Item 9C - Attachment G_Library Facility ReportITEM 9C
ATTACHMENT G
April 28, 2022
City Council established the Library Task Force to help determine the best way to move forward to
construct a new library. The purpose of the Task Force is to review options and make recommendations
to the Southlake Library Board and the City Council for the location of the ultimate Southlake Public
Library. The Task Force will also consider and advise City Council and appropriate boards and
commissions on complementary municipal uses to enhance the customer experience at the facility. Using
City master plans and technical studies as a guide, the Task Force may also suggest facility
characteristics and service offerings for a new library and other recommended facilities and programs.
The Library Facility Subcommittee of the Library Task Force was charged with evaluating library
programming, uses, and facility priorities and preparing recommendations for the Library Task Force to
consider. The information contained in this report will assist the Library Task Force in making
recommendations to the Library Board and City Council.
The Library Facility Subcommittee held five meetings:
April 7, 2022
Review 2021 Library Study & other materials, facility brainstorm, discuss rating
criteria, and select sites to visit.
April 11, 2022
Site Visits:
• City of McKinney, John and Judy Gay Library
• City of Coppell, Cozby Library & Community Commons
• City of Coppell, Coppell Arts Center
• City of Arlington, George W. Hawkes Downtown Library
April 14, 2022
Virtual tour with the City of Boerne Library.
April 19, 2022
Virtual meeting with the Westport Library in Westport, Connecticut.
Review identified programming, uses, and facility elements and finalize rating criteria.
April 26, 2022
Finalize priority recommendations.
This report provides a brief background on the Southlake Public Library, the 2021 Library Study, a review
of library design process options, and library trends. Finally, the Subcommittee has provided a listing of
recommended programming, uses, and facility priorities for the Library Task Force to consider when
making a final recommendation. This report intends to provide the Task Force with the information
necessary to make an informed and strategic recommendation.
Southlake Public Library. The Southlake Public Library serves a world -class community dedicated to
learning, personal development, and success. The Library's vision for the future is to meet the challenge
of providing the most in -demand materials, cutting -edge learning opportunities, and high -quality
community spaces for the community's health, growth, and enjoyment. The Library currently has 10,240
square feet of dedicated space on the first floor of Town Hall and houses a physical collection of
approximately 42,000 items. Additional space has been made available for Library Administration and
Technical Services on the second floor of Town Hall. A shared meeting room space on the third floor is
used for programs. Over the years, several concepts have been considered for the next evolution of the
library to address the community's growing needs and continue to provide best -in -class customer service.
Library Task Force: Library Facility Subcommittee Preliminary Evaluation Report Page 1 of 11
Library Study. In 2016, a Library Study was conducted, which included an extensive review of library
patron needs and wants, recommended facility goals, and presented several facility options. Ultimately,
an approximately 30,000 square foot facility was recommended. In the fall of 2021, the City of Southlake
engaged the services of Hidell Associates Architects to review and update the 2016 Library Study. The
2021 study reviewed, validated, and updated the recommended facility goals:
Increased selection of adult, children
and popular materials.
Provide access to comfortable seating
located adjacent to natural light.
Intuitive collection layout, separation of
active/passive functions, & dedicated
spaces for study, quiet reading,
collaboration.
Provide easy access to a drive -up
window and materials return.
Provide parking directly adjacent to
library.
*NEWLY RECOMMENDED IN THE 2021 STUDY.
Provide dedicated program spaces for
children and adult programming
(storytimes, workshops, etc.).
Provide access to age-appropriafe
learning materials and technology. 7
Provide access to tools such as
DEDICATED computers, 3-D printers, audio & video
Maker.. - capture & editing tools, and traditional
arts & crafts tools.
PERFORMANCE Provide a flexible space for
performances, education events, and
Spaces' exhibits.
OUTDOOR Provide adjacent access to the
10 outdoors for reading, programming,
Program Area* -'and other Library events.
The 2021 study also solicited comments from respondents, which provided additional context to the
survey results. Common themes identified in the comments include increasing the collection size,
improving parking, increasing the size of the library, creating a comfortable space, and providing access
to natural light.
The word cloud depicted below highlights common phrases found in the comments.
Uhihits
to �� 1
�Gultural4s
Study
nguage
Library Task Force: Library Facility Subcommittee Preliminary Evaluation Report Page 2 of 11
Library Trends. The American Library Association's Center for the Future of Libraries has identified
trends relevant to the future uses of libraries. Many of these trends are visible in libraries, both in the
DFW metroplex and across the country. In addition, most of these trends were identified as important in
the 2021 Library Study. Some of the more common trends are specified below.
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IMPROMPTU SEATINGHANDS ON LEARNING
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EXHIBIT SPACE KITCHENS IN LIBRARIES
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t- MOVABLE ELEMENTS TECHNOLOGY MEETS LITERACY
Library Design. The process used to develop new
library facilities has evolved over the years.
Previously it was conducted using a per capita
formula; however, it is now more common to design
a library that meets the community's needs. This
generally results in a library that is more successful
and has greater community satisfaction.
This review process contemplates using the more
modern approach, and recommendations consider
the feedback from the 2021 Library Study, which
included a resident feedback survey.
In addition, two Town Hall meetings are scheduled
in May 2022 to provide the Library Task Force with
additional community feedback.
OUTDOOR SPACES
1
-r1' FURNITURE AS SPACE
Former Process
SIZE
Per capita formula
CAPACITY
Per capita formula
SERVICES
• Lending Collection
• Programming
(Children s, Teens, Adults)
• Access to Technology
• Life -Long Learning
I�
FLEXIBLE SPACES
aw
PERFORMANCE SPACES
Current Process
SIZE
Based on required
services and amenities
CAPACITY
Based on Community
Needs
SERVICES
• Lending Collection
• Community Space
• Programming
(Children s, Teens, Adults)
• Access to Technology
• Life -Long Learning
Library Task Force: Library Facility Subcommittee Preliminary Evaluation Report Page 3 of 11
The Subcommittee visited the three libraries in person, conducted one virtual site visit, and spoke with
one library director specifically about the successes and challenges they face.
City of McKinney, John and Judy Gay Library
John and Judy Gay Library
City of McKinney
Completed July 2020
Existing 18,000sf
Expansion 15,000sf
Total 33,000sf
Key Amenities
• Automated Material Handling System
• Toddler Area
• Flexible Program Room
• Study Rooms
• Teen Area
City of Coppell, Cozbv Library & Community Commons
Cozby Library &
Community Commons
City of Coppell
Completed October 2016
Existing 28,000sf
Expansion 4,270sf
Total 34,270sf
Key Amenities
• Automated Material Handling System
• ToddlerArea
• Divisible Meeting Room
• Social Area
• Study Rooms
• Teen Area
Quiet Reading Room
Library Task Force: Library Facility Subcommittee Preliminary Evaluation Report Page 4 of 11
City of Arlington, George W. Hawkes Library
l � 1
George W. Hawkes Library
City of Ariington
Completed June 2018
Three Floors 70,0008f
Key Amenities
• Automated Material
Handling System
• Toddler Area
• Maker Space
• Roof Garden
• Program Rooms (Various Sizes)
• Study Rooms
• Teen Area
• Quiet Pleading Room
City of Boerne, Patrick Heath Public Library
Patrick Heath Public Library
City of Boerne, TX
Completed July 2011
Total 30,0005f
Kev Amenities
LEE❑ Gold Project
Park Like Setting
Multi Floor Layout
Natural light throughout
Library Task Force: Library Facility Subcommittee Preliminary Evaluation Report Page 5 of 11
Westport, Connecticut, The Westport Library
The Westport Library
Westport, CT
Completed June 2019
Total 50,000sf
Key Amenities
• Flexible Layout
• Great Hall used as a performance
area
• Multi -floor Layout
• Building renovation
Evaluating potential library programming, other uses, and facility components is a crucial first step. The
needs assessment is designed to guide the Subcommittee and, ultimately, the Task Force in reaching its
final recommendations.
Rating Criteria. The Subcommittee established the following criteria for evaluating and prioritizing
recommendations:
Mission / Core
To what degree does the item align with the Library's mission and the core
Service
services of a library.
The Southlake Public Library's current mission statement is to provide a world -
class library with access to high -demand materials, programs, and services to
support the educational, professional, and personal interests of the community.
Community
To what degree does the item meet demonstrated community demand and/or
Demand /2021
key surveyfeedback?
Library Study
Future Ready
How well does the item support a facility goal to be flexible and respond to
changing community and/or trends in libraries?
Long-term or
Does this item provide a solution or address a long-term or short-term goal?
short-term goal
Long-term goals provide a long-term solution to an ongoing need. A short-term
goal might be something that satisfies a current need that may change in the
future. Short-term are needs/goals over the next 5 to 9 years, while long-term are
needs/goals between 10 and 20 years.
Library Task Force: Library Facility Subcommittee Preliminary Evaluation Report Page 6 of 11
Identified Needs. The Subcommittee has identified five need categories described below. Needs within
each category were evaluated using the above criteria. A complete listing of identified needs is available
in Appendix A.
Evaluation. The following is the needs assessment ranking by category, as evaluated by the
Subcommittee:
•
7Connector
Mission
Community
Demand
Future
Ready
Total
ily
1.00
1.00
1.00
3.00
1
orveryone
1.00
0.96
1.00
2.96
High Tech Facility
0.96
0.96
0.92
2.84
Draw People In / Welcoming Experience
0.96
0.96
0.88
2.80
Community Centerpiece
0.84
0.96
0.96
2.76
A Destination
0.72
0.76
0.8
22.28
Need
Mission
Community
Demand
Future
Ready
Total
Summer Reading Programs
1.00
1.00
0.88
2.88
Programming for Special Needs
1.00
0.84
0.92
2.76
Makerspace Classes
0.88
0.92
0.84
2.64
Adult Programs
0.96
0.88
0.2.56
International Culture Programming
0.92
0.88
0.2.52
Youth Programs
0.86
0.86
0.2.44
Art Classes
0.80
0.88
0.2.40
Author visits, poets, etc.
0.88
0.68
0.2.28
Youth Fair
0.84
0.68
0.2.24
Gaming Events
0.60
0.72
0.2.12
Overnight Programming
0.68
0.60
0.1.96
Movie Night
0.72
0.72
0.50111.94
Library Task Force: Library Facility Subcommittee Preliminary Evaluation Report Page 7 of 11
Need
Mission
Community
Demand
Future
Ready
Total
Study Spaces /Rooms
1.00
1.00
0.96
2.96
Spaces for Quiet
1.00
1.00
0.92
2.92
Designated Collection Areas
(Adult,Teens, Children's)
1.00
1.00
0.88
2.88
Dedicated Storytime Space
1.00
1.00
0.88
2.88
Collaborative Areas
0.96
0.96
0.92
2.84
Areas to Disconnect
0.96
0.92
0.92
2.80
Outdoor Program Area
0.96
0.92
0.88
2.76
Dedicated Program Space
1.00
0.96
0.72
2.68
Remote Work Areas
0.92
0.88
0.84
2.64
Makerspace
0.88
0.92
0.84
2.64
Performance Spaces in the Library
0.80
0.88
0.84
2.52
Staff Space
0.92
0.76
0.80
2.48
Business Meeting Spaces
0.88
0.76
0.84
2.48
Cafe
0.76
0.80
0.88
2.44
Gallery / Display Space
0.84
0.72
0.84
2.40
Storage
0.88
0.60
0.88
2.36
Studio Space
(Audio / Video / Green Screen)
0.72
0.68
0.80
2.20
Dedicated Tween Space
0.84
0.76
0.56
2.16
Need
Mission
Community
Demand
Future
Ready
Total
Comfortable Seating
1.00
1.00
0.96
2.96
Modular equipment/furniture
1.00
1.00
0.96
2.96
Convenient Parking
0.96
1.00
0.96
2.92
Children's Learning Stations
1.00
1.00
0.88
2.88
Dedicated Children's Technology
0.96
0.92
0.96
2.84
Technology Training Resources
0.92
0.92
0.92
2.76
Visual Learning Opportunities
0.92
0.88
0.92
2.72
Drive -up Window/ Return
0.88
0.96
0.88
2.72
Stage for Programs
0.92
0.88
0.84
2.64
Automated Sorter
0.92
0.84
0.86
2.62
Interactive Walls
0.84
0.80
0.92
2.56
Business Center
0.84
0.76
0.80
2.40
Walking Trail / Nature
0.72
0.80
0.80
2.32
Demonstration Kitchen
0.80
0.80
0.72
2.32
Art Display
0.76
0.80
0.72
2.28
Garden
0.68
0.72
0.72
2.12
Catering Space
0.60
0.68
0.72
2.00
Library of Things
0.72
0.56
0.60
1.88
7NaturalLight
Mission
Community
Demand
Future
Ready
Total
dly Layout
1.00
0.96
0.88
2.84
arge Windows
0.92
1.00
0.88
2.80
Sustainable Design
0.84
0.84
0.86
2.54
Single Floor Layout
0.76
0.72
0.72
2.20
Courtyard in the Middle
0.72
0.68
0.72
2.12
Xeriscape / Rock Designs
0.56
0.64
0.80
2.00
Outdoor Water Feature
0.48
0.72
0.64
1.84
Library Task Force: Library Facility Subcommittee Preliminary Evaluation Report Page 8 of 11
After reviewing the relevant materials, conducting site visits, and speaking with Library Directors from
other facilities, the Subcommittee recommends creating a library that is a family -friendly, collaborative
community centerpiece that is inviting, warm, filled with natural light, and accessible to everyone.
In addition, approaching the library design from a non-traditional perspective, where library functions and
services are integrated, not separated, will allow maximum flexibility to be built into the space to provide
ultimate adaptability to meet future community needs.
Identified Priorities. The Subcommittee has identified, in priority order, the following programming, uses,
and facility priorities:
EXPANDED COLLECTION AREA
Increase the size of the collection for adult, children, and popular materials (physical and digital)
and the accompanying space. The space should also include comfortable, flexible seating and
fully modular furniture, including moveable shelving, to provide ultimate flexibility for possible
programming and future uses.
CUSTOMER -FRIENDLY CONFIGURATION AND SEATING
Provide an intuitive facility layout with access to individual and collaborative comfortable seating
appropriate for all ages. Seating should include individual -style study pods and lounge furniture,
and portions of the seating should be located adjacent to natural light. The majority of the seating
should have easy access to power.
CONVENIENT PARKING & ACCESS
Provide public library access that is safe and easy to navigate. Vehicle parking should be directly
adjacent to the building with EV charging stations, and bike racks should be available for visitor
use. Implement a facility layout that allows access to portions of the building after hours for
programming and events.
DRIVE -UP WINDOW & RETURN
Provide easy access to a drive -up window and materials return.
DEDICATED CHILDREN'S SPACE
Provide a space in the library dedicated to children (ages 0-12). This space should be welcoming
to everyone, adaptable and inclusive for children with special needs, provide sensory furniture
and equipment, include tactile learning, and space for storytime and children's programming.
FLEXIBLE PROGRAM SPACE
Provide a flexible space that allows for multiple types of programming, such as performances;
adult, young adult, and youth programming; art classes; summer reading programs; gallery/art
displays; and other exhibits.
DEDICATED SPACES
Provide enclosed spaces with dedicated or specified functions that can be flexible for other uses
as needed. For example, spaces may include maker spaces, a quiet area/reading room, a
business center, conference%ollaborative rooms, audio/visual spaces, etc.
Library Task Force: Library Facility Subcommittee Preliminary Evaluation Report Page 9 of 11
OPERATIONAL STAFF & STORAGE SPACE
Provide adequate staff and storage space to efficiently support daily library operations,
programming, and special events. In addition, integrate an automatic book sorting system in the
facility to automatically sort books as they are returned to the Library.
INTEGRATED TECHNOLOGY
Integrate technology throughout the facility to include WIFI, charging stations, interactive walls,
an electronic room reservation system, laptop vending, etc.
CAFE SPACE & DEMONSTRATION KITCHEN
Provide a flexible, inviting cafe style space for remote work, casual seating, collaboration,
programs, and special events. Special events may include cooking classes, poetry readings, book
clubs, etc. Explore the possibility of integrating a cafe, catering, and demonstration kitchen into
one space.
OUTDOOR SPACE
Provide access to adjacent outdoor space that includes areas for outdoor seating, garden/raised
beds, covered/shade areas, areas for children, spaces for events, and access to walking trails
and/or nature.
SUSTAINABLE DESIGN
Integrate sustainable design features into the design of the building and incorporate flexibility for
changing functional needs in the long-term future.
FRIENDS OF THE SOUTHLAKE LIBRARY SPACE
Provide space for the Friends of the Southlake Library's (FOSL) ongoing book sale within the
library and provide storage and sorting space for donated materials.
Library Task Force: Library Facility Subcommittee Preliminary Evaluation Report Page 10 of 11
Identified Needs. The Subcommittee has identified five need categories and needs within each category.
What should the library be or do?
A Destination
These are not spaces or amenities, but speak to the library's
Draw People In / Welcoming Experience
Community Centerpiece
High Tech Facility
Connector for Everyone
Tie to Kids / Family
TYPES OF SPACE�
These are dedicated spaces within the facility that meet a service, amenity, or program need.
Areas to Disconnect Outdoor Program Area
Business Meeting Spaces
Performance Spaces in the Library
Cafe
Remote Work Areas
Collaborative Areas
Restrooms
Dedicated Program Space
Spaces for Quiet
Dedicated Storytime Space
Staff Space
Dedicated Tween Space
Storage
Designated Collection Areas
(Adult ,Teens, Children's)
Studio Space
(Audio / Video / Green Screen)
Gallery / Display Space
Study Spaces / Rooms
Makerspace
incorporateOWMENITIES WITHIN THE FACILITY
These are items to
Art Display Drive up Window /Return
Automated Sorter
Garden
Business Center
Interactive Walls
Catering Space
Library of Things
Children's Learning Stations
Modular equipment / furniture
Comfortable Seating
Stage for Programs
Convenient Parking
Technology Training Resources
Dedicated Children's Technology
Visual Learning Opportunities
Demonstration Kitchen
Walking Trail / Nature
MEWOUTIOTTHE
These are ideas regarding the layout or performance of the jobuty.
Courtyard in the Middle Single Floor Layout
Customer Friendly Layout Sustainable Design
Natural Light / Large Windows Xeriscape / Rock Designs
Outdoor Water Feature
LIBRARY PROGRAMS
programsThese d be included
_2LILijc�esor events and support spaces to prepare
Adult Programs
in the library.
and store materials.
Movie Night
Art Classes
Overnight Programming
Author visits, poets, etc.
Programming for Special Needs
Gaming Events
Summer Reading Programs
International Culture Programming
Youth Fair
Makerspace Classes
Youth Programs
Library Task Force: Library Facility Subcommittee Preliminary Evaluation Report Page 11 of 11