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Item 4F-4H - MemoCITY OF SOUTHLAKE Item 4F — Item 4H MEMORANDUM (June 7, 2022) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Item 4F: Approve an engineering services agreement with Peloton Land Services, Inc. (Peloton) to provide engineering design services for erosion protection at Jones Branch near Raintree Drive in an amount not to exceed $158,000. Item 4G: Approve an engineering services agreement with Peloton Land Services, Inc. (Peloton) to provide engineering design services for erosion protection at Jones Branch near Simmons Court in an amount not to exceed $145,000. Item 4H: Approve an engineering services agreement with VRX, Inc. (VRX) to provide engineering design services for erosion protection at Higgins Branch near Woodbrook Lane in an amount not to exceed $120,000. Action Requested: Item 4F: Approve an engineering services agreement with Peloton Land Services, Inc. (Peloton) to provide engineering design services for erosion protection at Jones Branch near Raintree Drive in an amount not to exceed $158,000. Item 4G: Approve an engineering services agreement with Peloton Land Services, Inc. (Peloton) to provide engineering design services for erosion protection at Jones Branch near Simmons Court in an amount not to exceed $145,000. Item 41-1: Approve an engineering services agreement with VRX, Inc. (VRX) to provide engineering design services for erosion protection at Higgins Branch near Woodbrook Lane in an amount not to exceed $120,000. Background Information: The purpose of Items 4F-4H is to approve engineering services agreements with Peloton Land Services (4F and 4G) and VRX, Inc. (4H) to address areas of concern where sanitary sewer infrastructure is exposed due to erosion and could be compromised for failure. In FY 2022, staff requested a new project in the Capital Improvements Program to implement permanent erosion control along creek and 1 Item 4F — Item 4H stream banks, restore sanitary sewer manholes to their previous state, and protect the City's critical infrastructure, and to prevent environmental impacts that may result from infrastructure failure. The locations of the identified improvements are based on recommendations from a previous engineering study by Jones & Carter. The project locations of these improvements include Jones Branch near Raintree Drive in the Whitman Addition subdivision, Jones Branch near Simmons Court in the Simmons Forest subdivision, and the Higgins Branch near Woodbrook Lane in the Cross Timber Hills subdivision. Due to the critical nature of these improvements, staff enlisted multiple consultants to provide engineering services to spread the program workload and expand the source of qualified consultants for services. While the projects are similar in nature, cost variations are derived from differences in the level of design efforts from each project location. In addition to basic design and surveying services, each project contains additional special services including regulatory (floodplain, environmental and cultural resources) review and permitting, geotechnical, hydraulic modeling, easement services, bidding and construction phase services. Although these are smaller projects from a construction cost standpoint, the level of effort required for the regulatory and modeling services are similar to larger restoration projects. Each project location agreement includes a contingency for unforeseen changes to the project scope that would be deemed necessary. These special services identified in each agreement will require authorization from City staff to complete. Financial Considerations: Funding for these agreements are budgeted as part of the approved Capital Improvement Program. Each agreement is within the project budget. Below are the itemized expenses for each project location and its contingency: Item Project Location Project Cost Contingency Total Cost 4F Jones Branch near Raintree $ 145,750 $ 12,250 $ 158,000 Drive 4G Jones Branch near Simmons $ 133,715 $ 11,285 $ 145,000 Court oil Item 4F — Item 4H 4H Higgins Branch near Woodbrook $ 105,195 $ 14,805 $ 120,000 Lane Strategic Link: These items link to the City's Strategy Map strategic focus areas of Safety & Security, Infrastructure, and Performance Management & Service Delivery. It specifically relates to the City's Corporate Objectives, Cl: Achieve The Highest Standards Of Safety & Security, and F2: Invest To Provide & Maintain High Quality Public Assets. The Critical Business Outcome is, CBO3: Engage In Thoughtful Planning To Ensure Continued High Quality Development That Is Integrated Well Into The Current Built Environment, and CBO5: Improve Quality Of Life Through Progressive Implementation Of Southlake's Comprehensive Plan Recommendations. Citizen Input/ Board Review: None. Legal Review: The proposed agreements are standard agreements that the City Attorney have reviewed and approved. Alternatives: The City Council may approve or deny these agreements. Staff Recommendation: Item 4F: Approve an engineering services agreement with Peloton Land Services, Inc. (Peloton) to provide engineering design services for erosion protection at Jones Branch near Raintree Drive in an amount not to exceed $158,000. Item 4G: Approve an engineering services agreement with Peloton Land Services, Inc. (Peloton) to provide engineering design services for erosion protection at Jones Branch near Simmons Court in an amount not to exceed $145,000. Item 41-1: Approve an engineering services agreement with VRX, Inc. (VRX) to provide engineering design services for erosion protection at Higgins Branch near Woodbrook Lane in an amount not to exceed $120,000. 3 Item 4F — Item 4H Supporting Documents: Attachment A: Engineering Services Agreement — Jones Branch near Raintree Drive Attachment B: Engineering Services Agreement — Jones Branch near Simmons Court Attachment C: Engineering Services Agreement — Higgins Branch near Woodbrook Lane Staff Contact: Rob Cohen, Director of Public Works Kevin Ferrer, P.E., Deputy City Engineer Kevin Taylor, P.E., Civil Engineer n Attachment A _PELOTON II L AND SO L U T I ON S April 29, 2022 Mr. Kevin Taylor, P.E. City of Southlake — Public Works 1400 Main Street, Suite 320 Southlake, TX 76092 RE: Jones Branch at Raintree Drive Bank Stabilization Southlake, TX Dear Mr. Taylor, CORPORATE OFFICE 9800 Hillwood Pkwy. Suite 250 Fort Worth, Texas, 76177 817.562.3350 TBPLS10177700 Peloton Land Solutions (PLS) is pleased to present this proposal for the Jones Branch at Raintree Drive Bank Stabilization Project (near 2850 Raintree Drive). The following is included in this proposal: • Agreement for Engineering Services • Appendix 1— 2022 Hourly Range of Rate Schedule • Scope of Work (Attachment A) • Basis of Compensation (Attachment B) • Manpower Fee Sheet (Attachment C) • Jones Branch Bank Stabilization Projects Exhibit (Attachment D1) • Jones Branch at Raintree Drive Exhibit (Attachment D2) • Conceptual Cost Estimate (Attachments E1 & E2) • CMJ Engineering Investigation Proposal (Attachment F1) • CMJ Engineering Materials Unit Costs Proposal (Attachment F2) • Pierce Engineering (Attachment F3) The project includes survey, environmental, geotechnical investigation, structural design, civil design, and construction material testing are included in the proposal. Peloton is looking forward to working with the City of Southlake on this project. If you have any questions, please feel free to contact me at brian.haynes@pelotonland.com or (817) 692-8419. Sincerely, Peloton Land Solutions Brian Haynes, P.E., CFM Vice President Cc: Paul Hodges — Peloton Tim Whitefield, P.E, CFM — Peloton Attachments FORT WORTH I FRISCO l AUSTIN I LAS VEGAS PELOTONLAND.COM AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is made this day of , 2022 by and between the City of Southlake, Texas (hereinafter referred to as "CITY"), and Peloton Land Solutions, Inc. (hereinafter referred to as "ENGINEER"). WHEREAS, CITY contemplates the need to make bank stabilization in Jones Branch near 2850 Raintree Drive. This project is to be known as the Jones Branch at Raintree Drive Bank Stabilization project and hereinafter referred to as the "Project". WHEREAS, ENGINEER is qualified, able, and desirous of performing the necessary engineering work upon which the Project is based and is willing and able to work with CITY staff to organize and coordinate the professional services necessary to complete the Project. NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER agrees to perform, the engineering work for the Project, as more fully described herein below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as compensation, the payments on the dates and in the amounts herein specified, all in accordance with the terms more fully set out below and as provided in Attachment A which is attached hereto and incorporated by reference as if fully set forth herein. I. ARTICLE ENGINEERING SERVICES A. Scope of Work ENGINEER will provide the supervision, direction, personnel and equipment to perform the engineering Services outlined in Attachment A in accordance with the terms set forth in this Agreement and in Attachment A. B. Definitions Services refer to the professional services performed by ENGINEER pursuant to this Agreement. C. Changes CITY, without invalidating the Agreement, may order changes within the general scope of the work required by the Agreement by altering, adding to and/or deducting from the work to be performed. If any change causes an increase or decrease in ENGINEER's cost of, or the time required for, the performance of any part of the Services under the Agreement, an equitable adjustment will be made by mutual agreement and this Agreement shall be modified in writing accordingly. Page 1 D. Coordination with Owner The CITY shall make available to ENGINEER for use in performing Services hereunder all existing plans, maps, field notes, statistics computations and other data in the CITY's possession relative to existing facilities and to the Project. E. Site and Local Conditions ENGINEER has the right to examine the site in order to become acquainted with local conditions and accepts conditions at the site unless otherwise noted in writing to the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER from its responsibilities specified hereunder. Necessary arrangement for access to any site by ENGINEER's employees will be made with CITY. F. Assignment and Subcontractors/Third Party Rights The rights and obligations covered herein are personal to each party hereto and not to any third party and for this reason neither this Agreement nor any contract hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER subcontract any of its obligations under this Agreement without the prior written consent of CITY. G. Independent Contractor ENGINEER covenants and agrees that it will perform the work hereunder as an independent contractor, and not as an officer, agent, servant, or employee of CITY; that ENGINEER shall have exclusive control of and exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors, and consultants; that the doctrine of respondent superior shall not apply as between CITY and ENGINEER, its officers, agents, employees, contractors, subcontractors, and consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between CITY and ENGINEER. H. Disclosure By signature of this contract, ENGINEER warrants to CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interests, direct or indirect, in property abutting the proposed Project and business relations with abutting property owners. ENGINEER further warrants that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. Finally, Engineer warrants that it has submitted to the City a completed Conflicts of Interest Questionnaire as required by Chapter 176 of the Texas Local Government Code. I. Approval by CITY Page 2 Approval by CITY of this Agreement shall not constitute or be deemed to be a release of the responsibility and liability of ENGINEER, its officers, agents, employees, and subcontractors for the accuracy and competency of the Services performed under this Agreement, including but not limited to surveys, designs, working drawings and specifications and other engineering documents. Such approval shall not be deemed to be a waiver or an assumption of such responsibility and liability by CITY for any negligent act, error, or omission in the performance of ENGINEER's professional services or in the conduct or preparation of the subsurface investigations, surveys, designs, working drawings and specifications or other engineering documents by ENGINEER, its officers, agents, employees and subcontractors, it being the intent of the parties that approval by CITY signifies the CITY's approval of only the general design concept of the Improvements to be constructed. J. Indemnification ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON OF DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION OR NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES, INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL, AT ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH CLAIMS AND DEMANDS. THE PROVISIONS OF THIS SECTION ARE SUBJECT TO THE LIMITATIONS OF TEXAS LOCAL GOVERNMENT CODE SECTION 271.904 AND SHALL BE CONSTRUED TO THAT EFFECT. K. No Third Party Beneficiary For purposes of this Agreement, including its intended operation and effect, the parties specifically agree and contract that: (1) this Agreement only affects matters/disputes between the parties to this Agreement, and is in no way intended by the parties to benefit or otherwise affect any third person or entity (except the indemnitees identified or described in Article I, Section J., above), notwithstanding the fact that such third person or entities may be in a contractual relationship with CITY and ENGINEER, or both; and (2) the terms of this Agreement are not intended to release, either by contract or operation of law, any third person or entity from obligations they owe to either CITY or ENGINEER. L. Successors and Assigns CITY and ENGINEER each bind themselves and their successors, executors, administrators and assigns to the other party to this Agreement and to the successors, Page 3 executors, administrators and assigns of such other party with respect to all covenants of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in this Agreement without prior written consent of the other. II. ARTICLE CITY'S RESPONSIBILITIES CITY will: 1. Provide full information as to CITY's requirements for the Project; 2. Assist ENGINEER by placing at ENGINEER's disposal all information in CITY's control or knowledge which is pertinent to the Project, including executed right-of-way easements and final field survey data; 3. Examine all work presented by ENGINEER and respond within reasonable time and in writing to the material submitted by ENGINEER; 4. Pay all costs incident to advertising for obtaining bids or proposals from Contractors; 5. Give prompt written notice to ENGINEER whenever CITY observes or otherwise becomes aware of any defect in ENGINEER's work or in Contractor's work; 6. Designate in writing a person to act as its representative with respect to this Agreement, such person having complete authority to transmit instructions, receive information, and make or interpret the CITY's decisions; 7. Provide all information and criteria as to the CITY's requirements, objectives, and expectations for the Project including all numerical criteria that are to be met and all standards of development, design, or construction. 8. Provide to the ENGINEER all previous studies, plans, or other documents pertaining to the Project and all new data reasonably necessary in the ENGINEER's opinion, such as site survey and engineering data, environmental impact assessments or statements, zoning or other land use regulations, etc., upon all of which the ENGINEER may rely; and 9. Arrange for access to the site and other private or public property as required for the ENGINEER to provide its services. 10. Provide any other information or assistance as outlined in Attachment B through Attachment F3 hereto. Page 4 III. ARTICLE COMPENSATION FOR ENGINEERING SERVICES The CITY shall compensate ENGINEER for services rendered under this Agreement, in accordance with the following: For the completion of the work contemplated in Article I, the ENGINEER shall be paid on a lump sum basis in the amount of $118,960 for Basic Services and on an hourly basis plus expenses in an amount not to exceed $24,600 (as outlined in the attached proposal) with a total not to exceed cost ceiling of $142,960 as billed monthly by ENGINEER. IV. ARTICLE TIMES OF BILLING AND PAYMENT The ENGINEER shall bill CITY monthly for any services and expenses incurred in accordance with the work performed subject to the limits set out in Article III. Payment shall be due within thirty (30) days of receipt by CITY of a properly prepared and correct invoice from ENGINEER. ENGINEER's invoices shall be accompanied by such records or other written proof as CITY deems necessary to verify the billings. Invoices shall be made to City Finance Department's office at 1400 Main Street, Suite 440, Southlake, Texas 76092. If CITY fails to make payment due ENGINEER within thirty (30) days of the day when payment for services and expenses is due under the terms of this Agreement, ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in Chapter 2251 of the Texas Government Code. V. ARTICLE ADDITIONAL ENGINEERING SERVICES In addition to performing the engineering services set out in Article I, hereof, ENGINEER agrees to perform additional services as requested by CITY from time to time and CITY agrees to compensate ENGINEER for such services in accordance with ENGINEER's standard hourly fee and expenses (see Appendix 1) for actual time expended and actual out-of-pocket sums expended, such services to be one or more of the following: 1. Make or prepare detailed description of sites, maps, or drawings related thereto and outside the scope of the Project; Page 5 2. Appearances before courts or boards on matters of litigation or hearings related to the Project; 3. Preparation of environmental impact assessments or statements for any governmental agency; 4. Miscellaneous engineering work for CITY not related to the Project; 5. To provide resident project construction inspection, unless such inspection is not required, in writing, by the CITY; 6. Other services agreed to by the parties in writing and incorporated herein. VI. ARTICLE STANDARD OF CARE In performing its professional services, the ENGINEER will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the services are provided and in accordance with any applicable governmental laws, regulations and ordinances. VII. ARTICLE PERIOD OF SERVICE This Agreement shall be effective upon execution by CITY and ENGINEER, and shall remain in force until work is completed on the Project or until terminated under the provisions hereinafter provided in Article VIII. VIII. ARTICLE TERMINATION The CITY may terminate this Agreement at any time for convenience, with or without cause by giving written notice to the ENGINEER. Such termination may be made effective on such future date as agreed by the parties, but absent such agreement shall be immediate. Upon receipt of such notice the ENGINEER shall immediately discontinue all services and work and the placing of all orders or the entering into contracts for supplies, assistance, facilities, and materials in connection with the performance of this Agreement and shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this Agreement. The ENGINEER, upon termination, shall be paid for all services rendered through the date of termination together with any additional reimbursable expense then due. Page 6 IX. ARTICLE OWNERSHIP OF DOCUMENTS 1. All completed or partially completed reports prepared under this Agreement, including the original drawings in both paper and electronic formats, shall become the property of CITY if this Agreement is terminated. Upon completion and payment of the contract, the final design, drawings, specifications and documents in both paper and electronic formats shall be owned by CITY. 2. Reuse, change or alteration by CITY or others acting by or on behalf of CITY of such documents without the permission of ENGINEER shall be at CITY's sole risk. X. ARTICLE INSURANCE ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER's expense, insurance of the type and of minimum coverage limits as follows: 1. Workers Compensation - Statutory Employer's Liability - Limits as required by the State of Texas. 2. Comprehensive General Liability, Bodily Injury and Property Damage including contractual liability in a combined single limit - $500,000 per occurrence. 3. Comprehensive Automotive Liability, Bodily Injury and Property Damage in a combined single limit - $1,000,000 per accident. Certificates of insurance for the above coverage in a form acceptable to CITY, evidencing the coverage required above, shall be provided to CITY within ten (10) business days after execution of this Agreement and prior to issuing Notice to Proceed. Such certificates shall provide that the insurer will give CITY not less than ten (10) days notice of any material changes in or cancellation of coverage. In the event any subcontractor of ENGINEER, with or without CITY's consent, provides or renders services under this Agreement, ENGINEER shall ensure that the subcontractor's services are covered by the same insurance limits as set forth above. ENGINEER shall not commence work under this Agreement until it has obtained Professional Liability (Errors and Omissions) Insurance as required hereunder and such insurance coverage has been approved by CITY. Such insurance shall be in the minimum amount of $1,000,000 and shall include coverage of Contractually Assumed Liability. The insurance coverage prescribed herein shall be maintained until one (1) year after CITY's acceptance of the construction project and shall not be canceled without prior written notice to CITY. In this connection, upon the signing and return of Page 7 this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as evidence that the insurance coverage required herein has been obtained by ENGINEER, and such certificate shall contain the provision that such insurance shall not be cancelled or modified without thirty (30) days prior written notice to CITY. ENGINEER shall notify CITY within ten (10) days of any modification or alteration in such Professional Liability (Errors and Omissions) Insurance. XI. ARTICLE AUTHORIZATION, PROGRESS AND COMPLETION CITY and ENGINEER agree that the Project is planned to be completed by July 31, 2023. ENGINEER shall employ manpower and other resources, and use professional skill and diligence to meet the schedule; however, ENGINEER shall not be responsible for schedule delays resulting from conditions beyond its control. By mutual agreement, CITY and ENGINEER may modify the Project schedule during the course of the Project and if such modifications affect ENGINEER's compensation, it shall be modified accordingly, subject to CITY's approval. It is understood that this Agreement contemplates full and complete engineering services for this Project, including any and all Services necessary to complete the work. For additional Engineering Services, the authorization by CITY shall be in writing and shall include the definition of the services to be provided, the schedule for commencing and completing the services, and the basis for compensation as agreed upon by CITY and ENGINEER. XII. ARTICLE NOTICE Any notice required under this Agreement will be in writing and given either personally, by registered or certified mail, return receipt requested, or by a nationally recognized overnight courier service, addressed to the parties as follows: If to CITY: Shana Yelverton City Manager City of Southlake 1400 Main Street, Suite 460 Southlake, Texas 76092 Phone: 817-748-8400 Fax: 817-748-8010 If to ENGINEER: Brian Haynes, P.E., CFM Vice President Peloton Land Solutions, Inc. Page 8 9800 Hillwood Parkway, Suite 250 Fort Worth, Texas 76177 Phone: (817) 562-3350 Email: brian.haynes(a)_pelotonland. com All notice shall be effective upon the date of receipt. XIII. ARTICLE SEVERABILITY In the event that any provision of this Agreement shall be found to be void or unenforceable, such finding shall not be construed to render any other provisions of this Agreement either void or unenforceable. All provisions, which are void or unenforceable, shall not substantially affect the rights or obligations granted to or undertaken by either party. XIV. ARTICLE VENUE -LAW Venue of any suit or cause of action under this Agreement shall lie exclusively in Tarrant County, Texas. This Agreement shall be construed in accordance with the laws of the State of Texas. IN WITNESS WHEREOF the parties have caused this Agreement to be executed in two equal originals on the date and year first above mentioned. CITY OF SOUTHLAKE: By: John Huffman, Mayor ATTEST: By: City Secretary Page 9 ENGINEER: PELOTON LAND SOLUTIONS, INC. LM an Haynes, P.E—.,-CFM,Vico President THE STATE OF TEXAS § COUNTY OF TARRANT § Before me on this day personally appeared ' ; , < ,j 14 �a� (?!' nown to me [or proved to me on the oath of or throughTew.-,, �Llceox (description of identity card or other document)] to be the person whose name is subscribed to the foregoing instrument and that he/she is the duly authorized 0CA e"-1 I of _ h-!C4r) &0( S01tib IS , and acknowledged to me thaf he/she executed the same for the purposes and consideration therein expressed. Given under my hand and seal of office this 9 day of A.D. AO1'-), 4,0,J 3 (SEAL) Notary Public, State of Texas nMiig, DAY/ ' Notary's Name Printed ♦�' r,, �-QVBLAr ��Q. •• STq.�O cS� ID # Page 10 Appendix 1 TX Rate Schedule (2022) Classification Bill Rate Per Hour (Not Including OT) Project Principal............................................................ $230 - 380 Sr. Project Manager....................................................... $200 - 260 Project Manager............................................................ $155 - 220 Sr. Civil Engineer........................................................... $160 - 235 Civil Engineer................................................................ $120 - 190 Civil Designer.................................................................. $95 - 155 Engineer-In-Training....................................................... $95 - 145 Engineering Intern............................................................. $55 - 75 Sr. Planner.................................................................... $125 - 200 Planner............................................................................ $75 - 125 Planning Intern.................................................................. $50 - 60 CADD Technician............................................................ $50 - 115 Sr. Survey RPLS........................................................... $160 - 260 Survey RPLS................................................................. $125 - 160 Sr. Survey Technician ................................................... $105 - 150 Survey Technician........................................................... $50 - 105 Party Chief....................................................................... $80 - 145 Instrument Man............................................................... $50 - 100 Remote UAV Pilot.......................................................... $150 - 200 Construction Administrator .............................................. $100 - 160 Sr. Environmental Scientist ............................................ $130 - 190 Environmental Scientist ................................................... $75 - 130 Certified Arborist............................................................ $150 - 170 Sr. GIS Specialist.......................................................... $150 - 225 GIS Specialist................................................................ $120 - 190 Landscape Architect...................................................... $100 - 160 Project Accountant.......................................................... $90 - ArlministrativP Assistant $60 140 - 90 Rates for Direct Expenses are as follows: Mileage (Auto).......................................................... IRS Std. Rate Mileage (Field Truck) ................................................ IRS Std. Rate Field Survey / GPS Equipment ........................................ $200/day Meals and Lodging .................................................... at cost x 1.10 Reprographics........................................................... at cost x 1.10 Other Direct ExpensPs nt cnst x 1 1 n Rates are subject to revision at the beginning of each calendar year. Rates for expert witness tasks will be negotiated on a case -by -case basis but will generally be two (2) times the rates shown above. 3.11.2022 _ PELOTON II L A N D S O L U T I O N S Attachment'A' Jones Branch at Raintree Bank Stabilization Scope of Work The professional services to be performed by Peloton Land Solutions, Inc. (Peloton) for the City of Southlake's (City) Jones Branch at Raintree Bank Stabilization Project (Project) includes surveying, environmental, geotechnical investigation, civil design, structural design, bidding, and construction administration. The proposal also includes construction material testing. Peloton is providing design services for two bank stabilization projects on Jones Branch. See Attachment'D1' for project area map. The project site is along Jones Branch near 2850 Raintree Drive. The city has performed an investigation, taken photos, and spoken with the resident at 2850 Raintree Drive about this project. The City of Southlake provided Peloton with record drawings of the existing sanitary sewer line and other infrastructure in the project area. The city identified erosion projects and, in a study, performed in April 2021. The site at 2850 Raintree Drive was included in the City's study. The City's study looked at three (3) options to mitigate erosion: 1) Scourlok/Flexmat, 2) Bendway Weirs, and 3) Gabion basket wall for bank stabilization. The study recommended Scourlok/Flexmat. The project has tight project constraints including proximity of creek to private property, existing fence, existing 15' easement, existing vegetation, etc. After the design survey has been completed, Peloton will determine which option is the best solution considering the site constraints. See Attachment 'D2'for location of proposed improvements. We updated the estimated cost for each option (See Attachments 'E1' and 'E2'). Refer to the following pages for a detailed scope of work. Assumptions 1. The Jones Branch at Raintree Drive Bank Stabilization design and construction will be performed concurrently with the City of Southlake's Jones Branch at Simmons Drive Project. 2. Construction will be bid in a single phase. 3. No Federal Emergency Management (FEMA) permitting is anticipated. 4. The City will assist Peloton in right -of -entry for private properties. Peloton will prepare the letter content and the City will send right -of -entry letter to property owners on City letterhead. 5. The City will provide construction inspection. 6. Project design will be limited to the project limits shown in Attachment'D2'. 7. The construction material testing costs provided in the fee are an estimate. Peloton will bill the city the actual costs for material testing. 8. We assume bank stabilization improvements will be constructed within the existing 15' utility easement. A temporary construction easement will be needed for the project. 9. Existing utilities (excluding the sanitary sewer line) are not anticipated in the project area. Therefore, we are not performing a subsurface utility engineering (SUE) investigation with this project. Instead, DIGTESS 811 will be called to do utility locates at 2850 Raintree Drive. 10. Project area is adjacent to property owned and managed by the United States Army Corps of Engineers (USACE). We anticipate the USACE will require a Construction Easement License to construct this project. Typical time frame for this license is up to 12 months. _ P E LOTO N LAND SOLUTIONS Proposed Services Jones Branch at Raintree Bank Stabilization April 29, 2022 Page 2 1.0 Project Management Work on this task order is expected to commence in May 2022. The estimated total project design schedule is 8 months and includes the following: 4 months for preliminary design, 2 months for final design, and 2 months for bidding. We are assuming no right-of-way acquisition or franchise utility relocations in the project schedule. 1.1 Project Meetings Peloton will orchestrate and attend project meetings as directed by the City to ensure the design team is coordinated and up-to-date. These meetings will include: • Project kick-off meeting with the City In -person meetings (2 estimated) with the City, at or after milestone submittals • Conference calls (6 estimated) with City staff to the design, coordination, bidding, and other elements of the project (monthly) 1.2 Project Team Management Peloton will lead, manage, and direct design team members and activities to ensure quality, timeliness, and performance. This management will include: • Orchestrating and hosting internal team meetings • Communication and reporting • Meeting agendas and minutes • Monthly invoicing & progress reports to the City • Programmed QA/QC review • Sub -consultant coordination and oversight • Project schedule preparation and updates 2.0 Data Collection 2.1 Research and Data Collection Peloton will perform research and collect data for the project, with services to include: • Perform an initial site visit with investigative photo documentation • Obtain and review City standard drawings, specifications, and design guides • Research and obtain property owner information (plats and right-of-way documents) from the Tarrant Appraisal District (TAD), real property records of Tarrant County, and the United States Army Corps of Engineers (USACE). Please note this is not a title research or title commitments. 3.0 Survey and Investigations Peloton will perform a design survey, wetland determination, tree survey, and geotechnical investigation. ......................................................................................................................................................................................................................................................... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 I 817.562.3350 TBPLS FIRM NO. 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS Jones Branch at Raintree Bank Stabilization April 29, 2022 Page 3 3.1 Design Survey Peloton will perform a detailed design survey in the project limits to carry out the design of this project. The survey limits are shown in Attachment 'D2'. The survey will consist of topography, surface features, and existing monumentation within the project limits as previously described. It is assumed that all surveying will take place in public easements and/or right -of way. If necessary, this scope assumes that the City will assist in gaining access to adjacent private properties. Peloton will research record documents (easements and plats) and field locate available on -ground property monumentation along the project corridor. This information will be used to develop a right-of-way/easement control drawing to aid in construction plan development. This research and surveying will include: • Determination of locations and ownerships of existing public rights -of -way and easements (research current public record to determine ownership of impacted lands and those easements discovered during the research). If any takings or easements are determined during the design, a title search will be performed by the right-of-way acquisition sub - consultant and the information provided to Peloton for use. • Confirmation of locations and existing monumentation and property line/corner identifiers (iron rods, caps, corner witnesses, stakes, fencing, etc.) with field measurements • Correlation of rights -of -way, easements, and property lines with project control and base topographic drawings. • Vertical datum will be tied to a minimum of two (2) City GPS monuments. Monument details will be in the plan control sheet. 3.2 Easement Documents Peloton will prepare two (2) temporary construction easement survey document(s) based on found existing monumentation, monumentation described in legal documents, and the proposed boundary. Easement documents shall include a written metes & bounds and sketch. Temporary construction easements are anticipated from the following property owners: 2850 Raintree Drive and USACE. 3.3 Waters of the U.S. Investigation and Permitting Strategy Investigate the project and regulations and determine the need for a USACE 404 permit for each option and if needed, determine the ordinary high water mark elevation of navigable waters of the US along Jones Branch and the anticipated proposed volume of fill below the ordinary high-water mark involved for the three options recommended and need for mitigation. The scope of work includes the following: 3.3.1 Field Delineation Peloton Land Solutions, Inc. (PLS) will conduct a field delineation of potential waters of the U.S. within the subject property. The limits of any existing impacts to potential waters of the U.S. within the subject property will also be documented. The field delineation will be conducted in accordance with U.S. Army Corps of Engineers guidance including the 1987 manual, the Great Plains Regional Supplement, and other pertinent guidance. A Trimble GeoX GPS unit will be used to map all potential waters of the U.S. For streams, the centerline will be mapped using the GPS where ......................................................................................................................................................................................................................................................... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 I 817.562.3350 TBPLS FIRM NO. 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS Jones Branch at Raintree Bank Stabilization April 29, 2022 Page 4 possible and the ordinary high-water mark (OHWM) will be recorded regularly as nested points. For wetlands, the wetland -upland boundary will be established, and that line mapped as a continuous line using the GPS. Datasheets will be completed for potential wetlands and adjacent uplands along with field notes documenting observations. A map will be produced using GIS showing the potentially jurisdictional water features. This map can be provided to the City in either GIS or CAD format for use in their planning efforts. 3.3.2 404 Permit Options Peloton will prepare a technical memo for the client's use of documenting the existing condition of the water features located within the project area. Information gathered during the site visit will be incorporated into the technical memo. The information provided will include on -site observations, field -based indicators of hydrological conditions, maps, and other applicable information such as Section 404 permitting options. The technical memo would be provided to the client for the client's use. 3.4 Tree Survey and Inventory A physical tree inventory of all trees 6" in caliper or larger within the proposed area of disturbance will be conducted. A tag with a unique identification number will be affixed to each tree inventoried. Additionally, species, trunk diameter, and conditions will be recorded using a Trimble GEO GPS. This data will be processed and imported into CAD/GIS for planning and design purposes. 3.5 Corps of Engineers Construction License Project area is adjacent to property owned and managed by the United States Army Corps of Engineers (USACE). We anticipate coordinate and the need for a USACE Construction Easement License for this project to construct the improvements. The anticipated scope of work with the USACE includes: • Meeting with Corps of Engineers Lake Grapevine Office • Completing USACE Construction Easement License o Metes & Bounds Survey and Exhibit (See Section 3.2 of this proposal) o Construction plan sheet(s) showing the proposed improvements • Coordination with the USACE Corps of Engineers, including the USACE Fort Worth District Office 3.6 Geotechnical Investigation and Report Peloton has engaged a subconsultant to provide the geotechnical investigation and report. The detailed scope of work for the geotechnical engineering services is included in the subconsultant's proposal located in Attachment'F1'. Services will generally include: • Subsurface exploration • Laboratory services • Engineering services ......................................................................................................................................................................................................................................................... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 I 817.562.3350 TBPLS FIRM NO. 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS Jones Branch at Raintree Bank Stabilization April 29, 2022 Page 5 4.0 Schematic Design Phase (30% Design) 4.1 Schematic Analysis Peloton will analyze the existing site conditions using the design survey. The constraints included. We will make a recommendation for a bank stabilization option based on the site constraints and will be the most effective in stabilizing the creek bank. The schematic analysis will include: • Review the Gabion wall and Scourlok/Flexmat options from prior city study. Recommend one option based on site constraints from the design survey. The site constraints include existing easement width, proximity to waters of the U.S., bank slope & height, location of existing sanitary sewer line, and creek velocities. • Obtain the most up-to-date existing conditions HEC-RAS model of the project area. • Survey up to three (3) additional channel cross -sections for modeling purposes. • Update existing conditions HEC-RAS model based on surveyed conditions. Determine velocities and sheer stress in the project area for design of the improvements. 4.2 Schematic Design Peloton will prepare a schematic design (30% plans). Schematic design will include: • Plan view layout of the selected option (one option) • Typical section(s) • Baseline elements displayed (topography, existing utilities, and other existing surface information). • Updated cost estimate 4.3 Report A brief report explaining the recommended option based on the site constraints. The report will contain option summary, exhibits, cost estimates, and recommendations. 5.0 Preliminary Design Plans (60% Design) 5.1 Preliminary Design A notice to proceed will be issued by the City upon City selection of the concept design option. Peloton will prepare preliminary design plans (60% plans) for the selected option. The plans will reflect the following: • Cover Sheet\Index of Sheets • General Notes • Existing baseline information including topographic survey, surface improvements, and existing utility information • Survey Control Sheet (includes city benchmarks and control) • Demolition Plan • Channel Improvement Plan and Profile • Proposed easements • A list of anticipated standards and/or special construction details in accordance with city design and plan presentation standards. • Design shall include anticipated accommodations for future 404 permit requirements. ......................................................................................................................................................................................................................................................... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 I 817.562.3350 TBPLS FIRM NO. 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS • Bidding construction documents Jones Branch at Raintree Bank Stabilization April 29, 2022 Page 6 5.2 Preliminary Structural Design Once the wall system has been determined in the schematic design phase, the structural engineering consultant will prepare plans and details (approximately 90% complete). See Phase 1 description in attached structural proposal in Attachment TT. 6.0 Final Design Plans (100% Design) 6.1 Final Design (100% Plans) A notice to proceed will be issued by the City upon receiving comments from City on 60% plans. Peloton will prepare final design plans (100% plans). The 100% plans will reflect the following: • Cover Sheet\Index of Sheets • General Notes • Existing baseline information including topographic survey, surface improvements, and existing utility information • Survey Control Sheet (includes city benchmarks and control) • Demolition Plan • Channel Improvement Plan and Profile • Proposed easements • A list of anticipated standards and/or special construction details in accordance with city design and plan presentation standards. • Bidding construction documents 6.2 Final Structural Design Once the structural engineer receives comments on the preliminary design, then the 90% structural design will begin. See Phase 2 description in attached structural proposal in Attachment 'F3'. The 100% structural plans will include: • Update plans, sections, and details • Add notes and specifications • Incorporate agreed -to review comments 6.3 Final Construction Contract Documents Peloton will prepare the final construction contract documents for bidding. The bidding documents will include the following items or tasks: • Final preparation of construction contract documents and specifications • Final quantities • Coordinate with city on final contract document information (dates, special conditions, contract time, etc.) • Print two (2) set of contract documents for signature by the city. 7.0 Bidding Services Peloton will assist the city during the bidding process. 7.1 Bidding Assistance The bidding process has the following scope: • Pre -Bid Meeting ......................................................................................................................................................................................................................................................... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 I 817.562.3350 TBPLS FIRM NO. 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS • Answer Contractor\Vendor RFI's • Bid Opening • Compute Bid Tabulations Jones Branch at Raintree Bank Stabilization April 29, 2022 Page 7 8.0 Construction Services Peloton will assist the City during construction administration. Construction is anticipated to be up to four (4) months. City will provide construction inspection. 8.1 Construction Administration The construction administration has the following scope of work: • Answer contractor RFI's • Site visits (assumed 4 site visits) • Review contractor monthly pay applications • Final Walk Thru • Punch List 8.2 Structural Construction Administration The structural engineer has the following scope of work for construction administration below. See Phase 3 description in the attached structural proposal in Attachment'F3'. • Answer contractor RFI's • Review submittals and test reports • Site Visits (assumed 2 site visits) 9.0 Construction Material Testing CMJ Engineering, Inc. (CMJ) provided Peloton a unit fee proposal for construction material testing (CMT). See Attachment'F2' for detailed scope of work from the construction material testing company. The construction material budget was based on 2.5% of the estimated construction cost and includes a 1.1 multiplier. Construction material testing will be billed to the City as a reimbursable expense. Peloton will inform the City if the budget is going to be exceeded. ......................................................................................................................................................................................................................................................... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 I 817.562.3350 TBPLS FIRM NO. 10177700 PELOTONLAND.COM P E LOTO N Jones Branch at Raintree Bank Stabilization I I April 29, 2022 LAND SOLUTIONS Page 8 Additional Services The following tasks would be considered Additional Services and are not included in the Scope of Work. Peloton can provide these services in a separate work order or contract. • Right-of-way acquisition services • Sanitary sewer design • Easement abandonment documents • Sanitary sewer modeling or studies • Construction inspection • Construction staking and as -built surveying • 404 Permitting • Traffic impact analysis, studies, or traffic signal designs • Landscape designs or improvements, other than revegetation of disturbed areas • TxDLR/TAS Accessibility review • FEMA Map Revisions or Permitting • Title research or title commitments (except for the title commitments the right-of-way acquisition sub -consultant has in their scope of work) • Pass -through costs for right-of-way acquisition will be paid for by the City. Pass through costs may include payment to property owner, landowner incidental costs, mover estimates, interpreter fees, and relocation costs. ......................................................................................................................................................................................................................................................... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 I 817.562.3350 TBPLS FIRM NO. 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS Attachment'B' Compensation and Fees Jones Branch at Raintree Bank Stabilization April 29, 2022 Page 9 Compensation For all services included in Exhibit A: Scope of Work, Peloton shall be compensated a maximum amount as summarized in the following table. Tasks 1.0 through 7.0 shall be billed as lump sum amounts. Task 8.0 shall be billed at an hourly rate. Hourly rates are salary x 3.5 multiplier. A range of hourly rates is in Appendix 1 of the "Agreement for Engineering Services". A 1.1 multiplier is applied to sub -consultant fees and reimbursable expenses. Unless stated otherwise, reimbursements are included in the lump sum fee. This maximum fee shall be considered full compensation for all labor, materials, supplies, travel expenses, equipment, reimbursables, and sub -consultant fees necessary to deliver the services described in herein. The fees shall not be exceeded without prior authorization from the City. If additional services are required beyond this Scope of Work, compensation shall be per corresponding contract addenda. Fee Summary Task Fee 1.0 Project Management $ 14,490.00 2.0 Data Collection $ 3,230.00 3.0 Survey and Investigations $ 37,980.00 4.0 Schematic Design Phase (30% Design) $ 26,000.00 5.0 Preliminary Design (60% Design) $ 13,920.00 6.0 Final Design (100% Design) $ 16,460.00 7.0 Bidding Services $ 6,280.00 8.0 Construction Services (Hourly) $ 12,570.00 9.0 Construction Material Testing (Reimbursable) $ 12,030.00 Subtotal (Lump Sum) $ 118,360.00 Total (Hourly) $ 12,570.00 Reimbursable Expenses1 $ 12,030.00 Total Fee $ 142,960.00 Notes: 1. Reimbursable expenses are included in the lump sum and hourly totals (except for construction material testing) and will not be billed separately. Construction Material Testing will be billed as a reimbursable expense. ......................................................................................................................................................................................................................................................... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 I 817.562.3350 TBPLS FIRM NO. 10177700 PELOTONLAND.COM P E LOTO N L A N D S O L U T 1 O N S Attachment 'C' Project Jones Branch at Raintree Bank Stabilization Client City of Southlake Date 4/29/2022 ec y� Tasks et ire ti4\ �eA �e I Hourly Rate ($) $280 $245 $150 $130 1 $200 1 $100 $235 1 $90 1 $200 $90 1 Total Hours Labor Cost Direct Cost Sub Cost x 1.1 Total ($) 1.0 Project Management 1.1 Project Meetings 1.2 Project Team Management (8 Months) 12 8 12 4 28 $6,820.00 $100.00 $6,920.00 16 14 38 $7,420.00 $150.00 $7,570.00 Sub -Total 20 28 0 4 0 0 0 0 0 14 66 $14,240.001 $250.001 $0.00 $14,490.00 2.0 Data Collection 2.1 Research and Data Collection 2 8 16 26 $3,130.00 $100.00 $3,230.00 Sub -Total 0 2 8 0 0 0 0 16 0 0 26 $3,130.001 $100.001 $0.00 $3,230.00 3.0 Survey and Investigations 3.1 Design Survey 2 4 8 2 16 16 48 $7,850.00 $7,850.00 3.2 Easement Documents (2 Easements) 8 16 8 24 56 $7,320.00 $100.00 $7,420.00 3.3 Waters of the U.S. Investigation and Permit Strategy 2 4 8 16 2 32 $4,470.00 $100.00 $4,570.00 3.4 Tree Survey and Inventory 2 4 4 8 2 20 $2,870.00 $100.00 $2,970.00 3.5 Corps of Engineers Temporary Construction License 2 4 8 16 30 $4,290.00 $4,290.00 3.6 Geotechinal Investigation and Report 2 4 6 $1,090.00 $9,790.00 $10,880.00 Sub -Total 2 12 32 16 20 40 10 40 16 4 192 $27,890.001 $300.001 $9,790.00 $37,980.00 4.0 Schematic Design Phase (30% Design) 4.1 Schematic Analysis 4.2 Schematic Design (30%) 4.3 Report 4 8 16 32 2 4 12 78 $12,870.00 $12,870.00 $9,260.00 4 4 20 32 60 $9,260.00 4 4 8 4 20 $3,820.00 $50.00 $3,870.00 Sub -Total 12 16 44 68 0 0 2 4 12 0 158 $25,950.00 $50.00 $0.00 $26,000.00 5.0 Preliminary Design (60% Design) 5.1 Preliminary Design (60%) 5.2 Prelminary Structural Design 2 2 12 24 40 $5,970.00 $100.00 $6,070.00 2 2 4 8 $1,650.00 $150.00 $6,050.00 $7,850.00 Sub -Total 4 4 16 24 0 0 0 0 0 0 48 $7,620.001 $250.001 $6,050.00 $13,920.00 6.0 Final Design (100% Design) 6.1 Final Design (100%) 6.2 Final Structural Design 6.3 Final Construction Contract Documents 1 2 12 16 31 $4,650.00 $100.00 $4,750.00 1 2 4 8 15 $2,410.00 $100.00 $6,050.00 $8,560.00 2 2 4 8 4 20 $3,050.00 $100.00 $3,150.00 Sub -Total 4 6 20 32 0 0 0 0 0 4 66 $10,110.001 $300.001 $6,050.00 $16,460.00 7.0 Bidding Services 7.1 Bidding Assistance 2 4 12 16 4 38 $5,780.001 $500.00 $6,280.00 Sub-Totall 2 4 12 16 0 0 0 0 0 4 38 $5,780.001 $500.001 $0.00 $6,280.00 Page 1 of 2 P E LOTO N L A N D S O L U T 1 O N S Attachment 'C' Tasks oleo t Q1.0 �eA �eJ �o Hourly Rate ($) $280 $245 $150 $130 1 $200 $100 1 $235 1 $90 $200 1 $90 1 Total Hours Labor Cost I Direct Cost Sub Cost x 1.1 Total ($) 8.0 Construction Services (Hourly) 8.1 Construction Adminstration 8.2 Structural Construction Administation 4 8 12 24 2 50 $8,180.00 $8,180.00 2 4 6 $1,090.00 $3,300.00 $4,390.00 Sub -Total 4 10 16 24 0 0 0 0 0 2 56 $9,270.001 $0.00 $3,300.00 $12,570.00 9.0 Construction Material Testing (Reimbursable) 9.1 Construction Material Testing (Estimated) 2 4 8 14 $2,130.001 $9,900.00 $12,030.00 Sub -Total 0 2 4 8 0 0 0 0 0 0 14 $2,130.00 $0.00 $9,900.00 $12,030.00 Totals 48 84 152 192 20 40 12 60 28 28 664 $106,120.00 $1,750.00 $35,090.00 Total Fee (Lump Sump) Total Fee (Hourly) Reimbursables (Estimated) Total Fee $142,960.00 $118,360.00 Percentage of Total Hours 7.2% 12.7% 22.9% 28.9% 3.0% 6.0% 1.8% 9.0% 4.2% 4.2% 100.0% $12,570.00 $12,030.00 $142,960.00 Page 2 of 2 Jones Branch at Raintree Drive 0 50 100 Feet P E LOTO N 2022 - 2023 Bank Stabilization Project _ I I L AND SO L U T I ON S Southlake, TX 1 inch - 100 feet April 2022 _ P E LOTO N II L AND SO L U T I ON S Jones Branch at Raintree Drive Bank Stabilization Option 1 - Gabion Wall Sanitary Sewer Protection Southlake, Texas Project Number: CSL22002 Prepared For: City of Southlake Date: April 27, 2022 Prepared by: Brian Haynes, PE, CFM ATTACHMENT E1 CONSTRUCTION COSTS Item No. Description Quantity Unit Unit Cost Total 1 Mobilization (5% Max) 1.0 LS $ 12,900.00 $ 12,900.00 2 General Site Preparation (10% Max) 1.0 LS $ 25,800.00 $ 25,800.00 3 Select Backfill 400.0 CY $ 75.00 $ 30,000.00 4 Gabion Wall (3'x3') with Tie Backs 225.0 CY $ 500.00 $ 112,500.00 5 Rock Riprap (18-Inches) 150.0 CY $ 200.00 $ 30,000.00 6 Sodding 1,000.0 SY $ 10.00 $ 10,000.00 7 Turf Stabilization 1,000.0 SY $ 5.00 $ 5,000.00 8 Erosion Control 1.0 LS $ 20,000.00 $ 20,000.00 9 Temporary Pumping Creek By -Pass) 1.0 LS $ 20,000.00 $ 20,000.00 10 Pre -Construction TV Inspection 500.0 LF $ 10.00 $ 5,000.00 11 Post -Constructing TV Inspection 500.0 LF $ 10.00 $ 5,000.00 12 Miscellaneous Private Property Repairs 1.0 LS $ 20,000.00 $ 20,000.00 CONSTRUCTION SUB -TOTAL CONTINGENCY (25%) CONSTRUCTION TOTAL ENGINEERING TOTAL PROJECT COST TOTAL PROJECT COST (ROUNDED) $ $ $ $ $ $ 296,200 74,050 370,250 160,000 530,250 540,000 Notes: 1. Assumed work will be done within existing easements and property owner at 2850 Raintree Drive will grant access to property for construction. 2. Assumed no proposed easements (except for temporary construction easements) are required for construction. 3. The Engineering Fee includes survey, design, construction adminstation, and construction material testing as outlined in the proposal. OPC_Jones Branch at Raintree (4-25-2022) Page 1 of 1 4/27/2022 _ P E LOTO N II L AND SO L U T I ON S Jones Branch at Raintree Drive Bank Stabilization Option 2 - Scourlok/Pyramat Sanitary Sewer Protection Southlake, Texas Project Number: CSL22002 Prepared For: City of Southlake Date: April 25, 2022 Prepared by: Brian Haynes, PE, CFM ATTACHMENT E2 CONSTRUCTION COSTS Item No. Description Quantity Unit Unit Cost Total 1 Mobilization (5% Max) 1.0 LS $ 12,300.00 $ 12,300.00 2 General Site Preparation (10% Max) 1.0 LS $ 24,700.00 $ 24,700.00 3 Select Backfill 400.0 CY $ 75.00 $ 30,000.00 4 scourlok 280.0 LF $ 175.00 $ 49,000.00 5 Pyramat 2,100.0 SY $ 25.00 $ 52,500.00 6 Rock Riprap (18-Inches) 150.0 CY $ 200.00 $ 30,000.00 7 Sodding 1,000.0 SY $ 10.00 $ 10,000.00 8 Turf Stabilization 1,000.0 SY $ 5.00 $ 5,000.00 9 Erosion Control 1.0 LS $ 20,000.00 $ 20,000.00 10 Temporary Pumping Creek By -Pass) 1.0 LS $ 20,000.00 $ 20,000.00 11 Pre -Construction TV Inspection 500.0 LF $ 10.00 $ 5,000.00 12 Post -Constructing TV Inspection 500.0 LF $ 10.00 $ 5,000.00 13 Miscellaneous Private Property Repairs 1.0 LS $ 20,000.00 $ 20,000.00 CONSTRUCTION SUB -TOTAL CONTINGENCY (25%) CONSTRUCTION TOTAL ENGINEERING TOTAL PROJECT COST TOTAL PROJECT COST (ROUNDED) $ $ $ $ $ $ 283,500 70,875 354,375 160,000 514,375 520,000 Notes: 1. Assumed work will be done within existing easements and property owner at 2850 Raintree Drive will grant access to property for construction. 2. Assumed no proposed easements (except for temporary construction easements) are required for construction. 3. The Engineering Fee includes survey, design, construction adminstation, and construction material testing as outlined in the proposal. OPC_Jones Branch at Raintree (4-25-2022) Page 1 of 1 4/27/2022 '�o CMJ ENGINEERING, INC. Proposal No. 22-8617 April 20, 2022 Peloton Land Solutions 9800 Hillwood Parkway, Suite 250 Fort Worth, Texas Attn: Mr. Brian Haynes, P.E., CFM Dear Mr. Haynes: PROPOSAL FOR: GEOTECHNICAL ENGINEERING SERVICES BANK STABILIZATION 2850 RAINTREE DRIVE SOUTHLAKE,TEXAS INTRODUCTION 7636 Pebble Drive Fort Worth, Texas 76118 www.cmjengr.com Attachment 'F1' CMJ Engineering, Inc. (CMJ) is pleased to submit a proposal for providing geotechnical engineering services in conjunction with the above -referenced project. We prepared this proposal based on an email from you dated April 19, 2022 and on the preliminary scope submitted to this office. The project, as currently planned, will consist of erosion repairs along approximately 100 feet of Jones Branch located on the east side of the residence at 2850 Raintree Drive in Southlake, Texas. An 8-inch sanitary sewer line traverses the area and is currently becoming exposed due to the bank erosion. Planned improvements tentatively consist of a gabion basket wall along the west bank of the channel with a maximum height of approximately 10 to 12 feet. For purposes of this proposal, it is assumed that select borings will be drilled using hand - portable equipment where access for truck -mounted drilling equipment is not possible. In addition, it is assumed that no underground utilities exist at boring locations. Phone (817) 284-9400 Fax (817-589-9993 Metro (817) 589-9992 CMJ ENGINEERING, INC. Peloton Land Solutions Proposal No. 22-8617 April 20, 2022 Page 2 SCOPE OF SERVICES I. BASIC SERVICES A. SUBSURFACE EXPLORATION Based on past experience in the vicinity of the project, we anticipate subsurface conditions to consist of terrace deposits overlying the soils of the Woodbine geological formation. Experienced drillers and technicians will evaluate subsurface conditions with a total of three (3) sample borings. One (1) boring will be drilled to 30 feet utilizing truck -mounted equipment plus two (2) borings drilled to approximate 10- to 15- foot depths at the top of the channel using hand -portable equipment, as possible. The field personnel will drill the borings using either truck -mounted equipment or portable hand equipment. Cohesive and non -cohesive soil samples will be obtained using 3-inch diameter Shelby tube samplers and 2-inch diameter standard split -spoon samplers, respectively. In addition, rock encountered will be evaluated by use of Texas Department of Transportation (TXDOT) cone penetration tests. A soils logger will extrude the samples in the field, check the samples for consistency with a hand penetrometer, carefully wrap them to preserve their condition, and return them to the laboratory for testing. A log of each boring will be prepared to document field activities and results. CMJ's personnel will stake the boring locations using hand held GIPS equipment. Approximate locations of the borings will be shown on the plan of borings. Precise surveying of boring locations and elevations is not included in the cost estimate. These services may be provided as Additional Services upon request. At the completion of drilling operations, boreholes will be backfilled with drill cuttings and plugged at the surface by hand tamping. B. LABORATORY SERVICES Considering the planned facilities, anticipated soil conditions and geology, laboratory tests will be required for classification purposes, and to determine strength characteristics. The following types of tests are therefore recommended: • moisture content and soil identification • percent passing #200 sieve • sieve and hydrometer analyses • liquid and plastic limit determinations • unconfined compression tests on soil • direct shear tests on soil • unit weight determinations The specific types and quantities of tests will be determined based on geologic conditions encountered in the borings. CMJ ENGINEERING, INC. Peloton Land Solutions Proposal No. 22-8617 April 20, 2022 Page 3 C. ENGINEERING SERVICES An engineering report will be prepared to present the results of the field and laboratory data together with our analyses of the results and recommendations. We will provide two copies of the report and an electronic copy. The report will address: • general soil and ground -water conditions • recommendations for gabion foundation, depth and allowable loading • foundation construction requirements • recommended lateral pressures for the design of retaining structures • slope stability analyses for planned channel geometry (client to provide geometry data) • recommendations for tiebacks, including founding material, allowable adhesion, and spacing (if required) • earthwork recommendations Items other than those specified above, which are revealed by these studies or are necessitated by a change in project scope, may require revised field, laboratory, and engineering services. These services, if required and requested, will be performed as Additional Services. Additional Services are described in Section II. D. COMPENSATION FOR BASIC SERVICES It is proposed that the Basic Services described above be performed on a unit price basis, in accordance with the attached Basic Services Cost Estimate. Based on the anticipated scope and the attached Basic Services Cost Estimate, the total cost of the Basic Services should be on the order of $8,800 to 8,900. For budget purposes, a maximum cost of $8,900 is recommended. This cost for Basic Services will not be exceeded without prior authorization. The estimated costs shown in this proposal are based on the anticipated soil conditions. The final invoice will be based on the specific quantities drilled and tested. If unanticipated conditions are encountered during drilling, we will notify you accordingly. E. SCHEDULE FOR BASIC SERVICES Weather permitting, we plan to initiate these studies within fifteen business days of receipt of notice to proceed, and anticipate that one to two working days will be required to complete the subsurface exploration for the site (weather conditions permitting). You will receive the final report approximately four weeks following the completion of the field phase. We will make preliminary design data available sooner if necessary. CMJ ENGINEERING, INC. Peloton Land Solutions Proposal No. 22-8617 April 20, 2022 Page 4 II. ADDITIONAL SERVICES A. AUTHORIZATION AND SCOPE Additional Services will be performed only if specifically requested and authorized by Client. Additional Services may consist of the following: Additional subsurface exploration, including quantities or items other than described in Basic Services. Bulldozer or other equipment services required to achieve access to boring locations. • Stand-by time or time in excess of one-half hour required for travel between boring locations. • Additional laboratory services, including quantities or items other than described in Basic Services. • Additional insurance coverage or limits (if available) other than CMJ's standard policies. • Additional engineering services, including personnel time and expenses for items not specifically described in Basic Services. This may include, but is not limited to, additional meetings requested by Client or Client's other consultants, assistance to Client in dealing with regulatory agencies, preparation and engineering assistance in legal proceedings, and evaluation of alternative designs for the project or relocation of structure, following initial submittal of the geotechnical report. • Additional copies of the report, other than the number described in Basic Services. • Any other required or requested services authorized by Client, other than those specifically described in Basic Services. B. COMPENSATION AND SCHEDULE FOR ADDITIONAL SERVICES Additional Services, when authorized by Client, will be in accordance with our Schedule of Fees. Additional Services will be performed at reasonable times and within reasonable schedules as requested by Client. Authorized Additional Services will be billed as a separate item on invoices and a description of the Additional Services will be provided. III. TERMS AND CONDITIONS The scope of services will be performed pursuant to the attached CMJ Terms for Geotechnical Engineering Services, which is incorporated into this proposal. Thank you for the opportunity to present this proposal. Please sign the attached Terms for Geotechnical Engineering Services and return one complete copy of this proposal as your authorization to proceed. Facsimile signatures shall be sufficient unless originals are requested CMJ ENGINEERING, INC. Peloton Land Solutions Proposal No. 22-8617 April 20, 2022 Page 5 by a third party. This proposal and any attached fee schedule are valid for 90 days from the date listed on this proposal. Do not hesitate to call if you have any questions or if you have suggestions regarding changes to the agreement or to the proposed scope of services. We look forward to working with Peloton Land Solutions on this project. Respectfully submitted, CMJ ENGINEERING, INC. James P. Sappington IV, P.E. President copies submitted: (1) Mr. Brian Haynes, P.E., CFM; Peloton Land Solutions (by e-mail) CMJ ENGINEERING, INC. GEOTECHNICAL ENGINEERING SERVICES BASIC SERVICES COST ESTIMATE PROPOSAL: 22-8617 DATE: APRIL 20, 2022 PROJECT: BANK STABILIZATION 2850 RAINTREE DRIVE GRAND PRAIRIE, TEXAS SUBSURFACE EXPLORATION Quant. Unit $ Total $ Mobilization - Truck Rig 1 540.00 540.00 Mobilization - Portable Rig 1 250.00 250.00 Soil Drilling -Intermittent Sampling (0-25 ft.) 30 17.00 510.00 Hand Auger Borings w/ Jackhammer (per hr.) 6 250.00 1,500.00 Access / Setup Time (per hr.) 2 250.00 500.00 Underground Utility Check 1 175.00 175.00 Subtotal Subsurface Services $ 3,475.00 WTI :1107:7_lIr01SOY&A: I:IT/Is] : &i Moisture Content and Soil Identification 30 7.50 225.00 Liquid and Plastic Limits 6 64.00 384.00 Percent Passing the No. 200 Sieve 3 72.00 216.00 Sieve/Hydrometer Analysis 2 257.00 514.00 Unconfined Compressive Strength -Soil 5 52.00 260.00 Direct Shear Test - Soil 1 686.00 686.00 Unit Weight 6 14.00 84.00 Subtotal Laboratory Services ENGINEERING SERVICES $ 2,369.00 Senior Principal Engineer 8 148.00 1,184.00 Staff Engineer 15 102.00 1,530.00 Drafting & Secretarial Support 3 53.50 160.50 Misc. Expense (report production, mileage, etc.) 1 120.00 120.00 Subtotal Engineering Services $ 2,994.50 TOTAL ESTIMATE $ 8,838.50 Attachment 'F2' J I J Engineering 9 Unit Fee Contract No.: 22-098 April 21, 2022 Peloton Land Solutions Attn: Mr. Brian Haynes, P.E. 9800 Hillwood Parkway, Suite 250 Fort Worth, Texas email: brian.haynes@pelotonland.com UNIT FEE CONTRACT CONSTRUCTION MATERIALS TESTING SERVICES FOR CREEK STABILIZATION REPAIR — 2850 RAINTREE DRIVE SOUTHLAKE, TEXAS Dear Mr. Haynes, We are pleased to submit this unit fee contract for providing construction materials engineering services on the above referenced project. Project Budget Based upon our understanding of your needs, our unit fees for this project will be as stated on the budget attachment. All fees for services performed which do not appear on the budget attachment will be based on our standard fee schedule. The final charges will be a function of the total services performed. All charges for laboratory services are F.O.B. our laboratory. All same -day service requests will be charged the greater of either $250 or our actual rescheduling costs based on the project's unit fees, for each site visit performed. Service requests may be made Monday through Friday 7:00 am to 5:00 pm and should be received 24-hours in advance but no later than 3:00 PM of the day prior to service. CMJ will make every effort to service same day service requests but cannot guarantee your request will be serviced without the required prior notice. The prices provided in the attached fee schedule will remain valid for forty-five (45) days from the date on this unit fee contract or for one year from that date if our services for this project are started within that forty-five (45) day period. Invoices will be submitted for these services on a monthly basis. These will be due and payable upon receipt. CMJ will not supervise or direct work that is performed by the contractor or subcontractors and is not responsible for their means and methods utilized or the resultant outcome of their efforts. Closinq CMJ Engineering, Inc. appreciates the opportunity to submit this contract. We have provided the attached unit fees that corresponds to our understanding of the work scope that will be required of CMJ Engineering. Feel free to call us if you have any questions regarding our services or proposal. Following your authorization, we are ready to begin work and look forward to providing you with our services. Respectfully, CMJ ENGINEERING, INC. James P. Sappington IV, P.E. President C ili J A , P: 817.284.9400 7636 Pebble Drive n F: 817.589.9993 Fort Worth, Texas 76118 T i J Engineering 7636 Pebble Drive Fort Worth, Texas 76118 Tel: (817) 284-9400 Fax: (817) 589-9993 UNIT FEE CONTRACT CONSTRUCTION MATERIALS TESTING SERVICES CREEK STABILIZATION REPAIR- 2850 RAINTREE DRIVE SOUTHLAKE, TEXAS DESCRIPTION FEE UNIT Earthwork Slake Sieve Analysis (TEX 101/110E) $ 207.00 each pH Lime Series (Eades and Grim Method) $ 337.50 each Lab Molded Soil -Cement Strength Specimens and Testing (Min. 3/set) $ 282.00 set Moisture/Density Relations Soil -Cement (ASTM D558) $ 274.00 each Moisture/Density Relations (ASTM D1557) $ 251.50 each Moisture/Density Relations (ASTM D698) $ 182.50 each Oversize Rock Correction (ASTM D4718) $ 136.00 each Liquid & Plastic Limit (ASTM D4318-B) $ 64.00 each Laboratory Sieve Analysis (ASTM C117, D1140) $ 72.00 each Laboratory Sieve Analysis (ASTM C136) $ 87.00 each Earthwork Observation and Testing Including non -test pit In -Place Moisture/DensityTesting (ASTM D6938 - Min. 4 hours/trip) $ 75.50 hour Additional Fee -Test Pit In -Place Moisture/DensityTesting $ 15.50 each Nuclear Density Gauge Fee (Daily) $ 47.00 each Project Management/Initial Project Set-up $ 99.50 hour Vehicle Trip Charge $ 42.50 trip HMAC Pavin Extraction/Gradation (TEX 236F) $ 251.50 each Lab or Core Density (TEX 207F) $ 57.50 each Lab Molding and Hveem Stability (TEX 206F/208F - 3/set) $ 315.00 set Maximum Theoretical Specific Gravity (TEX 227F) $ 178.50 each In -Place Density by Nuclear Method (TEX 207F/III - Min. 4 hours/trip) $ 75.50 hour Project Management $ 99.50 hour Vehicle Trip Charge $ 42.50 trip Concrete Observation/Testing Concrete Test Cylinders (ASTM C31/39 - 4" x 8" - Min. 5/Set) $ 22.00 each Concrete Testing Technician (Min. 3 hours/trip) $ 52.00 hour Reinforcing Steel Observation without Testing (Min. 3 hours/trip) $ 70.00 hour Project Management $ 99.50 hour Cylinder Pick Up $ 156.00 each Vehicle Trip Charge $ 42.50 trip T7636 Pebble Drive Fort Worth, Texas 76118 I I Engineering Tel: (817) 284-9400 Fax: (17) 589-9993 UNIT FEE CONTRACT CONSTRUCTION MATERIALS TESTING SERVICES CREEK STABILIZATION REPAIR- 2850 RAINTREE DRIVE SOUTHLAKE, TEXAS DESCRIPTION FEE UNIT Masonry Testing Masonry Grout Prisms (ASTM C1019 - 4/set) $ 33.50 each Masonry Mortar Cubes (ASTM C109/C270 - 3/set) $ 100.00 set Engineering Technician for Masonry Construction $ 75.50 hour Observation (Min. 4 hours/trip) Masonry Specimen Pick Up $ 156.00 each Vehicle Trip Charge $ 42.50 trip Hourly Services/Misc. Services Senior Geotechnical Engineer (1.0 Hour Min. Charge) $ 148.00 hour Construction Materials Testing Manager $ 141.00 hour Project Manager $ 99.50 hour Senior Engineering Technician (Min. 4 hours/trip) $ 87.00 hour Clerical Staff $ 75.50 hour Same -day Insufficient Notice Fee $ 250.00 each Notes: 1. Project Management fees will be charged as follows: 2 hours for initial project setup, foundation reconciliation at 3 minutes per pier, compliance review and statement of same at 3 minutes per report with a 1 hour minimum, post -tensioning compliance review at 0.50 hours per page with a 1.0 hour minimum and a 79G/house pad compliance report review and letter at 10 minutes per lot, if CMJ is informed at the start of this project of this need. Should the client choose not to sign CMJ's agreement and instead request CMJ to sign the client's contract, any time spent reviewing/revising client's contract will be billed at the above listed project management hourly rate. All other services that would be requested of a project manager will be billed as same. 2. Overtime rates of 1.5 times the regular rate will be charged for hours worked or services performed over eight (8) hours per day or before 7:00 a.m. and/or after 5:00 p.m. Monday thru Friday. All lab and field services performed on Saturday, will be billed at 1.5 times the regular rate and will be billed at 2.0 times the regular rate for Sundays and recognized holidays. 3. All laboratory test fees are F.O.B. our laboratory. Engineering technician minimums and vehicle trip charges will apply to all trips to the job - site including sample pickups and specimen pickups. 4. A minimum amount of technician time and a vehicle trip charge will be billed for each call out, sample pickup or specimen pickup unless noted otherwise. Technician time is charged portal-to-portal from our Fort Worth office. 5. 4"X8" concrete compression test specimens will be used per ACI 318 requirements unless instructed otherwise. 6. Structural steel observation at fabrication shop fees based on facilities located in the Dallas -Fort Worth metroplex area. 7. Additional tests not specified in this fee schedule will be quoted upon request, or based on our current fee schedule. 8. Vehicle trip charge in excess of 25 miles from CMJ's office will be based on $0.85/mile plus tolls, portal-to-portal our office. 9. Specimen collection fees as stated are either project specific or based on a maximum of 25 miles from CMJ. 10. All same -day service requests will be charged a minimum $250 insufficient notice fee or actual re -scheduling costs if greater. 11. All test -pit moisture -density testing will be charged a $15.50 fee for each test in addition to the standard hourly rate. 12. CMJ will not supervise or direct work that is performed by the contractor or subcontractors and is not responsible for their means and methods utilized or the resultant outcome of their efforts. CQbPIERCE ENGINEERING 132 N. Main St. Childress, TX 79201 TX Firm No. F-9186 April 19, 2022 Peloton Land Solutions Brian Haynes, P.E., CFM Vice President, Public Sector Services 9800 Hillwood Parkway, Suite 250 Fort Worth, Texas 76177 Business: (940) 937-8600 www.pierceengineering.net Re: PFW-01930 - Proposal for Structural Engineering Services Jones Branch Erosion Control Improvements (Tied -Back Gabion Walls) 831 Simmons Ct, 2850 Raintree Drive, 1360 Woodbrook Lane Southlake, TX Dear Mr. Haynes: Brian G. Pierce Engineering, LLC (dba Pierce Engineering) is a structural engineering consulting firm located in Childress, TX. We have structural design, analysis, and inspection experience on a variety of different project types. It is the mission of Pierce Engineering to provide the highest quality of engineering services to our clients. We take pride in our ability to meet all agreed -upon deadlines, to consider the most economical design alternatives, to comply with all applicable codes and standards of practice, and to produce thorough and explicit work. Pierce Engineering is legally recognized by The State of Texas as a limited liability company. The company is registered to practice engineering in The State of Texas (F- 9186). Pierce Engineering carries professional liability ($2 million per occurrence, $2 million annual aggregate) and general liability insurance ($1 million per occurrence, $2 million annual aggregate). Those limits can be increased as required. Project Scope It is our understanding that a site in Southlake, TX requires erosion control improvements along a drainage channel. The subject site is located adjacent to properties along Simmons Court, Raintree Drive, and Woodbrook Lane. The existing channel bank is eroding, and further deterioration is expected. To protect the existing embankment, a retaining wall is likely required. We anticipate the improvement area to be no more than 12 feet tall and 250 feet long. PFW-01930 Jones Branch Improvements Southlake, TX The wall will likely be a tied -back gabion or concrete block wall. The tiebacks are anticipated to include grouted prestressed tendons that are tied to rows of reinforced concrete beams. Structural design of systems involving alternate proprietary products such as Scourlok is not included in this proposal. To meet the structural engineering challenges associated with this project, we propose the following specific scope of structural engineering services and associated fees. Pierce EnIlineering Scope Pierce Engineering proposes to provide structural design for the sites summarized above. We will also be available to perform construction administration services as outlined. Services We propose to complete the work in the following phases: Phase 1. 90% Submittal: Pierce Engineering will perform research to identify all applicable codes, standards and regulations for construction. We will also evaluate alternative structural designs, perform structural calculations, and prepare preliminary structural plans. a. Prepare details. b. One submittal. Phase 2. Final Submittal (100%): Pierce Engineering will refine structural drawings and include notes/specifications (if required) to further define the proposed structural systems. a. Update plans, sections, and miscellaneous details. b. Add notes and specifications (if required). c. Incorporate agreed -to review comments. d. One submittal. Phase 3. Construction Administration: Pierce Engineering will respond to requests for information, review shop drawings and test reports, provide telephone consultation and conduct site visits as required during construction. a. Respond to requests for information. b. Review of submittals and test reports (reinforcing steel shop drawings, concrete mix designs, field density reports, concrete test break results, miscellaneous product submittals). 2 PFW-01930 Fees: Phase 1-2: $11,000 (Lump Sum) Jones Branch Improvements Southlake, TX Phase 3 Estimate: $1,000 (Hourly) — NOT INCLUDING SITE VISITS Hourly Rates for Additional Services: Project Manager: $140/hour EIT: $85/hour CAD: 60/hour Site Visits: $1000/visit Fees for Project Phases 1-2 identified above shall be considered lump sum and shall be invoiced based on the estimated percentage of completion on regularly scheduled invoicing dates. Fees for Project Phase 3 will be billed hourly and per site visit as indicated above. "Value engineering" and/or other services are available at the rates identified above or can be negotiated as a separate lump sum addendum. Fees for reproduction and delivery will be passed on to the client at cost. Limitations This proposal is limited to the scope identified above. Significant revisions to the scope and/or scheme after authorization to proceed will be cause for additional fees. Further, the fees listed above should be considered estimates only and may require revisions upon review of available data and/or conditions at the site. Please sign the proposal below to accept the fees and scope outlined above. Commencement of work will begin after receipt of the signed proposal, contract, working drawings, geotechnical report, and any other pertinent information. PFW-01930 Jones Branch Improvements Southlake, TX Thank you for your time and consideration. Please do not hesitate to call if you have questions. Sincerely, BRIAN G. PIERCE ENGINEERING, LLC Brian G. Pierce, P.E. President Proposal PFW-01930 Proposal accepted by: Printed Name: Date: Title: PFW-01930 Appendix A Jones Branch Improvements Southlake, TX Items specifically excluded from this proposal: 1. Geotechnical engineering. 2. General civil engineering. 3. Development of alignment, functional design, and/or aesthetic design. 4. Structural design of any walls, elements, site features, or other structures not specifically identified above. 5. Structural engineering of any item exceeding limits above. 6. More than two formal submittals. 7. Meetings outside the offices of Pierce Engineering and/or site visits. 8. Any other service not specifically identified above. 5 Attachment B _PELOTON II L AND SO L U T I ON S April 29, 2022 Mr. Kevin Taylor, P.E. City of Southlake — Public Works 1400 Main Street, Suite 320 Southlake, TX 76092 RE: Jones Branch at Simmons Court Bank Stabilization Southlake, TX Dear Mr. Taylor, CORPORATE OFFICE 9800 Hillwood Pkwy. Suite 250 Fort Worth, Texas, 76177 817.562.3350 TBPLS10177700 Peloton Land Solutions (PLS) is pleased to present this proposal for the Jones Branch at Simmons Court Bank Stabilization Project (near 831 Simmons Court). The following is included in this proposal: • Agreement for Engineering Services (Appendix 1— 2022 Hourly Range of Rate Schedule) • Scope of Work (Attachment A) • Basis of Compensation (Attachment B) • Manpower Fee Sheet (Attachment C) • Jones Branch Bank Stabilization Projects Exhibit (Attachment D1) • Jones Branch at Simmons Court Exhibit (Attachment D2) • Conceptual Cost Estimate (Attachment E) • Rios Group SUE Proposal (Attachment F1) • CMJ Engineering Investigation Proposal (Attachment F2) • CMJ Engineering Materials Testing Proposal (Attachment F3) • Pierce Engineering (Attachment F4) The project includes survey, environmental, geotechnical investigation, subsurface utility engineering (SUE), structural design, and construction material testing. Peloton is looking forward to working with the City of Southlake on this project. If you have any questions, please feel free to contact me at brian.haynes@pelotonland.com or (817) 692-8419. Sincerely, Peloton Land Solutions Brian Haynes, P.E., CFM Vice President Cc: Paul Hodges — Peloton Tim Whitefield, P.E, CFM — Peloton Attachments FORT WORTH I FRISCO l AUSTIN I LAS VEGAS PELOTONLAND.COM AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is made this day of , 2022 by and between the City of Southlake, Texas (hereinafter referred to as "CITY"), and Peloton Land Solutions, Inc. (hereinafter referred to as "ENGINEER"). WHEREAS, CITY contemplates the need to make bank stabilization in Jones Branch near 831 Simmons Court. This project is to be known as the Jones Branch at Simmons Court Bank Stabilization project and hereinafter referred to as the "Project". WHEREAS, ENGINEER is qualified, able, and desirous of performing the necessary engineering work upon which the Project is based and is willing and able to work with CITY staff to organize and coordinate the professional services necessary to complete the Project. NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER agrees to perform, the engineering work for the Project, as more fully described herein below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as compensation, the payments on the dates and in the amounts herein specified, all in accordance with the terms more fully set out below and as provided in Attachment A which is attached hereto and incorporated by reference as if fully set forth herein. I. ARTICLE ENGINEERING SERVICES A. Scope of Work ENGINEER will provide the supervision, direction, personnel and equipment to perform the engineering Services outlined in Attachment A in accordance with the terms set forth in this Agreement and in Attachment A. B. Definitions Services refer to the professional services performed by ENGINEER pursuant to this Agreement. C. Changes CITY, without invalidating the Agreement, may order changes within the general scope of the work required by the Agreement by altering, adding to and/or deducting from the work to be performed. If any change causes an increase or decrease in ENGINEER's cost of, or the time required for, the performance of any part of the Services under the Agreement, an equitable adjustment will be made by mutual agreement and this Agreement shall be modified in writing accordingly. Page 1 D. Coordination with Owner The CITY shall make available to ENGINEER for use in performing Services hereunder all existing plans, maps, field notes, statistics computations and other data in the CITY's possession relative to existing facilities and to the Project. E. Site and Local Conditions ENGINEER has the right to examine the site in order to become acquainted with local conditions and accepts conditions at the site unless otherwise noted in writing to the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER from its responsibilities specified hereunder. Necessary arrangement for access to any site by ENGINEER's employees will be made with CITY. F. Assignment and Subcontractors/Third Party Rights The rights and obligations covered herein are personal to each party hereto and not to any third party and for this reason neither this Agreement nor any contract hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER subcontract any of its obligations under this Agreement without the prior written consent of CITY. G. Independent Contractor ENGINEER covenants and agrees that it will perform the work hereunder as an independent contractor, and not as an officer, agent, servant, or employee of CITY; that ENGINEER shall have exclusive control of and exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors, and consultants; that the doctrine of respondent superior shall not apply as between CITY and ENGINEER, its officers, agents, employees, contractors, subcontractors, and consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between CITY and ENGINEER. H. Disclosure By signature of this contract, ENGINEER warrants to CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interests, direct or indirect, in property abutting the proposed Project and business relations with abutting property owners. ENGINEER further warrants that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. Finally, Engineer warrants that it has submitted to the City a completed Conflicts of Interest Questionnaire as required by Chapter 176 of the Texas Local Government Code. I. Approval by CITY Page 2 Approval by CITY of this Agreement shall not constitute or be deemed to be a release of the responsibility and liability of ENGINEER, its officers, agents, employees, and subcontractors for the accuracy and competency of the Services performed under this Agreement, including but not limited to surveys, designs, working drawings and specifications and other engineering documents. Such approval shall not be deemed to be a waiver or an assumption of such responsibility and liability by CITY for any negligent act, error, or omission in the performance of ENGINEER's professional services or in the conduct or preparation of the subsurface investigations, surveys, designs, working drawings and specifications or other engineering documents by ENGINEER, its officers, agents, employees and subcontractors, it being the intent of the parties that approval by CITY signifies the CITY's approval of only the general design concept of the Improvements to be constructed. J. Indemnification ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON OF DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION OR NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES, INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL, AT ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH CLAIMS AND DEMANDS. THE PROVISIONS OF THIS SECTION ARE SUBJECT TO THE LIMITATIONS OF TEXAS LOCAL GOVERNMENT CODE SECTION 271.904 AND SHALL BE CONSTRUED TO THAT EFFECT. K. No Third Party Beneficiary For purposes of this Agreement, including its intended operation and effect, the parties specifically agree and contract that: (1) this Agreement only affects matters/disputes between the parties to this Agreement, and is in no way intended by the parties to benefit or otherwise affect any third person or entity (except the indemnitees identified or described in Article I, Section J., above), notwithstanding the fact that such third person or entities may be in a contractual relationship with CITY and ENGINEER, or both; and (2) the terms of this Agreement are not intended to release, either by contract or operation of law, any third person or entity from obligations they owe to either CITY or ENGINEER. L. Successors and Assigns CITY and ENGINEER each bind themselves and their successors, executors, administrators and assigns to the other party to this Agreement and to the successors, Page 3 executors, administrators and assigns of such other party with respect to all covenants of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in this Agreement without prior written consent of the other. II. ARTICLE CITY'S RESPONSIBILITIES CITY will: 1. Provide full information as to CITY's requirements for the Project; 2. Assist ENGINEER by placing at ENGINEER's disposal all information in CITY's control or knowledge which is pertinent to the Project, including executed right-of-way easements and final field survey data; 3. Examine all work presented by ENGINEER and respond within reasonable time and in writing to the material submitted by ENGINEER; 4. Pay all costs incident to advertising for obtaining bids or proposals from Contractors; 5. Give prompt written notice to ENGINEER whenever CITY observes or otherwise becomes aware of any defect in ENGINEER's work or in Contractor's work; 6. Designate in writing a person to act as its representative with respect to this Agreement, such person having complete authority to transmit instructions, receive information, and make or interpret the CITY's decisions; 7. Provide all information and criteria as to the CITY's requirements, objectives, and expectations for the Project including all numerical criteria that are to be met and all standards of development, design, or construction. 8. Provide to the ENGINEER all previous studies, plans, or other documents pertaining to the Project and all new data reasonably necessary in the ENGINEER's opinion, such as site survey and engineering data, environmental impact assessments or statements, zoning or other land use regulations, etc., upon all of which the ENGINEER may rely; and 9. Arrange for access to the site and other private or public property as required for the ENGINEER to provide its services. 10. Provide any other information or assistance as outlined in Attachment B through Attachment F4 hereto. Page 4 III. ARTICLE COMPENSATION FOR ENGINEERING SERVICES The CITY shall compensate ENGINEER for services rendered under this Agreement, in accordance with the following: For the completion of the work contemplated in Article I, the ENGINEER shall be paid on a lump sum basis in the amount of $108,965 for Basic Services and on an hourly basis plus expenses in an amount not to exceed $24,750 (as outlined in the attached proposal) with a total not to exceed cost ceiling of $133,715 as billed monthly by ENGINEER. IV. ARTICLE TIMES OF BILLING AND PAYMENT The ENGINEER shall bill CITY monthly for any services and expenses incurred in accordance with the work performed subject to the limits set out in Article III. Payment shall be due within thirty (30) days of receipt by CITY of a properly prepared and correct invoice from ENGINEER. ENGINEER's invoices shall be accompanied by such records or other written proof as CITY deems necessary to verify the billings. Invoices shall be made to City Finance Department's office at 1400 Main Street, Suite 440, Southlake, Texas 76092. If CITY fails to make payment due ENGINEER within thirty (30) days of the day when payment for services and expenses is due under the terms of this Agreement, ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in Chapter 2251 of the Texas Government Code. V. ARTICLE ADDITIONAL ENGINEERING SERVICES In addition to performing the engineering services set out in Article I, hereof, ENGINEER agrees to perform additional services as requested by CITY from time to time and CITY agrees to compensate ENGINEER for such services in accordance with ENGINEER's standard hourly fee and expenses (see Appendix 1) for actual time expended and actual out-of-pocket sums expended, such services to be one or more of the following: 1. Make or prepare detailed description of sites, maps, or drawings related thereto and outside the scope of the Project; Page 5 2. Appearances before courts or boards on matters of litigation or hearings related to the Project; 3. Preparation of environmental impact assessments or statements for any governmental agency; 4. Miscellaneous engineering work for CITY not related to the Project; 5. To provide resident project construction inspection, unless such inspection is not required, in writing, by the CITY; 6. Other services agreed to by the parties in writing and incorporated herein. VI. ARTICLE STANDARD OF CARE In performing its professional services, the ENGINEER will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the services are provided and in accordance with any applicable governmental laws, regulations and ordinances. VII. ARTICLE PERIOD OF SERVICE This Agreement shall be effective upon execution by CITY and ENGINEER, and shall remain in force until work is completed on the Project or until terminated under the provisions hereinafter provided in Article VIII. VIII. ARTICLE TERMINATION The CITY may terminate this Agreement at any time for convenience, with or without cause by giving written notice to the ENGINEER. Such termination may be made effective on such future date as agreed by the parties, but absent such agreement shall be immediate. Upon receipt of such notice the ENGINEER shall immediately discontinue all services and work and the placing of all orders or the entering into contracts for supplies, assistance, facilities, and materials in connection with the performance of this Agreement and shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this Agreement. The ENGINEER, upon termination, shall be paid for all services rendered through the date of termination together with any additional reimbursable expense then due. Page 6 IX. ARTICLE OWNERSHIP OF DOCUMENTS 1. All completed or partially completed reports prepared under this Agreement, including the original drawings in both paper and electronic formats, shall become the property of CITY if this Agreement is terminated. Upon completion and payment of the contract, the final design, drawings, specifications and documents in both paper and electronic formats shall be owned by CITY. 2. Reuse, change or alteration by CITY or others acting by or on behalf of CITY of such documents without the permission of ENGINEER shall be at CITY's sole risk. X. ARTICLE INSURANCE ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER's expense, insurance of the type and of minimum coverage limits as follows: 1. Workers Compensation - Statutory Employer's Liability - Limits as required by the State of Texas. 2. Comprehensive General Liability, Bodily Injury and Property Damage including contractual liability in a combined single limit - $500,000 per occurrence. 3. Comprehensive Automotive Liability, Bodily Injury and Property Damage in a combined single limit - $1,000,000 per accident. Certificates of insurance for the above coverage in a form acceptable to CITY, evidencing the coverage required above, shall be provided to CITY within ten (10) business days after execution of this Agreement and prior to issuing Notice to Proceed. Such certificates shall provide that the insurer will give CITY not less than ten (10) days notice of any material changes in or cancellation of coverage. In the event any subcontractor of ENGINEER, with or without CITY's consent, provides or renders services under this Agreement, ENGINEER shall ensure that the subcontractor's services are covered by the same insurance limits as set forth above. ENGINEER shall not commence work under this Agreement until it has obtained Professional Liability (Errors and Omissions) Insurance as required hereunder and such insurance coverage has been approved by CITY. Such insurance shall be in the minimum amount of $1,000,000 and shall include coverage of Contractually Assumed Liability. The insurance coverage prescribed herein shall be maintained until one (1) year after CITY's acceptance of the construction project and shall not be canceled without prior written notice to CITY. In this connection, upon the signing and return of Page 7 this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as evidence that the insurance coverage required herein has been obtained by ENGINEER, and such certificate shall contain the provision that such insurance shall not be cancelled or modified without thirty (30) days prior written notice to CITY. ENGINEER shall notify CITY within ten (10) days of any modification or alteration in such Professional Liability (Errors and Omissions) Insurance. XI. ARTICLE AUTHORIZATION, PROGRESS AND COMPLETION CITY and ENGINEER agree that the Project is planned to be completed by July 31, 2023. ENGINEER shall employ manpower and other resources, and use professional skill and diligence to meet the schedule; however, ENGINEER shall not be responsible for schedule delays resulting from conditions beyond its control. By mutual agreement, CITY and ENGINEER may modify the Project schedule during the course of the Project and if such modifications affect ENGINEER's compensation, it shall be modified accordingly, subject to CITY's approval. It is understood that this Agreement contemplates full and complete engineering services for this Project, including any and all Services necessary to complete the work. For additional Engineering Services, the authorization by CITY shall be in writing and shall include the definition of the services to be provided, the schedule for commencing and completing the services, and the basis for compensation as agreed upon by CITY and ENGINEER. XII. ARTICLE NOTICE Any notice required under this Agreement will be in writing and given either personally, by registered or certified mail, return receipt requested, or by a nationally recognized overnight courier service, addressed to the parties as follows: If to CITY: Shana Yelverton City Manager City of Southlake 1400 Main Street, Suite 460 Southlake, Texas 76092 Phone: 817-748-8400 Fax: 817-748-8010 If to ENGINEER: Brian Haynes, P.E., CFM Vice President Peloton Land Solutions, Inc. Page 8 9800 Hillwood Parkway, Suite 250 Fort Worth, Texas 76177 Phone: (817) 562-3350 Email: brian.haynes(a)_pelotonland. com All notice shall be effective upon the date of receipt. XIII. ARTICLE SEVERABILITY In the event that any provision of this Agreement shall be found to be void or unenforceable, such finding shall not be construed to render any other provisions of this Agreement either void or unenforceable. All provisions, which are void or unenforceable, shall not substantially affect the rights or obligations granted to or undertaken by either party. XIV. ARTICLE VENUE -LAW Venue of any suit or cause of action under this Agreement shall lie exclusively in Tarrant County, Texas. This Agreement shall be construed in accordance with the laws of the State of Texas. IN WITNESS WHEREOF the parties have caused this Agreement to be executed in two equal originals on the date and year first above mentioned. CITY OF SOUTHLAKE: By: John Huffman, Mayor ATTEST: By: City Secretary Page 9 ENGINEER: PELOTON LAND SOLUTIONS, INC. M THE STATE OF TEXAS § COUNTY OF TARRANT § Before me on this day personally appeared &�gii ,- njae 5- known to me [or proved to me on the oath of or through -7e.;rLr, 't;aor-, Licoose (description of identity card or other document)] to be the person whose name is subscribed to the foregoing Z/06/? trument and, that he/she is the duly authorized of tac id - oc ubaq-5 , and acknowledged to me tha he/she executed the same for the purposes and consideration therein expressed. Given under my hand and seal of office this vim-' day of A.D. aWl (42-j� SEAL) Notary Public, State of Texas -rf 1 ����pq��/,Notary' Name Printed �`Q�!� �Quatk. • sue''; ;• 0& ^4S: Page 10 Appendix 1 TX Rate Schedule (2022) Classification Bill Rate Per Hour (Not Including OT) Project Principal............................................................ $230 - 380 Sr. Project Manager....................................................... $200 - 260 Project Manager............................................................ $155 - 220 Sr. Civil Engineer........................................................... $160 - 235 Civil Engineer................................................................ $120 - 190 Civil Designer.................................................................. $95 - 155 Engineer-In-Training....................................................... $95 - 145 Engineering Intern............................................................. $55 - 75 Sr. Planner.................................................................... $125 - 200 Planner............................................................................ $75 - 125 Planning Intern.................................................................. $50 - 60 CADD Technician............................................................ $50 - 115 Sr. Survey RPLS........................................................... $160 - 260 Survey RPLS................................................................. $125 - 160 Sr. Survey Technician ................................................... $105 - 150 Survey Technician........................................................... $50 - 105 Party Chief....................................................................... $80 - 145 Instrument Man............................................................... $50 - 100 Remote UAV Pilot.......................................................... $150 - 200 Construction Administrator .............................................. $100 - 160 Sr. Environmental Scientist ............................................ $130 - 190 Environmental Scientist ................................................... $75 - 130 Certified Arborist............................................................ $150 - 170 Sr. GIS Specialist.......................................................... $150 - 225 GIS Specialist................................................................ $120 - 190 Landscape Architect...................................................... $100 - 160 Project Accountant.......................................................... $90 - ArlministrativP Assistant $60 140 - 90 Rates for Direct Expenses are as follows: Mileage (Auto).......................................................... IRS Std. Rate Mileage (Field Truck) ................................................ IRS Std. Rate Field Survey / GPS Equipment ........................................ $200/day Meals and Lodging .................................................... at cost x 1.10 Reprographics........................................................... at cost x 1.10 Other Direct ExpensPs nt cnst x 1 1 n Rates are subject to revision at the beginning of each calendar year. Rates for expert witness tasks will be negotiated on a case -by -case basis but will generally be two (2) times the rates shown above. 3.11.2022 _ PELOTON II L A N D S O L U T I O N S Attachment'A' Jones Branch at Simmons Court Bank Stabilization Scope of Work The professional services to be performed by Peloton Land Solutions, Inc. (Peloton) for the City of Southlake's (City) Jones Branch at Simmons Court Bank Stabilization Project (Project) includes surveying, environmental, geotechnical investigation, subsurface utility engineering (SUE), civil design, structural design, bidding, and construction administration. The proposal also includes construction material testing. Peloton is providing design services for two bank stabilization projects on Jones Branch. See Attachment'D1' for project area map. This project site is along Jones Branch near 831 Simmons Court. The city has performed an investigation, taken photos, and spoken with the resident at 831 Simmons Court about this project. The City of Southlake provided Peloton with record drawings of the existing sanitary sewer line and other infrastructure in the project area. The city identified erosion projects and, in a study, performed in April 2021. The site at 831 Simmons Road was included in the City's study. The City's study suggested reinforced mats (Scourlok/Flexmat) products for bank stabilization. Due to the tight project constraints (proximity of creek to private property, existing fence, existing 15' easement, existing vegetation, etc.) Peloton will also look at other wall options (gabion baskets or concrete block walls) to stabilize the bank. See Attachment'D2' for location of proposed improvements. A conceptual cost estimate was prepared based on the gabion basket wall design (See Attachment 'E'). Refer to the following pages for a detailed scope of work. Assumptions 1. The Jones Branch Bank Stabilization design services will be performed concurrently with the City of Southlake's Jones Branch at Raintree Drive Project. 2. Construction will be bid in a single phase. 3. No Federal Emergency Management (FEMA) permitting is anticipated. 4. The City will assist Peloton in right -of -entry for private properties. Peloton will prepare the letter content and the City will send right -of -entry letter to property owners on City letterhead. 5. The City will provide construction inspection. 6. Project design will be limited to the project limits shown in Attachment'D2'. 7. The construction material testing costs provided in the fee are an estimate and Peloton will bill the city the actual costs for material testing. 8. We assume bank stabilization improvements will be constructed within the existing 15' utility easement. A temporary construction easement will be needed for the project. 9. Existing utilities (excluding the sanitary sewer line) are not anticipated in the project area. Therefore, we are not performing a subsurface utility engineering (SUE) investigation with this project. Instead, DIGTESS 811 will be called to do utility locates at 2850 Raintree Drive. _ P E LOTO N LAND SOLUTIONS Proposed Services Jones Branch at Simmons Court Bank Stabilization April 29, 2022 Page 2 1.0 Project Management Work on this task order is expected to commence in May 2022. The estimated total project design schedule is 8 months and includes the following: 4 months for preliminary design, 2 months for final design, and 2 months for bidding. We are assuming no right-of-way acquisition or franchise utility relocations in the project schedule. 1.1 Project Meetings Peloton will orchestrate and attend project meetings as directed by the City to ensure the design team is coordinated and up-to-date. These meetings will include: • Project kick-off meeting with the City In -person meetings (2 estimated) with the City, at or after milestone submittals • Conference calls (6 estimated) with City staff to the design, coordination, bidding, and other elements of the project (monthly) 1.2 Project Team Management Peloton will lead, manage, and direct design team members and activities to ensure quality, timeliness, and performance. This management will include: • Orchestrating and hosting internal team meetings • Communication and reporting • Meeting agendas and minutes • Monthly invoicing & progress reports to the City • Programmed QA/QC review • Sub -consultant coordination and oversight • Project schedule preparation and updates 2.0 Data Collection 2.1 Research and Data Collection Peloton will perform research and collect data for the project, with services to include: • Perform an initial site visit with investigative photo documentation • Obtain and review City standard drawings, specifications, and design guides • Research and obtain property owner information (plats and right-of-way documents) from the Tarrant Appraisal District (TAD) and real property records of Tarrant County. Please note this is not a title research or title commitments. 3.0 Survey and Investigations Peloton will perform a design survey, wetland determination, tree survey, subsurface utility engineering (SUE) investigation, and geotechnical investigation. ................................................................................................ .................................................. ....................... ................... ...................... ........... ......... ... I .... .......... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS Jones Branch at Simmons Court Bank Stabilization April 29, 2022 Page 3 3.1 Design Survey Peloton will perform detailed topographic field surveys in the project limits to carry out the design of this project. The survey limits are shown in Attachment'D2'. The survey will consist of topography and surface features within the project limits as previously described. It is assumed that all surveying will take place in public easements and/or right -of way. If necessary, this scope assumes that the City will assist in gaining access to adjacent private properties. Peloton will research record documents (easements and plats) and field locate available on -ground property monumentation along the project corridor. This information will be used to develop a right-of-way/easement control drawing to aid in construction plan development. This research and surveying will include: • Determination of locations and ownerships of existing public rights -of -way and easements (research current public record to determine ownership of impacted lands and those easements discovered during the research). If any takings or easements are determined during the design, a title search will be performed by the right-of-way acquisition sub - consultant and the information provided to Peloton for use. • Confirmation of locations and existing monumentation and property line/corner identifiers (iron rods, caps, corner witnesses, stakes, fencing, etc.) with field measurements • Correlation of rights -of -way, easements, and property lines with project control and base topographic drawings. • Vertical datum will be tied to a minimum of two (2) City GPS monuments. Monument details will be in the plan control sheet. 3.2 Easement Documents Peloton will prepare one (1) temporary construction easement survey document(s) based on found existing monumentation, monumentation described in legal documents, and the proposed boundary. Easement documents shall include a written metes & bounds and sketch. 3.3 Waters of the U.S. Investigation and Permitting Strategy Investigate the project and regulations and determine the need for a USACE 404 permit for each option and if needed, determine the ordinary high water mark elevation of navigable waters of the US along Jones Branch and the anticipated proposed volume of fill below the ordinary high-water mark involved for the three options recommended and need for mitigation. The scope of work includes the following: 3.3.1 Field Delineation Peloton Land Solutions, Inc. (PLS) will conduct a field delineation of potential waters of the U.S. within the subject property. The limits of any existing impacts to potential waters of the U.S. within the subject property will also be documented. The field delineation will be conducted in accordance with U.S. Army Corps of Engineers guidance including the 1987 manual, the Great Plains Regional Supplement, and other pertinent guidance. A Trimble GeoX GPS unit will be used to map all potential waters of the U.S. For streams, the centerline will be mapped using the GPS where possible and the ordinary high-water mark (OHWM) will be recorded regularly as .......................................................................................................................................................................................................................................................... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS Jones Branch at Simmons Court Bank Stabilization April 29, 2022 Page 4 nested points. For wetlands, the wetland -upland boundary will be established, and that line mapped as a continuous line using the GPS. Datasheets will be completed for potential wetlands and adjacent uplands along with field notes documenting observations. A map will be produced using GIS showing the potentially jurisdictional water features. This map can be provided to the City in either GIS or CAD format for use in their planning efforts. 3.3.2 404 Permit Options Peloton will prepare a technical memo for the client's use of documenting the existing condition of the water features located within the project area. Information gathered during the site visit will be incorporated into the technical memo. The information provided will include on -site observations, field -based indicators of hydrological conditions, maps, and other applicable information such as Section 404 permitting options. The technical memo would be provided to the client for the client's use. 3.4 Tree Survey and Inventory A physical tree inventory of all trees 6" in caliper or larger within the proposed area of disturbance will be conducted. A tag with a unique identification number will be affixed to each tree inventoried. Additionally, species, trunk diameter, and conditions will be recorded using a Trimble GEO GPS. This data will be processed and imported into CAD/GIS for planning and design purposes. 3.5 Subsurface Utility Engineering (SUE) Peloton has engaged a subconsultant to provide subservice utility engineering services. The detailed scope of work for the subsurface utility engineering (SUE) services is included in the subconsultant's proposal located in Attachment'F1'. Services will generally include: • QL-B through QL-D subsurface investigation for project area • Map and CAD file of found utilities provided in the attached proposal from the SUE sub - consultant. 3.6 Geotechnical Investigation and Report Peloton has engaged a subconsultant to provide the geotechnical investigation and report. The detailed scope of work for the geotechnical engineering services is included in the subconsultant's proposal located in Attachment'F2'. Services will generally include: • Subsurface exploration • Laboratory services • Engineering services 4.0 Schematic Design Phase (30% Design) 4.1 Schematic Analysis ................................................................................................ .................................................. ....................... ................... ...................... ........... ......... ... I .... .......... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM P E LOTO N Jones Branch at Simmons Court Bank Stabilization I I April 29, 2022 LAND SOLUTIONS Page 5 Peloton will analyze the existing site conditions using the design survey. The constraints included. We will make a recommendation for a bank stabilization option based on the site constraints and will be the most effective in stabilizing the creek bank. The schematic analysis will include: • Review Scourlok/Flexmat stabilization option from prior city study and Gabion Basket Wall option. Recommend one option based on site constraints from the design survey. The site constraints include existing easement width, proximity to waters of the U.S., bank slope & height, location of existing sanitary sewer line, and creek velocities. • Obtain the most up-to-date existing conditions HEC-RAS model of the project area. • Survey up to three (3) additional channel cross -sections for modeling purposes. • Update existing conditions HEC-RAS model based on surveyed conditions. Determine velocities and sheer stress in the project area for design of the improvements. 4.2 Schematic Design Peloton will prepare a schematic design (30% plans). Schematic design will include: • Plan view layout of the selected option (one option) • Typical section(s) • Baseline elements displayed (topography, existing utilities, and other existing surface information). • Updated cost estimate Schematic design will include: • Plan view layout of the selected option (one option) • Typical section(s) • Baseline elements displayed (topography, existing information). • Updated cost estimate utilities, and other existing surface 4.3 Report A brief report will be prepared to summarize the findings of two (2) options. The report will contain option summary, exhibits, cost estimates, and recommendations. 5.0 Preliminary Design Plans (60% Design) 5.1 Preliminary Design A notice to proceed will be issued by the City upon City selection of the concept design option. Peloton will prepare preliminary design plans (60% plans) for the selected option. The plans will reflect the following: • Cover Sheet\Index of Sheets • General Notes • Existing baseline information including topographic survey, surface improvements, and existing utility information • Survey Control Sheet (includes city benchmarks and control) ................................................................................................ .................................................. .......... ............. ....... ............ ...................... ........... ......... ... I .... .......... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS Jones Branch at Simmons Court Bank Stabilization April 29, 2022 Page 6 • Demolition Plan • Channel Improvement Plan and Profile • Proposed easements • A list of anticipated standards and/or special construction details in accordance with city design and plan presentation standards. • Design shall include anticipated accommodations for future 404 permit requirements. • Bidding construction documents 5.2 Preliminary Structural Design Once the wall system has been determined in the schematic design phase, the structural engineering consultant will prepare plans and details (approximately 90% complete). See Phase 1 description in attached structural proposal in Attachment'F4'. 6.0 Final Design Plans (100% Design) 6.1 Final Design (100% Plans) A notice to proceed will be issued by the City upon receiving comments from City on 60% plans. Peloton will prepare final design plans (100% plans). The 100% plans will reflect the following: • Cover Sheet\Index of Sheets • General Notes • Existing baseline information including topographic survey, surface improvements, and existing utility information • Survey Control Sheet (includes city benchmarks and control) • Demolition Plan • Channel Improvement Plan and Profile • Proposed easements • A list of anticipated standards and/or special construction details in accordance with city design and plan presentation standards. • Bidding construction documents 6.2 Final Structural Design Once the structural engineer receives comments on the preliminary design, then the 100% structural design will begin. See Phase 2 description in attached structural proposal in Attachment 'F4'. The 100% structural plans will include: • Update plans, sections, and details • Add notes and specifications • Incorporate agreed -to review comments 6.3 Final Construction Contract Documents Peloton will prepare the final construction contract documents for bidding. The bidding documents will include the following items or tasks: • Final preparation of construction contract documents and specifications • Final quantities • Coordinate with city on final contract document information (dates, special conditions, contract time, etc.) ................................................................................................ .................................................. .......... ............. ....... ............ ...................... ........... ......... ... I .... .......... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS Jones Branch at Simmons Court Bank Stabilization April 29, 2022 Page 7 • Print two (2) set of contract documents for signature by the city 7.0 Bidding Services Peloton will assist the city during the bidding process. 7.1 Bidding Assistance The bidding process has the following scope: • Pre -Bid Meeting • Answer Contractor\Vendor RFI's • Bid Opening • Compute Bid Tabulations 8.0 Construction Services Peloton will assist the City during construction administration. Construction is anticipated to be up to four (4) months. City will provide construction inspection. 8.1 Construction Administration The construction administration has the following scope of work: • Answer contractor RFI's • Site visits (assumed 4 site visits) • Review contractor monthly pay applications • Final Walk Thru • Punch List 8.2 Structural Construction Administration The structural engineer has the following scope of work for construction administration below. See Phase 3 description in the attached structural proposal in Attachment'F4'. • Answer contractor RFI's • Review submittals and test reports • Site Visits (assumed 2 site visits) 9.0 Construction Material Testing CMJ Engineering, Inc. (CMJ) provided Peloton a unit fee proposal for construction material testing (CMT). See Attachment'F2' for detailed scope of work from the construction material testing company. The construction material budget was based on 2.5% of the estimated construction cost and includes a 1.1 multiplier. Construction material testing will be billed to the City as a reimbursable expense. Peloton will inform the City if the budget is going to be exceeded. ......................................................................................................................................................................................................................................................... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM _ P E LOTO N Jones Branch at Simmons Court Bank Stabilization I I April 29, 2022 LAND SOLUTIONS Page 8 Additional Services The following tasks would be considered Additional Services and are not included in the Scope of Work. Peloton can provide these services in a separate work order or contract. • Right-of-way acquisition services • Sanitary sewer design • Easement abandonment documents • Sanitary sewer modeling or studies • Construction inspection • Construction staking and as -built surveying 0 404 Permitting • Traffic impact analysis, studies, or traffic signal designs • Landscape designs or improvements, other than revegetation of disturbed areas 0 TDLR/TAS Accessibility review • FEMA Map Revisions or Permitting • Title research or title commitments (except for the title commitments the right-of-way acquisition sub -consultant has in their scope of work) • Pass -through costs for right-of-way acquisition will be paid for by the City. Pass through costs may include payment to property owner, landowner incidental costs, mover estimates, interpreter fees, and relocation costs. ......................................................................................................................................................................................................................................................... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM _ P E LOTO N LAND SOLUTIONS Jones Branch at Simmons Court Bank Stabilization April 29, 2022 Page 9 Attachment'B' Compensation and Fees Compensation For all services included in Exhibit A: Scope of Work, Peloton shall be compensated a maximum amount as summarized in the following table. Tasks 1.0 through 7.0 shall be billed as lump sum amounts. Task 8.0 shall be billed at an hourly rate. Hourly rates are salary x 3.5 multiplier. A range of hourly rates is in Appendix 1 of the "Agreement for Engineering Services". A 1.1 multiplier is applied to sub -consultant fees and reimbursable expenses. Unless stated otherwise, reimbursements are included in the lump sum fee. This maximum fee shall be considered full compensation for all labor, materials, supplies, travel expenses, equipment, reimbursables, and sub -consultant fees necessary to deliver the services described in herein. The fees shall not be exceeded without prior authorization from the City. If additional services are required beyond this Scope of Work, compensation shall be per corresponding contract addenda. Fee Summary Task Fee 1.0 Project Management $ 12,390.00 2.0 Data Collection $ 3,230.00 3.0 Survey and Investigations $ 35,365.00 4.0 Schematic Design Phase (30% Design) $ 25,440.00 5.0 Preliminary Design (60% Design) $ 11,720.00 6.0 Final Design (100% Design) $ 14,540.00 7.0 Bidding Services $ 6,280.00 8.0 Construction Services (Hourly) $ 12,390.00 9.0 Construction Material Testing (Reimbursable) $ 12,360.00 Subtotal (Lump Sum) $ 108,965.00 Total (Hourly) $ 12,390.00 Reimbursable Expenses' $ 12,360.00 Total Fee $ 133,715.00 Notes: 1. Reimbursable expenses are included in the lump sum and hourly totals (except for construction material testing) and will not be billed separately. Construction Material Testing will be billed as a reimbursable expense. ................................................................................................ .................................................. ....................... ................... ...................... ........... ......... ... I .... .......... TBPE FIRM NO. 12207 9800 HILLWOOD PKWY I SUITE 250 1 FORT WORTH, TEXAS 76177 1 817.562.3350 TBPLS FIRM NO, 10177700 PELOTONLAND.COM P E LOTO N L A N D S O L U T 1 O N S Attachment 'C' Project Jones Branch at Simmons Court Bank Stabilization Client City of Southlake Date 4/29/2022 ec y� Tasks et ire ti4\ �eA �e Hourly Rate ($) $280 $245 $150 $130 $200 $100 $235 $90 $200 $90 Total Hours Labor Cost Direct Cost Sub Cost x 1.1 Total ($) 1.0 Project Management 1.1 Project Meetings w/City 1.2 Project Team Management (8 Months) 8 8 8 4 20 $4,720.00 $100.00 $4,820.00 16 14 38 $7,420.00 $150.00 $7,570.00 Sub -Total 16 24 0 4 0 0 0 0 0 14 58 $12,140.00 $250.001 $0.00 $12,390.00 2.0 Data Collection 2.1 Research and Data Collection 2 8 16 26 $3,130.00 $100.00 $3,230.00 Sub -Total 0 2 8 0 0 0 0 16 0 0 26 $3,130.001 $100.001 $0.00 $3,230.00 3.0 Survey and Investigations 3.1 Design Survey 2 4 8 2 16 16 48 $7,850.00 $7,850.00 3.2 Easement Documents (1 Easement) 4 8 4 12 28 $3,660.00 $100.00 $3,760.00 3.3 Waters of the U.S. Investigation and Permit Strategy 2 4 8 16 2 32 $4,470.00 $100.00 $4,570.00 3.4 Tree Survey and Inventory 2 4 4 8 2 20 $2,870.00 $100.00 $2,970.00 3.5 Subsurfce Utililty Engineering (SUE) 2 4 6 $1,090.00 $5,335.00 $6,425.00 3.6 Geotechinal Investigation and Report 0 $0.00 $9,790.00 $9,790.00 Sub -Total 2 10 24 8 12 24 6 28 16 4 134 $19,940.001 $300.001 $15,125.00 $35,365.00 4.0 Schematic Design Phase (30% Design) 4.1 Schematic Analysis 4.2 Schematic Design (30%) 4.2 Report 4 8 16 32 2 4 12 78 $12,870.00 $12,870.00 4 4 20 32 60 $9,260.00 $9,260.00 2 4 8 4 18 $3,260.00 $50.00 $3,310.00 Sub -Total 10 16 44 68 0 0 2 4 12 0 156 $25,390.00 $50.00 $0.00 $25,440.00 5.0 Preliminary Design (60% Design) 5.1 Preliminary Design (60%) 5.2 Prelminary Structural Design 2 2 12 24 40 $5,970.00 $100.00 $6,070.00 2 2 4 8 $1,650.00 $150.00 $3,850.00 $5,650.00 Sub -Total 4 4 16 24 0 0 0 0 0 0 48 $7,620.001 $250.001 $3,850.00 $11,720.00 6.0 Final Design (100% Design) 6.1 Final Design (100%) 6.2 Final Structural Design 6.3 Final Construction Contract Documents 1 2 12 16 31 $4,650.00 $100.00 $4,750.00 2 2 4 8 16 $2,690.00 $100.00 $3,850.00 $6,640.00 2 2 4 8 4 20 $3,050.00 $100.00 $3,150.00 Sub -Total 5 6 20 32 0 0 0 0 0 4 67 $10,390.001 $300.001 $3,850.00 $14,540.00 7.0 Bidding Services 7.1 Bidding Assistance 2 4 12 16 4 38 $5,780.001 $500.00 $6,280.00 Sub-Totall 2 4 12 16 0 0 0 0 0 4 38 $5,780.001 $500.001 $0.00 $6,280.00 Page 1 of 2 P E LOTO N L A N D S O L U T 1 O N S Attachment 'C' Tasks oleo t Q1.0 �eA �eJ �o Hourly Rate ($) $280 $245 1 $150 1 $130 1 $200 $100 1 $235 1 $90 $200 1 $90 1 Total Hours Labor Cost I Direct Cost Sub Cost x 1.1 Total ($) 8.0 Construction Services (Hourly) 8.1 Construction Adminstration 8.2 Structural Construction Administation 4 8 12 24 48 $8,000.00 $8,000.00 2 4 6 $1,090.00 $3,300.00 $4,390.00 Sub -Total 4 10 16 24 0 0 0 0 0 0 54 $9,090.001 $0.001 $3,300.00 $12,390.00 9.0 Construction Material Testing (Reimbursable) 9.1 Construction Material Testing (Estimated) 2 4 8 14 $2,130.00 $10,230.00 $12,360.00 Sub -Total 0 2 4 8 0 0 0 0 0 0 14 $2,130.00 $0.00 $10,230.00 $12,360.00 Totalsi 43 76 140 176 12 24 8 48 28 26 581 $93,480.00 $1,750.00 $26,125.00L $133,715.00 Percentage of Total Hours 7.4% 13.1% 24.1% 30.3% 2.1% 4.1% 1.4% 8.3% 4.8% 4.5% 100.0% Total Fee (Lump Sump) Total Fee (Hourly) Reimbursables (Estimated) Total Fee $108,965.00 $12,390.00 $12,360.00 $133,715.00 Page 2 of 2 • .. 1 Streams Roads I L--J City Limits 1 Zone A Zone AE FLOODWAY Zone X .-. AL _ 1 . -------------- I i r � o • _ s. c i -------------- Jones Branch at Simmons Court o 50 100 Feet P E LOTO N 2022 - 2023 Bank Stabilization Project I I LAN D SO L U TIO N S Southlake, TX 1 inch - 100 feet April 2022 _ P E LOTO N II L AND SO L U T I ON S Jones Branch at Simmons Court Bank Stabilization Gabion Wall Option Sanitary Sewer Protection Southlake, Texas Project Number: CSL22002 Prepared For: City of Southlake Date: April 27, 2022 Prepared by: Brian Haynes, PE, CFM ATTACHMENT E CONSTRUCTION COSTS Item No. Description Quantity Unit Unit Cost Total 1 Mobilization (5% Max) 1.0 LS $ 15,100.00 $ 15,100.00 2 General Site Preparation (5% Max) 1.0 LS $ 15,100.00 $ 15,100.00 3 Existing Concrete Demo 300.0 SY $ 20.00 $ 6,000.00 4 Select Backfill 400.0 CY $ 75.00 $ 30,000.00 5 Gabion Wall (3'x3') with Tie Backs 225.0 CY $ 500.00 $ 112,500.00 6 Gabion Mattress 12-Inch 75.0 SY $ 200.00 $ 15,000.00 7 Rock Riprap (18-Inches) 150.0 CY $ 200.00 $ 30,000.00 8 Ornamental Fence 150.0 LF $ 150.00 $ 22,500.00 9 Sodding 1,000.0 SY $ 10.00 $ 10,000.00 10 Turf Stabilization 1,000.0 SY $ 5.00 $ 5,000.00 11 Erosion Control 1.0 LS $ 20,000.00 $ 20,000.00 12 Temporary Pumping Creek By -Pass) 1.0 LS $ 20,000.00 $ 20,000.00 13 Pre -Construction TV Inspection 500.0 LF $ 10.00 $ 5,000.00 14 Post -Constructing TV Inspection 500.0 LF $ 10.00 $ 5,000.00 15 Miscellaneous Private Property Repairs 1.0 LS $ 20,000.00 $ 20,000.00 CONSTRUCTION SUB -TOTAL CONTINGENCY (25%) CONSTRUCTION TOTAL ENGINEERING TOTAL PROJECT COST TOTAL PROJECT COST (ROUNDED) $ $ $ $ $ $ 331,200 82,800 414,000 140,000 554,000 560,000 Notes: 1. Assumed work will be done within existing easements and property owner at 831 Simmons Court will grant access to property for construction. 2. Assumed no proposed easements are required for construction. OPC_Jones Branch (3-25-2022) Page 1 of 1 4/27/2022 Ok THE RIOS GROUP Brian Haynes, P.E., CFM Peloton Land Solutions 9800 Hillwood Parkway, Suite 250 Fort Worth, Texas 76177 RE: Subsurface Utility Engineering 831 Simmons Creek, Southlake Dear Mr. Haynes: 7400 Sand Street I Fort Worth, Texas 76118 817.345.7500 p j 817.345.7505 f March 10, 2022 The Rios Group, Inc. (TRG) is pleased to submit a cost proposal for Subsurface Utility Engineering (SUE) required for the above referenced project. This proposal is based on information contained in your email dated March 9, 2022. Introduction TRG will perform the SUE work required for this project in general accordance with the recommended practices and procedures described in ASCE Publication Cl/ASCE 38-02 (Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data). As described in the mentioned ASCE publication, four levels have been established to describe the quality of utility location and attribute information used on plans. The four quality levels are as follows: • Quality Level D (QL"D") — Information derived from existing utility records; • Quality Level C (QL"C") - QL"D" information supplemented with information obtained by surveying visible above -ground utility features such as valves, hydrants, meters, manhole covers, etc. • Quality Level B (QL"B") — Two-dimensional (x,y) information obtained through the application and interpretation of non-destructive surface geophysical methods. Also known as "designating" this quality level provides the horizontal position of subsurface utilities within approximately one foot. • Quality Level A (QL"A") — Three dimensional (x,y,z) utility information obtained utilizing non-destructive vacuum excavation equipment to expose utilities at critical points which are then tied down by surveying. Also known as "locating", this quality level provides precise horizontal and vertical positioning of utilities within approximately 0.05 feet. It is the responsibility of the SUE provider to perform due -diligence with regard to records research (QL "D") and acquisition of available utility records. The due -diligence provided for this project will consist of visually inspecting the work area for evidence of utilities and reviewing the available utility record information. Utilities that are not identified through these efforts will be here forth referred to as "unknown" utilities. TRG personnel will scan the defined work area using electronic prospecting equipment to search for "unknown" utilities. However, TRG is not responsible for designating and locating these "unknown" utilities. SUBSURFACE UTILITY ENGINEERING I UTILITY COORDINATION www.rios-group.com Mr. Haynes 831 Simmons Creek, Southlake March 10, 2022 Page 2 of 3 Scope of Work Based on information provided by Peloton Land Solutions (Peloton), TRG has developed a preliminary scope for the SUE work required for this project. The scope of work may be modified, with Peloton's concurrence, during the performance of the SUE fieldwork if warranted by actual field findings. The scope of this proposal includes Quality Level `B" SUE. Utilities to be designated include gas, telecommunications, electric, traffic signals, storm, water, irrigation and sanitary sewer. Designating will be performed within the limits shown in the attached "Exhibit A". TRG will have all designating marks surveyed using project control point data provided by Peloton. Any necessary Right -of -Entry (ROE) permits will be provided by Peloton prior to the start of TRG field work. Designating Procedures Prior to beginning field designating activities, TRG's field manager will review the project scope of work and available utility records. Once these initial reviews are complete, the field manager and technicians will begin designating the approximate horizontal position of known subsurface utilities within the specified project limits. A suite of geophysical equipment (electromagnetic induction, magnetic) will be used to designate metallic/conductive utilities (e.g. steel pipe, electrical cable, telephone cable). TRG will establish routine/ordinary traffic control (cones and free standing signage, etc.) whenever required as part of our standard pricing. If non -routine traffic control measures are required (barricades, flag person, changeable message board, etc.), these services will be considered extra. Accurate collection and recording of designated utilities is a critical component of the SUE process. TRG utilizes a proven method of collecting and recording survey information once the utilities have been designated in the field. TRG's field manager will produce detailed sketches depicting each utility as well as relevant surface features such as roadways, buildings, manholes, fire hydrants, utility pedestals, valves, meters, etc. Each utility will be labeled with a unique ID code. For example, if two different water lines exist on the project, one will be labeled W1 and the other W2. Paint and pin flags will be used to designate the utilities in the field. A labeled pin flag or paint mark will be used to mark each location where a survey shot is required. The locations will be numbered sequentially for each individual utility line. For example, if there are 10 shots required on water line W 1, the points will be numbered W 1-1 through W 1-10. Deliverables TRG will produce a utility file, in AutoCAD format, depicting the type and horizontal location of the designated utilities. The size of each utility will be presented in the utility file if this information is indicated on available record drawings. Peloton will provide TRG with base map/topographic files for use in preparing the utility file. SUBSURFACE UTILITY ENGINEERING I UTILITY COORDINATION www.rios-group.com Mr. Haynes 831 Simmons Creek, Southlake March 10, 2022 Page 3 of 3 Schedule Field work can commence within approximately 2 weeks after receipt of NTP. TRG estimates that the work can be completed in approximately 2 weeks. Proposed Fees TRG proposes to provide the services as described above for a cost of Four Thousand Eight Hundred Fifty Dollars & 00/100 ($4,850.00). A breakdown of cost is included as "Table 1" for this proposal. Please note that this estimate is based on an assumption of quantities. TRG will only invoice for quantities actually performed. This is a not -to -exceed amount. If it appears that quantities will be exceeded, TRG will notify Peloton and request authorization to submit a supplemental agreement to increase the fee prior to proceeding with additional work. We look forward to working with you on this project. If you have any questions or require additional information, please contact me. Sincerely, The Rios Group, Inc. i= alc-4- Tim Habenicht, P.E. Branch Manager SUBSURFACE UTILITY ENGINEERING I UTILITY COORDINATION www.rios-group.com Estimate for Subsurface Utility Engineering 831 Simmons Creek, Southlakc THE RIOSGROUI' Table 1 Direct Expenses Rate I Units I Unit Descriptiony Sub_Total____ Notes Admin./Permit $ 500.00 1 ' LS � $ 500.00 Traffic Control ------------------ $ -----�-------------F------_ 1,900.00 ; 0 DAY-----�- $--------------------------- - Survey ____ --------------------------------------�- -------, ----------------------------- $ 1,850.00 ; 1 DAY $ 1,850.00 Sub -Total 2,350.00 QL "B","C&D" -----------------------0- Rate Units -------- ; Unit Description; --------------------------- Sub -total QL "B" Daily $ 2,500.0; 1 ; DAY ; $ 2,500.00 Sub -Total $ 2,500.00 SUE QL "A" (Test Holes) ---------------------------- ----------------------------------------------------------------------------------- Depth Rate Assumed :Unit Description: Sub -total ; Quantity ; 0-4 ft. -$------------ 950 _00------ ------ EA-------i $ - 4-8 ft. $ 1,250.00 0 EA I $ - 8-12 ft. ------------------------1 $ 1,550.00 ; ------------- 0 f-------EA------- $--------------------------- 12-18 ft. ----------------------------------------------EA------, $----------------- ; ----------- - Pavement Coring _$ -----------------------� ----------------------------- 200_00_j_____ 0 I EA-------� - QL "A" Sub -Total _$ ------------ -----L------- 0 ---------------------- ------- $ - Total Estimated Cost - $ 4,850.00 SUBSURFACE UTILITY ENGINEERING I UTILITY COORDINATION 7400 Sand St. Fort Worth, TX 76118 1 817-345-7500 www.rios-group.com _�o CMJ ENGINEERING, INC. Proposal No. 22-8547 March 11, 2022 Peloton Land Solutions 9800 Hillwood Parkway, Suite 250 Fort Worth, Texas Attn: Mr. Brian Haynes, P.E., CFM Dear Mr. Haynes: PROPOSAL FOR: GEOTECHNICAL ENGINEERING SERVICES BANK STABILIZATION 831 SIMMONS COURT GRAND PRAIRIE, TEXAS INTRODUCTION CMJ Engineering, Inc. (CMJ) is pleased to engineering services in conjunction with the proposal based on an email from you dated submitted to this office. 7636 Pebble Drive Fort Worth, Texas 76118 www.cmjengr.com submit a proposal for providing geotechnical above -referenced project. We prepared this March 9, 2022 and on the preliminary scope The project, as currently planned, will consist of erosion repairs along approximately 100 feet of Jones Branch located on the east side of the residence at 831 Simmons Court in Southlake, Texas. An 8-inch sanitary sewer line traverses the area and is currently protected by shotcrete. Planned improvements tentatively consist of a gabion basket wall along the west bank of the channel with a maximum height of approximately 8 to 10 feet. For purposes of this proposal, it is assumed that select borings will be drilled using hand - portable equipment where access for truck -mounted drilling equipment is not possible. In addition, it is assumed that no underground utilities exist at boring locations. Phone (817) 284-9400 Fax (817-589-9993 Metro (817) 589-9992 CMJ ENGINEERING, INC. Peloton Land Solutions Proposal No. 22-8547 March 11, 2022 Page 2 SCOPE OF SERVICES I. BASIC SERVICES A. SUBSURFACE EXPLORATION Based on past experience in the vicinity of the project, we anticipate subsurface conditions to consist of terrace deposits overlying the soils of the Woodbine geological formation. Experienced drillers and technicians will evaluate subsurface conditions with a total of three (3) sample borings. One (1) boring will be drilled to 30 feet utilizing truck -mounted equipment plus two (2) borings drilled to approximate 10- to 15- foot depths at the top of the channel using hand -portable equipment, as possible. The field personnel will drill the borings using either truck -mounted equipment or portable hand equipment. Cohesive and non -cohesive soil samples will be obtained using 3-inch diameter Shelby tube samplers and 2-inch diameter standard split -spoon samplers, respectively. In addition, rock encountered will be evaluated by use of Texas Department of Transportation (TXDOT) cone penetration tests. A soils logger will extrude the samples in the field, check the samples for consistency with a hand penetrometer, carefully wrap them to preserve their condition, and return them to the laboratory for testing. A log of each boring will be prepared to document field activities and results. CMJ's personnel will stake the boring locations using hand held GPS equipment. Approximate locations of the borings will be shown on the plan of borings. Precise surveying of boring locations and elevations is not included in the cost estimate. These services may be provided as Additional Services upon request. At the completion of drilling operations, boreholes will be backfilled with drill cuttings and plugged at the surface by hand tamping. B. LABORATORY SERVICES Considering the planned facilities, anticipated soil conditions and geology, laboratory tests will be required for classification purposes, and to determine strength characteristics. The following types of tests are therefore recommended: • moisture content and soil identification • percent passing #200 sieve • sieve and hydrometer analyses • liquid and plastic limit determinations • unconfined compression tests on soil • direct shear tests on soil • unit weight determinations The specific types and quantities of tests will be determined based on geologic conditions encountered in the borings. CMJ ENGINEERING, INC. Peloton Land Solutions Proposal No. 22-8547 March 11, 2022 Page 3 C. ENGINEERING SERVICES An engineering report will be prepared to present the results of the field and laboratory data together with our analyses of the results and recommendations. We will provide two copies of the report and an electronic copy. The report will address: • general soil and ground -water conditions • recommendations for gabion foundation, depth and allowable loading • foundation construction requirements • recommended lateral pressures for the design of retaining structures • slope stability analyses for planned channel geometry (client to provide geometry data) • recommendations for tiebacks, including founding material, allowable adhesion, and spacing (if required) • earthwork recommendations Items other than those specified above, which are revealed by these studies or are necessitated by a change in project scope, may require revised field, laboratory, and engineering services. These services, if required and requested, will be performed as Additional Services. Additional Services are described in Section ll. D. COMPENSATION FOR BASIC SERVICES It is proposed that the Basic Services described above be performed on a unit price basis, in accordance with the attached Basic Services Cost Estimate. Based on the anticipated scope and the attached Basic Services Cost Estimate, the total cost of the Basic Services should be on the order of $8,800 to 8,900. For budget purposes, a maximum cost of $8,900 is recommended. This cost for Basic Services will not be exceeded without prior authorization. The estimated costs shown in this proposal are based on the anticipated soil conditions. The final invoice will be based on the specific quantities drilled and tested. If unanticipated conditions are encountered during drilling, we will notify you accordingly. E. SCHEDULE FOR BASIC SERVICES Weather permitting, we plan to initiate these studies within fifteen business days of receipt of notice to proceed, and anticipate that one to two working days will be required to complete the subsurface exploration for the site (weather conditions permitting). You will receive the final report approximately four weeks following the completion of the field phase. We will make preliminary design data available sooner if necessary. CMJ ENGINEERING, INC. Peloton Land Solutions Proposal No. 22-8547 March 11, 2022 Page 4 II. ADDITIONAL SERVICES A. AUTHORIZATION AND SCOPE Additional Services will be performed only if specifically requested and authorized by Client. Additional Services may consist of the following: • Additional subsurface exploration, including quantities or items other than described in Basic Services. Bulldozer or other equipment services required to achieve access to boring locations. • Stand-by time or time in excess of one-half hour required for travel between boring locations. • Additional laboratory services, including quantities or items other than described in Basic Services. • Additional insurance coverage or limits (if available) other than CMJ's standard policies. • Additional engineering services, including personnel time and expenses for items not specifically described in Basic Services. This may include, but is not limited to, additional meetings requested by Client or Client's other consultants, assistance to Client in dealing with regulatory agencies, preparation and engineering assistance in legal proceedings, and evaluation of alternative designs for the project or relocation of structure, following initial submittal of the geotechnical report. • Additional copies of the report, other than the number described in Basic Services. • Any other required or requested services authorized by Client, other than those specifically described in Basic Services. B. COMPENSATION AND SCHEDULE FOR ADDITIONAL SERVICES Additional Services, when authorized by Client, will be in accordance with our Schedule of Fees. Additional Services will be performed at reasonable times and within reasonable schedules as requested by Client. Authorized Additional Services will be billed as a separate item on invoices and a description of the Additional Services will be provided. III. TERMS AND CONDITIONS The scope of services will be performed pursuant to the attached CMJ Terms for Geotechnical Engineering Services, which is incorporated into this proposal. Thank you for the opportunity to present this proposal. Please sign the attached Terms for Geotechnical Engineering Services and return one complete copy of this proposal as your authorization to proceed. Facsimile signatures shall be sufficient unless originals are requested CMJ ENGINEERING, INC. Peloton Land Solutions Proposal No. 22-8547 March 11, 2022 Page 5 by a third party. This proposal and any attached fee schedule are valid for 90 days from the date listed on this proposal. Do not hesitate to call if you have any questions or if you have suggestions regarding changes to the agreement or to the proposed scope of services. We look forward to working with Peloton Land Solutions on this project. Respectfully submitted, CMJ ENGINEERING, INC. Matthew W. Kammerdiener, P.E. Project Engineer copies submitted: (1) Mr. Brian Haynes, P.E., CFM; Peloton Land Solutions (by e-mail) CMJ ENGINEERING, INC. GEOTECHNICAL ENGINEERING SERVICES BASIC SERVICES COST ESTIMATE PROPOSAL: 22-8547 DATE: MARCH 11, 2022 PROJECT: BANK STABILIZATION 831 SIMMONS COURT SOUTHLAKE, TEXAS SUBSURFACE EXPLORATION Quant. Unit $ Total $ Mobilization - Truck Rig 1 540.00 540.00 Mobilization - Portable Rig 1 250.00 250.00 Soil Drilling -Intermittent Sampling (0-25 ft.) 30 17.00 510.00 Hand Auger Borings w/ Jackhammer (per hr.) 6 250.00 1,500.00 Access / Setup Time (per hr.) 2 250.00 500.00 Underground Utility Check 1 175.00 175.00 Subtotal Subsurface Services $ 3,475.00 LABORATORY SERVICES Moisture Content and Soil Identification 30 7.50 225.00 Liquid and Plastic Limits 6 64.00 384.00 Percent Passing the No. 200 Sieve 3 72.00 216.00 Sieve/Hydrometer Analysis 2 257.00 514.00 Unconfined Compressive Strength -Soil 5 52.00 260.00 Direct Shear Test - Soil 1 686.00 686.00 Unit Weight 6 14.00 84.00 Subtotal Laboratory Services ENGINEERING SERVICES Senior Principal Engineer Staff Engineer Drafting & Secretarial Support Misc. Expense (report production, mileage, etc.) Subtotal Engineering Services $ 2,369.00 8 148.00 1,184.00 15 102.00 1,530.00 3 53.50 160.50 1 120.00 120.00 $ 2,994.50 TOTAL ESTIMATE $ 8,838.50 C �I� I En ineerin 9 9 Unit Fee Contract No.: 22-071 March 10, 2022 Pelaton Land Solutions Attn: Brian Haynes, P.E. 9800 Hillwood Parkway, Suite 250 Fort Worth, Texas 76177 brian.haynes@pelotonland.com UNIT FEE CONTRACT CONSTRUCTION MATERIALS TESTING SERVICES FOR CREEK STABILIZATION REPAIR SOUTHLAKE, TEXAS Dear Mr. Haynes: We are pleased to submit this unit fee contract for providing construction materials engineering services on the above referenced project. Project Budget Based upon our understanding of your needs, our unit fees for this project will be as stated on the budget attachment. All fees for services performed which do not appear on the budget attachment will be based on our standard fee schedule. The final charges will be a function of the total services performed. All charges for laboratory services are F.O.B. our laboratory. All same -day service requests will be charged the greater of either $250 or our actual rescheduling costs based on the project's unit fees, for each site visit performed. Service requests may be made Monday through Friday 7:00 am to 5:00 pm and should be received 24-hours in advance but no later than 3:00 PM of the day prior to service. CMJ will make every effort to service same day service requests but cannot guarantee your request will be serviced without the required prior notice. The prices provided in the attached fee schedule will remain valid for forty-five (45) days from the date on this unit fee contract or for one year from that date if our services for this project are started within that forty-five (45) day period. Invoices will be submitted for these services on a monthly basis. These will be due and payable upon receipt. CMJ will not supervise or direct work that is performed by the contractor or subcontractors and is not responsible for their means and methods utilized or the resultant outcome of their efforts. Closing CMJ Engineering, Inc. appreciates the opportunity to submit this contract. We have provided the attached unit fees that corresponds to our understanding of the work scope that will be required of CMJ Engineering. Feel free to call us if you have any questions regarding our services or proposal. Following your authorization, we are ready to begin work and look forward to providing you with our services. Respectfully, CMJ ENGINEERING, INC. y/ l 4 r 1 v Angie M. McCullough Vice President CI P: 817,284.9400 7636 Pebble Drive I I I F 81 7.589,9993 Fort Worth, Texas 76118 AASH ❑ C Ji I 7636 Pebble Drive Fort Worth, Texas 76118 Tel: (817) 284-9400 Fax: (817) 589-9993 Pelaton Land Solutions Unit Fee Contract No. 22-071 March 10, 2022 UNIT FEE CONTRACT CONSTRUCTION MATERIALS TESTING SERVICES FOR CREEK STABILIZATION REPAIR 831 SIMMONS ROAD SOUTHLAKE, TEXAS DESCRIPTION FEE UNIT Earthwork Slake Sieve Analysis (TEX 101/110E) $ 207.00 each pH Lime Series (Eades and Grim Method) $ 337.50 each Lab Molded Soil -Cement Strength Specimens and Testing (Min. 3/set) $ 282.00 set Moisture/Density Relations Soil -Cement (ASTM D558) $ 274.00 each Moisture/Density Relations (ASTM D1557) $ 251.50 each Moisture/Density Relations (ASTM D698) $ 182.50 each Oversize Rock Correction (ASTM D4718) $ 136.00 each Liquid & Plastic Limit (ASTM D4318-13) $ 64.00 each Laboratory Sieve Analysis (ASTM C117, D1140) $ 72.00 each Laboratory Sieve Analysis (ASTM C136) $ 87.00 each Earthwork Observation and Testing Including non -test pit In -Place Moisture/DensityTesting (ASTM D6938 - Min. 4 hours/trip) $ 75.50 hour Additional Fee -Test Pit In -Place Moisture/DensityTesting $ 15.50 each Nuclear Density Gauge Fee (Daily) $ 47.00 each Vehicle Trip Charge $ 42.50 trip Pier Observation Concrete Test Cylinders (ASTM C31/39 - 4" x 8" - Min 5/ Set) $ 22.00 each Concrete Test Cylinders (ASTM C31/39 - 6" x 12" - Min. 4/Set) $ 27.50 each Engineering Technician for Drilled Pier Observation (Min. 4 hours/trip) $ 75.50 hour Senior Pier Specialist (Min. 4 hours/trip) $ 87.00 hour Project Management $ 99.50 hour Senior Geotechnical Engineer (1.0 Hour Min. Charge) $ 148.00 hour Cylinder Pick Up $ 156.00 each Vehicle Trip Charge $ 42.50 trip HMAC Pavin Extraction/Gradation (TEX 236F) $ 251.50 each Lab or Core Density (TEX 207F) $ 57.50 each Lab Molding and Hveem Stability (TEX 206F/208F - 3/set) $ 315.00 set Maximum Theoretical Specific Gravity (TEX 227F) $ 178.50 each In -Place Density by Nuclear Method (TEX 207F/III - Min. 4 hours/trip) $ 75.50 hour Nuclear Density Gauge Fee (Daily) $ 47.00 each Vehicle Trip Charge $ 42.50 trip C Ji I 7636 Pebble Drive Fort Worth, Texas 76118 Tel: (817) 284-9400 Fax: (817) 589-9993 Pelaton Land Solutions Unit Fee Contract No. 22-071 March 10, 2022 UNIT FEE CONTRACT CONSTRUCTION MATERIALS TESTING SERVICES FOR CREEK STABILIZATION REPAIR 831 SIMMONS ROAD SOUTHLAKE, TEXAS DESCRIPTION FEE UNIT Concrete Observation/Testing Concrete Test Cylinders (ASTM C31/39 - 4" x 8" - Min. 5/Set) $ 22.00 each Concrete Test Cylinders (ASTM C31/39 - 6" x 12" - Min. 4/Set) $ 27.50 each Concrete Testing Technician (Min. 3 hours/trip) $ 52.00 hour Reinforcing Steel Observation without Testing (Min. 3 hours/trip) $ 70.00 hour Cylinder Pick Up $ 156.00 each Vehicle Trip Charge $ 42.50 trip Masonry Testing Masonry Grout Prisms (ASTM C1019 - 4/set) $ 33.50 each Masonry Mortar Cubes (ASTM C109/C270 - 3/set) $ 100.00 set Engineering Technician for Masonry Construction $ 75.50 hour Observation (Min. 4 hours/trip) Masonry Specimen Pick Up $ 156.00 each Vehicle Trip Charge $ 42.50 trip Structural Steel Observation Structural Steel Observation by CWI (Min. 5 hours/trip) $ 87.00 hour Ultrasonic Testing of Welds by ASNT/NDT (Min. 5 hours/trip) $ 110.50 hour Vehicle Trip Charge $ 42.50 trip Hourly Services/Misc. Services Senior Geotechnical Engineer (1.0 Hour Min. Charge) $ 148.00 hour Project Manager $ 99.50 hour Senior Engineering Technician (Min. 4 hours/trip) $ 87.00 hour Same -day Insufficient Notice Fee $ 250.00 each Notes: C Ji I 7636 Pebble Drive Fort Worth, Texas 76118 Tel: (817) 284-9400 Fax: (817) 589-9993 Pelaton Land Solutions Unit Fee Contract No. 22-071 March 10, 2022 UNIT FEE CONTRACT CONSTRUCTION MATERIALS TESTING SERVICES FOR CREEK STABILIZATION REPAIR 831 SIMMONS ROAD SOUTHLAKE, TEXAS DESCRIPTION FEE UNIT 1. Project Management fees will be charged as follows: 2 hours for initial project setup, foundation reconciliation at 3 minutes per pier, compliance review and statement of same at 3 minutes per report with a 1 hour minimum, post -tensioning compliance review at 0.50 hours per page with a 1.0 hour minimum and a 79G/house pad compliance report review and letter at 10 minutes per lot, if CMJ is informed at the start of this project of this need. Should the client choose not to sign CMJ's agreement and instead request CMJ to sign the client's contract, any time spent reviewing/revising client's contract will be billed at the above listed project management hourly rate. All other services that would be requested of a project manager will be billed as same. 2. Overtime rates of 1.5 times the regular rate will be charged for hours worked or services performed over eight (8) hours per day or before 7:00 a.m. and/or after 5:00 p.m. Monday thru Friday. All lab and field services performed on Saturday, will be billed at 1.5 times the regular rate and will be billed at 2.0 times the regular rate for Sundays and recognized holidays. 3. All laboratory test fees are F.O.B. our laboratory. Engineering technician minimums and vehicle trip charges will apply to all trips to the job - site including sample pickups and specimen pickups. 4. A minimum amount of technician time and a vehicle trip charge will be billed for each call out, sample pickup or specimen pickup unless noted otherwise. Technician time is charged portal-to-portal from our Fort Worth office. 5. 4"X8" concrete compression test specimens will be used per ACI 318 requirements unless instructed otherwise. 6. Structural steel observation at fabrication shop fees based on facilities located in the Dallas -Fort Worth metroplex area. 7. Additional tests not specified in this fee schedule will be quoted upon request, or based on our current fee schedule. 8. Vehicle trip charge in excess of 25 miles from CMJ's office will be based on $0.85/mile plus tolls, portal-to-portal our office. 9. Specimen collection fees as stated are either project specific or based on a maximum of 25 miles from CMJ. 10. All same -day service requests will be charged a minimum $250 insufficient notice fee or actual re -scheduling costs if greater. 11. All test -pit moisture -density testing will be charged a $15.50 fee for each test in addition to the standard hourly rate. 12. CMJ will not supervise or direct work that is performed by the contractor or subcontractors and is not responsible for their means and methods utilized or the resultant outcome of their efforts. CQbPIERCE ENGINEERING 132 N. Main St. Childress, TX 79201 TX Firm No. F-9186 March 11, 2022 Peloton Land Solutions Brian Haynes, P.E., CFM Vice President, Public Sector Services 9800 Hillwood Parkway, Suite 250 Fort Worth, Texas 76177 Re: PFW-01930 - Proposal for Structural Engineering Services 831 Simmons Ct — Southlake, TX — Channel Wall Dear Mr. Haynes: Business: (940) 937-8600 www.pierceengineering.net Brian G. Pierce Engineering, LLC (dba Pierce Engineering) is a structural engineering consulting firm located in Childress, TX. We have structural design, analysis, and inspection experience on a variety of different project types. It is the mission of Pierce Engineering to provide the highest quality of engineering services to our clients. We take pride in our ability to meet all agreed -upon deadlines, to consider the most economical design alternatives, to comply with all applicable codes and standards of practice, and to produce thorough and explicit work. Pierce Engineering is legally recognized by The State of Texas as a limited liability company. The company is registered to practice engineering in The State of Texas (F- 9186). Pierce Engineering carries professional liability ($2 million per occurrence, $2 million annual aggregate) and general liability insurance ($1 million per occurrence, $2 million annual aggregate). Those limits can be increased as required. Project Scope It is our understanding that a site in Southlake, TX requires erosion control improvements along a drainage channel. The subject site is located adjacent to a house along Simmons Court. The existing channel bank is eroding, and further deterioration is expected. To protect the existing embankment, a retaining wall is likely required. We anticipate the improvement area to be no more than 10 feet tall and 100 feet long. PFW-01930 Channel Wall 831 Simmons Ct - Southlake, TX The wall will likely be a tied -back gabion or concrete block wall. However, some investigation regarding other alternatives will be required. To meet the structural engineering challenges associated with this project, we propose the following specific scope of structural engineering services and associated fees. Pierce Engineering Scope Pierce Engineering proposes to provide structural design for the site summarized above. We will also be available to perform construction administration services as outlined. Services We propose to complete the work in the following phases: Phase 1. 90% Submittal: Pierce Engineering will perform research to identify all applicable codes, standards and regulations for construction. We will also evaluate alternative structural designs, perform structural calculations, and prepare preliminary structural plans. a. Prepare details. b. One submittal. Phase 2. Final Submittal (100%): Pierce Engineering will refine structural drawings and include notes/specifications (if required) to further define the proposed structural systems. a. Update plans, sections, and miscellaneous details. b. Add notes and specifications (if required). c. Incorporate agreed -to review comments. d. One submittal. Phase 3. Construction Administration: Pierce Engineering will respond to requests for information, review shop drawings and test reports, provide telephone consultation and conduct site visits as required during construction. a. Respond to requests for information. b. Review of submittals and test reports (reinforcing steel shop drawings, concrete mix designs, field density reports, concrete test break results, miscellaneous product submittals). Fees: Phase 1-2: $7,000 (Lump Sum) 2 PFW-01930 Channel Wall 831 Simmons Ct - Southlake, TX Phase 3 Estimate: $1,000 (Hourly) — NOT INCLUDING SITE VISITS Hourly Rates for Additional Services: Project Manager: $140/hour EIT: $85/hour CAD: 60/hour Site Visits: $1000/visit Fees for Project Phases 1-2 identified above shall be considered lump sum and shall be invoiced based on the estimated percentage of completion on regularly scheduled invoicing dates. Fees for Project Phase 3 will be billed hourly and per site visit as indicated above. "Value engineering" and/or other services are available at the rates identified above or can be negotiated as a separate lump sum addendum. Fees for reproduction and delivery will be passed on to the client at cost. Limitations This proposal is limited to the scope identified above. Significant revisions to the scope and/or scheme after authorization to proceed will be cause for additional fees. Further, the fees listed above should be considered estimates only and may require revisions upon review of available data and/or conditions at the site. Please sign the proposal below to accept the fees and scope outlined above. Commencement of work will begin after receipt of the signed proposal, contract, working drawings, geotechnical report, and any other pertinent information. Thank you for your time and consideration. Please do not hesitate to call if you have questions. Sincerely, BRIAN G. PI ENGINEERING, LLC Brian G. Pierce, P.E. President Proposal PFW-01930 Proposal accepted by: Date: Printed Name: Title: PFW-01930 Channel Wall Appendix A 831 Simmons Ct - Southlake, TX Items specifically excluded from this proposal: 1. Geotechnical engineering. 2. General civil engineering. 3. Development of alignment, functional design, and/or aesthetic design. 4. Structural design of any walls, elements, site features, or other structures not specifically identified above. 5. Structural engineering of any item exceeding limits above. 6. More than two formal submittals. 7. Meetings outside the offices of Pierce Engineering and/or site visits. 8. Any other service not specifically identified above. Attachment C AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is made this day of , 2022 by and between the City of Southlake, Texas (hereinafter referred to as "CITY"), and VRX, Inc. (hereinafter referred to as "ENGINEER"). WHEREAS, CITY contemplates the need for the design of permanent erosion control and stream stabilization measures at a site where City of Southlake sanitary sewer manhole is near or within Higgins Branch. This project is to be known as the Erosion Protection Improvements at Higgins Branch near Woodbrook Lane project and hereinafter referred to as the "Project". WHEREAS, ENGINEER is qualified, able, and desirous of performing the necessary engineering work upon which the Project is based and is willing and able to work with CITY staff to organize and coordinate the professional services necessary to complete the Project. NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER agrees to perform, the engineering work for the Project, as more fully described herein below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as compensation, the payments on the dates and in the amounts herein specified, all in accordance with the terms more fully set out below and as provided in Attachment A which is attached hereto and incorporated by reference as if fully set forth herein. I. ARTICLE ENGINEERING SERVICES A. Scope of Work ENGINEER will provide the supervision, direction, personnel and equipment to perform the engineering Services outlined in Attachment A in accordance with the terms set forth in this Agreement and in Attachment A. B. Definitions Services refer to the professional services performed by ENGINEER pursuant to this Agreement. C. Changes CITY, without invalidating the Agreement, may order changes within the general scope of the work required by the Agreement by altering, adding to and/or deducting from the work to be performed. If any change causes an increase or decrease in ENGINEER's cost of, or the time required for, the performance of any part of the Services under the Agreement, an equitable adjustment will be made by mutual Page 1 agreement and this Agreement shall be modified in writing accordingly. D. Coordination with Owner The CITY shall make available to ENGINEER for use in performing Services hereunder all existing plans, maps, field notes, statistics computations and other data in the CITY's possession relative to existing facilities and to the Project. E. Site and Local Conditions ENGINEER has the right to examine the site in order to become acquainted with local conditions and accepts conditions at the site unless otherwise noted in writing to the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER from its responsibilities specified hereunder. Necessary arrangement for access to any site by ENGINEER's employees will be made with CITY. F. Assignment and Subcontractors/Third Party Rights The rights and obligations covered herein are personal to each party hereto and not to any third party and for this reason neither this Agreement nor any contract hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER subcontract any of its obligations under this Agreement without the prior written consent of CITY. G. Independent Contractor ENGINEER covenants and agrees that it will perform the work hereunder as an independent contractor, and not as an officer, agent, servant, or employee of CITY; that ENGINEER shall have exclusive control of and exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors, and consultants; that the doctrine of respondent superior shall not apply as between CITY and ENGINEER, its officers, agents, employees, contractors, subcontractors, and consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between CITY and ENGINEER. H. Disclosure By signature of this contract, ENGINEER warrants to CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interests, direct or indirect, in property abutting the proposed Project and business relations with abutting property owners. ENGINEER further warrants that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. Finally, Engineer warrants that it has submitted to the City a completed Conflicts of Interest Questionnaire as required by Chapter 176 of the Texas Local Government Code. Page 2 I. Approval by CITY Approval by CITY of this Agreement shall not constitute or be deemed to be a release of the responsibility and liability of ENGINEER, its officers, agents, employees, and subcontractors for the accuracy and competency of the Services performed under this Agreement, including but not limited to surveys, designs, working drawings and specifications and other engineering documents. Such approval shall not be deemed to be a waiver or an assumption of such responsibility and liability by CITY for any negligent act, error, or omission in the performance of ENGINEER's professional services or in the conduct or preparation of the subsurface investigations, surveys, designs, working drawings and specifications or other engineering documents by ENGINEER, its officers, agents, employees and subcontractors, it being the intent of the parties that approval by CITY signifies the CITY's approval of only the general design concept of the Improvements to be constructed. J. Indemnification ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON OF DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION OR NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES, INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL, AT ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH CLAIMS AND DEMANDS. THE PROVISIONS OF THIS SECTION ARE SUBJECT TO THE LIMITATIONS OF TEXAS LOCAL GOVERNMENT CODE SECTION 271.904 AND SHALL BE CONSTRUED TO THAT EFFECT. K. No Third Party Beneficiary For purposes of this Agreement, including its intended operation and effect, the parties specifically agree and contract that: (1) this Agreement only affects matters/disputes between the parties to this Agreement, and is in no way intended by the parties to benefit or otherwise affect any third person or entity (except the indemnitees identified or described in Article I, Section J., above), notwithstanding the fact that such third person or entities may be in a contractual relationship with CITY and ENGINEER, or both; and (2) the terms of this Agreement are not intended to release, either by contract or operation of law, any third person or entity from obligations they owe to either CITY or ENGINEER. Page 3 L. Successors and Assigns CITY and ENGINEER each bind themselves and their successors, executors, administrators and assigns to the other party to this Agreement and to the successors, executors, administrators and assigns of such other party with respect to all covenants of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in this Agreement without prior written consent of the other. II. ARTICLE CITY'S RESPONSIBILITIES CITY will: 1. Provide full information as to CITY's requirements for the Project; 2. Assist ENGINEER by placing at ENGINEER's disposal all information in CITY's control or knowledge which is pertinent to the Project, including executed right-of-way easements and final field survey data; 3. Examine all work presented by ENGINEER and respond within reasonable time and in writing to the material submitted by ENGINEER; 4. Pay all costs incident to advertising for obtaining bids or proposals from Contractors; 5. Give prompt written notice to ENGINEER whenever CITY observes or otherwise becomes aware of any defect in ENGINEER's work or in Contractor's work; 6. Designate in writing a person to act as its representative with respect to this Agreement, such person having complete authority to transmit instructions, receive information, and make or interpret the CITY's decisions; 7. Provide all information and criteria as to the CITY's requirements, objectives, and expectations for the Project including all numerical criteria that are to be met and all standards of development, design, or construction. 8. Provide to the ENGINEER all previous studies, plans, or other documents pertaining to the Project and all new data reasonably necessary in the ENGINEER's opinion, such as site survey and engineering data, environmental impact assessments or statements, zoning or other land use regulations, etc., upon all of which the ENGINEER may rely; and 9. Arrange for access to the site and other private or public property as required for the ENGINEER to provide its services. Page 4 10. Provide any other information or assistance as outlined in Attachment B hereto. III. ARTICLE COMPENSATION FOR ENGINEERING SERVICES The CITY shall compensate ENGINEER for services rendered under this Agreement, in accordance with the following: For the completion of the work contemplated in Article I, the ENGINEER shall be paid on a lump sum basis in the amount of $64,440 for Basic Services and on an hourly basis plus expenses in an amount not to exceed $40,760 (as outlined in the attached proposal) with a total not to exceed cost ceiling of $105,200 as billed monthly by ENGINEER. IV. ARTICLE TIMES OF BILLING AND PAYMENT The ENGINEER shall bill CITY monthly for any services and expenses incurred in accordance with the work performed subject to the limits set out in Article III. Payment shall be due within thirty (30) days of receipt by CITY of a properly prepared and correct invoice from ENGINEER. ENGINEER's invoices shall be accompanied by such records or other written proof as CITY deems necessary to verify the billings. Invoices shall be made to City Finance Department's office at 1400 Main Street, Suite 440, Southlake, Texas 76092. If CITY fails to make payment due ENGINEER within thirty (30) days of the day when payment for services and expenses is due under the terms of this Agreement, ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in Chapter 2251 of the Texas Government Code. V. ARTICLE ADDITIONAL ENGINEERING SERVICES In addition to performing the engineering services set out in Article I, hereof, ENGINEER agrees to perform additional services as requested by CITY from time to time and CITY agrees to compensate ENGINEER for such services in accordance with ENGINEER's standard hourly fee and expenses (see Attachment B) for actual time expended and actual out-of-pocket sums expended, such services to be one or more of the following: Page 5 1. Make or prepare detailed description of sites, maps, or drawings related thereto and outside the scope of the Project; 2. Appearances before courts or boards on matters of litigation or hearings related to the Project; 3. Preparation of environmental impact assessments or statements for any governmental agency; 4. Miscellaneous engineering work for CITY not related to the Project; 5. To provide resident project construction inspection, unless such inspection is not required, in writing, by the CITY; 6. Other services agreed to by the parties in writing and incorporated herein. VI. ARTICLE STANDARD OF CARE In performing its professional services, the ENGINEER will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the services are provided and in accordance with any applicable governmental laws, regulations and ordinances. VII. ARTICLE PERIOD OF SERVICE This Agreement shall be effective upon execution by CITY and ENGINEER, and shall remain in force until work is completed on the Project or until terminated under the provisions hereinafter provided in Article VIII. VIII. ARTICLE TERMINATION The CITY may terminate this Agreement at any time for convenience, with or without cause by giving written notice to the ENGINEER. Such termination may be made effective on such future date as agreed by the parties, but absent such agreement shall be immediate. Upon receipt of such notice the ENGINEER shall immediately discontinue all services and work and the placing of all orders or the entering into contracts for supplies, assistance, facilities, and materials in connection with the performance of this Agreement and shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this Agreement. The ENGINEER, upon termination, shall be paid for all services rendered Page 6 through the date of termination together with any additional reimbursable expense then due. IX. ARTICLE OWNERSHIP OF DOCUMENTS 1. All completed or partially completed reports prepared under this Agreement, including the original drawings in both paper and electronic formats, shall become the property of CITY if this Agreement is terminated. Upon completion and payment of the contract, the final design, drawings, specifications and documents in both paper and electronic formats shall be owned by CITY. 2. Reuse, change or alteration by CITY or others acting by or on behalf of CITY of such documents without the permission of ENGINEER shall be at CITY's sole risk. X. ARTICLE INSURANCE ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER's expense, insurance of the type and of minimum coverage limits as follows: 1. Workers Compensation - Statutory Employer's Liability - Limits as required by the State of Texas. 2. Comprehensive General Liability, Bodily Injury and Property Damage including contractual liability in a combined single limit - $500,000 per occurrence. 