Item 4E - MemoCITY OF
SOUTI-HLAKE Item 4E
MEMORANDUM
(June 7, 2022)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve the construction contract award for the Kirkwood
Boulevard Enhancements project to C. Green Scaping, LP in an
amount not to exceed $2,001,857.
Action
Requested: Approve the construction contract award for the Kirkwood Boulevard
Enhancements project to C. Green Scaping, LP in an amount not to
exceed $2,001,857.
Background
Information: The Kirkwood Boulevard Enhancements project includes installing
additional lighting, replacing existing, aging light fixtures,
constructing a new sidewalk, and installing new irrigation and
landscaping from State Highway 114 to Dove Road. These
improvements are highlighted as part of the 2035 SH 115 Corridor
Plan, as a Tier 1 improvement and part of the Mobility Master Plan.
The City previously solicited bids for this project in September 2020.
The City received five bids for this solicitation, ranging from $997,797
to $1,918,500. At the time, the Opinion of Probable Construction
Cost (OPCC) was $1,368,411 and the majority of the competitive
best value bids came in well above the OPCC. This prevented the
project team from selecting a best value contractor, City Council
subsequently rejected all bid proposals at the December 1, 2020 City
Council meeting, and allocated additional funding in the FY 2022 CIP
for construction of the project.
Solicitation of bids for this project began on March 21, 2022. On April
4, 2022, the City received and opened one sealed bid as shown
below:
Bidder
Bid Amount
C. Green Scaping, LP
$ 1,919,869.30
City staff and its design consultant, Parkhill, reviewed and scored the
sole bidder's proposal under the best value criteria as described in
the project manual. The evaluation criteria for this bid included the
contract price (50%); reputation of the bidder including key personnel
Page 1 of 2
Item 4E
(15%); reputation and quality of the bidder's goods or services (15%);
bidder's past relationship with the City (10%); and the bidder's
responsiveness (10%). The evaluation of the proposal,
qualifications, and references led to the recommendation of C. Green
Scaping, LP for this project.
C. Green Scaping, LP bid of $1,919,869.30 for anticipated work
included a line item for $100,000 for owner contingency (5.5% of the
construction costs). Staff is requesting authorization for a total of
$2,001,857, which includes an additional $81,988 contingency for
construction expenses that may arise due to unforeseen field
conditions, for a total of $181,988 of construction contingency or 10%
of the project construction cost. The anticipated start date of this
project is June 2022 and the anticipated substantial completion date
is December 2022.
Financial
Considerations: Funding for this award is budgeted as part of the approved Capital
Improvement Program. The agreement is within the project budget.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Infrastructure and Performance Management & Service Delivery. It
specifically relates to the City's Corporate Objectives, C3: Provide
Attractive & Unique Spaces For Enjoyment Of Personal Interests,
and F2: Invest To Provide & Maintain High Quality Public Assets.
The Critical Business Outcome is, CBO3: Engage In Thoughtful
Planning To Ensure Continued High Quality Development That Is
Integrated Well Into The Current Built Environment.
Citizen Input/
Board Review: None
Legal Review: This is the standard construction services contract that has been
previously reviewed by the City Attorney.
Alternatives: The City Council may approve or deny the contract.
Supporting
Documents: Attachment A: Bid Tabulation
Staff
Recommendation: Approve the construction contract award for the Kirkwood Boulevard
Enhancements project to C. Green Scaping, LP in an amount not to
exceed $2,001,857.
Staff Contact: Rob Cohen, Director of Public Works
Mamerto Estepa Jr., P.E., Project Manager
Page 2 of 2
Attachment A
CITY OF
SOUTHLAKE
0
an folk f i-No
KIRKWOOD BOULEVARD ENHANCEMENTS
BID OPENING:
TUESDAY, APRIL 26, 2022 @ 10:00 AM
PUBLIC WORKS CONFERENCE ROOM, SUITE 320
COMPANY
C. Green Scaping, LP
TOTALOF BASE BID ITEMS
$1,919,86930
$
$
$
$
$
$
$
$
$