2000-10-03 CC Packet 3 City of Southlake, Texas
MEMORANDUM
41 L September 29, 2000
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
Oct. 3, 2000.
Agenda Item No. 5A. Approval of minutes of the Regular City Council meeting held Sept. 19,
2000. If you have any changes to the minutes, please discuss these at the work session or notify
Sandy LeGrand prior to the meeting. She will bring the amended minutes to the meeting for your
consideration.
Agenda Item No. 5B. Award of bid to Christmas Decor by Zenith for reinstallation of holiday
lighting at Town Square, and purchase and installation of holiday lighting at Town Hall. (There
have been no changes to this item since your off-week packet.) This contract will provide for the
reinstallation of the lighting from last year for the pavilion and public areas in Town Square, as well
as purchase and installation of additional lighting and decorations for the new Town Hall and
surrounding public areas. The low bid was within the budgeted amount of$35,000 in the recently
approved FY 2000-01 budget, and was received from the same contractor that installed the lighting
last year. Staff has reviewed the lighting plan on Town Hall with Councilmember Rex Potter who
has expressed strong interest in this project. Please call Steve Polasek if you have any questions
regarding this item.
Agenda Item No. 5C. Award of bid to Pate Brothers Construction, Inc. for the construction of the
S-7 sanitary sewer line to serve the CISD stadium and transportation facility site. (There have been
no changes to this item since your off-week packet.) The CISD stadium is under construction, yet
there is no sanitary sewer service available. This project provides for the construction of a sanitary
sewer line to serve the CISD stadium and transportation facility site. This project also will allow the
City to abandon two existing lift stations. There was an alternate bid item for the construction of a
gravity sewer line from the Bank Street wastewater treatment plant to a City of Grapevine sewer line
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 2 of 16
located in the Heritage Business Park. Following construction of this sewer line, the wastewater
plant can be abandoned. We asked the City of Grapevine to allow this connection in April 2000.
We have not yet received a response from Grapevine, but anticipate one in the immediate future.
Staff recommends Council award the alternate bid with the caveat that the sewer line will not be
constructed unless Grapevine allows the tie-in.
There were 11 contractors that bid this project. The low bid was received from Pate Brothers
Construction, Inc. The base bid was $384,483.30 and the alternate bid was $94,388.89. The
engineering and surveying previously approved by Council was $64,470. Therefore, the total cost of
the project is $543,342.19, which is $456,657.81 below the $1,000,000 budget. The bids received
were quite a bit lower than the budgeted amount for the following reasons: the budget was estimated
two years ago when construction prices were higher; the project was bid as one project rather than
two, which increased the economy of scale; and good weather has allowed contractors to complete
past projects faster than anticipated, which results in the contractors needing to find more work. If
you have any questions, please call Shawn Poe.
Agenda Item No. 5D. This item intentionally left blank.
Agenda Item No. 5E. Award of bid to Sutton & Associates, Inc. for the reconstruction of Robin
Lane and Mockingbird Lane in the Dove Acres subdivision. (There have been no changes to this
item since your off-week packet.) This project is for the reconstruction of Mockingbird Lane and
Robin Lane in the Dove Acres subdivision. The sanitary sewer was recently installed. The asphalt
roads are currently 24 feet wide and have bar ditch drainage along each side of the roads. This
project will reconstruct the asphalt roadways and regrade the bar ditches as necessary to establish
adequate drainage.
The project was bid with an alternate bid item, installing storm drainpipe along a lot line between
two properties where an existing earthen channel exists. Staff recommends awarding the alternate
bid item to improve the drainage between the two lots. There were six contractors that bid the
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 3 of 16
project. The low bid was received from Sutton & Associates, Inc. with a base bid in the amount of
$169,251.60 and the alternate bid item in the amount of $8,260. The FY 1999-00 CIP budget
allocated $237,600 for the engineering and construction of this project. The engineering was
previously approved in the amount of $14,600. The total cost of the project is $192,111.60, which
is $45,488.40 under the budgeted amount. If you have any questions, please call Shawn Poe.
Agenda Item No. 5F. Ordinance No. 792, l' Reading, Abandonment and quitclaim of a portion of
Pine Drive right-of-way at the intersection of South White Chapel Boulevard. (This item was moved
on your agenda to item No. 8B to be with other related items. Note that there were changes made
to this item since your off-packet week.)
Agenda Item No. 5G. Approval of a Highway-Railroad License and Force Account Agreement with
Dallas Area Rapid Transit (DART) for the purpose of constructing, maintaining, and using the
proposed Mustang Court extension at the intersection of SH 26 across DART right-of-way. (There
have been no changes to this item since your off-week packet.) Currently on SH 26 there are four
at-grade, unprotected railroad crossings that provide access to the individual petroleum facilities
located between Mustang Drive and South Kimball Avenue. The cities of Grapevine and Southlake,
working in concert with the petroleum facilities and abutting property owners, have come to an
agreement to eliminate the railroad crossings with the construction of a new roadway connection to
Mustang Drive at the SH 26 intersection. The Mustang Court improvements will be funded jointly
by Southlake, Grapevine, and TxDOT. However, TxDOT will coordinate the construction of the
improvements. This agreement is required by DART prior to the construction of the Mustang Court
extension. The agreement is technically a funding agreement between TxDOT and Southlake with
DART. Since the actual DART railroad crossing is located within and will be maintained by the
City of Southlake, Southlake must approve the agreement. TxDOT also must approve the agreement
since it is coordinating the construction of the project. If you have any questions, please call Shawn
Poe.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 4 of 16
Agenda Item No. 5H. Approval of a License Agreement with Dallas Area Rapid Transit (DART)
for the purpose of constructing, maintaining, and using the proposed Mustang Court extension at the
intersection of SH 26 across DART right-of-way. (There have been no changes to this item since
your off-week packet.) This item also is related to the Mustang Court improvements. This license
agreement grants the City of Southlake permission to construct, maintain, and use the proposed
Mustang Court. DART does not convey easements or rights-of-way for public roadway railroad
crossings. Therefore, this License Agreement acts as a means for the City to maintain a public
roadway across DART property. If you have any questions, please call Shawn Poe.
Agenda Item No. 5I. This item intentionally left blank.
Agenda Item No. 5J. Authorize the Mayor to enter into an interlocal agreement with the City of
Fort Worth and City of Southlake for participation in Fort Worth's Environmental Collection Center
and Hazardous Waste program. (There have been no changes to this item since your off-week
packet.) Providing residents a method to properly dispose of household hazardous waste is
necessary for the protection of our community and environment. On March 2, 1999, an agreement
with Safety-Kleen Inc. allowed the City to conduct two one-day household hazardous waste
programs. The programs were offered to the public on May 1 and Oct. 2 of last year. Both
programs were extremely successful and the city assisted approximately 160 households with
removing waste from their homes. Because citizens were able to dispose of household waste only
during DPS-sponsored events, DPS continued to research ways to improve this program. The
proposed Fort Worth agreement expands the DPS program from twice per year event to a daily
service. DPS will continue to host local collection days twice a year; however, if residents need to
discard approved waste outside of those scheduled events, they will have the option to travel to the
Environmental Collection Center in Fort Worth. Another benefit to the Fort Worth agreement is a
reduction in cost. The last event held on Oct. 2, 1999, cost the City $14,550 for 100 households.
The Fort Worth agreement reduces the cost more than 50 percent, charging only $62 per household.
For more information, contact Chief Rick Black.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 5 of 16
Agenda Item No. 7A. Ordinance No. 480-350, 2n' Reading, ZA 00-068, Rezoning and Revised Site
Plan for Christian Men's Network. This property is located on the south side of Countryside Court
across from Countryside Bible Church. The current zoning on this property is "S-P-1" to allow
office, recording studio, chapel and training facility. The requested zoning is for the same uses.
The purpose of this request and the zoning change is to allow an increase in the approved building
size of the original "S-P-I" zoning. The original plan was approved with a 7,000-square-foot
building. This plan proposes an additional 11,200 square feet for a total building floor area of
approximately 18,885 square feet. Variances have been requested for driveway stacking, south
bufferyard irrigation requirement and 8' screening along the south property line.
On September 7, 2000, the Planning and Zoning Commission recommended approval (7-0) subject
to the Site Plan Review Summary with the following amendments:
,. • Item #1 waiving the irrigation requirements noting it only applies to the south property
line and not to the west property line;
• Item #2 to the driveway stacking depth requirements to allow as shown;
• Item #3 granting variance to the 8' screening required along the south, but requiring that
the applicant be subject to compliance if 50% or more of the natural vegetation is
destroyed or removed.
On September 19, 2000, the City Council approved this item on first reading (7-0) on consent
agenda, subject to P&Z's recommendations. Contact Bruce Payne if you have any questions.
Agenda Item No. 7B. ZA 00-074, Site Plan for the Children's Courtyard. This property consists of
two lots located on the northeast and southeast corners of the intersection of North Peytonville
Avenue and Corporate Circle. The current zoning is "C-3" General Commercial District. The
Land Use category is Office Commercial. The applicant is requesting variances for the following:
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 6 of 16
• Allow the south 50' portion of the east bufferyard to be offset from the property line on the
north lot, building site B. An existing common driveway is located in this area and the
applicant proposes locating this portion of the bufferyard along the west edge of the
driveway.
• Allow the dumpster on the north lot, building site B, to be located in front of the building.
The applicant proposes locating the dumpster in front of a large telephone equipment box and
behind some existing hackberry and bois d'arc trees adjacent to Peytonville Avenue.
• Vary the required 8' screening device (fence structure) along the north property line. The
applicant is requesting that the existing 6' stockade fence and the evergreen trees be left as is
and serve as the required 8' screening device. Mondell pines were planted along the north
boundary of this site several years ago by the developer of Southridge Lakes to buffer
residential properties from the commercial.
• The applicant is also requesting a 10% reduction in parking on the south lot, building site A.
The Planning and Zoning Commission recommended that the dumpster on this lot be
reoriented so that the dumpster gates were not directly facing Peytonville Avenue. The
applicant rotated the dumpster and moved it north, which caused them to eliminate some
parking spaces. They are requesting a reduction of two spaces.
The Planning and Zoning Commission recommended approval (4-0) on September 21, 2000, subject
to Site Plan Review allowing the requested variances noted above, stipulating that the screening
along the north be maintained in perpetuity, and acknowledging the applicant's agreement to make
sure the doors of the south site dumpster shall not face Peytonville Avenue. The Commission did
not address the parking reduction because this request came about as a result of the dumpster
changes the applicant made following the P&Z meeting. Contact Bruce Payne if you have any
questions.
Agenda Item No. 7C. Resolution No. 00-89, ZA 00-095, SUP for outside trailer storage for Wal-
Mart. The applicant requested that this item be tabled to the Oct. 17, 2000, City Council meeting.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 7 of 16
Agenda Item No. 8A. ZA 00-015, Plat Vacation for Lot 1, Block A, White Chapel Methodist
Church Addition. This property is located on the east side of South White Chapel Boulevard
approximately 300' south of East Southlake Boulevard. The current zoning is "CS" Community
Service District. The Land Use category is Public/Semi-Public.
The purpose of this request is to abandon existing easements and lot lines established by the plat in
order to file a new plat. There are no unresolved issues specifically related to this request.
On September 21, 2000, the Planning and Zoning Commission recommended approval (4-0) on
consent. Contact Bruce Payne if you have any questions.
Agenda Item No. 8B. Ordinance No. 792, V Reading, Abandonment and quitclaim of a portion of
Pine Drive right-of-way at the intersection of South White Chapel Boulevard. This ordinance is
,,, required to abandon and quitclaim a portion of Pine Drive right-of-way. This portion of right-of-
way will no longer be needed or useful to the City once Pine Drive is realigned with White Chapel
Boulevard. Once abandoned, this portion will be quitclaimed back to the adjoining landowner on
each side of the right-of-way, which is White's Chapel Methodist Church. The City plans to
relocate the existing water line within the right-of-way to be abandoned to the new Pine alignment.
The water line relocation will be included in the Pine Drive reconstruction. The City is working
with the franchise utility companies to relocate their utilities as well. Staff received from the utility
companies an estimated cost of$13,000-20,000 to relocate their utilities from the right-of-way to be
abandoned. The church has expressed to staff that it plans to request Council to pay at least a
portion or all of the cost to relocate the franchise utilities. Should Council decide not to pay for the
relocation of the franchise utilities, an easement will have to be retained that would encompass the
utilities before the right-of-way can be abandoned and quitclaimed to the church. If you have any
questions, please call Shawn Poe.
Note the request from White's Chapel United Methodist Church attached to my memo.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 8 of 16
Agenda Item No. 8C. Award of bid and approval of Change Order No. 1 to Branch and Sons
Contractors for the reconstruction of Pine Drive. This CIP project was budgeted in the FY 1999-00
CIP budget. The sewer line along Pine Drive was installed in November 1999. The asphalt road is
in dire need of repair. This project will reconstruct Pine Drive to a width of 18 feet. This project
also includes realigning Pine Drive at White Chapel Boulevard. Currently, Pine Drive intersects
White's Chapel at an acute angle that poses a sight distance problem. Pine Drive will be realigned to
intersect perpendicular with White Chapel Boulevard. The realigned intersection will be located
south of the current intersection. As stated in the memo by Assistant City Engineer Shawn Poe, the
City purchased a parcel of land for this realignment. White's Chapel United Methodist Church also
dedicated additional right-of-way from a parcel of land located directly north of the City's parcel to
accommodate the realignment. Staff recommends that Council abandon the portion of the Pine Drive
right-of-way no longer needed following the realignment of Pine Drive. The abandoned right-of-
way will be quitclaimed to the church.
Change Order No. 1 is required for two reasons. First, provisions need to be made to demolish an
existing swimming pool located within the portion of right-of-way dedicated by the church for the
realignment of Pine. Secondly, the water line currently located in the right-of-way to be abandoned
needs to be relocated. It is better to relocate the water line before the realignment of Pine Drive
takes place.
Six contractors bid the project. The low bidder was Branch & Sons Contractors in the amount of
$119,754.25. Change Order No. 1 is in the amount of$25,475. The engineering and surveying was
previously approved in the amount of $25,433. Therefore, the total cost of the project is
$170,662.25, which is $29,337.75 under the $200,000 budgeted for this project. Staff recommends
that Council award the project to Branch & Sons Contractors and approve Change Order No. 1. If
you have any questions, call Shawn Poe.
Agenda Item Nos. 10A, 10B, 10C, 10D, 10E, and 10F. Scope of Services Agreements. These
agreements are for Keep Southlake Beautiful, GRACE, Arts Council of Northeast Tarrant County,
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 9 of 16
the Women's Shelter, Lake Cities Community Band, and Tarrant County Challenge, Inc. With the
exception of Tarrant County Challenge, the other organizations have received funding from the City
in past years. The packet item cover memos describe their activities, and the scope of services
agreements are essentially the same as the previous year with some minor changes (shown in
bold/strikeout format).
Tarrant County Challenge Inc. is a new request and was received after the budget was filed. The
approved FY 2000-2001 budget allocated $88,150 for community services organizations. However,
its request of$2,250 (based on a $0.10 per capita amount) can be accommodated within the budgeted
amount due to reduced requests from other organizations from what was originally submitted to staff
during the budget process. Please call Kevin Hugman with any questions you may have on these
items.
,,,, Agenda Item No. 10G. Award of bid to Parrot Communications for installation of fiber optic cable
for Town Hall. Currently all data processing and a substantial amount of the telecommunications
infrastructure is located at City Hall. The City Hall location is undersized and environmentally
unfriendly to computers.
The City has a fiber optic cable system in place that connects all current city buildings together for
purposes of data processing. When the new telephone system is installed at Town Hall we will use
the fiber optic cable to eliminate several leased circuits that cost about $1,000 a month. We also will
move two of the three AS400's to Town Hall to take advantage of the larger space and friendlier
environment.
In order to use Town Hall in this fashion we need to run fiber optic cable from Town Hall out to
Carroll Avenue and connect them all together. The estimate that we budgeted with is several months
old and did not take into account several important issues. The fiber cable going to the
administrative building will be unused and by law must be taken down. The demolition cost is
$4,505 and was not included in the original estimate. Additionally, rapid growth and construction in
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 10 of 16
the Town Hall area has forced several reroutes of the proposed cable. That extends the route an
additional 300 feet and requires the installation of two handholes.
The total revised bid provides for all the work necessary to complete the job and allows for future
fiber expansion to terminate at the curb on Carroll and be spliced into the network without re-pulling
additional cable into Town Hall.
Use of the fiber optic cable will allow us to terminate the lease on three high-speed circuits costing in
excess of $1,200 a month. The savings in circuits should make up the difference in the bid versus
budgeted price. If you have any questions, contact Gary Gregg.
Agenda Item No. 10H. Request for a variance to Sign Ordinance No. 704-A for IHOP Restaurant
located at 3317 East SH 114. IHOP has applied for a variance to allow an additional attached sign
(4w on the northwest or right side elevation. The sign would be identical to the ones on the front and left
side, which have been installed in compliance with the sign ordinance. The sign ordinance limits the
number of signs to one per street frontage. IHOP's purpose is to achieve visibility to eastbound
traffic on SH 114. The requested sign is otherwise in compliance with the letter height and size
requirements.
Agenda Item No. 10I. Request for a variance to Sign Ordinance No. 704-A for McDonald's located
at 225 North Kimball Avenue. The McDonald's restaurant is currently located at 225 N. Kimball
Ave. directly across from Wal-Mart. Due to the reconstruction of SH 114, it now has roadway
frontage along SH 114 and has applied for a sign permit, as allowed by the existing sign ordinance,
with a request for variance in letter size due to the adjacency to a divided highway. The sign
ordinance limits the letter height of attached signs to various heights corresponding to the distance
from the property line along the appropriate street frontage. The proposed sign on the north
elevation is set back approximately 85 feet from the nearest SH 114 right-of-way and therefore is
limited to 12-inch letter height. The requested sign consists of the standard McDonald's logo with a
42-inch-high M, a 28-inch-high D, and the small letters at 24 inches high. The sign contains 67
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 11 of 16
square feet in area compared to the 100 square feet permitted by ordinance. This request was
submitted at the last meeting with a request to table due to the applicant's representative becoming
ill. The applicant has provided a second alternative design for consideration should the primary
request pose complications. This application packet has corrected information in the memorandum
regarding letter size and total area. The applicant should be present to address any questions.
Agenda Item No. 10J. Award of bid to TruGreen LandCare for landscaping at Town Hall. To
assure the availability and quality of tree for Town Hall, City Council awarded a bid to Select Trees,
Inc. in the amount of$15,948. The bid before you completes the landscape and irrigation for Town
Hall.
Staff recommends awarding the bid of $32,909.20 to TruGreen LandCare as submitted and shown
on the information included in your packet. Contact Charlie Thomas or Ben Henry if you have any
questions.
Agenda Item No. 10K. This item left intentionally blank.
Agenda Item No. 10L. Award of bid for furniture at Town Hall. For the past several months,
Council Member Potter and city staff have been working with Tarrant County representatives and
the Town Hall architect to select the furniture for Town Hall. All common areas and areas open to
the public will receive new furniture, with most of the back offices using existing furniture (with the
exception of the Executive and Director level spaces). Most selections were made to give the
building a traditional Town Hall look and feel.
The furniture specifications for Town Hall were published on Sept. 20, 2000, with bids due on Oct.
2, 2000. Bid analysis will begin promptly after the opening in preparation for award at your meeting
on Tuesday. Contact Valerie Bradley with any questions or concerns.
Agenda Item No. 11A. Teen Center Survey Report. The consultant who conducted the teen center /
recreation center survey will present his findings to you at your meeting. Recall that this survey was
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 12 of 16
done primarily to determine the attitudes of both adults and youth towards a proposed teen center.
Ray Turco of Turco and Associates briefed SPDC at its meeting on Monday, Sept. 25. His
presentation will not be lengthy; however, considering the amount of data that was collected, the
interest on this topic both for and against, and the fact that your meetings are televised, his report
will need to cover the major highlights and findings of the survey. A copy of the executive summary
and the full report are provided in your packets. Mr. Turco will be prepared to answer questions
regarding the survey results at your meeting, or you may call Kevin Hugman.
OTHER 1TEMS OF INTEREST
Metroport Teen Court Update. On May 9, 2000 the Metroport Teen Court Budget Advisory Board
met to discuss the 2000-2001 Teen Court Budget. The Budget Advisory Committee consists of the
City Managers from Colleyville, Grapevine, Southlake, Trophy Club and the Superintendents from
Carroll ISD and Grapevine/Colleyville ISD. (Trophy Club did not send a representative to this
meeting.) The 2000-2001 Teen Court Budget was discussed in detail as well as the past history of
the Teen Court budget and the defendant referrals. The possibility of losing the financial support of
Trophy Club was discussed. Each entity representative left the meeting with a packet containing a
detailed copy of the budget and a Teen Court program summary. They also knew at this time the
exact amount each entity would pay to fund the Teen Court program.
On July 4, 2000, Metroport Teen Court received a memo from the Town of Trophy Club stating
they would not participate in the Teen Court program for the 2000-2001 fiscal year. The letter did
not state an official reason for this decision. However, it is our understanding that the Trophy Club/
Weslake DPS board felt that the low number of youth residing in and being referred from Trophy
Club did not warrant the amount required to participate in the program during a year when they were
facing budget restraints.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 13 of 16
On, July 13, 2000, interlocal agreements were sent out to each participating entity. The interlocal
agreement stated the amount required from each entity for the fiscal year 2000-2001 would be
$14,479. The accompanying memo requested that this item be placed on the next council/school
board agenda for approval.
On Sept. 13, 2000, interlocal agreements had been approved and returned from all entities except
GCISD. The Teen Court Coordinator contacted Dr. Thompson (GCISD Superintendent) to check
the status of the agreement. Dr. Thompson stated that it had not gone before the board and that he
would place the agreement on the Sept. 26, 2000 agenda.
On Sept. 26, 2000, the GCISD School Board voted to not fund the Teen Court Program for FY
2000-01. The reason given by Dr. Thompson for this decision was as follows: "Although school
district personnel have valued our previous participation in the Teen Court program, budget
restraints for this school year have necessitated this decision at this time."
These entities dropping out of the program are obviously going to place a strain on the Teen Court
program. We may need to reevaluate the effectiveness and scope of the program in the near future.
Please let me know your thoughts on this issue.
Permissive left turn for westbound FM 1709 traffic at Peytonville. Staff has received several
inquiries regarding the traffic signal at the intersection of FM 1709 with Peytonville Avenue. If you
recall, the City converted the traffic signals for FM 1709 traffic from protected left turns to
permissive left turns. This in effect allows a vehicle on FM 1709 to turn left onto a side street with
a green light upon yielding to oncoming traffic. The only exception was for westbound FM 1709
traffic at Peytonville Avenue. At this location, the left turn signal remained protected. This was
done for primarily one reason: safety.
As you know, construction is ongoing at the FM 1709/Peytonville intersection as part of the Traffic
Management Bond (TMB) program. The improvements include constructing an additional left turn
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 14 of 16
lane for westbound FM 1709 traffic due to the high left-turn traffic volume in the morning peak time
going to the high school. TxDOT informed the City that a dual permissive left turn would not be
allowed following construction. Knowing this fact before the left turn traffic signal conversion
project, staff did not include the conversion for westbound FM 1709 at Peytonville Avenue. Staff
was concerned with the safety of the motorists if the signal was converted to allow permissive left
turns for a short time and then to converted back to a protected left turn when the dual left turns
were in service.
Staff received a letter from TxDOT outlining the guidelines for the use of protected/permissive left
turns. A copy of the letter and the guidelines is attached. Just a side note, staff requested TxDOT to
allow the permissive left turns following the morning A.M. peak time. However, this request was
denied due to the guidelines set forth by TxDOT for permissive/protected left turns. Due to the
number of inquiries from residents, I plan to address this issue during the City Manager's Report. If
you have any questions, contact Shawn Poe.
Traffic Signal at the intersection of FM 1709 with Kimball Avenue. There has been a considerable
increase in the amount of traffic using the FM 1709/Kimball Avenue intersection, primarily since the
opening of the Chick-Fil-A. The traffic signal for Kimball Avenue traffic is phased such that each
direction of traffic has a green light concurrently. Therefore, traffic turning left onto FM 1709 has
to yield to the oncoming traffic before doing so. To complicate matters, there is a sight distance
problem that exists for northbound traffic on South Kimball. Staff requested TxDOT to change the
phasing of the traffic light to a split-phase-timing plan for Kimball traffic. Therefore, each direction
of traffic on Kimball will have its own set amount of green time while the opposite direction is
stopped with a red light. Staff received confirmation of this change. TxDOT anticipates that this
Kimball Avenue signal conversion will take place next week. There will be minimal impact for
traffic along FM 1709 following this signal conversion. If you have any questions, please call
Shawn Poe.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 15 of 16
Fire Prevention Week will be nationally recognized during the week of Oct. 8 - 14. Southlake
Department of Pubic Safety has expanded the recognized week to encompass the entire month of
October for the purposes of educating the business, residential and elementary school community.
The plan is accomplished through the development of specific curriculum based upon target
audience. This is different than any other year because in the past, fire services focused on a central
theme and taught the one theme to all audiences. Now, programs are delivered specifically for its
intended audience to increase the awareness of fire safety. There are clown shows that will be
conducted and are equally educational for the children. For a copy of the schedule or if you have
any questions, contact Chief Rick Black.
Tennis Tournament at Southlake Tennis Center. An invitational tennis tournament to benefit the
American Cancer Society is planned for Saturday, Oct. 14, and Sunday, Oct. 15, at the Southlake
Tennis Center. The tournament is expected to have 16 teams competing in a doubles format on four
courts. Teams include current and former American Tennis Professionals (ATP) touring pros.
Donations are being requested from spectators, and sponsorships also are being requested to increase
the donation amount and fund the prize money. Fliers are included in your packets for further
information.
Also included with my memo:
• Information provided by Economic Development Department concerning concept plan for
Jellico Town Crossing to be submitted to the Planning Department by the applicant on
Monday, Oct. 2.
• Information from Economic Development regarding Commercial Developer's Roundtable.
• PIO - October Calendar of Events
• Meetings/Events Calendar
• AMS
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest for
City Council Meeting Oct. 3, 2000
Page 16 of 16
BC
Staff Extension Numbers:
Black, Rick, Fire Chief, ext. 735
Bradley, Valerie, Asst. to the Public Works Director, ext. 773
Campbell, Billy, City Manager, ext. 701
Eaglen, John, Assistant to the City Manager, ext. 806
Elam, Sharen, Finance Director, ext. 716
Farahnak, Pedram, Public Works Director, ext. 779
Gandy, Karen, Zoning Administrator, ext. 743
Hugman, Kevin, Director of Community Services, ext. 757
Jackson, Malcolm, Administrative Operations Coordinator, ext. 726
Killough, Dennis, Senior Planner, ext. 787
Last, Greg, Director of Economic Development, ext. 750
LeGrand, Sandra, City Secretary, ext. 704
Martinson, Lynn, Assistant Finance Director, ext. 833
(W Payne, Bruce, Planning Director, ext. 767
Polasek, Steve, Deputy Director Community Services, ext. 772
Safranek, Lauren, Director of Human Resources, ext. 836
Thomas, Charlie, City Engineer, ext. 814
Wilson, Garland, Director of Public Safety, ext. 735
Yelverton, Shana, Assistant City Manager, ext. 705
WHITES CHAPEL UNITED METHODIST CHURCH
185 South White's Chapel Boulevard Southlake, Texas 76092
Phone 817.481.4147 Fax 817.481.2140 www.whiteschapelumc.com
September 29,2000
Billy Campbell, City Manager
SEP ? 9�000
City of Southlake
667 N.Carroll Ave.
Southlake,Texas 76092
Re:realignment of Pine Dr.
Dear Mr.Campbell:
Utility poles are located in the current Pine Drive right of way. When Pine Drive is realigned,these poles will
be required to be moved to the new Pine Dr. right of way, and then along the White's Chapel Blvd.right of way
until connected to the existing service line. The realigned utilities would remain above ground.White's Chapel,
however,would like to suggest an alternate option.
The church would be agreeable to granting a more direct utility easement for location of the utilities if the lines
could be taken underground. The lines could take a more direct route and appearance would be improved. We
understand that the city staff and TXU have estimated the cost of this construction to be approximately$20,000.
We also understand that the bids for the total realignment of Pine Drive came in approximately$20,000 under
budget. Included in those costs was $7,000 to fill in a swimming pool located on church property near the new
Pine Drive alignment. We would be agreeable to undertaking the filling in of the swimming pool at our own
cost. Additionally,we have donated right of way for the Pine Drive realignment,and have always offered to
discuss additional right of way,if necessary. We believe that the relocation of utilities along Pine Drive is
necessitated by the Pine Drive realignment. We respectfully request that the city pay for putting the lines
underground,and we will pay the cost of filling in the pool. We believe this solution to be a win-win solution
for all involved.
In addition we would request that the city consider putting the lines underground for the distance between our
property line and 1709(the cemetery frontage). While crews are present,the additional cost should be
negligible.
Thank you for your consideration.
Sincerely,
zV_PL
W.Ralph Evans,
Chairman of the Administrative Board
White's Chapel United Methodist Church
John E. McKellar Jo V. Ponder Betsy S. Godbold Marty M. Dunbar Norma M. Quinn
Senior Pastor Executive Associate Pastor Associate Pastor Associate Pastor Associate Pastor
si.dy;a
t
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" i 4akn
1
loin us for the
Southlake Shootout Invitational
Tennis Tournament
Featuring top men 9s doubles pros from the area,
including current and former ATP touring pros. All
proceeds to benefit the American Cancer Society.
Saturday, October 14 9;00 a.m. - 5:00 p.m.
Sunday, October 15 9:00 a.m. - 3:00 p.m.
Southlake Tennis Center
450 W. Southlake Blvd.
in Bicentennial Park
Donation requested: $5 adults,$3 children
For more information,call 18171424-5605
Invitational men's Doubles Tournament
Sponsorship Information
All proceeds benefit the American Cancer Society as part of the United States Tennis
Professional Association's (USPTA) "Lessons for Life" campaign during the month of October.
Bronze Sponsor $100
➢ Two (2) seats in the sponsors boxes
➢ Banner placement at event (must supply own banner)
➢ Event T-shirt
Silver Sponsor $250
➢ Four (4) seats in the sponsors boxes
➢ Banner placement at event (must supply own banner)
➢ Event T-shirt
➢ Sponsor refreshments during matches
➢ Free group clinic for all Silver Sponsors to be taught by Stephen Poorman
Gold Sponsor$500
➢ Eight (8) seats in the sponsors boxes
➢ Banner placement at event (must supply own banner)
➢ Event collared shirt
➢ Sponsor refreshments during matches
➢ Free group clinic for each Gold Sponsor for up to 6 people to be taught by
Stephen Poorman
Name:
Name of Business:
Phone Number:
Type of Sponsorship: Gold Silver Bronze
Shirt Size (Adult): Small Medium Large X-Large
Please make check payable to: STC Shootout
f .
City of Southlake
Transmittal/Fax Sheet
Dept. of Economic Development • •
667N. Carroll Avenue
Southlake, Texas 76092
Phone: (817) 481-5581(extensions below) Department of
Fax: (817) 251-9051 Economic Development
E-Mail: econdevAaci.southlake.tx us
Date: September 28, 2000 Total Number of Pages Including this cover sheet:
To: Mayor and Councilmembers Via the Nike network
Planning and Zoning Commission
SPIN Standing Committee
TOPIC: Jellico Towne Crossing- SuperTarget
(Proposed Project at NW corner 1709 & Davis)
Information Summary & Request to meet from Developer
Sender: Greg Last, Director of Econ. Dev. (ext. 750) (glast@ci.southlake.tx.us)
Sender: Stefanie Wagoner, Econ. Dev. Specialist(ext. 776) (swagoner@cityofsouthlake.com)
Clean copy to be forwarded by mail? Attached
A developer, John Weber, who has had a long working relationship with the Target Corporation, has
been working to compile properties and prepare a concept plan for a development at the northwest
corner of FM 1709 and Randol Mill Ave. We have had some preliminary meetings with their
development team to better understand their proposal, and have prepared the attached information as
a result of these meetings. We hope that you will find them helpful as the project goes through the
formal development review process.
Please find the following attached information:
• GREEN - Group Meeting Schedule "Response Form" - PLEASE RETURN THIS FORM ASAP
• Introduction letter from John Weber
• Memorandum: "Jellico Towne Crossing- Information Summary"
• Brochure on SuperTarget
• Full-size blueprint and 11" x 17" reduction of concept plan
Please feel free to contact either of us should you have any questions or need additional information.
f
N:\Econdev\Prospects\bullseye\Correspondence\Fax-07.DOC
Group Meeting Schedule
Response Form
o Please note whether or not you can attend this meeting at the time noted and
return via fax to Cheri Weston, Weber& Company at(972) 739-8491 ASAP.
Intent is to have small 3-4 people informal meetings with developer and
Department of elected/appointed officials to discuss the proposed project.
Economic Development Call Greg Last if you have general questions 481-5581, ext. 750. Thanks.
TO: Mayor, Councilmembers,Planning and Zoning Commissioners, SPIN Standing Committee,
Interested Citizens
TOPIC: Jellico Towne Crossing- SuperTarget Development
(Northwest corner of FM 1709 and Randol Mill)
MEETING GOALS: Following are goals of the meeting.
• Discuss project with developer John Weber and his project manager Mark Davis
• Identify any concerns or issues related to the proposed project.
• Review and discuss the unique aspects of this project and the differences between this project and a
more typical large-anchor development.
BRING FOR DISCUSSION: The following should be brought to the meeting for discussion.
• John Weber: Full-size concept plan for discussion purposes.
• John Weber: Background summary of projects and relationships with the Target Corporation
• Elected/Appointed: Any questions that you might have as a result of reviewing the information
summary packet.
GENERAL: Check if applicable
I do not want to meet regarding this topic
I am receptive to a meeting but all times below are inconvenient
I cannot accommodate a sit-down meeting at this point but would like to discuss with the
developer over the phone.
Place a "YES" or"NO" in each cell under each option as to whether or not you can attend at this time.
Dates for Meetine Option#1 Option#2
Anticipate a meeting length of Between 1 pm and 5 pm After 5 pm
approximately 1 hour
Tuesday, October 3
Wednesday, October 4
Thursday, October 5
Friday, October 6
Saturday, October 7 Morning Meetings Only xxxxxxxxxxxxxxxxxxxxxxxxxxx
Yes/No
Other Meeting Time Preference:
Response from: Phone:
September 28,2000
r
(aw
-� man
REAL ESTATE DEVELOPMENT/INVESTMENTS
September 26, 2000
Mayor and Council Members
Planning& Zoning Commission
Spin Standing Committee
Billy Campbell, City Manager
Greg Last, Director of Economic Development
Re: Super Target Store Rezoning Request
Jellico Towne Crossing Information Summary
NWC FM 1709 and Davis Boulevard
I am pleased to submit to the City of Southlake a preliminary submittal on our proposed Jellico
Towne Crossing Shopping Center. Weber& Company, a Dallas based shopping center developer,
and Target Stores have been reviewing this subject site for well over one year. It has taken us this
time to obtain options on a five parcel assemblage and to prepare for our ultimate presentation to
the City of Southlake for a rezoning request to construct a 256,000 square foot shopping center
that will include a 182,000 square foot Super Target store. The proposed site is a 30 acre site and
is located at the northwest corner of FM 1709 and Davis Boulevard in your city.
As you may be aware, SuperTarget has recently opened new stores in the Dallas/Fort Worth
Metroplex. The new Super Targets are located in Hurst, Frisco, Watauga and West Plano. New
stores scheduled to open in October include a Dallas store at Coit & Campbell Roads and a Fort
Worth store at Overton Ridge and Bryant Irvin Boulevard. The most comparable sture and
shopping center to view would be the West Plano store known as Polo Towne Crossing Shopping
Center which we developed at the northeast corner of FM 544 and the Dallas North Tollway.
This shopping center most exemplifies what is proposed in architectural and landscaping
amentities for the Southlake location. The Polo Towne Crossing Shopping Center opened in July,
2000, and may be visited by yourselves in preparation for review of this request.
I will be looking forward to meeting with everyone in the near future and discussing this proposal
in full detail as the rezoning process begins.
Sincerely,
John P. eber
President
ew
16000 Dallas Parkway, Suite 300 • Dallas,Texas 75248 • 972/739-8400 • Fax 972/739-8491
City of Southlake, Texas
MEMORANDUM
September 28, 2000
TO: Mayor and City Councilmembers
Planning and Zoning Commission
SPIN Standing Committee
Billy Campbell, City Manager
FROM: Greg Last, Director of Economic Development
Stefanie Wagoner, Economic Development Specialist
Department of
SUBJECT: Jellico Towne Crossing- Information Summary Economic Development
We have compiled the following information to assist in the understanding of the proposed Jellico Towne
Crossing project. Feel free to contact either of us should you have any questions or desire further
information.
OVERVIEW: The Jellico Towne Crossing project is a comprehensive retail development located on
approximately 30 acres at the northwest corner of FM 1709 and Davis Blvd. The project combines six(6)
ownerships representing twelve(12)parcels into one development and includes the removal of the existing
nonconforming gas station and strip retail at the corner. The project is anchored by a SuperTarget offering
upscale retail goods and grocery items. The development concept includes buffers to residential areas
significantly beyond ordinance requirements and also does not include many of the detrimental aspects
typically associated with large anchor developments. The ultimate buildout of the project includes
approximately 253,650 square feet of retail space generating approximately$1.312 million in taxes to the
city each year and approximately$500,206 in taxes to the Keller ISD which has a blue ribbon elementary
school in the vicinity within the City of Southlake.
1. LOCATION:
A. General Location: The property is on the northwest corner of FM 1709 and Davis Blvd.
(Randol Mill). (see attached tract location exhibit)
2. DEVELOPMENT CONCEPT: [see attached exhibit]
A. Existing_Buildings to Remain: The two single story stone buildings(Emergency Vet Clinic
& Southlake Crossing Vet Clinic)will remain.The road segment of Stonebridge Court that
exists will remain and be transformed into a driveway. The remainder of the Court ROW
will be abandoned into development lots.
B. Existing_Buildings to be Removed: The existing Fina gas station and associated strip retail
will be removed and redeveloped.
C. Proposed Buildings: The development proposes a comprehensively designed commercial
center with complimentary architecture throughout all buildings. The project will be
anchored by SuperTarget (see item 3 below, for detailed description) and will have
supporting retail buildings clustered as well as stand alone as part of the development.
Proposed zoning is SP-2 Generalized Site Plan with limited C-3 uses with a request for
reconstruction of a gas station on the corner property.
Jellico Towne Crossing-Information Summary September 28,2000 Pagel of 3
City of Southlake, Texas
D. Unique Development Aspects: The following represent major aspects of the development
as proposed.
• 100 foot landscaped bufferyard provided along the majority of the north and west
property lines where ordinances only require a 10'bufferyard. An 8'high masonry wall
will also be constructed along the north and west property lines adjacent to residentially
zoned properties.
• No outside garden typically associated with large discount tenants.
• No pharmacy drive-through.
• No tire,battery or automotive sales or service.
• SuperTarget has an interior trash compactor.
• No outside sales or storage (Note that they will have a seasonal outside plant sales
request for approximately eight weeks)
• Masonry exterior on the building, articulated per city requirements to the maximum
extent possible.
• Removal of existing nonconforming buildings at the corner of FM 1709 and Davis
Blvd.
• Elimination of existing driveway on FM 1709 closest to intersection.
• Minimization of driveway requirements, alignment of northeastern driveway with the
driveway accessing the west DPS site.
• Recognition of historic importance of site by utilization of Jellico name reference.
Receptive to relocation of historical marker in more prominent location if permitted by
state agencies.
• Recognition of the importance of maintaining the Jellico branch drainage feature.
Having worked with the Corps of Engineers to identify and develop a natural recharge
accent feature in a prominent location in front of the development.
• Delivery trucks and service area are located internal to the project.
• Developer is willing to dedicate at no charge to the City of Southlake approximately
27,007 square feet (.62 acre) of ROW reservation having an approximate value of
$400,000 to facilitate the ROW acquisition required for extension of FM 1938.
3. TENANT SUMMARY:
A. Major Anchor - SuperTarget: SuperTarget, an upscale discount retailer, is a division of
Target Corporation, a fortune 100 company that is one of the nation's largest general
merchandise retailers. The building as proposed on this site is approximately 182,000
square feet. Considerable information on SuperTarget and the Target Corporation can be
found on their website at www.target.com. Major products of interest available in the store
include the following:
• Archer Farms Market grocery (approximately 40,000 sq. ft.)
• Starbucks
• Krispy Kreme Donuts
B. Junior Anchors, Retail Space, Outparcels: At this time there are no confirmed tenants for
the supporting commercial space. It is typical for these types of tenants to follow the
anchor upon completion of zoning and concept approval.
Jellico Towne Crossing-Information Summary September 28,2000 Page 2 of 3
City of Southlake, Texas
4. EXISTING ZONING AND LAND USE PLAN:
A. Existing Zoning: The subject property is currently zoned a mixture of categories as noted
on the attached "Zoning Districts" Exhibit.
i. 2.838 acres - "C-3" General Commercial
ii. 11.974 acres - "SP-2" Generalized Site Plan with certain"O-1" Office and"C-2"
Local Retail Commercial uses
iii. 3.0 acres - "SF-IA" Single Family Residential
iv. 12.197 acres - "AG" Agricultural
B. Land Use Plan: The subject property is designated as a variety of land uses as noted on the
attached "Land Use Plan" Exhibit to include: "Retail Commercial", "Office Commercial",
"Low Density Residential", and "100 Year Flood Plain"
5. TAX REVENUE:
A. City of Southlake: The entire development will generate approximately$138,873 in annual
ad valorum tax revenue and approximately $1,173,292 in annual sales tax revenue for a
total annual tax revenue to the City of Southlake of approximately $1.312 million. [see
attached spreadsheet summarizing tax revenue estimates] Included in this amount is annual
approximations of $725,519 to the general fund, $293,323 to Park Development and
$293,323 to the Crime Control District.
B. Keller I.S.D.: The entire development will generate approximately$500,206 in ad valorum
taxes annually to the Keller I.S.D. which includes Johnson Elementary, a blue ribbon
recognized school within the boundaries of the City of Southlake.
6. DEVELOPMENT TEAM CONTACTS: The following contacts are familiar with the project and
would welcome any questions that might arise.
John Weber Mark Davis John Grimes
Developer Project Manager Reg.Real Estate Manager
Weber&Company Weber&Company Dayton Hudson Corp.Real Estate
PH: (972)739-8472 PH: (972)739-8484 (Target Corporation)
FX: (972)739-8491 FX:(972)739-8491 Attention:NMI-12E
EM:cweston@weberandcompany.com EM:cweston@weberandcompany.com 1000 Nicollet Mall
Minneapolis,MN 55403
PH:(612)761-1559
FX: 612 761-3728
Mike Clark Michael Coker Gerald Luecke
Civil Engineer Zoning Consultant Architect
Winkelmann&Associates Michael Coker&Assoc. Hodges&Associates
PH: (972)490-7090 PH:(972)726-6130 PH:(972)387-1000
FX: (972)490-7099 FX:(972)726-6142 FX: (972)960-1129
EM:mclark@winkelmann.com EM: mrcoker@swbell.net EM: glueckephodgesusa.com
Enc: Tract location exhibit/Existing Zoning Exhibit/Land Use Plan Exhibit/Aerial Photo
Tax Revenue Spreadsheet- Summary Sheet
Development Concept
Jellico Towne Crossing-Information Summary September 28,2000 Page 3 of 3
City of Southlake
Jellico Towne Crossing
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City of Southlake
A%
3 Public Information Office
i
Contact: L. James Kunke
(817) 481-5581, Ext. 819
lip
October Calendar of Events
I Wednesday, September 27
Mayor.
Rick Stacy Oct. 1 -MasterWorks Music Series,4 p.m.,Town Square gazebo. Lake Cities Swing Band will present
this free public concert.Phone: (817)283-3406.
Mayor Pro Tem:
Gary Fawks Oct. 3 — Southlake Seniors Luncheon and Games, 10 a.m. to 1 p.m., Senior Activity Center, 307
Deputy Mayor Pro Tem: Park-wood Drive.All seniors are invited to this luncheon and bingo game. Phone:(817)481-2776.
Ronnie Kendall
Oct.5—Southlake Seniors Thursday Together, 10 a.m.to 1 p.m.,Senior Activity Center,307 Park-wood
Councilmembers: Drive.All seniors are invited to this luncheon and table g
Rex Potter ames, followed by a presentation-on diabetes.
Keith Potter
Phone:(817)481-2776.
Greg Standerfer
Patsy DuPre Oct.7—Southlake Trail Improvement Day,8 a.m,to 2 p.m.,Bob Jones Park.Phone:(817)481-5581,ext.
City Manager. 819.
Billy Campbell
Oct.7—Southlake Saturday Nite,7 to 10 p.m.,Durham Elementary School.Children in 4th through 6th
Assistant City Manager: grades are invited to this supervised evening of sports,games,music and food. Reservations required by
Shana K.Yelverton 4 p.m. Oct.6.Phone:(817)481-5581,ext.756.
Secretary:
.1dra L. LeGrand Oct.7-Town Square Concerts,7 p.m.,Town Square gazebo.Come witness the dazzle of the King,Elvis,
in this free performance. Phone:(817)329-5566.
Oct.8-Town Square Concerts,4-6 p.m.,Town Square gazebo. Children's Showcase will feature talent-
ed young performers from around the Metroplex,plus a surprise guest.Phone: (817)329-5566.
Oct.8-Women's Haven Candlelight Vigil,7-9 p.m.,Town Square gazebo.Phone: (817)329-5566.
Oct. 10 — Southlake Seniors Luncheon and Games, 10 a.m. to 1 p.m., Senior Activity Center, 307
Park-wood Drive.All seniors are invited to this luncheon and table games.Phone:(817)481-2776.
Oct.12—Southlake Seniors Thursday Together, 10 a.m.to 1 p.m.,Senior Activity Center,307 Parkwood
Drive.All seniors are invited to this luncheon and table games, followed by a fall craft project. Phone:
(817)481-2776.
Oct.13-Great Cats of the World,5-9 p.m.,Town Square.Bridgeport Nature Center provides a free oppor-
tunity to bottle-feed a baby tiger, see exotic cats without visiting a zoo, and learn about tigers from the
experts.Phone:(817)329-5566.
Oct. 14—Keep Southlake Beautiful, Quarterly Cleanup Day.Phone:(817)481-5581,ext.827.
Oct. 14-Town Square Concerts,7 p.m.,Town Square gazebo.Dallas Dixieland Jazz Band will perform
this free public concert.Phone: (817)329-5566.
Oct. 14-15—Tennis Against Cancer professional tournament,Southlake Tennis Center.Phone:(817)424
5605.
l
CONTINUED ON NEXT PAGE
1725 East Southlake Blvd. * Southlake, Texas 76092
(817) 481-5581 * fax (817) 329-1747
City of Southlake
Public Information Office
Contact: L. James Kunke
(817) 481-5581, Ext. 819
October Calendar of Events - Cont.
I
Wednesday,September 27
Mayor: Oct. 15—Great Cats of the World 10 a.m.- 7 m.,Town Square. Bridgeport Nature Center provides a
Rick Stacy P• q o P
free opportunity to bottle-feed a baby tiger, see exotic cats without visiting a zoo,and learn about tigers
Mayor Pro Tem: from the experts. Phone: (817)329-5566.
Gary Fawks
Deputy Mayor Pro Tem: Oct. 15—Town Square Concerts,4 p.m.,Town Square gazebo. Lake Cities Community Band will per-
Ronnie Kendall form its free Fall Concert.Phone:(817)329-5566.
Councilmembers: Oct. 17 — Southlake Seniors Luncheon and Games, 10 a.m. to 1 p.m., Senior Activity Center, 307
Keith Shankland Parkwood Drive.All seniors are invited to this luncheon and sin alon Phone: 817 481-2776.
Rex Potter sing-along. ( )
Greg Standerfer
Patsy DuPre Oct.19—Southlake Seniors Thursday Together, 10 a.m.to 1 p.m.,Senior Activity Center,307 Parkwood
Drive.All seniors are invited to this luncheon and table games, followed by a book review of The Bride
City Manager: Grew Horns or a tripto the State Fair.Phone: 817 481-2776.
Billy Campbell ( )
Assistant City Manager: I Oct. 20 — Great Cats of the World, 5-9 p.m., Town Square. Bridgeport Nature Center provides a free
Shana K.Yelverton opportunity to bottle-feed a baby tiger,see exotic cats without visiting a zoo,and learn about tigers from
Secretary: the experts.Phone: (817)329-5566.
.ndra L. LeGrand
Oct.21 —Halloween Spooktacular, 10 a.m.-3 p.m.,Durham Elementary School.Holiday crafts,games
and more for children ages 3-6.Cost is$35.Phone:(817)481-5581,ext.756.
Oct.21 —Great Cats of the World, 10 a.m.-7 p.m., Town Square. Bridgeport Nature Center provides a
free opportunity to bottle-feed a baby tiger,see exotic cats without visiting a zoo,and learn about tigers
from the experts. Phone: (817)329-5566.
i
Oct.21 —Town Square Concerts, 7 p.m.,Town Square gazebo. True Blue will perform this free public
concert.Phone: (817)329-5566.
Oct.22—Great Cats of the World, 10 a.m. - 7 p.m.,Town Square. Bridgeport Nature Center provides a
free opportunity to bottle-feed a baby tiger, see exotic cats without visiting a zoo, and learn about tigers
from the experts.Phone: (817)329-5566.
Oct.22—Town Square Concerts,4 p.m.,Town Square gazebo.Amberhawke Irish folk band will perform
this free public concert.Phone: (817)329-5566.
Oct.23 — Southlake Chamber of Commerce luncheon, 11:30 a.m., Marriott Solana. Phone: (817)481-
8200.
Oct. 24 — Southlake Seniors Luncheon and Games, 10 a.m. to 1 p.m., Senior Activity Center, 307
Parkwood Drive.All seniors are invited to this luncheon and health seminar.Phone:(817)481-2776.
I
i
CONTINUED ON NEXT PAGE
I
1725 East Southlake Blvd. * Southlake, Texas 76092
(817) 481-5581 * fax (817) 329-1747
City of Southlake
Public Information Office
Contact: L. James Kunke
(817) 481-5581, Ext. 819
October Calendar of Events - Cont.
Wednesday,September 27
Mayor: Oct 26—Southlake Seniors Thursday Together, 10 a.m.to 1 m.,Senior Activity Center,307 Parkwood
Rick Stacy Y b � P• h' >
Drive.All seniors are invited to this baked potato luncheon and table games, followed by a n armchair
Mayor Pro Tem: travel presentation on the former Soviet Union called A Peek Behind the Curtain.Phone:(817)481-2776.
Gary Fawks
Deputy Mayor Pro Tem: Oct.27—Friday Fun Night,6 p.m., Senior Activity Center,307 Parkwood Drive. Seniors are invited to
Ronnie Kendall this evening of table games,a movie and refreshments.Phone:(817)481-2776.
Councilmembers: Oct.28—Harvest Fest and Carnival, 6 to 8 p.m.,Bicentennial Park. Games, concessions and activities
Keith Shanotter and for children and families.Followed at 8:30 m.b Movies On the Hill showing of Casper.Phone: 817
Rex Potter P• Y g P ( )
Greg Standerfer 481-5581,ext. 756.
Patsy DuPre
Oct. 28—Town Square Concerts, 7 p.m., Town Square gazebo. Dumaine will perform this free public
City Manager:Billy Campbell R&B concert. Phone:(817)329-5566.
Assistant City Manager: Oct.29—Town Square Concerts,4 p.m.,Town Square gazebo.Texas Tumbleweeds will perform this free
Shana K.Yelverton public concert.Phone: (817)329-5566.
Secretary:
_dndra L. LeGrand Oct. 31 — Southlake Seniors Luncheon and Games, 10 a.m. to 1 p.m., Senior Activity Center, 307
Parkwood Drive.All seniors are invited to this luncheon and health seminar. Phone:(817)481-2776.
I
1725 East Southlake Blvd. * Southlake, Texas 76092
(817) 481-5581 * fax (817) 329-1747
AGENDA MANAGEMENT SCHEDULE -Draft Date: 9/29/00 12:23 PM
OCTOBER City Council Work Session City Council Meeting—October 17, 2000
Presentation: Plaques to Andy Wambsganss and Pam McCain
Items for discussion: Consent:
1. Minutes
2. Award of contract to_for the telecommunication system at Town
Hall-CT
3. Award of bid to_for the reconstruction of Burney-SP
4. Approval of an Advanced Funding agreement with TxDOT for the
construction of a traffic signal at FM 1938 and Continental Blvd-SP
5. Award of bid to for the reconstruction of W.Cont.-SP
6. Approval of Library policies-KH
7. Approve SPDC CIP KH
8. Res.No. ,adopting official name of library-KH
9. Approval of a prof sery agr w/Cheatham for the engr&design of S.
Carroll paving impr at the intersection of Cont-SP
10. Approval of an Adv Funding Agr w/TxDOT for the installation of a
traffic signal at the intersection of FM 1938 w/Cont Blvd and Union
Church-SP
11. Award of bid to_for the audio-visual system at Town Hall-CT
2nd Reading/Pub Hearing&Related Items
1. 1"Reading,Ord.792,Abandonment and Quitclaim of a portion of ro-
w along Pine Drive-SP
2. ZA 00-096,SUP Voice Stream Wireless
3. ZA 00-102,SUP,Costco(beer sales)
4. ZA 00-103,SUP,Anamias Tex Mex(alcohol beverage sales)
5. ZA 00-095,SUP Wal-Mart(tabled from 10/3)
"Pending P&Z action
1st Reading&Related Items:
1. ZA 00-056,RZ/CP,High Point
2. Ord._,Revisions to Ord.480,pertaining to outside storage.
"Pending P&Z action
Resolutions:
Consider:
1. Scope of Services Agreements for:MMOW,CARS,NETS,Sl Library
foundation(separately)-KH
2. Dvip Agr for CISD#5 site(includes Noble Oaks pond issue)-CT
3. Contract with Kelly Miller Circus-KH
Discussion:
1. Ord.#762,Uniform Fire Code-RB
Executive Session:
AGENDA MANAGEMENT SCHEDULE - Draft Date: 9/29/00 12:23 PM
City Council Meeting—November 7, 2000 City Council Meeting—
Forum: Forum:
3nsent: Consent:
1. Minutes
2. Award of bid to for Bob Jones Park improvements-KH
3. Authorize IA w/CISD for natatorium-KH
4. Res.#_,Amending Personnel Handbook to inc Tech Use Policy-LS
2nd Reading/Pub Hearing&Related Items: 2nd Reading/Pub Hearing&Related Items:
1. ZA 00-056,RZ/CP,High Point
2. Ord._,Revisions to Ord.480,pertaining to outside storage.
3. ZA 00-093,SP,St.Laurence Episcopal Church
**Pending P&Z action
**Pending P&Z action
.t Reading&Related Items: 1st Reading&Related Items:
1. Ord.k762,Uniform Fire Code-RB
**Pending P&Z action
**Pending P&Z action
Resolutions: Resolutions:
Consider: Consider:
Discussion: Discussion:
AGENDA MANAGEMENT SCHEDULE- Draft Date: 9/29/00 12:23 PM
y Future City Council Meeting
Forum:
F
h Water Contract-RH
or to execute letter authorizing TxDOT to change speed limits in construcdon zone on SH 114-SP
of 15'utility easement on property owned by Fina(S-7)-SP
4. Anmnt of 15'utility easement on property owned by Explorer(S-7)-SP
5. Authorize the Mayor to enter into a prof servs agr w/JD Wilson and Assoc for development of a strategic plan-SKY
2nd Reading/Pub Hearing&Related Items:
1st Reading&Related Items:
1. Ord.483-I,Amendments to Sub Ord No.483,-Park and Recreation Dedication Requirements-CC/KH
2. Ord.No.774,Amendment to Trail System Master Plan-CC/KH
Resolutions:
1. Res.99-16,relating to limiting N of zoning applications-from 3/23 CC mtg
2. Res._,Supporting the introduction and passage of legislation which modifies the requirement for authorizing the holding of a citywide local option
election to allow a city located in more than one county the ability to hold a local option election.
Consider:
Sidewalk/Trail Implementation Plan
Prof Services Agreement-Michael Drive(PW-5/4/99)
3. Interlocal Agreement with Grapevine re:North Kimball-RH
4. Auth Mayor to enter into an IA w/NE Tarrant County Regional Water System(NETCRWS)-RH
Discuss:
1. Land Conservatory District .
2. Utility Policies&Standards Ordinance
3. Street Standard Ordinance
4. Ord.771,Nuisance Ordinance-MJ
5. **Amendment to Master Thoroughfare Plan-CC
6. Ord.No._,Right of Way Management(City attorney letter date 6/19/2000)
7. Emergency Preparedness Notification Program-GW
8. Revise Landscaped Ordinance to include bufferyards etc.-GW
9. Sign Ordinance Revisions-GW
10. Ordinance Establishing Regulations on Corps'Property-GW
11. Parade and Street Closure Ordinance-GW
12. Substandard Bldg.Ordinance-GW
13. High Grass/Weeds Ordinance revision-GW
14. Residential lighting standards review-GW
15. Mass Gathering Ordinance-GW
16. Elevator Ordinance-GW
17. Tree and Landscape Ordinances-GW
18. E-Court
19. Change Order#1 w/Mid State utilities for 18 in sewer force main along N. Kimball
Executive Session:
Y
City of Southlake
• ' Department of Planning
STAFF REPORT
September 29, 2000
CASE NO: ZA00-068
PROJECT: Christian Men's Network
REQUEST: On behalf of Christian Men's Network, Integrity Development is requesting approval
of a rezoning to "S-P-l" with limited "CS" uses to allow office, recording studio,
chapel and training facility and a revised site plan.
ACTION NEEDED: 1. Conduct public hearing
2. Consider Second Reading of rezoning and site plan request
ATTACHMENTS: (A) Background Information
(B) Vicinity Map
(C) Plans and Support Information
(D) Site Plan Review Summary
(E) Surrounding Property Owners Map
(F) Surrounding Property Owner Responses
(G) Ordinance No. 480-350
(H) Blue Line Copies of Plans (for P&Z and Council Members Only)
STAFF CONTACT: Karen Gandy (Ext. 743)
Case No. Agenda Item
ZA00-068 7A
BACKGROUND INFORMATION
OWNER: Christian Men's Network
APPLICANT: Integrity Development
PROPERTY SITUATION: Located at 251 Countryside Court. This nearly four-acre site is located south
of Countryside Bible Church (CS). There is an undeveloped tract to the
west zoned S-P-2, to the northeast zoned 0-1 and southeast zoned S-P-I.
The property south of the site is also undeveloped and zoned AG. There are
a number of trees located on the south side of the property.
HISTORY: Activity on this property includes:
• Zoning (ZA91-014) from SF-IA to S-P-2 was approved in May, 1991
• Zoning & Revised Site Plan (ZA94-099) from S-P-2 to S-P-I was
approved in November, 1994
• Revised Site Plan (ZA96-107) was approved September, 1996
• Site Plan (ZA97-053) was approved in June, 1997
LEGAL DESCRIPTION: Lot 2R1, Block B, Ravenaux Village, being 3.970 acres.
LAND USE CATEGORY: Office Commercial
CURRENT ZONING: "S-P-1" Detailed Site Plan District
REQUESTED ZONING: "S-P-1" Detailed Site Plan District with limited "CS' uses to allow to allow
office, recording studio, chapel and training facility
TRANSPORTATION
ASSESSMENT: Thoroughfare Plan
The Thoroughfare Plan does not recommend any improvements for
Countryside Court.
Existing Area Road Network
The subject parcel is located on Countryside Court which is a two (2) lane
local road with fifty-six (56) feet of right-of-way and 37' of roadway
pavement. The parcel is located 618' to the west of White Chapel
Boulevard. White Chapel is currently a two (2) lane arterial roadway.
Traffic Impact
Traffic counts for Countryside Court are not available. Current traffic
Case No. Agenda Item Attachment A
ZA00-068 7A Page I
4
counts on White Chapel Boulevard at its intersection with Countryside
Court are as follows:
24hr North Bound (NB) (2,974) South Bound (SB) (2,549)
NB Peak A.M. (298) 8a.in.-9a.in. Peak P.M. (305) 5 .m.-6 .m
SB Peak A.M. (234) 8a.m-9a.in. Peak P.M. (275) 4 .m.-5 .m.
The proposed addition is projected to generate 123 vehicle trips per day.
Trips generated from this site will enter onto White Chapel Road. White
Chapel Road is currently estimated to be operating at a level of service
(LOS) "C".
Trail System Master Plan
The Trail System Master Plan does not recommend a trail along Countryside
Court.
WATER AND SEWER: An existing eight (8)inch waterline is located on the north side of Countryside
Court. An eight (8) inch sewer is proposed for the south side of Countryside
Drive. Both these systems will have the capacity to serve the use proposed
on this parcel.
ESTIMATED IMPACT
FEES*:
Water $0 Assumes no additional meter required)
Wastewater $0 (Assumes no additional meter required)
Roadway $10,383 (Roadway Service Area 3)
* Final Impact Fees are determined by the Building Services Department at the time of building permit
issuance.The fees shown above only represent estimates prepared by the Planning Department.
P&Z ACTION: September 7, 2000; Approved (7-0) subject to Site Plan Review Summary
No. 3, dated September 1, 2000; to grant the variance to Item #1
(automatic irrigation system) noting it only applies to the south property
line and not to the west property line; to grant the variance to Item #2
(stacking); and to grant the variance to Item #3 but subject to compliance
if 50% or more of the natural vegetation is destroyed or removed.
P&Z SPEAKERS: None
COUNCIL ACTION: September 19, 2000; Approved (7-0) First Reading on consent subject to
P&Z's recommendations.
Case No. Agenda Item Attachment A
ZA00-068 7A Page 2
STAFF COMMENTS: The uses permitted on this site are not changing from the original zoning.
The purpose of this request and the zoning change is to allow an increase
in the approved building size of the original "S-P-l" zoning. The original
plan was approved with a 7,000 square feet building. This plan proposes an
additional 11,200 square feet for a total building floor area of
approximately 18,885.
Attached is Revised Site Plan Review Summary No.4, dated September 29,
2000.
The applicant is requesting the following variances:
• waiver of required automatic irrigation system within the south
bufferyard. The Applicant has verbally requested this relief based on
justifications noted in the review summary.
• waiver of required 75' stacking depth on both driveways to allow 48' on
the east and 42' on the west drives. The Applicant has verbally requested
this relief based on justifications noted in the review summary.
• waiver of 8' screening device on the south required by residential
adjacency. The Applicant has verbally requested this relief based on
justifications noted in the review summary. This variance was requested
and previously approved by Council with the approval of the 1997
revised site plan application.
Case No. Agenda Item Attachment A
ZA00-068 7A Page 3
Vicinity Map
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ZA00-068 7A Page 1
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ZAOO-068 7A Page 5
SITE PLAN REVIEW SUMMARY
Case No.: ZA00-068 Review No.: Four Date of Review: 09/29/00
Project Name: Revised Site Plan—Christian Men's Network
APPLICANT: ENGINEER:
Integrity Development Civil Works Group
700 Gateshead 600 S. Main Ste 300
Southlake,TX 76092 Rhome,TX 76078
Phone: 817-488-5770 Phone: 1-817-63 8-2717
Fax: 817-488-4075 Attn: Jim Halek Fax: 1-817-636-2730 Attn: John Levitt
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 09/26/00 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION,PLEASE CONTACT DENNIS KILLOUGH AT(817)481-5581,EXT. 862.
General Development Standards Applies Comments
Corridor Overlay Regulations N Not Applicable
Residential Adjacency Y See Comment No. 3
Building Articulation Y Complies
Masonry Standards Y Complies
Impervious Coverage Y Complies
Bufferyards Y See Comment No. 1
Interior Landscape Y Complies
Driveways Y See Comment No.2
Lighting Y Agrees to comply with Ordinance No.693-B
1. The applicant is proposing to retain existing natural vegetation along the south property line. An
underground automated watering system shall be installed and maintained in all bufferyards (RE:
Section 42.13.). It appears that no irrigation is proposed. The ordinance requires irrigation in the
bufferyards. (Variance Requested) (P&Z Action, September 7, 2000; Council Action, September 19,
2000: Granting the variance noting it only applies to the south property line.)
The Applicants have verbally requested a variance to this requirement. They propose no automated
irrigation system within the south bufferyard because of the potential damage to the root zones of the
existing heavy vegetation that is to remain in this area.
The Council may grant variances to any bufferyard requirement while reviewing site plans.
2. Provide the minimum 75' driveway throat depths for stacking (RE.- Section 5.2.d). These drives provide
approximately 42' on the west drive and 48' on the east drive. (Variance Requested) (P&Z Action,
September 7, 2000; Council Action, September 19, 2000: Granting the variance.)
Case No. Agenda Item Attachment D
ZA 00-068 7A Page 1
The Applicants have verbally requested a variance to this requirement to allow stacking of
approximately 48'on the east drive and 42'on the west drive. They offer the following justification
for this request: This site is at the end of Countryside Drive that is a cul-de-sac street with very little
traffic generated during the weekdays. Also, the eastern drive is pre-existing and will not be changed
with thisplan; the proposed western drive may not meet the ordinance provision, but the drive ispart
of a looped fire lane around the building which functions as additional stacking depth onsite.
The Council has the authority to grant a variance to this provision if it is determined that a literal
enforcement of the regulations will create an unnecessary hardship or practical difficulty on the
applicant, that the situation causing unnecessary hardship or practical difficulty is unique to the
affected property and is not self-imposed, that the variance will not injure and will be wholly
compatible with the use and permitted development of adjacent properties and that the granting of
the variance will be in harmony with the spirit and purpose of this ordinance.
3. Provide an 8' screening device along the south property line as required between non-residential uses
abutting a residential use (RE: Section 39.4.b). This may be fencing, dense evergreen shrubbery or a
combination of both. This plan currently shows a barbed wire fence along the south property line.
(Variance Requested) (P&Z Action, September 7, 2000; Council Action, September 19, 2000:
Granting the variance, but subject to compliance if 50% or more of the natural vegetation is
destroyed or removed.)
The Applicants have verbally requested a variance to allow only the existing natural vegetation along
the south property line in lieu of an additional 8' screening device. They offer the following
justification for this request: the existing natural vegetation is very dense and the adjacent property
would not be benefited by additional planting or fencing and any additional screening device along
the south has the potential of damaging the root zones of the existing natural vegetation that is to
remain along the south property line. This variance was requested and previously approved by
Council with the q roval of the 1997 revised site plan application.
The Council is authorized to grant a variance to this provision during its review of any site plan.
P&Z Action: September 7, 2000; Approved (7-0) subject to Site Plan Review Summary No. 3, dated
September 1, 2000, with the variances as noted above.
Council Action: September 19, 2000;Approved(7-0) on consent subject to P&Z's recommendations.
* No review of proposed signs is intended with this site plan. A separate building permit is required prior
to construction of any signs.
* All fire lanes shall be per the Fire Department's requirements.
* The applicant should be aware that prior to issuance of a building permit a Plat must be processed and
filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan, and building
plans, must be submitted for approval and all required fees must be paid. This may include but not be
limited to the following fees: Park Fee, Perimeter Street Fee, Water& Sewer Impact and Tap Fees,
and related Permit Fees.
Case No. Agenda Item Attachment D
ZA 00-068 7A Page 2
* Denotes Informational Comment
cc: Jim Halek, Integrity Development VIA FAX: ABOVE
John Levitt, Civil Works Group VIA FAX: ABOVE
NACOMMUNITY DEVELOPMENT\WP-PILES\REV\2000100-068SP4.DOC
Case No. Agenda Item Attachment D
ZA 00-068 7A Page 3
....... ......... ........ ..
:Articulation Evaluation No.4
m_ : ...n.. w w.. M.w...:..- _... ...:.-....M..-....
Case No. ZA 00-068 Date of Evaluation. 9/29/00
'Elevations for Christian Men's Network; µ
...__... .... ....... ............ ... . .... . .............. .... .......... ... ; . ..............,
:Received. 9/11/00
.....................
Front-facing. :North ;wall ht. 17;
:Horizontal articulation ;Vertical articulation
_.. .., .........
Required' Provided; Delta Okay? Required Provided Delta Okay?
: . .:_:
;Max. wall length 51 $ 21, -59%. Yes' 51 2V -59a Yes`
............... ......................... . ;................................ ....
Man. artic. offset 3 10 233% Yes; 3 7 133"s, Yes
Min. artic. length 4 : 17 325t Yes 4 17 325a Yes'
Rear-facing South ,wall ht. 24
............
.Horizontal articulation Nertical articulation
.............._ . ........ .,.... .. ..
Required Provided' Delta Okay? Required Provided Delta Okay?
;Max wall length 72 52, 28o Yes 72 52 -28 Yes;.
:Min. artic. offset 4 13 225�r Yes: 4 4` Oo Yes
..........__.. ....... ... ....._
Min. artic. length 13 13; 0% Yes: 13 18 380; Yes;
'Right- facing West ;wall ht. 24
Horizontal articulation :Vertical articulation
Required, Provided Delta Okay? Required, Provided Delta Okay?*
:Max. wall length 72 58. -19%' Yes . 72 58 190 Yes
:Min. artic. offset 4 5< 25t: Yes;" 4 7i 75%' Yes
in. arm c. length 15 19 27a Yes 15 19 27 Yes
v. . . ...... ... ..
Left- facin-. East wall ht. 24
.. ... .... ...................
Horizontal articulation ;Vertical articulation
Required; Provided'. Delta Okay?' Required' Provided' Delta Okay?
:Max. wall length 72 9 71` 1 Yes 72 58 19 Yes:
;Min. antic. offset 4 19� 375%; Yes': 4 i 7 75.* Yes:
Min. artic. length 18 58_ 222%, Yes: ........ ....is 21 40 Yes"
........ . ,._ ........ .._ . _ .. .
Case No. Agenda Item Attachment D
ZA00-068 7A Page 4
TREE PRESERVATION ANALYSIS
(Non-Residential Development)
Case: 00-068 Date of Review: 6— 08 - 00 Number of Pages: 1
Project Name: Christian Men's Network (Site Plan)
OWNER\DEVELOPER PREPARED BY:
Christian Men's Network ArchTech, Ltd.
251 Countryside Court, Suite 104 2935 Everest Ln.
Southlake, TX 76092 Plymouth, MN 55447
Phone: (817) 416-2898 Phone: (612) 476-4133
Fax: Fax:
THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED
PROJECT AND IS TO PROVIDE AN ANALYSIS OF THE PLAN OR SURVEY AND THE IMPACT
OF CONSTRUCTION ON ANY PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR
CLARIFICATION CONTACT KEITH MARTIN, LANDSCAPE ADMINISTRATOR AT (817)481-
5581 EXT. 848.
TREE PRESERVATION COMMENTS:
1. The applicant did not submit an individual Tree Survey with the Site Plan. Although existing trees
are located on the Site Plan, there are trees existing on the site that were either not located or
shown.
2. The most dominant trees on the site are Eastern Red Cedars, Black Willows, American Elm and
Pecan. There is an large American Elm in the Northeast portion of the property which is not
located on the Site Plan/Tree Survey. Please locate this tree and show it on the plan. If it is in or
close to a landscape area or bufferyard, it may be possible to preserve it. The Site Plan shows that
the vegetation along the East, South and West property lines is to remain.
3. To remove protected trees outside of the building pad, fire lanes and parking lot must be designated
as a drainage easement or utility easement on a Final Plat of the property. The applicant shows
grade changes in interior landscape and bufferyard areas which are not within a building pad, fire
lane or parking lot and not shown as a Drainage Easement on a Final Plat. If any protected trees are
altered or removed in these areas they are required to be mitigated in accordance with the
regulations of the Tree Preservation Ordinance.
* Non-Residential Development: In a non-residential development, all protected trees that the
Landscape Administrator determines must be altered in order to install utility lines within public
R.O.W. or public utility or drainage easements as shown on an approved Final Plat, or to install fire
lanes, required parking areas and building pad sites as shown on an approved Site Plan, shall be
exempt from the tree protection and tree replacement requirements listed in Sections 7 and 8 of this
Case No. Agenda Item Attachment D
ZA00-068 BUILDING fXSPECTIONS Page 5
Ordinance. Any protected trees within these areas that the Landscape Administrator determines do
not have to be altered shall be subject to the tree protection requirements listed in Section 8 of this
Ordinance, but not to the tree replacement requirements listed in Section 7 of this Ordinance. All
other areas of the development shall be subject to both the tree replacement and the tree protection
requirements, and all other provisions of this Ordinance.
* All requirements and regulations of the Tree Preservation Ordinance 585-B, apply to the entirety of
this lot. Please be aware of the penalties of not applying the tree preservation protection methods
required by the Tree Preservation Ordinance 585-B.
Case No. Agenda Item Attachment D
ZA00-068 BUILDING fXSPECTIONS Page 6
Surrounding Property Owners
Christian Men s Network
�YY4
1
2
3
9
4
8
5
7 6
I F F
T==]
Property Owner zonina Land Use Designation Acreaee
1. Countryside Bible Church 1. "CS" 1. Public/Semi-Public 1. 8.00 acres
2. L.Wayne 2. "C-1" 2. Retail Commercial 2. 2.78 acres
3. L.Wayne 3. "O-1" 3. Retail Commercial 3. 2.30 acres
4. Uncommon Care 4. "S-P-1" 4. Office Commercial 4. 3.00 acres
5. M.Woolley 5. "AG" 5. Low Density Residential 5. 3.50 acres
6. R. Blackwood 6. "AG" 6. Low Density Residential 6. 2.00 acres
7. W. Smith 7. "SF-1B" 7. Low Density Residential 7. 2.14 acres
8. J.Head 8. "SF-1B" 8. Low Density Residential 8. 2.46 acres
9. Integrity Develop Inc,Etal 9. "S-P-2" 9. Office Commercial 9. 8.66 acres
NACommunity Development\WP-FILES\NOTICE\2000 Exhibits\00-068.doc
Case No. Agenda Item Attachment E
ZA00-068 7A Page 1
Surrounding Property Owner Responses
Christian Men's Network
NO. OF NOTICES SENT: Nine (9)
RESPONSES RECEIVED: Three (3) responses were received from within the 200'
notification area:
• George R. Bouchard, 1310 White Chapel Boulevard,
Southlake, TX, in favor. (Received August 31, 2000.)
• James M. Halek, President Integrity Development Inc.,
700 Gateshead Court, Southlake, TX, in favor, "Great
Ministry will do all we can to help." (Received
September 5, 2000.)
• Nellie Halek, Integrity Development Inc., 700
Gateshead Court, Southlake, TX, in favor. (Received
September 5, 2000.)
NACommunity Development\WP-FILES\NOTICE\2000 Exhibits\00-068responses.doc
Case No. Agenda Item Attachment F
ZA00-068 7A Page 1
CITY OF SOUTHLAKE, TEXAS
ORDINANCE NO. 480-350
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS
AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF
THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING
CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING
LEGALLY DESCRIBED AS LOT 2R1, BLOCK B, RAVENAUX
VILLAGE, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, ACCORDING TO THE PLAT
RECORDED IN CABINET A, SLIDE 2120, PLAT RECORDS,
TARRANT COUNTY, TEXAS, AND BEING APPROXIMATELY
3.970 ACRES, AND MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A" FROM 'IS-P-1" DETAILED SITE
PLAN DISTRICT TO "S-P-1" DETAILED SITE PLAN DISTRICT
WITH LIMITED "CS" COMMUNITY SERVICE DISTRICT
USES TO ALLOW OFFICE, RECORDING STUDIO, CHAPEL
AND TRAINING FACILITY AS DEPICTED ON THE
APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO
THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST,
MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter
adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter
9 of the Texas Local Government Code; and,
WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the
authority to adopt a comprehensive zoning ordinance and map regulating the location and use of
Case No. Agenda Item Attachment G
ZA00-068 7A Page 1
buildings, other structures and land for business, industrial, residential and other purposes, and
to amend said ordinance and map for the purpose of promoting the public health, safety, morals
and general welfare, all in accordance with a comprehensive plan; and
WHEREAS, the hereinafter described property is currently zoned as "S-P-1" Detailed Site
Plan District under the City's Comprehensive Zoning Ordinance; and
WHEREAS, a change in the zoning classification of said property was requested by a
person or corporation having a proprietary interest in said property; and
WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called
by the City Council did consider the following factors in making a determination as to whether
these changes should be granted or denied: safety of the motoring public and the pedestrians using
the facilities in the area immediately surrounding the sites; safety from fire hazards and damages;
noise producing elements and glare of the vehicular and stationary lights and effect of such lights
on established character of the neighborhood; location, lighting and types of signs and relation of
signs to traffic control and adjacent property; street size and adequacy of width for traffic
reasonably expected to be generated by the proposed use around the site and in the immediate
neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street
parking facilities; location of ingress and egress points for parking and off-street loading spaces,
and protection of public health by surfacing on all parking areas to control dust; effect on the
promotion of health ad the general welfare; effect on light and air; effect on the over-crowding of
the land; effect on the concentration of population, and effect on transportation, water, sewerage,
schools, parks and other public facilities; and,
WHEREAS, the City Council of the City of Southlake, Texas, further considered among
other things the character of the districts and their peculiar suitability for particular uses and the
Case No. Agenda Item Attachment G
ZA00-068 7A Page 2
view to conserve the value of the buildings, and encourage the most appropriate use of the land
throughout this City; and,
WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a
public necessity for the zoning changes, that the public demands them, that the public interest
clearly requires the amendments, and that the zoning changes do not unreasonably invade the
rights of those who bought or improved property with reference to the classification which existed
at the time their original investment was made; and,
WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes
in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other
dangers, promotes the health and the general welfare, provides adequate light and air, prevents
the over-crowding of land, avoids undue concentration of population, and facilitates the adequate
provision of transportation, water, sewerage, schools, parks and other public requirements; and,
WHEREAS, the City Council of the City of Southlake, Texas, has determined that there
is a necessity and need for the changes in zoning and has also found and determined that there has
been a change in the conditions of the property surrounding and in close proximity to the tract or
tracts of land requested for a change since the tract or tracts of land were originally classified and
therefore feels that the respective changes in zoning classification for the tract or tracts of land are
needed, are called for, and are in the best interest of the public at large, the citizens of the city of
Southlake, Texas, and helps promote the general health, safety and welfare of the community.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS:
SECTION 1.
That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake,
Case No. Agenda Item Attachment G
ZA00-068 7A Page 3
J Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby
amended so that the permitted uses in the hereinafter described areas be altered, changed and
amended as shown and described below:
Being Lot 2R1, Block B, Ravenaux Village, an addition to the City of Southlake,
Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 2120,
Plat Records, Tarrant County, Texas, being approximately 3.970 acres, and more
fully and completely described in Exhibit "A" from "S-P-l" Detailed Site Plan
District to "S-P-l" Detailed Site Plan District with limited "CS" Community
Service District uses to allow office, recording studio, chapel and training facility
as depicted on the approved Site Plan attached hereto and incorporated herein as
Exhibit "B", and subject to the specific conditions established in the motion of the
City Council and attached hereto and incorporated herein as Exhibit"C."
SECTION 2.
That the City Manager is hereby directed to correct the Official Zoning map of the City
of Southlake, Texas, to reflect the herein changes in zoning.
SECTION 3.
That in all other respects the use of the tract or tracts of land herein above described shall
be subject to all the applicable regulations contained in said Zoning Ordinance and all other
applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections,
subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are
not amended hereby, but remain intact and are hereby ratified, verified, and affirmed.
SECTION 4.
That the zoning regulations and districts as herein established have been made in
accordance with the comprehensive plan for the purpose of promoting the health, safety, morals
and the general welfare of the community. They have been designed, with respect to both present
conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen
(40, congestion in the streets; to provide adequate light and air; to prevent over-crowding of land; to
Case No. Agenda Item Attachment G
ZA00-068 7A Page 4
avoid undue concentration of population; and to facilitate the adequate provision of transportation,
water, sewerage, drainage and surface water, parks and other commercial needs and development
of the community. They have been made after a full and complete hearing with reasonable
consideration among other things of the character of the district and its peculiar suitability for the
particular uses and with a view of conserving the value of buildings and encouraging the most
appropriate use of land throughout the community.
SECTION 5.
That this ordinance shall be cumulative of all other ordinances of the City of Southlake,
Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in
those instances where provisions of those ordinances are in direct conflict with the provisions of
this ordinance.
SECTION 6.
That the terms and provisions of this ordinance shall be deemed to be severable and that
if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall
be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said
tract or tracts of land described herein.
SECTION 7.
Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to
comply with or who resists the enforcement of any of the provisions of this ordinance shall be
fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a
violation is permitted to exist shall constitute a separate offense.
SECTION 8.
All rights and remedies of the City of Southlake are expressly saved as to any and all
Case No. Agenda Item Attachment G
ZA00-068 7A Page 5
violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting
zoning which have accrued at the time of the effective date of this ordinance; and, as to such
accrued violations and all pending litigation, both civil and criminal, whether pending in court or
not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted
until final disposition by the courts.
SECTION 9.
The City Secretary of the City of Southlake is hereby directed to publish the proposed
ordinance or its caption and penalty together with a notice setting out the time and place for a
public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this
ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any
of its provisions, then the City Secretary shall additionally publish this ordinance in the official
City newspaper one time within ten (10) days after passage of this ordinance, as required by
Section 3.13 of the Charter of the City of Southlake.
SECTION 10.
This ordinance shall be in full force and effect from and after its passage and publication
as required by law, and it is so ordained.
PASSED AND APPROVED on the 1st reading the day of , 2000.
MAYOR
ATTEST:
CITY SECRETARY
Case No. Agenda Item Attachment G
ZA00-068 7A Page 6
PASSED AND APPROVED on the 2nd reading the day of , 2000.
,.►.
MAYOR
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM AND LEGALITY:
CITY ATTORNEY
DATE:
,,, ADOPTED:
EFFECTIVE:
Case No. Agenda Item Attachment G
ZA00-068 7A Page 7
EXHIBIT "A"
Lot 2R1, Block B, Ravenaux Village, an addition to the City of Southlake, Tarrant County, Texas,
according to the plat recorded in Cabinet A, Slide 2120, Plat Records, Tarrant County, Texas,
being approximately 3.970 acres.
Case No. Agenda Item Attachment G
ZA00-068 7A Page 8
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Case No. Agenda Item Attachment G
ZA00-068 7A Page 9
EXHIBIT "C"
This reserved for the approved City Council motion.
page PP tY
Case No. Agenda Item Attachment G
ZA00-068 7A Page 10
City of Southlake
Department of Planning
STAFF REPORT
September 29, 2000
CASE NO: ZA00-074
PROJECT: The Children's Courtyard Day Care Center
REQUEST: On behalf of Realtex Ventures, Inc.,Wood-Stovall Architects is requesting site plan
approval.
ACTION NEEDED: 1. Conduct public hearing
2. Consider site plan request
ATTACHMENTS: (A) Background Information
(B) Vicinity Map
(C) Plans and Support Information
(D) Site Plan Review Summary
(E) Developer Comments
(F) Surrounding Property Owners Map
(G) Surrounding Property Owner Responses
(H) Blue Line Copies of Plans (for P&Z and Council Members Only)
STAFF CONTACT: Ken Baker (Ext. 753)
Case No. Agenda Item
ZA00-074 7B
BACKGROUND INFORMATION
OWNER: Realtex Ventures, Inc.
APPLICANT: Gary Wood of Wood-Stovall Architects
PROPERTY SITUATION: Located on the northeast and southeast corners of the intersection of North
Peytonville Avenue and Corporate Circle. This site consists of two (2) lots.
The southern lot proposes a 10,721 square foot day care center. This
building is designed for pre-school age children (infants through Pre-K).
Children will occupy this facility during normal business hours (6:30 a.m.
to 6:30 p.m.). The northern lot proposes a 8,988 square foot day care
center. This building is designed for school age children (5 years to 12
years). These children will be picked up by the Children's Courtyard van
after school and brought to the facility. In the summer and during school
holidays, children will occupy the facility during normal business hours.
This area is part of the larger Southridge Lakes Development which
includes residential properties to the north and commercial uses along
Southlake Boulevard. Office uses currently exist along Corporate Circle.
HISTORY: The property was zoned to "C-3" in September of 1989 and is part of the
Southridge Lakes development. This portion of Southridge Lakes was
originally platted with the intention of having a major anchor retail
development. It was replatted in September of 1998 into smaller individual
commercial lots.
LEGAL DESCRIPTION: Lots 8, 9, 10, and 11, Block 6, Southridge Lakes, Phase C-1, being 3.0349
acres.
LAND USE CATEGORY: Office Commercial
CURRENT ZONING: "C-3"General Commercial District
TRANSPORTATION
ASSESSMENT: Thoroughfare Plan
The Thoroughfare Plan does not recommend any improvements for
Corporate Circle. The Thoroughfare Plan recommends the following for
the surrounding roadways: 1) a 130' right-of-way (R.O.W.) for Southlake
Boulevard (F.M. 1709); 2) a five (5) lane undivided arterial with 84' of
R.O.W. for North Peytonville Avenue near the site; and 3) a two (2) lane
undivided collector with 60' of R.O.W. for North Peytonville Avenue
north of the site. Currently 142' of R.O.W. exists on Southlake Boulevard
and 84' of R.O.W. exists on North Peytonville up to its intersection with
Corporate Circle. North of Corporate Drive, 74' R.O.W. exists.
Case No. Agenda Item Attachment A
ZA00-074 7B Page 1
Existing Road Network
Corporate Circle- is a two (2) lane road with fifty (50) feet of right-of-way
and thirty (30) feet of roadway pavement. Corporate Circle accesses onto
F.M. 1709 to the south and North Peytonville Avenue to the west.
North Peytonville Road- is a two-lane rural collector with 24' of asphalt
paving. Ultimate intersection improvements of the North Peytonville
Avenue intersection with F.M. 1709 are now under construction. Once
completed, North Peytonville Avenue intersection will consist of five (5)
lanes with a left hand turn lane. Intersection improvements begin at a point
just north of the Corporate Drive/North Peytonville Avenue intersection.
Construction is expected to be completed in early 2001. The ultimate
construction of North Peytonville Avenue from F.M. 1709 to Southridge
Parkway is a recommended project in the City's Capital Improvement
Program (CIP); however, this project is not funded at this time.
FM 1709 - is an east-west 5-lane undivided roadway with paved shoulders
located south of the site. The intersection of F.M. 1709 and Peytonville
Avenue is signalized. Current plans of the Texas Department of
Transportation (TxDOT) are to re-stripe F.M. 1709 as a 7-lane undivided
roadway once the intersections along F.M. 1709 have been approved.
South Drive - The southern most drive shown on the site plan on North
Peytonville Drive currently exists. This drive provides access to the
convenience store (Mobile) located at the corner of F.M. 1709 and North
Peytonville Avenue. This drive was approved under a previous site plan
and is not subject to review.
Traffic Impact*
The proposed project is expected to generate 1,562 vehicle trips per day.
It is estimated that the project will generate an estimated 250 hourly trips
during the morning peak traffic time (6:30a.m. to 8:30 a.m) and 260
hourly trips during the afternoon peak traffic hours (4:30 p.m. to 6:30
p.m.-ITE Trip Generation 6' Edition). The applicant has indicated that it
is expected that most children will be dropped off at the daycare prior to
8:00 a.m. to allow parents to arrive at work on time and will not coincide
with the High School's morning peak time. The High School starts classes
at 8:15 a.m. in the morning and its peak traffic time is between 7:55a.m.
to 8:20 a.m. The High School dismisses for the day at 3:23 p.m. and
therefore its afternoon traffic peak time occurs prior to the proposed day
care's afternoon peak time.
According to a traffic impact study prepared for the Walgreen's site, the
F.M 1709 intersection as a whole is operating at a LOS D (delay of 27.6
seconds per vehicle) during the A.M. peak hour and a LOS C (delay of
Case No. Agenda Item Attachment A
ZA00-074 7B Page 2
17.2 seconds per vehicle) during the P.M. peak hour.
F.M. 1709 is estimated by staff to be currently operating (peak hours) at a
Level of Service (L.O.S.) "E" and North Peytonville Avenue is estimated
to be currently operating at L.O.S. "D". However, the L.O.S. for these
roadways will likely improve once planned construction is complete.
Traffic counts for Countryside Court are not available. Current traffic
counts along North Peytonville Avenue at its intersection with Countryside
Court are as follows:
The current traffic counts on North Peytonville Avenue:
24hr North Bound (NB) (2,151) South Bound (SB) (2,466)
NB Peak A.M. (153) 8a.m-9a.m. Peak P.M. (189) 5 .m.-6 .m.
SB Peak A.M. (319) 7a.m-8a.m Peak P.M. (272) 5 .m.-6 .m
The current traffic counts on Southlake Boulevard:
24hr West Bound (WB) (19,679) East Bound (EB) (17,129)
WB Peak A.M. (1,124) 11a.in.- Peak P.M. (2,083) 5p.m.-6p.m
12. .m.
EB Peak A.M. (1,638) 6a.m-7a.m. Peak P.M. (961) 5 .m.-6 .m.
* Staff waived a Traffic Impact Analysis (TIA) due to the applicant's ability
to demonstrate that the project did not exceed any one of the three criteria
outlined in the TIA worksheet. 1) The development does not exceed 100
spaces per driveway; 2)No driveway is projected to serve more than 1,000
vehicles per day;and 3)No driveway in the development is projected to serve
100 ingress vehicles or more during a hour. In addition, a TIA for the F.M.
I709/Peytonville Avenue intersection was just recently completed as part of
the Walgreen's development.
Trail System Master Plan
The Trail System Master Plan recommends an on-road bike route (Wide
Outside Lane) for North Peytonville Avenue.
WATER AND SEWER: An eight(8)inch waterline and an eight(8) inch sanitary sewer line exist on
site. Both these systems will have the capacity to serve the use proposed on
this parcel.
Case No. Agenda Item Attachment A
ZA00-074 7B Page 3
ESTIMATED IMPACT
FEES*:
Water $11,188 (Assumes three 1" meters and a one 2 "
meter
Wastewater $6,971 (Assumes three 1" meters and a one 2 "
meter
Roadway $846 (Roadway Service Area 3)
* Final Impact Fees are determined by the Building Services Department at the time of building
permit issuance.The fees shown above represent estimates prepared by the Planning Department.
P&Z ACTION: September 21, 2000; Approved (4-0) subject to Site Plan Review Summary
No. 2, dated September 15, 2000; to accept the variance in Item #1
(bufferyard); to accept the variance in Item #2 as requested (north site
dumpster); to accept the variance to Item #3 but stating that the screening
device must be maintained in perpetuity; and to acknowledge the applicant's
agreement to make sure the doors of the south site dumpster shall not face
Peytonville Avenue.
P&Z SPEAKERS:
In Favor Qualified In Favor Opposed Other
1
STAFF COMMENTS: Attached is Site Plan Review Summary No. 3, dated September 29, 2000.
The applicant is requesting the following variances:
• Bufferyards shall be located within and along the outer perimeter of a lot
or boundary line (RE: Section 42.3). The east bufferyard on Building B
site, does not extend the full length of the property due to an existing
driveway on a common property line. It is deficient in length by 50 feet.
The applicant is planting all of the required plant materials. (Variance
requested as permitted by Section 42.15.a). The applicant has provided
a justification letter for the variance request.
• Relocate the trash dumpster to the side or rear of the principal structure
on the north site, Building B (RE: Section 43.9.c.l.d) (Variance
requested as permitted by Section 43.9b). The applicant has provided a
justification letter for the variance request.
• Where a non-residential use abuts a residentially zoned lot, a screening
device shall be erected along the rear property lines abutting said
residential lot to a height of eight(8) feet (RE: Section 39.4.b). Provide
an 8' screening device between the north site,Building B,and the adjacent
residential to the north. This plan indicates there is an existing 6' fence.
(Variance requested as permitted by Section 39.4.b). The applicant has
provided a justification letter for the variance request.
Case No. Agenda Item Attachment A
ZA00-074 7B Page 4
• A 10% reduction of required parking on building site A, Lot 8-R, Block
6, as permitted by Ordinance 480, Section 43.9b. The parking
reduction was needed to address the Planning and Zoning Commissions
recommendation to re-orient the dumpster on this site.
NACommunity Development\wP-FILES\MEMO\2000cases\00-074SP.doc
Case No. Agenda Item Attachment A
ZA00-074 7B Page 5
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SITE PLAN REVIEW SUMMARY
Case No.: ZA00-074 Review No.: Three Date of Review: 09/29/00
Project Name: Site Plan—The Children's Courtyard Day Care Center
APPLICANT: ARCHITECT:
Realtex Ventures, Inc. Wood-Stovall Architects
1825 Wimbledon Drive 806 E.Abram Street
Arlington, TX 76017 Arlington, TX 76010
Phone: 817-784-9947 Phone: 817-548-8714
Fax: 817-468-8714 Attn: Jim Burke Fax: 817-261-2302 Attn: Gary Wood
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 09/26/00 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION,PLEASE CONTACT KEN BAKER AT(817)481-5581-Ext. 753.
General Development Standards Applies Comments
Corridor Overlay Regulations Y Complies
Residential Adjacency Y Complies
Building Articulation Y Complies
Masonry Standards Y Complies
Impervious Coverage Y Complies
Bufferyards Y See Comment No. 1
Interior Landscape Y Complies
Driveways Y Complies
Lighting Y Noted on plan to comply
1. Bufferyards shall be located within and along the outer perimeter of a lot or boundary line (RE:
Section 42.3). The south 50' of the east bufferyard on Building B site is off-set from the property line
due to an existing common driveway. The applicant is planting all of the required plant materials.
(Variance requested as permitted by Section 42.1 S.a)
P & Z Recommendation 9/21/2000: allow variance
2. Relocate the trash dumpster to the side or rear of the principal structure on the north site,Building B
(RE: Section 43.9.c.2.d) (Variance requested as permitted by Section 43.9.b).
P & Z Recommendation 9/21/2000: allow variance
3. Where a non-residential use abuts a residentially zoned lot, a screening device shall be erected along
the rear property lines abutting said residential lot to a height of eight(8) feet (RE: Section 39.4.b).
Provide an 8' screening device between the north site, Building B, and the adjacent residential to the
north. This plan indicates there is an existing 6' fence and dense evergreen plant material in excess
of 8'. (Variance requested as permitted by Section 39.4.b)
P & Z Recommendation 9/21/2000: allow variance, (dense evergreen plant material in excess
of 8' is existing) requiring that the screening be maintained in perpetuity.
Case No. Agenda Item Attachment D
ZA 00-074 7B Page 1
Page 2 of 2
4. Building site A, lot 8-R, Block 6, requires 29 parking spaces. (The applicant requests a 2 space
reduction which is under the 10% reduction permitted by Ord. 480, Section 43.9b).
Additional P& Z Recommendation 9/21/2000: re-orient the trash dumpster on Building site A, lot
8-R, Block 6, such that the door does not face Peytonville Avenue. This plan reflects a re-orientation
of the trash dumpster on this plan.
NOTE: Play structures shall not be placed outdoors between the primary building and any adjacent public
right-of-way.
* For doubling the width of the North 10'-FI type bufferyard,the applicant is allowed a 20%reduction
of required plant material per Section 42 of the Zoning Ordinance No. 480.
* No review of proposed signs is intended with this site plan. A separate building permit is required
prior to construction of any signs.
* The applicant should be aware that prior to issuance of a building permit a Plat must be processed and
filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan, and
building plans,must be submitted for approval and all required fees must be paid. This may include
but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water& Sewer Impact and
Tap Fees, and related Permit Fees.
* Denotes Informational Comment
L:\COMDEV\WP-FILES\REV\#SPLAN-I.WPD
Case No. Agenda Item Attachment D
ZA 00-074 7B Page 2
TREE PRESERVATION ANALYSIS
(Non-Residential Development)
Case: 00-074 Date of Review: 9— 14 - 00 Number of Pages: 1
Project Name: Children's Courtyard Site Plan)Resubmittal Review #3
OWNER\DEVELOPER PREPARED BY:
Realtex Ventures, Inc. Wood-Stovall Architects
1825 Wimbledon Drive 806 E. Abram St.
Arlington, Tx 76017 Arlington, TX 76010
Phone: (817) 784-9947 Phone: (817) 784-9947
Fax: Fax:
THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED
PROJECT AND IS TO PROVIDE AN ANALYSIS OF THE PLAN OR SURVEY AND THE IMPACT
OF CONSTRUCTION ON ANY PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR
CLARIFICATION CONTACT KEITH MARTIN, LANDSCAPE ADMINISTRATOR AT (817)481-
5581 EXT. 848.
TREE PRESERVATION COMMENTS:
1. On Lot 10-R, Block 6; There is a Bois d'arc tree in the Northwest corner of the property that is not
within the limits of construction. There is also a row of Mondal Pines existing within the area of
the North bufferyard. All trees on this lot can be preserved and incorporated into the landscape on
the site.
On lot 8-R, Block 6; There is a Bois d' arc along the West property line and a Post Oak in the
center of the property along South property line. The location of The Post Oak is the only existing
tree located on the Site Plan. It is required to be preserved in accordance with the regulations of
the Tree Preservation Ordinance.
* All requirements and regulations of the Tree Preservation Ordinance 585-B, apply to the entirety
of this lot. Please be aware of the penalties of not applying the tree preservation protection
methods required by the Tree Preservation Ordinance 585-B.
Case No. Agenda Item Attachment D
ZA 00-074 713 Page 3
BUILDING INSPECTIONS
d-kovall
architecWdeaigners
806 e.abram street / arlifi&ri,texas 76010
817/548-8714 / fax 817/261-2302 metro
September 25, 2000
City of Southlake
1721 E. Southlake Blvd.
Southlake, Texas 76092
817/481-5581
RE: CASE NO.ZAOO.074
REQUEST FOR VARIANCE- 10%PARKING SPACE VARIANCE
BUILDING"B"/LOT 10R
THE CHILDREN'S COURTYARD DAY CARE
WE RESPECTFULLY REQUEST A VARIANCE PURSUANT TO SECTION 43.9.b. FOR A 10%
REDUCTION IN THE NUMBER OF REQUIRED PARKING SPACES FOR THE FOLLOWING REASONS:
a.) TO ALLOW FOR ADDITIONAL SCREENING OF THE TRASH DUMPSTER AND ITS DOORS
FROM THE RESIDENTIAL PROPERTY ALONG THE WEST SIDE OF PEYTONVILLE ROAD.
b.) ADDITIONAL PARKING SPACES ALONG THE NORTH DRIVE TO CORPORATE CIRCLE
WOULD REDUCE THE 28' STACKING LANE.
c.) FROM A SITE DESIGN CONSIDERATION THE DRIVEWAYS FROM BUILDING"A"&
BUILDING"B"NEED TO LINE-UP WITH EACH OTHER FOR CIRCULATION FROM ONE
PARKING AREA TO ANOTHER.
THANK YC� FOR YOUR CONSIDERATION,
GARY'G. WOOD,ARCHITECT
3 ;
Case No. Agenda Item Attachment E
ZA00-074 7B Page 1
Wood-stovdll
architects/designers
806 e.abmm street / arfingtom texas 76010
817/548-8714 / fax 817/261-2302 metro
August 29, 2000
City of Southlake
1721 E. Southlake Blvd.
Southlake, Texas 76092
817/481-5581
RE: CASE NO.ZA00-074
REQUEST FOR VARIANCE-TRASH DUMPSTER LOCATIONS
BUILDING"B"1 LOT 10R
THE CHILDREN'S COURTYARD DAY CARE
WE RESPECTFULLY REQUEST A VARIANCE PURSUANT TO SECTION 39.4.h. FOR TRASH
DUMPSTERS LOCATED TO THE SIDE OR REAR OF THE BUILDINGS. BECAUSE OF THE OVERLAY
ZONE REQUIREMENTS, THE PLAYGROUND, WITH ITS PLAYGROUND EQUIPMENT, HAD TO BE
LOCATED ON THE EAST SIDE OF THE PROPERTY. BECAUSE OF THIS OUR PARKING IS
LOCATED ADJACENT TO PEYTONVILLE ROAD ON THE WEST SIDE OF THE PORPERTY.
THE DUMPSTER ON THE NORTH SITE WILL HELP SCREEN THE EXISTING CONCRETE
TELEPHONE FRANCHISE UTILITY BUILDING, WITH BRICK TO MATCH THE DAY CARE BUILDING.
THERE IS AN EXISTING CLUSTER OF TREES HELPING TO THESE STRUCTURES AND WE WILL
ALSO SCREEN WITH PLANTING MATERIALS.
THANK YOU FOR YOUR CON ERATION,
Ge. WOOD,ARCHITECT
Case No. Agenda Item p� r`' r hment E
ZA00-074 7B FE `` ` to Page 2
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architects/designers
806 e.abram street / arfiiMLom texas 76010
817/548-8714 / fax 817/261-2302 metro
August 28, 2000
City of Southlake
1721 E. Southlake Blvd.
Southlake, Texas 76092
817/481-5581 .
RE: CASE NO.ZA00-074
REQUEST FOR VARIANCE-EAST BUFFERYARD
BUILDING"B"I LOT 10R
THE CHILDREN'S COURTYARD DAY CARE
WE RESPECTFULLY REQUEST A VARIANCE PURSUANT TO SECTION 42.3,FOR THE LENGTH OF
THE BUFFERYARD ALONG THE EAST PROPERTY LINE. WE ARE PROPOSING AN OFFSET
BUFFERYARD(ADJACENT TO THE EXISTING DRIVEWAY) SINCE THE EXISTING MUTUAL ACCESS
DRIVEWAY IN THIS LOCATION PROHIBITS EXTENDING THE BUFFERYARD THE ENTIRE LENGTH
OF THE PROPERTY LINE. WE WILL STILL BE INSTALLING ALL OF THE REQUIRED PLANT
MATERIALS.
THANK YOU FOR YOUR C NSIDERATION,
{
RY . W ,ARCHITECT
Case No. Agenda Item r cY .:� t t E
ZA00-074 7B REC `�� e 4
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Case No. ent E
ZA00-07 7B Page 5
Wood-Stovall
architects/designers
806 e.abram street / arfiMton.team 76010
817/548-8714 / fax 817/261-2302 metro
August 28, 2000
City of Southlake
1721 E. Southlake Blvd.
Southlake, Texas 76092
817/481-5581
RE: CASE NO.ZA00-074
REQUEST FOR VARIANCE-NORTH BUFFERYARD
BUILDING"B"/LOT 10R
THE CHILDREN'S COURTYARD DAY CARE
WE RESPECTFULLY REQUEST A VARIANCE FOR THE BUFFERYARD ALONG THE NORTH
PROPERTY LINE PURSUANT TO SECTION 39.4.h. FOR AN 8' HIGH SCREENING DEVICE
ADJACENT AND THE RESIDENTIAL PROPERTY TO THE NORTH. THERE IS AN EXISTING 4'-6'
HIGH BERM WITH 25 EXISTING PINE TREES,AT LEAST 15'-20'TALL. THERE IS AN EXISTING 6'
HIGH WOOD FENCE ALONG LOT#29's SOUTH PROPERTY LINE. THERE IS A SMALL PORTION OF
THE SOUTH PROPERTY LINE OF LOT#27 ADJACENT TO OUR SITE THAT HAS A 6 HIGH
WROUGHT IRON FENCE. THE BERM AND PINE TREES PROVIDES DENSE SCREENING ALONG
THE NORTH BUFFERYARD. IT ALSO PROVIDES A SOFTER, MORE APPEALING BUFFER ALONG
THIS EDGE. THERE IS ALSO A 70'WIDE DRAINAGE EASEMENT BETWEEN THE RESIDENTIAL
AND COMMERCIAL ZONING IN THIS LOCATION.
THANK Y U FOR YOUR CONSIDERATION,
i
i
RY G. WOOD,ARCHITECT
Case No. Agenda Item `�pEC r tta fh %
ZA00-074 7B
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Case N
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ZA00- Page 7
Surrounding Property Owners
,,. The Children's Court and
0
16 1
15 2 3 4
14 5
13
12
A 19 6
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Property Owner Zonine Land Use Description Acrea e
1. K. Stone 1. "SF-20A" 1. Medium Density Residential 1. 0.59 acres
2. B.McCoy 2. "SF-20A" 2. Medium Density Residential 2. 0.53 acres
3. R.Hoffman 3. "SF-20A" 3. Medium Density Residential 3. 0.46 acres
4. M.Krieger 4. "SF-20A" 4. Medium Density Residential 4. 0.46 acres
5. Four Peaks Development 5. "C-3" 5. Office Commercial 5. 0.81 acres
6. Four Peaks Development 6. "C-3" 6. Office Commercial 6. 0.46 acres
7. Southlake Safeco Ltd. 7. "C-3" 7. Retail Commercial 7. 1.23 acres
8. Farmer Madison Turner I 8. "C-3" 8. Retail Commercial 8. 0.92 acres
9. Myers Meadow Homeowners 9. "R-PUD" 9. Medium Density Residential 9. 4.96 acres
10. M.Natalwalla 10. "R-PUD" 10. Medium Density Residential 10. 0.33 acres
11. M.Key 11. "R-PUD" 11. Medium Density Residential 11. 0.32 acres
12. R.Murillo 12. "R-PUD" 12. Medium Density Residential 12. 0.32 acres
13. B.Hickey 13. "R-PUD" 13. Medium Density Residential 13. 0.32 acres
14. M.Millard 14. "R-PUD" 14. Medium Density Residential 14. 0.35 acres
15. S.Freeman 15. "R-PUD" 15. Medium Density Residential 15. 0.35 acres
16. S.Humphries 16. "R-PUD" 16. Medium Density Residential 16. 0.36 acres
Case No. Agenda Item Attachment F
ZA00-074 7B Page 1
Surrounding Property Owner Responses
The Children's Courtyard
NO. OF NOTICES SENT: Fifteen (15)
RESPONSES RECEIVED: Two (2) responses were received from within the 200'
notification area:
• Mark Krieger, 204 Donley Court, Southlake, TX, in
favor. (Received September 14, 2000.)
• Debbie Engler-Key and Stan Key, 105 Killdeer Court,
Southlake, TX, undecided. See attached letter.
(Received September 20, 2000.)
NACommunity Development\WP-FILES\NOTICE\2000 Exhibits\00-074responses.doc
Case No. Agenda Item Attachment G
ZA00-074 7B Page 1
' SEP-19-00 11 : 12 PM ROCKENBAUGH ELEMENTARY 8174211118 P. 02
Aller attending the SPIN meeting about the child care center, we would like to ask
Planning and Zoning to consider the following:
1. traffic congestion at the north corner of Peytonville and 1709 during the morning high
school rush hour. There will be traffic leaving the day care center trying to go both north
and south at this time. Also,the gas station exit is very close to the Corporate Circle exit
and there will be traffic leaving both exits attempting to go both north and south. This
cross-over traffic could be very dangerous
2. placement of the dumpsters. Currently, they are located at the Myers Meadow side
with the doors facing our subdivision. We would like to request that they be located
farther away from our backyards with the doors facing away from the neighborhood.
3. since the parking lot will be located at the west end next to Myers Meadow, we
would like to be assured that the landscaping along.Peytonville will be dense enough and
tall enough to mask the parking lot noise,lights, and car movement.
Thank you for this opportunity for neighborhood input.
Debbie Engler-Key Stan Key
RED SE P 2 0 2000
Case No. Agenda Item Attachment G
ZA00-074 7B Page 2
City of Southlake, Texas
MEMORANDUM
September 29, 2000
TO: Billy Campbell, City Manager
FROM: Shawn Poe, Assistant City Engineer, extension 846
SUBJECT: Ordinance No. 792, 1" Reading, Abandonment and quitclaim of a portion of
Pine Drive right-of-way at the intersection of South White's Chapel
Boulevard
Action Requested: Staff requests Council to approve Ordinance No. 792, 1" Reading, which
is for the abandonment and quitclaim of a portion of Pine Drive right-of-
way at the intersection of S. White's Chapel Blvd.
Background
Information: The City plans to reconstruct Pine Drive this year. Currently, Pine Drive
intersects White's Chapel at an acute angle. The reconstruction of Pine
includes realigning Pine with S. White's Chapel (see attached project
map). The City purchased land in February 1999 to accommodate the
realignment. White's Chapel Methodist Church also dedicated additional
right-of-way for the realignment of Pine. Following the realignment, Pine
Drive will intersect perpendicular to S. White's Chapel, which will
provide for an improved intersection over the one that exists today.
The City will no longer need the portion of right-of-way at the existing
intersection of Pine and S. White's Chapel. Staff has had discussions with
White's Chapel Methodist Church regarding the abandonment of this
portion of right-of-way. In these discussions, Staff stated that we would
recommend Council abandon the right-of-way. However, the decision to
abandon the right-of-way would be at Council's discretion. Staff also
made the church aware that a utility easement would have to be retained
for the existing franchise utilities if Council chose to abandon the right-of-
way. The City plans to relocate the existing water line in the right-of-way
to be abandoned as part of the Pine reconstruction project.
Financial
Considerations: None for the abandonment of the right-of-way if an easement is obtained
for the existing utilities within the right-of-way to be abandoned.
However, the cost to relocate the water line is estimated to be $18,000 and
will be relocated as part of the Pine Drive reconstruction costs.
8B-1
City of Southlake, Texas
L
Citizen Input/
oard Review: Staff met with committee members of White's Chapel United Methodist
Church on January 19, 2000, September 19, 2000, & September 27, 2000
to discuss the abandonment of the right-of-way. A summary of events list
is attached regarding the recent development activities.
Legal Review: None.
Alternatives: None.
Supporting
Documents: Project Map
Ordinance No. 792
Quitclaim Deed
Summary of events list
Staff
Recommendation: Staff recommends Council approve the ls' Reading of Ordinance No. 792
contingent upon a utility easement being dedicated for the existing
utilities. Please place this item on the October 3, 2000 Regular City
Council Agenda for review and consideration.
`*A oEP/sep
8B-2
PINE DRIVE ROW
f
ABANDONMENT PROJECT MAP
� A
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No PN �
HAKE gt.VD Existing
SOOT Intersection
G
Future
Intersection
Abandoned
ROW
P SSA
Q� M� Church Property
� GN
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City
� Property �
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*.r 8B-3
ORDINANCE NO. 792
,,.. * ,gave AN ORDINANCE VACATING AND ABANDONING A RIGHT OF WAY
FOR PINE DRIVE IN A PORTION OF THE O.W. KNIGHT SURVEY,
ABSTRACT 899 OF THE WHITE CHAPEL METHODIST CHURCH
ADDITION IN THE CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS; DECLARING THAT SUCH PROPERTY IS UNNECESSARY
FOR USE BY THE PUBLIC; AUTHORIZING THE MAYOR TO EXECUTE
A QUITCLAIM DEED RELEASING PUBLIC OWNERSHIP INTEREST
AND CONTROL OF SAID RIGHT-OF-WAY; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake, Texas is a home rule city acting under its
charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, a right of way has been previously dedicated to the City of
Southlake by the owner of the White Chapel Methodist Church Addition to the City of
Southlake, Tarrant County, Texas; and
WHEREAS, the City Council of the City of Southlake, after careful study and
consideration, has determined that the right-of-way located in the portion of the O.W.
Knight Survey, Abstract 899 of the White Chapel Methodist Church Addition is not being
used by, nor useful or convenient to the public in general; therefore, it constitutes a
public charge without a corresponding public benefit, and the public would be better
served and benefited by its vacation and abandonment;
WHEREAS, in order to remove any question as to the continued interest or
ownership of the public in said right-of-way, the City desires to execute a quitclaim deed
releasing all title, ownership and control in said right-of-way to the owner of the abutting
property.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS:
8B-4
f
SECTION 1.
The right-of-way in the portion of the O.W. Knight Survey, Abstract 899 of the
White Chapel Methodist Church Addition to the City of Southlake, Tarrant County,
Texas, more specifically shown in Exhibit "A" and described in Exhibit "B" attached
hereto and incorporated herein for all purposes, is not being used by, nor useful or
convenient to the public in general. It constitutes a public charge without a
corresponding benefit, and the public would be better served and benefited by its
vacation and abandonment. Accordingly, the above described right-of-way is hereby
vacated and abandoned as public property and shall revert in fee simple to the owner of
the White Chapel Methodist Church Addition.
SECTION 2.
The Mayor of the City of Southlake, Texas, is hereby authorized and empowered
„ v... execute a quitclaim deed releasing all claims to title, ownership, or control of the
right-of-way, on behalf of the City of Southlake, Texas.
SECTION 3.
A copy of said quitclaim deed shall be presented for filing with the County Clerk
of Tarrant County, Texas by the office of the City Secretary.
SECTION 4.
It is hereby declared to be the intention of the city council that the phrases,
clauses, sentences, paragraphs and sections of this ordinance are severable, and if any
phrase, clause, sentence, paragraph or section of this ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
8B-5
such unconstitutionality shall not affect any of the remaining phrases, clauses,
ntences, paragraphs and sections of this ordinance, since the same would have been
enacted by the City Council without the incorporation in this ordinance of any such
unconstitutional phrase, clause, sentence, paragraph or section.
SECTION 5.
This Ordinance shall be in full force and effect from and after its passage, and it
is so ordained.
PASSED AND APPROVED ON FIRST READING ON THIS DAY OF
2000.
MAYOR
ATTEST:
CITY SECRETARY
PASSED AND APPROVED ON SECOND READING ON THIS DAY OF
2000.
MAYOR
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM AND LEGALITY:
City Attorney
8B-6
QUITCLAIM DEED
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF TARRANT §
That the City Council of the City of Southlake, County of Tarrant, State of Texas,
after careful study and consideration, has determined that the right of way of a
portion of Pine Drive, located in a portion of the O.W. Knight Survey, Abstract
899 of the White Chapel Methodist Church Addition, located in the City of
Southlake, hereinafter more specifically shown on Exhibit "A" and described on
Exhibit "B" attached hereto and incorporated herein, is not being used by, nor
useful or convenient to the public in general; therefore, it constitutes a public
charge without a corresponding public benefit, and the public would be better
served and benefited by its vacation and abandonment. For and in consideration
of the above findings and for other good and valuable consideration, the receipt
and sufficiency of which is hereby acknowledged, the City of Southlake
("Grantor") does hereby bargain, sell, release, vacate, abandon and forever
quitclaim unto the White's Chapel Untied Methodist Church ("Grantee"), any and
all of their heirs, legal representatives or assigns, all of Grantor's right, title, and
interest in and to the right of way described on Exhibit "A" in proportion to their
abutting ownership.
TO HAVE AND TO HOLD all of Grantor's right, title and interest in and to the
above described right of way unto the said Grantee, his heirs and assigns
forever, so that neither Grantor nor its heirs, legal representatives or assigns
shall have, claim or demand any right or title to the aforesaid right of way,
premises or appurtenances or any part thereof.
EXECUTED this day of , 2000.
CITY OF SOUTHLAKE
By:
Mayor
8B-7
' Recent Development Activities
White's Chanel United Methodist Church
• 11121195- Concept Plan approved by the city for building add-on and additional parking.
• 612198—Zoning and Site Plan approved by the city adding Pettengil tract to church, building
add on and additional parking.
• Spring `98- Church acquires Tract 3D1, H. Granberry Survey, Abst. No. 581 (south of Pine
Drive/S. White Chapel Blvd. intersection, west of church and Pine Drive).
• Feb 99 - City acquires Tract 3D H. Granberry Survey, Abst. No. 581 for purpose of
realignment of Pine Drive.
• Jan 00 - Church contracts for purchase of south portion of Tract 5F, O.W. Knight Survey,
Abst. No. 899 (Garrett property east of church).
• 1119100- Charlie Thomas and Shawn Poe met with WCUMC Business Manager Dick
Rawlins and elder Ralph Evans to discuss the Pine Drive reconstruction and abandonment of
a portion of Pine Drive right-of-way following the realignment of Pine Drive. Church is
advised that an easement will have to be provided in old Pine Drive ROW for remaining gas
and electric utilities.
• 2115100—City Council approves re-alignment plans for Pine Drive/White Chapel
Intersection.
• 2128100—Church submits application for zoning change and revised site plan for further
development of the church site to include two newly acquired tracts, a tract proposed for
acquisition from the City of Southlake and Pine Drive proposed for abandonment.
3120100 Church submits application for Preliminary Plat to include the two newly acquired
tracts, a tract proposed for acquisition from the City of Southlake and Pine Drive proposed
for abandonment.
• 5116100—City approves preliminary plat. With approval applicant is advised that a right-of-
way abandonment,plat vacation and final plat will be required prior to issuance of a
building permit. Required easement is discussed.
• 616100—City approves zoning change and revised site plan.
• July 2000- Church acquires south portion of Tract 517, O.W. Knight Survey, Abst. No. 899
(Garrett property east of church).
• 6126100—City conveys a portion of a City owned tract 3D, H. Granberry Survey Abst. No.
58Ito the Church.
• 7131100—Church submits application for final plat and plat vacation.
• 9111100—Church submits application for Plat Vacation. City prepares Pine Drive
abandonment ordinance for P&Z and City Council approval.
• 9119100—Church contacts City and requests that City relocate remaining franchise overhead
(electric) and underground(gas)utilities along Pine Drive. Church indicates it will not grant
an easement for remaining utilities.
• 9121100—Planning and Zoning Commission approves Pine Drive abandonment ordinance
and plat vacation for White Chapel Methodist Church Addition. Applicants request to table
final plat in lieu of obtaining solution for remaining franchise utilities.
Items to be completed prior to issuance of a buildinE permit
• Pine Drive Abandonment Ordinance must be approved, executed and submitted to the city
for filing in county records.
• Plat Vacation must be approved, executed and submitted to the city for filing in county
records.
• Final plat must be approved and submitted to the city for filing in county records.
• Construction plans must be submitted and approved by the building department.
• Construction for Pine Drive re-alignment must be completed prior to closure of the existing
north section of Pine Drive and prior to any construction of church improvements in the
location of existing Pine Drive.
NACommunity Development\WP-FILES\MISC\WCUMethodist.doc
68�9
City of Southlake, Texas
MEMORANDUM
September 29, 2000
TO: Billy Campbell, City Manager
FROM: Shawn Poe, Assistant City Engineer, extension 846
SUBJECT: Award of bid and approval of Change Order No. 1 to Branch & Sons
Contractors for the reconstruction of Pine Drive
Action Requested: Staff seeks Council award the bid to Branch & Sons Contractors for the
reconstruction of Pine Drive in the amount of $119,754.25 and approve
Change Order No. I in the amount of$25,475.
Background
Information: The sanitary sewer along Pine Drive was installed and completed in
November 1999. The reconstruction of Pine Dr. was budgeted in the
FY99-00 CIP budget. The reconstruction of Pine includes realigning Pine
with S. White's Chapel (see attached project map). The City purchased
land in February 1999 and White's Chapel Methodist Church also
dedicated right-of-way to accommodate the realignment. Following the
realignment, Pine Drive will intersect perpendicular to S. White Chapel,
which will provide for an intersection that is improved over the one that
exists today. The pavement width will be 18' to minimize the tree
removal necessary to reconstruct the roadway, which was approved by
Council on February 15, 2000.
The church owns the property directly north of the City's parcel that was
bought to realign Pine Drive. There is an existing house with a swimming
pool on that property. The house is being used for office space for the
church. The church dedicated right-of-way from this piece of property for
the realignment of Pine. However, within the limits of the dedicated right-
of-way is the swimming pool.
During the design of the Pine reconstruction, church officials indicated to
the City that the house was going to be relocated and the swimming pool
was going to be demolished and filled. At the time, church officials
estimated that the house relocation and swimming pool demolition was
going to occur prior to the reconstruction of Pine Drive. Therefore, no
provisions were made to include the demolition of the pool in the
construction plans. To date, the church has not relocated the house or
demolished the swimming pool. The relocation of the house was
i postponed due to the lack of office space available to serve the church,
8C-1
City of Southlake, Texas
thus the demolition of the swimming pool also was delayed. Nevertheless,
the swimming pool must be demolished in order to realign Pine Drive.
A portion of the Pine Drive right-of-way can be abandoned by Council
once the realignment of the roadway takes place. There is a 6-inch water
line along Pine Drive. Staff recommends relocating the water line from
the portion of existing right-of-way that can be abandoned to the new
right-of-way along the proposed realigned Pine Drive. Change Order No.
1 is for the contractor to demolish and fill the existing swimming pool
located within a portion of the right-of-way that was dedicated by White's
Chapel Methodist Church and to relocate the water line.
Financial
Considerations: This project was budgeted in the FY99-00 CIP budget. The budget
appropriated $200,000 to engineer, survey and construct this project.
There were six contractors that bid this project. The low bid was received
from Branch & Sons Contractors of Midlothian, TX with a base bid of
$119,754.25 (see attached bid tabulation). The costs for this project have
been tabulated below.
Cost Description Amount
Engineering& Surveying $25,433.00
Construction base bid $119,754.25
Change Order No. 1 $25,475
Total $170,662.25
Budgeted Amount $200,000.00
Amount Under/(Over Budget $29,337.75
Citizen Input/
Board Review: A neighborhood SPIN meeting was held on February 8, 2000, to discuss
the reconstruction of Pine Drive. The residents want the road
reconstructed to a width of 18' to minimize the tree removal.
Legal Review: None.
Alternatives: Not applicable.
Supporting
Documents: Project Map
Bid tabulation
Change Order No. 1
Staff
Recommendation: Staff recommends that the City Council award the bid to Branch & Sons
Contractors for the reconstruction of Pine Drive in the amount of
$119,754.25. Furthermore, staff recommends the City Council approve
sC-2
City of Southlake, Texas
Change Order No. 1 in the amount of$25,475. Please place this item on
the October 3, 2000 Regular City Council Agenda for review and
consideration.
SEP/sep
8C-3
PINE DRIVE RECONSTRUCTION
PROJECT MAP
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S�-�
CHANGE ORDER No. I
Dated: October 3, 2000
OWNER'S Project No. 99-3003 ENGINEER's Project No.
Project Pine Drive Reconstruction
OWNER City ofSouthlake
Contract for Paving Improvements Contract Date: October 3, 2000
To: Branch&Sons Contractors
Contractor
You are directed to make the changes noted below in the subject contract:
Owner
By:
Date: ,2000
ature of the changes: Demolish and fill swimming pool and relocate 300 LF of 8"water line.
300 L.F. Furnish and install 8-inch water line including all necessary fittings,
blocking,valves,and tapping sleeves @ $60.00/L.F. _ $ 18,000.00
1 L.S. Demolish and fill existing swimming pool,including compaction at 95%
Standard Proctor in 12-inch lifts @ $7,475/L.S. $7,475.00
TOTAL = $25,475.00
These changes result to the following adjustment of contract price and contract time:
Contract Price Prior to this Change Order $ 119,754.25
Net Increase Resulting from this Change Order $ 25,457.00
Current Contract Price Including this Change Order $ 145,229.25
NSPE-ASCE 1910-8-B(1978 Edition)
8C-7
Contract Time Prior to this Change 90 Calendar
/ (Days or Date)
et Increase Resulting from this Change Order 20 Calendar
(Days)
Current Contract Time Including this Change Order 110 Calendar
(Days or Date)
The above changes are recommended: Charlie Thomas P.E.
City
By:
Title: Director of Public Works
Date: 2000
The above changes are accepted: Branch&Sons Contractors
Contractor
By:
Date: 2000
8C-8
City of Southlake
Department of Planning
STAFF REPORT
September 29, 2000
CASE NO: ZA00-095
PROJECT: Specific Use Permit for Outside Storage
Attached is a letter from the applicant requesting to table this item to the October 17, 2000, City Council
meeting.
Case No. Agenda Item
ZA00-095 7C
• SENT BY:Xerox Telecopier 7020 9-27-00 ; 13:48 713-4 817 488 9370;# 2
ANDMWS&KURTH LLR
AMMM
NOUSTON 600 TRAVIS.SUM 4200 TIUMONI,713220,4200
WASHINGTON,D-C HOUSTON.TRW 77002 PACSIMILI!713.220.4263
DALLAS
LOS ANGILIS
NEWYORK RoasRT1•COwxs
THI WOODLANDS DIRECT:713.220.4052
LONDON =Ur PA36 713.238.7140
enrl&M nor
Kd4nr�rdmw.kuNaan
September 27,2000
Wa Facstmile
Honorable Mayor
and City Council
City of Southlake,Texas
1721 East Southlake
Southlake,Texas 76092
Re: Case No. Z,100-095
Specific Use Permit for Outside Storage
Wal-Mart Real Estate Business Tract
Dear Mayor and City Council:
On behalf of Wal-Mart Real Estate Business Trust("Wal-Mart"),I hereby request
that the recommendation of the City of Southlake Planning and Zoning Commission in Case No.
ZA00-095 currently on the City Council Agenda for the October 3,2000 meeting be tabled until the
City Council meeting scheduled for October 17, 2000. Wal-Mart is in the process of obtaining
construction costs for the items related to the Specific Use Permit Application and the
recommendation of the Planing and Zoning Commission in Case No.ZA00-95.
Please contact me at your convenience if you have any questions in this matter.
Sincerely yours, !
Q� �). (.0011
Robert J. Collins
2423:mdw
cc: Mr.Aaron Carter
Mr.Rick Martindale
Ms.Frances Coberly
Via Facsim
HOU:578989.1 K E P 2 7{]
Case No. Agenda Item
ZA00-095 7C
t City of Southlake
• . Department of Planning
STAFF REPORT
September 29, 2000
CASE NO: ZA00-105
PROJECT: Lot 1,Block A, White Chapel Methodist Church Addition
REQUEST: On behalf of White's Chapel United Methodist Church, Area Surveying, Inc., is
requesting approval of the plat vacation for Lot 1,Block A, White Chapel Methodist
Church Addition.
ACTION NEEDED: Consider plat vacation.
ATTACHMENTS: (A) Background Information
(B) Vicinity Map
(C) Plat Reduction
STAFF CONTACT: Dennis Killough(Ext. 787)
Case No. Agenda Item
ZA00-105 8A
it
BACKGROUND INFORMATION
OWNER: White's Chapel United Methodist Church
APPLICANT: Area Surveying, Inc.
PROPERTY SITUATION: On the east side of South White Chapel Boulevard approximately 300'south
of East Southlake Boulevard (F.M. 1709).
LEGAL DESCRIPTION: Lot 1, Block A, White Chapel Methodist Church Addition, and being
approximately 4.7 acres.
LAND USE CATEGORY: Public/Semi-Public
CURRENT ZONING: "CS" Community Service District
NOTICES: None required
P&Z ACTION: September 21, 2000; Approved (4-0) on consent.
STAFF COMMENTS: The purpose of this plat vacation is to eliminate easements and platted lot
boundary in order to file a new final plat establishing a new lot boundary,
new easements and right-of-way alignment.
NACommunity Development\WP-FILES\MEMO\2000cases\00-105PV.doc
Case No. Agenda Item Attachment A
ZA00-105 8A Page 1
Vicinity Map
Lot 1 , Block A
White Chapel Methodist Church Addition
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Case No. Agenda Item Attachment B
ZA00-105 8A Page 1
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C se No. Agenda Item Attacbmen C
Page 1
ZA 0-105 8A
i
City of Southlake, Texas
MEMORANDUM
September 27, 2000
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (ext. 757)
SUBJECT: Authorize the Mayor to enter into a Scope of Service Agreement with Keep
Southlake Beautiful (KSB) for 2001.
Action Requested: City Council consideration for renewal of the agreement for community
services with Keep Southlake Beautiful.
Background
Information: Keep Southlake Beautiful (KSB) is a non-profit, community-based
organization that first entered into an agreement with the City of Southlake in
1994. KSB currently provides many services to the community including
educational programs, environmental awareness, and the implementation of
the adopt-a-street program for Southlake city streets and right-of-ways.
KSB has requested $5000 for FY 2000-2001. KSB is increasing the
programs under the various services in the agreement. A KSB-school
partnership has been developed to enhance the relationship between KSB and
all schools in Southlake. The Adopt-A-Street program has increased the
number of partners and the litter pickup has approximately doubled from the
previous year. The City will support the Waterscape/Wildscape at
Bicentennial Park's water feature with maintenance and repair support.
Financial
Considerations: KSB has requested funding of$5000 for FY 2000-2001 for services rendered
to the community, an increase of $500 over last year. The approved FY
2000-2001 Community Services division budget has allocated $88,150 for
community services agreements. This request is within the budgeted amount.
Citizen Input/
Board Review: KSB Board of Directors approved this agreement at their August 26th
meeting. KSB Board President Rosemary Hutchins will be present at the
work session and Council meeting to answer any questions.
Legal Review: This agreement was modeled after the standard community services
agreement utilized by the City and has one addition to the agreement from
last year, as highlighted in the attached agreement.
Alternatives: Alternatives may include the following:
t
Billy Campbell, City Manager
September 27, 2000
Page 2
• Changes in the funding amount as determined by City Council
• Non-renewal of community services agreement
Supporting
Documents: Supporting documents include the following items:
• Proposed Agreement for Community Services with Keep Southlake
Beautiful
Staff
Recommendation: Place on the October 3, 2000 City Council agenda for consideration the
proposed Community Services Agreement between Keep Southlake Beautiful
and the City of Southlake.
KH
IDA, Z
AGREEMENT FOR COMMUNITY SERVICES
STATE OF TEXAS §
COUNTY OF TARRANT §
THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a
home rule municipal corporation located in Tarrant County and Denton County, Texas, acting
by and through its duly authorized City Manager (hereinafter referred to as "City"), and Keep
Southlake Beautiful (KSB), a nonprofit organization operating in the City of Southlake as an
organization described in section 501 (c)3 of the Internal Revenue Code, acting by and through
its duly authorized President.
WHEREAS, the purpose of Keep Southlake Beautiful (herein referred to as "KSB") is
to provide educational and motivational programs to improve the appearance of the City of
Southlake and to preserve and enhance the local natural environment; and
WHEREAS, KSB is a recognized member of Keep America Beautiful and Keep Texas
Beautiful with full membership rights and resources; and
WHEREAS, City and KSB desire to enter into an Agreement whereby KSB will
provide beautification services to the citizens of Southlake;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and KSB do
hereby covenant and agree as follows:
SECTION 1
SCOPE OF SERVICES
KSB shall provide the following services:
1. Management of Adopt-A-Street programs on non-State highways within the City of
Southlake.
10A. 3
2. Litter pickup along city streets, shores, and parks as allowed by available volunteer
workers.
3. Education of citizenry on environmentally sound waste disposal practices, recycling,
and pollution control.
4. Promotion of tree planting and city beautification through landscaping.
S. Cooperation with local agencies, businesses, and citizens to render educational and
other services as is available through funding or other programs to promote
beautification and environmental awareness.
6. Maintain certification as an affiliate of Keep America Beautiful, Inc. and Keep Texas
Beautiful.
7. Maintenance of the landscaping (i.e. plant material) and hardscape features for the
Waterscape/Wildscape at Bicentennial Park.
SECTION 2
KSB FUNCTIONS
1. KSB Board of Directors shall meet periodically. The time, date, place, and agenda of
these meetings shall be solely defined by KSB.
2. KSB shall operate in accordance with its own approved by-laws.
3. Administration of the Adopt-A-Street program shall be coordinated by KSB.
4. The City shall have the right to review the books and records kept incident to the
services provided by KSB to the City.
SECTION 3
CITY FUNCTIONS
1. A liaison will be provided by the City to assist KSB in coordinating KSB and City
operations.
2. City shall provide staff assistance, advice, and technical expertise where feasible to aid
KSB.
3. City shall provide administrative support to KSB, where feasible. The nature, extent,
and duration of this support shall be solely defined by the City.
4. City shall provide a meeting space for KSB Board of Directors meetings.
5. City shall provide vehicles, and personnel, where feasible, to assist KSB in the
operation of Adopt-A-Street trash collection events. The nature, extent and duration of
this assistance shall be solely defined by the City.
fo��
6. City shall be responsible for the proper working, maintenance and repair of the water
feature and pumps at the Waterscape/Wildscape at Bicentennial Park.
SECTION 4
PAYMENT FOR SERVICES
City agrees to pay to KSB the sum of Dollars in
payment for services described in Section 1 hereinabove.
SECTION 5
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning October 1, 2000 and
ending September 30, 2001.
IN WITNESS WHEREOF the City and KSB have executed this agreement as of this day
of , 2000.
Approved as to legal form:
Attorney at Law Mayor, City of Southlake
President, Keep Southlake Beautiful
AGREEMENT FOR COMMUNITY SERVICES
STATE OF TEXAS §
COUNTY OF TARRANT §
THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a
home rule municipal corporation located in Tarrant County and Denton County, Texas, acting
by and through its duly authorized City Manager (hereinafter referred to as "City"), and Keep
Southlake Beautiful (KSB), a nonprofit organization operating in the City of Southlake as an
organization described in section 501 (c)3 of the Internal Revenue Code, acting by and through
its duly authorized President.
WHEREAS, the purpose of Keep Southlake Beautiful (herein referred to as "KSB") is
to provide educational and motivational programs to improve the appearance of the City of
Southlake and to preserve and enhance the local natural environment; and
WHEREAS, KSB is a recognized member of Keep America Beautiful and Keep Texas
Beautiful with full membership rights and resources; and
WHEREAS, City and KSB desire to enter into an Agreement whereby KSB will
provide beautification services to the citizens of Southlake;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and KSB do
hereby covenant and agree as follows:
SECTION 1
SCOPE OF SERVICES
KSB shall provide the following services:
1. Management of Adopt-A-Street programs on non-State highways within the City of
Southlake.
10#
2. Litter pickup along city streets, shores, and parks as allowed by available volunteer
workers.
3. Education of citizenry on environmentally sound waste disposal practices, recycling,
and pollution control.
4. Promotion of tree planting and city beautification through landscaping.
5. Cooperation with local agencies, businesses, and citizens to render educational and
other services as is available through funding or other programs to promote
beautification and environmental awareness.
6. Maintain certification as an affiliate of Keep America Beautiful, Inc. and Keep Texas
Beautiful.
7. Maintenance of the landscaping (i.e. plant material) and hardscape features for the
Waterscape/Wildscape at Bicentennial Park.
SECTION 2
KSB FUNCTIONS
1. KSB Board of Directors shall meet periodically. The time, date, place, and agenda of
these meetings shall be solely defined by KSB.
... 2. KSB shall operate in accordance with its own approved by-laws.
3. Administration of the Adopt-A-Street program shall be coordinated by KSB.
4. The City shall have the right to review the books and records kept incident to the
services provided by KSB to the City.
SECTION 3
CITY FUNCTIONS
1. A liaison will be provided by the City to assist KSB in coordinating KSB and City
operations.
2. City shall provide staff assistance, advice, and technical expertise where feasible to aid
KSB.
3. City shall provide administrative support to KSB, where feasible. The nature, extent,
and duration of this support shall be solely defined by the City.
4. City shall provide a meeting space for KSB Board of Directors meetings.
5. City shall provide vehicles, and personnel, where feasible, to assist KSB in the
operation of Adopt-A-Street trash collection events. The nature, extent and duration of
this assistance shall be solely defined by the City.
IPA-
•
6. City shall be responsible for the proper working, maintenance and repair of the water
feature and pumps at the Waterscape/Wildscape at Bicentennial Park.
SECTION 4
PAYMENT FOR SERVICES
City agrees to pay to KSB the sum of Dollars in
payment for services described in Section 1 hereinabove.
SECTION 5
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning October 1, 2000 and
ending September 30, 2001.
IN WITNESS WHEREOF the City and KSB have executed this agreement as of this day
of , 2000.
�+- Approved as to legal form:
Attorney at Law Mayor, City of Southlake
President, Keep Southlake Beautiful
��q•D
City of Southlake, Texas
MEMORANDUM
September 27, 2000
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (027)
SUBJECT: Authorize the Mayor to enter into a Scope of Service Agreement with
Grapevine Relief and Community Exchange (GRACE) for 2001.
Action Requested: City Council consideration for renewal of the agreement for community
services.
Background
Information: Grapevine Relief and Community Exchange (GRACE) is a non-profit
organization in Grapevine that provides short term emergency assistance for
those in direct need of food, clothing, medicine, and other necessities. They
serve the northeast Tarrant area including Southlake.
GRACE has received funding since 1994, and in 1998 Council proposed a
$.50 per capita funding based on the current resident population. In 1998 the
City raised the amount paid for services to $9,500. GRACE has requested
funding for FY 2000-20001 of $10,650 which is based on the current
population figure of 21,300 per information obtained by GRACE from the
Southlake Chamber of Commerce.
Financial
Considerations: GRACE has requested funding of $10,650 for FY 2000-2001 for services
rendered to the community. The approved FY 2000-2001 Community
Services division budget has allocated $88,150 for community services
agreements. This request is within the budgeted amount.
Citizen Input/
Board Review: No citizen input has been received. Not subject to any board review. Tricia
Wood, Executive Director, has been contacted. There are no changes to the
agreement. Ms. Wood will be present at the Council meeting as well as the
Council work session to answer any questions.
Legal Review: This agreement was modeled after the standard community services
agreement utilized by the City.
Alternatives:
• Changes in funding amount as determined by City Council
• Non-renewal of community services agreement
Billy Campbell,'City Manager
September 27, 2000
Page 2
Supporting
Documents: Supporting documents include the following items:
• Written request for funding from GRACE Executive Director Tricia
. Wood.
• Proposed Agreement for Community Services with GRACE.
Staff
Recommendation: Place on the October 3, 2000 City Council agenda for consideration the
proposed Community Services Agreement between GRACE and the City of
Southlake.
KH
A �6•Z
F0111' ME
..,.�_.
�,_.,. Z..e�. .;,5f� =�� "' .t
From: Tricia Wood [grace@gte net]
Sent: Wednesday, May 10, 2000 5:16 PM
To: Kevin Hugman (E-mail)
Subject: Funding Request
Hi Kevin,
Our funding request to the City of Southlake for FY 2001 is $10,650. This request is based on a
City allocation benchmark of$0.50 per person and a 1999 population estimate of 21,300 per the
Southlake Chamber of Commerce directory.
We are very grateful for the allocation of$10,000 from Southlake for FY 2000. With your help,.we
continue to expand our programs and number of people we can help. Services are available to
people in the zip code areas of 76051, 76092, and 76034. GRACE is open full-time hours on
weekdays, and caseworkers can be contacted by local police dispatchers for after-hours
emergencies.
Here are some GRACE service statistics, as of April, 2000:
• GRACE has helped 510 different families, including 28 from Southlake, 20 homeless, 5
transient in the last four months.
• GRACE emergency services year-to-date have included 1578 food pantry distributions,674
clothing packets, 162 utility payments, 139 furniture deliveries, and 62 rent payments.
• GRACE has provided information and referral 238 times.
• Total service units(times individuals have been helped)year-to-date is 4060.
• Each time a family needs help, they are given the personal attention of a GRACE
caseworker. So far this year,we have conducted 1168 interviews.
The programs that GRACE has recently added or is trying to expand are:
• GRACE transitional housing,which includes 10 units at the GRACE-owned Nash Street
Apartment complex, plus funding to lease 9 additional units offsite for housing homeless
families.
Case management and support services for families in transitional housing, including a
church sponsor and mentoring component.
• Monthly supplemental food distribution to 100+ Senior Citizens on a limited, fixed.income.
• Lend-A-Hand home services for people who have limited mobility (mostly Seniors).
Lend-A-Hand home repairs for home owners on a limited income (mostly Seniors).
" . GRACE Habitat for Humanity chapter(affordable new home construction in partnership with
people in need)
• Support Group sessions to help people in chronic need develop life skills.
• Donation drop-off site and surplus sales for shoppers on a budget.
• Volunteer program, including orientation &training, for adults,teens 14 and up, and
community service applicants.
• Internship program for college level social work students.
The reasons people turn to GRACE for help include:
• Fixed Income Constraints
• Out of Work/Laid Off
• Low Income/Under Employed
• Temporary Expense draining Income
• Medical Problems
• Family Crisis
At GRACE,we try to meet immediate needs by providing vital necessities. We also try to
understand the reason for need and guide the family toward overcoming their needs in the future.
In many cases, it takes multiple visits to help an individual further work skills, develop confidence,
tackle legal issues,work through personal or family crises, and qualify for assistance through
other agencies.
The continued awareness and support of the city officials in our communities is vital to the
effectiveness of the GRACE mission. We are deeply grateful for your consideration of our
request, and look forward to your future involvement. Please let me know if I may provide further
information.
Sincerely,
Tricia Wood
Executive Director
AGREEMENT FOR COMMUNITY SERVICE
STATE OF TEXAS §
COUNTY OF TARRANT §
THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a
home rule municipal corporation located in Tarrant County and Denton County, Texas, acting
by and through its duly authorized City Manager (hereinafter referred to as "City"), and
GRACE (Grapevine Relief and Community Exchange), a nonprofit "relief" center operating in
the Grapevine-Southlake-Colleyville area as an organization described in section 501(c)3 of the
Internal Revenue Code, acting by and through its duly authorized Executive Director
(hereinafter referred to as GRACE).
WHEREAS, the purpose of GRACE is to centralize resources and to provide food,
clothing, referral,.and available financial assistance to the needy of the Grapevine-Southlake-
Colleyville area, and others as referred by GRACE members; and
WHEREAS, City and GRACE desire to enter into an Agreement whereby GRACE
will provide "relief" services to the needy of the Southlake community and others as referred
by City;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and
GRACE do hereby covenant and agree as follows:
N:\Community Services\99 Service Agreements\GRACE-OO.DOC
09/26/00
SECTION I
SCOPE OF SERVICES
The Scope of Service shall include:
1. Short term emergency assistance for food and clothing needs.
2. Administration of direct aid as funding allows (assistance with utilities, rent,
medicine, gasoline, and other vital necessities).
3. Referrals to area agencies and organizations.
4. Distribution of furniture or other donated resources intended for emergency
purposes as available.
5. Cooperation with local organizations to render additional aid in certain instances
as this assistance is available, through either designated funding or seasonal
programs.
6. Case management for repeated or extended emergency assistance.
7. Supplemental food commodities distribution for households on a low or fixed
income.
8. Transitional housing for homeless families.
I" 9. Housing repair and construction through GRACE Habitat.
10. Low cost shopping at GRACEFUL BUYS Resale.
SECTION 2
GRACE'S OPERATIONS
1. Hours of Operations shall be solely defined by GRACE.
2. The City shall have the right to review the books and records kept incident to
the services provided by GRACE to the City.
SECTION 3
PAYMENT FOR SERVICES
City agrees to pay to GRACE the sum of Dollars in
payment for services described in Section 1 hereinabove.
N:\Community Services\99 Service Agreements\GRACE-OO.DOC
09/26/00
SECTION 4
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning October 1, 2000
and ending September 30, 2001.
IN WITNESS WHEREOF the City and GRACE have executed this agreement as of
this day of , 2000.
Approved as to legal form
and adequacy:
Attorney at Law Mayor, City of Southlake
Executive Director, GRACE
N:\Community Services\99 Service Agreements\GRACE-OO.DOC
09/26/00
106- 7
r
City of Southlake, Texas
MEMORANDUM
September 27, 2000
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (057)
SUBJECT: Authorize the Mayor to enter into a Scope of Service Agreement with Arts
Council of Northeast Tarrant County (ACNETC) for 2001.
Action Requested: City Council consideration for renewal of the agreement for community
services.
Background
Information: Northeast Tarrant Arts Council (NETAC) is now known as Arts Council of
Northeast Tarrant County (ACNETC). ACNETC is a 501c(3) organization
that provides summer arts programs as well as other various arts classes to
youth and adults in northeast Tarrant County. They provide a newsletter in
addition to a calendar to the citizens of Southlake that serves local
municipalities, schools, and other non-profit organizations.
ACNETC has requested funding for FY 2000-2001 of $5000, an increase
from $4500 in FY 1999-2000. The increased funding will assist with the
increased need for funding of the Summer Arts College week which is
provided every year in Southlake..
Financial
Considerations: ACNETC has requested funding of$5000 to be paid for services rendered to
the community. The approved FY 2000-2001 Community Services division
budget has allocated $88,150 for community services. This request is within
the budgeted amount
Citizen Input/
Board Review: No citizen input has been received. Not subject to any board review,
however, Carolyn Sims, President of ACNETC has reviewed and approved
the FY 2000-2001 adjustments. Ms. Sims or a representative will be present
at the Council meeting as well as the Council work session to answer any
questions.
Legal Review: This agreement was modeled after the standard community services
agreement utilized by the City.
Alternatives:
• Changes in funding amount as determined by City Council
• Non-renewal of community services agreement
Billy Campbell, City Manager
September 27, 2000
Page 2
Supporting
Documents: Supporting documents include the following items:
• ACNETC written request for funding.
• Proposed Agreement for Community Services with the Arts Council of
Northeast Tarrant County.
Staff
Recommendation:. Place on the October 3, 2000 City Council agenda for consideration the
proposed Community Services Agreement between ACNETC and the City of
Southlake.
KH
laC-Z
-00 11 :50A ARTS COUNCIL OF NETC 8172835522 P_03
t '
Kevin, this is the request with changes aftcr our conversation
ARTS COUNCIL OF NORTHEAST TARRANT COUNTY
BUDGET MEMORANDUM
2000-2001
As a continuing partner with the City of Southlake,the Arts Council requests includes:
MONTHLY CALENDAR S Z.000
City loge on all calendars each month: 1Z,000
COMMUNITY ARTS PROGRAM/MATCH GRANT $2,000
(working with the school district and city to provide arts
related programs to youth,adults, and seniors in the area)
SUMMER ARTS COLLEGE $ 1,000
(provide elementary and middle school arts college
programs in the summer in Southlakc)
City listed in flyers/brochures/prem releascs/name badges/signabe
TOTAL S5.000
Call me if you have any questions.
'thank.you.
AGREEMENT FOR COMMUNITY SERVICE
STATE OF TEXAS §
COUNTY OF TARRANT §
THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a
home rule municipal corporation located in Tarrant County and Denton County, Texas, acting by
and through its duly authorized City Manager (hereinafter referred to as "City"), and the
NgrtLwist—Tazzant— sus—Ceu-n-sil--4"TAC,41 Arts Council of Northeast Tarrant County
(ACNETC), an organization described in section 501(c)3 of the Internal Revenue Code, acting
by and through its duly authorized Executive Director (hereinafter referred to as "NZT-A C"
"ACNETC'j.
WHEREAS, the purpose of ATF�ACNETC is to encourage the promotion of the arts
in the community; and
WHEREAS, City and NZXAC ACNETC desire to enter into an Agreement whereby
ACNETC will provide art related services to citizens of Southlake and others as
referred by City;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and NZL A C
ACNETC do hereby covenant and agree as follows:
N:\Community Services\99 Service Agreements\NETAC-OO.DOC
09/27/00
sac-y
SECTION 1
SCOPE OF SERVICES
The scope of Service shall include:
1. Assistance provided by NET 4G ACNETC for arts related projects and programs
to other non-profit organizations, arts organizations, schools, and municipalities.
2. Provide summer art programs for youth in the area.
3. Provide a monthly event calendar with information pertinent to the citizens of
Southlake.
4. Provide a quarterly newsletter available to people in the area.
5. Make available various "arts" classes such as guitar, voice, piano, pottery,
painting, etc.
SECTION 2
NETA ACNETC OPERATIONS
NOW-
1. Hours of Operations shall be solely defined by NEX A C ACNETC.
2. The City shall have the right to review the books and records kept incident to the
services provided by NET A C ACNETC to the City.
SECTION 3
PAYMENT FOR SERVICES
City agrees to pay to NEX A C ACNETC the sum of Dollars in
payment for services described in Section 1 hereinabove.
N:\Community Services\99 Service Agreements\NETAC-OO.DOC
09/27/00
2
/OC.,
SECTION 4
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning October 1, 2000 and
ending September 30, 2001.
IN WITNESS WHEREOF the City and NEX A C ACNETC have executed this
agreement as of this day of , 2000.
Approved as to legal form
and adequacy:
w..
Attorney at Law Mayor, City of Southlake
Executive Director,NZI 4G ACNETC
N:\Community Services\99 Service Agreements\NETAC-00 MC
09/27/00
3
AGREEMENT FOR COMMUNITY SERVICE
4�
STATE OF TEXAS §
COUNTY OF TARRANT §
THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a
home rule municipal corporation located in Tarrant County and Denton County, Texas, acting by
and through its duly authorized City Manager (hereinafter referred to as "City"), and the Arts
Council of Northeast Tarrant County(ACNETC), an organization described in section 501(c)3 of
the Internal Revenue Code, acting by and through its duly authorized Executive Director
(hereinafter referred to as "ACNETC").
WHEREAS, the purpose of ACNETC is to encourage the promotion of the arts in the
community; and
WHEREAS, City and ACNETC desire to enter into an Agreement:whereby ACNETC
will provide art related services to citizens of Southlake and others as referred by City;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and
ACNETC do hereby covenant and agree as follows:
N:\Community Services\99 Service Agreements\NETAC-00-1.DOC
09/27/00
1
lae- 9
`'- SECTION 1
SCOPE OF SERVICES
The scope of Service shall include:
1. Assistance provided by ACNETC for arts related projects and programs to other
non-profit organizations, arts organizations, schools, and municipalities.
2. Provide summer art programs for youth in the area.
3. Provide a monthly event calendar with information pertinent to the citizens of
Southlake.
4. Provide a quarterly newsletter available to people in the area.
5. Make available various "arts" classes such as guitar, voice, piano, pottery,
painting, etc.
SECTION 2
ACNETUS OPERATIONS
1. Hours of Operations shall be solely defined by ACNETC.
2. The City shall have the right to review the books and records kept incident to the
services provided by ACNETC to the City.
SECTION 3
PAYMENT FOR SERVICES
City agrees to pay to ACNETC the sum of Dollars in payment
for services described in Section 1 hereinabove.
N:\Community Services\99 Service Agreements\NETAC-00-1.DOC
09/27/00
/dC- S
SECTION 4
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning October 1, 2000 and
ending September 30, 2001.
IN WITNESS WHEREOF the City and ACNETC have executed this agreement as of
this day of , 2000.
Approved as to legal form
and adequacy:
Attorney at Law Mayor, City of Southlake
Executive Director, ACNETC
N:\Community Services\99 Service Agreements\NETAC-00-1.DOC
09/27/00
Me.Y
City of Southlake, Texas
MEMORANDUM
September 27, 2000
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (ext. 757)
SUBJECT: Authorize the Mayor to enter into Scope of Service Agreement with The
Women's Shelter for 2001.
Action Requested: City Council consideration of a community services agreement with The
Women's Shelter.
Background
Information: The Women's.Shelter Inc., is a non-profit organization headquartered in
Arlington. They provide assistance to Southlake residents from satellite
branches in Northeast Tarrant County. Services include counseling programs
for children, victims, and offenders. They also provide the following
services: 24-hour hotline, community education and training, transitional
services programs for victims and their families, legal support and referrals,
court accompaniment, advocacy with the police, courts and district attorney's
office, and temporary residential facilities.
In 1999 the Women's Shelter provided services to approximately three (3)
Southlake families,-assisted seven (7) more on the Hotline, served twenty
(20) women and children through counseling and support groups, and
assisted in providing legal advocacy (SURVIVE Program).to six (6) families.
During the first six months of 2000, the Shelter has housed three (3)
Southlake families, assisted nine (9) on the Hotline, and served five (5)
victims through the SURVIVE program. The Women's Shelter has
continued to be responsive to calls for assistance, with usually a 30-45 minute
response time if called to meet a victim at their residence, the police
department or a hospital.
In FY 1998-1999, the City entered into an agreement that provided funding
of $1000 to the Women's Haven of Tarrant County. In FY 1999-2000 the
Department of Public Safety recommended an agreement with The Women's
Shelter instead due to better response and the availability of services. The
Shelter is requesting an increase of funding from $1000 to $1500 to reflect
the increased support to Southlake requests and the providing of additional
services to Southlake residents.
Financial
Considerations: The Women's Shelter has requested funding of $1500 for FY 2000-2001 for
services rendered to the community. The approved FY 2000-2001 Community
V 1 I
Billy Campbell, City Manager
September 27, 2000
Page 2
Services division budget has allocated $88,150 for community services
agreements. This request is within the budgeted amount.
Citizen Input/
Board Review: No citizen input has been received. Not subject to any board review. The
changes indicated on the attached agreement reflect expanded programs the
Women's Shelter now provides.
Legal Review: This agreement was modeled after the standard community services
agreement utilized by the City and is a new agreement between the City and
Women's Shelter.
Alternatives:
• Changes in funding amount as determined by City Council
• Non-renewal of community services agreement
Supporting
Documents: Supporting documents include the following items:
• Request for funding from the Women's Shelter.
• Support letter dated September 22, 2000 from Mary Lee Hafley,
Executive Director.
• Proposed Agreement for Community Services with The Women's Shelter
Inc.
Staff
Recommendation: Place on the October 3, 2000 City Council agenda for consideration the
proposed Community Services Agreement between' The Women's Shelter
Inc. and tie City of Southlake
KH
SHELTER
---------------_�_
THE WOMEN'$
May 26, 2000
`, , MAY 3 i 2000
KRISTIN VANDERGRIFF-CHAIR 1 I 1 _
Kevin Hu man ����' 0F
)OEBRUNER'VICECI+AIR g �'ArK` gECREATICiN
PENNY ROWELL-SECRETARY
City Of Southlake L �'°"""""
BERNYHARTLEY-TREASURER 400 N. White Chapel
Southlake, Texas 76092
Dear Kevin:
BONNIE CARROLL
SUSAN CHAPPEL Thank you for the opportunity to renew our contract with the City of
KATERI CUMMINCS Southlake. It is a pleasure to work with Carrie Fullington and the
BILL DALEY Southlake Police Department in order to provide safety and protection for
NANCY HANEY victims of domestic violence.
"IKE HERNANDEZ
(,JN HICKMAN The attached document details services provided last year and new
BETH LEAMAN opportunities available in 2000 and beyond. Increased capacity through
TONY LOTH the new shelter means we will not have to turn any victim away who needs
RICK MCVAY immediate safety. Expanded legal services means victims automatically
have representation and advocacy available. We are extremely pleased
MARYlEAN MoIONEY
with the number of victims who have been able to access Crime Victim's
DAN MORALES
Compensation Funds through the assistance of our staff.
DEBRA MORROW
4000IOTTERBINE The Women's Shelter requests a slight increase in funding from $1,000 to
DAVID POINTER $1,500 for your next fiscal year. If you would like to speak to me further
BARBARA VON DER HEYDT about our services or talk with the staff who respond to calls from the
CURTIS WESLEY Southlake PD, please don't hesitate to call
CARL WILKERSON
)ONI WILSON Sincerely,
;,y:_4;, EcTo,. Mary Lee Hafley
MARY LEE HAFLEY,MAD. Executive Director
/Old-3
UNITED WAY P.O.BOX 1207 ARLIN(TON,TEXAS 76004 WWW.WOMENSSHELTER.ORG
E HELPS HERE PHONE 817 548 0583 24 HOUR HOTLINE 817460 5566 FAX 817548 0987
THE WOMEN'S SHELTER
REQUEST
to
THE CITY of SOUTHLAKE
May 2000
1999 Services Provided
• More than 35 Southlake families received assistance from The Women's
Shelter in 1999.
• Six victims received legal assistance including successful application for '
protective orders, successful application for crime victim's compensation,
transportation to court, and court accompaniment. All of these services
were provided at no cost to the victim.
• Nineteen families attended counseling or support groups at our
Northeast or Arlington offices. Fees are based on the victim's income,
not the joint family income. If she has no access to funds, services are
provided at no cost.
2000 Services Available
In addition to previously existing services, these additional resources are now
accessible to Southlake residents:
• The Women's Shelter Northeast Resource Center, located in Bedford, is
now a full service site operating five days a week. More appointments are
available with a full-time clinical counselor staffing this office.
• In December 1999, a family law attorney joined the TWS staff to provide
no-cost civil legal assistance to victims of domestic violence. The
attorney will obtain protective orders, file for divorce, and represent the
client in court in divorce proceedings or child custody matters. Other
related legal services may be provided as well.
• In January 2000, The Women's Shelter moved to a new 21,000 square
foot residential facility which protects up to 72 adult and child victims of
domestic violence. This is an 80% increase in capacity over the previous
shelter.
• Small photo albums of the actual residential facility are now available to
the City of Southlake for police officers to use when working with a victim
in crisis.
Request
The Women's Shelter requests $1,500 for the City of Southlake's next fiscal
year to assist the Southlake Police Department and Victim's Assistance
Program in providing services to victims of domestic violence and to help
' victims living in Southlake access all services of The Women's Shelter. Our
victim's assistance services are available to the City 24 hours a day, 7 days a
week. The shelter is also operated 24 hours a day, 365 days a year.
/0/)
e
September 22, 2000
Emily Galpin, Community Services Coordinator
City of Southlake
400 N. White Chapel
Southlake, Texas 76092
Dear Emily:
Thank you for inquiring about services provided to Southlake residents and sending the Scope of
Services Agreement. Under the Scope of Services, you may want to add the following items
since we now provide these to your residents:
• Legal advocacy including,but not limited to, attorney services,protective order
procurement, court accompaniment, crime victim's compensation applications.
• Transportation across cities to shelter, court, and other service locations.
• Crisis response 24/7 to Southlake Police Department.
In 1999, The Women's Shelter sheltered three Southlake families, assisted seven more on the
Hotline, and served 20 women and children through counseling and support groups at our
Resource Centers. Additionally, our SURVIVE program worked with the police to provide legal
advocacy to six families. This intensive work spanned several months and many hours with each
client. All services, including attorney fees and cab fares, are at no cost to the victim.
Through the first six months of 2000, The Women's Shelter has already sheltered three Southlake
families, assisted nine more on the hotline, and served five victims through the SURVIVE
program. At this rate,services for victims in 2000 can be expected to increase almost 100%. In
addition to the intensive victim advocacy work the SURVIVE staff provides for victims,
Southlake residents can also attended a Civil Legal Remedies seminar for clients or the Open
Door seminar for family and friends of victims. TWS's family law attorney presents each
monthly in your area.
The Agency's Youth Peace project makes available date abuse prevention programs for teens
and training seminars for educators through the Southlake Carroll ISD. In 1999, our staff
educated Carroll Middle School students with our PRIDE curriculum and the school has
scheduled this program again for 2000. We were represented at the Candlelight Vigil held in
Southlake Town Square last year and I will be speaking at that event this October. Our staff
actively participates in educational efforts sponsored by local groups and organizations.
We appreciate the opportunity to collaborate with the City of Southlake in providing quality
services to victims of domestic violence. Please contact me if you have any questions.
Sincerely,
Mary Lee Hafley
Executive Director
Aar
AGREEMENT FOR COMMUNITY SERVICES
STATE OF TEXAS
COUNTY OF TARRANT '
THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a
home rule municipal corporation located in Tarrant County and Denton County, Texas, acting by
and through its duly authorized City Manager (hereinafter referred to as City), and The Women's
Shelter Inc., a nonprofit organization operating in the City of Southlake as an organization
described in section 501 (c)3 of the Internal Revenue Code, acting by and through its duly
authorized Executive Director.
WHEREAS, the purpose of The Women's Shelter Inc. is to provide food, clothing, and
transitional housing for families and victims of family violence to improve the quality of life for
the citizens of the City of Southlake; and
WHEREAS, City and The Women's Shelter Inc. desire to enter into an Agreement
whereby The Women's Shelter Inc. will provide services to the citizens of Southlake;
p NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and The Women's
Shelter Inc. do hereby covenant and agree as follows:
IOD-6
SECTION 1
SCOPE OF SERVICES
The Women's Shelter Inc. shall provide the following services:
1. Emergency services consisting of shelter, clothing, food and transitional housing for
victims of family violence.
2. Crisis intervention at area hospital emergency rooms.
3. Staff and provide a 24-hour crisis Hot Line.
4. Support services consisting of parenting education, case management, group and
individual counseling.
5. Prevention services consisting of community education and training to organizations,
professional groups, and adolescents.
6. Legal advocacy including, but not limited to, attorney services, protective order
procurement, court accompaniment, crime victim's compensation applications.
7. Transportation across cities to shelter, court and other service locations.
8. Crisis response 2417 to Southlake Police Department.
SECTION 2
THE WOMEN'S SHELTER INC. FUNCTIONS
1. The Women's Shelter Inc. Board of Directors shall meet periodically. The time, date,
place, and agenda of these meetings shall be solely defined by The Women's Shelter
Inc.
2. The Women's Shelter Inc. shall operate in accordance with its own approved by-laws.
3. The City shall have the right to review the books and records kept incident to the
services provided by The Women's Shelter Inc. to the City.
4. The Women's Shelter Inc. shall provide a quarterly written report to the City. This report
shall include: a disclosure of The Women's Shelter Inc. financial status, operations
conducted during the preceding quarter, planned future operations, and any other
information agreed to by both The Women's Shelter Inc. and the City.
SECTION 3
CITY FUNCTIONS
1. A liaison will be provided by the City to assist The Women's Shelter Inc. in coordinating The
Women's Shelter Inc. and City operations.
2. City shall provide staff assistance, advice, and technical expertise where feasible to aid The
Women's Shelter Inc.
SECTION 4
PAYMENT FOR SERVICES
City agrees to pay to The Women's Shelter Inc. the sum of Dollars in payment
for services described in Section 1 hereinabove.
SECTION 5
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning October 1, 2000 and ending
September 30, 200E
IN WITNESS WHEREOF the City and The Women's Shelter Inc. have executed this agreement as of
this day of , 2000.
Approved as to legal form:
Attorney at Law Mayor, City of Southlake
Executive Director, The Women's Shelter
Inc.
r..
IOD-46
AGREEMENT FOR COMMUNITY SERVICES
STATE OF TEXAS '
COUNTY OF TARRANT '
THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a
home rule municipal corporation located in Tarrant County and Denton County, Texas, acting by
and through its duly authorized City Manager (hereinafter referred to as City), and The Women's
Shelter Inc., a nonprofit organization operating in the City of Southlake as an organization
described in section 501 (c)3 of the Internal Revenue Code, acting by and through its duly
authorized Executive Director.
WHEREAS, the purpose of The Women's Shelter Inc. is to provide food, clothing, and
transitional housing for families and victims of family violence to improve the quality of life for
�- the citizens of the City of Southlake; and
WHEREAS, City and The Women's Shelter Inc. desire to enter into an Agreement
whereby The Women's Shelter Inc. will provide services to the citizens of Southlake;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and The Women's
Shelter Inc. do hereby covenant and agree as follows:
1DD. 9
.
SECTION 1
SCOPE OF SERVICES
The Women's Shelter Inc. shall provide the following services:
1. Emergency services consisting of shelter, clothing, food and transitional housing for
victims of family violence.
2. Crisis intervention at area hospital emergency rooms.
3. Staff and provide a 24-hour crisis Hot Line.
4. Support services consisting of parenting education, case management, group and
individual counseling.
5. Prevention services consisting of community education and training to organizations,
professional groups, and adolescents_
6. Legal advocacy including, but not limited to, attorney services, protective order
procurement, court accompaniment, crime victim's compensation applications.
7. Transportation across cities to shelter, court and other service locations.
8. Crisis response 24/7 to Southlake Police Department.
SECTION 2
THE WOMEN'S SHELTER INC. FUNCTIONS
1. The Women's Shelter Inc. Board of Directors shall meet periodically. The time, date,
place, and agenda of these meetings shall be solely defined by The Women's Shelter
Inc.
2. The Women's Shelter Inc. shall operate in accordance with its own approved by-laws.
3. The City shall have the right to review the books and records kept incident to the
services provided by The Women's Shelter Inc. to the City.
4. The Women's Shelter Inc. shall provide a quarterly written report to the City. This report
shall include: a disclosure of The Women's Shelter Inc. financial status, operations
conducted during the preceding quarter, planned future operations, and any other'
MD
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information agreed to by both The Women's Shelter Inc. and the City.
SECTION 3
CITY FUNCTIONS
1. A liaison will be provided by the City to assist The Women's Shelter Inc. in coordinating The
Women's Shelter Inc. and City operations.
2. City shall provide staff assistance, advice, and technical expertise where feasible to aid The
Women's Shelter Inc.
SECTION 4
PAYMENT FOR SERVICES
City agrees to pay to The Women's Shelter Inc. the sum of Dollars in payment
for services described in Section 1 hereinabove.
SECTION 5
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning October 1, 2000 and ending
September 30, 2001.
IN WITNESS WHEREOF the City and The Women's Shelter Inc. have executed this agreement as of
this day of , 2000.
Approved as to legal form:
Attorney at Law Mayor, City of Southlake
Executive Director, The Women's Shelter
Inc.
149D -t1
City of Southlake, Texas
MEMORANDUM
September 27, 2000
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (ext. 757)
SUBJECT: Authorize the Mayor to enter into a Scope of Service Agreement with the Lake
Cities Community Band for 2001.
Action Requested: City Council consideration for renewal of the agreement for community
services with the Lake Cities Community Band.
Background
Information: Lake Cities Community Band first received funding from the City in 1995.
Their request for financial support stemmed from the increasing size of the
Band, as well as the growing number of area performances. Initially, the
Band received $1,000 which was consistent with the City supplementing
twenty-five (25%) percent of their operating costs. Operating costs include
the purchase of music, equipment, postage, and administration.
Over the past several years Lake Cities Community Band has added to their
concert schedule in order to meet the demands of a growing community and
an increased number of City sponsored special events. Their purpose is to
provide education and entertainment in an effort to increase local appreciation
of the arts. Last year the Lake Cities Community Band received an increase
of$1000 for a total of$5000 and performed at approximately 30 occasions.
Financial
Considerations: Lake Cities Community Band has requested funding of $5000 for FY 2000-
2001 for services rendered to the community. The approved FY 2000-2001
Community Services division budget has allocated $88,150 for community
services agreements. This request is within the budgeted amount.
Citizen Input/
Board Review: No citizen input has been received. Not subject to any board review. The
changes indicated on the attached agreement were approved by the Lake
Cities Community Band. The Lake Cities Community Band President, Larry
Abernathy, or a representative will attend the work session and the Council
meeting to answer any questions.
Legal Review: This agreement was modeled after the standard community services
agreement utilized by the City and is the same as the current scope of
services agreement.
Billy Campbell, City Manager
September 27, 2000
Page 2
Alternatives: Alternatives may include the following:
• Changes in the funding amount as determined by City Council
• Non-renewal of community services agreement
Supporting
Documents: Supporting documents include the following items:
• Letter received August 3, 2000 from Larry Abernathy, President of Lake
Cities Community Band, requesting funding in the amount of $5,000 to
provide service to Southlake residents in Fiscal Year 2000-2001.
• Proposed Agreement for Community Services with Lake Cities
Community Band.
Recommendation: Place on the October 3, 2000 City Council agenda for consideration the
proposed Community Services Agreement between the Lake Cities
Community Band and the City of Southlake
August 3,2000
Mr. Kevin Hugman
Southlake Parks Dept
400 N. White Chapel Rd.
Southlake,TX 76092
Re: Lake Cities Community Band
Agreement for Community Services
Dear Mr. Hugman.
For the past several years the Lake Cities Community Band has enjoyed a
relationship with the City of Southlake and continues to provide musical
entertainment to the residents of Southlake and surrounding areas. The financial
support from the City has been an important part our annual budget. In some
years that financial commitment from the City of Southlake that has allowed us
to survive.
As always,we are an all-volunteer organization; we never charge admission and
members accept no payment for our services. This does not negate the need for
funds, and our operating budget has grown steadily in the past 10 years.
Promotional expenses, publishing,purchase of new music, professional services
and directors salary accounted for nearly$20,000 last year. We are also in need of
equipment such as PA system and musical instruments.Your continued support
is as important as ever. - -
As you consider the new year's budget please keep the Lake Cities Band in mind.
I am enclosing a new Agreement for Community Services,modified from last year.
Specific concert events and dates are deleted. Last year,this organization
performed at approximately 30 occasions, far in excess of the 6 outlined in the
agreement. There is no doubt we will again in this and future years.I hope it will
suffice to contract for 6 performances, and-leave us both flexible as to the dates. I
hope these changes are acceptable to you If not,we will be happy to add a
concert schedule.
Thank you for your consideration.
Larry Abernathy, President. LCCBand
t
AGREEMENT FOR COMMUNITY SERVICE
STATE OF TEXAS §
COUNTY OF TARRANT §
THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a
home rule municipal corporation located in Tarrant County and Denton County, Texas, acting
by and through its duly authorized City Manager (hereinafter referred to as "City"), and the
Lake Cities Community Band (Band), a nonprofit organization operating in the Southlake,
Grapevine, Colleyville area as an organization described in section 501(c)3 of the Internal
Revenue Code, acting by and through its duly authorized President.
WHEREAS, the purpose of the Band is to support a strong local arts program through
local concert events which help provide a focus for the expansion of other arts programs in the
City of Southlake; and,
WHEREAS, the Band has served Southlake and surrounding communities through
such events.since 1992; and,
WHEREAS, the City and the Band desire to enter into an Agreement whereby the
Band will provide entertainment and educational services to the Southlake community and
others as referred to by the City;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and Band do
hereby covenant and agree as follows:
NACommunity Services\99 Service Agreements\BAND-00.DOC 09/26/00
1
SECTION 1
�- SCOPE OF SERVICES
The Band shall provide the following services:
1. Provide citizens access and opportunity to participate in the arts, support community
cultural events, and provide educational programs to both children and adults in the
community.
2. Perform at least six concert events, free to the public, between December 2000 and
September 30, 2001. Proposed events include:
• Fall Concert,
• Holiday in the Park
• Winter Holiday Concert
• Guest Artist Concert
X;tn rnot"
• Annual Young People
• Picnic in the Park
City of Southlake July 4th Celebration
Tl,rua ,,.- MQ;;e, Other concerts at Town Square
3. Scheduling of concerts and make-up concerts, if necessary, will be by agreement of the
City Parks and Recreation Director and the Band President.
SECTION 2
BAND(S) OPERATIONS
1. Band shall operate in accordance with its own approved by-laws.
2. The City shall have the right to review the books and records kept incident to the
services provided by the Band to the City.
N:\COMMUNITY SERVICES\99 SERVICE AGREEMENTS\BAND-00.DOC 09/26/00
�... 2
SECTION 3
PAYMENT FOR SERVICES
City agrees to pay to the Band the sum of Dollars in payment
for services described in Section 1 hereinabove.
SECTION 4
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning October 1, 2000
and ending September 30, 2001.
IN WITNESS WHEREOF the City and the Band have executed this agreement as of
this day of , 2000.
Approved as to legal form
and adequacy:
Attorney at Law
Mayor, City of Southlake
President
Lake Cities Community Band
N:\COMMUNITY SERVICES\99 SERVICE AGREEMENTS\BAND-OO.DOC 09/26/00
3
AGREEMENT FOR COMMUNITY SERVICE
STATE OF TEXAS §
COUNTY OF TARRANT §
THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a
home rule municipal corporation located in Tarrant County and Denton County, Texas, acting
by and through its duly authorized City Manager (hereinafter referred to as "City"), and the
Lake Cities Community Band (Band), a nonprofit organization operating in the Southlake,
Grapevine, Colleyville area as an organization described in section 501(c)3 of the Internal
Revenue Code, acting by and through its duly authorized President.
WHEREAS, the purpose of the Band is to support a strong local arts program through
local concert events which help provide a focus for the expansion of other arts programs in the
City of Southlake; and,
WHEREAS, the Band has served Southlake and surrounding communities through
such events since 1992; and,
WHEREAS, the City and the Band desire to enter into an Agreement whereby the
Band will provide entertainment and educational services to the Southlake community and
others as referred to by the City;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and Band do
hereby covenant and agree as follows:
NACommunity Services\99 Service Agreements\BAND-00-1.DOC 09/27/00
1
ME- 7 .
SECTION 1
SCOPE OF SERVICES
The Band shall provide the following services:
1. Provide citizens access and opportunity to participate in the arts, support community
cultural events, and provide educational programs,to both children and adults in the
community.
2. Perform at least six concert events, free to the public, between December 2000 and
September 30, 2001. Proposed events include:
• Fall Concert,
• Holiday in the Park
• Winter Holiday Concert
• Guest Artist Concert
• Annual Young People
• Picnic in the Park
• City of Southlake July 4th Celebration
�.... • Other concerts at Town Square
3. Scheduling of concerts and make-up concerts, if necessary, will be by agreement of the
City Parks and Recreation Director and the Band President.
SECTION 2
BAND(S) OPERATIONS
1. Band shall operate in accordance with its own approved by-laws.
2. The City shall have the right to review the books and records kept incident to the
services provided by the Band to the City.
.� N:\COMMUNITY SERVICES\99 SERVICE AGREEMENTS\BAND-00-1.DOC 09/27/00
2
. 1 L
SECTION 3
PAYMENT FOR SERVICES
City agrees to pay to the Band the sum of Dollars in payment
for services described in Section 1 hereinabove.
SECTION 4
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning October 1, 2000
and ending September 30, 2001.
IN WITNESS WHEREOF the City and the Band have executed this agreement as of
this day of , 2000.
Approved as to legal form
and adequacy:
Attorney at Law
Mayor, City of Southlake
President
Lake Cities Community Band
NACOMMUNITY SERVICES\99 SERVICE AGREEMENTS\BAND-00-1.DOC 09/27/00
3
ioE- 9
City of Southlake, Texas
MEMORANDUM
September 27, 2000
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services(x727)
SUBJECT: Authorize the Mayor to enter into a Scope of Service Agreement with Tarrant
County Challenge Inc for 2001.
Action Requested: City Council consideration for approval of the agreement for community
services.
Background
Information: In April 1999 Tarrant County Challenge, Inc., Tarrant County MHMR,
Tarrant Council on Alcoholism & Drug Abuse, Family Service Inc., and
Santa Fe Adolescent Services agreed to provide services under one roof—the
Tarrant Youth Recovery Campus - to provide a full continuum of care for
teenagers residing in Tarrant County who suffered from the disease of
addition. Prior to this project, there were few options for outpatient services
and no residential treatment for youth addicted to drugs and alcohol. The
funding of$2250 requested will be used specifically to provide services at the
Tarrant Youth Recovery Campus.
Financial
Considerations: A request for funding in the amount of$2250 ($.10 per taxpayer based on the
current population of 22,500) was received from Tarrant County Challenge
Inc. on August 17, 2000. This is a new request and was not included in the
FY 2000-20001 approved budget. The approved FY 2000-2001 Community
Services division budget has allocated $88,150 for community services
agreements. Due to anticipated reductions in funding from amounts
originally requested by some organizations, this request can be
accommodated within the approved budget amount.
Citizen Input/
Board Review: No citizen input has been received. Not subject to any board review.
However, Tarrant County Commissioner Glen Whitley and Rosie Mauk, Co-
Chairs of the Tarrant Youth Recovery Campus, and Jennifer Gilley,
Executive Director of Tarrant County Challenge Inc. have sent in written
requests for the funding. Ms. Gilley will attend the work session and the
Council meeting to answer any questions.
Legal Review: This agreement was modeled after the standard community services
agreement utilized by the City.
10F
�
Billy Campbell, City Manager
September 27, 2000
Page 2
Alternatives:
• Changes in funding amount as determined by City Council
• Non-approval of community services agreement
Supporting
Documents: Supporting documents include the following items:
• Funding request letter from Glen Whitley and Rosie Mauk.
• Funding request letter from Jennifer Gilley, Executive Director.
• Proposed Agreement for Community Services with Tarrant County
Challenge Inc.
Staff
Recommendation: Place on the October 3, 2000 City Council agenda for consideration the
proposed Community Services Agreement between Tarrant County Challenge
Inc. and the City of Southlake.
KH
Approved for Submittal to City Council:
City Manager's Office
a i
T a r r a n t C o u n t y
CHALLENGE INC .
AM
August 17, 2000 �e° ? .
Rick Stacy
1725 E. Southlake Blvd.
Southlake, Texas 76092
Dear Mayor Stacy,
I know Southlake, like the rest of Tarrant County, is concerned about the health and
welfare of our youth. Among the issues facing our adolescents today, substance abuse is
clearly one of the most significant. In 1999, through the efforts of many, the much-
needed Tarrant Youth Recovery Campus opened to serve our communities' youth who
suffer from the disease of addiction. During the first year the campus served 1 youth and
his family from Southlake.
It was understood from the beginning that state and federal funds would not be sufficient
to operate the campus. As indicated in the letter your received dated June 29, 2000, we
must have your municipality's support to keep this vital service available in Tarrant
County. We have asked each city for ten cents per taxpayer, which with your population
of 22,500 would total $2250.
Unless we hear otherwise from you before September 15, we will include the requested
amount in the Recovery Campus budget for the upcoming operating year.
Thank you for realizing the importance of the Recovery Campus and joining us as valued
partners in meeting the needs of our youth.
Sincerely,
d6�4,
Commissioner Gle*Whitle Rosie Mauk
Co-Chair Co-Chair
Tarrant Youth Recovery Campus Tarrant Youth Recovery Campus
1C.3
�o
Lhlbwvftm
4410 WEST VICKERY BLVD. SUITE 101 FORT WORTH,TEXAS 76107 (817)989-2390 FAX(817)989-2409 E-MAIL:tcci tode)d.oef
T a r r a n t C o u n t y
�.
CHALLENGE INC .
August 25, 2000
Mayor Rick Stacy
1725 E. Southlake Blvd.
Southlake, TX 76092
Dear Mayor Stacy and Council Members,
Prior to the opening of the Tarrant Youth Recovery Campus there existed
limited treatment options for teenagers residing in Tarrant County who suffered
from the disease of addiction. There were few options for outpatient services
and no residential treatment for our youth addicted to drugs and alcohol.
In April 1999 Tarrant County Challenge, Inc., Tarrant County MHMR, Tarrant
Council on Alcoholism & Drug Abuse, Family Service Inc., and Santa Fe
Adolescent Services agreed to provide services under one roof. These agencies
joined in a collaborative project to offer a full continuum of care built around a
strong family systems model.. The advantage of continuum of care is that there is
no interruption in services as patients move through the program and rapport can
be established with the entire family, a vital component of successful long-term
recovery. The services offered include: Assessment and referral, Case
Management, Residential treatment, Day treatment, Intensive Outpatient,
Supportive Outpatient, Support groups, and Family Counseling.
Each of the service providers is committed to being part of a collaborative
process to provide the most comprehensive services to the youth of Tarrant
County. The team concept ensures a holistic approach in the treatment of each
young person and his or her family.
The Board of Directors of Tarrant County Challenge, Inc. and the Community
Advisory Board respectfully request that the City.of Southlake allocate $2250.
These funds will be used specifically to provide services at the Tarrant Youth
Recovery Campus. We are pleased that the Campus was available to the youth
of Southlake who needed care this past year. Please help us insure that the
Campus will be open for those youth who reach out for help tomorrow.
Sincerely,
Jennif�Ailley
Executive Director O
4410 WEST VICKERY BLVD. SUITE 101 FORT WORTH,TEXAS 16107 (817)989-2390 FAX(817)969-2409 E-MAIL:tcco0storte#.net
AGREEMENT FOR COMMUNITY SERVICE
STATE OF TEXAS §
COUNTY OF TARRANT §
THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a
home rule municipal corporation located in Tarrant County and Denton County, Texas, acting
by and through its duly authorized City Manager (hereinafter referred to as "City"), and
Tarrant County Challenge Inc., a nonprofit substance abuse elimination organization described
in section 501(c)3 of the Internal Revenue Code, acting by and through its duly authorized
Executive Director (hereinafter referred to as Tarrant County Challenge Inc.).
WHEREAS, the purpose of Tarrant County Challenge Inc. is to mobilize Tarrant
County and its communities in developing and implementing comprehensive, coordinated
strategies for substance abuse prevention, and
WHEREAS, City and Tarrant County Challenge Inc. desire to enter into an
Agreement whereby Tarrant County Challenge Inc. will provide-outpatient and residential
services through the Tarrant Youth Recovery Campus to the Southlake community and others
referred by City;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That City and
Tarrant County Challenge Inc. do hereby covenant and agree as follows:
N:\Community Services\99 Service Agreements\CHALLENGE-00-1.DOC
09/27/00
SECTION 1
SCOPE OF SERVICES
The Scope of Service shall include:
Tarrant County Challenge Inc. shall provide a collaborative, full continuum of care
around a strong family systems model at the Tarrant Youth Recovery Campus to
include: assessment and referral, access to detoxification, case management,
residential treatment, day treatment, intensive outpatient, supportive outpatient, support
groups, and family counseling.
SECTION 2
TARRANT COUNTY CHALLENGE INC.'S OPERATIONS
1. Hours of Operations shall be solely defined by Tarrant County Challenge Inc.
2. The City shall have the right to review the books and records kept incident to
the services provided by Tarrant County Challenge Inc. to the City.
SECTION 3
PAYMENT FOR SERVICES
City agrees to pay to Tarrant County Challenge Inc. the sum of Dollars
in payment for services described in Section 1 hereinabove.
SECTION 4
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning October 1, 2000
and ending September 30, 2001.
N:\Community Services\99 Service Agreements\CHALLENGE-00-1.DOC
09/27/00
oaf• 6
IN WITNESS WHEREOF the City and Tarrant County Challenge Inc. have executed
this agreement as of this day of , 2000.
Approved as to legal form
and adequacy:
Attorney at Law Mayor, City of Southlake
Executive Director,
Tarrant County Challenge Inc.
NOW N:\Community Services\99 Service Agreements\CHALLENGE-00-1.DOC
09/27/00
Aotr �'
City of Southlake, Texas
MEMORANDUM
September 29, 2000
TO: Honorable Mayor and Members of City Council
FROM: Gary Gregg, Manager, Technical Services ext. 733
SUBJECT: Award of Bid to Parrot Communications for Installation of Fiber Optic Cable
for Town Hall
Action Requested: Award a bid for to Parrot Communications for installation of fiber optic cable
for Town Hall.
Background
Information: Currently City Hall serves as the hub of telecommunication and data
processing for the city. The current location at City Hall is plagued with
leaks and is undersized for the amount of equipment installed. Town Hall
will also require a connection to the fiber optic cable to access and connect
with other city locations. With the completion of Town Hall, staff will
relocate two of the three AS400's the city utilizes and will need to connect
them to the fiber backbone. This bid provides for the installation and
splicing of all fiber for the city at this time and also provides for the pulling
down of cable no longer used at the administrative building, as provided for
by law.
Financial
Considerations: This project was estimated to cost $15,000. Those funds were budgeted in
the FY 2000/01 budget in 105-230. Rapid construction in the Town Hall
area has forced a reroute of the cable increasing the number of feet of cable
necessary, along with the addition of two handholes. The lowest bidder is
Parrot Communication for $27,236.74.
Citizen Input/
Board Review: None
Legal Review: None.
Alternatives: Council may choose not to approve the bid and staff would seek other
sources for implementing a network solution.
Supporting
Documents: Bid and addendum attached
Staff
Recommendation: We recommend City Council award the bid to Parrot Communications for
installation of fiber optic cable for Town Hall.
City of Southlake
Fiber Optic
New City Hall
09/29/2000 08:27 9038920639 PARROT COMMUNICATION PAGE 01/01
parrot commun i cations
fiber voice data
City Of Sou Hake
667 N. Ca II Ave.
Southlake, rX 76092
Add on Items to Fiber Optice Bid
Added Amou t Of Cable 309 @ $3.34 $ 1,002.00
Added Hand toles 2 @ $900.00 $ 1,800-00
Labor For Ins Wl of Handholes $ 1,000.00
' $ 3,802.00
Thank you,
Joel Gib on
801 e, lamar shermon, be 75090 • voice 903-892-4933 • Fax 903-892-0639
QUOTATION WORKSHEET
Labor Unit Unit Cost Total
2 Days on Splice 2 $810.00 $1,620.00
5 Days on Pole Work 5 $810.00 $4,050.00
1 Day Testing 1 $810.00 $810.00
1 Day to pull Interduct 1 $810.00 $810.00
1 Day to pull Fiber 1 $810.00 $810.00
2 Days to set Boxes and 2 $810.00 $1,620.00
pull in Rope
,
Materials Unit Unit Cost Total
72 Count Fiber Optic Splice 1 $397.80 $397.80
,ase with Trays 4 $34.20 $136.80
Expanion Splice Case 1 $141.30 $141.30
72 Port Fiber Cab.Wall 1 $318.24 $318.24
1800'4-Interduct 2000 $1.45 $2,900.00
1800'SM 72 Fiber 1798 $3.34 $6,005.32
ST Ends 72 $8.19 $589.68
6 Packs ST Fiber Coupler 12 $109.80 $1,317.60
Underground Box 1 $1,800.00 $1,800.00
Lash Wire 2 $54.00 $108.00
Total Labor $4,860.00 $9,720.00
Total Materials $2,868.32 $13,714.74
Grand Total $7,728.32 $23,434.74
�tays to Complete the job: 45
carrot communications
fiber voice data
Staff Certifications
Parrot Communications holds numerous in-house Certifications. The combination of our experience and
qualifications make us a leader in the telecommunications and cabling.industry:A few certifications have
been listed for your reference.
NORDX/CDT
IBDN Structured Cabling Systems,by Nordex/CDT
Category 5 UTP Installation
Patch Panel Systems Installation BDUI 10
Telecommunication Installation
Optical Fiber Installation,Multi-mode/System Mode
Fiber Instrument Sales, Inc.
LAN Certified
Fiber Optic Certified
Cabling Business Institute
Certification.Category 5 in Voice and Data
Certification Fiber Optic Installation and Testing/Fiber Optics Technician
(W AT&T Global Business Communications Systems
Telecommunication Certified
Installation Lucent Phone System
Programming Lucent Phone System
Programming Lucent Voice Mail System
LANart
Certified Network Hardware Installer
Installation of Hubs,Routers,Switches,and Bridges
10 Base T, 10/100. 100 Base T
TELEKOL
Automated Call Processing Systems
Installation of Voice Mail System
Automated Attendant
Audio Text&Bulletin Board
Fax Mail System
General Services Commission
Qualified Information Systems Vendor (QISV)
State Centralized Masters Bidder List
(CMBL)Vendor ID/Number
1752776751500177437
Member
Association of Cabling Professionals(ACP)
W W W.TexasParrot.Com
U.S.A.C. E-Rate Spin #143017966
801 e. lamar • sherman, b:75090 • voice 903-892-4933 fox 903-892-0639
!o 9 -\
parrot communications
fiber voice data
REFERENCES
CITY.OF AUSTIN
Pete Collins
512-480-2132
9 Buildings,Drop,Data,Voice and Fiber Backbone(Indoor/Outdoor)
EAST TEXAS EMPLOYMENT AND TRAINING, INC.
Melissa Dabney
903-597-8131
50 Drops,Data/Voice,Hub,Switches,TI
AIR FORCE HEADQUARTERS,FT. WORTH
Andy Erickson
903-893-6593
300 Drops,Data, Voice,and Fiber Backbone
CITY OF TYLER
Dean Mason
903-531-1292
4 Miles Outdoor Communication Aerial Cable
BIRDVILLE I.S.D.
Drew Godwin
817-452-3187
12 Buildings Outdoor Communication Buried Cable Fiber
Optics'&Voice Cable
GLADEWATER I.S.D.
Gay Lewis
903-845-6991
Aerial Fiber Optic Cabling
NACOGDOCHES MEMORIAL HOSPITAL
Dave Tedder
409-568-8538 or 409-568-8560
Fiber Optic Cabling
801 e. lamar • sherman, tx 75090 • voice 903-892-4933 fax 903-892-0639
/019 -!v
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ygRDWP��
his is to acknowledge that
has met all requirements to become a
Certified Network Hardware Installer
09117199
azure Date
Title
Certification Valid Thru: O1f31/9�
TM
LANMI
■
DATACOM
CERTIFICATE OF CALIBRATION
Part No: 54713
Serial No: .9806218,1806218
Description: IANcat system 5
At the time of manufacture, this certifies that the above
product has been calibrated using applicable Datacom
Technologies procedures and NIST (U.S. National Institute of
Standards and Technology) traceable test equipment.
At the time of Y
shipment, our instrument has met all published
p
operating specifications and is guaranteed to meet all TIA
TSB-67 level II performance requirements.
The- environment in which this instrument was calibrated is
within the operating specification of the instrument and the
measuring test equipment used for verification.
Calibration Date: 06-11-98
Calibrated by: .
DalacoM Technologies
PM 13701 REV.A
Kwikset::
July 14, 1998
To Whom It May Concern:
Joel Gibson rewired the manufacturing area for Kwikset,A Black & Decker
Corp, in June 1997. This facility is located in Denison, Texas and Joel completed
this project in about six weeks, complying with the time line given.
Joel is very efficient and follows through with his work. He plans a project
ahead of time with the customer's input. He brings awareness to the customer
about pros and.cons of a project; therefore, prepares the customer for
shortcomings during the project:
Joel is an excellent project manager and follows through with the project
_ as well. He spent extra time on the site if items were critical and had to-be taken
care of. Joel was never absent or late through the process of completing this
project He is very reliable aid trustworthy. 1 would use Joel again at any time
for a project and do highly recommend him.
Sincerely
Edda Ingram
Information System Specialist
c
_ r
Kwikset Corporation 26DO North Highvray 75A.Denison,Texas 75D20 Phone 903.463.1313 '
A061Ap(g0[:CMoCURW
0 COUN�� Department of Juvenile Services
CIO
9501 Dyess, Denison,Texas 75020
Telephone(903)786-6326, FAX(903)786-9401
ID
LETTER OF RECOMMENDATION
Joel Gibson has completed installation for a medium size phone system- and provided
fiber optic cabling services to this department.
Joel continues to provide maintenance on-his product and has completed all requests
in a timely and professional manner.
(W Sincerely,
Bill C. Bristow, LMSW AP
Director
Department of Juvenile Services
Grayson County, Texas
BB:aw
cc:frle
MITCHELL GENERAL CONTRACTORS TEL 903 93. -8 -6593 FAX 903468-0679
ENTERPRISES, INC. P. O. BOX3109 SHERMAN,TEXAS 75091-3109 meiinc@teaoma.net
June 17,1998
Re_New Administration Building;McAlester Army Ammunition Plant;McAlester,Oklahoma
Dear SirAWame,
Joel Gibson)Leaded up the team that installed the telecommunications systems on this project The project was a
MY]ugh tech installation;involving CAT 5,as well as fiber optic cabling. He is a very knowledgeable young man
in the field of telecommunications and seems to keep himself current on all new advances in this industry.
As Supervisor, Scheduler,and,sometimes Desi$�Consultant,Joel worked many hours beyond the normal work
hou to help N uboll Enterprises,Inc.meet a i�ery tight completion date. Staying on top of tLe day to day
activities,he, also, worked diligently in getting all tests and reports submitted to the Corps of Engineers on time.
We would always welcome Joel to bid on any of our projects which require telecommunication systems.
Sincerely,
lit n1erprises, c.
J.Murphy
Project Manager
City of Southlake,Texas
MEMORANDUM
September 29, 2000
TO: Billy Campbell, City Manager
FROM: Garland Wilson,Director of Public Safety(Ext. 730)
SUBJECT: Request for a variance to Sign Ordinance No. 704-A for IHOP Restaurant
located at 3317 East SH 114.
Action Requested: City Council consideration of a variance to Sign Ordinance No. 704-A.
Background
Information: IHOP has just completed construction of a new restaurant at the above address.
They have applied for a variance to.allow an additional attached sign on the
northwest or right side elevation. The sign would be identical to the ones on
the front and left side which have been installed in compliance with the sign
ordinance.
Section 16-A of the sign ordinance limits the number of signs to one per street
frontage. The building has street frontage on the front and the left sides only.
The proposed sign would be visible to traffic headed eastbound on State
Highway 114. The requested sign contains 32 square feet in area and the
letters are 18 inches high. The existing signs are less than the allowable area
on their respective faces of the building by 28 square feet on the front and 20
square feet on the left side.
Financial
Considerations: Not Applicable
Citizen Input/
Board Review: No citizen input has been received. Not subject to any Board review.
Legal Review: None
Alternatives: The council may approve the sign as requested, approve it subject to whatever
changes or conditions they deem appropriate, or they may deny it.
Supporting
Documents: Variance Application
Sign Drawing/Elevation
Site Plan
Sections 14 and 16 of Sign Ordinance 704-A
1OH-1
Billy Campbell
September 29, 2000
Page 2
Staff
Recommendation: Place IHOP Restaurant's request for a variance to Sign Ordinance No. 704-A
on the October 3, 2000 City Council meeting agenda for approval.
GW/bls
10H-2
5o u t h C oL 6ail-r- P LOIN
CITY OF SOUTHLAKE
SIGN VARIANCE APPLICATION
APPLICANT OWNER(if different)
NAME: So u rM F041< N S M U'n'4 - 11-0 r
ADDRESS:
S 2vv Aourvry cy 7Y S o.cJ T-1• L,+)C ,F �k
PHONE: 21 O •?3 3 - 6 (e g 1 7 —
FAx: T-2-2 10S� g' �7
The following information pertains to the location for which the variance Is being requested
NAME OF BUSINESS OR OPERATION: K V P 9 S
PHYSICAL ADDRESS: 3 ,7 E.
y r � �LEGAL DESCRIPTION: Lot=_Block,Subdivision'''J?w16#'(JLAKX3ANK
I hereby certify that this application is complete as per the requirements of Sign Ordinance No.
704 as summarized below. I further understand that it is necessary to have a representative at
the City Council meeting who authorized to discuss this request.
Applicants signature: te: ' / 0 Q
The following checklist is a summary of requirements for sign variance requests as required by
the City of Southlake. The applicant should further refer to the Sign Ordinance No. 704 and
amendments, and other ordinances maps,and codes available at the City Hall that may pertain to
this si n variance request.
Completed sign variance request application.
Completed demonstration of conditions applicable to the requested variance(see
/ attached.)'
Site plan showing the location of the sign variance request and any other signs
that conform to or are exempt from the sign ordinance. The site plan shall also
Indicate the building, landscaped areas, parking&approaches and adjoining
street R. O.W.
Scaled and dimensioned elevations of the signs for which the variance Is
requested. For attached signs,the elevations shall show the-building,the sign
for which the variance is requested, and any other signs that conform to or are
exempt from the sign ordinance.
1OH-3
r ,
r
Demonstration
Please demonstrate that the following conditions area Iicabie to there rogues Won
variance:
1. That a literal enforcement of the sign regulation will sate an unnecessary hardship or
practical difficulty on the appgcant.
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2. That the situation causing the unnecessary hardship or practical dncuV. is unique to the
affected property and is not self imposed.
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3. That the variance will not injure and will be wholly compatible with the use and permitted
development of adjacent properties.
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4. That the variance will be In harmony with the spirit and purpose of the sign ordinance. II
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1OH-4
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1OH-5
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1OH-6 �°�
SEC. 14 VARIANCES
The City Council may authorize variances to any restriction set forth in this ordinance, including but not
limited to the number, type, area, height, or setback of signs, or any other aspect involved in the sign
permitting process. In granting any variance, the City Council shall determine that a literal enforcement of the
sign regulations will create an unnecessary hardship or a practical difficulty on the applicant,that the situation
causing the unnecessary hardship or practical difficulty is unique to the affected property and is not self-
imposed, that the variance will not injure and will be wholly compatible with the use and permitted
development of adjacent properties,and that the granting of the variance will be in harmony with the spirit and
purpose of this sign ordinance. A person may request a variance from the Sign Ordinance by filing the request
with the Building Official. Any request for variance shall be accompanied by a completed application and a
non-refundable filing fee in the amount specified in the current fee schedule adopted by City Council.
SEC. 16 PERMITTED SIGN STRUCTURES AND GENERAL REGULATIONS
A. ATTACHED SIGN
1. GENERAL: Unless otherwise specifically provided, the regulations set forth in this subsection shall
be applicable to all attached signs which are allowed under this ordinance. Signs may not be attached
to light fixtures,poles,curbs, sidewalks, gutters,streets,utility poles,public buildings, fences,railings,
public telephone poles, or trees. The direct painting of signs on buildings shall be prohibited except
for signs less than a three(3)square foot area used for building identification.
2. MINIM[UM /MAXIM[UIVI LETTER/LOGO HEIGHT: The minimum height allowed for letters or
logos shall be six (6) inches. The maximum height allowed for letters or logos shall be based on the
following criteria:
Distance From R.O.W. * Maximum Letter/Logo Height
Less than 100 ft. 12 inches
101 - 150 ft. 18 inches
151 -200 ft. 24 inches
201 -250 ft. 30 inches
251 -300 ft. 36 inches
301 and greater 42 inches
* -For any lease space which does not front on a street,the maximum letter/logo height shall be based
on the distance from the vehicular driveway access(see Appendix'B' for further clarification).
3. MAXIMUM AREA: 0.75 square feet for every one foot of width of building or lease space not to
exceed 400 square feet(see Appendix'A'for further clarification).
4. NUMBER OF SIGNS: Only one attached sign per lease space shall be allowed along each street
frontage on any site, unless otherwise specifically provided in this ordinance. A secondary sign may
be permitted at a public entrance,provided the entrance is on another side of the building,but shall be
limited to twenty-five percent (25%) of the primary or permitted sign size, whichever is more
restrictive. The six (6) inch minimum letter/logo height will not apply to these secondary signs. No
more than two (2) attached signs shall be allowed per lease space. Attached signs shall be located
within the first story of the main exterior entrance for a building or lease space (see Appendix `B' for
further clarification).
10H-7
5. SIGN WIDTH: Attached signs shall be limited in width to the middle seventy five percent (75%) of
the width of any building or lease space. In the event the lease space facade is horizontally articulated,
the 75%rule shall apply to the allowed sign to be located on any single plane facade (see Appendix
'B'for further clarification).
6. ROOF LINE LIMITATIONS: In no case shall an attached sign project above the roof line of any
building, except those attached to parapet walls and the sign may not extend above the parapet wall.
Signs shall be no closer vertically to the eave of the roofline or overhang than the predominant letter
height (see Appendix `B' for further clarification). Signs may be attached to a continuous plane
fascia,if the sign does not extend above or below the projection of the fascia. Signs attached to fascia
are only allowed when attached to structural canopy supported to the ground by columns constructed
of similar masonry material as the primary structure(See Appendix`B' for further clarification).
7. ILLUMINATION: Attached signs may only be illuminated utilizing internal lighting. Exterior letters with
exposed neon lighting are not allowed.
8. PROTRUSIONS: Attached signs may not protrude farther than eighteen inches (18") from the building,
excluding signs attached to canopies.
9. RESIDENTIAL ADJACENCY: Attached signs shall not be allowed on any facade(other than the main front of
the building)which faces property zoned for single-family residential uses if the sign is within one hundred fifty
feet(150')of the property line of said residential property.
1OH-8
City of Southlake,Texas
MEMORANDUM
September 29, 2000
TO: Billy Campbell, City Manager
FROM: Garland Wilson,Director of Public Safety(Ext. 730)
SUBJECT: Request for a variance to Sign Ordinance No. 704-A for McDonald's located at
225 North Kimball Avenue.
Action Requested: City Council consideration of a variance to Sign Ordinance No. 704-A.
Background
Information: McDonald's has an existing facility at the subject address. Due to the
reconstruction of State Highway 114,their lot is now on a corner and they have
applied to add an attached sign on the north face of the building.
Section 16-A of the Sign Ordinance limits the letter height of attached signs to
various heights corresponding to the distance from the property line along the
appropriate street frontage. The proposed sign on the north elevation is set
back approximately 85 feet from the State Highway 114 right-of-way and is,
therefore, limited to 18 inch letter height. The requested sign has a 42 inch
high "M", a 28 inch high "D", and the small letters are 24 inches high. The
sign contains 67 square feet in area, compared to the 100 square feet permitted
by ordinance. It should be noted that this memorandum contains corrected
calculations on square footage as compared to the last presentation.
Financial
Considerations: Not Applicable
Citizen Input/
Board Review: No citizen input has been received. Not subject to any Board review.
Legal Review: None
Alternatives: The council may approve the sign as requested, approve it subject to whatever
changes or conditions they deem appropriate, or they may deny it.
10I-1
Billy Campbell
September 29, 2000
Page,2
Supporting
Documents: Variance Application
,Sign Drawing/Elevation
Site Plan
Sections 14 and 16 of Sign Ordinance 704-A
Staff
Recommendation: Place McDonald's Corporation's request for a variance to Sign Ordinance No.
704-A on the October 3,2000 City Council meeting agenda for approval.
GW/bls
10I-2
CITY OF SOUTHLAKE
SIGN VARIANCE APPLICATION
APPLICANT OWNER (if different)
n
NAME: l CgdgAAAI A-6am�aS
ADDRESS: IZ61LX hAld, 4/l
PHONE: ' Z ''
FAX:
The following information.pertains to the location for which the variance is requested
NAME OF BUSINESS OR OPERATION: (��/,��
die
STREET ADDRESS: 022� L/'IV AM U . SMZ1ZILALE7
LEGAL DESCRIPTION:- Lot Block- / Subdivision ghpW Z Ai /FYI
I hereby certify that this application is complete as per the requirements of Sign Ordinance No. 704 as
summarized below. I further understand that it is necessary to have a representative at the City Council
meeting who is authorized to disc s this request.
Applicant's signature: ate:
The following checklist is a summary of requirements for sign variance requests as required by
the City of Southlake.The applicant should further refer to the Sign Ordinance No.704 and
amendments, and other ordinances maps, and codes available at the City Hall that may pertain
to this sign variance request.
—Z Completed sign variance request application.
—Z Completed demonstration of conditions applicable to the requested variance (see
attached.) .
-_zSite plan showing the location of the sign variance request and any other"signs
that conform to or are exempt from the sign ordinance.The site plan shall also
indicate the building, landscaped areas, parking &.approaches and adjoining
street R. 0. W.
Scaled and dimensioned elevations of the signs for which the variance is
requested. For attached signs, the elevations shall show the building,the sign
for which the variance is requested, and any other signs that conform to or are
exempt from the sign ordinance.
10I-3
Demonstration
Please demonstrate that the following conditions are applicable to the requested sign variance
1' That a literal enforcement_of the sign regulation will crate an unnecessary
hardship or practical difficulty on the applicant
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2 • That the situation causingthe unnecess,/har�hi of //'ary p practical difficulty is
unique to the affected property and is not self imposed.
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3• That the variance will not inju and will be wholly compatible with the use and
permitted development of adjacent properties.
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That the variance will be in harmony with the spirit and purpose of the sign
ordinance.
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10I-4
MCDonaicl's _ _ Everbrite
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'548.2 cm.
27-1/2'
69.85 cm.
..-- 191 211
584.2 cm.
-
42" _ `r
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CM.
Fascia Sign w/Biod limit w/42",W
Square Footage 31.56 sq.ft. Square Footage 37.26 sq.fL
Illumination 2-F-84 T12 CW/HO Illumination 2-F-96 T12 CW/HO
2-F-72 T12 CW/HO 4-F-64 T12 CW/HO
2-F-64 T12 CW/HO
Electrical 5.4 Amps 120V 60Hz Electrical 5.4 Amps 120V 60Hz
Ballast 1 -Magnatek MSB-1048-616 Ballast 1 -Magnatek M5B-1048-616
10I-5
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SEC. 14 VARIANCES
The City Council may authorize variances to any restriction set forth in this ordinance, including but not
limited to the number, type, area, height, or setback of signs, or any other aspect involved in the sign
permitting process. In granting any variance, the City Council shall determine that a literal enforcement of the
sign regulations will create an unnecessary hardship or a practical difficulty on the applicant,that the situation
causing the unnecessary hardship or practical difficulty is unique to the affected property and is not self-
imposed, that the variance will not injure and will be wholly compatible with the use and permitted
development of adjacent properties,and that the granting of the variance will be in harmony with the spirit and
purpose of this sign ordinance. A person may request a variance from the Sign Ordinance by filing the request
with the Building Official. Any request for variance shall be accompanied by a completed application and a
non-refundable filing fee in the amount specified in the current fee schedule adopted by City Council.
SEC. 16 PERMITTED SIGN STRUCTURES AND GENERAL REGULATIONS
A. ATTACHED SIGN
1. GENERAL: Unless otherwise specifically provided, the regulations set forth in this subsection shall
be applicable to all attached signs which are allowed under this ordinance. Signs may not be attached
to light fixtures,poles,curbs, sidewalks, gutters,streets,utility poles,public buildings, fences,railings,
public telephone poles, or trees. The direct painting of signs on buildings shall be prohibited except
for signs less than a three(3) square foot area used for building identification.
2. MINIMUM /MAXIMUM LETTER/LOGO HEIGHT: The minimum height allowed for letters or
logos shall be six (6) inches. The maximum height allowed for letters or logos shall be based on the
following criteria:
Distance From R.O.W. * Maximum Letter/Logo Height
Less than 100 ft. 12 inches
101 - 150 ft. 18 inches
151 -200 ft. 24 inches
201 -250 ft. 30 inches
251 -300 ft. 36 inches
301 and greater 42 inches
* -For any lease space which does not front on a street,the maximum letter/logo height shall be based
on the distance from the vehicular driveway access(see Appendix `B' for further clarification).
3. MAXIMUM AREA: 0.75 square feet for every one foot of width of building or lease space not to
exceed 400 square feet(see Appendix'A'for further clarification).
4. NUMBER OF SIGNS: Only one attached sign per lease space shall be allowed along each street
frontage on any site, unless otherwise specifically provided in this ordinance. A secondary sign may
be permitted at a public entrance,provided the entrance is on another side of the building,but shall be
limited to twenty-five percent (25%) of the primary or permitted sign size, whichever is more
restrictive. The six (6) inch minimum letter/logo height will not apply to these secondary signs. No
more than two (2) attached signs shall be allowed per lease space. Attached signs shall be located
within the first story of the main exterior entrance for a building or lease space (see Appendix `B' for
further clarification).
10I-8
5. SIGN WIDTH: Attached signs shall be limited in width to the middle seventy five percent (75%) of
the width of any building or lease space. In the event the lease space facade is horizontally articulated,
the 75%rule shall apply to the allowed sign to be located on any single plane facade (see Appendix
'B'for further clarification).
6. ROOF LINE LIMITATIONS: In no case shall an attached sign project above the roof line of any
building, except those attached to parapet walls and the sign may not extend above the parapet wall.
Signs shall be no closer vertically to the eave of the roofline or overhang than the predominant letter
height (see Appendix `B' for further clarification). Signs may be attached to a continuous plane
fascia,if the sign does not extend above or below the projection of the fascia. Signs attached to fascia
are only allowed when attached to structural canopy supported to the ground by columns constructed
of similar masonry material as the primary structure(See Appendix`B' for further clarification).
7. ILLUMINATION: Attached signs may only be illuminated utilizing internal lighting. Exterior letters with
exposed neon lighting are not allowed.
8. PROTRUSIONS: Attached signs may not protrude farther than eighteen inches (18") from the building,
excluding signs attached to canopies.
9. RESIDENTIAL ADJACENCY: Attached signs shall not be allowed on any facade(other than the main front of
the building)which faces property zoned for single-family residential uses if the sign is within one hundred fifty
feet(150')of the property line of said residential property.
Abe
10I-9
City of Southlake, Texas
MEMORANDUM
September 29, 2000
To: Billy Campbell, City Manager
From: Charlie Thomas, City Engineer
Subject: Award of Bids for Town Hall Landscape and Irrigation
Action Requested: Approve the award of bid for the purchase and installation of landscape
and irrigation for Southlake Town Hall.
Background
Information: On August 15, 2000, City Council approved the contract with Select
Trees, Inc. for the Town Hall trees in the amount of$15,948.
On September 26, 2000, five bids were received and opened to install
selected trees and the remaining landscape and irrigation. TruGreen
LandCare was the low bid at $32,909.20. This amount does include one
add alternate of $103.20 to extend an irrigation phone connection to the
building.
Financial
Considerations: The tree purchase amount bid for Town Hall was $15,948.
Citizen Input/
Board Review: None.
Legal Review: None.
Alternatives: None.
Supporting
Documents: Bid tabulation.
Staff
Recommendation: Staff recommends that the bid from TruGreen LandCare be accepted for
the Town Hall landscape and irrigation in the amount of$32,909.20.
City of Southlake, Texas
MEMORANDUM
September 29, 2000
TO: Charlie Thomas, City Engineer
FROM: Ben Henry, Park Planning and Construction Superintendent
SUBJECT: Bid Tabulation for Town Hall Landscape and Irrigation
Tabulation of bids as received on Tuesday, September 26, 2000 from five (5) landscape
contractors. Order of Bid is from lowest to highest.
Order of Bid Bidder Bid Amount
1. TruGreen LandCare $ 32,806.00
2. The Brickman Group $ 3 5,162.00
3. Randall and Blake Inc. $ 39,964.00
,,,. 4. Sprinkle and Sprout $ 49,879.00
5. Landscape Design and Construction $ 59,363.00
Bid Item TruGreen LandCare Brickman Group
#1 Tree Installation 5,448.00 4,752.00
#2 Landscape 19,786.00 20,810.00
#3 Irrigation 7,572.00 9,600.00
Bid Total $32,806.00 $35,162.00
Alternate #1
Phone line extension $103.20 $ 516.00
Contract Total $32,909.20 $35,678.00
City of Southlake, Texas
MEMORANDUM
September 29, 2000
TO: Billy Campbell, City Manager
FROM: Valerie Bradley, Assistant to the Public Works Director, x773
SUBJECT: Award of Bid for Furniture for Town Hall
Action Requested: Award bid for the delivery and installation of the furniture for Town
Hall.
Background
Information: For the past several months, Council Member Potter and city staff have
been working with Tarrant County representatives and the Town Hall
architect to select the furniture for Town Hall. All common areas and
areas open to the public will receive new furniture, with most of the back
offices using existing furniture (with the exception of the Executive and
Director level spaces). Most selections were made to give the building a
traditional Town Hall look and feel.
The furniture specifications for Town Hall were published on
Wednesday, September 20, 2000, with bids due on Monday, October 2,
2000. Bid analysis will begin promptly after the opening in preparation
for award on Tuesday, October 3, 2000.
Financial
Considerations: The amount set aside in the Town Hall FF&E Budget for furniture was
$580,000. Bids will be tabulated and presented at the October 3, 2000
City Council Meeting.
Citizen Input/
Board Review: None.
Legal Review: The attorneys were consulted and approved the furniture specifications as
published.
Alternatives: Approve or deny or modify.
Supporting
Documents: None at this time. Bids will be tabulated and distributed to Council at
the October 3, 2000 City Council Meeting.
Staff
Recommendation: Place the aforementioned item on the October 3, 2000 City Council
Meeting Agenda for Council consideration and approval.
10L-1
City of Southlake, Texas
MEMORANDUM
September 28, 2000
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (057)
SUBJECT: Teen Center Survey Report
Action Requested: Report by consultant on results of teen center survey.
Background
Information: In December 1999, the SPDC and City Council directed staff to
undertake a random sample survey of Southlake residents and teens to
determine their attitudes towards a teen center. After determining the
scope and intent of the project, staff sent out Requests for Proposals to
(RFPs) to several consultants specializing in survey research. In
February 2000, the City entered into a contract with Raymond Turco and
Associates for consulting services in developing a survey instrument and
conducting a random survey regarding the teen center issue.
An ad-hoc committee of two council members, one Park Board member,
one citizen, and two teens, was formed to assist staff and the consultant
in drafting a survey questionnaire. The survey sought to determine the
attitudes of adults and teens regarding a planned recreation center as well
as a potential facility for teens. The goal was to develop an instrument
that would be impartial and unbiased, but would provide SPDC_and City
Council with enough information to determine whether a teen center
should be constructed, in what manner, and what it should include if
constructed. A secondary objective of the survey was to gain additional
public input for the update of the Parks, Recreation and Open Space
Master Plan. The information gathered would allow staff and city
officials to better assess the specific recreational needs of the citizens for
planning a future recreation/community center.
After review by City Council members, the*adult portion of the survey
was conducted from June 26 through July 10. The youth portion of the
survey was conducted from August 7 through August 20.
Mr. Raymond Turco of Turco and Associates will brief the City Council
on the results of the two surveys and his analysis of the data.
11A -- 1
' Billy Campbell, City Manager
September 28, 2000
Page 2
Financial
Considerations: The Parks Capital Improvements Plan approved in December 1999
allocated $300,000 for construction of a teen center, subject to the
survey results.
Citizen Input/
Board Review: The ad-hoc committee and City Council has given staff and the
consultant direction on the development of the survey.
SPDC was briefed by the consultant on the results of the survey at their
September 25 meeting.
Legal Review: N/A
Alternatives: N/A
Supporting
Documents:
• Executive Summary from Raymond Turco and Associates
• A survey of attitudes about Recreation Facilities in Southlake --
Raymond .
Staff
Recommendation: Report by consultant and discussion as necessary.
11A -- 2
V
rt
RAYMOND TURCO and ASSOCIATES
EXECUTIVE SUMMARY
The City of Southlake. through the auspices of the Southlake Development
Corporation, retained the public opinion research firm of Raymond Turco & Associates
to conduct two scientifically valid samplings of residents (adults and youth, in the
community o gauge their support or opposition to two specific recreation-related
facilities currently under study. Attitudes were gathered regarding a potentiai
community recreation center, as well as a facility geared towards youth in the
community, described in the survey as a "Teen Center." The survey i;ad three
objectives. to provide city officials with information to determine whether a teen' Center
should be constructed. in what manner. and what it should include if constructed; to
Provide citizen input into recreation needs in the community: and to serve as an
additional public involvement tool to be used by the city in updating its comprehensive
:arks anu recreation master plan.
Tine telephone survey included the responses of 400 adults and 404 students from
grades 7-1.2. Below are listed the highlights from our analysis of the project:
GENERAL RECREATIONAL ATTITUDES
• Residents in Southlake were most satisfied with the recreation services crovided
children, ages 7-12 (61%), adults, ages 19-45 (56%) and children under the age
of 6 (55%). Youth in Southlake were more satisfied with the services provided
people between the ages of 13-18 than were adults (74%-42%), although the
satisfaction ratio was just slightly higher (3.2:1 to 2.8:1). Less than 50% of adults
said they were satisfied with the services provided to children. ages 13-18 (42%.
with 44% no opinion), and adults, ages 46-65 (41%, with 47% no opinion) and
over the age of 65 (33%, with 59% no opinion).
• An aquatic center/pool (26%), a recreation center (19%) and trails were the three
most popular recreational facilities adults would like to see constructed by the city
of Southlake. Students prioritized a recreation center (23%), followed by a teen
center (19%) and aquatic center/pool (14%). The second tier of responses from
adults were expand/add parks (7%), soccer fields (5%) and an ice rink and golf
course (both 3%), compared to students, who listed a skate rink/skatepark (8%),
soccer fields (6%). ice rink (5%)
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• Three of four adults (76%) rated an indoor recreation center necessary or very necessary for the city to construct. Youth were even more aware of its perceived
necessity, as 9 in 10 rated it necessary (60%) or very necessary (30%). By
comparison, unnecessary ratings were 16% and 9% of adults and youth, with very
unnecessary findings totaling 5% of adults and 01/0 of youth. Note that 30% of
both groups rated the center very necessary.
• Three out of five adult respondents (61%) and more than one-half (51%) of
students sampled arrknowledrg-ed having ViQiteul a recreation canter in anCther rih
Adults YYho visited the center (N=243), as well as students (N=207) were most
complimentary about variety of programs (36'% and 41%). The second most
popular response among both groups was nice facilities/equipment, aithough it
was mentioned significantly more often by students (16% and 31%).
• Similar percentages of adults (37%, of which 1 very familiar) and youth (36
8%) expressed familiarity with the teen center project. By comparison, adults
were 62% unfamiliar. of which 31°,o were very unfamiliar, and students 64% and
27%. Adults would describe a teen center to a friend in a neighboring city as a
place for teens to get together (39%). activities exclusively for teens (23%) and
supervised teen activities (17 i ;. By comparison, 70%o of youth described the
facility as place for teens to get together and 17% defined it as activities
exclusively for teens. Additionally, eighty percent of adults, and an even higher
4 percentage of youth (85%) said that their concept of a teen center emphasized
both social and athletic activities. Adults more often gave the social activities
response (16%-11%) and similarly small percentages emphasized athletic
activities (1%-3%).
RECREATION CENTER COMPONENTS AND PROGRAMS
• Basketball (35%), aerobics/exercise (33%) and swimming (32%) were the 3 most
popular activities adults would like to be able to participate in at a recreation
center. The most popular youth activities mentioned were basketball (50%),
swimming (32%) and soccer (18%). More than 10% of the adult sample identified
these additional activities -- racquetball/handball (23%), volleyball and walk/jog
indoors (both 14%) and weight lifting and dance/gymnastics (both 11%). Items
that achieved the 10% threshold from students were volleyball (16%), weight lifting
and dance/gymnastics (both 14%), games and tennis (both 13%).
racquetball/handball (11%) and walk/jog indoors (10%).
• From a list of 20 possible recreation-related activities, more than 7 of ten adults
listed fitness or aerobics (78%), jogging/walking around on an indoor track and
recreational classes (both 72%) and attending community meetings (71%) as
activities they or their family would like to participate in at a new recreation center.
Students were most likely to participate in activities geared toward teens (85%),
• Asked to agree or disagree to attitudinal statements, adults most often agreed that
a teen center would be a good place for youth to be able to gather for social
activities (91%) and to gather for athletic activities (80%). Majorities also agreed
that a teen center would be a good tool when encouraging families to move to
Southlake (62%) and is necessary because there currently are no facilities where
just teens can gather (59%). Also, 2 of the 3 negative statements were disputed --
that the teen center is not a good idea because most teens would not use the
facility (67% disagree) and that it would create safety concerns if in their
neighborhood (59 1 P,Isn, n r-th irnlitw of residents disagreed that the +eon tnr
.. y. \ /' N 1 residents u a u nv..i on �.
was not necessary because we will have sufficient recreational facilities when the
recreation center is open (45%-32%). Students were more definitive in their
comments, as 90%-plus agreed that the teen center would be good for social
activities (97%) and for athletic activities (94%). Eighty percent or more agreed
that the teen center would be a good tool for encouraging families to move (82%)
and is necessary because there currently are no facilities available (80%). Also,
83% disagree that the teen center is not a good idea because most teens would
not use the facility. 68% that it would create safety concerns if constructed in my
neighborhood and 67% that it is not necessary because we will have sufficient
recreational facilities when the recreation center is open.
• Nine of ten students supported constructing a teen center if the following items
were contained: pool/billiard tables and swimming pool (96%), basketball courts
(94%), stage area for concerts (93%), casual area, including big screen television
and couches (92%) and weight/cardiovascular room (91%). Youth were
supportive of including each of the items, as the ratio of support to opposition was
lowest when discussing magazine/reading rooms (2.4:1).
• A majority of adults (53%) would support or strongly support a teen center in
Southlake that did not include athletic facilities, but not by a substantial margin.
By comparison, a majority of students would oppose such a facility (51%),
although overall support was nearly as high (48%). For both adults (17%-13%)
and youth (16%-15%), strong support was similar to strong opposition.
• A majority of students were likely to participate in 11 of the 12 presented activities
if held at the teen center. Likely ratings were highest for concerts (91%), pool
tables/ping pong tables (89%), dances/guest DJ nights (85%) and movie nights on
big screen television (83%). By comparison, the activity least likely to draw
participation from students were group meetings, at 49% likely or very likely.
• If the teen center were constructed, adults would be most concerned with safety to
youth (71% major concern), lack of supervision (69%) and vandalism (56%). By
comparison, lower concerns were expressed regarding loitering in the area (42%),
loud noise (41%) and having boys and girls of different ages together (26%).
• Two of three students either disagreed (51%) or strongly disagreed (16%) that a
teen center is not necessary because the youth of the community can use the
recreation center for their needs. By comparison, 32% either agreed (27%) or
strongly agreed (5%) with this statement.
• Regarding teen center location statements, adults were in agreement that the
needs of youth in Southlake would be best met by teen activities as part of the
recreation center, but with a separate entrance (71%), or by teen activities in a
designated area or on a designated evening (69%). However a majority
disagreed that youth needs would be best met by a teen center constructed as a
stand-alone facility (37%-53%). Teens most often agreed that the needs would be
best met by teen activities as part of the recreation center, but with a separate
entrance (79%), by a teen center constructed as a stand-alone facility (73%) and
by teen activities included in a designated area or evening (72%). Additionally,
youth more often disputed the statement that the needs of youth are being
addressed now (42%-53%). Asked to select a preferred option, adults chose
equally, a teen center, part of, but separate from recreation center and recreation
center that included teen center activities (both 37%), while the primary choice of
youth was a teen center, part of, but separate from the recreation center (50%).
Additionally, students, more often than adults, selected the stand-alone facility
option (23%-11%).
• Relative to a teen center, nearly 3 in 5 adult respondents believed it was important
(42%) or very important (17%) to begin immediate construction of a teen center,
compared to 37% who rated it unimportant (26%) or very unimportant (11%), with
the remaining 5% of the sample having no opinion on the matter. Additionally,
61% either supported (46%) or strongly supported (15%) the construction of a
teen center, based on an estimated cost of $1 million. However, support declined
to 45% when informed that construction of the teen center could delay
construction of the recreation center a few years.
c City of Southlake, Texas
MEMORANDUM
September 22, 2000
To: Billy Campbell, City Manager
From: Valerie Bradley, Assistant to the Public Works Director, ext. 773
Subject: Town Hall Furniture Bid Process
The furniture specifications for Town Hall were published on Wednesday, September 20,
2000, with bids due on Monday, October 2, 2000. Mayor Stacy has indicated an interest in
submitting a bid for this contract. Staff asked the City Attorney to review the possibility of
the Mayor bidding on this item and in response, staff was sent a copy of a letter dated August
1, 1997 from City Attorney Wayne Olson to then City Manager Curtis Hawk (Attachment A).
As Mr. Olson explains on pages 6-7 of Attachment A, Section 2-264(a)(6) of the City of
Southlake Ethics Code (Attachment B) prohibits an officer from engaging in any exchange,
purchase, or sale of services with the City. Mr. Olson goes on to explain that according to
Section 2-263(c) of the same code, the City Council can choose to "exempt from the
provisions of this article any conduct found to constitute a violation" if the City Council
believes that it is in the best interest of the City of Southlake to do so. Mr. Olson also
recommends that this is an issue for the City Council to decide.
Please place this item on the September 29, 2000 City Council Work Session for discussion by
the Council.
City of Southlake, Texas
MEMORANDUM
September 22, 2000
TO: Billy Campbell, City Manager
FROM: Shawn Poe, Assistant City Engineer, extension 846
SUBJECT: - Capital Improvement Program (CIP) for the Fiscal Year 2000-01
Discussion Item: Capital Improvement Program(CIP) for the FY00-01.
Background
Information: Each year, staff proposes projects to be included in the City's Capital
Improvements Program (CIP). These projects are identified by SPIN,
residents, Council members, and staff. Identified projects are placed in the
CIP; however, specific project funding is dependent on the priority of the
project and available funding. It is possible to have a project in the CIP
for many years before funding becomes available. It is important to
remember that the CIP has three distinct elements: project identification,
justification and prioritization; funding; and implementation. The CIP is
NOT a one-year program but a continuing dynamic plan designed to
address the infrastructure needs of the community.
Developing a CIP involves several steps. The first step is the development
of Citywide master plans, such as, Land Use, Zoning, Master
Thoroughfare, Parks, Trails, Water and Sewer. The Drainage Master Plan
is starting to be developed. The second step is the development of a ten-
year plan during the Impact Fee process. State law requires that at least
every three years the plan and fees be reviewed and updated. The fees are
based upon the ten-year CIP. The third step is more a staff activity where
staff prepares a five-year CIP. The fourth step is the annual CIP included
in the fiscal year budget. The fifth step is the actual funding decision on
which projects are ready for implementation and when they can be built.
Once Council has approved the CIP projects each year, Certificates of
Obligation (C.O.'s) are issued to fund the CIP projects. The C.O.'s debt
service payments are paid from the following four sources: property taxes
(general fund), impact fees collected, utility fund revenues (water/sewer
fund), and tax increment financing (TIF) for improvements constructed in
the tax increment reinvestment zone (TIRZ). If there are not TIF funds
available to pay the dept service payments for projects within the TIRZ,
the payments must be paid from the general fund.
1
The attached exhibit 1 lists the proposed projects recommended by Staff to
be constructed using the general fund and TIF funds. Staff has prioritized
the projects along with a justification for each. Similarly, Exhibit 2 and
Exhibit 3 lists the proposed projects recommended by Staff to be funded
using impact fees and the water/sewer fund, respectively. Staff has also
prioritized these projects as well. A project map for each proposed project
is included. The project maps are in the order as listed on each respective
exhibit. For your use, the City's five-year CIP plan is attached. The
projects listed in Exhibits 1-3 are included on the spreadsheet. The
estimated costs of the proposed projects for the 2000-01 fiscal year are
highlighted with a bolder border.
Financial
Considerations: The cost break down of the funding sources for the proposed projects is
tabulated below:
FUNDING SOURCE AMOUNT
Property Taxes (general fund $3 047,074
TIF $10,478,669
Ima ct Fees $4,170,387
Utility Fund water/sewer fund $3,764,199
Total $21460 329
Citizen Input/
Board Review: Citizens have inquired on nearly all of the CIP projects. Staff has
recommended the previously discussed CIP projects based on factors such
as cost,need, and justification.
Legal Review: Not applicable.
Alternatives: City Council may add, delete, and/or re-prioritize the projects discussed,
as they deem necessary. The estimate costs of the projects funded using
TIF funds exceed the estimated costs of the projects funded using property
taxes, impact fees, and the utility fund combined. Therefore, Staff has
prepared Exhibit 4 that shows some various alternatives to reduce the
estimated costs of the funding by the TIF.
Supporting
Documents: Exhibit 1
Exhibit 2
Exhibit 3
Project Maps
Exhibit 4
5-year CIP spreadsheet
2
City of Southlake, Texas
Staff
Recommendation: Staff recommends Council chooses and prioritizes the CIP projects as
presented. Please place this item on the September 29, 2000 City Council
Work Session Agenda for discussion.
SEP/sep
3
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EXHIBIT 4
TIF FUNDING ALTERNATIVES
Alternative Cost Savings Impact
Open channel will remain at S. Carroll
Remove Versailles channel $525,000 Elementary school site
Cost more to construct other half in
Build just half of S. Kimball from Crooked to Heritage $400,000 future 15-30%
Build full intersection at Kimball/FM 1709 and build just Cost more to construct other half in
half of S. Kimball from intersection to Crooked $1,500,000 future (15-30%)
TOTAL $2,425,000
City of SoutmaKe, Texas
MEMORANDUM
September 22, 2000
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (ext. 772)
SUBJECT: Award of bid to Christmas Decor by Zenith for reinstallation of holiday
lighting at Town Square, and purchase and installation of holiday lighting at
Town Hall
Action Requested: Award of bid to Christmas Decor by Zenith for reinstallation of holiday
lighting at Town Square, and purchase and installation of holiday lighting
at Town Hall in the amount of$34,682.
Background
Information: With the completion of Town Square in 1999, the City began planning for
the installation of holiday lights in the Town'°Square park and public areas.
The City entered into an agreement with Christmas Decor by Zenith in
October of 1999 for the purchase and installation of the holiday lighting
and decorations. The lighting and decorations were extremely popular
with citizens and provided an aesthetically pleasing backdrop for the City's
holiday celebration.
In an effort to continue the holiday lighting from 1999 and incorporate
the new Town Hall building, appropriate specifications were developed
and advertised. Staff conducted the bid process in compliance with
applicable laws and procedures. Three (3) vendors submitted bids on
this project on September 11, 2000. Christmas Decor by Zenith of
Dallas, Texas provided the low bid in the amount of$34,682, within the
budgeted amount of $35,000. As you will recall, Christmas 136cor by
Zenith was the installer for the lights in Town Square last year and has
completed other holiday lighting projects for private developments in
Flower Mound and Irving. All lighting and decorations are to be
installed by November 18, 2000 and removed within one week after
January 1, 2001.
The bid tabulation attached demonstrates that the low bid is within the
budgeted amount and almost $30,000 less than the second low bidder.
This difference in cost can be attributed to Christmas D6cor by Zeniths'
familiarity with the project, their ability to store the lights and
decorations within their own facilities, and economy of scale achieved
Billy Campbell, City Manager
September 22, 2000
Page 2
through their additional on-site work with Cooper and Stebbins. At the
City's option, all or portions of the agreement may be renewed for two
additional twelve (12) month periods.
Financial
Consideration: The fiscal year 2000/01 budget allocates $35,000 for holiday lighting and
decorations for public areas in Town Square and Town Hall.
Citizen Input/
Board Review: Staff has reviewed the layout for the Town Hall lights and decorations with
Councilman Rex Potter.
Legal Review: Standard form of agreement.
Alternatives: Reject all bids for the purchase and installation of holiday lights and
decorations and proceed to reopen the bidding process.
Supporting
Documents: Supporting documents include the following:
- Bid Tabulation
- Standard form of agreement
- Lighting plan for Town Hall
Staff
Recommendation: Place as an item on October 3, 2000 City Council agenda award of bid to
Christmas Decor by Zenith for reinstallation of holiday lighting at Town
Square, and purchase and installation of holiday lighting at Town Hall in
the amount of$34,682.
56. ?
City of Southlake
COMMUNITY SERVICES DEPARTMENT
BID TABULATIONS
PROJECT NAME: Holiday Lighting and Decorations for public areas in Town Square and Town Hall
PROJECT NO: N/A DATE: September 11, 2000
WORKING DAYS: sixty 160) days ENGR. EST.: $ N/A
I
BIQDR BID AMOUNT
Christmas Ddcor by Zenith $34,682.00
P.O. Box 710547
Dallas, Texas 75371
Christmas Ddcor $64,512.43
P.O. Box 893
Keller, Texas 76244
Arnett Marketing $82,933.00
24911 Packsaddle Trail
San Antonio, Texas 78255
06-63-0003
58- 3
STANDARD FORM OF AGREEMENT
�65TATE OF TEXAS
COUNTY OF TARRANT
THIS AGREEMENT, made and entered into this 3rd day of October in the year 2000 by and between
City of Southlake of the County of Tarrant and State of Texas, Party of the First Part, hereinafter
termed OWNER, and Christmas Decor by Zenith of the City of Dallas , County of Dallas and State
of Texas , Party of the Second Part, hereinafter termed CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned,
to be made and performed by the Party of the First Part (OWNER), the said Party of the Second Part
(CONTRACTOR), hereby agrees with the said Party of the First Part (OWNER) to commence and
complete the construction of certain improvements described: Holiday Lighting and Decorations for
public areas in Town Square and all extra work in connection therewith, under the terms as stated in
the General Conditions of the Agreement and at his (or their) own proper cost and expense to furnish i
all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other
accessories and services necessary to complete the said construction, in accordance with the conditions
and prices stated in the Proposal attached hereto, and in accordance with the Invitation to Bid,
Instructions to Bidders, the Bonds, Insurance, and Indemnity Section, the Specifications and addenda,
and the Substitutions and Product Options Section therefore, as prepared by Steve Polasek, Deputy
Director of Community Services, herein entitled the OWNER'S REPRESENTATIVE, each of which
has been identified by the CONTRACTOR and the OWNER, together with the CONTRACTOR'S
written Proposal, the Instructions to Bidders, and the Specifications hereto attached; all of which are
Made a part hereof and collectively evidence and constitute the entire contract.
The CONTRACTOR hereby agrees, following written notice to proceed, to complete the work
specified by November 18, 2000, subject to such extensions of time as are provided by the Instructions
to Bidders section of the Agreement. ,
The OWNER agrees to pay the CONTRACTOR in current funds the amount not to exceed $ 34,682
as represented in the proposal, which forms a part of this contract, such payments to be subject to the
Instructions to Bidders section of the Agreement.
IN WITNESS WHEREOF, the parties to these presents have executed this Agreement in the year and
day first above written.
City of Southlake Christmas Decor by Zenith
Party of the First Part(OWNER) Party of the Second Part(CONTRACTOR)
l
By: By:
Rick Stacy, Mayor
ATTEST: ATTEST.
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City of Southlake, Texas
MEMORANDUM
September '22, 2000
I
TO: Billy Campbell, City Manager
FROM: Shawn Poe, Assistant City Engineer, extension 846
SUBJECT: Award of bid to Pate Brothers Construction, Inc. for the construction of the
S-7 sanitary sewer line to serve the CISD Stadium and Transportation
Facility site
Action Requested: Staff seeks Council award the bid to Pate Brothers Construction, Inc. for
the construction of the S-7 sanitary sewer line to serve the CISD Stadium
and Transportation Facility site in the amount of$478,872.19.
Background
Information: The construction of the CISD Stadium and Transportation Facility is
underway in the southeast quadrant of the City. Currently, there is no
sanitary sewer to serve this site. The stadium and transportation facility is
scheduled to be in service in August 2001. The S-7 sanitary sewer line
will extend from Brumlow through the petroleum facility sites and thence
to the CISD Stadium and Transportation site (see attached project map).
Once constructed and in service the S-7 sanitary sewer line will allow the
City to eliminate two lift stations. One lift station is located in the
Heritage Business Park off of S. Kimball. The other lift station is located
in the Cornerstone Business Park. This bid included an alternate bid item
for the construction of a sanitary sewer line from the Bank Place
wastewater treatment plant to a sanitary sewer line located in the Heritage
Business Park, which is part of the City of Grapevine's sanitary sewer
- system (see attached project map). The City requested the City of
Grapevine on April 12, 2000 to allow the tie-in of this sewer line to
Grapevine's sewer system but is still awaiting a response. Staff
recommends Council award the alternate bid item with the caveat that the
sewer line will not be constructed unless the City receives permission
from Grapevine to tie-in into their sewer line. The City anticipates
Grapevine's response is forthcoming soon.
This project was originally going to be constructed in two phases. The
first phase was delayed due to the acquisition of several easements.
During the easement acquisition process of phase 1, phase 2 was designed.
Consequently, the two phases were combined and bid as one project.
Construction of this project is anticipated to take 150 calendar days.
SC- I
City of Southlake, Texas
Therefore, the construction of this sewer line will be complete prior to the
F opening of the CISD Stadium and Transportation Facility site.
Financial
Considerations: This project was budgeted in the FY98-99 and FY99-00 CIP budgets. The
budget appropriated $1,000,000 to engineer, survey and construct this
project. There were eleven contractors that bid this project. The low bid
was received from Pate Brothers Construction, Inc. of Kennedale, TX with
a base bid of $384,483.30 and $94,388.89 for the alternate bid item (see
attached bid tabulation). The costs for this project have been tabulated
below.
Cost Description _ Amount
Engineering & Surveying, $64,470.00
Construction (base bid & alternate $478,872.19
Total $543 42.19
Budgeted Amount $1,000,000
Amount Under/(Over Budget $456;657.81
The bids received were quite lower than the budgeted amount. Staff
attributes this for the following reasons: The budget was estimated two
years ago when construction prices were slightly higher. The project was
bid as one project rather than two, which increased the economy of scale.
And the good weather has allowed contractors to complete past projects
faster than anticipated, which results in the contractors finding more work.
Citizen Input/
Board Review: Staff has had several meetings with the petroleum companies and abutting
property owners during the design of this project. Prior to construction
beginning, staff will meet with the property owners affected to discuss the
construction.
Legal Review: None.
Alternatives: Council can award the bid to include or not to include the alternate bid
item. Staff recommends awarding the bid to include the alternate bid item
with construction of the alternate bid item to be contingent upon receiving
permission from the City of Grapevine to tie-in to their sewer line.
Supporting
Documents: Project Map
Bid tabulation
Staff
Recommendation: Staff recommends that the City Council award the base bid and alternate
bid item to Pate Brothers Construction, Inc. for the construction of the S-7
5 C- 2
City of Southlake, Texas
sanitary sewer line to serve the CISD Stadium and Transportation site.
The base bid is in the amount of$384,483.30 and the alternate�'bid item is
in the amount of $94,388.89, for a total contract price of $478,872.19.
Please place this item on the October 3, 2000 Regular City Council
Agenda for approval.
SEP/sep
SC- 3
I
S-7 Sanitary Sewer
Project Map
I
Existing Sewer i
Plant
Existing Lift
Station
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ESS
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Sewer built
�: by CISD
5
CISD 1
Proposed B��N
S. Kimball j` Existing Lift
I P Station
O `f
Exiffiig S-7 S`
Sewer Line
t I
Connect to
j Grapevine sewer
(alternate bid)
1
Proposed S-7 Sewer
(base bid)
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City of Southlake, Texas
MEMORANDUM
September 22, 2000
TO: Billy Campbell, City Manager
FROM: Shawn Poe, Assistant City Engineer, extension 846
SUBJECT: Award of bid to Sutton & Associates, Inc. for the reconstruction of Robin
Lane and Mockingbird Lane in the Dove Acres subdivision
Action Requested: Staff seeks Council award the bid to Sutton & Associates, Inc. for the
reconstruction of Robin Lane and Mockingbird Lane in the Dove Acres
subdivision in the amount of$177,511.60.
Background
Information: The sanitary sewer to serve the Dove Acres subdivision was installed and
completed in June 2000. The FY99-00 CIP budget provided funds for the
reconstruction of the two public roads within the subdivision,
Mockingbird Lane and Robin Lane (see attached project map). The
subdivision contains the "estate" type cross-section for the roadways,
which is a 24-feet wide asphalt road with bar ditch drainage on either side
of the road. The project scope includes reconstructing the asphalt
roadways to their current width of 24 feet and regrading the bar ditches as
necessary to provide adequate drainage.
The bid for the project included a base bid along with an alternate bid
item. The base bid was for the reconstruction of the asphalt roads and
regrading the bar ditches as necessary to provide adequate drainage. The
alternate bid item was for the construction of an underground storm drain
between two lots (see attached project map). Currently, the drainage
traverses within a small grass-lined channel. -The channel is quite close:t9
one home and is not graded properly, which allows water to pool in areas
causing a nuisance. Construction of the storm drain will allow the
drainage to flow in a pipe and discharge into a creek that flows along the
east side of the Dove Acres subdivision. Staff recommends Councilza card
the alternate bid item to construct these improvements.
Financial
Considerations: This project was budgeted in the FY99-00 CIP budget. The budget
appropriated $237,600 to engineer, survey and construct this project.
There were six contractors that bid this project. The low bid was received
from Sutton & Associates, Inc. of Keller, TX with a base bid of
$169,251.60 and $8,260.00 for the alternate bid item (see attached bid
tabulation). The costs for this project have been tabulated below.
SE- i
City of Southlake, Texas
Cost Description Amount
Engineering & Surveying $14,600.00
Construction base bid & alternate) $177,511.60
Total 1 $192,111.60
Budgeted Amount $237,600
Amount Under/(Over) Budget $45,488.40
Citizen Input/
Board Review: Staff has had a neighborhood SPIN meeting with the residents of Dove
Acres for the sanitary sewer project. At this meeting, the reconstruction of
the roads was discussed briefly. Prior to construction beginning on the
road reconstruction, another SPIN meeting will take place to discuss the
construction of the roads further.
Legal Review: None.
Alternatives: Council can award the bid to include or not to include the alternate bid
item. Staff recommends awarding the bid to include the alternate bid item
in order to improve the drainage.
Supporting
Documents: Project Map
Bid tabulation
Staff
Recommendation: Staff recommends that the City Council award the base bid and alternate
bid item to Sutton & Associates, Inc. for the reconstruction of
Mockingbird Lane and Robin Lane in the Dove Acres subdivision. The
base bid is in the amount of$169,251.60 and the alternate bid item is in
the amount of$8,260.00, for a total contract price of$177,511.60. Please
place this item on the October 3, 2000 Regular City Council Agenda for
approval.
SEP/sep
SE - 2
I
MOCKINGBIRD LANE &
ROBIN LANE RECONSTRUCTION
PROJECT MAP
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Creek
Proposed Road
Reconstruction
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City of Southlxke, Texas
MEMORANDUM
September 22, 2000
TO: Billy Campbell, City Manager
FROM: Shawn Poe, Assistant City Engineer, extension 846
SUBJECT: Ordinance No. 792, 1" Reading, Abandonment and quitclaim of a portion of
Pine Drive right-of-way at the intersection of South White's Chapel
Boulevard
Action Requested: Staff requests Council to approve Ordinance No. 792, 1" Reading, which
is for the abandonment and quitclaim of a portion of Pine Drive right-of-
way at the intersection of S. White's Chapel Blvd.
Background
Information: The City plans to reconstruct Pine Drive later this year. Currently, Pine
Drive intersects White's Chapel at an acute angle. The reconstruction of
Pine includes realigning Pine with S. White's Chapel (see attached project
map). The City purchased land in February 1999 to accommodate the
realignment. White's Chapel Methodist Church also dedicated additional
right-of-way for the realignment of Pine. Following the realignment, Pine
Drive will intersect perpendicular- to S. White's Chapel, which will
provide for an improved intersection over the one that exists today.
The City will no longer need the portion of right-of-way at the existing
intersection of Pine and S. White's Chapel. Furthermore, the City agreed
to abandon the right-of-way in return for the church dedicating the
additional right-of-way required for the realignment. Therefore, the right-
of-way can be quitclaimed back to the surrounding landowner, which is S.
White's Chapel Methodist Church. Although the land will be quitclaimed
to the church, an easement will be retained for the existing franchise
utilities that exist in the right-of-way to be abandoned. Should the church
not agree to dedicate an easement, the franchise utilities will have to be
relocated in order to abandon the right-of-way. The church will have to
pay for the relocation of the utilities unless Council chooses decides to
have the City pay for the relocation. The cost to relocate the franchise
utilities will be determined prior to the second reading of this ordinance.
The City will relocate the existing water line in the right-of-way to be
abandoned.
Financial
Considerations: None, unless Council decides that the City will pay for the relocation of
the franchise utilities.
��— 1
City of Southlake, Texas
Citizen Input/
Board Review:_ None.
Legal Review: None.
Alternatives: None.
Supporting
Documents: Project Map
Ordinance No. 792
Quitclaim Deed
Staff
Recommendation: Staff recommends Council to approve the 0 Reading of Ordinance No.
792, which is for the, abandonment and quitclaim of a portion of Pine
Drive right-of-way at the intersection of S. White's Chapel. Please place
this item on the October 3, 2000 Regular City Council Agenda for
approval.
�Z—
SEP/sep
5F - 2
i
PINE ROW ABANDONMENT
PROJECT MAP
THLpKE BLV Existing
so Intersection
�v Future
Intersection
Abandoned
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ST - 3
ORDINANCE NO. 792
AN ORDINANCE VACATING AND ABANDONING A RIGHT OF WAY
FOR PINE DRIVE IN A PORTION OF THE O.W. KNIGHT SURVEY,
ABSTRACT 899 OF THE WHITE CHAPEL METHODIST CHURCH
ADDITION IN THE CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS; DECLARING THAT SUCH PROPERTY IS UNNECESSARY
FOR USE BY THE PUBLIC; AUTHORIZING THE MAYOR TO EXECUTE
A QUITCLAIM DEED RELEASING PUBLIC OWNERSHIP INTEREST
AND CONTROL OF SAID RIGHT-OF-WAY; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake, Texas is a home rule city acting under its
charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, a right of way has been previously dedicated to the City of
Southlake by the owner of the White Chapel Methodist Church Addition to the City of
Southlake, Tarrant County, Texas; and
WHEREAS, the City Council of the City of Southlake, after careful study and
. ...._ ....
consideration, has determined that the right-of-way located in the portion of the O.W.
Knight Survey, Abstract 899 of the White Chapel Methodist Church Addition is not being
used by, nor useful or convenient to the public in general; therefore, it constitutes a
public charge without a corresponding public benefit, and the public would be better
served and benefited by its vacation and abandonment;
WHEREAS, in order to remove any question as to the continued interest or
ownership of the public in said right-of-way, the City desires to execute a quitclaim deed
releasing all title,-ownership and control in said right-of-way to the owner of the abutting
property.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS:
5r--4
' SECTION 1.
The right-of-way in the portion of the O.W. Knight Survey, Abstract 899 of the
White Chapel Methodist Church Addition to the City of Southlake, Tarrant County,
Texas, more specifically shown in Exhibit "A" and described in Exhibit "B" attached
hereto and incorporated herein for all purposes, is not being used by, nor useful or
convenient to the public in general. It constitutes a public charge without a
corresponding benefit, and the public would be better served and benefited by its
vacation and abandonment. Accordingly, the above described right-of-way is hereby
vacated and abandoned as public property and shall revert in fee simple to the owner of
the White Chapel Methodist Church Addition.
SECTION 2.
The Mayor of the City of Southlake, Texas, is hereby authorized and empowered
to execute a quitclaim deed releasing all claims to title, ownership, or control ,of the
right-of-way, on behalf of the City of Southlake, Texas.
SECTION 3.
A copy of said quitclaim deed shall be presented for filing with the County Clerk
of Tarrant County, Texas by the office of the City.Secretary.
ecretary.
SECTION,4.
It is hereby declared to be the intention of the city council that the phrases,
clauses, sentences, paragraphs and sections of this ordinance are severable, and if any
phrase, clause, sentence, paragraph or section of this ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
5F`s
J such unconstitutionality shall not affect any of the remaining phrases, clauses,
sentences, paragraphs and sections of this ordinance, since the same would have been
enacted by the City Council without the incorporation in this ordinance of any such
unconstitutional phrase, clause, sentence, paragraph or section.
SECTION 5.
This Ordinance shall be in full force and effect from and after its passage, and it
is so ordained.
PASSED AND APPROVED ON FIRST READING ON THIS DAY OF
2000.
MAYOR
ATTEST:
CITY SECRETARY
PASSED AND APPROVED ON SECOND READING ON THIS DAY OF
, 2000.
MAYOR
a�, .... ... ... ATTEST:
R CITY SECRETARY
APPROVED AS TO FORM AND LEGALITY:
City Attorney
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EXHIBIT`B'
- VACATION OF RIGHT-OF-WAY
Being a 0.6286 acre tract of land in the O. W. Knight Survey, Abstract 899,City of Southlake,
Tarrant County, Texas, and being a portion of existing Pine Drive to be vacated by the city of
Southlake, being more particularly described as follows;
BEGINNING at a PK nail found in asphalt for the northwest corner of Lot 1, Block A, White
Chapel Methodist Church Addition, as recorded in Plat Volume 388-204. Page 12 P.R.T.C.T.,
and being in the easterly right-of-way line of existing Pine Drive at the intersection with the
southeasterly right-of-way line of White Chapel Boulevard;
THENCE S 05°33'48"E,along the westerly line of said Lot 1,also being said easterly right-
of-way line of existing Pine Drive,a distance of 201.39 feet to an iron pin found;
THENCE S 00°06'23" E, continuing along the westerly line of said Lot 1, also being said
easterly right-of-way line of existing Pine Drive, a distance of 476.65 feet;
THENCE N 31°23'53"W,leaving the westerly line of said Lot 1 and crossing said existing
Pine Drive,a distance of 74.84 feet to the easterly line of a 0.998 acre tract of land
conveyed to the City of Southlake in Deed Volume 13665,page 93(D.R.T.C.T.),
also being the westerly right-of-way line of said existing Pine Drive;
THENCE N 00°47'05" E, along the easterly line of said City of Southlake tract and
continuing along the easterly line of a 1.004 acre tract of land conveyed to White's
Chapel United Methodist Church in Deed Volume 13678,page 327(D.R.T.C.T.),
also being the said westerly right-of-way line of existing Pine Drive, passing an
iron found at a distance 72.43 feet for the southeast corner of said White's Chapel
United Methodist Church tract,a total distance of 225.37 feet;
THENCE N 08°04'21"W,continuing along the easterly line of said White's Chapel United
Methodist Church tract,also being said westerly right-of-way line of existing Pine
Drive,a distance of 242..52 feet to the northeasterly corner of said White's Chapel
United Methodist Church tract;
THENCE N 75°47'06"W,along the northerly line of said White's Chapel United Methodist
Church tract, also being said westerly right-of-way line of existing Pine Drive, a
distance of 8.49 feet to the northwesterly corner of said White's Chapel United
Methodist Church tract,also being in the said westerly right-of-way line of existing
Pine Drive at the intersection with the southeasterly right-of-way line of White
Chapel Boulevard;
THENCE N 21°38'14"E.crossing existing Pine Drive along said southeasterly right-of way
line of White Chapel Boulevard, a distance of 156.70 feet to the POINT OF
BEGINNING,containing 0.6286 acre or 27,383 square feet of land,more or less.
(awl,
G.*=1-453\001453p\Pav ingNtascmenWrow-vacation.doc
Mamb 19,2000
SF^ �
QUITCLAIM DEED
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF TARRANT §
That the City Council of the City of Southlake, County of Tarrant, State of Texas,
after careful study and consideration, has determined that the right of way of a
portion of Pine Drive, located in a portion of the O.W. Knight Survey, Abstract
899 of the White Chapel Methodist Church Addition, located in the City of
Southlake, hereinafter more specifically shown on Exhibit "A" and described on
Exhibit "B" attached hereto and incorporated herein, is not being used by, nor
useful or convenient to the public in general; therefore, it constitutes a public
charge without a corresponding public benefit, and the public would be better
served and benefited by its vacation and abandonment. For and in consideration
of the above findings and for other good and valuable consideration, the receipt
and sufficiency of which is hereby acknowledged, the City of Southlake
("Grantor") does hereby bargain, sell, release, vacate, abandon and forever
quitclaim unto the White's Chapel Untied Methodist Church ("Grantee"), any and
all of their heirs, legal representatives or assigns, all of Grantor's right, title, and
interest in and to the right of way described on Exhibit "A" in proportion to their
abutting ownership.
TO HAVE AND TO HOLD all of Grantor's right, title and interest in and to the
above described right of way unto the said Grantee, his heirs and assigns
forever, so that neither Grantor nor its heirs, legal representatives or assigns
shall have, claim or demand any right or title to the aforesaid right of way,
premises or appurtenances or any part thereof.
EXECUTED this day of , 2000.
CITY OF SOUTHLAKE
By:
Mayor
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EXHIBIT'B'
- VACATION OF RIGHT-OF-WAY
Being a 0.6286 acre tract of land in the O. W. Knight Survey, Abstract 899, City of Southlake,
Tarrant County, Texas, and being a portion of existing Pine Drive to be vacated by the city of
Southlake, being more particularly described as follows;
BEGINNING at a PK nail found in asphalt for the northwest comer of Lot 1, Block A, White
Chapel Methodist Church Addition, as recorded in Plat Volume 388-204. Page 12 P.R.T.C.T.,
and being in the easterly right-of-way line of existing Pine Drive at the intersection with the
southeasterly right-of-way line of White Chapel Boulevard;
THENCE S 05°33'48"E,along the westerly line of said Lot 1,also being said easterly right-
of-way line of existing Pine Drive,a distance of 201.39 feet to an iron pin found;
THENCE S 00°06'23" E, continuing along the westerly line of said Lot 1, also being said
easterly right-of-way line of existing Pine Drive, a distance of 476.65 feet;
_ Dn f distance of T to 'terly7ine of a 0.99 �, V i
�' "�;� ' 3` r:;��: " conveyed fo the City of Sout�'�iri Deed Volume I3665;"page 93(D'�R�l' � ��` - _
also beitlg the westerly right-of-way Iine of said existing Pine Dnve, �' " .,,,
THENCE N 00°47'05" E, along the easterly.line of said City of Southlalae`3 ,
continuing along the easterly line of a 1.004 acre tract of land conveyed to Whtte +'
Chapel United Methodist Church in Deed Volume 13678,page 327(D ILT.0 T),
also being the said,westerly,right-of-way line of existing Pinetpnve s
iron found at a distance 7243 feet for the'southeast corner of said-Whm�e,s
United Methodist Church tract,a total distance of 225.37 feet;
THENCE N 08°04'21"W,continuing along the easterly line of said White's Chapel United wR
Methodist Church tract,also being said westerly right-of-way line of existing
Drive,a distance of 242.52 feet to the northeasterly corner of said White's Chapel
United Methodist Church tract;
THENCE N 75°47'06"W,along the northerly line of said White's Chapel United Methodist
Church tract, also being said westerly right-of-way line of existing Pine Dave
distance of 8.49 feet to the northwesterly corner of said White's Charm I'
Methodist Church tract,also In the said westerl t-of way
a ��n Pine Drive at with the southeasterly right ay"line
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} � Chapel BoiiTevard, nw
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wy 'T10E N Drive along said sou ly ri , :
line of White Chapel Bou evard,a distance of 156.70
BEGINNING,containing 0.6286 acre or 27,383 square feet of land,mofe,or
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CXWO!-4531001-453p�Prvin;la�ertKntstrow-vuatan.doe
wch 19.2000 5 F„
City of Southlake, Texas
MEMORANDUM
September 22, 2000
TO: Billy Campbell, City Manager
FROM: Shawn Poe, Assistant City Engineer, extension 846
SUBJECT: Approval of a Highway-Railroad License & Force Account
Agreement with Dallas Area Rapid Transit (DART) for the purpose
of constructing, maintaining, and using the proposed Mustang Court
extension at the intersection of State Highway 26 across DART right-
of-way
Action Requested: Staff requests the City Council to approve the Highway-Railroad
License & Force Account Agreement with Dallas Area Rapid
Transit (DART) for the purpose of constructing, maintaining, and
using the proposed Mustang Court extension at the intersection of
State Highway 26 across DART right-of-way.
Background
Information: Currently on SH 26 there are four at-grade intersections,
unprotected, driveway railroad crossings, which provide access to
the individual petroleum facilities located between Mustang Drive
and S. Kimball. The cities of Grapevine and Southlake, working
in concert with the petroleum facilities and abutting property
owners, have come to an agreement to eliminate the railroad
crossings with the construction of a new roadway connection to
Mustang Drive at the SH 26 intersection.
The improvements consist of constructing a deceleration lane
along SH 26, constructing a fully signalized railroad crossing,
and constructing the Mustang Court extension (see attached
project map). The Texas Department of Transportation (TxDOT)
will coordinate the bidding process, contract administration; and
the construction for this project. The funding of this project will
be paid by a combination of sources, which include funds
Southlake, Grapevine. and TxDOT.
This Highway-Railroad License & Force Account Agreement is
required by DART. The agreement gives permission to TxDOT to
construct the railroad crossing. However since this crossing will
be maintained by Southlake following construction, this agreement
must also be approved by Southlake.
SG- 1
City of Southlake, Texas
Financial
Considerations: None.
Citizen Input/
Board Review: Not applicable.
Legal Review: None.
Alternatives: None.
Supporting
Documents: Project Map
Highway-Railroad License & Force Account Agreement
Staff
Recommendation: Staff recommends Council approve the Highway-Railroad
License & Force Account Agreement with Dallas Area Rapid
Transit (DART) for the purpose of constructing, maintaining, and
using the proposed Mustang Court extension at the intersection of
State Highway 26 across DART right-of-way. Please place this
item on the October 3, 2000 Regular City Council Agenda for
approval.
SEP/sep
5f,- 2
i
MUSTANG COURT
I
PROJECT MAP
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MUSTANG-CT.-
WWI
DART RAILROAD
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- Tarrant County-DOT No.
Project STP 98 (365)RM
CSJ 0363-01-112
Mustang Court in Southlake
STATE OF TEXAS §
COUNTY OF TRAVIS §
TEXAS DEPARTMENT OF TRANSPORTATION
HIGHWAY-RAILROAD LICENSE &FORCE ACCOUNT AGREEMENT
THIS AGREEMENT, made and entered into on the date hereinafter shown as being fully
executed, by and between the State of Texas, acting by and through the Texas Department of
Transportation, hereinafter called the "State" and/or "Department," and Dallas Area Rapid Transit,
hereinafter called "DART," a regional transportation authority created, organized, and existing under
Chapter 452, Texas Transportation Code, formerly Article 1118y, VATCS as amended, and the City of
Southlake,hereinafter called the"City"acting by and through its duly authorized City official.
WITNESSETH
�•- WHEREAS, DART owns and/or manages certain railroad rights-of-way in Dallas, Denton,
Collin, and Tarrant Counties,Texas(the"DART Right of Way"); and
WHEREAS, Mustang Court (the "Highway') intersects the DART Right of Way at Railroad
Milepost 616.20 (Highway Station 10+90.18) in Southlake, Tarrant County, Texas, and the State
proposes to cross the DART Right of Way to construct the Highway, as shown on the print marked
Exhibit"A,"attached hereto and made a part hereof; and
WHEREAS, the State, DART, and its operating railroad propose to install a highway-railroad
grade crossing warning system under terms of a separate agreement; and
WHEREAS, all work to be performed and all materials to be provided will be at the State's
expense.
AGREEMENT
NOW THEREFORE, in consideration of the premises and of mutual covenants and agreements
of the parties hereto,to be by them respectively kept and performed as hereinafter set forth, it is agreed as
follows:
1. LICENSE AND PERMISSION.
a. DART hereby gives to the State license and permission to construct, maintain, and use
the Highway across the DART Right of Way at the intersection of the DART Right of Way and Highway
as shown on said Exhibit"A."
56- �
1 of 6 DART
06/30/99
b. This permission is given, subject to the rights of utility companies, whether public or
private, to maintain and operate all existing facilities thereon, thereover, and thereunder, and the State will
make its own arrangements with the utility companies for any necessary relocation or alteration of said
utilities.
c. DART shall have the continuing right to reconstruct,maintain, and operate its existing
track and appurtenances or to construct, maintain, and operate additional track or tracks, appurtenances or
other transit facility or facilities upon and across the proposed roadway at this location.
d. It is agreed that should the property or any portion thereof which is licensed hereunder
cease to be used for public road purposes, this license, as to the portion so abandoned, shall immediately
cease and terminate.
2. SCOPE OF WORK.
a. DART agrees to allow the State or its Contractor to perform the work as outlined in
the attached Exhibit "A." This work will generally consist of furnishing and installing one full depth
concrete crossing with rubber inserts as thick as the rails and tie plates. It shall be the State's or it's
Contractor's responsibility to order and assemble a high quality grade of concrete and timber materials
and all related items of materials and perform additional work if specified on the Exhibit"A." All timber
materials required for this project shall be free from warps,rot, and excessive cracks. When the concrete
crossing is installed, it shall provide a smooth and even crossing surface flush with the top of the rails. All
rail joints within the limits of the crossing area shall be welded by the State and or its Contractor.
b. Subgrade stabilization improvement work is required as detailed on said Exhibit"A."
The State and/or State's Contractor shall furnish and install the stabilized subgrade. The State or its
Contractor shall place the necessary ballast, furnish and install filter fabric and drain pipe, install the new
ties,install the rail, and install the new concrete crossing pavement.
c. The State and/or the State's Contractor shall provide asphalt level-up for the roadway
approaches to the new crossings.
d. The State and/or the State's Contractor will furnish and install the appropriate
pavement markings and advanced warning signs.
e. After completion of the work by the State,herein, the City shall maintain the roadway
approaches,pavement markings and advance warning signs.
f. DART or its operating railroad shall submit a flagging cost estimate detailed in
accordance with Exhibit"A," upon request by the State.
3. CONSTRUCTION AND MAINTENANCE.
a. In order to provide for the safety of rail traffic, DART or its operating railroad may
provide, at State's expense, flaggers during the period of performance of work in or incident to the
proposed construction. The State shall give DART and the operating railroad at least 72 hours written
notice prior to commencement of any work hereunder.
b. DART or its operating railroad shall perform the flagging as required by the project
�'r.•— only after receipt of a written Work Order from the State to proceed with same. Payment will not be
made for flagging done by DART or its operating railroad which is performed at the project site prior to
the issuance of a "Work Order" by the State. The providing of this service shall not relieve the State
56 - S
2 of 6 DART
06/30/99
and/or its Contractor of any responsibility or liability.
c. The State assumes the entire responsibility for the construction, maintenance, and use
of said highway upon DART's property at the location herein described and nothing contained herein
shall ever be construed to place upon DART any manner of liability for injury to or death of persons or
for damage to or loss of property arising from or in any manner connected with the construction,
maintenance, or use of the portion of said highways located upon DART's said property.
4. INSURANCE. Prior to the beginning of work the Contractor shall provide to the State and to
DART a Certificate of Insurance covering the below listed insurance coverages:
a. Workers' Compensation Insurance and Employers' Liability
Amount- Statutory
b. Employers' Liability Insurance
Amounts- $100,000 Each Accident
$100,000 Each Employee for Disease
$500,00 Policy Limit for Disease
c. Comprehensive General Liability Insurance
Amounts -Bodily Injury& $2,000,000 Each Occurrence
Property Damage $2,000,000 Aggregate
Products&Completed
Operations $2,000,000 Aggregate
Or
Combined Single Limit $2,000,000
d. Contractor's Protective Liability Insurance
Amounts-Bodily Injury& $2,000,000 Each Occurrence
Property Damage $2,000,000 Aggregate
e. Comprehensive Automobile Liability Insurance
Amounts-Bodily Injury $500,000 Each Person
$1,000,000 Each Occurrence
Property Damage $1,000,000 Each Occurrence
Or
Combined Single Limit $2,000,000
f. Railroad Protective Liability Insurance
Amounts-Bodily Injury& $2,000,000 Each Occurrence
Property Damage $6,000,000 Aggregate
This insurance shall be kept in force until the work described in this
contract has been completed and accepted by the State.
The State, DART, and the operating Railroad shall be included as
"Additional Insureds" by endorsement to policies issued for coverages
S6-(.
3 of 6 DART
06/30/99
listed in c. and e. above. A "Waiver of Subrogation Endorsement" in
favor of the State, DART, and its operating railroad shall be a part of
: each policy for coverage listed in a., c., and e. above. Policies issued for
coverages listed in f. above shall be issued in the names of DART and
its operating railroad.
The Contractor shall be responsible for any deductibles stated in the
policy.
5. PAYMENT.
a. No payment will be due DART or its operating railroad unless a Work Order for work
to begin is issued. This Work Order will normally be issued shortly after the contract letting.
b. Reimbursement to DART or its operating railroad will be made for work performed
and materials furnished, including but not limited to, insurance premiums and coverage at the rate and
amount set forth in the approved cost estimate, in accordance with the provisions of the Federal-Aid
Policy Guide, Subchapter B, Part 140, Subpart I, issued by the Federal Highway Administration on
December 9, 1991 and amendments thereto except as modified by the provisions herein.
c. The cost of preliminary engineering is ineligible for reimbursement with Federal funds
due to being incurred prior to date of program approval and will therefore be reimbursed with State funds
if incurred after the State's request for preparation of estimates.
d. DART or its operating railroad may submit monthly bills of at least $500.00, prepared
tom,, in satisfactory form for work performed and materials installed. Payment will be made for as much as
95%of the costs detailed on the bills.
e. DART or its operating railroad will submit a complete and final bill, including all
eligible costs, when the project is completed, and the State will pay to DART or its operating railroad as
much as 95% of the costs detailed on the bill. After audit of DART or its operating railroad's
documentation for the final bill, the State will make payment of the complete balance due DART or its
operating railroad.
f. DART or its operating railroad shall retain adequate cost accounting records for
auditing purposes for a period of three years after payment of the final bill.
6. CONDITIONS.
a. The State reserves the right to cancel this agreement for any reason and at any time
prior to the issuance of a "Work Order" by the State to DART or its operating railroad to proceed with
any part of DART or its operating railroad's work. The State will not be responsible for any expense
incident to any cost incurred in the event of the cancellation of this contract, unless a "Work Order" was
issued by the State and DART or its operating railroad incurred expenses pursuant to that"Work Order."
b. It is agreed that all existing agreements between DART, the City, and the State
concerning licenses,permits, leases,or easements at this location shall remain in full force and effect.
4 of 6 DART
06/30/99
c._Upon execution by all parties, this agreement will be in effect and continue thereafter
for so long as DART premises shall be used for the purposes set forth herein; provided, however, if the
State shall abandon the use of DART's premises, or any part thereof for such purposes, this permission
and the rights and privileges granted hereby as to the portion or portions so abandoned whereupon DART
shall have the same complete title to DART premises so abandoned as though these presents had never
been executed and the right to enter thereon and exclude therefrom the State, its successors and assigns.
d. The State shall not assign this agreement, in whole or in part, or any rights herein
granted, without the written consent of DART, and it is agreed that any transfer or assignment or
attempted transfer or assignment of this agreement or any of the rights herein granted, whether voluntary,
by operation of law, or otherwise, without such consent in writing, shall be absolutely void and, at the
option of DART, shall terminate this agreement.
e. These rights, given hereby, shall not in any way conflict or interfere with any prior or
existing rights of DART at the crossing. It is agreed that if there are future track modifications at the
crossing, DART will restore the highway to proper condition and restore the functional operation of the
warning system.
f. All provisions concerning the State,which are stipulated herein,related to highway
facilities not located on the state highway system shall automatically cease and terminate upon official
completion of the project. The City shall assume the rights of the State after the State has completed the
project and released retainage(if retainage required)and paid the Railroad for all eligible costs incurred
hereunder,for those facilities not located on the state highway system.
7. PROTECTION OF FIBER OPTIC CABLE SYSTEMS.The State and/or its Contractor should
provide five (5) days notice before any work is performed by calling Qwest at 1-800-283-4237, US
Sprint at 1-800-521-0579 and Dig Tess at 1-800-344-8377 to determine if fiber optic is buried anywhere
on the DART property to be used by the State.
8. NOTIFICATION. The State agrees to notify DART in writing when all work on DART's
Right of Way is complete.
9. The State acknowledges that it is not an agent, servant, or employee of DART, and is
responsible for its own acts and deeds and for those of its agents and employees during performance of
contract work.
5 of 6 DART
06/30/99
IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed in triplicate
`... on the dates indicated.
DALLAS AREA THE STATE OF TEXAS
RAPID TFUNSIT
Certified as being executed for the
purpose and effect of activating and/or
By: carrying out established policies, or work
_ Roger Sn programs heretofore approved and
President/Executive Director authorized by the Texas Transportation
�y Commission:
Date: �--
By:
`�.► Carlos A. Lopez,P.E.,Director
Traffic Operations Division
Date:
CITY OF SOUTHLAKE
By:
(Title)
Date:
5G- 9
6 of 6 DART
06/30/99
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City of Southlake, Texas
MEMORANDUM
September 22, 2000
TO: Billy Campbell, City Manager
FROM: Shawn Poe, Assistant City Engineer, extension 846
SUBJECT: Approval of a License Agreement with Dallas Area Rapid Transit
(DART) for the purpose of constructing, maintaining, and using the
proposed Mustang Court extension at the intersection of State
Highway 26 across DART right-of-way
Action Requested: Staff requests the City Council to approve the License Agreement
with Dallas Area Rapid Transit (DART) for the purpose of
constructing, maintaining, and using the proposed Mustang Court
extension at the intersection of State Highway 26 across DART
right-of-way.
Background
Information: Currently on SH 26 there are four at-grade intersections,
unprotected, driveway railroad crossings, which provide access to
the individual petroleum facilities located between Mustang Drive
and S. Kimball. The cities of Grapevine and Southlake, working
in concert with the petroleum facilities and abutting property
owners, have come to an agreement to eliminate the railroad
crossings with the construction of a new roadway connection to
Mustang Drive at the SH 26 intersection.
The new connection from Mustang Drive to Southlake will be a
public street crossing the DART railroad with a fully signalized
crossing that will be interconnected with Mustang Drive traffic
signals for improved safety (see attached project map). This
License Agreement is required by DART for the purpose of
constructing, maintaining, and using the proposed Mustang Court
extension within the existing DART right-of-way.
Fhmcial
Considerations: None.
Citizen Input/
Board Review: Not applicable.
Sh - 1
City of Southlake, Texas
Legal Review: The city attorneys have reviewed and concur with the License
Agreement with DART.
Alternatives: None.
Supporting
Documents: Project Map
License Agreement
Staff
Recommendation: Staff recommends Council approve the License Agreement with
Dallas Area Rapid Transit (DART) for the purpose of
constructing, maintaining, and using the proposed Mustang Court
extension at the intersection of State Highway 26 across DART
right-of-way. Please place this item on;-the October° 3; 2000
Regular City Council Agenda for approval.
SEP/sep
514 2
t
MUSTANG COURT
i
PROJECT MAP
P ATE DRIVEWAY ,
ARCH WAY11<
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AGREEMENT#
LICENSE AGREEMENT
THIS AGREEMENT, by and between DALLAS AREA RAPID TRANSIT, ("DART"), a
regional transportation authority, created, organized and existing pursuant to Chapter 452, Texas
Transportation Code, as amended (the "Act"), and the CITY OF SOUTHLAKE, a municipal
corporation ("Licensee"), acting herein by and through its duly authorized city manager, whose
mailing address is 1725 E. Southlake Boulevard, Southlake, Texas 76092.
WITNESSETH:
1. Purpose. DART hereby grants a license to Licensee for the purpose of constructing,
maintaining and using a Paved Public Road Crossing (the "Permitted Improvements"),
approximately 40 feet in width, extending Mustang Court across DART right-of-way at Mile
Post 616.20 in Southlake, Tarrant County, Texas, more particularly described as shown on the
plat marked Exhibit "A" attached hereto and incorporated herein for all pertinent purposes, (the
"Property").
The term "Paved Public Road Crossing" shall include the concrete crossing material,
pavement, pavement markings, grading, barricades, street lighting, drainage facilities, signs,
grade crossing warning devices and approaches as designated by DART.
The Property shall be used by Licensee solely for construction of the Permitted
Improvements and use by the public EXCEPT, HOWEVER, AND IT IS UNDERSTOOD BY
BOTH DART AND LICENSEE THAT THE GRANTING OF THIS LICENSE SHALL NOT
BE CONSTRUED IN ANY WAY TO CONSTITUTE A DEDICATION TO THE PUBLIC.
Licensee's right to enter upon and use the Property shall be limited solely to the Permitted Uses
and the Permitted Improvements.
2. Consideration. The consideration for the granting of this License shall be the
following:
2.01. The performance by Licensee of each of the obligations undertaken by
Licensee in this License.
2.02. As further consideration for the granting of this License, Licensee agrees to
support and enforce the closure of the private road crossings serving Diamond Shamrock,
Conoco/Citgo, Explorer Pipeline/Koch Refining and Fina/Citgo. Removal of the approaches
shall be the responsibility of the private road crossing users in accordance with the terms of their
individual use agreements with DART.
2.03. As further consideration for the granting of this License, Licensee requests,
and DART is agreeable thereto, to allow a maximum of two (2) private road crossings to remain
in place for emergency vehicle (fire and/or ambulance) access only. The private road crossing(s)
Mustang Court 1 of 7
15- tA -
to remain shall be identified by Licensee, subject to approval by DART. Licensee shall install
and maintain locked gate or gates or banicades sufficient to prevent unauthorized use or
trespassing and to satisfy the Railroad's operating rules and regulations for not having to blow the
horn at the crossing(s). Maintenance of any private road crossing(s) remaining for emergency
vehicle use shall be the responsibility of Licensee.
3. Tenn. The term of this license shall be perpetual subject, however, to termination by
either party as provided herein.
4. Non Exclusive License. This license is non-exclusive and is subject to (a) any
existing utility, drainage or communication facility located in, on, under, or upon the Property
owned by DART, any railroad, utility, or communication company, public or private; (b) to all
vested rights presently owned by any railroad, utility or communication company, public or
private, for the use of the Property for facilities presently located within the boundaries of the
Property; and (c) to any existing lease, license or other interest in the Property granted by DART
to any individual, corporation or other entity, public or private.
S. Design. Construction, Operation and Maintenance. DART's use of the Property and
adjoining property may include the use of electrically powered equipment. Notwithstanding
DART's inclusion within its system of measures designed to reduce stray current which may
cause corrosion, Licensee is hereby warned that such measures may not prevent electrical
current being present in proximity to the Permitted Improvements and that such presence
could produce corrosive effects to the Permitted Improvements.
5.01. All design, construction, reconstruction, replacement, removal, operation
and maintenance of the Permitted Improvements on the Property shall be done in such a manner
so as not to interfere in any way with the operations of DART or other railroad operations (the
"Railroad", whether one or more). In particular, cathodic protection or other stray current
corrosion control measures of the Permitted Improvements as required shall be made a part of the
design and construction of the Permitted Improvements. The Railroad shall assume future
maintenance responsibility for all grade crossing warning devices following installation by
Railroad's contractor, subject to reimbursement by Licensee. Licensee agrees to reimburse
DART or Railroad for any material or labor provided for the installation and maintenance of the
Permitted Improvements.
5.02. During the design phase and prior to commencing construction on the
Property, a copy of the construction plans showing the exact location, type and depth of the
construction, any cathodic protection measures and any working area, shall be submitted for
written approval to DART and the Railroad when the construction is going to be within the area
of Railroad operations. Such approval shall not be unreasonably withheld. No work shall
commence until said plans have been approved by DART and Railroad.
5.03. By acceptance of this license, Licensee agrees to design and construct the
Permitted Improvements in such a manner so as not to create a hazard to the use of the Property,
Mustang Court 2 of 7
51�
and further agrees to pay any damages which are caused by Licensee's use of the Property under
this Agreement.
5.04. By acceptance of this license, Licensee covenants and agrees to institute
and maintain a reasonable testing program to determine whether or not additional cathodic
protection of its Permitted Improvements is necessary and if it is or should become necessary,
such protection shall be immediately instituted by Licensee at its sole cost and expense.
5.05. Absence of markers does not constitute a warranty by DART that there
are no subsurface installations on the Property.
5.06. If at any time, traffic volume or other circumstances should warrant a grade
separation for the crossing licensed hereunder, Licensee shall be responsible for the installation
of such grade separation to DART's standards, at no cost to DART.
6. Governmental Approvals. Licensee, at its sole cost and expense, shall be responsible
for and shall obtain, any and all licenses, permits, or other approvals from any and all
governmental agencies, federal, state or local, required to carry on any activity permitted herein.
7. DART's Standard Contract and Insurance. No work on the Property shall be
commenced by Licensee or any contractor for Licensee until such Licensee or contractor shall
have executed DART's Standard Contractor's Agreement covering such work, and has furnished
insurance coverage in such amounts and types as shall be satisfactory to DART.
8. Duty of Care in Construction. Licensee or its contractor shall use reasonable care
during the construction period and thereafter, to avoid damaging any existing buildings,
equipment and vegetation on or about the Property and any adjacent property owned by or under
the control of DART. If the failure to use reasonable care by the Licensee or its contractor
causes damage to the Property or such adjacent property, the Licensee and/or its contractor shall
replace or repair the damage within sixty (60) days after written notice from DART of such
damage, at no cost or expense to DART. If Licensee or its contractor fails or refuses to make
such replacement, DART shall have the right, but not the obligation, to make or effect any such
repair or replacement at the sole cost and expense of Licensee, which cost and expense Licensee
agrees to pay to DART.
9. Environmental Protection.
9.01 Licensee shall not use or permit the use of the Property for any purpose that
may be in violation of any laws pertaining to health or the environment, including without
limitation, the Comprehensive Environmental Response, Compensation and Liability Act of
1980 ("CERCLA"), the Resource Conservation and Recovery Act of 1976 ("RCR.A"), the Texas
Water Code and the Texas Solid Waste Disposal Act.
sft.-.
9.02. Licensee warrants that the Permitted Use of the Property will not result in
the disposal or other release of any hazardous substance or solid waste on or to the Property, and
Mustang Court 3 of 7
SIk ^ G
., that it will take all steps necessary to insure that no such hazardous substance or solid waste will
ever be discharged onto the Property by Licensee or its Contractors.
9.03. The terms "hazardous substance" and "release" shall have the meanings
specified in CERCLA and the terms "solid waste" and "disposal" (or "disposed") shall have the
meanings specified in the RCRA; PROVIDED, HOWEVER, that in the event either CERCLA or
RCRA is amended so as to broaden the meaning of any term defined thereby, such broader
meaning shall apply subsequent to the effective date of such amendment; and PROVIDED
FURTHER, that to the extent that the laws of the State of Texas establish a meaning for
"hazardous substance", "release", "solid waste", or "disposal", which is broader than that
specified in either CERCLA or RCRA, such broader meaning shall apply.
9.04. Licensee shall indemnify and hold DART harmless against all cost of
environmental clean up to the Property resulting from Licensee's use of the Property under this
Agreement.
10. Mechanic's Liens Not Permitted. Licensee shall fully pay for all labor and materials
used in, on, or about the Property and will not permit or suffer any mechanic's or materialmen's
liens of any nature to be affixed against the Property by reason of any work done or materials
furnished to the Property at Licensee's instance or request.
•.- 11. Maintenance of Completed Improvements. After the Permitted Improvements have
been constructed, they shall be maintained by the Licensee in such a manner as to keep the
Property in a good and safe condition with respect to Licensee's use. In the event the Licensee
fails to maintain the Property as required, upon discovery, DART shall notify Licensee of such
occurrence in writing. In the event Licensee shall not have remedied the failure within sixty(60)
days from the date of such notice, DART shall have the right, but not the obligation to remedy
such failure at the sole cost and expense of Licensee. In the event DART exercises its right to
remedy Licensee's failure, Licensee agrees to immediately pay to DART all costs incurred by
DART upon demand.
12. Future Use by DART.
12.01. This license is made expressly subject and subordinate to the right of
DART to use the Property for any purpose whatsoever.
12.02. In the event that DART shall, at any time subsequent to the date of this
Agreement, at its sole discretion, determine that the relocation of the Permitted Improvements
shall be necessary or convenient for DART's use of the Property, or that the crossing must be
modified, including but not limited to the installation of grade crossing signals, Licensee shall, at
its sole cost and expense make such modifications or relocate said Permitted Improvements so as
not to interfere with DART's or DART's assigns use of the Property. In this regard, DART may,
`�... but is not obligated to, designate other property for the relocation of the Permitted
Improvements. A minimum of sixty (60) days written notice for the exercise of one or more of
Mustang Court 4 of 7
5" '1
the above actions shall be given by DART, and Licensee shall promptly commence to make the
required changes and complete them as quickly as possible.
13. Duration of License. This license shall terminate and be of no further force and
effect (a) in the event Licensee shall discontinue or abandon the use of the Permitted
Improvements; (b) in the event Licensee shall relocate the Permitted Improvements from. the
Property; (c) upon termination in accordance with paragraph 18 of this Agreement, whichever
event first occurs.
14. Compliance With Laws and Regulations. Licensee agrees to abide by and be
governed by all laws, ordinances and regulations of any and all governmental entities having
jurisdiction over the Licensee and by railroad regulations, policies and operating procedures
established by the Railroad, or other applicable railroad regulating bodies, and Licensee agrees to
indemnify and hold DART harmless from any failure to so abide and all actions resulting
therefrom. Licensee acknowledges state and federal railroad regulatory agency's
requirements for whistles at at-grade public and private road crossings.
15. Indemnification.
15.01. Licensee shall defend, protect and keep DART and Railroad forever
harmless and indemnified against and from any penalty, or damage, or charge, imposed for any
violation of any law, ordinance, rule or regulation arising out of the use of the Property by
Licensee, whether occasioned by the neglect of Licensee, its employees, officers, agents,
contractors or assigns, or those holding under Licensee;
15.02. Licensee shall at all times protect, indemnify and it is the intention of the
parties hereto that Licensee hold DART and Railroad harmless against and from any and all
loss, cost, damage or expense, including attorney's fees, arising out of, or from any accident or
other occurrence on or about the Property causing personal injury, death, or property damage,
except when caused by the willful misconduct or negligence of DART or Railroad, their officers,
employees or agents, and then only to the extent of the proportion of any fault determined against
DART for its willful misconduct or negligence;
15.03. Licensee shall at all times protect, indemnify and hold DART and
Railroad harmless against and from any and all loss, cost, damage or expense, including
attorney's fees, arising out of or from any and all claims or causes of action resulting from any
failure of Licensee, its officers, employees, agents, contractors or assigns in any respect to
comply with and perform all the requirements and provisions hereof.
16. Action U1on Termination of License. At such time as this license may be terminated
or cancelled for any reason whatever, Licensee, upon request by DART, shall remove all
improvements and appurtenances owned by it, situated in, under or attached to the Property and
... shall restore the Property to the condition existing at the date of execution of this License, at
Licensee's sole expense.
Mustang Court 5 of 7
5 Ik- a
,.,.. 17. Assignment. Licensee shall not assign or transfer its rights under this Agreement in
whole or in part, or permit any other person or entity to use the License hereby granted without
the prior written consent of DART which DART is under no obligation to grant.
18. Methods of Termination. This Agreement may be terminated in any of the following
ways:
18.01. Written Agreement of both parties;
18.02. By either party giving the other party sixty(60)days written notice.
18.03. By either party,upon failure of the other party to perform its obligations
as set forth in this Agreement.
19. Miscellaneous.
19.01. Notice. When notice is permitted or required by this Agreement, it shall
be in writing and shall be deemed delivered when delivered in person or when placed, postage
prepaid, in the U.S. Mail, Certified, Return Receipt Requested, and addressed to the parties at the
following addresses:
LICENSOR: Dallas Area Rapid Transit
P. O. Box 660163
Dallas,Texas 75266-7210
Attn: Railroad Management
LICENSEE: City of Southlake
1725 E. Southlake Boulevard
Southlake, Texas 76092
Attn: City Engineer
Either party may from time to time designate another and different address for receipt of
notice by giving notice of such change of address.
19.02. Attorney Fees. Any signatory to this Agreement who is the prevailing
party in any legal proceeding against any other signatory brought under or with relation to this
Agreement shall be entitled to recover court costs and reasonable attorney fees from the
non-prevailing party.
19.03 Goveminiz Law. This Agreement shall be construed under and in
accordance with the laws of the State of Texas.
19.04 Entirety and Amendments. This Agreement embodies the entire agreement
between the parties and supersedes all prior agreements and understandings, if any, relating to
�''+•- the Property and the matters addressed herein, and may be amended or supplemented only by a
written instrument executed by the party against whom enforcement is sought.
Mustang Court 6 of 7
19.05. Parties Bound. This Agreement shall be binding upon and inure to the
benefit of the executing parties and their respective heirs, personal representatives, successors
and assigns.
19.06. Number and Gender. Words of any gender used in this Agreement shall
be held and construed to include any other gender; and words in the singular shall include the
plural and vice versa, unless the text clearly requires otherwise.
IN WITNESS WHEREOF, the parties have executed this Agreement in multiple
originals this day of , 19
LICENSOR: DALLAS AREA RAPID TRANSIT
By:
Roger Snoble
President/Executive Director
LICENSEE: CITY OF SOUTHLAKE
By:
Printed Name:
Title:
APPROVED AS TO FORM:
Office of DART General Counsel
Mustang Court 7 of 7
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City of Southlake,Texas
MEMORANDUM
September 22, 2000
TO: Billy Campbell, City Manager
FROM: Garland Wilson,Director of Public Safety(Ext. 730)
SUBJECT: Authorize the Mayor to enter into an interlocal agreement between the City of
Fort Worth and the City of Southlake for participation in Fort Worth's
Environmental Collection Center and Household Hazardous Waste Program.
Action Requested: Enter into an Interlocal agreement with the City of Fort Worth for the
collection and disposal of household hazardous waste.
Background
Information: Providing residents of the City of Southlake a method to properly dispose of
household hazardous waste is necessary for the protection of our community
and environment. On March 2, 1999, an agreement between Safety-Kleen Inc.
and the City of Southlake allowed for the City to conduct two household
hazardous waste programs. The programs were offered to the public on May 1
and October 2 of last year. Both programs were extremely successful and the
city assisted approximately 160 households with removing waste from their
homes. Because citizens were able to only dispose of household waste during
DPS-sponsored events, DPS continued to research better ways to improve this
program. The proposed Fort Worth Agreement extends the DPS program from
a twice-per-year event to a daily event. DPS will continue to host local
collection days twice a year; however, if residents need to discard approved
waste outside of those scheduled events, they will have the option to travel to
the Environmental Collection Center in Fort Worth. Another benefit to the
Fort Worth agreement is a reduction in cost. The last event held on October 2,
1999, cost the City $14,550 for 100 households. The Fort Worth agreement
reduces the cost more than 50 percent, charging only$62 per household.
Financial
Considerations: Household hazardous waste collection and disposal is budgeted under Fire
Services and approved in the current fiscal year. Fort Worth's agreement
allows us to remain within budget.
Citizen Input/
Board Review: During the past several years, resident input and requests have been received
through personal interviews, the action line, and telephone contact with Fire
Services personnel. Not subject to any Board review.
Legal Review: The agreement has been reviewed and approved by City Attorney Debra
Drayovitch.
5J-1
r
Billy Campbell
September 22,2000
Page 2
Alternatives: Continue our relationship with Safety-Klein and renew our agreement.
Supporting
Documents: Interlocal Agreement for Participation in Fort Worth's Environmental
Collection Center, Household Hazardous Waste Program Document.
Staff
Recommendation: Place the agreement between Fort Worth and the City of Southlake for the
collection and disposal of household hazardous waste on the October 3, 2000
City Council meeting agenda for approval.
GW/rb
SJ-2
INTERLOCAL AGREEMENT FOR PARTICIPATION IN FORT WORTH'S
ENVIRONMENTAL COLLECTION CENTER
HOUSEHOLD HAZARDOUS WASTE PROGRAM
THIS AGREEMENT is entered into by and between the City of Fort Worth, Texas, a home-rule
municipal corporation situated in Tarrant and Denton Counties, Texas, hereinafter called "Fort
Worth," acting herein by and through Charles Boswell, its duly authorized Assistant City
Manager, and City of Southlake a municipality
situated in Southlake , Texas, hereinafter called "Participating City," acting herein by
and through its duly authorized
WITNESSETH
WHEREAS, Texas Government Code, Chapter 791, authorizes the formulation of interlocal
cooperation agreements between and among local governments; and
WHEREAS, Texas Government Code, §791.011 provides that a local government may contract
with another to perform governmental functions and services, and §791.003(3)(H) defines waste
disposal as a governmental function and service; and
WHEREAS, Texas Government Code, §791.025 provides that a local government may agree
with another local government to purchase services; and
WHEREAS, Fort Worth and Participating City desire to enter into an interlocal agreement
whereby Fort Worth will purchase the services of a waste disposal/recycling firm or firms and will
administer a household hazardous waste collection program; and
WHEREAS, Fort Worth and Participating City mutually desire to be subject to the provisions of
Texas Government Code, Chapter 791, also known as the Interlocal Cooperation Act;
NOW THEREFORE, it is agreed as follows:
1.
DEFINITIONS
A. Unless a provision in this Agreement explicitly states otherwise, the following terms and
phrases, as used in this Agreement, shall have the meanings hereinafter designated.
Act of God means an act occasioned by the direct, immediate, and exclusive operation
of the forces of nature, uncontrolled or uninfluenced by the power of humans and without
human intervention.
Bill of Lading lists the contents of the mobile collection unit.
Environmental Collection Center (ECC) means the City of Fort Worth Department of
Environmental Management facility located at 6400 Bridge Street, Fort Worth, Texas,
which is to be used by Fort Worth for the aggregation of household hazardous wastes
SJ-S
that have been brought to the facility by participating cities' households for subsequent
recycling, disposal, and/or reuse.
Environmental damages means all claims, judgments, damages, losses, penalties, fines,
liabilities (including strict liability), encumbrances, liens, costs, and expenses of
investigation and defense of any claim, whether or not such claim is ultimately defeated,
and of any good faith settlement or judgment, of whatever kind or nature, contingent or
otherwise, matured or unmatured, foreseeable or unforeseeable, including without
limitation reasonable attorney's fees and disbursements and consultant's fees, any of
which are incurred subsequent to the execution of this Agreement as a result of the
handling, collection, transportation, storage, disposal, treatment, recovery, and/or reuse
of waste pursuant to this Agreement, or the existence of a violation of environmental
requirements pertaining to same, and including without limitation:
(a) Damages for personal injury and death, or injury to property or natural resources;
(b) Fees incurred for the services of attorneys, consultants, contractors, experts,
laboratories and all other costs incurred in connection with the investigation or
remediation of such wastes or violation of environmental requirements including,
but not limited to, the preparation of any feasibility studies or reports or the
performance of any cleanup, remediation, removal, response, abatement,
containment, closure, restoration or monitoring work required by any federal,
state or local governmental agency or political subdivision, or otherwise
expended in connection with the existence of such wastes or violations of
environmental requirements, and including without limitation any attorney's fees,
costs and expenses incurred in enforcing this Agreement or collecting any sums
due hereunder; and
(c) Liability to any third person or governmental agency to indemnify such person or
agency for costs expended in connection with the items referenced in
subparagraph (b) herein.
Environmental requirements means all applicable present and future statutes,
regulations, rules, ordinances, codes, licenses, permits, orders, approvals, plans,
authorizations, concessions, franchises, and similar items, of all governmental agencies,
departments, commissions, boards, bureaus, or instrumentalities of the United States,
states, and political subdivisions thereof and all applicable judicial, administrative, and
regulatory decrees, judgments, and orders relating to the protection of human health or
the environment, including without limitation:
(a) All requirements, including but not limited to those pertaining to reporting,
licensing, permitting, investigation, and remediation of emissions, discharges,
releases, or threatened releases of hazardous materials, pollutants,
contaminants, or hazardous 'or toxic substances, materials, or wastes whether
solid, liquid, or gaseous in nature, into the air, surface water, groundwater, storm
water, or land, or relating to the manufacture, processing, distribution, use,
treatment, storage, disposal, transport, or handling of pollutants, contaminants, or
hazardous or toxic substances, materials, or wastes, whether solid, liquid, or
gaseous in nature; and
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(b) All requirements pertaining to the protection of the health and safety of
employees or the public.
Force maieure means decrees of or restraints by a governmental instrumentality, acts of
God, work stoppages due to labor disputes or strikes, failure of Fort Worth's contractor(s)
to perform pursuant to their agreements with Fort Worth for the conduct of the collection
of household hazardous waste, fires, explosions, epidemics, riots, war, rebellion, and
sabotage.
Household hazardous waste (HHW) means any solid waste generated in a household by
a consumer which, except for the exclusion provided for in 40 CFR§ 261.4(b)(1), would
be classified as a hazardous waste under 40 CFR Part 261.
Manifest means the uniform hazardous waste manifest form(s) furnished by the TNRCC
to accompany shipments of municipal hazardous waste or Class 1 industrial solid waste
for waste transported to a site in Texas, or the comparable manifest of the receiving
state if the waste is transported out of Texas.
Mobile collection event means a household hazardous waste collection event by
Participating City utilizing a mobile collection unit.
Fort Worth Mobile collection unit (MCU) means a non-self-propelled vehicle used for the
periodic collection of household hazardous waste by Participating City, off-site of the
ECC, which is transported to the ECC to dispose of the household hazardous waste
collected at the mobile collection event. The Fort Worth Mobile Collection Unit is
designed to hold the hazardous waste of approximately 50 to 75 households.
Participating Cities, when used in the plural, means Fort Worth, Participating City, and all
other entities which have entered into interlocal agreements with Fort Worth for the ECC
household hazardous waste collection program.
Person means an individual, corporation, organization, government, or governmental
subdivision or agency, business trust, partnership, association, or any other legal entity.
Waste has the same meaning as "solid waste" as that term is defined in Texas Health
and Safety Code §361.003, and including hazardous substances.
B. Unless a provision in this Agreement explicitly states otherwise, the following
abbreviations, as used in this Agreement, shall have the meanings hereinafter
designated.
CERCLA- Comprehensive Environmental Response, Compensation, and Liability Act.
CPR - cardiopulmonary resuscitation.
DOT- United States Department of Transportation.
ECC - Environmental Collection Center.
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EPA- United States Environmental Protection Agency.
HAZCAT - hazardous categorization.
HAZWOPER - hazardous waste operations and emergency response.
HM - hazardous materials.
HHW - household hazardous waste.
MCU - Mobile Collection Unit.
2.
PURPOSE
The purpose of this interlocal agreement (hereafter "Agreement") is the provision of services by
Fort Worth to Participating City whereby, subject to the terms and conditions specified below,
Fort Worth will administer and supervise a regional household hazardous waste collection
program, which will be available to households within Participating City.
3.
TERM
This Agreement shall be effective from the date the last party has signed this agreement through
September 30, 2001.
4.
SERVICES OF FORT WORTH
Fort Worth agrees to perform the following services for Participating City in connection with the
ECC household hazardous waste collection program:
A. Fort Worth will administer a regional household hazardous waste collection program.
This program will include the operation of the Environmental Collection Center, which will
accept for disposal and/or recycling household hazardous waste from households
located within Participating City. Fort Worth shall not accept compressed flammable gas
containers; radioactive materials; explosives or potentially shock sensitive materials;
biological, etiologic, and infectious materials; wastes from businesses; and any other
wastes that Fort Worth has determined are unacceptable.
B. Fort Worth will employ or retain personnel to provide the services necessary to perform
Fort Worth's obligations in this Agreement.
C. Fort Worth will enter into a contract(s) with waste disposal/recycling firm(s) for the
handling, collection, transportation, storage, disposal, treatment, recovery, and/or reuse
of household hazardous waste, which is collected at the ECC.
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D. Fort Worth will, if requested in writing by Participating City, provide Participating City with
copies of waste manifests for shipments of waste from the ECC.
E. Fort Worth will, if requested in writing by Participating City, provide Participating City a
monthly report of the Participating City's households who disposed of household
hazardous waste at the Environmental Collection Center or a Mobile Collection Event.
F. Fort Worth will issue a report and a bill at the end of each quarter detailing the number of
Participating City's households that disposed of household hazardous waste at the
Environmental Collection Center or at a mobile collection event.
G. Fort Worth will act under this Agreement in accordance with all applicable state and
federal laws.
H. Non-Fort Worth Mobile Collection Unit
1. Fort Worth agrees to accept household hazardous waste from Participating City's
MCU in accordance with Section 5, of this agreement.
2. Fort Worth agrees to restock the items it removes from Participating City's MCU,
however, Fort Worth shall only restock items listed in Exhibit "A", attached and
incorporated herein as if set forth.
I. Mobile Collection Events— Using Fort Worth's Unit
1. If Participating City would like to schedule a mobile collection event with the. Fort
Worth Mobile Collection Unit, Fort Worth will send Participating City a list of available
dates. Participating City will contact Fort Worth as soon as possible to schedule the
date, time and location agreeable to both parties.
(a) Location
If Participating City chooses to hold the Mobile Collection Event on private
property, Participating City shall obtain a signed waiver from the owner of the
property 1 week prior to the event. The waiver shall be in the form of Exhibit B or
similar form approved by Fort Worth. The signed waiver must be sent to Fort
Worth 1 week before the Mobile Collection Event. If the signed waiver is not sent
to Fort Worth 1 week before the Mobile Collection Event, Fort Worth will not send
the Fort Worth Mobile Collection Unit to the event and Participating City will, in no
event, be entitled to any damages of recovery of any costs, except as provided
herein.
(b) Available Dates
Participating City acknowledges that Fort Worth contracts with other
municipalities and that Fort Worth will be accommodating each Participating
City's request on a first come first served basis. Therefore, Participating City
acknowledges that its chosen date to schedule a mobile collection event may be
reserved by another City and Participating City will have to choose another date.
Participating City, will in no event, be entitled to any damages or recovery of any
costs, except as provided herein.
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2. At the Mobile Collection Event, Participating City acknowledges and agrees that Fort
Worth shall accept household hazardous waste from the first 50 households that
show proof of residency at the Mobile Collection Event. After the first 50 households,
Fort Worth will determine in its sole discretion how much more waste it can accept
and store properly. If more households arrive at the event than Fort Worth can
accept, Participating City will in no event be entitled to any damage of recovery of
any costs, except as provided herein.
3. Due to the lack of storage space at the ECC, Participating City acknowledges and
agrees that if it requests the Fort Worth Mobile Collection Unit at a mobile collection
event, a Participating City's Non-Fort Worth Mobile Collection Unit shall not also be
at the event.
4. City, in its sole discretion, will determine whether to send the Fort Worth Mobile
Collection Unit to Participating City's Collection Event during adverse weather or the
threat of adverse weather including but not limited to sleet, snow, rain, mist or hail. In
the event Fort Worth determines not to send the Fort Worth Mobile Collection Unit,
Fort Worth shall notify persons listed in Section 5, Paragraph A and shall send a Fort
Worth employee to the Participating City's event to tell any residents that come to
dispose of household hazardous waste; 1) that the Fort Worth Mobile Collection Unit
will not be coming to the event, and, 2) that the resident can go to the ECC to
dispose of the waste and provide a map to the ECC.
5.
DUTIES OF PARTICIPATING CITY
Participating City agrees to perform the following duties in connection with the household
hazardous waste collection program:
A. Participating City will designate one of its employees, and another as an alternate, to act
as its household hazardous waste collection coordinator to interact with Fort Worth.
Designated person is: telephone number:
Pager number or 24-hour number where he or she can be reached:
Alternate person is telephone number:
Pager number or 24-hour number where he or she can be reached:
B. Participating City will coordinate and fund all program advertising targeted to its own
citizens, as it deems necessary. Such advertising shall include the type of wastes that
will be accepted at the ECC, the requirement of proof of residency and weather
cancellation information.
C. Participating City shall notify its residents of the ECC hours of operation and dates it is
closed as provided in Section 9 "The Environmental Collection Center Hours of
Operation."
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D. Participating City may choose to utilize a voucher system for its residents in order for
them to bring HHW to the ECC. If Participating City chooses to use such a system, it
shall notify Fort Worth of the decision, and shall provide Fort Worth with a copy of the
official voucher. In addition, if a citizen from a Participating City that utilizes a voucher
system comes to the ECC or a mobile collection event without a voucher, Participating
City acknowledges and agrees that Fort Worth will not accept the household hazardous
waste until Participating City authorizes the acceptance in writing.
E. Participating City may submit a written request for a monthly report listing the number of
its city's households that have disposed of household hazardous waste at the ECC or a
mobile collection event.
F. Participating City shall provide traffic control and signage for the mobile collection events,
and shall provide personnel to assist Fort Worth with the survey and screening of
persons dropping off household hazardous waste. The parties prior to the event shall
agree upon the details of the traffic control, signage, and personnel assistance.
G. Participating City's Mobile Collection Units Collecting Household Hazardous Waste
1. Participating City shall advise the ECC program manager at least 72 hours in
advance of its mobile collection events. Participating City shall collect only HHW
during a mobile collection event. Wastes from commercial, agricultural, and
industrial sources shall not be accepted. Participating City shall not accept
compressed flammable gas containers; radioactive materials; explosives or
potentially shock sensitive materials; biological, etiologic, and infectious
materials; and any other wastes that Fort Worth has determined are
unacceptable.
2. In accordance with the latest DOT requirements, Participating City's MCU
operators will properly categorize, package, mark, label, and load into the MCU,
all wastes received at the mobile collection event. Recyclable products (used oil,
used oil filters, latex paint, recyclable anti-freeze, lead-acid batteries, and
fluorescent lights) will be segregated into containers for recyclables.
3. After accepting wastes, Participating City's MCU operators shall thoroughly check
each container for proper labeling and identification. If a container is properly
identified, the material will be segregated according to hazard class and prepared
for packaging. If a container does not have adequate labeling to permit
identification, the MCU operators shall then attempt to identify the material from
its physical characteristics using HAZCAT analysis and from information provided
by the household presenting the waste.
4. The Participating City's MCU operators shall package all hazardous materials in
accordance with United 'States Department of Transportation (DOT)
requirements, United States Environmental Protection Agency (EPA)
requirements, and all other applicable federal and state requirements. After all
the wastes have been properly identified and segregated, the MCU operators will
reexamine the wastes for compatibility, list them on the container content sheets,
and pack them into drums. Oil-based paints and latex paints shall be bulked
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separately in 55 gallon drums, or if the paint is left in its container, the paint can
be packed in a lined cubic yard box, and packed and labeled according to federal
and state regulations. Participating City shall not transport waste that is not HHW
to the ECC. Participating City agrees to make its own arrangements to dispose
of any non-HHW waste collected at the event.
5. Prior to transporting the HHW from the collection event site(s), Participating City's
MCU operators shall complete a Bill of Lading, and shall keep the Bill of Lading in
the cab of the truck hauling the MCU during transportation of the HHW to the
ECC. Participating City shall require that a minimum of one copy of the latest
North American Emergency Response Guidebook is kept within the cab of the
truck.
6. During transportation, Participating City's MCU operators shall placard the MCU
for transportation of hazardous waste in accordance with federal and state law.
7. Upon the return of the MCU to the ECC, Participating City's MCU operators shall
follow the instructions of Fort Worth regarding the placement of the MCU for
unloading. Fort Worth shall take possession of the MCU from Participating City
after the MCU has been properly parked for unloading in accordance with Fort
Worth's instructions and all required documents have been delivered to the ECC
program manager or his designee at the ECC. Fort Worth shall, within a
reasonable amount of time, unload the HHW from the non-Fort Worth MCU and
store the HHW at the ECC.
8. If Fort Worth, in its sole discretion, determines that Participating City's MCU
operators improperly packaged any of the HHW delivered to the ECC, Fort Worth
shall repackage such waste, and Participating City shall reimburse Fort Worth as
set forth in Section 10., Paragraph B.
9. If a spill occurs at the ECC while the MCU is still in Participating City's
possession, Fort Worth shall take control of the spill response and Participating
City will reimburse Fort Worth for its response costs as set forth in Section 10.,
Paragraph C.
6.
USE OF WASTE DISPOSAL/RECYCLING FIRMS FOR HOUSEHOLD HAZARDOUS WASTE
A. Fort Worth will enter into a contract(s) with waste disposal/recycling firm(s) for the handling,
collection, transportation, storage, disposal, treatment, recovery, and/or reuse of household
hazardous waste, which is collected at the ECC.
B. Such firm(s) shall be required pursuant to the contract(s) to assume generator status for the
waste collected, (excluding used oil, lead-acid batteries and antifreeze) to choose a disposal
site for the waste subject to Fort Worth's approval, and to indemnify Fort Worth and
participating cities against any and all environmental damages and the violation of any and
all environmental requirements resulting from the handling, collection, transportation,
storage, disposal, treatment, recovery, and/or recycling of waste collected pursuant to this
agreement, when said environmental damages or the violation of said environmental
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requirements was the result of any act or omission of contractor, its officers, agents,
employees, or subcontractors, or the joint act or omission of contractor, its officers, agents,
employees, or subcontractors and any other person or entity.
C. THE PARTIES RECOGNIZE THAT ALTHOUGH THE FIRM(S) WILL BE REQUIRED TO
ASSUME GENERATOR STATUS, THIS ASSUMPTION WILL NOT RELIEVE
PARTICIPATING CITY OF LIABILITY FOR THE WASTE UNDER FEDERAL LAW AND
STATE LAW. Fort Worth will arrange for recycling vendors for used oil, batteries,
antifreeze, and other materials as it deems appropriate.
7.
REUSE OF COLLECTED MATERIALS
A. From time-to-time Fort Worth will make available to residents and businesses of Fort
Worth, as well as, Participating City and residents and businesses of Participating City
for their use, collected household hazardous waste materials that are suitable for reuse,
such as paint, fertilizer, motor oil, and antifreeze. Fort Worth shall not charge for any
materials that are picked up for reuse.
B. Some materials made available for reuse may have been consolidated and filtered by
Fort Worth prior to being made available. Used antifreeze will have been consolidated in
a barrel, filtered, and pH balanced, and new antifreeze may have been added to the
barrel.
C. In regards to materials accepted by Participating City, FORT WORTH MAKES NO
REPRESENTATIONS, WARRANTIES OR GUARANTIES THAT:
1. the container contents are what the label indicates;
2. the container contents are those originally placed into the container by the
manufacturer;
3. the product is of the quality intended for its use;
4. the contents of the container have been stored properly;
5. the instructions on the container label for use, storage, and first aid are current or
correct;
6. the container is in unimpaired condition;
7. the product is still approved for use (i.e., it has not been banned or recalled); and
8. the product can be used without risk to persons, property or the environment.
FURTHERMORE, ALL WARRANTIES, EXPRESS AND IMPLIED, ARE
SPECIFICALLY DENIED.
D. Participating City shall contact the ECC program manager to arrange a pickup time to obtain
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materials. Participating City agrees that it shall not return to Fort Worth, directly or indirectly,
any materials it obtains from Fort Worth under this paragraph.
E. IN REGARDS TO MATERIALS ACCEPTED BY PARTICIPATING CITY, PARTICIPATING
CITY DOES HEREBY WAIVE ALL CLAIMS, INCLUDING PRODUCTS LIABILITY
CLAIMS, AND RELEASES, AND HOLDS HARMLESS THE CITY OF FORT WORTH, AND
ALL OF ITS OFFICIALS, OFFICERS, EMPLOYEES, AGENTS, AND VOLUNTEERS, IN
BOTH THEIR PUBLIC AND PRIVATE CAPACITIES, FROM ANY AND ALL LIABILITY,
CLAIMS, SUITS, DEMANDS, EXPENSES OF LITIGATION, OR CAUSES OF ACTION
WHICH MAY ARISE BY REASON OF INJURY TO PERSONS, LOSS OF PROPERTY,
DAMAGE TO PROPERTY, OR LOSS OF USE OF ANY PROPERTY, OCCASIONED BY
THE TRANSPORTATION, STORAGE, HANDLING, USE, AND DISPOSAL BY
PARTICIPATING CITY OF ANY MATERIALS ACCEPTED BY PARTICIPATING CITY
UNDER THIS AGREEMENT FROM FORT WORTH.
F. In regards to materials accepted by residents or businesses of Participating Cities,FORT
WORTH MAKES NO REPRESENTATIONS, WARRANTIES OR GUARANTIES THAT:
1. the container contents are what the label indicates;
2. the container contents are those originally placed into the container by the
manufacturer;
3. the product is of the quality intended for its use;
4. the contents of the container have been stored properly;
5. the instructions on the container label for use, storage, and first aid are current or
correct;
6. the container is in unimpaired condition;
7. the product is still approved for use (i.e., it has not been banned or recalled); and
8. the product can be used without risk to persons, property or the environment.
FURTHERMORE, ALL WARRANTIES, EXPRESS AND IMPLIED, ARE
SPECIFICALLY DENIED.
G. Participating City shall attempt to inform its residents and businesses that if they go to the
Environmental Collection Center to pick up household hazardous waste for reuse, a release
of liability must be signed to accept the household hazardous waste for reuse.
8.
RIGHT TO REFUSE WASTE
Participating City agrees that Fort Worth shall have the right to refuse to accept waste at the
ECC from Participating City's resident and to eject such individual from the premises of the
ECC, if in the reasonable judgment of Fort Worth:
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A. The waste is not household hazardous waste;
B. The waste fails to meet other established criteria established by this Agreement, or that
have been established by Fort Worth subsequent to the execution of the Agreement;
C. The individual does not have sufficient identification to establish that he/she is in fact a
resident of Participating City;
D. Participating City has implemented a voucher system for its residents to dispose of
waste, and the individual does not have a valid voucher; or
E. The waste or the individual presents a hazard to the ECC or to persons or property at the
ECC.
9.
ENVIRONMENTAL COLLECTION CENTER HOURS AND DAYS
OF OPERATION
A. Hours of Operation
During the term of the agreement, the ECC's hours of operation are as follows:
Thursday and Friday 11:00 a.m. - 7:00 p.m.
Saturday 9:00 a.m. — 3:00 p.m.
B. Days the Environmental Collection Center will be closed
During the term of the agreement, the ECC will be closed on the following days:
Thanksgiving Holiday, November 23—24, 2000
Christmas Holiday, December 24—25, 2000
December 31, 2000 through January 10, 2001, for cleanup and repairs
M.L.K. Day January 15, 2001
Memorial Day, May 28, 2001
Independence Day, July 4, 2001
Labor Day, September 3, 2001
C. Notifying Residents
Participating City agrees to notify its residents of the ECC's hours of operation and dates it
will be closed. Participating City may advertise the 24-hour Environmental Collection Center
telephone number to give its residents the Environmental Collection Center's hours. The
number is: (817) 871-5257.
10.
COMPENSATION
As fair compensation for the services provided by Fort Worth pursuant to this agreement:
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A. Participating City agrees to pay Fort Worth the sum of $62.00 per household per visit to
the ECC or per household for participation in a Mobile Collection Event to dispose of
household hazardous waste.
B. If Fort Worth determines that Participating City's MCU operators improperly packaged
any of the HHW delivered to the ECC, Fort Worth shall repackage such waste, and
Participating City shall reimburse Fort Worth for it staff time at $20.00 an hour and the
cost of supplies.
C. If a spill occurs at the ECC while the Non- Fort Worth MCU is still in Participating City's
possession, Fort Worth shall take control of the spill response and Participating City will
reimburse Fort Worth for its response costs of $60.00 per hour staff time and the cost of
supplies.
D. The amount due to Fort Worth for services provided under this Section, Paragraphs A, B,
and C, shall be billed to Participating City quarterly. Participating City shall pay Fort
Worth within 30 days of receiving a bill from Fort Worth. If Fort Worth does not receive
payment within 30 days, Fort Worth shall inform Participating City in writing that it will not
accept any household hazardous waste from Participating City's residents and that Fort
Worth will not participate in a mobile collection event or provide a mobile collection unit
until paid.
E. At the end of the term of this Agreement, Fort Worth shall provide a final accounting to
Participating City, which will include the total number of Participating City's households
which participated in the program, repackaging fees, if any, and the total cost of spill
response charged to Participating City, if any.
F. Pursuant to the requirements of Government Code §791.011(a)(3), the amount due to
Fort Worth under Subparagraph D. above, shall be paid from revenues currently
available to Participating City in the present fiscal year.
11.
ARTWORK , "CAPTAIN CRUD AND THE CRUDDIES," AND PROMOTIONAL MATERIALS
LICENSE AGREEMENT
Fort Worth is the owner of "Captain Crud" and the Cruddies ("Bloomer," "Otto," "Pestle,
"Scrub," and "Van Goo") "Conquer Your Crud," and "Crud Cruiser", and therefore all
ownership rights belong to Fort Worth. Fort Worth has registered these marks as service
marks with the Secretary of State.
A. Fort Worth hereby grants to Participating City a non-transferable, non-exclusive license
to use all the artwork and promotional materials that may be provided by Fort Worth to
be used solely in the conduct of .the business of Participating City's disposal and
recycling of household hazardous waste programs. If Participating City wishes to use to
Licensed Art and/or Promotional Materials in other limited situations, Participating City
must first obtain express written consent from Fort Worth.
B. Fort Worth may provide licensed Artwork and Promotional Materials to Participating City
pursuant to the terms of this Agreement. Participating City acknowledges that by virtue
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of this License, Participating City acquires only the right to use the original and permitted
duplicate copies of the Licensed Artwork and Promotional Materials and does not
acquire any rights of ownership in the Licensed Artwork and Promotional Materials,
which rights shall remain exclusively with Fort Worth. If Participating City wants to modify
or change the artwork and/or promotional materials in any manner, Participating City
hereby agrees to contact Fort Worth in writing to obtain written consent before modifying
or changing any artwork and/or promotional materials.
C. If Participating City desires an actor to portray "Captain Crud" for an event,
Participating City shall use actors approved by Fort Worth to portray "Captain Crud"
since "Captain Crud" is owned by Fort Worth. Participating City shall be solely
responsible for compensating actor for the services provided to Participating City.
Participating City will contact Fort Worth as soon as possible with the date and time of
the event agreeable to both parties to obtain approval for the chosen actor and to
request and pickup the "Captain Crud" costume for its events. Fort Worth will provide
the "Captain Crud" costume. However, Participating City agrees to be liable to Fort
Worth for any damage to the costume or if Participating City fails to return the entire
costume to Fort Worth or if the costume is not returned in the same condition as
received.
12.
IMMUNITY
It is expressly understood and agreed that, in the execution of this Agreement, none of the
participating cities waives, nor shall be hereby deemed to waive, any immunity or defense that
would otherwise be available to it against claims arising in the exercise of governmental powers
and functions, and that the services described in this Agreement are a governmental function.
13.
FORCE MAJEURE
A delay or failure of Fort Worth to perform services pursuant to this Agreement shall be excused
to the extent that the delay or failure to perform resulted from a force majeure event, and the
delay or failure was beyond the control of Fort Worth and not due to its fault or negligence.
Participating City shall not have, and hereby waives, any claim whatever for any damages
resulting from delays or failure to perform caused by a force majeure event.
14.
TERMINATION
The parties shall each have the right to terminate the Agreement for any reason, with or without
cause, upon thirty (30) days' written notice to the other party. Upon termination, the parties shall
be released from all contractual obligations to the other party excluding "USE OF WASTE
DISPOSAL/RECYCLING FIRMS FOR HOUSEHOLD HAZARDOUS WASTE" (Paragraph 6)
"REUSE OF COLLECTED MATERIALS" (Paragraph 7) and "ARTWORK , "CAPTAIN CRUD
AND THE CRUDDIES," AND PROMOTIONAL MATERIALS LICENSE AGREEMENT"
(Paragraph 11).
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15.
NOTICE
Any notices required to be given under this Agreement shall be delivered as follows:
If to Fort Worth:
Brian Boerner, CHMM, Director
Department of Environmental Management
City of Fort Worth
1000 Throckmorton
Fort Worth, Texas 76102
If to Participating City:
16.
ENTIRETY
This Agreement contains all commitments and Agreements of the parties hereto, and no other
oral or written commitments shall have any force or effect if not contained herein, except that
this Agreement can be amended or modified by the parties if such amendment or modification is
in writing and signed by Participating City and Fort Worth.
17.
SEVERABILITY
In the event any one or more of the provisions contained in this Agreement shall for any reason
be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability shall not affect any other provision thereof and this Agreement shall be
construed as if such invalid, illegal, or unenforceable provisions had never been contained
herein.
18.
VENUE
Should any action, real or asserted, at law or in equity, arise out of the terms and conditions of
this Agreement, venue for said action shall be in Tarrant County, Texas.
19.
AUTHORITY
This Agreement is made for Fort Worth and Participating City as an Interlocal Agreement,
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pursuant to Texas Government Code, Chapter 791.
20.
AUTHORIZATION
The undersigned officers and/or agents of the parties hereto are properly authorized officials
and have the necessary authority to execute this Agreement on behalf of the parties hereto, and
each party hereby certifies to the other that any necessary resolutions extending such authority
have been duly passed and are now in full force and effect.
EXECUTED IN TRIPLICATE
CITY OF FORT WORTH
By: By:
Charles Boswell Printed Name:
Assistant City Manager Title:
Date: Date:
APPROVED AS TO FORM APPROVED AS TO FORM
AND LEGALITY: AND LEGALITY:
Assistant City Attorney Assistant City Attorney
ATTEST: ATTEST:
Gloria Pearson City Secretary
City Secretary
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Exhibit "A"
RESTOCKING LIST FOR THE MOBILE COLLECTION UNIT
Material Amount Special Needs Remarks
Restocked
55 gallon open top
drums (open top for Amount taken off
loose packs) the trailer
55 gallon drums
(closed top) Amount taken off
(oil, antifreeze, bulk the trailer
flammable materials
and one extra)
Fiber drums (55 or
30 gallon) Amount taken off
Aerosols, acids, the trailer
bases and
oxidizers)
Gaylord box liners
(plastic) Amount taken off
the trailer
55 gallon drum
liners Amount taken off
the trailer
5 gallon buckets
(filters/haz Amount taken off
chemicals) the trailer
Survey Forms
Amount taken off
the trailer
Labels/drum
placard Amount taken off
the trailer
Gaylord boxes
Amount taken off
the trailer
Absorbent pads
Amount taken off
the trailer
Vermiculite
Amount taken off
the trailer
Oil dry
Amount taken off
the trailer
Promotional
Materials & Amount Needed
Brochures
5J-18
Exhibit "B"
WAIVER AND RELEASE OF LIABILITY FOR COLLECTION OF HOUSEHOLD
HAZARDOUS WASTE
I being the owner of property located at
have been asked by the City of
to allow a mobile collection event on my property to collect household hazardous waste
on the , 2000. In consideration of , 1 hereby
give my permission to the City of to hold a household
hazardous waste collection event on my property in which the City of
has asked the City of Fort Worth to send its mobile collection unit to collect the
household hazardous waste that is brought to the event.
Therefore, in consideration of , I hereby RELEASE,
DISCHARGE, HOLD HARMLESS, INDEMNIFY the City of Fort Worth or its' officers,
agents, and employees and the City of and its officers,
agents, and/or employees for any and all claims, demands, liability, causes of action,
actions or suits of any character that I may have against the City of Fort Worth or its'
officers, agents, and/or employees and the City of or its officers,
agents, and/or employees for any property loss or damage, for any and all personal
injury including death or any other damage of any kind or character which may arises or
that arises from allowing the City of to hold a household
hazardous waste collection event, in which the City of Fort Worth sends its mobile
collection unit on my property.
I have read this Waiver and Release and fully understand its terms and conditions. I
have not been influenced in any extent whatsoever by any representation or statements
not contained in this Agreement. I hereby acknowledge that this Waiver and Release is
given in consideration of
Signature Date
Witness
7J-19
GENERALFUND
2000-01 Proposed Budget and 1999-00 Revised Budget
11:12 AM
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$Increase/ $Increase/
1998-99 1999-00 1999-00 (Decrease) %Increase/ 2000-01 (Decrease) %Increase/
REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease
Ad Valorem Taxes $5,970,271 $6,562,798 $6,435,798 ($127,000) -1.9% $7,626,173 $1,063,375 16.2%
Sales Tax 3,070,097 3,569,839 3,579,839 10,000 0.3% 4,117,565 547,726 15.3%
Franchise Fees 1,099,960 1,283,296 1,184,950 (98,346) -7.7% 1,147.916 (135,380) -10.5%
Fines 737,531 835,798 835,798 0 0.0% 853,755 17,957 2.1%
Charges for Services 609,327 657,132 545,620 (111,512) -17.0% 575,620 (81,512) -12.4%
Permits/Fees 2,116,102 1,937,565 2,071,865 134,300 6.9% 1,712,555 (225,010) -11.6%
Miscellaneous 299,090 182,954 147,670 (35,284) -19.3% 256,102 73,148 40.0%
Interest Income 237,437 190,000 190,000 0 0.0% 200.000 10000 5.3%
Total Revenues $14,139,814 $15,219,382 $14,991,540 ($227,842) -1.5% $16,489,686 $1,270,304 8.3%
EXPENDITURES
City Secretary $253,911 $340,874 $314,574 ($26,300) -7.7% $332,524
Human Resources 226,467 266,105 260,434 (5,671) -2.1% 203,331 (62,774) -23.6%
City Manager 442,912 373,692 374,388 696 0.2% 374,587 895 0.2%
Support Services 2,185,891 2,682,100 2.754,568 72468 2.7% 2,349,366 33( 2,734) -12.4%
General Gov.Total $3,109,181 $3,662,771 $3,703.96 $41,194 1.1% $3,259,808 402 962 -11.0%
Finance 425,712 511.040 491,988 (19,052) -3.7% 472,595 (38,445) -7.5%
Municipal Court 296,012 360,922 348,740 (12,182) -3.4% 320,103 (40,819) -11.3%
Teen Court 86763 76 583 76490 (93) -0.1% 84597 8 014 10.5%
Finance Total $808,486 $948,545 $917,218 31 327 -3.3% $877,295 71 249 -7.5%
Fire 1,891,944 1,910,137 1,836,137 (74,000) -3.9% 1,960,406 50,269 2.6%
Police 3,222,632 3,676,559 3,575,128 (101,431) -2.8% 4,066,797 390,239 10.6%
Public Safety Support 1,046,085 955,370 920,430 (34,940) -3.7% 1,004,913 49,543 5.2%
Building Inspections 682,373 894,361 847,619 46742 -5.2% 987,814 93453 10.4%
Public Safety Total $6,843,035 $7,436,428 $7,179,314 (1267,1131 -3.5% 18,019,930 $583,503 7.8%
Streets/Drainage 770,495 1,074,789 985,303 (89,486) -8.3% 1,013,588 (61,201) -5.7%
Public Works Admin 865.353 937,633 842,559 (95,074) -10.1% 619,246 (318,386) -34.0%
Public Works Total $1,635,848 $2,012422 $1,827,862 184560 -9.2% $1632,835 379587 -18.9%
Planning 478,532 627,429 537,680 (89,749) -14.3% 575.158 (52,271) -8.3%
Planning Total $478,532 $627.429 537 680 89 749 -14.3% $575,158 52 271 -8.3%
Economic Development 149,805 254,005 240,060 1�3.9451 -5.5% 264,120 10115 4.0%
Economic Dev.Total $149,805 $254,005 $240,060 13 945 -5.5% $264,120 $10,115 4.0%
Community Services 363,339 549,868 511,761 (38,107) -6.9% 483,755 (66,113) -12.0%
Parks and Recreation 1,282,459 1,745,508 1,700,446 (45,062) -2.6% 1,328,661 (416,847) -23.9%
Library Services 96775 162,008 144,410 (17,598) -10.9% 339,401 177,393 109.5%
Community Svcs.Total $1,742,573 $2,457,383 $2,356,617 100 766 -4.1% $2 151 817 305 567 -12.4%
Total Expenditures $14,767,459 $17,398,983 $16,762,715 ($636,266) -3.7% $16,780,963 ($618,019) -3.6%
Net Revenues 627645 ($2,179,601) ($1,771,175) $408,425 291277 1888324
Proceeds from C.O.Sale/Lease $707,903 $0 $0 $0 $0
Transfers In 939,200 785,527 1,235,527 450,000 210,000
Transfers out ($272,408) ($133,697) 500 133,697 10
Total other sources fused $1,374,695 $651,830 $1,235527 $583,697 21$ 0,000
Beginning Fund Balance $2,837,899 $3,584,949 $3,584,949 $3,049,301
Reserved Fund Balance $0 $0 $0 $0
Ending Fund Balance $3,584,949 $2,057,178 $3,049,301 $2,968023
Fund balance percentage-C/Y 24.28% 11.82% 18.19% 17.69%
City of Southlake, Texas
MEMORANDUM
September 20, 2000
TO: Honorable Mayor and City Council
FROM: Billy Campbell, City Manager
SUBJECT: Designation of Zoning Ordinance Administrative Official
Due to recent personnel changes and subsequent reorganization of the planning department, in
accordance with the authority granted to the city manager in section 3.1 of the zoning ordinance, I am
hereby designating the planning director as the administrative official of the city's zoning ordinance.
In addition to the aforementioned reasons, it is my desire that the person vested with the authority of
the zoning administrator be a city department director.
This change is effective immediately.
BC
Cc: Bruce Payne, Director of Planning
Karen Gandy, Zoning Administrator
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