3. Comprehensive Automotive Liability, Bodily Injury and Property Damage in a combined single limit - $1,000,000 per accident. Certificates of insurance for the above coverage in a form acceptable to CITY, evidencing the coverage required above, shall be provided to CITY within ten (10) business days after execution of this Agreement and prior to issuing Notice to Proceed. Such certificates shall provide that the insurer will give CITY not less than ten (10) days notice of any material changes in or cancellation of coverage. In the event any subcontractor of ENGINEER, with or without CITY's consent, provides or renders services under this Agreement, ENGINEER shall ensure that the subcontractor's services are covered by the same insurance limits as set forth above. ENGINEER shall not commence work under this Agreement until it has obtained Professional Liability (Errors and Omissions) Insurance as required hereunder and such insurance coverage has been approved by CITY. Such insurance shall be in the Page 7 minimum amount of $1,000,000 and shall include coverage of Contractually Assumed Liability. The insurance coverage prescribed herein shall be maintained until one (1) year after CITY's acceptance of the construction project and shall not be canceled without prior written notice to CITY. In this connection, upon the signing and return of this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as evidence that the insurance coverage required herein has been obtained by ENGINEER, and such certificate shall contain the provision that such insurance shall not be cancelled or modified without thirty (30) days prior written notice to CITY. ENGINEER shall notify CITY within ten (10) days of any modification or alteration in such Professional Liability (Errors and Omissions) Insurance. XI. ARTICLE AUTHORIZATION, PROGRESS AND COMPLETION CITY and ENGINEER agree that the Project is planned to be completed by May 31, 2023. ENGINEER shall employ manpower and other resources and use professional skill and diligence to meet the schedule; however, ENGINEER shall not be responsible for schedule delays resulting from conditions beyond its control. By mutual agreement, CITY and ENGINEER may modify the Project schedule during the course of the Project and if such modifications affect ENGINEER's compensation, it shall be modified accordingly, subject to CITY's approval. It is understood that this Agreement contemplates full and complete engineering services for this Project, including any and all Services necessary to complete the work. For additional Engineering Services, the authorization by CITY shall be in writing and shall include the definition of the services to be provided, the schedule for commencing and completing the services, and the basis for compensation as agreed upon by CITY and ENGINEER. XII. ARTICLE NOTICE Any notice required under this Agreement will be in writing and given either personally, by registered or certified mail, return receipt requested, or by a nationally recognized overnight courier service, addressed to the parties as follows: If to CITY: Shana Yelverton City Manager City of Southlake 1400 Main Street, Suite 460 Southlake, Texas 76092 Phone: 817-748-8400 Fax: 817-748-8010 Page 8 If to ENGINEER: Noelle Ibrahim, P.E. President VRX, Inc. 2500 N. Dallas Pkwy, Suite 450 Plano, Texas 75093 Phone: (972) 309-9700 Noel le(a-)_vrxglobal.com All notice shall be effective upon the date of receipt. XIII. ARTICLE SEVERABILITY In the event that any provision of this Agreement shall be found to be void or unenforceable, such finding shall not be construed to render any other provisions of this Agreement either void or unenforceable. All provisions, which are void or unenforceable, shall not substantially affect the rights or obligations granted to or undertaken by either party. XIV. ARTICLE VENUE -LAW Venue of any suit or cause of action under this Agreement shall lie exclusively in Tarrant County, Texas. This Agreement shall be construed in accordance with the laws of the State of Texas. IN WITNESS WHEREOF the parties have caused this Agreement to be executed in two equal originals on the date and year first above mentioned. CITY OF SOUTHLAKE: By: John Huffman, Mayor ATTEST: By: City Secretary Page 9 ENGINEER: VRX, INC. W� 1 Noelle Ibrahim, P.E., President THE STATE OF TEXAS § COUNTY OF TARRANT § Before me on this day personally appeared Noelle Ibrahim, PE known to me [or proved to me on the oath of Personally Known or through (description of identity card or other document)] to be the person whose name is subscribed to the foregoing instrument and that he/she is the duly authorized President of VRX, Inc. , and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. Given under my hand and seal of office this 17 day of May A.D. 2022 (SEAL) Notary Public, State of Texas ""- ADORALEE TERRY Adoralee Terry Notary Public, State of Texas Notary's Name Printed zw Comm. Expires 02-18-2026 Notary ID 129717699 Page 10 ATTACHMENT "A" Scope for Design of Erosion Protection Improvements at Higgins Branch near Woodbrook Lane. The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective of the project completed under the Task Order agreement is to provide Engineering Services for Design of Erosion Control protection of existing wastewater manhole that is being exposed due to overland sheet flow and stream erosion located at 1360 Woodbrook Lane along Higgins Branch. WORK TO BE PERFORMED Task 1. Design Management Task 2. Environmental Support Task 3. Erosion Control Design Task 4. Professional Survey and Right -of Way Services Task 5. Consultants Coordination / Consolidation plan bid package Task 6. Project Manual Task 7. Bid Phase Services Task 8. Public Meetings Task 9. Construction Phase Services $ 5,524.70 $ 7,926.81 $31,155.56 $19,175.00 $ 9,184.88 $ 3,568.88 $10,243.32 $ 3,338.38 $10,206.18 Task 10. Record Drawings $ 3,123.16 Notes: Tasks 5 through 10 shall be considered additional Special Services to be performed at the request of the CITY. Task summary level of effort does not include other direct expenses. TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct design team activities • Ensure quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting City of Southlake Attachment A VRX, Inc. Page 11 • Attend a pre -design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements • Conduct and document monthly project update meetings with CITY Project Manager • Conduct review meetings with the CITY at the end of 90% and 100% design phases • Conduct and document monthly design team meetings • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. • Prepare and submit monthly progress reports in the format provided by the respective CITY Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly. • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs as necessary, and make changes necessary to meet their requirements, as part of the design scope. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS A. One (1) pre -design project kickoff/chartering meeting with CITY staff B. Assume three (3) monthly project update meetings with CITY Project Manager DELIVERABLES A. Meeting summaries with action items B. Monthly invoices C. Monthly progress reports D. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes E. Plan Submittal Checklists TASK 2. Environmental Support. ENGINEER will provide permitting support for the CITY to obtain agreements and/or permits normally required for a project of this size and type, as follows: 2.1. Storm Water Pollution Prevention Plan (SW3P) City of Southlake Attachment A VRX, Inc. Page 12 • For projects that disturb an area greater than one (1) acre, the Contractor will be responsible for preparing and submitting the Storm Water Pollution Prevention Plan (SWPPP) with appropriate regulatory agencies. The Engineer will prepare the iSWM Construction Plan according to the current CITY iSWM Criteria Manual for Site Development and Construction which will be incorporated into the SWPPP by the contractor. 2.2 US Army Corps of Engineers Section 404 Clean Water Act Permitting • The proposed wastewater manhole cover protection project area includes waters of the U.S. (WOTUS). It appears that potential discharges of fill material into WOTUS could be necessary as a result of this project. The U.S. Army Corps of Engineers (USACE) regulates discharges to WOTUS in accordance with Section 404 of the Clean Water Act. In support of this process, ENGINEER proposes to conduct a delineation of WOTUS, prepare a Waters of the U.S. Delineation Report suitable for submission to the USACE, and an Impacts Analysis. If needed, based on the findings during the delineation and impact analysis, Engineer will prepare a Nationwide Permit (NWP) Preconstruction Notification (PCN) with a mitigation plan as additional services 2.3 Threatened and Endangered Species Assessment • ENGINEER will review Federal and State Threatened and Endangered Species lists and assess habitat in and adjacent to the project area for the potential for use by listed species. A letter report documenting our findings will be provided. 2.4 Cultural Resources Review • Cultural resources within the project corridor will be assessed using the Texas Historical Commission's (THC) electronic Texas Review and Compliance (eTRAC) system. The THC's response and comments will be provided to the CITY. ASSUMPTIONS A. The ENGINEER assumes project will be below USACE NWP preconstruction notification thresholds. DELIVERABLES A. Delineation of Waters of the US report B. Threatened and Endangered Species Assessment letter C. THC eTRAC response City of Southlake Attachment A VRX, Inc. Pagt 13 TASK 3. Erosion Control Design ENGINEER will develop the design of the infrastructure as follows. 3.1. Data Collection • In addition to data obtained from the CITY, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including utilities, City Master Plans, and property ownership as available from the Tax Assessor's office. 3.2. The Erosion Design Package shall include the following: • General Notes and Specifications • Proposed Quantity Sheet • Erosion Control Design Plan view sheets with existing utilities, proposed erosion control pay items, horizontal control alignment, and topographic survey data. • Channel Cross Sections along the horizontal control alignment with proposed erosion control pay items. • Manhole Erosion Control Standard sheets which could be adopted or amended by the CITY. • Documentation of key design decisions. • Estimates of probable construction cost. ASSUMPTIONS A. The Engineer submittals shall include a 90% and 100% plan submittal B. Two (2) sets of 11 "x17" size plans will be delivered for the 90% and 100% design. C. Mylars submittal will not be part of the ENGINEER'S deliverable. D. Engineering base files created from design CAD drawings will be delivered to the CITY. DELIVERABLES A. Design package as identified above. TASK 4. Professional Survey and Right -of Way Services 4.1. Design Survey • SUVERYOR will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Project limits are generally described as the rear of Lots 21-23, Block 4, Cross Timber Hills Phase II and rear of Lots 52, 53, 56 and 57, Block 4, Cross Timbers Hills Addition. All Horizontal and Vertical data shall be referenced to the AIITerra VRS Network, unless otherwise directed. Data shall be provided in surface values utilizing the TxDOT Grid to Surface Adjustment factor for Tarrant County. Topo limits will include all creek features (centerline, toe of slope, top of bank) and a minimum of 25-foot past respective top of bank. Information gathered during the survey shall include topographic data, City of Southlake Attachment A VRX, Inc. Page 14 elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities identified by the CITY and/or Texas811 services, structures, concrete flume along east side of Lot 22, trees larger than 6 inches (measure caliper), and other features relevant to the final plan sheets. Services shall also include efforts to recover sufficient existing monumentation and evidence to allow reconstruction all properties within project area by a Registered Professional Land Surveyor. • The survey information to be provided on the plans shall include the following: A Project Control Sheet, showing Project Control Points established, • The following information included for each Control Point; a. X, Y and Z Coordinates, b. Descriptive Location and type of control point set (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • Benchmarks established outside limits of proposed improvements labeling of all physical features recovered • Labeling of all identified utilities • Lot number, address, owner of all properties within project area • Provide all data in MicroStation V8i 3d format. Files may be exported to DWG upon request 4.2. Temporary Right of Entry Preparation and Submittal • Prior to entering property, the ENGINEER shall prepare, mail and/or obtain verbal (with signed acknowledgement) Temporary Right of Entry from landowners. • The documentation shall be provided 4.3. Construction Survey • Be available to the CITY on matters concerning the layout of the project during its construction 4.4. Temporary Construction Easement • The ENGINEER shall obtain a temporary construction easement to perform erosion protection improvements on the affected property owners. TASK 5. Consultants Coordination / Consolidation plan bid package 5.1. Consolidation of Design Packages The ENGINEER shall consolidate erosion protection design packages into one PS&E package. Consolidation of the individual design packages shall include the following. • Coordination with the CITY. • CITY title sheet with Index of Sheets for design package. City of Southlake Attachment A VRX, Inc. Page 15 • General Notes and Specifications • Summary of Quantities Sheets • Individual design sheets along with standards sheets to be numbered as a consolidated PS&E package. DELIVERABLES A. Consolidated PS&E package TASK 6. PROJECT MANUAL. • Under the guidance of the CITY Project Manager, the ENGINEER shall update the CITY's project manual to include project specific contract documents, general notes and specifications for the project. • The documents will be assembled and complied into one pdf file for the procurement of the project as the Project Manual. TASK 7. BID PHASE SERVICES. ENGINEER will support the bid phase of the project as follows. 7.1 Bid Phase Support • The ENGINEER shall provide all plans and contract documents to the CITY'S Procurement/Purchasing Department for uploading to the CITY's procurement portal for viewing by potential bidders. • The ENGINEER shall provide Unit Price proposal documents in the format specified by the CITY. • Plans and Specifications shall be provided to the CITY in Portable Document Format (PDF). The PDF will consist of one file of the consolidated plan set and one file for the contract documents. • The ENGINEER shall make available plans and contract documents to potential bidders for purchase at the ENGINEER'S local office. • The ENGINEER shall maintain a list of potential bidders that have purchased plans and contract documents from the ENGINEER. • The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidder's questions and requests, in the form of addenda. • Attend the Pre -Bid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the Bid Opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the completed Bid Tabulation sheets shall be provided to the CITY. City of Southlake Attachment A VRX, Inc. Page 16 • Incorporate all addenda into the contract documents and issue conformed plan sets. 7.2 Final Design Files • Final Conformed design drawings/sheets shall be submitted in PDF format. • The final conformed PDF shall be one combined PDF file. • The submittal shall include one original print of the final plans at 11 "x17" (half size) scale on 20-lb bond paper. • One flash drive will be provided to the CITY containing the digital copies of the final drawings in PDF format and CADD files in MicroStation and/or AutoCAD format. ASSUMPTIONS A. The project will be bid only once and awarded to one contractor. B. A maximum of five (5) sets of 11"x17" (half size) plans and construction documents will be made available to the CITY and potential bidders for the bidding phase. DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award D. Construction documents (conformed, if applicable) TASK 8. PUBLIC MEETINGS. • If requested, the ENGINEER shall attend in -person meetings to review the project with CITY personnel, Community Representatives, Homeowner's Associations or affected residents. • The ENGINEER shall provide project exhibits and attend residential coordination meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected residents. ASSUMPTIONS A. One in -person meeting Community Representatives, Homeowner's Associations or affected residents. DELIVERABLES A. Public meeting exhibits in PDF format TASK 9. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. 9.1 Construction Phase Support • Assist in pre -construction conferences. City of Southlake Attachment A VRX, Inc. Page 17 • Review, check and approve shop drawings, product data, samples, and other submittals, including re -submittals. Turnaround goal shall not exceed an average of fourteen (14) calendar days. • Provide answers to Requests for Information (RFI) from general contractor and CITY's staff as related to possible conflicts and clarifications needed between plans and specifications. Turnaround goal for these should not exceed a maximum of seven (7) calendar days with three (3) days average. • Provide revised specifications and/or plan drawings, sketches, and description when design revisions are required. • Provide sealed and signed revisions to the construction plan drawings when requested by the Project Manager. • Review and provide recommendations on contractor's requests for changed construction methods. • Provide consultation and recommendation to CITY on: • Matters relating to design modifications during construction. • Matters relating to repair of defective or non -conforming work. ASSUMPTIONS A. Two site visits during construction phase. B. Two submittal reviews of proposed materials. C. Review and provide responses to two RFI's. D. Review of Record Drawings TASK 10. RECORD DRAWINGS. • ENGINEER shall coordinate with CITY Project Manager, Inspector and Contractor to collect and submit as -built information at the completion of the project. • ENGINEER shall submit the as -built drawings, modified design drawings, plan revisions and specifications to the CITY Project Manager. • ENGINEER shall furnish PDF files of the as -built final drawings and specifications on a flash drive or through a File Transfer Protocol (FTP) website for downloading. DELIVERABLES A. Final Record Drawings in PDF format. City of Southlake Attachment A VRX, Inc. Page 18 PRELIMINARY OPINION OF PROBABLE COST 1360 WOODBROOK LANE - BASE BID PREPARED BY VRX, INC. May 4, 2022 Description Unit Quantity Unit Price Total MOBILIZATION (10%) LS 1 $6,304.00 SITE PREPARATION LS 1 $15,000.00 $15,000.00 SW3P LS 1 $7,000.00 $7,000.00 SCOURLOK LF 50 $150.00 $7,500.00 RIPRAP (STONE)(12 IN) CY 15 $200.00 $3,000.00 EROSION FLEXMAT SY 70 $72.00 $5,040.00 REMOVE AND REPLACE FENCE LF 75 $40.00 $3,000.00 BACKYARD RESTORATION LS 1 $5,000.00 $5,000.00 CARE OF WATER LS 1 $15,000.00 $15,000.00 UTILITY COORDINATION LS 1 $2,500.00 $2,500.00 Subtotal $69,344.00 Contingency (30%) $20,803.20 Subtotal $90,147.20 Engineering $64,437.07 Total $154,584.27 ASSUMPTIONS Length Width Height RIPRAP (STONE)(12 IN) 50 8 1 14.81 CY EROSION FLEXMAT 60 FT X 10 FT 60 10 66.67 SY PRELIMINARY OPINION OF PROBABLE COST 1360 WOODBROOK LANE - ALTERNATIVE BID PREPARED BY VRX, INC. May 4, 2022 Description Unit Quantity Unit Price Total MOBILIZATION (10%) LS 1 $6,736.50 SITE PREPARATION LS 1 $15,000.00 $15,000.00 SW3P LS 1 $7,000.00 $7,000.00 GABION (GALV) CY 19 $350.00 $6,650.00 GABION MATTRESSES (GALV)(12 IN) SY 45 $115.00 $5,175.00 RIPRAP (STONE)(12 IN) CY 15 $200.00 $3,000.00 EROSION FLEXMAT SY 70 $72.00 $5,040.00 REMOVE AND REPLACE FENCE LF 75 $40.00 $3,000.00 BACKYARD RESTORATION LS 1 $5,000.00 $5,000.00 CARE OF WATER LS 1 $15,000.00 $15,000.00 UTILITY COORDINATION LS 1 $2,500.00 $2,500.00 Subtotal $74,101.50 Contingency (30%) $22,230.45 Subtotal $96,331.95 Engineering $64,437.07 Total $160,769.02 ASSUMPTIONS Length Width Height GABBION 50 FT X 2 FT X 5 FT 50 2 5 18.52 CY GABBION MATTRESSES 50 FT X 8 FT 50 8 44.44 SY EROSION FLEXMAT 60 FT X 10 FT 60 10 66.67 SY RIPRAP (STONE)(12 IN) 1 501 81 11 14.81 CY Nl;m Attachment C 5/4/2022 Fee Proposal - PJB Surveying, LLC. City of Southlake Erosion Protection Improvements at Higgins Branch near Woodbrook Lane DESCRIPTION Senior Project Manager Support Manager / Administrator Professional Engineer/ QA/QC Senior Engineer Engineer In Training Senior Operatorator Senior Env Scientist Env Scientist Admin/ Clerical TOTAL HOURS LABOR COST VRX, INC. DESIGN MANAGEMENT $ 5,524.70 Kickoff meeting 4 1 5 $ 1,420.13 Monthly Status Meeting 3 1 4 $ 1,125.03 Monthly Invoice & Progress Status 2 1 4 7 $ 1,155.01 QC/QA Review 1 8 9 $ 1,824.53 ENVIRONMENTAL SUPPORT $ 7,926.81 Erosion Control Sheets (BMPs) 1 2 4 4 11 $ 1,823.66 USACE Section 404 CWA Permitting 16 32 48 $ 4,532.00 Threatened & Endangered Species 2 6 8 $ 721.40 Cultural Resources Review 3 6 9 $ 849.75 EROSION CONTROL DESIGN $ 31,155.56 Data Collection 2 2 4 $ 888.76 General Notes and Specification 2 4 4 4 14 $ 2,548.00 Quantity Sheet 2 4 4 10 $ 2,045.80 Overall Plan View Sheets (1" = 60') 2 4 6 12 24 $ 3,850.96 Plan View Sheets (1" = 20') 0 $ - Horizontal Control 1 1 2 4 $ 808.28 Erosion Control Design 4 8 24 24 60 $ 9,493.28 Cross Section Sheets 2 6 12 12 32 $ 5,175.88 Manhole Erosion Control Standard 2 6 12 12 32 $ 5,175.88 Construction Cost Estimate 2 2 1 5 $ 1,168.72 VRX, INC. HOURS 29 4 8 37 71 68 21 44 4 286 LOADED HOURLY RATE $ 295.10 $ 239.73 $ 198.10 $ 214.62 $ 149.28 $ 125.55 $ 128.35 $ 77.45 $ 81.27 SUBTOTAL VRX, INC. $ 44,607.07 1 of 5 Nl;m Attachment C 5/4/2022 Fee Proposal - PJB Surveying, LLC. City of Southlake Erosion Protection Improvements at Higgins Branch near Woodbrook Lane PJB SURVEYING, LLC. (SEE ATTACHMENT C) Topographical Survey & ROW Services $ 19,175.00 SUBTOTAL PJB SURVEYING, I.I.C. $ 19,175.00 DIRECT EXPENSES UNITS QTY FIX COST Mylars (Half Size) each 0 $ 2.00 $ Mylars (Full Size) each 0 $ 5.00 $ - B/W Photocopy (8 1/2" X 11") sheet 200 $ 0.80 $ 160.00 B/W Photocopy (11" X 17") Submittals 90%, 100%, Sealed sheet 100 $ 2.00 $ 200.00 B/W Photocopy (22" X 34") sheet 0 $ 5.00 $ - Mileage mi 500 $ 0.59 $ 295.00 SUBTOTAL DIRECT EXPENSES $ 655.00 TOTAL BASIC SERVICES (including Expenses) $ 64,437.07 VRX, INC. SPECIAL SERVICES (SEE ATTACHMENT B-1) Consultant Coordination $ 9,184.88 Project Manual $ 3,568.88 Bid Phase Services $ 10,243.32 Public Meetings $ 3,338.38 Construction Phase Services $ 10,206.18 Record Drawings $ 3,123.16 Expenses $ 1,093.00 TOTAL SPECIAL SERVICES (including Expenses) $ 40,757.80 2 of 5 Nl;m Attachment C 5/4/2022 Fee Proposal - PJB Surveying, LLC. City of Southlake Erosion Protection Improvements at Higgins Branch near Woodbrook Lane DESCRIPTION Senior Project Manager Support Manager/ Administrator Professional Engineer/ CA/QC Senior Engineer Engineer In Training Senior CADD Operator Senior Env Scientist Env Scientist Admin/ Clerical TOTAL HOURS LABOR COST VRX, INC. CONSULTANT COORDINATION / CONSOLIDATION PLAN BID PACKAGE $ 9,184.88 Consolidation plan bid package 8 8 $ 1,584.80 Title and Index sheets 2 2 16 20 $ 3,028.24 Master General Notes & Specification 1 2 4 7 $ 1,226.54 Master Summary of Quantities 1 2 4 7 $ 1,226.54 Design sheets & standards 2 2 4 4 12 $ 2,118.76 PROJECT MANUAL $ 3,568.88 Project Manual 4 16 20 $ 3,568.88 BID PHASE SERVICES $ 10,243.32 Preparation for Pre -Bid Conference 2 4 6 $ 1,448.68 Attend Pre -Bid conference 4 4 $ 1,180.40 Assist the City in determining qualifications 1 2 3 $ 724.34 Attend bid opening 4 4 $ 1,180.40 Tabulate and review all bids 4 4 $ 1,180.40 Addenda preparation 2 4 4 10 $ 1,950.88 Incorporate all addenda into contract documents 1 4 5 1,153.58 Final design file submittal 1 1 2 4 8 $ 1,424.64 0 PUBLIC MEETINGS $ 3,338.38 Community Representatives / Homeowner's Association Meeting 4 4 $ 1,180.40 Project Exhibits 1 4 8 13 $ 2,157.98 3 of 5 NI;M Attachment C 5/4/2022 Fee Proposal - PJB Surveying, LLC. City of Southlake Erosion Protection Improvements at Higgins Branch near Woodbrook Lane CONSTRUCTION PHASE SERVICES $ 10,206.18 Attend preconstruction conference 4 4 $ 1,180.40 Shop Drawings Review 4 8 12 $ 2,897.36 Review / Responses to RFI 3 6 9 $ 2,173.02 Revised Specification and/or plan drawings 2 8 10 $ 1,594.60 Site visits 8 8 2,360.80 RECORD DRAWINGS 3,123.16 Record Drawings 2 2 4 12 20 $ 3,123.16 VRX, INC. HOURS 57 0 9 44 24 64 0 0 0 198 LOADED HOURLY RATE $ 295.10 $ 239.73 $ 198.10 $ 214.62 $ 149.281 $ 125.55 $ 128.35 $ 77.45 $ 81.27 SUBTOTAL SPECIAL SERVICES $ 39,664.80 DIRECT EXPENSES UNITS CITY FIX COST Mylars (Half Size) each 0 $ 2.00 $ - Mylars (Full Size) each 0 $ 5.00 $ B/W Photocopy (8 1/2" X 111 sheet 200 $ 0.80 $ 160.00 B/W Photocopy (11" X 17") Submittals (Post Construction) sheet 200 $ 2.00 $ 400.00 Large Format Printing (color) (22" X 34") SF 24 $ 5.00 $ 120.00 Mileage mi 700 $ 0.59 $ 413.00 SUBTOTAL SPECIAL SERVICES DIRECT EXPENSES $ 1,093.00 TOTAL SPECIAL SERVICES (including Expenses) $ 40,757.80 4 of 5 Nl;m Attachment C 5/4/2022 Fee Proposal - PJB Surveying, LLC. City of Southlake Erosion Protection Improvements at Higgins Branch near Woodbrook Lane DESCRIPTION Principal Project RPLS Sr. Tech Jr. Tech 2 Man Crew TOTAL HOURS LABOR COST PJB SURVEYING, LLC. TOPOGRAPHICAL SURVEY $ 9,305.00 Meetings, Site Visits 4 4 $ 660.00 Field Survey 2 40 42 $ 6,250.00 Data Reduction/Base Mapping 8 12 20 $ 1,820.00 QA/QC 1 3 4 $ 575.00 ROW SERVICES $ 9,870.00 ROW Research 6 8 14 $ 1,950.00 Temporarily Construction Easement (Assume 4) 12 12 32 12 68 $ 7,220.00 QA/QC 2 3 5 $ 700.00 PJB HOURS 4 23 20 44 66 157 LOADED HOURLY RATE $ 165.00 $ 125.001 $ 100.00 $ 85.00 $ 150.00 TOTAL PJB SURVEYING, LLC. $ 19,175.00 5 of 5