2021-10-12QICITY OF
SOUTHLAKE
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING MINUTES:
OCTOBER 12, 2021
LOCATION: Southlake DPS Headquarters Facility
600 State Street, 4`" Floor
Southlake, TX 76092
TIME: 6:00 p.m.
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT: Ken McMillan, President,
Robert Williams, Vice President, William Meddings, Jay Demas, Frank Powers, David Barnes
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS ABSENT: Kara Clubb
STAFF PRESENT: Assistant Police Chief Ashleigh Casey, Fire Chief Mike Starr & Diana Green
1. REGULAR SESSION WAS CALLED TO ORDER: 6:00 PM
2. PUBLIC FORUM: (This is the Public's opportunity to address the board about non -agenda items.
During this proceeding, the Board will not discuss, consider or take action on any items presented.
We respectfully ask that anyone stepping forward to speak during public forum limit remarks to
three minutes or less.)
The forum was opened. No one from the public was in attendance.
The forum was closed.
3. CONSIDER
3A. APPROVE MINUTES FROM THE JULY 29, 2021 CRIME CONTROL AND PREVENTION DISTRICT BOARD
MEETING
APPROVED-(6 — 0)
Discussion took place.
• Question Asked:
Clarification requested on the figure, $1,715,155 listed in the minutes from the July 27, 2021
CCPD meeting minutes.
Questions were addressed by Assistant Chief Ashleigh Casey. Sharen Jackson will provide
clarification at the next CCPD Board meeting.
Motion: CCPD Board Member proposed a motion to approve the minutes from the July 29,
2021 CCPD Board meeting with follow-up confirming the FY22 Operating Budget
Total
Second: CCPD Board Member
3B. APPROVE 2019 -2020 CCPD ANNUAL REPORTS
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 12, 2021 Crime Control and Prevention District Board Meeting
Page 2 of 4
3C.
APPROVED-(6 — 0)
Discussion took place.
• Question Asked:
Feedback requested about the International
Academy listed within the 2020 annual report.
Law Enforcement Association (ILEA) Leadership
Questions were addressed by Assistant Chief Ashleigh Casey
All new supervisors and current supervisors including the Command Staff are required by TCOLE
to attend leadership training. The ILEA training academies and leadership programs provide a
wider and deeper level of training for police supervisors, that far exceeds TCOLE requirements
and the TCOLE basic training courses.
Question Asked:
Feedback requested on the Fire Department's current status of in -person station tours versus
virtual station tours.
Questions were addressed by Chief Mike Starr
The fire department has fully re -opened for station in -person tours to the public.
Motion: CCPD Board Member proposed a motion to approve the 2019-2020 CCPD Annual
Report
Second: CCPD Board Member
APPROVE THE PURCHASE OF ITEMS INCLUDED IN THE FY22 APPROVED CCPD BUDGET
APPROVED-(6 — 0)
Assistant Chief Ashleigh Casey requested permission to spend FY22 CCPD approved funds to
purchase the following in FY22:
• CAD/RMS software replacement
$ 62,000
• Watchguard in -car camera and body worn camera
refresh and upgrade $100,915
The amount requested has decreased from when first presented to the Board. The police
department decided to enter into a five-year lease agreement for the equipment. The
amount for the remaining four-year lease will be $65,880 per year.
• Ammunition
$ 73,800
• Virtual training simulator $140,000
The TI simulator is an interactive environment with over 800 scenarios. It has five
screens with front feed projectors and a fifth screen with a rear facing projector. The
simulator will allow for more training at a more rapid rate with fewer people involved.
Because the company can create and produce, the Department will be able to request
and submit new scenarios. The simulator will be stored and used at the North Facility.
Discussion took place.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 12, 2021 Crime Control and Prevention District Board Meeting
Page 3 of 4
• Question Asked:
CCPD Board Member asked how often the officers qualify?
Question was addressed by Assistant Chief Ashleigh Casey
Once a year with additional firearms trainings 2-3 times per year.
• Question Asked:
CCPD Board Member asked if there is a designated full-time trainer within the police department
Question was addressed by Assistant Chief Ashleigh Casey
Yes, we do have a full-time training coordinator who keeps up with TCOLE requirements and
manages officer trainings. We also have additional trainers within the department, including all
supervisors who train officers in addition to their full-time jobs.
Motion: CCPD Board Member proposed a motion to approve the purchase of the four items
listed in 3C
Second: CCPD Board Member
Public hearing closed.
4. DISCUSSION
Request to maintain consistency, when providing dollar amounts, across CCPD related
documents.
Request for clarification on the difference of and purpose of budget estimates, budget
amendments and actuals spent. Sharen Jackson will provide clarification at the next CCPD Board
meeting.
4A. UPDATE ON CRIME CONTROL AND PREVENTION DISTRICT SALES TAX
Discussion took place.
Questions were addressed by Assistant Chief Ashleigh Casey
Sharen Jackson will provide an update at the next CCPD Board meeting.
4B. UPDATE ON SCHOOL RESOURCE OFFICER PROGRAM AND L.E.A.D. SRO EDUCATION PROGRAM
Discussion took place.
Questions were addressed by Assistant Chief Casey
There is currently 1 vacancy within the SROs. There are a total of 15 SROs including 1 Sergeant,
1 Corporal and 13 SROs. We have recently added Officer Adrian Wormley, who is an officer who
retired after 20 years with the Euless Police Department. Officer Wormley is now the Durham
Elementary School SRO. Also, one of our patrol officers who decided not to retire is now assigned
to Johnson Elementary School as the new SRO, namely Officer Roderick Page.
• Question Asked:
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 12, 2021 Crime Control and Prevention District Board Meeting
Page 4 of 4
CCPD Board Member asked for clarification of the L.E.A.D. SRO Alcohol/Drug Awareness
Education Program including how the program will be incorporated into the schools
Additional information will be provided via email or at the next CCPD Board meeting.
Announcements
Next meeting: February 8, 2022
5. MEETING ADJOURNED: 6:45 PM
r.
Ken McMillan, Presid nt
Crime Control and Prevention District Board
Crime Contrdj ayd Prevention District Board
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork