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2021-11-08CITY OF © SOUTHLAKE SOUTHLAKE YOUTH ACTION COMMISSION MEETING MINUTES: Monday, November 8, 2021 LOCATION: THE MARQ SOUTHLAKE Champions Club- Hall of Fame Classroom 285 Shady Oaks Drive Southlake, Texas 76092 TIME: 4:15 p.m. MEMBERS PRESENT: Srishthi Das, Noor-E-Saher Ahmed, Nicole Beres, Sana Khan, Sophia Wilwayco, Allison Bedwell, Ayana Perera, Sophia Ahmed, Sarah Ali, Sarah Jamal Eesha Bethi, Saarim Syed, Emily Jia, Katy Lin, Surina Kishinchandani, and Ria Singh AGENDA: Call to Order— Meeting was called to order at 4:30PM 2. Consent A. Approve the minutes from the October 11, 2021- Motion to approve the minutes with no corrections was made by Sana Khan and seconded by Katy Lin. Motion carried (7-0). 3. Consider A. Election of SYAC Chair Assistant to the Director Milenka Lopez presented item 3A to SYAC for consideration. The board briefly discussed the election of Chair. APPROVED A motion was made to elect Katy Lin as Chair of the Southlake Youth Action Commission. Motion: Khan Second: Bedwell Ayes: N. Ahmed, Khan, Bedwell, S. Ahmed, Syed, Lin Nays: None Abstain: None Vote: 6-0 B. Election of SYAC Vice -Chair Assistant to the Director Milenka Lopez presented item 3B to SYAC for consideration. The board briefly discussed the election of Chair. APPROVED City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Youth Action Commission Meeting Date —November 8, 2021 Page 2 of 3 A motion was made to elect Sana Khan as Vice Chair of the Southlake Youth Action Commission. Motion: Lin Second: Bedwell Ayes: N. Ahmed, Khan, Bedwell, S. Ahmed, Syed, Lin Nays: None Abstain: None Vote: 6-0 C. Election of SYAC Secretary Assistant to the Director Milenka Lopez presented item 3C to SYAC for consideration. The board briefly discussed the election of Secretary. APPROVED A motion was made to elect Sophia Ahmed as Secretary of the Southlake Youth Action Commission. Motion: Lin Second: Khan Ayes: N. Ahmed, Khan, Bedwell, S. Ahmed, Syed, Lin Nays: None Abstain: None Vote: 6-0 4. Discussion A. Group Conflicts Assistant to the Director Milenka Lopez presented an overview of scheduled SYAC events for the year and SYAC members discussed possible scheduling conflicts. B. Adopt a Street Clean Up Date Assistant to the Director Milenka Lopez presented the Adopt a Street program and SYAC discussed potential dates. Monday November 15 was chosen as the first Street Clean Up date. C. Volunteer Opportunities Information Assistant to the Director Milenka Lopez presented an overview of future volunteer opportunities for SYAC and was available to answer questions. D. C1P Project Information City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Youth Action Commission Meeting Date — November 8, 2021 Page 3 of 3 Assistant to the Director Milenka Lopez and Community Relations Manager Vicky Schiber presented an overview of the CIP Project and were available to answer questions. E. Guest Speaker- Senior Director of Planning and Development Services Ken Baker Senior Director of Planning and Development Services, Ken Baker presented on the City's master planning and CIP process and was available to answer questions. 4. Adjournment — Motion to adjourn the meeting at 5:22p.m. was made by Sana Khan and seconded by Katy Lin. Motion carried (6-0) SY C Re ntative 4 - Staff Liaison City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork