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2021-07-29CITY OF SOUTHLAKE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING MINUTES: JULY 29, 2021 LOCATION: Southlake DPS Headquarters Facility 600 State Street, 411 Floor CCPD Room Southlake, TX 76092 TIME: 6:00 p.m. CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT: David Barnes, Kara Clubb, Jay Demas, Ken McMillan, President, William Meddings, Frank Powers & Robert Williams, Vice President. CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS ABSENT: NONE STAFF PRESENT: Assistant Police Chief Ashleigh Casey, Fire Chief Mike Starr, Chief Financial Officer/Board Treasurer Sharen Jackson and Valerie Snyder subbing for Diana Green. REGULAR SESSION WAS CALLED TO ORDER: 6:00 PM PUBLIC FORUM: (This is the Public's opportunity to address the board about non -agenda items. During this proceeding, the Board will not discuss, considerortake action on any items presented. We respectfully ask that anyone stepping forward to speak during public forum limit remarks to three minutes or less.) The forum was opened. No one from the public was in attendance. The forum was closed. 3. CONSIDER 3A. APPROVE MINUTES FROM THE MAY 13, 2021 CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING APPROVED (7 - 0) Discussion took place. Motion: Robert Williams proposed a motion to approve the minutes from the February 9, 2021 CCPD Board meeting with revisions. Second: Bill Meddings 313. APPROVE THE AMENDED FISCAL YEAR 2021 CRIME CONTROL AND PREVENTION DISTRICT OPERATING BUDGET AND ADOPTION OF FISCAL YEAR 2022 CRIME CONTROL AND PREVENTION DISTRICT OPERATING BUDGET AND CAPITAL IMPROVEMENT PLAN. PUBLIC HEARING. APPROVED (7 — 0) The proposed operating budget provides for the continuation of the SRO funding ($1,260,655) and Town Square security initiative ($57,280). New requests for FY 2022 include the following: • CAD/RMS software replacement $ 62,000 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the July 29, 2021 Crime Control and Prevention District Board Meeting Page 2 of 4 • Watchguard in -car camera and body worn camera refresh and upgrade $100,915 The amount requested has decreased from when first presented to the Board. The police department has decided to enter into a five-year lease agreement for the equipment. The amount for the remaining four-year lease will be $65,880 per year. • Taser replacement program $ 40,409 The amount requested has increased because twenty tasers will be replaced instead of eleven. The funds will cover an upgrade to the newest model which includes safety features. • L.E.A.D. SRO alcohol/drug awareness education program $ 8,551 The funds requested will cover the cost of training all school resource officers as well as workbooks for every student K-12' grade. The estimated cost to continue the program will be $4,000 for each additional year. • Explosive breaching material and equipment $ 18,688 IR laser and SWAT tactical rifles $ 13,859 • SWAT rifle replacement $ 18,216 The current rifles are approximately ten years old. The requested funds would replace all current rifles plus one and would include upgrades. • Ammunition $ 73,800 • Virtual training simulator $140,000 This item was added to the request list. The simulator is an interactive environment with over 800 scenarios. It has four screens with front feed projectors and a fifth screen with a rear facing projector. The simulator will allow for more training at a more rapid rate with fewer people involved. Because the company can create and produce, the Department will be able to request and submit new scenarios. The simulator will be stored and used at the North Facility. Public Safety Training Tower (Capital Project Funding) $410,000 The training tower will be located on the property purchased for the new Public Works Municipal Service Center. The location of the tower on the property will back up to the tank farm. The Board is being asked to approve the location as well as the funding for construction. The facility will benefit not only the fire department but police services and public works as well. The design is basically the same as when it was presented to the Board in 2010. The facility will be four stories in order to have an ISO rating and it will have an attached classroom. The funds will cover the cost of construction as well as the cost of the required fire components. Total cost will be spread over two years; $410,000 requested for FY 2022 with the remainder of the funds to be requested in FY 2023. Emergency Operations Center (EOC) Relocation $700,000 The intent is to relocate the EOC as well as the R.A.C.E office to the first floor of the Headquarters facility which is a safer more secure area of the building. The Board has already approved $400,000 (FY 2021). Another $1.1 million will be requested in FY 2023. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the July 29, 2021 Crime Control and Prevention District Board Meeting Page 3 of 4 The project is estimated to begin at the end of this fiscal year or the beginning of the next (FY 2023). A combination of cash and bonds (15-year) will be used to fund this project. Total funding requested for FY 2022 CCPD operation fund for operations is $1,813,505 and an operating transfer out of $80,171 for indirect charges and $1,000,000 for capital projects. The proposed operating budget includes projected sales tax and interest income of $2,004,275. $1,813,505 for operating expenditures, transfer out of $1,080,171 with an ending fund balance of $3, 995,125. Discussion took place. Board members would like an overview of the L.E.A.D. SRO Alcohol/Drug Awareness Education Program for next meeting (October 12, 2021) to include principals and how the program will be incorporated into the schools. Public hearing closed. Questions were addressed by Assistant Chief Casey, Chief Starr and Sharen Jackson. Motion: Robert Williams proposed a motion to approve Fiscal Year 2021 Crime Control and Prevention District operating budget and adopt the Fiscal Year 2022 Crime Control and Prevention District operating budget, with provision for the SRO L.E.A.D. Program, and approve the Capital Improvement Plan. Second: David Barnes 4. DISCUSSION 4A. UPDATE ON CRIME CONTROL AND PREVENTION DISTRICT SALES TAX Sharen Jackson reviewed the sales tax report. Year-to-date collections are trending well. Discussion took place. Questions were addressed by Sharen Jackson. 4B. UPDATE ON SCHOOL RESOURCE OFFICER PROGRAM At the start of the summer there were two vacancies left by retiring SROs at Eubanks Elementary and Durham Intermediate. One vacancy has been filled and the new SRO will start August 9, 2021. Because of another recently submitted retirement, there are still two vacant positions. Staff are working to fill these positions. The extra SROs at the high school and senior high will cover where needed. It was announced that the Department's School Resource Program was awarded SRO Unit Agency of the Year by the Texas Association of School Resource Officers (TASRO). A National Award of Valor was awarded to SRO T. Pate by the National Association of School Resource Officers (NASRO). Discussion took place. Questions were addressed by Assistant Chief Casey. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the July 29, 2021 Crime Control and Prevention District Board Meeting Page 4 of 4 Announcements Next meeting: October 12, 2021 5. MEETING ADJOURNED: 7:15 PM A Ken McMillan, Preside t Crime Control and Prevention District Board fA� Erik6 Fletch r, cretary Crime Contr nd Prevention District Board City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork