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2000-10-17 CC Packet • City of Southlake, Texas MEMORANDUM October 13, 2000 TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting Oct. 17, 2000 Agenda Item No. 5A. Approval of minutes of the Regular City Council meeting held Sept. 19, 2000. If you have any changes to the minutes, please discuss these at the work session or notify Sandy LeGrand prior to the meeting. She will bring the amended minutes to the meeting for your consideration. Agenda Item No. 5B. Resolution No. 00-90, Adopting official name of library. (There have been no changes to the information provided to you in your off-week packet.) This resolution will formally acknowledge the name of Southlake's planned library as the "Southlake Public Library." The Library Board felt this action would be necessary to allow for formal name recognition and advertising. If you have any questions, contact Kevin Hugman. Agenda Item No. 5C. Approve Resolution No. 00-91, Authorizing the Mayor to execute a multi use agreement with TxDOT for the construction of Traffic Bond Management Bond Program trails along FM 1709. (There have been no changes to the information provided to you in your off-week packet.) The Traffic Management Bond Program, approved by the voters in 1999, includes the construction of 8-foot-wide trails along FM 1709, in accordance with the Master Trail System. Construction plans and specifications have been prepared by HNTB and approved by the City staff and TxDOT for the trail along the north side of FM 1709 from Southridge Lakes Parkway to Bicentennial Park. TxDOT requires that the City enter into a Multi-Use Agreement for the construction and maintenance of the trails along FM 1709 in the City of Southlake. This is a standard TxDOT agreement requiring the City to prepare the plans, pay for the construction and maintain the trails. If you have any questions, contact Charlie Thomas. Honorable Mayor and Members of City Council ` Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 2 of 18 Agenda Item No. 5D. Award of Bid to Miller Sierra Contractors, Inc for the construction of the Traffic Management Bond Program trail along the north side of FM 1709 from Southridge Lakes parkway to Bicentennial Park. The Traffic Management Bond Program (TMB) includes the construction of Trails along FM 1709 and White Chapel Boulevard in accordance with the Master Trails System. Construction plans and specifications are complete for the trail section along the north side of FM 1709 from Southridge Lakes Parkway to Bicentennial Park. Eleven bids were received and the low bid of $339,151.25 is below the preliminary engineer's estimate. The City's program manager, HNTB, has reviewed the bid and bidder and recommends that the contract be awarded to the low bidder, Miller Sierra Contractors, Inc. This is the first of the trail projects to go to construction. Plans for the remaining are approximately 75% complete and it is anticipated that the next section of trails will be bid within the next two months. The TMB Steering Committee has made this section of trail the highest priority for trail construction. The next trail project to go to bid is anticipated to be along FM 1709 and White's Chapel Boulevard. If you have any questions regarding this item, contact Charlie Thomas. Agenda Item No. 5E. Award furniture bid for Town Hall. For the past several months, Council member Potter and city staff have been working with Tarrant County representatives to select the furniture for Town Hall. Most selections were made to give the building a traditional Town Hall look and feel. The furniture identified by this group will be acquired through four different methods: 1. Award of bid for furniture not on the Tarrant County contract list; 2. Purchase of regular furniture (non-systems furniture) from the Tarrant County contract list; 3. Purchase of systems furniture from the Tarrant County contract list; and 4. Purchase of items that received "no-bids" from the furniture specifications described in item number one above. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 3 of 18 The items chosen that were not on the Tarrant County contract list needed to be specified and advertised for bids. These specifications for were published on Sept. 20, 2000, with bids due on Monday, Oct. 2, 2000. This particular set of specifications was written so that the city could award to multiple vendors, depending on which vendor had the lowest bid for each of the manufacturers specified. After analysis of the bids received, staff recommends the award schedule outlined on Attachment A on page 5E-3 of your packet. Most bids received were either equal to or less than 55% of list price for the furniture specified. The total for all contracts awarded under this item is $253,555.11. If you have any questions, contact Valerie Bradley. Agenda Item No. 5F. Approve purchase of furniture for Town Hall from Tarrant County contract list. As explained in item 5E above, staff and elected officials identified several pieces of furniture from the Tarrant County contract list that will meet some of the furnishing needs for Town Hall. This furniture will mainly be used in the staff level (non-executive/director staff) offices throughout the building and is what is referenced in item number two from the blurb for 5E. Staff recommends purchasing the following: E' �1 �} ip Texas Furniture Source HON $ 51,647.06 La-Z-Boy $ 6,863.20 $ 58,510.26 If you have any questions, contact Valerie Bradley. Agenda Item No. 5G. Approval to have single Regular City Council meetings in November and December due to holidays and the move to Town Hall. City Secretary Sandy LeGrand has talked with each Councilmember regarding having only one Regular City Council meeting during both Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 4 of 18 November and December. The consensus was that several Councilmembers would be gone on the date for the second Council meeting in November and they were agreeable to canceling that meeting. As for the second Regular City Council meeting in December, all Councilmembers agreed that the meeting would not be necessary due to the move to Town Hall and the confusion that would cause during that week prior to Christmas holidays. However, several Councilmembers did comment that they did not want this change to cause huge agendas in January as it did last year. Sandy assured Councilmembers that staff would work diligently to be sure this would not happen. If you wish to discuss this issue with me, please call. Agenda Item No. 5H. Award of bid to Sutton & Associates, Inc. for the reconstruction of Burney Lane from Carroll Avenue to Lonesome Dove Avenue. This project is for the reconstruction of Burney Lane from Carroll Avenue to Lonesome Dove Avenue. The scope includes rehabilitating the (W asphalt roadway and constructing minor drainage improvements. The roadway width will remain the same as it currently exists. The project was bid with an Option A alternate bid. The base bid includes reconstructing the asphalt roadway as it exists today. The roadway uses bar ditches for drainage with one exception, along the portion of roadway that fronts the Dove Estates subdivision. During the development of this subdivision, Burney Lane was reconstructed with a curb along the north side of the road. At the time of the Dove Estates development, the property that borders Burney Lane along the south was vacant and the bar ditch remained. Option A includes constructing a curb along the south side of Burney Lane that will parallel the existing curb on the north side; the bar ditch in this area will be eliminated. Additional storm drain facilities also will have to be installed to collect the drainage if this curb is constructed. The low base bid was received from Sutton & Associates, Inc. in the amount of $236,861.00. Sutton & Associates, Inc. also submitted the low Option A bid in the amount of $252,685.40. The engineering was previously approved in the amount of$37,780. Combined with the cost to engineer the project, both bids received are under the budgeted amount of $600,000. Staff recommends Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 5 of 18 Council award the Option A bid, because construction of the curb will improve the drainage and maintenance to the existing bar ditch will be eliminated. If you have any questions, call Shawn Poe. Agenda Item No. 5I. Approval of a professional services agreement with Cheatham and Associates, Inc. for the engineering and design of the reconstruction of South Carroll Avenue from the west property line of Noble Oaks Park to Continental Boulevard. As you know CISD is constructing an elementary school along South Carroll Avenue across from the Versailles subdivision. Construction of this site will include building two additional through lanes and a left turn lane on South Carroll Avenue along the frontage of the school site. Council has agreed to reimburse the school for the road improvements to Carroll Avenue. The eastern limit of these roadway improvements is at the western property line of Noble Oaks Park, which is approximately 800 feet from the intersection with Continental Boulevard. The professional services agreement before you for consideration is for engineering and design of the reconstruction of South Carroll Avenue along the remaining 800 feet from the western property line of Noble Oaks Park to the intersection with Continental Boulevard. The design will include continuing the installation of two through lanes and a left turn lane. Cheatham & Associates also designed the portion of South Carroll Avenue that the school is reconstructing. The professional services agreement totals $27,195. The estimated construction cost is $325,000. The FY 1999-00 CIP budget appropriated $375,000 for the engineering and construction of this project. Staff recommends approval of this professional services agreement in the amount of $27,195. If you have any questions, call Shawn Poe. Agenda Item No. 5J. Authorize the Mayor to execute an Advanced Funding Agreement with the State of Texas for the installation of a traffic signal located at FM 1938 and Continental Boulevard/Union Church. Council approved the installation of a traffic signal at the intersection of FM 1938 and Continental Boulevard/Union Church Road. An Advanced Funding Agreement between the City and the Texas Department of Transportation (TxDOT) is required anytime improvements are constructed within TxDOT right-of-way and are paid for by the City. The City Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 6 of 18 has agreed to pay for the traffic signal while TxDOT will manage the construction, contract administration, and inspection of the project. The estimated cost to construct the traffic light is $135,000. However, TxDOT includes 11% for contingencies in the agreement. Therefore, the agreement totals $149,850. The CEP budgeted $150,000 for the engineering and surveying of this project. The engineering was approved at a cost of$9,500. Combined with the amount of the agreement, the total cost to engineer and construct the traffic signal is estimated to be $159,350, which is $9,350 above the budgeted amount. Staff believes the construction of this project will be below the amount shown in the agreement. If so, the City will be reimbursed for this amount. If not, any cost above the $150,000 budgeted will be funded using available money from projects constructed under budget. Staff recommends Council approve the agreement as presented in the memo from Assistant City Engineer Shawn Poe. (W Agenda Item No. 5K. Resolution No. 00-95, Appointment to the Library Board to fill the unexpired term vacated by Wanda Poe. As you know Wanda Poe (Place 5 on the Library Board) resigned her position on the board. Due to the fact that library planning is in full swing, the members of the Library Board feel it is necessary to fill the position as soon as possible. The City Secretary's Office has included in your packet the applications that were left over from the June 2000 appointments. Please feel free to contact the applicants if you wish prior to the meeting Tuesday night. Contact Sandy LeGrand if you have any other questions on this item. Agenda Item No. 7A. Ordinance No. 792, 2"d Reading, Abandonment and Quitclaim of a portion of Pine Drive right-of-way at the intersection of South White Chapel Boulevard. This ordinance is required to abandon and quitclaim a portion of Pine Drive right-of-way. This portion of right-of- way will no longer be needed or useful to the City once Pine Drive is realigned with White Chapel Boulevard. Once abandoned, this portion will be quitclaimed back to the adjoining landowner on each side of the right-of-way, which is White's Chapel United Methodist Church. The City plans to relocate the existing water line within the right-of-way to be abandoned to the new Pine Drive alignment. The water line relocation will be included in the Pine Drive reconstruction. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 7 of 18 There are existing franchise utilities within the right-of-way to be abandoned. There are several issues regarding the franchise utilities. The City had not planned to relocate the franchise utilities. Instead, the City intended to retain an easement, which would allow the utilities to remain in their current location. The church plans to construct a 24-hour chapel within a portion of the right-of-way to be abandoned. The utilities are overhead and would conflict with the chapel. The church would prefer the overhead utilities be relocated altogether or placed underground along the current alignment. During the past several weeks, City staff and members of the church have been working with the franchise utility companies to determine a cost to place the utilities underground. Staff received an estimate to relocate the overhead utilities along the new Pine Drive alignment. This cost was estimated to be $50,000. Staff also received from the utility companies an estimated cost of$24,600 to relocate approximately 600 feet of overhead utilities underground. This portion is in the area of the proposed 24-hour chapel. This cost was for the necessary materials and installation by TxU but included the church's paying for the installation of the underground conduit facilities. Staff was directed by Council to obtain an estimate from the utility companies to relocate the utilities underground further along the right-of-way to be abandoned. Two more estimates were then obtained from the utility companies. The first estimate was for relocating the utilities underground along the portion of right-of-way to be abandoned, which is approximately 750 feet. This cost was estimated to be $29,250 for the necessary materials and installation by TxU, with the church paying for the installation of the underground conduit facilities. The second estimate was for relocating the utilities from FM 1709 to the south property line of the church, which is approximately 1,250 feet. This cost was determined to be $48,250 for the necessary materials and installation by TxU, with included the church paying for the installation of the underground conduit. At the Oct. 3, 2000, City Council meeting, the church requested Council to pay a portion or all of the cost to relocate the 600 feet of franchise utilities underground. The church, in turn, offered to Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 8 of 18 pay for the cost to fill in a swimming pool that is conflicting with the proposed Pine Drive alignment. It would cost the City $7,475 to fill in the swimming pool. All the costs mentioned take into account the savings to the City if the church pays for filling in the swimming pool. Council has several alternatives to choose from to decide how to handle the franchise utility issue. Some of these alternatives are tabulated below: Alternative Impact Cost to City Do nothing option, i.e., choose not to Church site would be impacted severely. $0 abandon the ROW. Utilities would remain in current location. Abandon ROW and retain an easement for Utilities would remain in current location $0 utilities. or church would have to pay to relocate the (W utilities. Abandon ROW and retain an easement for Church pays for filling pool and installing $24,600 utilities. Pay for 600' of utilities to be underground conduit. placed underground (limits of outdoor chapel). Abandon ROW and retain an easement for Church pays for filling pool and installing $29,250 utilities. Pay for 750' of utilities to be underground conduit. placed underground (limits of abandoned ROW). Abandon ROW and retain an easement for Church pays for filling pool and installing $48,250 utilities. Pay for 1250' of utilities to be underground conduit. placed underground (from FM 1709 to church south property line). Staff recommends Council abandon the right-of-way and direct staff on how to handle the utility situation. The cost to relocate the utilities underground would be funded using available money from Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 9 of 18 projects constructed under budget. The Pine Drive reconstruction project is currently $29,338 under budget. If you have any questions, please call Shawn Poe. Agenda Item No. 7B. Resolution No. 00-93, (ZA 00-102), Specific Use Permit for sale of packaged beer for off-premise consumption, Gateway Plaza. This SUP is for the Costco site located on the south side of SH 114 approximately 1,200' east of Kimball Avenue. The property is bounded by SH 114 on the north, the future North Nolen Drive right-of-way on the east, property zoned "AG" and "S-P-2" with "C-3" uses on the south, and the Lowe's site on the west. There are no unresolved issues regarding this request. The proposed site meets the required distances from schools and churches. The Planning and Zoning Commission recommended approval (6-0) on October 5, 2000. If you have any questions regarding this item, contact Bruce Payne. Agenda Item No. 7C. Resolution No. 00-94, (ZA 00-103), Specific Use Permit for the sale of alcoholic beverages for on-premise consumption, Gateway Plaza. This SUP is for the Anamia's Tex Mex restaurant at 2980 E. Southlake Boulevard generally being on the northwest corner of Gateway Drive and East Southlake Boulevard. The site is bounded by Gateway Drive on the east, the main shopping center on the north, Southlake Boulevard on the south, and the cemetery on Lot 4 on the west. There are no unresolved issues regarding this request. The proposed site meets the required distances from schools and churches. The Planning and Zoning Commission recommended approval (6-0) on October 5, 2000. If you have any questions regarding this item, contact Bruce Payne. Agenda Item No. 7D. Resolution No. 00-89, (ZA 00-095), Specific Use Permit for outside trailer storage, Wal-Mart. This SUP is for property located at 200 N. Kimball Avenue. This 23-acre site is located on the northwest comer of North Kimball Avenue and East Southlake Boulevard (FM 1709). To the west is Village Center, zoned "C-3." To the east is the Lowe's property, with the Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 10 of 18 pad sites along Kimball Avenue. North of the Wal-Mart site is retail and industrial zoning. On the south side is "B-l" zoning. The application requests the following: • A 24' x 148' garden center extension along the front of the building and the adjacent garden center for a total area of approximately 13,500 square feet, • A 22' x 50' trailer storage area on the north side between the auto service bays and the existing garden center area (large enough for two trailers), and • Approval of an existing pallet storage area containing approximately 4,600 square feet at the northwest corner of the site. The applicant's consultant's most recent letter requests a waiver from Council (as permitted by the ordinance) to allow the existing garden center and the proposed extension to be enclosed by masonry and wrought iron rather than a solid screening device. The applicant also is asking for height variances to the trailer storage area to a height of 10 feet and to the garden center area to a height of 111h feet in height (to match the existing wrought iron fence currently enclosing the existing garden center). The screening section permits Council to approve height variances in excess of eight feet. On Sept. 7, 2000, the Planning and Zoning Commission recommended approval (7-0) subject to the Site Plan Review Summary No. 2, dated Sept. 1, 2000, amended as follows: • Item #1 allow screening to be a combination of wrought iron and masonry (similar to the principle structure) around the existing and proposed garden center areas; • Item #2 allow a minimum of 10' and maximum of 12' for screening of the garden center and trailer storage areas, and require a masonry wall similar to the principle structure around the trailer storage area with a solid gate of a material other than wood; • Item#3 require an 8' masonry wall similar to the principle structure around the pallet storage area with a gate of a material other than wood; • And also require that concept drawings be provided for each storage area for the City Council `� meeting along with a proposal for the gates. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 11 of 18 On Sept. 19, 2000, the City Council approved (7-0) the applicant's request to table to the Oct. 3, 2000, City Council meeting. On Oct. 3, 2000, the City Council approved (7-0) the applicant's request to table to the Oct. 17, 2000, City Council meeting. If you have any questions regarding this item, please contact Bruce Payne. Agenda Item No. 8A. Ordinance No. 480-349, V Reading, (ZA 00-056), Rezoning and Concept Plan for High Point. This is a 14.7-acre residential development proposal on the west side of Shady Oaks Drive across from Love Henry Court. It is bounded on the north and west by Southridge Lakes subdivision, a "SF-20A" residential development. All of the property is zoned "SF-lA." The north half is designated as medium density residential and the south half is designated as low density residential according to the City's Land Use Plan. The property owner is retaining approximately 3 acres to the south with an existing residence that will remain zoned "SF-lA." The tw original request, which was brought before the Planning and Zoning Commission, proposed all "SF- 20A" zoning with 24 residential lots and 3 common areas with a density of 1.64 dwelling units per acre. On July 20, 2000, the Planning and Zoning Commission recommended denial (6-0). The general feeling of the Commission was that medium density development would have a negative impact on traffic on Shady Oaks and on Durham Elementary and that low density development would be more appropriate, serving as a buffer for low density properties to the south and east. Since appearing before the Commission, the applicant has amended the request to propose "SF-20A" zoning on the north 11.9 acres of the site and "SF-30" on the south 2.8 acres, with 21 residential lots having a density of 1.43 du/ac. Due to a denial by the Planning and Zoning Commission, this item will require an affirmative super- majority vote by the City Council in order to be approved. If you have any questions regarding this item, contact Bruce Payne. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 12 of 18 Agenda Item No. 8B. Ordinance No. 762, l' Reading, Uniform Fire Code. The City of Southlake currently operates under the 1991 edition of the Uniform Fire Code. Staff continues to research the newly released 2000 international edition and recommends adopting the 1997 edition, since the 2000 international edition includes restrictions that staff has not yet determined to be valid. The adoption of the 1997 edition also will align the fire code with the current 1997 building, mechanical and electrical code already adopted. Cities that have adopted the 97 UFC, including the requirement for residential sprinklers, include Allen, Keller, Plano, and Trophy-Club/Westlake. Kitchen fires continue to be the worst threat to human life in the residential home. In addition, the sprinkler requirement would assist firefighting crews in extinguishing a of the fire prior to a "flash over" phase, which continues to be one of the greatest threats to firefighters' lives. Many cities have attempted to create a "zero" square foot requirement for residential sprinkling. Staff concurs with the intent, however, finds that this requirement is not economically viable today. Currently, commercial buildings are held to a 6,000 square-foot requirement for purposes of sprinkling, and staff recommends the same for residences of this size or greater. For more information or questions, contact Chief Rick Black. Agenda Item No. 10A. Award of contract to Inter-Tel Technologies for the telecommunications system at Town Hall. The City contracted with Ben Sanford and Associates to prepare specifications for the telecommunications system for Town Hall. For the past few months the consultant has surveyed the City's needs for telecommunications in Town Hall, and developed specifications for the telecommunications system in cooperation with the City staff. Five proposals were received in September. The consultant has reviewed those proposals and evaluated them based on four criteria: equipment, manufacturer, vendor and cost. The consultant recommends Inter-Tel Technologies, which had the proposal that graded out the best in the combined criteria. Inter-Tel's proposal was the second lowest in cost. The Consultant and City staff will be available at the Council meeting for questions. If you have any questions on this item before the Council meeting, contact Charlie Thomas or Gary Gregg. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 13 of 18 Agenda Item No. 10B. Award of bid to Media Consultants System, Integrators (MCSi) for the audio/visual system at Town Hall. City staff and audio/visual consultants developed specifications for the audio/visual system for Town Hall. The audio/visual system includes components in Town Hall to provide for presentations in the Council chambers, courtroom, executive conference room, training rooms, etc. Equipment is included for filming and taping of meetings in the Council Chambers. The City's Construction Manager, H.C. Beck, will oversee installation of the audio/visual system. Two bids were received, with the low bid being MCSi with a bid of$394,538. The change order is necessary because the audio/visual system was not included in the base building contract with Beck. Adding Beck's fee brings the total of the award of bid and change order to $407,360.49. If you have any questions regarding this item, contact Charlie Thomas. Agenda Item No. 10C. Authorize the Mayor to enter into a Scope of Services Agreement with Call A Ride of Southlake (CARS) for 2001. This scope of services agreement is for FY 2000-01. CARS has requested funding of $18,000 from the City toward its projected budget of $30,000 for the upcoming year. The group is requesting payment in two installments of $9,000 each, with the second payment subject to their ability to raise sufficient operating funds from other sources. If CARS is unsuccessful in raising additional money, organizers have determined that it will be necessary to cease operations by July 1, 2001. Note also that CARS has been working to raise money to purchase a wheelchair accessible van. As of today, Dick Johnston has informed staff that he has an additional pledge of $10,000 toward the van, leaving $8,000 needed. The budget submitted by CARS for FY 2000-01 includes maintenance and insurance costs for the van, and estimated payments if partial financing is necessary. This budget, with the van included, raises its operating budget costs to $35,000 for FY 2000-01. On a related note, a scope of services agreement was sent to Northeast Transportation Services (NETS), but we have not yet received comments back, therefore that item was removed from the agenda. NETS had indicated its request would not increase from last year ($8,500). CARS has Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 14 of 18 begun serving several of NETS' previous clients, and if CARS is successful in obtaining the accessible van, will probably serve the remaining clients of NETS. If Council chooses to discontinue funding to NETS, CARS will be the only means of transportation for those who depend on it for medical needs. As such, staff recommends that as a minimum, some level of funding be continued with CARS. You may call Kevin Hugman with any questions you have on this item. Agenda Item No. 10D. Developer agreement for CISD #5 site. The site plan for the CISD #5 Elementary School has been approved by Council. The school is located between South Carroll Avenue and East Continental Boulevard between Noble Oaks Park and Breezeway Drive. The approval of the site plan included leaving the pond located on Noble Oaks Parks and the school in its existing condition. The site plan also requires CISD to construct an additional three lanes on South Carroll Avenue with construction of the school. Construction plans for the additional three lanes have been prepared by CISD's engineer and approved by the City Engineer. CISD is requesting the waiver of inspection fees and park fees and credit for water and wastewater impact fees and roadway impact fees. There will be some joint use of Noble Oaks Park and the elementary school that might make waiver of the park fee appropriate. CISD is paying for one of the three lanes on South Carroll Avenue, which might make credit for the roadway impact fee appropriate. CISD also is requesting reimbursement of the cost of constructing the two travel lanes in front of the school by the City. The City Council has previously discussed reimbursing CISD for the cost of those two lanes from the FY 2000-01 CIP. The cost of the two lanes is $396,069. Funds have been included in the proposed FY 2000-01 CIP. If you have any questions on this item, contact Charlie Thomas. Agenda Item No. 10E. Approval of the fiscal year 2000-01 Capital Improvements Program (CIP Budget. In your packet of information, you will find the CIP projects that were chosen by Council to be included in the FY 2000-01 CIP plan. These projects were discussed in detail at the Sept. 29, 2000, CIP Work Session. The projects are divided into four categories depending on the funding source of each: are general fund projects, TIF projects, impact fee projects, and water/sewer fund Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 15 of 18 projects. The projects are listed with a priority established by staff. The Council may add, delete, and/or re-prioritize the CIP projects, as you feel necessary. If you have any questions, call Shawn Poe. Agenda Item No. 10F. Approval of SPDC Capital Improvement Project Plan and Amended SPDC 2000-01 Operating Budget. The CIP budget included in your packet was approved by the SPDC board at its Sept. 25, 2000 meeting. Also at this meeting, the Board amended the FY 2001 Operating Budget to include the addition of two full-time parks maintenance personnel for one full year. If you have any questions, contact Kevin Hugman or Sharen Elam. Agenda Item No. 10G. Award of bid to J.L. Bertram Construction, Inc. for the reconstruction of West Continental Boulevard from Peytonville Avenue to White Chapel Boulevard. This contract is for the reconstruction of West Continental Boulevard from Peytonville Avenue to White Chapel Boulevard. The first phase of the reconstruction was recently completed (Davis. Boulevard to Peytonville Avenue). The width of Continental Boulevard will be 22 feet wide, and 6-inch concrete curb will be installed along each side of the asphalt roadway. There are two large creeks that cross West Continental Boulevard within the limits of this project. The existing culverts are undersized and will be replaced as part of this project. The road will be raised in these areas to prevent the creek from overtopping the road. This project was bid with an alternate Option A. The Option A bid includes the additional cost to lower the road where a large hill exists near the Monticello Estates and causes a severe sight distance problem for motorists. The low base bid was received from JL Bertram in the amount of $1,091,468.75. JL Bertram also submitted the low Option A bid in the amount of $1,116,105.55. The FY 1999-00 CIP budget allocated $1,100,000 for the construction of this project. Staff recommends Council award the Option A bid even though it is $16,105.55 over budget. Once the roadway is reconstructed, the speeds will invariably increase. The increase in speeds will exacerbate the existing sight distance Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 16 of 18 problem caused by the hill near the Monticello Estates entrance. The additional amount to fund the alternate bid will come from available money from projects constructed under budget. If you have any questions, please call Shawn Poe. Agenda Item No. 11A. StarCenter - Potential Development in Southlake. Mayor Stacy suggested this item be added for discussion. Note the information in your packet provided by Economic Development Director Greg Last. If you have any questions, contact Mayor, Greg Last, or me. Note that there also is some intriguing interest in combining the home facility for the "Texas Tornadoes" Junior Hockey team with the StarCenter Concept. The President of the Tornadoes, Quentin Bourjeaurd, has extended an offer to the City Council to come to this Saturday's game, Oct. 14 at their Blue Line Ice Complex in North Richland Hills. Apparently the game is a big game between two division leaders. The other team is the Michigan Indians. He feels a visit to their games is the best way to get a feel for the excitement that can be generated. He has reserved suite seats if you are interested in attending. Just tell them you are a Southlake Councilmember. Additional guests, friends or family members also are welcome. For, directions or additional information, contact Quentin or Janet Perry at 817-489-5002. Agenda Item No. 11B. Town Hall Appreciation Plaques. Councilmember Rex Potter has been working on appreciation plaques to be placed at Town Hall. He will have suggested layouts for you to review at the meeting. OTHER ITEMS OF INTEREST Joint CISD and City Council Work Session. Sandy LeGrand, City Secretary, has been talking with Councilmembers regarding the request from Dr. Ted Gillum for a Joint Work Session with the 46, Board of Trustees. Oct. 26 was the date that trustees indicated they could attend; however, as it stands, Councilmembers Fawks and Kendall are not available on that date. As of this time, agenda Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 17 of 18 items have not been provided by the school board and Council expressed reluctance to meet without an agenda that it feels is appropriate and meaningful. Council members said that they did not wish to meet if it was only to talk about funding of the CISD projects. Sandy has asked Dr. Gillum to get an agenda to the city as soon as possible. At this time the meeting is on hold until more information is available. Off-week Packets. In an effort to make the City Council meeting packets work more smoothly, Sandy LeGrand polled City Councilmembers to see if it is helpful to them to get consent agenda items the week prior to the regular City Council meeting packet. Except for Councilmember Patsy Dupre, the Council feels that it is not as helpful as they had hoped it would be and feel staff should not continue with this practice. From now on, the City Council will receive only a City Manager's memo on the off week and all the packet information at one time on the Friday prior to the City (W Council meeting. If you wish to discuss this with me, please give me a call. Yet another City employee appointment. Robert Finn has been elected to serve as the FY 2000-01 President of the Texas Association of Law Enforcement Planners. The statewide organization represents a wide range of law enforcement issues and serves as a major contact point for other agencies across the nation. This is a prestigious step for Southlake's continued representation in this organization. We are proud to have Robert represent us in this capacity. Texas Amateur Athletic Federation (T.A.A.F.) Award. The City of Southlake received the Gold Member City Award from the Texas Amateur Athletic Federation for Outstanding 1999-2000 Team and Individual participant registration. This award is given to cities that show outstanding participation in T.A.A.F events. On a related note, we will host the 2001 T.A.A.F. Regional Basketball Tournament on March 2-4, 2001, with 80-90 teams from our Region 4 member cities participating in the Boys and Girls 8U, 10U, and 12U divisions. For more information, contact Kevin Hugman. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting October 17, 2000 Page 18 of 18 Also attached to my memo: - Update on Records Management Program provided by City Secretary Sandy LeGrand. - News release on new business relocating to Cornerstone Business Park in Southlake. - Letter of resignation from Human Resource Director Lauren Safranek. /';L� BC Staff Extension Numbers: Black, Rick, Fire Chief, ext. 735 Bradley, Valerie, Asst. to the Public Works Director, ext. 773 Campbell, Billy, City Manager, ext. 701 Eaglen, John, Assistant to the City Manager, ext. 806 Elam, Sharen, Finance Director, ext. 716 Farahnak, Pedram, Public Works Director, ext. 779 Gandy, Karen, Zoning Administrator, ext. 743 Hugman, Kevin, Director of Community Services, ext. 757 Jackson, Malcolm, Administrative Operations Coordinator, ext. 726 Killough, Dennis, Senior Planner, ext. 787 Last, Greg, Director of Economic Development, ext. 750 LeGrand, Sandra, City Secretary, ext. 704 Martinson, Lynn, Assistant Finance Director, ext. 833 Payne, Bruce, Planning Director, ext. 767 Polasek, Steve, Deputy Director Community Services, ext. 772 Safranek, Lauren, Director of Human Resources, ext. 836 Thomas, Charlie, City Engineer, ext. 814 Wilson, Garland, Director of Public Safety, ext. 735 Yelverton, Shana, Assistant City Manager, ext. 705 FOR IMMEDIATE RELEASE Q." Date: October 9, 2000 Page 1 of 2 From: City of Southlake James Kunke,Public Information Officer PH: (817)481-5581, ext. 819 Topic: Corporate Insurance Offices of Deep South Relocate to Southlake Note: Please find attached news release from the offices of Deep South for predominance of information. Southlake, Texas-The City of Southlake's growth continues as yet another corporate headquarters relocates to Southlake. "We are excited that Deep South has chosen Cornerstone Business Park in Southlake as their new headquarters location" said Greg Last,Director of Economic Development. "This area is prime for development and offers technology and service companies great infrastructure along with the prestige of a Southlake address.Deep South is a perfect fit for the Cornerstone location and will be a valued part of our business community." (W The company intends to lease approximately 15,000 square feet and be opened for business by December 1,2000. "Deep South is a great tenant for our project." Said Steve Williams, Sr. Vice President of GenCap Partners,L.P., developer of Cornerstone Business Park. "They are a company that has been in business since 1967 and should find our project and the City of Southlake conducive to continued growth." Attached:News release from Deep South,Claire Tabor For additional information or questions: Deep South Claire Tabor 1-800-239-6871 Department of Economic Development Greg Last,Director,ext. 750 Stefanie Wagoner, Specialist, ext. 776 Phone: (817)481-5581 E-mail: econdev@ci.southlake.tx.us Web Site: www.cityofsouthlake.com For Immediate Release For More Information: October 9,2000 ClaireTabor 1-800-239-6871 Corporate Insurance Offices Move to Southlake Irving, Texas — Deep South, one of the nation's top insurance providers, will relocate its corporate headquarters in Southlake in late November. David J. Disiere, the company's chief executive and a Southlake resident for the past five years, said the move would add to the city's financial services companies and provide a base for Deep South's continued growth. "We are happy to be a part of Southlake and see the relocation as a good match between a great community and a respected national company,"-Disiere said. The new offices will be in the Cornerstone Business Park, located at 500 Nolen Drive and will initially employ 40 insurance professionals. Company officials said the firm had outgrown its Irving offices, where they had been located for the past five years. Deep South is one of the largest insurance providers for commercial vehicles in the South and in recent years has begun to expand nationally. The company also has offices in Shreveport, LA; San Antonio, TX; Atlanta, GA; Nashville, TN; Denver, CO; Booneville,AR and Cincinnati,Ohio. The multi-million dollar insurance services firm serves more than 1,500 retail agents. Francis H. Disiere, father of the company's current chief executive officer, founded it in 1967. According to Disiere, both share the same strong business philosophy, including ingenuity and commitment to excellence as well as innovative and comprehensive insurance services that are competitive and cost-effective in the transportation coverage market. Deep South has built its reputation, according to Disiere on unequaled customer service by providing tailored product lines for customers. The company is one of the fastest growing underwriting managers in the South and has experienced significant growth in the past five years. "We intend to be a good corporate resident in Southlake and I think our business will provide a tremendous economic boost to the community,"Disiere said City of Southlake, Texas MEMORANDUM October 13, 2000 To: Honorable Mayor Rick Stacy and Councilmembers From: Sandra L. LeGrand, City Secretary Subject: Update on Records Management Program Background Information: In March of 1990, the City Council passed Ordinance No. 497 authorizing the City Secretary's Office to establish and administer a Records Management Program for the City of Southlake. The Records Management Team includes Sandy LeGrand, Records Manager, and Matt Denton, Records Management Coordinator. The ordinance requires the following goals for the Records Management Program: A. Release space and reduce the need for storage and filing equipment; B. Establish an efficient retrieval operation for both active and inactive municipal records; C. Provide for the routine disposition of paperwork; D. Maintain total security over municipal records; E. Communicate the need of an effective Records Program; and, F. Secure a central records storage facility which can be operated and maintained by records management staff. In December of 1998, the City Council passed Resolution 98-74, adopting the Texas State Library and Archives Commission records retention schedules. These retention schedules assigns a specific minimum length of time each type of city record must be maintained. Retention length for city records range from permanent to no required retention. However, most records must be kept from 3 to 5 years. Most inactive city records are stored at the City's Records Center. The Records Center consists of 4 climate controlled storage units located in a warehouse in North Richland Hills. The City Secretary maintains the keys and the Records Coordinator is authorized to take records from or put records into the Records Center. Current Status: The Records Management Team has worked very diligently to fulfill and exceed the goals of Ord. 497. In the past year, about 600 letter/legal size file boxes containing documents that have exceeded the required retention have been destroyed. This has freed up around 1,000 cubic feet of space in our Records Center and Administrative Offices. This has also enabled the City to reduce the number of storage units at the Records Center from 5 to 4, resulting in a savings of more than $600 per year. The goal is to City of Southlake, Texas reduce the number of storage units at the Records Center to 3 within the next two years. The Records Management team has worked very closely with the directors and department liaisons to effectively manage the storage, retrieval and destruction process of City records. The Public Works department has also played an important role helping records management staff to transport file boxes from the city buildings to the Southlake Records Center for storage and Tarrant County Records Center for destruction. The Records Coordinator has also utilized the City's digital scanning software to increase efficiency and accuracy when researching Council and P&Z minutes. He currently has "scanned" 14 years of City Council Minutes and 4 years of Planning and Zoning Minutes. This means a digital image of the document is stored in a database. The database can be searched by key words, read or printed from a desktop computer. This eliminates the need to use original documents and greatly reduces the amount of time staff spends researching and copying minutes. The Records Coordinator is currently scanning all easements stored in the City Secretary's Office and in the future will scan all ordinances and resolutions. The Records Management team is continuing to work with the various departments to create an exemplary records management program. By utilizing the records program to its fullest extent, the City will continue to save money by increasing the efficiency of staff and reducing the amount of space in the offices and Records Center needed to store records. Cc: City Manager, Billy Campbell Assistant City Manager, Shana Yelverton October 12, 2000 Dear Billy: For almost 41/2 years, I have had the honor of working as the Director of Human Resources for the City of Southlake. I have enjoyed the challenges of my job at Southlake, and will always cherish the friendships and professional relationships I have developed at the City. However, it is with mixed emotions that I must submit my letter of resignation. I have accepted a position with the City of Frisco as the Director of Human Resources. My last day with the City will be October 27, 2000. It is only through the opportunities that I had with the City of Southlake that I could be considered for a position with a City with many challenges ahead. Thank you for the support you have given me in my position. Sincerely, r — ------- - -- City cf tiou;riuk:. Te;Kas — ----- -- ----, MEMORANDUM Ocmber I I To: Billy Campbell. Ci�y Manager From: Charlie Thomas, City Engineer, extension 814 Subject: Award of bid to Miller Sierra Contractors, Inc. for construction of Traffic Management Bond (TMB) Trail from Southridge Lakes Parkway to Bicentennial Park Action Requested: Award the bid to Miller Sierra Contractors, Inc. for the construction of the TMB Trail along the north side of FM 1709 from Southridge Lakes Parkway to Bicentennial Park. Background Information: The TMB approved by voters in 1999 included the construction of Trails along FM 1709 within the City in accordance with the Master Trail System. Construction plans and specifications were prepared by HNTB and approved by City Staff and TxDOT for the Trail along the north side of FM 1709 from Southridge Lakes Parkway to Bicentenmial Park. Bids were received on October 5, 2000. Eleven bids were received with Miller Sierra Contractors, Inc. being the low bidder. The bids have been reviewed and everything appears to be in order. Financial Considerations: The low bid of $339,151.25 is within the estimate of probable cost. Funds are available from the Traffic Management Bond Program. Citizen Input/ j Board Review: None. Legal Review: None. i Alternatives: Award it or reject it. Supporting Documents: Bid Tabulation 5D-1 i �w Staff Recommendation: Please place on City Council Agenda for October 17, 2000 for Council consideration and approval. Staff recommends that the bid be awarded to Miller Sierra Contractors, Inc. in the amount of$339,151.25. Charlie J. Thomas, P.E. City Engineer 5D-2 0 O LO o o c0 o 0 0 0 0 O N Lq O � O LO O Ln LO O 00 O LO il- O 06 O N N d N N LO O O I- rl- Co O 0 LO U-) FA ` N T- N ti In Cp Lr O � O m O O O � Lo N LO ti t .�. CM M M M M M T � � N 't'. ER d9 b9 EA c,F} Ef} 0 ER .6 w 7 G ui LU 0 z X X X X X X X X X X O LU Y Q J g a a Z --- w a Q m a X X X X X X ! X I X X X X Ln X `o W o w a Q z in 2 d m X X X X X >( X X X X X O w to - ca vi C + O L N C3 o o Y E C OQA UC to cC �O O ,Z d O m O Y C N N 0 cn I "r U p U c0 II U U U (0 0 .L, U CO _ �`O. C U �j O W c0 m O ,U 0 C U F U m i'-o C N > N w C U U C U J C C Cl) f6 > U L �= N O fB to N L N U Q C U + C Y + C l HCQ 0o >,l I W � I m U) N X CD f0 J_ c- 0] N 5D-3 City of Southlake, Texas r MEMORANDUM October 12, 2000 TO: Billy Campbell, City Manager FROM: Valerie Bradley, Assistant to the Public Works Director, x773 SUBJECT: Award of Bid for Furniture for Town Hall Action Requested: Award of bid for the delivery and installation of the furniture for Town Hall. Background Information: For the past several months, Council Member Potter and city staff have been working with Tarrant County representatives to select the furniture for Town Hall. Most selections were made to give the building a traditional Town Hall look and feel. The furniture identified by this group will be acquired through four different methods: 1. Award of bid for furniture not on the Tarrant County contract list; 2. Purchase of regular furniture (non-systems furniture) from the Tarrant County contract list; 3. Purchase of systems furniture from the Tarrant County contract list; and 4. Purchase of items that received "no-bids" from the furniture specifications described in item number one above. The items chosen that were not on the Tarrant County contract list needed to be specified and advertised for bids. These specifications for were published on Wednesday, September 20, 2000, with bids due on Monday, October 2, 2000. This particular set of specifications was written so that the city could award to multiple vendors, depending on which vendor had the lowest bid for each of the manufacturers specified. After analysis of the bids received, staff recommends the award schedule outlined on Attachment A. Most bids received were either equal to or less than 55% of list price for the furniture specified. Financial Considerations: The amount allocated in the Town Hall FF&E Budget for furniture was $580,000. The total for all contracts awarded here is $253,555.11. Citizen Input/ Board Review: None. Legal Review: The attorneys were consulted and approved the furniture specifications as published. 5E-1 Billy Campbell, City Manager r October 12, 2000 Page 2 of 2 Alternatives: Approve, deny, or modify. Supporting Documents: Attachment A Staff Recommendation: Place the aforementioned item on the October 17, 2000 City Council Meeting Agenda for Council consideration and approval. (W (aw- 5E-2 ATTACHMENT A Vendor Manufacturer Total Costs Vendor Total Business International HON $ 8,352.79 National $ 58,971.80 Paoli $ 15,335.17 Jofco $ 920.05 Bretford $ 362.60 Egan $ 2,096.46 $ 86,038.87 Corporate Express Berco $ 30,327.53 La-Z-Boy $ 31,704.64 $ 62,032.17 Interior Resource Kimball $ 13,806.81 $ 13,806.81 Executive Desk OFS $ 45,325.31 Neutral Posture $ 8,576.15 $ 53,901.46 Royer&Schutts QFI $ 2,277.77 United $ 12,981.48 Hayworth $ 8,083.08 Community $ 9,648.75 Plan Hold $ 4,784.72 $ 37,775.80 Total for bid furniture $ 253,555.11 (W 5E-3 City of Southlake, Texas MEMORANDUM October 12, 2000 TO: Billy Campbell, City Manager FROM: Valerie Bradley, Assistant to the Public Works Director, x773 SUBJECT: Approval of Purchase of Furniture for Town Hall from Tarrant County Contract List Action Requested: Approval of purchase of furniture for Town Hall from Tarrant County contract list. Background Information: For the past several months, Council Member Potter and city staff have been working with Tarrant County representatives to select the furniture for Town Hall. Most selections were made to give the building a traditional Town Hall look and feel. The furniture identified by this group will be acquired through four different methods: 1. Award of bid for furniture not on the Tarrant County contract list; 2. Purchase of regular furniture (non-systems furniture) from the Tarrant County contract list; 3. Purchase of systems furniture from the Tarrant County contract list; and 4. Purchase of items that received "no-bids" from the furniture specifications described in item number 1 above. Staff and the elected officials identified several pieces of furniture from the Tarrant County contract list that will meet some of the furnishing needs for Town Hall. This furniture will be mainly used in the staff level (non-executive/director staff) offices through out the building and is what is referenced in item number two from above. Staff recommends purchasing the following: Texas Furniture Source HON $ 51,647.06 La-Z-Boy $ 6,863.20 $ 58,510.26 5F-1 Billy Campbell, City Manager October 12, 2000 Page 2 of 2 Financial Considerations: The amount allocated in the Town Hall FF&E Budget for furniture was $580,000. Staff recommends purchasing regular furniture in the amount of$ 58,510.26 from Texas Furniture Source. Citizen Input/ Board Review: None. Legal Review: The attorneys were consulted and approved the furniture specifications as published. Alternatives: Approve or deny or modify. Supporting Documents: Attachment A Staff Recommendation: Place the aforementioned item on the October 17, 2000 City Council Meeting Agenda for Council consideration and approval. (6W 5F-2 MEMORANDUM October 14, 2000 TO: Billy Campbell, City Manager FROM: Sandra L. LeGrand, City Secretary SUBJECT: Approval to have single Regular City Council meetings in November and December due to holidays and the move to Town Hall Action Requested: Approval to have single Regular City Council meetings in November and December due to holidays and the move to Town Hall. Background Information: For the past couple of years the City Council and staff have found it to be in the best interest of everyone to have only one Regular City Council meeting in November and one Regular City Council meeting in December. The primary reason for this change is due to the holidays and ability to get a quorum of Councilmembers present for the meetings that are the same week as the holidays. ,, I have personally talked with each City Councilmember and they do not have a problem with having only one Regular City Council meeting in November to be held on November 7. During my discussions with Councilmembers, I found that several Councilmembers have indicated they will be out of the area for Thanksgiving and would not be available for the second meeting. Councilmember Patsy DuPre suggested we try and reschedule a meeting for the last week in November, but the other Councilmembers did not feel this necessary. Councilmembers agreed that one Regular City Council meeting in December was fine, and agreed it would be too hard to have a meeting the week we are moving into the new Town Hall. Councilmembers did indicate however, that they do not want this change to cause a back up in the agenda items making the January agenda to be too long and the meeting too late. If this is the case, they would like to know ahead of time so that other meetings could be scheduled. Financial (W Consideration: None 5G - 1 Memorandum October 14, 2000 Page two Citizen Input/ Board Review: None Legal Review: None Alternative: City Council vote to hold two City Council meetings during November and December as usual. Council can also vote to change the dates of the Regular City Council meetings by a vote of the City Council as per the City of Southlake Home Rule Charter. Supporting Documents: None Staff Recommendation: Place this item on the Regular City Council agenda for October 17, 2000 whereby the City Council can vote regarding meetings in November and December. (W (W 6G,Z City of Southlake, Texas i MEMORANDUM October 13, 2000 TO: Billv Campbell, City Manager I FROM: ShaNtin Poe, Assistant City Engineer, extension 846 I i SUBJECT: Award of bid to Sutton & Associates, Inc. for the reconstruction of Burney Lane from Carroll Avenue to Lonesome Dove Avenue Action Requested: Staff seeks Council award the Alternate A bid to Sutton&Associates, Inc. for the reconstruction of Burney Lane from Carroll to Lonesome Dove in the amount of$252,685.40. Background Information: The width of Burney Lane varies between 20-feet to 28-feet. The road width is approximately 28-feet along the frontage of the Dove Estates subdivision (see attached project map). The road width narrows to 20-feet near the Lake Drive intersection. The section of roadway along the Dove Estates subdivision was installed with a curb and gutter along the north edge of pavement. The project was bid with a base bid and an alternate bid. The base bid consisted of reconstructing Burney Lane as it exists currently. The alternate bid included reconstructing Burney Lane with a curb and gutter along the south edge of pavement to match the existing curb and gutter along the north edge of pavement. The limits of the proposed curb and gutter along the south edge of pavement will only extend along the limits of the existing curb and gutter along the north edge of pavement. The roadway material will consist of 6-inch asphalt. There will be several drainage improvements installed to correct existing drainage problems along Burney. Financial Considerations: This project was budgeted in the FY99-00 CIP budget. The budget appropriated $600,000 to engineer, survey and construct this project. There were six contractors that bid this project. The low bid was received from Sutton & Associates, Inc. of Keller, TX with a base bid of $236,861.00 and $252,685.40 for the Alternate A bid (see attached bid tabulation). The costs for this project have been tabulated below using the Alternate A bid. 5H-1 �-- --- ---- City of Southoke, Texas ---- -- —, Cost Description Amount f L �Engineeri..g & S!.irvev.rg S3'' 780.00 Cons trac tic n_C2Alte:nate_ � _y252,685.40 — _-- Total ' 3290,465,40 ! I Budgeted Amount 00,00QLLi i Amount Unde�'(Ov er; Buduct � $30G,534.fi0 ; I — i I '• Th: amount hudg�-te:l tl�e big: ar.oant. This %tias ririmari.� because at the time the project was estimated, Staff did not know the extent of the amount of drainage improvements required because the project was not yet designed. Furthermore, Staff has recently seen a slight decrease in pricing for road construction. Citizen Input/ Board Review: Prior to construction beginning on the road reconstruction, a SPIN meeting will take place to discuss the construction of the roads. Legal Review: None. Alternatives: Council can award the base bid or the Alternate A bid. Staff recommends awarding the Alternate A bid since the project is below the budgeted amount. Supporting Documents: Project Map Bid tabulation Staff Recommendation: Staff recommends that the City Council award the Alternate A bid to Sutton & Associates, Inc. for the reconstruction of Burney Lane from Carroll to Lonesome Dove in the amount of $252,685.40. Please place this item on the October 17, 2000 Regular City Council Agenda for approval. '�CQ_ I SEP/sep 9r_2 i i BURNEY LANE RECONSTRUCTION (4W PR0JLC;T MAP --PENINSULA ' z- CT c _ G --- vo 0 -oa RETREAT Existing width 24-feet __- _ wH�tiN�cr Existng width `J � t 20-feet BLUE,TEALGL _ `\\V�DD R RIVER TR�� ^ I L s Existing width EL - - - ---3 - 27-feet. Curb along —a—- north side. 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N I I I a 1 r I I n N I I m > I I I � I p I I II `o H I Z � 0 W x y a aZ I I r w A r a qI O > V J fiaMZ �- y £ (W7 c ~ oN Z _ a555 ggSfifiS � 'Is" E p g r O Q Z O Q O 1= I- d °I�I" i� l I^ L 5H--J avu Cl - — _—__--� City cf Southiake Teywr, -------------- ----, i MEMORANDUM �! f (3ct01-er '_3 0(1, i i TO: Billy Campbcli. Cite )Manager Fp-OM: �hav%n Poe, Assistant City Engineer, extension 84C SUBJECT: Approval of a professional services agreement with Cheatham & Associates, Inc. for the engineering and design of the reconstruction of South Carroll to.Avenue from the west-property line of Noble Oaks Park to Continental � Boulevard Action Requested: Approve a professional services agreement with Cheatham & Associates, Inc. for the engineering and design of the reconstruction of South Carroll Avenue from the west property line of Noble Oaks Park to Continental Boulevard. Background Information: The FY99-00 CIP budget appropriated funds for this project. S. Carroll is currently a two-lane concrete roadway along the Versailles development. The existing two-lanes are half of the ultimate four-lane roadway. The existing two-lanes were constructed by the developer of Versailles. There is an existing CISD elementary school under construction on the tract of land immediately west of Noble Oaks Park (see attached project map). As part of the construction of the elementary school, CISD plans to construct the additional two through lanes and a left turn lane for S. Carroll from Breeze Way to the west property line of Noble Oaks Park (along the school property). The City Council agreed to reimburse the school for the construction of these improvements. Therefore, the ultimate roadway will be constructed along the school property. The professional services agreement is for the engineering and design of the reconstruction of S. Carroll from the west property line of Noble Oaks Park to Continental. The design of this project will also include the construction of a left-turn lane on Continental at the S. Carroll intersection. Once this project is designed, there are CIP funds available to construct it. Once constructed, the ultimate cross-section of S. Carroll will extend from Continental to Breeze Way. The cross-section of S. Carroll will be a four-lane divided roadway with a left turn lane at the intersection of Continental. Cheatham & Associates designed the section of S. Carroll to be constructed by the CISD. >1-1 E City of Goithiake, Texas — - — - Financial Considerations: The professicnal services agreement for the engineering and surveying of S. Carroll tota'.s 527,195. T!;e f: timatcd cons ractior. < ost is $325,000. The CIP budget appropriated $375,000 for the engineering and i construction of this project. Citizen Input,' Board Review: None. Legal Review: None. Alternatives: None. Supporting Documents: Project Map Proposal from Cheatham & Associates, Inc. Staff Recommendation: Staff recommends City Council approve the professional services agreement with Cheatham & Associates, Inc. for the engineering and design of the reconstruction of South Carroll Avenue from the west property line of Noble Oaks Park to Continental Boulevard. Please place this item on the October 17, 2000 Regular City Council Agenda for approval. SEP/sep 5I-2 S. Carroll ReconstrUction Project Map ------- Two of ultimate four lanes exist ayRGUNDY_ _- S N Pi ! / E.P. I ZN LA Ultimate four I Two of ultimate four lanes exist lanes exist i I - i �p Q NO T TFI C Interim two lanes V ' exist j 3 w CISD Site ' j j m I i I �' ' I I � i, '• i j 3Z - ONTGOM (� CT MONTGOMER�L _ vv lJ NO O ICL Noble Oaks Park I Limits of design 3 51-3 AND ASSOCIATES September 13, 2000 Mr. Shawn Poe, P.E. Senior Civil Engineer Citv of Southlake 1721 E. Southlake Blvd.. Suite 100 Southlake, TX 76092 Re: Proposal for Providing Professional Services in Connection with the Design of Street Improvements Reconstruction of South Carroll Ave. from Proposed Elementary#5 to Continental Blvd. CONSULTANT'S UNDERSTANDING The Carroll I.S.D. is currently constructing a new elementary school which will front on South Carroll Blvd. on the west side of the City park. Cheatham and Associates has prepared the construction plans for the section of South Carroll,which is along the frontage of the new school. The City of Southlake has requested this proposal, for providing engineering services,to design the remaining section of South Carroll Blvd.from the east property line of the school,along the frontage of the park, to Continental Blvd. The project consists of the street and drainage improvements to complete the roadway to the City's proposed ultimate street section. The project will include the surveying,design,bidding, and contract administration of the proposed construction. SCOPE OF SERVICES 1.0 Surveying 1.1 Our firm will furnish all necessary surveying field and office work necessary to perform the engineering design and to prepare construction plans. 1.2 We will also furnish all construction staking. ENGINEERS • PLANNERS • SURVEYORS A Subsidiary Firm of Southwest Planning and Design, Inc. 1601 E. Lamar Blvd. • Sultt 200 • Arlington, Texas 76011 1 ',A--0696 • !Metro J'5-883C • Fax 8, 265-85;2 N1r. Sh-l-vn Poe. P.L. Sept rnoer 13, 2000 ity of Southlake Pane 2 2.1 Our firm will furnish all necessary technical expertise required to accomplish &,.e en ineering design of the stre;.ts and drainage facilities. The design � ill be in accordance with applicable sta-: and iocai rt r,ulations. '.2 Our firm will then prepare construction plans,specifications and contract documents based on the engineering design. WC will assist in the advertisin_ for and taking of construction bids. VVC will issu.: any, required addendums. Our firm will assist in the processing of contract documents after contract award and will issue notice-to-proceed. 2.4 Periodic on-site visits by an engineer will take place during construction. We will issue and process any required change orders. 2.5 We will provide assistance in conducting the final inspection and issuance of certificate of completion. 3.0 Inspection 4.1 We will not furnish full-time on-site construction inspection,but will make periodic visits to the site, and will be available for plan interpretations. FEES We will provide all the services and products described in the scope of services including all services necessary for engineering surveying, engineering, preparation of construction plans and specifications, construction staking and periodic visits during construction, and as-built plans for a flat fee of$23,595.00 for engineering. The surveying fee will be billed on an hourly basis not to exceed$3,600.00,including design surveys and construction staking. (See attachment"'A"for cost breakdown.) PLAN REVISIONS Any plan revisions, which the city directs to be performed, shall be billed upon an hourly basis per the enclosed hourly fee schedule. TERMS Invoicing will be based on percentage of completion. Billing will normally occur around the first of each month and payment expected within ten working days. GUARANTEE Cheatham R _associates guarantee to maintain the fees presented herein for 90 days from the date of this proposal unchanged. 51--5 Mr. Shawn Poe, P.E. Septembt_ 13, 2000 Ci,3,cif Southiake Page 3 irLhe above meets�,�ith i cur appro thi�proposal car.also:erve as our agreement,wrtictt yOu may indicate by signing in the space provided below. Please do not hesitate to call should you have any questions or requested modifications of the proposal. The opportunity to be of set--Ace to you and the City of Southlake is greatly appreciatled. Resp;;;.tfu1,ly, Eddie Cheatham, P.E. F:\.WORD\PROPOSAL\SOUTHLAK\Carroll.wpd AUTHORIZATION TO PROCEED: Accepted this day of 2000 By: Title: bI-6 (low ATTACHMENT "A" ENGiNI ERT`1;i%SURVEYING FEE CIM.CULA T -D-N. PRF,LINiINARY DESIGN PHASE: Field Crew $ 75.00 X 24 hours . . . . . . . . . . . $1.800.00 Staff Engineer S 75.00 x 60 hours . . . . . . . . . . . . $4,550.0.00 Cad Tec'..-iiclan $ 55.00 x 64 hours . . . . . . . . . . . . $3,520.00 SUB-TOTAL: $9,820.00 FINAL DESIGN PHASE: Staff Engineer $ 75.00 x 95 hours . . . . . . . . . . . $7.125.00 Cad Technician $ 55.00 x 110 hours . . . . . . . . . . $6,050.00 CONSTRUCTION PHASE: SUB-TOTAL: $13,175.00 Field Crew $ 75.00 x 24 hours $1,800.00 Staff Engineer $ 75.00 x 32 hours . . . . . . . . . . . . $2,400.00 SUB-TOTAL: $4,200.00 TOTAL SURVEYING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TOTAL ENGINEERING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $23,595.00 TOTAL FEE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $27,195.00 51-7 FEE SCHEDULE 1/l/99 Professional fees for studies and reports are calculated using hourly rates which include all wages. henefits. overhead and profit. The fees Include all incidental costs and expenses (except where specifically noted),including all travel,out-of-pocket expenses,drafting,telephone,typing,etc.,plus direct expenses times a handling multiplier. The 'fees proposed for this project are based on the hours estimated for each phase of the proiect times hourly rates. The following is the current rate schedule used to calculate job fees. Principal Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 100.00 Registered Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 85.00 Registered Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 85.00 Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 80.00 Graduate Engineer, E.I.T. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 70.00 CAD Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 60.00 Technician . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 55.00 N%..- Construction Inspector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 50.00 Clerical/Technical Typist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 40.00 3 Man Survey Crew . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 85.00 2 Man Survey Crew . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 75.00 TERMS Invoicing will be based on percentage of completion. Billing will normally occur around the first of each month and payment expected within ten working days. GUARANTEE Cheatham&Associates guarantee to maintain the fees presented herein for 90 days from the date of this proposal unchanged. F:\WORD\PROPOSAL\SOUTHLAK\Carroll.wpd 51-8 t — - -- City Of :outhlake, Texas -- — -� ME 'I0RAND1 NI i 0CLo1,e: 13. 2100 ! TO: Billy Campbell, City Manama,-- FROM: Shawn Poe, Assistant City Engineer, exc=s;on 846 SUBJECT: Authorize the Mayor to execute an Advanced Funding Agreement with the State of Texas for the installation of a traffic signal located at FN1 1938 and Continental Boulevard/Union Church Action Requested: Staff seeks Council authorization for the Mayor to execute an Advanced Funding Agreement with the State of Texas for the installation of a traffic signal at the intersection of FM 1938 and Continental/Union Church in the amount of$149,850. Background Information: A warrant study confirmed that a traffic signal is warranted at the intersection of FM 1938 and ContinentaUUnion Church. Consequently, the Texas Department of Transportation (TxDOT) approved the installation of a traffic signal at this location. The traffic signal has been designed and TxDOT is reviewing the construction plans. Since this traffic light is located on a state maintained roadway, T-,DOT administers the construction management and contract administration for the construction of the traffic signal. The City of Southlake has agreed to fund the design and installation of the traffic signal. An Advanced Funding Agreement between the City and TxDOT is required for the installation of the traffic signal since TxDOT is managing the construction process of the project. There is a five-month review period at TxDOT. Therefore, the project is scheduled to be bid on March 2001. If so, construction should then be completed by July 2001. Financial Considerations: The estimated cost to construct the traffic signal at the intersection of FM 1938 and Conti nentaUUnion Church is 5135,000. TxDOT includes II% for contingencies in the agreement. Therefore, the agreement totals $149,850. The costs for these improvements are estimated. As stated in the agreement, should the costs exceed the estimated amount, the City would be required to pay the additional amount. Conversely, if the improvements are constructed below the estimated amount, TxDOT will refund the balance to the City. �J-1 c - — City of Southlake, Texas --- - --, I i I The CIP budget allocated $150,000 for the design and construction of the traffic signal. The engineering was app_oved for $9.500. Combined with the amount of toe agreement, the total cost to engineer and constract the I traffic signal is estimated to be 9,350, which is S9 3`i) abo�e the budgeted amount. Staff believes that the construction, of the traffic signal will be below the amount estimated in the agreement. If not, the cost over7un will be funded using available finds fron, projects completed under budget. Citizen Input/ Board Review: There is overwhelming support from motorists for the installation of the traffic signal. I Legal Review: None. Alternatives: None. Supporting Documents: Project Map Advanced Funding Agreement Staff Recommendation: Staff recommends Council authorize the Mayor to execute an Advanced Funding Agreement with the State of Texas for the installation of a traffic signal at the intersection of FM 1938 and Continental/Union Church in the amount of $149,850. Please place this item on the October 17, 2000 Regular City Council Agenda for approval SEP/sep 5J-2 r FM 1938 TRAFFIC SIGNAL AT THE CONTINENTAL/UNION CHURCH INTERSECTION i w ArI CT � I 4 D ENE � \M Plss ESC P E CARROLL D' HIGH E► SCHOOL KE P I ER g PRKERS SO E TES CORNER o o � \CN i o G1N Q 0 KN P IiOP S ES P � UNION CHURCH OY v " JAW CARROLL QQ ELEMENTARY SCHOOL 3 5J-3 Agreement No. 02-1978-1-916 Count. Tarran, CS.J: 1978-01-9 t 6 Project Number: ADVANCE FUNDING AGREEMENT FOR STANDARD HIGHWAY PROJECTS (ON-SYSTEM; THE STATE OF TEXAS § THE COUNTY OF TRAVIS § THIS AGREEMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas Department of Transportation, hereinafter called the State, and the City of Southlake, acting by and through its City Council, hereinafter called the Outside Entity. WITNESSETH «'HEREAS, Transportation Code §201 et.seq. and Transportation Code §221.001 authorize the State to lay out, construct, maintain, and operate a system of streets, roads, and highways that comprise the State Highway System; and, «'HEREAS, Commission Minute Order Number 85094 authorizes the State to undertake and complete a highway improvement generally described as the construction of intersection improvements at FM 1938 at Continental Blvd/Union Church; and, N4'HEREAS, the Outside Entity has requested that the State allow the Outside Entity to participate in said improvement by funding the entire project generally described as the construction of intersection improvements at FM 1938 at Continental Blvd/TJnion Church herein after called the "Project"; and, WHEREAS, the State has determined that such participation is in the best interest of the citizens of the State; NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, the State and the Outside Entity do agree as follows: 5J-4 AGREEMENT :article i. Time Period Covered ,nis agreement becomes ef..fActive when signed by the last party whose signing makes the agreement fully 2:11,1 the State anti the Outside Entity v�iii cons:-ier it to be in fall; force and effect until the ?roject described herein has been completed and accepted by all parties or unless terminated, as h;xeinafter provided. _arti:.Ie 2. project Funding The State will authorize performance of only those Project items of work which the Outside Entity has requested and has agreed to pay for as described in Payment Provision and Work Responsibilities, Attachment A, which is attached to and made a part of this contract. In addition to identifying,those items of work paid for by payments to the State, Attachment A, Payment Provision and Work Responsibilities, also specifies those Project items of work that are the responsibility of the Outside Entity and will be carried out and completed by the Outside Entity, at no cost to the State. Texas Government Code Chapter 2106 requires the State to recover indirect costs associated with this agreement. The indirect cost will be calculated based on prevailing rates as determined through the State's Indirect Cost Recovery Program. Article 3. Termination This agreement may be terminated in the following manner: ♦ mutual written agreement and consent of both parties. ♦ by either party upon the failure of the other party to fulfill the obligations set forth herein. ♦ by the State if it determines that performance of the Project is not in the best interests of the State. If the contract is terminated in accordance with the above provisions, the Outside Entity will be responsible for the payment of Project costs incurred by the State on behalf of the Outside Entity up to the time of termination. Article 4. Right of Access If the Outside Entity is the owner of any part of the Project site, the Outside Entity shall permit the State or its authorized representative access to the site to perform any activities required to execute the work. The Outside Entity will provide for all necessary right-of-way and utility adjustments needed for performance of the work on sites not owned or to be acquired by the State. 5,l-5 Article 5. Responsibilities of the Parties The Outside Entity acLiowledges that while it is not an agep_t. servant. nor employee of the State, it is r,sponsible for its own acts and doeds and for those of its agents or employees during the performance of 1.vor'; or. the Arcject. Article 6. Sale Aareemen t L-1 the et ent the term: of the aoeemert are in conf ict with the provisions of any other eY istin' �greemonrs between the local Outside Entity and the State, the latest agreement shall take precedence over the other agreements in matters related to the Project. Article 7. Successors and Assigns The State and the Outside Entity each binds itself, its successors, executors, assigns, and administrators to the other party to this agreement and to the successors, executors, assigns, and administrators of such other party in respect to all covenants of this agreement. Article 8. Amendments By mutual written consent of the parties, this contract may be amended prior to the expiration of this contract. Article 9. Interest The State will not pay interest on funds provided by the Outside Entity. Funds provided by the Outside Entity will be deposited into, and retained in, the State Treasury. Article 10. Inspection and Conduct of Work Unless otherwise specifically stated in Attachment A, Payment Provision and Work Responsibilities, to this contract, the State will supervise and inspect all work performed hereunder and provide such engineering inspection and testing services as may be required to ensure that the construction is accomplished in accordance with the approved plans and specifications. All correspondence and instructions to the contractor performing the work will be sole responsibility of the State. Unless otherwise specifically stated in Attachment A to this contract, all work will be performed in accordance with the "Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges" adopted by the State and incorporated herein by reference, or special specifications approved by the State. Article 11. Increased Costs In the event it is determined that the funding provided by the Outside Entity will be insufficient to cover the State's cost for performance of the Outside Entity's requested work, the Outside Entity will pay to the State the additional funding necessary to cover the anticipated additional cost. The State shall send tha Outside Entity a written notification stating the amount of additional funding needed and stating .the 5J-6 reasons for the needed additional funds. The Outside Entity shall pay the funds to the Stat within 30 days of the written notification, unless otherwise agreed to by ali parties to this agreement. If the Outside Entity cannot pay the additional funds, this contract shall he mutually terminated in accord with Arti,le 3 - Terminatior. If this is a fixed price agreement as specified in Attachment A. Payment Provision_ and Vork i espons.h_liuco, this provisicr shall cniy apply in ti_e event changed site coaditiens are ai;cuvere3 or as mutually agreed upon by the State and the Outside Entity. Article 12. Sicnatory N'Varranty The signataries tc :his agr:enicilt warrant that each has the authority to enter into this agreement on behalf of the entity they represent. IN WITNESS WHEREOF, THE STATE AND THE OUTSIDE ENTITY have executed duplicate counterparts to effectuate this agreement. THE STATE OF TEXAS Certified as being executed for the purpose and effect of activating and/or carrying out the orders, established policies, or work programs heretofore approved and authorized by the Texas Transportation Commission under the authority of Minute Order 100002. BY Date District Engineer THE OUTSIDE ENTITY Name of the Outside Entity By Date Typed or Printed Name and Title For the purpose of this agreement, the addresses of record for each party shall be: For the Outside Entity: For the Texas Department of Transportation: Mr. Billy Campbell, City Manager Mr. Steven E. Simmons, P.E., District Engineer City of Southlake Texas Department of Transportation 667 N. Carroll Avenue P.O. Box 6868 Southlake, Texas 76092 Fort Worth, Texas 76108 . r 5J-7 (W Attachment A Payment Provisions rd Work Responsibilities Desciiption of th.— Cost of the Items of`vVc,.h. The State shall be responsible for the construction of intersection improvements at FM 1938 at Continental Blvd/Union Church. t The Outside Entity' will be responsible for the entire actual cost of the project which is an estimated $149,850. This amount includes engineering and contingency costs at the rate in effect for the year in which the work will be performed. A breakdown of the funding is as follows: Estimated Construction Cost: $135,000 Engineering& Contingencies (11%): +14,850 Total: $149,850 ... The Schedule of Payments One payment in the amount of$149,850 will be paid to the State, upon notification, at least 45 days in advance of the bid opening for the construction contract. The Outside Entity will remit a check or warrant made payable to the Texas Department of Transportation in the amount of $149,850 to be used in payment for the proposed work required by the Outside Entity. Actual Cost Agreement In the Event it is determined that the funding provided by the Outside Entity is insufficient to cover the State's costs for the construction of the Project, the Outside Entity will within 30 days from the receipt of the State's Written notification provide the additional funding to cover the State's anticipated additional costs. Upon completion of the Project, the State will perform an audit of the costs and any funds due to the Outside Entity will be promptly returned. 5J-8 MEMORANDUM October 13, 2000 TO: Billy Campbell, City Manager FROM: Sandra L. LeGrand, City Secretary SUBJECT: Resolution No. 00-95,Appointment to the Library Board Action Requested: Approve Resolution No. 00-95, appointing a member to the Library Board to fill the unexpired term of Wanda Poe with a term to expire in May,2001. Background Information: The Library Board was established in October 20, 1998, by Ordinance No. 716. The ordinance sets the board at seven (7) members;to serve two year staggered terms. Recently Place 5 member Wanda Poe resigned from the board, leaving an unexpired term, which will expire in May 2001. Due to the fact that the library is in full swing, the board feels it is necessary to fill the position in order to have the full seven members working on the establishment of the city's first library. flo ,. We have ten (10) applications in our office from applicants who were not appointed in June. They include: Patricia Berry Monte Ford Kenneth Heymann Dr. Leon Horowitz Nancy Jackson Lynne McGrew C.D. Peebles Sandra Sobocinski Angelique York Brent Burford If Council would like to contact the applicants prior to the Council meeting on Tuesday, that would give them the opportunity to ask questions and discuss the library with the applicants since interviews will not be held. Financial Consideration: None Citizen Input/ Board Review: None Legal Review: None 5k- ! Memorandum to Resolution No. 00-95 Page two Alternatives: Council may choose to not fill the position but wait until the term expires in May 2001. Supporting Documents: Resolution No. 00-95 and applications for the Library Board. Staff Recommendation: To appoint a member to the Library Board to fill the unexpired term. RESOLUTION NO. 00-95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, PROVIDING FOR THE APPOINTMENT OF A MEMBER TO SERVE ON THE LIBRARY BOARD TO FILL AN UNEXPIRED TERM; PROVIDING AN EFFECTIVE DATE. WHEREAS, on October 20, 1998, the City Council for the City of Southlake, Texas, approved Ordinance No. 716 establishing a Library Board to act as an advisory board to the City Council relating to all nature of library facility planning and programming; and, WHEREAS, the Board shall consist of seven (7) citizens of the City of Southlake, Texas, and who shall be appointed by the City Council for two (2) year terms, provided three (3) members shall be appointed each odd-numbered year and four (4) members be appointed each even-numbered year. Members shall serve without compensation until their successors are appointed. Places on the Board shall be numbered one (1)through seven(7); and, WHEREAS, the City Council may appoint ex-officio members to the Board. Such ex-officio members shall be appointed on an annual basis and the term of the office of such ex-officio members shall be one year from the date of appointment. Such ex- officio members shall have no voting authority. Vacancies on the Board are to be filled by appointment by the City Council for the length of the unexpired term; and, WHEREAS, the term of member Place 5 is vacant due to the resignation of Wanda Poe,with a term to expire in May, 2001;now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS, THAT: Section 1. The above premises are hereby found to be true and correct and are hereby incorporated into the body of this resolution as if copied in their entirety. Section 2. The City Council hereby appoints the following citizen to serve on the Southlake Library Board for a term to expire in May 2001. Place 5: Section 3. This resolution is hereby effective upon passage by the City Council. Passed and approved this the 17th day of October, 2000 �h -3 Resolution No. 00-95 Appointment to Library Board Page two CITY OF SOUTHLAKE,TEXAS BY: Mayor Rick Stacy ATTEST: Sandra L. LeGrand City Secretary (W (aw SK-� City of Southlake - APPLICATION FOR APPOINTMENT APPLICATION FOR APPOINTMENT TO: r 6od.rd (name of bo d, commission.or committee) Building Board of Appeals Parks&Recreation Board Southlake Parks Development Corporation Crime Control&Prevention District Planning&Zoning Commission Teen Court Advisory Board Joint Drug&Alcohol Awareness Committee SPIN Standing Committee Traffic Management Bond Steering Corn. Joint Utilization Committee Southlake Youth Action Corn. Zoning Board of Adjustment Library Board Youth Park&Recreation Board *Use a separate application for each appointment desired Name: !Wt 1iU• &( Voter Registration No. Address: PAIT A)t. Pht-.4 Z&A t✓ Home Phone: ��`�.�°�1130a3 Years in City: Employer: h=/ i�G��er Work Phone: Current and/or previous board,commission, or committee experience in the City of Southlake: Have you previously applied to a board, committee,or commission?If yes,which ones and when? AT Reasons for desiring to serve on this board,commission, or committee, and your opinion as to the (W --purpose, goals,and duties of same: Uy pf &vrc an I +nP 1/> the rn �l9 /ILlf-1 Qualifications and experience that would assist you in serving in this position: n1l.16"n, ��rye In AWuWs /3 eIA2Lf ,of P4zr�ei�Pc 4A err'�IA M-t?I7a_V-td-2.1.1&ZIC4 hw)'0 "Sc L e,P. Do you understand and agree that your regular attendance and active support are required as an appointee and that noncompliance could result in removal from the board? e Number of previous meetings attended of the board for which you are making application? — O _ Additional information or comments: Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard,fax to (817) 329-5810,or email to slegrand@cityofsouthlake.com. Each application will be kept on file for one (1)year. After that time it will be necessary to reapply and update the information herein if you wish to continue to be (W considered for appointment. Applications accepted through April 28. Signature: Laa- Date: s a7 OOG M-\WP-FILESUTYsECWoxMswPorrrrWYRM.dor, 5K- 5 I City of Southke -'►��s-�+-•�a 1�"` �v s APPLICATION FOR APPOINTMENT AMUCAnON FOR"POMIAEW TO: Svc i �O dt (�oft►aerd, � wing Boead of Appeals Pm&&Rarseatioc Boas PS&nc"Awm= :< Cd=Corfvl&Pnvawm District Pt==W&Zas M Coaus HWGn 'Brea Cost Advisory Board Joint Drag&Akx&ol Awttinaess C=mimw Sm staadatg Cam T"ffic ia=%M=t Boca sty Ciwn. Join Utilixatic a comb" Sou&lkc Yomh Acf=Com. Zoai tg BoW ofAdiw*, * Ulrwy Bowd Ymtk Pak&Fimadom Bold Um a sir/Fate Mp catiarr for each apai„rnww&lived Na=: Ww RCgis on No. Aridness+ oaf v Hozrro P jrAz- y-3 t$y Yew in.testy:S2 Fmpioya. 71tr A�o�,l� Work Phonc 97z4L?•boa Cravat=&or previous board,commis aM or committee opine nm is the City of Sou&Ue: 1( ts li -9�6 uvF k*HaEl Afr `jw0 o.•.� Ran You pmviouslq mpWicd to a bond.mina ttM gr ca p Ifyes,wbich=a and wlen? eca Reasons for des zing to save an this board,comma or c=mit6v,,- and your opts =m m the pmvow.,pWs, and duties of sani < < (W and acperieace that wotdd yan is saving is this position: Do yan i and a&=dm yaw regular mince and active support are mired as an appoin ee aw that n Alm 0ooWd mstdt m Twwv d f:vm the board? _ Number of pttvkm moan p atbeadod ofthe board for which you arc appiicatim? N-Vi k.A- AdditimA b1fa m em or coasts; Piece rdarca this ovmpleoed foam m t6a t:�y Sams pEt"eoe, l7'ZS E,Soa�labc goukvard,fsx m(817)3�581Q or eases to vom. Bah wplicaim wM be kept oar Sk far one(1)yw. After drat time it va be °°°essaay to rasp*� irseh►if yoe wisk ZQ D&W Xaae Faefiu to co mina pwteasbas r J 6tsening m boior+rl aoaocdaet err City of Southlake . APPLICATION FOR APPOINTMENT L0PLICATION FOR APPOINTMENT TO: Li G,-7 a,x (name of boarA, commission-or committee) Building Board of Appeals Parks&Recreation Board Southlake Parks Development Corporation Crime Control&Prevention District Planning&Zoning Commission Teen Court Advisory Board Joint Drug&Alcohol Awareness Committee SPIN Standing Committee Traffic Management Bond Steering Com. Joint Utilization Committee Southlake Youth Action Com. Zoning Board of Adjustment Library Board Youth Park&Recreation Board *Use a separate application for each appointment desired Name: Q Voter Registration No. Address: 1 J-i Home Phone: Years in City: Employer: LLu-Fa-L,.s 1-d Work Phone: f17.A -7s/- 7 f�kGOO� Current and/or previous board, commission, or committee experience in the City of Southlake: J/&--L Have you previously applied to a board, committee, or commission?If yes,which ones and when? Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the purpose, goals, and duties of same: 1i1r of .eau.. �kifications and experience that w d assist you in servin in this position.. - y 7 y (,Q A ' (f7r, WNvV' Do you understand and agree that your regular atten ce and act ve support alre required as an appointee and that noncompliance could result in removal from the board? Number of previous meetings attended of the board for which you are making application? /j,'c --c— Additional information or comments: Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard, fax to (817) 329-5810, or email to slegrand@cityofsouthlake.com. Each application will be kept on file for one (1) year. After that time it will be necessary to reapply and update the information herein if you wish to continue to be considered for appointment. Ap lications accepted through April 28. Date: V7 Signature: 0 MAWNFILES MYS ToxMswronvT AN. doc (aw C.cace � Ltd. -�"— �- � cL �i 1 ��c. 'A7 &u4- cl 14, • ' • P.02 AP r-0:3 00 0�: APR Cit\ cif Southlake `:_ _�t'._ .__...:,. .::.r APPLICATION FOR APPOINTMENT tnamC of _oMril. commission or committee Rvi(din� Buttrd of Arp,7: Parks.@.Rec teal.un Beard Southlal:c Parks t.)evtluprnent Corraratlaa (:rime Control R Prev+ �.striet Plant,ins:�'L.t<ttirtg Commis,io5tt 1'eett Court Ad�'isary Board Joint Drug do Alcohol A Cumnttuee SrN Stendint,Committee CrttiAic htanagentenr 13ond Steering Ce;n. Joint 1:til satirnt Como— + Southlnke Youth Action Corn. toning Award of Adjustment Library Board Youtt,Park&.Recreation Bond *Cise u xe arare crpplfcating far euc'h appointment tlerirecl _ tiamc. Leon Horowitz,M•p- V'oter registration No.0 16 3'D 1 Aritcen � i S;tthke,TX7DA092-9502 I lome Phone: (1 "942.1f-1G70 ^^_ !address: _ — Yeats in City' .3 F.nirioyer:RE'rlRE9 PN SIC t R , _ %Vorkphone: C'urrcnt itnd'or : heard,conttttis.inn,or committee experience in the Gq of Snuthlakt:: IYO t/0 Have Foil prev1 ' tpplied to a board,committee.or commission,.,if ves.which ones and when? Reasons for dr,i %rve on this hoard,commission,or committee,and your opinion its to the putposc,tival�. .:cs t.f.amc: �t w�,a _ • l,�►��„�4,.N'!�.��- '�"� (�u:tliticatinn� �•'• ."^:ricnt a that��'tTttld assist++ttu iri scrvi gin this position: " N U t4*? 117nl-v VE 4h W'UKM- Sc 6"6 w 1)4- Ke'" Du you tindcrs1:-ve; .i:ui agree that your regular attendance and active support am nquircd as an appointee and chat noncor i .i'v couid result in removal from the tx aid'' _ Number of pre% . : 'rectings attended of the board ror%vWch you are making application? Sh,vt�_ Additional int'%-' ! t•- it! or comments: Please return this t -•t^feted furm to the City Sacmtary's Mice. 1725 F. Southlake Boulevard.flex to 017) 329-581t).or email 't ,:= tar<a?cit}'of'southlake.coru. Fach applicittian will he kept on the for ane f 1);tar. After that runt; it a i - -c=ssmy to reapply and update the information herein if you wish to continue to M: considered fnr ,tn+-., :' t Applications accepted through April 28.ii Sign tc: atu �.�? Ili Date: I ..`. . .•..._ .,- -- M:\WP-61t v.S CItYSL•C' :w�t� .wtNTAL`t GItM.doe City o-r �ioutill= APPLICATION FOR APPOINTMEN APPLICATION FOR APPOINTMENT TO: l�br Hof (name of.Voard, commission or,committee) Building Board of Appeals Parks&Recreation Board Southlake Parks DevclopmcffVCorporation Crime Control& Prevention District Planning&Zoning Commission Teen Court Advisory Board Joint Drug&Alcohol Awareness Committee SPIN Standing Committee Traffic Management Bond Steering Com. Joint Utilization Committee Southlake Youth Action Com. Zoning Board of Adjustment Library Board Youth Park&Recreation Board *Use a separate application for each appointment desired Name: ajf D Voter Registration No.e91,0&W Address: lc2(7/0 PV-sf Home Phone: Years in City: _JZ. Employer: &4-t r f.G/— %�W Work- Phone: a q 7-//D 0 Current and/or preN ious board, commission, or committee experience in the City of Southlake: gased kwj5/b� s Cfm;o�CJ#s ,?6-9Q `3 s -- `14eve you previously ap ed ta'a beard, committee, or commission?If yes,which ones and when? 230&r - aP12 It ✓ Lf)k r t1le Reasons for esiring to serve on this board, commission, or committee, and your opinion as to the Lpurpose, goals, and duties of same: ��Ut L-R_eli an aVi'd Aeztrkr# b.Lrr_. U &Vll� !t cues If- b� �o/tom /n . es hsk ct ccbr lc�� rz� o r;� � 44 we- ccs ualt cations 4n a erience would assist yoervtn in s sttion: of fi zr� Ccclitn� /uy W vh b cv�s in M73mmMno �'�Ira c�ucsar 2 3 �J reA m j larl , �- r r s rk� � ,p ' f 0n�1 , Do o rs ancl"' a yours g lu Aen aTnee s crt arM qui"asa�otnt and that noncompliance could result in removal from the board? I(Ecs Number of previous meetings attended of the board for which you are making application? .L Additional information or comments: o -�> M 6&-6 6Hie4, Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard, fax to (817) 329-5810, or email to slegrand@cityofsouthlake.eom. Each application will be kept on file for one (1)year. After that time it will be necessary to reapply and update the information herein if you wish to continue to be considered for•ppointmcnt Applications accepted through April 28. Lslignature� Iaate: �o'T> Q�6 M:%WP-Fj[•E$\C71'YSEC%FORMS1A '•t-RM.doc 514- I q5 I City of Sout'Make APPLICATION FOR APPOINTMENT ttl�vAr, APPLICATION FOR APPOINTMENT TO: ?Ay L *V (name of board,commission or committee) Building Board of Appeals Parks&Recreation Board Southlake Parks Development Corporation Crime Control&Prevention District' Planning&Zoning Commission Teen Court Advisory Board Joint Drug&Alcohol Awareness Committee SPIN Standing Committee Traffic Management Bond Steering Com. Joint Utilization Committee Southlake Youth Action Com. Zoning Board of Adjustment Library Board Youth Park&Recreation Board *Use a separate application for each appointment desired Name: 1yny?- Gi. m c C;u renal Voter Registration No. Address: qa.-1 -7-0rOberr-i ..cane Home Phone: 32C1 ).3Z•7 Years in City: - 30r Employer: c ,�or&-txoe 1.LG Work Phone: 1- 2) (orco© Current and/or previous board, commission,or committee experience in the City of Southlake: done. Have you previously applied to a board, committee, or commission?If yes,which ones and when? Rio Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the Lpurpose,goals, and duties of same: S a rDnca s0Y'(Xyr-�' 0P R,nc &ry) h, o fpa 5or)S �'or a S)qMr, o) i JmAey- ]� S � IS ri on vcO cl0-01'% Quali1f cations mid experien a that would assist you in serving in this position: '�3ys��,ess ano,o�1 Ln�ye�rente - 'Wi�l�'1 i nnofo..6 vQ- Yyve0,r1s 'Ty an eX�tlC 141� plann;r,q , 1?ucao�e nv�,-�r� sc,�es �rnr n�� A-r�l�.re o�re.� e- yeas Yp O Do you understand and agree Eaat your regular�s atttendance and active support are required as an appointee and that noncompliance could result in removal from the board? s Number of previous meetings attended of the board for which you are making application? Additional information or comments: co-; e ek,r,4 C-Drernell) A � 11 ram _ v n o, a q ,�->>rid Q-& a mod, Please return this completed form to the City Secretary's Office, 1725 E.Southlake Boulevard,fax to(817)329-5810,or email to slegrand@cityofsouthlake.com. Each application will be kept on file for one(1)year. After that time it will be necessary to reapply and update the information herein if you wish to continue to be considered for appointment. Applications accepted through April 28. LSignature: x-� Date: ak aco0 U Note:Feel free to contact individual city council members regarding your interest in serving on this board committee or commission. M:\WP-FILES\CrNSECTORMS\ApoNTMN.pRM.doc U` �i City of Southlake APPLICATION FOR APPOINTMENT I 'APPLICATION FOR APPOINTMENT TO: 41 bl-orqGc. + (name of board, commission or committee) Building Board of Appeals Parks&Recreation Board Southlake Parks Development Corporation Crime Control&Prevention District Planning&Zoning Commission Teen Court Advisory Board Joint Drug&Alcohol Awareness Committee SPIN Standing Committee Traffic Management Bond Steering Com. Joint Utilization Committee Southlake Youth Action Com. Zoning Board of Adjustment Library Board Youth Park&Recreation Board *Use a separate application for each appointment desired Name: D • mm Voter Registration No. Address: A(4 Home Phone: -� Years in City: Employer: Se -1 klOrAe4Work Phone: 2-5 -1 D d Current and/or previous board,commission, or committee experience in the City of Southlake: Have you previously applied to a board, committee, or commission?If yes,which ones and when? YZ5 , .5 qme, Reasons for desiring to serve on this board,commission, or cm omittee, and your opinion as to the purpose, goals, and duties of same: Q f4, fO �Dplif j S�u�� ( I�rI►,due, �e ��o� sG�avlds �� a�� .�,�rf /��,�� e w--or—k Qualifications and experience that would assist you in serving in this position: 4a s&a 01� &7`0-ma�D,--7 SC(Pon e e_ t k-9 IkI U/1/2 l9�18�' Do you understand and agree that your regular attendance and active support are required as an appointee and that noncompliance could result in removal from the board? voo.s Number of previous meetings attended of the board for which you are making application? �/. Additional information or comments: Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard, fax to (817) 329-5810, or email to slegrand@cityofsouthlake.com. Each application will be kept on file for one (1) year. After that time it will be necessary to reapply and update the information herein if you wish to continue to be considered for appointment. Applications accepted through April 28. Signature: PJJ / 3 Date: 'l -26 -(9C) M:\WP-FILES\CrNSEC\FORMS\APOINTMN.FRM.doc City of Southlake APPLICATION FOR APPOINTMENT ,PPLICATION FOR APPOINTMENT TO: 4 rel{PI i Oct c� (name of board, commission or committee) Building Board of Appeals Parks&Recreation Board Southlake Parks Development Corporation Crime Control&Prevention District Planning&Zoning Commission Teen Court Advisory Board Joint Drug&Alcohol Awareness Committee SPIN Standing Committee Traffic Management Bond Steering Com. Joint Utilization Committee Southlake Youth Action Com. Zoning Board of Adjustment Library Board Youth Park&Recreation Board *Use.a separate application for each appointment desired Name; >�A M• SO r3 t?Cr�l Sit Voter Registration No. �Pns��o Address: 'G3 WrA,'t'(1t0i2b .!�I vC. Home Phone: 17)AID4'0/� Years in City: �Z 1'L41)s. Employer: n wa(/ Work Phone: -" Current and/or previous board,commission, or committee experience in the City of Southlake: N/A Have you previously applied to a P board, committee, or commission?If yes, which ones and when?/SLZce f Reasons for desiring to serve on this bo d, commission,or committee, and your opinion as to the purpose, goals, and duties of same: an -edu !�Qv"e u �t laE r-I >sc �ingCng L y .J I'M N G�IOYI -(-ua I cations experience that would assist you n this position: ��tl/i�ctS �c�a -4iL d t V PVS e, ^AMS D A Ct;r z107 arc✓ .�rO X-SSlarr a 9/?7c1D5- Do you understand and agree that your regular attendance and active support are required as an appointee and that noncompliance could result in removal from the board? _ Number of previous meetings attended of the board for which you are making application? "/,4 Additional information or comments: -:Z7 Aa Vc, a s n� 07,69r CSs�60^_� Cor n-i,�l"ry►Qv �5 lai�shi71 'ge,Uyt�l nvIL4 e/As 1ih�-r. If Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard, fax to (817) 329-5810, or email to slegrand@cityofsouthlake.com. Each application will be kept on file for one (1) year. After that time it will be necessary to reapply and update the information herein if you wish to continue to be :onsidered for appoi tment. Applications ceepted through April 28. Signature: � �' Date: M:\WP-FILES\CI SEC\FORMS\APOINTMN.FRM.doc 51�- 13 City of Southlake APRSM - 'TION FOR APP I � E 'T. . _.. APPLICATION O N �_ ...N., �`�...:...... . APPLICATION FOR APPOINTMENT TO: lib(a(kA 60 a f-d (name of board, commission or committee) Building Board of Appeals Parks&Recreation Board Southlake Parks Development Corporation Crime Control&Prevention District Planning&Zoning Commission Teen Court Advisory Board Joint Drug&Alcohol Awareness Committee SPIN Standing Committee Traffic Management Bond Steering Com. Joint Utilization Committee Southlake Youth Action Com. Zoning Board of Adjustment Library Board Youth Park&Recreation Board *Use a separate application for each appointment desired Name: Voter Registration No. 0 1 l (0 S3-1 Address: i p a-o Aory;;f wits S tl Home Phone: aS 1- 91 t I Years in City: a Employe-W—P.SO�tI'hIO��C..JOU�(flQ( Work Phone: C->0ML. Current and/or previous board,commission, or committee experience in the City of Soutblake: MnAl Have you previously applied to a board,committee,or commission?If yes,which ones and when? bt•rt,c,-t' R-.' ns bea-h o n C Mr,vM--+ -C. — 19 9 9. 2-0 0 0 Reasons for desiring to serve on this board, commission,or committee, and your opinion as to the purpose, goals,and duties of same: QU.A 5� Qualifications and experience that would assist you in serving in this position: Do you understand and agree that your regular attendance and active support are required as an appointee and that noncompliance could result in removal from the board? -5 Number of previous meetings attended of the board for which you are making application? 1%r*.4, Additional information or comments: Please return this completed form to the City Secretary's Office, 1725 E. Southlake Boulevard,fax to (817) 329- :5k- 14 Application for appointment to Library Board —Angelique York Reasons for desiring to serve on this board, commission, or committee, and your opinion as to the purpose, goals, and duties of same: As a writer, I understand the importance of a community library. I want to be part of Southlake's library from the outset, to influence every aspect from the materials on the shelves to special programs. Members of the Library Board have a duty to be responsive to the divergent needs of the community and accepting of their individual input, while striving to create the finest library possible. It would be a privilege to serve on the Library Board. Qualifications and experience that would assist you in serving in this position: 1 am a columnist for The Southlake Journal. My column, A Mom's Eye View, focuses on parenting and children's issues. I am attuned to the needs of this community through my contact and interviews with parents, teachers, administrators, and experts in the field of education. In the course of my career as a freelance writer, I have published articles in journals and magazines throughout the country. I have a wide knowledge of literature, particularly publications for children. Additional information or comments: I have a strong desire to serve this community by encouraging young readers and writers. I am a volunteer writing coach at Rockenbaugh Elementary and recently compiled the work of fourth grade students into a poetry anthology. I spent a large and very enjoyable part of my childhood in libraries and would like to provide the same positive experience to the next generation. Libraries can be a gathering place, a source for research materials, and an entertaining escape. I want to ensure that Southlake has the best library we can create. UU ACT 3Q City of Southlake I OFFICE OF CITY SECRETARY I APPLICATION FOR APPM-W- -MENT APPLICATION FOR APPOINTMENT TO. (name of board, commission or committee) *Use a separate application for each appointment desired Name: 7 /. ,�,Rf0 X�p Address: ;2 D � ? Ci f� /rI Af L Home Phone: 8'�� P3�� Years in City: Employer: Phone: f j(117 Current and/or previous board, commission, or committee experience in the City of Southlake: Reasons for desiring to serve on this board, commission, or committee, and your opinion as t the ��i (Wurpose, goals, and duties of same: � �ili , Qualifications and experience that would assist you in sere g in this position: ZI Do you understand and agree that your regular attendance and active support are required as an appointee and that noncompliance could result in removal from the board? Additional information or comments: .may offices' - - Clmse- return this completed form to the City Secretary's Off e, 1725 E. Southlake Boulevard. Each application be kept on file for one (1) year. After that time it wil necessary to reapply and update the information herein if you wish to c nti a to be co sidered f ap tment. i Signature: Date: D:\WP-FILES\CITYSECIFORMSWPODn MN.FRM 5 fS-I ; OCT 12 2000 BP-ENT P. BURFoRD ATTORNEY AT LAW 0fFlCE OF CITY SECRETARY �p OFFICE: (817)416-7667 MAILING ADDRESS METRO(DALLAS): (817)410-2552 STREET ADDRESS P. O. BOX 92658 TOLL FREE: (877)682-5800 758 NORTH CARROLL AVENUE SOUTHLAKE, TEXAS 76092-0658 FACSIMILE (FAX): (817)416-7670 SOUTHLAKE, TEXAS 76092-6413 October 12, 2000 City of Southlake, Texas City Secretary City Hall Southlake, Texas 76092 Re: Application for vacancy on City Library Board Dear Madam: I recently filled out an application for the vacancy on the city library board. Please attach this letter as a "supplement" to my application. Supplement to Application 1. I teach Legal Research, Introduction to the Law, and Mediation, in the Legal Assistant Program at Tarrant County College -- Northeast Campus. The Legal Research class which I teach is a general orientation to law libraries and the law section of the Tarrant County College library. In the Legal Research class, class time is divided between (a) class lecture and (b) helping students with research projects using the college library. 2. For the last three years I have been a member of the Library Committee at White's Chapel UMC in Southlake. For the last one year, I have headed the committee. Duties involve involving volunteers (Library Committee members), encouraging book donations, and maintaining the library. The church library currently has over 2700 items. When we started in 1997 had less than 100 items. Sh - 1 -3 I hope this additional information aids you in you r evaluation of whom to add to the Library Board. Sincerely ;ours, e t P. Burfo d sk-18 I---- -------_.!— yity of Scuth.lake, Texas i MEN. ORAND NI I (ACC s _'0G0 I � 1 TO: Billy Camprell. City Manager FROM: Shawn Poe. Assistant City Engineer, extension 846 SUBJECT: Ordinance No. 792, 2"d Reading, Abandonment and quitclaim of a portion of Pine Drive right-of-wav at the intersection of South White's Chapel Boulevard Action Requested: Staff requests Council to approve Ordinance No. 792, 2nd Reading, which is for the abandonment and quitclaim of a portion of Pine Drive right-of- way at the intersection of S. White's Chapel Blvd. Background Information: The City plans to reconstruct Pine Drive this year. Currently, Pine Drive intersects White's Chapel at an acute angle. The reconstruction of Pine includes realigning Pine with S. White's Chapel (see attached project map). The City purchased land in February 1999 to accommodate the realignment. White's Chapel Methodist Church also dedicated additional right-of-way for the realignment of Pine. Following the realignment, Pine Drive will intersect perpendicular to S. White's Chapel, which will provide for an improved intersection over the one that exists today. The City will no longer need the portion of right-of-way at the existing intersection of Pine and S. White's Chapel. Staff has had discussions with White's Chapel Methodist Church regarding the abandonment of this portion of right-of-way. In these discussions, Staff stated that we would recommend Council abandon the right-of-way. However, the decision to abandon the right-of-way would be at Council's discretion. Staff also made the church aware that a utility easement would have to be retained for the existing franchise utilities if Council chose to abandon the right-of- way. The City plans to relocate the existing water line in the right-of-way to be abandoned as part of the Pine reconstruction project. Financial Considerations: None for the abandonment of the right-of-way if an easement is retained and t! e franchise utilities remain in their existin<, location. However, the cost to relocate the water line is estimated to be $18,000 and will be relocated as part of the Pine Drive reconstruction costs. —A-1 t --- - City ;f Southtake. Taxas -- -- ----; 1 I Citizen lnput � Board Review: Staff fret .--ith committee members of White's Chanel United ., lethodist ';'0, S�pte Len 1 _ '00, eptem'er _ and October 1 u, 2000 to discuss the abandonment of the right-of-way. i Legal Review: The attorneys have reviewed the Ordinance and Quitclaim Deed. The I attornevs recori-nenc:td the inclus;cn of !anJuaLe in *lie G,uitc,zim E)Ced , related to saving and accepting an easement for the existing franchise utilities located within the right-of-way to be abandoned. _alternatives: Abandon the right-of-way or not. Supporting Documents: Project Map Ordinance No. 792 Quitclaim Deed Staff Recommendation: Staff recommends Council approve the 2❑d Reading of Ordinance No. 792. Please place this item on the October 17, 2000 Regular City Council Agenda for review and consideration. SEP/sep 7A-2 PINE DRIVE ROW ABANDONMENT PROJECT MAP j .1I A \,G PMg� � P � sa N� PN �p,KE 61-v Existing SOUTH Intersection G Future Intersection Abandoned ROW MN Church Prope Nv �S City Property OC silft w z vCLAYTON -ra-3 I ORDINANCE NO. 792 AN ORDINANCE VACATING AND ABANDONING A RIGHT OF WAY FOR PINE DRIVE IN A PORTION OF THE O.W. KNIGHT SURVEY, A9S'r1tiCT 399 OF THE WHITE CriAPEL 1,41ETHODIST CHURCH ADDITION IN THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; DECLARING THAT SUCH PROPERTY !S UNNECESSARY FOR USE BY THE PUBLIC; AUTHORIZING THE MAYOR TO EXECUTE A QUIT CLAIM DEED RELEASING PUBLIC OWNERSHIP i?NTEtREST AND CONTROL OF SAID RIGHT-OF-WAY; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, a right of way has been previously dedicated to the City of Southlake by the owner of the White Chapel Methodist Church Addition to the City of Southlake; Tarrant County, Texas; and WHEREAS, the City Council of the City of Southlake, after careful study and consideration, has determined that the right-of-way located in the portion of the O.W. Knight Survey. Abstract 899 of the White Chapel Methodist Church Addition is not being used by, nor useful or convenient to the public in general; therefore, it constitutes a public charge without a corresponding public benefit, and the public would be better served and benefited by its vacation and abandonment; WHEREAS, in order to remove any question as to the continued interest or ownership of the public in said right-of-way, the City desires to execute a quitclaim deed releasing all title, ownership and control in said right-of-way to the owner of the abutting property. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: 7A-4 r SECTION 1. The right-of-way ir, the portion of the O.W. Knight Survey. Abstract 899 of the Vr hite Chapel Methodist Church Addition to the City of Southlake, Tarrant County, Texas. more specifically shown in Exhibit "A" and described in Exhibit "S" attached hereto and incorporated herein for all purposes. is not tieing used by, nor useful o� convenient to the public in general. It constitutes a public charge without a corresponding benefit. and the public would be better served and benefited by its vacation and abandonment. Accordingly, the above described right-of-way is hereby vacated and abandoned as public property and shall revert in fee simple to the owner of the White Chapel Methodist Church Addition. SECTION 2. The Mayor of the City of Southlake, Texas, is hereby authorized and empowered to execute a quitclaim deed releasing all claims to title, ownership, or control of the right-of-way, on behalf of the City of Southlake, Texas. SECTION 3. A copy of said quitclaim deed shall be presented for filing with the County Clerk of Tarrant County, Texas by the office of the City Secretary. SECTION 4. It is hereby declared to be the intention of the city council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence. paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction. 7A-5 such unconstitutionality shall not affect any of the remaining phrases, clauses, (iW sentences, paragraphs and sections of this ordinance, since the same would have been �nacteri by t`+e City Council without the incorporation in this ordinance of anv such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 5. This Ordinance shall be in full force and effect from and after its passage, and it is so ordained. PASSED AND APPROVED ON FIRST READING ON THIS DAY OF 2000. MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED ON SECOND READING ON THIS DAY OF , 2000. MAYOR ATTEST.- CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: City Attorney 7 A-6 u c� l NN < d � 0\ iJ h m UHF. +W N W Z ti N y3�Ca O G Y�N Q Cey�'Y m N <�L s _ 0 //-� N Q = N z a Fina ZaUaw _ eta: o n O wa F " N �a Q co t5 n; �cao p c�iN X z l �pxaoo N W a"'" taw • e oy LLI 0 \ W a co 00 e will A l' F5 •$ o ------00* is 1 t = � O 1. 7A-7 EXHIBIT 4B' VACATION OF RIGHT-OF-WAY Being a 10.6286 acre tract of land in the 0. W Knight Survey, Abstract 899, -City of Southlake-, Tarrant County, Texas, and being a pertion of existing Pine Drive to be vacated b,, the city of pr cula.ty ;es�;.,'Cd as .lcilo 3ti BEGINNING at a PK nail found in asphalt for the northwest corner of Lot 1, Block A, White Chapel lvlethodist Church Addition, as .ecerded in Plat Volume 388-204. Page 12 P.R.T.C.T., and Leine in the easterly right-of-way line o,existing Pire Drive a: the intersection with the southeasterly right-of-way line of White Chapel Bmle-iard; THENCE S 05 o33'48"E,along the westerly line of said Lot 1,also being said easterly right- of-way line of existing Pine Drive, a distance of 201.39 feet to an iron pin found; THENCE S 00°06'23" E, continuing along the westerly line of said Lot 1, also being said easterly right-of-way line of existing Pine Drive, a distance of 476.65 feet; THENCE N 31 o23'53" W, leaving the westerly line of said Lot 1 and crossing said existing Pine Drive, a distance of 74.84 feet to the easterly line of a 0.998 acre tract of land conveyed to the City of Southlake in Deed Volume 13665,page 93(D.R.T.C.T.), also being the westerly right-of-way line of said existing Pine Drive; THENCE N 00°47'05" E, along the easterly line of said City of Southlake tract and continuing along the easterly line of a 1.004 acre tract of land conveyed to White's Chapel United Methodist Church in Deed Volume 13678,page 327(D.R.T.C.T.), also being the said westerly right-of-way line of existing Pine Drive, passing an iron found at a distance 72.43 feet for the southeast comer of said White's Chapel United Methodist Church tract, a total distance of 225.37 feet; THENCE N 08oO4'21" W, continuing along the easterly line of said White's Chapel United Methodist Church tract, also being said westerly right-of-way line of existing Pine Drive, a distance of 242.52 feet to the northeasterly corner of said White's Chapel United Methodist Church tract; THENCE N 75°47'06"W, along the northerly line of said White's Chapel United Methodist Church tract, also being said westerly right-of-way line of existing Pine Drive, a distance of 8.49 feet to the northwesterly corner of said White's Chapel United Methodist Church tract,also being in the said westerly right-of-way line of existing Pine Drive at the intersection with the southeasterly right-of-way line of White Chapel Boulevard; THENCE N 21 o38'14" E,crossing existing Pine Drive along said southeasterly right-of-way line of White Chapel Boulevard, a distance of 156.70 feet to the POINT OF BEGINNING,containing 0.6286 acre or 27,383 square feet of land, more or less. G:\001453'C01433 ptPav ing\easements,row•vacation.doc March 19,2000 7A--8 QUITCLAIM DEED STATE OF TEXAS & KNOW A�L Nl_A; BY THESE PRESENTS' COUNTY OF TARRANT § That the. City Council of the Ci.y of Southlake, County of Tarrant, State of Texas, a `er careful study and consideration, has determined that the right-of-way of a portion of Pine Drive, located in a portion of the O.W. Knight Survey, Abstract 899 of the White Chapel Methodist Church Addition, in the City of Southlake, hereinafter more specifically shown on Exhibit "A' and described on Exhibit "B" attached hereto and incorporated herein, is not being used by, nor useful or convenient to the public in general; therefore, it constitutes a public charge without a corresponding public benefit. and the public would be better served and benefited by its vacation and abandonment. For and in consideration of the above findings and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the City of Southlake ("Grantor") does hereby bargain, sell, release, vacate, abandon and forever quitclaim unto the White's Chapel United Methodist Church ("Grantee"), any and all of its heirs, legal representatives or assigns, all of Grantor's right, title, and interest in and to the right-of-way shown on Exhibit "A" and described on Exhibit "B," SAVE and EXCEPT, HOWEVER, it is expressly understood and agreed that Grantor is retaining (W the utility easement as described in Exhibit "C". TO HAVE AND TO HOLD all of Grantor's right, title and interest in and to the above described right of way unto the said Grantee, its heirs and assigns forever, so that neither Grantor nor its heirs, legal representatives or assigns shall have, claim or demand any right or title to the aforesaid right of way, premises or appurtenances or any part thereof. EXECUTED this day of , 2000. CITY OF SOUTHLAKE By.- Mayor pine quitclaim (iiiw_ 7A-9 O 4q rr y � y • r A " 'po�\ 8 \ <A �\ N CA ,•tom y co a CGkOy G m / W 3 , o Mx r• y o \ o m py s; • 2ty.� 'p0 w N opyy r X lK • • �• b1b ndtm+ m U om � lt_J z O O' 'A p Q '0'� T 1 • a O pG> °"fro "-1 -n W � R 1 p b 70 0 m to - y� `� co pj• � X G iITJ •a � y �10 a ��d / N v y r ROo z / D -n CD g r �_ m h 'pt� m mw All, yh� u O1� �o l Ov o Tm AO �� Zz =r: $ r= -4 m 9 a� o N N s 7A-10 EXHIBIT`B' VACATION OF RIGHT-OF-WAY Being a 0.6286 acre tract of land in the O. W.Knight Survey,Abstract 899,City of Southlake, Tarrant County, Texas, and being a portion of existing Pine Drive to be vacated by the city of Southlake, being more particularly described as follows; BEGINNING at a PK nail found in asphalt for the northwest comer of Lot 1, Block A, White Chapel Methodist Church Addition, as recorded in Plat Volume 388-204. Page 12 P.R.T.C.T., and being in the easterly right-of-way line of existing Pine Drive at the intersection with the southeasterly right-of-way line of White Chapel Boulevard; THENCE S 05 033'48"E,along the westerly line of said Lot 1,also being said easterly right- of-way line of existing Pine Drive,a distance of 201.39 feet to an iron pin found; THENCE S 00006'23" E, continuing along the westerly line of said Lot 1, also being said easterly right-of-way line of existing Pine Drive, a distance of 476.65 feet; THENCE N 31°23'53"W,leaving the westerly line of said Lot 1 and crossing said existing , Pine Drive,a distance of 74.84 feet to the easterly line of a 0.998 acre tract of land conveyed to the City of Southlake in Deed Volume 13665,page 93(D.R.T.C.T.), also being the westerly right-of-way line of said existing Pine Drive; THENCE N 00°47'05" E, along the easterly line of said City of Southlake tract and continuing along the easterly line of a 1.004 acre tract of lard conveyed to White's Chapel United Methodist Church in Deed Volume 13678,page 327(D.R.T.C.T.), also being the said westerly right-of-way line of existing Pine Drive, passing an iron found at a distance 72.43 feet for the southeast corner of said White's Chapel United Methodist Church tract,a total distance of 225.37 feet; THENCE N 08°04'21"W,continuing along the easterly line of said White's Chapel United Methodist Church tract,also being said westerly right-of-way line of existing Pine Drive,a distance of 242.52 feet to the northeasterly corner of said White's Chapel United Methodist Church tract; THENCE N 75047'06"W,along the northerly line of said White's Chapel United Methodist Church tract, also being said westerly right-of-way line of existing Pine Drive, a distance of 8.49 feet to the northwesterly comer of said White's Chapel United Methodist Church tract,also being in the said westerly right-of-way line of existing Pine Drive at the intersection with the southeasterly right-of-way line of White Chapel Boulevard; THENCE N 21°38'14"E,crossing existing Pine Drive along said southeasterly right-of-way line of White Chapel Boulevard, a distance of 156.70 feet to the POINT OF BEGINNING,containing 0.6286 acre or 27,383 square feet of land,more or less. GA001-453W 1-453p\Pavingkaumcnulrow-vacazion.doc Mach 19,2000 7A-11 City of Southlake o Department of Planning STAFF REPORT October 13, 2000 CASE NO: ZA00-102 PROJECT: Specific Use Permit for packaged beer for off-premise consumption REQUEST: On behalf of Costco Wholesale, Kimley-Horn and Associates, Inc., is requesting a Specific Use Permit for the sale of packaged beer for off-premise consumption per Zoning Ordinance No. 480, Section 45.1 (1) and Section 45.6. ACTION NEEDED: 1. Conduct public hearing. 2. Consider Specific Use Permit ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Surrounding Property Owner Map (E) Surrounding Property Owner Responses (F) Resolution No. 00-93 STAFF CONTACT: Karen Gandy (Ext. 743) Dennis Killough (Ext. 787) Case No. Agenda Item ZA00-102 7B r BACKGROUND INFORMATION OWNER: Costco Wholesale APPLICANT: Kimley-Horne and Associates, Inc. PROPERTY SITUATION: The property is located on the south side of State Highway 114 approximately 1,200' east of Kimball Avenue. The property is bounded by S.H. 114 on the north, by the future North Nolen Drive right-of-way on the east, by property zoned "AG" and "S-P-2" with "C-3" uses on the south, and by the Lowe's site on the west. HISTORY: Activity on this lot includes: ■ Rezoning and Concept Plan (ZA00-020) from "AG" and "C-2" to "S-P-2" with "C-3" uses approved June 2000. ■ Preliminary Plat (ZA00-032) approved May 2000. ■ Site plan (ZA00-045) for Costco approved June 2000. ■ Plat (ZA00-076) was filed in August 2000. LEGAL DESCRIPTION: Lot 2, Block 1, Gateway Plaza, Phase II, Unit I, being 16.3702 acres. LAND USE CATEGORY: Mixed Use CURRENT ZONING: "S-P-2" Generalized Site Plan District with "C-3" General Commercial District uses, including a gasoline service station and tires, batteries, and automobile accessories. P&Z ACTION: October 5, 2000; Approved (6-0). P&Z SPEAKERS: None STAFF COMMENTS: Due to the limited scope of this request and the fact that no changes are to be made to the previously approved concept/site plan,no new review letter was generated. This site is subject to all conditions of the previously approved plans. Attached is a site location exhibit. Case No. Agenda Item Attachment A ZA00-102 7B Page 1 Vicinity Map (6w Costco � T T ui ' NNp� y ppVd IOI $1MMON5 App I i N �J� , I H e I cm' B PR O 51 \pp O City w ES UN of - a•F_ :s�� 1 Grapevine NORTHWEST PI(yyy EAST E I F-1 �\ ENSEP FPRRPN K\MB� g _ w. � AOp1S1ON ,�p9 N 19 R f\O � O .yo y E �f1P� hms li i GARB U K vE� N � I GP�E rq M\ROtN US P GE "`yFv O I NO LP 00 BOA A I PN P1ACE j RNER p MM INE EIG AR SINESS �— � 2000 0 2000 4000 Feet N f� W E S Case No. Agenda Item Attachment B ZA00-102 7B Page 1 I It `guy! ` f7 W7°i ,' � f • IT.YI fI A- 00mail,I oa. •I A. e£:' lik. L..i.i !i amp Tow N Q qA S 8 a • 4 C 1 CT- 17 (iiIw II a A y�\, {�,.•'°��- NORTH NOLEN DRIVE"L� " ' i (70'R.O.W) iio7a,.w i It ,I T 9I�' I° A T e t3jq pi W s .�,I' ,r• (FI'73 Iyi�'gP�3}3} al;In5yy..]] I = > 1 . I _ ££Im t I@:j� �d BR:Yb SYl7••:�3 L 871 N T R j x IiA III IIi� SF� ! gg? a aba 9=} V��I�.�R•4 mNO if VVgg si aI Hip! 1� fiR~ k c s ;! V s ..• -! y it =E�•'� ��" "� �� ` �� = d� ��4�Y �� a � �b'� � .; fial.ls`�3fgiggggfi @I: °Y l3 v 3 i�RYl R R3� C i� V V1 I • 9i.E p § � Lzj Ico b p4 k g� .iD �R a 4;?a I L9 y 4 AR 7 A.'A,F ke IRF"v Al 4 oil! 11'd i as�No. ��' A enda Item � �Attachment C ` 7B)STCO WHOLESALE Pau 1 QQ— b oY PF /I�❑ KimleyHorn i :-- ny — (.�S?E n( n nn SOUTHLAHE BLVD.AND `I o-,.<x°a br.:� J U l�Lt-�u,1 UV HIMHALL ROAD m and Associates,Inc. x t nucusr,zoaa SOUTHLAYE,TEXAS P' Pr�ject N. G6 3 298o09 r Surrounding Property Owners Costco J } city of Grapevine sir 3 WY E�ASIF 1 2 3 12 r 14 6 7 11 10 9 $ H Property Owner Zonina Land Use Description Acreage 1. State of Texas 2. Wetzel Family Prtnshp Ltd. 2. "S-P-2" 2. Mixed Use 2. 1.66 acres 3. State of Texas 4. D.Vogel 4. "S-P-2" 4. Mixed Use 4. 3.94 acres 5. Mobility Systems,Inc. 5. "S-P-2" 5. Mixed Use 5. 1.76 acres 6. D.Vogel 6. "S-P-2" 6. Mixed Use 6. 3.98 acres 7. Mobility Systems,Inc. 7. "S-P-2" 7. Mixed Use 7. 5.76 acres 8. G.Harrell 8. "S-P-2" 8. Mixed Use 8. 4.86 acres 9. C.Hong 9. "S-P-2" 9. Mixed Use 9. 2.99 acres 10. Southlake Office Prtners 10. "AG" 10. Mixed Use 10. 1.05 acres 11. Liberty Bank 11. "C-2" 11. Mixed Use 11. 0.89 acres 12. Lowe's Home Centers Inc. 12. "C-3" 12. Mixed Use 12. 14.72 acres Case No. Agenda Item Attachment D ZA00-102 7B Pagel Surrounding Property Owner Responses .. Costco NO. OF NOTICES SENT: Nine (9) RESPONSES RECEIVED: One (1) response was received from within the 200' notification area: • Philip J. Cuzley, The Lowe's Companies, Inc., P.O. Box 1111, North Wilkesboro, NC, undecided, "Should be no problem." (Received September 28, 2000.) NACommunity Development\WP-FILES\NOTICE\2000 Exhibits\00-102responses.doc Case No. Agenda Attachment E ZA00-102 7B Page 1 Resolution No.00-93 Page 1 RESOLUTION NO. 00-93 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR THE SALE OF BEER FOR OFF-PREMISE CONSUMPTION ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS LOT 2 BLOCK 1, GATEWAY PLAZA, PHASE II, UNIT I, ACCORDING TO THE PLAT RECORDED IN CABINET A, SLIDES 6093,6094,AND 6095,PLAT RECORDS, TARRANT COUNTY, TEXAS,AND BEING APPROXIMATELY 16.3702 ACRES,MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for the sale of beer for off-premise consumption has been requested by a person or corporation having a proprietary interest in the property zoned as "S- P-2" Generalized Site Plan District with limited"C-3"General Commercial District uses; and, WHEREAS, in accordance with the requirements of Sections 45.1 (1)and 45.6 of the City's Comprehensive Zoning Ordinance,the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for the sale of beer for off-premise consumption on Case No. Agenda Item Attachment F ZA00-102 7B Page 1 Resolution No.00-93 Page 2 the property being legally described as Lot 2, Block 1,Gateway Plaza, Phase II,Unit 1, according to the plat recorded in Cabinet A, Slides 6093,6094,and 6095,Plat Records,Tarrant County,Texas, and being approximately 16.3702 acres, more fully and completely described in Exhibit"A", and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions, if any, shall be applicable to the granting of this Specific Use Permit: 1. 2. 3. 4. 5. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 2000. CITY OF SOUTHLAKE By: Rick Stacy, Mayor ATTEST: Sandra L. LeGrand City Secretary APPROVED AS TO FORM: �r Case No. Agenda Item Attachment F ZA00-102 7B Page 2 Resolution No.00-93 Page 3 City Attorney City of Southlake, Texas Case No. Agenda Item Attachment F ZA00-102 7B Page 3 Resolution No.00-93 Page 4 EXHIBIT "A" Lot 2,Block 1,Gateway Plaza,Phase II,Unit 1, according to the plat recorded in Cabinet A, Slides 6093,6094,and 6095,Plat Records,Tarrant County, Texas,and being approximately 16.3702 acres Case No. Agenda Item Attachment F ZA00-102 711 Page 4 Resolution No.00-93 Page 5 EXHIBIT "B" �WT avol 11vaNix (INV 11AFIR 311VIRMOS UJOH-*WN M arivsTIORM OJJ.SOJ A Aq t 11F i in— U I HN Id, 1 4! Cx V1 f 1A \JA MU IV- -7GA'H,190N =Y ZF QP f M w ail; ?ate 7C3 i LJ� -77 lu I i I n 1, 1. 11 11 41 i it 1 ---——— ————— 1� 1 rt-rT�, n� 17, - Case No. Agenda Item Attachment F ZA00-102 7B Page 5 Resolution No.00-93 Page 6 EXHIBIT "C" This page reserved for the approved City Council motion. Case No. Agenda Item Attachment F ZA00-102 7B Page 6 City of Southlake p Department of Planning STAFF REPORT October 13, 2000 CASE NO: ZA00-103 PROJECT: Specific Use Permit for the sale of alcoholic beverages for on-premise consumption REQUEST: On behalf of Lincoln Southlake, Ltd., Joseph and Anna M. Ortiz are requesting a Specific Use Permit for the sale of alcoholic beverages for on-premise consumption per Zoning Ordinance No. 480, Section 45.1 (1) and Section 45.6 for 2980 East Southlake Boulevard, located in the shopping center commonly known as Gateway Plaza, Phase 1. ACTION NEEDED: 1. Conduct public hearing. 2. Consider Specific Use Permit. ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Surrounding Property Owner Map (E) Surrounding Property Owner Responses (F) Resolution No. 00-94 STAFF CONTACT: Karen Gandy(Ext. 743) Dennis Killough(Ext. 787) Case No. Agenda Item ZA00-103 7C BACKGROUND INFORMATION OWNER: Lincoln Southlake Ltd. APPLICANTS: Joseph and Anna M. Ortiz PROPERTY SITUATION: 2980 E. Southlake Boulevard generally being on the northwest corner of Gateway Drive and East Southlake Boulevard. The site is bounded by Gateway Drive on the east, by the main shopping center on the north, by Southlake Boulevard on the south, and by the cemetery on Lot 4 on the west. HISTORY: Activities on this lot include: ■ Rezoning and Concept Plan (ZA98-094) from "AG", "SF-IA", and "O-l" to "S-P-2" with "C-3" uses approved in October 1998. ■ Site Plan (ZA98-159) approved in February 1999. ■ Plat (ZA99-064) filed in October 1999. LEGAL DESCRIPTION: A portion of Lot 3, Block 1, Gateway Plaza Addition LAND USE CATEGORY: Mixed Use CURRENT ZONING: "S-P-2" Generalized Site Plan District with limited "C-3" General Commercial District uses. P&Z ACTION: October 5, 2000; Approved (6-0). P&Z SPEAKERS: None STAFF COMMENTS: In addition to the indoor dining area, the restaurant will have an outdoor seating area of approximately seven hundred forty-five (745) square feet located on the south side of the building. Due to the limited scope of this request and the fact that no changes are to be made to the previously approved concept/site plan,no new review letter was generated. This site is subject to all conditions of the previously approved plans. Attached is a site location exhibit. w Case No. Agenda Item Attachment A ZA00-103 7C Page 1 Vicinity Map Anamia's Tex Mex 4: UN� S City I PKWY EAST Of —� Grapevine tPR I � �p\S\ON 1�09 D Sy 114 W E•� �� do �- O I � O k�' R R OU 1AK �0../ �O I AN pl pCE _ KS 4iiiw RNER INE C M o AR o USINESS U I H E% 1000 0 1000 2000 Feet PM f� W E S Case No. Agenda Item Attachment B ZA00-103 7C Page 1 >S ❑ ❑' ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ gg ANUROD A11 011d N103Ni'1 Z'R Z G W YNMU078AM V Ws i �--d 1/-y-I�w$ � gls "l 691-96VZ VON ZSVO µA � ��}'yyW 9 .. Svxa.L 'ZXV'IH,LaOS oa t F2 aril x AVA IV CA Cl) in. — ,a�.. ❑ ❑ El S s i II , � JI i 1 i J 1 �JI� '�'!• -p0dr � �i-- � o� �1 .. 1' tlt::l . I I e1 I + 11 1- ♦II ��,I /. _ �� '\ as ��,.. .. 6 111 1_�I�!_1 J•i. Il 'll l l Il II IE If BANKS I •' - - ! Ililll tl � ' `i1 A!!� �%�h /� _ /� I uy '�'+4�L =i i \ ai f t ' �WX uj _ i TI7111 1' e �{ '\i IPA, �JJ�Iu—�J}-� 'd � `(EI\ `,� — — +1 oi�; d i �i if � y �9 If �ii �1If111�ITIlFITITf _ .. q ,� ,1 `'.IP�►��, - ,, 1 / Z 5�! � oo� •' JWO ! f'I j y%�i>9t�wHtlY�llhik111f1 I -o� +HII�q J 'Illj+li'1�IJ1'J+i F \�\CVIkPN�f�kl�El��1\\, ! tom.J' - I�; �'• C`\` °'S x I_ I �� to wr 11� Case No. , Agenda Item Attachment C ZA00-103 70 Page 1 Surrounding Property Owners Anamia's Tex Mex Property Owner Zoning Land Use Description Acreage 1. Wyndham Properties Ltd. 1. "S-P-2" 1. Mixed Use 1. 32.00 acres 2. Wyndham Properties Ltd. 2. "S-P-2" 2. Mixed Use 2. 3.451 acres 3. State of Texas 4. Wyndham Properties Ltd. 4. "S-P-2" 4. Mixed Use 4. 0.303 acres Case No. Agenda Item Attachment D ZA00-103 7C Page 1 Surrounding Property Owner Responses Anamia's Tex Mex NO. OF NOTICES SENT: Two (2) RESPONSES RECEIVED: None NACommunity Development\WP-FILES\NOTICE\2000 Exhibits\00-103responses.doc Case No. Agenda Item Attachment E ZA00-103 7C Page 1 Resolution No.00-94 Page 1 RESOLUTION NO. 00-94 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC BEVERAGES FOR ON-PREMISE CONSUMPTION ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS A PORTION OF LOT 3,BLOCK 1, GATEWAY PLAZA ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, ACCORDING TO THE PLAT RECORDED IN CABINET A, SLIDES 5365 AND 5366, PLAT RECORDS, TARRANT COUNTY, TEXAS, AND BEING APPROXIMATELY 32.0 ACRES,MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED DEVELOPMENT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for the sale of alcoholic beverages for on-premise consumption has been requested by a person or corporation having a proprietary interest in the property zoned as"S-P-2 Generalized Site Plan District with limited "C-3" General Commercial District uses; and, WHEREAS, in accordance with the requirements of Sections 45.1 (1)and 45.6 of the City's Comprehensive Zoning Ordinance,the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS: Case No. Agenda Item Attachment F ZA00-103 7C Page 1 Resolution No.00-94 Page 2 SECTION 1. A Specific Use Permit is hereby granted for the sale of alcoholic beverages for on-premise consumption for 2980 East Southlake Boulevard, located in the shopping center commonly known as Gateway Plaza, Phase 1, on property being legally described as a portion of Lot 3, Block 1, Gateway Plaza Addition, an addition to the City of Southlake,Tarrant County, Texas, according to the plat recorded in Cabinet A, Slides 5365 and 5366, Plat Records, Tarrant County, Texas, and being approximately 32.0 acres,more fully and completely described in Exhibit"A", and as depicted on the approved development plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions, if any, shall be applicable to the granting of this Specific Use Permit: 1. 2. 3. 4. 5. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 2000. CITY OF SOUTHLAKE By: Rick Stacy, Mayor ATTEST: Sandra L. LeGrand Case No. Agenda Item Attachment F ZA00-103 7C Page 2 Resolution No.00-94 Page 3 City Secretary APPROVED AS TO FORM: City Attorney City of Southlake, Texas Case No. Agenda Item Attachment F ZA00-103 7C Page 3 Resolution No.00-94 Page 4 EXHIBIT "A" 2980 East Southlake Boulevard,located in the shopping center commonly known as Gateway Plaza, Phase 1,on property being legally described as a portion of Lot 3,Block 1, Gateway Plaza Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slides 5365 and 5366, Plat Records, Tarrant County, Texas, and being approximately 32.0 acres Case No. Agenda Item Attachment F ZA00-103 7C Page 4 Resolution No.00-94 Page 5 EXHIBIT"B" ❑ ❑ ❑ a ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ 3 Sef ❑ ❑ ❑ ❑ l.1 U LI ANYH100 Ail ,1011d N1031417 - g9 z t— !0 iN9i4da73difd q � k;slt o� VzVld 'UMUVO - - - �� t a En ❑ ❑ ❑ ❑ ❑ ❑ a ❑ ❑ ❑ ❑ ❑ .❑ ❑ �' �❑ ❑ ❑ ❑ ❑ ❑ a It Il It t a OHM r l a +� LJMl+�b 11 ■. (rr�#H.10111fi ri _ site C++r +H+H++O+H+tHH+HM ► ; " Y1fi� Of"14 aIl+fltlH !`Id'#+lifo-#ilfH�fil crrrrrnr�,'" iH04NiHitl ' r �' ' +III�I: � IIfI'I ■ _ F• '1• ; III fTTM l /€ ,'�IWIIII0�+110 ;1 - OtHNH+1H+fHID ;p+H+H+IHl+1+[� { t I' .' �IIWIHIoti+lli TM �`+t ' I ` ----------- IHWIHIDiiiiIIIHU --------------- r ■ ■ r ■ Case No. Agenda Item Attachment F ZA00-103 7C Page 5 Resolution No.00-94 Page 6 EXHIBIT "C" This page reserved for the approved City Council motion. Case No. Agenda Item Attachment F ZA00-103 X Page 6 City of Southlake Department of Planning STAFF REPORT October 13, 2000 CASE NO: ZA00-095 PROJECT: Specific Use Permit for Outside Storaee REQUEST: On behalf of Wal-Mart Real Estate Business Trust, Aaron Carter is requesting a Specific Use Permit for outside trailer storage, garden center storage, and pallet storage as part of a retail operation per Zoning Ordinance No. 480, Section 45. 1 (27). A Site Plan for Wal-Mart will be included with this request. ACTION NEEDED: 1. Conduct public hearing. 2. Consider Specific Use Permit and Site Plan. ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Site Plan Review Summary (E) Developer Comments (F) Surrounding Property Owner Map (G) Surrounding Property Owner Responses (H) Resolution No. 00-89 (I) Blue Line copies of plans (for P&Z and Council members only) STAFF CONTACT: Karen Gandy (Ext. 743) Art Wright (Ext. 828) Case No. Agenda Item ZA00-095 7D BACKGROUND INFORMATION OWNER: Wal-Mart Real Estate Business Trust APPLICANT: Aaron Carter PROPERTY SITUATION: 200 N. Kimball Avenue. This 23-acre site is located on the northwest corner of North Kimball Avenue and East Southlake Boulevard (F.M. 1709). To the west is Village Center, zoned"C-3". To the east is the Lowe's property, with the pad sites along Kimball Avenue. North of the Wal-Mart site is retail and industrial zoning. On the south side is `B-1" zoning. A variable width drainage channel is located on the west side of the property. HISTORY: Activity on this property includes: • Zoning (ZA69-019) from AG to Heavy Commercial was approved in January 1970 • Zoning from Heavy Commercial to C-3 was approved with the adoption of Ordinance No. 480 in September 1989 • SUP request for outside storage (ZA98-043) withdrawn by applicant in July 1998 • SUP request for outside storage (ZA99-029) denied by Council in June 1999 LEGAL DESCRIPTION: Lot 2, Block 1, Farrar Addition, and being 23.003 acres LAND USE CATEGORY: Retail Commercial - 65 & 75 L.D.N. CURRENT ZONING: "C-3" General Commercial District TRANSPORTATION ASSESSMENT: Thoroughfare Plan The Thoroughfare Plan recommends the following: 1) a 130' right-of-way (R.O.W.) for Southlake Boulevard (F.M. 1709); 2) a 300'-500' R.O.W. for State Highway 114; and 3) a six (6) lane divided arterial with 124' of R.O.W. for Kimball Avenue. Existing Area Road Network State Highway 114- is currently an east-west four (4) lane divided roadway which runs adjacent to the development to the north. Current Texas Department of Transportation (TxDOT) plans are to improve State Highway 114 from its current configuration to a six (6) lane freeway with full frontage roads in the next two (2) years. The site plan provides for the development to have one (1) future access to the east bound frontage road Case No. Agenda Item Attachment A ZA00-095 71) Page 1 allowing right-in and right-out movements. Kimball Avenue - is a two (2)-lane undivided north-south roadway located west of this development. The site currently has two (2) direct accesses to Kimball Avenue. If funded in the Capital Improvements Program, the ultimate roadway (6-lanes) is expected to be constructed by the end of 2002. FM 1709 - is an east-west 5-lane undivided roadway with paved shoulders located south of the site. The intersection of F.M. 1709 and Kimball Avenue is signalized. Current plans of TxDOT are to re-stripe F.M. 1709 as a 7-lane undivided roadway. The site currently has one (1) access onto Southlake Boulevard. Traffic Impact The proposed outside garden center expansion will result in the net increase of 781 square feet and is projected to result in 18 additional vehicle trips per day. This will not significantly impact the current roadway network. F.M. 1709 and Kimball Avenue are estimated to be currently operating (peak hours) at a Level of Service (L.O.S.) "E" and State Highway 114 is estimated to be operating at peak hours at a L.O.S. "F". However, the L.O.S. for these roadways will improve once planned construction is complete. According to the Traffic Impact Analysis conducted by Kimley-Horn and Associates for the Gateway Phase II project, the intersection of Southlake Boulevard and Kimball Avenue is expected to operate at a L.O.S. "B" and the intersection of Kimball and State Highway 114 is expected to operate at a LOS "C" once ultimate roadway construction is completed. T dart tr c courtsoutllak� aulevrd: 24hr West Bound (WB) (22,288) East Bound (EB) (21,042) WB Peak A.M.(1,313) 1 Ia.m - Peak P.M. (2,280) 6p.m.-7p.m 12 .m. EB Peak A.M. (1,930) 7a.m- Peak P.M. (1,315) 5p.m.- 8a.m. 6 .m. Thy current taI�c mounts o State'Hi hra 114 24hr West Bound (WB) (23,632) East Bound (EB) (23,996) WB Peak A.M. (1,582) 8a.m-9 Peak P.M. (1,924) 5p.m.- p. 6 .m. EB Peak A.M. (1,811) 7a.m- Peak P.M. (1,782) 5p.m.-6p.m 8a.m Case No. Agenda Item Attachment A ZA00-095 7D Page 2 T wive t au s �It Kl;mball A d e ale as D.6110v� : .. 24hr North Bound (NB) (4,824) South Bound (SB) (3,902) NB Peak A.M. (664) 7a.m.-8 Peak P.M. (341) 5p.in.-6p.in. a.m. SB Peak A.M. (227) 1 Ia.in- Peak P.M. (361) 5p.in.-6p.in. 12 p.m. Trail System Master Plan The Trail System Master Plan indicates an Off-Road Pedestrian/Bicycle Trail on the north side of F.M. 1709 and on the west of Kimball Avenue. Currently a trail does not exist at either location. However, the City plans to install a trail along F.M. 1709 at this point as part of its Traffic Management Bond Program. Also, a trail is planned to be installed with Kimball Avenue Capital Improvement Program construction project (not funded at this time). WATER AND SEWER: A twelve (12) inch water line and an eight (8) inch sewer line are located on site. Both systems have the capacity to serve the proposed use. ESTIMATED IMPACT FEES* Water $0 (Assumes no new meter required) Wastewater $0 (Assumes no new meter required) Roadway $0 * Final Impact Fees are determined by the Building Services Department at the time of building permit issuance.The fees shown above represent estimates prepared by the Planning Department. NOTICES: Eleven (11) notices were sent In Favor Opposed Undecided Attached letters Within 200 Notification Area Outside 200 Notification area P & Z ACTION: September 7, 2000: Approved (7-0) subject to the Site Plan Review Summary No. 2, dated September 1, 2000, amended as follows: • Item #1 allow screening to be a combination of wrought iron and masonry (similar to the principle structure) around the existing and proposed garden center areas; • Item #2 allow a minimum of 10' and maximum of 12' for screening of the garden center and trailer storage areas, and require a masonry wall similar to the principle structure around the trailer storage area with a Case No. Agenda Item Attachment A ZA00-095 7D Page 3 solid gate of a material other than wood; • Item ##3 require an 8' masonry wall similar to the principle structure around the pallet storage area with a gate of a material other than wood; • And also require that concept drawings be provided for each storage area for the City Council meeting along with a proposal for the gates. P&Z SPEAKERS: In Favor Qualified In Favor Opposed Other 1 � COUNCIL ACTION: September 19, 2000;Approved(7-0) applicant's request to table to the October 3, 2000, City Council meeting. October 3, 2000; Approved (7-0) applicant's request to table to the October 17, 2000, City Council meeting. STAFF COMMENTS: Attached is Site Plan Review No. 3, dated October 13, 2000. The following waivers are being requested with this application: ■ Request to waive Section 45.11.8, to allow a wrought iron and masonry fence around the garden center and proposed addition in place of a solid screening wall. Applicant has submitted a letter with justifications for this request. ■ Request to vary Section 39.2.e, to allow the garden center fence and trailer area fence to exceed eight feet (8) in height. Applicant has submitted a letter with justifications for this request. Case No. Agenda Item Attachment A ZA00-095 7D Page 4 Vicinity Map Walmart LL INTER E 114 g GPRRO E N Nt,A,_ w DOvd N � 11 GP 0 s, ONS W s•'�',y' 'o M PpON p RE N F Cm RALL B PR SA�V coESP RE CITY OF eR w uN S S GRAPEVINE NORTHWEST q(ryy EAST j r�1 E ROf ,C 14.s OOR6 US P KE M ,1 GP,�E�N PyzFSJ M\FRON G "yam D K i 00 A A I ON P OE Yd S RNER NE C M EIO AR SINESS $+ $}t 1 TM rrri r in�rTf1 I 2000 0 2000 4000 Feet N W E S Cae No. Agenda Item Attachment B ZA00-095 7D Pagel ul SYXII �y se Jrg cWl1�tI111J0�8YYMp, t"90z# MOIS M10 F AMH RVIS IF AMPS 11MO-SV 14vlHinoS-JE] 1i=Wu"MOVhOPOi IG G C.J iW -pill i ail 111111114 IN I Ra Ill!HM Ril It .1. 1. it i. ',,I 1 .l.a.vvs,vr.... Ir �'S# ___ ..�.' 00.O411 sf—,..._`tl 1 ci q1t mill d "w + I j 7 —r- Case No. Agenda Item Attachment C ZA00-095 7D Page 1 3 ... t O O moon y } low O O LU Cew ILU LU ux 'd k 1 4 i 2- F 3 a f 33gg } pp £ Case No. Attachment C ZA00-095 a Page 2 SITE PLAN REVIEW SUMMARY Case No.: ZA00-095 Revised Review No.: Two Date of Review: 10/13/00 Project Name: Specific Use Permit for Outside Storage, Wal-Mart APPLICANT: Wal-Mart Inc. Surveyor: Adams Consulting Engineers Contact: Aaron Carter Contact: Rick Martindale 2200 North Kimball Avenue 6320 Copeland Road Southlake, Texas 76092 Tyler, Texas 75703 Phone: (817) 421-4770 Phone: (903) 324-8400 Fax: (817) 251-0359 Fax: (903) 324-8450 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 10/11/00 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT ART WRIGHT AT(817)481-5581,EXT. 828. General Development Standards Applies Comments Corridor Overlay Regulations Y No changes proposed Residential Adjacency N Not applicable Building Articulation Y No changes proposed Masoruy Standards Y No changes proposed Impervious Coverage Y No changes proposed Bufferyards Y No changes proposed Interior Landscape Y No changes proposed Driveways Y No changes proposed Specific Use Permit(Section 45.11) Y See Comment Nos. 1 —2 This review is limited to the addition of the proposed outside storage only and the associated changes. There are no other changes proposed to the site. 1. This plan proposes a wrought iron and masonry fence around the existing garden center and the proposed extension. (RE: Section 45.11.8) (Waiver requested) (P&ZACTION: September 7, 2000; accepting the requested waiver for Item #1, allowing screening to be a combination of wrought iron and masonry similar to the principle structure around the existing and proposed garden center areas.) The Applicant has requested a waiver to this requirement based on the following justifications stated in the response letter: ■ The applicant intends to display and sell living plant materials within the existing garden center and the proposed extension. ■ The applicant will provide a wrought iron and masonry fence in accordance with the ordinance requirement as described in the response letter. Case No. Agenda Item Attachment D ZA 00-095 7D Page 1 When reviewing applications for the display and sale of living plant material in areas between the principal building and any adjacent right-of-way, the Council may waive the solid screening wall and allow a combination of wrought iron fence panels and masonry materials similar to the principal building. 2. A screening device shall be at least six feet in height, but not more than eight feet in height. (RE: Section 39.2.e) This plan proposes a ten foot (10') fence around the trailer storage area and an eleven and one-half foot fence (11'6") around the garden center. (Variance requested) (P&Z ACTION: September 7, 2000; allowing a minimum of 10' and maximum of 12'for screening of the garden center and trailer storage areas, and requiring a masonry wall similar to the principle structure around the trailer storage area with a solid gate of a material other than wood.) The Applicant has requested a variance to this requirement based on the following justifications stated in the response letter: ■ The applicant is proposing to have a 10'fence to screen the trailer area. The height of the fence is necessary to adequately screen the trailers to be stored in this area. ■ The wrought iron and masonry fence around the proposed addition to garden center will have a height of 11'6". The height of this fence will match the height of the existing wrought iron fence. A screening device shall not exceed eight feet(8) in height unless approved as a variance by the City Council in its consideration of a specific use permit. OTHER P&Z ACTION: September 7, 2000;Approved(7-0) subject to Site Plan Review Summary No. 2, dated September 1, 2000, requiring an 8' masonry wall similar to the principle structure around the pallet storage area with a gate of a material other than wood; and also requiring that concept drawings be provided for each storage area for the City Council meeting along with a proposal for the gates. * Section 45.11.8 requires that lawn equipment, play equipment, swimming pools, barbecue grills, bagged goods, exchange-type propane bottles and similar items shall be stored behind a solid screening wall and shall not be visible from outside the screened area. A solid eight foot (8') wall is required even if these items are located behind the nursery plants inside the garden center. * No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. * It appears that this property lies within the 65/75 LDN D/FW Regional Airport Overlay Zone and will require construction standards that meet requirements of the Airport Compatible Land Use Zoning Ordinance No. 479. * The applicant should be aware that prior to issuance of a building permit a Plat must be processed and filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water& Sewer Impact and Tap Fees, and related Permit Fees. Case No. Agenda Item Attachment D ZA 00-095 7D Page 2 * Please be aware that any change of tenant/owners with a request for a new C.O. will require that all parking areas meet the "all weather surface" requirement in the zoning ordinance and all fire lanes shall be per the Fire Department's requirements. * Exterior lighting shall comply with the lighting ordinance. * Denotes Informational Comment Case No. Agenda Item Attachment D ZA00-095 71) Page 3 (law AX ADAMS CONSULTING ENGINEERS, INC. Civil/EnvironrnentaI Engineers ■ Surveyors October 11, 2000 Honorable Mayor and City Council of Southlake City of Southlake 1725 E. Southlake Boulevard Southlake, Texas 76092 Re: Request for Specific (Ise Permit pursuant to Section 1.5.1 (27) of the City of Southlake Zoning Ordinance by 4 al-Mart Real Estate Business Trust-City of Srruthiake Case Number ZAOO-095 Honorable Mayor and City Council: On July 31, 2000, Wal-Mart Real Estate Business Trust ("Wal-Mart") filed an Application for Specific Use Permit(the"Application")pursuant to Section 45 ofthe City of Southlake Zoning Ordinance (the"Zoning Ordinance") requesting a Specific Use Permit for outside storage of trailers and nursery stock pursuant to Section 45.1(27)and 45.11 ofthe Zoning Ordinance. On August 18,2000 Wal-Mart revised the Application to add outside storage of pallets to the activities that would be conducted pursuant to the Specific Use Permit. The Application,as revised, proposed that the existing garden center area be expanded by placing a wrought iron fence around the perimeter of an expanded garden center to match the existing wrought iron fence. Living plant material would be stored behind the wrought iron fence resulting in a natural screen for items stored in the rear of the garden center. The Application also proposed that Wal-Mart be allowed to create a trailer storage area surrounded by a ten(10)foot high wood fence and gate and a pallet storage area surrounded by the existing six(6)foot fence. By letter dated August 29, 2000, Wal-Mart requested the variances necessary for the granting of the Specific Use Permit. WA HOU582024.1 OCT 12 2000 Case No. Agenda Item Attachment E ZAOO-095 7D Page 1 6320 Cooeland Road ■ R.O. Box 131599 • Tvler, Texas 75713 • (903) 324-8400 0 FAX (9031 324-8450 Honorable Mayor and City Council of Southlake October 11, 2000 Page 2 On September 7, 2000 the City of Southlake Planning and Zoning Commission (the "Commission") held a public hearing on Wal-Mart's request for a Specific Use Permit for outside trailer storage, garden center storage and pallet storage. The Commission recommended approval of the Specific Use permit provided that: 1) the screening for the proposed garden center area consist of a combination of wrought iron and masonry similar to the principle structure with a minimum height of ten (10) feet and a maximum height of twelve (12)feet; 2) the screening for the proposed trailer storage area consist of a masonry wall similar to the principle structure with a solid gate other than wood with a minimum height often (10) feet and a maximum height of twenty (12) feet; and 3) the screening for the pallet area consist of an eight (8)foot high masonry wall similar to the principal structure with a solid gate of a material other than wood. Based on the Commission's recommendation,Wal-Mart proposes to expand its existing garden center by replacing the existing wrought iron fence with a combination of wrought iron and masonry. The existing garden center will be modified by the addition of a four(4)foot high masonry wall veneer added along the bottom of the wrought iron along the entire length of the garden center perimeter, and a masonry column veneer will be added at every fourth post (approximately 24 feet centers). The new garden center will consist of a wrought iron fence atop a four(4)foot high masonry wall along the entire length of the expanded garden center area. Moreover, a masonry column will be constructed at every fourth post (approximately 24 feet centers). The wrought iron and masonry garden center area is estimated to cost approximately$119,000. A copy of an example of a wrought HOU 532024.1 Case No. Agenda Item Attachment E ZA00-095 7D Page 2 Honorable Mayor and City Council of Southlake October 11, 2000 Page 3 iron and masonry fence, similar to that proposed for the expanded garden center, is enclosed for your reference. Wal-Mart is requesting that the Specific Use Permit allow it to use wood fencing and wood gates to provide screening for the trailer storage area and the pallet storage area rather than the masonry fence recommended by the Commission. Wal-Mart will be willing to replace the wood fencing every four(4)years and/or paint the wood fencing to match the principle structure. Wal-Mart is requesting two variances in connection with the Specific Use Permit. These variances and the need for such variances are as follows: 1) Wal-Mart requests that it be allowed to install a wood fence between ten(10)feet and twelve (12) feet in height in the proposed trailer storage area. The eight (8) foot fence allowed by the Zoning Ordinance will not be sufficient to fully screen the trailers from view from the public right of way. 2) Wal-Mart requests that it be allowed to enclose the proposed expansion of the garden center with a wrought iron and masonry fence between ten(10)feet and twelve (12) feet in height. The new garden center will consist of a wrought iron fence atop a four (4) foot high masonry wall along the entire length of the expanded garden center area. Moreover, a masonry column will be constructed at every fourth post. The existing wrought iron fence is approximately eleven (11) feet six (6) inches in height, including the shade cloth top attached to the building. The existing fence will be modified by the addition of a four (4) foot high masonry wall veneer added along the bottom of the wrought iron along the entire length of the garden center perimeter, and a HOJ:5S202.4.1 Case No. Agenda Item Attachment E ZA00-095 7D Page 3 Honorable Mayor and City Council of Southlake October.11, 2000 Page 4 masonry column veneer will be added at every fourth post. The wrought iron and masonry fence will give the appearance that the garden center is an integral part of the principal structure. If you or your staff have need of any further information regarding the Specific Use Permit please contact me at 903-324-8400 or, if you wish, you may contact Wal-Mart's attorney, Mr. Robert J. Collins at 713-220-3870. Sincerely yours, Rick Martindale cc: Mr. Aaron Carter Ms. Frances Coberly Mr. Robert J. Collins HOU:SS'_C24.1 Case No. Agenda Item Attachment E ZA00-095 7D Page 4 Surrounding Property Owners ., Walmart J 8 J C �J S NORTHWEST PKWY tRST 15 1 2 14 3 4 6 5 6AST SOth'HIAKE BWD 12 9 8 7 13 11 10 0 C F Property Owner Zonine Land Use Description Acreage 1. State of Texas 2. McDonald's Corporation 2. "C-3" 2. Retail Commercial 2. 1.03 acres 3. Bluebonnet Road Prtnrs 3. "C-3" 3. Retail Commercial 3. 0.65 acres 4. Bluebonnet Road Prtnrs 4. "C-3" 4. Retail Commercial 4. 1.11 acres 5. Bluebonnet Road Prtnrs 5. "C-3" 5. Retail Commercial 5. 0.89 acres 6. V. Stagliano 6. "C-3" 6. Retail Commercial 6. 0.12 acres 7. Church of Christ Our King 7. "CS" 7. Public/Semi-Public 7. 2.69 acres 8. Southlake Plaza II Ltd. Prtn. 8. "B-1" 8. Office Commercial 8. 0.90 acres 9. Southlake Plaza II Ltd. Prtn. 9. 1113-1" 9. Office Commercial 9. 0.90 acres 10. Southlake Plaza II Ltd.Prtn. 10. "B-1" 10. Office Commercial 10. 8.55 acres 11. Greenway-1709/Eleven Prtn 11. "B-1" 11. Office Commercial 11. 11.22 acres 12. Dallas Foam,Inc. 12. "13-1" 12. Office Commercial 12. 0.91 acres 13. Southlake Land Ltd. 13. "AG" 13. Office Commercial 13. 13.59 acres 14. OTR/Regency Realty 14. "C-3" 14. Retail Commercial 14. 13.08 acres 15. State of Texas Case No. Agenda Item Attachment F ZA00-095 7D Page 1 Surrounding Property Owner Responses Walmart NO. OF NOTICES SENT: Eleven (11) RESPONSES RECEIVED: None MCommunity Development\WP-FILES\NOTICE\2000 Exhibits\00-095responses.doc Case No. Agenda Item Attachment G ZA00-095 71) Page 1 Resolution No. 00-89 Page 1 RESOLUTION NO. 00-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR OUTSIDE TRAILER STORAGE, GARDEN CENTER STORAGE,,AND PALLET STORAGE AS PART OF A RETAIL OPERATION ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS LOT 2, BLOCK 1, FARRAR ADDITION, BEING 23.003 ACRES,MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for outside trailer storage, garden center storage, and pallet storage as part of a retail operation has been requested by a person or corporation having a proprietary interest in the property zoned as "C-3" General Commercial District; and, WHEREAS, in accordance with the requirements of Sections 45.1 (27) and 45.11 of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise,and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for outside trailer storage, garden center storage, and pallet storage as part of a retail operation on the property being legally described as Lot 2,Block Case No. Agenda Item Attachment H ZA00-095 7D Page 1 Resolution No. 00-89 Page 1 I,Farrar Addition,being 23.003 acres, more fully and completely described in Exhibit"A", and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: 1. 2. 3. 4. 5. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF , 2000. CITY OF SOUTHLAKE By: Rick Stacy, Mayor ATTEST: Sandra L. LeGrand City Secretary APPROVED AS TO FORM: City Attorney City of Southlake, Texas Case No. Agenda Item Attachment H ZA00-095 7D Page 2 Resolution No. 00-89 Page 1 EXHIBIT "A" Lot 2, Block 1, Farrar Addition, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 1975, Plat Records, Tarrant County, Texas, and being 23.003 acres Case No. Agenda Item Attachment H ZA00-095 7D Page 3 Resolution No. 00-89 Page I �w EXHIBIT"B" 1�D-111 fll IPi Ali ,I L� l ',; .._ 'h, �;,' � rv;`xi six t}I'�' 'i I'iIi ;r{ !(� Ir#r J� IM J.- _jnt It }I P3 4! 'lit �w J�A V I lit � 14 t�ft� II i + 4-- A .j)-k 7 _Mk. IV i Case No. Agenda Item Attachment H ZA00-095 7D Page 4 e Resolution No. 00-89 Page 1 EXHIBIT"C" This page reserved for the approved City Council motion. Case No. Agenda Item Attachment H ZA00-095 7D Page 5 City of Southlake • . o Department of Planning STAFF REPORT October 13, 2000 CASE NO: ZA00-056 PROJECT: Hiah Point REQUEST: The Original request for this property was a zoning change to SF-20A and concept plan approval. An amended request has been made for a zoning change to SF- 20A single family residential district on the north 11.9 acres, SF-30 single family residential district on the south 2.8 acres and concept plan approval. ACTION NEEDED: Consider first reading of the rezoning request and concept plan ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Concept Plan Review Summary (E) Tree Preservation Analysis (F) Density Comparison with Southridge Lakes (G) Surrounding Property Owner Map (H) Surrounding Property Owner Responses (I) SPIN Report (J) Ordinance No. 480-349 (K) Blue Line Copies (for Council Members Only) STAFF CONTACT: Dennis Killough (Ext. 787) Case No. Agenda Item ZA00-056 8A Y BACKGROUND INFORMATION OWNER/APPLICANT: Ross Owen PROPERTY SITUATION: This is a 14.7 acre tract located on Shady Oaks Drive north of F.M. 1709. The property is surrounded on the north,west and southwest by Southridge Lakes residential development which is zoned SF-20A. One developed residential tract,zoned SF-IA,which is part of the same ownership, is located southeast of this tract. There are developed residential lots located directly to the east, across Shady Oaks Drive, which are zoned SF-IA. There are a scattering of trees on the west portion of the site. HISTORY: Other activity on this site includes the following: • Zoning (ZA86-065) AG to SF3, minimum one acre, was approved in January, 1987. • Preliminary Plat(ZA86-068)was approved in January, 1987 and expired since there was no final plat was filed. • SF-IA zoning was placed on the property in September, 1989. LEGAL DESCRIPTION: Tracts 3A, 3A1B, 3A2, 3E, 3E1,and a portion of Tract 3A1C, Littleberry G. Hall Survey, Abstract 686, involving 14.654 acres LAND USE CATEGORY: Low Density Residential and Medium Density Residential CURRENT ZONING: "SF-IA" Single Family Residential District REQUESTED ZONING: Original request proposed "SF-20A" Single Family Residential District. The Amended request proposes "SF-20A" Single Family Residential District on the north 11.9 acres and "SF-30" Single Family Residential District on the south 2.9 acres. TRANSPORTATION ASSESSMENT: Thoroughfare Plan The Thoroughfare Plan recommends Shady Oaks Drive to be an undivided two(2) lane collector road with 64'of right-of-way(R.O.W.). This widening project is not funded at this time. The Concept Plan indicates that 32' of R.O.W. from the roadway center line will be dedicated. Existing Area Road Network The existing road is two (2) lanes with 22' of pavement. Case No. Agenda Item Attachment A ZA00-056 8A Page 1 The.current:traff c caiuitri Shad- Oaks Drive: 24hr North Bound B 1,602 South Bound (SB) (1,773 NB Peak A.M. 245 8a.m.-9a.m. Peak P.M. 16 3 .m.-4 .m SB Peak A.M. 350 8a.m-9a.m. Peak P.M. 175 6 .m.-7 .m. Traffic Impact The proposed development is projected to generate 201 trips per day. Shady Oaks Drive is operating at a LOS of"C". The intersection of Shady Oaks Drive and F.M. 1709 operates at a LOS of "E" during the A.M. and P.M. peak hours due to Durham Elementary school traffic. Trail System Master Plan The Trail System Master Plan recommends an Off-Road(Pedestrian/Bicycle) Trail on the east side of Shady Oaks Drive. WATER AND SEWER: An existing 12" waterline exists along Shady Oak Drive. An existing 8" sewer line exists on Love Henry Court. Both systems have the capacity to serve the proposed development. ESTIMATED IMPACT FEES*: Water $37,894.50 Assumes 21-1" meters Wastewater $23,614.50 Assumes 21-1" meters Roadway $31,409.07 (Roadway Service Area 3 * Final Impact Fees are determined by the Building Services Department at the time of Building Permit Issuance.The fees shown above represent estimates prepared by the Planning Department. NOTICES: Twenty-eight (28)notices In Favor Opposed Undecided Attached letters Within 200 Notification Area 1 3 3 6 Outside 200 Notification area 1 1 P&Z SPEAKERS: In Favor Qualified In Favor Opposed Other 2 2 P&Z ACTION: July 20, 2000; Denied(6-0). COUNCIL ACTION: August 1,2000;Tabled(4-0)on consent to the August 15,2000,City Council meeting. August 15, 2000; Tabled(7-0)at the applicant's request to the September 19, Case No. Agenda Item Attachment A ZA00-056 8A Page 2 2000, City Council meeting. September 19,2000;Tabled(7-0)at the applicant's request to the October 17, 2000, City Council meeting. STAFF COMMENTS: Attached is Concept Plan Review Summary No. 4, dated October 13, 2000. The applicant is requesting the following variances: • Reduction in the building setback along the side street of certain corner lots. (RE: Ord. 483, Sect. 8.011-1); A variance may be granted as set forth in Ordinance 480, Section 4,page 4-22, drawing no. 4 which permits approval of a reduction down to the district side yard requirement of 15' . The Planning and Zoning Commission had the following concerns: • The land use designation being both low density and medium density; • Applicant did not hold a SPIN meeting; • SF zoning would provide a better buffer between the existing SF-20 zoning properties to the north and west and the low density properties to the south and east. • The higher density development would negatively impact the school and traffic on Shady Oaks Drive. Since the Commissions action on this item,the applicant held a SPIN meeting. Please see the SPIN report included in your packet. The Commissions action was taken on a request for"SF-20A"zoning on the entire site. Due to the recommendation for denial, by P&Z, a super majority vote of approval is needed. NACommunity Development\WP-FILES\MEMO\2000cases\00-056ZC.doc Case No. Agenda Item Attachment A ZA00-056 8A Page 1 Vicinity Map High Point Addition �N u IL YNES � .,.,rtg,LL POd� S PSSEN OF 0 E scwa ON I - - w N SN p-TES r NOOD W L N 1 E 1P µs L ES OWE S r G \SZ I cu+rsa� NES ON wcH GH matt ES 'I aocKE�PRv �t PU SE E ER U ES WNRE E I 2000 0 2000 Feet N f� W E S Case No. Agenda Item Attachment B ZA00-056 8A Page 1 Zy A pi' '�• row IIIlilt }l !! iq} I +, 11t}' I i z z E. d-�F RJR �F� R�� ' (iiw 5; ! R I � da <el 0�� „ i 'lull R � w zac e� Cpppq z I u O 6 }i� ;� t�} # iH U x x z 7! Y ! a a e t a a a^ • 7 • 17}Y till •tia:+ �Il;} �a:.}jIIIIIiI !„1 ,+�1lIlt � Il;} ��:.}j111+tIt7I1llt � � � w P eta n 71 lY��•l r r € 8 • r � � L4. t K�4� i rLl'-yaA le,LI,rcY� gIAa}lagt i in till 5 /y d • i �i eF ^ II� �•� q 37 R �� ' 1§Ci �' ly I �g'`/i .,ice=/ g m t� ��I,�`� /i '; 8�¢;�Y� r_gy �► A I -IN-, a - It _ S r _ ig I si I {P cpg y axe et 8 h cam! �.aa F \i id = � < � aH e II[ R Case No. Agenda Itern LUC C .. SA ZA00-056 CONCEPT PLAN REVIEW SUMMARY Case No: ZA 00-056 Review No: Four Date of Review: 10/13/00 Project Name: Concept Plan for SF-20A and SF30 Zoning—High Point APPLICANT: ENGINEER: Ross Owen Washington&Associates, Inc. 480 Shady Oaks 500 Grapevine Hwy, Suite 375 Southlake, TX 76092 Hurst,TX 76054 Phone: (972) 365-0265 Phone:(817)485-0707 Fax: (817)485-4106 Attn: Jackey Fluitt CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 10/12/00 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF CONCEPT PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT DENNIS KILLOUGH AT(817)481-5581,EXT.787. 1. A 35'building setback line is required on both street frontages for a corner lot. Label the east building line on Lot 1, Block 1. The applicant has requested a 5' reduction (30' B.L.) for Lot 3, Block 2 "Reverse Frontage" lot, and has requested a 20' reduction to (15' B.L.) for Lots 11 and 12, Block 1 "Back to Back"Lots. (Variance requested under provisions of Ordinance No. 480,Section 4,page 4-22, drawing no. 4 which permits approval of a reduction down to the district side yard requirement of 1 S.) P&ZACTION.- July 20, 2000, denied(6—0). * Please note that this request has been amended since appearing before the Planning and Zoning Commission. The Original Request was for "SF-20A"zoning only. The amended request proposes "SF-20A"zoning for the north 11.9 acres and "SF-30"on the south 2.8 acres. * The applicant should be aware that prior to issuance of a building permit, a Plat must be processed and filed in the County Plat Records, a developer's agreement approved and all infrastructure improvements accepted by the City and all required fees paid. Required fees may include but not be limited to the following fees: Park Fee, Impact Fees, Tap Fees, and related Permit Fees. * It appears that this site includes a portion of the Robert R Owen tract to the south. All of that tract must be included in future plats submitted for this development. * Denotes Informational Comment cc: Ross Owen Jackey Fluitt VIA FAX: ABOVE NACOMMUNITY DEVELOPMENT\WP-FILES\REV\2000\00-056CP2.DOC Case No. Agenda Item Attachment D ZA00-056 8A Page 1 TREE PRESERVATION ANALYSIS (Residential Subdivision Development) Case: 00-056 Date of Review: 6—22 - 00 Number of Pages: 2 Project Name: High Points Estates (Rezoning/Concept Plan)Resubmittal #2 OWNER: PREPARED BY: Ross Owen Washington & Associates, Inc. 480 Shady Oaks 500 Grapevine Hwy. Suite 375 Southlake, TX 76092 Hurst, TX 76054 Phone: (972) 365-0265 Phone: (817) 485-0707 Fax: Fax: THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED PROJECT AND IS TO PROVIDE AN ANALYSIS OF THE PLAN OR SURVEY AND THE IMPACT OF CONSTRUCTION ON ANY PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR CLARIFICATION CONTACT KEITH MARTIN, LANDSCAPE ADMINISTRATOR AT (817)481- 5581 EXT. 848. TREE PRESERVATION COMMENTS: 1. The applicant submitted a Tree Survey with the submittal of the Concept. The Tree Survey can be used in place of the require aerial photograph to determine the amount of existing tree cover being removed and the location of quality trees. 2. The construction of the two cul-d-sacs will remove approximately twelve (12) trees. The largest of the trees is a Hackberry. Most of all of the remaining trees are located on the innermost portions of the home lots and not in Drainage & Utility easements. Additional trees will need to be removed when homes are built on the lots. 3. If possible, install all water and sewer lines in the R.O.W. and in easements that are clear of trees in and around them. Particularly referencing the line between Lots 9 &10, and Lot 21. Please check with the City Engineering Staff for an alternative route for the line. 4. Residential Subdivision: In a residential subdivision, all protected trees that the Landscape Administrator determines must be altered in order to install utility lines within public R.O.W. or utility easements or drainage easements as shown on an approved Final Plat, or to achieve the cut/fill drainage as designated on the master drainage construction plan, shall be exempt from the tree replacement and tree protection requirements listed in Sections 7 and 8 of the Tree Preservation Ordinance. Any protected trees within these areas that the Landscape Administrator determines do not have to be altered shall be subject to the tree protection requirements listed in Section 8 of the Ordinance, but not to the tree replacement requirements listed in Section 7 of the Ordinance. All other areas of the subdivision shall be subject to both the tree replacement and the tree protection requirements, and all other provisions of the Ordinance. Case No. Agenda Item Attachment E ZA00-056 $I} Page 1 All requirements and regulations of the Tree Preservation Ordinance 585-B, apply to the entirety of this site. Please be aware of the penalties of not applying the tree preservation protection methods required by the Tree Preservation Ordinance 585-B. Case No. Agenda Item Attachment E ZA00-056 $A Page 2 (ps ty Comoar, ison Total Area (In Acres) Lots Opp Space Density Southridge Lakes Phase 1 54.661 71 286,355/6.574 Acres 1.298 Phase II 36.711 61 0 1.661 Phase III 7.072 12 0 1.697 Phase III-1 18.282 30 0 1.641 Phase III-2 10.594 18 0 1.699 Phase IV-1 25.46 41 0 1.61 Phase IV-2 6.64 11 0 1.656 Phase V -1 10.76 16 0 1.487 Phase V-2 25.177 43 0 1.708 Phase VI 30.891 53 0 1.715 P..hase VII 20.4.1_ M Q 1.47_ 246.658 Acres 386 Lots 6.574 Acres 1.565 Lots/Acr. Highpoint Estates All Phases 17.982 Acres 22 Lots .6 Acres 1.223 Lots/Acr. Open Space Per Lot Com. ison South Ridge Lakes 6.574 Acres/386 Lots .017 Acres Open per Lot HighPoint Estates .6 Acres/22 Lots .027 Acres Open per Lot Average Lot Size Comparison. Southridge Lakes 246.658 Acres for 386 Lots .639011 Acres per Lot Highpoint Estates 17.982 Acres for 22 Lots .817364 Acres per Lot Case No. Agenda Item Attachment F ZA00-056 8A Page 1 Surrounding Property Owners High Point u o 9 10 1 2 3 4 5 6 7 g 11 30 12 29 28 27 13 26 5 14 4 3 22 20 18 17 15 21 16 Property Owner Zonine Land Use Description Acreage 1. G. Stengem 1. "SF-20A" 1. Medium Density Residential 1. 0.49 acres 2. S.Weatherspoon 2. "SF-20A" 2. Medium Density Residential 2. 0.46 acres 3. R.Howard 3. "SF-20A" 3. Medium Density Residential 3. 0.46 acres 4. D. Stropes 4. "SF-20A" 4. Medium Density Residential 4. 0.46 acres 5. M.Vamell 5. "SF-20A" 5. Medium Density Residential 5. 0.46 acres 6. J.Vitali 6. "SF-20A" 6. Medium Density Residential 6. 0.46 acres 7. D.Fink 7. "SF-20A" 7. Medium Density Residential 7. 0.47 acres 8. D.Sellari 8. "SF-20A" 8. Medium Density Residential 8. 0.64 acres 9. M. Skaggs 9. "SF-20A" 9. Medium Density Residential 9. 0.64 acres 10.P.Bruton 10."AG" 10.Low Density Residential 10. 1.00 acres 11.R.Mooney 11."SF-IA" 11.Low Density Residential 11. 0.97 acres 12.M.Prestjohn 12."SF-IA" 12.Low Density Residential 12. 1.83 acres 13.M.Benton 13."SF-IA" 13.Low Density Residential 13. 1.79 acres 14.M.Wayland 14."AG" 14.Low Density Residential 14.5.00 acres 15.W.Evans 15."AG" 15.Medium Density Residential 15.2.83 acres 16.W.Evans 16."AG' 16.Medium Density Residential 16. 1.00 acres 17.R.Owen 17."SF-IA" 17.Low Density Residential 17. 1.00 acres 18.R. Owen 18."SF-IA" 18.Low Density Residential 18. 1.13 acres 19.R.Owen 19."SF-IA" 19.Low Density Residential 19. 1.63 acres 20.B.Barrington 20."SF-20A" 20.Medium Density Residential 20.0.50 acres 21.N.Conner 21."SF-20A" 21.Medium Density Residential 21.0.59 acres 22.J.Huggins 22."SF-20A" 22.Medium Density Residential 22.0.59 acres 23.T.Thach 23."SF-20A" 23.Medium Density Residential 23.0.46 acres 24.G.Woods 24."SF-20A" 24.Medium Density Residential 24.0.46 acres Case No. Agenda Item Attachment G ZA00-056 8A Page 1 25.R.Dunkel 25. "SF-20A" 25.Medium Density Residential 25.0.59 acres 26.W.Hickey 26."SF-20A" 26.Medium Density Residential 26.0.68 acres 27. S.Laux 27."SF-20A" 27.Medium Density Residential 27.0.46 acres 28.R.West 28."SF-20A" 28.Medium Density Residential 28.0.46 acres 29.A.Humphrey 29."SF-20A" 29.Medium Density Residential 29.0.55 acres 30.R.Bair 30."SF-20A" 30.Medium Density Residential 30.0.55 acres NACommunity Development\WP-FILES\NOTICE\2000 Exhibits\00-056.doc Case No. Agenda Item Attachment G ZA00-056 8A Page 2 Surrounding Property Owner Responses High Point NO. OF NOTICES SENT: Twenty-eight(28) RESPONSES RECEIVED: Six (6) responses were received within the 200' notification area: • Robert J. Bair, 1006 Brazos Drive, Southlake, Texas, in favor. "This looks like an excellent plan with large lots that will add to the value of this area." (Received July 11, 2000) • Stephen Weatherspoon, 615 Llano Court, Southlake, Texas, undecided about. "Concerned how runoff will be drained from new lots 6 - 9 without draining into lots 12 - 76. Architectural standards not specific." (Received July 11, 2000) • Robert Mooney, 581 Shady Oaks, Southlake, Texas, undecided. See attached letter. (Received July 13, 2000) • Daniel L. Fink, 603 Llano Court, Southlake, Texas, undecided. See attached letter. (Received July 17, ,,, 2000) • W.L. Hickey, Jr., 305 Bandera Court, Southlake, Texas, opposed. "I enjoy the quietness of the neighborhood. Do not want the noise and clutter of construction. Spoils the beauty of the neighborhood." (Received July 17, 2000) • Doreen L. Bruton, 583 Shady Oaks, Southlake, Texas, undecided. "The children from this proposed subdivision and surrounding homes on Shady Oaks would like to be able to walk to school. Please consider putting sidewalks on Shady Oaks so our children don't have to walk to school in the ditch. Thanks!" (Received July 18, 2000) One . response was received from outside the 200' notification area: • Bill Stone (SPIN #13 Representative), 1508 Pecos Drive, Southlake, Texas, opposed. See attached letter. (Received July 19, 2000) NACommunity Development\WP-FILES\NOTICEU000 Exhibits\00-056responses.doc Case No. Agenda Item Attachment H ZA00-056 8A Page 1 07/13/2000 02:40 9729334611 SIERRA SPRINGS PAGE 01 A 115F--?O A v��4G �Za,�.LG .G•+. (/ �r �� tl fie• '! o� qwxle,� i, , 4�'rn ,ebs i-p,T Alemry S4ff/ 6HADY OA FS �5ou�+�.gK�,Tic Case No. Agenda Item Attachment H ZA00-056 8A j 1 3 2000 Page 2 July 10, 2000 Planning and Zoning Commission City of Southlake 1721 E. Southlake Boulevard Suite 100 Southlake, TX 76092 Pursuant to the attached notice, I respectfully submit the following questions on project ZA 00- 056. (1) Please describe the minimum and maximum lot sizes in "acres." (2) Please define what type of permanent fencing or partitions will be erected on the north side of the development, separating the new development from the current homes on Llano Court in the Southridge Lakes development. (3) Please define the grading and drainage plans for this development. (4) Please define the deed restrictions that will be actively enforced in this development, including minimum landscape requirements, fencing limitations, and other restrictions. Please provide a draft copy of these restrictions for review. (5) Please define the facing of the homes and garages in this development. Will garages be side, rear or front entry (from street) ? (6) Please define whether this development is considered high density or medium density housing. (7) If the project is approved, please define what requirements the developer has to control noise, appearance and issues such as rodents (from the existing fields) during the improvement and construction phases of the project. What role does the City play in monitoring compliance to such requirements? To whom do existing residents express concerns about violations of such requirements during the project development? (8) Please define any elements of this development that, although they may meet Southlake standards and codes, might be considered uncharacteristic of residential development commonly observed in Southlake. (9) Please define the minimum number of feet from any home in this development to the "back" of that same home's property line (lot). In other words, what is the minimum depth of a home's "back yard" in this development. (10) Please define what plans the developer has for developing the common areas. 01) Please define what plans the developer has for addressing the current mature pine tree cove located on the property. Case No. Oa eAdRIf4- Attachment H ZA00-056 8A 2000 Page 3 (12) Please define the anticipated completion date of this project and the projected MINIMUM price of a single home in this development. Thank you for your consideration. S' cerely, 1' D 'iel L. Fink cc: Mr. Ross Owen, Owner/Developer Washington & Associates, Engineers/Planners gage 2- Case No. Agenda Item Attachment H ZA00-056 8A Page 4 Chris Carpenter From: Bill Stone [wmstone@yahoo.com] ,ant: Wednesday, July 19, 2000 1:23 PM To: ccarpenter@cityofsouthlake.com Subject: ZA 00-0056 Dear Mr. Carpenter: I am the representative for SPIN 13, and it is my understanding that a public hearing on this topic(ZA 00-056, "A Concept Plan for High Point")will be held tomorrow night at the Planning and Zoning Commission meeting. Unfortunately, I can not attend. I would ask, however, that it be entered into the record that I have never been contacted by the owner/developer/engineers of this property and, therefore, I am opposed to the requested change in zoning from SF-1A to SF-20A. Thank you. Bill Stone, 1508 Pecos Drive, Southlake, TX 76092 Do You Yahoo!? Get Yahoo! Mail - Free email you can access from anywhere! httl)://maii.yahoo.com/ Case No. Agenda Item Attachment H ZA00-056 8A Page 5 1 �F Z. 2000 SPIN Meeting Report Form Meeting Date: August 3, 2000 Meeting Topic and Description: y 14- ?0.W-r A.0017 o,J- 2:0 /,'a/4 C!-f&V CIE A"-1- Tc-,Q/✓ ,¢n//� 2d�t//r1/C� G a NFj E —06QdEST wA 5 �L�Sc,2, F3E',� }3� ,�059 or.✓E�t/5 � Sa�GE,�1/E+trr�+� t3y �.A✓� I> `f/��h��t/y�n�, T S^# G.L F►,eDutj !!?057�Ly .t�ESt D6-st/7r'S ONJed✓c !7 /Ry COGI,ZT svFieE Co+vC"IVC 9) K/•r,-t 7�a7�1:N7-,.f �lr f-,�/,� E zoo c.E.4r 5 Conroe,3crnr✓g 70 �+JR nW N��, g �,cooc�„vE1 �� oNR -Ty w Pe ✓may Sr t/100,Q ri C ACT Gm N 4 ' 4 3EL+C-r 0 f} A b A E a 700ah, ?_T-/ ✓�¢L-�1�5 . �rtlGy O�t/E P4rg(Lq Pievof L4t+A10 CT, 077�P- _T�iW)t10ct)25 7Ca(-y/ Wfs I'� n/cc. 7? �✓r'RE irr o?t10s,77,o� )3 -CXtjSd: 4-, 77& r.'WdC Or- 771LIP /S i2o,°�-�e ry, sv r�ictf ,��aiNs sT�7�5+ K/st S ZONE C ForZ / C a "'r S .r le&,"V*1A/ ; -r- ur,,Py, A/O a77>4:R_ Coyc Jews WC-ZC �1C 7°rec s s ca Featured Speakers:0055 PAIWV-s _ ` ✓.e Al"WIAley7DIV - 3 4CW 1=4ao- 7- Number of neighbors attending: 8 Location of meeting: le�f''9,010e LAA4e ► CI_U73 ,dousE Notification Process: E '5 4V 577e.b w7�� " +I�.#/ q o ,es • -;sY5 Al L SOW 5.11-L AeyGE Follow-Up Information: Bill Kyle, S IN 13 Liaison Case No. Agenda Item Attachment I ZA00-056 8A Page 1 CC /311-L $;v^/� w Z, I . - yr G. 4�t� 2 C � O 'C v ti PC (time O w � � xx Co a H � v v, 4 � 73— y N M v +n %O r 00 m •"'� N M � Vl �O l� 00 O1 .-. '-r .--a r+ .-4 .- .-r -4 "" N I Case No. ftenda item ZA00-056 8A Page 2 CITY OF SOUTHLAKE, TEXAS ORDINANCE NO. 480-349 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED,THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACTS 3A, 3A1B, 3A2, 3E, 3E1, AND A PORTION OF TRACT 3A1C, LITTLEBERRY G. HALL SURVEY, ABSTRACT 686, BEING APPROXIMATELY 14.654 ACRES,AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT TO "SF-20A" SINGLE FAMILY RESIDENTIAL DISTRICT AND EXHIBIT "B" FROM "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT TO "SF-30" SINGLE FAMILY RESIDENTIAL DISTRICT AS DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT"C",SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of buildings, other structures and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and Case No. Agenda Item Attachment J ZA00-056 8A Page 1 general welfare, all in accordance with a comprehensive plan; and WHEREAS the hereinafter described roe i currently zoned as" F-IX'property rty s c y S Single Family Residential District under the City's Comprehensive Zoning Ordinance; and WHEREAS, a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and WHEREAS,the City Council of the City of Southlake, Texas, at a public hearing called by the City Council did consider the following factors in making a determination as to whether these changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over-crowding of the land; effect on the concentration of population, and effect on transportation,water, sewerage, schools,parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the view to conserve the value of the buildings, and encourage the most appropriate use of the land throughout this City; and, Case No. Agenda Item Attachment J ZA00-056 8A Page 2 WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a public necessity for the zoning changes,that the public demands them that th p ty g g p a public interest clearly requires the amendments, and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes in zoning lessen the congestion in the streets,helps secure safety from fire,panic,and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over- crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation,water, sewerage, schools,parks and other public requirements; and, WHEREAS,the City Council of the City of Southlake, Texas, has determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed, are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, Texas, and helps promote the general health, safety and welfare of the community. NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS: SECTION 1. That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake, Texas,passed on the 19th day of September, 1989, as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed and Case No. Agenda Item Attachment J ZA00-056 8A Page 3 amended as shown and described below: Being Tracts 3A,`3A1B, 3A2, 3E,3E1,and aportion of Tract 3A1C,Littleberry G. Hall Survey, Abstract 686, being approximately 4.654 acres, and more fully and completely described in Exhibit "A" from "SF-lA" Single Family Residential District to "SF-20A"'Single Family Residential District_and in Exhibit "B" from "SF-IA" Single Family Residential District to "SF-30" Single Family Residential District as depicted on the approved Concept Plan attached hereto and incorporated herein as Exhibit"C". SECTION 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. SECTION 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections,paragraphs, sentences,words,phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. SECTION 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety,morals and the general welfare of the community. They have been designed,with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets; to provide adequate light and air; to prevent over-crowding of land; to avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, sewerage, drainage and surface water, parks and other commercial needs and development of the community. They have been made after a full and complete hearing with reasonable consideration Case No. Agenda Item Attachment J ZA00-056 8A Page 4 among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. SECTION 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas,affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. SECTION 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. SECTION 7. Any person,firm or corporation who violates,disobeys, omits,neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 8. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation,both civil and criminal, whether pending in court or not,under Case No. Agenda Item Attachment J ZA00-056 8A Page 5 such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition b the courts. p Y SECTION 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions,then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten(10)days after passage of this ordinance,as required by Section 3.13 of the Charter of the City of Southlake. SECTION 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED on the 1st reading the day of 92000. MAYOR ATTEST: CITY SECRETARY Case No. Agenda Item Attachment J ZA00-056 8A Page 6 PASSED AND APPROVED on the 2nd reading the day of , 2000. MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: Case No. Agenda Item Attachment J ZA00-056 8A Page 7 EXHIBIT "A" * 689 �d to Ow 90'sand��ww��,.,�1 60 a 17:M acno bod h VOMM�,/ Sm,�pop 54 +sir.Ta,Ywfe 'Ad ,� .iis QWi fly v ■7 04"V" M : . *"Aii4 i�w► t !� +ovp 6X ft � na said Ca of s ! '; Ir �o�dAi � .. ► `` 1ONE UiS - MW A, c ry ► POW �r and l I�MIf' r�d 10 !p ,Af 9i be i W 'i merit to SOO emsw of said SMOM LAM - ► ,t �1F S 80:1 puls Ar.m0w*' ? arc+o & 14 1 ..hrt,to a to ire 1 0# V 0 Do 19. a",It,fat to OPOkt t M 4 0 lira S3- Awillik,. ", *0itbapft ftow S W ff Alwr I* -f lam? �MQt S Of * 40 ff*atw Ju aeooad�t ,13 f* fore 1 #OWNOfi.die 2. 2 1,406000 . 40- Sft77'AW 1p # pi** W 81 4,1101101 A Xd NOW an arsekbo of 1132 fdot So a 16 Mh*S 33 ate, arf t� tin At riliali bmw S 73 Appe so 37 WWII-- fl an� Mt �f A1111441art -a( Mar„ *Oso a41rabWw3) polht reovio S V. armor tt�+�0,*0 $ to Mff OF 01ts 1 wd co$dit I LW Case No. Agenda Item Attachment J ZA00-056 8A Page 8 EXHIBIT "B" in lbblu _, _ a # b ! . . fee f of LAW 44 , d 40 e yj ai 4 i�ergtfi of .5 .& AWL aid a `• # �r S at . , 0. 3" iir o S tv M ouhq waicaid% & 17t$f 14*- Iv fi FW OF QWAK aid = aft 3 73 Celle of W, 41 MM a IM Case No. Agenda Item Attachment J ZA00-056 8A Page 9 EXHIBIT"C" f ilj Jill k!(1t J all Y�t 1 ill Z Q X 9 i Z ; �: ttitY([llll Ft � II P- ' it i9:l !1! E f A i �9 r i + ii- til'k k sc3�,ss, 1, >> t,i ! ;I� �f .itty[ =.-------- ! ttii;;it $ 1111iiiiifr.; {11ij1it;;t� ! llli�i1itlli � �"s- j�`o �� s 1 i ifiiiiiii iliii�;=i!iiii; �tllt-!t �{{�jE��jlt ��}��a9i�rtril Pilit{j!11{j til:l�:�a€!J!!1l111;1�!1J11'ttil'1�a!�di1Jlroliilllls = — �� lip r ;x t °1 � k F t 1�jlj lull a ,y— s k 9 Tr Jtt 4 • : tll'r `� � a �r a a 6 Case No. Agenda Item Attachment J ZA00-056 8A Page 10 • City of Southlake, Texas MEMORANDUM October 13, 2000 TO: Billy Campbell, City Manager FROM: Ricky Black, Chief of Fire Services (Ext. 735) SUBJECT: Ordinance No. 762, 1" Reading, amending the Code of Ordinances of the City of Southlake, Texas by adopting the 1997 edition of the Uniform Fire Code volumes 1 and 2; repealing Ordinance No. 572. Action Requested: City Council consideration of Ordinance No. 762 on first reading. Background: The City of Southlake currently operates under the 1991 edition of the Uniform Fire Code. Staff continues to research the newly released 2000 international edition and recommends to adopt the 1997 edition, since the 2000 international edition includes restrictions that staff has not witnessed validity yet. The adoption of the 1997 edition will also align the fire code with the current 1997 building, mechanical and electrical code already adopted. The highlights of the 1997 edition, in contrast to the 1991 edition, are as follows: 1. Improves language to become more specific with city expectations. 2. Improves the high-piled combustible storage requirements. 3. Amendment includes the requirement for residential sprinkler installation in homes 6000 square ft. or greater. Cities who have adopted the 97 UFC, including the requirement for residential sprinkling, includes Allen, Keller, Plano, and Trophy-Club/Westlake. Kitchen fires continue to be the worst threat to human life in the residential home where fire is concerned. In addition, the sprinkler requirement would assist fire fighting crews with extinguishment of the fire prior to a "flash over" phase, which continues to be one of the greatest threats to firefighters lives. Many cities have attempted to create a "zero' square foot requirement for residential sprinkling. Staff concurs with the intent, however, finds that this requirement is not economically viable today. Currently, commercial buildings are held to a 6000 square ft. requirement for purposes of sprinkling and staff recommends the same for residences of this size or greater. Financial Considerations: The 1997 Uniform Fire Codes does not create any negative financial consequences to the city and provides the opportunity to assess permit fees for many construction, storage and chemical related items. 8B-1 Billy Campbell September 12,2000 Page 2 Citizen Input/ Board Review: Staff has met with the Tarrant County Builders Association on two separate occasions in order to seek their input. Not subject to Board review. Legal Review: This ordinance was reviewed by City Attorney Debra Drayovitch, who has approved the ordinance under consideration by City Council. Alternatives: Continue utilizing the 1991 edition of the Uniform Fire Code. Supporting Documents: Ordinance No. 762 Staff Recommendation: Place Ordinance No. 762 on the October 17, 2000 City Council meeting agenda for first reading. RB/rb (W 8B-2 ORDINANCE NO. 762 AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING THE CODE OF ORDINANCES OF THE CITY OF SOUTHLAKE, TEXAS BY ADOPTING THE 1997 EDITION OF THE UNIFORM FIRE CODE VOLUMES 1 AND , 2; REPEALING ORDINANCE NUMBER 572; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PRESCRIBING REGULATIONS GOVERNING CONDITIONS HAZARDOUS TO LIFE AND PROPERTY FROM FIRE AND EXPLOSION; PROVIDING FOR THE AMENDMENT OF THE 1997 UNIFORM FIRE CODE VOLUMES 1 AND 2, WITH CERTAIN DELETIONS, AMENDMENTS, AND/OR ADDITIONS; PROVIDING A PENALTY CLAUSE; A CUMULATIVE CLAUSE; A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS,the City wishes to adopt the 1997 Edition of the Uniform Fire Code to provide for the safety of the citizens of Southlake; and WHEREAS, the Director of Public Safety has recommended certain amendments to the Uniform Fire Code, and NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS: Section 1. That Article III of Chapter 15 of the Code of Ordinances, City of Southlake, Texas, is hereby amended to read as follows: ARTICLE III. FIRE CODE Sec. 15-126. Adoption of Uniform Fire Code. The City of Southlake hereby adopts the Uniform Fire Code, Volumes 1 and 2, including Appendix Chapters I-C, II-B,II-C,II-E,II-F, II-H,II-J,M-A,III-C, IV-B,V-A,VI-E,both published by the International Fire Code Institute, and the whole thereof, save and except such portions as are deleted or amended by this ordinance, and the same are hereby adopted and incorporated as fully as if set out at length herein. kow Page 1 of 18 8B-3 T Sec. 15-127. Amendments. ,,. The following sections of the Uniform Fire Code, as adopted in Sec. 15-126, are hereby amended as follows: Section 202 A, the addition of the following definitions: ADDRESSABLE FIRE DETECTION SYSTEM is any system capable of providing identification of each individual alarm initiating device. The identification shall be in plain English and as descriptive as possible to specifically identify the location of the device in alarm. The system shall have alarm verification. ANALOG INTELLIGENT ADDRESSABLE FIRE DETECTION SYSTEM is any system capable of calculating a change in value by directly measurable quantities (voltage, resistance, etc.) at the sensing point. The physical analog may be conducted at the sensing point or at the main control panel. The system shall be capable of compensating for long-term changes in sensor response while maintaining a constant sensitivity. The compensation shall have a preset point at which a detector maintenance signal shall be transmitted to the control panel. The sensor shall remain capable of detecting and transmitting an alarm while in the maintenance mode. Section 204-C,page 1-11, the addition of the following definition: CITY shall mean the City of Southlake, Texas. Section 207-F,page 1-14, the addition of the following: FIRE CHIEF shall mean the City of Southlake Chief of Fire Services. FIRE LANE shall mean fire apparatus access road. Section 214-M, page 1-18, the amendment of the definition of "Mechanical Code, " to read as follows: MECHANICAL CODE is the International Mechanical Codes as adopted by this jurisdiction. Section 220-5,page 1-24, the addition of the following definition: SELF-SERVICE STORAGE FACILITY shall mean real property designed and used for the purpose of renting or leasing individual storage and removing personal property on a self-service basis. Section 901.4.1,page 1-27, is amended to read as follows: Page 2 of 18 8B-4 901.4.1 General. Marking of fire apparatus access roads, addresses and fire protection equipment shall be in accordance with Section 901.4 and Section 902.2.3. Section 902.2.1,page 1-27, is amended to read as follows: 902.2.1 Required access. Fire apparatus access roads shall be provided in accordance with Sections 901 and 902.2 for every facility,building or portion of a building hereafter constructed or moved into or within the jurisdiction when any portion of the facility or any portion of an exterior wall of the first story of the building is located more than 150 feet(45 720 mm) from fire apparatus access as measured by an approved route around the exterior of the building or facility. The path of measurement shall be along a minimum of a 10 foot wide unobstructed pathway around the external walls of the structure. See also Section 902.3 for personnel access to buildings. Fire lane and access easements shall be provided to serve all buildings through parking areas, to service entrances of buildings, loading areas and trash collection areas, and other areas deemed necessary to be available to fire and emergency vehicles. The Fire Chief is authorized to designate additional requirements for fire lanes where reasonably necessary to provide access for fire and rescue vehicles. EXCEPTIONS: 1. When buildings are completely protected with an approved automatic fire sprinkler system, the provisions of Sections 902.2.1 and 902.2.2 may be modified by the chief. 2. When access roads cannot be installed due to location on property, topography, waterways, nonnegotiable grades or other similar conditions, the chief is authorized to required additional fire protection as specified in Section 1001.9. 3. When there are not more than two Group R. Division 3, or Group U Occupancies,the requirements of Sections 902.2.1 and 902.2.2 may be modified by the Fire Chief. More than one fire apparatus road shall be provided when it is determined by the chief that access by a single road might be impaired by vehicle congestion, condition of terrain, climate conditions or other factors that could limit access. For high-piled combustible storage, see Section 8102.6.1. For required access during construction, alteration or demolition of a building, see Section 8704.2. Section 902.2.2.1,page 1-27 is amended to read as follows: 902.2.2.1 Dimensions. Fire apparatus access roads shall have an unobstructed width of not less than 24 feet(7315 mm) and an unobstructed vertical clearance of not less than 14 feet(4267 mm). (W Page 3 of 18 8B-5 y EXCEPTION: Vertical clearance may be reduced,provided such reduction does not impair access by fire apparatus and approved signs are installed and maintained indicating the established vertical clearance when approved. Vertical clearances or widths shall be increased when, in the opinion of the chief, vertical clearances or widths are not adequate to provide fire apparatus access. Section 902.2.2.2,page 1-28, is amended to add the following sentences after the first paragraph: 902.2.2.2 Surface. All-weather surface shall be asphalt or concrete. Fire lanes shall be designed to support a minimum 65,000 lb. GVW load. Subgrade shall be prepared to a density of not less than 95% as determined by Standard Proctor. Concrete fire lane shall be minimum five (5) inch thick 3000 psi concrete reinforced with #3 rebar on 18 inch centers. Asphalt fire lane shall be minimum six (6) inches thick. Drive approaches shall be minimum six (6) inches 3000 PSI concrete with#3 rebar on 18 inch centers both ways on chairs. Section 902.2.3,page 1-28, is amended to read as follows: 902.2.3 Marking. Either approved striping or signs shall be provided and maintained for fire apparatus access roads to identify such roads and prohibit the obstruction thereof or both. (1) Striping-Fire apparatus access roads shall be marked by painted lines of red traffic paint six inches in width to show the boundaries of the lane. The words "FIRE LANE NO PARKING" shall appear in four inch white letters with a one inch stroke centered on the red stripe at 25 foot intervals on the red border markings along both sides of the fire lanes. (2) Signs-If signs are used,the signs shall read"FIRE LANE NO PARKING"and shall be 12 inches wide and 18 inches high. Signs shall be painted on a white background with letters and borders in red, using not less than two inch lettering. Signs shall be permanently affixed to a stationary post and the bottom of the sign shall be six feet, six inches above finished grade. Signs shall be spaced not more than 50 feet apart. Signs may be installed on permanent buildings or walls or as approved by the Fire Chief. Section 903.4.2,page 1-29 is amended to read as follows: 903.4.2 Required Installations. The location, number and type of fire hydrants connected to a water supply capable of delivering the required fire flow shall be provided on the public street or on the site of the premises, or both, to be protected as required and approved by the Chief. A fire hydrant shall be located within 100 feet of a fire department connection. Page 4of18 8B-6 Maximum spacing of Fire hydrants shall be in accordance with the following distances: (411., Occupancy Unsprinklered Sprinklered R-3 and U Occupancies 400 feet 600 feet All Others 300 feet 600 feet Hydrants shall be provided at all intersecting streets and at intermediate locations between intersections as prescribed above, measured as the hose would be laid. Fire hydrants shall be accessible to the fire department apparatus by roads which meet the requirements of Section 902.2. Section 1003.1.2,page 1-32, is amended to read as follows: 1003.1.2 Standards. Fire Protection systems shall comply with the appropriate Uniform Building Code Standards and National Fire Protection Association Standards. (See UBC Standard 9-1). EXCEPTIONS: 1. Automatic fire-extinguishing systems not covered by the Building Code shall be approved and installed in accordance with approved standards. 2. Automatic sprinkler systems may be connected to the domestic water-supply main when approved by the building official,provided the domestic water supply is of adequate pressure, capacity and sizing for the combined domestic and sprinkler requirements. In such case,the sprinkler system connection shall be made between the public water main or meter and the building shutoff valve, and there shall not be intervening valves or connections. The fire department connection may be omitted when approved. (balance of Exception 42 to remain unchanged) 3. Automatic sprinkler systems in Group R Occupancies four stories or less may be in accordance with the Building Code requirements for residential sprinkler systems. (See U.B.C. Standard 9-3.) 4. Automatic sprinkler systems in One- and Two-Family Dwellings and Manufactured Homes may be in accordance with U.B.C. Standard 9-7. 5. Where sprinklers are installed in electrical rooms,they shall be separated from the building's main sprinkler system by a pre-action valve. This valve shall be connected to fire detection device(s) in the electrical room. Sprinkler piping shall remain dry until the fire detection device activates and opens the pre-action valve. Detection devices shall have a minimum temperature rating of 165 degrees Fahrenheit. Sprinkler head(s) shall be of a type to remain closed until sufficient heat is present to open them. The sprinkler(s) shall have a minimum temperature rating of 212 degrees Fahrenheit. Sprinkler heads in electrical rooms shall be protected with a listed guard over the head. Sprinkler heads may be installed in electrical rooms without the pre-action valve, fire detection device and guard if approved tamper-proof sprinkler heads are installed in place of standard heads. Water supply as required for such systems shall be provided in conformance with the supply requirements of the respective standards; however, every fire protection system shall be designed with a 5 psi margin of safety. (W Page 5of18 8B-7 Section 1003.1.3,page 1-32, is amended to read as follows: (W 1003.1.3 Modifications. When residential sprinkler systems as set forth in the Building Code(see UBC Standard 9-3) are provided, exceptions to, or reductions in,Building Code requirements based on the installation of an automatic fire-extinguishing system are not allowed. Allowable tradeoffs for, or increases in, Building Code provisions based on the installation of an automatic fire- extinguishing system are not allowed. EXCEPTION: Reductions are allowed for the following provisions: 1. Section 708.3.1.1.3 of the Building Code, draft stops in floor-ceiling assemblies. 2. Section 708.3.1.2.1 of the Building Code, draft stops in attics. 3. Section 708.3.1.2.2 of the Building Code, draft stops in attics. Section 1003.2.2,page 1-33, item 5, is amended to read as follows: 1003.2.2 All occupancies except Group U occupancies. Except for Group U Occupancies, an automatic sprinkler system shall be installed: 1. In every story or basement of all buildings when the floor area exceeds 1,500 square feet (139.4 m 2) and there is not provided at least 20 square feet(1.86 m) of opening entirely above the adjoining ground level in each 50 lineal feet(15 240 mm)or fraction thereof of exterior wall in the story or basement on at least one side of the building. Openings shall have a minimum dimension of not less than 30 inches (762 mm). Such openings shall be accessible to the fire department from the exterior and shall not be obstructed in a manner that firefighting or rescue cannot be accomplished from the exterior. When openings in a story are provided on only one side and the opposite wall of such story is more than 75 feet(22 860 mm) from such openings, the story shall be provided with an approved automatic sprinkler system, or opening as specified above shall be provided on at least two sides of an.exterior wall of the story. If any portion of a basement is located more than 75 feet (22 860 mm) from openings required in Section 1003.2.2,the basement shall be provided with an approved automatic sprinkler system. 2. At the top of rubbish and linen chutes and in their terminal rooms. Chutes extending through three or more floors shall have additional sprinkler heads installed within such chutes at alternate floors. Sprinkler heads shall be accessible for servicing. 3. In rooms where nitrate film is stored or handled. See also Article 33. 4. In protected combustible fiber storage vaults as defined in Article 2. See also Article 28. 5. Throughout all buildings with a floor level, other than a penthouse in compliance with Section 1511 of the Building Code, that is located 35 feet (10 688 nun) or more above the lowest level of fire department vehicle access. EXCEPTION: Open parking structures. (41W Page 6 of 18 8B-8 6. In any building used for high-piled combustible storage with a clear height exceeding 15', see Section 8101. 7. In all new and existing spray booths and spraying rooms. 8. Throughout any building over 6,000 square feet. For the purpose of this subsection, area separation walls shall not be considered as forming separate buildings. Section 1003.2.6.4 is added to read as follows: 1003.2.6.4 Group H,Division 5 Occupancies. Aircraft hangars shall be classified by Group and Type* and shall be provided with a fire extinguishing system as specified by UBC Standard 9-4. (*Note:Any classification of construction type under UBC Standard 9-4 shall be for use with that standard only and shall have no bearing on the construction type used in conjunction with any other provision of this code.) Section 1003.2.9,page 1-34, is amended to read as follows: 1003.2.9 Group R, Division 1 Occupancies. An automatic sprinkler system shall be installed throughout every apartment house two or more stories in height or containing three or more dwelling units, every congregate residence two or more stories in height or having an occupant load of more than 10, and every hotel two or more stories in height or containing 20 or more guest rooms. Residential or quick-response standard sprinklers shall be used in the dwelling units and guest room (W portions of the building. Section 1003.2.10,page 1-34, is added to read as follows: 1003.2.10 Self-service storage facilities. An automatic sprinkler system shall be installed throughout all self-service storage facilities. EXCEPTION: One-story self-service storage facilities, that have no interior corridors, and have a one-hour fire-rated occupancy separation wall installed between every storage compartment. Section 1003.2.11,page 1-34, is added to read as follows: 1003.2.11 Group S, Division 5 Occupancies. Aircraft hangers shall be classified by Group and Type*, and shall be provided with a fire-extinguishing system as specified by UBC Standard 9-4. *Note:Any classification of construction type under UBC Standard 9-4 shall be for use with that standard only and shall have no bearing on the construction type used in conjunction with any other provision of this code. (W Page 7 of 18 8B-9 Section 1003.4,page 1-34, the amendment of subparagraph 4.4 as follows: ,. 1003.4 Permissible Sprinkler Omissions 4.4 Other approved fire-protection equipment is installed in such areas. Section 1004.3,page 1-35, the third paragraph is amended to read as follows: 1004.3 Location of Class I Standpipe Hose Connections. There shall be a two-way outlet above the roof line on every standpipe when the roof has a slope of less than 4 units vertical in 12 units horizontal (33.3% slope). EXCEPTION: Where the stairway extends to the roof, the two-way outlet may be located at the topmost floor landing. Section 1004.3,page 1-35, is amended to add a new paragraph to read as follows: 1004.3 Standpipe Requirements. All class I standpipes shall be: 1. Water filled at all times, or 2. Supervised with a minimum of 10 psig and a maximum of 40 psig air pressure with a (W high/low alarm. Section 1007.2.4.1,page 1-36, is amended to read as follows: 1007.2.4 Group E Occupancies. 1007.2.4.1 General. Group E Occupancies shall be provided with fire alarm systems in accordance with Section 1007.2.4. Group E Occupancies shall be provided with an approved manual fire alarm system.•In Division 3 occupancies, system smoke detectors shall be installed in all rooms used by children. ... (balance to remain unchanged) Section 1007.2.12.2.1,page 1-38, is amended to read as follows: 1007.2.12.2.1 General. Occupancies having floors used for human occupancy located more than 55 feet(16 764 mm) above the lowest level of fire department vehicle access shall be provided with an automatic fire alarm system and a communication system in accordance with Section 1007.2.12.2. EXCEPTION: Open parking garages which comply Section 311.9 of the Building Code. Section 1007.2.12.2.3,page 1-38, adds a fourth paragraph to read as follows: (W Page 8of18 8B-10 1007.2.12.2.3 Emergency voice alarm-signaling system. Actuation of any automatic or manual device shall initiate an alarm signal on the alarming floor,the floor above, and the floor below and identify on an annunciator the zone or address from which the alarm signal originated. Section 1007.2.12.2.4,page 1-38, is amended to read as follows: 1007.2.12.2.4 Fire department communication system. A two-way, approved fire department communication system shall be provided for fire department use. It shall operate between the central control station and elevators,elevator lobbies,emergency standby power rooms, fire pump room and inside stairways at each floor level. Section 1007.2.12.6,page 1-38, is amended to read as follows: 1007.2.12.6 Corridors in office uses. When required by the Building Code for corridors in lieu of one-hour corridor construction, smoke detectors shall be installed within office corridors in accordance with their listing. The actuation of any detector shall activate alarms audible in all areas served by the corridor. (See UBC Section 1004.3.4.3, Exceptions 4 and 6.) Section 1007.3.1,page 1-39, add a second paragraph and exception to read as follows: 1007.3.1 Design Standards All alarm systems, new or replacement, serving 50 or more alarm actuating devices shall be addressable fire detection systems. Alarm systems serving more than 75 smoke detectors or more than 200 total alarm activating devices shall be analog intelligent addressable fire detection systems. EXCEPTION: Systems existing on the effective date of this ordinance need not comply unless the total system remodel or expansion initiated after the effective date of the ordinance, exceeds 30% of the square footage of the building. When the cumulative square footage of a building remodeling or expansion exceeds 50% of the size of the existing building, the building must comply within 18 months of permit application. Section 1007.3.3.1,page 1-39, adds an item no. 3 to read as follows: 1007.3.3 Manual Fire Alarm Boxes. 3. Manual alarm actuating devices shall be an approved double action type. Section 1007.3.3.8,page 1-39, is added to read as follows: 1007.3.3.8 Wiring.All fire alarm systems shall be installed in such a manner that the failure of any single alarm-actuating or alarm-indicating device will not interfere with the normal operation of any (W Page 9of18 8B-11 other such devices. All systems shall be Class "A" wired with a minimum of six feet separation between supply and return loops. Initiating Device Circuits (IDC): Class "A", Style E - Signaling Line Circuits (SLC): Class"A", Style 6 -Notification Appliance Circuits (NAC): Class`B", Style X. Section 1007.3.3.9,page 1-39, is added to read as follows: 1007.3.3.9 Flow detectors and electronic monitoring. Sprinkler and standpipe system water-flow detectors shall be provided for each floor tap to the sprinkler system and shall cause an alarm upon detection of water flow for more than 15 seconds. All control valves in the sprinkler and standpipe systems except for fire department hose connection valves shall be electrically supervised to initiate a trouble signal at the central control station upon tampering. The fire-pump system shall also be supervised for"power available", "phase reversal"and"pump running"conditions by trouble signal on distinct circuits. Table 1004-A,page 1-40 is amended to be as follows: Table 1004-A. - Standpipe Required Systems OCCUPANCY NONSPRINKLERED BUILDING' SPRINKLERED BUILDINGS'-' 004.8 for mm Standpipe Class Hose Requirement Standpipe Class Hose Requirement x 0.0929 for m' 5. Groups I;H;B;S;M;F,Division I II Yes I No Occupancies less than 4 stories in height but greater than 20,000 square feet per floo? Section 1102.3.1,page 1-41, is amended to read as follows: 1102.3.1 General. Open burning shall be conducted in trenches with approved equipment and in accordance with Section 1102.3 and Ordinance No. 545. Open burning shall also be conducted as required by other governmental agencies regulating emissions. EXCEPTION: Recreational fires shall comply with Section 1102.4 and Ordinance No. 545. Approved bonfires shall not be required to be trench burned. Section 1102.6,page 1-42, is added to read as follows: 1102.6 Grills or Hibachis at R-1 Occupancies. All fixed or portable grills or hibachis at Group R,Division 1 occupancies shall,when in use,be a minimum of ten (10) feet from any structure and not on or under any portion of the structure. Page 10 of 18 8B-12 Section 4502.8.1,page 1-91, is amended to read as follows: 4502.8.1 General. New and existing spray booths and spraying rooms shall be protected by approved automatic fire-extinguishing systems. Such systems shall be extended to protect exhaust plenums, exhaust ducts and both sides of dry filters when such filters are used. For installation of automatic sprinklers in ducts, see the Mechanical Code. Section 5204.5.2,page 1-126, is amended to add a new paragraph to read as follows: 5204.5.2 Maximum Capacity Within Established Limits. For land located within the following zoning districts, the aggregate capacity of any one installation of CNG shall not exceed 183,000 cubic feet. (5 181 974 L): all residential districts, including"SF-1A, SF-1B, SF-30, SF-20A, and SF-20B, Single Family Residential Districts;" "RE, Single Family Residential Estate District;" "AG," Agricultural District; "MF-1, Two Family Residential District;" "MF-2, Multiple Family Residential District;" and "MH, Manufactured Housing District;" certain office and commercial districts, including "HC, Hotel District;" "0=1 and 0-2, Office Districts;" "C-1, Neighborhood Commercial District;" "C-2, Local Retail Commercial District;" "C-3, General Commercial District;""C-4,Arterial Mall District;"`B-2, Commercial Manufacturing District;"and any "PUD, Planned Unit Development District," "S-P-1, Detailed Site Plan District, "and "S-P-2, Generalized Site Plan District" which includes any use permitted in the above-referenced districts. This requirement is for the protection of heavily regulated or congested commercial areas. This limit does not apply in "B-1, Business Service Park District;" "I4, Light Industrial District;" 11 I--2, Heavy Industrial District;" and "CS, Community Service District or any S-P-1 Detailed Site Plan District, " S-P-2 Generalized Site Plan District which includes a use .... Section 7701.7.2,page 1-150, is amended to read as follows: Section 7701.7.2,Limitations. Storage of explosive materials is prohibited unless approved by the Fire Chief. Section 7801.3.1.1,page 1-159, is amended to read as follows: 7801.3.1.1 Manufacturing. The manufacturing of fireworks is prohibited. Section 7802.3,page 1-159, is amended to read as follows; 7802.3 Prohibition. The storage, use and handling of fireworks are prohibited unless approved by the Fire Chief. EXCEPTION: The use of fireworks for display is allowed as set forth in Section 7802.4. Page 11 of 18 8B-13 Section 7902.2.2,page 1-172, is amended to add a new paragraph to read as follows: 7902.2.2.1 Locations where above ground tanks are prohibited. Storage of Class I and Class II liquids in above-ground tanks outside of buildings is prohibited in land located in the following zoning districts: all residential districts, including "SF-IA, SF-lB, SF-30, SF-20A, and SF-20B, Single Family Residential Districts;" "RE, Single Family Residential Estate District;" "AG," Agricultural District;"MF-1,Two Family Residential District;""MF-2,Multiple Family Residential District;" and"MH, Manufactured Housing District;""HC, Hotel District;" "0-1 and 0-2, Office Districts;""C-1,Neighborhood Commercial District;""C-2, Local Retail Commercial District;""C- 3, General Commercial District;""C-4,Arterial Mall District;" `B-2, Commercial Manufacturing District;"and any "PUD, Planned Unit Development District, " "S-P-1, Detailed Site Plan District," and "S-P-2, Generalized Site Plan District" which includes any use permitted in the above- referenced districts. Such storage is permitted in land located in the following zoning districts: "B-1, Business Service Park District;"1-1,Light Industrial District;""I-2,Heavy Industrial District;"and"CS, Community Service District or in S-P-1 or S-P-2 Districts with the approval of the Fire Chief." Section 7902.6.11,page 1-180, is amended to read as follows: 7902.6.11 Secondary Containment: An approved method of secondary containment shall be provided for underground tank systems, including tanks, piping and related components. See (W Appendix II-G. Section 7902.6.12.1,page 1-180, is added to read as follows: 7902.6.12.1 Dry sumps. Approved sampling tubes of a minimum six inches in diameter shall be installed in the backfill material of each underground flammable or combustible liquid storage tank. The tubes shall extend from a point 12 inches below the average grade of the excavation to ground level and shall be provided with suitable surface access caps. Each tank site shall provide a sampling sump at the corners of the excavation with a minimum of four sumps. Sampling tubes shall be placed in the product line excavation within 10 feet of the tank excavation and one every 50 feet routed along product lines towards the dispensers. A minimum of two sampling tubes are required. Section 7904.2.5.4.2,page 1-192, is amended to add a new paragraph to read as follows: 7904.2.5.4.2 Locations where above ground tanks are prohibited. The storage of Class I and II liquids in above ground tanks is prohibited on land located in the following zoning districts: all residential districts, including "SF-lA, SF-lB, SF-30, SF-20A, and SF-2013, Single Family Residential Districts;""RE, Single Family Residential Estate District;""AG,"Agricultural District; "MF-1, Two Family Residential District;""MF-2,Multiple Family Residential District;" and"MH, Manufactured Housing District;" "HC, Hotel District;" "0-1 and 0-2, Office Districts;" "C-1, Neighborhood Commercial District;" "C-2, Local Retail Commercial District;" "C-3, General Commercial District;""C-4, Arterial Mall District;" `B-2, Commercial Manufacturing District;" and any "PUD, Planned Unit Development District, " "S-P-1, Detailed Site Plan District, "and "S- (W Page 12 of 18 8B-14 P-2, Generalized Site Plan District" which includes any use permitted in any of the above- (w referenced districts Such storage is permitted on land zoned within the following zoning districts: "B-1, Business Service Park District;" "I-1, Light Industrial District," "I--2, Heavy Industrial District," and "CS, Community Service District, "or on land zoned for certain S-1-1 or S-P-2 Districts with the approval of the Fire Chief. Section 7904.5.1.2,page 1-197, a second paragraph is added to read as follows: 7904.5.1.2.Fire Protection. An approved deluge water foam extinguishing system shall be installed and maintained on all loading facilities and on all unloading facilities. Section 8001.1.1,page 1-201, is amended to the second paragraph, to read as follows: 8001.1.1 General. The storage of hazardous materials and maximum quantity on-site is prohibited on land located in the following zoning districts: Property located within all residential districts, including"SF-IA, SF-1B, SF-30, SF-20A,and SF-20B, Single Family Residential Districts;""RE, Single Family Residential Estate District;" "AG," Agricultural District; "MF-1, Two Family Residential District;" "MF-2, Multiple Family Residential District;" and "MH, Manufactured Housing District;"certain office and commercial districts, including"HC,Hotel District;""0-1 and 0-2, Office Districts;""C-1,Neighborhood Commercial District; "C-4,Arterial Mall District;"and any "PUD, Planned Unit Development District, " "S-P-1, Detailed Site Plan District, "and "S-P-2, (W Generalized Site Plan District"which includes any use permitted of the above-referenced districts. Such storage is permitted on land located within the following zoning districts: "C-2, Local Retail Commercial District;" "C-3, General Commercial District;" "B-1, Business Service Park District;" "B-2, Commercial Manufacturing District;" "I-1, Light Industrial District;" "I--2, Heavy Industrial District;" and "CS, Community Service District, " or on land zoned for certain S-P-1 or S-P-2 Districts with the approval of the Fire Chief. Section 8101.1,page 1-231, is amended to add a third paragraph to read as follows: 8101.1 Scope. Any building exceeding 6,000 square feet that has a clear height in excess of 15 feet, making it possible to be used for storage in excess of 12 feet, shall be considered to be high-piled storage and shall comply with the provisions of this section. When a specific product cannot be identified, a fire protection system shall be installed as for Class IV commodities. (W Page 13of18 8B-15 Section 8102.8,page 1-235, is amended to read as follows: 8102.8.1 General. When curtain boards are required by Table 81-A, curtain boards shall be provided in accordance with Section 8102.8. Also see Footnote 2, Table 81-B. EXCEPTION: Fully sprinklered Group S occupancies, storing Class I-IV commodities, provided that a curtain board is installed between different system designs. Section 8203.2.1.9,page 1-239, is added to read as follows: 8203.2.1.9 Jewelry Repair,Dental Labs and Similar Occupancies. Where natural gas service is not available,portable LP-Gas containers are allowed to be used to supply approved torch assemblies or similar appliances. Each container shall not exceed 20-pound(9.0 kg)water capacity. Aggregate capacity shall not exceed 60-pound(27.2 kg)water capacity. Each device shall be separated from other containers by a distance of not less than 20 feet. Section 8203.2.1.10,page 1-239, is added to read as follows: 8203.2.1.10 Portable Gas Grills. LP-Gas containers are allowed to be used to supply portable gas grills at residential occupancies. Each container shall not exceed 20-pound(9.0 kg)water capacity. Aggregate capacity shall not exceed 40-pound (18 kg)water capacity. Section 8203.4,page 1-239, is added to read as follows: 8203.4 Spas and Pool Heaters. Where natural gas service is not available, LP-Gas containers are allowed to be used to supply spa and pool heaters. One such container not exceeding 250-gallon water capacity is allowed. See Table 8204-A for location of containers. Section 8204.2,page 1-239, exception added as follows: 8204.2 Maximum Capacity. The aggregate capacity of any installation of LP Gas shall not exceed a 2,000 gallon(7571 L)water capacity on land located within the following zoning districts: certain office and commercial districts, including "HC, Hotel District;" "0-1 and 0-2, Office Districts;" "C-1,Neighborhood Commercial District;" "C-2, Local Retail Commercial District;" "C-3, General Commercial District;" "C-4, Arterial Mall District;" "B-2, Commercial Manufacturing District;"and any "PUD, Planned Unit Development District, " "S-P-1, Detailed Site Plan District, " and "S-P-2, Generalized Site Plan District" which includes, any use permitted in any of the above-referenced districts. Except as noted in the following exception, LP gas shall not be stored on land located in all residential districts, including"SF-IA, SF-1B, SF-30, SF-20A, and SF-20B, Single Family Residential Districts;" "RE, Single Family Residential Estate District;" "AG," Agricultural District; "MF-1, Two Family Residential District;" "MF-2, Multiple Family Residential District;" and"MH, Manufactured Housing District;" (W Page 14 of 18 8B-16 A single installation of LP gas may exceed 2,000 gallon (75 71 L) water capacity on the land located in the following zoning districts: Permitted in "B-1, Business Service Park District;" "14, Light Industrial District;" "I-2, Heavy Industrial District;" and "CS, Community Service District. "J EXCEPTION: Except as permitted in sections 8203.2.1.10 and 8203.4, LP-Gas containers are not allowed on land zoned for residential uses. Section 15-127. Adoption of appendices. The following appendices are adopted: Appendix I-C—STAIRWAY IDENTIFICATION Appendix II-B—PROTECTION OF FLAMMABLE AND COMBUSTIBLE LIQUID TANKS IN LOCATIONS SUBJECT TO FLOODING Appendix II-C--MARINAS Appendix II-E—HAZARDOUS MATERIALS MANAGEMENT PLANS AND HAZARDOUS MATERIALS INVENTORY STATEMENTS Appendix II-F—PROTECTED ABOVEGROUND TANKS FOR MOTOR VEHICLE FUEL- DISPENSING STATIONS OUTSIDE BUILDINGS Appendix II-H — SITE ASSESSMENTS FOR DETERMINING POTENTIAL FIRE AND EXPLOSION RISKS FROM UNDERGROUND FLAMMABLE OR COMBUSTIBLE (W LIQUID TANK LEAKS Appendix II-J—STORAGE OF FLAMMABLE AND COMBUSTIBLE LIQUIDS IN TANKS LOCATED WITHIN BELOW-GRADE VAULTS Appendix III-A-- FIRE-FLOW REQUIREMENTS FOR BUILDINGS Appendix III-C — INSPECTION, TESTING AND MAINTENANCE OF WATER-BASED FIRE-PROTECTION SYSTEMS Appendix IV-B—CHRISTMAS TREES with the following amendments: The amendment of Section One to read as follows: Section 1 - SCOPE The use of natural or resin-bearing cut trees in all occupancies shall be in accordance with Appendix IV-B. (W Page 15 of 18 8B-17 EXCEPTION: Group R, Division 3 Occupancies and within individual dwelling units of Group R, Division 1 Occupancies. The deletion of Sections Two and Four. Appendix V-A—NATIONALLY RECOGNIZED STANDARDS OF GOOD PRACTICE Appendix VI-E—REFERENCE TABLES FROM THE UNIFORM BUILDING CODE,with the following amendments: The amendment of Table SA, with the addition of footnote No. 8, to read as follows: Table 5A - EXTERIOR WALL AND OPENING PROTECTION BASED ON LOCATION ON PROPERTY FOR ALL CONSTRUCTION TYPES 8 When the exterior wall of a non-high-rise building is more than 20 feet from the property line, the fire-resistive requirements for exterior bearing and exterior nonbearing walls may be reduced by one-hour when the building is provided with an approved automatic sprinkler system throughout as specified in Chapter 9. However, a wall that is required to be one-hour may not be reduced except as allowed under Section 508. Table 6-A, with the addition of a footnote no 4 in building element No. 8, to read as follows: Table 6A-TYPES OF CONSTRUCTION-FIRE RESISTIVE REQUIREMENTS. 8. ROOFS AND ROOF CEILINGS. 4The fire-resistive requirements for roofs of non-high-rise buildings may be reduced by one-hour when the building is provided with an approved automatic sprinkler system throughout as specified in Chapter 9. Table 8-B, page 1-346, change the rating for "Other Exitways"for Group R, Division I Occupancies to Class "I". Table 8-B,page 1-346,footnote No. 2 is amended to read as follows: Table 8-B -Maximum Flame Spreadclass. 2 Finish classification is not applicable to interior walls and ceilings of exterior exit balconies except as required in Section 310.13 of the Building Code for Group R,Division 1 Occupancies. (W Page 16 of 18 8B-18 v Uniform Fire Code Standard 80-3, a new paragraph is added to read as follows: Section 3-1.6 Limitations. Storage of flammable cryogen in stationary containers is prohibited upon land located in the following zoning districts. all residential districts, including "SF-IA, SF-1B, SF-30, SF-20A, and SF-20B, Single Family Residential Districts;" "RE, Single Family Residential Estate District;" "AG," Agricultural District; "MF-1, Two Family Residential District;""MF-2,Multiple Family Residential District;"and"MH,Manufactured Housing District;" certain office and commercial districts, including "HC, Hotel District;" "0-1 and 0-2, Office Districts;""C-1,Neighborhood Commercial District;""C-2, Local Retail Commercial District;""C- 3, General Commercial District;" "C-4, Arterial Mall District;"`B-2, Commercial Manufacturing District;" "CS, Community Service District;"and any "PUD, Planned Unit Development District, " "S-P-1, Detailed Site Plan District, " and "S-P-2, Generalized Site Plan District" which includes any use permitted in any of the above-referenced districts. Such storage is permitted in land located in the following zoning districts:"B-1, Business Service Park District;" "I4, Light Industrial District;" "I--2, Heavy Industrial District. " or S-P-1 or S-P-2 Districts with the approval of the Fire Chief. Section 2. Penalty. Any person, firm,or corporation who violates,disobeys, omits,neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. Section 3. Cumulative Clause. This ordinance shall be cumulative of all provisions of ordinances of the City of Southlake, Texas, except where provisions of this ordinance are in direct conflict with the provisions of another ordinance, in which event the conflicting provisions of the other ordinance are hereby repealed. Section 4. Severability Clause. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences,paragraphs, and sections are severable, and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the valid judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences,paragraphs, and sections of this ordinance, since they would have been enacted by the City Council without the incorporation in this ordinance of the unconstitutional phrase, clause, sentence,paragraph, or section. Section 5. Publication. The city secretary is directed to publish the preamble and penalty clause of this ordinance at least one time within 10 days after its final passage, in the official newspaper of the city in accordance with Section 3.13(b) of the Southlake Home Rule Charter. Section 6. Effective Date. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. (W Page 17of18 8B-19 APPROVED ON FIRST READING THIS DAY OF , 2000. ♦r MAYOR ATTEST: CITY SECRETARY APPROVED ON SECOND READING THIS DAY OF , 2000. MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY EFFECTIVE: Page 18 of 18 8B-20 — City cf Southlake, Texas — — MEMORANDUM October 13, 2000 To: Billy Campbell, City Manager From: Charlie Thomas, City Engineer, extension 814 Subject: Award Contract for Telecommunications Service at Town Hall to Inter-Tel Technologies Action Requested: Award contract for telecommunications service at Town Hall to Inter-Tel Technologies. Background Information: The City has contracted with a telecommunications consultant, Ben Sanford and Associates, to develop specifications for telecommunication service at Town Hall. Specifications were developed and requests for proposals were sent out. On September 8, 2000, the City received five proposals. Ben Sanford and Associates has reviewed these proposals and evaluated them based upon four criteria: equipment, manufacturer, vendor, and cost. The recommendation by Ben Sanford and Associates is that the proposal by Inter-Tel, based upon the four criteria, is the preferred proposal. The City Staff has reviewed this recommendation and has reviewed the equipment and processing system and are in agreement with the Consultant's recommendation that Inter-Tel's proposal is the preferred proposal. Financial Considerations: The price that Inter-Tel has provided in proposal has been increased by the City Staff to provide more desired items of equipment and additional capabilities of the system. The total cost of the system and equipment is $242,110.48. Funds for the telecommunications system is provided in the 2000/2001 Capital Improvements Program. Funds are available in existing funds not yet expended. Citizen Input/ Board Review: Rex Potter is working with staff as part of the FF&E Committee. 10A-1 Legal Review: None. :alternatives: Approve it or deny it. Without award of this contract, the telephone system will not be available in time for occupancy of Town Hall as planned in late December. Supporting Documents: None. Staff Recommendation: Please place on City Council Agenda for October 17, 2000 for Council consideration and approval. Staff recommends approval of Inter-Tel Technologies' proposal in the amount of$242,110.48. Charlie J. Thomas, P.E. City Engineer 1©A-2 ---- ----------- — U-.N, of c C L"J)'=*F eK?. —------ — — Mr: RAND � y{ I i C�c�ohe~ 13. 00c) i I I � r• 10: B;11y Cam;r,-ll. _ irk. Nlarlager From: Charlie Thomas. City Engineer. extension 814 I I Subject: Award Bid to Media Consultants Systems, Integrators (N- It Si) for Audio/Visual System at Town Hall and Approve Change Order No. 7 Action Requested: Award bid to MCSi for Audio/Visual System at Town Hall and approve Change Order No. 7. Background Information: The base building design at Town Hall does not include the Audio/Visual system for the building. The design of the Audio/Visual system was done under separate contract. Two bids were received on September 20, 2000. The bid documents include a base bid and several alternates for providing audio/visual throughout the building. The City Staff has reviewed the bids and recommends the award of the bid in the amount of$407,360.49 plus the alternatives. Financial udio/Visual System and Change Order No. 7 is Considerations: The total cost of the A $407,360.49. Funds will be available with sell of bonds this fall and until then, funds are available in existing funds not yet expended. Citizen Input/ Board Review: Council Member Potter has been part of the furniture and fixtures Committee for Town Hall. I Legal Review: None. Alternatives: Award bid or reject bid. i Supporting Documents: Bid Tabulation — -- 10B-1 — City of Southlake, Texas MEMORANDUM October 12, 2000 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (x757) SUBJECT: Authorize the Mayor to enter into a Scope of Services Agreement with Call A Ride of Southlake, Inc. (CARS) for 2001. Action Requested: City Council consideration of a scope of services agreement with Call A Ride of Southlake (CARS) to provide transportation services to disabled adults and senior citizens of Southlake. Background Information: Call A Ride of Southlake, Inc. (CARS) was organized as a non-profit corporation in November of 1999, and a board of directors established. Since then, CARS has established its operating policies, recruited and trained volunteer drivers, and established a dispatch service. CARS began offering transportation services in January, 2000. Their attached summary report shows that the participation in CARS has grown to include 62 riders and 21 volunteer drivers. Drivers have provided 7316 miles of transportation. CARS is in the process of securing an Activan for transporting wheelchair and motor chair dependent residents. This process has been delayed due to retooling at the factory level, and the van is not expected within this calendar year. This van would also be available to help transport small groups of seniors to local and area events. Specific donations for the van are currently at the $20,000 level, with the balance of the van's purchase cost ($38,000) to be financed if additional donations do not cover the final cost. Transportation provided by CARS in order of highest current usage include rides to: • The Senior Activity Center • Personal needs • Medical and Dental • Shopping at Town Center and other locations. • Business, banking etc. • Other CARS requested $30,000 in FY 1999-2000 to help cover startup expenses. As their services did not begin until January, the amount was prorated and $22,500 was agreed upon with an initial payment of $15,000 at contract . t Billy Campbell, City Manager October 12, 2000 Page 2 signing and $7,500 payable on July 1. The July funds were not disbursed due to a 3- month operating fund still available in the CARS bank account. The operating budget for CARS for the next fiscal year is estimated at $30,000. CARS is requesting support from the City in the amount of$18,000 in two payments of $9000 each. The Scope of Services contract requests an initial $9,000 funding to April ls` CARS representatives have stated that they have only 2 months of operating funds available. They have planned a fundraising campaign to secure additional funding for the van and for operating expenses. They have stated that if they cannot raise sufficient funds, they will cease operations July 1, 2001. CARS is not requesting City of Southlake funding to help purchase the van. However, their budget sheet reflects that if the van is secured and not fully paid for, payments on the van with expected maintenance and insurance would increase their operations budget to the $35,000 range for the year. Financial Considerations: Call A Ride of Southlake (CARS) has requested funding of $18,000 for FY 2000-2001 in two payments of $9,000 to provide transportation to senior and handicapped adults and to be available for transporting small senior groups to offsite activities. The approved FY 2000-2001 Community Services division budget has $88,150 allocated for community service contracts. Of this amount, $29,400 has been previously approved by the City Council, leaving an unencumbered balance of$58,750. Citizen Input/ Board Review: The Senior Advisory Commission has prioritized transportation as a critical need for seniors and has submitted a letter of support in favor of City Council funding for CARS. Attached are letters of support from some of the participating seniors and volunteer drivers. In addition, several seniors are involved in current fundraising efforts. Input from seniors indicate that currently, there are no other reliable means of providing senior and handicapped transportation for medical appointments, shopping, personal or social needs. Mr. Dick Johnston, Chairman of the Board of Directors for CARS has approved the revisions to the contract language and will be present at the work session and Council meeting to answer any questions. Legal Review: The City Attorney reviewed the original scope of services agreement proposed by CARS. o� a r Billy Campbell, City Manager October 12, 2000 Page 3 Alternatives: • Changes in funding amount as determined by City Council. • Denial of scope of services agreement with Call A Ride of Southlake Supporting Documents: Supporting documents include: • Revised Agreement between City of Southlake and Call A Ride of Southlake, Inc. with changes shown as bold/strikeout. • CARS Cover Letter for requested funding • CARS Monthly Summary through September • CARS Trip Destination Summary • CARS Budget Forecast through October 2001 • Letter of Support from the Senior Advisory Commission • Letters of support from participants and volunteers Staff Recommendation: Place on the October 17, 2000 City Council agenda, consideration of scope of services agreement with Call A Ride of Southlake, Inc. (CARS). KH 10C.3 r AGREEMENT BETWEEN CITY OF SOUTHLAKE AND CALL A RIDE OF SOUTHLAKE, INC. ti.. THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a home rule municipal corporation located in Tarrant County and Denton County, Texas, acting by and through its duly authorized Mayor(hereinafter referred to as"City"), and Call A Ride of Southlake, Inc., a non-profit corporation of Texas, acting by and through its duly authorized Chairman (hereinafter referred to as"CARS"), an organization exempt from taxation under Section 501(c)3 of the Internal Revenue Code. WHEREAS, the des@ mission of CARS is to provide non-emergency transportation to senior citizens and disabled adult persons ("qualified persons"); and WHEREAS, City and CARS desire to enter into ai4 Renewal Agreement whereby CARS will continue to provide free non-emergency transportation to'qualified residents of the Southlake Communit �n� ,17Y►1!lY,or,�( lY 11YA(YY]111C .,4TPYPA Fll/*YlP Sellt111]lr Lpv++PY• y a:=v�seeeexe:pa:eee ==x�:vs:a:: e a::e:vv vTe:ee C AC!!!!!!ee■■ePe �Pe��B��(e��Z��` R2'1eVt, NOW, THEREFORE, KNOWN BY ALL THESE PRESENT: That City and CARS, in consideration of the mutual undertakings hereunder set forth, do hereby covenant and agree as follows: SECTION 1 SCOPE OF SERVICES A. CARS shall provide the following services: (1) r euc ,4411 Y1Yl1l1;AP Free on-call transportation for qualified persons of the City as follows: (a) Disabled adult individuals (of�'a;aTage,)or_and senior citizens (over the age of 55 years) and, (b) Who are residents of Southlake, and- (c) whose physical condition permits them to be transported by the drivers in the a4d-vehicles available, including an Activan with ramp for wheelchairs and motor chairs. (2) CARS will provide transportation to the persons identified in Section A. (1) above: (a) to and from non-emergency medical appointments, dental appointments, and health care providers located within a 25 mile radius of the Southlake Senior Activity Center; (b) for personal need, including necessary essentials, i.e., to and from the grocery \\SLKSV2001\LOCAL\COMMUNITY SERVICES\01 SERVICE AGREEMENTS\CARSSOS01- REDLINE.D0CN-\G_W4A41_;Dk iTv SERAIIGEAS\00 SLRA CE A A R 290999 D T ocPage 1 to�� store, drug store, bank, personal grooming, social activities, etc., located within a seven(7) mile radius of the Southlake Senior Activity Center. (�(3) CARS shall not be obligated to transport disabled individuals for whom CARS is unable to provide safe transportation. (6}(4) CARS shall operate solely in accordance with its bylaws as follows: (a) (a) Volunteer drivers who use their own vehicles shall provide the transportation services. CARS shall recruit, qualify, and train these drivers. (b) CARS drivers shall also use the ramp equipped minivan, owned by CARS, when necessary to transport wheelchair or power chair bound individuals or when a suitable volunteer owned vehicle is not available. (c) (b) Transportation services will be provided Monday through Friday during the hours between 8:00 AM and 5:00 PM, or by special arrangement. (d) (G) Transportation normally will be scheduled at least 24 hours prior to departure. (�(5) CARS will maintain detailed records of qualified persons served, trip destinations and mileage driven, driver and other qualifications, revenues received, and cost and expenses incurred. B. CITY shall provide the following: (1) City agrees to publicize and encourage use of the services of CARS within selected current City mailings,on the City's Cable Television Channel and other means at the discretion of the City. (2) City shall name a staff contact person to serve as a liaison between City and CARS. (3) 9- ;;Q R W ^w,@r addi*; $750 for an insurance premium to have the City named as an additional insured on CARS automobile liability insurance coverage i4ot to egg-$74Q. SECTION 2 GOVERNANCE A. CARS shall be solely governed by its board of directors, who shall meet in accordance with the bylaws. The time, date, place and agenda of these board meetings shall be the responsibility of CARS. SECTION 3 \\SLKSV2001\LOCAL\COMMUNITY SERVICES\01 SERVICE AGREEMENTS\CARSSOSOI- REDLINE.D0CN-\C-QA4A9 D"ry cLnvr —FASWQ cEuvTrF nr n�Frr�trre r nveenen9 D DC)CPage 2 PAYMENT FOR SERVICES CARS estimates its Operating Budget for year 2001 to be $30,000. In recognition that the City elected to support the CARS aorohlishi,rr the, a a h a ti transportation program rather than provide such service as a City owned community transportation service, and that CARS is i-^ its is-itial stag i4^I has successfully completed one year of operations, having commenced transporting qualified users in January 2000 as promised, City agrees to a 2"d year stipend to be paid to CARS in the amount of $15,9A19$18,000. 4Uporn the signing of this AgreementThA r;*�•r^,,,,,;i tt,;n YPt)1 PlL*hP,l Y/,RYPOO 011A OGY[l;/G 1GaV p�p (1r at 442t time AwLpztt @; P14 wdditional e; cnn will ba .,,, a;deA to dw CARS 11Y11(TY.]11l' $9,000 shall be paid to CARS and the remaining $9,000 shall be paid on or before April 1, 2001. If on April 1, 2001, CARS has been unable to raise the needed additional operating funds to cover the annual operating costs, CARS will plan to terminate the program effective July 1, 2001 and release the City from the second $9,000 payment. However, should the City desire to increase the second payment sufficient to cover the unfunded portion, then CARS shall continue to provide the service through December 2001. Payment by the City shall be applied towards the costs of the following: • Supplies and printing costs associated with ad;,@Aisia4g promotion of CARS service to Southlake residents. • Telephone and other utilities associated with dispatching volunteer drivers. • Rent of office space from which to coordinate operations of CARS. • Maintenance and operations expenses, and insurance costs necessary for operating the ramp equipped Activan. • Personnel expenses. • Other operational costs. SECTION 4 REPORTING A. CARS shall generate and provide to the City quage,43, monthly reports which shall include ridership information showing the number of riders and the types of trips. CARS shall also provide, as requested, expenditure records related to operating expenses, i.e., rent, telephone, utilities, printing and supplies, insurance and personnel expenses. City liaison shall have access to CARS operational records and all budget reports, during CARS normal business hours. B. CARS shall provide the City information, if requested, necessary for the City to conduct an performance evaluation including, but not limited to the following: (1) Ridership audits; \\SLKSV2001\LOCAL\COMMUNITY SERVICES\01 SERVICE AGREEMENTS\CARSSOSOI- REDLINE.DOCN- r'nran,rr n X3l-eFAn vrrFAe oo 9LR vWrA D DOCTage 3 (OC- (a r a) On-time analysis; b) user surveys. SECTION 5 INSURANCE AND INDEMNIFICATION A. CARS shall provide City proof of automobile liability insurance coverage with minimum limits of$250,000/$500,000, with City as an additional named insured with a44y additiQn,l ire i�� to he paid by City aspen Sestion J abo'40. B. CARS AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, (INCLUDING,WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND OTHER CONSULTANTS), ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE NEGLIGENT ACT OR OMISSION OF CARS, ITS OFFICERS, EMPLOYEES AND AGENTS, IN THE PERFORMANCE OF SERVICES UNDER THIS AGREEMENT. CARS SHALL NOT BE REQUIRED TO INDEMNIFY THE CITY,ITS OFFICERS,AGENTS,AND EMPLOYEES FOR ANY DAMAGES OR LIABILITY FOUND BY A COURT TO HAVE ARISEN FROM THE NEGLIGENT ACT OR OMISSION OF THE CITY, ITS OFFICERS, AGENTS OR EMPLOYEES, EXCEPT TO THE EXTENT OF ANY APPLICABLE INSURANCE COVERAGES. SECTION 6 INDEPENDENT CONTRACTOR In performing the services hereunder, CARS is acting as an independent contractor, and City shall have no power to direct or supervise its activities in carrying out its responsibilities under this Agreement. SECTION 7 TERM OF AGREEMENT This Agreement shall be in full force and effect from T October 1, 2000 through September 30, 2000 2001. Notwithstanding any provision herein to the contrary, either party may terminate this Agreement upon 45 days written notice to the other. Upon termination, or if CARS ceases to provide transportation services, CARS shall return to the City any unexpended funds paid pursuant to this Agreement. \\SLKSV2001\LOCAL\COMMUNITY SERVICES\01 SERVICE AGREEMENTS\CARSSOS01- REDLINE.D0CN-\.GQA.4A4_1_ TTV SURATICE9199 `"''age 4 100- � t This Agreement sets forth all the agreements between the parties and no modification shall be effective unless reduced to writing and signed by the party to be changed therewith. This document may be executed in duplicate originals. IN WITNESS WHEREOF the City and CARS have executed this Agreement as of this day of , 2000. CALL A RIDE OF SOUTHLAKE CITY OF SOUTHLAKE By: By: Dick Johnston,Chairman Rick Stacy, Mayor ATTEST: ATTEST: Notary Public in and for the State of City Secretary Texas APPROVED AS TO FORM AND LEGALITY: Type/Printed Name of Notary Public My Commission Expires: City Attorney \\SLKSV2001\LOCAL\COMMUNITY SERVICES\01 SERVICE AGREEMENTS\CARSSOS01- REDLINE.D0C`r. rnrar,-1;N= D' """age 5 I DC- V s" a Gall k ° •de of 95outhlake, Inc. A transportation service for Seniors and Handicapped Persons Board of lDlraMM Richard F.Johfiston F.C.Leerier Vice chairman Virginia M.Mmyka Treasizer Brad Bradley October 5,2000 Brad Cavnar Les Clow Barry Emerson Martha Greenberg David McMahan City of Southlake Brian StebbinssePe Josh Weiser 400 North White Chapel Road Southlake, TX 76092 Attention: Mr. Kevin Hugman Re: Request for Funding—Year October 1,2000—October 1,2001 for Call A Ride of Southlake,Inca Gentlemen: We submitted our budget need for the subject year to you in ourJune 27 2000,letter. We have had some"encouraging words"of financial support to be received during the last quarter of year 2000 and first quarter of year 2001. We also have had items offered for raffle donation. The board is presently using several methods of fundraising as indicated below: ❖ Board members are currently making personal fundraising visits to the community businesses to present-ourprogramand solicit financial support. ❖ Writing letters to Southlake businesses, physicia's, residents, and charitable organizations. ❖ Articles are comin' m see ral media pieibli atic r s refit esti g support for CARS f S x 3 ❖ Applying`to'7mted Way for funding.of Ohe CARS program, ❖ Contacting businesses for funds to help complete the purchase of a 2001 Chevrolet Activan. ** As of October 1, 2000,we have received$23,850 from all sources since November 1, 1999, including the City's$15,000 contribution. I feel comfortable that we will P.O.Box 92683,Southlake,Texas 76092,(817)416-9755,FAX(817)416-9757 In the Southlake Town Square I oeeq r s receive at least $12,000 from outside sources in the coming year. CARS is asking that the City provide us with$18,000 in the new Scope of Services contract in addition to$750 for insurance premiums to cover the City of Southlake as an additional insured under our policies. Attached is a copy of CARS' $35,005 operating expense forecast through October 2001. There are some unknown items in the forecast that may or may not be necessary to cover the insurance,operating costs,and acquisition of a ramp equipped Activan,and a$2,400 contingent/emergency reserve. We hope to have the van paid for completely with donations. If not,CARS will obtain financing to cover the balance as indicated in the forecast. CARS is agreeable to receiving the$18,000 in two$9,000 payments—one before December 1,2000,and one before April 1,2001. As you can see, at present we have only$5,507 in the bank,which will be sufficient cash to fund us through November 2000. Without the support of the City, closing down of CARS will be necessary by December 31, 2000. With the Cities funding of$9,000 on or before December 1,2000 the next decision will be if we have been unsuccessful in raising the necessary$12,000 additional funding by April 1,2001. If not,we will ask the City to either provide additional funding or retain the second $9,000 and we will shut down the program effective June 30,2001. We feel this is a very,very worthwhile and needed program for Southlake. The individuals needing and utilizing the program cannot afford to make rider donations sufficiently high enough to sustain it. Twenty-one volunteer drivers have contributed vehicles and fuel for 770 trips covering 7,317 miles through the first nine months of year 2000. Volunteer drivers and office workers have given 1,075 hours to the program. Therefore,if the businesses and residents of Southlake and the City Council are unwilling to provide$30,000 annually for operating this service,then the Board of Directors of CARS will feel comfortable in shutting this non-profit service down. We will have given it our best shot. Sincerely, j Rich hnston Chairman RFJ:dmc ** see attached addendum JOC- 10 ADDEMDUM: Our budget included $30,000 for a ramp-equipped minivan and $30,000 for operations. We are soliciting donations to complete the purchase of a 2001 Chevrolet Activan equipped with conversion components to allow the floor to be lowered and a ramp to be automatically extended after seats are removed. This will enable CARS to transport wheel chair and power chair bound disabled individuals for any non- emergency medical attention they might need within a 25-mile radius of Southlake. It will also be available(driver and six passengers)for senior citizen activities from the Southlake Senior Activity Center. We presently have$20,000 pledged for purchasing the Activan. When the van is delivered,we will be able to replace NETS as a transporter for all Southlake residents with non-emergency medical needs, if the City so desires. 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ADVISORY COMMISSION July 16, 2000 Dear Members of Southlake City Council: As members of the Senior Advisory Commission, we are charged with the responsibility of advising our City Council regarding the concerns and needs of our senior population. Transportation for senior adults continues to be an important area of concern. Mr. Dick Johnston of C.A.R.S. has supplied the attached mid year statistics to show both increased riders and volunteer participation in this new service. Our Commission believes this transportation service meets an important need both to seniors participating at the Senior Activity Center and to those in our community who need transportation for both vital medical services, as well as personal needs such as shopping. Based on the unanimous vote of the Senior Advisory Commission, please consider this a letter of support for the $30,000 funding request of C.A.R.S. The Commission believes that the increased use of C.A.R.S. warrants a re-negotiation of the contract with NETS. It is our understanding from Mr. Johnston,that currently NETS is providing service to l Southlake resident in need of a wheelchair-equipped van. Since C.A.R.S. is providing all other senior transportation, the 50 cents per capita assessment is fairly high. The Commission recommends offering NETS a lower stipend to provide wheelchair transport only at a lower cost to the City, in order to help fund C.A.R.S. 34. ane Alexander, Senior Advisory Commission Chair Darla Lattimore, Senior Advisory Secretary i October 9, 2000 City of Southlake City Council 400 North White Chapel Road Southlake TX 76092 AIT.' City Council.Members Re: Funding for Call A Ride of*f Southlake, Inc. Dear City Council, Please, let me introduce myself to you. My name is Donna Smith and 1 ant the owner of the Florist "Out of'the Garden" in Southlake Toirn Square. I am also a volunteer for Call A Ride. 1 ant writing this letter because it has been brought to my attention that the City Council is considering not contributing to this wonderful cause this year. I implore you to reconsider, if this is the case. I ant not on the board or hold any position fir this non profit organization, but I am certainly proud to say, that 1 am a volunteer driver. It is one of the most rewarding things I do. I have had the opportunity to be a part of many great causes, but this one is at the top of my list. The rewards that I receive.from volunteering.for this service.far•exceed the duty. When I pick up a senior citizen for call a ride, 1 know that 1 ant about to meet a new friend in the community, and I am about to contribute to a senior citizen having a very good day. Over and over again, I hear from these gracious people how grateful they are. Without our transportation, they are left home alone with out any way to see to their own needs. This service gives them their pride back in being able to resource their transportation needs without putting another burden on a family member, and having to ask them for constant help. One of my dear riders told me how excited she was to be able to go to the mall and shop oil her own (a luxury we take for granted as our own drivers), because when she goes with her daughter-in-law they only have the time to shop at the stores that the daughter-in-law has needs.for. (1 can relate to the Daughter-in-law too.) But, this is very frustrating for the elderly, because it makes them feel that they are less of a human being and their needs are secondary. Please help us to keep this service going! It touches so many lives in so many ways! For myself; It gives me a chance to obtain a lot of knowledge from the senior citizens that 1 drive. We share in ourfamilies, in recipes, in our experiences in dealing with every day problems, and 1 have certainly learned a lot about myself in the process. I find that I have a great deal more patience and understanding when it comes to dealing with life on a day to day basis because of their encouragement to me, and in letting me know that "things lDC• �� have a way of taking care of themselves in time, dear. "And "Why worry, dear, it does not change anything,put all that energy into something positive. " What great advice and it helps coming from someone that I look up to as nay senior. Please give this program a second consideration, it is very deserving of your contributions, and I ask you to consider the Senior Citizens in your own lives, Would you want them to have access to a program that gave them back their independence and pride? We are all counting on you to say YES! Thank you for your time and consideration, Sincerely, Donna Smith, Volunteer for Call A Ride 00 17:59 8174828744 GEORGE DERBY PAGE 02 0etober 9, 2000 To M City Council of Southlake, We are so fortunate to live in a city that cares about our senior citizens! I started volunteering for CARS eight or nine months ago;1 am involved in quite a few organizations, which require my time as a volunteer, but I can honestly say that CARS is one of my favorite organizations. Families in Southlake who have their parents ltving with them are very fortunate to have such an organization as CARS to help them as well as their parents. Having a parent come to live with you is such a dot adI'astment for everyone. 71je Senior Center and CARS has provided a positive move for our parents. Our parents biggest concern is not to be a burden to anyone, but having CARS available makes it so easy for them to go where they need to be, may it be the grocery store, bang beauty shop or doctor's appointment, they still feel a sense of independence. One of our clients lives on Pearson Lane (2 miles from the corner of Pearson and 1709) off a gravel road in a very modest small frame home. If she did not have the services of CARS, she would walk both ways to the store, which she did before the CARS program. She is very grateful for CARS, every time she leaves your car she will say, " God Bless You and Thank You. CARS provides transportation for Seniors in Southlake (people who have lived here for 30 years or more, like the lady who lives of of Pearson Lane) to the Senior Center, where they can play games,form new friendships, fellowship, and maybe have their best meal of the day. CARS have made these friendships possible, and these friendships among one another are such a positive resource for support and recovery from an illness. So many times I have been told from our seniors "?hankyou so much for taking time out of your busy schedule to take me to the doctors or the grocery store, etc., I don't know what we would do without this program". I find this time a privilege to have with these people, getting to know them and listen to their very interesting life stories. The other ate, I picked up a lady who lives on E. Highland(behind Mikes Nursery), she grew up in Southlake and raised her son here, and needless to say she has seen a lot of IOC-- /7 17:59 8174818744 GEORGE DERBY PAGE 03 ' unable to drive changes. Her husba�td has Parkinson s disease and es byre of the medication he takes 3 times a day. Slur is afraid to drive now beicww of the horr�f 3c trarw we have, she also said `'Mnk Goodness for CARS'l" 1&*e mostly on 7hwrsdgys and FridVs, 75%of the time Moen is to a doctor's qppointnteft If thts service wo not available our seniors would either have to take a cab or feel they were a burden to others. I lost my father three and half years ago, I miss hire and think of him daily, I wish we had had this programs them. The fameiliea of Sauthlake are very forhomte to have,Dick Johnston founder of CARS and his vision to continue to promote and enhance this program for our seniors. Please continue this very Important and special program "CARS"for the Seniors of Sowtttbh and surrowWty clues. Let's don't let our parent's needs and safety fall through the crack Whey are very deserving of CAW and their special program to provide the Seniors of Southlake a better Quality o,f Life. Sincerely, Barbie Derby to C�� B S City of Southlake October 6, 2000 Attn: Rick Stacay, Mayor Southlake, TX 76092 Dear Mr. Stacif, I have been a resident of the City of Southlake for the past six years. I am 76 years old and my eyesight is such that I no longer am able to drive. I live with my daughter, Marie and disabled son, James. My daughter works full time to help support the family and she is not always able to get off of work to help drive me to my doctor's appointments. 1 want you and our city council to know how greatful I am to the CARS organization and its volunteers for the many times they have helped me maintain my scheduled medical appointments by offering me needed assistance and transportation to these office visits. Last February I had colon surgery and my physician, Dr. Cox, recommended that I undergo an extensive physical therapy treatment program. My prayers were answered when I read an article about Dick Johnston and Call A Ride of Southlake, Inc. in the local paper. I really believe that I wouldn't be able to walk like I currently am able too if I were unable to attend the therapy due to a lack of transportation. When the therapy was first ordered as I recall I had 26 appointments set up on the calendar. I have had numerous different volunteer driver's from "CARS" and each one has been exceptionally polite and patient. As a senior citizen of this city, I want you to know what great pride I take in living in Southlake in part due to the people and organizations such as "CARS". Sincerely, Regina G. Lafkiotes h � !! ,, 14 - -/- - tt / � - z City of Southlake October 6, 2000 Attn: Rick Stag, Mayor Southlake, TX 76092 Dear Mr. Stag/, I am a disabled resident of the city of Southlake. I have called upon the CARS organization in the past to drive me to medical appointments. I can't praise them enough for the assistance and peace of mind that they have given me knowing that I have someone willing and able to help me get to the doctor. I know that CARS is a non-profit organization which serves a vital function in our great city of Southlake, please help them to continue to provide this level of service to all the citizens of Southlake. Thank you for the opportunity to let me share my thoughts and appreciation for this organization. Sincerely, James E. Lafkiotes V `��-vz .T-a�� ,;Lu.i�e.-,•�, '� ' LT Zt.r-.�l.e_-t46.,-b. .fig-��c. �•� tn-c-��-1`' � y�� .�. � �,t +� �."'y'✓ 7T'O ..^�Y'F�� i �:/ �_ iILT��.� /,.L-.0/ tot, �'-�•t`Lug-„/ x � G cr�.� L.. 'Drl v o 41' c yD oell y� Grc CleS 7//'2, � g j /S � / R 1 1dC-�� PA o.zz ram-►-4- f��..e.�w�-ems �r_.-�. �,� v�c�..� ,.-&.��.�, a.�.�..aQ ;C1•� 6tIlLv -u. ALI Aa- .� �"- Lt.,�.-.�C+r.�.u,.Y.3.v...eL r(..1.•a..X �� -:ate,.�;•r-.tG• ��+.e-i.at ec+--'2 'rna-'�:s.. /� �L��u �yx e �.srxxR✓ �s�-�' t.x�.fC 2 L' .�,^ .�._a. .F d- /=2-au bC- � �y rh Y� 1 1 1l 1 1 I + + I r J • t ` X, Jot1 � ; s • 1 , . 71 Abl�A% ,*,�i —Do 11-1 "00,�&��(I-P"kl AA7. tz ! „ V17,{ .411 UN � V 8 5 Y�oi3 oL D , r� �O C-2�• No Text Hs ., 702 Nelson Court Southlake,TX 76092 October 8,2000 Dear Mayor Stacy and Members of the Southlake City Council, As a donor to the Volunteer's Senior Transportation system, CARS, I am deeply concerned about the city's possibility of not extending their commitment to help fund the organization's financial needs and the closing down of a very important city asset. This before it has had the time needed to meet all its goals and prove its worthiness as a viable city supported concept. I spoke to the City Council a year ago about the need for such a city service: 1. Many elderly are moving here to live with their children. Some come on extended'visits periodically. 2. Some care-giving families work, husband and wife, and cannot be available to drive parents to doctor's appointments,the Senior Activity Center for socialization,business and medical related activities. 3. New families looking for the most convenient city in case one parent dies and the other needs to move into their home,as was the case for me in July of 1995. My son-in-law and daughter always took that into consideration, no matter what city they were moving. 4. Seniors are an asset to the community, especially if they can add their financial resources and can have transportation to help their"care giving" children. This adds to both their independence and self-respect. 5. Caregivers, our younger generation, need not be denied going about their jobs or recreation with our superb Parks programs and excellent school functions. These parents can give their own children more time, fun and parental guidance. This is one way of turning our younger generation from drugs,misdemeanors, unacceptable behavior,traffic violations, etc. Good family activities supplied by our city of Southlake. Start up of any new enterprise takes time,effort of good leadership,volunteers, scheduling, other logistics, publicity,person to person familiarity -a very time consuming use of the leadership and volunteer's personal time and dedication. CARS opened in January 2000,just 10 months ago. It has accomplished many of its objectives: 1. Recruitment of many volunteer drivers. 2. Donations by many generous individuals Ce 2o-7 1 3. The donation of a fully handicapped-equipped van. We will not receive this expensive item if CARS does not receive the financial help it needs to continue operations. Much still needs to be accomplished: 1. We need more users. They will continue to sign up as they realize that they need to stop driving themselves. 2. Last year,when I spoke in favor of this asset, I had to call six friends before finding one to bring me to the council meeting because I had given up driving at night and my daughter and her husband had made plans for the evening. 3. This year, I gave up daytime driving. I had two close calls in traffic on 1709. I realized that I was a potential hazard because at 78,my age related judgment, reaction time,mentally and physically,were deteriorating little by little. My driving independence was not worth killing or injuring or even scaring someone else or myself. It was very hard to make that decision. In my case,the decision was somewhat easier because of the start up of CARS 10 months ago. The few months before CARS were literally hell. I was terribly depressed, snapped at my daughter because she could not drive me someplace due to previous commitments. I was not easy to live with and added stress when she was already stressed out with other family situations. I am a much happier, busier,relaxed person thanks to CARS. Please support CARS request for help financially so it can continue its very much-needed service especially since we have no other transportation option. Give CARS a fair chance to succeed with their mission to improve the quality of life for seniors and the handicapped for many years to come—another asset for Southlake. Sincerely, rcz_r Mary Jane Hoger Donor, supporter and the first user of CARS 2 l (/ r— -- -- ---- - --- �;ty of utl-.!o .. �xa --- ---- ------- -- ---- I �IE `l0R *N1) i,M r <L . 13, 151J I � i To: Camp bell. :it,, viaiiazer from: Charlie Thomas, City Engineer, extension 814 i Subject: Authorize the Mayor to execute a commercial developer's agreement with ! CISD for CISD No. S Addition (Elementary School) I i Action Requested: Authorize the Mayor to execute a commercial developer agreement with CISD for CISD No. 5 Addition (Elementary School). Background Information: The site plan for CISD Elementary School No. 5 was approved on June 20, 2000. The construction of the elementary school situated between South Carroll Avenue and East Continental Boulevard adjacent to the west side of Noble Oaks Park includes the construction of an additional three lanes on South Carroll Avenue along the frontage of the school. j The site plan also included leaving the pond, located in Noble Oaks Park I and on the school property, in its present condition. A Joint Use Agreement for parking with the church has been signed by CISD and the Church. Financial I Considerations: CISD requests that the City reimburse them for the construction of two of the lanes being constructed on South Carroll Avenue along the school in the amount of $396,069. CISD requests the following waivers and credits: 1. Waiver of 2% Administrative Processing Fee S 4,900 2. Waiver of 3% Inspection Fee S 7,350 3. Waiver of Park Fee $12,800 4. Credit for Water and Wastewater Impact Fee $31.880 5. Credit for RoadNvav Impact Fee $ 4,300 I j Credit for Roadway Impact Fee is based upon CISD constructing one lane at the cost of$114,000. I 1OD-1 r S Citizen Input/ Board Review: None. Legal Revie�c: C �v*s �tand2nj df eloper' ailreem-Iir. originally iffted the City Attorney. Alternatives: Approve t, -deny :t, or inodit v it. Supporting Documents: Agreement Plat Exhibit Staff Recommendation: Please place on City Council Agenda for October 17, 2000 for Council consideration and approval. 4*40w4- Charlie J. Th as, P.E. City Engineer LW 4 10D-2 D N0. 5 COMMERCIAL DEVELOPER AGREEMENT the 'C-ty and the uncersignsa I-Jeveic,pe,-, 1^ereinafter referred to as the , Devalo�Pr' of -END, �-Y CARhOLi i'JI^NUi= BE tJ � BK?cZE`TIA ' F,NJ' CONTI�:" ; INTERSEC11ONS, hereii-lafte- referred to as "/Additicn' to the City of Sou.nluk•e. Tarrant County, Texas, for the instai'ation of ,eriain community facilities located therein, and to provide city services thereto. It is understood by and between the parties that this Agreement is applicable to the Addition (a commercial development) and to the off-site improvements necessary to support the Addition. I. GENERAL REQUIREMENTS A. It is agreed and understood by the parties hereto that the Developer shall employ a civil engineer licensed to practice in the State of Texas for the design and preparation of the plans and specifications for the construction of all facilities covered by this Agreement. B. The Developer will present to the City either a cash escrow, Letter of Credit, performance bond or payment bond acceptable to the City guaranteeing and agreeing to pay an amount equal to 100% of the value of the construction cost of A theAr�,ffidquijtred public facilities aY� antobe constructed . by the Developer, and providing for payment to the City of such amounts, up to the total remaining amounts required for the completion of the Addition if the Developer fails to complete the work within two (2) years of the signing of this Agreement between the City and Developer. All bonds shall be issued by a Best-rated bonding company. All letters of credit must meet the Requirements for Irrevocable Letter of Credit attached hereto and incorporated herein. The value of the performance bond, letter of credit or cash escrow will reduce at a rate consistent with the amount of work that has been completed by the Developer and accepted by the City. Performance and payment bond, letter of credit or cash escrow from the prime contractor(s) or other entity reasonably acceptable to the City, hereinafter referred to as Contractor, will be acceptable in lieu of Developer's obligations specified above. C. The Developer agrees to furnish to the City maintenance bonds, letter of credit or cash escrovi amounting to 20% of the cost of Commercial Deveiuper_agreement 1 ?QD-3 construct;c� of unde�urcund public utii;';r5 and SC ',, fcr the o2ving. \✓ These maint--,lance bonds, letter of credit- or cash escrow wi;l be for c p2ri:.Ci Of ?b'Jv ( i ysar5 ca''d %Vli be issur:l or for i0 the 'Inai City oil;. o" casn esciDw vvoi bta, s�jc)p.ie.(] to rile City o,/ ;.ne co,ltractors performing The work. and the City will be named as the benefici9,',1 ;r L�e •-. ntra...:J1s fail to pe—joI,rn any D. i C s agreed and undei stood I y :ine pay, ;iereto that upon acceptance by the City, title to all facilities and improvements mentioned herein above which are intended to be public facilities shall be vested in the City, and Developer hereby relinquishes any right, title, or interest in and to said facilities or an,v part thereof. It is further understood and agreed that until the City accepts such improvements, the City shall have no liability or responsibility in connection with any such facilities. Acceptance of the facilities for this provision and for the entire Agreement shall occur at such time that the City, through its City Manager or his duly appointed representative, provides Developer with a written acknowledgement that all facilities are complete, have been inspected and approved, and are being accepted by the City. E. On all public facilities included in this Agreement for which the Developer awards his own construction contract, Developer agrees to the following procedure: 1. Developer agrees to pay the following: . o Wid Trench testing (95% Standard): co...r.ercia 1 GD-4 i I f. �'�JI aradation tests recuired to insure proper c8ment anu'Ji 11rr!d St��1�IZ�t;G!1 L. i ne C;ty agrees to bear the expense or. a. All nuclear density tests on the roadway subgrade (95% Standard); b. Technicians time for preparing concrete cylinders; and C. Concrete cylinder tests and concrete coring samples. The City can delay connection of buildings to service lines or water mains constructed under this Agreement until said water mains and service lines have been completed to the satisfaction of and acceptance by the City. .,.. F. The Developer will be responsible for mowing all grass and weeds and otherwise reasonably maintaining the aesthetics of all ffe D� re F : . After fifteen (15) days written notice, should the Developer fail in this responsibility, the City may contract for this service and bill the Developer for reasonable costs. Such amount shall become a lien upon all real property of the Addition so maintained by the City, ^ 120 days after Developer has notice of costs. G. Any guarantee of payment instrument (Performance Bond, Letter of Credit, etc.) submitted by the Developer or Contractor on a form other than the one which has been previously approved by the City as "acceptable" shall be submitted to the City Attorney and this Agreement shall not be considered in effect until such City Attorney has approved the instrument. Approval by the City shall not be unreasonably withheld or delayed. H. Any surety company through which a bond is written shall be a surety company duly authorized to do business in the State or Texas, provided that the City, through the City Manager, shall retain the right to reject any surety company as a surety for any work under this or any other Developer's Agreement within the City Commercial Developer agreement 1 OD--5 reg3,,ciless �,f such compaiy's authorizatio,; tc do business in Texas. Approval by the City .hail not be �nreasonabiy withhe!d cr delayed. T r,e DE:ve,oper ag,aes to fuiiy comply with the ieim-r:i anal conditions of all oi.hz, applicable deve!opment requlationG P-nd ordinanceG of Tne Developer agrees than the cornpieted prcje.ct will be constructed in conformance with the Development Site Plan, Construction Plans and other permits or regulatory authorizations granted by the City during the development review process. II. F,=.�iLITIES A. ON-SITE WATER The Developer hereby agrees to install water facilities to service lots as shown on the final plat of the Addition. Water facilities will be installed in accordance with plans and specifications to be prepared by the Developer's engineer and released by the City. Further, the Developer agrees to complete this installation in accordance with Ordinance No. 170 and shall be responsible for all construction costs, materials and engineering. In the event that certain water lines are to be oversized because of City requirements, the City will reimburse the Developer for the oversize cost greater than the cost of an 8" line. Additionally, the City agrees to provide temporary water service at Developer's request and expense, for construction, testing and irrigation purposes only, q q^ even though a ME , sanitary sewer service may not be available to the buildings. B. DRAINAGE Developer hereby agrees to construct the necessary drainage facilities within the Addition. These facilities shall be in accordance with the plans and specifications to be prepared by Developer's engineers, released by the Director of Public Works, the City, and made part of the final plat as approved by the Planning and Zoning Commission. The Developer hereby agrees to fully comply with all EPA and TNRCC requirements relating to the planning, permitting and management of storm water which may be in force at the time that development proposals are being presented for approval by the City. Corrinercia = _.eloper A reemen: 4 1 UD-d STREETS `�••'- The street u _a Atidiiion i�istaliedi in Ly the sieve-open s .(iyineer are : c i✓-, mac; ov .re DlirecVx cr ruoiic '.JVorKs. . i he De ieic;per ; II resp•:),-�sit:ie .0r� 2. All street improvements will be subject to inspection and approval by the City. No work will begin on any street included herein prior to complying with the requirements contained elsewhere in this Agreement. All water, sanitary sewer, and storm drainage utilities which are anticipated to be installed within the street or within the street right-of-way will be completed prior to the commencement of street construction on the specific section of street in which the utility improvements have been placed or for which they are programmed. It is understood by and between the Developer and the City that this requirement is aimed at substantial compliance with the majority of the pre-planned facilities. Commercia 5 it is understood that in eve;y co,-,struction project a decision later may be ;mace to realign a line or service v;hich may ,jccur after construction has commenced. The Developer -as aqr=ed 'Co ad-. :se r Ci+y Directcr ,. �'_�ii. ^J �, {.. GJ quickiy as possible when such a ^eed has been identified and tr, v or!< ccoperatrd^ly With thP. Ci+)i i(� rra1 e such at:l!+`y ;hung': in a rriar�nar ?nai bv,il he least u;SrUptiVe tc s:reei. ;mstructicn or staoi'lfv. D. ON-SITE SANITARY SEWER FACILITIES The Developer hereby agrees to install sanitary sewage collection facilities to service lots as shown on the final plat of the Addition. Sanitary sewer facilities will be installed in accordance with the plans and specifications to be prepared by the Developer's engineer and released by the City. Further, the Developer agrees to complete this installation in compliance with all applicable city ordinances, regulations and codes and shall be responsible for all construction costs, materials, engineering, permits and Impact Fees. In the event that certain sewer lines are to be oversized because of City requirements, the City will reimburse the Developer for the oversize cost greater than the cost of an 8" line. E. EROSION CONTROL During construction of the Addition and after the streets have been installed, the Developer agrees to keep the streets free from soil build-up. The Developer agrees to use soil control measures such as hay bales, silt screening, hydromulch, etc., to prevent soil erosion. It will be the Developer's responsibility to present to the Director of Public Works a soil control development plan that will be implemented for this Addition. When in the opinion of the Director of Public Works there is sufficient soil build-up on the streets or other drainage areas and notification has been given to the Developer, the Developer will have seventy-two (72) hours to clear the soil from the affected areas. If the Developer does not remove the soil within 72 hours, the City may cause the soil to be removed either by contract or City forces and place the soil within the Addition at the contractor's expense. All fees owed to the City will be collected prior to acceptance of the Addition. (wow Co=rcial :%eloper.-\_r,_-emeet 6 F. AMENITICS i' iS dr1d6r3L0Gd v any; GP,tween Vne City Pi d Devr-d pe-( (hat the C�esthetic improvements such as ponds, aestrie?ic lakes, L-nique landscapina. ,val:s, and rnav ircoroorate scecialTy signage and aCCtSS0 facilities. I he Dove`;oper agrees tc ac,;eot resporsibIIity for t„e cor_truction an,--4 rn ii:tenance of a:l such aesthetic or spe%;ialty !toms such as wails, vegetation, signage, landscaping, street furniture, pond and lake improvements H-42 &A G. [.-,!SE OF PUBLIC RIGHT-OF-WAY It is understood by and between the City and Developer that the Developer may provide unique amenities within public right-of-way, such as landscaping, irrigation, lighting, etc., for the enhancement of the Addition. The Developer agrees to maintain these amenities lipmdr• °.�. '9iiiii&'Sh"v ..-✓6,�5+3�±,',-`lwt a..., ,r.. 4...✓...hil`S6'- ., m.. •a .. .. The Developer understands that the City shall not be responsible for the replacement of these amenities under any circumstances and further agrees to indemnify and hold harmless the City from any and all damages, loss or liability of any kind whatsoever by reason of injury to property or third person occasioned by its use of the public right-of-way with regard to these improvements and the Developer shall, at his own cost and expense, defend and protect the City against all such claims and demands. H. START OF CONSTRUCTION Before the construction of the water, sewer, streets or drainage facilities can begin, the following must take place: 1. Approved payment and performance bonds must be submitted to the City in the name of the City prior to commencement of any work. 2. At least six (6) sets of construction plans to be stamped "Released for Construction" by the Director of Public Works must be submitted. 3. All fees required to be paid to the City. (saw 4. Developer Agreement must be executed. Cor:,Tercia' __•eloper �_- emer.? 1OD-9 5. The Developer, or Ccmtractor, shall furmsi to t;ie C'ty a Policy of gereral I;�.bil;ty insurance, namina the -ity as co- ilnsu,-ed, n"iCr t0 c:Jmmencer,l�f�t of ary W(IM o. Pre-Cor,str, (,ti-:)n Meetina to cue neid witri a!i Contractcrs. Major Si.b-kContractors, Uti:iti�s and a proDri�;t? (77rn,errment �HL FPOVIS 0.NS A. INDEMNIFICATION DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND DOES HEREBY INDEMNIFY; HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND OTHER CONSULTANTS), ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE CONSTRUCTION, MAINTENANCE, OCCUPANCY, USE, EXISTENCE OR LOCATION OF SAID IMPROVEMENT OR IMPROVEMENTS, AND SHALL FURTHER BE LIABLE FOR INJURY OR DAMAGE TO CITY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH ANY AND ALL ACTS OR OMISSIONS OF DEVELOPER, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, LICENSEES, INVITEES OR TRESPASSERS. DEVELOPER AGREES TO INDEMNIFY THE CITY, ITS OFFICERS AND EMPLOYEES FOR ANY DAMAGES, CLAIMS OR LIABILITIES ARISING FROM THE NEGLIGENT ACT OR OMISSION, OR OF THE CONCURRENT NEGLIGENT ACT OR OMISSION, OF THE CITY, ITS OFFICERS AND EMPLOYEES. B. Venue of any action brought hereunder shall be in Fort Worth, Tarrant County, Texas. Cornmercial _ eloper Agreement 8 i!1'�-10 C. p ,rc',al by the Director of Public Works or other City errIp;nyea of an : p;�ns, designs cr sper ificai'.ions subMittec by the -Developer +: 's `1 :'nc .. 17a;l rC+ ,y}it!ai _ r!=c--a, to be a reiease of ine resporsio:Jtv acid iiabiiity of the Develcper, his engin-per. employees, offcFrs or a�ients for the acClar,30 and co:-n e'Lei:Cy of the'i" design and specill._atic,-s. Such app,-o''vai sha:i riot be se,:.ed t, oc an a.ssu -)ption cf su--h responsibility and liabilit,. ')y tile City for ary defect in the design and specifications prepared by the consulting engineer, his officers, agents, servants or employees, it being the intent of the parties that approval by the Director of Public Works signifies the City's approval on only the general design concept of the improvements to be constructed. In this connection, the Developer shall for a period of two (2) years after the acceptance by the City of the completed construction project, indemnify and hold harmless the City, its officers, agents, servants and employees, from any loss, damage, liability or expense on account of damage to property and injuries, including death, to any and all persons which may arise out of any defect, deficiency or negligence of the engineer's designs and specifications incorporated into any improvements constructed in accordance therewith, and the Developer shall defend at his own expense any suits or other proceedings brought against the City, its officers, agents, servants or employees, or any of them, on account thereof, to pay all expenses and satisfy all judgements which may be incurred by or rendered against them or any of them in connection with herewith. D. This Agreement or any part herein, or any interest herein, shall not be assigned by the Developer without the express written consent of the City Manager, which shall not be unreasonably withheld or delayed. E. On all facilities included in this Agreement for which the Developer awards his or her own construction contract, the Developer agrees to employ a construction contractor who is approved by the City, and whose approval shall not be unreasonably withheld or delayed, said contractor to meet City and statutory requirements for being insured, licensed and bonded to do work in public projects and to be qualified in all respects to bid on public projects and to be qualified in all respects to bid on public projects of a similar nature. In addition, the Developer, or Contractor shall furnish the payment and performance bonds in the name of the City prior to the commencement of any work hereunder and shall also furnish to the City a policy of general liability insurance. Commercial Den eloper Agreement 9 1 CD--? 1 F. Work performed under the Agreement sha!I be completed within ,cvvo (2) years from the daie rher acf. In the event the 'vJork is not w,a, at ectic draw down on tn,e pertor;r,ance b nd, letter of credit or other security prcvided by Developer and Complete SUC.h work at exper 2e, Ni"voi7v' �, ho&ever. that ;f the constructicri under this Agreemari s!;al! have arted w!thin the t' !o (2, year pericd, the City may agree tc renew the Agreement with suc^ renewed Agreement to be in compliance with the City policies in effect at that time. IV. 0--=R ISSUES A. OFF-SITE DRAINAGE - NOT APPLICABLE B. OFF-SITE SEWER - NOT APPLICABLE C. OFF-SITE WATER - NOT APPLICABLE D. PARK FEES Due to joint use, the Park Fee is waived. E. TREE PRESERVATION ORDINANCE All construction activities shall meet the requirements of the Tree Preservation Ordinance No. 585-A. F. The City agrees at the time the construction of the additional concrete lanes (beyond what was designed to meet CISD's traffic engineers requirements), along the North side of Carroll Avenue, is complete and accepted by the City, to reimburse the Carroll ISD for the cost of the construction, including contractors and engineering fees. These costs are estimated at $396,069. The City credits CISD with the Water and Wastewater and Roadway impact Fees. Commercial=-•.eloper Agreement 10 100-i 7 S!GNED AND EFFECTIVE on t,"e date last set forth be!ow. -'.le: Address. STATE OF COUNTY OF On before me, , Notary Public, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument, the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. (SEAL) Notary Public My commission expires: Conunercia: Developer:agreement ii 10D- 3 CITY Or SOUTHLAK`, TEXAS i c,< Scaoy, ,";;aycr CJI Sandra LeGrand, City Secretary Date: Commercial Developer Agreement 12 OD-14 REOWREMENTS FOR IRREVOCABLE LETTER OF CREDIT �ett.ar of CrQit m;1st have a aural;.n of a leas[ one year. rl_y t'? ;` t.•:t:'r, for �:T►lifv �Eliariiv aoSii� exoc-diilq 10P,00 .00. T 1— City -ese v-s the righT to specli ti-le fa";e amount of the letter of credit. 3. The Letter of Credit must be issued by a FDIC insured bank in a form acceptable to the City of Southlake. The City reserves the right to approve/disapprove the bank issuing the Letter of Credit. 4. The Letter of Credit must be issued by a bank that has a minimum capital ratio of six (6%) percent, and has been profitable for each of the last two consecutive years. 5. The customer must provide the City with supporting financial information on the bank to allow the City to ascertain requirements are met. Suitable financial information would be the previous two (2) years December 31 Call Reports submitted to the FDIC and audited financial statements. 6. Partial drawings against Letters of Credit must be permitted. 7. The City must be able to draft on sight with proof of amount owed. 8. The customer pays any and all fees associated with obtaining Letter of Credit. 9. Expiring Letter of Credit must be replaced by substitute Letters of Credit at least 30 days prior to the expiration date on the Letter of Credit held by the City. (bin, Commercial Developer Agreement 13 SOD-1,, r ,� i iaa ills - F� ♦:! 4 � � 1 I q �� '�`-'�ty.Q 40 e T +�N J ✓�. cj is � 1 .. r ' �u Y _ 9 +a f= leaf 11 * ?Al sE = fg9 'aF w + 6 as I 3 �a` = iEI a] 3iR><ebeiz tac` i if i S !' LL Ilk 1 M.. .Y owmL_APIA° OW '" 1�1 �� I /' fE'►E! SS LY.005 I .o ,w�I to �I W I I � )jl r_ r it i �° • /Pub 'i I „ �c' I t ' < xae 's "eiia sx a r� -Ti}, �3fi it a ©J ©J u I ,.• ... .- s _ a i K mn -21 wtiJL_ruJ+ I_��le+tJl_ru_ ro ..•�Le-..—: Y:E / I-- 1 at g�a ry \\ i !.•. .1.�� ___.J� 1V I _ _J _S9� A r 5.17— � g8 / ait27 �(7 — ° ' e CHAMPIONS WAY s.— y � � as RPI t_T u_ ___--_ i�� 0 I� —1' IOO'0106-� 775.50 I, 4PY� I .•...a NUPNfl Y 19NOH a �f6P g�.tY I a �! BREEZE WAY ��- .• - �� `�ye L..y II-- \ --7 i---� I Lf :o_w �I I � . aE yr: �F S yA. � ?g4— �I - Ir.W '<'" _-. �P€ u�' I r...7mvt.Y� F✓!Ep *r✓1 ► I g ` '.j - 11 _s a I � kkk��• d °��+yam 5 �" 5 K 4 r-- -- — ------__ C;ty of SooZhlake, Texas — --- --- - -; NIEII0R :!. NDL _:t - j TO: D-I1v Campbell, Cit,. ':tanager Poe, Assistan', -ity Engine r I SUBJECT: -approval of the fiscal year 2000-01 Capital Improvements Program (CIP) i Budget Action Requested: Approve the projects for the FY00-01 CIP. Background Information: Each year, staff proposes projects to be included in the City's Capital Improvements Program (CIP). The projects recommended by staff were discussed in detail at the September 29, 2000 City Council Work Session. Staff, at the direction of City Council, explored several alternatives to the projects recommended at the work session. Financial Considerations: Once Council has approved the CIP projects each year, Certificates of Obligation (C.O.'s) are issued to fund the CIP projects. The C.O.'s debt service payments are paid from the following four sources: property taxes (general fund), impact fees collected, utility fiord revenues (water/sewer fund), and tax increment financing (TIF) for improvements constructed in the tax increment reinvestment zone (TIRZ). If there are not TIF funds available to pay the dept service payments for projects within the TIRZ, the payments must be paid from the general fund. The attached exhibit 1 lists the proposed projects recommended by Staff to be constructed using the general fund. Exhibit 2 lists the proposed projects recommended by Staff to be constructed using TIF funds. Staff has prioritized the projects along with a justification for each. Similarly, Exhibit 3 and Exhibit 4 lists the proposed projects recommended by Staff to be funded using impact fees and the water/sewer fiend, respectively. Staff has prioritized these projects as well. The amount of debt that can be issued for the CIP projects to maintain the current tax rate is tabulated on the next page. The estimated costs of the CIP projects discussed at the work session (listed in Exhibits 1 through 4) are also tabulated: I0E-1 I i I --- - ------ - C;+y OF SQuth',!ka, Texas ---- -- -- - -; FLtiDING S(3L'RCE ALLOWABLE - -- ESTIMATEDj (O LRj'UNDER f DEBT THAT CAN COSTS OF CIP BALANCE: I li 'i �T f` C SN Oi,; � FJ (S 1 nn�; � OJF T� f�_.Ij._f,tts. (5 Milwons; i Pronerty Taxes i S5.0 . $3.4 I $1.6 i i (�ienera, Impact Fees -- — — - $-+.2 I S4.2 SJ i Utilitv Fund S3.8 S3.8 So (water sewer fund) - Total S16.5 1 S21.5 (S4.6) Obviously, the City does not have the capability of funding all the TIT projects proposed by Staff. At the work session, several alternatives were discussed with the City Council so a decision could be made as to which TIF projects would remain in this year's CIP budget. Exhibit 5 outlines the various alternatives discussed in order to fund TIT projects. The shaded row indicates the option that Council chose at the work session. Since the TIF funding is limited to $3.5 million, any costs above this amount for the TIF projects will be funded using funds from the general fund. Unfortunately, this resulted in not being able to fund all the proposed projects from the general fund. Therefore, there are some unfunded needs for general fund projects. Exhibits 6 through 9 list the projects proposed by Council to remain in this year's CIP budget. Any unfunded needs are listed as well on each exhibit. The projects that are unfunded will be constructed should any available funds remain following construction of the CIP projects. Citizen Input/ Board Review: Citizens have inquired on nearly all of the CIP projects. Staff has recommended the previously discussed CIP projects based on factors such as cost, need, and justification. Legal Review: None. Alternatives: City Council may add. delete, and/or prioritize the projects discussed, as they deem necessary. However, the consensus of the Council at the work session was to move forward with approving the projects listed in Exhibits 5 through 8. Supporting Documents: Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 i i i--- ----- -- Ciiy of Sou'Ih!ake, 'Ts-xa; -- - ._.-----—�_�— E,: t,it Exhibit 6 Exhibit 7 Exhibit 9 t � Staff R2camiiwndation: staff t;com-rcnds Council to approve CiP projects for the FYOO-01 as ciscussed aL 6'ie September 29, 2000 work ses,.ion. Pleas:, place this Item on the October 17, 2000 Regular City Council Meeting for review and consideration. SEP/sep i IOE-3 i I F i l c� }LU O cO cU W rn �wQ' O w Z Z y U P In > X J F ` `I() L Qi� w ,z Q++O +Z z LLJ Z 5 O = L'Z '� Y [L �IU (1 J Q U J LL HI- Y- pl O p -D J17Z W S Q E�CIIC U�9 Ni < is �1 Lil1� �� >1(n jJ C = +1 a >�` QIw Z C Z 0 w YLLJ wU- 2i p p W N C i _i X w. -LZL 'LiIL1WlC _ 'BIZ U Ui� G^• QIW x a'�r� �l�ili Q J Z C- >1 F-- Ll; II w p C 4 Q Q O C O C tr'U10 �IZ U) Z d�Q10 Z- O Z!H h �. 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W W O Q Q W J W w Q w W Q w W W V) c� w c� 3 mew F- UNmF- w u� O a Y W moai = w azoowwOw O 4¢h ¢ d O � W0. a ¢ W z F= O D W w F¢- 3 '� Y W Y U W W Q Q Z Y W W H 4. ~ z g O O g w O z J a Q w cn Ix x g = = oUo � � ww = W W F- W F- 0 J to Q m FQ- Q Z fn ¢ p a 3 3 p 0 Y w 0 i w w ¢ p z w w p a Z w 0 F- m U a U 2 S J O_ tL ON Cl) N M to tD to O O N M 0 a 10E-12 City of Southlake, Texas MEMORANDUM (W October 12, 2000 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Approval of SPDC Capital Improvement Project Plan, including FY 2000-2001 Capital Improvements Budget and Amended SPDC 2000-01 Operating Budget Action Requested: City Council approval of the FY 2000-2003 Parks Capital Improvements Plan (CIP), the FY 2000-2001 capital projects budget, and the amended SPDC 2000-2001 Operating Budget. Background Information: At its July 24, 2000 meeting, SPDC discussed the current long range SPDC Capital Improvements Plan (CIP) and budget. There was also discussion regarding some new proposed projects and others the Board wanted the staff to look at moving up in the plan, including construction of the second restroom at Bob Jones Park. Staff reviewed the CIP and made some changes to it as a starting point for discussion with the Board at its August 28, 2000 meeting. At the September 25 SPDC meeting, the Board reviewed the CIP and recommended further changes to the budget, as well as discussing the addition of maintenance personnel into the FY 2000-2001 Operating Budget. Significant items in the proposed FY 2001-2003 CIP include: • Move up construction-to FY 2001 of Restroom #2 at Bob Jones Park as suggested by SPDC. • Move up construction to FY 2001 of water well #2 and aeration system for ponds #1 and#2. • Increase estimated cost of softball complex from $900,000 to $1,100,000 due to rising construction costs. • Continue funding into FY 2000/01 for Smith Park and Capping Wells at Bob Jones projects identified in FY 2000. • New projects for FY 2001 Changes approved by SPDC at their September 25, 2000 meeting: • Delete funding in FY 1999-2000 for Teen Center construction and re- allocate the $300,000 into the undesignated fund balance ($50,000) and Recreation Center planning ($50,000) and construction ($200,000). tow • Delete funding for proposed new projects — Chesapeake Park pond aeration system ($14,000) and Chesapeake Park pavilion ($45,000) C:\TEMP\SPDC CIP 2001-03.doc Billy Campbell, City Manager September 21, 2000 Page 2 (W • Add (2) parks maintenance workers to FY 2001 SPDC Operating Budget. The SPDC FY 2001 Operating p g Budget g has been amended to include the addition of two (2) full time parks maintenance personnel for one full year as recommended by SPDC. Financial Considerations: To be discussed by City Council and staff. Citizen Input/ Board Review: Parks and Recreation Board provided a prioritized list of recommended additions for consideration by SPDC. SPDC approved the proposed SPDC CIP (5-0) at their September 25, 2000 meeting. Legal Review: Not Applicable. Alternatives: Input towards the proposed amendments to the long range Parks Capital Improvements Plan and FY 2000-2001 capital projects budget. Supporting Documents: • Proposed long range Parks CIP, FY 2001-2003 • CEP Project Description Summaries • SPDC Operating Fund FY 2000-01 and Operating Account Budget Worksheet Staff Recommendation: City Council approval of long range Parks CIP and FY 2000-2001 parks capital projects budget as approved by SPDC, and FY 2000-01 amended SPDC Operating Budget. PROPOSED SPDC Capital Improvements Plan (CIP) 2001-2003 Budgeted Existing r. Existing ` "� "¢' Existing W11ro �`" Aw FY 1999/00 FY 2000/01 FY 2001/02 FY 2002/03 Carry Forward Balance $945,000 $2,290,000 $315,000 Interest earnings $125,000 $175,000 $125,000 $175,000 Oper Fund Transfer $500,000 $400,000 $400,000 $400,000 Grant Proceeds $250,000 $250,000 Senior Lien Debt $4,400,000 $5,500,000 Total Proceeds $5,225,000 $525,000 $6,075,000 Total Available Funds $3,842,000 $6,170,000 $2,815,000 $6,390,000 Capital Expenditures Matching Funds $100,000 Joint Use $20,000 $20,000 Special Projects $50,000 $50,000 Smith Park $50,000 Continental Trails* $320,000 Trallhead Improvements* $16,000 Capping Wells $20,000 Bleachers* $11,000 Game Field Lighting* $200,000 N Center Imprvments $100,000 Tr nage $10,000 Girls Softball Complex $900,000 Bob Jones Development $1,800,000 $500,000 $500,000 RR Building($300,000) Well&Aeration($150,000) Natatorium $500,000 $500,000 $250,000 Teen Center Survey* $10,000 Teen Center Construction $300,000 Land Acquisition $1,800,000 Rec Center Planning $500,000 Rec Center Construction $1,500,000 $4,000,000 NEW ITEMS Bob Jones Bleachers Bic.Park Volleyball Improv. Baseball Warm-up Area Concession Stand A/C units Project Expenditures $2,897,000 $3,880,000 $2,500,000 $4,750,000 Reserve(6%) ZTOILProceeds Less $945,000 $2,290,000 $315,000 $1,640,000 mmitments *Bold/italic--projects underway SPDC-CIP 2001-03 proposed-(a).xls 10/13/00 FY 2001 New Projects -- Descriptions 1. Bleachers: Bob Jones Park currently serves as the only recreational youth soccer facility in Southlake. The addition of bleachers at the Bob Jones Park soccer facility would improve the comfort level for patrons by providing adequate seating. The cost is based upon fourteen (14) sets of bleachers which can be moved to accommodate the various field layouts. 2. Volleyball Court Improvements: The proposed volleyball court improvements would include two (2) lighted sand volleyball courts to be located at Bicentennial Park. The sand volleyball courts are very popular with young adults and could also be used during family picnics. Other uses might include small tournaments and leagues programmed through the City. 3. Baseball warm up area. Install fencing to protect players ingressing / egressing the warm up area to get to the batting cages. This affects the SBA batting cages only. Requested by SBA and staff concurs with need. 4. Concession stand air conditioning units. The coolers provided by Coca- Cola to the concession stands generate considerably more heat than previously experienced with carbonated dispensers. Concession stands become very hot and uncomfortable for volunteers working in these areas. The proposed project would install units in the two concession stands in Bicentennial Park and the new building in Bob Jones. SPDC FY 2000 Capital Improvement Projects (Carry to FY 2001) ■ Smith Park Planning ($50,000) — Conceptual design and development of construction plans for phase I improvements to Smith Park, and initial improvements. • Capping of Wells at Bob Jones Park ($20,000) — Capping of undetermined number of existing wells at Bob Jones Park per State requirements. SPDC 2000/2001 Capital Improvement Projects ■ Matching Funds — Community Projects ($100,000 per year) Established to provide matching funds for community based programs which enhance the quality of the City's parks and recreational programs. ■ Joint Use Improvements ($20,000) — Available funding for use in the development and maintenance of joint use facilities. ■ Special Projects ($50,000 per year) — Available funding for unforeseen projects and improvements which enhance the quality of the City's parks and recreational programs. CATEMPUP project descriptions-2001-03.doc • Nature Center Improvements ($100,000) — Restoration and improvements to the existing Nature Center building. ■ Signage for On-Road Trails ($10,000) — On-road signage for trails. Implement following the completion of the Trail System Master Plan update. ■ Girls Softball Complex ($1,100,000) — Girls softball four-plex, restroom/concession facility, parking. • Bob Jones Park Development (Additional $2,250,000) — Improvements to Bob Jones Park including pond #2 with well and water feature, park signage, day camp facilities, amphitheater with electric, turf, loop road with parking, phase I concession/restroom building, restroom building #2, pump house building enhancements, storm drain headwall enhancements, pond #1 water discharge feature, continuation of pipe rail fencing, roadway lighting, phase 11 front entrance with landscape, phase I drainage improvements, phase I parking lot surface coat, utilities (Nature Center, phase I restroom), additional, practice fields (6). • Natatorium ($500,000) — City participation in CISD Natatorium construction. • Recreation Center Planning ($550,000) — Recreation Center planning and (W design. SPDC 2001/2002 Capital Improvement Projects ■ Bob Jones Development ($200,000) — Additional parking, irrigation, landscaping, phase II restroom building with utilities. • Natatorium ($500,000) — City participation in CISD Natatorium construction. • Recreation Center Construction Phase 1 ($700,000) — Recreation Center construction. SPDC 2002/2003 Capital Improvement Projects • Bob Jones Development ($350,000) — Additional parking, irrigation, landscaping. ■ Natatorium ($250,000) — City participation in CISD Natatorium construction. • Recreation Center Construction Phase 2 ($5,000,000) — Recreation Center construction, landscaping, parking. CATEMPUP project descriptions-2001-03.doc /D0AC---s' SPDC - OPERATING FUND Parks/Recreation 2000-01 Proposed Budget and 1999-00 Revised Budget 05:45 PM 10I12I00 (iiiw $Increase/ ;: $Increase/ 1998-99 1999-00 1999-00 (Decrease) %Increase/ 2000 01 p (Decrease) %Increase/ 1,'a X REVENUES Actual Adopted ReY7sea, Adopted -Decrease PlUpOBE& Adopted -Decrease Sales Tax $1,533,773 $1,737 104 $17804 $0 0 0°ky7,&70 $260,566 15.0% Interest 52.594 37,500 , ,44 7:� 0 0 0% � 0 0.0%k — Total Revenues $1,586,367 $1,774 604 �1 4,604, $0 0 0% 03$;170 $260,666 14.7% EXPENDITURES Personnel $54,661 $67 098 437$12,54 1 -18 �;( ) 5%� ��N $337,290 502.7% Operations $3,300 $3 300 300 9 1%�, , 300 9.1% Capital EO §02 0 0%.;» f 0 0.0% Total Expenditures $67,961 $70,398 6:p ($12,137) -17 2% x,- $337,590 479.6% Net Revenues $1,628,406 $1,704,206 $12,137 ` $', .. � � � � ($77,024) Transfers out (1,237,896) (1,380.583) r ($110,345) Proceeds from C.O.Sale 0 0 `fY Total Other Sources(Uses) (1,237,896) (1,380,583) g Beginning Fund Balance $459,116 $749,626 , Ending Fund Balance $749,626 $1,073,249 � o U N N O cu a V S o N o N (6 a) N N p Y EA O (� L N ? C > 0 N p C U U a) m" N C 'O f C ap+ 7 U a) rn 3 Y u x£r7 C CL CD U � rs Y N 0 to a WK im - ' p z4 N O F- �Ez O O to U t IN El- co `s N O to O IO N , O co N o Q ccp 4s O (j,J CO) lql c0 i- 00 I- CC) �R+ O 0. N CD (D 0000 O M N N c0 LO O X1Ia: : . M to CO N O M O �W sEt cc -per dos s'z < N O ti to O O O OD t+ �- N O ct c0 C) < O CN °ip UL m O M_ I- �t Z?J` c0 �` O) 1�* O (W C M O � ' co M to to 123 N O " $ �t 00 tO 00 M - O 00 CD N co c0 c0 � O ?C>r# "cat N Ln c6 l(y ' O ( O 00 Mit } i x . �.F .. a0 N IT O OD O oD O r (D *+ 00 f- O e- O O O O O �117 N N_ LO M co aD CD M C6 M r�: '1t� N �, r 3 , �AX a fO LL C In p C j * C Q m E U _ p +, O "0m .. O m C U CD c 3 a r U W ' to 2 (D CD > �- J E E .. �- d � O � Q O N C Cn C (0 O U •+ 0 1] N (n v N p N N 4) 7 0 CD CD O O O O O N O O O O O O O O O O ►q Z z e— N st O O O L.LFa �r O Cl r N N to w co ��— ----- City of Southlaks, Te,;a_; — - i MEMORANDUM O, 13. 2000 i TO- Billy_ Campbell, City Manager 1 FRONT bra ;n Poe, r1 e`.—ns�on 845 SUBJECT: Award of bid to J. L. Bertram Construction, Inc. for the reconstruction of West Continental Boulevard from Peytonville Avenue to White's Chapel Boulevard Action Requested: Staff seeks Council award the Option A bid to J. L. Bertram Construction, Inc. for the reconstruction of W. Continental from Peytonville to White's Chapel in the amount of S 1,116,105.55. Background Information: The FY99-00 CIP budget included the reconstruction of W. Continental from Peytonville to White's Chapel (see attached project map). The reconstruction of W. Continental from Davis to Peytonville was recently completed. This project includes widening W. Continental one to two feet to provide a continuous width of 22-feet. A left turn lane will be constructed at the intersections of Peytonville and White's Chapel. A 6- inch concrete reverse curb will be constructed on each side of the 6-inch thick asphalt roadway. The drainage structures will be replaced, which include the two large creek crossing culverts. At the creek crossings, the road elevation will be increased to eliminate the creeks from overtopping the roadway. This project was bid with a base bid along with an Option A bid. The difference between the two bids is that the Option A bid included lowering the road elevation near the Monticello Estates subdivision entrance. There is a sight distance problem caused by a large hill along Continental. This Project is anticipated to take 150 calendar days to construct. Financial Considerations: This project was budgeted in the FY99-00 CIP budget. The budget appropriated $1,100,000 to construct this project. There were four contractors that bid this project. The low bid was received from J. L. Bertram Construction, Inc. of Arlington, TX with a base bid of 1,091,468.75 and $1,1 16,105.55 for the Option A bid (see attached bid tabulation). Although the Option A bid exceeds the budgeted amount by $16,105.55, Staff recommends awarding the Option A bid to improve the sight distance caused by the large hill. Remaining funds from projects constructed under budget can be used to fund the additional amount. loG-1 City of Southlake, Texas -- -- -- -- Citizen InpuL' Board Revieo: PF:or to construction beginning on the road reconstruction, a SP1rN in, eting si;l ta::c pace to discus-s the construction of the road. Legal 1�e%ieiN: N one. f� 1 ' Alternatives: Council. can award the base bid or tine Option A bid. The base bici is within the bu&,;,ted amount. However. Stag recorro-nerds a,.vardina rf , � OYtior. A bid due to the severe sign,. dista.n.e orobleni that near the Monticello Estates subdivision entrance. Supporting Documents: Project Map Bid tabulation Staff Recommendation: Staff recommends that the City Council award the Option A bid to J. L. Bertram Construction, Inc. for the reconstruction of W. Continental from Peytonville to White's Chapel in the amount of $1,116,105.55. Please place this item on the October 17, 2000 Regular City Council Agenda for review and consideration. SEP/sep 10G-2 VV. CONTINENTAL RECONSTRUCTION' PROJECT MAP 0 O' WILMIN �---4 CARROLL ELEMENTARY ': dfi�'�/ � iJ _. / ,,�?-�y vo I I SCHOOL � `- L i Vr � - - 0141�NEN .- ',� \y Cut Hill as Option A bid � " I 3 10G-3 a R�818j8 8 8�8 018 ci oC L, o o IOJ� oo clm 8 �\ ;I��,i-I�Ir4 ��:,I� '�,m nlro `8 S p u�lS� Yis �x I�I� x m QICi1� G._�C (n •- G U O R n O ^..' OI IOIcO'x 8 N 0 7 Q N O n(O C) M V 5 - '^ (:J n Mloo ^ u O ^IM jNIO L7 nl AIM .VIM n� Cn � M�`,Q � I F.. J z I I� c. ! 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Background Information: The StarCenter concept is a community support program initiated and advocated by Southwest Sports Group, Inc. The intent of the program is to provide professional quality hockey facilities throughout the Dallas/Fort Worth market to assist communities with this recreational opportunity and maintain interest in hockey throughout the region. This might also provide an additional enhancement to our parks and recreation programs. BASIC PROGRAM The basic program proposal includes the following: • 95,000 square foot building with estimated value of$9 million • Requires 2.5-3 acres with full utilization of shared parking • Requires 6 acres for stand alone facility • Requires approximately 225-250 parking stalls • Two professional NHL size(85'x 200') sheets of ice • Bleacher seats for approximately 600-700 people overlooking one ice sheet • Reception area • Retail store(Stars and Rangers apparel, equipment, other merchandise) • Concession area • Climate controlled viewing area Management: The StarCenter would be managed by a Southwest Sports Group full-time staff dedicated solely to the management of the facility. Programming will be implemented and overseen by divisional management to ensure uniformity and quality at all Star Centers. Potential Uses: The Basic Program would provide for the following potential uses. • Children's league hockey • Senior league hockey • High school hockey • Drop-in hockey • Ice Rental (Broomball, parties, hockey schools, team rentals, open skating, figure skating) • Trade shows 11A- 1 ENHANCED PROGRAM The potential for an enhanced program might include the following: • All items in the basic program • Increased seating in one rink(5,000 bleacher seats, 1,000 floor seat capacity) • Technology enhancements to accommodate multi-media events • Enhanced locker rooms, fitness room, etc. • Restaurant inside • Acreage yet undetermined but approximately 13 acres. • Cost of project approximately $16-18 million Potential Uses: The Enhanced Program would provide for the following potential uses. • All uses noted in the Basic Program • Basketball games • Small venue concerts • Home facility for Texas Tornadoes Jr. Hockey Club Financial Considerations: Following are options related to financing the development of the StarCenter. Option One: (Stars prefer) City issues debt prior to the start of construction. SWSG controls the design, development and construction of the facility. Draws are made on the City-issued debt to fund the design and construction of the facility. Interest during construction is capitalized and rolled into the City-issued debt. SWSG enters into an operating lease and pays the City annual rent equal to the debt service (including all issuance costs and capitalized interest) incurred by the City. Option Two: City issues debt and purchases the facility upon completion of construction. Again, SWSG would enter into a long-term operating lease with annual rent equal to the debt service payments. SWSH would design, develop and construct the facility and would obtain interim construction financing, however, the City would enter into a purchase agreement prior to the start of construction, promising to purchase the project upon its completion. Citizen Input/ Board Review: None Legal Review: None Alternatives: Following are various alternatives for discussion. 1. City acquires site via SPDC, issues debt and constructs building per Stars criteria. Stars to lease from City. 2. City encourages and supports private development of the enhanced program. 3. No participation from City. Supporting Documents: The following are attached for reference. • Potential Sites Summary 11A-2 Staff Recommendation: Following is a summary of potential positives and negatives regarding the concept in the city of Southlake. Positives: • City image is enhanced, awareness of City is increased • An additional recreational facility is provided for Tesidents at minimum cost, adds increased dimension to overall recreational programs • When combined with a commercial location, it would enhance the marketability and patronage for a commercial development. • Creates potential for several non-ice uses (with enhanced program) • Potential management expertise from Stars Negatives: • Financial risks • Inflexibility of building use once constructed • Lack of complete management control • Land Use Issues • Multi-party complexities • Traffic concerns/mitigation 11A-3 StarCenter / Tornadoes Facility a Potential Sites Summary • a The following is an attempt to outline the positive and negative aspects of various t Of Econ ar�c De, nt potential sites for the StarCenter facility. Feel free to offer additions or revisions to the list. Ref Location Comments 1 NE portion of Town Square +Activity/revenue generator for Town Square +Potential shared parking - City does not own property - Diminished tax benefits - Develo er not receptive to joint venture/financial support 2 CISD Stadium Tract +Potential shared parking +Joint buy-in/user support from Colleyville [or possibly an adjacent tract?] +Complimentary land uses + School owns property(joint use?) +Access to SH 26 -Not on FM 1709 or SH 114 - Unsure of timing issues - Utilities not immediately available sewer 3 Brightbill/Peebles Tracts +Good access N-S and E-W +Cooperative owners/broker/developer +Good visible location - Adjacent residential, although limited - Land Use Plan designations for office/residential - City does not own property 4 Terrabrook Tract II +Part of comprehensive master plan - City does not own property -Timing, availability of utilities 5 Terrabrook Tract III +Part of comprehensive master plan +Proximity to Town Square +Proximity to adjacent school (future) +Cooperative developer -Timing, availability of utilities - City does not own property 6 Scifres/Pigg Tracts +Proximity to future school +Access to light at Kimball available [SWC FM 1709 @ Kimball] +Would not need frontage tracts +Eventually good access to Colleyville +Fair access from west SH 114 - City does not own property - Opposition from adjacent residential - Controversy on E-W road connection to Kimball 7 SEC FM 1709 at Carroll +Proximity to Town Square +Good N-S and E-W access -Receptivity of developer - City does not own property 11A-4 s 8 Prade/Rucker Area +Proximity to Town Square +Access to light at Carroll [SWC FM 1709 @ Carroll] + Good N-S and E-W access - City does not own property - Large tracts, need comprehensive planning approach -Not immediately available 9 SWC FM 1709 at White Chapel +Good N-S and E-W access +Colleyville demographics, reasonable to Keller,NRH, [south portion of Reutlinger West SH 114 tract?] +Potential off-corner location +Provide access from White Chapel - City does not own property 11A-5 City of Southlake, Texas MEMORANDUM October 3, 2000 TO: Billy Campbell, City Manager FROM: Kevin Hugman, Director of Community Services (xt. 714) SUBJECT: Resolution No. 00-90 designating the "Southlake Public Library" as the official name of the City library. Action Requested: City Council approval of Resolution No. 00-90 designating the "Southlake Public Library" as the official name of the City library. Background Information: The Library Board discussed at their July meeting adopting an official name for the City library. To date, the library has been commonly referred to as the "Southlake Public Library." Utilization of a governmental entity name, in coordination with the term public, captures the intent of the City to provide library services to the general public. The formal approval of a name for the library will provide clarification in regards to future operations, as well as public and State agency interaction. Financial Considerations: Not Applicable. Citizen Input/ Board Review: Library Board adoption of Library Resolution No. 00-01 recommending to the City Council the "Southlake Public Library" as the official name of the City library at their August 23, 2000 meeting. Legal Review: Not Applicable. Alternatives: Alternatives include: ■ Council discussion and approval of a different name for the City library. ■ Choose to take no action on this item. Supporting Documents: Supporting documents include the following items: ■ Copy of proposed City Council Resolution No. 00-90 ■ Copy of Library Board Resolution No. 00-01. 5B - 1 Billy Campbell, City Manager October 3, 2000 Page 2 Staff Recommendation: Place as an item on the October 17, 2000 City Council agenda for approval Resolution No. 00-90 designating the "Southlake Public Library" as the official name of the City library 5B - 2 RESOLUTION NO. 00-90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, DESIGNATING THE "SOUTHLAKE PUBLIC LIBRARY" AS THE OFFICIAL NAME OF THE CITY OF SOUTHLAKE LIBRARY. WHEREAS, on October 20, 1998, the City Council of the City of Southlake, Texas,passed Ordinance No. 716 establishing a Library Board; and, WHEREAS, the City Council charged the Library Board with acting in an advisory capacity to the City Council in matters relating to library facility planning, policies, and programming; and, WHEREAS, the library has been commonly, yet unofficially, referred to as the "Southlake Public Library" by the Library Board, general public, and various agencies and organizations; and, WHEREAS, the Library Board recommends the "Southlake Public Library" as the official name for the library as it is easily recognizable to the public and representative of the community for which it serves; and, WHEREAS, the Library Board at their August 23, 2000 meeting approved Library Board Resolution No. 00-01 recommending that the City Council officially designate the"Southlake Public Library"as the name for the new library. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS THAT: Section 1. That all matters stated in the preamble of this resolution'are true and correct and are hereby incorporated into the body of this resolution as it is copied in its entirety. Section 2. It is the opinion of the City Council that the City library be officially recognized as the "Southlake Public Library." Section 3. That the City of Southlake authorizes and directs that this action be made part of the City's permanent record. Section 4. That this resolution become effective from and after the date of its passage. 5B-3 Resolution No. 00-90 October 17, 2000 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS ON THIS THE 17`h DAY OF OCTOBER, 2000. APPROVED: Rick Stacy Mayor Sandy LeGrand City Secretary APPROVED AS TO FORM: City Attorney 5B -4 City of Southlake, Texas RESOLUTION NO. 00-01 A RESOLUTION OF THE LIBRARY BOARD OF THE CITY OF SOUTHLAKE SUPPORTING THE RECOGNITION OF THE "SOUTHLAKE PUBLIC LIBRARY" AS THE OFFICIAL NAME OF THE CITY OF SOUTHLAKE LIBRARY. WHEREAS, On October 20, 1998, the City Council of the City of Southlake passed Ordinance No. 716 establishing a Library Board; and, WHEREAS, the Library Board is charged with acting in an advisory capacity to the City Council in matters relating to library facility planning, policies, and programming; and, WHEREAS, the Library Board is currently in the process of developing various policies and procedures relating to the operations of the City's library; and, WHEREAS, the Library Board has deemed it appropriate to officially designate a name for the new library that is easily recognizable to the public and is representative of the government entity for which it serves. NOW, THEREFORE, BE IT RESOLVED BY THE LIBRARY BOARD OF THE CITY OF SOUTHLAKE, TEXAS THAT: Section 1. It is the opinion of the Library Board that the City library be officially recognized as the "Southlake Public Library." Section 2. The Library Board respectfully requests that City Council lend their support to this recommendation by adopting"Southlake Public Library" as the official name of the City's library. PASSED AND APPROVED THIS THE 23'd DAY OF AUGUST, 2000. BY: �) ` --- Maria Cameron Library Board Chair 513 - 5 4 City ,-f Sootiilake, Texas - — --1 ,l MEMORANDUM Cclobcr 6. 1')vJ I I I i TO: Billy Campbell, City Manager From: Charlie Thomas, City Engineer, extension 814 Subject: Approve Resolution No, 00-91, Authorizing the Mayor to Execute a Multi- Use Agreement with TxDOT for the construction and maintenance of Multi- Use Trails along FM 1709 Action Requested: Approve Resolution No. 00-91, authorizing the Mayor to execute a Multi-Use Agreement with TxDOT for the construction and maintenance of Multi-Use Trails along FM 1709. Background Information: The Traffic Management Bond Program, approved by the voters in 1999 includes the construction of 8-foot wide trails along FM 1709, in accordance with the Master Trail System. Construction plans and specifications have been prepared by HNTB and approved by the City staff and TxDOT for the Trail along the north side of FM 1709 from Southridge Lakes Parkway to Bicentennial Park. TxDOT requires that the City enter into a Multi-Use Agreement for the construction and maintenance of the Trails along FM 1709 in the City of Southlake. This is a standard TxDOT agreement requiring the City to prepare the plans, pay for the construction and maintain the Trails. Financial Considerations: None. Citizen Input/ Board Review: None. Legal Review: The City Attorney has reviewed this agreement and resolution. Alternatives: Resolution must be passed in order to construct Trails within the TxDOT right-of-way. 5C-1 c ' Supporting Documents: - Resolution. Agreement Staff Recommendation: Please Place on City Council Agenda for October 17, 2000 for Council consideration and approval. Oar&lie J. Thom City Engineer SC-2 RESOLUTION NO. 00-91 A RESOLUTION AUTHORIZING THE MAYOR. TO EXECU7 E A MULTi4:;3E AGREEMENT INITH THE TEXAS DEPARTMENT 0= TRANSPORTATION FOR THE C0NSTPUC T I0N OF MUL TI-L'SE TRAIL.S ALONG FM 1709 WHEREAS, the C itv of Soutn!ai'e desi�es to corstr:jct multi-use frai!s aiong FM 1 71 09 in Southlake in accordance with the Traffic Management Bond Program approved by the voters in 1999; and WHEREAS, the Texas Department of Transportation (TxDOT) desires to accommodate the construction and use of the Trails; and WHEREAS, TxDOT has certain requirements that the City of Southlake must adhere to for this construction; and WHEREAS, the City of Southlake is in agreement with these certain requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE: Section 1. The Mayor of the City of Southlake is hereby authorized to execute the Multi-Use Agreement on behalf of the City of Southlake for the construction and maintenance of Multi-Use Trails along FM 1709 within the City of Southlake. Section 2. This resolution is in full force and effect from and after its passage as provided by law. PASSED AND APPROVED ON THIS DAY OF 2000. Mayor Attest: City Secretary 5C-3 1 r..� MULTIPLE USE AGREEMENT i ATE CF TEXAS § COUNTY CF TRAV;S T�,iS AGREEMENT rn^rae b-y Vie State of Texas by and between :he 1 exos Deca;-mer` o� Tran==t2t;on, here;nafter refer-ec .o ;�.= "State", party of the first pail, and the City of Southlake, hereinafter called the "City", party of t.ie second part, is to become effective when fully executed by both parties. WITNESSETH WHEREAS, on the day of , 2000, the governing body for the City entered into Resolution No. 00-91, hereinafter identified by reference, authorizing the City of Southlake's participation in this agreement with the State; and WHEREAS, the City of Southlake has requested the State to permit the construction, maintenance and operation of a public Multi-Use Trail on the highway right-of-way of FM 1709 shown graphically by the preliminary conceptual site plan in Exhibit "A", which is attached and made a part hereof; and �... WHEREAS, the State has indicated its willingness to approve the establishment of such facilities and other uses conditioned that the City of Southlake will enter into agreements with the State for the purpose of determining the respective responsibilities of the City of Southlake and the State with reference thereto, and conditioned that such uses are in the public interest and will not damage the highway facilities, impair safety, impede maintenance or in any way restrict the operation of the highway facility, all as determined from engineering and traffic investigations conducted by the State. AGREEMENT NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto to be by them respectively kept and performed as hereinafter set forth, it is agreed as follows: 1. DESIGN AND CONSTRUCTION The City of Southlake will prepare or provide for the construction plans for the facility, and will provide for the construction work as required by said plans at no cost to the State. Said plans shall include the design of the access control, necessary horizontal and vertical clearances for highway structures, adequate landscape treatment, adequate detail to ensure compliance with applicable 5C-4 structoral design standards, sufficient traffic control provis?ons. and general !avcut. They shall also delineate and define the construction responsibilities of bc:` parties hereto. ComNleted maps will be submitted to Stare fcr rzv e,N ar,d _ - - coal and :ripe~ ao�r,�r ed si:u l te att�+:,neu to the GyrCent any- 7,ade pa;-, thereof in all respecis. Constructior, shall no} co„imance until p;aris have :Le& apo.-3V'ad wy the State. Any future ievisions e: aduliC�13 3-all J@ rlZda after crior write•'-,n approval of t,ie Slate 2. INSPECTION Ingress and egress shall be allowed at all times to such facility for Federal Highway Administration personnel and State Forces and equipment when highway maintenance operations are necessary, and for inspection purposes; and upon request, all parking or other activities for periods required for such operations will be prohibited. 3. PARKING REGULATIONS Parking regulations shall be established limiting parking to single unit motor vehicles of size and capacity no greater than prescribed for 1-1/2 ton trucks, such vehicles to conform in size and use to governing laws. Parking shall be permitted only in marked spaces. 4. PROHIBITIONS / SIGNS Regulations shall be established prohibiting the parking of vehicles transporting flammable or explosive loads and prohibiting use of the area in any manner for peddling, advertising, or other purposes not in keeping with the objective of a public facility. The erection of signs other than those required for proper use of the area will be prohibited. All signs shall be approved by the State prior to the actual erection. 5. RESPONSIBILITIES Maintenance and operation of the facility shall be entirely the responsibility of the City of Southlake. Such responsibility shall not be transferred, assigned or conveyed to a third party without the advanced written approval of the State. Further, such responsibility shall include picking up trash, mowing and otherwise keeping the facility in a clean and sanitary condition, and surveillance by police patrol to eliminate the possible creation of a nuisance or hazard to the public. Hazardous or unreasonably objectionable smoke, fumes, vapor or odors shall not be permitted to rise above the grade line of the highway, not shall the facility subject the highway to hazardous or unreasonably objectionable dripping, t droppings or discharge of any kind, including rain or snow. 5C-5 6. FEES err; `ees levied for Lisa of t;-le faci►itie ir the area shail be ncr.ii lai and no morn defray t"e cc�:, cf corstru�.icr. ^.G i:ten_ a„-1 �1pera'ior, therecf, and sha!i be subject to Statc- approval. 7. TEN'fliNAT'-0 d UPON NOTICE This provision ;s expressly made subject to the rights herein grani.-ed to both parties to terminate this agreement upon notice, and upon the exercise of any such right by either party, all obligations herein to make improvements to said facility shall immediate:y cease and terminate. 8. MODIFICATION / TERMINATION OF AGREEMENT If in the sole judgment of the State it is found at any future time that traffic conditions have so changed that the existence or use of the facility is impeding maintenance, damaging the highway facility, impairing safety or that the facility is not being properly operated, that is constitutes a nuisance, is abandoned, or if for any other reason it is the State's judgment that such facility is not in the public interest, this agreement under which the facility was constructed may be: (1) modified if corrective measures acceptable to both parties can be applied to `..�. eliminate the objectionable features of the facility or (2) terminated and the use of the area as proposed herein discontinued. 9. PROHIBITION OF STORAGE OF FLAMMABLE MATERIALS All structures located or constructed within the area covered by the agreement shall be fire resistant. The storage of flammable, explosive or hazardous materials is prohibited. Operations deemed to be a potential fire hazard shall be subject to regulation by the State. 10. RESTORATION OF AREA The City of Southlake shall provide written notification to the State that such facility will be discontinued for the purpose defined herein. The City of South►ake shall, within thirty (30) days from the date of said notification, clear the area of all facilities that were its construction responsibility under this agreement and restore the area to a condition satisfactory to the State. 11. PREVIOUS AGREEMENTS It is understood that this agreement in no way modifies or supercedes the terms and provisions of any existing agreement between the parties hereto. 5C-6 i 2. INDEMMFICATION Tr_z c';t;- ct Southlake acknc,r,ledges th 3► is not an agent, ser✓Unt, or en'i71ny e of :� • �4 .. and th�t fcr 'ts acts and deeds 34 ` `t csd c:f its agen`s or ernplovees U-',j(inr, the pei formanca of contract%vcrl<. I��il(il� �i='.it,✓ iit='ietD !rta'n.s to viaive, re!irgUish, limi? or coi-diticl.n its i"igbf `0 -awed an- suc'1 lianiiit`j bJ clFi-ning :-rs goverrlrria'ital im -miini`% When notified by the State to do so, the other party hereto shall within thirty (30) days from receipt of the State's written notification pay the State for the full cost of repairing any damages to the highway facility which may result from its construction, maintenance or operation of the facility, and shall promptly reimburse the State for costs of construction and/or repair work made necessary by reason of such damages. Nothing in this agreement shall be construed as creating any liability in favor of any third party against the State and the City of Southlake. Additionally, this agreement shall not ever be construed as relieving any third party from any liability against the State and the City of Southlake, but the City of Southlake shall become fully subrogated to the State and shall be entitles to maintain any action over and against the third party which may be liable for having caused the City of Southlake to pay or disburse any sum of money hereunder. 13. INSURANCE The City of Southlake shall provide necessary safeguards to protect the public on State-maintained highways including adequate insurance for payment of any damages which might result during the construction, maintenance and operation o the facility occupying such airspace or thereafter, and to save the State harmless from damages, to the extent of said insurance coverage and insofar as it can legally do so. Prior to beginning work on the State's right-of-way, the City of Southlake's construction contractor shall submit to the State a completed insurance form (TxDOT Form No. 1560) and shall maintain the required coverages during the construction of the facility. 14. USE OF RIGHT-OF-WAY It is understood that the State by execution of this agreement does not impair or relinquish the State's right to use such land for highway purposes when it is required for the construction or reconstruction of the traffic facility for which it was acquired, nor shall use of the land under such agreement ever be construed as abandonment by the State of such land acquired for highway purposes, and the State does not purport to grant any interest in the land described herein but i merely consents to such use to the extent its authority and title permits. 5C-7 15. ADD!TIONAL CONSENT REQUIRED Tie �cate asserts only chat i, has surficiant title for ,,igF,way pt�rposes. The City shall SSpJnSib O for r�,ta+Wing SU^_r! add& "i?1 coi,sent Or agreennent as may be necessary due to this aggreement. This includes, but is ^ot L '11i,: "e. FK A N`'DI T it)NAL REQ'_141REME!'v�'S If the facility is located on the Federal-Aid Highway System, "ATTACHMENT A", w1 hich states additional requirements as set forth in the Federal Highway Administration's Title 23, Code of Federal Regulations, Section 713, shall be attached to and become a part of this agreement. 17. CIVIL RIGHTS ASSURANCES The City of Southlake, for itself, its personal representatives, successors and interests and assigns, as part of the consideration hereof, does hereby covenant and agree as a covenant running with the land that: (1) no persons, on the ground of race, color, sex, age, national origin, religion or disabling condition, shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in the use of said facility; (2) that in the construction ... of any improvements on, over or under such land and the furnishing of services thereon, no person on the ground of race, color, sex, age, national origin, religion or disabling condition, shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination; (3) that the City of Southlake shall use the premises in compliance with all other requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally- Assisted programs of the Department of Transportation — Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended. That if in the event of any breach of the above non-discrimination covenants, the State shall have the right to terminate the agreement and reenter and repossess said land and the facilities thereon, and hold the same as if said agreements had never been made or issued. 18. AMENDMENTS Any changes in the time frame, character or responsibilities of the parties hereto shall be enacted by a written amendment executed by both parties hereto. 5C-8 19. LEGAL CONSTRUCTION In case one o- more ol, the prcv,sicns ccrtained in this agrePmer,t srC.Ii for ar:y reason be held in,,alid, illegal or ;-, any raspF-ct. such invalidity illegality or unen,;orceabiiity sha'i not affect any provision hereof and this ^;,eer-;ent shah be rO'1St:UE`! cis 'f 'JCS, ifi'/a d, iliq- gal o; J -!nenfo,, bls Dr-vision Ala,. ncveT oeen :on'L-a'ned in this Tiem. 20. N0I'i::ES All notices required under this agreement shall be mailed or hand delivered to the following respective addresses: STATE CITY Texas Department of Transportation City of Southlake 125 East 11th Street 667 North Carroll Avenue Construction and Maintenance Division Southlake, Texas 76092 Austin, Texas 78701-2483 List of Attached Exhibits: Exhibit A— General Layout Exhibit B — Attachment A (FHWA Additional Requirements) 5C-9 IN WITNESS WHEREOF, the parties have hereunto affixed their signature, the City of Southlake on the dav_ of , 2000, and the State on the _ day of . 2000. CIT`r' OF SOUTHLAKE STATE OF 71-EXAS The undersigned for the City of Southlake Certified as being Executed fcr hereby represents and warrants that he/she the purpose and effect of activ- is an officer of the organization for which ating and/or carrying out the he/she has executed this agreement and orders, established policies or that he/she has full and complete authority work programs heretofore to enter into this agreement on behalf of approved and authorized by the the City of Southlake. Texas Transportation Commission under the authority of Minute Order 100002. Mayor, City of Southlake Director, Construction and Maintenance Division ATTEST: APPROVAL RECOMMENDED: City Secretary, City of Southlake District Engineer Director of Design Division 5C-10 ATTACHMENT A Inasmuch as this project is on t.�e Federal-Aid highway system, the following additional requirements as applicable with the Federal Highway Administration's Title 23, :,ode of Federal Regulations, Section 713. 1. Any significant revision in the design or construction of the facility shall receive prior approval by the Texas Department of Transportation subject to concurrence by the FHWA. 2. Any change in the authorized use of airspace shall receive prior approval by the Texas Department of Transportation subject too concurrence by the FHWA. 3. The airspace shall not be transferred, assigned or conveyed to another party without prior Texas Department of Transportation approval subject to concurrence by the FHWA. 4. This agreement will be revocable in the event that the airspace facility ceases to be used or is abandoned. 5C-11 ws,4«\ilirwc.�� .nve.w�n..n. ^OJ(..+.x.Ii lVWTnIY.N��.1^.Itln\cwero�\V�y xx.1'x000 qUx � r� Mrf'VWTY+wwvµn\•~ra\ewY�Werlr � W ..'yw\.a.•.n�.+iMb.Y.�x.•.�. 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O .� o �° Q 3 >;0 0 'O y c C to U a3 +' a) Ln >, Q C1, y , .U. y p 'O r. _ Z pU O M" rUn O 0 E EL L L •o V � o 0 CD v � c O d Potential City Council Work Sessions Updated as of October 1, 2000 �.., Community Services - (October 27, 2000)—2 hours 1. Trail System Master Plan Update 2. Bicentennial Park Development Plan Update 3. Parks, Recreation, and Open Space Master Plan Update 4. Timarron—Richards Site ■ Economic Development 1. Economic Development Goal Session—(November 10,2000)—2 hours 2. Sabre: Project Status Update—(November 10,2000)—1.5 hours ■ Green Building Certification Program ■ Briefing on Phase II 3. Tax Abatement Policy—Winter 2001 ■ Finance 1. Multi-Year Financial Plan—Winter 2001 ■ Planning 1. Uniform Development Ordinance (UDO)—Spring 2001 ■ Public Safety—(December 8,2000) 1. Department of Public Safety West Facility ■ Operations ■ Staffing ■ Opening Date 2. Department of Public Safety East Facility ■ Operations ■ Staffing ■ Opening Date ■ Public Works—(Winter/Spring 2001) 1. Drainage Issues/Federal Regulations 2. Stormwater Utility District ■ Other Items 1. Joint City/CISD Meeting 2. Charter Review Committee Meeting M.ICMOISpecialProjects)CCworksessionsIO 01 OO.doc MONTHLY CODE ENFORCEMENT REPORT SEPTEMBER 2000 SIGNS IN R.O.W.................................... 67 VEHICLES TAGGED.............................. 5 FOOD VENDORS................................... 2 TRASH CONT....................................... 1 HIGH GRASS/WEED CASES.................... 5 TOTAL CASES FOR MONTH.................. 46 TOTAL (excluding high grass/weeds)............121 S .Y.A. C. News Update A periodically produced newsletter to update S.Y.A.C.youth and their parents about S.Y.A.C. 2000-2001 Officers Chairperson: Aaron Smith Vice Chairperson: Taylor Fidler High School Representative: Samantha Ansley Middle School Representative: Cameron Baynard Coordinator: Emily Galpin - 481.558lx827—e-mail: egalpin@cityofsouthlake.com September 29, 000 Take a few minutes to read through the upcoming happenings with 5.Y.A.C. If you are planning to participate in an event,call the S.Y.A.C. office; if you cannot make an event you signed up for,call the 5.Y.A.C.office; if you have questions,call the S.Y.A.C.office. If you are interested in helping with this newsletter,call the 5.Y.A.C.office. The 5.Y.A.C. Office number? 481.5581x827. October 4th Meetinq October 18th Meeting Don't miss this meeting!! Come hear Just what does the Mayor do? What Star-Telegram Columnist and "Summer does the City Council do? How does what Santa" David Lieber speak in his own they do affect you? How do you get to be the humorous and special way about Mayor or a City Council Member? volunteerism, leadership, commitment, and Just a few questions you can ask at the how one person can make a difference. October 18t" meeting. Come prepared to ask For seven years, Dave Lieber has questions and find out what is going on in been a metro columnist for the Ft. Worth Star- YOUR city! Telegram/Northeast. He is also cofounder of REMEMBER!!! Check your calendar Summer Santa which collects toys for area — the meeting will be at the Senior Center, kids in the summertime and sends local 307 Parkwood. We'll have directions at the children to summer camps who otherwise next meeting. could not afford to go. He serves as the secretary and newsletter editor of the National ROPES Society of Newspaper Columnists. CHALLENGE Mr. Lieber's comic alter ego is J. R. COURSE REVIEW! Lieber, the Yankee Cowboy everybody loves to hate. J.R. is taking his campaign national — They problem-solved! They whale-watched! running for Vice President of the United They learned from each other! They helped States in the 2000 campaign. He ran with each other! They worked together! They Governor Bush on the Bush/Yankee Cowboy respected each other! They trusted each ticket (although Governor Bush didn't know it) other! They led and they followed. They and is now running as an independent on the climbed and they jumped from dizzying "Liebertarian Party." heights! They took risks! ! Mr. Lieber has won top prize from the They were awesome! National Society of Newspaper Columnists for WAy TO GO. TRAK"AC! column writing. He is also one of America's Samantha Ansley • Nicole Buckreis • John first video columnist with a column on the Cassetta • Graham Clark • Colleen Flaherty World Wide Web (www.star-telegram.com /lave . ' Ashley-Rachelle Head • Heather Keil • Cadie Leonard • Mike Schorn • Aaron Smith • Scott Wyatt SYAC News Update 1 Volunteer Project Vote Review -vENZ> These are the projects that the SYAC group votef to participate in: American Red Cross • Christ's Haven ' Christmas is for Children • Coat and Warm Clothing Drive • Ronald McDonald House • Southlake Senior Tree Farm • Southlake Trails Improvement Day • Women's Shelter _F I- Ir H- I IE R 1-11 P ) S 0 R N IFR What can make the difference between a successful leader and a less successful leader? A crucial difference may be your level of E.Q. — Emotional Intelligence. EQ skills include: 1. SELF-AWARENESS — This is your ability to use both negative and positive emotions as a source of wisdom about how to navigate your life. Self-awareness helps you to understand your feelings from moment to moment; and to accurately express your feelings. 2. SELF-REGULATION — This skill is how you are able to control your thoughts, feelings and actions; able to shake off negative feelings when you need to; able to change from a negative emotional state to a positive emotional state when necessary; and feeling emotionally stable. 3. MOTIVATION — This is your ability to motivate yourself to try and try again in the face of setbacks. It's about not giving up when you don't get results quickly. It also includes being creative with life's challenges and pushing the limits of your ability; being able to pay undivided attention to a task when you desire to do so; and setting negative feelings aside when called on to perform. 4. EMPATHY — This skill is being sensitive to the needs of others and at being effective at listening to other people's problems. You are aware of the subtle social signals that indicate what others need and are able to put yourself " in other people's shoes." 5. SOCIAL SKILLS — Are you able to easily relax with other people; able to talk to strangers; can you improve the moods of others and respond appropriately to other people's moods, motivations and desires. These skills can help you be an effective coach for others. Some people are naturally more at ease or better in some of these areas. The GOOD NEWS is that these skills can be learned and, with practice, become habits that will ensure your leadership success now and in the future. Excerpted from"UMANT Insights"August, 2000 newsletter ' article by Susan Thorpe. SYAC News Update 3 r CITY COUNCIL MEETING REVIEW Upcoming The September Youth In Government meeting was to visit a city council meeting and to be recognized by the city council. Dates Thanks to those who attended and were introduced: ---at a Glance Cameron Baynard • Andrew Coons • Ashley-Rachelle Head • Aaron Smith • Lisa Thomas October 4 6:00—7:00pm S.Y.A.C. Meeting FOCUS ON YOUTH FORUM REVIEW October 7 Two members represented SYAC at the Focus on Youth Forum 7:00am -4:00pm Southlake Trails September 23�d. They had the opportunity to find out a lot of the Improvement Day services offered to youth in Tarrant County. Thanks for taking the lead! October 14 Ashley-Rachelle Head & Cadie Leonard 9:00—11:00am Quarterly Adopt-A- Street Cleanup Did You Send Your Card In? October 18 6:00-7:00pm SOUTHLAKE TRAILS IMPROVEMENT DAY - S.Y.A.C. Meeting (Senior Center) SATURDAY, OCTOBER 7 - 7:OOAM TO 3:30PM Guests: City This community service is to clean up the trail at Bob Jones Council Members Park/Walnut Grove. We need to start planning for volunteers October 25 now so please send back the enclosed card indicating if and 6:30-7:30pm when you can work that day. We need volunteers to: S.Y.A.C. Officers' 1. Register volunteers Meeting 2. Set up and help serve breakfast 3. Set up, help cook, and help serve lunch October 5:00—9:0 0pm 4. Help clean up in the staging area (or by the lake - if Harvest Fest needed) November 1—November 15 QUARTERLY ADOPT-A-STREET CLEANUP - Used Warm SATURDAY, OCTOBER 14 - 9:OOAM TO 11 :00AM Clothing Collection This is the day we clean up SYAC Adopt-A-Street - Shady Oaks November 4 from Highland to Dove: it's a city-wide adopt-a-street clean up 9:00— 12:00 Tree Farm day. Come with gloves; the city will provide the bags. volunteer Day OTHER COMMUNITY SERVICE OPPORTUNITIES... Listed below are opportunities with organizations that the membership voted to participate with at some time. The dates do conflict with the Trails Improvement Day but if you prefer, here are the opportunities: October 7 Fossil Creek 5K for Ronald McDonald House 7:00am - 10:00am Help with the run October 7 Christ's Haven Children's Home Open House 10:00am - 2:OOpm Help with game booth (probably need at least 2 people) October 7 Festival Italiano (benefits Summer Santa & others) 12 Noon - 7:OOpm Help with festival - will be at Bear Creek Park in Keller If interested, contact Emily for more information. SYAC News Update 2 r Check it out! Did you know the City of Southlake had a website and that SYAC is on the website? Check out www.ci.southlake.tx.us/, click on Community Programs and then SYAC. Changes will be coming — come to SYAC and be a part of the change! Be looking for more information on... Assisting with the Southlake Tree Farm... Planning and implementing a SYAC —sponsored used warm clothing drive... SOUTHLAKE YOUTH ACTION COMMISSION 400 N. WHITE CHAPEL SOUTHLAKE, TX 76092 i I SYAC News Update 4 Please join us as Representative Vicki Truitt presents . . . 77th Legislative Preview Focusing on Municipal Issues Date - Thursday, October 1 9th Time - 7:00pm Location - Keller ISD Rock Gym Located at 350 Keller Parkway (FM 1709) Keller, TX 76248 Presentations by r Texas Municipal = League ;ter f � - Representatives Please RSVP, if possible, to 817-488-4098 by October 16, 2000. Public Southlake's A monthly report of the City of Southlake Public Information Office • October 2000 Southlake On-Line Media Relations Traffic on the City's official During the month of September, Television news coverage during the Public Information Office handled the month included stories by Web site remained heavy an average of slightly more than Channel 4 and Channel 5 on the during September 2000, with three media calls per day, mostly results of the Carroll ISD drug and 23,174 base hits and 6,360 from local newspaper reporters but alcohol survey. Comments by Police user sessions. Total monthly also including Metroplex television Lt. Barry Hinkle were included in the traffic was approximately and radio outlets. Channel 4 report and did an out 34,000 hits. Our base hits A total of 118 media clips were standing job (he didn't even flinch archived during August (1,451 so far when a bee stung his hand during have surpassed 20,000 in in 2000). The most common topics the interview!). seven of the past eight were the funding for the public A complete list of news articles months, with an average this library, deliberations on the 2000-01 archived, and copies of specific artim year that exceeds the city's, city budget, the new alarm ordi- cles, are available upon request population, a rarity for local nance, Pioneer Concrete zoning, from the Public Information Office government Internet sites. and Carroll ISD impact fees. (call extension 819). Visitors continue to show an Employee Recogn�t�on interest in receiving e-mail updates for specific projects In honor of Veteran's Day, means as to the significance of and SPIN meetings. We now observed each year on Nov. 11, the those buttons. have 360 page subscribers City will recognize its employees On Tuesday, Nov. 7, the City and 165 SPIN subscribers. who are U.S. military veterans. A list Council will issue a proclamation of all employee-veterans has been honoring those veterans, who will be The most popular pages for compiled (27 workers, about 10 per- invited to attend that meeting and be site subscribers are job cent of the City's total work force). publicly recognized. A Boy Scout openings, State Highway 114 On Monday, Nov. 6, these employ- group will conduct a flag presenta- construction, Town Hall con- ees will be invited to a reception in tion at the start of the meeting. struction and the Gateway their honor at the Community Center On Friday, Nov. 10, a gift bag will Plaza development. ion Bicentennial Park. They will be be delivered to each of the City's given buttons identifying them as employee-veterans. Volunteers on The top areas of interest veterans, and will be encouraged to City staff are preparing the bags. during September were wear them throughout the week. The Media coverage will be sought for again economic develop public will be notified through various our Veteran's Day activities. ment, recreation, human resources and public meet- Employee communications Committee ings. The most frequently The Communications Committee ing in key areas and implementing visited pages were: has selected its next three projects. some sort of recognition program for • Committee members will develop those employees who provide supe- •a ge Hits standardized forms for use by City rior customer service. Job Openings 1,096 employees, such as fax cover • New employee orientation will be City Council Agendas 846 sheets, internal and external memos, reviewed, in conjunction with the Town Hall Construction 750 Hangman Game 57 etc. These forms will incorporate the Human Resources Department, as City Staff Directory 529 City logo and Web address, as part of an effort to upgrade the pro- Planning&Zoning Agendas 479 required by current policy, and will gram. Site Map 316 be placed in a shared network folder Committee members also are Community Events Calendar 301 for use by all employees. looking at ways to provide an annual Sabre Headquarters 237 •A customer service program will report in the spring as an insert to Recreation Programs 208 be developed, offering internal train- the Southlake In Review newsletter. VUl V UU 1A1 14 4U UMAULL IOU rMA IYU O1 f4r-1U0IU r. Ue AGENDA CARROLL INDEPENDENT SCHOOL DISTRICT Special Board Meeting Central Administration 1201 N.Carroll Ave. Soutblake,TX 7E092 October 9,2000 5:00 P.M. 1. Call to Order and Establishment of a Quorum 2. (5:00—7:00) Board visits construction sites in the school district 3. Adjournment to Closed Session pursuant to the Texas Open Meetings Act and Texas Government Code,Sections 551.071 -551.086. Tex.Gov't Code Ann.§551.074 Deliberate the appointment,employment,evaluation,reassignment,duties, discipline,or dismissal of a public officer or employee or to hear a complaint or charge against an officer or employee. Tex. Gov't Code Ann. § $51.072 Deliberate regarding the purchase. exchange, lease, or value of real property. RECONVENE INTO OPEN SESSION FROM CLOSED SESSION(Time 7:30 p.m.) 4. Audience for Guests Items for information 3. Superintendent's Report -Construction Update -Red Ribbon 11r'eek 6. President's Report Items for Action 7. Consider Approval of Consent Agenda a. Minutes—September 11,2000 Item 7.a. Pages 1-3 b. Minutes—September 18,2000 Item 7.b.Page 1 c. Consider Approval of Resignations and Retirement of Personnel d. Consider Avigation Easement on Stadium property Presented by Superintendent—Dr.Ted Gillum a. Consider Approval of Teacher Contract Recommendations 9. Consider the Vendor Evaluation document for the evaluation of ARAMARK, Carroll Independent School District's Food Service/Child Nutrition Consultant Item 9.Pages 1-5 10. Consider the contract for the purchase of approximate 5 acres and improvements at 1005 N.Peytonville Ave.,Southlake,Texas Item 10.Pages 1-2 Presented by Assistant Superintendent for Financial and Business Operations—John Craft 11. Consider"Official Intent to Reimburse Cost"for purchase of land adjacent to current holdings Item 11.Page 1 l UvI— 0 UU fNI 14-4i UMMMULL loll rHA NU. 01 (4C1U01U r. UJ 12. Consider approving the portable building bid#2000-01 Item 12.Pages 1-2 Other Business 13. Adjournmcnt to Closed Session pursuant to the Texas Open Meetings Act, Texas Gov crnment Codc Sections 551.07) through 551.086. (Time 14, Consider any Action Dcrived from Closed Session Adjourned Q } ANY CLOSED MEETING WILL BE HELD IN ACCORDANCE WITH TEX. GOV'T CODE,CHAPTER 551, SUBCHAPTERS D AND E. 2 AGENDA MANAGEMENT SCHEDULE - Draft Date: 10/6/00 3:44 PM OCTOBER 27, 2000 City Council Work Session City Council Meeting— October 17, 2000 Items for discussion: Consent: Trail System Master Plan Update Bicentennial Park Development Plan Update 1. Minutes -1. Parks,Recreation,and Open Space Master Plan Update 2. Res. No.00-91,adopting official name of library-KH 4. Timarron Richards Site 3. Res. No.00-97,authorizing the Mayor to execute a multi-use agreement w/TxDot for the constr of TMB trails along FM 1709-CT 2""Reading/Pub Hearing&Related Items 1. I"Reading,Ord.792,Abandonment and Quitclaim of a portion of ro- w along Pine Drive-SP 2. ZA 00-102,SUP,Costco(beer sales) 3. ZA 00-103, SUP,Anamias Tex Mex(alcohol beverage sales) 4. ZA 00-095, SUP Wal-Mart(tabled from 10/3) 1. Ord._,Amend the City's Master Thoroughfare Plan to provide a connecting road from White Chapel Boulevard to N.Peytonville Ave. (? From Sept. 21, 1999) 1st Reading&Related Items: 2. ZA 00-056,RZ/CP, High Point "Pending P&Z action Resolutions: Res.00-95, Appt to Library Board-SLG Consider: I. Scope of Services Agreements for: MMOW,CARS,NETS,Sl Library foundation(separately)-KH 2. Dvlp Agr for CISD#5 site(includes Noble Oaks pond issue)-CT 3. Contract with Kelly Miller Circus-KH 4. Approve SPDC CIP-KH 5. CIP Budget-SP 6. Award of bid to_for the reconstruction of Burney-SP 7. Award of bid to for the reconstruction of W. Cont. -SP 8. Approval of a prof sery agr w/Cheatham for the engr&design of S. Carroll paving impr at the intersection of Cont-SP 9. Approval of an Adv Funding Agr w/TxDOT for the installation of a traffic signal at the intersection of FM 1938 w/Cont Blvd and Union Church-SP 10. 11. Auth Mayor to execute a commercial developer's agreement for the constr of Nolen Drive from FM 1709 to Crooked Lane-CT 12. Award of bid to_, for the constr of the TMB trail along the north side of FM 1709 from Southridge Lakes Parkway to Bicentennial Pk-CT 13. Award of bid to , for furniture at Town Hall-VB 14. Consideration of having single Regular City Council meetings in November and December due to holidays and anticipated absences of council members-BC 15. Award of bid to for the audio-visual system at Town Hall-CT 16. Award of contract to_for the telecommunication system at Town Hall-CT 17. Discussion: 1. Ord.#762, Uniform Fire Code-RB 3. Report on workgroup finding re:outside storage revisions Executive Session: AGENDA MANAGEMENT SCHEDULE - Draft Date: 10/6/00 3:44 PM City Council Meeting- November 7, 2000 City Council Meeting - Forum: Forum: insent: Consent: 2. Minutes 3. Award of bid to_for Bob Jones Park improvements-KH 4. Approval of Library policies-KH 5. Authorize IA w/CISD for natatorium-KH 6. Res.#_,Amending Personnel Handbook to inc Tech Use Policy-LS 2nd Reading/Pub Hearing&Related Items: 2nd Reading/Pub Hearing&Related Items: 1. ZA 00-056,RZ/CP,High Point 1. ZA 00-096,SUP,65'Stealth Monopole cellular tower plus temp cellular 2. ZA 00-093,SP, St.Laurence Episcopal Church tower(P&Z tabled to 11/9) 3. ZA 00-108,SUP,Sandella's Cafe alcoholic beverage sales 4. ZA 00-113,SUP,Special Events associated w/grand opening of the Civic Place Building **Pending P&Z action **Pending P&Z action ,t Reading&Related Items: 1st Reading&Related Items: 1. Ord.#762, Uniform Fire Code-RB 2. ZA 00-101,PR,Lots 7A&7B,JJ Freshour No.521 addn. **Pending P&Z action **Pending P&Z action Resolutions: Resolutions: Consider: Consider: Discussion: Discussion: Potential Work Sessions - Draft: 10/6/00 3:44 PM Future Council Meetings- Draft: 10/6/00 3:44 PM Forum: Economic Development ,onomic Development Goal Session-Nov. 10 re Project Status Update-Nov. 10 Consent: vreen Building Certification Program Briefing on Phase II 1. Fort Worth Water Contract-RH Tax Abatement Policy-Winter 2001 2. Auth Mayor to execute letter authorizing TxDOT to change speed limits in construction zone on SH 114-SP Finance 3. Abndmnt of 15'utility easement on property owned by Fina(S-7)-SP 4. Abndmnt of 15'utility easement on property owned by Explorer(S-7)- SP Multi-Year Financial Plan-Winter 2001 5. Authorize the Mayor to enter into a prof servs agr w/JD Wilson and Plannin> Assoc for development of a strategic plan-SKY Uniform Development Ordinance-Spring 2001 Public Safety 2nd Reading/Pub Hearing&Related Items: DPS West Facility-December 8 Operations Staffing 1st Reading&Related Items: Opening Date DPS East Facility-December 8 1. Ord. 483-I,Amendments to Sub Ord No.483, -Park and Recreation Operations Dedication Requirements-CC/KH Staffing 2. Ord. No. 774,Amendment to Trail System Master Plan-CC/KH Opening Date Public Works Resolutions: Drainage Issues/Federal Regulations-Winter/Spring 2001 1. Res. 99-16,relating to limiting#of zoning applications-from 3/23 Stormwater Utility District-Winter/Spring 2001 CC mtg 2. Res._,Supporting the introduction and passage of legislation which Other Items modifies the requirement for authorizing the holding of a citywide local option election to allow a city located in more than one county nt City/CISD Meeting the ability to hold a local option election. Charter Review Committee Meeting Consider: 1. Sidewalk/Trail Implementation Plan 2. Prof Services Agreement-Michael Drive(PW-5/4/99) 3. Interlocal Agreement with Grapevine re: North Kimball-RH 4. Auth Mayor to enter into an IA w/NE Tarrant County Regional Water System(NETCRWS)-RH Discuss: 1. Land Conservatory District 2. Utility Policies&Standards Ordinance 3. Street Standard Ordinance 4. Ord.771,Nuisance Ordinance-MJ 5. "Amendment to Master Thoroughfare Plan-CC 6. Ord. No. ,Right of Way Management(City attorney letter date 6/19/2000) 7. Emergency Preparedness Notification Program-GW 8. Revise Landscaped Ordinance to include bufferyards etc.-GW 9. Sign Ordinance Revisions-GW 10. Ordinance Establishing Regulations on Corps' Property-GW 11. Parade and Street Closure Ordinance-GW 12. Substandard Bldg. Ordinance-GW 13. High Grass/Weeds Ordinance revision-GW 14. Residential lighting standards review-GW 15. Mass Gathering Ordinance-GW 16. Elevator Ordinance-GW 17. Tree and Landscape Ordinances-GW 18. E-Court 19. Change Order 111 w/Mid State utilities for 18 in sewer force main along N. Kimball Executive Session: Page is too large to OCR. Page is too large to OCR.