2000-09-05 CC PacketA
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rRAYMOND TURCO and ASSOCIATES
(4.'
EXECUTIVE SUMMARY
The City of Southlake retained the firm of Schrickel, Rollins & Associates to assist in the
development of its parks and recreation development plan. One of the objectives of the
development plan is to allow for maximum citizen input in the development and
implementation of the plan. As a component of the citizen involvement strategies, the
firm retained the public opinion research company of Raymond Turco & Associates to
conduct a scientifically valid sampling of residents in the community to generate an
analysis of their attitudes and how they relate to recreation in the city.: The resulting
tabulations were analyzed to assist elected and appointed officials in understanding
public sentiment concerning these subjects.
GENERAL RECREATIONALATTITUDESIN SOUTHLAKE
• More than 9 of 10 Southlake residents were either satisfied (53%) or very satisfied
(38%) with the quality of recreation in their community, compared to 6% who were
dissatisfied (6%) or very dissatisfied (0%-2 respondents). Overall satisfaction was
consistent throughout the city (92%-89%).
• Good programs and activities and nice parks (both 22%), along with good variety
(11 %), were the 3 most positive aspects about recreation in Southlake that
residents would relay to people considering moving into the city. Other responses
generated from this open-ended question were good number of parks/open space
(9%), convenient location (7%) and well-maintained/nice landscape (5%).
• Residents described their favorite recreational hobby or sport as
walkingrogging/hiking (17%), and tennis and golf (both 11 %). When asked if they
could participate in their favorite hobby or sport using city facilities, 7 of every 10
residents (70%) could, while 29% had to venture outside the city. The subgroup
of respondents who had to go outside the city to participate in their favorite hobby
(110 individuals) identified Grapevine (40%) far and away their most popular
destination. Also, if the city had the facilities available, 84% of the subsample
(N=110) would utilize them in place of where they generally go.
• Two activities, take kids to play (61 %) and walk/hike (53%) were the two most
popular activities mentioned by residents who went to a city park. Other activities
enjoyed by respondents at a park included organized sports (42%), picnic (36%)
and organized sports (32%). Additionally, 13% of the people sampled
(W
PUBLIC OPINION RESEARCH • POLITICAL CONSULTANTS
2507 Elm Forest Circle • Arlington, Texas 76006
Metro (817) 695-1158 9 Metro Fax (817) 695-1168 E-Mail rturco@ix.netcom.com
acknowledged generally not going to parks.
The Southlake Times (61 %)
Three newspapers, The Southlake Journal (76%), 50% the Southlake
and one city source,
and The Ft. Worth Star -Telegram ( )
city program brochure (62%) were most often utilized by residents to
Scene, the y p
gather information about recreational activities in Southla e.
RECREATION NEEDS ASSESSMENT AND QUALITY RATINGS
of 5 residents (84%) acknowledged visiting a city park or park facility
• More than 4 event
last 12 months. Majorities of respondents also
zed l aated or pe went
in the la athletic field (64 /o) or
rian
(66%), visited or used a city to have participated
path (53%). Conversely, survey participants were least likely ° visited a
in an adult at league or utilized an equestrian traieS(both
ondents°(N=179) who
Corps Of Engineer park (21%)• a hessa athletic leaguepnamed soccer (55 )
indicated having participated in youth
5% and basketball (42%) as the athletic leagues their children
baseball (4 )
participated in most often.
2 genera recreation items, residents were most
overate recreation
• d with the
From a list of 1 g
quality of recreational facilities (91a�ison, satisfa), number ofction programs
lowest regarding
program (both 89%). By comp higher no opinion
availability of hike and bike trails (57%) 62°�teW th 24o�0t no opinion), number of
responses: number of baseball fields
so
ftball fields (59%, 29%) and number of soccer fields (55%, 29%)•
ehensive listing of potential recreational faaiSitie8s1°residents
)sa ethe rated
most
• From a compr picnic are
playground (82%) and
multi -use trails (86%), P respondents
facilities to either construct or construct additionally
�ofsen hlesp • Other
important face important by more than
items rated important or very d a water park, with
' 'ons or shelters (71 %), off-road/BMX trails (63%) and practice
included pavilions trails, fishing piers a
soccer fields, exercise stations along a rt nt Asked
activities (each 60%). The items rated leasurs important include
pools and water ° its 34% and a disc golf co
tennis courts (35 /%), horseshoe p ( )
important recreational facility to construct, and selected8%
to identify the mostp ools and water activities,
multi -use trails, 16% a water park, with p
playgrounds.
to express their level of satisfaction withere most satisfied with
ponents (number,
When asked arks
location, quality, safety) of general recreation, residentsItY
• of arks (94%), maintenance of parks (90%)S $� �OII gLowe �satisfaction
the safety p
(89%), and variety of recreational faili of hike'a d bike trails (55%), number of
ratings were accorded to the quality
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athletic fields (67%) and athletic fields conveniently located (71 %).
THE MASTER TRAIL PLAN AND OTHER RECREATIONAL INITIATIVES
• Thirty-nine percent of residents sampled could use city trails to walk or bicycle
from their home to visit friends, compared to 23% who could travel to schools,
20% to parks and 11 % to shopping areas. As over one-half (53%) of respondents
sampled acknowledged utilizing a bike path or pedestrian path in past year, this
would imply that a large percentage used the bike paths for nondestination
activities rather than moving towards a specific point.
• Survey participants expressed the highest percentage of agreement towards
desiring to see trails in Southlake: connect to routine destinations like parks,
schools and shopping areas (90%); be accessible from my neighborhood (86%);
and be located along creeks in the city (82%). Trails being placed along major
thoroughfares (60%) and along utility corridors (67%) gained the lowest
percentage of agreement. Additional natural surface trails for hiking and nature
study (both 83%) and cross country running (80%) gained the greatest degree of
support from survey participants, compared to a low rating of 74% for mountain
bicycling.
• More than 3 of 4 either supported (45%) or strongly supported (33%) using city tax
dollars to upgrade school property for use as neighborhood parks and practice
areas. By comparison, 18% opposed the concept, including 6% who strongly
opposed the use of tax dollars.
• Multi -use trails (43%) and playgrounds (40%) were twice as popular as other
items that respondents would definitely want a park in their area of Southlake to
include. Additional answers generated from this open-ended question were picnic
areas (20%), and open grassy areas/landscaping (18%). Current facilities could
be improved to be made more useful by add/expand park facilities (27%) and
add/expand trails (22%), according to city residents who were asked this
open-ended question.
• Given the opportunity to voice their opinions to a series of recreation -related
statements, residents most often agreed that they were satisfied with recreational
facilities in Southlake (85%), and that they have adequate avenues to voice their
concerns about recreation in Southlake (84%). One statement did not achieve
majority agreement, although it did gain plurality agreement, as 49% agreed that
the city has a sufficient number of athletic fields. Also, a majority disputed the
statement that the city should improve the existing parks and not develop any new
ones (60%).
At its August 23, 2000 meeting, the Library Board discussed the budget implications of the Library
under their "Other Items" agenda item. Following discussion on the issues of a property tax rate
(6w increase, a voter referendum, and funding sources for the library, the Board agreed to give direction to
staff as follows:
It is the Library Board's general consensus that:
1. it is their desire to see a "full service" library, defined as being open approximately 60 hours a
week, comparable to that of the Grapevine library. The board has worked towards this goal for
the past year and feels that this is what the community expects.
2. a dedicated, annual funding source be available. to fund this library, and that City Council
explore all options to accomplish this.
3. If full service cannot be achieved the first year, that the library be opened approximately 43
hours, and additional funding be allocated or opening date adjusted to accomplish this. The
Board prefers an April 1 opening date, or adjusted accordingly to achieve the most hours open
within budgetary considerations.
As to a referendum vote, the Board is split on this issue, with two favoring a referendum, and others
not supporting it.
• Those that favor a referendum want assurance that any property tax rate clearly be
earmarked for the library to guarantee funding in perpetuity.
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• Some are neither for nor against a referendum, and feel that the Board does not have
enough information, or the expertise, to recommend the method that City Council and staff
choose to communicate the financial needs to the community.
• Those not in favor of the referendum still support a funding source for the library, but feel
the specific budget decisions are beyond the scope of the Library Board.
CONCURRENCE that this accurately reflects the topic discussed:
Maria er hair Marjorie Zielke, Vice -Chair
Debbie Baynard ( Karen qienki
PeggyMJie$fone** Scott MacLeod
Wanda Poe** **Did not attend meeting
\\SLKSV2001\Local\Parks & Recreation\BOARDS\Library\library board statement-revised.doc08/28/00
L:2
3
MONTHLY CODE ENFORCEMENT
REPORT
AUGUST 2000
SIGNS IN R.O.W.................................... 94
VEHICLES TAGGED .............................. 14
FOOD VENDORS ................................... 1
TRASH CONT....................................... 3
HIGH GRASSIWEED CASES .................... 13
TOTAL CASES FOR MONTH .................. 55
TOTAL (excluding high grass/weeds)............ 167
AGENDA MANAGEMENT SCHEDULE - Draft Date: 9/1/00 4:05 PM
City Council Meeting — September 19, 2000 1 City Council Meeting — October 3, 2000
Forum: I Forum:
Consent: i Consent:
Minutes
1.
Minutes
'1. Authorize IA w/CISD for natatorium - KH
2.
Award of bid to
_ for Bob Jones Park improvements - KH
3. Award of bid to for the landscaping at Town Hall - VB
3.
Award of bid to
_ for the Audio Visual system at Town Hall - CT
_
4. Award of bid to for channel improvements in Chapel Downs and
4.
Award of bid to
_ for the furniture at Town Hall - VB
Mission Hills subdivisions - SP
5.
? Reading, Ord.
, Abandonment and Quitclaim of a portion of r-o-
5. Award of bid to for asphalt paving of Civic Place St. - CT
w along Pine Drive - SP
_
6. Approval of an IA w/ TRA DCWS and the Cities of Ft W, Haslet
6.
Approval of Library policies - KH
Keller, Roanoke and the Towns of Flower Mound and Westlake and
7.
Award of bid to
_ for the construction of the S-7 sewer line - SP
Circle T MUD No. 1 and No. 3. Agreeing to adopt a water
8.
Award of bid to
_ for the reconstruction of Pine Drive - SP
conservation and emergency water demand mogt plan" -- CT
9.
Award of bid to
for the reconstruction of W . Cont. - SP
7. Award of bid to _, for mobile filing system at Town Hall - VB
10.
Award of bid to
for the reconstruction of Mockingbird/Robin - SP
2nd Reading / Pub Hearing & Related Items:
1. Ord. 789, First PH, Annual Budget for FY 2000-01 and revisions to FY
1999-00 - SE
2. Ord. 790, Tax Levy Ord.
3. Ord. No. 788, False Alarm Reduction Program- GW
4. **ZA 00-095, SUP, Wahnart outside storage
5. **ZA 00-094, SP, Tracts A & C, Gateway Plaza, Ph II
6. **ZA 00-079, SP, Cornerstone Plaza One
7. **ZA 00-092, SP, Panorama Place, Ph 11
**Pending P&Z action
Reading & Related Items:
1. ZA 00-068, RZ/CP Christian Men's (PH)
2. ZA 00-056, RZ/CP, High Point
3. **ZA 00-067, PR, Lot 3-R, T.M. Hood No. 706 Addition
** Pending P&Z action
Resolutions:
2nd Reading / Pub Hearing & Related Items
1. ZA 00-068, RZ/CP Christian Men's (PH)
2. ZA 00-056, RZ/CP, High Point
**Pending P&Z action
1st Reading & Related Items:
1. Ord. _, Revisions to Ord. 480, pertaining to outside storage.
**Pending P&Z action
Resolutions:
Consider: Consider:
1. Approval of License Agr w/Dallas Area Rapid Transit (DART) covering 1. Scope of Services agreements for: KSB, GRACE, NETAC, Women's
the Mustang Court extension at the intersection of SH 26 - SP Shelter, & Lake Cities Band - KH
scuss:
yr Ord. _, Revisions to Ord. 480, pertaining to outside storage.
2. Traffic study for the intersection of Peytonville and FM1709 - SP
Discussion:
1. Teen Center Survey report
Executive Session :
AGENDA MANAGEMENT SCHEDULE - Draft Date: 9/1/00 4:05 PM
City Council Meeting — October 17, 2000
City Council Meeting — November 7, 2000
Forum:
Forum:
Consent:
Consent:
1. Minutes
1. Minutes
2. Award of contract to _ for the telecommunication system at Town
Hall - CT
3. Award of bid to for the reconstruction of Burney - SP
4. Approval of an Advanced Funding agreement with TxDOT for the
construction of a traffic signal at FM 1938 and Continental Blvd - SP
2nd Reading / Pub Hearing & Related Items:
2nd Reading / Pub Hearing & Related Items:
1. Ord. Revisions to Ord. 480, pertaining to outside storage.
**Pending P&Z action
**Pending P&Z action
1st Reading & Related Items:
1st Reading & Related Items:
**Pending P&Z action
**Pending P&Z action
Resolutions:
Resolutions:
Consider:
Consider:
1. Scope of Services Agreements for: MMOW, CARS, NETS, SI Library
foundation - KH
Discussion:
Discussion:
AGENDA MANAGEMENT SCHEDULE - Draft Date: 9/1/00 4:05 PM
Future City Council Meeting
Forum:
Consent:
Fort Worth Water Contract - RH
Auth Mayor to execute letter authorizing TxDOT to change speed limits in construction zone on SH 114 - SP
3.
Abndmnt of 15' utility easement on property owned by Fina (S-7) - SP
4.
Abndmnt of 15' utility easement on property owned by Explorer (S-7) - SP
5.
Authorize the Mayor to enter into a prof servs agr w/JD Wilson and Assoc for development of a strategic plan - SKY
2nd Reading / Pub Hearing & Related Items:
1st Reading & Related Items:
1.
Ord. 483-I, Amendments to Sub Ord No. 483, - Park and Recreation Dedication Requirements-CC/KH
2.
Ord. No. 774, Amendment to Trail System Master Plan - CC/KH
Resolutions:
1.
Res. 99-16, relating to limiting 11 of zoning applications - from 3/23 CC mtg
Consider:
1.
Sidewalk / Trail Implementation Plan
Prof Services Agreement - Michael Drive (PW - 5/4/99)
Interlocal Agreement with Grapevine re: North Kimball - RH
Auth Mayor to enter into an IA w/NE Tarrant County Regional Water System (NETCRWS) - RH
Discuss:
1.
Lard Conservatory District
2.
Utility Policies & Standards Ordinance
3.
Street Standard Ordinance
4.
Ord. 771, Nuisance Ordinance - MJ
5.
**Amendment to Master Thoroughfare Plan - CC
6.
Ord. No. _, Right of Way Management (City attorney letter date 6/19/2000)
7.
Emergency Preparedness Notification Program - GW
8.
1997 Uniform Fire Code- GW
9.
Revise Landscaped Ordinance to include bufferyards etc. - GW
10.
Sign Ordinance Revisions- GW
11.
Ordinance Establishing Regulations on Corps' Property- GW
12.
Parade and Street Closure Ordinance- GW
13.
Substandard Bldg. Ordinance- GW
14.
High Grass/Weeds Ordinance revision- GW
15.
Residential lighting standards review- GW
16.
Mass Gathering Ordinance- GW
17.
Elevator Ordinance- GW
18.
Tree and Landscape Ordinances- GW
19.
E-Court
20.
Change Order ill w/Mid State utilities for 18 in sewer force main along N. Kimball
Executive Session:
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08/31/00 17:10 FAX 8172518717 COOPER & STEBBINS, L.P.
11002
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For immediate Release
August 31, 2000
SpUTH LA K'r
'OWN SQUARE
13 —
U'PCONHNG EVENTS
FaH Concert Series
September — October, 2000
Contact:
Nancy Hormann
817.329.5566
Southlake Town Square is proud to present the Fall Concert Series, Saturday evenings at 7 p.m. and
Sunday afternoons at 4:00 p.m., September-uctober. Concerts will take place in fne Rustin P?fk Pavilion of
Downtown Southlake and are FREE to the public. Featured eutmiainment for September includes Eye to Eye,
original variety pop tunes, remember all your favorite bands from the 70's and 80's; Lake Cities Concert Band,
conducted by David Stone, this concert band consists of over 65 musicians, all from Northeast Tarrant County;
One on One, a dymamite jazz trio featuring Leo Johnson from the internationally famous Drifters and featuring
all the soulful tunes of the 50's and 60's; Lake Cities Swing Band, Lake Cities performs the best of Swing;
Whites Chapel Children's Choir; Isis and the Star Dancers, a dance troop featuring Middle Eastern Belly
Dancing, Polynesian Dancing, Western Can -Can, Caribbean Calypso and much more; and Third Wish, this
group will entertain you with performances of Popular rock tunes.
The Fall Concert Series continues in October with a variety of bands including Elvis, see and hear
songs by the King himself; Dallas Dixieland Band, playing New Orleans Dixieland tunes; Children's
Showcase, featuring some of the most talented young performers in the metroplex; True Blue, this up and
coming blues cover band; Amberhawke, an Irish Folk Band; Dumaine, an R&B band featuring high energy
dance tunes; Texas Tumbleweeds, a C&W band that will take you back to the days of Bob Willis; The Lake
Cities Concert Band, a 50-piece orchestra featuring Broadway tunes and The Lake Cities Swing Band.
All information including upcoming events, cturent entertainment schedules, and general information
about Southlake Town Square can be found on our website: www.southiaketownsguare.com or by calling
(817) 329-5566.
City of Southlake, Texas
MEMORANDUM
August 21, 2000
ITO: Billy Campbell, City Manager
FROM: Garland Wilson, Director of Public Safety
SUBJECT: Appointment of Ricky Black to National Fire Protection Association (NFPA)
Committee
Chief Black continues to demonstrate and exemplify himself as a leader among his peers. Deputy
Director of Public Safety, Cortez Lawerence with Auburn, Alabama Department of Public Safety
requested Chief Black to serve as his alternate on the NFPA Technical Committee on Fire and
Emergency Service Organization and Deployment — Career. The appointment is achieved through a
current NFPA committee member's recommendation. Chief Black applied for membership and
received approval July 20,2000. This is a prominent appointment to a national committee that
provides the professional standards for all Fire Departments in the United States. He has the
opportunity to comment and influence emergency response for professional Fire Departments nation-
wide. I am proud to support Chief Black in the advancement of his professional career.
I am available for questions or comments you may have.
GW/�)
cc: Shana Yelverton, Assistant City Manager
Attachments: National Fire Protection Association appointment letter
Membership Certificate
on
NFPA®
National Fire Protection Association
International
I Batterymarch Park, Quincy, Massachusetts 02269-9101 USA
July 20, 2000 Telephone (617) 770-3000 • Fax (617) 770-0700 • www.nfpa.org
Ricky Black
City of Southlake
667 N. Carroll Ave.
Southlake, TX 76092
Dear Mr. Black:
Congratulations on your appointment as an Alternate member of the Technical Committee
on Fire and Emergency Service Organization and Deployment - Career.
A copy of the 2000 NFPA Directory, a NFPA Codes- and Standards -Making System brochure and
your Certificate of Membership are enclosed. The Directory contains the Regulations Governing
Committee Projects, and the Guide for the Conduct of Participants in the NFPA Codes and
Standards Development Process, please review these portions of the Directory. The Committee List
is now available quarterly, upon request, and can also be found on the NFPA web site.
I am sure that your Staff' Liaison will be contacting you prior to the next meeting of the Committee
regarding the activities of the group, and sending you copies of the committee's documents. You
should know that the Standards Council sponsors a Committee Leadership Conference (CLC). This
session is held at the NFPA May Association Meeting. As a committee member you are strongly
urged to attend this session,
Please note, if you have any change in status, including a change of address, employment,
organization represented, or funding source, you must notify this office immediately as required by
the Regulations Governing Committee Projects.
In the meantime, if you have any questions about this appointment, please do not hesitate to contact
my office or your Staff Liaison directly.
Sincerely,
CA 4";t5_
Casey C. Grant, PE
Secretary, Standards Council
/kls
c: Alan V. Brunacini, Committee Chair
Stephen N. Foley, Staff Liaison
/1, oa
An international nonprofit membership organization dedicated to reducing the burden of fire on the quality of life by advocating scientifically -based codes and standards, . 0
research. and education for fire and related safety issues since I SQ6. Publisher. of the National Fire Codes", including the National Electrical Code* and the Life Safety Code
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The Texas A&M University System
Texas Engineering Extension Service
Emergency Services Training Institute
August 7, 2000
DAVID BARNES
DEPUTY FIRE MARSAHL
SOUTHLAKE DPS
667 N CAROLL
SOUTHLAKE, TX 76092
Dear MR. BARNES:
Thank you for your contributions as a guest instructor in the 71" Annual Municipal
Texas Fire Training School. I know your students gained valuable experience and the
knowledge they need to improve their firefighting skills and save lives.
The communities and organizations served by your students appreciate your efforts as
well, I'm sure, since they will be the major beneficiaries of the knowledge gained by the
firefighters and rescue personnel who attended you class. Your generosity in giving of
your time and talents to prepare and teach the lessons will make a difference — in terms of
lives saved and reduction of property loss.
The Texas Fire Training School and all those whose lives you have touched, directly and
indirectly, appreciate the active concern you have shown for others. Thank you for
helping make this year's school a success.
Best regards,
Rick L. Tye
Division Head
RLT/cm
AFF John B. Connally Building • 301 Tarrow-TEEX • College Station, Texas 77840-7896
979-845-7641 • Fax 979-847-9304 • http://teexweb.tamu.edu/esti
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FIRE /RESCUE DEPARTMENT
August 28, 2000
Southlake DPS
% Garland Wilson, Director
667 N. Carroll Ave.
Southlake, TX 76092
Dear Garland,
u----------------------
Please express our sincere appreciation to Chief Black and the able brush truck crew for their
assistance on the large brush fires Sunday. Our citizens salute you as well.
Fortunately no one was injured and there were no insured losses. We stand ready to assist you
the next time the shoe is on the other foot. Come see us.
``► ySincerell yours,
King, Fire Chief
137 TAYLOR STREET • P.O. BOX 770 KELLER, TEXAS 76244 (817)431-3371 Fax (817)379.0602
Web: http://wwu,.cityofkeller.com • E-mail: cityofkellera@gte.net K
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City of Southlake, Texas
MEMORANDUM
TO: Billy Campbell, City Manager
FROM: Sharen Elam, Director of Finance Ext. 716
SUBJECT: Ordinance No. 791, 1" Reading, An ordinance providing for a penalty to defray
costs of collecting delinquent property taxes pursuant to Section 33.07 and
33.08, Texas Code
Action Requested: Approval of Ordinance No. 791
Background
Information: The City has a contract with our attorney's to collect delinquent ad valorem
taxes pursuant to the authority granted in Section 6.30 of the Property Tax
Code. The contract provides that the attorney receives a fee of 15% of all
delinquent taxes collected. Texas Legislature provides the means for
charging the cost of collection to the delinquent taxpayers. Staff feels that
the expense of collecting delinquent taxes should be borne to the property
owners who are delinquent in their payment. Tarrant County Tax Collector
requires cities to adopt an ordinance that provides for a penalty to be charged
to the taxpayer.
Financial
Considerations: None required
Citizen Input/
Board Review: Public Hearing is scheduled for September 19, 2000.
Legal Review: City Attorney, Betsy Elam, reviewed the ordinance under consideration by
City Council.
Alternatives: Approve Ordinance No. 791 or City can pay the attorney's fee for collecting
delinquent taxes.
Supporting
Documents: Ordinance No. 791
Staff
Recommendation: Approve Ordinance No. 791.
ORDINANCE NO. 9"I
AN ORDINANCE PROVIDING FOR A PENALTY TO DEFRAY COSTS OF
COLLECTING DELINQUENT PROPERTY TAXES PURSUANT TO
SECTIONS 33.07 AND 33.08, TEXAS TAX CODE; PROVIDING THAT
THIS ORDINANCE IS CUMULATIVE OF ALL ORDINANCES;
PROVIDING FOR SEVERABILITY; PROVIDING FOR PUBLICATION;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake, Texas is ahome rule city acting under its charter adopted
by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the
Local Government Code; and
WHEREAS, the city contracts with private attorneys for the collection of delinquent ad
valorem taxes; and
WHEREAS, the city council believes that the expense of collecting delinquent taxcs should
be borne by the property owners who are delinquent in their payments; and
WHEREAS, the Texas Legislature has provided the means for charging the cost of
collection to the delinquent taxpayers in Sections 33.07 and 33.08, Texas Tax Code;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS:
SECTION 1.
Additional Penalty for Collection Costs of Delinquent Taxes.
To defray the cost of collection of delinquent taxes pursuant to Section 6,30, Texas Tax
Code, ad valorem taxes that become delinquent on or after:
(1) February I of a year, but not later than May 1 of that year, and that remain delinquent
on July 1 of the year in which they become delinquent, shall incur an additional penalty, as
authorized by Section 33.07, Texas Tax Code, in the amount of 15% ofthe amount of taxes, penalty,
and interest due;
(2) June 1 under Sections 31.03, 31.031, 31.032, and/or 31.04, Texas Tax Code, shall incur
an additional penalty, as authorized by Section 33.08 of the Tax Code, in the amount of 15% of the
amount of taxes, penalty and interest due.
w:t8 tnt,ketprdir*rx,Z%TaxColWaion,wpo
Pape 1
5a- a
SECTION 2.
Cumulative
This ordinance shall be cumulative of all provisions of ordinances of the City of Southlake,
Texas except where the provisions of this ordinance are in direct conflict with the provisions of such
ordinance, in which event the conflicting provisions of such ordinances are hereby repealed.
SECTION 3.
Severable
It is hereby declared to be the intention of the City Council that the phrases, clauses,
sentences, paragraphs and section ofthis ordinance are severable, and if any phrase, clause, sentence,
paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or
decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the
remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same
would have been enacted by the City Council without the incorporation in this ordinance of any such
unconstitutional phrase, clause, sentence, paragraph or section,
SECTION 4.
Publication
The City Secretary of the City of Southlake is hereby directed to publish the proposed
ordinance or its caption and penalty together with a notice sitting out the time and place for a public
hearing thereon at least ten (10) days before the second reading of this ordinance, and if this
ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of
its provisions, then the City Secretary shall additionally publish this ordinance or its caption and
penalty in the official City newspaper one time within ten days after passage of this ordinance, as
required by Section 3.13 of the Charter of the City of Southlake.
SECTION 5.
Effective Date
This ordinance shall be in full force and effect from and after its passage and publication as
required by law, and it is so ordained.
PASSED AND APPROVED ON FIRST READING ON THIS DAY OF
2000
W ASouthlakskOrdlnanc slTaxCdlemion.wpp
MAYOR
ATTEST:
CITY SECRETARY
Page 2
SCE,-3
PASSED AND APPROVED ON SECOND READING ON THIS DAY OF
, 2000.
MAYOR
ATTEST:
CITY SECRETARY
EFFECTIVE:
APPROVED AS TO FORM AND LEGALITY;
City Attorney
W :lS ou (hp k e 0 r a i ramCee 1TaXC OUP CU On .wpO
Pape a
TOTAL P.04
0
City of Southlake, Texas
MEMORANDUM
8/29/00
TO: Billy Campbell, City Manager
FROM: Sean Leonard, Court Administrator
SUBJECT: Ordinance No. #783, 2"d Reading, Providing for the Amendment of Article II of
Chapter 8 of the Code of Ordinances Relating to Municipal Court of Record
Action Requested: Approval and Adoption of Ordinance No. #783.
Background
Information: During the 76th Texas legislative session, House Bill #731 was passed
amending Chapter 30 of the Government Code to standardize and make
applicable a uniform set of policies and procedures for all municipal
courts of record. Because prior law permitted courts of record to be
established through state law, the Government Code contained a separate
set of policies, rules, and procedures for each municipal court of record
created by the statute. As a result, the rules and procedures were not
uniform. This legislative mandate streamlined the qualifications, duties,
salaries, powers, terms, selection, and removal of judges of municipal
courts of record and their clerks which in turn must be codified by the
City of Southlake. Highlights of the ordinance include appointments,
compensation and term limits of the judges. Appointments of the Court
Clerk, court personnel and court reporter and establishment of a court
seal and transcript preparation fee.
Financial
Considerations: Not Applicable.
Citizen Input/
Board Review: First reading held on Tuesday, August 15, 2000.
Legal Review: The City Attorney Rob Allibon has reviewed the mandated state requirements
and created the attached document for City Council approval.
Alternatives: The City Council has the discretion to set the term limits of the judge(s) to
either a two-(2) or four-(4) year term. They have decided on a two year
term.
Supporting
Documents: Ordinance No. #783
1
Billy Campbell, City Manager
August 29, 2000
Page 2
Staff
�w Recommendation: Place Ordinance No. #783, on the 5"' day of September, 2000 City Council
agenda for second reading.
N:\Court\Memorandums\CourtofRecordmemo082900.doc
1A a
ORDINANCE NO. 783
AN ORDINANCE AMENDING ARTICLE II OF CHAPTER 8 OF THE
CODE OF ORDINANCES OF THE CITY OF SOUTHLAKE, RELATING
TO MUNICIPAL COURTS OF RECORD; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of Southlake, Texas is a home rule city acting under its
charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the 1999 Texas Legislature adopted changes to various provisions
of Chapter 30 of the Government Code relating to municipal courts of record, making it
appropriate to
revise
Article II of
Chapter
8 of the Code of Ordinances,
in order to
comply with
the
changes
adopted
by the 1999 Texas
Legislature.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
SECTION 1.
That Article II of Chapter 8 of the Code of Ordinances of the City of Southlake,
Texas is hereby amended by the addition of Section 8-32A, which shall read as follows:
Sec. 8-32A. Municipal court designation.
The municipal court of record shall be the "Municipal Court of Record in the City
of Southlake, Texas".
SECTION 2.
That Article II of Chapter 8 of the Code of Ordinances of the City of Southlake,
Texas is hereby amended by the addition of Section 8-3213, which shall read as follows:
Sec. 8-32B. Municipal court jurisdiction.
MunicipalCourtOrdinance.doc
The municipal court of record in the City of Southlake has the jurisdiction
provided by Section 30.00005 of the Government Code.
SECTION 3.
That Article II of Chapter 8 of the Code of Ordinances of the City of Southlake,
Texas is hereby amended by amending Section 8-33, which shall read as follows:
Sec.8-33. Judges —appointment.
The judges of the municipal court of record in the City of Southlake shall be
appointed by the city council. A judge who was elected or appointed before September
1, 1999 continues in office until the end of the current term.
SECTION 4.
That Article II of Chapter 8 of the Code of Ordinances of the City of Southlake,
Texas is hereby amended by amending Section 8-35, which shall read as follows:
0 Sec.8-35. Same —qualifications.
A municipal judge of the municipal court of record in the City of Southlake must:
1. be a resident of this state;
2. be a citizen of the United States;
3. be a licensed attorney in good standing; and
4. have two or more years of experience in the practice of law in this state.
A person may not serve as a municipal judge if the person is employed by the City of
Southlake. A municipal judge who accepts employment with the city vacates the judicial
office.
MUNICIPAL COURT ORDINANCE.doc PAGE 2
SECTION 5.
That Article II of Chapter 8 of the Code of Ordinances of the City of Southlake,
Texas is hereby amended by the addition of Section 8-35A, which shall read as follows:
Sec.8-35A. Same —compensation.
The city council shall set the salary of the municipal judge of the municipal court
of record in the City of Southlake. The amount of the judge's salary may not be
diminished during the judge's term of office. The salary may not be based directly or
indirectly on fines, fees, or costs collected by the Court.
SECTION 6.
That Article II of Chapter 8 of the Code of Ordinances of the City of Southlake,
Texas is hereby amended by the addition of Section 8-35B, which shall read as follows:
Sec. 8-35B. Same —supervision and control of the court.
4W The municipal judge shall supervise and control the operation and clerical
functions of the administrative department of the municipal court, including the court's
personnel, during the proceedings or docket of the court. At all other times, the
operation and clerical functions of the administrative department of the municipal court
shall be under the supervision and direction of the court clerk.
SECTION 7.
That Article II of Chapter 8 of the Code of Ordinances of the City of Southlake,
Texas is hereby amended by the addition of Section 8-35C, which shall read as follows:
Sec.8-35C. Same —term.
The term of an appointed municipal judge for the municipal court of record in the
City of Southlake is two (2) years from the date of appointment.
MUNICIPAL COURT ORDINANCE.doc PAGE 3
C.
SECTION 8.
That Article II of Chapter 8 of the Code of Ordinances of the City of Southlake,
Texas is hereby amended by the addition of Section 8-35D, which shall read as follows:
Sec.8-35D. Same —vacancies.
If a vacancy occurs in the office of a municipal judge of a court of record, the city
council shall by ordinance appoint a qualified person to fill the office for the remainder of
the unexpired term. The city council may appoint one or more qualified persons to be
available to serve for a municipal judge who is temporarily absent due to illness, family
death, continuing legal or judicial education programs, or any other reason. The
municipal judge shall select one of the qualified persons appointed by the city council to
serve during the absence of the municipal judge. The substitute judge, while serving as
a municipal judge, has all the powers and shall discharge all the duties of a municipal
judge. A substitute judge must meet the qualifications prescribed for the municipal
judge. The city council shall set the compensation for the substitute judge.
SECTION 9.
That Article II of Chapter 8 of the Code of Ordinances of the City of Southlake,
Texas is hereby amended by amending Section 8-36, which shall read as follows:
Sec. 8-36. Appointment of court clerk and court personnel.
The city manager shall appoint a clerk of the municipal court of record, who shall
be known as the municipal court clerk. The municipal court clerk shall keep the records
of the municipal court of record, issue process, and generally perform the duties of a
clerk of a county court at law exercising criminal jurisdiction. In the annual budget, the
city council may provide deputy clerks, warrant officers, and other personnel as needed
MUNICIPAL COURT ORDINANCE.doc PAGE 4
for the proper operation of the municipal court of record. During proceedings of the
court, the clerk and court personnel shall serve at the direction of the municipal court
judge. At all other times they shall serve at the direction and supervision of the court
clerk who shall have the authority to remove the court personnel according to rules set
forth in the city's personnel policies.
SECTION 10.
That Article II of Chapter 8 of the Code of Ordinances of the City of Southlake,
Texas is hereby amended by amending Section 8-37, which shall read as follows:
Sec. 8-37. Court reporter.
The municipal court clerk shall appoint a court reporter who must meet the
qualifications provided by law for official court reporters. The court reporter or court
staff may use written notes, transcribing equipment, video or audio recording
equipment, or a combination of those methods to record the proceedings of the court.
The court reporter or court staff are not required to record testimony in any case unless
the judge or one of the parties requests a record in writing, and files the request with the
court before trial. If a record is made, it shall be kept for the 20 day period beginning
the day after the last day of the court proceeding, trial or denial of motion for new trial,
whichever occurs last. The court reporter is not required to be present during
proceedings of the municipal court of record, provided that proceedings that are
required to be recorded are recorded by a good quality electronic recording device. If a
case is appealed, the proceedings shall be transcribed from the recording by an official
court reporter.
MUNICIPAL COURT ORDINANCE.doc PAGE 5
SECTION 11.
That Article II of Chapter 8 of the Code of Ordinances of the City of Southlake,
Texas is hereby amended by the addition of Section 8-41, which shall read as follows:
Sec.8-41. Seal.
The court clerk is directed to acquire a seal in conformance with State law for the
municipal court of record in the City of Southlake, Texas.
SECTION 12.
That Article II of Chapter 8 of the Code of Ordinances of the City of Southlake,
Texas is hereby amended by the addition of Section 8-42, which shall read as follows:
Sec.8-42. Jury.
The court clerk shall supervise the selection of persons for jury service in the
municipal court of record.
SECTION 13.
That Article II of Chapter 8 of the Code of Ordinances of the City of Southlake,
Texas is hereby amended by the addition of Section 8-43, which shall read as follows:
Sec. 8-43. Transcript preparation fee.
In the event of an appeal, the appellant shall pay a transcript preparation fee in
the amount of $25. The transcript preparation fee does not include the fee for an actual
transcript of the proceedings. The clerk shall note the payment of the fee on the docket
of the court. If the case is reversed on appeal, the fee shall be refunded to the
appellant. In addition to the transcript preparation fee, the fee for the actual transcript of
the proceedings and statement of facts must be paid by the appellant.
MUNICIPAL COURT ORDINANCE.doc F:,GE 6
SECTION 14.
This ordinance shall be cumulative of all provisions of ordinances of the City of
Southlake, Texas, except where the provisions of this ordinance are in direct conflict
with the provisions of such ordinances, in which event the conflicting provisions of such
ordinances are hereby repealed.
SECTION 15.
It is hereby declared to be the intention of the City Council that the phrases,
clauses, sentences, paragraphs and sections of this ordinance are severable, and if any
phrase, clause, sentence, paragraph or section of this ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
such unconstitutionality shall not affect any of the remaining phrases, clauses,
sentences, paragraphs and sections of this ordinance, since the same would have been
enacted by the City Council without the incorporation in this ordinance of any such
unconstitutional phrase, clause, sentence, paragraph or section.
SECTION 16.
This ordinance shall be in full force and effect from and after its passage and
publication as required by law, and it is so ordained.
PASSED AND APPROVED ON FIRST READING ON THIS DAY OF
2000.
MAYOR
ATTEST:
CITY SECRETARY
MUNICIPAL COURT ORDINANCE.doc PAGE 7
PASSED AND APPROVED ON SECOND READING ON THIS DAY OF
, 2000.
EFFECTIVE:
MAYOR
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM AND LEGALITY:
City Attorney
MUNICIPAL COURT ORDINANCE.doc PAGE 8
City of Southlake, Texas
MEMORANDUM
August 29, 2000
TO: Billy Campbell, City Manager
FROM: Sharen Elam, Director of Finance
SUBJECT: Ordinance No. 789; 1" Reading, Approving and adopting the Annual
Budget for the Fiscal Year 2000-01 and approving the revised budget
figures for the Fiscal Year 1999-00.
Action Requested: Approval of Ordinance No. 789, on 1" reading, Adopting and
approving the Annual Budget for Fiscal Year 2000-01 and
approving the revised budget figures for the Fiscal Year 1999-00.
Background
Information: Presented to the City Council for consideration is the FY2000-01
budget and the revised budget for FY1999-00. This budget
summarizes the plan of municipal operations for the fiscal year
that begins October 1, 2000. The Council was presented a
budget workbook on August 4, 2000. The summary budget
information presented and attached to Ordinance 789 reflects the
detail included in the budget workbook. The summary budget
information also incorporates a Capital Projects Budget for
FY2000-01 year, plus anticipated Capital Projects through 2005.
The Capital Projects are major water, sewer, street and drainage
infrastructure items that are funded through a variety of sources
such as impact fees, operating fund transfers, developer fees,
bonds, and certificate of obligation proceeds.
Financial
Considerations: The proposed budget maintains the current tax rate of $0.422
with total revenues of $34,771,075 and total expenditures of
$34,874,538.
Citizen Input/
Board Review: A Public Hearing is scheduled for September 5, 2000 and
September 19, 2000 with the 15` and 2' Reading of Ordinance
No. 789, respectively.
Legal Review: None required
8A -I
Billy Campbell
Ordinance No. 789
1141W August 29, 2000
page 2
L01
Alternatives: In the absence of approving and adopting the proposed budget for
FY2000-01, per the City Charter, the amount appropriated for
the current fiscal year shall be deemed adopted for the ensuing
fiscal year on a month to month basis with all items in it pro-
rated accordingly until such time as the Council adopts a budget
for the ensuing fiscal year.
Supporting
Documents: Ordinance No. 789
Fiscal Year 2000-01 Proposed Budget and Fiscal Year 1999-00
Revised Budget summary documents and a Capital Projects
Budget including anticipated Capital Projects through 2005.
Staff
Recommendation: Approval of Ordinance No. 789, 151 reading, adopting and
approving the Annual Budget for Fiscal Year 2000-01 and
approving the revised budget figures for the Fiscal Year 1999-00.
t
ORDINANCE NO. 789
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, APPROVING REVISED BUDGET
FIGURES FOR FISCAL YEAR 1999-00; APPROVING AND
ADOPTING THE BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2000, AND TERMINATING
SEPTEMBER 30, 2001, AND MAKING APPROPRIATIONS FOR
EACH DEPARTMENT, PROJECT AND ACCOUNT; REPEALING
CONFLICTING ORDINANCES; PROVIDING A SAVINGS AND
SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE
DATE.
WHEREAS, the City Manager has prepared a revision of certain figures in the 1999-00
budget and submitted same to the City Council; and,
WHEREAS, the City Manager of the City of Southlake, Texas (hereinafter referred to as the
"City") has caused to be filed with the City Secretary a budget to cover all proposed expenditures
of the government of the City for the fiscal year beginning October 1, 2000, and ending September
30, 2001, (hereinafter referred to as the 'Budget"); and
WHEREAS, the Budget, a copy of which is attached hereto as Exhibit "A" and incorporated
herein for all purposes, shows as definitely as possible each of the various projects for which
appropriations are set up in the Budget, and the estimated amount of money carried in the Budget
for each of such projects; and
WHEREAS, the Budget has been filed with the City Secretary for at least thirty (30) days
and available for inspection by any taxpayer; and
WHEREAS, public notice of public hearings on the proposed annual budget, stating the
dates, times, places and subject matter of said public hearings, was given as required by the Charter
of the City of Southlake and the laws of the State of Texas; and
WHEREAS, such public hearings were held on September 5, 2000 and September 19, 2000,
prior approval of such dates being hereby ratified and confirmed by the City Council, and all those
wishing to speak on the Budget were heard; and
WHEREAS, the City Council has studied the Budget and listened to the comments of the
taxpayers at the public hearings held therefor and has determined that the Budget attached hereto is
in the best interest of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
Section 1. That all of the above premises are found to be true and correct and are
incorporated into the body of this Ordinance as if copied in their entirety.
8A-3
Ordinance No. 789
Page 2
Section 2. That the revised figures, prepared and submitted by the City Manager for the
1999-00 budget, be, and the same are hereby, in all things, approved and appropriated, and any
necessary transfers between accounts and departments are hereby authorized, approved, and
appropriated.
Section 3. That the Budget attached hereto as Exhibit "A" and incorporated herein for
all purposes is adopted for the Fiscal Year beginning October 1, 2000, and ending September 30,
2001; and there is hereby appropriated from the funds indicated such projects, operations, activities,
purchases and other expenditures as proposed in the Budget.
Section 4. That the City Manager shall file or cause to be filed a true and correct copy
of the approved Budget, along with this ordinance, with the City Secretary and in the office of the
County Clerks of Denton and Tarrant County, Texas, as required by State law.
Section 5. That any and all ordinances, resolutions, rules, regulations, policies or
provisions in conflict with the provisions of this Ordinance are hereby repealed and rescinded to the
extent of conflict herewith.
Section 6. If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereto any person or circumstances is held invalid or unconstitutional by
a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions
of this Ordinance; and the City Council hereby declares it would have passed such remaining
portions of this Ordinance despite such invalidity, which remaining portions shall remain in full
force and effect.
Section 7. That the necessity of adopting and approving a proposed budget for the next
fiscal year as required by the laws of the State of Texas requires that this Ordinance shall take effect
immediately from and after its passage, and it is accordingly so ordained.
PASSED AND APPROVED on first reading this day of
2000.
ATTEST:
Sandra L. LeGrand
City Secretary
X
Rick Stacy, Mayor
Ordinance No. 789
Page 3
0
PASSED AND APPROVED ON second reading this day of
2000.
ATTEST:
Sandra L. LeGrand
City Secretary
APPROVED AS TO FORM:
City Attorney
Date:
Adopted:
Effective:
M:\ W D-F ILES\ORDINANC\709-BGT-ORD. DOC/kb
Rick Stacy, Mayor
B'4 s
"EXHIBIT A"
REVENUES
Ad Valorem Taxes
Sales Tax
Franchise Fees
Fines
Charges for Services
Permits/Fees
Miscellaneous
Water Sales -residential
Water Sales-commeraal
Wastewater Sales
Sanitation Sales
Other Utility Charges
TIF District
Interest Income
Total Revenues
EXPENDITURES
City Secretary
Human Resources
City Manager
Support Services
General Gov Total
Finance
Municipal Court
Teen Court
Finance Total
Fire
Police
Public Safety Support
Building Inspections
Public Safety Total
Streets/Drainage
Public Works Admin
Utility Billing
Water
Wastewater
Sanitation
Public Works Total
Planning
Planning Total
Economic Development
Economic Dev. Total
Community Services
Parks and Recreation
Library Services
Community Svcs. Total
ALL FUNDS SUMMARY
2000-01 Proposed Budget and 1999-00 Revised Budget
03:09 PM
08/30/00
1998-99
Actual
1999-00
Adopted
1999-00
Revised
$ increase/
(Decrease)
Adopted
% Increase/
-Decrease
2000-01
Proposed
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
$8,171,356
$9,543,252
$9,416,252
($127,000)
-1.3%
$11,007,128
$1,463,876
15.3%
6,093,319
6,981,247
6,991,247
10,000
0.1%
8,040,684
1,059,437
15.2%
1,099,960
1,283,296
1,184,950
(98,346)
-7.7%
1,147,916
(135,380)
-10.5%
737,531
835,798
835,798
0
0.0%
853,755
17,957
2.1%
609,327
657,132
545,620
(111,512)
-17.0%
575,620
(81,512)
-12.4%
2,164,320
2,037,565
2,202,346
164,781
8.1 %
1,812,555
(225,010)
-11.0%
318,254
266,354
202,040
(64,314)
-24.1 %
238,502
(27,852)
-10.5%
6,883,531
6,358,000
6,358,000
0
0.0%
6,500,000
142,000
2.2%
1.054,766
990,000
990,000
0
0.0%
1,100,000
110,000
11.1%
1,287,472
1,572,352
1,300,000
(272,352)
-17.3%
1,320,000
(252,352)
-16.0%
720,693
913,000
794,000
(129,000)
-14.1%
850,000
(63,000)
-6.9%
386,472
378,775
385,798
7,023
1.9%
372,750
(6,025)
-1.6%
90,563
325,436
325,436
0
0.0%
524,065
198,629
61.0%
489.916
393,100
393,100
0
0.0%
428.100
35,000
8.9%
$30,107,480
$32,535,306
$31,914,587
620719
-1.9%
$3.4,771,07
$2,235,768
6.9%
$253,911
$340,874
$314,574
($26,300)
-7.7%
$333,555
($7,319)
-2.1%
226,467
266,105
260,434
(5,671)
-2.1%
204,140
-61,965
-23.3%
442,912
373,692
374,388
696
0.2 %
377,730
4,038
1.1 %
2,185,891
2,682 100
2,754,568
72,468
2.7%
2,349,366
33( 2,734)
-12.4%
$3 109,181
$3,662,770
$3,703,964
41 194
1.1 %
$3,264,791
397 979
-10.9%
425,712
511,040
491,988
(19,052)
-3.7%
474,286
(36,754)
-7.2%
296,012
360,922
348,740
(12,182)
-3.4%
320,103
(40,819)
-11.3%
86,763
76,583
76,490
(93)
-0.1 %
84,597
8,014
10.5%
808 486
$948,545
$917,218
31 327
-3.3 %
87$8,986
69 559
-7.3%
1,891,944
1,910,137
1,836,137
(74,000)
-3.9%
1,961,248
51,111
2.7%
3,222,632
3,676,559
3,575,128
(101,431)
-2.8%
3,987,678
311,119
8.5%
1,046,085
955,370
920,430
(34,940)
-3.7%
1,005,969
50,599
5.3%
682,373
894,361
847,619
(46,742)
-5.2%
988,588
94,226
10.5%
6 843 035
$7,436,428
$7,179,314
25(S 7.113)
3.5%
$7,943,483
$507,056
6.8 %
770,495
1,074,7B9
985,303
(89,486)
-8.3%
1,013,588
(61,201)
-5.7%
865,353
937,633
842,559
(95,074)
-10.1%
621,123
(316,510)
-33.8%
24
14,600
14,710
110
0.8%
100
(14,500)
-99.3%
4,457,217
5,385,229
5,346,857
(38,372)
-0.7%
5,286,530
(98,699)
-1.8%
854,115
1,044,588
993,186
(51,402)
-4.9%
1,024,186
(20,402)
-2.0%
54%937
624.000
575000
4( 9,000)
-7.9%
580,800
(43,200)
-6.9%
7 497 141
$9,080,839
$8,757,615
32($3,224)
-3.6 %
$8,526,328
5($54.512)
-6.1
478,532
627,429
537,680
89749
-14.3%
575,991
(51,438)
-8.2%
478 532
$627,429
$537,680
89 749
-14.3 %
57$5,991
51 438
.8.2 %
149,805
254,005
240,060
13945
-5.5%
265,096
11,091
4.4%
149 805
$254,005
$240,060
13 945
-5.5 %
$265,096
$11,091
4.4%
363,339
549,868
511,761
(38,107)
-6.9%
4B4,648
(65,220)
-11.9%
1,340,420
1,815,906
1,758,707
(57,199)
-3.1%
1,633,646
(182,257)
-10.0%
96,775
162,008
144,410
1{ 7,598)
-10.9%
339401
177,393
109.5%
51,800,534
52.527,781
52.414, 778
(5112 903)
-4.5 %
52,457,697
7( 0 084)
-2.8
=a,
PAGE I
"EXHIBIT A"
EXPENDITURES, cont.
TIF District
Crime Control District
Debt Service
Total Expenditures
Net Revenues
Proceeds from C.O. Sale/Other
Transfers In
Transfers Out
Total Other Sources (Uses)
Net change in w/c components
Beginning Fund Balance
Reserved Fund Balance
Ending Fund Balance
0
D�
ALL FUNDS SUMMARY
2000-01 Proposed Budget and 1999-00 Revised Budget
03:09 PM
08/30100
1998-99
Actual
1999-00
Adopted
1999-00
Revised
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
2000-01
Proposed
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
102,670
0
0
0
0.0%
0
0
0.0 %
68,707
113,639
120,936
7,297
6.4%
254,421
140,782
123.9%
5,620,828
8,759,111
8A94,456
26( 4,655)
-3.0%
10,707,744
1,948,633
22.2%
$26,478,918
$33,410,547
$32,366,122
($1,044,425)
-3.1 %
$34,874,538
$1,463,991
4.4 %
3 628 562
875 240
451 535
423 706
103 463
$707,903
$0
$0
$0
$0
$0
$2,658,442
$4,499,240
$4,902,834
$403,594
$5,352,975
$853,735
($3,222.739)
($3,411,787)
($3538435)
($126,648)
($3,691,976)
280189
143 606
$1,087,453
1$ ,364.399
$276,94
$1,660,999
573 546
$68( 8.320)
$6,785,476
$9,869,322
$9,869.322
$10,782,188
$0
§0
Lo
NO
$9,8 99,322
$10, 881,534
$10,7 22,186
$12,339, 223
PAGE 2
"EXHIBIT A"
3
REVENUES
Ad Valorem Taxes
Sales Tax
Franchise Fees
Fines
Charges for Services
Permits/Fees
Miscellaneous
Interest Income
Total Revenues
EXPENDITURES
City Secretary
Human Resources
City Manager
Support Services
General Gov. Total
Finance
Municipal Court
Teen Court
Finance Total
Fire
Police
Public Safety Support
Building Inspections
Public Safety Total
Streets/Drainage
Public Works Admin
Public Works Total
Planning
Planning Total
Economic Development
Economic Dev. Total
Community Services
Parks and Recreation
Library Services
Community Svcs. Total
Total Expenditures
Net Revenues
Proceeds from C.O. Sale/Lease
Transfers In
Transfers Out
Total Other Sources(Usea)
Beginning Fund Balance
Reserved Fund Balance
Ending Fund Balance
Fund balance percentage-C/v
GENERAL FUND
2000-01 Proposed Budget and 1999-00 Revised Budget
03 09 PM
GU30100
$ Increase/
$ Increase!
1998-99
1999-00
1999-00
(Decrease)
% Increase/
2000-01
(Decrease)
% Increase/
Actual
Adopted
Revised
Adopted
-Decrease
Proposed
Adopted
-Decrease
$5,970,271
$6,562,798
$6,435,798
($127,000)
-1.9%
$7,626,173
$1,063,375
16.2%
3,070,097
3,569,839
3.579,839
10,000
0.3%
4,117,565
547,726
15.3%
1,099,960
1,283,296
1,184,950
(98,346)
-7.7%
1,147,916
(135,380)
-10.5%
737,531
835,798
835,798
0
0.0%
853,755
17,957
21 %
609,327
657,132
545,620
(111,512)
-17.0%
575,620
(81,512)
-12.4%
2,116,102
1,937,565
2,071,865
134,300
6.9%
1,712,555
(225,010)
-11.6%
299,090
182,954
147,670
(35,284)
-19.3%
200,102
17,148
9.4%
237,437
190.000
190,000
0
0 0 %
200,000
10 000
5.3 %
$14,139,814
$15,219,382
$14,991,540
($227,842)
-1.5%
$16,433,686
$1,214,304
6.0%
$253,911
$340,874
$314,574
($26,300)
-7.7%
$333,555
($7,319)
-2.1%
226,467
266,105
260,434
(5,671)
-2.1 %
204,140
(61,965)
-23.3%
442,912
373,692
374,388
696
0.2%
377,730
4,038
1.1%
2,185,891
2,682,100
2,754,568
72468
2.7%
2,349,366
33( 2,734)
-12.4%
3 109 181
$3,662,771
$3,703.9
$41.194
1.1%
$3,264,791
397 979
-10.9%
425,712
511,040
491,988
(19,052)
-3.7%
474,286
(36,754)
-7.2%
296,012
360,922
348,740
(12,182)
-3.4%
320,103
(40,819)
-11.3%
86763
76583
76490
(93)
-0.1 %
84 597
8 014
10.5%
808 486
$948,545
$917,218
31 327
-3.3%
$878,986
69 559
-7.3%
1,891,944
1,910,137
1,836,137
(74,000)
-3.9%
1,961,248
51,111
2.7%
3,222,632
3,676,559
3,575,128
(101,431)
-2.8%
3,967,678
311,119
8.5%
1,046,085
955,370
920,430
(34,940)
-3.7%
1,005,969
50,599
5.3%
682,373
894,361
B47619
(46,742)
-5.2%
988,588
94226
10.5%
$6,843,035
$7,436,428
$7,179.314
257 113
-3.5%
$7,943,483
$607,056
6.8%
770,495
1,074,789
985,303
(89,486)
-8.3%
1,013,588
(61,201)
-5.7%
865,353
937,633
842,559
(95,074)
-10.1%
621,123
31( 6.510)
-33.8%
$1,635,848
$2,012,422
$1,827,862
($184,560)
-9.2%
$1,634,711
($377,711)
-18.8%
478,532
627,429
537,680
(89,749 )
-14.3%
575,991
(51,438)
-8.2%
78 532
$627,429
53$ 7,680
89 749
-14.3%
$675,991
51 438
-8.2%
149,805
254,005
240.D60
(13,945)
-5.5%
265,096
11 091
4.4%
149 805
$254,005
$240,060
13 945
-5.5%
$265.096
11 091
4.4%
363,339
549,868
511,761
(38,107)
-6.9%
484,648
(65,220)
-11.9%
1,282,459
1,745,508
1,700,446
(45,062)
-2.6%
1,329,435
(416,073)
-23.8%
96775
162.008
144,410
(17,598)
-10 9 %
339,401
177,393
109.5%
$1,742,573
$2,457,383
$2,356,617
($100,766)
-4.1%
$2,153,483
($303,900)
-12.4%
$14,767,459
$17,398,983
$16,762,715
($636,266)
-3.7%
$16,716,542
($682,"0)
-3.9%
627 645
($2,179,601)
($1,771,175)
$408,426
282 856
1 896 745
$707.903
$0
$0
$0
$0
939,200
785,527
1,235,527
450,000
210,000
($272,408)
133697
F0
133,697
LO
1374695
$651,830
1.2$ 35,527
$583,697
210000
$2.837,899
$3,584,949
$3,584,949
$3,049,301
$D
$0
$0
$0
$3,584,949
$2,057,178
3$ ,049,301
29$ 76,444
24.28%
11.82%
18.19%
17.81%
PAGE 3
"EXHIBIT A"
REVENUES
Miscellaneous
Interest Income
Water Sales -residential
Water Sales -commercial
Sewer Sales
Sanitation Sales
Other utility charges
Total Revenues
EXPENSES
Debt Service
Utility Billing
Water
Wastewater
Sanitation
Total Expenses
Net Revenues
Transfers In
Transfers Out
Total Other Sources (Uses)
Net change in w/c components
Beginning working rapltal
Ending fund balance
No, of days working capital
UTILITY FUND
2000-01 Proposed Budget and 1999-00 Revised Budget
03:09 PM
08/30/00
1998-99
Actual
1999-00
Adopted
1999-00
Revised
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
2000-01
Proposed
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
$14,928
$83,400
$54.269
($29,131)
-34.9%
$38,400
($45,000)
-54.0%
143,331
100,000
100,000
0
0.0%
125,000
25,000
25.0%
6,883,531
6,358,000
6,358,000
0
0.0%
6,500,000
142,000
2.2%
1,054,766
990,000
990,000
0
0.0%
1,100,000
110,000
11.1%
1,287,472
1,572,352
1.300,000
(272,352)
-17.3%
1.320,000
(252,352)
-16.0%
720,693
913,000
784,000
(129,000)
-14.1%
850,000
(63,000)
-6.9%
386,472
378,775
385,798
7 023
1.9%
372.750
(6,025
-1.6%
$10,491,193
$10,395,527
$9,972,067
($423,460)
-4.1 %
$10,306,150
($89,377)
-0.9%
2,241,029
2,120,443
3,952,480
1,832,037
86.4%
4,628,850
2,508,407
118.3%
24
14,600
14,710
110
0.8%
100
(14,500)
-99.3%
4,457,217
5,385,229
5,346,857
(38,372)
-0.7%
5,286,530
(98,699)
-1.8%
854,115
1,044,588
993,186
(51,402)
-4.9%
1,024,186
(20,402)
-2.0%
549,937
624,000
575,000
(49,000)
-7.9%
580,800
(43,200)
-6.9%
18,102,322
9 188 860
$10,882,233
$1,693,373
18.4%
$11,520,466
$2,331,606
25.4%
2 388 871
11,206,667
910 166
($2,116,833)
($1,214,316)
(12,420,983)
$0
$0
$1,564,399
$1,960,999
(817,777)
(785,527)
(785,527)
(210,000
(817,777)
(785,527)
778,872
1,750,999
688 320
H
LO
$2,099,313
$2,982,087
$2,982,087
$2,850,793
$2,982,087
$3,403,227
$2,850,793
$3,367,476
134
135
96
107
PAGE 4
"EXHIBIT A"
REVENUES
Ad Valorem Taxes
Miscellaneous Income
Interest Income
Total Revenues
EXPENDITURES
Principal
Interest
Admin. Expenses
Total Expenditures
Net Revenues
Transfers In
Transfer Out
Total other Sources/(Uses)
Beginning Fund Balance
Ending Fund Balance
DEBT SERVICE FUND
2000-01 Proposed Budget and 1999-00 Revised Budget
03:09 PM
08/30/00
1998-99
Actual
1999-00
Adopted
1999-00
Revised
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
2000-01
Proposed
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
$2,201,085
$2,980,454
$2,980.454
$0
0.0%
$3,380,955
$400,501
13.4%
$0
$0
$0
$0
0.0%
$0
$0
0.0%
37,956
40,000
40,000
0
0.0%
40,000
0
0.0%
$2,239,041
$3,020,454
$3,020,464
$0
0.0%
$3,420,955
$400,501
13.3%
$1,428,432
$2,506,754
$1,737,002
($769,752)
-30.7%
$3,133,169
$626,415
25.0%
$1,227,572
$3,241,331
$1,804,046
(1,437,285)
-44.3%
$1,917,203
(1,324,128)
-40.9%
$6,725
$B4O00
$B.000
0
0.0%
$8,000
0
0.0%
$2,662,729
$5,756,085
$3,649,048
($2,207,037)
-38.3%
$5,068,372
($697,713)
-12.1%
(1423,688)
($2,735,631)
52($ 8,594)
$2,207,037
($1,637,417)
$1,098,214
836,345
2,833,130
1,111,980
2,163,454
43( 4.546)
0
0
0
401,799
2,833,130
1,111,980
2,163,454
$782,765
$760,877
$760,877
$1,344,263
76$ 0,877
1358,375
$1,344,263
$1,870,299
PAGE 5
"EXHIBIT A"
REVENUES
Permits/Fees
Miscellaneous
Interest
Total Revenues
EXPENDITURES
Parks and Recreation
Park Improvements
Land
Total Expenditures
Net Revenues
Bond proceeds
Transfer to other funds
Total Other Sources/(Uses)
Beginning Fund Balance
Ending Fund Balance
SPECIAL REVENUE FUND
Parks/Recreation
2000-01 Proposed Budget and 1999-00 Revised Budget
03.09 PM
08/30/00
1998-99
Actual
1999-00
Adopted
1999-00
Revised
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
2000-01
Proposed
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
$48,218
$100,000
$130,481
$30,481
30.5%
$100,000
$0
0.0%
36
0
101
101
0.0%
0
0
0.0%
6 649
5 600
5 600
0
0.0%
5 600
0
0.0%
$54,904
$106,600
$136,182
$30,582
29.0%
$105,600
$0
0.0%
$0
$0
$0
$0
0.0%
$0
0
0.0%
0
0
0
0
0.0%
0
0
0.0%
0
0
0
0
0.0%
0
0
0.0%
$0
$0
$0
$0
0.0%
$0
$0
0.0%
$54,904
$106,600
$136,182
$30,582
$106,600
$0
$0
$0
$0
$0
($242,141)
Lo
$0
$0
($242,141)
$0
$0
$0
$216,249
$29,012
$29,012
$165,194
2$ 9.01z
$134,612
$165,194
$270,794
PAGE 6
"EXHIBIT A"
REVENUES
Sales Tax
Interest
Total Revenues
EXPENDITURES
Personnel
Operations
Capital
Total Expenditures
Net Revenues
Transfers Out
Proceeds from C.O. Sale
Total Other Sources (Uses;
Beginning Fund Balance
Ending Fund Balance
(W
SPDC - OPERATING FUND
Parks/Recreation
2000-01 Proposed Budget and 1999-00 Revised Budget
03:09 PM
08/30/00
1998-99
Actual
1999-00
Adopted
1999-00
Revised
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
2000-01
Proposed
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
$1,533,773
$1,737,104
$1,737,104
$0
0.0%
$1,997,670
$260,566
15.0%
52,594
37,500
37,500
0
0.0%
37,500
0
0.0%
$1,686,367
$1,774,604
$1,774,604
$0
0.0%
$2,036,170
$260,666
14.7%
$54,661
$67,098
$54,661
($12,437)
-18.5%
$300,614
$233,516
348.0%
$3,300
$3,300
$3,600
300
9.1%
$3,600
300
9.1%
$0
�_o
0
0.0%
10
0
0.0%
$57,961
$70,398
$58,261
($12,137)
-17.2%
$304,214
$233,816
332.1%
$1,528,406
$1,704,206
$1,716,343
$12,137
$1,730,966
$26,750
(1,237,896)
(1,380,583)
(1,490,928)
($110,345)
(1,318,522)
0
0
0
0
(1,237,896)
(1,380,583)
(1,490,928)
(1,318,522)
$459,116
$749,626
$749,626
$975,041
$749,626
1 0$ 73.249
97$ 5.041
$1,387,475
rk
8A I 3-
PAGE 7
"EXHIBIT A"
REVENUES
Interest Income
Total Revenues
EXPENDITURES
Principal
Interest
Admin. Expenses
Total Expenditures
Net Revenues
Proceeds from bond sale
Transfers In
Total Other Sources (Uses;
Beginning Fund Balance
Ending Fund Balance
(blila,
SPDC - DEBT SERVICE FUND
Parks/Recreation
2000-01 Proposed Budget and 1999-00 Revised Budget
03.09 PM
08/30/00
1998-99
Actual
1999-00
Adopted
1999-00
Revised
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
2000-01
Proposed
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
$11,550
$20,000
$20,000
$0
0.0%
$20,000
$0
0.0%
$11,650
$20,000
$20,000
$0
0.0%
$20,000
$0
0.0%
$215,000
$225,000
$225,000
$0
0.0%
$355,000
$130,000
57.8%
501,641
655,583
765,928
110,345
16.8%
663,522
7,939
1.2%
429
2 000
2 000
0
0.0%
2 000
0
0.0%
$717,070
$882,583
$992,928
$110,345
12.5%
$1,020,622
$137,939
15.6%
($705,520)
($862,583)
($972,928)
$110,345
($1,000,522)
$137,939
$0
$0
$0
$0
737 896
$880,583
$990,928
$1,018,522
$737,896
$880,583
$990,928
$1,018,522
$30,601
$62,977
$62,977
$80,977
$62,977
180,977
$80,977
$98,977
SA_13
PAGE 8
"EXHIBIT A"
REVENUES
Sales Tax
Total Revenues
EXPENDITURES
Personnel
Operations
Capital
Total Expenditures
Net Revenues
Transfer out -Crime Control CIP
Transfers Out -General Fund
Total Other Sources (Uses)
Beginning Fund Balance
Ending Fund Balance
1�
CRIME CONTROL DISTRICT FUND
2000-01 Proposed Budget and 1999-00 Revised Budget
03:09 PM
08/30100
1998-99
Actual
1999-00
Adopted
1999-00
Revised
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
2000-01
Proposed
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
$1,489,449
$1674,304
$1674304
$0
0.0%
$1,925,450
$251,146
15.0%
$1,489,449
$1,674,304
$1,674,304
$0
0.0%
$1,925,450
$251,146
15.0%
$68,707
$111,959
$120,936
$8,977
8.0%
$126,610
$14,651
13.1%
$0
$1,680
$0
(1,680)
-100.0%
$127,811
126,131
7507.8%
$0
LO
$0
0
0.0%
L0
0
0.0%
$68,707
$113,639
$120,936
$7,297
6.4%
$264,421
$140,782
123.9%
$1,420,742
$1,560,665
$1,553,368
($7,297)
$1,671,028
$110,363
$0
$0
($150,000)
$0
12( 7,408)
881050
881050
(1,971,899)
(127,408)
(881,050)
(1,031,050)
(1,971,899)
$362,097
$1,655,431
$1,655,431
$2,177,749
$1,655,431
$2,335,046
2 1$ 77,749
$1,876,878
PAGE 9
"EXHIBIT A"
REVENUES
Ad Valorem
Donations
TIF Revenue
Total Revenues
EXPENDITURES
Personnel
Operations
Capital
Pay Plan Implementation
Total Expenditures
Net Revenues
Transfers Out -Debt Service
Transfers In
Total Other Sources (Uses)
Beginning Fund Balance
Ending Fund Balance
TIF OPERATING FUND
2000-01 Proposed Budget and 1999-00 Revised Budget
03'09 PM
08/30/00
1998-99
Actual
1999-00
Adopted
1999-00
Revised
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
2000-01
Proposed
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
$90.563
$325,436
$325,436
$0
0.0%
$524,065
$198,629
61.0%
$4,200
$0
$0
0.0%
$0
0.0%
400
0
0
0
0.0%
0
0
0.0%
$95,163
$325,436
$326,436
$0
0.0%
$524,065
$198,629
61.0%
$96,385
$0
$0
$0
0.0%
$0
$0
0.0%
$6,285
$0
$0
0
0.0%
$0
0
0.0%
$0
$0
$0
0
0.0%
$0
0
0.0%
50
NO
N_
0
0.0%
$0
0
0.0%
$102,670
$0
$0
$0
0.0%
$0
$0
0.0%
($7,508)
$325,436
$325,436
$0
$624,066
$198,629
(90,563)
(230,930)
(230,930)
0
(191,555)
145,000
0
0
0
0
54,437
(230,930)
(230,930)
0
(191,555)
($2,565)
$44,365
$44,365
$138,871
$44,365
1 38871
$138,871
$471,381
S A - I G___
PAGE 10
"EXHIBIT A"
PROPOSED BUDGET 2000-01
ALL FUNDS SUMMARY
Projected Revenues-FY00-01
Less: Projected Expenditures
Total-Expe nd itu res-FY00-01
C.O. Proceeds
Net Transfers In (Out)
Net Revenues
Estimated Fund Balance/
Working Capital 9/30/00
Estimated Fund Balance/
Working Capital 9/30/01
Special
Revenue
General Utility Debt Service Parks/ TIF Operating Crime Control
Fund Fund Fund Recreation Fund District Fund SPDC Funds Total
$16,433,686 $10,306,150 $3,420,955 $105,600 $524,065 $1,925,450 $2,055,170 $34,771,075
$16,716,542 $11,520,466 $5,058,372 $0 $0 $254,421 $1,324,736 $34,874,538
$16,716,542 $11,520,466 $5,058,372 $0 $0 $254,421 $1,324,736 $34,874,538
$0 $0 $0 $0 $0 $0 $0 $0
210 000 $1,750,999 $2 163,454 L $191 555 ($1,971,899) ($300,000) $1,660,999
72 856 1536,683 $526,037 $105,600 332 510 300 871 430,43 1 557 536
$3,049,301 $2,850,793 $1,344,263 $165,194 $138,871 $2,177,749 $1,056,017 $10,782,187
$2,976,444 $3,387,476 $1,870,299 $270,794 $471,381 $1,876,878 $1,486,451 $12,339,723
9A- 14
PAGE 11
1�
"EXHIBIT A"
PROPOSED BUDGET 2000-01
ALL FUNDS SUMMARY
EXPENDITURES BY FUND/CATEGORY
1999-00
1999-00
2000-01
$ Increase/
% Increase/
1998-99
Adopted
Revised
Proposed
(Decrease)
-Decrease
FUND
Actual
Budget
Budget
Budget
Adopted
Adopted
EXPENDITURE CATEGORY
Personnel
9,611,797
12,049,747
11,880,560
12,980,373
930,626
7.7%
Operations
9,581,766
10,402,061
9,999,302
10,743,683
341,622
3.3%
Capital Outlay
1,664,527
2,199,629
1,991,803
442,738
(1,756,891)
-79.9%
Debt Service
5,620,828
8,759,111
8,494,456
10,707,744
1,948,633
22.2%
GRAND TOTAL ALL FUNDS
26,478,918
33,410,547
32,366,122
34,874,538
1,463,991
4.4%
1 A , 11
PAGE 12
46W
3
FUND
General Fund
Personnel
Operations
Capital Outlay
Total
Utility Fund
Personnel
Operations
Capital Outlay
Debt Service
Total
Debt Service Fund
Debt Service
Total
Special Revenue-
Parks/Recreation Fund
Operations
Capital Outlay
Total
TIF Fund
Personnel
Operations
Total
Crime Control District Fund
Personnel
Operations
Capital Outlay
Total
SPDC Fund
Personnel
Operations
Debt Service
Total
"EXHIBIT A"
PROPOSED BUDGET 2000-01
ALL FUNDS
SUMMARY
EXPENDITURES BY FUND/CATEGORY
1999-00
1999-00
2000-01
$ Increase/
% Increase/
1998-99
Adopted
Revised
Proposed
(Decrease)
-Decrease
Actual
Budget
Budget
Budget
Adopted
Adopted
8,636,109
10,780,557
10,640,527
11,363,200
582,644
5.4%
4,466,824
5,287,497
4,990,770
5,278,874
(8,623)
-0.2%
1,664,527
1330,929
1,131,418
74,468
(1,256,461)
-94.4%
14,767,459
17,398,982
16,762,715
16,716,542
(682,440)
-3.9%
755,936
1,090,133
1,064,436
1,189,948
99,815
9.2%
5,105,357
5,109,584
5,004,932
5,333,398
223,814
4.4%
0
868,700
860,385
368,270
(500,430)
-57.6%
2,241,029
2,120,443
3,952,480
4,628,850
2,508,407
118.3%
8,102,322
9,188,860
10,882,233
11,520,466
2,331,606
25.4%
2,662,729
5,756,085
3,549,048
5,058,372
69( 7,713)
-12.1%
2,662,729
5,756,085
3,549,048
5,058,372
(697,713)
-12.1%
0
0
0
0
0
0.0%
0
0
0
0
0
0.0%
0
0
0
0
0
0.0%
96,385
0
0
0
0
0.0%
6,285
0
0
0
0
0.0%
102,670
0
0
0
0
0.0%
68,707
111,959
120,936
126,610
14,651
13.1 %
0
1,680
0
127,811
126,131
7507.8%
0
0
0
0
0
0.0%
68,707
113,639
120,936
254,421
140,782
123.9%
54,661
67,098
54,661
300,614
3,300
3,300
3,600
3,600
717,070
882,583
992,928
1,020,522
775,031
952,981
1,051,189
1,324,736
233,516
300
137,939
371,755
348.0%
9.1 %
15.6%
39.0%
GRAND TOTAL ALL FUNDS 26,478,918 33,410,547 32,366,122 34,874,538 1,463,991
�A-1�
4.4%
PAGE 13
"EXHIBIT A"
PROPOSED BUDGET 2000-01
ALL FUNDS SUMMARY
EXPENDITURES BY FUND/DIVISION/CATEGORY
1999-00
1999-00
2000-01
$ Increase/
% Increase/
1998-99
Adopted
Revised
Proposed
(Decrease)
-Decrease
GENERAL FUND
Actual
Budget
Budget
Budget
Adopted
Adopted
City Secretary/Mayor/Council
Personnel
134,160
172,478
172,478
168,839
(3,639)
-2.1%
Operations
115,766
168,396
142,096
164,716
(3,680)
-2.2%
Capital Outlay
3,985
0
0
0
0
0.0%
Total
253,911
340,874
314,574
333,555
(7,319)
-2.1%
Human Resources
Personnel
122,335
150,171
151,121
162,379
12,208
8.1%
Operations
103,533
114,434
107,725
41,761
(72,673)
-63.5%
Capital Outlay
600
1,500
1,588
0
(1,500)
-100.0%
Total
226,467
266,105
260,434
204,140
(61,965)
-23.3%
City Manager's Office
Personnel
319,855
334,440
345,463
346,860
12,420
3.7%
Operations
122,188
38,952
28,865
30,870
(8,082)
-20.7%
Capital Outlay
870
300
60
0
3( 00)
-100.0%
Total
442,912
373,692
374,388
377,730
4,038
1.1%
Support Services
Personnel
77,437
281,311
322,283
419,064
137,753
49.0%
Operations
1,402,445
1,681,605
1,818,896
1,919,802
238,197
14.2%
Capital Outlay
706,008
719,184
613,389
10,500
70( 8,684)
-98.5°%
Total
2,185,891
2,682,100
2,754,568
2,349,366
(332,734)
-12.4%
Finance
Personnel
249,425
345,297
328,196
329,392
(15,905)
-4.6%
Operations
167,489
165,743
163,792
144,894
(20,849)
-12.6%
Capital Outlay
8,798
0
0
0
0
0.0%
Total
425,712
511,040
491,988
474,286
(36,754)
-7.2%
Municipal Court
Personnel
176,954
228,734
232,262
195,499
(33,235)
-14.5%
Operations
114,005
132,188
116,478
124,604
(7,584)
-5.7%
Capital Outlay
5,052
0
0
0
0
0.0%
Total
296,012
360,922
348,740
320,103
(40,819)
-11.3%
Teen Court
Personnel
42,239
52,071
52,071
59,162
7,091
13.6%
Operations
42,951
24,512
24,419
25,435
923
3.8%
Capital Outlay
1,572
0
0
0
0
0.0%
Total
86,763
76,583
76,490
84,597
8,014
10.5%
Fire Services
Personnel
1,358,717
1,515,507
1,545,507
1,650,007
134,500
8.9%
Operations
285,851
315,950
250,950
311,241
(4,709)
-1.5%
Capital Outlay
247,377
78,680
39,680
0
(78,680)
-100.0%
Total
1,891,944
1,910,137
1,836,137
1,961,248
51,111
2.7%
PAGE 14
SA -
19
"EXHIBIT A"
PROPOSED BUDGET 2000-01
ALL FUNDS SUMMARY
EXPENDITURES BY FUND/DIVISION/CATEGORY
1999-00
1999-00
2000-01
$ Increase/
% Increase/
1998-99
Adopted
Revised
Proposed
(Decrease)
-Decrease
GENERAL FUND
Actual
Budget
Budget
Budget
Adopted
Adopted
Police Services
Personnel
2,608,280
3,062,232
3,050,122
3,537,723
475,491
15.5%
Operations
305,493
370,022
308,959
449,955
79,933
21.6%
Capital Outlay
308,859
244,305
216,047
0
(244,305)
-100.0%
Total
3,222,632
3,676,559
3,575,128
3,987,678
311,119
8.5%
Public Safety Support
Personnel
855,074
813,021
803,021
879,402
66,381
8.2%
Operations
153,901
139,409
114,469
126,568
(12,842)
-9.2%
Capital Outlay
37,110
2,940
2,940
0
(2,940)
-100.0%
Total
1,046,085
955,370
920,430
1,005,969
50,599
5.3%
Building Inspection
Personnel
526,808
752,953
733,551
897,444
144,490
19.2%
Operations
44,700
81,408
62,768
91,144
9,736
12.0%
Capital Outlay
110,865
60,000
51,300
0
(60,000)
-100.0%
Total
682,373
894,361
847,619
988,588
94,226
10.5%
Streets/Drainage
Personnel
419,111
528,769
481,113
519,286
(9,483)
-1.8%
Operations
299,265
422,420
379,950
461,302
38,882
9.2%
Capital Outlay
52,119
123,600
124,240
33,000
(90,600)
-73.3%
Total
770,495
1,074,789
985,303
1,013,588
(61,201)
-5.7%
Public Works Administration
Personnel
470,992
731,930
695,306
498,205
(233,725)
-31.9%
Operations
342,699
198,003
145,553
122,918
(75,085)
-37.9%
Capital Outlay
51,662
7,700
1,700
0
(7,700)
-100.0%
Total
865,353
937,633
842,559
621,123
(316,510)
-33.8%
Planning
Personnel
431,946
562,140
476,691
505,131
(57,009)
-10.1%
Operations
45,695
64,339
60,989
70,860
6,521
10.1%
Capital Outlay
891
950
0
0
(950)
-100.0%
Total
478,532
627,429
537,680
575,991
(51,438)
-8.2%
Economic Development
Personnel
100,180
171,230
170,965
186,231
15,001
8.8%
Operations
47,097
82,775
69,095
78,865
(3,910)
-4.7%
Capital Outlay
2,528
0
0
0
0
0.0%
Total
149,805
254,005
240,060
265,096
11,091
4.4%
Community Services
Personnel
223,343
303,543
303,543
266,097
(37,446)
-12.3%
Operations
138,821
244,975
206,840
218,551
(26,424)
-10.8%
Capital Outlay
1,175
1,350
1,378
0
(1,350)
-100.0%
Total
363,339
549,868
511,761
484,648
(65,220)
-11.9%
SAPAGE 15
3
"EXHIBIT A"
PROPOSED BUDGET 2000-01
ALL FUNDS SUMMARY
EXPENDITURES BY FUND/DIVISION/CATEGORY
1999-00
1999-00
2000-01
$ Increase/
% Increase/
1998-99
Adopted
Revised
Proposed
(Decrease)
-Decrease
GENERAL FUND
Actual
Budget
Budget
Budget
Adopted
Adopted
Parks and Recreation
Personnel
519,253
734,363
739,064
506,382
(227,981)
-31.0%
Operations
638,150
920,725
882,286
823,053
(97,672)
-10.6%
Capital Outlay
125,056
90,420
79,096
0
(90,420)
-100.0%
Total
1,282,459
1,745,508
1,700,446
1,329,435
(416,073)
-23.8%
Library Services
Personnel
0
40,368
37,770
236,098
195,730
484.9%
Operations
96,775
121,640
106,640
72,335
(49,305)
-40.5%
Capital Outlay
0
0
0
30,968
30,968
0.0%
Total
96,775
162,008
144,410
339,401
177,393
109.5%
TOTAL GENERAL FUND 14,767,459 17,398,982 16,762,715 16,716,542 (682,440) -3.9%
PAGE 16
"EXHIBIT A"
PROPOSED BUDGET 2000-01
ALL FUNDS SUMMARY
EXPENDITURES BY FUND/DIVISION/CATEGORY
1999-00
1999-00
2000-01
$ Increase/
% Increase/
1998-99 Adopted
Revised
Proposed
(Decrease)
-Decrease
Actual Budget
Budget
Budget
Adopted
Adopted
Li
UTILITY FUND
Utility Billing
Personnel
Operations
Capital Outlay
Total
Water Utilities
Personnel
Operations
Capital Outlay
Total
Wastewater Utilities
Personnel
Operations
Capital Outlay
Total
Sanitation
Operations
Total
Non -Departmentalized
Debt Service
Total
TOTAL UTILITY FUND
DEBT SERVICE FUND
Principal
Interest
Administrative Expenses
Total
SPECIAL REVENUE
PARKS & RECREATION FUND
Operations
Capital Outlay
Total
TIF FUND
Personnel
Operations
Capital Outlay
Total
0 0 0 0
24 100 0 100
0 14,500 14,710 0
24 14,600 14,710 100
548,627 798,176 791,772 884,444
3,908,589 4,018,653 3,990,410 4,236,066
0 568,400 564,675 166,020
4,457,217 5,385,229 5,346,857 5,286,530
207,308 291,957 272,664 305,504
646,806 466,831 439,522 516,432
0 285,800 281,000 202,250
854,115 1,044, 588 993,186 1,024,186
549,937 624,000 575,000 580,800
549,937 624,000 575,000 580,800
2,241,029 2,120,443 3,952,480 4,628,850
2,241,029 2,120,443 3,952,480 4,628,850
8,102,322 9,188,860 10,882,233 11,520,466
0
0
(14,500)
(14,500)
86,268
217,413
(402,380)
(98,699)
13,547
49,601
(83,550)
(20,402)
(43,200)
(43,200)
2.508.407
2,508,407
2,331,606
1,428,432
2,506,754
1,737,002
3,133,169
626,415
1,227,572
3,241,331
1,804,046
1,917,203
(1,324,128)
6,725
8,000
81000
8,000
0
2,662,729
5,756,085
3,549,048
5,058,372
(697,713)
#DIV/0!
0.0%
-100.0%
-99.3%
10.8%
5.4%
70.8%
-1.8%
4.6%
10.6%
29.2%
-2.0%
-6.9%
-6.9%
118.3%
118.3%
25.4%
25.0%
-40.9%
0.0%
-12.1%
0
0
0
0
0
0.0%
0
0
0
0
0
0.0%
0
0
0
0
0
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96,385
0
0
0
0
0.0%
6,285
0
0
0
0
0.0%
0
0
0
0
0
0.0%
102,670
0
0
0
0
0.0%
(S 14 - 0a a -
PAGE 17
LM
l
"EXHIBIT A"
PROPOSED BUDGET 2000-01
ALL FUNDS SUMMARY
EXPENDITURES BY FUND/DIVISION/CATEGORY
1999-00 1999-00 2000-01 $ Increase/ % Increase/
1998-99 Adopted Revised Proposed (Decrease) -Decrease
Actual Budget Budget Budget Adopted Adopted
CRIME CONTROL DISTRICT FUND
Personnel
68,707
111,959
120,936
126,610
14,651
13.1 %
Operations
0
1,680
0
127,811
126,131
7507.8%
Capital Outlay
0
0
0
0
0
0.0%
Total
68,707
113,639
120,936
254,421
140,782
123.9%
SPDC FUND
Personnel
54,661
67,098
54,661
300,614
233,516
348.0%
Operations & Maintenance
3,300
3,300
3,600
3,600
300
9.1 %
Capital Outlay
0
0
0
0
0
0.0%
Debt Service
717,070
882,583
992,928
1,020,522
137,939
15.6%
Total
775,031
952,981
1,051,189
1,324,736
371,755
39.0%
GRAND TOTAL - ALL FUNDS 26,478,918 33,410,547 32,366,122 34,874,538 1,463,991 4.4%
PAGE 18
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PAGE 23
Proposed Library Operations
Plan
FY 2000-2001
4ma,
Ml
1 I 1 I
.. 1
S O U T H L A K E PUBLIC LIBRARY
HID- L AND ASSOCIATES Aft CHITECTS
1
Library Standards
• North Texas Regional Library System
(NTRLS) Criteria for Membership:
— be legally established by City
— provide service on free and equitable basis to
public in its tax area
— maintain local effort annually by maintaining or
increasing operating expenditures
— have non-discrimination statement on file with
State Library
NTRLS Standards (cont.)
• Membership Criteria (cont.):
— file an Annual Report w/ State Library
— at least 50% of annual local operating
expenditures must be from local tax source
— have a listed telephone number
2
NTRLS Standards (cont.)
• Service standards (pop. 10,000-25,000):
— spend at least $1.50 per capita support
— have 1 item per capita in library
— be open at least 30 hours per week
— have one head librarian working at least 30
hours per week
• NTRLS criteria crucial for state grants
Assumptions in Funding
• Continue IA with Grapevine until service
levels in Southlake are more comparable.
• Meet NTRLS standards
• Personnel and operational costs assumed for
full year.
3
17 -3 I
FY 2000-01 Budget Requirements
• Budget
$339,401
• GV Library Service
(80,000)
• Library Administrator
(59,401)
• General Operations
(18,100)
• Capital Outlay
— Materials (NTRLS)
(7,000)
— Capital Items
17,400
• Remaining Balance
$1579500
ersonnel
• Available budget $157,500
• Staffing for Full Year:
— (1) Youth Svcs Librarian (FT) (41,500)
— (1) Circulation Clerk (FT) (27,000)
— (1) Adult Svcs Clerk (FT) (27,000)
— (1) Tech Svcs Clerk (FT) (27,000)
— (3) Clerks (PT) 34,962
• technical services, adult/youth services, circulation
• Total New Personnel $1571462
El
F,4 ' 3 2-
L
0
Total Personnel
• Personnel: 6.5 FTE
— (1) MLS Library Administrator
— (1) MLS Youth Svcs Librarian
— (3) FT Clerks
— (3) PT Clerks
• Service Areas:
— youth services, adult services, circulation,
reference desk, technical services
Work Load Projections
• Available staff hours per week: 260
• Materials Processing
— new materials (10)
— donated materials (10)
— periodicals (20)
— newspapers (12)
— circulation (check -in, sort, shelve) (42)
• (500 items out / 100 items in/day)
5
0/ -33
Work Load Projections (cont.)
• Total Available staff hrs/`vk 260
• Materials Processing (94)
• Library Open (130)
— 20 hours of operation / all personnel on floor
• Other duties
• program development
• school children visits
• visits to other groups
• material repair/service
(36)
• staff / volunteer trng
• order shelves
• records, stats, grants
• publicity, displays
0
'q r-t f
N
ram! - 3 S�
m
Service Level
• Provides 20 hours "doors open" per week
— (all employees on floor assisting patrons)
• 40 hours per week of telephone assistance
• Provides (2) MLS Librarians
— some youth programming
— minimal coverage in technical services, circulation
— minimal adult services programming
— requires cross training of staff
What it Doesn't Do
• Will not meet minimum NTRLS service
standards for hours of operation
• Will not provide two staff members at each
key location (Youth Svcs, Adult Svcs,
Technical Svcs, Circulation)
• Will not provide service level to residents
comparable to existing service w/
Grapevine
9
rA -3 7
What it Doesn't Do
• Will not provide funds for collection
development and growth
• Will not provide flexibility in personnel
scheduling for sick leave, vacations,
training, etc.
Use of Volunteers
• Essential to enhance service levels
• Assistance in:
• shelving • displays
• telephone assistance • check-out
• other duties
• Cannot replace essential, expected duties
• training, scheduling, management, experience,
continuity
10
City
Comparison of Local Libraries
FT PT Total Square
(FTE) (FTE) Footage
Hours
Bedford
15
6.5
21.5
17,000
55
Euless
17
6.5
23.5
30,000
59
Grapevine
10
12
22.0
15,000
64
Haltom City
10
4.0
14.0
17,500
64
Hurst
15
7.0
22.0
40,000
54
Keller
8
4.5
12.5
9,000
63
NRH
17
5.0
22.0
31,000
65
Watauga
8
3.0
11.0
15,000
51
Avg.
12.5
6.0
18.5
21,750
59
SOUTHLAKE
10
3.5
13.5
17,000
60
Proposed Personnel Schedule
(Full Service)
• Provide one Professional Librarian supervising the
Library at all times (rotating schedule).
• Provide two staff members at each key location
during the week on rotating schedules.
• Provide one staff member at each key location on
Saturday (youth svcs, adult svcs) and two staff
members at Circulation Desk.
• Provides for flexibility to cover sick leave,
vacation, and training.
11
0,g -3 S
Personnel Expenses
• Library Administrator -- Full Time
• Technical Services Librarian (1) -- FT
• Professional Librarians (2) -- FT
• Non -Professional (6) -- FT
• Non -Professional (5) -- PT
• Non -Professional (2) PT Pages
• Total Personnel $430,687
Operational Expenses
• Professional services
$40,000*
• Office Supplies
$11,000
(Library cards, 6000 @ $1 each)
• Postage / Printing
$3,500
• Travel / Tuition
$5,015
(conferences, local training)
• Miscellaneous
$11,600
(building maintenance, meeting supplies, uniforms, publications, etc.)
• Total Operations
$71,115
12
�
Capital Expenses
• Security System
$1200
• Outdoor Book return
$25400
• Interior Book Drop Carts
$1,000
• (10) Book Trucks
$21000
• Resource Materials
$188,000
(Approximately 5,000 materials)
• Total Capital $205,400
Projected Annual Budget
• Personnel $451,000
(assumes 5% increase)
• Operations $60,000
(assumes no IA with Grapevine)
• Capital $200,000
(assumes $180,000+ for materials)
• Total Annual $7119000
13
Library Operations Plan
(40 hours per week)
FY 2001 and FY 2002
Proposed Budget -- FY 2001
• Personnel $216N 1
— Existing personnel
— New personnel (8.5 months -- $157,500)
• Operations $985100
— IA w/ Grapevine ($80,000)
— General Operations ($18,100)
• Capital $245400
— Materials, capital items
• Total Annual $3399401
1
3� -fZ
Personnel Needed
(40 hours library service per week)
• New Staffing for Full Year:
— (1) Tech Svcs/Circ Librarian (FT) (49,000)
— (1) Youth Svcs Librarian (FT) (41,500)
— (1) Circulation Clerk (FT) (27,000)
— (1) Adult Svcs Clerk (FT) (27,000)
— (1) Tech Svcs Clerk (FT) (27,000)
— (4) Clerks (PT) 46,600
• technical services, adult/youth services, circulation
• Total New Personnel $2185100*
* full year costs
FY 2001 Plan
• Based on current budget: $1571500
• Personnel hire date: January 1, 2001 *
— proportional amount of full year funding
— * some staff February 1, 2001
• Opening date: May 1, 2001
— materials purchase, processing, staff training, etc.
2
�!� - �f 3
NftftW
Total Personnel
• Personnel: 8.0 FTE / 10 personnel
— (1) MLS Library Administrator
— (1) MLS Tech Svcs /Circulation Librarian
— (1) MLS Youth Svcs Librarian
— (3) FT Clerks
— (4) PT Clerks
• Service Areas:
— youth services, adult services, circulation,
reference desk, technical services
Work Load Projections
• Total Available staff hrs/wk 320
• Materials Processing
(94)
• Library Open
(300)
— 40 hours of operation / (7-8) personnel on floor
• Other duties
(36)
• program development
• staff / volunteer tmg
• school children visits
• order shelves
• visits to other groups
• records, stats, grants
• material repair/service
• publicity, displays
3
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City
Comparison of Local Libraries
FT PT Total Square
(FTE) (FTE) Footage
Hours
Bedford
15
6.5
21.5
17,000
55
Euless
17
6.5
23.5
30,000
59
Grapevine
10
12
22.0
15,000
64
Haltom City
10
4.0
14.0
17,500
64
Hurst
15
7.0
22.0
40,000
54
Keller
8
4.5
12.5
9,000
63
NRH
17
5.0
22.0
31,000
65
Watauga
8
3.0
11.0
15,000
51
Avg.
12.5
6.0
18.5
21,750
59
SOUTHLAKE
6
2.0
8.0
17,000
40
Service Level
• Provides 40 hours "doors open" per week
• Basic library service schedule
• Provides (3) MLS Librarians
— youth programming -- summer reading, etc.
— coverage in technical services, circulation
— minimal adult services programming
— requires cross training of staff
2
�'
J
What it Doesn't Do
• Will not provide service level to residents
comparable to existing service w/ GV
• Will not provide funds for collection
development and growth
• Will not provide flexibility in personnel
scheduling for sick leave, vacations,
training, etc.
• Will not fund a full year.
Projected Budget -- FY 2002
• Personnel Costs: $2919500
— (1) Library Administrator
— (2) FT Professional Librarians
— (3) FT Clerks
— (4) PT Clerks
• Capital Costs: $2009000
— Resource Materials $188,000
(Approximately 5,000 materials)
— Other Capital Items $12,000
5
Projected Budget -- FY 2002
• Operations Costs:
— Professional services (IA w/ Grapevine)
$80,000
— General Operations
$25,000
• Office Supplies (Library cards @ $1 each)
• Postage / Printing
• Travel / Tuition (conferences, local training)
• Miscellaneous (building maintenance, meeting supplies, uniforms,
publications, etc.)
— Book Services
$25,000
• leasing, updating, continuation of services
• Total Operations
$130,000
Projected Budget -- FY 2002
(40 hours library service per week)
• Personnel $291,500
(assumes 5% increase)
• Operations $130,000
(assumes continuing IA with Grapevine)
• Capital $20000
(assumes $180,000+ for materials)
• Total Annual $62L500*
* $421,500 without Capital
P4- - � 1
airy or oouiniarce, i exas
MEMORANDUM
August 29, 2000
TO: Billy Campbell, City Manager
FROM: Sharen Elam, Director of Finance
SUBJECT: Ordinance No. 790, 1' reading, Tax Levy Ordinance
Action Requested: Approval of Ordinance No. 790, on 1" reading, levying ad
valorem taxes at the rate of $.422 for the Fiscal Year beginning
October 1, 2000 and ending September 30, 2001.
Background
Information: The FY2000-01 budget as submitted to the City Council proposes
a tax rate of $.422 per $100 of a property's taxable value. Part
of the tax rate, $.13242 per $100, pays for the retirement of debt
that is due during the 2000-01 budget year. The remainder of the
tax rate, $.28958 per $100, is used to support General Fund
operations of the City. State law requires the City to adopt the
tax rate in these two components.
On July 26, the Tarrant Appraisal District certified to City
management the appraised values of all properties in Southlake.
Total taxable value in the City is $2,583,494,972, which is -the
value of properties as of January 1, 2000. Upon adoption of a
tax rate upon the second reading, the City's tax collector, Tarrant
County, will be notified of the adopted rate. Tarrant County will
then apply the tax rate to the taxable values of properties in
Southlake, and generate tax statements after October 1, 2000.
Financial
Considerations: Although the tax rate remains the same, if the ordinance is not
approved, the existing tax rate and related split between
maintenance and operations and debt service would remain in
force until otherwise provided. The proposed split between
M&O and debt service for FY2000-01 is the same as the split for
FY 1999-00.
Citizen Input/
Board Review: A Public Hearing is scheduled for September 19, 2000 with the
2°d reading of Ordinance No. 790.
Billy Campbell, City Manager
Ordinance No. 790, Tax Levy Ordinance
September S, 1999
Page 2
Legal Review: None required.
Alternatives: In the absence of approving and adopting the ordinance, the
existing tax rate and related split between maintenance and
operations and debt service would remain in force until otherwise
provided.
Supporting
Documents:
Staff
Recommendation:
Ordinance No. 790
Approval of Ordinance No. 790, on 1" reading, levying ad
valorem taxes at the rate of $.422 for the Fiscal Year beginning
October 1, 2000 and ending September 30, 2001.
ORDINANCE NO. 790
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, FIXING AND LEVYING MUNICIPAL
AD VALOREM TAXES FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2000 AND ENDING SEPTEMBER 30, 2001, AND
FOR EACH YEAR THEREAFTER UNTIL OTHERWISE
PROVIDED, AT THE RATE OF $0.422 PER ONE HUNDRED
DOLLARS ($100.00) ASSESSED VALUE ON ALL TAXABLE
PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY
OF SOUTHLAKE, TEXAS, AS OF JANUARY 1, 2000, TO
PROVIDE REVENUES FOR THE PAYMENT OF CURRENT
EXPENSES AND TO PROVIDE AN INTEREST AND SINKING
FUND ON ALL OUTSTANDING DEBTS OF THE CITY;
DIRECTING THE ASSESSMENT THEREOF; PROVIDING FOR
DUE AND DELINQUENT DATES TOGETHER WITH
PENALTIES AND INTEREST THEREON; PROVIDING FOR
PLACE OF PAYMENT; PROVIDING FOR APPROVAL OF THE
TAX ROLLS PRESENTED TO THE CITY COUNCIL;
PROVIDING FOR THE REPEAL OF INCONSISTENT
ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE;
AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Southlake, Texas (hereinafter referred to as the
"City") hereby finds that the tax for the fiscal year beginning October 1, 2000, and ending September
30, 2001, hereinafter levied for current expenses of the City and the general improvements of the
City and its property must be levied to provide the revenue requirements of the budget for the
ensuing year; and
WHEREAS, the City Council has approved, by a separate ordinance adopted on the 19'h day
of September, 2000, the budget for the fiscal year beginning October 1, 2000, and ending September
30, 2001; and
WHEREAS, all statutory and constitutional requirements concerning the levying and
assessing of ad valorem taxes have been complied with.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
Section 1. That all of the above premises are found to be true and correct and are
incorporated into the body of this Ordinance as if copied in their entirety.
Section 2. That there is hereby levied and ordered to be assessed and collected for the
fiscal year beginning October 1, 2000, and ending September 30, 2001, and for each fiscal year
thereafter until it be otherwise provided by and ordained on all taxable property, real, personal and
mixed, situated within the corporate limits of the City of Southlake, Texas, and not exempt from
taxation by the Constitution of the State and valid State laws, an ad valorem tax rate of $0.422 for
the general operations of the City on each One Hundred Dollars ($100.00) assessed value of taxable
property, and shall be apportioned and distributed as follows:
96-3
t
Ordinance No. 790
Page 2
a. For the purpose of defraying the current expenses of the municipal government of the
City, a tax of $0.28958 on each One Hundred Dollars ($100.00) assessed value of all
taxable property.
b. For the purpose of creating a sinking fund to pay the interest and principal on all
outstanding debt of the City, not otherwise provided for, a tax of $0.13242 on each
one Hundred Dollars ($100.00) assessed value of all taxable property, within the City
which shall be applied to the payment of such interest and maturities of all
outstanding debt.
Section 3. That all ad valorem taxes shall become due and payable on December 31,
2000, and all ad valorem taxes for the year shall become delinquent after January 31, 2001. There
shall be no discount for payment of taxes prior to said January 31, 2001. A delinquent tax shall incur
all penalty and interest authorized by State law Section 33.01 of the Property Tax Code, to -wit: a
penalty of six percent (6%) of the amount of the tax for the first calendar month it is delinquent plus
one percent (1%) for each additional month or portion of a month the tax remains unpaid prior to
July 1 st of the year in which it becomes delinquent.
Provided, however, a tax delinquent by July 1 st incurs a total penalty of twelve percent
(12%) of the amount of the delinquent tax without regard to the number of months the tax has been
delinquent. A delinquent tax shall also accrue interest at a rate of one percent (1 %) for each month
or portion of a month the tax remains unpaid. Taxes that remain delinquent on July 1, 2001, incur
an additional penalty of fifteen percent (15%) of the amount of taxes, penalty and interest due; such
additional penalty is to defray costs of collection due to contract with the City's attorney pursuant
to Section 6.30 of the Property Tax Code.
Section 4. Taxes are payable at the office of Tarrant County Tax Collector. The City shall
have available all rights and remedies provided by law for the enforcement of the collection of taxes
levied under this ordinance.
Section 5. That the tax rolls, as presented to the City Council, together with any supplement
thereto, be, and the same are hereby approved.
Section 6. That any and all ordinances, resolutions, rules, regulations, policies or provisions
inconsistent or in conflict with the provisions of this Ordinance are hereby expressly repealed and
rescinded to the extent of the inconsistency or conflict.
Section 7. If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereto any person or circumstances is held invalid or unconstitutional by
a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions
of this Ordinance; and the City Council hereby declares it would have passed such remaining
portions of this Ordinance despite such invalidity, which remaining portions shall remain in full
force and effect.
M
Ordinance No. 790
Page 3
Section 8. That the necessity of and levying municipal ad valorem taxes of the City for the
next fiscal year as required by the laws of the State of Texas, requires that this Ordinance shall take
effect immediately from and after its passage, and it is accordingly so ordained.
PASSED AND APPROVED on first reading this day of _
2000.
ATTEST: Rick Stacy, Mayor
Sandra LeGrand
City Secretary
PASSED AND APPROVED on second reading this day of
2000.
Rick Stacy, Mayor
ATTEST:
Sandra LeGrand
City Secretary
APPROVED AS TO FORM:
City Attorney
Date:
Adopted:
Effective:
M:\ W D-FIL ES\ORDINANC\708-TAX-0RD. DOC/kb
City of Southlake, Texas
MEMORANDUM
September 1, 2000
TO: Billy Campbell, City Manager
FROM: Garland Wilson, Director of Public Safety (Ext. 730)
SUBJECT: Ordinance No. 788, 15t Reading, Requiring a permit to operate an alarm system
and establishing a clause for denial, suspension, revocation of alarm permits, and
providing for the term of the permit of one year.
Action Requested: City Council consideration of Ordinance No. 788 on first reading.
Background
Information: One of the greatest concerns of the Department of Public Safety is repeated
responses to false police (burglar), fire, and EMS alarms. Law enforcement
experts agree that security systems significantly reduce the probability of being
robbed or burglarized and increase the probability of apprehension and
conviction when offenses are attempted at protected locations. Unfortunately,
police statistics gathered show the false alarm rate anywhere from 95 to 99
percent. A study of the Southlake Department of Public safety records from
January 1999 until December 1999 indicate that false alarms accounted for 26
percent of all calls for police service and 24 percent of all calls for fire service.
Since all of those calls were false alarms, the result is an approximate loss of
3795 hours of productivity. Each alarm response requires two officers and/or
three firefighters to respond and requires approximately 30 minutes to
complete. This is the equivalent of the workload of two full time police
officers for almost one year. There is obviously an immediate need for
improved ways to control the number of false alarms and responses.
This ordinance proposes a strategy of education, remediation and enforcement
to decrease the number and frequency of false alarms. Recommended
implemented measures are:
• Alarm user permit requirement ($10 residential, $20 commercial)
• A 10 to 15 minute timeout on outside audibles
• An appeals process that provides for reinstatement of the alarm permit
upon proof of effort to comply (subsequent false alarm will again revoke
the permit)
• A policy of refusing to respond after 5 false alarms or billing for the
response should DPS elect to respond
• An alarm tracking process
• Meeting and educational classes with institutions and residences with
chronic false alarms
8C-1
Billy Campbell
September 1, 2000
Page 2
Financial
Considerations:
Citizen Input/
Board Review:
Legal Review:
Alternatives:
Supporting
Documents:
Staff
�401 Recommendation:
GW/rb
The fees generated from this ordinance are expected to generate sufficient
revenue to compensate for the registration forms, printing, postage, follow up
and administration by Support Services personnel. Of the estimated 6957
homes in Southlake, we conservatively estimate that 3,500 have working
monitored alarms. The proposed fee would generate about $35,000 annually in
addition to the fee proposed for businesses. We would also propose staggered
registration/expiration during the first year in order to keep permits from all
expiring at the same time.
No citizen input has been received. Not subject to any Board review.
This ordinance was reviewed by City Attorney Debra Drayovitch, who has
approved the ordinance under consideration by City Council.
Continue responding to false alarm calls and increase police and fire personnel
to meet the increased workload.
Ordinance No. 788
Place Ordinance No. 788 on the September 5, 2000 City Council meeting
agenda for first reading.
8C-2
ORDINANCE NO. 788
AN ORDINANCE AMENDING CHAPTER 15 OF THE SOUTHLAKE
CODE OF ORDINANCES BY ADDING ARTICLE VI, "ALARM
SYSTEMS," THERETO, REQUIRING A PERMIT TO OPERATE AN
ALARM SYSTEM; ESTABLISHING CAUSE FOR DENIAL,
SUSPENSION, REVOCATION OF ALARM PERMITS; PROVIDING FOR
THE TERM OF A PERMIT OF ONE YEAR; PROVIDING FOR
ISSUANCE OF CITATIONS; PROVIDING FOR REGULATIONS FOR
THE OPERATION OF ALARM SYSTEMS; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake is a home rule city acting under its charter
adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and
Chapter 9 of the Local Government Code; and
WHEREAS, the city staff has recommended the adoption of regulations requiring
that each owner of a premises on which an alarm is located obtain a permit for the
alarm in order to efficiently respond to emergencies and encourage the proper
maintenance and operation of alarm systems.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE:
SECTION 1.
Chapter 15 of the Code of Ordinances of the City of Southlake, is hereby
amended by adding a new Article VI which shall be and read as follows:
ALARM SYSTEMS ORDINANCE PAGE 1
00905-False-Alarm-Ord.doc
SC-3
ARTICLE VI
ALARM SYSTEMS
Section 15-210. Purpose.
(a) The purpose of this article is to encourage Alarm Users and Alarm Businesses to
maintain operational reliability and properly use Alarm Systems and to reduce or
eliminate False Alarm Dispatch Requests.
(b) This ordinance governs alarm systems intended to summon police, fire and EMS
responses, requires permits, establishes fees, provides for penalties for
violations, establishes a system of administration, and sets conditions for
suspension or revocation of permits.
Section 15-211. Definitions.
In this article:
(a) Alarm Administrator means a Person or Persons designated by the Director of
Public Safety to administer, control and review alarm applications, permits and
Alarm Dispatch Requests.
(b) Alarm Business means the business, by an individual, partnership, corporation
or other entity of selling, leasing, maintaining, servicing, repairing, altering,
replacing, moving, installing or Monitoring an Alarm System in an Alarm Site.
(c) Alarm Dispatch Request means a notification to the Southlake Department of
Public Safety police, fire or EMS by the Alarm Business that an alarm, either
manual or automatic has been activated at a particular Alarm Site.
(d) Alarm Review Board shall consist of four members as follows: a
communications specialist or other person appointed by the Director, and two (2)
members of the public at large, appointed by the Director, and the Alarm
Administrator, who shall serve as an ex officio member. The Director shall
appoint members to the Board to conduct a hearing and render a decision
pursuant to sections 15-224 and 15-226.
ALARM SYSTEMS ORDINANCE PAGE 2
00905-False-Alarm-Ord.doc
SC-4
(e) Alarm Site means a single premises or location served by an Alarm System or
systems. Each tenancy, if served by a separate Alarm System in a multitenant
building or complex, shall be considered a separate Alarm Site.
(f) Alarm System means a device or series of devices, including, but not limited to,
systems interconnected with radio frequency signals, which are designed to
discourage crime or cause a reaction or response by an official agency organized
to deal with emergencies, by emitting or transmitting a remote or local audible,
visual or electronic signal indicating an alarm condition. Alarm System does not
include:
(1) an alarm installed on a vehicle unless the vehicle is permanently located
at a site; or
(2) an alarm designed to alert only the inhabitants of a premises that does not
have a sounding device which can be heard on the exterior of the Alarm
Site.
(g) Alarm User means any Person, firm, partnership, corporation or other entity who
(which) uses an Alarm System at its Alarm Site.
(h) Director means the Director of Public Safety or his designated representative.
(i) Conversion means the transaction or process by which one Alarm Business
begins Monitoring of an Alarm System previously monitored by another Alarm
Business.
(j) Duress Alarm means a silent Alarm Signal generated by the manual activation
of a device intended to signal a crisis situation requiring police response
(k) EMS means Emergency Medical Services.
(1) False Alarm Dispatch means an Alarm Dispatch Request to the police, fire or
Emergency Medical Services when the responding officer arrives within thirty
(30) minutes of the alarm notification and determines from an inspection of the
interior or exterior of the premises that the alarm was false, or, if the Alarm
Dispatch Request was a medical alarm, when the responding officer finds no
evidence of a medical emergency. An Alarm Dispatch Request which is
canceled by the Alarm Business or the Alarm User prior to the time the
responding officer reaches the Alarm Site shall not be considered a False Alarm
Dispatch.
ALARM SYSTEMS ORDINANCE PAGE 3
00905-False-Alarm-Ord.doc
SC-5
(m) False Alarm User Awareness Class means a class operated by the City for the
purpose of educating Alarm Users about the problems created by False Alarm
Dispatches and in the responsible use of their Alarm Systems.
(n) Holdup Alarm means a silent Alarm Signal generated by the manual activation
of a device intended to signal a robbery in progress.
(o) Keypad means a device that allows control of an Alarm System by the manual
entering of a coded sequence of numbers or letters.
(p) Monitoring means the process by which an Alarm Business receives signals
from an Alarm System and relays an Alarm Dispatch Request to the city for the
purpose of summoning police, fire or emergency medical response to the Alarm
Site.
(q) Person means an individual, corporation, partnership, association, organization
or similar entity.
(r) Takeover means the transaction or process by which an Alarm User takes over
control of an existing Alarm System which was previously controlled by another
Alarm User.
(s) Verify means an attempt, by the Alarm Business, or its representative, to contact
ko the Alarm Site by telephonic or other electronic means, whether or not actual
contact with a Person is made, before requesting a police dispatch, in an attempt
to avoid an unnecessary Alarm Dispatch Request.
Section 15-212. Permit required; application; fee; transferability; false
statements.
(a) A person commits an offense if the person operates, or causes to be operated,
an Alarm System without a valid alarm permit issued by the Alarm Administrator.
A separate permit is required for each Alarm Site.
(b) A special permit/classification shall be required for an Alarm System equipped for
Duress Alarm.
(c) Each permit application must be made on a form provided by the Alarm
Administrator and must include the following information:
ALARM SYSTEMS ORDINANCE PAGE 4
00905-False-Alarm-Ord.doc
8C-6
(1) the name, address, and telephone numbers of the Person who will be .the
permit holder and be responsible for the proper maintenance and
operation of the Alarm System and payment of fees assessed under this
article;
(2) the classification of the Alarm Site as either residential, commercial or
apartment;
(3) for each Alarm System located at the Alarm Site, the purpose of the Alarm
System, i.e., burglary, holdup, duress, fire, medical or other;
(4) signed certification from the Alarm User and the Alarm Business stating:
(i) the date of installation, Conversion or Takeover of the Alarm
System, whichever is applicable;
(ii) the name, address, and phone number of the Alarm Business
performing the Alarm System installation, Conversion or Alarm
System Takeover and responsible for providing repair service to the
Alarm System;
(iii) the name, address, and phone number of the Alarm Business
Monitoring the Alarm System if different from the installing Alarm
Business;
(iv) that a set of written operating instructions for the Alarm System,
including written guidelines on how to avoid false alarms, have
been left with the applicant; and
(v) that the Alarm Business has trained the applicant in proper use of
the Alarm System, including instructions on how to avoid false
alarms.
(5) classification of the Alarm Site as being equipped or non -equipped for
Duress Alarm.
(d) Upon receipt of a completed application form and the permit fee, the Alarm
Administrator shall issue an alarm permit to an applicant unless the applicant
has:
(1) failed to pay a fine assessed under Section 15-223; or
ALARM SYSTEMS ORDINANCE PAGE 5
00905-False-Alarm-Ord.doc
8C-7
(2) had an alarm permit for the Alarm site suspended or revoked, and the
violation causing the suspension or revocation has not been corrected; or
(3) made a false statement of a material matter for the purpose of obtaining
an alarm permit.
(e) An applicant for an annual alarm permit shall pay a permit fee in the amount
established by the City Council.
(f) Any false statement of a material matter made by an applicant for the purpose of
obtaining an alarm permit shall be sufficient cause for refusal to issue a permit.
(g) An alarm permit cannot be transferred to another Person. An Alarm User shall
inform the Alarm Administrator of any change that alters any information listed on
the permit application within five business days.
(h) All fees owed by an applicant must be paid before a permit may be issued or
renewed.
(i) To the extent permitted by law, all employees or representatives of the city with
access to information contained in permit applications shall hold such information
in confidence.
Section 15-213. Alarm systems in apartment complexes - contracted for by
individual tenant.
(a) If an Alarm System installed by an individual tenant in an apartment complex unit
is Monitored, the tenant must provide the name of a representative of the
apartment owner or property manager who can grant access to the apartment to
the Alarm Business which is providing the Monitoring service.
(b) A tenant of an apartment complex shall obtain an alarm permit from the Alarm
Administrator before operating or causing the operation of an Alarm System in
the tenant's residential unit. The annual fee for this permit or the renewal of this
permit shall be the same as the fee for a residential Alarm Site.
(c) For purposes of enforcing this ordinance, the tenant is responsible for False
Alarm Dispatches emitted from the Alarm System in the tenant's residential unit.
ALARM SYSTEMS ORDINANCE PAGE 6
00905-False-Alarm-Ord.doc
Section 15-214. Alarm systems in apartment complexes - furnished by the
apartment complex as an amenity.
(a) If the owner or property manager of an apartment complex provides Alarm
Systems in each residential unit as an amenity, then the owner or property
manager of the apartment complex shall obtain a master alarm permit from the
Alarm Administrator. The annual fee for this permit and for each renewal for this
permit shall be $10 per residential unit per year. All units, whether occupied or
not, shall be included in calculating the required fee.
(b) For purposes of assessing fines and enforcing this article, the master alarm
permit holder is responsible for payment of fines for False Alarm Dispatches
emitted from the Alarm Systems in residential units, whether or not occupied.
(c) The owner or property manager of an apartment complex shall obtain a separate
alarm permit for any Alarm System operated in a nonresidential area of the
apartment complex, including, but not limited to, common tenant areas and
office, storage and equipment areas. The fee for such a permit shall be the same
as the fee for a residential Alarm System.
Section 15-215. Permit duration; renewal.
An alarm permit shall be valid from October 1 of the year issued through September 30
of the following year. A permit holder must renew an alarm permit annually by
submitting an updated application and a permit renewal fee to the Alarm Administrator.
The Alarm Administrator shall notify each Alarm User of the need to renew at least 30
days prior to the expiration of his permit. It is the responsibility of the Alarm User to
submit an application prior to the permit expiration date. Failure to renew will be
classified as use of a non -permitted Alarm System.
Section 15-216. Alarm systems operation; maintenance.
(a) An Alarm User shall:
(1) maintain the premises and the Alarm System in a manner that will
(i) minimize or eliminate False Alarm Dispatches; and
ALARM SYSTEMS ORDINANCE PAGE 7
00905-False-Alarm-O rd.doc
09
SC-9
09
ensure proper operation of the Alarm System.
(2) respond or cause a representative to respond to the Alarm System's
location within 30 minutes when notified by the city to deactivate a
malfunctioning Alarm System, to provide access to the premises, or to
provide security for the premises; and
(3) not manually activate an alarm for any reason other than an occurrence of
an event that the Alarm System was intended to report.
(b) An Alarm User shall adjust the mechanism or cause the mechanism to be
adjusted so that an alarm signal audible on the exterior of an Alarm Site will
sound for no longer than 10 minutes after being activated [or 15 minutes for
systems operating under Underwriters Laboratories, Inc. standards 365 or 609].
(c) An Alarm User shall have an Alarm Business inspect his Alarm System after
three False Alarm Dispatches in a preceding twelve month period. After three
False Alarm Dispatches, the Alarm User must have an Alarm Business modify
the Alarm System to be more false alarm resistant, or provide additional user
training, whichever is appropriate.
SECTION 15-217. Monitoring procedures.
(a) An Alarm Business performing Monitoring services shall:
(1) report alarm signals by using telephone numbers designated by the Alarm
Administrator;
(2) attempt to Verify every alarm signal, except a duress or hold up alarm
activation, before requesting a police response to an alarm signal;
(3) communicate Alarm Dispatch Requests to the city in a manner and form
determined by the Alarm Administrator;
(4) communicate verified cancellations of Alarm Dispatch Requests to the city
in a manner and form determined by the Alarm Administrator;
(5) ensure that all Alarm Users of Alarm Systems equipped with Duress Alarm
are given adequate training as to the proper use of the Duress Alarm.
ALARM SYSTEMS ORDINANCE PAGE 8
00905-False-Alarm-Ord.doc
8C-10
(b) The Alarm Administrator shall:
(1) designate a manner, form and telephone numbers for the communication
of Alarm Dispatch Requests;
(2) develop a procedure to accept verified cancellation of Alarm Dispatch
Requests; and
(3) Determine the appropriateness and number of direct installed alarm
panels at DPS facilities.
SECTION 15-218. Duties of alarm business.
A person commits an offense, if after October 1, 2000, the person installs a device for
activating a hold-up alarm which is a single action non -recessed button.
SECTION 15-219. Alarm system operating instructions.
An Alarm User shall maintain at each Alarm Site a set of written operating instructions
for each Alarm System.
SECTION 15-220. Alarm dispatch request records.
(a) The officer responding to an Alarm Dispatch Request shall insure that such
information is recorded as necessary to permit the Alarm Administrator to
maintain records, including, but not limited, to the following information:
(1) identification of the permit number for the Alarm Site;
(2) identification of the Alarm Site;
(3) arrival time at the Alarm Site and dispatch received time;
(4) date and time;
(5) weather conditions;
(6) area and/or sub -area of premise involved;
ALARM SYSTEMS ORDINANCE PAGE 9
00905-False-Alarm-Ord.doc
8C-11
(7) name of Alarm User's representative on premises, if any;
1L (8) identification of the responsible Alarm Business; and/or
(9) inability to locate the address.
(b) The responding officer shall indicate on the dispatch record whether the dispatch
was caused by a criminal offense, an attempted criminal offense, fire, medical
response, or was a False Alarm Dispatch.
(c) In the case of an assumed False Alarm Dispatch, the responding officer shall
leave notice at the Alarm Site that the department has responded to a False
Alarm Dispatch. The notice shall include the following information:
(1) the date and time of response to the False Alarm Dispatch;
(2) the identification number of the responding officer; and
(3) a statement that forced entry may be required if unable to determine
nature of the alarm.
(d) Each Alarm Businesses which perform Monitoring services must maintain for a
period of at least one year following request for dispatch to an Alarm Site,
,+ records relating to the dispatch. The Alarm Business shall make the records
available to the Alarm Administrator. Records must include:
(1) the name, address and phone number of the Alarm User,
(2) the Alarm System zone(s) or point(s) activated,
(3) the time of request for police dispatch; and
(4) evidence that an attempt to Verify was made to the Alarm Site prior to the
request for police dispatch.
SECTION 15-221. System performance reviews.
If there is reason to believe that an Alarm System is not being used or maintained in a
manner that ensures proper operation and suppresses false alarms, the Alarm
Administrator may require a conference with an Alarm User and the Alarm Business
ALARM SYSTEMS ORDINANCE PAGE 10
00905-False-Alarm-Ord.doc
8C-12
responsible for the repair of the Alarm System to review the circumstances of each
False Alarm.
SECTION 15-222. False alarm user awareness class.
The Alarm Administrator shall oversee the creation and implementation of a False
Alarm User Awareness Class. This program shall be a minimum of one hour in length
and shall inform Alarm Users of the problems created by False Alarm Dispatches and
teach Alarm Users how to operate their Alarm Systems without generating False Alarm
Dispatches.
SECTION 15-223. Fees.
(a) An Alarm User or the master permit holder for an apartment complex shall be
subject to warnings and suspension or revocation of permit, and payment of a
fee, depending on the number of False Alarm Dispatches emitted from an Alarm
System within the preceding 12-months based upon the following schedule:
Number of False
Alarm Dispatches Action
Within 12 Months
1
On Site Written Notice
2
On Site Written Notice & Warning Letter #1
3
On Site Written Notice & Warning Letter #2
4
On Site Written Notice & Suspension Notice
5
On Site Written Notice & Revocation of Permit
6 +
On Site Written Notice & Citation Issuance and/or $50 fee
(b) An Alarm User shall, after the fourth False Alarm Dispatch, have the option of
attending a False Alarm User Awareness Class in lieu of suspension.
(c) An Alarm Dispatch Request caused by actual criminal offense or with evidence of
a criminal attempt or with evidence of smoke or the need for EMS shall not be
shall not be counted as a False Alarm Dispatch.
(d) The Alarm Administrator may reinstate a suspended permit if the person submits
evidence that the cause of the false alarm has been determined and corrected or
that any defective part of the Alarm System has been repaired or replaced.
ALARM SYSTEMS ORDINANCE PAGE 11
00905-False-Alarm-Ord.doc
8C-l3
Cm
(e) The Alarm User shall pay a service fee of $50 for each false alarm notification in
excess of five that is emitted from an Alarm Site within a 12 month period.
(f) The Alarm Administrator shall notify the Alarm User of the fee:
(1) personally to the Alarm User in writing; or
(2) by letter addressed to the owner of the premises upon which the False
alarms occurred, at the owner's address as recorded in the Tarrant
Appraisal District records.
(g) If the Alarm Administrator mails a notice to a person in accordance with
Subsection (f), and the United States Postal Service returns the notice as
"refused" or "unclaimed," the validity of the notice is not affected and the notice is
considered as delivered as of the date of the return.
SECTION 15-224. Appeal from fees.
(a) An Alarm User may appeal assessment of a fee to the Alarm Review Board by
filing a written request for hearing with the Alarm Administrator setting forth the
reasons for the appeal. The appeal shall be filed within 10 days after receipt or
delivery of the notice. The filing of a request for an appeal hearing with the Alarm
Review Board stays the assessment of the fee until the Alarm Review Board
makes a final decision.
(b) The Alarm Review Board shall conduct a hearing and consider the evidence
presented by any interested Person(s). The Board shall make its decision on the
basis of the preponderance of evidence presented at the hearing, including, but
not limited to, evidence that a False Alarm Dispatch was caused by a defective
part that has been repaired or replaced or that an Alarm Dispatch Request was
caused by a criminal offense.
(c) The Board will render a decision within 30 days after the request for an appeal
hearing is filed. The Board shall affirm, reverse or modify the assessment of the
fee. The decision of the Board is final as to administrative remedies with the City.
SECTION 15-225. Revocation or suspension of permit.
(a) In addition to suspension or revocation pursuant to Section 15-223, the Alarm
Administrator may suspend or revoke an alarm permit if it is determined that the
permit holder:
ALARM SYSTEMS ORDINANCE PAGE 12
00905-False-Alarm-Ord.doc
8C-14
(1) made a false statement of a material matter in the application for a permit;
(2) failed to make timely payment of a fee assessed under Section 15-223; or
(3) has committed a violation of Section 15-216.
(b) A person commits an offense if he operates an Alarm System during the
period in which his alarm permit is suspended or revoked.
(c) If the alarm permit is reinstated upon appeal, the Alarm Administrator may revoke
the alarm permit if it is determined that two subsequent False Alarm Dispatches
occur within 60 days after the reinstatement date.
(d) The Director may refuse police response to an Alarm Dispatch Request at an
Alarm Site for which the alarm permit is revoked or there is no permit, unless the
permit holder has paid all fees.
SECTION 15-226. Appeal from denial, suspension or revocation of a permit.
(a) If the Alarm Administrator denies the issuance or renewal of a permit, or
suspends or revokes a permit, he or she shall send written notice of this action
and a statement of the right to an appeal, by certified mail, return receipt
requested, to both the applicant or Alarm User and the Alarm Business.
(b) The Alarm Administrator shall give notice to the Alarm User of the suspension or
revocation:
(1) personally to the Alarm User in writing; or
(2) by letter addressed to the Alarm User at the address listed on the
application.
(c) If the Alarm Administrator mails a notice to a person in accordance with
Subsection (d), and the United States Postal Service returns the notice as
"refused" or "unclaimed," the validity of the notice is not affected and the notice is
considered as delivered as the date of the return.
ALARM SYSTEMS ORDINANCE PAGE 13
00905-False-Alarm-Ord.doc
8C-15
(d) The applicant or Alarm User may appeal the decision of the Alarm Administrator
to the Director by filing a written request for a review setting forth the reasons for
the appeal within 10 days after receipt of the notice from the Alarm Administrator.
An Alarm Business may submit the request for review on behalf of an Alarm
User. If a request for appeal is not made within the 10 day period, the action of
the Director is final.
(e) Filing of a request for appeal shall stay the action by the Alarm Administrator
suspending or revoking a permit until the Director has completed his/her review
of the appeal.
(f) If the Director sustains the denial or revocation of the permit, an Alarm User may
appeal and request a hearing before the Alarm Review Board within 10 days of
receipt of notice of the Director's decision. An Alarm Business may submit a
request for hearing on behalf of an Alarm User.
(g) The Alarm Review Board shall conduct a hearing and consider the evidence by
any interested person(s). The Board shall make its decision on the basis of a
preponderance of the evidence presented at the hearing, including, but not
limited to, certification that the Alarm User has been retrained, that a defective
part has been repaired or replaced, or that the cause of the false alarm has been
otherwise determined and corrected. The Board must render a written decision
within 10 days after the request for an appeal hearing is filed. The Board shall
affirm, reverse, or modify the action of the Director. The decision of the Board is
final as to administrative remedies with the City.
SECTION 15-227. Reinstatement of permit.
A Person whose alarm permit has been revoked may be issued a new permit if the
Person:
(a) Submits an updated application and pays the permit fee;
(b) Pays, or otherwise resolves, all outstanding fees; and
(c) Submits a certification from an Alarm Business stating that the Alarm System has
been inspected and repaired, if necessary, by the Alarm Business.
SECTION 15-225. Violations.
ALARM SYSTEMS ORDINANCE PAGE 14
00905-False-Alarm-Ord.doc
8C-16
A person commits an offense if the person knowingly, intentionally, or recklessly
violates by commission or omission any provision of this article that imposes upon him a
duty or responsibility and is subject to a fine not more than $500 for each offense. Each
day that a violation is permitted to exist shall constitute a separate offense.
SECTION 2.
This ordinance shall be cumulative of all provisions of ordinances and of the
Code of Ordinances of the City of Southlake, Texas, as amended, except where the
provisions of this ordinance are in direct conflict with the provisions of such ordinances
and such Code, in which event the conflicting provisions of such ordinances and such
Code are hereby repealed.
SECTION 3.
It is hereby declared to be the intention of the City Council that the phrases,
clauses, sentences, paragraphs, and sections of this ordinance are severable, and if
any phrase, clause sentence, paragraph or section of this ordinance shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
such unconstitutionality shall not affect any of the remaining phrases, clauses,
sentences, paragraphs and sections of this ordinance, since the same would have been
enacted by the City Council without the incorporation in this ordinance of any such
unconstitutional phrase, clause, sentence, paragraph or section.
SECTION 4.
Any person, firm or corporation who violates, disobeys, omits, neglects or refuses
to comply with or who resists the enforcement of any of the provisions of this ordinance
shall be fined not more than Five Hundred Dollars ($500.00) for each offense. Each
day that a violation is permitted to exist shall constitute a separate offense.
ALARM SYSTEMS ORDINANCE PAGE 15
00905-False-Alarm-Ord.doc
8C-17
SECTION 5.
All rights and remedies of the City of Southlake are expressly saved as to any
and all violations of the provisions of the Code of Ordinances of the City of Southlake,
as amended, relating to false alarms and alarm systems or any other ordinances
affecting alarm systems which have accrued at the time of the effective date of this
ordinance; and, as to such accrued violations and all pending litigation, both civil and
criminal, whether pending in court or not, under such ordinances, same shall not be
affected by this ordinance but may be prosecuted until final disposition by the courts.
SECTION 6.
The City Secretary of the City of Southlake is hereby authorized to publish this
ordinance in book or pamphlet form for general distribution among the public, and the
operative provisions of this ordinance as so published shall be admissible in evidence in
all courts without further proof than the production thereof.
SECTION 7.
The City Secretary of the City of Southlake is hereby directed to publish the
proposed ordinance or its caption and penalty together with a notice setting out the time
and place for a public hearing thereon at least ten (10) days before the second reading
of this ordinance, and if this ordinance provides for the imposition of any penalty, fine or
forfeiture for any violation of any of its provisions, then the City Secretary shall
additionally publish this ordinance or its caption and penalty in the official City
newspaper one time within ten days after final passage of this ordinance, as required by
Section 3.13 of the Charter of the City of Southlake.
SECTION 6.
ALARM SYSTEMS ORDINANCE PAGE 16
00905-False-Alarm-Ord.doc
This ordinance shall be in full force and effect from and after the day of
, 2000 and it is so ordained.
PASSED AND APPROVED ON FIRST READING THIS DAY OF
,20
MAYOR
ATTEST:
CITY SECRETARY
PASSED AND APPROVED. ON SECOND READING THIS DAY OF
,20
EFFECTIVE:
APPROVED AS TO FORM:
ALARM SYSTEMS ORDINANCE PAGE 17
00905-False-Alarm-Ord.doc
ATTEST:
CITY SECRETARY
8c-19
City Attorney
ALARM SYSTEMS ORDINANCE PAGE 18
00905-False-Alarm-Ord.doc
Ll
8C-20
City of Southlake, Texas
A
MEMORANDUM
August 30, 2000
TO: Billy Campbell, City Manager
FROM: Valerie Bradley, Assistant to the Public Works Director, x773
SUBJECT: Award of bid for theatre seating at Town Hall
Action Requested: Award bid for the delivery and installation of theater seating for Town
Hall.
Background
Information: For the past several months, Council Member Potter and city stall' have
been working with Tarrant County representatives to select and
coordinate the furniture for the building. It was determined that theater
seating would be appropriate for both the Council Chambers and the
Courtroom. Specifications constructed by Tarrant County staff and
approved by Southlake staff were advertised this month and will be
opened on September 5, 2000 at 10 a.m. A recommendation for award
will be presented during the City Council meeting on that same day.
Financial
Considerations: The budget allocation for this contract is $64,400.
Citizen Input/
Board Review: None.
Legal Review: None.
Alternatives: Approve or Deny.
Supporting
Documents: Bid tabulations will be provided at the Council Meeting.
Staff
Recommendation: Place the aforementioned item on the September 5, 2000 City Council
Agenda for Council review and consideration.
10A-1
}
City of Southlake, Texas
MEMORANDUM
September 1. 2000
To: Billy Campbell, City Manager
From: Charlie Thomas, City Engineer, extension 814
Subject: Award of Bid and Approval of Change Order No. 5 for Generator and
Uninterrupted Power Supply at Town Hall
Action Requested: Award bid and approve Change Order No. 5 for Generator and
Uninterrupted Power Supply at Town Hall.
Background
Information: It has been determined that there is a necessity to have an emergency
generator and uninterrupted power supply at Town Hall to protect the
computer system and provide emergency power in case of a power
failure at this facility.
In order to accomplish this the Construction Manager has received bids
for providing this equipment and installing all the necessary
appurtenances.
One bid was received from Mills Electric in the amount of $110,546.
Because this work was not part of the base building contract, a change
order is necessary.
Financial
Considerations: This Change Order is in the amount of $140,546.00. The Construction
Manager had previously estimated a cost of $137,855. The amount of
this Change Order is not part of the base building contract but is part of
the furniture, finishes and equipment (FF&E) budget. Funding for this
item will come from the next set of TIF bonds to be issued; however,
funds are available from the existing project funds that have not yet been
expended.
Citizen Input/
Board Review: Council Member Potter has been working with the furniture and finishes
committee and City Staff on these issues.
I�" Legal Review: None.
Alternatives: The alternative is to denv this Change Order and not provide an
emergency generator and uninterrupted power supply at Town Hall
which could potentially damage expensive computer equipment which
would be more costly than the emergency generator.
Supporting
Documents: Change Order breakdown
Staff
Recommendation: Please place on City Council Agenda for September 5, 2000 for Council
approval.
Charliek4mas
City Engineer
L
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r
City of Southlake, Texas
MEMORANDUM
September 1, 2000
To: Billy Campbell, City Manager
From: Charlie Thomas, City Engineer, extension 814
Subject: Approval of Change Order No. 4 for Millwork at Town Hall
Action Requested: Approve Change Order No. 4 for work to be done at Town Hall.
Background
Information: The design of the dais in the Council Chambers and the judges bench in
the Courtroom are complete. Several other finish items in these two
rooms such as moveable lecterns, low walls, jury box enclosure, bailiff's
desk, etc. are also included in this work.
Because these are furniture type items, they were not included in the
base bid but are included as part of furniture, finishes and equipment
(FF&E) budget.
Financial
Considerations: One bid was received from FCS in the amount of $214,391. The
Change Order is in the amount of $224,611. This amount is part of the
base building contract. Funding for this item will come from the next
set of TIF bonds to be issued; however, funds are available from the
existing project funds that have not yet been expended.
Citizen Input/
Board Review: Council Member Potter has been working with the furniture and finishes
committee and staff on these issues.
Legal Review: None.
Alternatives: The alternative is to deny this Change Order and seek lower prices but
to meet our schedule of being able to occupy the Council Chambers for
the first meeting in January, this work must begin within the next few
weeks and staff is of the opinion that the cost is as low as we can get it.
Supporting
Documents: - Change Order breakdown
Staff
Recommendation: Please place on City Council Agenda for September 5, 2000 for Council
approval.
Xharlie4ThtasZ4'�
City Engineer
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10C-3
City of Southlake, Texas
MEMORANDUM
September 1, 2000
To: Billy Campbell, City Manager
From: Charlie Thomas, City Engineer, extension 814
Subject: Authorize the Mayor to execute a Commercial Developer's Agreement for
the CISD Aquatics Center
Action Requested: Authorize the Mayor to execute a Commercial Developer's Agreement
for the CISD Aquatics Center.
Background
Information: The site plan for the new CISD Aquatics Center was approved by the
City Council on June 20, 2000. The Aquatics Center is located on the
CISD High School campus with access from FM 1709.
The construction of the Aquatics Center includes the installation of
public water and sanitary sewer lines. This Developer's Agreement
covers the installation of that public infrastructure.
Because the Aquatics Center is a joint use facility, CISD is requesting
that the waive or give credit for the following fees:
1.
Administrative Processing Fee
2.
Inspection Fee
3.
Park Fee
4.
Water Impact Fee
5.
Wastewater Impact Fee
6.
Roadway Impact Fee
Financial
Considerations: The total value of these fees is approximately $100,000.
Citizen Input/
Board Review: None.
1 OD-1
M
A
E
Legal Review: This Developer's Agreement is the City's standard Developer's
Agreement, originally written by the City Attorney.
Alternatives: Approve it, deny it, or modify- it.
Supporting
Documents: Agreement
Staff
Recommendation: Please place on City Council Agenda for September 5, 2000 for Council
consideration.
Char4J.omas
City Engineer
r �
1 OD-2
N%W—
CISD AQUATICS'' CENTER
COMMERCIAL DEVELOPER AGREEMENT
An agreement between the City of Southlake, Texas, hereinafter referred to as
the "City", and the undersigned Developer, hereinafter referred to as the
"Developer", of a new Aquatics Center located on the east side of the exisfind
Carroll High School fronting on FM 1709, hereinafter referred to as "Addition" to
the City of Southlake, Tarrant County, Texas, for the installation of certain
community facilities located therein, and to provide city services thereto. It is
understood by and between the parties that this Agreement is applicable to the
Addition (a commercial development) and to the off -site improvements necessary
to suppo-' the Addition.
GENERAL REQUIREMENTS
A. It is agreed and understood by the parties hereto that the
Developer shall employ a civil engineer licensed to practice in the
State of Texas for the design and preparation of the plans and
specifications for the construction of all facilities covered by this
Agreement.
B. The Developer will present to the City either a cash escrow, Letter
of Credit, performance bond or payment bond acceptable to the
City guaranteeing and agreeing to pay an amount equal to 100% of
the value of the construction cost of the public facilities,
aside a ;,me�bj siMRJ+an e_ s, to be constructed
by the (Developer, and providing for payment to the City of such
amounts, up to the total remaining amounts required for the
completion of the Addition if the Developer fails to complete the
work within two (2) years of the signing of this Agreement between
the City and Developer. All bonds shall be issued by a Best -rated
bonding company. All letters of credit must meet the Requirements
for Irrevocable Letter of Credit attached hereto and incorporated
herein.
The value of the performance bond, letter of credit or cash escrow
will reduce at a rate consistent with the amount of work that has
been completed by the Developer and accepted by the City.
Performance and payment bond, letter of credit or cash escrow
from the prime contractor(s) or other entity reasonably acceptable
to the City, hereinafter referred to as Contractor, will be acceptable
in lieu of Developer's obligations specified above.
C. The Developer agrees to furnish to the City maintenance bonds,
letter of credit or cash escrow amounting to 20% of the cost of
construction of underground public utilities and 50% for the paving.
Commercial Developer Agreement
1 10D-3
.. These maintenance bonds, letter of credit or cash escrow will be for
a period of two (2) years and will be issued prior to the final City
acceptance of the Addition. The maintenance bonds, letter of credit
or cash escrow will be supplied to the City by the contractors
performing the work, and the City will be named as the beneficiary
if the contractors fail to perform any required maintenance.
D. It is further agreed and understood by the parties hereto that upon
acceptance by the City, title to all facilities and improvements
mentioned herein above which are intended to be public facilities
shall be vested in the City, and Developer hereby relinquishes any
right, title, or interest in and to said facilities or any part thereof. It is
further understood and agreed that until the City accepts such
improvements, the City shall have no liability or responsibility in
connection with any such facilities. Acceptance of the facilities for
this provision and for the entire Agreement shall occur at such time
that the City, through its City Manager or his duly appointed
representative, provides Developer with a written acknowledgement
that all facilities are complete, have been inspected and approved,
and are being accepted by the City.
E. On all public facilities included in this Agreement for which the
Developer awards his own construction contract, Developer agrees
to the following procedure:
1. Developer agrees to pay the following:
a a
. - r _
■ a * ..
.
.. ..
-milli 1-0
r■ r r■ �. -
-------------------
- ■ - • r
C. 'Trench testing (95% Standard);
Commercial Developer Agreement
2
10D-4
All gradation tests required to insure proper cement
and/or lime stabilization.
2. The City agrees to bear the expense of:
a. All nuclear density tests on the roadway subgrade
(95% Standard);
b. Technicians time for preparing concrete cylinders;
and
C. Concrete cylinder tests and concrete coring samples.
The City can delay connection of buildings to service lines or
water mains constructed under this Agreement until said
water mains and service lines have been completed to the
satisfaction of and acceptance by the City.
F. The Developer will be responsible for mowing all grass and weeds
and otherwise reasonably maintaining the aesthetics of all land
in said Addition illIlWililil . After
fifteen (15) days written notice, should the Developer fail in this
responsibility, the City may contract for this service and bill the
Developer for reasonable costs. Such amount shall become a lien
upon all real property of the Addition so maintained by the City,
120 days after
Developer has notice of costs.
G. Any guarantee of payment instrument (Performance Bond, Letter of
Credit, etc.) submitted by the Developer or Contractor on a form
other than the one which has been previously approved by the City
as "acceptable" shall be submitted to the City Attorney and this
Agreement shall not be considered in effect until such City Attorney
has approved the instrument. Approval by the City shall not be
unreasonably withheld or delayed.
H. Any surety company through which a bond is written shall be a
surety company duly authorized to do business in the State of
Texas, provided that the City, through the City Manager, shall retain
the right to reject any surety company as a surety for any work
under this or any other Developer's Agreement within the City
regardless of such company's authorization to do business in
Commercial Developer Agreement
3
10D-5
Texas. Approval by the City shall not be unreasonably withheld or
delayed.
The Developer agrees to fully comply with the terms and conditions
of all other applicable development regulations and ordinances of
the City.
J. The Developer agrees that the completed project will be
constructed in conformance with the Development Site Plan,
Construction Plans and other permits or regulatory authorizations
granted by the City during the development review process.
II. F/CILITIES
A. ON -SITE WATER
The Developer hereby agrees to install water facilities to service
lots as shown on the final plat of the Addition. Water facilities will
be installed in accordance with plans and specifications to be
prepared by the Developer's engineer and released by the City.
Further, the Developer agrees to complete this installation in
accordance with Ordinance No. 170 and shall be responsible for all
construction costs, materials and engineering. In the event that
certain water lines are to be oversized because of City
requirements, the City will reimburse the Developer for the oversize
cost greater than the cost of an 8" line. Additionally, the City
agrees to provide temporary water service at Developer's request
and expense, for construction, testing and irrigation purposes on!y,
r'"tho Qf buildi4§0,even though
sanitary sewer service may not be available to the buildings.
B. DRAINAGE
Developer hereby agrees to construct the necessary drainage
facilities within the Addition. These facilities shall be in accordance
with the plans and specifications to be prepared by Developer's
engineers, released by the Director of Public Works, the City, and
made part of the final plat as approved by the Planning and Zoning
Commission. The Developer hereby agrees to fully comply with all
EPA and TNRCC requirements relating to the planning, permitting
and management of storm water which may be in force at the time
that development proposals are being presented for approval by
the City.
Commercial Developer Agreement
4 10D-6
C. STREETS (NOT APPLICABLE)
The street construction in the Addition will be installed in
accordance with plans and specifications to be prepared by the
Developers engineer and released by the Director of Public Works.
1. The Developer will be responsible for:
a) Installation and two year operation of street lights,
which is payable to the City prior to final acceptance
of the Addition; or an agreement with utility provider
stating that no charge will be made for street lights for
the two-year duration.
b) Installation of all street signs designating the names
of the streets inside the Addition, said signs to be of a
type, size, color and design standard generally
employed by the Developer and approved by the City
in accordance with City ordinances;
c) Installation of all regulatory signs recommended
based upon the Manual on Uniform Traffic Control
Devices as prepared by the Developer's engineer by
an engineering study or direction of the Director of
Public Works. It is understood that Developer may
put in signage having unique architectural features,
however, should the signs be moved or destroyed by
any means, the City is only responsible for
replacement of standard signage.
2. All street improvements will be subject to inspection and
approval by the City. No work will begin on any street
included herein prior to complying with the requirements
contained elsewhere in this Agreement. All water, sanitary
sewer, and storm drainage utilities which are anticipated to
be installed within the street or within the street right-of-way
will be completed prior to the commencement of street
construction on the specific section of street in which the
utility improvements have been placed or for which they are
programmed. It is understood by and between the
Developer and the City that this requirement is aimed at
substantial compliance with the majority of the pre -planned
faciiities.
Commercial Developer Agreement
5
10D-7
It is understood that in every construction project a decision
later may be made to realign a line or service which may
occur after construction has commenced. The Developer
has agreed to advise the City Director of Public Works as
quickly as possible when such a need has been identified
and to work cooperatively with the City to make such utility
change in a manner that will be least disruptive to street
construction or stability.
D. ON -SITE SANITARY SEWER FACILITIES
The Developer hereby agrees to install sanitary sewage collection
facilities to service lots as shown on the final plat of the Addition.
Sanitary sewer facilities will be installed in accordance with the
plans and specifications to be prepared by the Developer's
engineer and released by the City. Further, the Developer agrees
to complete this installation in compliance with all applicable city
ordinances, regulations and codes and shall be responsible for all
construction costs, materials, engineering, permits and Impact
Fees. In the event that certain sewer lines are to be oversized
because of City requirements, the City will reimburse the Developer
for the oversize cost greater than the cost of an 8" line.
E. EROSION CONTROL
During construction of the Addition
the Developer agrees to keep the streets free from soil
build-up. The Developer agrees to use soil control measures such
as hay bales, silt screening, hydromulch, etc., to prevent soil
erosion. It will be the Developer's responsibility to present to the
Director of Public Works a soil control development plan that will be
implemented for this Addition. When in the opinion of the Director
of Public Works there is sufficient soil build-up on the streets or
other drainage areas and notification has been given to the
Developer, the Developer will have seventy-two (72) hours to clear
the soil from the affected areas. If the Developer does not remove
the soil within 72 hours, the City may cause the soil to be removed
either by contract or City forces and place the soil within the
Addition at the contractor's expense. All fees owed to the City will
be collected prior to acceptance of the Addition.
Commercial Developer Agreement
6
F. AMENITIES
It is understood by and between the City and Developer that the
Addition may incorporate a number of unique amenities and
aesthetic improvements such as ponds, aesthetic lakes, unique
landscaping, walls, and may incorporate specialty signage and
accessory facilities. The Developer agrees to accept responsibility
for the construction and maintenance of all such aesthetic or
specialty items such as walls, vegetation, signage, landscaping,
44i R•
street furniture, pond and lake improvements r 1"„2,
G. USE OF PUBLIC RIGHT-OF-WAY
It is understood by and between the City and Developer that the
Developer may provide unique amenities within public right-of-way,
such as landscaping, irrigation, lighting, etc., for the enhancement
of the Addition. The Developer agrees to maintain these amenities
sl'wl; Fos
asseaiie The Developer understands that the City shall not be
responsible for the replacement of these amenities under any
circumstances and further agrees to indemnify and hold harmless
the City from any and all damages, loss or liability of any kind
whatsoever by reason of injury to property or third person
occasioned by its use of the public right-of-way with regard to these
improvements and the Developer shall, at his own cost and
expense, defend and protect the City against all such claims and
demands.
H. START OF CONSTRUCTION
Before the construction of the water, sewer, streets or drainage
facilities can begin, the following must take place:
1':'` Approved payment and performance bonds must be
submitted to the City in the name of the City prior to
commencement of any work Wate` °'``
construction.
2. At least six (6) sets of construction plans to be stamped
"Released for Construction" by the Director of Public Works
must be submitted.
4. Developer Agreement must be executed.
Commercial Developer Agreement
7
10D-9
`.. 5. The Developer, or Contractor, shall furnish to the City a
policy of general liability insurance, naming the City as co-
insured. prior to commencement of any work.
6. A Pre -Construction Meeting to be held with all Contractors.
major Sub -Contractors, Utilities and appropriate Government
Agencies.
III. GENERAL PROVISIONS
A. INDEMNIFICATION
DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND
DOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND
CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES,
FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR
PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF
WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, (INCLUDING, WITHOUT LIMITATION,
REASONABLE FEES AND EXPENSES OF ATTORNEYS,
EXPERT WITNESSES AND OTHER CONSULTANTS), ARISING
OUT OF OR IN CONNECTION WITH, DIRECTLY OR
INDIRECTLY, THE CONSTRUCTION, MAINTENANCE,
OCCUPANCY, USE, EXISTENCE OR LOCATION OF SAID
IMPROVEMENT OR IMPROVEMENTS, AND SHALL FURTHER
BE LIABLE FOR INJURY OR DAMAGE TO CITY PROPERTY,
ARISING OUT OF OR IN CONNECTION WITH ANY AND ALL
ACTS OR OMISSIONS OF DEVELOPER, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS,
SUBCONTRACTORS, LICENSEES, INVITEES OR
TRESPASSERS.
DEVELOPER AGREES TO INDEMNIFY THE CITY, ITS
OFFICERS AND EMPLOYEES FOR ANY DAMAGES, CLAIMS
OR LIABILITIES ARISING FROM THE NEGLIGENT ACT OR
OMISSION, OR OF THE CONCURRENT NEGLIGENT ACT OR
OMISSION, OF THE CITY, ITS OFFICERS AND EMPLOYEES.
B. Venue of any action brought hereunder shall be in Fort Worth,
Tarrant County, Texas.
Commercial Developer Agreement
8
10D-10
C. Approval by the Director of Public Works or other City employee of
any plans, designs or specifications submitted by the Developer
pursuant to this Agreement shall not constitute cr be deemed to be
a release of the responsibility and liability of the Developer, his
engineer, employees, officers or agents for the accuracy and
competency of their design and specifications. Such approval shall
not be deemed to be an assumption of such responsibility and
liability by the City for any defect in the design and specifications
prepared by the consulting engineer, his officers, agents, servants
or employees, it being the intent of the parties that approval by the
Director of Public Works signifies the City's approval on only the
general design concept of the improvements to be constructed. In
this connection, the Developer shall for a period of two (2) years
after the acceptance by the City of the completed construction
project, indemnify and hold harmless the City, its officers, agents,
servants and employees, from any loss, damage, liability or
expense on account of damage to property and injuries, including
death, to any and all persons which may arise out of any defect,
deficiency or negligence of the engineer's designs and
specifications incorporated into any improvements constructed in
accordance therewith, and the Developer shall defend at his own
`..- expense any suits or other proceedings brought against the City, its
officers, agents, servants or employees, or any of them, on account
thereof, to pay all expenses and satisfy all judgements which may
be incurred by or rendered against them or any of them in
connection with herewith.
D. This Agreement or any part herein, or any interest herein, shall not
be assigned by the Developer without the express written consent
of the City Manager, which shall not be unreasonably withheld or
delayed.
E. On all facilities included in this Agreement for which the Developer
awards his or her own construction contract, the Developer agrees
to employ a construction contractor who is approved by the City,
and whose approval shall not be unreasonably withheld or delayed,
said contractor to meet City and statutory requirements for being
insured, licensed and bonded to do work in public projects and to
be qualified in all respects to bid on public projects and to be
qualified in all respects to bid on public projects of a similar nature.
In addition, the Developer, or Contractor shall furnish the payment
and performance bonds in the name of the City prior to the
commencement of any work hereunder and shall also furnish to the
City a policy of general liability insurance.
Commercial Developer Agreement
9
1 OD-11
F. Work performed under the Agreement shall be completed within
two (2) years from the date thereof. In the event the work is not
completed within the two (2) year period, the City may, at its
election, draw down on the performance bond, letter of credit or
other security provided by Developer and complete such work at
Developer's expense; provided, however, that if the construction
under this Agreement shall have started within the two (2) year
period, the City may agree to renew the Agreement with such
renewed Agreement to be in compliance with the City policies in
effect at that time.
IV. OTHER ISSUES
A. OFF -SITE DRAINAGE
B. OFF -SITE SEWER
C. OFF -SITE WATER
D. PARK FEES
Because `the proposed facilities are to be shared jointly between the
Developer, CISD, and„the City -no Park Fees will . be .required for
this project.
E. TREE PRESERVATION ORDINANCE
All construction activities shall meet the requirements of the Tree
Preservation Ordinance No. 585-A.
F. IMPACT FEES
Developer is` given Icredit for Roadway,y, Water and T"Y st'ewater
Impact Fees.
SIGNED AND EFFECTIVE on the date last set forth below.
DEVELOPER:
Title:
1%.1 Address:
Commercial Developer Agreement
10
10D-12
STATE OF
COUNTY OF
On , before me,
Notary Public, personally appeared personally
known to me (or proved to me on the basis of satisfactory evidence) to be the
person whose name is subscribed to the within instrument and acknowledged to
me that he executed the same in his authorized capacity, and that by his
signature on the instrument, the person, or the entity upon behalf of which the
person acted, executed the instrument.
WITNESS my hand and official seal.
Notary Public
My commission expires:
CITY OF SOUTHLAKE, TEXAS
No
Rick Stacy, Mayor
ATTEST:
Sandra LeGrand, City Secretary
Date:
(SEAL)
Commercial Developer Agreement
11
10D-13
REQUIREMENTS FOR IRREVOCABLE LETTER OF CREDIT
1. The Letter of Credit must have a duration of at least one year.
2. The Letter of Credit may be substituted for utility security deposits
exceeding $10,000.00. The City reserves the right to specify the face
amount of the letter of credit.
3. The Letter of Credit must be issued by a FDIC insured bank in a form
acceptable to the City of Southlake. The City reserves the right to
approve/disapprove the bank issuing the Letter of Credit.
4. The Letter of Credit must be issued by a bank that has a minimum capital
ratio of six (6%) percent, and has been profitable for each of the last two
consecutive years.
5. The customer must provide the City with supporting financial information
on the bank to allow the City to ascertain requirements are met. Suitable
financial information would be the previous two (2) years December 31
Call Reports submitted to the FDIC and audited financial statements.
6. Partial drawings against Letters of Credit must be permitted.
7. The City must be able to draft on sight with proof of amount owed.
8. The customer pays any and all fees associated with obtaining Letter of
Credit.
9. Expiring Letter of Credit must be replaced by substitute Letters of Credit at
least 30 days prior to the expiration date on the Letter of Credit held by the
City.
Commercial Developer Agreement
12
1 OD-14
City of Southlake, Texas
MEMORANDUM
September 1, 2000
TO: Billy Campbell, City Manager
FROM: John Eaglen, Assistant to the City Manager (ext. 806)
SUBJECT: Charter Review Committee
Action Requested: City Council discussion on the appointment of a Charter Review Committee
for the purpose of reviewing, identifying, and recommending Charter
amendments to be placed on the final election ballot for a Charter
Amendment Election to potentially be held on January 20, 2001.
Background
Information: The City of Southlake Charter was approved on January 12, 1987. Since the
adoption of the Charter, the City has held three (3) Charter Amendment
Elections. Charter Amendment Elections were held on January 19, 1991,
January 21, 1995, and on May 2, 1998. State Law allows municipalities to
amend the Charter every two (2) years.
Since the last Charter Amendment Election in May 1998, there are a number
of factors that are driving the need for another Charter Amendment Election
at this time. An example of these type of items include updating the Charter
to reflect the changes in the Municipal Court of Record requirements:
■ Legislative Updates to the Requirements for the Municipal Court of
Record — During the 76`}' Texas legislative session, House Bill #731 was
passed amending Chapter 30 of the Local Government Code to
standardize and make applicable a uniform set of policies and procedures
for all municipal courts of record. The City Council approved Ordinance
No. 783, incorporating these changes by amending Article II of Chapter 8
of the Code of Ordinances at the August 15, 2000 meeting. The changes
to the Charter involve the manner in which the Municipal Judge is
selected, providing for the appointment of the Municipal Court Judge by
the City Council after the completion of his elected term in May 2001.
In addition to the "housekeeping" issues, the Mayor has requested that this
item be brought forward at this time to review the Charter and identify
additional potential amendments.
The function of a Charter Review Committee would be to review, identify,
and recommend potential amendments to the Charter to be placed on the final
election ballot. There have been Charter Review Committees in the past that
have reviewed the document and recommended that no amendments be
proposed to the Charter at that particular time.
Billy Campbell, City Manager
September 1, 2000
Page 2
Financial
Considerations: The estimated cost to hold the election in January is $10,000. Additional
financial considerations include minimal attorney fees to review the verbiage
of the propositions, and for the development of changes needed to comply
with State Law.
Citizen Input/
Board Review: City staff met with the Mayor to discuss potential project timelines on August
11, 2000. After this meeting the January 20, 2001 election date became the
preferred alternative for holding the election.
Legal Review: Not applicable at this time. The purpose of this discussion is to determine
the City Council's preferred method for appointing a Charter Review
Committee.
Alternatives: Alternatives include the following:
■ The City Council may choose to appoint themselves as the Charter
Review Committee.
■ The City Council may choose to appoint a citizens committee to serve as
the Charter Review Committee.
Supporting
Documents: Supporting documents include the following items:
■ Copy of the history of Charter Amendment Elections held in January
1991, January 1995, and May 1998.
■ Copy of the initial project timeline for the Charter Amendment Election
to be held on January 20, 2001.
Staff
Recommendation: Place as an item on the September 5, 2000 City Council agenda to discuss the
need for and possible structure of a Charter Review Committee to review the
current document and recommend amendments for a Charter Amendment
Election to potentially be held on January 20, 2001.
JE
Charter Amendment Election Process — 2001
Charter Revisions — Propositions History
r,., 1991
PROPOSITION No. 1 — Amending Sections 1.05, "Form of Government", 2.01 "Governing
Body", 2.02 "Elective Officers", 2.03 "Limitation on Successive Terms", 2.06 "Presiding
Officer", and 2.12 "Quorum", to provide for the election of a Mayor and six (6)
Councilmembers, who shall serve for three (3) terms; providing that the Mayor shall have a vote
on all matters coming before the Council; and, providing that four (4) Councilmembers including
the Mayor shall constitute a quorum.
For: 408 votes (55%)
Against: 335 votes
PROPOSITION No. 2 — Amending Sections 3.06 and 5.02 by providing for the appointment or
election of Judge of the Municipal Court if approved by the qualified voters of the city.
For: 490 votes (66%)
Against: 257 votes
PROPOSITION No. 3 — Amending Section 3.13 "Procedures for Enacting Ordinances,
Publiccation" by providing that all ordinances exclusive of emergency ordinances shall be read
in open meetijngs of the Council on two (2) separate Council meetings which shall be regular
meetings.
For: 587 votes (79%)
Against: 160 votes
PROPOSITION No. 4 — Amending Section 4.15 "Acting City Manager," by providing that upon
resignation or termination of the City Manager, the Acting City Manager shall perform the duties
of the City Manager until such time as a new City Manager or a new Acting City Manager is
appointed by the City Council.
For: 586 votes (79%)
Against: 157 votes
PROPOSITION No. 5 — Amending Section 7.01 "City Elections" by providing for the regular
election of City Councilmembers and Mayor to be held on the first Saturday in May in
accordance with State Law.
For: 623 votes (84%)
Against: 117 votes
1A as
M. I CMOI Charter Review)CharterRevisonHistory(b).doc
Charter Amendment Election Process — 2001
1991 (Continued
PROPOSITION No. 6 — Amending Section 7.11 "Holding Other Office" by providing for that if
the Mayor or any member of the Council shall become a candidate for election to any public
office except for re-election to his current place, he shall forfeit his place on the Council unless
his current term of office will expire in the upcoming election.
For: 616 votes (82%)
Against: 133 votes
PROPOSITION No. 7 — Amending Section 8.03 "Taxes -When Due and Payable" by providing
that the City Council shall designate a Tax Collector.
For: 390 votes (52%)
Against: 365 votes
PROPOSITION No. 8 — Amending Section 9.05 "Public Notice and Hearing" by deleting the
requirement that the Council must hold three (3) public hearings at three (3) consecutive regular
Council meetings in order to adopt the budget and requiring that the adoption of the budget must
be done by Ordinance and only after two (2) public hearings at two (2) separate Council
meetings which shall be regular meetings.
For: 435 votes (57%)
Against: 324 votes
�,,.. PROPOSITION No. 9 — Amending Section 9.34 "Borrowing in Anticipation of Property Tax"
by requiring that notes may be issued for periods not exceeding one (1) year and deleting the
requirement that notes must be retired by the end of the budget year in which issued.
For: 354 votes
Against: 397 votes (53%)
PROPOSITION No. 10 — Amending Section 11.03 "The Planning and Zoning Commission" by
requiring that Planning and Zoning Commission members must forfeit their office if they fail to
attend two (2) consecutive regular meetings of the Commission without being excused by the
Council.
For: 621 votes (81%)
Against: 143 votes
PROPOSITION No. 11 — Selecting the Judges of the Municipal Court of record by appointment
by the City Council rather than by elections.
For: 217 votes
Against: 545 votes (72%)
k., IlApq
M. ICMOICharter Review)CharterRevisonHistory(b).doc
Charter Amendment Election Process — 2001
1995
PROPOSITION No. 1 — Shall the Charter of the City of Southlake be amended to provide for an
at -large election of city council members by place numbers; assigning two place numbers to each
of three geographical districts; requiring that council members reside in a district to be eligible to
become a candidate for a place number assigned to that district; specifying the required length of
residency in a district; providing the boundaries of the districts; continuing the Mayor's city-
wide residency requirement; continuing three-year terms; continuing staggered terms; and
providing for transition; amending Section 2.02, 2.04, and 2.10.
For: 294 votes
Against: 397 votes (57%)
PROPOSITION No. 2 — Shall the Charter of the City of Southlake be amended to provide for the
selection of a Deputy Mayor Pro Tem; amending Section 2.07.
For: 497 votes (73%)
Against: 182 votes
PROPOSITION No. 3 — Shall the Charter of the City of Southlake be amended to authorize the
City Council to set the time for regular City Council meetings by resolution or minute order;
amending Section 2.09 and 3.11.
For: 334 votes
Against: 350 votes (51 %)
PROPOSITION No. 4 — Shall the Charter of the City of Southlake be amended to enable the City
Council to vote at its meetings by electronic device rather than by roll call; amending Section
2.11.
For: 268 votes
Against: 422 votes (61 %)
PROPOSITION No. 5 — Shall the Charter of the City of Southlake be amended to require the
City Council to adopt a Code of Ethics and Conduct applicable to elected officers, appointed
boards, commission, and committee members, and employees of the City; adding Sectin 2.121.
For: 643 (93%)
Against: 45
M.I CMOI Charter Review)CharterRevisonHistory(b).doc
Charter Amendment Election Process — 2001
1995 (Continued)
PROPOSITION No. 6 - Shall the Charter of the City of Southlake be amended to increase the
elective term of the municipal court judge from two years to three years to correspond to City
Council terms and to require the municipal court judge to be a resident of the city; amending
Sections 2.02 and 5.02.
For: 505 votes (74%)
Against: 177 votes
PROPOSITION No. 7 - Shall the Charter of the City of Southlake be amended to provide that
ordinances be passed at two meetings; the second of which must be a regular meeting; and to no
longer require the actual reading of ordinances or ordinance captions during council meetings;
amending Section 3.13.
For: 318 votes
Against: 365 votes (53%)
PROPOSITION No. 8 - Shall the Charter of the City of Southlake be amended to provide for the
content and procedures for adoption and updating of the City's Master Plan; amending Section
11.06.
For: 414 votes (60%)
Against: 271 votes
'°�•- 1998
PROPOSITION No. 1 - Shall the language of the Charter of the City of Southlake be modified
to conform with change in the City Council made in December 1991, as authorized by Section
4.01 of the City Charter, in combining the City's fire protection and police services into a
Department of Public Safety; by amending Sections 1.16 and 1.17.
For: 2,197 votes (91%)
Against: 211 votes
PROPOSITION No. 2 - Shall the Charter of the City of Southlake be amended to authorize City
Council to cancel or move the date of a regular City Council meeting by posting a 72 - hour
notice in accordance with state law and to authorize the City Council to vote by an electronic
device which visually indicates the votes to those in attendance at a City Council meeting; by
amending Sections 2.09 and 2.11.
For: 1,591 votes (66%)
Against: 828 votes
AP6
IVIO, flA M. I CMOI Charter Review)CharterRevisonHistory(b).doe
Charter Amendment Election Process — 2001
1998 (Continued)
I`` PROPOSITION No. 3 — Shall the Charter of the City of Southlake be amended to provide that a
vacancy on a board or commission will be filled for the unexpired term; that members of city
boards and commissions serve without compensation; that a person who holds a salaried or
elected City office may not serve as a member of a City Board or commission; that each board
and commission shall keep minutes of its regular meetings which are public records; and that
members of City boards and commissions serve at the pleasure of the City Council and may only
be removed by a majority vote of the council, except when otherwise provided by state law;
amending Sections 3.02 and 11.03, and adding Section 4.02.
For: 2,203 votes (86%)
Against: 367 votes
PROPOSITION No. 4 — Shall the Charter of the City of Southlake be amended so that the
purpose and duties of the planning and zoning commission shall be as designated by ordinance
and state law; providing that the City Council may delegate matters concerning City parks to
another board that has responsibilities relating to parks; and providing for planning and zoning
commission review of all components of the Master Plan every four years, amending Sections
11.03, 11.04, and 11.06 and repealing Section 11.05.
For: 1,958 votes (82%)
Against: 420 votes
PROPOSITION No. 5 - Shall the Charter of the City of Southlake be amended to require that
ordinances be passed at two meetings, the second of which must be a regular meeting; and to
require reading of the ordinance caption only if requested by a member of the public or a City
Council member, amending Sections 3.11 and 3.13.
For: 1,830 votes (78%)
Against: 522 votes
PROPOSITION No. 6 - Shall the Charter of the City of Southlake be amended to conform with
state and federal law with respect to elections and statutory references; and to correct language
regarding staggering of City Council terms; amending Sections 1.11, 2.02, 2.08, 2.09, 2.11, 3.07,
3.11, 7.10, and 7.32(b).
For: 2,166 votes (91%)
Against: 206 votes
I*AW IIAO I
M.•I CMOI Charter Review) CharterRevisonHistory(b).doc
Charter Amendment Election Process — 2001
1998 (Continued)
`v.. PROPOSITION No. 7 - Shall the Charter of the City of Southlake be amended to remove the
restriction on the number of successive terms the Mayor or a City Council member may serve;
repealing Section 2.03.
1�
For: 617 votes
Against: 1,836 votes (75%)
M. ICMOICharter Review)CharterRevisonHistory(b).doc
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11A /o
MEMORANDUM
September 1, 2000
TO: Billy Campbell, City Manager
FROM: John Eaglen, Assistant to the City Manager (ext. 806)
SUBJECT: City Council Work Sessions
Action Requested: City Council discussion of potential Work Sessions to be held throughout the
fall of 2000 and into the beginning of 2001.
Background
Information: There are a number of conceptual issues that staff would like to bring
forward to the City Council to discuss in further detail and obtain City
Council direction. The alternative to placing these issues as discussion items
at the end of lengthy regular meeting agendas is to hold individual City
Council Work Sessions apart from the regular meetings.
City staff wishes to focus on individual items, and where appropriate, group
topics together for discussion. The goal is to hold an additional Work
Session once a month, lasting approximately two (2) hours. City staff has
compiled a listing of potential Work Sessions to be held throughout the fall of
2000 and into 2001.
At this time City staff would like to review the list of topics, and make
adjustments as desired by the City Council regarding these items. To clarify
what these Work Sessions would entail, a copy of two (2) session outlines
(Economic Development Goal Session and the Sabre Corporate Campus
Work Session) prepared by the Department of Economic Development are
included for review.
Financial
Considerations: Not Applicable.
Citizen Input/
Board Review: This item was an informational topic in the August 18, 2000 City Manager
Notes, which mentioned that staff would be bringing this item forward for the
City Council to review in the weeks ahead.
Legal Review: Not Applicable.
Alternatives: Input towards the discussion as desired.
Billy Campbell, City Manager
September 1, 2000
Page 2
Supporting
Documents: Supporting documents include the following items:
n
■ Copy of the listing of potential City Council Work Sessions.
■ Copy of the proposed outline for the Economic Development Goal
Session, including an outline of the proposed Southlake Economic
Development Advisory Committee (SEDAC) for review.
■ Copy of the proposed outline for the Sabre Corporate Campus Work
Session.
Staff
Recommendation: Place as an item on the September 5, 2000 City Council agenda to discuss the
potential City Council Work Sessions to be held throughout the fall of 2000
and into the beginning of 2001.
JE
I I gdpz
Potential City Council Work Sessions
Updated as of September 1, 2000
L!
■ Community Services
1. Trail System Master Plan Update
2. Bicentennial Park Development Plan Update
3. Parks, Recreation, and Open Space Master Plan Update
■ Economic Development
1. Economic Development Goal Session
2. Sabre: Project Status Update
■ Green Building Certification Program
■ Briefing on Phase II
3. Tax Abatement Policy
■ Finance
1. Multi -Year Financial Plan
■ Planning
1. Uniform Development Ordinance (UDO)
■ Public Safety
1. Department of Public Safety West Facility
■ Operations
■ Staffing
■ Opening Date
2. Department of Public Safety East Facility
■ Operations
■ Staffing
■ Opening Date
■ Pnhlir Wnrke
1. Capital Improvements Program Budget Work Session
2. Stormwater Utility District
M. I CMOI Special Projects) CCworksessions. do
Southlake City Council
Economic Development Goal Session
1. PURPOSE OF THE MEETING (BC / RS)
A. Establish desires of council
B. Formulate strategies for implementation
2. OVERVIEW OF EXISTING PROGRAMS / PROJECTS (GL)
A. Resource Development & Maintenance
i. Site Availability Guide
ii. Community Profile
iii. Fast -Facts
iv. New Business Guide
V. Project Profiles
vi. Database Maintenance
a. Contacts
b. Southlake Businesses
vii. Traffic Counts (Prepared by Planning)
viii. Financial Analysis
a. Tax Revenue Analysis
b. Fiscal Year Projections Spreadsheet
B. Advertising / Exposure
i. Development Community
a. Commercial Developers Roundtable
b. Broker Breakfasts
ii. Print Media
a. Business Journals (DBJ, FW-BP)
b. National Publications (Site Selection)
iii. Trade Shows
a. NTCAR
b. ICSC (Proposed)
C. Chamber Business Expo
C. Lead Generation
i. Networking
ii. Agencies
a. Greater Dallas Chamber
b. Texas Dept. of Economic Development
iii. Broker Contacts
iv. Media
a. Dallas Business Journal
b. FW Business Press
C. Wall Street Journal
V. Trade Publications
D. Business Retention & Support
i. Shopping & Restaurant Guide
ii. Chamber Activities
E. Use of Technology
i. Broker -Net
City Council - Economic Development Goal Sessio I $51fine of Topics Draft #3: August 31, 2000
Pagel of 3
ii. Lease -Net (Undeveloped)
iii. Web Site Information
F.
Current Initiatives
i. Local Option Election (LOE 2001)
ii. Mention Master Projects / Ideas List
G.
Community Support
i. Chamber of Commerce
a. Monthly Report
3. COMPETITION IDENTIFICATION & ANALYSIS
A.
Westlake / Perot
B.
Las Colinas
C.
Other Cities / Areas: Lewisville, Coppell, Plano, Richardson,
4. GOAL SETTING EXERCISE (GL / BC)
A.
Policy Questions
i. Level of commitment to expansion of a diversified tax base through
encouragement of non-residential developments?
ii. What type of general development is desired along SH 114?
iii. What types of specific uses are desired along SH 114?
a. Land Use Plan Confirmation?
b. Any particular business names?
iv. What are general desires with regard to tax abatements? (Needs dedicated mtg)
a. Types of qualifying uses?
b. Extent of abatements?
C. Factors to be considered?
V. Future use of Hotel / Motel Tax?
B.
Program Development
i. Advertising
a. Any desired modification from existing programs?
b. Targeted Prospects / Businesses?
C.
Task Force Response Team
i. Members
ii. Responsibilities
D.
Desired Initiatives
i. Local Option Election?
ii. Capital Improvements Acceleration to stimulate development?
a. Sewer to Town Square through Terrabrook
E.
Staffing for Economic Development
i. Efficiency / Productivity Enhancements
a. Need for secretarial help (time allocation analysis)
5. ACTION PLAN / OBJECTIVES
A.
Developed at meeting
B.
6. ATTENDEES
A.
Mayor
B.
Councilmembers
C.
Staff. Billy, Shana, Greg, Stefanie, Bruce(?),
D.
Kate Barlow (requested by Councilmember Kendall)
luo.of
City Council -
Economic Development Goal Session I . Draft #3: August 31, 2000 Page 2 of 3
7. HANDOUTS
A. Summary of Available Resources
B. Color examples of previous advertisements
(W C. Master Projects / Ideas List
D. Project Profiles
E. PHH Fantus Report
F. Prior business surveys 1995, 1997?
N:\Econdev\Mtg\Misc\CC ED Goals\CC ED Goal Setting Outline-02.doc
L 41
City Council - Economic Development Goal Session t f T s Draft #3: August 31, 2000 Page 3 of 3
,%NW
R
City of Southlake
Economic Development Groups
Southlake Economic Development Advisory Committee (SEDAC)
Purposes:
• Act as a sounding board for economic development programs and activities
• Support economic development initiatives at the Council / P&Z and Chamber level
• Provide leads to economic development staff for pursuit.
• Monitor and observe professional / business publications for topical areas of interest to ED staff
• Attend and support economic development activities (e.g. Commercial developer roundtables,
major ground breakings, etc.)
• Participate actively in Chamber of Commerce business advocacy events (e.g. Business Expo)
Members: (6-10)
• Mayor and / or Councilmember(s)
• Chamber President / Director / Board Member(s)
• P&Z Commissioner(s)
• Banker
• Residential Developer (?)
• Commercial Developer(s)
• Director of Economic Development
• Economic Development Specialist
Southlake Executive Team (SET)
Purposes:
• Meet with brokers / site location consultants when requested
• Provide timely feedback regarding overall City / Council's receptivity to project proposals
• Site visits of prospects if appropriate
Members: (4)
• Mayor
• Councilmember
• City Manager
• Director of Economic Development
Economic Development Groups - Summary
116407
August 31, 2000
Page 1 of 2
�n.
Full Member Response Team
Purposes:
• Assist in assembling response books
• Assemble as a group to meet with users to answer all questions they may have
Members: (12-15)
• Mayor
• Councilmember(s)
• City Manager
• Director of Economic Development
• Economic Development Specialist
• Director of Public Works
• Finance Director
• Planning Director
• TXU Electric Representative
• TXU Gas Representative
• Brazos Electric Representative
• SWBell Representative
• AT&T Representative
• Developer's Team
• Broker?
N:\Econdev\SOP\Economic Groups-04.doc
Economic Development Groups - Summary
118408
August 31, 2000
Page 2 of 2
0
1.
2
3.
U
Sabre Corporate Campus
Work Session - Draft Outline
(Prefer Nov. -Dec. Timeframe)
INTRODUCTION
A. Sabre Staff introductions
B. Sabre Business Overview
PHASE I UPDATE
A. Status of Building Construction
B. Anticipated Move -in
GREEN BUILDING CERTIFICATION PROGRAM
A. Background of National Program
B. Goals of Sabre Campus
i. Tradeoffs / Qualifying Components
PHASE II PRELIMINARY PLANS
A. Secure Campus Plans
i. Perimeter Fencing / Security
ii. Gated Entry
B. Phase II Development Plans
i. Office Components
ii. Parking Structures
N:\Econdev\Mtg\Misc\Sabre Work Session outline-Ol.doc
1�ftw
Sabre Work Session
Draft: August 31, 2000
Page l of 1
ti
City of Southlake, Texas
MEMORANDUM
September 1, 2000
TO: Billy Campbell, City Manager
FROM: John Eaglen, Assistant to the City Manager (ext. 806)
SUBJECT: Impact Fee Policy as it relates to school -related development
Action Requested: City Council discussion of a policy regarding impact fees as it relates to
school -related development.
Background
Information: Ordinance No. 657-A regulates the City's assessment of impact fees, or fees
assessed to capture the cost of new development that increases the demand
for City services above the present capacity (examples include water service,
wastewater service, road capacity, etc.). The Ordinance's methodology was
reviewed and updated throughout 1999 to maintain fee efficiency, and the
updated Ordinance was approved by the City Council on February 15, 2000.
Historically, the City has hesitated on assessing impact fees for schools
development. This practice conflicts with Section 5 of Ordinance No. 657-
A, which stipulates the following applicability of impact fees:
"This Ordinance shall be uniformly applicable to new development which
occurs within the corporate limits of the city and its extraterritorial
jurisdiction, and other areas served by the City's water and wastewater
facilities. No new development shall be exempt from the assessment of
impactfees as defined in this Ordinance."
This creates an inconsistent application of the ordinance.
While Section 15 of the Ordinance specifies the conditions in which the City
may grant offsets and credits against impact fees for system -related facilities,
the Ordinance does not provide the City with the ability to waive or exempt
impact fees for new development.
The purpose of this discussion is to develop a policy regarding the
implementation of impact fees that provides clear direction for all school
districts regarding the City's impact fee requirements. City staff believes that
it is important to have a policy that uniformly applies to all development
within the City, to include all four (4) school districts that have boundaries
within the City (Carroll, Keller, Northwest, Grapevine-Colleyville).
Alternative policy directions in regards to the assessment of impact fees for
school -related development include the following:
+'01
1
Billy Campbell, City Manager
September 1, 2000
Page 2
■ Full enforcement of the Ordinance, assessing impact fees to all new
development within the City of Southlake, while continuing the practice
of evaluating requests for offsets and credits; and
■ Revision of the Ordinance to provide a mechanism to partially or fully
waive and/or exempt the assessment of impact fees for school -related new
development; and
■ Definition of the philosophy regarding special -use facilities where
additional capacity requirements are directly related to the impact of new
development.
Staff desires to obtain a policy direction approved by the City Council in
writing that provides enforcement ability in the interim should revisions to
Ordinance No. 657-A be in order.
Financial
Considerations: Depending upon the City Council's preference on a policy direction, there
could be a financial impact from this policy.
Citizen Input/
Board Review: The City Manager met with Carroll I.S.D. representatives Dr. Ted Gillum,
Mr. John Craft, and Mr. Brent Kline, and communicated to them that he
would bring this item forward to the City Council for discussion. The City
Manager also clarified that the discussions regarding impact fees would
center only on school -related development.
Legal Review: Not Applicable at this time. Upon defining a policy direction, the City
Attorney would be involved in reviewing the legal aspects of the policy
implementation.
Alternatives: Input towards the discussion as desired.
Supporting
Documents: There are no supporting documents with this item.
Staff
Recommendation: To formulate a conclusion on one of the alternatives mentioned herein, and
then the City Manager will address in writing this policy to the four (4)
school districts that have boundaries within the City of Southlake.