cost sharing. Alternatives: Public Works staff will discuss with the City Council potential alternatives to the present NETCRWS plans Supporting Documents: Slides of presentation to Metro Port Partnership, November 19, 1998 (overview and history of NETCRWS) Memorandum from Freese & Nichols, January 21, 1998 Staff Recommendation: Please place this on the February 23, 1999 Special City Council Agenda for review and consideration. Approved for Submittal to City Council: Az4 i anager's Office (01., 4C-2 34 M Northeast Tarrant County Regional Water System (NETCRWS) 4C-3 •J t Cooperating Entities Cities: Fort Worth Keller Southlake Roanoke Towns: Westlake Trophy Club MUDS: Trophy Club Lake Turner 4C-4 l (60., History . Early 1994 - discussion with Fort Worth Water Department about future supply . April 1994 — Monthly NETCRWS meetings `- .May 1994 —Fort Worth contracted with Alan Plummer Associates, Inc. for a Planning Study —funded by NETCRWS members and Texas Water Development Board N 4C-5 L 0 Q., . December 15, 1994 - Public meeting was held in Trophy Club Municipal Building on the Planning Study . February 1995 - Requested Trinity River Authority (TRA) to serve as "facilitator" . April 1995 - Received Northeast Tarrant County Regional Water Supply Planning Report 4C-6 34 L . June 1995 through March 1996 - Deloitte and Touche Financial Study . October 1996 through March 1997 - Freese and Nichols, Inc. Transmission Line Route Study for Pearson Lane Pump Station to Highway 114 . October 1996 through March 1997 - Freese and Nichols, Inc. Northeast Tarrant County Regional Water System Study; based on Plummer report, gave more detailed plan 4C-7 31 Project 1 Final Design — Easement acquisition in progress; goal in place for Summer 1999 Project 2 Freese and Nichols Design Task A —determine route (FM 1938) - January to July, 1999 acquire ROW Task B — Construct water line - July 1999 to June 2000 4C-8 NETCRW CITIES Projected Maximum Day Demands Delivery Point Year 2000 Maximum Day Demand (MGD) Year 2005 Maximum Day Demand (MGD) Year 2030 Maximum Day Demand (MGD) Keller #1 5.90 7.00 16.20 Keller #2 7.50 9.60 21.20 Roanoke 1.32 1.62 3.50 Trophy Club 3.56 4.65 8.45 Westlake #1 3.50 6.35 6.35 Vestlake #2 0.00 0.00 6.45 Southlake #1 7.55 8.00 12.50 Southlake #2 1.80 4.45 12.50 TOTAL 31.13 41.67 87.15 A See. I ie�ar�►^�'m. �r�� �Y'erse cr.�z�' J�Ic�Cf � I -I ET C g tcJ 1�n�r� u an �y !�� �'rkp •riv t h. e r �dSt.S',�c r, �� Op Y 4C-9 7 9 O O O O U (n O LO O LO 00 ti M ) C .. a .� � O Q O N N 0 � � H W Z L O O �cn 0 �F � a) c U) C: a O X p G� X � L W CU U W- Co O > O � N O CL •L L C: C- J U) _� Co O O E 'a u) L o Ca U co o U ca C C ca O V m C (n L CU C - O L Z L O = 'c L O O 0 m 00 U) (n Z �e co 0 mot• •0 N cY) ^L 1 4C-10 `J Simon W. Freese, P.E. 1900-1990 Marvin C. Nichols, P.E. 1896-1969 FREESE - NICHOLS MEMORANDUM To: NETCRW Cities From: Thomas Haster, Freese & Nichols Re: NETCRW Distribution System Improvements Cost Sharing Date: January 21, 1998 The proposed Year 2030 NETCRW water distribution system was analyzed using CYBERNET. The results are based on rerouting the 48" (Project 3) as shown on Figure 1. It is our understanding that Fort Worth will build a 16" line on Hwy.114 to tie into Trophy Club's 21 " line to increase capacity to Roanoke, Westlake and Trophy Club. We have included this line in our analysis. Table 1 shows the maximum day demands used for the model. (46W Using the modeling results, it was determined how much each City would be responsible for the construction of the proposed lines based on demands and flows as shown on Figure 1. The percentages and project costs for cost sharing are shown in Table 2. Line A is the proposed 48" from the Caylor Tank to Pearson. Line B is the proposed 30" line on Pearson from the Pearson Tanks to Florence Road. Line C is the 30" line on Florence and Randol Mill Roads. Line D is the proposed 24" line on Hwy.114 from the 21" to F.M. 1938. Line E is the proposed 24" line from F.M. 1938 to Southlake. The projected costs in Table 2 do not include the cost sharing ofpump station and piping improvements at the North Beach Pump Station. FREESE AND NICHOLS - 4055 INTERNATIONAL PLAZA, SUITE 200 • FORT WORTH, TEXAS 76109-4895 TELEPHONE: 817-735-7300 - METRO: 817429-1900 * FAX: 817-735-7491 4C-14 A A Table 1 NETCRW CITIES Revised Projected Maximum Day Water Demands i Year 1998 Year 2000 Year 2005 Buildout Delivery Maximum Day Maximum Day Maximum Day Maximum Day Point Demand (MGD) Demand (MGD) Demand (MGD) Demand (MGD) Keller # 1 (Alta Vista P.S.) 5.08 9.50 11.50 19.14 Keller #2 (Pearson P.S.) 8.40 6.90 14.40 21.90 Roanoke 1.00 1.20 1.62 5.19 Trophy Club 3.80 4.00 4.75 9.49 Westlake #1 (Hwy. 377) 1.40 1.75 3.10 8.71 Westlake #2 (Hwy. 114) 0.00 0.32 0.78 2.18 Southlake # 1 (Pearson P.S.) 12.75 12.00 12.00 17.50 Southlake #2 (Hwy. 114) 0.00 4.80 10.60 12.50 TOTAL 32.43 40.47 58.75 96.61 Table 2 Cost Sharing of NETCRW Participants Line A (48") Line B (30") Line C (30") Line D (24") Line E (24") Total Cost % Cost % Cost % Cost % Cost % Cost Keller 132.3% $1,647,300 60.6% $263,610 $1,910,915 Southlake 52.9% $2,697,900 39.4% $171,390 67.9% $2,138,850 100% $1,150,000 $6,158,140 Westlake 14.8% $754,800 32.1% $1,011,150 100% $450,000 $2,215,950 Total 100%1 $5,100,000 100% $435,000 100% S3,150,0001 100% $450,000 100% $1,150,000 $10,285,000 4C-15 %Jl Lr UI VUUIItI GInGI 1GACto February 18, 1999 TO: Curtis E. Hawk, City Manager FROM: Lou Ann Heath, Director of Finance SUBJECT: Southlake Drainage Utility System Action Requested: City Council discussion of a proposed stormwater drainage utility system and other drainage improvement funding methods. A Drainage Utility System would establish a monthly fee chargeable to residential and commercial property owners. Other possible new funding methods that can be considered are Drainage Impact Fees, which are charged on new development. Background Information: In 1995, Cheatham and Associates was contracted to identify and provide cost estimates for Critical Drainage Structures in the City. The report identified 27 structures, . with an estimated replacement cost of $5.5 million (1995 dollars). The City established an `Offsite Drainage Fee', charged to developers based on this study. With the April 1996 adoption of roadway impact fees, this drainage fee was discontinued, as the costs were incorporated as a part of roadway fees. At the 1998 June Retreat, there was discussion on the Drainage Master Plan, Phase I, being conducted by Freese and Nichols. This Plan established a priority ranking for each major stream channel improvements and all storm drainage system critical structures. Preliminary estimates of drainage improvement costs within the City are $20 million. Also at the 1998 June Retreat, an overview of a Stormwater Drainage Utility System was presented. Chapter 402, Subchapter C. of the Local Government Code is the Municipal Drainage Utility System Act, and serves as the authority for cities to establish a drainage utility system. Several area cities have adopted the drainage utility fee, ranging from $0.68 to $5.00 monthly for residential rates, and $2.00 to $26.05 per acre for commercial rates. The City also has the authority to consider a drainage impact fee, under Chapter 395 of the Local Government Code. This fee would be developed in a similar fashion as the water, wastewater, and roadway impact fees. The fee is charged to new development for its impact on the system and can be charged at time of platting or building permit issuance. An update to the water, wastewater, and roadway impact fees will be Curtis E. Hawk Southlake Drainage Utility System bruary 18, 1999 (,,:e 2 conducted within the next few months. A drainage impact fee could be considered by the Capital Improvements Advisory Committee (the Planning and Zoning Commission) in conjunction with the update review. Financial Considerations: Adoption of a Drainage Utility System would generate revenue that could be used to fund improvements. There are approximately 6,300 utility customers, therefore a fee of between $1.00 to $5.00 would generate approximately $75,600 to $378,000 annually. A drainage impact fee, charged on new building permits, would generate additional funds that could be used for drainage improvements necessary due to and attributable to new development. Citizen Input/ Board Review: A public hearing on creation of the drainage utility system is required by law. There is not a legal requirement for a City -appointed board to review. Legal Review: The creation and rate ordinance for a drainage utility system would require legal review to ensure compliance with State law. aw Alternatives: Funding of drainage improvements can be paid through the General Fund annual budget, or through bonds supported by property taxes as part of the annual capital improvements plan. Supporting Documents: City of Southlake Stormwater Drainage Utility System Report prepared by Lewis F. McLain, Jr. Fiscal Planning Consultant 1998 June Retreat - Drainage Master Plan Executive Summary 1998 June Retreat - Stormwater Utility District Executive Summary Staff Recommendation: City Council discuss creation of a Southlake Drainage Utility System and implementation of drainage impact fees to fund city-wide drainage improvements. Recommendation requested from Council to proceed, or to incorporate costs for improvements into Capital Improvement Projects Plan to be funded through property taxes or General Fund. Approved for Submittal to City Council: City Manager's Office 4Z/7 7_0? CITE' OF SOU THL.Ala CITY COUNCIL RETREAT .JU E 25-26. 1998 EXECUTI`-E SUM:I LA_RV Issue Dra nape Master Plan Backaround A professional services agreement was entered into with Freese and Nichois on March 1S. i99.1 to complete Phase I of the City's Drainage Master Plan. Discussion A-:nle June 16, 199S Cir.- Council Meeting, a coo,: of zhe Phase I repor of the Drainage Master Plan Al as distributed to all Cl-,-.,-Council members. At ached to this merno is a cop`: of the Executive Su:=ary found in the repor. The summary details the steps taken during the first phase of the Drainage Master Plan. -ie next phase of this process will include the development of more detailed topographic maps for aser, sensitive areas of the City, update the hydraulic models of major drainage basins, develop a program for obtaining easements, adopt a stormwater management financing program, and review the City's current drainage policies and design criteria. A portion of the Phase II activities has been undertaken by means of a contract award to Freese and Nichols for channel improvements to West Jones Branch. Staff met ,.-,-uh residents of SPIN -6 on Monday, June 15 ', and presented a draft concept of ideas for improvements to West Jones Branch. Staff will present this information to Council at the Retreat. Attachment: Summary L. 7I-3%� RK3 COLNCIL 2ET.U.a7 _cc D5 3 1 City of Southiake Master Drainage Plan - Phase I Executive Summary T'ne Cir: of Southiake has experienced rapid development over the past i-een years, which has led to increased stormwater runoff throughout the City. Ph-ase I of the City of Southiake Master Dra:aage Plan, prepared by Freese arc: Nichols, Inc., Chea*.zara and associates a:-d Schricke1, Rollins and Associates, was developed to assist the City in evaluating the existing conditions of the city wide drainage infrastructure. Phase I of the Master Plan was developed in seven parts: 1) mapping and geographic information system assessment; 2) existing stream and channel assessment; 3) storm drain systern assessment; 4) status of the existing ::ydraul:c models, 5) erviror-nental overview; 6) priority ranking of streams and channels, and storm drair systems; and 7) :tending L'�-tegy assessment. Mapping and Geographic Information System Assessment The existing topographic map of the City was produced by the North Texas GIS Commission from February 1994 aerial photography of the City. Physical features such as homes, roads, and above ground utilities are not included on the map. The mapping, prepared for planning level studies, was not intended to be used for detailed engineering design efforts. In an effort to determine if the mapping topographic features had sufficient accuracy to prepare detailed computer models of the drainage systems, an evaluation was performed using spot elevations azd confirmation surveys at various locations throughout the City. It was determined that the existing maps do not have the LIty of Southlake Master Drainage Plan - Phase I YA- y Ma-2 ES- I :racy needed to support a more. detailed engineering study and design activities. The maps do su:%ciz:nt =a:= scale planning activi:ies. Ezistin; Stream and Channel Assessment The assessment of the City's existing streams and creeks was performed in three. parts: data collection, yield reconnaissance, and problem identification. The eight major streams and creeks identified in *he Corps of Engineers' 1995 Flood Insurance Study were evaluated. Corps hydraulic models and work maps were obtained and reviewed. Field reconnaissance was performed on approximately 26.5 stream miles to obtain data on the current condition of the channels, the channel everbarxs, and the existing road crossings. Channel areas experiencing erosion and other observed problem areas were -identified for each major stream and tributary and are described in the main body the report. Storm Drain System Assessment The assessment of the City's existing storm drain system was performed in two parts: data collection and problem identification. As -built records at the City and at the Texas Department of Transportation were researched for data on existing storm drain systems and road culverts. Field reconnaissance was performed to obtain data on the current condition of the drainage structures and to confirm their existing sizes and locations. Meetings with City personnel were held to obtain information regarding the reported and known problem areas within_ the City. A map was created showing all of the identified problem areas. The map provides information regarding the existing condition of the drainage structures at each problem area and identifies the reported and potential impact of flooding at each location. (b�of Southlake Master Drainage Plan - Phase I 05a-3 ES-2 us of Existing Hydraulic Models 7', ex:s:ing stem, meceis, de�:eloped is tl e es:l; 1930's t:^.e F ederi ETergency Maragerrent Agency (r EIMA) Fiood Insurance Program, account for approximately 11.3 of the existing 26.5 stream miles within the City of Southlatie. Each reach of each stream was compared to the existing stream models. General observations and conditions were recorded with regard to ,; a main charnel, both channel overbanks, and Lhe size, shape, and con:igurat:on of each culvert along the steam. Areas of channel improvements, pond construction, and storm drainage outlet pipes were noted and are included in the report. Numerous drainage structures are not included in the models and several developed areas are not modeled. The City's rapid growth in areas distant from the major creek channels has not activated :he requirements for updating the stearn models. Typically, developers will perform the steam modeling when projects are adjacent to or include 3 plain areas defined by FEMA. Although these models reflect the existing conditions in the vicinity of the project at that period in time with the project in place, they typically do not take into account future upstream conditions. These models should be updated on a priority basis to better define Che current and future 1 QO-yea* flood plain limits. Environmental Overview Separate field reconnaissance was conducted for this portion of the Phase I study. The environmental overview was divided into three areas: evaluation of the streams and tributaries within the City for endangered species and threatened species, assessment of the potential for U.S. Army Corps of Engineers jurisdiction over "waters of the United States," and an assessment of the permitting requirements for any future drainage improvements. (WI, of Southlake Master Drainage Plan - Phase 1 ES-31 Nine endangered or threatened species were found to have the potential to occur Within Via.:ar- Coun v- AL o: the species listed are ei:her not erected to cccu: City o Soy.; h.lake or should not be impacted by any ^::ure drainage projects «ithin 1-he City. All of the strearrs and channels wit. the City are considered "waters of tre United States" and subject to federal regulation. These jurisdictional waters are controlled by the Corps of Engineers' Clean Water Act Section 4C4 P.:rrr:it process and :he EP.-% National Pollutant Discharge Elimination System permits. The 404 permit requirements have recently changed requiring a more vigorous process which can significantly affect new construction as well as maintenance activities. New• riles are being promulgated by EPA for stormwater NPDES permits. In addition_ the wamerous on -channel detention/retention c�oads which have been constructed throughout the City may alio be considered jurisdictional waters. Sev:ral small wetland areas, (W ch are also considered jurisdictional waters, were observed to occur within the channels at various locations throughout the City. These areas are generally located at road crossings which have been blocked with silt and vegetation. Because these wetlands occur within the limits of the channel banks, any drainage improvements within the channel must address these areas. At least one wetland area exists outside the limits of the channel banks in the West ]ones Branch watershed between State Highway 114 and North Kimball Road. Any construction activities in the area must address and protect this wetland. Any drainage improvements within the streams and creeks will be subject to permitting requirements. These projects will be subject to the review and approval of the U.S. Army Corps of Engineers, the Federal Emergency Management Agency, and the U.S. Environmental Protection Agency. The requirements associated with these permits can have a significant impact on C', of Southlake Master Drainage Plan - Phase l ES-4 O5a-5 rovement alternatives. They will need to be taken into account in the review of alternatives in nature Phases. ,iainteriance activities are sup ject to die permitting process as well. Activities that disrurb more t:ian 1 acre or 500 fee,. of c annel are subject to very stringent requirements. Priority Ranking System A priority ranking syste.:i was developed for each major strearn and for all of the identified storm drain system critical structures or problems. A ranking of each watershed, structure, or problem was based on a set of technical criteria established by the project team and City .personnel. That criteria includes reposed history of flooding, number of residences a-f ected, public safety, and potential for upstream and downstream development. The two highest priority ranked streams are the West Jones Branch and Dove Creek. The e highest ranked storm drain system improvements are: 1) Continental, between Independence Court and Forest Drive, 2) SH 114 and Highland Street, 3) Lonesome Dove Road, 4) Summerplace Addition on Dove Creek Trail between Summerplace Lanz and Preakress Circle, and 5) Whispering Dell Estates near the J. Johnson Elementary School. Assessment of Funding Strategies Various mechanisms were evaluated for funding the drainage system improvements. Such mechanisms include developer drainage system improvements, general fund financing, grants, special improvement districts, drainage utilities, and drainage impact fees. Of the mechanisms reviewed, the most_ significant improvements would likely result from the implementation of a drainage utility. (9eof Southlake Master Drainage Plan - Phase 1 ES-5 OSa-6 Cummary of Recommendations While a detailed description of the recommendations is included in Chapter 9, a brie: summary of the key recommendations is listed below: 1) Develop a detailed topographic rnap of the City, preferably with one foot contour intervals. 2) Update the hydraulic computer models, with West Jones Branch and Dove Creek reviewed first, followed by BB-6 and South Fork of Kirkwood Branch. 3) Develop a program for acquiring drainage easements along all of the major streams and tributaries within the City, as feasible. 4) Adopt and pursue a stormwater management financing plan. The first two items should be accomplished in Phase II of the Master Drainage Plan development (.Jllle items 3 and 4 will need to be performed primarily by the City. (Weltyof Southlake Master Drains a Plan - Phase I ES-6 g zeg Ds} -a CITY OF SOL'THLaKE CITY COUNNOL RETREAT JU'NE 25-26, 1998 EXECUTIVE SUMNLARY Issue Storm:vater C ti!ir Distract Background Over the past several years, Council and Staff have discussed financing options to fund drainage improvements and maintenance operations within the City. Discussion Drainage management is a constant challenge within a community; but the cost to adequately address drainage issues is constantly a concern. There are several ways to finance drainage capital prej acts and maintenance operations: I. General Fund — annual appropriations II. Bond issues III. Stormwater utility District Basic advantages and disadvantages of each of these financing options are listed below: I. General Fund A. Advantages 1) Use of general revenues 2) No additional charges or fees B. Disadvantages 1) Compete with all other general fund programs 2) Historically not used to fund capital projects 3) Impact on tax rate II. Bonds A. Advantages 1) Typically used to fund capital projects 2) Project specific D5b-1 7/� -/0 B. Disadvantages 1) Reduces overa; bonding capaci^: for other projects 2) Can not be used for maintenance operations 3) Taxes may need to be raised to pay' debt service III. Stormwater litiliry District A. :advantages 1) Provides a dedicated source of funding to address drainage issues ?) Can be used as revenue to pay bonds 3) Revenue strearn can be planned 4) Can fund engineering and maintenance operation B. Disadvantages 1. Imposes an additional fee on taxpayers The fees collected for Stormwater utility Districts are typically based upon lot size and impervious coverage. (Residential properties typically pay a uniform fee regardless of size.) This requires all property owners, residential and commercial, to contribute based on their contribution to run-off. During the retreat Lewis Mcilain (the City's financial consultant) will discuss the process involved in the recent adoption of a Stormwater utility District by the City of Grapevine. L' Pt: a'A iJKSCOf_N'C:L'RETREa^. I99sswr n .hoc D5b-2 4W-// Stormwater Drainage Utility System Survey of Neil Gies kw city Arlington Bedford Colleyville Euless Garland Grapevine Haltom City Hurst Irving Keper N. Richland Hills Richland Hills SOUTHLAKE Watagua L SDUSsurvey1-99.x1s Residential NON idendai SDUS Monthly Rate Monthly Rate Y $1.00 $5.00 - $200.00 y $2.50 $26.051ac re (Proposed) $5.00 $7.62 - $17.42/acre Y $1.50 $4.77 - $12.95/acre Y $1.00 - $3.00 $17.42/ac re Y $4.00 N/A N N/A N/A N N/A N/A Y $0.68 - $0.94 $2.10 - $10.16 Y $2.00 $2.50 - $25.00 Y $0.96 - $3.42 $11.94 - $15.60/acre N N/A N/A N N/A N/A Y $2.50 $13.48 - $24.26/acre Januoy, 1999 t PE 0 7,1 A (aw, • rEM4 N bA ct ct Q 03 • ct Q .ct . a� w t A , IM f ..r U C J G � v = v n r• v; = Cr Q. � tr -� v • i- .i.r CC) }E it ^ C7 V 04 n � rn > �� C:8 L i/..�• �/ E r-. r • - U r' O � � cz CJ r �� — � �3 0� O.O 3 Ucn L U ct ���� L4-4 ct,.. .�► U v: O ct 4-4 cn cn 4-4 cn ct cn ct CA U� v•� .� V. 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