2021-12-08 - LIBRARY MINUTESCITY OF
SOUTH LAKE
SOUTHLAKE LIBRARY BOARD MEETING: December 8,2021
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — Exec. Conf. Room
TIME: 6:30 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Janet Theaker, William Doby, Tracy Eaton,
Rebecca Petty, Beth Darr, Lori Burr, Katherine Bennett
SOUTHLAKE LIBRARY BOARD ABSENT: None
STAFF PRESENT: Cynthia Pfledderer, Deputy Director of Library Services
OTHERS PRESENT: None
1. CALL TO ORDER — Lori Burr at 6:36 p.m.
2. CONSENT
A. APPROVE MINUTES FROM THE REGULAR SOUTHLAKE LIBRARY
BOARD MEETING HELD OCTOBER 27, 2021
APPROVED
A motion was made to approve the minutes from the October 27, 2021, Southlake Library
Board meeting.
Motion:
Theaker
Second:
Doby
Ayes:
Theaker, Doby, Eaton, Darr, Petty, Burr
Nays:
None
Abstain:
None
Vote:
6-0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 8, 2021, Southlake Library Board Meeting
Page 2 of 3
3. CONSIDER
A. Library Board Officer Elections
A motion was made to elect Katherine Bennett as Library Board Chair and Janet Theaker
as Vice -chair for FY 2022.
Motion:
Eaton
Second:
Darr
Ayes:
Theaker, Doby, Eaton, Darr, Petty, Burr, Bennett
Nays:
None
Abstain:
None
Vote: 7-0
Motion Carried.
4. Librarian's Report
City Librarian Pfledderer presented the performance numbers from October
2021. Print circulation increased 8% for the month. The cloudLibrary
performance was down 12% but with new funding available, staff is watching to
see if additional titles will increase circulation. Overall, digital circulation is up
26%. Other areas with increased performance include library cards issued, visits
to the library, study room use, story time programs, and proctoring. The most
notable declines at the start of the year are BookFLIX, Flipster, computer use,
adult programming, and volunteer hours.
5. Discussion
A. Carillon Parc Update
City Librarian Pfledderer shared a video from the November 16, 2021, City
Council meeting which discussed the proposal for the Carillon Parc retail
development. The proposal offered Option A, which included the proposed library
facility or Option B, which reserved space for a potential library facility pending
the results of further study into the community needs for the library. The City
Council voted to approve Option B and has stated they will assign a task force to
lead community discussions regarding the future of the library before making a
final decision on the facility.
B. January Shutdown- Carpet Installation
City Librarian Pfledderer shared the plans to close the library from January 3-
January 15, 2022, for installation of new carpet. The staff will be working to assist
with the project, moving and staging equipment and materials in the library in
addition to other projects.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 8, 2021, Southlake Library Board Meeting
Page 3 of 3
6. LIBRARY FOUNDATION UPDATE
Chair Burr provided an update on the Library Foundation of Southlake. The team
is moving forward with filing for the 501(c)(3) designation and the goal is to seek
founding members, including individuals, families, and businesses. This allows for
the express 501(c)(3) process. The kickoff time is expected to be in February or
March 2022. The founding member level is $1,000 and gives a five-year
membership without any other commitment. It may also offer discounts on tickets
to events or programs.
7. NEW BUSINESS
City Librarian Pfledderer invited the Board to introduce new business to be
considered for future topics of Board meetings. No new business was presented.
8. PUBLIC FORUM
Chair Burr opened public forum at 7:11 p.m. to ask anyone wishing to speak to
come forward. The forum was closed at 7:11 p.m.
7. ADJOURNMENT
The next meeting will be scheduled January 26, 2022. The meeting was
adjourned.
Motion:
Burr
Second:
Petty
Ayes:
Theaker,
Nays:
None
Abstain:
None
Vote:
7-0
Motion Carried.
Lori Burr, Chair
Doby, Eaton, Burr, Darr, Petty, Bennett
Attest:
C thia Pfledde er, City Librarian
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork