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2000-09-19 CC Packet City of Southlake, Texas MEMORANDUM September 8, 2000 TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager SUBJECT: City Manager Notes and Consent Items for Sept., 19, City Council Meeting • Consent Items. The consent items scheduled for consideration at the Sept. 19, City Council meeting are summarized below. (A draft agenda and packet information for the consent items are attached for your review.) ➢ Agenda Item No. 5B. Award of bid to Tri-Dal, Ltd. for the construction of drainage improvements in the Chapel Downs and Mission Hill Estates subdivisions. There is a drainage channel that traverses through the Chapel Downs and Mission Hill Estates subdivision. The channel was constructed as part of the development of the subdivisions. Over the years, the channel has eroded and experienced sedimentation in areas. This project will include regrading the channel to its original condition and installing erosion protection to mitigate future erosion. These improvements will save the City future maintenance costs. As stated in the memo from Assistant City Engineer Shawn Poe, this project was approved in the FY99-00 CIP budget by the City Council. The CIP budget appropriated $600,000 for the construction of this project. The low bidder from the seven bids received was Tri-Dal, Ltd. in the amount of$513,813. Typically, hydromulch is installed over the disturbed areas on drainage projects and thus the project was estimated to include hydromulch. However, these channel improvements are along the backyards of several homes in the subdivisions. In hindsight, Staff should have budgeted for the installation of sod for the disturbed areas due to the proximity of the channel to the homes. Realizing this, the bids were structured to include an alternate bid item for the installation of sod over the disturbed areas. Therefore, the cost for the installation of sod in lieu of installing hydromulch would be known and Council would have the choice to award the alternate bid item if within budget. Fortunately, the bid amount of$513,813 includes the Honorable Mayor and Members of City Council City Manager's Notes and Consent Items for September 19, 2000 City Council Meeting (W Page 2 of 7 additional amount for the installation of sod in lieu of installing hydromulch, which is under the budgeted amount. If you have any questions, please call Shawn Poe. ➢ Agenda Item No. 5C. Left intentionally blank. ➢ Agenda Item No. 5D. Award of bid to Reynolds Asphalt Corporation for repaving of Civic Place at Town Hall and approval of Change Order No. 6. During the construction of Town Hall, it was necessary to open cut Civic Place, the street on the North side of Town Hall, to install storm sewer and sanitary sewer lines to serve Town Hall. The street will need to be repaired and resurfaced prior to the opening of Town Hall. Bids were advertised and received on Sept. 5, 2000 for this work. The low bid was received (W from Reynolds Asphalt Corporation in the amount of$23,704.00. Because this work was not part of the base building contract, a change order is necessary. The amount of the change order is not part of the base building contract but is part of the site work budget. If you have any questions regarding this item, contact Charlie Thomas. ➢ Agenda Item No. 5E. Approval of an interlocal agreement with the Trinity River Authority, Denton Creek Wastewater System and the cities of Fort Worth, Haslet, Keller, Roanoke and the Towns of Flower Mound and Westlake and Circle T MUD No. 1 and No. 3, agreeing to adopt a water conservation and emergency water demand management plan. The Trinity River Authority(TRA) has determined that it is necessary to expand the Denton Creek Regional Wastewater System plant capacity from 2.5 million gallons per day to 5.0 million gallons per day. One of the funding options that is being pursued by TRA is a low interest loan from the Texas Water Development Board. To proceed with loan application process, each contracting party of the Denton Creek Wastewater System, which the City of Southlake.is a contracting party, must agree to implement and enforce the minimum requirements of the Denton Creek Regional Wastewater Honorable Mayor and Members of City Council City Manager's Notes and Consent Items for September 19, 2000 City Council Meeting (W Page 3 of 7 System's Water Conservation Plan/Emergency Water Demand Management Plan. The City of Southlake presently has a Water Conservation Policy and Drought Contingency Plan (Ordinance No. 662) that meets or exceeds the before mentioned plan; therefore, it is not necessary to adopt a new plan but just to execute the interlocal agreement. If you have any questions, contact Charlie Thomas. ➢ Agenda Item No. 5F. Award of bid to Southwest Solutions Group for mobile filing systems at Town Hall. Upon analysis for furniture and equipment needs for Town Hall, it became apparent that the Finance Department and Municipal Court area would benefit from filing systems that better handle the large amounts of paperwork both groups access each day. Mobile filing systems were chosen to meet these record management needs. The system specified will allow both areas to manage their records more effectively and maximize the use of their space for future needs. The budget allocation for these systems is $25,000. The bids received are listed on the bid tabulation sheet attached. Staff recommends awarding to Southwest Solutions Proposal #2 with a bid of $19,644.21. Although Southwest Solutions did not submit the lowest bid, staff is recommending award to this company given that the lowest bidder did not meet specifications and the second lowest bidder "no bid" the alternates. Contact Valerie Bradley with any questions or concerns. ➢ Agenda Item No. 5G. Authorization for City Manager to execute a service and maintenance agreement with IBM. The contract with IBM calls for 24 hour, seven days a week, support and onsite maintenance of our three AS400's, RISC 6000 and an assortment of high-speed printers and tape drives. The equipment was purchased last year and came with one year of warranty and service. The equipment is now nearing the end of the first year free warranty coverage. The three main items covered under this agreement, (2) AS400's and (1) RISC 6000 cost the city in excess of$100,000 to purchase. This agreement includes 24 X 7 on-site maintenance, telephone support for minor issues, updates and alerts and a weekly report to staff on the performance and analysis of each device. Also covered in this agreement are a Honorable Mayor and Members of City Council City Manager's Notes and Consent Items for September 19, 2000 City Council Meeting Page 4 of 7 number of tape drives and high speed IBM printers as well as a legacy AS400. The third component of this agreement requires IBM to monitor the AS400's and RISC 6000 for problems and to remotely diagnose and repair, if able. We have budgeted these funds in the FY 2000/01 budget. The costs are prorated this year to coincide with the expiration of the respective warranties. Because this is a high technology issue that involves proprietary technology with IBM, we are not required to formally bid this item. IBM is an approved vendor on the State bid list. If you have any questions on this item, contact Technical Services Manager Gary Gregg. ➢ Agenda Item No. 5H. ZA 00-067, Plat Revision Lot 3R, T.M. Hood No. 706 Addition. tw The property is located on the west side of Shady Oaks, north of Coventry approximately 200' north of Turnberry Lane. The existing zoning on the property is SMA. The plat currently contains two lots. The purpose of this revision is to eliminate one lot and to abandon a 10' utility easement centered on the lot lines being removed by this plat. There are no unresolved issues regarding this request. The Planning and Zoning Commission recommended approval (7-0) subject to the Plat Review Summary. Contact Dennis Killough if you have any questions. OTHER ITEMS OF INTEREST • United Way Community Assessment. United Way of Metropolitan Tarrant County recently undertook an extensive community survey to assess the health and social needs of Tarrant County communities and citizens. The survey methodology included a (1) random telephone household survey, (2) fourteen focus group sessions for traditionally underrepresented groups, and (3) a written survey received from 338 key community leaders and social service providers. The results of the survey, including Northeast Tarrant County are included in your packet. Note that Honorable Mayor and Members of City Council City Manager's Notes and Consent Items for September 19, 2000 City Council Meeting Page 5 of 7 Southlake is part of Subarea 1. If you have any questions about the survey or would like further information, contact Kevin Hugman. • ABC World News Tonight Segment filmed at Southlake Tennis Center. We understand that the filming went well and the spot is scheduled to air on ABC World News Tonight with Peter Jennings on Tuesday, September 12. This segment is on a new type of tennis ball called a "rally" ball. • City Council Email. We have instituted a system of email that will allow council members at their discretion to send and receive email without the utilization of their personal email accounts. We have set up accounts for all council members. The main addresses point to the city's mail server but are handed off to a free public email service. The service is private and password protected. We would request that you let us know if you want direct access to the service. If you wish, you could direct the City Secretary to read them on a regular basis and print off the mail for you to read at a later basis and respond, as you desire. After this has been reviewed and approved, James Kunke is ready to make the web page connections and advertise the links to Council. I have attached a two-page draft of instructions on how to log in to the service. If you have any questions, contact Gary Gregg. • Mayor's Council of Tarrant County Follow Up. At the August Mayor's Council meeting, the group unanimously endorsed a number of resolutions regarding potential legislative issues in the upcoming Session. Items that may be of interest to Southlake include the following: - Resolution opposing the proposed legislation limiting Texas cities' authority to levy and collect impact fees. Honorable Mayor and Members of City Council City Manager's Notes and Consent Items for September 19, 2000 City Council Meeting Page 6 of 7 - Resolution opposing proposed legislation reducing municipal franchise fees for public utilities restricting municipal authority for management of it's rights-of-way. - Resolution opposing proposed legislation restricting Cities authority to regulate the location of manufactured housing. - Resolution opposing proposed legislation increasing period and scope of the Sales Tax Free Holidays. The Mayor's Council encouraged participating cities to review, consider, and approve these resolutions also, as some of these items were narrowly defeated in the previous Legislative Session and most likely will be brought forward again beginning in January 2001. Staff has included a copy of the approved Resolutions for you to review. We would like to have your input on whether or not you would like to have these items brought forward to you for consideration at a future meeting. Aw • Also attached to my memo: - Aventerra Marking Brochure - AMS - Meetings / Events Calendar - KSB Monthly Publication BC Staff Extension Numbers: Campbell, Billy, City Manager, ext. 701 Eaglen, John, Assistant to the City Manager, ext. 806 Elam, Sharen, Finance Director, ext. 716 Gandy, Karen, Zoning Administrator, ext. 743 Gregg, Gary, Technical Services Manager, ext. 733 Hugman, Kevin, Director of Community Services, ext. 757 Jackson, Malcolm, Administrative Operations Coordinator, ext. 726 Honorable Mayor and Members of City Council City Manager's Notes and Consent Items for September 19, 2000 City Council Meeting (W Page 7 of 7 Killough, Dennis, Senior Planner, ext. 787 Last, Greg, Director of Economic Development, ext. 750 LeGrand, Sandra, City Secretary, ext. 704 Martinson, Lynn, Assistant Finance Director, ext. 833 Polasek, Steve, Deputy Director Community Services, ext. 772 Payne, Bruce, Planning Director, ext. 767 Safranek, Lauren, Director of Human Resources, ext. 836 Thomas, Charlie, City Engineer, ext. 814 Wilson, Garland, Director of Public Safety, ext. 735 Yelverton, Shana, Assistant City Manager, ext. 705 City of Southlake, Texas MEMORANDUM September 8, 2000 TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager SUBJECT: City Manager Notes and Consent Items for Sept., 19, City Council Meeting • Consent Items. The consent items scheduled for consideration at the Sept. 19, City Council meeting are summarized below. (A draft agenda and packet information for the consent items are attached for your review.) ➢ Agenda Item No. 5B. Award of bid to Tri-Dal, Ltd. for the construction of drainage improvements in the Chapel Downs and Mission Hill Estates subdivisions. There is a drainage channel that traverses through the Chapel Downs and Mission Hill Estates subdivision. The channel was constructed as part of the development of the subdivisions. Over the years, the channel has eroded and experienced sedimentation in areas. This project will include regrading the channel to its original condition and installing erosion protection to mitigate future erosion. These improvements will save the City future maintenance costs. As stated in the memo from Assistant City Engineer Shawn Poe, this project was approved in the FY99-00 CIP budget by the City Council. The CIP budget appropriated $600,000 for the construction of this project. The low bidder from the seven bids received was Tri-Dal, Ltd. in the amount of$513,813. Typically, hydromulch is installed over the disturbed areas on drainage projects and thus the project was estimated to include hydromulch. However, these channel improvements are along the backyards of several homes in the subdivisions. In hindsight, Staff should have budgeted for the installation of sod for the disturbed areas due to the proximity of the channel to the homes. Realizing this, the bids were structured to include an alternate bid item for the installation of sod over the disturbed areas. Therefore, the cost for the installation of sod in lieu of installing hydromulch would be known and Council would have the choice to award the alternate bid item if within budget. Fortunately, the bid amount of$513,813 includes the Honorable Mayor and Members of City Council City Manager's Notes and Consent Items for September 19, 2000 City Council Meeting Page 2 of 7 additional amount for the installation of sod in lieu of installing hydromulch, which is under the budgeted amount. If you have any questions, please call Shawn Poe. ➢ Agenda Item No. 5C. Left intentionally blank. ➢ Agenda Item No. 5D. Award of bid to Reynolds Asphalt Corporation for repaving of Civic Place at Town Hall and approval of Change Order No. 6. During the construction of Town Hall, it was necessary to open cut Civic Place, the street on the North side of Town Hall, to install storm sewer and sanitary sewer lines to serve Town Hall. The street will need to be repaired and resurfaced prior to the opening of Town Hall. Bids were advertised and received on Sept. 5, 2000 for this work. The low bid was received from Reynolds Asphalt Corporation in the amount of$23,704.00. Because this work was not (W part of the base building contract, a change order is necessary. The amount of the change order is not part of the base building contract but is part of the site work budget. If you have any questions regarding this item, contact Charlie Thomas. ➢ Agenda Item No. 5E. Approval of an interlocal agreement with the Trinity River Authority, Denton Creek Wastewater System and the cities of Fort Worth, Haslet, Keller, Roanoke and the Towns of Flower Mound and Westlake and Circle T MUD No. 1 and No. 3, agreeing to adopt a water conservation and emergency water demand management plan. The Trinity River Authority(TRA) has determined that it is necessary to expand the Denton Creek Regional Wastewater System plant capacity from 2.5 million gallons per day to 5.0 million gallons per day. One of the funding options that is being pursued by TRA is a low interest loan from the Texas Water Development Board. To proceed with loan application process, each contracting parry of the Denton Creek Wastewater System, which the City of Southlake is a contracting party, must agree to implement and enforce the minimum requirements of the Denton Creek Regional Wastewater Honorable Mayor and Members of City Council City Manager's Notes and Consent Items for September 19, 2000 City Council Meeting Page 3 of 7 System's Water Conservation Plan/Emergency Water Demand Management Plan. The City of Southlake presently has a Water Conservation Policy and Drought Contingency Plan (Ordinance No. 662) that meets or exceeds the before mentioned plan; therefore, it is not necessary to adopt a new plan but just to execute the interlocal agreement. If you have any questions, contact Charlie Thomas. ➢ Agenda Item No. 5F. Award of bid to Southwest Solutions Group for mobile filing systems at Town Hall. Upon analysis for furniture and equipment needs for Town Hall, it became apparent that the Finance Department and Municipal Court area would benefit from filing systems that better handle the large amounts of paperwork both groups access each day. Mobile filing systems were chosen to meet these record management needs. The system specified will allow both areas to manage their records more effectively and maximize the use of their space for future needs. The budget allocation for these systems is $25,000. The bids received are listed on the bid tabulation sheet attached. Staff recommends awarding to Southwest Solutions Proposal #2 with a bid of $19,644.21. Although Southwest Solutions did not submit the lowest bid, staff is recommending award to this company given that the lowest bidder did not meet specifications and the second lowest bidder "no bid" the alternates. Contact Valerie Bradley with any questions or concerns. ➢ Agenda Item No. 5G. Authorization for City Manager to execute a service and maintenance agreement with IBM. The contract with IBM calls for 24 hour, seven days a week, support and onsite maintenance of our three AS400's, RISC 6000 and an assortment of high-speed printers and tape drives. The equipment was purchased last year and came with one year of warranty and service. The equipment is now nearing the end of the first year free warranty coverage. The three main items covered under this agreement, (2) AS400's and (1) RISC 6000 cost the city in excess of$100,000 to purchase. This agreement includes 24 X 7 on-site maintenance, telephone support for minor issues, updates and alerts and a weekly report to staff on the performance and analysis of each device. Also covered in this agreement are a Honorable Mayor and Members of City Council City Manager's Notes and Consent Items for September 19, 2000 City Council Meeting (W Page 4 of 7 number of tape drives and high speed IBM printers as well as a legacy AS400. The third component of this agreement requires IBM to monitor the AS400's and RISC 6000 for problems and to remotely diagnose and repair, if able. We have budgeted these funds in the FY 2000/01 budget. The costs are prorated this year to coincide with the expiration of the respective warranties. Because this is a high technology issue that involves proprietary technology with IBM, we are not required to formally bid this item. IBM is an approved vendor on the State bid list. If you have any questions on this item, contact Technical Services Manager Gary Gregg. ➢ Agenda Item No. 5H. ZA 00-067, Plat Revision Lot 3R, T.M. Hood No. 706 Addition. The property is located on the west side of Shady Oaks, north of Coventry approximately 200' north of Turnberry Lane. The existing zoning on the property is SF1A. The plat currently contains two lots. The purpose of this revision is to eliminate one lot and to abandon a 10' utility easement centered on the lot lines being removed by this plat. There are no unresolved issues regarding this request. The Planning and Zoning Commission recommended approval (7-0) subject to the Plat Review Summary. Contact Dennis Killough if you have any questions. OTHER ITEMS OF INTEREST United Way Community Assessment. United Way of Metropolitan Tarrant County recently undertook an extensive community survey to assess the health and social needs of Tarrant County communities and citizens. The survey methodology included a (1) random telephone household survey, (2) fourteen focus group sessions for traditionally underrepresented groups, and (3) a written survey received from 338 key community leaders and social service providers. The results of the survey, including Northeast Tarrant County are included in your packet. Note that Honorable Mayor and Members of City Council City Manager's Notes and Consent Items for September 19, 2000 City Council Meeting Page 5 of 7 Southlake is part of Subarea 1. If you have any questions about the survey or would like further information, contact Kevin Hugman. • ABC World News Tonight Segment filmed at Southlake Tennis Center. We understand that the filming went well and the spot is scheduled to air on ABC World News Tonight with Peter Jennings on Tuesday, September 12. This segment is on a new type of tennis ball called a "rally" ball. • City Council Email. We have instituted a system of email that will allow council members at their discretion to send and receive email without the utilization of their personal email accounts. We have set up accounts for all council members. The main addresses point to the city's mail server but are handed off to a free public email service. The service is private and password protected. We would request that you let us know if you want direct access to the service. If you wish, you could direct the City Secretary to read them on a regular basis and print off the mail for you to read at a later basis and respond, as you desire. After this has been reviewed and approved, James Kunke is ready to make the web page connections and advertise the links to Council. I have attached a two-page draft of instructions on how to log in to the service. If you have any questions, contact Gary Gregg. • Mayor's Council of Tarrant County Follow Up. At the August Mayor's Council meeting, the group unanimously endorsed a number of resolutions regarding potential legislative issues in the upcoming Session. Items that may be of interest to Southlake include the following: - Resolution opposing the proposed legislation limiting Texas cities' authority to levy and collect impact fees. Honorable Mayor and Members of City Council City Manager's Notes and Consent Items for September 19, 2000 City Council Meeting Page 6 of 7 - Resolution opposing proposed legislation reducing municipal franchise fees for public utilities restricting municipal authority for management of it's rights-of-way. - Resolution opposing proposed legislation restricting Cities authority to regulate the location of manufactured housing. - Resolution opposing proposed legislation increasing period and scope of the Sales Tax Free Holidays. The Mayor's Council encouraged participating cities to review, consider, and approve these resolutions also, as some of these items were narrowly defeated in the previous Legislative Session and most likely will be brought forward again beginning in January 2001. Staff has included a copy of the approved Resolutions for you to review. We would like to have your input on whether or not you would like to have these items brought forward to you for tconsideration at a future meeting. • Also attached to my memo: - Aventerra Marking Brochure - AMS - Meetings / Events Calendar - KSB Monthly Publication BC Staff Extension Numbers: Campbell, Billy, City Manager, ext. 701 Eaglen, John, Assistant to the City Manager, ext. 806 Elam, Sharen, Finance Director, ext. 716 Gandy, Karen, Zoning Administrator, ext. 743 Gregg, Gary, Technical Services Manager, ext. 733 Hugman, Kevin, Director of Community Services, ext. 757 Jackson, Malcolm, Administrative Operations Coordinator, ext. 726 Honorable Mayor and Members of City Council City Manager's Notes and Consent Items for September 19, 2000 City Council Meeting Page 7 of 7 Killough, Dennis, Senior Planner, ext. 787 Last, Greg, Director of Economic Development, ext. 750 LeGrand, Sandra, City Secretary, ext. 704 Martinson, Lynn, Assistant Finance Director, ext. 833 Polasek, Steve, Deputy Director Community Services, ext. 772 Payne, Bruce, Planning Director, ext. 767 Safranek, Lauren, Director of Human Resources, ext. 836 Thomas, Charlie, City Engineer, ext. 814 Wilson, Garland, Director of Public Safety, ext. 735 Yelverton, Shana, Assistant City Manager, ext. 705 City of Southlake, Texas MEMORANDUM July 28, 2000 TO: Billy Campbell. City Manager FROM: Shawn Poe, Assistant City Engineer. extension 846 SUBJECT: Award of bid to Tri-Dal, Ltd. for the construction of drainage improvements in the Chapel Downs and Mission Hill Estates subdivisions Action Requested: Staff seeks Council award the bid to Tri-Dal, Ltd. for the construction of drainage improvements in the Chapel Downs and Mission Hill Estates subdivisions in the amount of$513,813. Background Information: A drainage channel traverses through Chapel Downs and Mission Hill Estates (see attached project map). The channel has experienced severe erosion in places while in other areas sedimentation has occurred. Vegetation and foliage is growing rampant in the channel as well. The vegetation is not only a maintenance problem, but it impedes the flow of water. These improvements will include regrading the channel and installing erosion protection along the channel. These improvements will drastically reduce the amount of maintenance required to keep the channel free of debris and unwanted vegetation. There were seven contractors that bid this project. However, only six of the seven bids were accepted. One of the bids was not received on time and was submitted incomplete, thus was not accepted. The low bidder was Tri-Dal, Ltd. of Southlake, TX in the amount of$513,813 (see attached bid tabulation). Financial Considerations: This project was budgeted in the FY99-00 CIP budget. The budget appropriated $600,000 to construct this project. This project was estimated to include hydromulching the disturbed areas following construction of the drainage improvements. However, the residents voiced concerns of the hydromulch and prefer the disturbed areas to be block sodded. Since the budget did not include the areas to be sodded, the bid documents included an alternate bid item for the installation of sod in lieu of hydromulch. Council can choose to award the alternate bid item to the contractor for the installation of sod. The low bid of $513,813 received from Tri-Dal, Ltd. includes the additional amount of the alternate bid item for the installation of sod. 1 City of Southlake, Texas Citizen Input/ Board Review: A neighborhood SPIN meeting was held on May 10, 2000 to discuss the project with the residents. Prior to construction starting, another meeting will be scheduled to discuss the construction process with the residents. Legal Review: None. Alternatives: Council can award the bid to include or not to include the alternate bid item. Staff recommends awarding the bid to include the alternate bid item since the total is below the budgeted amount. Supporting Documents: Project Map Bid tabulation Staff Recommendation: Staff recommends that the City Council award the base bid and alternate bid item to Tri-Dal, Ltd. for the construction of drainage improvements in the Chapel Downs and Mission Hill Estates subdivisions. The base bid is in the amount of$476,763 and the alternate bid item is in the amount of $37,050, for a total contract price of$513,813. Please place this item on the September 19, 2000 Regular City Council Agenda for approval. 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Background Information: Civic Place, the street on the north side of Town Hall, was constructed with the Phase I of Town Square. During the construction of Town Hall, the street was open cut to install storm sewer and sanitary sewer for Town Hall. It is necessary to mill off the old surface and repave the street prior to the opening of Town Hall. Paver crosswalks will also be installed with the repaving. Two bids were received. Reynolds Asphalt Corporation is the low bidder with a bid of $23,704.00. Because this work is not part of the base building contract, a Change Order is necessary. Financial Considerations: This Change Order is in the amount of $29,430.00. The Construction Manager had previously estimated a cost of $29,736. The amount of this Change Order is not part of the base building contract ($12,000,000) but is part of the site work budget. Citizen Input/ Board Review: Council Member Potter has been working with the City Staff on these issues. Legal Review: None. =1 ' r Y - Alternatives: The alternative is to deny this Change Order and just patch the street and r do some re-striping of parking spaces. The looks of the street would then detract from the appearance of Town Hall. Supporting Documents: Change Order Breakdown Bid Tabulation Staff Recommendation: Please place on City Council Agenda for September 19, 2000 for Council consideration and approval. Charlie 7a`Th " City Engineer 34 4 K' 0 o 0 0 joi to 'o' m olo.o oo;o� iojlo, fn QJI�'f7 .p N, 1 W N N,N I M''. J i- 7 1 Z O U N O'O•O O O•_- Q 0 -- O'O O -O'O O: - iW O O�O O O;O O: 1 O O O itD G �YIIYI J � 011 OI� I OpDIONi I V I N I N ' I o W i li.N',rH;H N INi NII i NI IHMI H,H 'NiN IHI j I w j Q U V 3 to< Y GF _ CI W N K Z W m = I U R m 0 a O N o as I a < CL a. y W Nfl U a I O N O I o Z Z z i l Z Z� W rnUIUIZa 0 Q _� n I I m g a a z a �I m p m Q iV a w no O W m Izlr- a OLL a o o Q)Aw 2- ;.t to u) 0. 5 ig 51 LM oLL W m ' a $ $ $ C C O $ $ $ $ g S $ O t Q' gi g » � � $ lo cn I cD c I ! 3 N'N I H I N N�H M -i- ►° I o $j$ o I Y jo!$ $ 0 w.wi w g $ 8 W ct ojcc iD o zZ N V! N _.. y. ~I Iu�lv,�miu, mlrn m I i� Q rn v� II I Z� iJ J - Cy �, Q� I i I I rA I I u) i I i r y Y � II �l Io I I j V ?� o I Izi IQ W QQ CL W yIO K Z QI W aIQI�I°a I 'a,Ni rn U Q'rof a W = !FW-r :ZIco Z'a!Z ''�i iZ �Qi w� I9IZi �' O'Q, �) I L)Lu z!Q.z a;o! imr F,t, ; I� �-ILn ! i a!QIQQ z Icn ;o;cn. v o N : Id IQIK Ia jUi OIL ml �Q..�Imlm p of F- IV Y�OIZ O W IJ IZ HIJ O w I I , w >_�glz'Q a �� t� 0 3 W m C7. vl�jala i- LL rn o OI zjv uyir� Y 0 J Wi_j_ Z 2 m� U J O O m U F- ��OIt�I <! O I=I K�aim W W O mi virna mm v� larui Uo mm ^na City of Southlake, Texas MEMORANDUM September 15, 2000 To: Billy Campbell, City Manager From: Charlie Thomas, City Engineer, extension 814 Subject: Authorize the Mavor to execute an Interlocal Agreement with the Trinity River Authority (TRA) to adopt and/or maintain a Water Plan Action Requested: Authorize the Mayor to execute an Interlocal Agreement with the TRA to adopt and/or maintain a Water Plan. Background Information: It has been determined that the Denton Creek Regional Wastewater System (DCRWS) plant needs to be expanded from 2.5 million gallons per day to 5.0 million gallons per day. The City of Southlake is a contracting party in the DCRWS. The DCRWS has applied for a low interest loan with the Texas Water Development Board (TWDB) for the expansion of the plant. To proceed further with the loan application, each contracting party of the DCRWS must agree to implement and enforce the minimum requirements of the DCRWS' Water Conservation Plan (WCP)/ Emergency Water Demand Management Plan (EWDMP). The City of Southlake, currently, has a water conservation policy and drought contingency plan (Ordinance 662) that meets or exceeds the minimum requirements of the DCRWS' WCP/EWDMP. Therefore, entering into this Agreement will not change the City of Southlake's operating procedures. Financial Considerations: None. Citizen Input/ Board Review: None. Legal Review: The City Attorney has reviewed this Interlocal Agreement. ��1 Alternatives: Without the Interlocal Agreement, TRA will not be able to proceed with the loan application through the TWDB. Supporting Documents: Interlocal Agreement Staff Recommendation: Please place on City Council Agenda for September 19, 2000 for Council consideration and approval. Charlie J Tli City Engineer DRAFT INTERLOC-'L AGREEMENT STATE OF i`XAS is made and entered into :s of the day of , 2000, by and between the TRINITY RIVER AUTHORITY OF TEXAS, a conservation and reclamation district created by and functioning under Chapter 518,Acts of the 54"' Legislature of the State of Texas, Regular Session .1 955,,as amended, pursuant to Article XVI, Section 59 of the Texas Constiittuttft(6 reinaffe�called",.AUTHORITiY`.), and the"Cri es of FORT WORTH, HASLET, KELL'ER,ROANOKE;SOUTHLAI{E, andhe`TOWNjOF W ESTLAKE, municipal corporations of the County of Tarrant, State of Texas and,'CIRCLE.T N0.7 MUNICIPAL UTILITY DISTRICTS and Nd. 3 of the County of Tarrant,State of Texas, and the TOWN OF FLOWER MOUND, a municipal corporation of the County of Benton, State of Texas (hereinafter called 'CONTRACTING PARTIES*). WITNESSETH: W HEREAS, this Intertocal'Agm reeent is made under the uth ao 'ranted.6y and 3 pursuant to V.T.C.A`, Govemm�nt Code, Chapter791,1cnas the] _nto ocat Cooperation Act; and _- WHEREAS, the AUTHORITY_owns-and operates the Denton':Creek Regional. Wastewater System (herein afterr called DCRWS) 4hich transports`and'treats wastewater generated by the CONTRACTING PARTIES, including Cities of Fort Worth,Hallett, Keller, Roanoke, Southlake and the Towns ofFlower Mound and Westlake and Circle T Municipal Utility Districts Nos. 1 and 3; and WHEREAS, the CONTR G G`P- RTlE_ and the I e entered into separate 'n tractswh ere s Y� a r c�=orfi� operate a regbnal wa'stew e e e G 1? PES in 4� the watershed of Denn Cree n u ark/ f e Tnn R Dent WHEREAS, the CONTRACTING PARTIES generate wastewater that is transported to and treated at the DCRWS for a portion of CONTRACTING PARTIES'service area under provisions of Contracts dated and subsequent amendments to that Contract; and WHEREAS, the AUTHORITY has submitted an application to the Texas Water Development Board (TWDB) for funding assistance to improve DCRWS facilities; and 5E-3 ®RAFT WHEREAS, AUTHORITY has prepared a Water Conservation and Emergency Water Demand Management Plan (hereinafter called "WATER PLAN") in accordance with the TWDB fundin ass;stance requirements: and ` HIE=E,-kS. AUTHORiTY and CONTRACTING PARTIES agree to implement and odor=e t;^e ' ra. ccr�iticns. and procedures of the WATER PLAN subject to the terms and condi*ons to follow. NO`VV. THEREFORE, the foregoing parties to this AGREEMENT agree as follows: Section 1. LIMITS OF INTENT. AUTHORITY and CONTRACTING PARTIES agree that this AGREE.+ENT does not imply a commitment by either party to negotiate or enter into an amendment to the contract nor impose on either party an obligation, to enter into such future amendment. Section 2. WATER PLAN. CONTRACTING PARTIES agree to adopt a WATER PLAN which is at least as stringent as the document attached herewith as Attachment A. CONTRACTING PARTIES agree to maintain the WATER PLAN so long as the AUTHORITY has outstanding debt service associated with the term of the DCRWS Series 2000 Bonds. Section 3. TERM OF AGREEMENT, NOTICES. A. TERM OF AGREEMENT. This AGREEMENT shall be effective upon execution hereof and shall continue in force and effect until December 1, 2002, at which time AGREEMENT will terminate, unless mutually extended by both parties. The obligations contained in this AGREEMENT shall survive termination of this AGREEMENT except where otherwise indicated by context. B. NOTICES. All notices or communications provided for herein shall be delivered to AUTHORITY and CONTRACTING PARTIES or, if mailed, shall be sent to AUTHORITY and CONTRACTING PARTIES at their respective addresses. For the purpose of notices, the addresses of the CONTRACTING PARTIES, until changed by written notice, shall be as follows: AUTHORITY: Trinity River Authority of Texas P.O. Box 240 Arlington,Texas 76004-0240 Attention: Warren N. Brewer Northern Region Manager CONTRACTING PARTIES: City of Fort Worth 1000 Throckmorton Street Fort Worth, Texas 76102 Attention: Dale Fisseler Director, Fort Worth Water Department 2 5E-4 DRAFT City of Haslet P.O. Box 183 Haslet, Texas 76052 Attention: Gary Hulsey q l ,,,r City of Keller P.G. Box 770 Keller, Texas 76244 Attention: Lyle Dresher City Manager City of Roanoke 201 Bowie Street Roanoke, Texas 76262 Attention: Jimmy Stathatos City Manager City of Southlake 667 North Carroll Avenue Southlake, Texas 76092 Attention: Billy Campbell City Manager Town of Flower Mound 2121 Cross Timbers Road Flower Mound,Texas 75028 Attention: Van James Town Manager Town of Westlake 3 Village Circle, Suite 207 Westlake, Texas 76262 Attention: Trent Petty Town Manager Circle T Municipal Utility District Nos. 1 and 3 13600 Heritage Parkway;-.Suite 200 Fort Worth, Texas 76177 Attention: Kenneth Davis, P.E. Vice President Section 4. LEGAL CONSTRUCTION. In case any one or more of the provisions contained in the AGREEMENT shall be for any reason held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision has never been contained herein. 3 5E-5 DRAFT Section 5. INDEMNIFICATION. To the extent allowed by law, CONTRACTING PARTIES and AUTHORITY do hereby release, indemnify and hold each other and their respective officials. agents and employees. in both their public and private capacities, harmless fry,.; all liability. s, casts. and expenses arising out of the performance of this AGREEP.1ENT due to their own respective negligence or that of their officials, officers, or em ^y-?eS Section 6. IMMUNITY. It is expressly understood and agreed that in the execution of this AGREEMENT, no party waives nor shall be deemed to waive any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. Section 7. GOVERNING LAW. The validity of this AGREEMENT and of any of its terms or provisions, as well as the rights and duties hereunder, shall be governed by the laws of the State of Texas. Section 8. PLACE OF PERFORMACE. All amounts due under this AGREEMENT, including damages for its breach, shall be paid in Tarrant County, Texas said Tarrant County, Texas being the place of performance as agreed to by the parties to this AGREEMENT. In the event that any legal proceeding is brought to enforce this AGREEMENT or any provision hereof, the same shall be brought in Tarrant County, Texas. IN WITNESS WHEREOF, the parties action under authority of their respective governing bodies have caused this AGREEMENT to be duly executed in several counterparts, each of which is deemed to be an original and as of the day and date first written above. ATTEST: TRINITY RIVER AUTHORITY OF TEXAS JAMES L. MURPHY, Secretary DANNY F. VANCE, General Manager Board of Directors ATTEST: CITY OF FORT WORTH DALE FISSELER, Director Fort Worth Water Department (SEAL) 4 SE-6 DRAFT ATTEST: CITY OF HASLET GARY HULSEY, Mayor ,SEAL. ATTEST: CITY OF KELLER LYLE DRESHER, City Manager (SEAL) ATTEST: CITY OF ROANOKE JIMMY STATHATOS, City Manager (SEAL) ATTEST: CITY OF SOUTHLAKE BILLY CAMPBELL, City Manager (SEAL) 5 5E-7 DRAFT ATTEST: TOWN OF FLOWER MOUND VAN JAMES. Town Manager (SEAL) ATTEST: TOWN OF WESTLAKE TRENT PETTY, Town Manager (SEAL) ATTEST: CIRCLE T MUNICIPAL UTILITY DISTRICT NOS. 1 AND 3 KENNETH DAVIS, Vice President (SEAL) 6 5E-8 City of Southlake, Texas MEMORANDUM September 7, 2000 TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager ext. 701 SUBJECT: Authorization for City Manager to Execute Service and Maintenance Agreement with IBM Action Requested: Authorize the City Manager to sign a service and maintenance agreement with IBM for the City's AS400's, RISC 6000 and assorted peripherals. Background Information: Throughout last year numerous improvements and additions were made to the city's data processing and networking infrastructure. The equipment purchased is now nearing the end of the first years free warranty coverage. The three main items covered under this agreement, (2) AS400's and (1) RISC 6000 cost the city in excess of$100,000 to purchase. This agreement includes 24 X7 on-site maintenance, telephone support for minor issues, updates and alerts and a weekly report to staff on the performance and analysis of each device. Also covered in this agreement are a number of tape drives and high speed IBM printers as well as a legacy AS400. Financial Considerations: The term of this agreement is for one year beginning October 1, 2000 and is for $18479.68. These funds were budgeted in the FY 2000/01 budget. Citizen Input/ Board Review: None required Legal Review: None. This is the standard 113M service agreement. Alternatives: Council may choose not to approve the contract and staff would seek other sources for repair on a time and materials basis. Supporting Documents: IBM Statement of Work for Services Staff Recommendation: We recommend City Council authorize the City Manager to sign a service and maintenenace agreement with IBM. IBM ServicesAssistant Cover Sheet NOTE: Please read the following disclaimer prior to presenting to your customer. The services and prices listed were created based on your specific input This contract will be invalid if you have created a contract that is outside the scope of your authorization. It is your responsibility to ensure a valid contract prior to presenting to your customer. Applicable taxes and/or travel are not shown. Refer to the ServicesSuite announcement 698-007 for terms and conditions. This proposal expires 90 days from the created date unless extended by IBM. Created date: 9/6/2000 Channel Indicator. IBM ServicesAssistant Number: G0103NU International Business Machines Corporation CITY OF SOUTHLAKE. September 6, 2000 667 N CARROLL SOUTHLAKE,TX 76092-6412 Subject: Proposal for IBM Services Reference:G0103N7J Dear Customer. Thank you for your interest in IBM Global Services. As we discussed,this proposal will allow you to customize your service contract to meet your current and future requirements. The attached Statement of Work and Schedule contains the services we discussed and will allow you to add additional services as your requirements change. This Statement of Work will become a contract once it is signed by both parties. These prices,terms and conditions, and statements of work are valid for 90 days from the date of this proposal. After this date, prices are subject to change and another quote may be necessary. This will allow enough time for your decision making process. We look forward to delivering these services so that you can begin to realize the benefits as soon as possible. Thank you for the opportunity to provide these services which are critical to the success of your business. Sincerely, IBM Statement of Work for Services ServiceSuite 1. Scope of Services We will provide to you the Services described in this Statement of Work for the Machines we specify (called "Eligible Machines"). We will identify the Eligible Machines, the Services that apply to them, and the charges for these in a Schedule to this Statement of Work. The schedule will also identify the Specified Locations at which the Services Will be provided. A Specified location may be your entire information processing environment, or a portion thereof, which may be resident at multiple sites or a single building. These Services are available for Machines used solely for business, professional, or trade purposes and not for personal, family, or household purposes. You agree that for on-site Services, your Specified Location is neither a home nor home office. Machine maintenance Services will include correction of date related errors only if the Machines are IBM Machines whose Specifications state that they are"Year 2000 Ready.""Year 2000 Ready"means that the IBM Machine, when used in accordance with IBM associated documentation is capable of correctly processing, providing and/or receiving date data Within and between the twentieth and twenty-first centuries, provided that all products (for example, hardware, software, and firmware) used with the IBM Machine properly exchange accurate date data with it. All other included Services do not address the capability of your systems to handle date data Within and between the twentieth and twenty-first centuries. You acknowledge that it is your responsibility to assess your current systems and take appropriate action to migrate to Year 2000 ready systems. Please refer to IBM Product Specifications or IBM's Internet venue at http://www.ibm.com/year2000 to determine whether IBM Each of us agrees that the complete agreement between us about this transaction consists of 1) this Statement of Work and its Schedules, 2)supplemental terms referenced herein,and 3)the IBM Customer Agreement(or any equivalent agreement in effect between us)identified below. Agreed to:(Customer Company) Agreed to: CITY OF SOUTHLAKE International Business Machines Corporation BY---------- ----- By— -- ----- Authorized signature Authorized signature Name(type or print): Name(type or print): Date: Date: Customer Company address: Statement of Work number: 667 N CARROLL Agreement number: SOUTHLAKE,TX 76092-6412 IBM ServicesAssistant number:G0103N7J Customer Company number:08270432 Telephone number: Billing address: IBM address: 667 N CARROLL 1177 N.Beltline Rd. SOUTHLAKE,TX 76092-6412 Coppell,TX 75019 Attn:Jennifer Knight After signing,please return a copy of this Statement of Work to the"IBM Company address"shown above. Z125-5745-04 212000 (MK008) 09/06/2000 Page 1 Soggy Products are Year 2000 ready. 2. Contract Period Start Date: 10/02/2000 End Date: 10/01/2001 Eligible Machines, Specified Locations, or new Services added to this Statement of Work following its Start Date will assume the remaining portion of the existing contract period. Renewal Contract Period (years): 1 We will renew the Services that apply for each Specified Location on the Contract Period End Date for the number of years (called the"Renewal Contract Period") specified above. Thereafter, we will automatically renew for same length periods unless you notify us in advance of your desire to change the length of the renewal. Charges will be recalculated based on the length of the Renewal Contract Period and each subsequent renewal period. Either of us can select not to renew by providing written notification (at least one month prior to the end of the current contract period)to the other of their decision not to renew. 3. Your Responsibilities You agree: 1. to provide us with an inventory in which you identify all Eligible Machines to be covered at each Specified Location. All Eligible Machines of the same type at a Specified Location must be included in the coverage. You also agree to identify all Eligible Machines for which we are to provide warranty service; 2. to notify us whenever you wish to add Eligible Machine types to an existing Specified Location or set up new Specified Locations; 3. to ensure that any access codes we provide to you are used only by those who are authorized to do so; 4. to provide us with information we request which is related to our provision of these Services to you and notify us of any changes; 5. to use any electronic diagnostic and service delivery facilities we provide to you only in support of Eligible Machines identified in the Schedule to this Statement of Work; 6. that electronic access to our support centers and certain databases may require a separate network services agreement for an additional charge; 7. to pay any communications charges associated with accessing these Services unless we specify otherwise; 8. to use the information obtained under these Services only for the support of the information processing requirements within your Enterprise; and 9. that your acceptance of any software Services does not alter your responsibilities for DSLO licenses. 4. Mutual Responsibilities If at any time either of us requests a review of the inventory count, each of us will cooperate in updating the last formal inventory. Z125-5745-04 2/2000 (MK006) 09/06/2000 Page 2 59-5 5. Services Program License The following terms apply to each Program we provide with a Service that is not otherwise accompanied by a license agreement. We grant you a nonexclusive license to use the Program on the Eligible Machine we designate to assist us in problem determination or other system support in conjunction with these Services. If we do not supply a backup copy, you may make one copy of the Program for backup purposes provided you reproduce the copyright notice and any other legend of ownership on the copy. The backup copy is subject to the same terms as the original. You may not 1) modify the Program's machine readable instructions or data or merge them into another Program, 2) reverse assemble, reverse compile, or otherwise translate the Program, 3) sublicense, assign, or transfer the license for the Program, or 4) distribute the Program to any third party. We provide the Program WITHOUT WARRANTIES OF ANY KIND. Your license terminates when 1) the Service terminates, is withdrawn or expires and is not renewed, 2) the Program is no longer needed to perform the Service, or 3) the Eligible Machine which we designated for the Program is removed from productive use within your Enterprise. We may terminate your license if you fail to comply with these terms. Upon termination, you agree to destroy the Program and any backup copy you were given or made. 6. Automatic Inventory Increases We will automatically increase the inventory count at a Specified Location whenever: 1. an Eligible IBM Machine is added to the inventory. If the Machine is under warranty when added, maintenance Services will commence at warranty exit. If the Machine is not under warranty when added, maintenance Services will commence at the later of a) the date of installation or b) the previous yearly anniversary of the start of the contract period. IBM machines specifically excluded from coverage at contract period start will remain outside the scope of this Statement of Work unless you request we add them during the contract period. However, all Eligible IBM Machines added to your inventory during the contract period will be included in the inventory count and receive maintenance Services as set out in this Section; or 2. an Eligible non-IBM Machine, of the same type as other non-IBM Machines already covered at that Specified Location, is added to the inventory. If the Machine is under warranty when added, maintenance Services will commence at warranty exit. If the Machine is not under warranty when added, maintenance Services will commence at the later of a) the date of installation or b)the previous yearly anniversary of the start of the contract period. The maintenance Services that apply for these Machines will be the same as that which you are receiving for all other Eligible Machines of the same type. Newly installed IBM Machines of the same type for which you have already selected Warranty Service Upgrade will be added at date of actual installation and will be covered at the same Warranty Service Upgrade support level. 7. Charges and Payment Your charges are calculated taking into account your Machine volumes, Service selections, and payment options. Z125-5745-04 2/2000 (MK008) 09/06/2000 Page 3 Sg—�, (W We may revise charges in accordance with the terms of our Agreement, however, any rate increase will not take effect until the next yearly anniversary of the start of the contract period. Also, an increase will not apply for any period for which you have prepaid. All newly added Eligible Machines and Services, as well as changes to existing Eligible Machine configurations and Services, will assume the charge rate that applied for these at the previous yearly anniversary of the start of the contract period. Eligible Machines and Services that become generally available during the contract period will be added at the charge rate that applied on their initial availability date. Total Services charges may be adjusted whenever: 1, a review of the inventory count indicates a change from the last accounting; or 2. a Specified Location, Eligible Machine type, or Service is added, deleted, or changed. For all Service charges based on usage, upon our request you will provide us with the actual meter reading recording the actual usage. 8. Termination You may terminate Services for an Eligible Machine, on notice to us, if you permanently remove it from productive use within your Enterprise. You may also terminate Services by providing us one month's written notice, after the Services have been covered under this Statement of Work for at least one year. You will receive a credit for any remaining prepaid period associated with Services you terminate in accordance with the provisions of this Statement of Work. 9. Satisfaction Guarantee If, for any reason, you are not completely satisfied with a Service we provide to you under this (W Statement of Work, notify us in writing within one month of the time you first become dissatisfied. We will try to resolve the problem to your satisfaction. If we are unable to do so,you will receive a credit equal to the prorated charge for the Service for the period of time you were dissatisfied. 10. ServiceSuite Advanced Service Package **MAINTENANCE SERVICES Maintenance of IBM Machines We will provide Service for Machines, as described in our Agreement, for those Eligible IBM Machines specified in the Schedule. 11. SUPPORT SERVICES Support Line We will provide you remote assistance with the operation of supported programs within specific product groups running under selected operating systems for eligible hardware platforms. In addition,you may order certain optional features which are enhancements to this Service. These terms also apply for each of these optional features unless we specify otherwise. Definitions Authorized Callers means Named Callers you have identified to us and, with OS/390 and VMNSE/390 coverage, all your other callers requesting OS/390 and VMNSE/390 support. Z125-5745-04 2/2000 (MK006) 09/06/2000 Page big --7 Customer Critical Problem means a problem for which you have no known work around resulting in a critical disruption in your business operations. Full Shift means 24 hours a day, seven days a week, including national holidays. Off Shift means all hours outside of Prime Shift. Prime Shift means 8 a.m. to 5 p.m. in the local time zone where you receive the Service, Monday through Friday(excluding national holidays). Supported Products means those products contained within designated product groups that run under identified operating systems for eligible hardware platforms. Supported Products are identified in the Supported Products List located at IBM's Internet address http://www.ibm.com/services/pss/ww/si/products, or as otherwise provided by IBM. The Supported Products List will identify the products, product groups, operating system groups, and hardware platforms that are eligible for this Service. The Supported Products List will change periodically to reflect Supported Product additions (for example, adding new products) or deletions (for example, deleting products at their end of currency date). Our Responsibilities We will provide you remote assistance (via telephone from our support center or via an electronic search and questioning capability) for the following requests related to Supported Products in your specified product groups and operating system groups: 1. basic, short duration installation, usage, and configuration questions; 2. code-related problem questions;* 3. questions regarding IBM Supported Product publications; 4. diagnostic information review to assist in isolation of a problem cause (for example, assistance interpreting traces and dumps for installation and code related problehlsand 5. for known defects, available corrective service information and program fixes which you are entitled to receive under the Program Services terms of our Agreement.* * Note: For IBM S/390 Supported Products, this defect assistance from our support center is included in your license charge and therefore not covered under the terms of this Statement of Work. When you report a problem with covered non-IBM products on the Supported Products List, we will assist you to isolate the problem cause and provide you recovery information, if available, from the vendor. We will provide corrective service information and program fixes, if available and we are authorized to provide to you,for known defects. If a new(unknown) defect is identified,we Will report it to the appropriate vendor and notify you of our actions. At this point we will consider our support requirement fulfilled. Resolution of these problems is the responsibility of the vendor. Named Callers You may designate two users ("Named Callers") per selected operating system group for which you select Prime Shift coverage. You may designate six Named Callers per selected operating system group for which you select Full Shift coverage. Each Named Caller is eligible to submit Support Line Service requests for all products you have covered under this Service. You must notify us of the identity of your Named Callers as well as one Primary Technical Contact (who may be one of your Named Callers) to whom we may direct general technical information pertaining to your Supported Products and who has the authority to change your designated Named Callers and communicate those changes to us. For an additional charge, you (W may increase your number of Named Callers. Z125-5745-04 2/2000 (MK008) 09/06/2000 Page 5 sa - 7 Other OS/390 and VMNSE/390 Users When you select this Service for the OS/390 and VMNSE/390 operating system groups and associated product groups, you may authorize other users (in addition to Named Callers) who we do not require you to individually identify to us. All OS/390 and VMNSE/390 users who are not Named Callers are eligible to submit Support Line Service requests for products in the OS/390 and VMNSE/390 operating system groups and associated products groups only. Response Criteria. We will use commercially reasonable efforts to respond, by telephone, to Support Line Service calls from your Authorized Callers within two hours during Prime Shift. Our initial response may result in resolution of your request or it will form the basis for determining what additional actions may be required to achieve technical resolution of your request. During Off Shift we will use commercially reasonable efforts to respond to Support Line Service calls which your Authorized Callers specify to be Customer Critical Problems within two hours and all other Support Line Service calls within four hours. Electronic Support Your Authorized Callers will also be able to electronically submit Support Line Service requests for Supported Products, provided you meet the prerequisites we specify for electronic access.We will use commercially reasonable efforts to respond to each electronic Service request from your Authorized Callers within two hours of receipt during Prime Shift. For electronic Service requests received during Off Shift, we will use commercially reasonable efforts to respond within two hours of the start of Prime Shift on the next business day. IBM is not responsible for delays in response (W delivery caused by systems and network problems. Hourly Support for Out-of-Scope Service Requests If you select Full Shift coverage, all Support Line Service calls from your Authorized Callers during Prime Shift and Off Shift are included in your standard billing. If you select only Prime Shift coverage, all Support Line Service calls from any of your personnel during Off Shift will result in an additional charge to you on an hourly basis. In addition, Support Line Service requests from your personnel seeking assistance for Supported Products which are outside your covered product groups will also result in an additional charge to you on an hourly basis (Note: For IBM S/390 Supported Products, this out-of-scope support is only available via telephone). A minimum charge of 30 minutes will be applied to each request for Support Line Service that is beyond the scope of your annual coverage. Additional time required to prepare and answer the request will be charged in 6 minute segments. We will charge you for the time we spend 1) exchanging information with your personnel, 2) analyzing information they provide to us, and 3) preparing recommendations to resolve a problem. The hourly rate will be that which is current when used. You will be separately invoiced for these charges. This hourly support will be available to you as long as you continue annual Support Line Service for at least one Supported Product group. You may choose to decline this out-of-scope Service coverage by notifying us in writing within 15 days from the start of your contract period. If you decline or terminate this coverage, whenever your callers request support which is beyond the scope of your covered Support Line Service, we will advise them that we cannot provide such support until you sign the necessary IBM contractual documents accepting the terms of such support. Z125-5745-04 2/2000 (MK008) 09/06/2000 Page 6 V 9 - Your Additional Responsibilities You agree to: 1. ensure you are properly licensed to all Programs for which you request assistance; 2. retrieve and review a current Supported Products List on a monthly basis to verify whether there have been any additions or deletions of products within your covered product groups; 3. ensure that any access codes we provide to you are used only by your current Authorized Callers; 4. provide us with all relevant and available diagnostic information (including product or system information) pertaining to problems you request assistance with; 5. Provide us with appropriate remote access to your system to assist you in isolating the problem cause. You will remain responsible for adequately protecting your system and all data contained therein whenever we remotely access it with your permission; and 6. provide us with written notice of changes to your machine inventory within one month after the change occurs. Such changes may cause a revision to your charges for this Service. Termination You may terminate a Support Line Service or optional feature on one month's written notice to us after it has been covered under this Statement of Work for at least one year. However, you may not terminate an operating system group if you have elected to continue support for a product group for which it is a prerequisite. Also, you may not terminate Support Line if you have elected to continue feature support. We m ay withdraw support for products on the Supported Products List at any time without written notice to you. If we withdraw or either of us terminate a Support Line Service or optional feature as provided in this Statement of Work, and it is a Service or feature for which you have prepaid and we have not yet fully provided to you, you may request a prorated credit. This will apply if IBM withdraws support for an entire product group but not if we simply withdraw support for individual products. AS/400 Software Services Alert provides automatic weekly notification of the following for selected IBM Products: 1) High Impact and Pervasive Authorized Program Analysis Reports (called "HIPER APARS") and 2) any Program Temporary Fixes we discover to be defective(called"PE PTFs").We provide notification via your choice of available delivery methods. PIW400e provides you utilization and performance data for your designated AS/400 systems. Our Responsibilities We will provide you a set of performance analysis reports regarding each of your specified AS/400 systems for the time period you define (for example, 8 a.m. to 5 p.m.) for the calendar period you select (for example, monthly or quarterly). When you select electronic delivery, the report calendar period will be monthly. Your Responsibilities You agree to activate, per our instructions,the PM/400 data collection software that is part of your OS/400 operating system. You must also set up a modem and dial-up communication line that can be used to transmit the collected data to us. LW Z125-5745-04 2/2000 (MK008) 09/06/2000 Pagel 6-9 -10 You may select to have the reports we generate from the data delivered via hardcopy mail or electronically. You are responsible for any communications charges you incur associated with this Service. Other Available Options For an additional charge the following options are available: 1. an additional set of reports for the same AS/400 system but another time period (for example, 5 p.m.to 8 a.m.)for the same or different calendar period; and 2. a Consolidated Management Report which provides a monthly summary for all your AS/400 systems receiving this Service. Data Collection Systems utilization and performance information used to prepare your reports is gathered from your AS/400 system by the performance monitoring function of OS/400. For details on exactly what information is gathered by the performance monitoring function, please refer to the OS/400 Work Management manual that is shipped with your system. Data Usage The information gathered from your AS/400 systems will be used to generate your PM/400e Service reports. In addition, you agree that we may use and share the data so collected ("Your Data") within the IBM Enterprise and with third parties such as subcontractors and consultants under contract to us without limitation, including for purposes of problem determination, assisting you with performance and capacity planning, maintaining your existing and developing new business relationships with IBM, notifying you of existing or projected resource constraints, and assisting us to enhance IBM Products. You also agree that Your Data may be transferred to such entities in any country whether or not a member of the European Union. You may authorize IBM to share Your Data with other third parties, including one or more Solution Providers and Business Partners to make them aware of your performance and capacity demands and to enable them to provide you with a higher level of service. Software Subscription for AS/400 provides Program updates announced during the contract period, as they become available and you request them, for all eligible Programs for which you are licensed. The terms that apply for your Software Subscription are contained in the IBM Agreement for Software Subscription (Z125-5959) and its Exhibit for AS/400 (Z125-5873). Copies of these documents are included with this Statement of Work. Please make sure you have them and notify us if either is missing. RS16000 Software Services RS/6000 System Alert provides automatic weekly notification of the following for selected IBM Products: 1) High Impact and Pervasive Authorized Program Analysis Reports (called "HIPER APARS") and 2) any Program Temporary Fixes we discover to be defective (called "PE PTFs"). We provide notification via your choice of available delivery methods. RS/6000 System Expert provides you with information for planning and managing your system resources. Using data gathered from your system by a monitoring Program that we supply, we will prepare, encrypt, and deliver to your designated system daily reports that provide an analysis (W Z125-5745-04 2/2000 (MK008) 09/06/2000 Page 8 S9 ~ 1l of system performance, capacity, configuration, and security. We will also supply a graphical viewer to enable you to view the encrypted reports. In addition, we will make a feature available that enables your system to alert your designated support personnel whenever monitored system parameter values you select are exceeded. You agree to: 1. provide the Internet or dial-up network connection to be used for transfer of data for this Service; and 2. install and configure, with remote assistance from us, the monitoring and graphical viewer Programs we supply. NO LICENSE TO THE MONITORING PROGRAM IS GRANTED TO YOU. You may not: 1. use or copy the monitoring Program; 2. modify the monitoring Program's machine readable instructions or data or merge them into another Program; 3. reverse assemble, reverse compile or otherwise translate the monitoring Program; or 4. distribute,transfer or assign the monitoring Program to any third party. We grant you a license for the graphical viewer Program under the terms of the Services Program License section of this Statement of Work. We provide the monitoring and graphical viewer Programs WITHOUT WARRANTIES OF ANY KIND. RS/6000 Technical Library is a subscription Service comprised of two optional elements, Information Library and Software Service Library. You may subscribe to one or both of these elements which are delivered on CD-ROMs. The CD-ROMs are provided to you subject to the terms of the license agreement that accompanies them. Information Library is a collection of comprehensive technical Materials for the RS/6000 and current release of AIX. When you subscribe to this element, each calendar quarter you will receive a CD-ROM, formatted in Hypertext Markup Language (HTML), containing up-to-date technical documentation and corrective service information for the RS/6000 and current release of AIX.Also included are answers to frequently asked installation and usage questions. Software Service Library is a collection of Program Temporary Fixes (PTFs) for the current release of AIX. When you subscribe to this element, each calendar month you will receive a package of CD-ROMs containing all the new PTFs for AIX made available during the previous month. Our Responsibilities We will provide you with the following: 1. for Information Library, quarterly deliveries of the CD-ROM containing the most current RS/6000 and AIX information; and 2. for Software Service Library, monthly deliveries of the CD-ROM package containing the most current PTFs for the current release of AIX. Z125-5745-04 2/2000 (MK008) 09/06/2000 Page 9 S a - /a Your Responsibilities You agree: I. that by accessing or using the information contained on the CD-ROMs you acknowledge acceptance of the terms of the license agreement that accompanies them; and 2. to ensure you are properly licensed to the AIX Program for which you receive PTFs. Termination During a subscription period, you may terminate your subscription but we do not give refunds or credits for midyear terminations. (W Z125-5745-04 212000 (MK006) 09/06/2000 Page 10 IBM Schedule for Services (W This Schedule contains a listing of the Eligible Machines at the Specified Locations identified below for which we will provide the identified Services as described in the referenced Statement of Work.These terms are in addition to those of the referenced Statement of Work and IBM International Customer Agreement(or any equivalent agreement signed by both of us and identified below). Name and Address of Customer: Agreement No: CITY OF SOUTHLAKE Contract No: 667 N CARROLL IBM ServicesAssistant No: G0103N7J SOUTHLAKE,TX 76092-6412 Enterprise No: Customer No: 08270432 Charge Period: Customer Billing Address: Start Date: 10/02/2000 667 N CARROLL End Date: 10/01/2001 SOUTHLAKE,TX 76092-6412 Total Charges: $18,479.68 Charges and Payment Plan $19,180.93 Annually The parties need not sign this schedule,unless either of us requests It. Agreed to: (Customer Company) Agreed to:(IBM Company) Company Name:CITY OF SOUTHLAKE International Business Machines Corporation By: By: Authorized signature Authorized signature Name(type or print): Name(type or print): Date: Date: L Z125-5511-10(7/99) 09/06/2000 Pagel 5 -14 IBM Schedule for Services (w Enterprise Total for Charge Period by Customer Number Customer No Location Charges 06039934 $5,868.24 8270432 $6,524.23 06039934 $1,413.16 06651338 $692.80 08270432 SOUTHLAKE,TX $2,628.85 08821649 $1,352.40 Total: $18,479.68 (w Z125-5511-10(7/99) 09/06/2000 Page 2 5(9 l IBM Schedule for Services (w Eligible Machine-- Maintenance Service Manufacturer Machine Type of Repair Charges Charges Type Model Serial Qty # ## Charges" Start' Stop** Customer No/Location: 06039934 IBM 4230 41Z OOOOGV884 1 B 1 $458.64 09/15/1999 IBM 7208 342 OOOOP3675 1 B 1 $917.28 06/14/2000 IBM 7852 40Z 0042N7889 1 A 1 $37.24 06/15/2000 IBM 9402 400 00001872G 1 B 1 $1,258.32 07/15/1997 IBM 9406 170 0000422RM 1 B 1 $1,952.16 06/15/2000 IBM 9406 170 00004239M 1 B 1 $2,657.76 06/14/2000 Total: $7,281.40 Customer No/Location: 06651338 IBM 7043 150 OOOODB02D 1 B 1 $551.09 W 01/31/2001 IBM 7207 122 OOOOA0335 1 B 1 $141.71 W 01/31/2001 Total: $692.80 Customer No/Location: 08270432 SOUTHLAKE,TX IBM 4028 AS1 OOOOA1387 1 B 1 $359.17 E 02/13/1991 IBM 6400 008 OOOOA3921 1 B 1 $1,352.40 10/15/1996 IBM 7208 342 OOOOP3660 1 B 1 $917.28 06/15/2000 Total: $2,628.85 ( Customer No/Location: 08821649 W IBM 6400 008 OOOOA1803 1 B 1 $1,352.40 06/22/1996 Total: $1,352.40 (w Z125-5511-10(7199) 09/06/2000 Page 3 5a -- / 6 IBM Schedule for Services Eligible Machine Description Customer Technical Contact Name(if applicable) Type Mod Proc Serial Support Service Option/ City Charges' Charges Charges Feature Service Product Group Start" Stop" Customer No/Location:8270432 AS400 ALERT ALERT 1 $352.80 1/1/1997 RS6000 ALERT ALERT 3 $1,058.40 1/1/1997 7043 150 DB02D SL SELECTED SYS SW SUPT-AIX Cust#8270432 $1,948.94 4/24/2000 FULL SHIFT AIX GROUP A FOCAL MACHINE 1 AIX 9402 400 1872G SL SELECTED SYS SW SUPT-AS Cust#8270432 $3,164.09 4/24/2000 FULL SHIFT AS GROUP B ADD OS/400 1 OS/400 9406 170 2291 422RM Cust#8270432 FULL SHIFT AS GROUP C ADD OS/400 1 OS/400 9406 170 2292 4239M Cust#8270432 FULL SHIFT AS GROUP D FOCAL MACHINE 1 OS/400 Total: $6,524.23 Z125-5511-10(7/99) 09/06/2000 Page IBM Schedule for Services Legends: #Type of Repair Service A)On-Site Repair/Exchange Services, Monday through Friday(excluding holidays), 8am to 5pm B)On-Site Repair/Exchange Services,7 days a week,24 hrs/day D)On-Site Repair/Exchange Services,7 days a week,24hrs/day,2 hour response objective. This type of repair service includes a response time objective and is not a guarantee. X) EasySery(remotely delivered services) ##Maintenance Services 1) Maintenance of IBM Machines 2) Maintenance of non-IBM Machines 3) Warranty Services Upgrade 4) Warranty Service Support for SUN Microsystems Machines "Charges shown are for Charge Period. -An(E)indicates a Machine that has been announced as withdrawn from generally Maintenance Service -An(0)indicates One Time Charge -An(W)indicates a Machine/Model/Feature under Warranty Charges Start/Stop dates shown are those that differ from the Contract Period Start/End Dates These Programs are subject to the Service Program License Section of the referenced Statement of Work (W (W Z125-5511-10(7/99) 09/06/2000 Page 5 Additional Information (W CHIS T AND C : MASVCSUITE Tvoe Model Serial Features/RPQ Effective From Effective to Quantity 4028 AS1 000OA1387 1 6400 008 000OA3921 1 7208 342 000OP3660 1 6400 008 0000A1803 1 7043 150 OOOODB02D 2001-01-31 1 7207 122 000OA0335 2001-01-31 1 4230 41Z OOOOGV884 1 7208 342 000OP3675 1 7852 40Z 0042N7889 1 9402 400 00001872G 1 2131 1 9406 170 0000422RM 1 2291 1 7101 1 9406 170 00004239M 1 2292 1 7101 1 LQffo n VVr ma Como Effective Eftective Service Condition SC Value f1ty From 28 AS400-ALERT 001 ALERT ALERT 1997-01-01 1 RS6000-ALERT 001 ALERT ALERT 1997-01-01 3 SL SELECT-AIX 002 AIX AIX 2000-04-24 COVERAGE FULL SHIFT 1 SERVICE GROUP AIX GROUP A FOCAL POINT FOCAL MACHINE SL SELECT-AS 002 OS/400 OS/400 2000-04-24 COVERAGE FULL SHIFT 1 SERVICE GROUP AS GROUP B FOCAL POINT ADD OS1400 OS/400 OS/400 COVERAGE FULL SHIFT 1 SERVICE GROUP AS GROUP C FOCAL POINT ADD OS/400 OS/400 OS/400 COVERAGE FULL SHIFT 1 SERVICE GROUP AS GROUP D FOCAL POINT FOCAL MACHINE Page 1 Additional Information—General Comments City of Southlake • Department of Planning STAFF REPORT September 8, 2000 CASE NO: ZA00-067 PROJECT: Lot 3-R, T. M. Hood No. 706 Addition REQUEST: On behalf of Ann Dahlson, James H. Dowdy Land Surveyors is requesting approval of a plat revision containing 5.89 acres. ACTION NEEDED: Consider plat revision request ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Plat Review Summary (E) Blue Line Copies of Plan(for P&Z and Council Members Only) STAFF CONTACT: Dennis Killough (Ext. 787) Case No. Agenda Item ZA00-067 5H BACKGROUND INFORMATION OWNER: Ann Dahlson APPLICANT: James H. Dowdy Land Surveyors PROPERTY SITUATION: The property is located on the west side of Shady Oaks Drive approximately 180'north of Turnberry Lane. Adjacent to the south and west are residential properties in Coventry Manor. To the north is unplatted property zoned"AG" Agricultural. Across Shady Oaks Lane to the east are residential properties zoned"SF 1-A". HISTORY: Activity on this property includes: ■ A plat and zoning change from "AG" to "SF-lA" were approved by City Council in January 1995. LEGAL DESCRIPTION: Lots 3 & 4, T. M. Hood No. 706 Addition, being 5.89 acres. LAND USE CATEGORY: Low Density Residential CURRENT ZONING: "SF-IA" Single Family Residential District TRANSPORTATION ASSESSMENT: Thoroughfare Plan The Thoroughfare Plan recommends that Shady Oaks Drive be ultimately constructed as a 2-lane undivided collector with two (2) 16' travel lanes and 64' of right-of way (R.O.W.). Sixty (60) feet of R.O.W. currently exists along this portion of Shady Oaks Drive. The current roadway is 2 lanes with approximately 24' of pavement. Traffic Impact The proposed development will generate 10 vehicle trips per day. This use will have no significant impact on the existing roadway. The current road system is estimated to be operating at a level of service (LOS) "A". The current traffic counts on Shady Oaks Drive: 24hr North Bound (NB) (493) South Bound (SB) (522) NB Peak A.M. (40) 8a.m.-9a.m. Peak P.M. (49) 6 .m.-7 .m SB Peak A.M. (65) 7a.m-8a.m. Peak P.M. (47) 3 .m.-4 .m. Case No. Agenda Item Attachment A ZA00-067 5H Page 1 Trail System Master Plan The Trail System Master Plan does not indicate a trail for the west side of Shady Oaks Drive (An Off-Road Pedestrian/Bicycle Trail is shown on the east side of Shady Oaks Drive). WATER AND SEWER: A six (6) inch water line is located along the east side Shady Oaks Drive and a six (6) inch sewer line is located approximately 100' north of Turnberry Lane along the southern property line. Both systems have the capacity to serve the proposed use. ESTIMATED IMPACT FEES*: Water $1,804.50 1" meter Wastewater $1,124.00 0" meter) Roadway $1,495.67- (Roadway Service Area 3) * Final Impact Fees are determined by the Building Services Department at the time of building permit issuance.The fees shown above represent estimates prepared by the Planning Department. NOTICES: One (1) notice was sent In Favor Opposed Undecided Attached letters Within 200 Notification Area Outside 200 Notification area P&Z SPEAKERS: None P&Z ACTION: September 7, 2000; Approved (7-0) subject to Plat Review Summary No. 3, dated September 1, 2000. STAFF COMMENTS: Attached is Plat Review Summary No. 3, dated September 1, 2000. NACommunity Development\WP-FILES\MEMO\2000cases\00-067PR.doc Case No. Agenda Item Attachment A ZA00-067 5H Page 2 Vicinity Map w Lot 3R, T.M. Hood No. 706 Addition J . E O PNN OR O P L n ' g P 5 I ENgNf S TES G� R� O 0 PS1 p T f ES SP K E � Rf` GNNE S � �TION pF p59EM0O I E �1 uKR GR I WNHMI ELfMENTMY uwW noN ! I I _ E II IN L t— I tPT 5 \ \ ESPE — 1 ES BENS I 1 9 i - f noavu�ur 2000 0 2000 4000 Feet N W E S Case No. Agenda Item Attachment B ZA00-067 5 H Page 1 No Text PLAT REVIEW SUMMARY Case No.: ZA00-067 Review No.: Three Date of Review: 09/01/00 Project Name: Plat Revision - Lot 3-R, T. M. Hood No. 706 Addition, being a revision of Lots 3 and 4 T. M. Hood No. 706 Addition Name, being 5.89 acres out of the T. M. Hood Survey, Abstract No 706 APPLICANT: Surveyor: Ann Dahlson James H. Dowdy Land Surveyor 1406 Wedgewood Court 6850 Manhattan Blvd. #310 Southlake,TX 76092 Fort Worth, TX 76120 Phone: Phone: 817-429-9898 Fax: Fax:817-429-7676 Attn: Danny CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 08/22/00 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT LISA SUDBURY AT(817)481-5581,EXT. 862. 1. Provide the ownership information in the Owner's Certificate. The reference to Cabinet A, Slide 2175, is for the previously filed plat. It is not the deed record that verifies ownership. 2. Shady Oaks Drive is a 64' R.O.W. as designated by the City's Master Thoroughfare Plan. An additional two feet(2') of R.O.W. needs to be dedicated with this plat. 3. A "Certificate of Taxes Paid" indicating that there are no delinquent taxes owed on the subject property from each taxing authority must be provided to the City prior to filing this plat in the County records. A copy of this information may be obtained from the Tarrant county Tax Assessor/Collector's Office located at 100 E. Weatherford St. in Ft. Worth(across from the old red courthouse). There is a service charge of$10 per account for this certificate. For more information contact the Assessor/Collector's office at (817) 884-1103. * Please submit a revised blueline "check print" prior to submitting blackline mylars with original signatures. * Original signatures and seals will be required three blackline mylars prior to filing the plat. Also required are two sets of owner's dedications and notaries (8.5" x I V or 14" paper) with original signatures and seals on each. Mylars will not be accepted if any erasures or original ink, other than signatures or seals, appear on the plat. * Denotes Informational Comment cc: Case No. Agenda Item Attachment D ZA 00-067 5 H Page 1 4 c rT, O � N 71 At y coo cm CIMINSMOOM J CD •�•" a rE ' s ° >�co) o Q e� 0u'cY F ° 5y3° c�' . � U Ift 0 Fc�°xaaFt=a > w g = dt�ic° at- y 9 � ca W_ C ffi G =°C � z s W _ go u E- C� ati -. acwrn ., oGUw -, -, .� m.� � .i Uco �n c W `sue aw��3g txCD upm °EL' � o " Uca •W �v •5o 3w3a� t�c5 �5iw€' aoa cao w uu o c '7H[[ fi f a 3 a� :� 6 4'i ➢ 1-4 o o f e ma � 'm � .a a q N r e a E N '� i. g t�v ; �d5. .v n i •�� .afi y '� �'` u e e '� �� •o :I�e�•A�.a r„. o imraE`_N 0 ,uY 9, gCj�? � aq�^t�nO1 n � at w rsr $q� a e q c s g rr�� +' a = by.'oy q9 g� pvY + �° W uv"LpTy ug; • 6 C o i� r O'3 C a•� C•pS Vf �q C ° 0 to A f 'J .�1a ��yJ .%9 0 a _ '6' y s �y :_9 •°o s 5 mo e v D o'� ora m '- Go r v c �r°.o °a.Bv� r� a r_ os q a ��, b O C g o g Z o m 0 U.Z o ri.1 Sa > `c i Z o= ww' m� m33vm'`u ou w ' e sw w �' vta3 o ° E E.`+{.$�� "��m..�-i �.�_<u°•r�a. � �'�� •?o&d',�M"�o'N > :. au� a�s nS $ S:6r tia ' 8-E of .S of e6n'a6v3 � EEZA0 Z U E Z U Z U � m Y r N Mf O p0 N Hf V $$ m •••i N Nl? .•aao S O. 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W u cs m.y_ d o. b s oo� ° p � .c V 0 . °"u► C , c ° 00 7 s ou u 9 m_ ° '0 ° OD=- L 'O m u � a mvv� VpC. ° ov.... m ° ° U— m.. ey a ° °^ a y ° q m 0 u u m r y u C u p °.., = 0 i7 7 ° C u DO 7 e0° ° h xEv0A vo• ° Ecm0 o° 2Esrm"o� aiG XE.B o"r�ry 0 y e� '� W vui y 'G u q 11— C 7 i7 G u u ° �'u `� ° u id'G u _ _ 0 d ° m q 0 0o 7 u W ° u m u u a 9= �.•T'O & 'L b.. 'p m• H'O d•-9'O % C'O u i+ U d u C.D °.r �• Ok w A of 0 4: of ee 7 m G y C O d,C 0 'p ttl C eza o o° rQ > aOr 0 °i m ^°° o c �V z > atli o ° E G � > >° E a.,xwQaoFU �ax� Qoxax FnQQscrQ��uy.°,FCa000t� sc 116 V1%6 0;— O. .-N M 7 v1�D I�W 01 C �e N M 7 Vl z r�00 0. 6 tot 05iF8 i Fd0 }ky* fx E AS am 644 W H Focus on NE Tarrant County Subareas 1. Grapevine/Colleyville/Southlake/Keller/Westlake "4 s , 2. Haltom City/Watauga -- � 3.North Richland Hills/Richland Hills 4. Hurst/Euless/Bedford N = 1116 27.3% of Sample Respondent Characteristics NE Tarrant NE Tarrant Tarrant County Difference Tarrant County Difference Gender Highest Level of Education s Female 64.7%1 62.4% 2.3% High School/GED Graduate 22.1% 23.3% -1.2% Age Technical School Certification 2.2%1 2.3% -0.1% 25-34 17.8%1 19.5% -1.7% Graduate School or More 10.6% 9.8% 0.8% EM 45-54 21.9%1 20.0% 1.9% Income MEN 65+ 13.7% 14.4% -0.7% $10,000419,999 6.6% 9.9% -3.3% Ethnicity $30,000-$39,999 12.3% 12.0% 0.3% American Indian 1.0% 1.2% -0.2% $50,000-$74,999 24.8% 23.0% 1.8% k Hispanic 6.3%1 10.5% 4.2% .,A Other 1.4% 2.2% -0.8% Households with Someone over 60 23.8%1 25.6% -1.8% Selected Issues Indicator NE Tarrant Tarrant Difference Income not enough to satisfy needs 19.2% 25.1% -5.9% o Someone was pushed,grabbed,or shoved during disagreement 2.4% 3.2% -0.8% Grandparents responsible for basic needs of grandchildren 7.3% 9.2% -1.9% .Q Adults without health insurance at some point in the past 12 months 14.2% 19.0% 4.8%° Households reporting someone having problems with mental illness 8.4% 11.3% -2.90/ TARMNT COUNTY L" UNITEDOWAY Togetber,we're snaking a difference. 210 East Ninth Street Fort Worth,Texas 76102 (817)258-8000 www.uwmte.org e TARRANT COUNTY (W UNITEDWAY Together,we're making a difference. Community Assessment TOP 10 HEALTH AND HUMAN SERVICE PROBLEMS (as Identified by Key Community Leaders) TARRANT COUNTY NORTHEAST TARRANT COUNTY 1. Affordable Health Care for All Residents* 1. Substance Abuse (general) 2. Juvenile Crime 2. Juvenile Crime 3. Health Issues (general) 3. Transportation Difficulties* 4. Family Issues (general) 4. Divorce* 5. Affordable Housing 5. Parenting Education* 6. Poverty 6. Community (general) 7. Older Adults (general) 7. Affordable Housing 8. Transportation Difficulties 8. Older Adults (general) 9. Child Abuse* 9. Affordable Health Care for All Residents (W 10. Affordable Child Care 10. Youth Substance Abuse* *=Ranked as a Top Ten Issue in 1992 Community Assessment data available at www.uwmtc.org (W September, 2000 (W MAYORS, COUNCIL OF TARRANT COUNTY RESOLUTION Proposed Legislation Limiting Texas Cities Authority to Levy and Collect Impact Fees WHEREAS, the 70t' Legislature of the State of Texas enacted legislation clarifying the authority of Texas cities and establishing requirements for the imposition of impact fees on land within a municipality or its extra territorial jurisdiction for the purpose of defraying a portion of the costs of new and additional capital improvements and facility expansions to primarily benefit the new development and to avoid additional impositions on all citizens of the community who would not bear proportionately the benefit of such new capital improvements and facilities; and WHEREAS, many Texas cities have adopted such impact fees to provide a fairer allocation of the costs of new improvements and public facilities necessitated by new development; and WHEREAS, existing laws provide adequate safeguards and limitations in the assessment of such fees; and WHEREAS, the 70h Legislature in adopting HB-2045, substantially modified such rules and regulations in a manner which would have greatly restricted impact fees and a reversion to a system which would penalize tax payers disproportionately for the costs of new capital improvements and public facilities primarily benefiting users and occupants of the new development; and WHEREAS, Governor George W. Bush, at the request of Texas cities, vetoed such legislation noting that it"... could cause an increase in property taxes and force additional costs of new developments upon existing residence ..." and "... would also restrict the flexibility of local governments to determine how to pay for new development.'; and WHEREAS, the Mayors' Council of Tarrant County anticipate that the proponents of such legislation will again attempt to enact similar legislative reform in the 77t'Legislative Session. f NOW, THEREFORE, BE IT RESOLVED, that the Mayors' Council of Tarrant County, while pledging to work with the 77 h Legislature in enactment of reasonable amendments to existing impact fee laws, strongly opposes the reforms mandated in HB-2045 which would have substantially reduced impact fees and a city's authority to determine how to pay for new public infrastructure necessitated by new development and which would have resulted in the imposition of additional taxes upon all of a city's taxpayers disproportionate to the benefits resulting primarily to those developing, owning and occupying such new development. That a copy of this resolution be forwarded to members of the Texas House of Representatives and the Texas Senate representing Tarrant County and that a copy of this resolution also be forwarded to the Texas Municipal League requesting its support for such position. AND IT IS SO RESOLVED. Honorable C. F. Kelley, City of Richland Hills Mayors' Council of Tarrant County Adopted this day of 92000 i (W MAYORS' COUNCIL OF TARRANT COUNTY RESOLUTION Proposed Legislation Reducing Municipal Franchise Fees for Public Utilities Restricting Municipal Authority for Management of Its Rights-of-Way WHEREAS, the 77`h Legislature enacted comprehensive legislative reform for the regulation of electric utility providers (SB-7) and telecommunication providers (HB-1777); and WHEREAS, such legislation preserved and protected cities' right to collect franchise fees and to regulate the use of its public rights-of-ways; and WHEREAS, such legislation further preserved to cities', while changing (W the methodology for the calculation of same, the amount of franchise fees previously charged and collected for such use of a municipality's public rights-of- ways; and WHEREAS, such legislation further clarified that such franchise fees would be charged equally to each telecommunication and electrical provider furnishing utility service to the municipalities' citizenry; and WHEREAS, it has come to the attention of the Tarrant County Mayors' Council that legislation may be introduced in the upcoming 781' legislative session to reduce and/or restrict the franchise fees now collected by Texas cities and the management of public rights-of-way, which legislative initiative if enacted, would reduce and erode.the historical authority of Texas cities in such matters. NOW, THEREFORE, BE IT RESOLVED, that the Mayors' Council of Tarrant County opposes the enactment of legislation which would, in any manner, reduce, limit or erode the existing franchise fees and right-of-way authority of Texas cities. That a copy of this resolution be forwarded to members of the Texas House of Representatives and the Texas Senate representing Tarrant County and t that a copy of this resolution also be forwarded to the Texas Municipal League requesting its support for such position. AND IT IS SO RESOLVED. Honorable C. F. Kelley, City of Richland Hills Mayors' Council of Tarrant County Adopted this day of , 2000 (W MAYORS' COUNCIL OF TARRANT COUNTY RESOLUTION Proposed Legislation Restricting Cities Authority to Regulate the Location of Manufactured Housing WHEREAS, Texas cities in the historic exercise of their police powers have adopted zoning controls in the regulation and location of land uses; and WHEREAS, such zoning authority has historically provided for the citizens of Texas cities an orderly development of their communities, the preservation of their property's values and the promotion of the health, safety and general welfare of the community; and (W WHEREAS, the Texas legislature has, but with minimum intrusion, preserved such authority of Texas cities to determine the category and types of land uses and restrictions best suited for the proper and orderly development of their communities; and WHEREAS, proposed legislation considered by the 76`h legislature through an amendment adopted by the Texas House of Representatives would have prohibited Texas cities in the regulation of land uses within their respective municipalities from regulating the location of manufactured housing within all residential zoning districting; and WHEREAS, such legislative amendment would have not only eroded the historic land use authority of Texas cities but would have had the adverse and undesirable effect of creating incompatible neighboring uses within residential zoning districts and would have effected potential erosion and reduction of property values in many instances; and WHEREAS, although such amendment was removed by action of the Texas Senate, it has come to the attention of the Tarrant County Mayors' Council that such legislative initiative may again be undertaken for consideration by the 77t'legislature of the State of Texas. r NOW, THEREFORE, BE IT RESOLVED, that the Mayors' Council of Tarrant County does strongly oppose such legislation and its eroding effect upon the historic authority of Texas cities to regulate for the general health, safety and welfare of the community the control and orderly development of land uses on behalf of their citizens. That a copy of this resolution be forwarded to member of the Texas House of Representatives and the Texas Senate representing Tarrant County and that a copy of this resolution also be forwarded to the Texas Municipal League requesting its support for such position. AND IT IS SO RESOLVED. Honorable C. F. Kelley, City of Richland Hills Mayors' Council of Tarrant County Adopted this day of 92000 Y MAYORS' COUNCIL OF TARRANT COUNTY RESOLUTION Proposed Legislation Increasing Period and Scope Of the Sales Tax Free Holidays WHEREAS,the 76t'Legislature through adoption of SB-441 established a sales and use tax holiday for the first weekend in August of each year exempting from state and local sales and use taxes articles of clothing and footwear when the sales price is less than$100.00; and WHEREAS, such exemption was designed to provide exemption from sales and use taxes primarily for the purchase of "back to school" clothing for Texas children; and WHEREAS, such effort to reduce the costs to parents and others for the purchase of school clothing for children is commendable and has been widely applauded; and WHEREAS, however, some are now suggesting an enlargement of the number and length of such tax free holidays and a broadening of the value and categories of goods eligible for such exemptions; and WHEREAS, the Mayors' Council of Tarrant County is concerned that such legislative proposals would create further precedent for the erosion of a tax base upon which the state of Texas and Texas cities rely upon more and more heavily for the provision of necessary services to their respective constituencies. NOW, THEREFORE, BE IT RESOLVED, that the Mayors' Council of Tarrant County urges the Texas legislature to exercise extreme caution in the granting of other and further sales and use tax exemptions including broadening of the period and goods for sales tax holidays. That a copy of this resolution be forwarded to members of the Texas House of Representatives and the Texas Senate representing Tarrant County and that a copy of this resolution also be forwarded to the Texas Municipal League requesting its support for such position. r AND IT IS SO RESOLVED. Honorable C. F. Kelley, City of Richland Hills Mayors' Council of Tarrant County Adopted this day of ,2000 AGENDA MANAGEMENT SCHEDULE - Draft Date: 9/8/00 3:09 PM City Council Meeting—September 19, 2000 City Council Meeting—October 3, 2000 Forum: Forum: Consent: Consent: Minutes 1. Minutes Award of bid to_for channel improvements in Chapel Downs and 2. Award of bid to_for the Audio Visual system at Town Hall-CT Mission Hills subdivisions-SP 3. Award of bid to_for the furniture at Town Hall-VB 3. Award of bid to IA_for asphalt paving of Civic Place St.-CT 4. 1`Reading,Ord. Abandonment and Quitclaim of a portion of r-o- 4. Approval of an w/TRA DCWS and the Cities of Ft W,Haslet w along Pine Drive-SP Keller,Roanoke and the Towns of Flower Mound and Westlake and 5. Approval of Library policies-KH Circle T MUD No. I and No.3.Agreeing to adopt a water 6. Award of bid to_for the construction of the S-7 sewer line-SP conservation and emergency water demand mngt plan" -- CT 7. Award of bid to_for the reconstruction of Pine Drive-SP 5. Award of bid to_,for mobile filing system at Town Hall-VB 8. Award of bid to for the reconstruction of W.Cont.-SP 6. Authorization for City Manager to Execute Service and Maintenance 9. Award of bid to for the reconstruction of Mockingbird/Robin-SP Agreement with IBM-GG 10. Award of bid to for the landscaping at Town Hall-VB 7. ZA 00-067,PR,Lot 3-R,T.M.Hood No.706 Addition 11. Authorize IA w/CISD for natatorium-KH 12. Abandonment and Quitclaim of a portion of Pine Street r-o-w-LF 2nd Reading/Pub Hearing&Related Items: 2nd Reading/Pub Hearing&Related Items 1. ZA 00-068,RZ/CP Christian Men's(PH) 1. Ord.789,First PH,Annual Budget for FY 2000-01 and revisions to FY 2. ZA 00-056,RZ/CP,High Point 1999-00-SE 3. ZA 00-074,SP for the Children's Courtyard 2. Ord.790,Tax Levy Ord. 3. Ord.No.788,False Alarm Reduction Program-GW 4. ZA 00-095,SUP,Walmart outside storage 5. ZA 00-094,SP,Tracts A&C,Gateway Plaza,Ph II 6. ZA 00-079,SP,Cornerstone Plaza One 7. ZA 00-092,SP,Panorama Place,Ph II 8. Ord.#791,Penalty Fee for Delinquent Tax-SE **Pending P&Z action **Pending P&Z action st Reading&Related Items: 1st Reading&Related Items: 1. ZA 00-068,RZ/CP Christian Men's(PH) 1. Ord._,Revisions to Ord.480,pertaining to outside storage. 2. Ord.# Uniform Fire Code-RB 3. ZA 00-105,Plat Vac,for Lot 1,Block A,White Ch Meth Ch Addn **Pending P&Z action **Pending P&Z action Resolutions: Resolutions: 1. Res.#00-85,Appt Members to a Charter Review Committee for the purpose of holding a Charter Amendment Election on 1/20/2001. Consider: Consider: 1. Approval of License Agr w/Dallas Area Rapid Transit(DART)covering 1. Scope of Services agreements for:KSB,GRACE,NETAC,Women's the Mustang Court extension at the intersection of SH 26-SP Shelter,&Lake Cities Band-KH 2. Request for a variance to Sign Ordinance No.704-A for McDonaids 2. Award bid for installation of fiber optics(bid opening 9/26)-ABurt located at 225 N.Kimball Ave.-MJ Discuss: Discussion: Revisions to Ord.480,pertaining to outside storage. 1. Teen Center Survey report Traffic study for the intersection of Peytonville and FM1709-SP Uniform Fire Code-RB Executive Session: AGENDA MANAGEMENT SCHEDULE- Draft Date: 9/8/00 3:09 PM ` City Council Meeting—October 17, 2000 City Council Meeting—November 7, 2000 Forum: Forum: nsent: Consent: 1. Minutes 1. Minutes 2. Award of contract to_for the telecommunication system at Town 2. Award of bid to_for Bob Jones Park improvements-KH Hall-CT 3. Award of bid to_for the reconstruction of Burney-SP 4. Approval of an Advanced Funding agreement with TxDOT for the construction of a traffic signal at FM 1938 and Continental Blvd-SP 2nd Reading/Pub Hearing&Related Items: 2nd Reading/Pub Hearing&Related Items: 1. Ord._,Revisions to Ord.480,pertaining to outside storage. 1. ZA 00-056,RZ/CP,High Point 2. Ord.# Uniform Fire Code-RB **Pending P&Z action **Pending P&Z action t Reading&Related Items: 1st Reading&Related Items: ZA 00-056,RZ/CP,High Point **Pending P&Z action **Pending P&Z action Resolutions: Resolutions: Consider: Consider: 1. Scope of Services Agreements for:MMOW,CARS,NETS,Sl Library foundation-KH 2. Dvlp Agr for CISD#5 site(includes Noble Oaks pond issue)-CT Discussion: Discussion: AGENDA MANAGEMENT SCHEDULE - Draft Date: 9/8/00 3:09 PM Future City Council Meeting c Forum: Consent: Fort Worth Water Contract-RH 2. Auth Mayor to execute letter authorizing TxDOT to change speed limits in construction zone on SH 114-SP 3. Abndmnt of 15'utility easement on property owned by Fina(S-7)-SP 4. Abndmnt of-15'utility easement on property owned by Explorer(S-7)-SP 5. Authorize the Mayor to enter into a prof servs agr w/JD Wilson and Assoc for development of a strategic plan-SKY 2nd Reading/Pub Hearing&Related Items: 1st Reading&Related Items: 1. Ord.483-I,Amendments to Sub Ord No.483,-Park and Recreation Dedication Requirements-CC/KH 2. Ord.No.774,Amendment to Trail System Master Plan-CC/KH Resolutions: 1. Res.99-16,relating to limiting A of zoning applications-from 3/23 CC mtg 2. Res._,Supporting the introduction and passage of legislation which modifies the requirement for authorizing the holding of a citywide local option election to allow a city located in more than one county the ability to hold a local option election. Consider: Sidewalk/Trail Implementation Plan Prof Services Agreement-Michael Drive(PW-5/4/99) Interlocal Agreement with Grapevine re:North Kimball-RH 4. Audi Mayor to enter into an IA w/NE Tarrant County Regional Water System(NETCRWS)-RH Discuss: 1. Land Conservatory District 2. Utility Policies&Standards Ordinance 3. Street Standard Ordinance 4. Ord.771,Nuisance Ordinance-MJ 5. **Amendment to Master Thoroughfare Plan-CC 6. Ord.No._,Right of Way Management(City attorney letter date 6/19/2000) 7. Emergency Preparedness Notification Program-GW 8. Revise Landscaped Ordinance to include bufferyards etc.-GW 9. Sign Ordinance Revisions-GW 10. Ordinance Establishing Regulations on Corps'Property-GW 11. Parade and Street Closure Ordinance-GW 12. Substandard Bldg.Ordinance-GW 13. High Grass/Weeds Ordinance revision-GW 14. Residential lighting standards review-GW 15. Mass Gathering Ordinance-GW 16. Elevator Ordinance-GW 17. Tree and Landscape Ordinances-GW 18. E-Court 19. Change Order#1 w/Mid State utilities for 18 in sewer force main along N.Kimball Executive Session: City of Southlake, Texas MEMORANDUM September 15, 2000 TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting September 19, 2000 Note that Item 5C has been added to the consent agenda. This item was left intentionally blank when we sent out the consent items last week. Agenda Item No. 5A. Approval of minutes of the Regular City Council meeting held September 5, 2000. If you have any changes to the minutes, please discuss these at the work session or notify Sandy LeGrand prior to the meeting. She will bring the amended minutes to the meeting for your consideration. Agenda Item No. 5B. Award of bid to Tri-Dal, Ltd. for the construction of drainage improvements in the Chapel Downs and Mission Hill Estates subdivisions. (There have been no changes since your off-week packet.) There is a drainage channel that traverses through the Chapel Downs and Mission Hill Estates subdivision. The channel was constructed as part of the development of the subdivisions. Over the years, the channel has eroded and experienced sedimentation in areas. This project will include regrading the channel to its original condition and installing erosion protection to mitigate future erosion and save the City future maintenance costs. As stated in the memo from Assistant City Engineer Shawn Poe, this project was approved in the FY 1999-00 CIP budget by the City Council. The CIP budget appropriated $600,000 for the construction of this project. The low bidder from the seven bids received was Tri-Dal, Ltd. in the amount of$513,813. Typically, hydromulch is installed over the disturbed areas on drainage projects and thus the project was estimated to include hydromulch. However, these channel improvements are along the back yards of several homes in the subdivisions. In hindsight, Staff should have budgeted for the installation of sod for the disturbed areas due to the proximity of the channel to the homes. Realizing this, the bids were structured to include an alternate bid item for the installation of sod Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting September 19, 2000 Page 2 of 12 over the disturbed areas so Council would have the choice to award the alternate bid item if within budget. Fortunately, the bid amount of $513,813 includes the additional amount for the installation of sod in lieu of installing hydromulch, and is under the budgeted amount. If you have any questions, please call Shawn Poe. Agenda Item No. 5C, Resolution No. 00-85, appointing members to a Charter Review Committee for the purpose of holding a Charter Amendment Election. As you recall from the last meeting, one of the discussion items was the appointment of a Charter Review Committee for the purpose of holding a Charter Amendment Election in 2001. In past appointments the committee structure has varied, and per your direction staff has prepared a resolution to appoint the City Council to serve as the Charter Review Committee for this process. Staff has withheld including an election date in the resolution, allowing you the flexibility to further discuss and consider an election date. Included is a draft agenda for a City Council Work Session on this topic tentatively scheduled for Friday, Sept. (W 29. At the meeting you may elect to approve the resolution with an amendment to include an election date, or approve the resolution as submitted and select an election date at the work session. If you have questions or comments, contact John Eaglen. Agenda Item No. 5D. Award of bid to Reynolds Asphalt Corporation for repaving of Civic Place at Town Hall and approval of Change Order No. 6. (There have been no changes since your off-week packet.) During the construction of Town Hall it was necessary to open cut Civic Place, the street on the North side of Town Hall, to install storm sewer and sanitary sewer lines to serve Town Hall. The street will need to be repaired and resurfaced prior to the opening of Town Hall. Bids were advertised and received on Sept. 5, 2000 for this work. The low bid was received from Reynolds Asphalt Corporation in the amount of$23,704. Because this work was not part of the base building contract, a change order is necessary. The amount of the change order is not part of the base building contract but is part of the site work budget. If you have any questions regarding this (W item, contact Charlie Thomas. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting September 19, 2000 Page 3 of 12 Agenda Item No. 5E. Approval of an interlocal agreement with the Trinity River Authori , Denton Creek Wastewater System and the cities of Fort Worth, Haslet, Keller, Roanoke and the Towns of Flower Mound and Westlake and Circle T MUD No. 1 and No. 3, agreeing to adopt a water conservation and emergency water demand management plan. (There have been no changes since your off-week packet.) The Trinity River Authority (TRA) has determined that it is necessary to expand the Denton Creek Regional Wastewater System plant capacity from 2.5 million gallons per day to 5 million gallons per day. One of the funding options that is being pursued by TRA is a low- interest loan from the Texas Water Development Board. To proceed with the loan application process, each contracting party of the Denton Creek Wastewater System (including the City of Southlake) must agree to implement and enforce the minimum requirements of the Denton Creek Regional Wastewater System's Water Conservation Plan/Emergency Water Demand Management Plan. The City of Southlake currently has a Water Conservation Policy and Drought Contingency Plan (Ordinance No. 662) that meets or exceeds the required plan; therefore, it is not necessary to adopt a new plan but just to execute the interlocal agreement. If you have any questions, contact Charlie Thomas. Agenda Item No. 5F. Award of bid to Southwest Solutions Group for mobile filing systems at Town Hall. (There have been no changes since your off-week packet.) Upon analysis for furniture and equipment needs for Town Hall, it became apparent that the Finance Department and Municipal Court area would benefit from filing systems that could better handle the large amount of paperwork both groups access each day. Mobile filing systems were chosen to meet these record management needs. The system specified will allow both areas to manage their records more effectively and maximize the use of their space for future needs. The budget allocation for these systems is $25,000. The bids received are listed on the bid tabulation sheet attached. Staff recommends awarding to Southwest Solutions Proposal #2 with a bid ,,, of $19,644.21. Although Southwest Solutions did not submit the lowest bid, staff is recommending Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting September 19, 2000 Page 4 of 12 award to this company given that the lowest bidder did not meet specifications and the second-lowest bidder "no bid" the alternates. Contact Valerie Bradley with any questions or concerns. Agenda Item No. 5G. Authorization for City Manager to execute a service and maintenance agreement with IBM. (There have been no changes since your off-week packet.) The contract with IBM calls for 24-hour, seven-day-a-week, support and onsite maintenance of our three AS400's, RISC 6000 and an assortment of high-speed printers and tape drives. The equipment was purchased last year and came with one year of warranty and service. The equipment is now nearing the end of the free first-year warranty coverage. The three main items covered under this agreement, (2) AS400's and (1) RISC 6000, cost the city in excess of $100,000 to purchase. This agreement includes 24-hour on-site maintenance, telephone support for minor issues, updates and alerts and a weekly report to staff on the performance and analysis of each device. Also covered in this agreement are a number of tape drives and high-speed IBM printers as well as a legacy AS400. The ,. third component of this agreement requires IBM to monitor the AS400's and RISC 6000 for problems and to remotely diagnose and repair, if able. We have budgeted these funds in the FY 2000-01 budget. The costs are prorated this year to coincide with the expiration of the respective warranties. Because this is a high technology issue that involves proprietary technology with IBM, we are not required to formally bid this item. IBM is an approved vendor on the State bid list. If you have any questions on this item, contact Technical Services Manager Gary Gregg. Agenda Item No. 5H. ZA 00-067, Plat Revision Lot 3R, T.M. Hood No. 706 Addition. (There have been no changes since your off-week packet.) The property is located on the west side of Shady Oaks, north of Coventry approximately 200' north of Tumberry Lane. The existing zoning on the property is SF1A. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting September 19, 2000 Page 5 of 12 The plat currently contains two lots. The purpose of this revision is to eliminate one lot and to abandon a 10' utility easement centered on the lot lines being removed by this plat. There are no unresolved issues regarding this request. The Planning and Zoning Commission recommended approval (7-0) subject to the Plat Review Summary. Contact Dennis Killough if you have any questions. Agenda Item No. 7A. Ordinance No. 789, 2' Reading, Annual Budget for Fiscal Year 2000-01, including the Annual Budget for Southlake Crime Control and Prevention District and revisions to the FY 1999-00 Budget. Note this is a public hearing. Per the City Charter, we are required to hold two public hearings on the budget, which traditionally tracked the first and second reading of the ordinance adopting the budget. (w Note that we have specifically included language on the agenda regarding the Crime Control and Prevention District budget. This is because the District's budget policy requires us to publish notice of Council's public hearing on the District budget. Your packet contains summary sheets for the budget as proposed to Council on Sept. 5, 2000, for the first reading with the exception of the following: 1. An adjustment of the executive pay raises down from 5% to 3% at mid-year. The change decreased the General Fund expenditures by $16,309. ($23,639 total cost of executive pay raises at mid-year) 2. As discussed at the first reading, staff increased miscellaneous revenue by $56,000 for the anticipated reimbursement from Tarrant County for water, sewer, electric, gas. Also, during the 1" reading of the budget, Councilmember Shankland asked if anyone knew the ,,,,, change in cost of living. Per review of the Bureau of Labor web site, the consumer price index for Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting September 19, 2000 Page 6 of 12 all urban consumers in the Dallas-Fort Worth area is 5.0% and 5.2% for urban wage earners and clerical workers (percent change is from July 1999 to July 2000). If you have any questions related to budget, contact Sharen Elam. Agenda Item No. 7B. Ordinance No. 790, 2' Reading, Tax Levy Ordinance. Ordinance No. 790 will adopt the $.422 tax rate per $100 of assessed valuation. The FY 2000-01 budget as submitted to the City Council proposes a tax rate of$.422 with $.13242 for debt service and $.28958 for support of General Fund operations. Please contact Sharen Elam if you have any questions regarding this item. Agenda Item No. 7C. Ordinance No. 788, 2nd Reading, Requiring a permit to operate an Alarm System. As discussed at the first reading, one of the greatest concerns of the Department of Public Safety is repeated responses to false police (burglar), fire, and EMS alarms. A study of Department of Public Safety records from January 1999 until December 1999 indicates that false alarms accounted for 26 percent of all calls for police service and 24 percent of all calls for fire service. Since all of those calls were false alarms, the result is an approximate loss of 3,795 hours of productivity. Each alarm response requires two officers and/or three firefighters and approximately 30 minutes to complete. The Alarm Ordinance is presented for your consideration and proposes a strategy of education, remediation and enforcement to decrease the number and frequency of false alarms. If you have any questions, contact Chief Ricky Black. Agenda Item 7D. Ordinance No. 791, 2' Reading, An ordinance providing for a penalty to defray costs of collecting delinquent property taxes pursuant to Section 33.07 and 33.08, Texas Code. The City has a contract with our attorneys to collect delinquent ad valorem taxes. The Texas Legislature provides the means for charging the cost of collection to the delinquent taxpayers. Staff feels that the expense of collecting delinquent taxes should be borne by the property owners who are (W delinquent in their payment. The Tarrant County Tax Collector's office requires cities to adopt an Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting September 19, 2000 Page 7 of 12 ordinance that provides for a penalty to be charged to the taxpayer. If you have any questions related to this item, please call Sharen Elam. Agenda Item No. 7E. ZA00-094, Site Plan for Lot 1, Block 1, and Lot 1, Block 2, Gateway Plaza, Phase II. Lot 1, Block 2 is located on the north side of East Southlake Boulevard, west of Nolen Drive and south of the Costco site. Lot 1, Block 1 is 21.2718 acres, located between East Southlake Boulevard and Highway 114 on the east side of Nolen Drive. The Land Use Category is Mixed Use. The current zoning is "S-P-2" Generalized Site Plan District with "C-3" General Commercial District uses, including a gasoline service station and tires, batteries, and automobile accessories. On Sept. 7, 2000, the Planning and Zoning Commission recommended approval (6-0-1) subject to Site Plan Review Summary No. 2, dated Sept. 1, 2000, and to grant the variance in Item #1 (articulation). Dennis King abstained. If you have any questions regarding this item, please contact Dennis Killough. Agenda Item No. 7F. Resolution No. 00-89, ZA00-095, Specific Use Permit for outside trailer storage, garden center storage, and pallet storage as part of a retail operation - Wal-Mart. The applicant has asked that this item be tabled to the October 3, meeting. Agenda Item No. 7G. ZA00-079, Site Plan for Cornerstone Plaza One. This two-acre site is located at the southeast comer of Crooked Lane and East Southlake Boulevard (FM 1709). Adjacent to the south is the existing ShurGard Storage Facility. To the east is an existing dry cleaners, and across Southlake Boulevard is Gateway Plaza. The land use category is retail commercial. Also, the parcel is within the 65 and 75 "LDN" (Yearly day-night average sound level) contour. Only a small portion of the tract (southwest comer) is ,,, located in the 75 LDN; however, the buildings are located entirely within the 65 LDN Designation Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting September 19, 2000 Page 8 of 12 within the 65 LDN requires that structures be constructed to achieve an outdoor to indoor Noise Level Reduction (NLR) of 25 decibels. The current zoning is "S-P-2" Generalized Site Plan District with "C-2" Local Retail Commercial District and limited "I-1" Light Industrial District uses. On Sept. 7, 2000, the Planning and Zoning Commission recommended approval (7-0) subject to Site Plan Review Summary No. 3, dated Sept. 1, 2000, and in Item #1 to allow a 10% (9 space) parking reduction. If you have any questions regarding this item, please contact Dennis Killough. Agenda Item No. 7H. ZA00-092, Site Plan for Panorama Place, Phase 2. This 1.672-acre site is located on the west side of North Carroll Avenue approximately 350' south of Southcrest Court. Southlake Town Square is located across Carroll Avenue to the east. Adjacent to the south is Lot 3 of Panorama Place with existing professional office. To the west is the Southview residential subdivision zoned SF-20A. To the north is vacant Lot 3 of Panorama Place. The land use category is Office Commercial. The current zoning is "O-1" Office District. On Sept. 7, 2000, the Planning and Zoning Commission recommended approval (7-0) subject to Site Plan Review Summary No. 2, dated Sept. 1, 2000, and in Item #1 to allow the relocation of the bufferyard due to the driveway placement. If you have any questions regarding this item, please contact Dennis Killough. Agenda Item No. 8A. Ordinance No. 480-350, ZA 00-068, 1" Reading, Rezoning and Revised Site Plan for Christian Men's Network, from "S-P-1" to "S-P-1" w/ limited "CS" uses. This nearly 4-acre site is located south of Countryside Bible Church (CS). There are undeveloped tracts to the Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting September 19, 2000 Page 9 of 12 west zoned S-P-2, to the northeast zoned 0-1, and southeast zoned S-P-1. The property south of the site also is undeveloped and is zoned AG. There are a number of trees located on the south side of the property. The land use category is Office Commercial. The current zoning is "S-P-l" Detailed Site Plan District. The requested zoning is "S-P-l" Detailed Site Plan District with limited "CS" Community Service District uses. On Sept. 7, 2000, the Planning and Zoning Commission recommended approval (7-0) subject to Site Plan Review Summary No. 3, dated September 1, 2000; to grant the variance to Item #1 (automatic irrigation system) noting it only applies to the south property line and not to the west property line; to grant the variance to Item #2 (stacking); and to grant the variance to Item #3 but subject to (W compliance if 50% or more of the natural vegetation is destroyed or removed. If you have any questions regarding this item, please contact Dennis Killough. Agenda Item No. 10A. Request for a variance to Sign Ordinance No. 704-A for McDonald's located at 225 North Kimball Avenue. McDonald's restaurant is currently located at 225 N. Kimball, directly across from Wal-Mart. Due to the reconstruction of SH 114, the restaurant now has frontage along SH 114 and has applied for a sign permit as allowed by the existing sign ordinance, with a request for variance in letter size due to the adjacency to a divided highway. The sign ordinance limits the letter height of attached signs to various heights corresponding to the distance from the property line along the appropriate street frontage. The proposed sign on the north elevation is set back approximately 85 feet from the nearest SH 114 right-of-way and is therefore limited to 18-inch letter height. The requested sign consists of the standard McDonald's logo with a 42-inch-high "M", a 28-inch-high "D" and the small letters at 24 inches high. The sign contains 37 square feet in area compared to the 100 square feet permitted by ordinance. The applicant should be present to address any questions. Contact Malcolm Jackson if you have any questions concerning this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting September 19, 2000 Page 10 of 12 Agenda Item No. 10B. Reconsideration of the developer's agreement for CISD No. 6, stadium and transportation facility. On Aug. 1, 2000, the City Council authorized the Mayor to execute a developer's agreement for CISD No. 6, stadium and transportation facility. In the developer's agreement, the Council did not give CISD credit for the roadway impact fee, which was calculated by the City Staff, in accordance with the ordinance, to be $415,228.25. On Aug. 14, 2000, some members of the City Council and School Board met to discuss impact fees. Following that meeting, on Aug. 31, 2000, the City Staff and CISD Staff met and discussed the calculation of the roadway impact fee for Dragon Stadium. At the conclusion of that meeting, it was the consensus of both groups that the most equitable approach for calculating the roadway impact fee is on the basis of seating capacity. The ITE Trip Generation Manual, used for calculating roadway impact fees, used only one study to determine traffic generation for stadiums, and that being the San Diego Sports Arena. The San Diego Sports Arena is on 38 acres and has 14,500 seats. Dragon Stadium is on approximately 30 acres and has a seating capacity of 7,500. To get a fee per seat, the $10,578.86 per acre fee from the impact fee ordinance is multiplied by 38 acres and the divided by 14,500 seats to yield a fee of $27.72 per seat. The roadway impact fee for Dragon Stadium is then calculated by multiplying $27.72 per seat by 7,500 seats, which yields a roadway impact fee of $207,900. Since the transportation facility impact occurs at a different time than the stadium, the impact should be the larger of the two instead of the sum of the two. CISD is constructing a portion of South Kimball Avenue at a cost of$189,000. Since South Kimball Avenue is on the City's Master Thoroughfare Plan, CISD is requesting credit toward the roadway impact fees in the amount of $189,000 as allowed in the ordinance. If granted, this credit would result in a fee of$18,900. If you have any questions, please contact Charlie Thomas. Agenda Item No. 11A. This item left intentionally blank. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting September 19, 2000 Page 11 of 12 Agenda Item No. 11B. Town Hall, City Council Chambers. This discussion item was added at the request of Councilmember Rex Potter. If you have any questions, please contact Rex. OTHER ITEMS OF INTEREST Southlake In Review Award. Southlake In Review, the city's official resident newsletter, was honored at the City-County Communications and Marketing Association (3CMA) annual conference last week with the Silver Circle Award. That means the group determined that Southlake's is the second-best resident newsletter in the country among cities with 34,000 or fewer residents. Judge's comments were: "An easy-to-read publication. The design uses color and white space well, and the text is informative and well-written. A great-looking newsletter!" This is the third straight year that Southlake has been a winner in the 3CMA Savvy Awards competition, having received an Award of Merit each of the past two years for the Southlake Scene recreation catalog. Communications Report. In your packet you will find a new monthly report, Southlake's Public Eye, describing some of the external and internal communications efforts conducted by the City. This will replace the monthly Web site report and monthly media clip index that you had been receiving (although both of those detailed reports still are available to you if you so desire). It is my hope that this report will keep you better informed as to what communications efforts are being made by the City as it tries to keep the public and our employees aware of what is happening in their community. This report also is being distributed to members of the SPIN Standing Committee. If you have any questions about this report, please call James Kunke. Also attached to my memo: - Letter from Planning Director Bruce Payne to local developers Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest For City Council Meeting September 19, 2000 Page 12 of 12 - Letter from TXU concerning Economic Development Award - FYI from attorneys regarding Dews v. Town of Sunnyvale - Southlake Volunteer Program Report - AMS - Calendar of Meetings / Events A nC Staff Extension Numbers: Black, Rick, Fire Chief, ext. 735 Bradley, Valerie, Assistant to the Public Works Director, ext. 773 Campbell, Billy, City Manager, ext. 701 Eaglen, John, Assistant to the City Manager, ext. 806 (w Elam, Sharen, Finance Director, ext. 716 Gandy, Karen, Zoning Administrator, ext. 743 Hugman, Kevin, Director of Community Services, ext. 757 Jackson, Malcolm, Administrative Operations Coordinator, ext. 726 Killough, Dennis, Senior Planner, ext. 787 Last, Greg, Director of Economic Development, ext. 750 LeGrand, Sandra, City Secretary, ext. 704 Martinson, Lynn, Assistant Finance Director, ext. 833 Payne, Bruce, Planning Director, ext. 767 Poe, Shawn, Assistant City Engineer, ext. 846 Polasek, Steve, Deputy Director Community Services, ext. 772 Safranek, Lauren, Director of Human Resources, ext. 836 Thomas, Charlie, City Engineer, ext. 814 Wilson, Garland, Director of Public Safety, ext. 735 Yelverton, Shana, Assistant City Manager, ext. 705 SoUthlake's Public Eve monthly report of the City of Southlake Public Information Office • September 2000 SeuMlake On-line Media Relations Traffic on the City's official During the month of August, the public library, and deliberations on Web site reached an all-time Public Information Office handled an the 2000-01 city budget. average of slightly less than three Television news coverage during high during 'August,:, with media calls per day, mostly from the month included two stories by more than 25,000 base hits local newspaper reporters but also Channel 39 on the FM 1938 recon- and o total use of more than including Metroplex television and struction plans and one Channel 8 361000 hits. Use of the page radio outlets. report on the new noise ordinance. hat increased icy more than,, A total of 123 media clips were A complete list of news articles 400 percent since the August archived during August. The most archived, and copies of specific arti- common topics were the animal cru- Iles, are available upon request from 1999 redesign. elty trial in the municipal court, new the Public Information Office (call Visitorscontinue to show an noise ordinances, funding for the extension 819). interest in receiving a mail updates for specific-praaects ON cable 7 and SPIN meetingsn.We n©w have more than 340 page The five-Tuesday month of August . Metroport Teen Court. subscribers and more than allowed several PSA tapes to be The regular broadcast schedule broadcast during the month, with included meetings of the City 160 SPIN subscribers'. topics including water conservation, Council, Planning &Zoning, and The top areas. of interest 911 for kids, fire safety for kids, and Tarrant County Commissioners. (i.juring August were ecanorn- ic development, recreation, Awards & Honors human resources and public meetings." The most ` ire- Southlake /n Review was named uses color and white space well, and the second-best resident newsletter the text is informative and well-writ- quently visited pages were: in its population group nationwide by ten. Agreat-looking newsletter!" Page Hits the City-County Communications Public Information Officer James Job',Qpenn'gs 1;12 and Marketing Association (3CMA), Kunke has been elected secretary Hangman Game $42 receiving the group's Silver Circle for the Texas Association of City Council Agendas 710 Award at its annual conference in Muncipal Information Officers Town Hall Construction 65.1 San Diego. (TAMIO). He will begin his term in City Staff Directory. 576 Judge's comments were: "An November during the TML Affiliates Planning&Zoning Agendas 460 easy-to-read publication. The design Day luncheon. Site Map '458 Community Events.Calendar 254 Recreation Progr Employee Communicanons Committee ams 25 Sabre Headquarters 252 The Communications Committee that are asked of employees, such Additions to the site during resurrected the monthly Lunch With as where to renew a driver's license August included the The City Manager program in or view a zoning map. August. Seven randomly selected Currently, the committee is finish- "Southlake _People" section, rank-and-file employees attended ing work on a citywide Media featuring brief' profiles of the lunch and provided very positive Relations Policy. The draft policy has community volunteers and feedback afterward. been reviewed by department direo- roups; SPIN Standing Another committee project was tors and will be sent to the City Committee agenda and mitt compilation of a Contacts Card to be Attorney for legal review this month utes ar`chive; and a FIVI 1938 distributed to all employees. The before going to City Council. cards contain telephone numbers The committee will meet in reconstruction status report where people can get answers to September to select its projects for withe-marl update option. many of the most common questions the coming six months. City of Southlake, Texas MEMORANDUM September 15, 2000 TO: Mayor and Council FROM: Bruce C. Payne, AICP Planning Director SUBJECT: Letter to Developers In an effort to minimize confusion, I have written a letter to the development community outlining certain procedural changes to the development review process. Although I have tried to be as specific as possible, I'm sure questions will arise as various development proposals are processed through our system. I am copying the letter to you so that you may be aware of the changes I have outlined in case you receive any queries from the development community. Please contact me at your convenience if you have any questions about the content or the tone of the letter. Thank you. t f City o Southlake Department of Planning September 6,2000 Mayor: Rick Stacy Mayor Pro Tem: Gary Fawks Deputy Mayor Pro Tem: Ronnie Kendall Councilmembers: Rex Potter Since I began my position as the new planning director for the City of Keith Shankland Southlake in May of this year, I have been evaluating the planning operations and the Greg Standerfer y y g P g P Patsy DuPre progress of the development related agenda items that must work their way through the Planning & Zoning Commission and City Council. Some of you may have noted that City Manager: the format of our written agenda items and the planning staff presentations have been Billy Campbell g P g modified to be more informative and efficient. Assistant City Manager: Shana Yelverton As we are all aware, the City is struggling with some fiscal challenges during City Secretary: this budget cycle. The upcoming city budget will be lean as we make necessary Sandra LeGrand adjustments stemming from changes in our residential and commercial growth rates and the level of service we want to provide to our residents. As with other departments, Planning has reassessed its operations and budget priorities to ensure maximum productivity. Two of our longtime staff planners have recently left the department, and those positions will not be filled. It is my belief, with the concurrence of the city manager's office, that the Planning Department can accommodate its existing workload with less staff by making changes in our development review procedures and the department's organization. As planning director, I am currently faced with four primary challenges: 1) to accommodate the existing and projected workload with a reduced staff size; 2) to provide the Planning & Zoning Commission and City Council with thorough and comprehensive reviews for all development proposals; 3) to ensure that developers submit applications that are consistent with all applicable regulations; and 4) to assist developers through the process. Given the constraints I have mentioned above, accomplishing these challenges will require that I make some significant procedural changes in the city's development review process. In my short time here, I've noted that some development proposals consume significant time at the P&Z Commission, City Council, or both. Often this results in delays for the developer, and repeated (often redundant) reviews by city staff and appointed/elected officials. The problems seem to be due to either a lack of relevant information, poor public relations and public awareness, and/or a relatively high number of variance requests. It is my intention to directly address these issues in order to make the review process as efficient and predictable as possible. Therefore, the following changes in the city's development review process are effective immediately: 1721 East Southlake Blvd. • Southlake, Texas 76092 (817) 481-5581 • FAX (817) 488-9370 "AN EQUAL OPPORTUNITY EMPLOYER" 1) Initial Review—Upon submission of an application, the planning staff will perform an initial review of all submitted materials according to a pre- established checklist. The purpose of this review is to determine that all required basic information is included in the application. If any of the basic information is omitted, the full application, along with any submitted fees, will be promptly returned to the applicant for completion without any further action by city staff. Once an application is received with all required information, fees, etc., staff will accept the submission and schedule it for full city staff review. 2) Limits to Number of Applications—New applications for development and re-submissions will be limited in number according to a point system. Points will be assigned to each application according to its relative level of complexity. Applications will be accepted on each submission date on a first-come, first-serve basis. Items received after the point cut-off will be kept in order for the next scheduled submission date. For this reason, it is important that substantially complete submissions be made as early as possible prior to the submission deadline. A submission schedule is attached. 3) Comprehensive Staff Review — Upon acceptance of an application, planning staff will distribute the application to all city departments responsible for development review. Each department will generate a comprehensive review related to its respective area of expertise and return it to the Planning Department. The Planning Department then will forward (W the respective reviews to the applicant. If the staff review determines that the application is in full compliance with city regulations, it will be placed on the next available P&Z agenda. If the staff review determines that there are issues that need to be addressed, the application will be placed on the agenda for the next scheduled Development Review Committee (DRC) meeting. 4) DRC Meeting - The DRC is the official staff committee responsible for reviewing all development proposals. It consists of staff members from planning, building inspections, public works, public safety, parks, and economic development. The purpose of the DRC is to allow the developer an opportunity to interact with staff from each department and explain any design issues that may be inconsistent with city standards. All identified comments from the first comprehensive staff review will be checked and reviewed at DRC. Any remaining issues that need to be addressed after the developer meets with the committee will take the form of a second staff review. It is important to note that development applications will not be forwarded from DRC to the P&Z or Council agenda until the application is consistent with city standards, or that all variance requests are properly justified under the terms and conditions of the respective ordinance. A development application will remain in DRC however long it takes to meet this goal. 5) Variance Requests — Southlake's development ordinances offer numerous opportunities for obtaining variances from the standards imposed. City staff fully anticipates that there may be circumstances that warrant the need for variances on some projects. However, in the past such requests have normally been presented to both the P&Z and the Council, with no documented justification that is consistent with the terms of the controlling ordinance. The result has often been confusion over consistency issues and the potential for subjective decision making. For all future variance requests, staff will first determine whether the controlling ordinance accommodates the request and then determine what criteria must be met (if any) for the request. All variance requests shall be accompanied by a full justification letter from the developer. Applications will not be forwarded to the P&Z Commission or City Council until the required justification is provided by the developer. I anticipate that exemptions from the strict process I have outlined will be periodically requested for various reasons. I will evaluate each request carefully, however, the above changes are intended to answer as many relevant, ordinance-related questions as possible before the application moves on to either decision-making body. The ensuing Commission and Council discussions should then be more confined to whether or not the development proposal and/or variance requests are consistent with the city's ordinance requirements. Because the city staff will be 100 percent certain that the applications are fully consistent with city requirements, we will be able to assure the decision-making bodies to that effect. The desired result is that there will be more certainty at both the Commission and the Council levels, which will likely equate to less time. Any dissatisfaction either body might have with a proposed development would be focused more on the controlling standard rather than the particular proposal. I hope that you find this letter helpful in anticipating the time requirements of your future development proposals. If you have any questions about the changes I have outlined,please do not hesitate to call me. Since /Bruce C. �" ,AICP Planning D' ector ATXU w ik e &Gas Mike McKinney ; 1 St,Ste 21052 Economic Development Manager Da11asjX 75201-3411 Tek 214 812 8399 _. . /7 ` Fax 214 812 5456 mike.mddnney@au.com September 6, 2000 / Billy Campbell �uti City Manager v City of Southlake 667 N. Carroll Avenue Southlake,TX 76092 Dear Billy: I am delighted to announce that the City of Southlake is a runner-up in its bid for the 2000 Community Economic Development Award (CEDA), sponsored by the Texas Economic Development Council (TEDC). The competition was tough this year, with a tremendous increase in nominations over last year. As a runner-up, you will be honored with a plaque for your Economic Development achievement. This plaque will be presented to you at TEDC's Annual Conference Luncheon held at the Hyatt Regency in Houston, on September 26, 2000. If you are not able to attend, other arrangements can be made. Congratulations on your Economic Development successes. As always, your cooperation and commitment in our joint Economic Development endeavors is valued. We appreciate your entry into the 2000 CEDA competition, and wish you continued success in the coming years. Please feel free to call on us at any time. Sincerely, It Mike McKinn MM/ty cc: Harriet Gibbon L �a MAIIAVGADDRM Taylor Olson Adkins Sralla Elam 0 -258 TE[EPHONE(817)332 3400 BANK ONE TOWER L..L..P. (817)332-238 500 THROCKMORTON STREET FACSI11fIIE(817)332-34 0 00 'oRT WORTH,TEXAS 76102-3821 Attorneys `� Counselors DENTON OFFICE RARYLIN.ATIONADDRE98 620 WEST HICKORY 500 WEST 7TM STREET,Suite 700 DENTON,TEXAS 76201 FORT WORTH,TEXAS 76102-4700 METRO ,TE AS 76201 -3834 FAC3IDIME(940)898-0118 VANN McHOLs DRENNAN EXT: 220 ddrennandtoasexom August 23, 2000 - �' jM 2520 Billy Campbell City of Southlake ( Y 1725 Southlake Blvd. Southlake, Texas 76092 RE: Dews v. Town of Sunnyvale Dear Billy: As you may have heard, federal judge Jerry Buchmeyer issued an opinion this month in the 12-year old case of Dews v. Town of Sunnyvale. The plaintiffs (advocates for low income tenants and a minority owned development company)brought claims under the Fair Housing Act and the Civil Rights Acts, complaining of the Town's minimum one- acre zoning and its ban on apartments. The plaintiffs alleged that the Town enacted its zoning laws and regulations with the intent of excluding minority families from living in the Town and with the effect of prohibiting the development of multi-family housing within the Town's corporate limits,an effectthatfalls disproportionately on African-Americans looking for housing in the Dallas metropolitan area. After a four-day trial, the Court held that the Town had violated both the Fair Housing Act and the Civil Rights Acts. The Court enjoined the Town from implementing its"present zoning and subdivision ordinances, policies and practices," required the Town to adopt zoning and subdivision ordinances that would "remedy the effect of Sunnyvale's past exclusionary practices through affirmative action to encourage the development of multi-family and other affordable housing . . .," and required the Town to "take affirmative action to change its reputation as a municipality hostile to the development of multi-family and other affordable housing and its reputation as a municipality hostile to minorities." If you have questions or need more information about this opinion or about its effect on your City, please do'not hesitate to call our office. Sincerely, D'Ann Nichols Drennan DND:kb W:\Municipal\MERGE\DewsSunnyvale.dnd.fn.wpd MEMORANDUM September 15, 2000 TO: City Manager, Assistant City Manager and Department Directors FROM: Nona Whitehead, Volunteer Program Coordinator SUBJECT: Southlake Volunteer Program (SVP) Report - August 2000 Department/Division Number of Hours Estimated YTD Volunteers Savings* Savin s** City Manager's Office $280.25 Building Services $190 Community Services $1657.75 Economic Development $586.12 Finance Fire Human Resources $703 Library Planning $527.25 Police/Community Service $289.75 Public Works Senior Activity Center 10 131 $1,244.50 $9,473.88 Teen Court 2 8 $76. $498.75 Totals 12 138 $1,320.50 $14,207.25' Estimates of savings are based on $9.50 per hour as reported by each department L Year to date savings are based on a calendar year, January 1 - December 31 N/Community Services/SVP/Forms/SVP Director's Memo AGENDA MANAGEMENT SCHEDULE-Draft Date: 9/15/00 3:43 PM City Council Work Session-September 29, 2000 City Council Meeting-October 3, 2000 Forum: Items for discussion: Consent: Uniform Fire Code-RB 1. Minutes 2. Charter Review 2. Award of bid to_for the Audio Visual system at Town Hall-CT 3. Award of bid to_for the furniture at Town Hall-VB 3. CIP 4. 1"Reading,Ord.792,Abandonment and Quitclaim of a portion of ro- w along Pine Drive-SP 5. Award of bid to_for the construction of the S-7 sewer line-SP 6. Award of bid to_for the reconstruction of Pine Drive-SP 7. Award of bid to for the reconstruction of Mockingbird/Robin-SP 8. Award of bid to for the landscaping at Town Hall-VB 9. Authorize IA w/CISD for natatorium-KH 10. Award of bid for Holiday Lighting at Town Hall-KH 11. License Agr w/DART for constructing,maintaining,and using the proposed Mustang Ct ext at the intersection of SH26-SP 12. Approval of a prof sery agr w/Cheatham for the engr&design of S. Carroll paving impr at the intersection of Cont-SP 2nd Reading/Pub Hearing&Related Items 1. ZA 00-068,RZ/CP Christian Men's(PH) 2. ZA 00-074,SP for the Children's Courtyard 3. ZA 00-95,SUP Wal Mart(Res.00-89) **Pending P&Z action 1st Reading&Related Items: 1. ZA 00-105,Plat Vac,for Lot 1,Block A,White Ch Meth Ch Addn **Pending P&Z action Resolutions: Consider: 1. Scope of Services agreements for:KSB,GRACE,NETAC,Tarrant Co Challenge,Inc.,Women's Shelter,&Lake Cities Band-KH 2. Award bid for installation of fiber optics(bid opening 9/26)-ABurt 3. Authorize the Mayor to enter into an IA w/FtW and COS for Participation in Ft W's Envir Collection Cntr&HHW Prog-RB Discussion: 1. Teen Center Survey report 2. Ord._,Revisions to Ord.480,pertaining to outside storage. Executive Session: t AGENDA MANAGEMENT SCHEDULE- Draft Date: 9/15/00 3:43 PM City Council Meeting-October 17, 2000 City Council Meeting-November 7, 2000 Forum: Forum: neat: Consent: L Minutes 1. Minutes 2. Award of contract to_for the telecommunication system at Town 2. Award of bid to for Bob Jones Park improvements-KH Hall-CT 3. Award of bid to for the reconstruction of Burney-SP 4. Approval of an Advanced Funding agreement with TxDOT for the construction of a traffic signal at FM 1938 and Continental Blvd-SP 5. Award of bid to for the reconstruction of W.Cont.-SP 6. Approval of Library policies-KH 7. Approve SPDC CIP 2nd Reading/Pub Hearing&Related Items: 2nd Reading/Pub Hearing&Related Items: 1. V Reading,Ord.792,Abandonment and Quitclaim of a portion of r-o- w along Pine Drive-SP 1. ZA 00-056,RZ/CP,High Point 2. Ord._,Revisions to Ord.480,pertaining to outside storage. 3. Ord.#762,Uniform Fire Code-RB **Pending P&Z action **Pending P&Z action r&Related Items: 1st Reading&Related Items: 6,RZ/CP,High Point Revisions to Ord.480,pertaining to outside storage. 2,Uniform Fire Code-RB **Pending P&Z action **Pending P&Z action Resolutions: Resolutions: Consider: Consider: 1. Scope of Services Agreements for:MMOW,CARS,NETS,Sl Library foundation-KH 2. Dvlp Agr for CISD#5 site(includes Noble Oaks pond issue)-CT Discussion: Discussion: AGENDA MANAGEMENT SCHEDULE-Draft Date: 9/15/00 3:43 PM Future City Council Meeting i Forum: Consent: Fort Worth Water Contract-RH 2. Audi Mayor to execute letter authorizing TxDOT to change speed limits in construction zone on SH 114-SP 3. Abndmnt of 15'utility easement on property owned by Fina(S-7)-SP 4. Abndmnt of 15'utility easement on property owned by Explorer(S-7)-SP 5. Authorize the Mayor to enter into a prof servs agr w/JD Wilson and Assoc for development of a strategic plan-SKY 2nd Reading/Pub Hearing&Related Items: 1st Reading&Related Items: 1. Ord.483-1,Amendments to Sub Ord No.483,-Park and Recreation Dedication Requirements-CC/KH 2. Ord.No.774,Amendment to Trail System Master Plan-CC/KH Resolutions: 1. Res.99-16,relating to limiting#of zoning applications-from 3/23 CC mtg 2. Res._,Supporting the introduction and passage of legislation which modes the requirement for authorizing the holding of a citywide local option election to allow a city located in more than one county the ability to hold a local option election. Consider: Sidewalk/Trail Implementation Plan Prof Services Agreement-Michael Drive(PW-5/4/99) Interlocal Agreement with Grapevine re:North Kimball-RH 4. Audi Mayor to enter into an IA w/NE Tarrant County Regional Water System(NETCRWS)-RH Discuss: 1. Land Conservatory District . 2. Utility Policies&Standards Ordinance 3. Street Standard Ordinance 4. Ord.771,Nuisance Ordinance-MJ 5. **Amendment to Master Thoroughfare Plan-CC 6. Ord.No._,Right of Way Management(City attorney letter date 6/19/2000) 7. Emergency Preparedness Notification Program-GW 8. Revise Landscaped Ordinance to include bufferyards etc.-GW 9. Sign Ordinance Revisions-GW 10. Ordinance Establishing Regulations on Corps'Property-GW 11. Parade and Street Closure Ordinance-GW 12. Substandard Bldg.Ordinance-GW 13. High Grass/Weeds Ordinance revision-GW 14. Residential lighting standards review-GW 15. Mass Gathering Ordinance-GW 16. Elevator Ordinance-GW 17. Tree and Landscape Ordinances-GW 18. E-Court 19. Change Order#1 w/Mid State utilities for 18 in sewer force main along N.Kimball Executive Session: Kim Bush From: Teddi Zonker int: Tuesday, September 12, 2000 11:05 AM All Users subject: In-line Hockey for Adults In- line Hockey for Adults Ages: 16 and up-Coed Want to join the little one's are enjoying this fast-action sport! While they enjoy our youth league,you can join us at Bicentennial Park for our adult league. This league is limited to eight teams and each team must provide their own team jerseys. The referees and scorekeeper are provided. Bicentennial Park In-line Hockey Court Wed Feb 5 Games begin at 6pm $285 per team a� a� d U 0 � O �O F U A Ul Cd O `d Q, c Vj o a o *C�rn �° w ° v � on v ou U �« r. � U N ° ti d En 0 ' o x i 0 co b W 0 a� on w o to a o on ao ti w x rs. Uw �. r� � E� 30w conW ' '0- 4, E IV) C tU �C cn m' ;a0 Q -00 oo o E c Q a N � fr1 C7 ed Ida H H °° .c x �" a ° o ^, d on to cnctj t: o �4 -ul `4mC21 on aE� 0 w m �p o E-� o ce U ~ a cd _o W W o _. w .. O 04 �D U Nw v� UA H w W Iz O F U d c � � Q CIO o c o�. . 'd o �, � W coa, A b ° ' o oC7 0 8 a 4 ' H u 0 V �o aZ > ao um o U cn z �_ O N C U cad pq .a `� �" N �C [ Fq ~.� ° N O Q A d O O Q w a a y O �.ri O. RI y v1 O C o C� y Vl O 3�o V y w o K � � A W: a �UAda 19 UC d as CUda a O � W b m O A c o bi)Cd Cl u ad v� U � z � E �F Q d . � � . K © § 2 ■ § � � q � k � / ) � « \ � u ƒ ƒ .® © ©� �0 4) , 7 .E ? k } - 2 § C 2 2 Q o c § \ b " 0 0 Q § § U � 2 § d 0 $ . K A 3 2 2 ) c / � k 0 - � § N'k U( \ / O 04 E� d 1�1 H U „ o y � A ►.r 1 r� -J 0. t'+ O v O Cd a 0 W � �b o wa3 N r� G w z City of Southlake, Texas MEMORANDUM September 15, 2000 TO: Billy Campbell, City Manager FROM: John Eaglen, Assistant to the City Manager (ext. 806) SUBJECT: Resolution No. 00-85, appointing members to a Charter Review Committee for the purpose of holding a Charter Amendment Election Action Requested: City Council approval of Resolution No. 00-85, appointing members to serve on the Charter Review Committee for the purpose of holding a Charter Amendment Election. Background Information: The City of Southlake Charter was approved on January 12, 1987. Since the adoption of the Charter, the City has held three (3) Charter Amendment Elections. Charter Amendment Elections were held on January 19, 1991, January 21, 1995, and on May 2, 1998. State Law allows municipalities to amend the Charter every two (2) years. For each Charter Amendment Election the City Council has appointed a Charter Review Committee to begin the process. The function of a Charter kw Review Committee is to review, identify, research, and provide a recommendation to the City Council on potential amendments to the Charter to be placed on the final election ballot. There have been Charter Review Committees in the past that have reviewed the document and recommended that no amendments be proposed to the Charter at that particular time. The structure of the past Charter Review Committees have varied. The Committee in 1990-91 was comprised of members of the original Charter Commission who developed the document in 1987. In 1994-95 the nine (9) member committee was comprised of three (3) members of the original Charter Commission, three (3) members of Boards and Commissions, and three (3) SPIN representatives. In 1997-98 the committee structure was a nine (9) member committee consisting of seven (7) citizens and two (2) Councilmembers. The Charter Amendment Election date on the resolution has been left blank at this time to allow the Council flexibility in considering and selecting a Uniform Election Date to hold the election. Per Section 41.001 of the Texas Election Code, alternative uniform election dates for 2001 include January 20, May 5, August 11, and November 6. 5C - 1 Billy Campbell, City Manager September 15, 2000 Page 2 Upon approval of a Charter Review Committee, there is a proposed City Council Work Session to discuss specific items regarding the Charter Amendment Election on September 29, 2000; at the Work Session the City Council could select an election date. Financial Considerations: There is no financial impact from appointing members to the Charter Review Committee. The estimated cost to hold the election on January 20, 2001 is $10,000. Regardless of the selected election date, additional financial considerations include minimal attorney fees to review the verbiage of the propositions, and for the development of changes needed to comply with State Law. Citizen Input/ Board Review: The City Council discussed this item at their September 5, 2000 meeting. During the discussion the City Council indicated that they would like to appoint themselves to serve as the Charter Review Committee, noting that they would create significant opportunities for public input. Legal Review: Not applicable at this time. Alternatives: Alternatives include the following: ■ Approval of Resolution No. 00-85, amending the document to select a Uniform Election Date for the Charter Amendment Election. Supporting Documents: Supporting documents include the following items: ■ Copy of Resolution No. 00-85, appointing members to a Charter Review Committee for the purpose of holding a Charter Amendment Election. ■ Copy of draft agenda for a City Council Work Session on September 29, 2000. Staff Recommendation: Place approval of Resolution No. 00-85, appointing members to serve on the Charter Review Committee for the purpose of holding a Charter Amendment Election on the September 19, 2000 City Council agenda. J 5C - 2 RESOLUTION NO. 00-85 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO SERVE ON THE CITY OF SOUTHLAKE CHARTER REVIEW COMMITTEE; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas, is a home rule city acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and, WHEREAS, it is the intention of the City Council to call an election to submit proposed amendments to the City Charter to the voters in accordance with Section 9.004 of the Texas Local Government Code; and, WHEREAS, the City Council has indicated its desire to appoint a Charter Review Committee to review potential propositions which may be placed on the , _ 2001 ballot and the Charter Review Committee will be charged with making a recommendation to the City Council on proposed amendments to present to the voters; now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS,THAT: Section 1. All of the above findings in the preamble are found to be true and correct and the City Council hereby incorporates said findings into the body of this resolution as if copied in its entirety. Section 2. The City Council hereby appoints the following members to serve on a Charter Review Committee: 1. The Southlake City Council, including the Mayor and City Councilmembers, Places 1 through 6. Section 3. The above resolution is hereby effective upon passage by the City Council. PASSED AND APPROVED THIS THE 19'DAY OF SEPTEMBER,2000. 5C - 3 Resolution No.00-85 September 19,2000 Page 2 CITY OF SOUTHLAKE,TEXAS BY: Mayor Rick Stacy ATTEST: Sandra L. LeGrand City Secretary 5C - 4 CITY COUNCIL WORK SESSION: September 29,2000 D LOCATION: 667 N. Carroll Avenue Southlake Texas City Council Chambers in City Hall AGENDA: 9:00 a.m. to 12:00 p.m. 1. Call to Order. 2. Discussion: Overview of Charter Amendment Election Process (10 minutes). 3. Discussion: Alternative Project Timelines based upon Election Requirements(30 minutes). 4. Discussion: Overview of Legal Requirements regarding a Charter Amendment Election(30 minutes). 5. Consider: Selection of a Uniform Election Date to hold a Charter Amendment Election(30 minutes). 6. Discussion: Identification of Potential Charter Amendments(60 minutes). 7. Discussion: Project Work Plan Development(10 minutes). 8. Discussion: Charter Review Committee Meeting Schedule(10 minutes). 9. Adjourn CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at City Hall, 667 North Carroll Avenue, and the Administrative Offices, 1725 E. Southlake Boulevard, Southlake, Texas, on Friday, September 22, 2000 at 6:00 p.m., pursuant to the Texas Local Government Code,Chapter 5 51. Sandra L. LeGrand City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 481-5581, extension 704, and reasonable accommodation will be made to assist you. 5C - 5 City of Southlake, Texas MEMORANDUM September 12, 2000 TO: Billy Campbell, City Manager FROM: Sharen Elam, Director of Finance SUBJECT: Ordinance No. 789; 2" Reading, Approving and adopting the Annual Budget for the Fiscal Year 2000-01 and approving the revised budget figures for the Fiscal Year 1999-00. Action Requested: Approval of Ordinance No. 789, on 2' reading, Adopting and approving the Annual Budget for Fiscal Year 2000-01 and approving the revised budget figures for the Fiscal Year 1999-00. Background Information: Presented to the City Council for consideration is the FY2000-01 budget and the revised budget for FY1999-00. This budget summarizes the plan of municipal operations for the fiscal year that begins October 1, 2000. The Council was presented a budget workbook on August 4, 2000. The summary budget jhW information presented and attached to Ordinance No. 789 reflects the detail included in the budget workbook along with changes as directed by Council. These changes include a $56,000 increase in Miscellaneous Revenue for the anticipated reimbursement from Tarrant County for water, sewer, electric, and gas, as well as an adjustment of the executive pay raises down from 5% to 3% at midyear, a reduction of $16,309. The summary budget information also incorporates a Capital Projects Budget for FY2000-01 year, plus anticipated Capital Projects through 2005. The Capital Projects are major water, sewer, street and drainage infrastructure items that are funded through a variety of sources such as impact fees, operating fund transfers, developer fees, bonds, and certificate of obligation proceeds. Financial Considerations: The proposed budget maintains the current tax rate of $0.422 with total revenues of $34,827,075 and total expenditures of $34,858,229. "-7 A Billy Campbell Ordinance No. 789 September 12, 2000 page 2 Citizen Input/ Board Review: A public hearing was held on September 5, 2000 in conjunction with the first reading of Ordinance No. 789 and the second public hearing is to be held on September 19, 2000 in conjunction with the second reading of Ordinance No. 789. Legal Review: None required Alternatives: In the absence of approving and adopting the proposed budget for FY2000-01, per the City Charter, the amount appropriated for the current fiscal year shall be deemed adopted for the ensuing fiscal year on a month to month basis with all items in it pro- rated accordingly until such time as the Council adopts a budget for the ensuing fiscal year. Supporting Documents: Ordinance No. 789 Fiscal Year 2000-01 Proposed Budget and Fiscal Year 1999-00 Revised Budget summary documents and a Capital Projects Budget including anticipated Capital Projects through 2005. Staff Recommendation: Approval of Ordinance No. 789, 2' reading, adopting and approving the Annual Budget for Fiscal Year 2000-01 and approving the revised budget figures for the Fiscal Year 1999-00. ORDINANCE NO. 789 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPROVING REVISED BUDGET FIGURES FOR FISCAL YEAR 1999-00; APPROVING AND (W ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000, AND TERMINATING SEPTEMBER 30, 2001,AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT,PROJECT AND ACCOUNT;REPEALING CONFLICTING ORDINANCES; PROVIDING A SAVINGS AND SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Manager has prepared a revision of certain figures in the 1999-00 budget and submitted same to the City Council; and, WHEREAS,the City Manager of the City of Southlake,Texas(hereinafter referred to as the "City")has caused to be filed with the City Secretary a budget to cover all proposed expenditures of the government of the City for the fiscal year beginning October 1,2000, and ending September 30, 2001, (hereinafter referred to as the "Budget"); and WHEREAS,the Budget,a copy of which is attached hereto as Exhibit "A" and incorporated herein for all purposes, shows as definitely as possible each of the various projects for which appropriations are set up in the Budget, and the estimated amount of money carried in the Budget for each of such projects; and WHEREAS, the Budget has been filed with the City Secretary for at least thirty (30) days and available for inspection by any taxpayer; and WHEREAS, public notice of public hearings on the proposed annual budget, stating the dates,times,places and subject matter of said public hearings, was given as required by the Charter of the City of Southlake and the laws of the State of Texas; and WHEREAS, such public hearings were held on September 5,2000 and September 19,2000, prior approval of such dates being hereby ratified and confirmed by the City Council, and all those wishing to speak on the Budget were heard; and WHEREAS, the City Council has studied the Budget and listened to the comments of the taxpayers at the public hearings held therefor and has determined that the Budget attached hereto is in the best interest of the City. NOW,THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: Section 1. That all of the above premises are found to be true and correct and are incorporated into the body of this Ordinance as if copied in their entirety. I A - 3 Ordinance No. 789 Page 2 Section 2. That the revised figures,prepared and submitted by the City Manager for the 1999-00 budget, be, and the same are hereby, in all things, approved and appropriated, and any necessary transfers between accounts and departments are hereby authorized, approved, and appropriated. Section 3. That the Budget attached hereto as Exhibit "A" and incorporated herein for all purposes is adopted for the Fiscal Year beginning October 1, 2000, and ending September 30, 2001; and there is hereby appropriated from the funds indicated such projects,operations, activities, purchases and other expenditures as proposed in the Budget. Section 4. That the City Manager shall file or cause to be filed a true and correct copy of the approved Budget, along with this ordinance, with the City Secretary and in the office of the County Clerks of Denton and Tarrant County, Texas, as required by State law. Section 5. That any and all ordinances, resolutions, rules, regulations, policies or provisions in conflict with the provisions of this Ordinance are hereby repealed and rescinded to the extent of conflict herewith. Section 6. If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereto any person or circumstances is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the City Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. Section 7. That the necessity of adopting and approving a proposed budget for the next fiscal year as required by the laws of the State of Texas requires that this Ordinance shall take effect immediately from and after its passage, and it is accordingly so ordained. PASSED AND APPROVED on first reading this day of , 2000. Rick Stacy, Mayor ATTEST: Sandra L. LeGrand City Secretary Ordinance No. 789 Page 3 PASSED AND APPROVED ON second reading this day of , 2000. Rick Stacy, Mayor ATTEST: Sandra L. LeGrand City Secretary APPROVED AS TO FORM: City Attorney Date: Adopted: Effective: (W M:1 W D-FlLESWRDMANC1709-BGI'-0RD.DOC/kb "EXHIBIT A" ALL FUNDS SUMMARY 2000-01 Proposed Budget and 1999-00 Revised Budget 01:15 PM 09/17J00 $Increase/ $Increase/ 1998-99 1999-00 1999-00 (Decrease) %Increase/ 2000-01 (Decrease) %Increase/ Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease REVENUES Ad Valorem Taxes $8,171,356 $9,543,252 $9.416,252 ($127,000) -1.3% $11,007,128 $1,463,876 15.3% Sales Tax 6,093,319 6,981,247 6,991,247 10,000 0.1% 8.040.684 1,059,437 15.2% Franchise Fees 1,099,960 1,283,296 1,184,050: (98,346) -7.7% 1,147,916' (135,380) -10.5% Fines 737,531 835,798 836,798' 0 0.0% 853,755` 17,957 2.1% Charges for Services 609,327 657,132 '545,620 (111,512) -17.0% 575,620' (81,512) -12.4% Permits/Fees 2,164.320 2,037,565 2,202,346' 164,781 8.1% 1,8112,555 (225,010) -11.0% Miscellaneous 318,254 266.354 202,040 (64,314) -24.1% 294,602` 28,148 10.6% Water Sales-residential 6,883,531 6,358,000 6,358,000_ 0 0.09/6 ,, 6,50t),000 142,000 2.2% Water Sales commercial 1,054,766 990,000 990,000° 0 0 0% 1400,000' 110,000 11.1% Wastewater Sales 1,287,472 1,572,352 1,300,000 (272,352) 17 3% 1,320 000: (252,352) -16.0% Sanitation Sales 720,693 913,000 784,000 (129,000) -14 1% ,"'850,000'• (63,000) -6.9% Other Utility Charges 386,472 378,775 385,796, 7,023 1 9% 377,750'> (6,025) -1.6% TIF District 90,563 325,436 32SA36 0 0 0% 624,065' 198,629 61.0% Interest Income 489,916 393.100 `393100' 0 0 0% 428,100' 35,000 8.9% Total Revenues $30,107,480 $32,536,306 319i4587 620 719 -1.9% $34,827,075' 2 291 768 7.0% EXPENDITURES City Secretary $253,911 $340,874 $314,574 ($26,300) -7.7% $332,524' ($8,349) -2.4% Human Resources 226,467 266,105 260434 (5,671) -2.1% .203,331 -62,774 -23.6% City Manager 442,912 373,892 374,388 696 0 2°h 374,587 895 0.2% Support Services 2,185,891 2,682.100 2.754568; 72,468 2.7% 342. 9;3W 33( 2,734) -12.4% General Gov Total $3,109,181 $3,662,770 $3,701964, 1 194 1.1% '= $3,250,806 402 962 -11.0% Finance 425,712 511,040 491,968 (19,052) -3.7% 472,695' (38,445) -7.5% Municipal Court 296,012 360,922 348,740; (12,182) -3.4% ' "320,103 (40,819) -11.3% Teen Court 86.763 76,563 76 490` (993) -0.1% `" 84.597 I 8,014 10.5% Finance Total $808,486 $948,545 S917,218 31 327 -3 3%, =. 7 295 71 249 -7.5% Fire 1,891,944 1,910,137 .4836137 (74,000) -39% 1,860,406 50,269 2.6% Police 3,222,632 3,676,559 3,575,128 (101,431) -2.8% 30,K797 310,239 8.4% Public Safety Support 1,046,085 955,370 920,430 (34,940) -3 7% 1;004913 49,543 5.2% Building Inspections 682,373 894,361 847.1519` (46,742) -5 2% 967 14' 93,453 10.4% Public Safety Total $6,843,035 $7,436,428 - 71f 79 31X 257 113 3 5% ` 988.930 $503,503 6.8% Streets/Drainage 770.495 1,074,789 985303' (89,486) -8.3% 1,013588' (61,201) -5.7% Public Works Admin 865,353 937,633 842,559 (95,074) -10.1% ': 610,246 (318,386) 34.0% Utility Billing 24 14,600 14,710 110 0.8% 1W (14,500) -99.3% Water 4,457,217 5,385,229 , " 5,346,867 (38,372) -0.7% 5,286,601"f (99,428) -1.8% Wastewater 854,115 1,044,588 ." 993;I86 (51,402) -4.9% 1A24,186, (20,402) -2.0% Sanitation 549,937 624,000 -575.00iD`', 4( 9,000) .7.9% "580800` 4( 3,200) -6.9% Public Works Total $7,497,141 $9,080,839 757615' 32($ 3,224) 3.6% 8M.122' 557 118 -6.1% Planning 478,532 627.429 637.680 8( 9,749) -143% 575.158'- (52,271) -8.3% Planning Total $478,532 $627,429 M7,880 89 749 -14.3% SM.158 52 271 .8.3% Economic Development 149,805 254,005 _240 (13,945) -5.5% 264.120' 10,115 4.0% Economic Dev.Total $149.805 254005 S440,060' 13 945 -5.5% fL64,1120 $10,115 4.0% Community Services 363,339 549,868 511761 (38,107) -6.9% 483,755 (66,113) -12.0% Parks and Recreation 1,340,420 1,815,906 1,768,707 (57,199) -3.1% 1,632,875 (183,031) -10.1% Library Services 96,775 162,008 144410 1( 7,598) -10.9% 339.401 177,393 109.5% Community Svcs.Total S7.800. 334 $2,527. 881 2 414' 778' 112 903 4.6% 2 456'031 1 757 -2.8% PAGE 1 � A -C� "EXHIBIT A" ALL FUNDS SUMMARY 2000-01 Proposed Budget and 1999-00 Revised Budget 01:15 PM (W 09/12/00 $Increase/ $Increase/ 1998-99 1999-00 1999-00 (Decrease) %Increase/ 2000-01 (Decrease) %Increase/ Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease EXPENDITURES,Cont. TIF District 102,670 0 0 0 0.0% 0 s 0 0.0% Crime Control District 68,707 113,639 120,936 7,297 6.4% 254,4214 140,782 123.9% Debt Service 5,620,828 8,759,111 8,494.456 2( 64,655) -3.0% 10,707,744 1,948,633 22.2% Total Expenditures $26,478,918 $33,410,547 $32.366.122 ($1,044.425) -3.1% '' 858 229` $1,447,682 4.3% Net Revenues $3,628,562 875 240 1 535 423 706 31 155" Proceeds from C.O.sale/Other $707,903 $0 $0, $0 $0, $0 Transfers In $2,658,442 $4,499,240 .: $4,902,834 $403,594 $5,352,975 $853,735 f. Transfers Out ($3,222.739) ($3.411,787) (33,638,436) 12l$ 6.648) ($3,691.976i 280 189 Total other sources(Uses) $143,606 1S ,087,453 1$ .364.399 $276,946 St660,999` 573 546 Net Change to WIC components 68($ 8,320) ' Beginning Fund Balance $6,785,476 $9,869,322 $9,869,322, $10,782,188 Reserved Fund Balance $0 (Iz Ending Fund Balance 9 869 322 $10.081.534 `' $10.7871881 S12:412.031 (w PAGE 2 "EXHIBIT A" GENERAL FUND 2000-01 Proposed Budget and 1999-00 Revised Budget 01:15 PM (w 09/12/00 $Increase/ $Increase/ 1998-99 1999-00 1999-00 (Decrease) %Increase/ 2000-01 (Decrease) %Increaser REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Ad Valorem Taxes $5,970,271 $6,562,798 $6,435,798 ($127,000) -1.9% $7,626,173 $1,063,375 16.2% Sales Tax 3,070,097 3.569,839 3,579,839 10.000 0.3% 1 4.117,565 547,726 15.3% Franchise Fees 1,099.960 1,283,296 1,184,950 (98.346) -7.7% 1,147,916 (135,380) -10.5% Fines 737,531 835,798 835,798 0 0.0% 853,755 17.957 2.1% Charges for Services 609,327 657,132 545,620 (111.512) -17.0% 575,620 (81,512) -12.4% Permits/Fees 2,116,102 1,937,565 2,071,865 134,300 6.9% 1,712,555- (225,010) -11.6% Miscellaneous 299.090 182,954 147.670 (35.284) -19.3% '256,102`' 73,148 40.0% Interest Income 237,437 190,000 190.000: 0 0.0% 200,000' 1y000 5.3% Total Revenues $14,139,814 $15,219,382 $14,991,540; ($227,842) -1.5% ' $16,4896e6 $1,270,304 8.3% EXPENDITURES City Secretary $253,911 $340,874 $314,574 ($26,300) -7.7% $332,524 ($8,349) -2.4% Human Resources 226,467 2136,105 260 434: (5,671) 2.1%, 203,331s (62,774) 23.6% City Manager 442,912 373,692 374,388 696 0.2% 374,587, 895 0.2% Support Services 2,185,891 682. 2,100 2.754.568 72,468 2.7% 34936&' (332,7341 -12.4% General Gov.Total $3,109,181 $3,662,771 T03 $41.184 1.1% 33w6iaft 2 962 -11.0% Finance 425,712 511,040 ='491,988 (19,052) -3.7% 472,595) (38,445) -7.5% Municipal Court 296,012 360,922 ,348,740 (12,182) -3.4% 320,103 (40,819) -11.3% Teen Court 86763 76 583 '76,490 Ll -0.1% 84,597, 8 014 10.5% Finance Total $808,486 $948,545 49117,2118 3 327 -3.3% $877,295: 71 249 -7.6% Fire 1,891,944 1,910,137 1,836,137 (74,000) -39% 1,96Q406 50,269 2.6% Police 3,222,632 3,676,559 3,575,128 (101.431) -2.8% 3,986,797: 310,239 8.4% Public Safety Support 1,046,085 955,370 920,430' (34,940) -3.7% 1;004.913 49,543 5.2% Building Inspections 682,373 894,361 847.619 4( 6,742) -5.2% 987�814 93y53 10.4% Public Safety Total $6,843,035 $7,436,428 717113 ($257,113) .3.6% " 7 93 930 $503.603 6.8% Streets/Drainage 770,495 1,074,789 `985,*W, (89,486) -83% 1,013,588 (61,201) -5.7% Public Works Admin 865.353 937.633 842.559 (96,074) -10.1% 619,246 31( 8,386) -34.0% Public Works Total $1,635,1148 $2012422 $1,427.862; 184 560 -9.2% 16 379 587 -18.9% Planning 478,532 627.429 597.680 8[ 9,749) -14.3% '57fij (52,271) -8.3% Planning Total $478.532 627 429 .1 89 749 -14.3% $I}T5.ti8] 52 271 -8.3% Economic Development 149,805 254.005 -''240.060 13 945 5 5% •_ ', 10115 4.0% Economic Dev.Total $149.805 254 005 5240.b60 13 945 -5.5% 2 1 1 $10,115 4.0% Community Services 363,339 549,86811,761- (38,107) 6.9% - 463,755'I (66,173) 12.0% Parks and Recreation 1,282,459 1,745,508 1 700,448 (45.062) -2.6% '1,328,661;, (416,847) -23.9% Library Services 96775 162,008 1 01 1( 7,598) -10.9% 339.+101' 177,393 109.5% Community Svcs.Total $1,742,573 $2,467,383 ,` 356 61 100 766 4.1% 5 9 7 3($ 05.5671 -124% Total Expenditures $14,767,469 $17,398,983 :516,762,T16 ($636,266) -3.7% , $16,700,963` ($698,019) -4.0% N.t P-- 627 645 ($2.179.601) 1{CM.1751 $408,425 fS2111,27711 $1,968.324 P.-d.from C.O.S.IdL..w $707,903 $0 '$O $0 '.�'. T.W..In 939,200 785,527 '1,235,527' 450,000 210,000'. Tr.nsim Out 27 408 13(S 3.697)' 133.697 '* Total Oth.r sourer(Uw) 1374695 5$6 1,830 51,236.527; 58$ 3,697 $21D.000, B.Qnnmy Fund esunu $2,837,899 $3,584,949 $3,584,949 $3,049301' R--d Fund B.I.- $0 $0 $0 30 Endbp Fund B.Isnee 3$ .584.949 $2.057.176 $3,049.301 $3.04 8,023 Fund W.-p.roant.y►M 24.28% 11.82% 18.11 4 18i25% PAGE 3 JAA "EXHIBIT A" UTILITY FUND 2000-01 Proposed Budget and 1999-00 Revised Budget 01:15 PM (W OB/17l00 $Increase/ $Increase/ 1998-99 1999-00 1999-00 (Decrease) %Increase/ 2000-01 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Miscellaneous $14,928 $83,400 $54.269 ($29,131) -34.9% $38,400 ($45,000) -54.0% Interest Income 143,331 100,000 100,000 0 0.0% 125,000 25,000 25.0% Water Sales-res'kdential 6,883,531 6,358,000 6,358,000 0 0.0% 6,500,000 142,000 2.2% Water Sales-commercial 1,054,766 990,000 990,000, 0 0.0% 1,100,000` 110,000 11.1% Sewer Sales 1,287,472 1,572,352 1,300,000' (272,352) -17.3% 1,320,000 (252,352) -16.0% Sanitation Sales 720,693 913,000 784,000 i (129,000) -14.1% 850;000. (63,000) -6.9% Other utility charges 386,472 378,775 385,798, 7 023 1.9% 372.75 (6,025) -1.6% Total Revenues $10,491,193 $10,396,527 $9,972,067 ($423,460) -4.1% i10,306,160 ($89,377) -0.9% EXPENSES Debt Service 2,241,029 2,120,443 3,952,460 1,832,037 86.4% 4,628,850 2,508,407 118.3% Utility Billing 24 14,600 14,710,', 110 0.8% w100 (14,500) 99.3% Water 4,457,217 5,385,229 5 348 857`' (38,372) 0 7% 5,286 BDT, (99,428) -1.8% Wastewater 854.115 1,044 588 90 186' (51,402) -4 9% 1 024186 (20,402) -2.0% Sanitation 549,937 624,000 ;- 675 OQ,0, (49,000) 7 9% �'° � 580.800 (43,200) -6.9% Total Expenses 8 102 322 9 188 860 10 2 2 $1,693,373 18 4°A 1 519 7 T' 2 330,877 25.4% Net Revenues $2,388,871 $1,206,667 910166`' 2 116 833 1 213$87 ($2,420,254) Transfers In $0 $0 $1,960,999 Transfers out 81c 7,777) 78( 5.527) (785,627) 210,000'_ Total Other Sources,(uses) (817,777) (785,527) - -778;872 Net change In wic components 688 320 £0 Beginning working capital $2,099,313 $2,982,087 52982087;` $2,850;793 Ending fund bslena $2,982,087 $3,403,227 2a .850.7s3- 333, sa:z05 No.of days working capital 134 135 98 107 L PAGE 4 "EXHIBIT A" DEBT SERVICE FUND 2000-01 Proposed Budget and 1999-00 Revised Budget 01:15 PM 09H7/00 $Increase/ $Increasel 1998-99 1999-00 1999-00 (Decrease) %Increase/ 2000-01 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Ad Valorem Taxes $2,201,085 $2,980,454 $2.980,454 $0 0.0% $3,380,955 $400,501 13.4% Miscellaneous Income $0 $0 $0> $0 0.0% $0' $0 0.0% Interest Income 37,956 40,000 40.000` 0 0.0% 40.000`' 0 0.0% Total Revenues $2,239,041 $3,020,464 $3,020,464' $0 0.09E $3,420,965 $400,601 13.3% EXPENDITURES Principal $1,428.432 $2,506,754 $1.737,002 ($769,752) -30.7% .$3,133,189' $626,415 25.0% Interest $1,227,572 $3,241,331 S1,804,046 (1,437,285) -44.3% " $11017,203 (1,324,128) -40.9% Admin.Expenses $6,725 $8,000 $8,000 0 0.0% 8 000 j 0 0.0% Total Expenditures $2,662,729 $6,766,086 $3,649,048" ($2,207,037) -38.3% $5,068,372 ($697,713) -12.1% Nat Revenues 423 688 ($2,735,631) 621 64i $2,207,037 ($1,637,417) $1,098,214 Transfers In 836,345 2,833,130 1,111;980'. 2,163,464'' Transfer out 4( 34,546) 0 0 0 Total other Sources/(Uses) 401,799 2,833,130 -`1,111,980` 2,163,454- BeOinnin0 Fund Balance $782,765 $760,877 $760,877 $1,344 263 Fndit Fund Balance $760,877 85$ 8,375 1$ ,344,263 1 870 299 (W IA - 10 PAGE 5 "EXHIBIT A" SPECIAL REVENUE FUND Parks/Recreation 2000-01 Proposed Budget and 1999-00 Revised Budget 01:15 PM 09l12I00 (W $Increase/ $Increase/ 1998-99 1999-00 1999-00 (Decrease) %Increase/ 2000-01 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Permits/Fees $48,218 $100,000 $1210.481` $30.481 30.5% $100,000 $0 0.0% Miscellaneous 36 0 101 101 0.0% 0 0 0.0% Interest 6 649 5.600 5 600"' 0 0.0% 5600, 0 0.0% Total Revenues $64,904 $106,600 $136,182 $30,682 29.0% $106,600' $0 0.0% EXPENDITURES Parks and Recreation $0 $0 $0 $0 0.0% $0 0 0.0% Park improvements 0 0 0 0 0.0% D 0 0.0% Land 0 0 0 0 0.0% 0 0 0.0% Total Expenditures $0 $0 $0 $O 0.0% $0 $0 0.0% Not Revenues $64,904 $106 600 $30,682 $106600` $0 Bond proceeds $0 $0 $0' Transfer to other funds ($242.141) $0 $00 '$00 Total other Sounssl(Uses) ($242,141) $0 $0< $0 Beginning Fund Balance $216,249 $29,012 $29 012, $165 194' Ending Fund Balance $29,012 $134,612 165 194"'. 27$ 0.794 (w PAGE 6 �A -1 I "EXHIBIT A" SPDC - OPERATING FUND Parks/Recreation 2000-01 Proposed Budget and 1999-00 Revised Budget 01:15 PM 09l17/00 $Increase/ $Increase/ 1998-99 1999-00 1999-00 (Decrease) %Increase/ 2000-01 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Sales Tax $1,533,773 $1,737,104 $1,737.104 $0 0.0% $1,997,670 $260,566 15.0% Interest 52,594 37,500 37,500' 0 0.0% 37,500 0 0.0% Total Revenues $1,686,367 $1,774,604 $1,774,604' $0 0.0% $2,035,170; $260,666 14.7% EXPENDITURES Personnel $54,661 $67,098 $54,661'- ($12,437) -18.5% $300,614 $233,516 348.0% Operations $3,300 $3,300 $3,600 300 9.1% "' $3,600` 300 9.1% Capital $_0 $_0 f4' 0 0.0% 0.0% Total Expenditures $67,961 $70,398 $58,26,1; ($12,137) -17.2% $304,214` $233,816 332.1% NatRawnuas $1,528,406 $1,704,206 $1,716,343` $12,137 $1,730,956 $26,750 TransfersOut (1,237,896) (1,380,583) (1,490,V8) ($110,345) (1,318,622) Praeeeds from C.O.Sale 0 0 0 0 Total Other sources(Uses) (1,237.896) (1,380,583) `>," (1,490,828) (1,31ti;522) Beginnhp Fund Balance $459,116 $749,626 $749,626 $975,041 Ending Fund Balance $749,626 $1,073,249 973 041 - 1 3� 87475 PAGE 7 "EXHIBIT A" SPDC - DEBT SERVICE FUND Parks/Recreation 2000-01 Proposed Budget and 1999-00 Revised Budget 01:15 PM 09I12100 (W $Increase/ $Increase/ 1998-99 1999-00 1999-00 (Decrease) %Increase/ 1 2000-01 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Interest Income $11,550 $20,000 S20,D00; NO 0.0% $20,000 NO 0.0% Total Revenues $11,660 $20,000 $210,000 $0 0.0% $20,000 $0 0.0% EXPENDITURES Principal $215,000 $225,000 $225,000 $0 0.0% $355,000, $130,000 57.8% Interest 501,641 655,583 -765,928, 110,345 16.8% '- 663,,522 7,939 1.2% Admin.Expenses 429 2 000 2,000 0 0.0% 2,000 0 0.0% Total Expenditures $717,070 $882,683 $992.928 $110,345 12.6% $1,020,622' $137,939 15.6% Net Revenues ($706,620) ($862,683) ($972,928)' $110,346 ($1,0001622) $137,939 Proceeds from bond eels $0 $o sof` $o.: Transfers In $737,896 80,583 $990,928 1'018,522 Total Other Sources(Uses) $737,896 $880,583 = $990.928 $1,018,522'. Beginning Fund Balance $30,601 $62,977 $62,977: $80,977 Ending Fund Balance $62,977 $80,977 $80,977 98,977 (w A^ 13 PAGE 8 "EXHIBIT A" CRIME CONTROL DISTRICT FUND 2000-01 Proposed Budget and 1999-00 Revised Budget 01:15 PM OB112/00 $Increase/ $Increase/ 1998-99 1999-00 1999-00 (Decrease) %Increase/ 2000-01' (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Sales Tax $1,489,449 $1,674,304 $1,674,304 0.0% $1,925,450 $251,146 15.0% Total Revenues $1,489,449 $1,674,304 $1,674,304 $0 0.0% " ; $1,925,W $251,146 15.0% EXPENDITURES Personnel $68,707 $111,959 $120,936 $8,977 8.0% $126,610 $14,651 13.1% Operations $o $1,680 SO (1,680) -100.0% $127,811 126.131 7507.8% Capital $0 Lo V 0 0.0% 0 0.0% Total Expenditures $68,707 $113,639 $120,936 $7,297 6.4% $254421 $140,782 123.9% Net Rwsnws $1,420,742 $1,560,665 $1,553,368 ($7,297) $1,671;028 $110,363 Tnnfer cul-Gime control qP $0 $0 " "($150,000): $0 Tr.neren out-General Fund 12t 7,408) 88t 1.050) 8�61.D50) `(1.971 899) Totsi oew 3e (Uses) (127,408) (881,050) .(1,031.050) (1,871899) BeginMng Fund Balance $362,097 $1,655,431 $1,855,431 r $2,177,749" Ending Fund Beienx $1,655,431 2 3$ 35,046 $2,177,4749 f 1878 878 (w (w I� PAGE 9 "EXHIBIT A" TIF OPERATING FUND 2000-01 Proposed Budget and 1999-00 Revised Budget 01:15 PM 09/12/00 $Increase/ $Increase/ 1998-99 1999-00 1999-00 (Decrease) %Increase/ 2000-01 (Decrease) %Increase/ REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease Ad Valorem $90,563 $325,436 $325,436 $0 0.0% $524,065 $198,629 61.0% Donations $4,200 $0 $0, 0.0% $0, 0.0% TIF Revenue 400 0 Ol 0 0.0% 0 0 0.0% Total Revenues $95,163 $326,436 $325,436 $0 0.0% $624,065, $198,629 61.0% EXPENDITURES Personnel $96.385 $0 $0, $0 0.0% $0 $0 0.0% Operations $6,285 $0 $0 0 0.0% $0 0 0.0% Capital $0 $0 $0 0 0.0% $O 0 0.0% Pay Plan Implementation N0 N 0 0.0% - �0, 0 0.0% Total Expenditures $102,670 $0 $0, $0 0.0% $0; $0 0.0% Not Rennuss ($7,508) $326,436 •$525,436_', $0 $524E065'.. $198,629 TramfersOut-Debt Service (90,563) (230,930) ,(23t1,930} 0 (191,556) TransfersIn 145,000 0 Total Other Sources(Uses) 54,437 (230,930) (230,030) 0 (191,555) Beginning Fund Balance ($2,565) $44,365 4144.365, $138,871 Ending Fund Balance $44,365 13$ 8.871 138 8-1. $471.381. ... �� PAGE 10 "EXHIBIT A" PROPOSED BUDGET 2000-01 ALL FUNDS SUMMARY Special Revenue General Utility Debt Service Parks/ TIF Operating Crime Control Fund Fund Fund Recreation Fund District Fund SPDC Funds Total Projected Revenues-FY00-01 $16,489,686 $10,306,150 $3,420,955 $105,600 $524,065 $1,926,450 $2,055,170 $34,827,075 Less: Projected Expenditures $16,700,963 $11,519,737 $5,058,372 $0 $0 $254,421 $1,324,736 $34,858,229 Total-Expenditures-FY00-01 $16,700,963 $11,619,737 $5,068,372 $0 $0 $264,421 $1,324,736 $34,858,229 C.O.Proceeds $0 $0 $0 $0 $0 $0 $0 $0 Net Transfers In(Out) 21$ 0,000 $1,750,999 $2,163,454 ;_0 ($191.555) ($1.971.899) 300000 $1,660,999 Net Revenues ($1,2771 $537,412 $526,037 $105,600 $332,510 300 871 0 43 $1,629,844 Estimated Fund Balance/ Working Capital 9/30/00 $3,049,301 $2,850,793 $1,344,263 $165,194 $138,871 $2,177,749 $1,056,017 $10,782,187 Estimated Fund Balance/ Working Capital 9/30/01 $3,048,023 $3,388,205 $1,870,299 $270,794 $471,381 $1,876,878 $1,486,451 $12,412,032 (W PAGE 11 "EXHIBIT A" PROPOSED BUDGET 2000-01 ALL FUNDS SUMMARY EXPENDITURES BY FUND/CATEGORY 1999-00 1999-00 2000-01 $ Increase/ % Increase/ 1998-99 Adopted Revised Proposed (Decrease) -Decrease FUND Actual Budget Budget Budget Adopted Adopted EXPENDITURE CATEGORY Personnel 9,611,797 12,049,747 11,880,560 12,964,064 914,318 7.6% Operations 9,581,766 10,402,061 9,999,302 10,743,683 341,622 3.3% Capital Outlay 1,664,527 2,199,629 1,991,803 442,738 (1,756,891) -79.9% Debt Service 5,620,828 8,759,111 8,494,456 10,707,744 1,948,633 22.2% GRAND TOTAL ALL FUNDS 26,478,918 33,410,547 32,366,122 34,858,229 1,447,682 4.3% 1A - I 1 PAGE 12 "EXHIBIT A" PROPOSED BUDGET 2000-01 ALL FUNDS SUMMARY EXPENDITURES BY FUND/CATEGORY 1999-00 1999-00 2000-01 $Increase/ % Increase/ 1998-99 Adopted Revised Proposed (Decrease) -Decrease FUND Actual Budget Budget Budget Adopted Adopted General Fund Personnel 8,636,109 10,780,557 10,640,527 11,347,621 567,064 .5.3% Operations 4,466,824 5,287,497 4,990,770 5,278,874 (8,623) -0.2% Capital Outlay 1,664,527 1,330,929 1,131,418 74,468 (1,256,461) -94.4% Total 14,767,459 17,398,982 16,762,715 16,700,963 (698,019) -4.0% Utility Fund Personnel 755,936 1,090,133 1,064,436 1,189,219 99,086 9.1% Operations 5,105,357 5,109,584 5,004,932 5,333,398 223,814 4.4% Capital Outlay 0 868,700 860,385 368,270 (500,430) -57.6% Debt Service 2,241,029 2,120,443 3,952,480 4,628,850 2,508,407 118.3% Total 8,102,322 9,188,860 10,882,233 11,519,737 2,330,877 25.4% Debt Service Fund Debt Service 2,662,729 5,756,085 3,549,048 5,058,372 69( 7,713) -12.1% Total 2,662,729 5,756,085 3,549,048 5,058,372 (697,713) -12.1% Special Revenue- Parks/Recreation Fund Operations 0 0 0 0 0 0.0% Capital Outlay 0 0 0 0 0 0.0% Total 0 0 0 0 0 0.0% TIF Fund Personnel 96,385 0 0 0 0 0.0% Operations 6,285 0 0 0 0 0.0% Total 102,670 0 0 0 0 0.0% Crime Control District Fund Personnel 68,707 111,959 120,936 126,610 14,651 13.1% Operations 0 1,680 0 127,811 126,131 7507.8% Capital Outlay 0 0 0 0 0 0.0% Total 68,707 113,639 120,936 254,421 140,782 123.9% SPDC Fund Personnel 54,661 67,098 54,661 300,614 233,516 348.0% Operations 3,300 3,300 3,600 3,600 300 9.1% Debt Service 717,070 882,583 992,928 1,020,522 137,939 15.6% Total 775,031 952,981 1,051,189 1,324,736 371,755 39.0% GRAND TOTAL ALL FUNDS 26,478,918 33,410,547 32,366,122 34,858,229 1,447,682 4.3% -7A -- 19 PAGE 13 "EXHIBIT A" PROPOSED BUDGET 2000-01 ALL FUNDS SUMMARY EXPENDITURES BY FUND/DIVISION/CATEGORY 1999-00 1999-00 2000-01 $Increase/ % Increase/ (W 1998-99 Adopted Revised Proposed (Decrease) -Decrease GENERAL FUND Actual Budget Budget Budget Adopted Adopted City Secretary/Mayor/Council Personnel 134,160 172,478 172,478 167,808 (4,669) -2.7% Operations 115,766 168,396 142,096 164,716 (3,680) -2.2% Capital Outlay 3,985 0 0 0 0 0.0% Total 253,911 340,874 314,574 332,524 (8,349) -2.4% Human Resources Personnel 122,335 150,171 151,121 161,570 11,399 7.6% Operations 103,533 114,434 107,725 41,761 (72,673) -63.5% Capital Outlay 600 1,500 1,588 0 (1,500) -100.0% Total 226,467 266,105 260,434 203,331 (62,774) -23.6% City Manager's Office Personnel 319,855 334,440 345,463 343,717 9,277 2.8% Operations 122,188 38,952 28,865 30,870 (8,082) -20.7% Capital Outlay 870 300 60 0 (300) -100.0% Total 442,912 373,692 374,388 374,587 895 0.2% Support Services Personnel 77,437 281,311 322,283 419,064 137,753 49.0% Operations 1,402,445 1,681,605 1,818,896 1,919,802 238,197 14.2% Capital Outlay 706,008 719,184 613,389 10,500 70( 8,684) -98.5% (W Total 2,185,891 2,682,100 2,754,568 2,349,366 (332,734) -12.4% Finance Personnel 249,425 345,297 328,196 327,701 (17,596) -5.1% Operations 167,489 165,743 163,792 144,894 (20,849) -12.6% Capital Outlay 8,798 0 0 0 0 0.0% Total 425,712 511,040 491,988 472,595 (38,445) -7.5% Municipal Court Personnel 176,954 228,734 232,262 195,499 (33,235) -14.5% Operations 114,005 132,188 116,478 124,604 (7,584) -5.7% Capital Outlay 5,052 0 0 0 0 0.0% Total 296,012 360,922 348,740 320,103 (40,819) -11.3% Teen Court Personnel 42,239 52,071 52,071 59,162 7,091 13.6% Operations 42,951 24,512 24,419 25,435 923 3.8% Capital Outlay 1,572 0 0 0 0 0.0% Total 86,763 76,583 76,490 84,597 8,014 10.5% Fire Services Personnel 1,358,717 1,515,507 1,545,507 1,649,165 133,658 8.8% Operations 285,851 315,950 250,950 311,241 (4,709) -1.5% Capital Outlay 247,377 78,680 39,680 0 (78,680) -100.0% Total 1,891,944 1,910,137 1,836,137 1,960,406 50,269 2.6% (.� PAGE 14 ( I "EXHIBIT A" PROPOSED BUDGET 2000-01 ALL FUNDS SUMMARY EXPENDITURES BY FUND/DIVISION/CATEGORY 1999-00 1999-00 2000-01 $ Increase/ % Increase/ (W 1998-99 Adopted Revised Proposed (Decrease) -Decrease GENERAL FUND Actual Budget Budget Budge Adopted Adopted Police Services Personnel 2,608,280 3,062,232 3,050,122 3,536,842 474,610 15.5% Operations 305,493 370,022 308,959 449,955 79,933 21.6% Capital Outlay 308,859 244,305 216,047 0 (244,305) -100.0% Total 3,222,632 3,676,559 3,575,128 3,986,797 310,239 8.4% Public Safety Support Personnel 855,074 813,021 803,021 878,345 65,324 8.0% Operations 153,901 139,409 114,469 126,568 (12,842) -9.2% Capital Outlay 37,110 2,940 2,940 0 (2,940) -100.0% Total 1,046,085 955,370 920,430 1,004,913 49,543 5.2% Building Inspection Personnel 526,808 752,953 733,551 896,670 143,717 19.1% Operations 44,700 81,408 62,768 91,144 9,736 12.0% Capital Outlay 110,865 60,000 51,300 0 (60,000) -100.0% Total 682,373 894,361 847,619 987,814 93,453 10.4% Streets/Drainage Personnel 419,111 528,769 481,113 519,286 (9,483) -1.8% Operations 299,265 422,420 379,950 461,302 38,882 9.2% Capital Outlay 52,119 123,600 124,240 33,000 (90,600) -73.3% Total 770,495 1,074,789 985,303 1,013,588 (61,201) -5.7% Public Works Administration Personnel 470,992 731,930 695,306 496,328 (235,601) -32.2% Operations 342,699 198,003 145,553 122,918 (75,085) -37.9% Capital Outlay 51,662 7,700 1,700 0 (7,700) -100.0% Total 865,353 937,633 842,559 619,246 (318,386) -34.0% Planning Personnel 431,946 562,140 476,691 504,298 (57,842) -10.3% Operations 45,695 64,339 60,989 70,860 6,521 10.1% Capital Outlay 891 950 0 0 (950) -100.0% Total 478,532 627,429 537;680 575,158 (52,271) -8.3% Economic Development Personnel 100,180 171,230 170,965 185,255 14,025 8.2% Operations 47,097 82,775 69,095 78,865 (3,910) -4.7% Capital Outlay 2,528 0 0 0 0 0.0% Total 149,805 254,005 240,060 264,120 10,115 4.0% Community Services Personnel 223,343 303,543 303,543 265,204 (38,339) -12.6% Operations 138,821 244,975 206,840 218,551 (26,424) -10.8% Capital Outlay 1,175 1,350 1,378 0 (1,350) -100.0% Total 363,339 549,868 511,761 483,755 (66,113) -12.0% Le A ^ PAGE 15 "EXMIT A" PROPOSED BUDGET 2000-01 ALL FUNDS SUMMARY EXPENDITURES BY FUND/DIVISION/CATEGORY 1999-00 1999-00 2000-01 $Increase/ % Increase/ (W 1998-99 Adopted Revised Proposed (Decrease) -Decrease GENERAL FUND Actual Budget Budget Budget Adopted Adopted Parks and Recreation Personnel 519,253 734,363 739,064 505,608 (228,755) -31.2% Operations 638,150 920,725 882,286 823,053 (97,672) -10.6% Capital Outlay 125,056 90,420 79,096 0 (90,420) -100.0% Total 1,282,459 1,745,508 1,700,446 1,328,661 (416,847) -23.9% Library Services Personnel 0 40,368 37,770 236,098 195,730 484.9% Operations 96,775 121,640 106,640 72,335 (49,305) -40.5% Capital Outlay 0 0 0 30,968 30,968 0.0% Total 96,775 162,008 144,410 339,401 177,393 109.5% TOTAL GENERAL FUND 14,767,459 17,398,982 16,762,715 16,700,963 (698,019) -4.0% 1 A — c'� I PAGE 16 "EXHIBIT A" PROPOSED BUDGET 2000-01 ALL FUNDS SUMMARY EXPENDITURES BY FUND/DIVISION/CATEGORY 1999-00 1999-00 2000-01 $ Increase/ % Increase/ (W 1998-99 Adopted Revised Proposed (Decrease) -Decrease Actual Budget Budget Budget Adopted Adopted UTILITY FUND Utility Billing Personnel 0 0 0 0 0 #DIV/0! Operations 24 100 0 100 0 0.0% Capital Outlay 0 14,500 14,710 0 (14,500) -100.0% Total 24 14,600 14,710 100 (14,500) -99.3% Water Utilities Personnel 548,627 798,176 791,772 883,715 85,539 10.7% Operations 3,908,589 4,018,653 3,990,410 4,236,066 217,413 5.4% Capital Outlay 0 568,400 564,675 166,020 40( 2,380) -70.8% Total 4,457,217 5,385,229 5,346,857 5,285,801 (99,428) -1.8% Wastewater Utilities Personnel 207,308 291,957 272,664 305,504 13,547 4.6% Operations 646,806 466,831 439,522 516,432 49,601 10.6% Capital Outlay 0 285,800 281,000 202,250 (83,550) -29.2% Total 854,115 1,044,588 993,186 1,024,186 (20,402) -2.0% Sanitation Operations 549,937 624,000 575,000 580,800 (43,200) -6.9% Total 549,937 624,000 575,000 580,800 (43,200) -6.9% (W Non-Departmentalized Debt Service 2,241,029 2,120,443 3,952,480 4,628,850 2,508,407 118.3% Total 2,241,029 2,120,443 3,952,480 4,628,850 2,508,407 118.3% TOTAL UTILITY FUND 8,102,322 9,188,860 10,882,233 11,519,737 2,330,877 25.4% DEBT SERVICE FUND Principal 1,428,432 2,506,754 1,737,002 3,133,169 626,415 25.0% Interest 1,227,572 3,241,331 1,804,046 1,917,203 (1,324,128) -40.9% Administrative Expenses 6,725 8.000 8,000 8,000 0 0.0% Total 2,662,729 5,756,085 3,549,048 5,058,372 (697,713) -12.1% SPECIAL REVENUE PARKS&RECREATION FUND Operations 0 0 0 0 0 0.0% Capital Outlay 0 0 0 0 0 0.0% Total 0 0 0 0 0 0.0% TIF FUND Personnel 96,385 0 0 0 0 0.0% Operations 6,285 0 0 0 0 0.0% Capital Outlay 0 0 0 0 0 0.0% Le Total 102,670 0 0 0 0 0.0% y �� PAGE 17 "EXHIBIT A" PROPOSED BUDGET 2000-01 ALL FUNDS SUMMARY EXPENDITURES BY FUND/DIVISION/CATEGORY 1999-00 1999-00 2000-01 $Increase/ % Increase/ (W 1998-99 Adopted Revised Proposed (Decrease) -Decrease Actual Budget Budget Budget Adopted Adopted CRIME CONTROL DISTRICT FUND Personnel 68,707 111,959 120,936 126,610 14,651 13.1% Operations 0 1,680 0 127,811 126,131 7507.8% Capital Outlay 0 0 0 0 0 0.0% Total 68,707 113,639 120,936 254,421 140,782 123.9% SPDC FUND Personnel 54,661 67,098 54,661 300,614 233,516 348.0% Operations&Maintenance 3,300 3,300 3,600 3,600 300 9.1% Capital Outlay 0 0 0 0 0 0.0% Debt Service 717,070 882,583 992,928 1,020,522 137,939 15.6% Total 775,031 952,981 1,051,189 1,324,736 371,755 39.0% GRAND TOTAL-ALL FUNDS 26,478,918 33,410,547 32,366,122 34,858,229 1,447,682 4.3% (W 4`7 • .... ^� PAGE 18 "EXHIBIT A" O ti w W z x rr�j N Wr W N m a f = O = F J� H O W W H J a' K W F U m a W m a /- W a K N,• z z a Z w W Z w F a Z Ja Z a Z w.. a f i q m p W p Z « W ri1 w O O O 6 a O u� Z m r ., z mw w JJ o J -a.o �o ° � o � u aZ ° 33 U o <; Z � m as F a OU O O ----� 0 a O z 2 2 U 2 K n U U Rug - 0 . X W RII X o U U a r O Z O O O O - y Z m Z m Z m U Z �i Q < n 0 2 = U r m m O U -Z O z o r O Z oX O z > > Z O O c9 W yW°� yj= U y pW� U U Z W V V V z F O O V F a 6 F V U W O F r O 7 N W W O > -Y�+ > O U 2 O U 2 2 U w O a Ix a a w N O w K W m O N LL N Z N m 1N� N O O N C O p a s O a D O y O W O Z O O = � N a O 2 6 Z Z (Z_Y U ZU_' U � U m U U U C K U U Z Ny W y a 7 N W W U U O p w a J mm � a s ^ xs $» s " ♦♦♦♦ x � as� MSs $ � » x Y F N N M a h N N N a a N N N M N N N N N N N N N N N H Yi N N M N N M O « 0 0 O O O O «O sag« O « 0 0 O N O O O O «« O ««« 0 0 0 «O n«N s «« o 0 0 ««« ««« ««« $ « « g 0 N «««g A M N N M « « M M««M > N N it a ♦ fGOV ry ry N �y NM 1V Amy OOSR f N N M „ M p p p F ««N M M O « O «M« p ««« ««g g « -. ask «M O M««««« « «« S «««««O M« ««M« Yq9 a � a as at gch � ««a ka ft- ««$ n N««««« o « p «« o ««0 «000 « a a a aa$ �$p 1$V azaaaa W c � Z a p Cp pp p U cZ j8. > M $ «M«M«'pq�+ «N«« G$ ♦$ i W Ii IL N N N N N 4 N N [•4�N N N „ ^ N M lu O J F N S r " s 8 LL a Q J U � J z o LL O 3 K Z y� w p JZy z a W Z y 2� C5 Z z pQ O z g 7 = > O = N w " O K Z W W QQ N JJJa Y 7 W5 K �anj y W LL 7 LL i J 0 2 Y F: u w U o ° 8z ° b ° J z zo J g < Y O ¢ Z K a K _O r W W U' W i O a = W m 7 3 S 3 K =Y U_' O r Jm f KLL �^y O 2 3 m �WUyu_ Zp 3 � ° mQ2 i z sLL a y , .e > az ozU F < O y?� N LL W O S t=i) Z W Z " NrL O G W a V F S q S p LL a LL yj p V m LL ll r LL W W N N '� w o 4 W LL LL w- w 'L YJI O O 1� N J S = LL N 2 O Z W O W g r m r m J p N 2 3 Y J C r YI O r w W O r E O C W U f O ` Z yN Z O U< O y � O W pC K � O K ?W? ° _ P. 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U�' a = LL 7 b 2 F ° W ° a S Z Z 2 G r y N O a K y�W� LL g N 7 < S 3 S1 a Z 7 F- W a cZ7 Z N O cZcZ�� tZZt77 Z 2 r LL S 2 6 `F F<- a' O F pYQ `` IS�� N m Z O vSLL� W Q a• m 2 W � W O K � � O � K K N S S p �CbzEoo � pZ � � � � � d � � rc � LLz � � maJ � = � � � oo � r z crcw < rwM (� ou5 yy � w W W W W W W W W W W W q y� r W W y� W y y y LL LL �t31 W p lu N Z 2 2 2 Z Z 2 Z Z Z Z W W y Z 2 2 3 Y Z a' Z r r a K 8 z w t rc 6 rc U w a W � 5 � 7O77am�y37OO777773 � rg 7 } 77 � 2v � 7 � wwwON ¢ J p � w ¢ � m y w N K m W G < Fa- m W m N 0 w a U 2 7� W W W y� y� W yy�� K K y W �y U Z �y S N T f a' F O rc m ] N Z r r r r W r F F Z O F 3 a N WW 3 W wj r ZQ m W a yz� g a W N a J m W F N N u r J = W �` F L W C7 S > N V N -+ 111111111 3 3 Ti 3 3 3 aa�� Y 3 3 S S �i < a 3 U 3 3 Z 3 F �y S N ��uu > y y F O Z 3 m 99 w 3 O °c < a : IvirirH + t� iV u731viV iV iV iV 33 . r HH ° o8 � " n 58 � 0oo3 �_ wm LL LL3in � � � � � ar � � � .- � bbE .- � � � N r m of J. tp �i Grp zaab ° SN N Na -. o �N N N N N N IV N N N t7 t7 t�1 t7 t7 t7 t�P P P P P P — � PAGE 19 "EXHIBIT A" o U U m N W W W N J 31 2 W W W W K O W F 3 W W tV W W W C O 7 < LL ^ 4 W < d N S W W W W z d 2 O U 0 2 Z 2 W p 2 W H J J I J 2 6 m p z UZ zZU W Z Z O J U O �Uxe W U Z Q O a U d o F F O y w < 0 i F c~i z u > u < p F oQ U W O ~ ' S O W W N W i 3 V 1u O d 2222 G F N W U' 0 !W- Y O K y W Z K K M K a y y y Z Z y I p I d z O d 6 d 2 0 V O G 0 d U I W O U O d z W p r U F p 0 d w y 6 O W O O J O p 8 p bbby YYYry111 ♦ 8 W n bbb �Gp 8 O a g YYY O p N O O M Y f g 3-- a N 42 N N N M M»N M O M N N N M N r N M O O pp O O O M po O O O O O O C M O O O Gp pp M O O O O O � O O M ON O O M M N M M M M M N M M M N M N N N N N N N N M p p N M N N M N N N N N N � FQj N M p O M p p O O M O p N M N � M 8 8 yOj N N N N pp O N N M N O O O O M O O N N O N N O O ^N M N N N N M N M N M N N N N N N N G G M N N M O R v 0 N o pp pp o pp M o 0 0 ppp pp o 0 0 0 0 0 po �� o 0 o N w» = p 4 M N M N IMV N O M 18V pp pp pp pp pp pp pp pp ee N M aa pp ee N M N M M N M ♦tl ry N M S ry H yp 8� N M♦$ g M„p N M M$ f1 M g p$ N N N N N N N M n N M M M r N N N N N N N M N N N N N C$ W ` n ♦N♦ 11NO0 N N Y�'11 V N O O o W 1 AO O 5 ' Fa »»»»» LL 0 Q pp ♦♦ p p C ' Op N Z ¢ ) N x M N N M O N ^ z FY 1ILL Z I LL IL LJ w Weis �Y1� Y„ N 0 IL S FL W M a V O Z W m U O C g O 0 'a W yQK }Za5 �q( W W d z W m S U' > 6 I v p W O O aa( r y U G 2 r C O a F y K a O O 1y3y� F W Se I W y W < 5 Y O 2 O W 0 K W J . p Z W O W1y g> F Z W g W gWg O O m O I d < q r. 0 Y d� o 3 3 y y F F p LL r Y d, wI d r W W 2 F p y /- O O O U O O D U td W N O Z g y� W Z_ p O 0 y r J Z m U O T O W y 7 N ON W 2 U I I y 17CZlj {��1 y y K� 7 2_ 1 p y O F m U p Z Z _ F SS K K 1- W O Q O I K I I r y S I O 1- (~j y O S m pZ O dQ�� ¢ 2 0 Y Z S d U I 2 2 2 0 K N F < W K O CO) yUj F N. U /- W O O z t1 W K f d p I y I O U y a 3 p a p y < y y Zd y y r I r 2 LL m N .y.U' W rc > y y 2 _] F r m p r <J r z M U m LL MMNMN Z IOP y < y y O y y fll F- M < y K I O O Z 0 p N I < W LL 2 I p. Z Z O k W W WW W y 1)TW�1 < W W > I tll U Z y 33 O U O W yF 2 O W I d LL I p p I y O W y 7 0 0 0 O O W W < y < r y < < p W y < y �qg[[ S z y W I y W 6 m < O IIi I LL (.1 O y LL y I F p y O J LL LL I LL d' yI r r r 0 y r r F W r W v O_ yg` I D y LL .� d U [[YA� W W O < JQQ y f U y Q LL r yy y W W WJ a WZ Q W W y RS p Y r Y 3 2 m O .p y J`= F Z R D U q Wa y y K LL I y 0 li W 0 I j W O g yy�� W W YY I W J pp G y ��y((( W 2 QQ$ W O S g Q C = U W 2ZW 0 0 f' W z W O I Z z Z W LL O W 2 F z Fj y JS I r W I O C 6 U W < y W g W ; y37 ]]Z I C y O W W 7� < y Z J N I y 2 q 2 S z U O p 2 y K b b O W O < $ U O O Z S p K p p 1{I U I U < I I Z m H > F I F g F U z x F W U I < z F z p S < x Z I S " 0 $ z g m i " _= 0 9' o o w rc E d O s a s3 rc F a rS a IY {$QJ i $ U z 2 x f 3 U U d d O d W ; LL N m 3 W 3 W 0 1- 2 ��Wpp Z�(3pp ppW�� Y O W y LL LL m y W W Z�Zy LL LL N P7 �q(�pp n m 01 O N l7 0 0hm pp N t0 pp W 1�m 01 S O O 0 0 0 0 0 0 ' N N p w fD t0 t0 10 1��n n n h h n�r CD m m l0 l0 ID lD m m m W W O Ol W O f O O W y ...� PAGE 20 5 "EXHIBITA" a U F W O ' W W @'OQp O Z % tm W % W J J W ft J ?'w5 O mmoia a J O Z O S U O O U U O Z w« x O < O U 'o u 0m � `7' � u w � � IL N wz z yz 0 =U O p o UU i I Q U U a U Z N Z Z (_y WU_' O W O EMU a Y '»1C. iiiS8Na $« �SyBSSwn »A � �RBi �R � �y "gN.Ni:�.NsSXH � 8�0 ��RR SS rvm8 R n25n Gp ry • M N M N N O N N N N ^ 6 4R M N N ^ w pp pp p pp G N GM pp N Co Cp N O M M N N 0 0 0 M N O O N M N O O O O N M M N N N M M O O 8 $ 8 N $ M O N N n N N N O. . .. . Ck N N M N N N e 0 N pp pp pp p p GG pe 1nV o G p N N M N$ M N N M M$ N N N N N N M O M M O O 0 0 0 N M S $ $ M N N M N N S N M M N O N y� YI N R O M O O O K G ee OO oo ee oo G ee pp pp pp p C N M 8 g N M N$ N N N N N$M N= +m 8 N $ N N M M M M M N O N N N N N M N N N N N N N M N M us N "IT uj ci 5 � 00 000 a Oo »= » as ssaaa"I "I »»» • CL z _ CL LL OO ee l{Vy p p p pp pp Cp p Q _0 N-0F N N M$ $ N$ N M N N N O M N N N N M N N N M M M N N N M M N N N A g N N N M N 00 q 6 N w x O a U p 2 N « N M N N M M N N N tl N N LL N M a v F O W N f W U } ¢Y u r0- w t 00 O ai N O I S WW- Zs<Zs W W W N M N 6 < a F = N S z a O ~ 66rc w g5 Z O to O C7 W Ja >W x < d z w a wa z S W m $ rc 1 i me a chi rc �r� 'w�� n W 5 W 3x yZI W N N W a W F W O O F % ZQ Z F N % O 0 6 W 2 W W� W IWWL 2 yyN € oOW Y p O Z a z W <2 S -2 1 Z 7 K 6 0 yz� Z F C W C O ~ C x $ < O U Y >= 7 0 y� s U x Z J J O Z LL O g C O O < w W �- F t7 Y O O O O % O V W O F W C OO N W O Z V O W W U J O H % m~ LL O N x O LL Z O ^ a~i VZZ 7 O LL mQ QO W O O< W N Cj qW W Z yak Z % A ��j M W LL N w F W % Z Z U WU' 2 W (W9 3 7 U Z F ZZ Z O Q mQ S a2a 4 a Z tgO F F Q Q N W < d LL p Op y=j ^ F n_ %ZpZ F =0 Z E LL CO V 6 F U O m W z d % W 2 ` U j N Z Z Y Z N Z O Z x O K 0 F > W U W W a' Gj 0 0 F K O W S N LL U LL W LL N 2 2 O d O U O N 7 % rc z W W rc Sy O y C < 7 < 4. rc 0 2 J C Y Z Y F U LL Z K W U Z Z ��1111 FF C (� W .ppp O a a aO Z > O Z 6 0 C O W W W aq4 < X Z U L W O p Op O (W(((�� K 6 C a' Ix K O a; O r LL z W S a LL Z C gg+a` 6 a W U 7 F I9 < O z C W S a W a 3 K O C O r m S QQN rr w K W Z Y W W W O W a Z W O > O LL i 7 U < LL u�l Z K W a m = W q U F C K W < O U Yl Z O C O W J Z a' Z Z O rc U H Z W Y Z K U _U H O C H W r O 1��1 O �2Oj lW7 W Z W U d�Ky< y�� d pa N pp6 tO F O a' WW cW7 W a> _FN 8 W `q4! N �ey�LL LL = g 6 3 5 O N S K N m a 7 x < 07 N a7i N O U C O axi ; K �2 2 3 U(9 C m O 2 F Qi F ui m fr n a e� �p pp ��pp �p pp LL N MNN W NNNt+0i c7�t�a t�tNn fO nmt7RQR 0000 vMNN OP�NN-1, tOm m mNm�m,rrrA0 nn Cn�Fmmm O 111 Q PAGE 21 IA -a4p "EXHIBIT A" � R N O a % O❑ � mm p n v z c W U U xe °u w W z O a{ 00 0 O 2 C us ur a a i WO U r p�p�� J e ' n pp ryry N II N^ Y G N N N n~n m Iap 10 OO N p A t: N N N N N N M M M r C N N M M N N r N N N N N M M N N M O N A M A O A M N N A pe ae w pp w w 4 O^0 ^w }i N N I pp Cp N N M N N p N S N N N $ N N O O O 1O Yl O O Op O M M N M N N M vNi W N M M M M M N N H H O , C si N N le m'k U N Q o f e m Q a i3 N M NN NN z 00 G p p C p O O O M n$Q N a g q N N N N N �S S�4 N M O N N M M M O W N M N M M M 0 . 0. 8 O M M O K A VI C 1+!^N ON N N N ^ e e N O O O O Q N O O O O O O O O O p p O O O O r N aS N N M M M M p N N O N N 1� 8 8 N N N O N OD w W A M w 1� P O m m m n n w o O O 44 n qP. b N IJ O+O( J ^ S H N H M Z N N aa J J r N N N N N N U w O OI O w ♦^w O w w V HO h O O O O O O n y ' N go G$ $ Q$ H N N O N N g N N N H H N H M M a 8 N O IY. w ♦w a O♦ P w m -Oro .np P O� o. f U. 2 p ri N N 2 z N IV M N N O N f LL N N N M M K IL C Qp �1 g- — O O O O O pfIl OM O p8 p8 p8 O O O O O O H O O U r N N M M N M$ $ N M 0 8 0 O S N S g Q P N N N N N N H O 0 0 H N N N H N N N Z O f! A m O m n P n P P P cW > S A m 01 0 N 3 N P A G W IL _ M h"w O O w O" S H H N N ' N N N N N N N N Y O M N N M V p pp d 0 0 0 ON p p 17 07 p 0 O H M H H M OH M N M M H M 0 0 0 0 OH O N O H O M M N N ��pp Q8 000 O Olp7 O^'1 m 0•m'lN00 O Q U N = ~ N O N T m aN a N 0 z O d LL H x N N N N N 2 O O o. O < W w z x 0 Z << mW W 9 ! 0.w < O Y O O° QQ = F 2 O w Wb z �a Z yzW W S OJ K N Q U Z0 2 p O W W zo —w J OC Z 0 6 u y C1 3 Q W ~ O d 7 r.C=OL�; tJ .<.7 < W 2 w v z N a U w O n w S V Z C U uM 11-�Z y J O Z F u n 7 W O LL F a j s p Z w W z 0 z 0 oc U g12 ° o W Ic W Z w c i 8 $F a F- a w w� r O G cmi g � J w z m o �ww W a w o � > n t-F�Zi.:�wz� m� W W -�{{a�.l1zw<u 0 � q � r O Fes. wLL. 80� O C � O ,.7�- OF aw w wzZ W Z .<.7 <-2a O Z wo y W LL V O LU 2V O a < O 7$rp�� K��'��-C'E ZZ Z<< ,]V LL O M12L m2 V S W� aQWS'LLW Z p m p� r�O OµC]pa QFa< <-�� w0 F a J �+ a O a r C S N F O yy Ci—_ ..1..1 J.], °..1 w ..l V U 2 U -{ 2 K O O R' a K�♦LL O O W U ; d rL Qi K"'Y J J J W w{{i� w U w w O ] a O W G C p,' W a g V r N W ` S. W 1� {yy� s P W w w u U ZZ U w u°J m C � Z r ffi dd V 6 2 u� z zr$ o w .dw° w .] z fLL U oz »r» k r uuu w w Y 2 O O -�� jmmmm8J Q O ¢ $F u < � < o z O a w o 2 W 3 —Hwv °° ° uu�� oC�=> a 0 r OO�OOOr � W LL 3 N W � p aa�LJ � QX�' '�W rC Xw< O J W W U K w � w W OI HW W W W W O W f. > Z JaJ �� — <\�u�! <fil a O0 � z5 �� u t7rrrrr� � �d u rZ > so ° >0u 0 S3 ° u ° °3 LL K K F c�i chi cmi ° c 2�KKOOO > > W w U z {uy Z=O{uy0y0 ,fpJ�l SmoC gp U. 2 J W a J 2 C G a s C 2 W K = W O P< >°F 12 {uy Z m O tYy(7 V O N 40 rc000 r r CG O_� a WW r ` C uG3 a_> ao��77< Yy0 ce ZOOM C C �ii O ffi O Y 77»» C 4' w �OC S�+OL W O< r a oC a< s vi mw O) vmmi por Opp �- WU p LL.m vi to�t�pop mC9 8 E S r 4 a vi�y wo w666mau.� wppF rE mCm7 mu W LL 8000 000� 0�� 0^ m 0�NNNNNNNNNN t9��M�Mto cn tpiR00(W N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Q PAGE 22 IA - a7 ®EMI 1" . y \ \ 2 \ � � o ## ■■# # § # « ! ■ E ■ § # . K § } & C? / _ � §a ■ § | -! } 2 ki aa | ; ■ ■ E \ ' §i ` f �aa � ■ a ° § . � � ■ t ` ) IL saa ■ a § o § k k /§® � | ` ! E�ƒ ( �! R6 - § /* ■ �� 0 eo� � ■ § E ) §\\ � - | \ + k §§� � � \ 2 �2k §I Iwo0 § ,g �■% »■■ § � �� P&G£2 City of Southlake, Texas MEMORANDUM September 12, 2000 TO: Billy Campbell, City Manager FROM: Sharen Elam, Director of Finance SUBJECT: Ordinance No. 790, 2°a reading, Tax Levy Ordinance Action Requested: Approval of Ordinance No. 790, on 2' reading, levying ad valorem taxes at the rate of $.422 for the Fiscal Year beginning October 1, 2000 and ending September 30, 2001. Background Information: The FY2000-01 budget as submitted to the City Council proposes a tax rate of $.422 per $100 of a property's taxable value. Part of the tax rate, $.13242 per $100, pays for the retirement of debt that is due during the 2000-01 budget year. The remainder of the tax rate, $.28958 per $100, is used to support General Fund operations of the City. State law requires the City to adopt the tax rate in these two components. On July 26, the Tarrant Appraisal District certified to City management the appraised values of all properties in Southlake. Total taxable value in the City is $2,583,494,972, which is the value of properties as of January 1, 2000. Upon adoption of a tax rate upon the second reading, the City's tax collector, Tarrant County, will be notified of the adopted rate. Tarrant County will then apply the tax rate to the taxable values of properties in Southlake, and generate tax statements after October 1, 2000. Financial Considerations: Although the tax rate remains the same, if the ordinance is not approved, the existing tax rate and related split between maintenance and operations and debt service would remain in force until otherwise provided. The proposed split between M&O and debt service for FY2000-01 is the same as the split for FY 1999-00. Citizen Input/ Board Review: A Public Hearing is scheduled for September 19, 2000 with the 2' reading of Ordinance No. 790. 18- 1 Billy Campbell, City Manager Ordinance No. 790, Tax Levy Ordinance September 12, 2000 Page 2 Legal Review: None required. Alternatives: In the absence of approving and adopting the ordinance, the existing tax rate and related split between maintenance and operations and debt service would remain in force until otherwise provided. Supporting Documents: Ordinance No. 790 Staff Recommendation: Approval of Ordinance No. 790, on 2' reading, levying ad valorem taxes at the rate of $.422 for the Fiscal Year beginning October 1, 2000 and ending September 30, 2001. ORDINANCE NO. 790 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000 AND ENDING SEPTEMBER 30, 2001, AND FOR EACH YEAR THEREAFTER UNTIL OTHERWISE PROVIDED, AT THE RATE OF $0.422 PER ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUE ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF SOUTHLAKE, TEXAS, AS OF JANUARY 1, 2000, TO PROVIDE REVENUES FOR THE PAYMENT OF CURRENT EXPENSES AND TO PROVIDE AN INTEREST AND SINKING FUND ON ALL OUTSTANDING DEBTS OF THE CITY; DIRECTING THE ASSESSMENT THEREOF; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST THEREON; PROVIDING FOR PLACE OF PAYMENT;PROVIDING FOR APPROVAL OF THE TAX ROLLS PRESENTED TO THE CITY COUNCIL; PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES;PROVIDING FOR A SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. WHEREAS,the City Council of the City of Southlake,Texas (hereinafter referred to as the "City")hereby finds that the tax for the fiscal year beginning October 1,2000, and ending September 30, 2001, hereinafter levied for current expenses of the City and the general improvements of the City and its property must be levied to provide the revenue requirements of the budget for the ensuing year•, and WHEREAS,the City Council has approved,by a separate ordinance adopted on the 19" day of September,2000,the budget for the fiscal year beginning October 1,2000, and ending September 30, 2001; and WHEREAS, all statutory and constitutional requirements concerning the levying and assessing of ad valorem taxes have been complied with. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: Section 1. That all of the above premises are found to be true and correct and are incorporated into the body of this Ordinance as if copied in their entirety. Section 2. That there is hereby levied and ordered to be assessed and collected for the fiscal year beginning October 1, 2000, and ending September 30, 2001, and for each fiscal year thereafter until it be otherwise provided by and ordained on all taxable property,real,personal and mixed, situated within the corporate limits of the City of Southlake, Texas, and not exempt from taxation by the Constitution of the State and valid State laws, an ad valorem tax rate of$0.422 for the general operations of the City on each One Hundred Dollars($100.00) assessed value of taxable property, and shall be apportioned and distributed as follows: 16- 3 Ordinance No. 790 Page 2 a. For the purpose of defraying the current expenses of the municipal government of the City, a tax of$0.28958 on each One Hundred Dollars($100.00)assessed value of all taxable property. b. For the purpose of creating a sinking fund to pay the interest and principal on all outstanding debt of the City, not otherwise provided for, a tax of$0.13242 on each one Hundred Dollars($100.00)assessed value of all taxable property,within the City which shall be applied to the payment of such interest and maturities of all outstanding debt. Section 3. That all ad valorem taxes shall become due and payable on December 31, 2000, and all ad valorem taxes for the year shall become delinquent after January 31, 2001. There shall be no discount for payment of taxes prior to said January 31,2001. A delinquent tax shall incur all penalty and interest authorized by State law Section 33.01 of the Property Tax Code, to-wit: a penalty of six percent(6%)of the amount of the tax for the first calendar month it is delinquent plus one percent(1%) for each additional month or portion of a month the tax remains unpaid prior to July 1 st of the year in which it becomes delinquent. Provided, however, a tax delinquent by July 1 st incurs a total penalty of twelve percent (12%) of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. A delinquent tax shall also accrue interest at a rate of one percent(1%) for each month (W or portion of a month the tax remains unpaid. Taxes that remain delinquent on July 1, 2001, incur an additional penalty of fifteen percent(15%) of the amount of taxes,penalty and interest due; such additional penalty is to defray costs of collection due to contract with the City's attorney pursuant to Section 6.30 of the Property Tax Code. Section 4. Taxes are payable at the office of Tarrant County Tax Collector. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. Section 5. That the tax rolls,as presented to the City Council,together with any supplement thereto, be, and the same are hereby approved. Section 6. That any and all ordinances,resolutions,rules,regulations,policies or provisions inconsistent or in conflict with the provisions of this Ordinance are hereby expressly repealed and rescinded to the extent of the inconsistency or conflict. Section 7. If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereto any person or circumstances is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the City Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full IL force and effect. 16 - 9 Ordinance No. 790 Page 3 Section 8. That the necessity of and levying municipal ad valorem taxes of the City for the next fiscal year as required by the laws of the State of Texas, requires that this Ordinance shall take effect immediately from and after its passage, and it is accordingly so ordained. PASSED AND APPROVED on first reading this day of , 2000. Rick Stacy, Mayor ATTEST: Sandra LeGrand City Secretary PASSED AND APPROVED on second reading this day of , 2000. (W Rick Stacy, Mayor ATTEST: Sandra LeGrand City Secretary APPROVED AS TO FORM: City Attorney Date: Adopted: Effective: M:\WD-FILES\ORDINANC\706-TAX-0RD.DOGkb City of Southlake,Texas MEMORANDUM September 15, 2000 TO: Billy Campbell, City Manager FROM: Garland Wilson, Director of Public Safety(Ext. 730) SUBJECT: Ordinance No. 788, 2nd Reading, Requiring a permit to operate an alarm system and establishing a clause for denial, suspension, revocation of alarm permits, and providing for the term of the permit of one year. Action Requested: City Council consideration of Ordinance No. 788 on second reading. Background Information: One of the greatest concerns of the Department of Public Safety is repeated responses to false police (burglar), fire, and EMS alarms. Law enforcement experts agree that security systems significantly reduce the probability of being robbed or burglarized and increase the probability of apprehension and conviction when offenses are attempted at protected locations. Unfortunately, police statistics gathered show the false alarm rate anywhere from 95 to 99 percent. A study of the Southlake Department of Public safety records from January 1999 until December 1999 indicate that false alarms accounted for 26 percent of all calls for police service and 24 percent of all calls for fire service. Since all of those calls were false alarms, the result is an approximate loss of 3795 hours of productivity. Each alarm response requires two officers and/or three firefighters to respond and requires approximately 30 minutes to complete. This is the equivalent of the workload of two full time police officers for almost one year. There is obviously an immediate need for improved ways to control the number of false alarms and responses. This ordinance proposes a strategy of education, remediation and enforcement to decrease the number and frequency of false alarms. Recommended implemented measures are: • Alarm user permit requirement($10 residential, $20 commercial) • A 10 to 15 minute timeout on outside audibles • An appeals process that provides for reinstatement of the alarm permit upon proof of effort to comply (subsequent false alarm will again revoke the permit) • A policy of refusing to respond after 5 false alarms or billing for the response should DPS elect to respond • An alarm tracking process • Meeting and educational classes with institutions and residences with chronic false alarms 7C-1 Billy Campbell September 15,2000 Page 2 FinancialCw - Considerations: The fees generated from this ordinance are expected to generate sufficient revenue to compensate for the registration forms, printing, postage, follow up and administration by Support Services personnel. Of the estimated 6957 homes in Southlake, we conservatively estimate that 3,500 have working monitored alarms. The proposed fee would generate about$35,000 annually in addition to the fee proposed for businesses. We would also propose staggered registration/expiration during the first year in order to keep permits from all expiring at the same time. Citizen Input/ Board Review: No citizen input has been received. Not subject to any Board review. Legal Review: This ordinance was reviewed by City Attorney Debra Drayovitch, who has approved the ordinance under consideration by City Council. Alternatives: Continue responding to false alarm calls and increase police and fire personnel to meet the increased workload. Supporting Documents: Ordinance No. 788 Staff Recommendation: Place Ordinance No. 788 on the September 19, 2000 City Council meeting agenda for second reading. GW/rb 7C-2 i ORDINANCE NO. 788 AN ORDINANCE AMENDING CHAPTER 15 OF THE SOUTHLAKE CODE OF ORDINANCES BY ADDING ARTICLE VI, "ALARM SYSTEMS," THERETO, REQUIRING A PERMIT TO OPERATE AN ALARM SYSTEM; ESTABLISHING CAUSE FOR DENIAL, SUSPENSION, REVOCATION OF ALARM PERMITS; PROVIDING FOR THE TERM OF A PERMIT OF ONE YEAR; PROVIDING FOR ISSUANCE OF CITATIONS; PROVIDING FOR REGULATIONS FOR THE OPERATION OF ALARM SYSTEMS; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the city staff has recommended the adoption of regulations requiring that each owner of a premises on which an alarm is located obtain a permit for the alarm in order to efficiently respond to emergencies and encourage the proper maintenance and operation of alarm systems. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE: SECTION 1. Chapter 15 of the Code of Ordinances of the City of Southlake, is hereby amended by adding a new Article VI which shall be and read as follows: ALARM SYSTEMS ORDINANCE PAGE 1 00919-False-Alarm-Ord.doc 7C-3 (W ARTICLE VI ALARM SYSTEMS Section 15-210. Purpose. (a) The purpose of this article is to encourage Alarm Users and Alarm Businesses to maintain operational reliability and properly use Alarm Systems and to reduce or eliminate False Alarm Dispatch Requests. (b) This ordinance governs alarm systems intended to summon police, fire and EMS responses, requires permits, establishes fees, provides for penalties for violations, establishes a system of administration, and sets conditions for suspension or revocation of permits. Section 15-211. Definitions. In this article: (a) Alarm Administrator means a Person or Persons designated by the Director of Public Safety to administer, control and review alarm applications, permits and Alarm Dispatch Requests. (b) Alarm Business means the business, by an individual, partnership, corporation or other entity of selling, leasing, maintaining, servicing, repairing, altering, replacing, moving, installing or Monitoring an Alarm System in an Alarm Site. (c) Alarm Dispatch Request means a notification to the Southlake Department of Public Safety police, fire or EMS by the Alarm Business that an alarm, either manual or automatic has been activated at a particular Alarm Site. (d) Alarm Review Board shall consist of four members as follows: a communications specialist or other person appointed by the Director, and two (2)_ members of the public at large, appointed by the Director, and the Alarm Administrator, who shall serve as an ex officio member. The Director shall appoint members to the Board to conduct a hearing and render a decision pursuant to sections 15-224 and 15-226. ALARM SYSTEMS ORDINANCE PAGE 2 00919-False-Alarm-Ord.doc 7C-4 (e) Alarm Site means a single premises or location served by an Alarm System or systems. Each tenancy, if served by a separate Alarm System in a multitenant building or complex, shall be considered a separate Alarm Site. (f) Alarm System means a device or series of devices, including, but not limited to, systems interconnected with radio frequency signals, which are designed to discourage crime or cause a reaction or response by an official agency organized to deal with emergencies, by emitting or transmitting a remote or local audible, visual or electronic signal indicating an alarm condition. Alarm System does not include: (1) an alarm installed on a vehicle unless the vehicle is permanently located at a site; or (2) an alarm designed to alert only the inhabitants of a premises that does not have a sounding device which can be heard on the exterior of the Alarm Site. (g) Alarm User means any Person, firm, partnership, corporation or other entity who (which) uses an Alarm System at its Alarm Site. (h) Director means the Director of Public Safety or his designated representative. (w (i) Conversion means the transaction or process by which one Alarm Business begins Monitoring of an Alarm System previously monitored by another Alarm Business. (j) Duress Alarm means a silent Alarm Signal generated by the manual activation of a device intended to signal a crisis situation requiring police response (k) EMS means Emergency Medical Services. (1) False Alarm Dispatch means an Alarm Dispatch Request to the police, fire or Emergency Medical Services when the responding officer arrives within thirty (30) minutes of the alarm notification and determines from an inspection of the interior or exterior of the premises that the alarm was false, or, if the Alarm Dispatch Request was a medical alarm, when the responding officer finds no evidence of a medical emergency. An Alarm Dispatch Request which is canceled by the Alarm Business or the Alarm User prior to the time the responding officer reaches the Alarm Site shall not be considered a False Alarm Dispatch. ALARM SYSTEMS ORDINANCE PAGE 3 00919-False-Alarm-Ord.doc 7C-5 s (w (m) False Alarm User Awareness Class means a class operated by the City for the purpose of educating Alarm Users about the problems created by False Alarm Dispatches and in the responsible use of their Alarm Systems. (n) Holdup Alarm means a silent Alarm Signal generated by the manual activation of a device intended to signal a robbery in progress. (o) Keypad means a device that allows control of an Alarm System by the manual entering of a coded sequence of numbers or letters. (p) Monitoring means the process by which an Alarm Business receives signals from an Alarm System and relays an Alarm Dispatch Request to the city for the purpose of summoning police, fire or emergency medical response to the Alarm Site. (q) Person means an individual, corporation, partnership, association, organization or similar entity. (r) Takeover means the transaction or process by which an Alarm User takes over control of an existing Alarm System which was previously controlled by another Alarm User. (w (s) Verify means an attempt, by the Alarm Business, or its representative, to contact the Alarm Site by telephonic or other electronic means, whether or not actual contact with a Person is made, before requesting a police dispatch, in an attempt to avoid an unnecessary Alarm Dispatch Request. Section 15-212. Permit required; application; fee; transferability; false statements. (a) A person commits an offense if the person operates, or causes to be operated, an Alarm System without a valid alarm permit issued by the Alarm Administrator. A separate permit is required for each Alarm Site. (b) A special permit/classification shall be required for an Alarm System equipped for Duress Alarm. (c) Each permit application must be made on a form provided by the Alarm Administrator and must include the following information: ALARM SYSTEMS ORDINANCE PAGE 4 00919-False-Alarm-Ord.doc 7C-6 (1) the name, address, and telephone numbers of the Person who will be the permit holder and be responsible for the proper maintenance and operation of the Alarm System and payment of fees assessed under this article; (2) the classification of the Alarm Site as either residential, commercial or apartment; (3) for each Alarm System located at the Alarm Site, the purpose of the Alarm System, i.e., burglary, holdup, duress, fire, medical or other; (4) signed certification from the Alarm User and the Alarm Business stating: (i) the date of installation, Conversion or Takeover of the Alarm System, whichever is applicable; (ii) the name, address, and phone number of the-Alarm Business performing the Alarm System installation, Conversion or Alarm System Takeover and responsible for providing repair service to the Alarm System; (iii) the name, address, and phone number of the Alarm Business Monitoring the Alarm System if different from the installing Alarm Business; (iv) that a set of written operating instructions for the Alarm System, including written guidelines on how to avoid false alarms, have been left with the applicant; and (v) that the Alarm Business has trained the applicant in proper use of the Alarm System, including instructions on how to avoid false alarms. (5) classification of the Alarm Site as being equipped or non-equipped for Duress Alarm. (d) Upon receipt of a completed application form and the permit fee, the Alarm Administrator shall issue an alarm permit to an applicant unless the applicant has: (1) failed to pay a fine assessed under Section 15-223; or ALARM SYSTEMS ORDINANCE PAGE 5 00919-False-Alarm-Ord.doc 7C-7 (w (2) had an alarm permit for the Alarm site suspended or revoked, and the violation causing the suspension or revocation has not been corrected; or (3) made a false statement of a material matter for the purpose of obtaining an alarm permit. (e) An applicant for an annual alarm permit shall pay a permit fee in the amount established by the City Council. (f) Any false statement of a material matter made by an applicant for the purpose of obtaining an alarm permit shall be sufficient cause for refusal to issue a permit. (g) An alarm permit cannot be transferred to another Person. An Alarm User shall inform the Alarm Administrator of any change that alters any information listed on the permit application within five business days. (h) All fees owed by an applicant must be paid before a permit may be issued or renewed. (i) To the extent permitted by law, all employees or representatives of the city with access to information contained in permit applications shall hold such information in confidence. (W Section 15-213. Alarm systems in apartment complexes - contracted for by individual tenant. (a) If an Alarm System installed by an individual tenant in an apartment complex unit is Monitored, the tenant must provide the name of a representative of the apartment owner or property manager who can grant access to the apartment to the Alarm Business which is providing the Monitoring service. (b) A tenant of an apartment complex shall obtain an alarm permit from the Alarm Administrator before operating or causing the operation of an Alarm System in the tenant's residential unit. The annual fee for this permit or the renewal of this permit shall be the same as the fee for a residential Alarm Site. (c) For purposes of enforcing this ordinance, the tenant is responsible for False Alarm Dispatches emitted from the Alarm System in the tenant's residential unit. ALARM SYSTEMS ORDINANCE PAGE 6 00919-False-Alarm-Ord.doc 7C-8 (W Section 15-214. Alarm systems in apartment complexes -furnished by the apartment complex as an amenity. (a) If the owner or property manager of an apartment complex provides Alarm Systems in each residential unit as an amenity, then the owner or property manager of the apartment complex shall obtain a master alarm permit from the Alarm Administrator. The annual fee for this permit and for each renewal for this permit shall be $10 per residential unit per year. All units, whether occupied or not, shall be included in calculating the required fee. (b) For purposes of assessing fines and enforcing this article, the master alarm permit holder is responsible for payment of fines for False Alarm Dispatches emitted from the Alarm Systems in residential units, whether or not occupied. (c) The owner or property manager of an apartment complex shall obtain a separate alarm permit for any Alarm System operated in a nonresidential area of the apartment complex, including, but not limited to, common tenant areas and office, storage and equipment areas. The fee for such a permit shall be the same as the fee for a residential Alarm System. (W Section 15-215. Permit duration; renewal. An alarm permit shall be valid from October 1 of the year issued through September 30 of the following year. A permit holder must renew an alarm permit annually by submitting an updated application and a permit renewal fee to the Alarm Administrator. The Alarm Administrator shall notify each Alarm User of the need to renew at least 30 days prior to the expiration of his permit. It is the responsibility of the Alarm User to submit an application prior to the permit expiration date. Failure to renew will be classified as use of a non-permitted Alarm System. Section 15-216. Alarm systems operation; maintenance. (a) An Alarm User shall: (1) maintain the premises and the Alarm System in a manner that will (i) minimize or eliminate False Alarm Dispatches; and ALARM SYSTEMS ORDINANCE PAGE 7 00919-False-Alarm-Ord.doc 7C-9 ensure proper operation of the Alarm System. (W (2) respond or cause a representative to respond to the Alarm S stem's p Y location within 30 minutes when notified by the city to deactivate a malfunctioning Alarm System, to provide access to the premises, or to provide security for the premises; and (3) not manually activate an alarm for any reason other than an occurrence of an event that the Alarm System was intended to report. (b) An Alarm User shall adjust the mechanism or cause the mechanism to be adjusted so that an alarm signal audible on the exterior of an Alarm Site will sound for no longer than 10 minutes after being activated [or 15 minutes for systems operating under Underwriters Laboratories, Inc. standards 365 or 609]. (c) An Alarm User shall have an Alarm Business inspect his Alarm System after three False Alarm Dispatches in a preceding twelve month period. After three False Alarm Dispatches, the Alarm User must have an Alarm Business modify the Alarm System to be more false alarm resistant, or provide additional user training, whichever is appropriate. SECTION 15-217. Monitoring procedures. (w (a) An Alarm Business performing Monitoring services shall: (1) report alarm signals by using telephone numbers designated by the Alarm Administrator; (2) attempt to Verify every alarm signal, except a duress or hold up alarm activation, before requesting a police response to an alarm signal; (3) communicate Alarm Dispatch Requests to the city in a manner and form determined by the Alarm Administrator; (4) communicate verified cancellations of Alarm Dispatch Requests to the city in a manner and form determined by the Alarm Administrator; (5) ensure that all Alarm Users of Alarm Systems equipped with Duress Alarm are given adequate training as to the proper use of the Duress Alarm. ALARM SYSTEMS ORDINANCE PAGE 8 00919-False-Alarm-Ord.doc 7C-10 (b) The Alarm Administrator shall: (1) designate a manner, form and telephone numbers for the communication of Alarm Dispatch Requests; (2) develop a procedure to accept verified cancellation of Alarm Dispatch Requests; and (3) Determine the appropriateness and number of direct installed alarm panels at DPS facilities. SECTION 15-218. Duties of alarm business. A person commits an offense, if after October 1, 2000, the person installs a device for activating a hold-up alarm which is a single action non-recessed button. SECTION 15 219. Alarm system operating instructions. An Alarm User shall maintain at each Alarm Site a set of written operating instructions for each Alarm System. SECTION 15 220. Alarm dispatch request records. (a) The officer responding to an Alarm Dispatch Request shall insure that such information is recorded as necessary to permit the Alarm Administrator to maintain records, including, but not limited, to the following information: (1) identification of the permit number for the Alarm Site; (2) identification of the Alarm Site; (3) arrival time at the Alarm Site and dispatch received time; (4) date and time; (5) weather conditions; (6) area and/or sub-area of premise involved; ALARM SYSTEMS ORDINANCE PAGE 9 00919-False-Alarm-Ord.doc 7C-11 (7) name of Alarm User's representative on premises, if any; (w (8) identification of the responsible Alarm Business; and/or (9) inability to locate the address. (b) The responding officer shall indicate on the dispatch record whether the dispatch was caused by a criminal offense, an attempted criminal offense, fire, medical response, or was a False Alarm Dispatch. (c) In the case of an assumed False Alarm Dispatch, the responding officer shall leave notice at the Alarm Site that the department has responded to a False Alarm Dispatch. The notice shall include the following information: (1) the date and time of response to the False Alarm Dispatch; (2) the identification number of the responding officer; and (3) a statement that forced entry may be required if unable to determine nature of the alarm. (d) Each Alarm Businesses which perform Monitoring services must maintain for a period of at least one year following request for dispatch to an Alarm Site, records relating to the dispatch. The Alarm Business shall make the records available to the Alarm Administrator. Records must include: (1) the name, address and phone number of the Alarm User, (2) the Alarm System zone(s) or point(s) activated, (3) the time of request for police dispatch; and (4) evidence that an attempt to Verify was made to the Alarm Site prior to the request for police dispatch. SECTION 15-221. System performance reviews. If there is reason to believe that an Alarm System is not being used or maintained in a manner that ensures proper operation and suppresses false alarms, the Alarm Administrator may require a conference with an Alarm User and the Alarm Business ALARM SYSTEMS ORDINANCE PAGE 10 00919-False-Alarm-Ord.doc 7C-12 responsible for the repair of the Alarm System to review the circumstances of each False Alarm. SECTION 15-222. False alarm user awareness class. The Alarm Administrator shall oversee the creation and implementation of a False Alarm User Awareness Class. This program shall be a minimum of one hour in length and shall inform Alarm Users of the problems created by False Alarm Dispatches and teach Alarm Users how to operate their Alarm Systems without generating False Alarm Dispatches. SECTION 15 223. Fees. (a) An Alarm User or the master permit holder for an apartment complex shall be subject to warnings and suspension or revocation of permit, and payment of a fee, depending on the number of False Alarm Dispatches emitted from an Alarm System within the preceding 12-months based upon the following schedule: Number of False Alarm Dispatches Action Within 12 Months 1 On Site Written Notice 2 On Site Written Notice &Warning Letter#1 3 On Site Written Notice &Warning Letter#2 4 On Site Written Notice & Suspension Notice 5 On Site Written Notice & Revocation of Permit 6 + On Site Written Notice & Citation Issuance and/or$50 fee (b) An Alarm User shall, after the fourth False Alarm Dispatch, have the option of attending a False Alarm User Awareness Class in lieu of suspension. (c) An Alarm Dispatch Request caused by actual criminal offense or with evidence of a criminal attempt or with evidence of smoke or the need for EMS shall not be shall not be counted as a False Alarm Dispatch. (d) The Alarm Administrator may reinstate a suspended permit if the person submits evidence that the cause of the false alarm has been determined and corrected or that any defective part of the Alarm System has been repaired or replaced. ALARM SYSTEMS ORDINANCE PAGE 11 00919-False-Alarm-Ord.doc 7C-13 (e) The Alarm User shall pay a service fee of $50 for each false alarm notification in excess of five that is emitted from an Alarm Site within a 12 month period. (f) The Alarm Administrator shall notify the Alarm User of the fee: (1) personally to the Alarm User in writing; or (2) by letter addressed to the owner of the premises upon which the False alarms occurred, at the owner's address as recorded in the Tarrant Appraisal District records. (g) If the Alarm Administrator mails a notice to a person in accordance with Subsection (f), and the United States Postal Service returns the notice as "refused" or"unclaimed,"the validity of the notice is not affected and the notice is considered as delivered as of the date of the return. SECTION 15-224. Appeal from fees. (a) An Alarm User may appeal assessment of a fee to the Alarm Review Board by filing a written request for hearing with the Alarm Administrator setting forth the reasons for the appeal. The appeal shall be filed within 10 days after receipt or delivery of the notice. The filing of a request for an appeal hearing with the Alarm Review Board stays the assessment of the fee until the Alarm Review Board (W makes a final decision. (b) The Alarm Review Board shall conduct a hearing and consider the evidence presented by any interested Person(s). The Board shall make its decision on the basis of the preponderance of evidence presented at the hearing, including, but not limited to, evidence that a False Alarm Dispatch was caused by a defective part that has been repaired or replaced or that an Alarm Dispatch Request was caused by a criminal offense. (c) The Board will render a decision within 30 days after the request for an appeal hearing is filed. The Board shall affirm, reverse or modify the assessment of the fee. The decision of the Board is final as to administrative remedies with the City. SECTION 15-225. Revocation or suspension of permit. (a) In addition to suspension or revocation pursuant to Section 15-223, the Alarm Administrator may suspend or revoke an alarm permit if it is determined that the permit holder: ALARM SYSTEMS ORDINANCE PAGE 12 00919-False-Alarm-Ord.doc 7C-14 (1) made a false statement of a material matter in the application for a permit; (2) failed to make timely payment of a fee assessed under Section 15-223; or (3) has committed a violation of Section 15-216. (b) A person commits an offense if he operates an Alarm System during the period in which his alarm permit is suspended or revoked. (c) If the alarm permit is reinstated upon appeal, the Alarm Administrator may revoke the alarm permit if it is determined that two subsequent False Alarm Dispatches occur within 60 days after the reinstatement date. (d) The Director may refuse police response to an Alarm Dispatch Request at an Alarm Site for which the alarm permit is revoked or there is no permit, unless the permit holder has paid all fees. SECTION 15-226. Appeal from denial, suspension or revocation of a permit. (a) If the Alarm Administrator denies the issuance or renewal of a permit, or suspends or revokes a permit, he or she shall send written notice of this action and a statement of the right to an appeal, by certified mail, return receipt (W requested, to both the applicant or Alarm User and the Alarm Business. (b) The Alarm Administrator shall give notice to the Alarm User of the suspension or revocation: (1) personally to the Alarm User in writing; or (2) by letter addressed to the Alarm User at the address listed on the application. (c) If the Alarm Administrator mails a notice to a person in accordance with Subsection (d), and the United States Postal Service returns the notice as "refused" or"unclaimed," the validity of the notice is not affected and the notice is considered as delivered as the date of the return. ALARM SYSTEMS ORDINANCE PAGE 13 00919-False-Alarm-Ord.doc 7C-15 (d) The applicant or Alarm User may appeal the decision of the Alarm Administrator to the Director by filing a written request for a review setting forth the reasons for the appeal within 10 days after receipt of the notice from the Alarm Administrator. An Alarm Business may submit the request for review on behalf of an Alarm User. If a request for appeal is not made within the 10 day period, the action of the Director is final. (e) Filing of a request for appeal shall stay the action by the Alarm Administrator suspending or revoking a permit until the Director has completed his/her review of the appeal. (f) If the Director sustains the denial or revocation of the permit, an Alarm User may appeal and request a hearing before the Alarm Review Board within 10 days of receipt of notice of the Director's decision. An Alarm Business may submit a request for hearing on behalf of an Alarm User. (g) The Alarm Review Board shall conduct a hearing and consider the evidence by any interested person(s). The Board shall make its decision on the basis of a preponderance of the evidence presented at the hearing, including, but not limited to, certification that the Alarm User has been retrained, that a defective part has been repaired or replaced, or that the cause of the false alarm has been otherwise determined and corrected. The Board must render a written decision within 10 days after the request for an appeal hearing is filed. The Board shall affirm, reverse, or modify the action of the Director. The decision of the Board is (W final as to administrative remedies with the City. SECTION 15-227. Reinstatement of permit. A Person whose alarm permit has been revoked may be issued a new permit if the Person: (a) Submits an updated application and pays the permit fee; (b) Pays, or otherwise resolves, all outstanding fees; and (c) Submits a certification from an Alarm Business stating that the Alarm System has been inspected and repaired, if necessary, by the Alarm Business. SECTION 15-228. Violations. ALARM SYSTEMS ORDINANCE PAGE 14 00919-False-Alarm-Ord.doc 7C-16 A person commits an offense if the person knowingly, intentionally, or recklessly violates by commission or omission any provision of this article that imposes upon him a duty or responsibility and is subject to a fine not more than $500 for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 2. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Southlake, Texas, as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances and such Code are hereby repealed. SECTION 3. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause sentence, paragraph or section of this ordinance shall be declared (W unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 4. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Five Hundred Dollars ($500.00)for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. ALARM SYSTEMS ORDINANCE PAGE 15 00919-False-Alarm-Ord.doc 7C-17 iiw SECTION 5. All rights and remedies of the City of Southlake are expressly saved as to any and all violations of the provisions of the Code of Ordinances of the City of Southlake, as amended, relating to false alarms and alarm systems or any other ordinances affecting alarm systems which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 6. The City Secretary of the City of Southlake is hereby authorized to publish this ordinance in book or pamphlet form for general distribution among the public, and the operative provisions of this ordinance as so published shall be admissible in evidence in all courts without further proof than the production thereof. (W SECTION 7. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance or its caption and penalty in the official City newspaper one time within ten days after final passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. SECTION 8. ALARM SYSTEMS ORDINANCE PAGE 16 00919-False-Alarm-Ord.doc 7C-18 f w This ordinance shall be in full force and effect from and after the day of , 2000 and it is so ordained. PASSED AND APPROVED ON FIRST READING THIS DAY OF 20 MAYOR ATTEST: CITY SECRETARY PASSED AND APPROVED ON SECOND READING THIS DAY OF , 20 (W MAYOR ATTEST: CITY SECRETARY EFFECTIVE: APPROVED AS TO FORM: ALARM SYSTEMS ORDINANCE PAGE 17 00919-False-Alarm-Ord.doc 7C-19 r (W City Attomey (W ALARM SYSTEMS ORDINANCE PAGE 18 00919-False-Alarm-Ord.doc 7C-20 City of Southlake, Texas MEMORANDUM 4 TO: Billy Campbell, City Manager FROM: Sharen Elam, Director of Finance Ext. 716 SUBJECT: Ordinance No. 791, 2"d Reading, An ordinance providing for a penalty to defray costs of collecting delinquent property taxes pursuant to Section 33.07 and 33.08, Texas Code Action Requested: Approval of Ordinance No. 791 Background Information: The City has a contract with our attorney's to collect delinquent ad valorem taxes pursuant to the authority granted in Section 6.30 of the Property Tax Code. The contract provides that the attorney receives a fee of 15% of all delinquent taxes collected. Texas Legislature provides the means for charging the cost of collection to the delinquent taxpayers. Staff feels that the expense of collecting delinquent taxes should be borne to the property owners who are delinquent in their payment. Tarrant County Tax Collector regVires cities to adopt an ordinance that provides for a penalty to be charged to the taxpayer. Financial Considerations: None required Citizen Input/ Board Review: Public Hearing is scheduled for September 19, 2000. Legal Review: City Attorney, Betsy Elam, reviewed the ordinance under consideration by City Council. Alternatives: Approve Ordinance No. 791 or City can pay the attorney's fee for collecting delinquent taxes. Supporting Documents: Ordinance No. 791 lkw Staff Recommendation: Approve Ordinance No. 791 ORDINANCE NO.g AN ORDINANCE PROVIDING FOR A PENALTY TO DEFRAY COSTS OF COLLECTING DELINQUENT PROPERTY TAXES PURSUANT TO SECTIONS 33.07 AND 33.08, TEXAS TAX CODE; PROVIDING THAT THIS ORDINANCE IS CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR SEVERABILITY; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Southlake,Texas is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the city contracts with private attorneys for the collection of delinquent ad valorem taxes; and WHEREAS,the city council believes that the expense of collecting delinquent taxes should be borne by the property owners who are delinquent in their payments; and WHEREAS, the Texas Legislature has provided the means for charging the cost of (W collection to the delinquent taxpayers in Sections 33.07 and 33.08, Texas Tax Code; NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS; SECTION 1. Additional Penalty for Collection Costs of Delinquent Taxes. To defray the cost of collection of delinquent taxes pursuant to Section 6.30, Texas Tax Code, ad valorem taxes that become delinquent on or after: (1) February I of a year,but not later than May 1 of that year, and that remain delinquent on July 1 of the year in which they become delinquent, shall incur an additional penalty, as authorized by Section 33.07,Texas Tax Code,in the amount of 15%ofthe amount oftaxes,penalty, and interest due; (2) June 1 under Sections 31.03,31.031,31.032, and/or 31.04,Texas Tax Code,shall incur an additional penalty,as authorized by Section 33.08 of the Tax Code,in the amount of 15%of the amount of taxes,penalty and interest due. w:Soutn6ikeWrdkwncsaTaxGoikaon.wPa Pepe t r%— a SECTION 2. Cumulative This ordinance shall be cumulative of all provisions of ordinances of the City f P y o Southlake, Texas except where the provisions of this ordinance are in direct conflict with the provisions of such ordinance, in which event the conflicting provisions of such ordinances are hereby repealed. SECTION 3. Severable It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences,paragraphs and section ofthis ordinance are severable,and if any phrase,clause,sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence,paragraph or section. SECTION 4. Publication The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice sitting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this (W ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance or its caption and penalty in the official City newspaper one time within ten days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. SECTION S. Effective Date This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED ON FIRST READING ON THIS DAY OF 2000 MAYOR ATTEST: CITY SECRETARY W:15auMLiks40rdnancMT�Canactbn.Wpp Page 2 � b- 3 (W PASSED AND APPROVED ON SECOND READING ON THIS DAY OF 2000. MAYOR ATTEST: CITY SECRETARY EFFECTIVE: APPROVED AS TO FORM AND LEGALITY; City Attomey (W W:15wU,4ke10rofn&v*MTeaCoueaon.wpo Pepe 9 TOTAL P.©4 City of Southlake o Department of Planning STAFF REPORT September 15, 2000 CASE NO: ZA00-094 PROJECT: Lot 1,Block 1, and Lot 1, Block 2, Gateway Plaza, Phase II REQUEST: On behalf of Wyndham Properties Ltd., Lincoln Property Company is requesting approval of a site plan for Gateway Plaza, Phase II. ACTION NEEDED: 1. Conduct public hearing. 2. Consider site plan request. ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Site Plan Review Summary (E) Developer Comments (F) Surrounding Property Owner Map (G) Surrounding Property Owner Responses (H) Blue line copies of plans (for P&Z and Council Members Only) STAFF CONTACT: Dennis Killough(Ext. 787) Case No. Agenda Item ZA00-094 7E BACKGROUND INFORMATION OWNER: Wyndham Properties Ltd. APPLICANT: Lincoln Property Company PROPERTY SITUATION: Lot 1, Block 2 is located on the north side of East Southlake Boulevard,west of Nolen Drive and south of the Costco site. Lot 1, Block 1 is located between East Southlake Boulevard and Highway 114 on the east side of Nolen Drive. HISTORY: Activity on this property includes: ■ A preliminary plat was approved by Council on May 16, 2000. ■ A zoning change from "AG" to S-P-2 and concept plan were approved by Council on June 6, 2000. ■ A final plat was approved for Lot 1, Block 2 on July 6, 2000. Lot 1, Block 1 has not been final platted. LEGAL DESCRIPTION: Portions of Tracts 1, 3, & 4, W. E. Mayfield's Subdivision, being 21.2718 acres. LAND USE CATEGORY: Mixed Use CURRENT ZONING: "S-P-2" Generalized Site Plan District with "C-3" General Commercial District uses, including a gasoline service station and tires, batteries, and automobile accessories. TRANSPORTATION ASSESSMENT: Thoroughfare Plan The Thoroughfare Plan recommends the following: 1) a 130' right-of-way (R.O.W.) for Southlake Boulevard (F.M. 1709); 2) a five (5) lane arterial with 84' of R.O.W. (A5U-84') for Nolen Drive; 3) a 300'-500' R.O.W. for State Highway 114; and 4) a six (6) lane arterial divided roadway with 124' of R.O.W. for Kimball Avenue. Existing Area Road Network State Highway 114- is currently an east-west four(4) lane divided roadway which runs adjacent to the development to the north. Current Texas Department of Transportation(TxDOT)plans are to improve State Highway 114 from its current configuration to a six(6) lane freeway with full frontage roads in the next two (2)years. The site plan provides for the development to have two(2)accesses to the east bound frontage road allowing right-in and right-out movements. Case No. Agenda Item Attachment A ZA00-094 7E Page 1 Kimball Avenue - is a two 2-lane undivided north-south roadway located west of this development. The site does not have direct access to Kimball Avenue, but access is possible through the Lowe's site. If funded in the Capital Improvements Program, the ultimate roadway(6-lanes) is expected to be constructed by the end of 2002. FM 1709 - is an east-west 5-lane undivided roadway with paved shoulders located south of the site. The intersection of F.M. 1709 and Kimball Avenue is signalized. Current plans of TxDOT are to re-stripe F.M. 1709 as a 7-lane undivided roadway. The site plan provides for the development to have three (3) accesses onto Southlake Boulevard. Traffic Impact The proposed development under build-out is projected to generate 7, 625 vehicle trips per day. F.M. 1709 and Kimball Avenue are estimated to be currently operating(peak hours) at a Level of Service (L.O.S.) "E" and State Highway 114 is estimated to be operating (peak hours) at a L.O.S. "F". However, the L.O.S. for these roadways will improve once planned construction is complete. According to the Traffic Impact Analysis conducted by Kimley-Horn and Associates, the intersection of Southlake Boulevard and Kimball Avenue is expected to operate at a L.O.S. "B" and the intersection of Kimball and State Highway 114 is expected to operate at a LOS "C" once ultimate roadway construction is completed. The future intersection of Nolen Drive and F.M. 1709 is projected to operate at a L.O.S. "F" once build-out of this site has occurred. Kimley-Horn and Associates has recommended that the future intersection of F.M. 1709 and Nolen Drive be studied for signalization as the tracts of land between 1709 and State Highway 114 develop. The current traffic counts on Southlake Boulevard: 24hr West Bound WB 22,288 East Bound EB 21,042 WB Peak A.M. (1,313) 11 a.m.- Peak P.M. (2,280) 6p.m.-7p.m 12 .m. EB Peak A.M. 1,930 7a.m-8a.m. Peak P.M. 1,315 5 .m.-6 .m. The current traffic counts on State HijRzhwa 114: 24hr West Bound WB 30,062 East Bound EB 29,397 WB Peak A.M. 1,729 8a.m-9 p.m. Peak P.M. (2,651) 5 .m.-6 .m. EB Peak A.M. 2,651 7a.m-8a.m Peak P.M. 1,956 5 .m.-6 .m Case No. Agenda Item Attachment A ZA00-094 7E Page 2 The current traffic counts on Kimball Avenue are as follows: wr 24hr North Bound B 4,824 South Bound(SB) (3,902 NB Peak A.M. 664 7a.m.-8 a.m. Peak P.M. 341 5 .m.-6 .m. SB Peak A.M. 227 7a.m-8a.m. Peak P.M. 361 5 .m.-6 .m. Trail System Master Plan The Trail System Master Plan recommends an Off-Road(Pedestrian/Bicycle) Trail for the northern portion of F.M. 1709 WATER AND SEWER: An existing twelve(12)inch water line is located just south of State Highway 114. An eight(8) inch sewer line is located on the north side of F.M. 1709. Both systems have the capacity to serve the proposed development. ESTIMATED IMPACT FEES*: Water $69,292.80 Assumes between 12-2" meters Wastewater $43,180.80 Assumes 12-2" meters Roadway $140,597.93 (Roadway Service Area 5 * Final Impact Fees are determined by the Building Services Department at the time of Building Permit Issuance.The fees shown above represent estimates prepared by the Planning Department. P&Z ACTION: September 7, 2000; Approved(6-0-1) subject to Site Plan Review Summary No. 2, dated September 1, 2000, and to grant the variance to Item #1 (articulation). P&Z SPEAKERS: None STAFF COMMENTS: Attached is Revised Site Plan Review Summary No. 2, dated September 15, 2000. The following waivers are being requested with this application: A variance is requested from Ord. 480, Section 43.9.c.l.c requiring vertical and horizontal articulation on all facades visible from a corridor right-of-way There are four non- compliant facades illustrated in the Site Plan Review Summary(Attachment D). The applicant has provided a letter of justification addressing variance criteria of Ord. 480, Section 43.9bI(b) and argument of facade visibility. NACommunity Development\WP-FILES\MEMO\2000cases\00-094SP.doc Case No. Agenda Item Attachment A ZA00-094 7E Page 3 Vicinity Map Tracts A & C, Gateway Plaza, Ph. II OSS 'o S�MMPpON " F CITY CITY OF w>« S pR SS GRAPEVINE ESP Fz gR,N UN 1 S i S NORMWEST P KWy EAST �:❑` J��GE P F�� g�' � E K�M !- \O S'N'�1aN �id� �E� Ply-W E thp,YF — 1❑ 1E 710. 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II Innl�M�I�® il I>li �° 11 �!�■ �� e'�IPrI� 6x j"Y4NI■ �_ � 7 � 1 v �-- � 1 °�;'IGroFnill,�'it,'m!I::F1�e■ �■I _ ��_K-,.�!N ORION _I ' � I I1 . rr 1 , • i { � r hdlWa7�71ry^,11■ — poll"�pp��Wa ms _I t�p'!�'�! !�l o■I ! ��II� 11Y1�It2tlll1+-1"Ilpl11'�i�l■ ' 1 Im 9' p I� Ll� ti I 1 e■ e+iil h�iM.i.17hi1�911p■ � • � - �II 11 tl� IMI r.R■ 1� + � - � •l e!a+l�'isi!�tisi�� _ ■ I��I_ al �., - a 1P 11 r III �„��;1� -- 9• `' � �� s vile&Is >♦� 1 1 1 SITE PLAN REVIEW SUMMARY Case No.: ZA00-094 Revised Review No.: Two Date of Review: 09/15/00 Project Name: Site Plan - Gateway Plaza, Phase 2, Lot 1, Block 1 and Lot 1, Block 2 APPLICANT: Lincoln Properties ARCHITECT: O'Brien and Associates Contact: Contact: Lisa Leslie 500 Akard St. Suite 3300 5310 Harvest Hill Rd. Suite 136 Dallas,TX 75287 Dallas, TX 75230 Phone: (214) 743-3100 Phone: (972)788-1010 Fax: (214) 877-9099 Fax: (972)720-1058 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 8/21/00 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT LISA SUDBURY AT(817)481-5581,EXT. 862. General Development Standards Applies Comments Corridor Overlay Regulations Y See Comment No. I Residential Adjacency N NA Building Articulation Y See Comment No. 1 Masonry Standards Y Complies Impervious Coverage Y Complies Bufferyards Y See Comment No. 2 Interior Landscape Y Complies Driveways Y Complies with Approved Concept Plan Lighting Y Complies with Approved Concept Plan 1. Provide horizontal and vertical articulation meeting the requirements of Ordinance 480, Section 43.9.c.l.c. on all facades visible from a Corridor right-of-way. Most of the buildings are in compliance. There are four facades illustrated in the articulation evaluation which are not in compliance. (Variance requested as permitted by Section 43.9.b) (P&ZAction 917100:grant requested variances) NOTE: Elevations were not included for the two lease spaces fronting S.H. 114 (both labeled lease space No. 2) and lease spaces No. 8 A, 8 B and 10. Revised site plan(s) must be processed prior to issuance of a building permit for any of these buildings. If no other site plan changes are needed, it may be possible to process only the building elevations. Case No. Agenda Item Attachment D ZA 00-094 7E Page 1 2. The following changes are needed regarding bufferyards: a. On Block 2, Lot 1, the provided south bufferyard length should be 552'. b. Continue the 10' width of bufferyard in the southeast corner of Lot 1, Block 1, south of drive J. 3. Provide pedestrian trail in compliance with the Trail System Master Plan and parks department requirements. The trail along Southlake Boulevard is designated as a multi-use hike &bike trail and must be a minimum of 8' in width. Staff recommends that the trail be meandered in a manner that will minimize grading and damage to protected trees. Provide a pedestrian easement 10' in width centered over trail where the trail is located within the lot. 4. Label the metes and bounds on property boundary, consistent with the plat and provide dimensions for East Southlake Boulevard. Relocate measurements as needed to insure legibility. * The applicant is requesting flexibility in sizing of individual buildings up to the maximum floor areas shown in the site data summary. * It appears that this property lies within the 65 and/or 75 LDN D/FW Regional Airport Overlay Zone and will require construction standards that meet requirements of the Airport Compatible Land Use Zoning Ordinance No. 479. * The applicant should be aware that prior to issuance of a building permit a Plat must be processed and filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water& Sewer Impact and Tap Fees, and related Permit Fees. * A letter of permission from any adjacent property owner(s) must be obtained prior to issuance of a building permit for the construction of any off-site pavement and a permit from TxDOT must be obtained prior to any curb cut along F.M. 1709. * Denotes Informational Comment Case No. Agenda Item Attachment D ZA 00-094 7E Page 2 Case No. 00-094 Review No. One Dated: 8 — 10- 00 Number of Pages: 1 Project Name: Tract A& C, Gateway Plaza, Ph. II (Site Plan) Contact: Keith Martin, Landscape Administrator Phone: (817) 481-5581, x 848 Fax: (817) 421-2175 The following comments are based on the review of plans received on 7- 31 - 00. Comments designated with a (#)symbol may be incorporated into the formal review to be considered by either the Planning and Zoning Commission or City Council. Other items will not b addressed by either the P&Z or City Council. It is the applicant's responsibility to contact the department representative shown above and make modifications as required by the comment. LANDSCAPE COMMENTS: 1. Please correct all bufferyard calculations to comply with Section 42 Bufferyards of the Zoning Ordinance. All interior landscape calculations are correct. 2. PARKING LOT LANDSCAPE AREA REQUIREMENTS: The parking lot landscape area requirements shall be as follows based on the percentage of parking located between the building fagade and the R.O.W.. Less than 25% = 15 sq. ft. per parking stall 25% -75% = 20 sq. ft. per parking stall Greater than 75% = 30 sq. ft. per parking stall Each row of parking stalls shall provide the required landscape area, however, it shall be the applicant's right to place the islands near the buildings, throughout the parking, or at the end of the rows away from the building. The Landscape Administrator may modify the island requirement for each row in situations where it would appear beneficial to combine an awkward or hazardous island into a larger island within the parking area. Planter islands shall have a minimum width of 12' back-to-back if curbed or 13' edge-to-edge if no curb is intended, and shall be equal to the length of the parking stall. Parking lot landscape areas do count towards the total required interior landscape area. TREE PRESERVATION COMMENTS: * See attached Tree Preservation Analysis. Case No. Agenda Item Attachment D ZA00-094 7E Page 3 TREE PRESERVATION ANALYSIS (Non-Residential Development) Case: 00-094 Date of Review: 8— 10 - 00 Number of Pages: 1 Project Name: Tract A& C, Gateway Plaza, Phase 2 (Site Plan) OWNER\DEVELOPER PREPARED BY: Lincoln Properties Company O'Brian & Associates 500 Akard St. Suite 3300 5310 Harvest Hill Rd. Suite 136 Dallas, TX 75287 Dallas, TX 75230 Phone: (214) 743-3100 Phone: (972) 788-1010 Fax: Fax: THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED PROJECT AND IS TO PROVIDE AN ANALYSIS OF THE PLAN OR SURVEY AND THE IMPACT OF CONSTRUCTION ON ANY PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR CLARIFICATION CONTACT KEITH MARTIN, LANDSCAPE ADMINISTRATOR AT (817)481- 5581 EXT. 848. TREE PRESERVATION COMMENTS: 1. An adequate Tree Survey that meets the requirements of Schedule A and B of the Tree Preservation Ordinance 585-B is required to be submitted. The whole interior of the site does not need to be surveyed but the areas in and within 100' of all bufferyards will be required to show the location of and identify by type or species all trees 6" diameter and over. Please also identify any existing trees in large landscape areas within the interior of the site. This is specific for Lot 1, Block 2. 2. The placement and installation of the proposed 12" water line along E. Southlake Blvd. would cause the removal and/or destruction of a majority of the existing "Quality" trees within that area. Either relocate the water line or make provisions to bore the line where it would interfere with the critical rot zone area of any protected trees. Please confirm with the City's Engineering Department about options of relocating and boring the line. * All requirements and regulations of the Tree Preservation Ordinance 585-A, apply to the entirety of this lot. Please be aware of the penalties of not applying the tree preservation protection methods required by the Tree Preservation Ordinance 585-A. Case No. Agenda Item Attachment D ZA00-094 7E Page 4 -SOP-01-00 03: 23P P-02 Gcatc%vay P1,17a I'hast;2 C:asc i17.A00-09-1 (liw Septen►hcr I. 2000 Site Tian Submittal Gateway Plaza Phase 11 t3nilding CoaBguralion As was Ilse case f+ir Ualeway Phase 1. not all tenants within the protect are signed at Ilse time of sire plan submittal. The Site Plan submitted is our hest guess at this little. As new tenants arc signed,the applicant desires flumbility to modify the plot within our de ignated"1'crmisihlc Building Area'around buildings 3-7. To that end-Altcroatr plans 1 &2 arc attached to show pos ible accoturnotiallons for poteotia)leuants. Parking requirements,as wc11 as the allowed maxirnunt building area per Concept Plan Approval will control the total ulttarc lint►rage While inciividual Nodding sizes anti cttnligurations may change.the desig"Of the facades will remain the utn►c.and will adhere it)tlse articulation oniinance. Grading 'flee new N. Nolen Drive through the%ite connecting Sat t I.1 and FM 1709 will require:t:xicmive grading duc to the I S' difference in elevation at the two intersections. The applicant is planning: it-,combine:the grading;for Nolen Drive with the graeling for the remainder of the site in Preto to niit►irnitt:truck traffic,sluc to haul-oft,which would occur if(tic slics were g:radcd.e:grarately. VAIt1ANCE REQUESTED Articulation Building 9 West Wall height a 24; Max length- 72 Prov ided TV East Wall height —24 Max lcng;th— 72' l'roviticd— 79 A variance: is retgneacd to allow the wall-,v.tihown. Although the length is longer than allowed, hoth elevations have several recesseti opening;.and a continuous tile roof. Which add .uh.tautial interest to the elt:vatie►n . flreaking;this favade with' wotlld lose the-.ruse of all integrated element,which is created by the tower tin the south ra4atle and the tilt roof which contlaues across lilt;ctrlirety of these building;laces. Articulation Building 5 h 6A This cicvatitin is designed to match the:west iayadc ofGateway Pip►za i'hasc t.whit h it faces. We feet thilt Ilse wall is obscured(tile to the distance from the roadway(approx. 3.i0'at the closest point).Gxistiny"trees Ill the extensive btd'l''er area betwct:n 1709 and Building 6.;tn(l nuilding 8A which partially blocks the view from 1701). To match Phase I.we will plain photinias along the sit.lc of s the wall to soften it :►ppcarance. A site line audy will he pro.-ded for the Planning and Zoning CixnitUssion's rr_vit;w, Off Road Truil at 1709 At the south side of I.i,t 1.Block 2,there: is a steep grade between the;curb of 1709 ant!the subject property line. Although in the C'oncc.pi Plan Approval a R' meandering Moil wa.required by the Park ftoard.the ask that tilt:trail be reduced it the South sitic ol'I-ot 1,Block 1 to 6 feet, and lie allowed to meander through the 20' buffcryard. This request is nwdc to eliminate tall*need for re:lori►tir►g,watt;aiong 1709 to i acconurltxtate tlse %idewalk,as well a to save more nature trees in the area. RED S k N 012000 Case No. Agenda Item Attachment E ZA00-094 7E Pagel Surrounding Property Owners _ Tracts A & C, Gateway Plaza, Ph. II FCti/VY�AS�' 3 4 5 6 1 2 7 19 17 8 18 16 qR 16 14 9 H 13 12 11 10 Property Owner Zoning Land Use Description Acrea e 1. Lowe's Home Centers Inc 1. "C-3" 1. Mixed Use 1. 14.72 acres 2. Wetzel Family Prtnshp Ltd 2. "S-P-2" 2. Mixed Use 2. 20.10 acres 3. N.Graham 3. "AG" 3. Office Commercial 3. 6.42 acres 4. Austin Oaks Homeowners 4. 11C-1" 4. Office Commercial 4. 0.20 acres 5. 168 Venture No. 111 5. 11C-1" 5. Office Commercial 5. 0.45 acres 6. 168 Venture No. 111 6. "C-3" 6. Office Commercial 6. 3.44 acres 7. Wyndham Properties,Ltd. 7. "S-P-2" 7. Mixed Use 7. 1.52 acres 8. Wyndham Properties,Ltd. 8. "S-P-2" 8. Mixed Use 8. 34.08 acres 9. State of Texas 10. J.Demlow 10. "AG" 10. Retail Commercial 10. 2.50 acres 11. B. Gordon 11. "AG" 11. Retail Commercial 11. 1.53 acres 12. M. Sathre 12. "AG" 12. Retail Commercial 12. 3.23 acres 13. H. Shanklin 13. "AG" 13. Retail Commercial 13. 5.32 acres 14. Park Monticello Prtn. 14. "C-2" 14. Retail Commercial 14. 2.52 acres 15. International MBC Inc. 15. 11C-2" 15. Retail Commercial 15. 0.89 acres 16. Southlake Office Prtns JV 16. "AG" 16. Mixed Use 16. 0.62 acres 17. Southlake Office Prtns JV 17. "AG" 17. Mixed Use 17. 0.43 acres 18. Liberty Bank 18. "C-2" 18. Mixed Use 18. 0.46 acres 19. Liberty Bank 19. "C-2" 19. Mixed Use 19. 0.67 acres Case No. Agenda Item Attachment F ZA00-094 7E Pagel Surrounding Property Owner Responses Lot 1, Block 1 and Lot 1, Block 2 Gateway Plaza, Phase II NO. OF NOTICES SENT: Twenty-four(24) notices were sent RESPONSES RECEIVED: One response was received from within the 200' notification area: • Dick Shanklin, 2627 E. Southlake Boulevard, Southlake, TX, in favor, "I think Gateway Plaza, Phase II will be an attractive property,just as Phase I is now." (Received September 6, 2000.) NACommunity Development\WP-FILES\NOTICE\2000 Exhibits\00-094responses.doc Case No. Agenda Item Attachment G ZA00-094 7E Page 1 City of Southlake o Department of Planning STAFF REPORT September 15, 2000 CASE NO: ZA00-095 PROJECT: Specific Use Permit for Outside Storage Attached is a letter from the applicant requesting to table this item to the October 3, 2000, City Council meeting. Case No. Agenda Item ZA00-095 7F ANDREWS&KURTH LLP. MTOM rs 6WTWS.SM MO TfLEIM IL 713,2 200 USTON HOUSTOKTNU1i _ lACSIlWILft 1l72�0X 4285 MO WASNJNOTON.D.0 DALW ROURT 1.COLLINS LOS ANOELSS DIRBM 713120.4052 NEW WRK DIRECT FAX'7t3 3A.7140 THEWOW DON LANDS awddlweu: WN ,wyunrt foaimn September 13,2000 Fa IA Honorable Mayor and City C ouncil City of So ithlake,Texas 1721 East Southlake Southlake Texas 76092 Re: Case No. Z400-095 Specific Use permit for Outside Storage Wal-Mart Real Estate Business Tract Dear May r and City Council: On behalf of Wal-Mart Real Estate Business Trust, I hereby request that the recommo idation of the City of Southlake Planning and Zoning Commission in Case No.ZA00-095 currently n the City Council Agenda for the September 19,2000 meeting be tabled until the City Council n jecting scheduled for October 3,2000. Please contact me at your convenience if you have any questions in this matter. Sincerely yours, �. %AP" Robert I Collins 2423:mdiv cc: N r.Aaron Carter r.Rick Martindale .Frances Coberly a —imi HOU:375726. f F-C D S C P 1 2000 City of Southlake o Department of Planning STAFF REPORT September 15, 2000 CASE NO: ZA00-079 PROJECT: Cornerstone Plaza One REQUEST: Lakewood, Inc. is requesting approval of a site plan for Cornerstone Plaza One. ACTION NEEDED: 1. Conduct public hearing. 2. Consider site plan request. ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Site Plan Review Summary (E) Developer Comments (F) Surrounding Property Owner Map (G) Surrounding Property Owner Responses (H) Blue line copies of plans (for P&Z and Council Members Only) STAFF CONTACT: Dennis Killough (Ext. 787) Case No. Agenda Item ZA00-079 7G BACKGROUND INFORMATION OWNER: Lakewood, Inc. APPLICANT: Lakewood, Inc. PROPERTY SITUATION: This two-acre site is located at the southeast corner of Crooked Lane and East Southlake Boulevard (F.M. 1709). Adjacent to the south is the existing ShurGard Storage Facility. To the east is an existing dry cleaners. Across Southlake Boulevard is Gateway Plaza. HISTORY: Activity on this property includes: • In March 1996, the property was rezoned from "AG" Agricultural District to"S-P-2" Generalized Site Plan District with"C-2" Local Retail Commercial District uses and limited "I-l" Light Industrial uses. A Concept Plan was also included with the approval. • A Final Plat was approved in November of 1997. • A revised Concept Plan was approved in June of 1997. • A revised Concept Plan was approved in March of 1999. LEGAL DESCRIPTION: Lot 5R2, Thomas Easter No. 474 Addition, being 1.9489 acres. LAND USE CATEGORY: Retail Commercial. Also,the parcel is within the 65 and 75 "L.D.N." (Yearly Day-Night Average Sound Level). Only a small portion of the tract (southwest corner) is located in the 75 L.D.N.; however, the buildings are located entirely in within the 65 L.D.N. Designation within the 65 L.D.N. requires that structures be constructed to achieve an outdoor to indoor Noise Level Reduction (NLR) of 25 decibels. CURRENT ZONING: "S-P-2" Generalized Site Plan District with "C-2" Local Retail Commercial District and limited "I-1" Light Industrial District uses. TRANSPORTATION ASSESSMENT: Thoroughfare Plan The Thoroughfare Plan recommends 130' of right-of-way (R.O.W.) along Southlake Boulevard(F.M. 1709). Existing Area Road Network FM 1709 - is an east-west 5-lane undivided roadway with paved shoulders located south of the site. Current plans of TxDOT are to re-stripe F.M. 1709 as a 7-lane undivided roadway. The site plan provides for the development to have one (1) access onto Southlake Boulevard. There will be no access onto Crooked Lane. Case No. Agenda Item Attachment A ZA00-079 7G Page 1 Traffic Impact The proposed development under build-out is projected to generate 722 vehicle trips per day. F.M. 1709 is estimated to be currently operating(peak hours) at a Level of Service (L.O.S.) "E". However, the L.O.S. for this roadway will improve once re-stripping is complete within two (2) years. The current traffic counts on Southlake Boulevard: 24hr I West Bound(WB) (22,288 East Bound (EB) (21,042 WB Peak A.M. (1,313) 11 a.m.- Peak P.M. (2,280) 6p.m.-7p.m 12 .m. EB Peak A.M. 1,930 7a.m-8a.m. Peak P.M. 1,315 5 .m.-6 .m. Trail System Master Plan The Trail System Master Plan does not indicate a trail for the south side of F.M. 1709. (An off-road pedestrian/bicycle trail is planned for the north side of F.M. 1709). WATER AND SEWER: An eight(8) inch water line is located on site. A six (6) inch sewer line is located along the south side of F.M. 1709. Both systems have the capacity to serve the development proposed on this parcel. ESTIMATED IMPACT FEES*: Water $3,609.00 (Assumes 2" Water Meter and 2" Irrigation Meter- 1999 Final Plat Wastewater $2,249.00 (Assumes 2" Water Meter and 2" Irrigation Meter Roadwa $8,701.32 (Roadway Service Area 5 * Final Impact Fees are determined by the Building Services Department at the time of building permit issuance.The fees shown above represent estimates prepared by the Planning Department. P&Z ACTION: September 7,2000;Approved(7-0)subject to Site Plan Review Summary No. 3,dated September 1, 2000,and in Item#1 to allow a 10%(9 space)parking reduction. P&Z SPEAKERS: None STAFF COMMENTS: Attached is Site Plan Review Summary No. 3,dated September 1,2000. The following waiver is requested with this application: ■ The provided parking of 88 spaces is two spaces short of the required 90 spaces. The applicant has submitted a justification letter requesting a Case No. Agenda Item Attachment A ZA00-079 7G Page 2 10% variance to the parking requirement and addressing criteria in Section 43.9.b. NACommunity Development\WP-FILES\MEMO\2000cases\00-079SP.doc Case No. Agenda Item Attachment A ZA00-079 7G Page 3 Vicinity Map Cornerstone Plaza One I N q CITY SA OF E P N GRAPEVINE B S 0 1 S 0. srvuwyE�i a� PWSW J I�p1j10N Sk rN ,'Itfl E lS 1 of ❑ w � V�Ny � q3 1g� WSW �S P �} NE E PRI INESS P S EE BoSINES I PPS I � O y Y 2000 0 2000 4000 Feet N W E S Case No. Agenda Item Attachment B ZA00-079 7G Page I oc SvxaL — ` € i ( i Ou WaD earme one s° o i ' I 3N0 vZvId 3NOLS 13KHOD !!l_a ova pill 110 a IM I 1. til oo �ivoa I �, Inamc: 1 p•q 5 I S O § <I _ I B�4pp� \\ .K •srn ..c d K J�.UI�w .,«va+..�"� � o,.. �3i � .. � g b 1M i m I i rye yi I 1. 1 - __ - - __ °O I° iT ; ,L£.GZ.69 S ygyg�� gill, I I $ I lit YJ I I Case .No A enda Item Attachment C ^ g ZA00-079 7G Page 1 C I apapVpga ��Twa w'D GWATID�T0/Y�MrfRffittl�osN/�� Iatr I I amo �d aPI� LSTINUOD O ' O N I 1:� 3 g I, \�\A o:, F .., I �w It It it A 0 � (low Case No. �Ag n a Itent Attachment C ZA00-079 7G Page 2 SITE PLAN REVIEW SUMMARY Case No.: ZA00-079 Review No.: Three Date of Review: 09/01/00 Project Name: Site Plan—Cornerstone Plaza, Lot 5R2, Thomas Easter No. 474 Addition APPLICANT: ARCHITECT: Lakewood Inc. NCA Architecture 8150 North Central#645 6500 Greenville Ave, Suite 307 Dallas, TX 75206 Dallas, TX 75206 Phone: 214-373-0100 Phone: 214-361-9901 Fax: 214-373-0123 Fax: 214-361-9906 Attn: Stephan Peiser CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 08/22/00 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT DENNIS KILLOUGH AT(817)481-5581,EXT. 787. General Development Standards Applies Comments Corridor Overlay Regulations Y Complies Residential Adjacency N Building Articulation Y Complies Masonry Standards Y Complies Impervious Coverage Y Complies Bufferyards Y See Comment No.2 Interior Landscape Y Complies Driveways Y Complies Lighting Y 1. The site data summary chart should be corrected to show 90 parking spaces required and 88 provided. Previously, the applicant submitted a plan that complied with parking requirements. At the request of staff, the parking area has been reconfigured to improve traffic flow and safety, resulting in a net loss of two parking spaces. (Variance requested as permitted by Section 43.9.b) (P&Z Action: 09107100: allowing a 10% (9 space) parking reduction) 2. Due to a previous City Council action, required planting materials associated with the ShurGard Storage facility were deferred and are to be placed within the North bufferyard adjacent to Hwy. 1709 of this property. The plant material is to be planted in addition to the normally required plant material in the 20'- "O" type bufferyard. The estimated cost of the plant material in the deferred ShurGard bufferyard was deposited to the City and is Case No. Agenda Item Attachment D ZA00-079 7G Page 1 being held in an escrow account until the property is developed and landscaped. At the time the developing property is issued a Certificate of Occupancy, the escrowed funds will be distributed to the developer of the property. Attached,the Landscape Administrator has provided a Bufferyard Summary Chart reflecting the above requirements. This chart should replace the chart currently on the site plan. 3. In the Interior Landscape Summary Chart,the required percentage of landscape area in the front or side should read 75%, not 100% as shown. P&ZAction: Approved(7-0)subject to Site Plan Review Summary No. 3, dated September ], 2000 with the variance as noted above. NACOMMUNITY DEVELOPMENT WP-FILES\REV\2000\00-079SP3.DOC Case No. Agenda Item Attachment D ZA00-079 7G Page 2 Case No. 00-079 Review No. Three Dated: 8—30 -00 Number of Pages: 4 Project Name: Lot 5R2 Thomas Easter No. 474 Addition(Site Plan—Cornerstone Plaza) Contact: Keith Martin, Landscape Administrator Phone: (817) 481-5581, x 848 Fax: (817) 421-2175 The following comments are based on the review of plans received on 8 - 22 - 00. Comments designated with a (#)symbol may be incorporated into the formal review to be considered by either the Planning and Zoning Commission or City Council. Other items will not be addressed by either the P&Z or City Council. It is the applicant's responsibility to contact the department representative shown above and make modifications as required by the comment. LANDSCAPE COMMENTS: 1. Due to a previous City Council action, the required West 10'-Fl bufferyard of the ShurGard Storage facilities was deferred and the required plant material is required to be placed within the North 20'-0 bufferyard adjacent to Hwy. 1709 of this property. As I understand the plant material is to be planted in addition to the normally required plant material in the 20'-0 bufferyard. Money estimating the cost of the plant material in the deferred ShurGard bufferyard was deposited to the City and is being held in an escrow account until the property is developed and landscaped. At the time the developing property is issued a Certificate of Occupancy, the escrowed money will be given to the developer of the property. The required plant material required to be provided in the North bufferyard in addition to what is required by ordinance is: 8 —Canopy Trees 18—Accent Trees 24 - Shrubs 2. Unless otherwise approved by City Council, the applicant will be required to provide the minimum required amounts of plant material as required by The Landscape Ordinance 544-A and Section 42 Bufferyards of the Zoning Ordinance. Please make all necessary corrections to the Bufferyard Summary Chart. 3. Please correct the South bufferyard calculations in the Bufferyard Summary Chart to reflect a 5'-A type bufferyard as required by ordinance. The applicant may choose to provide a more intense bufferyard as provided but would have difficulties installing and maintaining all of the plant material in the space provided. Additionally, a South 10'-F 1 bufferyard is not shown on the Site Plan. TREE PRESERVATION COMMENTS: * See attached Tree Preservation Analysis. Case No. Agenda Item Attachment D ZA00-079 7G Page 3 . SUMMARY CHART—BUFFERYARDS Lot 5R2,Thomas Easter No. 474 Addition (Site Plan) Cornerstone Plaza Location/ Fence/Screening Required/ Bufferyard Canopy Accent Length of Len th Shrubs Height & Base Line Provided Width/Type Trees Trees Material North- Required 206'a 20' - O 8 6 29 Required 8b 18b 24b Provided 262' 20' - O 16 24 53 East- Required 250'a 5' - A 3 5 20 Provided 304' 5' - A 6 9 30 South- Required 365' 5' —A 4 7 29 Provided 365' 5' —A 4 7 29 West - Required 356' 10' —B 7 11 36 Provided 356' 10' -B 8 12 40 Note any credits in calculations: 1. Other Comments: a. Width of access drive was deducted from total length of length of the bufferyard. b. Previous City Council approval requires additional plant material of 8-Canopy Trees, 18-Accent Trees, 24-Shrubs to be installed in the North 20'-0 bufferyard. The total `Required' amounts are shown above. c. A minimum of 50% of all canopy trees planted on the site must be 2" caliper 1' from ground level, and 50%must be 4" caliper 1' from ground level. SUMMARY CHART—INTERIOR LANDSCAPE Landscape % of Area Canopy Accent Ground Annual In Front or Shrubs Cover Color Area Side Trees Trees S .Ft S .Ft. Required: 6,191 75% 13 25 155 930 125 Provided: 10,100 94 13 25 155 930 125 Note any credits used in calculations: 1. Other Comments: a. Case No. Agenda Item Attachment D ZA00-079 7G Page 4 06/29/2000 17:23 2143619906 NCA ARCHITECTURE PAGE 02 08-29-00 Stephan Peiser [1T.V D AUG 2 9 2000 NCA archkecmm Moo Greenville Sit.307 Dallas,Tx.75206 CITY OF SOUTHLAKE Planning and Zoning Attn. Mark Johnson 1721 Fast Southlake Blvd Southlake,Tx. 76092 Relerencr Cornerstone Plaza One Southlake,Texas (10%parking space variance) Job reference 0011 Staff/Council, Under section 43(overlay zones)subsection 43.9b. 1, to receive variance,the applicant roust demonstrate the following: b compliance with this ordinance would impair the architectural design or creativity of the project. Per staffs comments, the northwest parking has been revised and submitted for final review In order to meet required stacking depth,NCA architecture complied with stafl''s comments to revise the parking layout.. Four parking spaces were deleted at the northeast corner to provide a less congestive flow from the adjacent property. With these modifications,the site is under-parked by two(2)spats. The revised parking has also provided the site with the allowable 300/a pervious coverage. To maintain are amount of flexibility for the owner and tenants, NCA Architecture requests a 10'/o parking space variance. If there are any questions or comments,please feel flee to contact me. Thank you, Stephan Peiser Associate Nes architecture Case No. Agenda Item Attachment E ZA00-079 7G Page 1 A Gateway Retail"Power" Center .a Lowes Kohl's,Old Navy,TJlvtaxx,Bed Bath&Beyond, Tom Thu b x Center Ulta 3,Rack Room,Michael's,Office Max, Shoppin enter DI. berty Bank Thomasville,Leather Direct,Mattress Firm,etc... U Southlake Blvd. �� ■ EP \Peakhouse'o�� Taco Georgetown Ir Shurgard S/S park PlaceBueno Pazk Kinder- � Animal � careChick Stewart Title Co Cleaners S Hospital Fil A Leslie Pool Supply c Alphagraphics U Doctors Supreme Golf Texas National Bank Clinic Fast Signs Southlake is among the fastest growing areas in the metroplex.,and the retail demand for space in the area is a direct indication of the opportunity available through the market. The subject project is situated directly across Southlake Blvd. from the premier"power center" in the market. 0 12,500 sf retail building A • 1.94 acmes of land • Ample parking HOYT MATISE Restaurant and retail space available CORPORATION for lease CONTACT: MARK MATISE • scheduled shell compledon 2nd 8150 NORTH CENTRAL EXPWY. Quarter 101 SUITE 645 DALLAs, TX 75206 • Grravraf fw munt—34,474 cpd PHONE: 214-373-0100 • d24.001sf-NNN FAX: 214-373-0123 EMAIL: HMCORP@CONNECT.NET • ;15.001 sf finish-out Case No. Agenda Item Attachment E ZA00-079 7G Page 2 Surrounding Property Owners Cornerstone Plaza One 1 13 11 12 8 10 8 C Property Owner Zonin Land Use Description Acreage 1. Wyndham Properties Ltd. 1. "S-P-2" 1. Mixed Use 1. 34.08 acres 2. Wyndham Properties Ltd. 2. "S-P-2" 2. Mixed Use 2. 0.30 acres 3. State of Texas 4. State of Texas 5. J. Stacy 5. "I-1" 5. Retail Commercial 5. 1.56 acres 6. J. Stacy 6. "S-P-1" 6. Industrial 6. 5.52 acres 7. Shurgard Texas Limited Prtn 7. "S-P-2" 7. Industrial 7. 4.57 acres 8. Caddy Property Mgmt,Ltd. 8. "S-P-2" 8. Retail Commercial 8. 0.70 acres 9. Southlake Cornerstone Bus. 9. 11 0 -1" 9. Industrial 9. 1.55 acres 10. Southlake Cornerstone Bus. 10. 110-1" 10. Office Commercial 10. 2.78 acres 11. Southlake Cornerstone Bus. 11. "AG" 11. Retail Commercial 11. 0.41 acres 12. Southlake Cornerstone Bus. 12. "AG" 12. Retail Commercial 12. 0.84 acres 13. J.Demlow 13. "AG" 13. Retail Commercial 13. 2.49 acres 14. State of Texas Case No. Agenda Item Attachment F ZA00-079 7G Page 1 Surrounding Property Owner Responses Cornerstone Plaza One NO. OF NOTICES SENT: Seven(7) RESPONSES RECEIVED: None NACommunity Development\WP-FILES\NOTICE\2000 Exhibits\00-079.doc Case No. Agenda Item Attachment G ZA00-079 7G Page 1 City of Southlake o Department of Planning STAFF REPORT September 15, 2000 CASE NO: ZA00-092 PROJECT: Panorama Place, Phase 2 REQUEST: Panorama Properties, Inc., is requesting approval of a site plan for Panorama Place, Phase 2. ACTION NEEDED: 1. Conduct public hearing. 2. Consider site plan request. ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Site Plan Review Summary (E) Developer Comments (F) Surrounding Property Owner Map (G) Surrounding Property Owner Responses (H) Blue line copies of plans (for P&Z and Council Members Only) STAFF CONTACT: Dennis Killough(Ext. 787) Case No. Agenda Item ZA00-092 711 BACKGROUND INFORMATION OWNER: Panorama Properties, Inc. APPLICANT: Panorama Properties, Inc. PROPERTY SITUATION: On the west side of North Carroll Avenue approximately 350' south of Southcrest Court. Southlake Town Square is located across Carroll Avenue to the east. Adjacent to the south is Lot 3 of Panorama Place with existing professional office. To the west is the Southview residential subdivision zoned SF-20A. To the north is vacant Lot 3 of Panorama Place. HISTORY: Activity on this property includes: • Zoning from AG to 0-1 Office was approved in October of 1989. • A preliminary plat was approved by Council in October of 1997. • A revised preliminary plat was approved by Council in June of 1999. • A final plat was approved by Council in July of 1999. LEGAL DESCRIPTION: Lot 2, Block 1, Panorama Place, being 1.672 acres LAND USE CATEGORY: Office Commercial CURRENT ZONING: "0-1" Office District TRANSPORTATION ASSESSMENT: Thoroughfare Plan The Thoroughfare Plan recommends Carroll Avenue as a four (4) lane divided arterial with one-hundred(100) foot right-of-way (R.O.W.). Existing Area Road Network Carroll Avenue is a four(4) lane divided arterial south of this development and a 2 lane undivided roadway north of this development. Traffic Impact The proposed development is projected to generate 160 vehicle trips per day. The current road system is estimated to be operating at a level of service (LOS) "C". Case No. Agenda Item Attachment A ZA00-092 7H Page 1 The current traffic counts on Carroll Avenue: 24hr North Bound(WB) (2,926 East Bound(EB) (2,215 �w WB Peak A.M. 250 8a.m-9 p.m. Peak P.M. 253 12 .m.- 1 .m. EB Peak A.M. 225 8a.m-9a.m Peak P.M. 216 3 .m.-4 .m Trail System Master Plan The Trail System Master Plan does not indicate a trail on the west side of North Carroll Avenue(An Off-Road Pedestrian/Bicycle Trail is shown on the east side of North Carroll Avenue). WATER AND SEWER: A ten (10) inch water line is located along the east side of North Carroll Avenue. An eight(8) inch sewer line is located along the west side of North Carroll Avenue. Both systems have the capacity to serve the development proposed on this parcel. ESTIMATED IMPACT FEES*: Water $2,900.00 (assumes 1" water meter and 1" irrigation meter-Final Plat in 1999 Wastewater $1,800.00 (assumes 1" water meter and 1" irrigation meter Roadwa Roadway - $16,324- (Roadway Service Area 4 * Final Impact Fees are determined by the Building Services Department at the time of building permit issuance.The fees shown above represent estimates prepared by the Planning Department. P&Z ACTION: September 7,2000;Approved(7-0) subject to Site Plan Review Summary No. 2, dated September 1, 2000, and in Item #1 to allow the relocation of the bufferyard due to the driveway placement. P&Z SPEAKERS: None STAFF COMMENTS: Attached is Site Plan Review Summary No. 2,dated September 1,2000. The following waiver is being requested with this application: ■ Request to waive Section 42.3, which requires that bufferyards be located within and along the perimeter of a lot or boundary line. The applicant has submitted a letter of justification addressing variance criteria in Section 42.15. NACommunity Development\WP-FILES\MEMO\2000cases\00-092SP.doc (am, Case No. Agenda Item Attachment A ZA00-092 7H Page 2 Vicinity Map Panorama Place, Phase 2 �5""_:.cuBL 1�46�FOLL N G� E nW T I � � I oa PQ�`n� j RE �M ESThTES cm 2 P Tp E E TP eR 5 a ` 5 •w+ �+�vesrpiwr E.sr �� Ow yI IlG Gig E �liS�P ao� TARY I EI N 2000 0 2000 4000 Feet N W E -- S Case No. Agenda Item Attachment B ZA00-092 7H Page 1 p 6-9 9`e�X�l•TiIYTi.L(IOg w � L6C91-LL9 Z6O9L Stl%31 7Ntl'IN1f1O5 Qvo - x o` tl 3llf15 tl TJdoo MIN'S ZOZL cv s n II df ,, r+y ■■ L $3'dFid 'a�b�d dW'dZ{ONbd z In 184 4*Jd 641019 ■ �NI d0�1d yy.t`dalON`dd a §4 $ L W Zia = o Y Na (V OL �q•'� j f ,.oc.:uw 'c"�•�\ (�YL�9e I-1 I p � +,� e- v,w.w,,.; ```�`}i�,1 —_- \+,�i� yy 1.�. 1-- - �'... ' �.�tr'\.�S�y',.�....,, �aAda��'�l/; a� •I .I O jQj 1\. q,_ '` --- ��.. � :. -_ �aii.JeatRi.� J QCir \ L ? 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YE�� 7�m file ) ZA00-092 7H Page 1 + L/f6-iW-[lY ZIOi[ SVAL'3>fIW�106 llf�L'�N'RLLIIO� 'ihY 1'IOItNW?N = � M v a„>s . , our s axl L S3dHd 'Q'�b''1.{ dWd�fONdd Z f i ; l I s n «v�,vns wei14 v die '�NI'diOyd %VP4Y lON'eMo tot t� ,. ..ae..er m � 10 N -- -- 99 IL lu LL d � z Q J m aP a _ ww,.vv, £§£ Q W * • W Ei ° i ! ° I � ° 0 0 0 Z 0 ' W ° � i ° O > w W LU a z: D o W €� n ° 0 ° Case No. Agenda Ien Attachment C ZA00-092 7H Page 2 cue-w►Ito . mu SOM'Dwitm V^1UV%Wn kwf 11nv r kw#VN vSuns aw map 3maM e �� t S�Hd �7b'1d `dWdalONdd � I I ea.,rns W4"914*JV o�W I •7N 1'.10 Vd-4Y iON`dd g d '� - -- tr ® m ^ o i Ali N ><I�I 00 lu : d z i i DL I � ' � o 0 LL ' m Ell I Z 9 4 j 0 ° w i o j 0 0 ® j g 0 ® ® i A 0 � m p : 0 i z z o j O O Q i 0 > > 0 LLI> 0 Cl 1 a w w w 0 m m � I Case No. A ° ttachment C ZA00-092 7H Page 3 i /ACQ�/-UQ LQQQf. 9Y1C91'�N1UfI0Q VWWuUNW"NAMS -SAW 110WWWVN • r 3unc aroQ WHO MQQA s rat = G;WH i 'a9'Y-W dHYWONY-1 Z Nf «Y.,rns �3�314�V"Iola ''ONI'alOWel `dw'dalONYcJ � #► ... .... .r of It< Qr 0 ® o - ---- o tV Q t 9 11 11 -4 O O ; I � z -- -- -- C _ L•W.tl•� i ® A y�` o O s i ° W j J W � 0 C] # ° a ° m o ° o O o W W O w ~ uW Case NO. _ Agenda I qm Attachment C ZA00-092 7H Page 4 SITE PLAN REVIEW SUMMARY Case No.: ZA00-092 Review No.: Two Date of Review: 09/01/00 Project Name: Site Plan - Lot 2 Block 1 Panorama Place Phase 2,being 1.672 acres out of the William Hall Survey, Abstract No 695 APPLICANT: Panorama Properties, Inc. Surveyor: Blake Architects Contact: Serge Goldberg Contact: 502 N. Carroll Ave. #120 1202 S. White Chapel Road Southlake,TX 76092 Southlake, TX 76092 Phone: (817)488-9000 Phone: (817) 488-9397 Fax: (817)488-0819 Fax: (817) 251-3205 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 8/18/00 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT DENNIS KILLOUGH AT(817)481-5581,EXT.787. General Development Standards Applies Comments Corridor Overlay Regulations N Residential Adjacency Y Complies Building Articulation Y Complies Masonry Standards Y Complies Impervious Coverage Y Complies Bufferyards Y Complies Interior Landscape Y See Comment No. 1 Driveways Y Complies Lighting Y Complies 1. Locate bufferyards within and along the outer perimeter of a lot or boundary line as required by Section 42.3. Due to the common driveways centered on the property line, the south bufferyard is located on an interior island. (Variance requested as permitted by Section 42.15) (P&Z Action, September 7, 2000:Allow as shown) * No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. * The applicant should be aware that prior to issuance of a building permit a Plat must be processed and filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan, and building plans,must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water& Sewer Impact and Tap Fees, and related Permit Fees. Case No. Agenda Item Attachment D ZA00-092 7H Page 1 P&ZAction: September 7, 2000:Approved(7-0)subject to Site Plan Review Summary No. 2, dated September 1, 2000, with above variance. * Denotes Informational Comment Case No. Agenda Item Attachmen t D ZA00-092 7H Page 2 Panorama Properties, Inc. 502 N. Carroll Ave. Suite 120 Southlake, TX 76092 August 17, 2000 Planning and Zoning Commission 667 N. Carroll Ave. Southlake, TX 76092 RE: Case No. ZA 00-092 This letter is in response to item#3 on the Plat Review Summary for Case No. ZA 00- 092. We are requesting a variance for the south bufferyard that is not located on the property line. We wish to locate the bufferyard as close as physically possible to the south property line. We are unable to locate the bufferyard directly against the property line due to a common access easement that is paved and provides the only access for the property located at 400 and 402 N. Carroll Ave. This drive was requested to be located in the position it occupies by the Planning Department in order for it to line up with a future break in the median along Carroll Avenue and for it to line up directly across from one of the entries into Town Square that is currently under construction. It is for these reasons that we respectfully request a variance for the south bufferyard to be located as is shown on the site plan that we have submitted. Sincerely, erg Goldberg j Vice President a E'D AUG 18 2000 Case No. Agenda Item Attachment E ZA00-092 7H Page 1 �W Panorama Properties, Inc. 502 N. Carroll Ave#120 Southlake, TX 76092 August 16, 2000 Planning and Zoning Commission 667 N. Carroll Avenue Southlake, TX 76092 RE: Case No. ZA 00-092 Dear Commission, This is the written response to the site plan review comments that is requested by the Planning and Zoning Commission. Responses are addressed below with the corresponding item number from the review comments. 1. The interior landscape areas have been changed for the formal submittal on the graphic with shading or cross hatching to distinguish more clearly. The words "seasonal cover"has been changed on the site plan for formal submittal to show"seasonal color". The calculations reflecting landscape area, canopy trees, under-story trees, shrubs, ground cover, and seasonal color have been re-calculated correctly and changed on the site plan for formal submittal. 2. The anticipated schedule of development and complete gross acreage have been added to the data summary chart on the site plan for formal submittal. 3. A letter requesting a variance for the South buffer-yard being located away from the property line is attached. 4. The future curb of the ultimate right-of-way on Carroll Avenue has been added to the site plan for formal submittal. Case No. Agenda Item Attachment E ZA00-092 7H Page 2 5. A written agreement between Panorama Properties, Inc., the Southview Homeowner's Association, and the contiguous neighbors regarding the existing eight foot tall screening fence on the west property line already exists. It has been executed by all parties, and has been recorded. A copy is attached. 6. The (9)nine foot wide landscape island at the north-west side of the property has been widened to 12' on the site plan for formal submittal. Regarding comments from the Fire Marshal: 1. Listing that Hydrants are required at 300' maximum spacing, he has confirmed that the hydrant shown on the site plan on the east side of Carroll Avenue meets the requirement. Regarding comments from Angela Turner: 1. The future curb line of Carroll Avenue is addressed above 2. The size of the water service line and water meters have been added to the site plan for formal submittal. 3. Angela Turner is addressing the need for city water along Carroll Avenue. 4. The size of the sanitary sewer service line is now reflected on the site plan for formal submittal. Regarding tree preservation comments: 1. Panorama Properties intends to make the landscape island in the Northwest corner at least 12' wide in order to try to save the noted Pecan tree. The widened landscape island is now reflected on the site plan for formal submittal. Thank you for your consideration on these matters. We appreciate the opportunity to respond to your comments. Sincerely, Serge Goldberg Case No. Agenda Item Attachment E ZA00-092 711 Page 3 Surrounding Property Owners Panorama Place Phase 2 3 R a 1 15 1d 2 3 13 12 11 9 10 5 } tl 8 7 6 J 4 Q W Q PROSpLa r 3rRCLr FF pKIM PL q� RNR 9T RI OFT p0 V IVrAN R Property Owner Zonin2 Land Use Description Acreage 1. Genesis Financial Group 1. II0 -11' 1. Office Commercial 1. 1.00 acres 2. First Flatiron,Inc. 2. 1I0-1" 2. Office Commercial 2. 1.03 acres 3. The Fechtel Group 3. "C-3" 3. Mixed Use 3. 30.37 acres 4. The Fechtel Group 4. "S-P-11I 4. Mixed Use 4. 2.66 acres 5. J.Cole 5. 1I0-1" 5. Office Commercial 5. 0.89 acres 6. R.Reece 6. "SF-20A" 6. Medium Density Residential 6. 0.46 acres 7. M.Berry 7. "SF-20A" 7. Medium Density Residential 7. 0.46 acres 8. J.Crawford 8. "SF-20A" 8. Medium Density Residential 8. 0.48 acres 9. C.Herman 9. "SF-20A" 9. Medium Density Residential 9. 0.47 acres 10. T.Berwick 10. "SF-20A" 10. Medium Density Residential 10. 0.61 acres 11. D.Foltz 11. "SF-20A" 11. Medium Density Residential 11. 0.59 acres 12. R.Callan 12. "SF-20A" 12. Medium Density Residential 12. 0.46 acres 13. J.Harvey 13. "SF-20A" 13. Medium Density Residential 13. 0.54 acres 14. J.Moore 14. "SF-20A" 14. Medium Density Residential 14. 0.66 acres 15. R.Soulier 15. "SF-20A" 15. Medium Density Residential 15. 0.46 acres Case No. Agenda Item Attachment F ZA00-092 711 Page 1 Surrounding Property Owner Responses Panorama Place, Phase 2 NO. OF NOTICES SENT: Fourteen (14) RESPONSES RECEIVED: None NACommunity Development\WP-FILES\NOTICE\2000 Exhibits\00-092responses.doc Case No. Agenda Item Attachment G ZA00-092 7H Page 1 City of Southlake • ' Department of Planning STAFF REPORT September 15, 2000 CASE NO: ZA00-068 PROJECT: Christian Men's Network REQUEST: On behalf of Christian Men's Network, Integrity Development is requesting approval of a rezoning to "S-P-l" with limited "CS" uses to allow office, recording studio, chapel and training facility and a revised site plan. ACTION NEEDED: 1. Conduct public hearing 2. Consider First Reading of rezoning and site plan request ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information (D) Site Plan Review Summary (E) Surrounding Property Owners Map (F) Surrounding Property Owner Responses (G) Ordinance No. 480-350 (H) Blue Line Copies of Plans (for P&Z and Council Members Only) STAFF CONTACT: Karen Gandy (Ext. 743) Case No. Agenda Item ZA00-068 8A BACKGROUND INFORMATION OWNER: Christian Men's Network APPLICANT: Integrity Development PROPERTY SITUATION: Located at 251 Countryside Court. This nearly four-acre site is located south of Countryside Bible Church(CS). There is an undeveloped tract to the west zoned S-P-2, to the northeast zoned 0-1 and southeast zoned S-P-1. The property south of the site is also undeveloped and zoned AG. There are a number of trees located on the south side of the property. HISTORY: Activity on this property includes: • Zoning (ZA91-014) from SF-1 A to S-P-2 was approved in May, 1991 • Zoning & Revised Site Plan (ZA94-099) from S-P-2 to S-P-1 was approved in November, 1994 • Revised Site Plan (ZA96-107) was approved September, 1996 • Site Plan (ZA97-053) was approved in June, 1997 LEGAL DESCRIPTION: Lot 2R1, Block B, Ravenaux Village,being 3.970 acres. LAND USE CATEGORY: Office Commercial CURRENT ZONING: "S-P-1" Detailed Site Plan District REQUESTED ZONING: "S-P-1" Detailed Site Plan District with limited"CS' uses to allow to allow office, recording studio, chapel and training facility TRANSPORTATION ASSESSMENT: Thoroughfare Plan The Thoroughfare Plan does not recommend any improvements for Countryside Court. Existing Area Road Network The subject parcel is located on Countryside Court which is a two (2) lane local road with fifty-six (56) feet of right-of-way and 37' of roadway pavement. The parcel is located 618'to the west of White Chapel Boulevard. White Chapel is currently a two (2) lane arterial roadway. Traffic Impact Traffic counts for Countryside Court are not available. Current traffic counts on White Chapel Boulevard at its intersection with Countryside Court are as Case No. Agenda Item Attachment A ZA00-068 8A Page 1 follows: The current traffic counts on Carroll Avenue: 24hr North Bound(WB) (2,974 South Bound(EB) (2,549 NB Peak A.M. 298 8a.m.-9a.m. Peak P.M. 305 5 .m.-6 .m EB Peak A.M. 234 8a.m-9a.m. Peak P.M. 275 4 .m.-5 .m. The proposed addition is projected to generate 123 vehicle trips per day. Trips generated from this site will enter onto White Chapel Road. White Chapel Road is currently estimated to be operating at a level of service (LOS) "C". Trail System Master Plan The Trail System Master Plan does not recommend a trail along Countryside Court. WATER AND SEWER: An existing eight(8)inch waterline is located on the north side of Countryside Court. An eight(8) inch sewer is proposed for the south side of Countryside Drive. Both these systems will have the capacity to serve the use proposed on this parcel. ESTIMATED IMPACT FEES*: Water $0 Assumes no additional meter required) Wastewater $0 Assumes no additional meter required) Roadway $0 (Roadway Service Area 3- At the time of Plat approval no roadway impact fees were in effect. * Final Impact Fees are determined by the Building Services Department at the time of building permit issuance.The fees shown above represent estimates prepared by the Planning Department. P&Z ACTION: September 7,2000;Approved(7-0)subject to Site Plan Review Summary No. 3, dated September 1, 2000; to grant the variance to Item #1 (automatic irrigation system)noting it only applies to the south property line and not to the west property line; to grant the variance to Item #2 (stacking); and to grant the variance to Item#3 but subject to compliance if 50%or more of the natural vegetation is destroyed or removed. P&Z SPEAKERS: None STAFF COMMENTS: The uses permitted on this site are not changing from the original zoning. The purpose of this request and the zoning change is to allow an increase in the approved building size of the original "S-P-1" zoning. The original plan was approved with a 7,000 square feet building. This plan proposes an additional 11,200 square feet for a total building floor area of approximately 18,885. Case No. Agenda Item Attachment A ZA00-068 8A Page 2 Attached is Revised Site Plan Review Summary No. 3, dated September 15, 2000. The applicant is requesting the following variances: • waiver of required automatic irrigation system within the south bufferyard. The Applicant has verbally requested this relief based on justifications noted in the review summary. • waiver of required 75' stacking depth on both driveways to allow 48' on the east and 42' on the west drives. The Applicant has verbally requested this relief based on justifications noted in the review summary. • waiver of 8' screening device on the south required by residential adjacency. The Applicant has verbally requested this relief based on justifications noted in the review summary. This variance was requested and previously approved by Council with the approval of the 1997 revised site plan application. Cas e No. Agenda Item Attachment A ZA00-068 8A Page 3 Vicinity Map Christian Men's Network DOVE 11 i 0 z <44 - i rrrr 2000 0 2000 Feet FM W E S Case No. Agenda Item Attachment B ZA00-068 8A Page I `�«�Y_��Y. 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I 1 � ,.-� by '• I ; .t sn, 1•.sc P. .�. 1 1 T 1�ir ar ---� -a---?- — �_•r!_� : ':'► `� t '3-'it` 4Ys4� �/ ^! \ I _ � � .. �y � ••� � � •ASV i / �< __ Via__ _ _ _ ^•x- •2AT. 0♦11 1 i 2 , 111, 1 i 1 J Case No. Agenda Item Attachment C ZA00-068 8A Page 1 SVX31 `EMlH1f10S i NnoO 301SANINnoo NZ r. W WOA il-7N SN,7NNVILSMO C N � 4 M. 3 fig as z a � a z0 w ►� a�i z a O a- t t�N.Rmol c yV rrn taus unux L P 4 - 4 9ai 4 $le 11 Case No. Agenda Item Attachment C ZA00-068 8A Page 2 VX31 '3>Pv-lHinos iiinOO 301SANiNnoo oz ="OA119NSN-7WNVIlSIHHJ E 1� �w CV CD ION !, I Cr I 70�f I0. 'Z co �w ul I tA M.1 in Case No. Agenda Item Attachment C ZA00-068 8A Page 3 SVX31 '3AV1H1n0s M of iunOO 301SAI�UNnoo v;z Ell! "OA1 1 9N SN311 NVU,SIWO rK El lo: gill It 3 i cm IS rl CQ CJggyy 0 Cs GHO Case No. Agenda Item Attachment C ZA00-068 8A Page 4 N SVX31 `3JI`dIH1f10S �� EI �]/{�J�■ i2 f1T0�0/��j3(\0�1ASTI�.'-'1� 1AN/{f�1�oo C65Z��/�/\j r W /j{,LOALM < S - L j r, ►1W Ul..l11V �� 0 C .......... A� J T 2. t W O Ok I y i i l 77 g I. i M a Case No. Agenda Item Attachment C ZA00-068 8A Page 5 SITE PLAN REVIEW SUMMARY Case No.: ZA00-068 Revised Review No.: Three Date of Review: 09/15/00 Project Name: Revised Site Plan—Christian Men's Network APPLICANT: ENGINEER: Integrity Development Civil Works Group 700 Gateshead 600 S. Main Ste 300 Southlake,TX 76092 Rhome,TX 76078 Phone: 817-488-5770 Phone: 1-817-638-2717 Fax: 817-488-4075 Attn: Jim Halek Fax: 1-817-636-2730 Attn: John Levitt CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 08/21/00 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION,PLEASE CONTACT DENNIS KILLOUGH AT(817)481-5581,EXT. 862. General Development Standards Applies Comments Corridor Overlay Regulations N Residential Adjacency Y Building Articulation Y Masonry Standards Y Complies Impervious Coverage Y Complies Bufferyards Y See Comment Interior Landscape Y See Comment Driveways Y See Comment Lighting Y See Comment 1. The applicant is proposing to retain existing natural vegetation along the south property line. An underground automated watering system shall be installed and maintained in all bufferyards (RE: Section 42.13). It appears that no irrigation is proposed. The ordinance requires irrigation in the bufferyards. (Variance Requested) (P&Z Action, September- 7, 2000: Granting the variance noting it only applies to the south property line.) The Applicants have verbally requested a variance to this requirement. They propose no automated irrigation system within the south bufferyard because of the potential damage to the root zones of the existing heavy vegetation that is to remain in this area. The Council may grant variances to any bufferyard requirement while reviewing site plans. 2. Provide the minimum 75' driveway throat depths for stacking (RE: Section 5.2.d). These drives provide approximately 42' on the west drive and 48' on the east drive. (Variance Requested) (P&Z Action, September 7, 2000: Granting the variance) Case No. Agenda Item Attachment D ZA 00-068 8A Page 1 The Applicants have verbally requested a variance to this requirement to allow stacking of approximately 48'on the east drive and 42'on the west drive. They offer the following justification aw for this request: This site is at the end of Countryside Drive that is a cul-de-sac street with very little traffic generated during the weekdays. Also, the eastern drive is pre-existing and will not be changed with this plan; the proposed western drive may not meet the ordinance provision, but the drive is part of a looped fire lane around the building which functions as additional stacking depth onsite. The Council has the authority to grant a variance to this provision if it is determined that a literal enforcement of the regulations will create an unnecessary hardship or practical difficulty on the applicant, that the situation causing unnecessary hardship or practical difficulty is unique to the affected property and is not self-imposed, that the variance will not injure and will be wholly compatible with the use and permitted development of adjacent properties and that the granting of the variance will be in harmony with the spirit and purpose of this ordinance. 3. Provide an 8' screening device along the south property line as required between non-residential uses abutting a residential use (RE: Section 39.4.b). This may be fencing, dense evergreen shrubbery or a combination of both. This plan currently shows a barbed wire fence along the south property line. (Variance Requested) (P&Z Action, September 7, 2000: Granting the variance but subject to compliance if 50%or more of the natural vegetation is destroyed or removed.) The Applicants have verbally requested a variance to allow only the existing natural vegetation along the south property line in lieu of an additional 8' screening device. They offer the following justification for this request: the existing natural vegetation is very dense and the adjacent property would not be benefited by additional planting or fencing and any additional screening device along the south has the potential of damaging the root zones of the existing natural vegetation that is to remain along the south property line. This variance was requested and previously approved by Council with the approval of the 1997 revised site plan application. The Council is authorized to grant a variance to this provision during its review of any site plan. 4. Provide horizontal and vertical articulation meeting the requirements of Ordinance 480, Section 43.9.c.l.c. on all facades. The south fagade does not comply with vertical articulation. The Applicants have verbally committed to meeting this requirement and will present the Commission an exhibit showing compliance at the meeting. 5. Show the number of stories,use or uses contained therein and the gross floor area on the graphic for existing and proposed buildings. The entrances and exists do not match the elevation plans. Also, in the site data summary show the existing and proposed zoning to be "S-P-l"w/limited"CS"uses to allow office, recording studio, chapel and training facility 6. Label all radii adjacent to fire lanes and on driveways. Provide minimum 30' turning radii at the street intersection on each driveway, serving as fire lanes (RE: 1991 UFC Article 10). Staff recommends you discuss options with the Fire Marshall and be able to meet necessary requirements. P&Z Action: September 7, 2000: Approved (7-0) subject to Site Plan Review Summary No. 3, dated September 1, 2000, with the variances as noted above. Case No. Agenda Item Attachment D ZA 00-068 8A Page 2 * No review of proposed signs is intended with this site plan. A separate building permit is required prior to construction of any signs. * The applicant should be aware that prior to issuance of a building permit a Plat must be processed and filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan, and building plans, must be submitted for approval and all required fees must be paid. This may include but not be limited to the following fees: Park Fee, Perimeter Street Fee, Water& Sewer Impact and Tap Fees, and related Permit Fees. * Denotes Informational Comment cc: Jim Halek, Integrity Development VIA FAX: ABOVE John Levitt, Civil Works Group VIA FAX: ABOVE NACOMMUNITY DEVELOPMENT\WP-FILES\REV\2000\00-068SP3.DOC Case No. Agenda Item Attachment D ZA 00-068 8A Page 3 (tow Surrounding Property Owners Christian Men's Network 1 2 3 9 4 8 5 PT7 6 I --L-L, Property Owner Zoninz Land Use Designation Acreaze 1. Countryside Bible Church I. "CS" I. Public/Semi-Public I. 8.00 acres 2. L.Wayne 2. "C-I" 2. Retail Commercial 2. 2.78 acres 3. L.Wayne 3. "0-1" 3. Retail Commercial 3. 2.30 acres 4. Uncommon Care 4. "S-P-I" 4. Office Commercial 4. 3.00 acres 5. M.Woolley 5. "AG" 5. Low Density Residential 5. 3.50 acres 6. R.Blackwood 6. "AG" 6. Low Density Residential 6. 2.00 acres 7. W. Smith 7. "SF-1B" 7. Low Density Residential 7. 2.14 acres 8. J.Head 8. "SF-1B" 8. Low Density Residential 8. 2.46 acres 9. Integrity Develop Inc,Etal 9. "S-P-2" 9. Office Commercial 9. 8.66 acres NACommunity Development\WP-FILES\NOTICE\2000 Exhibits\00-068.doc Case No. Agenda Item Attachment E ZA00-068 8A Page 1 (4w Surrounding Property Owner Responses Christian Men's Network NO. OF NOTICES SENT: Nine (9) RESPONSES RECEIVED: Three (3) responses were received from within the 200' notification area: • George R. Bouchard, 1310 White Chapel Boulevard, Southlake, TX, in favor. (Received August 31, 2000.) • James M. Halek, President Integrity Development Inc., 700 Gateshead Court, Southlake, TX, in favor, "Great Ministry will do all we can to help." (Received September 5, 2000.) • Nellie Halek, Integrity Development Inc., 700 Gateshead Court, Southlake, TX, in favor. (Received September 5, 2000.) (6., NACommunity Development\WP-FILES\NOTICE\2000 Exhibits\00-068responses.doc Case No. Agenda Item Attachment F ZA00-068 8A Page 1 CITY OF SOUTHLAKE, TEXAS ORDINANCE NO. 480-350 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT 2R1, BLOCK B, RAVENAUX VILLAGE, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, ACCORDING TO THE PLAT RECORDED IN CABINET A, SLIDE 2120, PLAT RECORDS, TARRANT COUNTY, TEXAS, AND BEING APPROXIMATELY 3.970 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-1" DETAILED SITE PLAN DISTRICT TO "S-P-1" DETAILED SITE PLAN DISTRICT WITH LIMITED "CS" COMMUNITY SERVICE DISTRICT USES TO ALLOW OFFICE, RECORDING STUDIO, CHAPEL AND TRAINING FACILITY AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Texas Local Government Code; and, WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the authority to adopt a comprehensive zoning ordinance and map regulating the location and use of Case No. Agenda Item Attachment G ZA00-068 8A Page 1 buildings, other structures and land for business, industrial, residential and other purposes, and to amend said ordinance and map for the purpose of promoting the public health, safety, morals and general welfare, all in accordance with a comprehensive plan; and WHEREAS, the hereinafter described property is currently zoned as "S-P-1" Detailed Site Plan District under the City's Comprehensive Zoning Ordinance; and WHEREAS, a change in the zoning classification of said property was requested by a person or corporation having a proprietary interest in said property; and WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called by the City Council did consider the following factors in making a determination as to whether these changes should be granted or denied: safety of the motoring public and the pedestrians using the facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise producing elements and glare of the vehicular and stationary lights and effect of such lights on established character of the neighborhood; location, lighting and types of signs and relation of signs to traffic control and adjacent property; street size and adequacy of width for traffic reasonably expected to be generated by the proposed use around the site and in the immediate neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street parking facilities; location of ingress and egress points for parking and off-street loading spaces, and protection of public health by surfacing on all parking areas to control dust; effect on the promotion of health ad the general welfare; effect on light and air; effect on the over-crowding of the land; effect on the concentration of population, and effect on transportation, water, sewerage, schools, parks and other public facilities; and, WHEREAS, the City Council of the City of Southlake, Texas, further considered among other things the character of the districts and their peculiar suitability for particular uses and the Case No. Agenda Item Attachment G ZA00-068 8A Page 2 view to conserve the value of the buildings, and encourage the most appropriate use of the land throughout this City; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a public necessity for the zoning changes, that the public demands them, that the public interest clearly requires the amendments, and that the zoning changes do not unreasonably invade the rights of those who bought or improved property with reference to the classification which existed at the time their original investment was made; and, WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other dangers, promotes the health and the general welfare, provides adequate light and air, prevents the over-crowding of land, avoids undue concentration of population, and facilitates the adequate provision of transportation, water, sewerage, schools, parks and other public requirements; and, WHEREAS, the City Council of the City of Southlake, Texas, has determined that there is a necessity and need for the changes in zoning and has also found and determined that there has been a change in the conditions of the property surrounding and in close proximity to the tract or tracts of land requested for a change since the tract or tracts of land were originally classified and therefore feels that the respective changes in zoning classification for the tract or tracts of land are needed, are called for, and are in the best interest of the public at large, the citizens of the city of Southlake, Texas, and helps promote the general health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake, Case No. Agenda Item Attachment G ZA00-068 8A Page 3 Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby amended so that the permitted uses in the hereinafter described areas be altered, changed and amended as shown and described below: Being Lot 2R1, Block B, Ravenaux Village, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 2120, Plat Records, Tarrant County, Texas, being approximately 3.970 acres, and more fully and completely described in Exhibit "A" from "S-P-1" Detailed Site Plan District to "S-P-1" Detailed Site Plan District with limited "CS" Community Service District uses to allow office, recording studio, chapel and training facility as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B", and subject to the specific conditions established in the motion of the City Council and attached hereto and incorporated herein as Exhibit"C." SECTION 2. That the City Manager is hereby directed to correct the Official Zoning map of the City of Southlake, Texas, to reflect the herein changes in zoning. SECTION 3. That in all other respects the use of the tract or tracts of land herein above described shall be subject to all the applicable regulations contained in said Zoning Ordinance and all other applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections, subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are not amended hereby, but remain intact and are hereby ratified, verified, and affirmed. SECTION 4. That the zoning regulations and districts as herein established have been made in accordance with the comprehensive plan for the purpose of promoting the health, safety, morals and the general welfare of the community. They have been designed, with respect to both present conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the streets; to provide adequate light and air; to prevent over-crowding of land; to Case No. Agenda Item Attachment G ZA00-068 8A Page 4 avoid undue concentration of population; and to facilitate the adequate provision of transportation, water, � g sewerage, drainage and surface water, arks and other commercial needs and development g � P P of the community. They have been made after a full and complete hearing with reasonable consideration among other things of the character of the district and its peculiar suitability for the particular uses and with a view of conserving the value of buildings and encouraging the most appropriate use of land throughout the community. SECTION 5. That this ordinance shall be cumulative of all other ordinances of the City of Southlake, Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. SECTION 6. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said tract or tracts of land described herein. SECTION 7. Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. SECTION 8. All rights and remedies of the City of Southlake are expressly saved as to any and all Case No. Agenda Item Attachment G ZA00-068 8A Page 5 violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting zoningwhich have accrued at the time of the effective date of this ordinance; and as to such , accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until final disposition by the courts. SECTION 9. The City Secretary of the City of Southlake is hereby directed to publish the proposed ordinance or its caption and penalty together with a notice setting out the time and place for a public hearing thereon at least ten (10) days before the second reading of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its provisions, then the City Secretary shall additionally publish this ordinance in the official City newspaper one time within ten (10) days after passage of this ordinance, as required by Section 3.13 of the Charter of the City of Southlake. SECTION 10. This ordinance shall be in full force and effect from and after its passage and publication as required by law, and it is so ordained. PASSED AND APPROVED on the 1st reading the day of , 2000. MAYOR ATTEST: CITY SECRETARY Case No. Agenda Item Attachment G ZA00-068 8A Page 6 PASSED AND APPROVED on the 2nd reading the day of , 2000. MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM AND LEGALITY: CITY ATTORNEY DATE: ADOPTED: EFFECTIVE: Case No. Agenda Item Attachment G ZA00-068 8A Page 7 EXHIBIT "A" Lot 2R1, Block B, Ravenaux Village, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A, Slide 2120, Plat Records, Tarrant County, Texas, being approximately 3.970 acres. Case No. Agenda Item Attachment G ZA00-068 8A Page 8 EXHIBIT "B" 3x rI >I EI N T3 C1 3 11RUL S 12 I 2 ! �` � 2t�i�{f�� oay•�•s a�s3I�Fs�i � i�r��- :�F 9 ' i h E i pf,i C d{ • � _ b � • WW y,!is , ��I- 6 j � � E. e ej 114 "L r �� '' < e � H-- � ♦' 1 _- cc i .v.. � ............. / .t.,ili �.': i�tL. Lt•�� Li Ij� r# .J. Sj i a. 1 1 Hit =�gym: '.0 .�h u r�✓ � ,'_.�_ - _ 3 ? �d- �� 3 R Q — _ r. !o- 4 fell 1 r i 'i I i � I Case No. Agenda Item Attachment G ZA00-068 8A Page 9 EXHIBIT "C" This page reserved for the approved City Council motion. x, Case No. Agenda Item Attachment G ZA00-068 8A Page 10 City of Southlake,Texas MEMORANDUM September 15, 2000 TO: Billy Campbell, City Manager FROM: Garland Wilson, Director of Public Safety(Ext. 730) SUBJECT: Request for a variance to Sign Ordinance No. 704-A for McDonald's located at 225 North Kimball Avenue. Action Requested: City Council consideration of a variance to Sign Ordinance No. 704-A. Background Information: McDonald's has an existing facility at the subject address. Due to the reconstruction of State Highway 114, their lot is now on a corner and they have applied to add an attached sign on the north face of the,building. Section 16-A of the Sign Ordinance limits the letter height of attached signs to various heights corresponding to the distance from the property line along the appropriate street frontage. The proposed sign on the north elevation is set back approximately 85 feet from the State Highway 114 right-of-way and is, therefore, limited to 18 inch letter height. The requested sign has a 42 inch high "M", a 28 inch high "D", and the small letters are 24 inches high. The sign contains 37 square feet in area, compared to the 100 square feet permitted by ordinance. The City Council recently granted a variance for letter height for Kirby's Restaurant, also on State Highway 114, when the sign fit within the allowable area. Financial Considerations: Not Applicable Citizen Input/ Board Review: No citizen input has been received. Not subject to any Board review. Legal Review: None Alternatives: The council may approve the sign as requested, approve it subject to whatever changes or conditions they deem appropriate, or they may deny it. 1OA-1 Billy Campbell September 15, 2000 Page 2 Supporting Documents: Variance Application Sign Drawing/Elevation Site Plan Sections 14 and 16 of Sign Ordinance 704-A Staff Recommendation: Place McDonald's Corporation's request for a variance to Sign Ordinance No. 704-A on the September 19,2000 City Council meeting agenda for approval. GW/bls 1OA-2 CITY OF SOUTHLAKE SIGN VARIANCE APPLICATION APPLICANT OWNER (if different) NAME: kaetnAmy A-60mAxs A L)lJYllc.�/l�S ADDRESS: [� / p v PHONE: Z FAX: The following information pertains to the location for which the variance is requested NAME OF BUSINESS OR OPE�[�RATION: M(;-n�GPS YY W STREET ADDRESS: c225� ky R1qL� P1nL7�I LEGAL DESCRIPTION: Lot Block- / Subdivision 4"/a l 1709 A 0 6� 7n (W I hereby certify that this application is complete as per the requirements of Sign Ordinance No. 704 as summarized below. I further understand that it is necessary to have a representative at the City Council meeting who is authorized to disc ss this request. Applicant's signature. bqV ate: z3 The following checklist is a summary of requirements for sign variance requests as required by the City of Southlake. The applicant should further refer to the Sign Ordinance No.704 and amendments, and other ordinances maps, and codes available at the City Hall that may pertain to this sign variance request. —Z Completed sign variance request application. —Z Completed demonstration of conditions applicable to the requested variance(see attached.) . Site plan showing the location of the sign variance request and any other"signs that conform to or are exempt from the sign ordinance. The site plan shall also indicate the building, landscaped areas, parking & approaches and adjoining street R. 0. W. Scaled and dimensioned elevations of the signs for which the variance is requested. For attached signs, the elevations shall show the building, the sign for which the variance is requested, and any other signs that conform to or are exempt from the sign ordinance. 1OA-3 Demonstration Please demonstrate that the following conditions are applicable to the requested sign variance 1' That a literal enforcement.of the sign regulation will crate an unnecessary hardship or practical difficulty on the applicant M,�,C (YU b L;/Ib, tva S &n,3 hvc-,fecp AU mess roams Ko�- &ems �s v G o WV hi/1' 1.rr�h 1 : WA VU//t, s � 2 • That the situation causing the unn essay zVharihi or practical difficult az'Y P P y is unique to the affected property and is not self imposed. We-- AA-W noj�)IWA 7�& Coil l°� Gee �e now 9Cn=p 0#1 a. 3. That the variance will not inju and will be wholly compatible with the use and permitted development of adjacent properties. toiZ i Gx !�Rur&W SO V s IGLe bulm (Sa e&Vd-bO)-t g)Gum tool �s�hle �a�'c � 4 • That the variance will be in harmony with the spirit and purpose of the sign ordinance. WN 0020,5462t g a.ve erdi . 7�u 6'4a�7' 7tu 1OA-4 MCDonald's Everbrite 4liw 181011 548.2 cm. 27-112" 69.85,cm. - �— - 19 211 584.2 cm. I a 42" 106.68 CM. Fascia Sign w/Block ISM" w142"Arch Square Footage 31.56 sq.ft. Square Footage 37.26 sq.ft. Illumination 2-F-84 T12 CW/HO Illumination 2-F-96 T12 CW/HO 2-F-72 T12 CW/HO 4-F-64 T12 CW/HO 2-F-64 T12 CW/HO Electrical 5.4 Amps 120V 60Hz Electrical 5.4 Amps 120V 60Hz Ballast 1 -Magnatek MSB-1048-616 Ballast 1 -Magnatek MSB-1048-616 1OA-5 ij Li 17L; tt �{ k'I to. rri ki �. U_ LJ r(.�i ~ r., 1,"'i�y�—r'1y 'i't '� t•rl i f f H t 'i I L t- L� 'LJ �1 4 �H r-r �_ �',!-� �!- h-��r?r;N t-!-,.f�hj rt N t•-''••�t-i �— u � t-'N r••t 'r "- ��r��fit,"�.•71 L �1-4 �' : u r'i.:'+ - - r1 L;fly �~ ��. F•i r � h� am.. .7 ., .� �,'-,... L ",•r to 40"r^a 71 Ha � 4 'r ri r _ F1�i•r—�'L!r-I t'i�� f� i .,t I •,'J _r-1 I_'�i�r t'f I�r��-1�f��H��ri �!'- r;:LrN 1(�N 1� •-1�ta1t'�'�f1I H�jJ, r-+ !-t}•��r''� e 77 r 1OA-6 7 CA of r 11 Old d mNpr 3KH� �6'<W� < �� • ai }' Q O C3 bIOipGL OYIU 1. O I(1 V .1 •Jz OSIOI 06 OS'6Z I M.,S ,61.Z0 S aI j I � in 3av�soari .,. in ILJ I n! ,ZI .91 Li Q1 _ cp I � LLI \ !I 00 LC)* 01 ki l I 4 VL 81 J O£O in m wA _ I - I lf1 V1 1 I 99'@Z OGQI f 3Z LO Q °' W I alo p I two Q W 10- in inwA In YV i c< � b C1 r O h tf.� n T O C� 0Ogg k5.o I dM C]: A 49�C his Zlb = d �• d m qt �� :�.Q.� n �, � a �� 12• �5 i 4• r z 16� a . �. .� UF R1 Hj,CF 1OA-7 SEC. 14 VARIANCES The City Council may authorize variances to any restriction set forth in this ordinance, including but not limited to the number, type, area, height, or setback of signs, or any other aspect involved in the sign permitting process. In granting any variance,the City Council shall determine that a literal enforcement of the sign regulations will create an unnecessary hardship or a practical difficulty on the applicant,that the situation causing the unnecessary hardship or practical difficulty is unique to the affected property and is not self- imposed, that the variance will not injure and will be wholly compatible with the use and permitted development of adjacent properties,and that the granting of the variance will be in harmony with the spirit and purpose of this sign ordinance. A person may request a variance from the Sign Ordinance by filing the request with the Building Official. Any request for variance shall be accompanied by a completed application and a non-refundable filing fee in the amount specified in the current fee schedule adopted by City Council. SEC. 16 PERMITTED SIGN STRUCTURES AND GENERAL REGULATIONS A. ATTACHED SIGN 1. GENERAL: Unless otherwise specifically provided, the regulations set forth in this subsection shall be applicable to all attached signs which are allowed under this ordinance. Signs may not be attached to light fixtures,poles,curbs, sidewalks,gutters,streets,utility poles,public buildings, fences,railings, public telephone poles, or trees. The direct painting of signs on buildings shall be prohibited except for signs less than a three(3)square foot area used for building identification. 2. MINIMUM /MAXIMUM LETTER/LOGO HEIGHT: The minimum height allowed for letters or logos shall be six (6) inches. The maximum height allowed for letters or logos shall be based on the following criteria: Distance From R.O.W. * Maximum Letter/Logo Height Less than 100 ft. 12 inches 101 - 150 ft. 18 inches 151 -200 ft. 24 inches 201 -250 ft. 30 inches 251 -300 ft. 36 inches 301 and greater 42 inches * -For any lease space which does not front on a street,the maximum letter/logo height shall be based on the distance from the vehicular driveway access(see Appendix`B' for further clarification). 3. MAXHVIUM AREA: 0.75 square feet for every one foot of width of building or lease space not to exceed 400 square feet(see Appendix'A'for further clarification). 4. NUMBER OF SIGNS: Only one attached sign per lease space shall be allowed along each street frontage on any site, unless otherwise specifically provided in this ordinance. A secondary sign may be permitted at a public entrance,provided the entrance is on another side of the building,but shall be limited to twenty-five percent (25%) of the primary or permitted sign size, whichever is more restrictive. The six (6) inch minimum letter/logo height will not apply to these secondary signs. No more than two (2) attached signs shall be allowed per lease space. Attached signs shall be located within the first story of the main exterior entrance for a building or lease space (see Appendix `B' for further clarification). 5. SIGN WIDTH: Attached signs shall be limited in width to the middle seventy five percent (75%) of kw the width of any building or lease space. In the event the lease space facade is horizontally articulated, the 75%rule shall apply to the allowed sign to be located on any single plane facade (see Appendix 'B'for further clarification). 1OA-8 6. ROOF LINE LIMITATIONS: In no case shall an attached sign project above the roof line of any building, except those attached to parapet walls and the sign may not extend above the parapet wall. Signs shall be no closer vertically to the eave of the roofline or overhang than the predominant letter height (see Appendix `B' for further clarification). Signs may be attached to a continuous plane fascia,if the sign does not extend above or below the projection of the fascia. Signs attached to fascia are only allowed when attached to structural canopy supported to the ground by columns constructed of similar masonry material as the primary structure(See Appendix `B' for further clarification). 7. ILLUMINATION: Attached signs may only be illuminated utilizing internal lighting. Exterior letters with exposed neon lighting are not allowed. 8. PROTRUSIONS: Attached signs may not protrude farther than eighteen inches (18") from the building, excluding signs attached to canopies. 9. RESIDENTIAL ADJACENCY: Attached signs shall not be allowed on any facade(other than the main front of the building)which faces property zoned for single-family residential uses if the sign is within one hundred fifty feet(150')of the property line of said residential property. 1OA-9 { City of Southlake, Texas MEMORANDUM September 15, 2000 To: Billy Campbell, City Manager From: Charlie Thomas, City Engineer, extension 814 Subject: Reconsideration of the Developer's Agreement for CISD No. 6, Stadium and Bus Facility Action Requested: Reconsider the Developer's Agreement for CISD No. 6, Stadium and Bus Facility. Background Information: On August 1, 2000, the City Council authorized the Mayor to execute a Developer's Agreement for CISD No. 6, Stadium and Bus Facility with the stipulation that the administrative processing fee, inspection fee, park fee were waived and credit was given for water impact fee and wastewater impact fee. CISD was not given credit for the roadway impact fee as calculated by the City Staff in accordance with the Impact Fee Ordinance, in the amount of$415,228.25. CISD has not executed that Developer's Agreement as of yet, but has requested that the City Staff reconsider the method of calculation of the roadway impact fee as is provided for in the Impact Fee Ordinance. In the'equivalency tables of the City's Impact Fee Ordinance, there is only one use that comes close to a high school football stadium and that is an arena. The ITE Trip Generation Manual that is used to estimate -" - trip generation for different uses, used only one example and that_was the San Diego Sports Arena. The San Diego Sports Arena is 38 acres and seats 14,500. Dragon Stadium is approximately 30 acres and seats 7,500. In discussions between the City Staff and the CISD Staff, it was agreed that a more equitable method of calculation of the roadway impact fee for Dragon Stadium would be one based upon the seating capacity. Utilizing the rate of$10,578.86 per acre from the Impact Fee Ordinance and multiplying that by 38 acres and dividing that by 14,500 seats yields 1 OB-1 i + a fee rate of$27.72 per seat. Applying that rate to Dragon Stadium with a seating capacity of 7,500 multiplied by $27.72 per seat yields a roadway impact fee of $207,900 instead of the originally calculated $415,228.25. In the construction of the Stadium and Bus Facility, CISD is constructing a portion of South Kimball Avenue. The cost of that construction is $189,000. CISD is requesting credit for the $189,000 towards their roadway impact fee. South Kimball Avenue is on the City's Master Thoroughfare Plan and is eligible for impact fees. Financial Considerations: If the Council chooses to give CISD credit for the $189,000 to be spent on South Kimball .Avenue, the roadway impact fee would then be $207,900 minus $ $9;000 w1u is`$18;900 Citizen Input/ Board Review: None. Legal Review: This is the City's standard Developer's Agreement, originally drafted by the City Attorney. 4W Alternatives: Approve the request for credit, deny it, or modify it. Supporting Documents: Agreement Staff Recommendation:' Please place on City Council Agenda for September 19, 2000 for Council consideration and appioval: Charlie J. Thomas City Engineer 10B 2 CISD No. 6 ADDITION COMMERCIAL DEVELOPER AGREEMENT An agreement between the City of Southlake, Texas, hereinafter referred to as the "City", and the undersigned Developer, hereinafter referred to as the "Developer", of CISD No. 6 Addition, a new stadium and Transportation Center on the north side of the future Kimball Avenue, hereinafter referred to as "Addition" to the City of Southlake, Tarrant County, Texas, for the installation of certain community facilities located therein, and to provide city services thereto. It is understood by and between the parties that this Agreement is applicable to the Addition (a commercial development) and to the off-site improvements necessary to support the Addition. I. GENERAL REQUIREMENTS A. It is agreed and understood by the parties hereto that the Developer shall employ a civil engineer licensed to practice in the State of Texas for the design and preparation of the plans and specifications for the construction of all facilities covered by this Agreement. B. The Developer will present to the City either a cash escrow, Letter of Credit, performance bond or payment bond acceptable to the City guaranteeing and agreeing to pay an amount equal to 100% of the value of the construction cost of the required public facilities as determined by submitted and approved plans to be constructed by the Developer, and providing for payment to the City of such amounts, up to the total remaining amounts required for the completion of the Addition if the Developer fails to complete the work within two (2) years of the signing of this Agreement between the City and Developer. All bonds shall be issued by a Best-rated bonding company. All letters of credit must meet the Requirements for Irrevocable Letter of Credit attached hereto and incorporated herein. The value of the performance bond, letter of credit or cash escrow will reduce at a rate consistent with the amount of work that has been completed by the Developer and accepted by the City. Performance and payment bond, letter of credit or cash escrow from the prime contractor(s) or other entity reasonably acceptable to the City, hereinafter referred to as Contractor, will be acceptable in lieu of Developer's obligations specified above. C. The Developer agrees to furnish to the City maintenance bonds, letter of credit or cash escrow amounting to 20% of the cost of construction of underground public utilities and 50% for the paving. Commercial Developer Agreement 1 1013-3 These maintenance bonds, letter of credit or cash escrow will be for a period of two (2) years and will be issued prior to the final City acceptance of the Addition. The maintenance bonds, letter of credit or cash escrow will be supplied to the City by the contractors performing the work, and the City will be named as the beneficiary if the contractors fail to perform any required maintenance. D. It is further agreed and understood by the parties hereto that upon acceptance by the City, title to all facilities and improvements mentioned herein above which are intended to be public facilities shall be vested in the City, and Developer hereby relinquishes any right, title, or interest in and to said facilities or any part thereof. It is further understood and agreed that until the City accepts such improvements, the City shall have no liability or responsibility in connection with any such facilities. Acceptance of the facilities for this provision and for the entire Agreement shall occur at such time that the City, through its City Manager or his duly appointed representative, provides Developer with a written acknowledgement that all facilities are complete, have been inspected and approved, and are being accepted by the City. E. On all public facilities included in this Agreement for which the Developer awards his own construction contract, Developer agrees to the following procedure: 1. Developer agrees to pay the following: a. Inspection fees equal to three percent (3%) of the cost of the water , street, drainage and sanitary sewer facilities, on all facilities included in this agreement for which Developer awards his or her own construction contract, to be paid prior to construction of each phase and based on actual bid construction cost; b. Administrative Processing Fee equal to two percent (2%) of the cost of water, street, drainage and sanitary sewer facilities, on all facilities included in this Agreement for which Developer awards his or her own construction contract, to be paid prior to construction of each phase and based on actual bid construction cost; C. Trench testing (95% Standard); d. The additional charge for inspections during Saturday, Sunday, holidays, and after normal working hours; Commercial Developer Agreement 2 10B-4 e. Any charges for retesting as a result of failed tests; f. All gradation tests required to insure proper cement and/or lime stabilization. 2. The City agrees to bear the expense of: a. All nuclear density tests on the roadway subgrade (95% Standard); b. Technicians time for preparing concrete cylinders; and C. Concrete cylinder tests and concrete coring samples. The City can delay connection of buildings to service lines or water mains constructed under this Agreement until said water mains and service lines have been completed to the satisfaction of and acceptance by the City. F. The Developer will be responsible for mowing all grass and weeds and otherwise reasonably maintaining the aesthetics of all the Developer's property. After fifteen (15) days written notice, should the Developer fail in this responsibility, the City may contract for this service and bill the Developer for reasonable costs. Such amount shall become a lien upon all real property of the Addition so maintained by the City, 120 days after Developer has notice of costs. G. Any guarantee of payment instrument (Performance Bond, Letter of Credit, etc.) submitted by the Developer or Contractor on a form other than the one which has been previously approved by the City as "acceptable" shall be submitted to the City Attorney and this Agreement shall not be considered in effect until such City Attorney has approved the instrument. Approval by the City shall not be unreasonably withheld or delayed. H. Any surety company through which a bond is written shall be a surety company duly authorized to do business in the State of Texas, provided that the City, through the City Manager, shall retain the right to reject any surety company as a surety for any work under this or any other Developer's Agreement within the City regardless of such company's authorization to do business in Texas. Approval by the City shall not be unreasonably withheld or delayed. Commercial Developer Agreement 3 10B-5 I. The Developer agrees to fully comply with the terms and conditions of all other applicable development regulations and ordinances of the City. J. The Developer agrees that the completed project will be constructed in conformance with the Development Site Plan, Construction Plans and other permits or regulatory authorizations granted by the City during the development review process. II. FACILITIES A. ON-SITE WATER The Developer hereby agrees to install water facilities to service lots as shown on the final plat of the Addition. Water facilities will be installed in accordance with plans and specifications to be prepared by the Developer's engineer and released by the City. Further, the Developer agrees to complete this installation in accordance with Ordinance No. 170 and shall be responsible for all construction costs, materials and engineering. In the event that certain water lines are to be oversized because of City requirements, the City will reimburse the Developer for the oversize cost greater than the cost of an 8" line. Additionally, the City agrees to provide temporary water service at Developer's request and expense, for construction, testing and irrigation purposes only, even though sanitary sewer service may not be available to the buildings. B. DRAINAGE Developer hereby agrees to construct the necessary drainage facilities within the Addition. These facilities shall be in accordance with the plans and specifications to be prepared by Developer's engineers, released by the Director of Public Works, the City, and made part of the final plat as approved by the Planning and Zoning Commission. The Developer hereby agrees to fully comply with all EPA and TNRCC requirements relating to the planning, permitting and management of storm water which may be in force at the time that development proposals are being presented for approval by the City. Commercial Developer Agreement 4 106-6 C. STREETS The street construction in the Addition will be installed in accordance with plans and specifications to be prepared by the Developer's engineer and released by the Director of Public Works. 1. The Developer will be responsible for: a) Installation and two year operation of street lights, which is payable to the City prior to final acceptance of the Addition; or an agreement with utility provider stating that no charge will be made for street lights for the two-year duration. b) Installation of all street signs designating the names of the streets inside the Addition, said signs to be of a type, size, color and design standard generally employed by the Developer and approved by the City in accordance with City ordinances; c) Installation of all regulatory signs recommended based upon the Manual on Uniform Traffic Control Devices as prepared by the Developer's engineer by an engineering study or direction of the Director of Public Works. It is understood that Developer may put in signage having unique architectural features, however, should the signs be moved or destroyed by any means, the City is only responsible for replacement of standard signage. 2. All street improvements will be subject to inspection and approval by the City. No work will begin on any street included herein prior to complying with the requirements contained elsewhere in this Agreement. All water, sanitary sewer, and storm drainage utilities which are anticipated to be installed within the street or within the street right-of-way will be completed prior to the commencement of street construction on the specific section of street in which the utility improvements have been placed or for which they are programmed. It is understood by and between the Developer and the City that this requirement is aimed at substantial compliance with the majority of the pre-planned facilities. Commercial Developer Agreement 5 1OB-7 It is understood that in every construction project a decision later may be made to realign a line or service which may occur after construction has commenced. The Developer has agreed to advise the City Director of Public Works as quickly as possible when such a need has been identified and to work cooperatively with the City to make such utility change in a manner that will be least disruptive to street construction or stability. D. ON-SITE SANITARY SEWER FACILITIES The Developer hereby agrees to install sanitary sewage collection facilities to service lots as shown on the final plat of the Addition. Sanitary sewer facilities will be installed in accordance with the plans and specifications to be prepared by the Developer's engineer and released by the City. Further, the Developer agrees to complete this installation in compliance with all applicable city ordinances, regulations and codes and shall be responsible for all construction costs, materials, engineering, permits and Impact Fees. In the event that certain sewer lines are to be oversized because of City requirements, the City will reimburse the Developer for the oversize cost greater than the cost of an 8" line. E. EROSION CONTROL During construction of the Addition and after the streets have been installed, the Developer agrees to keep the streets free from soil build-up. The Developer agrees to use soil control measures such as hay bales, silt screening, hydromulch, etc., to prevent soil erosion. It will be the Developer's responsibility to present to the Director of Public Works a soil control development plan that will be implemented for this Addition. When in the opinion of the Director of Public Works there is sufficient soil build-up on the streets or other drainage areas and notification has been given to the Developer, the Developer will have seventy-two (72) hours to clear the soil from the affected areas. If the Developer does not remove the soil within 72 hours, the City may cause the soil to be removed either by contract or City forces and place the soil within the Addition at the contractor's expense. All fees owed to the City will be collected prior to acceptance of the Addition. Commercial Developer Agreement 6 108-8 F. AMENITIES It is understood by and between the City and Developer that the Addition may incorporate a number of unique amenities and aesthetic improvements such as ponds, aesthetic lakes, unique landscaping, walls, and may incorporate specialty signage and accessory facilities. The Developer agrees to accept responsibility for the construction and maintenance of all such aesthetic or specialty items such as walls, vegetation, signage, landscaping, street furniture, pond and lake improvements. G. USE OF PUBLIC RIGHT-OF-WAY It is understood by and between the City and Developer that the Developer may provide unique amenities within public right-of-way, such as landscaping, irrigation, lighting, etc., for the enhancement of the Addition. The Developer agrees to maintain these amenities. The Developer understands that the City shall not be responsible for the replacement of these amenities under any circumstances and further agrees to indemnify and hold harmless the City from any and all damages, loss or liability of any kind whatsoever by reason of injury to property or third person occasioned by its use of the public right-of-way with regard to these improvements and the Developer shall, at his own cost and expense, defend and protect the City against all such claims and demands. H. START OF CONSTRUCTION Before the construction of the water, sewer, streets or drainage facilities can begin, the following must take place: 1. Approved payment and performance bonds must be submitted to the City in the name of the City prior to commencement of any work. 2. At least six (6) sets of construction plans to be stamped "Released for Construction" by the Director of Public Works must be submitted. 3. Developer Agreement must be executed. 4. The Developer, or Contractor, shall furnish to the City a policy of general liability insurance, naming the City as co- insured, prior to commencement of any work. Commercial Developer Agreement 7 1OB-9 5. A Pre-Construction Meeting to be held with all Contractors, major Sub-Contractors, Utilities and appropriate Government Agencies. III. GENERAL PROVISIONS A. INDEMNIFICATION DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND DOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND OTHER CONSULTANTS), ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE CONSTRUCTION, MAINTENANCE, OCCUPANCY, USE, EXISTENCE OR LOCATION OF SAID IMPROVEMENT OR IMPROVEMENTS, AND SHALL FURTHER BE LIABLE FOR INJURY OR DAMAGE TO CITY PROPERTY, ARISING OUT OF OR IN CONNECTION WITH ANY AND ALL ACTS OR OMISSIONS OF DEVELOPER, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, LICENSEES, INVITEES OR TRESPASSERS. DEVELOPER AGREES TO INDEMNIFY THE CITY, ITS OFFICERS AND EMPLOYEES FOR ANY DAMAGES, CLAIMS OR LIABILITIES ARISING FROM THE NEGLIGENT ACT OR OMISSION, OR OF THE CONCURRENT NEGLIGENT ACT OR OMISSION, OF THE CITY, ITS OFFICERS AND EMPLOYEES. B. Venue of any action brought hereunder shall be in Fort Worth, Tarrant County, Texas. Commercial Developer Agreement 8 1OB-10 C. Approval by the Director of Public Works or other City employee of any plans, designs or specifications submitted by the Developer pursuant to this Agreement shall not constitute or be deemed to be a release of the responsibility and liability of the Developer, his engineer, employees, officers or agents for the accuracy and competency of their design and specifications. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City for any defect in the design and specifications prepared by the consulting engineer, his officers, agents, servants or employees, it being the intent of the parties that approval by the Director of Public Works signifies the City's approval on only the general design concept of the improvements to be constructed. In this connection, the Developer shall for a period of two (2) years after the acceptance by the City of the completed construction project, indemnify and hold harmless the City, its officers, agents, servants and employees, from any loss, damage, liability or expense on account of damage to property and injuries, including death, to any and all persons which may arise out of any defect, deficiency or negligence of the engineer's designs and specifications incorporated into any improvements constructed in accordance therewith, and the Developer shall defend at his own expense any suits or other proceedings brought against the City, its officers, agents, servants or employees, or any of them, on account thereof, to pay all expenses and satisfy all judgements which may be incurred by or rendered against them or any of them in connection with herewith. D. This Agreement or any part herein, or any interest herein, shall not be assigned by the Developer without the express written consent of the City Manager, which shall not be unreasonably withheld or delayed. E. On all facilities included in this Agreement for which the Developer awards his or her own construction contract, the Developer agrees to employ a construction contractor who is approved by the City, and whose approval shall not be unreasonably withheld or delayed, said contractor to meet City and statutory requirements for being insured, licensed and bonded to do work in public projects and to be qualified in all respects to bid on public projects and to be qualified in all respects to bid on public projects of a similar nature. In addition, the Developer, or Contractor shall furnish the payment and performance bonds in the name of the City prior to the commencement of any work hereunder and shall also furnish to the �•.- City a policy of general liability insurance. Commercial Developer Agreement 9 10B-11 F. Work performed under the Agreement shall be completed within two (2) years from the date thereof. In the event the work is not completed within the two (2) year period, the City may, at its election, draw down on the performance bond, letter of credit or other security provided by Developer and complete such work at Developer's expense; provided, however, that if the construction under this Agreement shall have started within the two (2) year period, the City may agree to renew the Agreement with such renewed Agreement to be in compliance with the City policies in effect at that time. IV. OTHER ISSUES A. OFF-SITE DRAINAGE B. OFF-SITE SEWER The City agrees at the time the construction of the sanitary sewer, along the portion of Silicon Drive north of the future Kimball Avenue extension along the entire length of CISD property in complete and accepted by the City to reimburse the Carroll ISD for the cost of the construction, including contractors and engineering fees. These costs are $112,270. C. OFF-SITE WATER The City agrees at the time the construction of the water line along the north side of the future Kimball Avenue extension from CISD's east property line to the location of the Transportation Center along the west side of CISD's property is complete and accepted by the City to reimburse the Carroll ISD for the cost of the construction including contractors and engineering fees. These costs are $41,710. D. PARK FEES Because many of the proposed facilities are to be shared jointly between the Developer, CISD and the City, no Park Fees will be required for this project. E. TREE PRESERVATION ORDINANCE All construction activities shall meet the requirements of the Tree Preservation Ordinance No. 585-A. Commercial Developer Agreement 10 1OB-12 F. IMPACT FEES Developer is given credit for Water and Sewer Impact Fees, but _i2 Gr Giiiy IF, JO``'C7f th_. Roadway Impa : construction aportion of South Kimball Avenue. SIGNED AND EFFECTIVE on the date last set forth below. DEVELOPER: By: Title: Address: STATE OF COUNTY OF On before me, , Notary Public, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument, the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. (SEAL) Notary Public My commission expires: Commercial Developer Agreement 11 10B-13 CITY OF SOUTHLAKE, TEXAS By: Rick Stacy, Mayor ATTEST: Sandra LeGrand, City Secretary Date: Commercial Developer Agreement 12 1013-14 REQUIREMENTS FOR IRREVOCABLE LETTER OF CREDIT 1 . The Letter of Credit must have a duration of at least one year. 2. The Letter of Credit may be substituted for utility security deposits exceeding $10,000.00. The City reserves the right to specify the face amount of the letter of credit. 3. The Letter of Credit must be issued by a FDIC insured bank in a form acceptable to the City of Southlake. The City reserves the right to approve/disapprove the bank issuing the Letter of Credit. 4. The Letter of Credit must be issued by a bank that has a minimum capital ratio of six (6%) percent, and has been profitable for each of the last two consecutive years. 5. The customer must provide the City with supporting financial information on the bank to allow the City to ascertain requirements are met. Suitable financial information would be the previous two (2) years December 31 Call Reports submitted to the FDIC and audited financial statements. 6. Partial drawings against Letters of Credit must be permitted. 7. The City must be able to draft on sight with proof of amount owed. 8. The customer pays any and all fees associated with obtaining Letter of Credit. 9. Expiring Letter of Credit must be replaced by substitute Letters of Credit at least 30 days prior to the expiration date on the Letter of Credit held by the City. Commercial Developer Agreement 13 1OB-15 City of Southlake, Texas MEMORANDUM September 15, 2000 TO: Billy Campbell, City Manager FROM: Valerie Bradley, Assistant to the Director of Public Works, x773 SUBJECT: Town Hall City Council Chambers This item is being placed on the agenda at the request of Councilmember Potter. Attached is a layout of the City Council Chambers in Town Hall. Mr. Potter wishes to discuss this layout with the rest of Council to confirm their input. Please call with any questions you may have. 11B-1 .:EVEN MORE r mini MIKE M as II � � Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR.