2000-05-16 CC Packet City of Southlake, Texas
MEMORANDUM
May 12, 2000
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
May 16, 2000
1. Agenda Item No. 5A. Approval of minutes of the Regular City Council meeting held May 2,
2000. If you have any changes to the minutes, please discuss these at the work session or notify
Sandy LeGrand prior to the meeting. She will bring the amended minutes to the meeting for
your consideration.
2. Agenda Item No. 5B. Authorize the Mayor to execute an Advanced Funding Agreement with
the State of Texas for the realignment of Shady Oaks at the intersection of Dove Street, the
pavement extension of Dove Street at the intersection of SH 114, and for construction
enhancements along SH 114. (There were no changes to this item from your off-week packet.)
An advanced funding agreement is required anytime an entity, such as a City, requests
improvements to be constructed by TxDOT. The advanced funding agreement before you for
consideration covers several improvements. As stated in the memo by Shawn Poe, the
agreement is for the realignment of Shady Oaks at the Dove intersection, the pavement extension
of Dove on either side of SH 114, and the implementation of construction enhancements to the
SH 114 project. The estimated cost for these improvements is $1,000,000. The payment to
TxDOT for the agreement will be funded using a combination of CIP funds and Traffic
Management Bond (TMB) funds. The CIP budget has appropriated $350,000 for the Shady Oaks
realignment. The TMB has programmed $900,000 for the extension of Dove Street and
$450,000 for the enhancements along this portion of SH 114. If you have any questions, please
call Shawn Poe.
3. Agenda Item No 5C Approval of a_professional services agreement with Shimek, Jacobs, &
Finklea L.L.P. for the engineering and design of North Peytonville Avenue reconstruction and a
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 2 of 22
twelve-inch water line along North Peytonville Avenue from West Dove Street to Raven Bend
Court. (There were no changes to this item from your off-week packet.) This professional
services agreement is for the engineering and design of the North Peytonville reconstruction from
West Dove to Raven Bend Court. The agreement also provides the engineering and design of a
12" water line along Peytonville from West Dove to Raven Bend. The water line will be
installed prior to reconstructing North Peytonville. The reconstruction of North Peytonville will
be limited to constructing a new road subgrade and installing hot-mix asphalt over the new road
subgrade. There will be careful consideration given to the trees along North Peytonville. This
agreement is not to exceed $93,020 and will be funded through the CIP budget. The CIP budget
allocated $1,114,000 for the engineering, surveying, and construction cost for this project. If
you have any questions, please call Shawn Poe.
4. Agenda Item No. 5D. Award of bid to Nichols Machinery Company for the purchase of a 2000
Mini-excavator. (There were no changes to this item from your off-week packet.) During the
1999-00 budget process, the Water Utilities Division proposed and was approved to purchase a
mini-excavator. Two bids were received, with Nichols Machinery Company submitting the low
bid of $20,186.98. Staff is recommending the purchase be awarded to the low bidder. This
amount is well below the budgeted figure of $43,000. The remaining funds will be used to
purchase a trailer to transport the mini-excavator to and from work sites. Please call Valerie
Bradley with any questions.
5. Agenda Item No. 5E. Resolution No. 00-48, Denying the application of TXU Electric to close,
modify, or delete certain tariffs. (There were no changes to this item from your off-week
packet.) On February 15, 2000, a resolution was passed to suspend effective dates of the tariff
changes to May 30, 2000. Since then, the PUC has taken some action regarding the requested
changes and deletions of certain tariffs contained in PUC Docket No. 22051. Because the 90-day
suspension is about to expire and due to the actions of the PUC as described in the attached
memo, this resolution is presented upon the recommendation of Geoffrey Gay, attorney assisting
the TXU Steering Committee and the City Attorneys. Council needs to take action to deny the
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
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requested changes or the City will be deemed to have approved them. If you have questions, call
Lynn Martinson.
6. Agenda Item No. 5F. Variance to Subdivision Ordinance No. 483, as amended, Section 4.01 (I)
3 (Expiration of Plats), to extend the validity for one (1) year of Case No. ZA 98-147, Plat
Revision. The Plat Revision for this subdivision was approved by the Planning and Zoning
Commission on December 17, 1998, and the Council on January 5, 1999. As you may recall,
Lot 1R1 was the proposed location,of Harris Methodist Medical Clinic. Council required that
the proposed right-of-way along the west property line be extended only to the southern terminus
of Lot 1R1, and that a 60' radius cul-de-sac be provided on the plat with the actual construction
length to be established in the developer's agreement. Council also required a common access
easement on the east at the location shown on the approved concept plan.
It is staff s understanding that a similar user has the property under contract and will abide by the
terms of the original plat revision approval.
Contact Dennis Killough regarding this request.
7. Agenda Item No. 5G. ZA 00-039, Ordinance No. 480-340, 1s` Reading Rezoning of Tract
2C2A, O.W. Knight Survey, Abstract No. 899, being approximately 7.0 acres. This property is
located at 223 Lilac Lane. It is staff's understanding that the applicant plans to remove the
existing structures and build one single-family residential structure. A single lot plat showing has
been submitted for staff approval. On May 4, 2000, the P&Z recommended approval (6-0).
Contact Karen Gandy or Dennis Killough regarding this request.
8. Agenda Item No 5H Resolution No. 00-37, supporting relinquishment of grant funds from
Texas Department of Transportation (TxDOT) for Cottonbelt Trail project, and requesting
TxDOT transfer grant funds to the City of Colleyville. As noted in the packet item cover memo,
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
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due to a combination of factors, the City has an opportunity to withdraw from this grant and
request the remaining grant funds be allocated to the City of Colleyville. The trail section that
was originally in our grant scope will still be constructed, but can be done through other means
of funding, and participation by the City of Southlake is no longer necessary. Withdrawing from
the grant is beneficial for a number of reasons.
(1) The trail section originally in Southlake's grant can be constructed by a grant that the City
of Grapevine has recently received from TxDOT;
(2) The trail section in Southlake's grant proposal was originally in our extra-territorial
jurisdiction (ETJ), but the ETJ has since been transferred to the City of Grapevine;
(3) The trail crossing at Big Bear Creek can now be accomplished at a lower cost by
incorporating additional width in the SH 26 bridge for pedestrian/bicycle access over Big
Bear Creek. The bridge is planned for widening in conjunction with the now-approved
SH 26 expansion.
(4) If Southlake were to continue in the grant, we would need to allocate substantially more
funding from SPDC capital project funds to cover the difference between the grant funds
and actual estimated construction costs.
(5) By withdrawing, we can request TxDOT transfer the grant monies to the City of
Colleyville to assist it in completing more of the Cottonbelt trail. The Colleyville City
Council already has approved a resolution accepting the grant funds if TxDOT so
approves.
(6) It will allow use of all available grant funding within the time limit constraints of the
grant.
We anticipate that the City's share of expenses to date from our match commitment will not
exceed $24,000. These expenditures are for design fees and administrative charges to the
date of termination. SPDC will consider this item as well on its May 22 agenda, but due to
the timing of Colleyville City Council action, we are bringing this to you prior to SPDC. If
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
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you have any questions regarding this item, please contact Park Planning and Construction
Superintendent Ben Henry.
9. Agenda Item No. 5I. Authorize the Mayor to enter into a developer agreement for Shady Oak
Centre. Shady Oaks Centre is located on the south side of FM 1709 across from Shady Oaks
Drive and backs up to a residential subdivision. In approving the site plan for Shady Oaks
Centre, the City Council required the following:
• The screening fence is going to be a single-brick, 8-foot-tall pre-cast concrete cap on both
the top of the wall and the pilasters, with the pilasters being 24" X 24" square, 2" on
center, continuous concrete footing under the fence with piers under the pilasters and
piers at mid-beam under the wall, general brick, Camelot colored with the face side of the
brick toward the homeowners.
• The light poles will drop in height from 20' to 12'; lights will drop from 250 watt to 150
watt; all of the lights will be on timers to go off at 9:00 p.m. with the exception of the
security lighting that will be on from dusk to dawn and will consist of two lights that will
be located as shown on the plans (on the front center of Building B facing east and on the
front center of Building A facing north);
• The fence will be maintained in perpetuity by the developers.
• The fence disposition agreements shall be completed within 15 days of groundbreaking;
• Requiring a five workday notice prior to the physical construction or removal of the
fence;
• Requiring all landscaping to be put in at the same time, and;
• With respect to Lakecrest on the east side of the property, requiring an 8' shadowbox
fence with metal posts supporting it;
• Security lighting at the rear of the building to be no more than 6' from the ground with
motion detectors and 100 watt bulbs (will need to meet City code);
• Office hours as deeded with the property;
• Property line fencing built to avoid damaging existing large trees;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
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• All lighting placed and directed to have zero foot candles at the property lines that abut
homeowners; and
• The Developer agrees to convert the driveway immediately to the east on Dr. Huckabee's
property to a right-in-right-out only driveway.
The preceding items have been made a part of the developer's agreement. The Park Board
has recommended that the developer pay a park fee of$2,364 for Shady Oaks Centre.
If you have any questions regarding this item, please contact Charlie Thomas.
10.Agenda Item No. 5J. Authorize the mayor to execute a Commercial Developer's Agreement for
Southlake Imaging. Southlake Imaging (formerly known as Radiology Associates) is located on
the south side of FM 1709 just west of Byron Nelson Parkway. The developer's agreement
covers the construction of the public water and sanitary sewer lines and the construction of a
drive/fire lane within the access easement located on city property along the south side of the
tract from Byron Nelson Parkway to the west property line of the tract. A vacant lot remains
between the Southlake Imaging lot and Byron Nelson Parkway at the southwest corner of the
intersection. The Park Board recommends a park fee of $928.00. If you have any questions
regarding this item, please contact Charlie Thomas.
11. Agenda Item No. 5K. Authorize the Mayor to execute a commercial Developer's Agreement for
Secure Store. Secure Store is located on the west side of Brumlow in the Hart Industrial Park.
Hart Industrial Park was platted in 1988. Because of the platting date of Hart Industrial Park, no
park fee is required in this developer's agreement. The agreement covers the construction of
public water lines and fire hydrants. This is the City's standard developer's agreement except for
the deletion of the park fee. If you have any questions regarding this item, please contact Charlie
Thomas.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 7 of 22
12.Agenda Item No. 5L. Resolution No. 00-49. Calling the runoff election for councilmember
Place 2 for June 3, 2000. A runoff election is necessary because no candidate in the
Councilmember Place 2 race received 50% of the vote as required in the Home Rule Charter,
Section 7.22. In the Place 2 race Bob Williams received 1,849 votes (41%), Wayne Rogers
received 312 votes (7%) and Keith Shankland received 2,000 votes (45%). The resolution sets
the procedures for the election such as date of runoff election, dates and hours for early voting,
naming the election judge and alternate judge, and other procedures necessary in the election
process. If you have questions, call Sandy LeGrand.
13.Agenda item 5M. Approval of September 30, 1999 Audit Report. Jerry Gaither, Audit Partner,
with Weaver and Tidwell, L.L.P., will present the September 30, 1999, audit Tuesday night.
Included in your packet is a copy of the FY '99 Audit Report and Management letter that
includes nine audit findings. The findings noted in the management Letter are primarily related
to the transition period when the City did not have a Finance Director for five of the last six
months of the fiscal year. Please make notice that substantially all of the findings are corrected
and new procedures are in place to prevent these items from occurring in the future. If you have
any questions related to the audit, please contact Sharen Elam.
14.Agenda Item No. 7A. ZA 00-046, Site Plan for Lot 1, W. W. Hall No. 687 Addition, being
0.987 acres. This site is located on the north side of East Southlake Boulevard east of North
White Chapel and Eckerd. This site plan makes minor revisions to the existing structure that was
built prior to the adoption of the Corridor Overlay Regulations and Residential Adjacency
Standards. Site Plan approval by Council was not required at that time. Dr. Wright proposes
adding a third, gabled entry porch on the front fagade and two doorways with porches and a
sidewalk to the rear of the building. No other changes are proposed on the site.
Staff processed this site plan because of language in the overlay zone section (Section 43.9a) of
the ordinance that states: "All properties zoned at the effective date of this ordinance which do
not have a Council approved Concept Plan or Site Plan on file with the City shall submit a
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 8 of 22
Concept Plan or Site Plan. . . . A Site Plan must be approved by Council prior to the issuance of
a building permit."
On May 4, 2000, the P&Z recommended approval (6-0) subject to Site Plan Review Summary
No. 1, dated April 28, 2000, deleting Item #1 (articulation requirements) and allowing as
proposed.
Contact Karen Gandy or Dennis Killough regarding this request.
15.Agenda Item No. 7B. ZA 00-028, Site Plan for Block 23, Southlake Town Square, Phase 3,
Stage 1. This site is located in the southeast corner of the Southlake Town Square NRPUD
property just west of the Room Store site. The plan proposes a 4,800 square-foot single story
bank building with 5 drive-through lanes. The plan also shows two future single-story retail
commercial buildings having approximately 12,000 square feet and 11,000 square feet. A
revised Site Plan approval will be required for each of the future buildings.
On April 6, 2000, the P&Z recommended approval (5-1) (Commissioner Muller dissented)
subject to the site plan review and allowing the requested variances to building articulation and
the bufferyards with the following conditions: allowing landscaping as shown on the colored
rendering presented at the meeting with the south side being consistent with Town Square, the
west side being a streetscape consistent with Town Square, the east side being Type A as
recommended and the north side being a streetscape consistent with Town Square. A color
rendering of the site is included in your packet
On April 18, 2000, City Council tabled (6-0) this item at the applicant's request to the May 16,
2000, meeting. Contact Dennis Killough regarding this item.
16.Agenda Item No. 7C. ZA 00-029, Revised Preliminary Plat for Blocks 22 & 23, Southlake Town
Square. This item is associated with Case ZA 00-028, Site Plan for Southlake Town Square, Phase
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 9 of 22
3, Stage 1. The purpose of this plat is to subdivide the previously approved block into two blocks.
There are no unresolved issues related to this request. The Planning and Zoning Commission
recommended approval (6-0) on April 6, 2000, subject to plat review summary No. 2, dated
March 31, 2000. On April 18, 2000, City Council tabled (6-0) this item at the applicant's
request to the May 16, 2000, meeting.
Please contact Dennis Killough regarding this item.
17.Agenda Item No. 8A. ZA 00-020, Ordinance No. 480-337, 1' Reading, Rezoning and Concept
Plan for Gateway Plaza, Phase II. The property is located on the south side of SH 114 and the
north side of East Southlake Boulevard (FM 1709) approximately 200' west of Crooked Lane.
The Requested Zoning is "S-P-2" Generalized Site Plan District with "C-3" General Commercial
District uses, including outdoor dining, a gasoline service station, and tires, batteries, and
automobile accessories.
The concept plan for the 39.5 acres developing as Gateway H includes elevations for the
proposed Costco building and proposes approximately 334,000 square-feet of retail and
restaurant development. The "S-P-2" regulations, proposed by the applicant, generally follow
the "C-3" zoning district with some variations on impervious coverage, parking, and providing a
permissible building area to allow flexibility in locating buildings to accommodate future tenants.
The applicant is asking for relief on some driveway locations and stacking and some minor
changes to bufferyards and articulation.
The Planning and Zoning Commission made a recommendation amending the Master
Thoroughfare Plan (MTP) to show an 84' five-lane undivided arterial (A5U) for the proposed
Nolen Drive. The Concept Plan was originally reviewed with Nolen Drive being considered as a
70' collector. Given this direction, staff added comments during the P&Z meeting addressing
right-of-way dedication, bufferyards, and driveway changes for the 84' arterial. The review in
the Council packet assumes the 84' arterial.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 10 of 22
Commissioner Boutte discussed information retrieved from Costco's Web site which he said
described a great deal of their business to be "wholesale." His concern was whether this use was
appropriate in the "C-3" District. There has been no request made for a formal opinion from
Zoning Administrator Karen Gandy.
The primary concerns of the Commission seemed to be driveways, screening of the Costco
loading areas and articulation of the Costco building. The concerns seem to have been addressed
in the motion made by the Commission recommending approval of the zoning and concept plan.
On May 4, 2000, the P&Z recommended approval (4-0) subject to Concept Plan Review
Summary No. 3, dated April 20, 2000, and subject to the following:
• In addition to this concept plan approved with the S-P-2 zoning, the development
regulations in the document shall be required on this development. If any requirements in
the regulations are in conflict with other requirements of the approved plan and
development regulations, the more stringent requirements shall apply.
• Regarding Item #L d, (impervious coverage) - Allow as shown, but recommend
decreasing the number of parking spaces along Nolen Drive by increasing the size of the
parking islands located on the east side of the parking lot (except those fronting Nolen
Drive) by two spaces;
• Deleting Item #l.e (parking requirements for restaurants) - no additional parking is
required for outdoor seating;
• Allowing the variance requested in Item #l.f with respect to the one ancillary building
less than 2,000 square feet limited to the gas station building only;
• Regarding Item #2.b (parking encroaching into the 5' bufferyard), allow as proposed;
• Permitting the variance in Item #3 (location of loading dock) but accepting the applicant's
guarantee that it is not visible from FM 1709 or SH 114 and requiring the applicant to
find ways to soften the appearance of the loading docks facing Nolen Drive;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
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• Regarding Item #4.b, unless the driveway is moved, requiring a right-in/right-out on
Drive A;
• Regarding Item #4.c, keeping Drive B as far east as possible without conflicting with the
culvert on the south side of FM 1709;
• Deleting Item #4.d (minimum 500' driveway spacing), and allowing as shown;
• Regarding Item #4.e (stacking), requiring Drive B to be reevaluated due to the new
design; increasing the stacking for Drive F by eliminating two parking spaces on the
south and one space on the north; and moving the entry into the gas station at Drive G as
far west as possible;
• Deleting Item #4.h (relocating Drive J further north);
• Deleting Item #5.c (articulation) and allowing as shown and requiring articulation on all
visible areas;
• Recommending outside storage as permitted by Ordinance 480, Section 45.11, as
amended, with noted conditions;
• Permitting 5 lanes on Nolen Drive within 70' right-of-way, as shown, with stacked
utilities;
• Allowing bufferyards along Nolen Drive as shown;
• Allowing Drive I as shown;
• Allowing one gas station as approved tonight;
• Allowing "C-3" uses, excluding the following:
- conventional golf courses, including outdoor driving ranges accessory thereto, but
excluding outdoor miniature golf courses;
- Lodges, sororities, and/or fraternities;
- Mortuaries, funeral homes and undertakers
- Plumbing and heating appliance repair installation service
• Allow this "C-3" use, amended as follows:
- Allowing medical care facilities to include nursing amd car-a homes, hospitals with
their related facilities and supportive retail and personal service uses operated by or
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
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under the control of the hospital primarily for the convenience of patients, staff and
visitors.
• Allow "0-1" uses, excluding the following:
- Radio recording and television broadcasting offices and studios.
• Allow "C-2" uses, excluding the following:
- Business colleges or private schools for vocational training
- Frozen food lockers for individual or family use.
• Other use limitations include:
- Limiting any office related to training to 30% of the tenant's floor area
- Limiting the number of screens in auditoriums, theaters, and cinemas to 12 screens
Contact Karen Gandy or Dennis Killough regarding this request.
18. Agenda Item No. 8B. ZA 00-032 Preliminary Plat for Gateway Plaza Phase II. This plat
includes all of the proposed Gateway Phase U. The plat also is affected by the proposed
amendment to the MTP. The review in your packet has been updated to assume an 84' right-of-
way five land, undivided (A5U) arterial street.
On May 4, 2000, the P&Z recommended approval (4-0) subject to Plat Review Summary No. 1,
dated March 31, 2000, adding a comment to allow Nolen Drive as an A5U arterial within 70' of
right-of-way and providing utility easements adjacent to the right-of-way to allow stacking of
utilities as required by City Engineering. You will note in Item #8F (Master Thoroughfare Plan
amendment) that the Commission recommended that an arterial roadway connecting SH 114 and
FM 1709 be shown on the Master Thoroughfare Plan as an eighty-four-foot (84') right-of-way.
This decision occurred prior to consideration of Gateway Plaza. However, in reviewing the
Gateway project, the Commission recommended a seventy-foot (70') right-of-way width for
Nolen Drive following Mr. Wilkinson's discussion of the traffic movements and volumes
anticipated for Nolen Drive and his commitment for stacked utilities.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 13 of 22
Contact Karen Gandy or Dennis Killough regarding this request.
19.Agenda Item No. 8C. ZA 99-125, Ordinance No. 480-341, 1" Reading, Rezoning and Revised
Site Plan for Tri-Dal, Ltd. This site is located in Commerce Business Park between Commerce
Street and Market Loop. Most of the structures on this site are existing and house Tri-Dal, a
large construction/excavation company. The property is currently zoned "S-P-1" Detailed Site
Plan District to specifically allow 1-1" Light Industrial District uses plus a contractor's storage
yard with outside storage. The requested zoning is for the same.
The purpose of this revised site plan is to locate a two-story, 9,100-square-foot office building
north of the existing building. The previous site plan showed a one-story, 9,000-square-foot
building in the existing parking area in the southeast corner of the site. Additionally, because
newly adopted regulations require a Specific Use Permit for all outside storage, this request
incorporates the outside storage use into the "S-P-1." The only issues on this plan are
derivatives of this being an existing business with previously approved variances.
There were no significant issues raised during the Commission's consideration of this request.
On May 4, 2000, the P&Z recommended approval (5-0) subject to Site Plan Review Summary
No. 3, dated April 28, 2000, deleting Item #l.a (minimum 75' stacking depth); deleting Items
#2.a (bufferyards) and #2.b (landscape islands) but accepting applicant's commitment to relocate
required plantings to other areas of property; and deleting Item #3 (recycle bin screening).
Contact Karen Gandy or Dennis Killough regarding this request.
20.Agenda Item No. 8D. ZA 00-014, Ordinance No. 480-339, Vt Reading, Rezoning and Revised
Site Plan for White's Chapel United Methodist Church. The property is located near the
southeast corner of East Southlake Boulevard and South White Chapel Boulevard. This site also
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 14 of 22
has frontage along Pine Street. This zoning request takes in the additional land being acquired by
the church for long-term future development. The additions include approximately 6 acres of
land on the southeast portion of the site acquired from the Garrets, and property on the east side
of Pine street, along with proposed Pine Street abandonment associated with the realignment of
Pine Street. The Site Plan reflects the realignment of Pine Street/White Chapel intersection. The
plan is a combination Site Plan for the proposed 2,000-seat sanctuary and Concept Plan for future
buildings and parking proposed on church's master plan. Revised site plans will be required for
future buildings prior to issuing building permits.
The primary issues associated with this plan include relief from landscaping and screening;
articulation and building materials, and driveways. Although the driveways are not totally in
compliance with the driveway ordinance, it is staff's hope that the improvements to South White
(W Chapel and Pine Drive may relieve the existing driveway problems. Adjoining neighbors
expressed their concerns regarding the proximity of parking to the residential properties and
lighting. The church has altered the plans to meet their requests and the recommendations of the
Commission.
On May 4, 2000, the P&Z recommended approval (6-0) subject to Site Plan Review Summary
No. 4, dated April 28, 2000, and subject to the following:
• Provide the 10 trees required with the 1998 plan submittal and relocate to appropriate
places;
• Providing a tree survey on the additional property being acquired by the Church, with the
new parking lot, to City Council;
• Deleting Item #l.a (synthetic product shall be limited to 80%) and allowing as shown;
• Deleting Item #Lb (articulation) allowing as shown;
• Requiring applicant to get a letter from the Garretts regarding the bufferyards and loading
dock;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 15 of 22
• Allowing applicant to remove the landscaped islands in the big parking lot and to increase
the bufferyard between the residential properties and the parking lot, saving any trees
within the parking lot areas by providing islands and saving as many trees as possible
adjacent to the residential area;
• Requiring applicant to meet with Mr. Small and agree to plantings;
• Requiring the 41 parking spaces south of the pond to be grasscrete;
• Regarding Item #3.a, waiving the screening requirement for the east 1 and north 2
bufferyards adjacent to the Garrett property and east portion of south property line (where
6' residential fencing is in place), but requiring applicant to get with Mr. Small to agree
on plantings for south side adjacent to his property;
• Relocating the 14 parking spaces across from Mr. White's property and meet with Mr.
White and agree to a suitable buffer for that area;
(W • Regarding Item #3.b, allow as shown but request the applicant get a letter from Mr.
Garrett regarding the lack of screening on the loading area;
• Deleting Item #4.a (500' driveway spacing) - allowing as shown;
• Deleting Item #4.b (driveway on a local street) - allowing as shown;
• Deleting Item #4.c (200' driveway throat depth) - allowing as shown;
• Requiring ballard lighting to be placed within 200' from south property line;
• Requiring pole lighting to be reduced from 30' to 20';
• Permitting the roofing materials as shown in the slide of Alamo Heights United Methodist
Church; and
• Permitting the phasing of bufferyards.
Contact Karen Gandy or Dennis Killough regarding this request.
21.Agenda Item No. 8E. ZA 00-033, Preliminary Plat for Lots 1R & 2, Block A, White Chapel
Methodist Church Addition. This is the plat associated with the previous item and contains
approximately 28 acres. This plat combines property to the southeast and property west of Pine
Street with the existing plat of the church property. It also addresses realignment of the Pine
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 16 of 22
Street/White Chapel intersection. This plat also includes a separate lot for the remaining 4 acres
of the Garret property. The church is acquiring the southern 6 acres of the Garret property.
The only issue with the plat is that no zoning has been requested on the remaining 4 acres of the
Garret property, shown as proposed Lot 2. The Garrets are not prepared to rezone their property
at this time.
On May 4, 2000, the P&Z recommended approval (6-0) subject to Plat Review Summary No. 2,
dated April 28, 2000, allowing variance as shown for Item #1 (Lot 2 is currently zoned "AG"
and no proper zoning is proposed at this time).
Contact Dennis Killough regarding this request.
22. Agenda Item No. 8F. Ordinance No. 780, l' Reading, Amendment to the currently adopted
Master Thoroughfare Plan, regarding the extension of Nolen Drive from Crooked Lane to SH
114. This item requests an amendment to the currently adopted (3/4/97) Master Thoroughfare
Plan (MTP) to incorporate the addition of an arterial-level right-of-way in the vicinity of the
Gateway Plaza Phase II and Easter Plaza developments between SH 114 to the north and
Crooked Lane to the south. The Planning and Zoning Commission recommended approval 5-0
with the Gateway section as 5 lanes in an 84' right-of-way and the Easter Plaza section as 4 lanes
in a 70' right-of-way. The basic premise of this request is to gain assurance for the city that the
roadway is developed as part of a comprehensive plan and not "piece-mealed" if parcels develop
individually. This alignment was adopted in the Village Center East Circulation Study in April
1998. Contact Senior Planner Chris Carpenter with questions.
23. Agenda Item No. 10A. Award of bid to Architectural Utilities, Inc., d.b.a. AUI General
Contractors for paving and drainage improvements for Traffic Management Bond Program for
Jw Peytonville at F.M. 1709 and North White Chapel Boulevard at F.M. 1709. This is the first
project of the Traffic Management Bond Program to go to bid. The City staff and HNTB
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 17 of 22
(Consulting Engineer) made extensive efforts to encourage bidders on this project, even to the
point of postponing the bid opening for two weeks. Sixteen sets of plans were picked up by
contractors, but for all of that effort, only one bid was received. The bid received, in the amount
of $3,667,727.50, was from a qualified bidder, Architectural Utilities, Inc., d.b.a. AUI General
Contractors.
It appears that because of the significant amount of construction going on in our area, most
contractors could not accommodate our time schedule of this summer, so they chose not to
submit a bid. The bid received is approximately 9% above the engineer's preliminary estimate
but below the amount appropriated in the bond program for the construction of these two
intersection improvements. The consulting engineer and City staff have reviewed the bid and
everything appears to be in order. The consulting engineer checked the contractor's references
and received positive comments from all of them.
The consulting engineer and City staff recommends award of the bid to Architectural Utilities,
Inc., d.b.a. AUI General Contractors. If you have any questions, please contact Charlie
Thomas.
24.Agenda Item No. 10B. Approval of a professional services agreement with Albert Halff &
Associates, Inc. for the preparation of a preliminary design report for the reconstruction of
Johnson Road from Pearson Lane to Randol Mill Avenue. The FY 99-00 CIP budget has
allocated funds for the reconstruction of Johnson Road from Pearson Lane to Randol Mill
Avenue. The CIP budget also has appropriated funds to construct a 12-inch water line along the
same stretch of roadway. The amount of funding for the engineering, surveying, and
construction cost for the Johnson Road reconstruction and water line improvements totals
$1,500,000.
There are several factors that complicate the reconstruction of the roadway. First, there are a
significant number of hardwood trees that line the edge of the roadway. Second, there is limited
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 18 of 22
right-of-way width for constructing improvements. And finally, there are not adequate drainage
facilities to cope with the drainage runoff from either the offsite drainage areas or from the
roadway. In order to arrive at an acceptable design that addresses all the previously listed as
issues, staff recommends analyzing various design options for the reconstruction of Johnson
Road. Furthermore, an appropriate alignment for the 12-inch water line must be determined.
The professional services agreement from Halff & Associates, Inc. is for the preparation of a
preliminary design report. The proposal totals $94,500. The scope of services include the
required data collection, a tree survey, right-of-way and design surveys, the preparation of
schematic design alternatives or options, and the preparation.of a preliminary design report. The
preliminary design report will evaluate each alternative for its impact on trees, roadway capacity,
right-of-way, and cost.
The design alternatives will be discussed with the residents at a neighborhood SPIN meeting
prior to discussing with Council. Council can then direct staff to proceed with the construction
plans for the desired option or combination of options for the reconstruction of Johnson Rd. A
separate proposal will have to be obtained and approved by Council for the preparation of the
construction plans. If you have any questions, please call Shawn Poe.
25.Agenda Item No. 11A. Parks Service Center. As you may know, in September 1998 the City
purchased the Metro Pool Chemical site at 981 East Continental Boulevard and took possession
of the property in September 1999. This property was purchased with park dedication fees, with
the thought at the time that future acquisitions in that area could result in a neighborhood park
site. The Metro Pool Chemical site contains three buildings, one of which is very suitable to
being a Parks Service Center, at least temporarily. Staff would like to discuss with you our
thoughts and proposed plans for this property. We have some funding that we can use to
enhance the property and make it usable to us, without making a financial commitment to this
being a permanent site.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 19 of 22
FYI, some homeowners in Timarron (Wyndsor Creek Addition) have contacted us about our
plans for this site. This subdivision is directly across Continental from the site. When we
described our proposed plans for the property, they were pleased and commented that it would be
an improvement over the current situation, especially in terms of the aesthetics of the site.
Deputy Director of Community Services Steve Polasek will give you a presentation Tuesday
night, with photos of the current site, building layout, and our proposed plans. Again, we are
not proposing that this site become a permanent facility, as we are still evaluating various
options. However, with minimal cost, we can move forward to make this site usable, and we are
in need of increased work space and better storage facilities for our parks maintenance vehicles,
tractors, and equipment. If you have any questions regarding this item prior to the meeting,
contact Steve Polasek.
26.Agenda Item No. 11B. Installation of a traffic signal light at the intersection of Davis Boulevard
and West Continental Boulevard. There has been an increased amount of traffic generated over
the past several years due to development of the area. One such area is the southwest quadrant
of the City. Davis Boulevard (FM 1938) is currently a five-lane undivided roadway with the
ability to be seven lanes if the paved shoulder on either side of the roadway is striped as a travel
lane. The speed limit is 45 miles per hour. Continental and Union Church intersect at the same
point with Davis Boulevard. The traffic on Continental has increased due to development along
this roadway. The traffic along Union Church also has increased substantially, primarily due to
development in the City of Keller (Hidden Lakes Addition).
With the increased traffic using the intersection of Davis and Continental, it has become more
difficult to access southbound Davis from Continental or to access northbound Davis from Union
Church. The City has received several inquiries from motorists who frequent the intersection on
the possibility of installing a traffic light at the intersection. Included as an attachment of the
memo by Shawn Poe is a list of individuals who have signed a petition supporting installation of
the traffic light for convenience and safety.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 20 of 22
The traffic light was discussed with the Council briefly at the January 24, 2000, City Council
Work Session. At the time, it was not known if the traffic light was warranted according to the
12 warrants listed in the Texas Manual on Uniform Traffic Control Devices. The CIP budget
allocated $150,000 for the engineering and construction costs for the traffic signal. Staff
informed Council at the work session that the traffic signal did not have to be installed even if it
was warranted.
A warrant analysis was performed for the installation of a traffic light at the intersection of Davis
and Continental. The traffic light installation satisfied 4 of the 12 warrants. Therefore, the
traffic engineer that conducted the analysis recommended the installation of the traffic light.
Staff recommends Council discuss the installation of a traffic light at the intersection of Davis
and Continental. Should you have any questions, please call Shawn Poe.
Other Items of Interest
27. Note on traffic counter tubes. As part of an annual count of traffic patterns on Southlake's major
streets, a traffic counting firm has begun to place rubber tubes across the major roadways in
Southlake. The tubes are often placed at night to avoid hazardous traffic. Please be aware of this
condition and direct any questions to Senior Planner Chris Carpenter.
28. Town Square Holiday lighting award. As we mentioned to you in a previous memo, Stuart
Marshall from Christmas Decor by Zenith, who did the Holiday Lighting at Town Square last
year, won a national award for his work on the project (competing against more than 80
applicants from the United States and Canada). He would like to present a framed picture
recognizing this accomplishment to the City Council at the June 6 City Council meeting.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 21 of 22
29.AquaSource. I spoke with a representative from AquaSource concerning the Lakewood/Indian
Creek water issue. Basically I informed him that the City does not have an issue with
AquaSource providing water to the area as long as it is willing to provide proper and adequate
service. I also informed him that an offer of$800 - $1000 per household would be more in line
if the City were to consider purchasing the system.
30.Also attached to my memo:
• Southlake Volunteer Program Report - April 2000
• Response from Congressman Dick Armey concerning H.R.2372, Private Property Rights
Implementation Act of 2000
• Agenda for May 18 Metroport Cities Partnership meeting
• All Violations Report for 5/4/00 - 5110100
• Town Square Events
• Breakfast with the Arts flyer
• AMS
• Calendar of meetings/events
51 (""
BC
Staff Extension Numbers:
Campbell, Billy, City Manager, ext. 701
Carpenter, Chris, Senior Planner, ext. 866
Elam, Sharen, Finance Director, ext. 716
Gandy, Karen, Zoning Administrator, ext. 743
Harper, Ron, Public Works Director, ext. 779
Hugman, Kevin, Director of Community Services, ext. 757
Jackson, Malcolm, Administrative Operations Coordinator, ext. 726
Killough, Dennis, Senior Planner, ext. 787
Last, Greg, Director of Economic Development, ext. 750
LeGrand, Sandra, City Secretary, ext. 704
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
for City Council Meeting May 16, 2000
Page 22 of 22
Martinson, Lynn, Assistant Finance Director, ext. 833
Polasek, Steve, Deputy Director Community Services, ext. 772
Safranek, Lauren, Director of Human Resources, ext. 836
Thomas, Charlie, City Engineer, ext. 814
Wilson, Garland, Director of Public Safety, ext. 735
Yelverton, Shana, Assistant City Manager, ext. 705
MEMORANDUM
May 10, 2000
TO: City Manager, Assistant City Manager and Department Directors
FROM: Nona Whitehead, Volunteer Program Coordinator
SUBJECT: Southlake Volunteer Program (SVP) Report - April 2000
Department/Division Number of Hours Estimated YTD
Volunteers Savings* Savings"
City Manager's Office $251.75
City Secretary's Office
Community Services 3 48 $456 $1197
Economic Development 1 9 $85 $557.62
Finance
Fire
Human Resources 1 11.5 $109.25 $503.50
Library
Planning 1 8 $76 $375.25
Police/Community Service
$152
Public Works
Senior Activity Center 14 131.5 $1,249.25 $4,728.63
Teen Court 2 13 $123.50 $213.75
Totals 22 220 $2090 $7,979.50
• Estimates of savings are based on $9.50 per hour as reported by each department
* Year to date savings are based on a calendar year, January 1 - December 31
ATTACHMENT (G)
C:\Nona\Other\Vol-Misc\SVP Director's Memo
-rONGRESSMAN DICK ARMEY WASHINGTON OFFICE:
26TH DISTRICT,TEXAS 3D1 CANNON HOUSE OFFICE BUILDING
WASHINGTON,DC 20515-4326
• (202)225-7772
MAJORITY LEADER
1' DISTRICT OFFICE:
9901 VALLEY RANCH PKWY.EAST
SUITE 3050
TRYING,56 7500
Congre�� of the Oniteb States (9721556-250
Joule of Repre0entatibeg
May 1,2000 r,
Billy Campbell
1725 East Southlake Blvd. `
Southlake,Texas 76092 SK
� y
Dear Billy,
Thank you for contacting me with your opposition to H.R.2372,the Private Property
Rights Implementation Act of 2000. I apologize for the delay in getting back to you.
As you know,H.R. 2372 would lower certain legal threshold barriers often encountered
by land owners when they file a federal court challenge to a local government's actions under
the Fifth Amendment's `Takings Clause.' This clause states that private property cannot"be
taken for public use, without just compensation." When landholders feel that they have been
denied just compensation,they may file a takings challenge to local government action in either
state or federal court.
(W Currently, federal courts have a significantly higher legal threshold for"ripeness" and
"abstention"that must be met before a plaintiff can win their case than do state courts. Ripeness
is a legal requirement that a plaintiff must first obtain a"final decision" from the land-use
regulating body and must have exhausted all their legal opportunities for state-court
compensation before a taking claim to federal court. Abstention refers to jurisdictional issues
between state and federal courts which often leads federal courts to abstain from exercising their
ability to resolve a takings issue.
H.R. 2372 would entirely eliminate the ripeness rule that a plaintiff first exhaust all their
state court opportunities before proceeding to federal court. It would reduces the legal standard
for a"final decision" to prevent plaintiff from being trapped in an endless bureaucratic loop. The
bill would also give federal courts more flexibility in determining which cases they can hear
select to hear under the abstention requirement. H.R.2372 was introduced into the House of
Representatives on June 29 by Rep. Charles Canady.
On March 16,2000,the House passed H.R. 2372,and the bill was sent to the Senate,
which has yet to vote on the measure. I voted for this bill because I believe it restores some
fundamental fairness to citizens who are all too often left powerless in face of government
property takings.
While I am sorry we disagree on this issue,I am sure there are many other issues upon
http://armey.house.gov
PRINTED ON RECYCLED PAPER
which we do agree.
Again,thanks for contacting me.
Respectfully yours,
DICK ARMEY
Member of Congress
a
r
' MAY 1 2
CITTE.S FARTNERSM
METROPORT CITIES PARTNERSHIP MEETING
Thursday,May 18,2000—7:30 am.
1209 S. Main Street-Grapevine Convention Center-Chancellor I&H
Grapevine,Texas
AGENDA
1. Call the meeting to order
2. Welcoming comments—Clydene Johnson
3. Approval of the minutes of April 20,2000 meeting
4. Treasurer's Report-Clydene Johnson
5. Discussion/Action—City of Fort Worth membership—Martin Schelling
6. Appointment of Vice Chair for Transportation Committee—Gary Fickes
7. Speaker—Kirston Henderson,President—MegaRail Transportation
8. Selection of location for next meeting
9. Other Business
10. Adjourn
Colleyville * Grapevine * Haslet * Keller * Roanoke* Southlake * Trophy Club * Westlake
MY-03-2M . 18 37 KELLER CITY MLL 817 431 5867 P.02
Metroport Cities Partnership
Minutes of the Regular Mseling
{ April 20,2000
(Hiilwood Development)
1. The meeting of Metroport Cities Partnership was called to order by Chairman Jim
Truitt.
Il. 'Welcoming comments-Mc.Kirk Downey, Executive Director—TCU Global
Center.
AAr: Kirk Downey, &aced s Director of the TCU Global Center pave a
pin of the new center sit the Hillwwood Development site and invited the
membership to use the facility.
Ill. Approval of the Minutes of March 11S,2000..
Mr. Floes made a motion to approve the March 10,2000 minutes as submitted.
Mr.Walker seconded and the motion carried unanimously.
IV. Treasurer's Report—Clydene Johnson
The Treasurer's Report for the period ending March 31,2000 was submitted by
AAs.'Johnson,Treasurer. Yew to date,March 31,2000 total liabilities and equity
Is$132,890.62. Mr. Fic kes made a melon to approve the Treasurers Report as
submitted. Mr.Tarty seconded and the motion carried unanimously.
Ms.Johnson also distributed a report identifying the organizations that had
pledged funds to the Metroport Transportation Partnership Campaign"The Next
Century'. .
V. By-laws Membership Report Curtis Hawk
Mr.Hawk reported on the Metroport Cities Partnership By-Laws. Mr. Hawk noted
that the original By-laws were approved in June, 1988 and did not Identify a
geographic area.. In 1992,the Byd.aws were amended to include membership of
the Independent SdxxA Districts and Chambers of Commerce. In i 999,the By-
Laws were amended to Include County membership. Generally,the Metroport
area induded dries lying between DFW and Alliance Airports.
In discussing Fort Worth's membership,Mr. Petty suggested that Metrolmd
identify the lobbying dfer�ential boiween this City of Fort Worth and Metroport
Cities Partnership- Mayor Philf"commented on the differential between the
City of Fort Worth's transportation needs and the Metroport Cities needs.
Pap Z
Metroport Cities Partnership Meeting
` ✓ April 20,2000
V. By4 ws Membership Report—Curtis Hawk(Cont.)
Discussion was held. Consensus of the membership is to consider the City of
Fort Worths;membership and consider amending the By-Laws to identify a
geographic boundary on the May 18, 2000 agenda.
Vi Speaker--Bill Walker, DhpAor of Community Relations—Hillwood Developnwt
Mr.WdW reported that Hillwood Development had published a 10 Year
Anniversary Book and the books are avallable to the membership. Mr.Walker
identified the elements of the partnerships that have developed over to years
between Hillwood Development,the comes and independent school districts.
VII. Speaker Russell-Laughlin, SeniorVioe-President, land Development—Hillwood
Properties Group
W.Tony Came,Marketing Manager of HHlwood Properties Gawp gave a
Presentation of the current and future plans of Hillwood Properties.
Vill. Selection of Location for the Next Meeft
The location of the May 18,2000 meeting will be hell at the City of Grapevine
City Hall.
IX. Other Business
Mr. Greg Last Inquired Into the lost of the membership In submit ft an
application recognizing Metroport Cities Partnership for the North Texas
Commission Transportation Excellence Award In Mobiley. Consensus of the
membership Into allow Mr. Lad to move with the application.
Mr. Fickes announced the Partners in Mobility presentation on May 2e in Austin
and encouraged members to attend.
X. Adjourn
Chairman Truitt adjourned the meeting.
Submitted by: Lyle H. Dresher,Secretary
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All Violations
Day Zip Violation Location Description
05/04/00 76092 100 E 1709 No Seat Belt-Driver
05/04/00 76058 100 E 114 Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/04/00 76092 100 N WHITE CHAEPL Cut Across Driveway to Make Turn
05/04/00 76051 100 N WHITE CHAPEL Cut Across Driveway to Make Turn
05/04/00 76051 100 N WHITE CHAPEL Cut Across Driveway to Make Turn
05/04/00 27514 300 VILLAGE CENTER Disregard Official Traffic Control Device(Specify)
05/04/00 76082 300 VILLAGE CENTER Disregard Official Traffic Control Device(Specify)
05/04/00 76262 2400 E 114 Disregard Official Traffic Control Device(Specify)
05/04/00 76262 100 CENTRAL Expired Driver's License
05/04/00 76103 100 N WHITES CHAPEL Failed to Maintain Financial Responsibility(First
Offense)
05/04/00 76137 600 W 114 Failed to Maintain Financial Responsibility(First
Offense)
05/04/00 75052 1300 N CARROLL Speeding
05/04/00 76092 600 BYRON NELSON Speeding
PKWY
05/04/00 76092 300 E CONTINENTAL Speeding
05/04/00 75549 500 E CONTINENTAL Speeding
05/04/00 76262 900 S WHITE CHAPEL Speeding
05/04/00 76092 600 E CONTINENTAL Speeding
05/04/00 75022 600 E CONTINENTAL Speeding
05/04/00 76132 600 N CARROLL Speeding
05/04/00 76018 300 VILLAGE CENTER Failed to Maintain Financial Responsibility(First
Offense)
05/04/00 76247 2210 E 1709 Display Expired Registration
05/04/00 76092 1200 N CARROLL Display Expired Registration
05/04/00 76056 100 PRINCETON PARK Failed to Maintain Financial Responsibility(First
DR Offense)
05/04/00 76051 200 N KIMBALL Parked in Fire Lane
05/05/00 1300 VILLAGE GREEN Parked in Fire Lane
05/05/00 1300 VILLAGE GREEN Parked in Fire Lane
Friday,May 12,2000 Page I of 5
Day Zip Violation Location Description
05/05/00 1240 BENT CREEK Parked in Fire Lane
05/05/00 1300 VILLAGE GREN Parked in Fire Lane
05/05/00 75220 600 E 114 Failed to Maintain Financial Responsibility(First
Offense)
05/05/00 1300 VILLAGE GREEN Parked in Fire Lane
DR
05/05/00 1300 VILLAGE GREEN Parked in Fire Lane
05/05/00 1300 VILLAGE GREEN Parked in Fire Lane
05/05/00 1300 VILLAGE GREEN Parked in Fire Lane
05/05/00 1300 VILLAGE GREEN Parked in Fire Lane
05/05/00 76180 700 RANDOL MILL Speeding
05/05/00 76092 1501 W 1709 Failure to Attend School
05/06/00 77088 200 E 1709 Failed to Maintain Financial Responsibility(First
Offense)
05/06/00 76082 100 E 114 Failed to Maintain Financial Responsibility(First
Offense)
05/06/00 75038 3200 E 114 Speeding
05/06/00 76021 3100 E 114 Speeding
05/06/00 76092 1000 SHADY OAKS Speeding
05/06/00 300 STATE ST Parked in Fire Lane
05/06/00 75077 100 W 1709 Fail to Display DL
05/06/00 76148 2900 E 1709 Display Expired Registration
05/06/00 76092 100 W 1709 Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/06/00 76247 1200 N WHITE CHAPEL Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/06/00 76092 1200 WESTMONT Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/06/00 76092 100 RANDOLL MILL Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/06/00 75023 1300 FOREST HILL CT Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/06/00 76021 900 S PEYTONVILLE Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/07/00 76248 2600 E 1709 Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/07/00 76039 1400 E CONTINETNAL Speeding
05/07/00 76051 900 S KIMBALL Speeding
05/07/00 76092 400 DAVIS BLVD Speeding
Friday,May 12,2000 Page 2 of 5
Day Zip Violation Location Description
05/07/00 76051 3000 E 114 Speeding
05/07/00 76051 1900 E CONTINENTAL Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/07/00 76248 1800 W 1709 Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/07/00 76092 800 POTOMAC ST Failed to Maintain Financial Responsibility(First
Offense)
05/08/00 76092 2201 w. 1709 Parked in Fire Lane
05/08/00 75023 3300 a 114 Speeding
05/08/00 76092 600 n kimball Speeding
05/08/00 76259 1000 n kimbalI Speeding
05/08/00 76254 3300 a 114 Speeding
05/08/00 76086 1600 a 114 Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/08/00 76053 2100 w 1709 Parked in Fire Lane
05/08/00 76092 2100 w. 1709 Parked in Fire Lane
05/08/00 76262 3300 e. 114 Speeding
05/08/00 76092 900 tumberry Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/08/00 76051 1600 a dove Display Expired Registration
05/08/00 76034 300 byron nelson Speeding
05/08/00 76180 900 byron nelson Speeding
05/08/00 76017 1400 e. 1709 Display Expired Registration
05/08/00 76105 2200 W 1709 No Seat Belt-Driver
05/08/00 76013 300 e.114 Failed to Maintain Financial Responsibility(First
Offense)
05/08/00 76054 800 n white chapel Speeding
05/09/00 76137 2220 w. 1709 Possession of Drug Paraphernalia
05/09/00 76010 1800 E 114 Speeding
05/09/00 77598 1400 E 114 Speeding
05/09/00 76309 3300 E 114 Speeding
05/09/00 76092 200 southridge lakes Speeding
05/09/00 76117 500 n kimball Speeding
05/09/00 76051 600 e.continental Speeding
Friday,May 12,2000 Page 3 of 5
Day Zip Violation Location Description
05/09/00 76021 300 davis blvd Speeding
05/09/00 76092 400 e. 1709 Disregard Official Traffic Control Device(Specify)
05/09/00 76092 400 E 1709 Disregard Official Traffic Control Device(Specify)
05/09/00 76052 800 N WHITE CHAPEL Speeding
05/09/00 76039 1000 W 1709 Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/09/00 76179 400 e. 1709 Disregard Official Traffic Control Device(Specify)
05/09/00 76262 500 N WHITE CHAPEL Speeding
05/09/00 76092 300 BYRON NELSON Speeding
05/09/00 76180 300 BYRON NELSON Speeding
05/09/00 76021 2100 e.hwy 114 Ran Red Light
05/09/00 76205 400 E 1709 Disregard Official Traffic Control Device(Specify)
05/10/00 600 W 114 Impeding traffic
05/10/00 75038 1500 E 114 Speeding
05/10/00 76248 1100 E 1709 Excessive Acceieration
05/10/00 76051 400 W HIGHLAND Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/10/00 76063 1500 BRUMLOW Disregard Official Traffic Control Device(Specify)
05/10/00 75023 100 N RANDOL MILL Failed to Maintain Financial Responsibility(First
Offense)
05/10/00 76011 300 BYRON NELSON Failed to Maintain Financial Responsibility(First
Offense)
05/10/00 76053 3300 E 114 Failed to Maintain Financial Responsibility(First
Offense)
05/10/00 76248 1100 E 1709 Excessive Acceieration
05/10/00 75006 3205 Speeding
05/10/00 76092 300 BYRON NELSON Speeding
05/10/00 76092 400 E CONTINENTAL Speeding
05/10/00 76051 300 BYRON NELSON Speeding
05/10/00 76262 800 E 114 Speeding
05/10/00 75007 3300 E 114 Speeding
05/10/00 75246 3300 E 114 Speeding
05/10/00 75067 3300 E 114 Speeding
Friday,May 12,2000 Page 4 of 5
f
Day Zip Violation Location Description
05/10/00 75210 3300 E 114 Speeding
05/10/00 75751 3300 E 114 Speeding
05/10/00 75104 3300 E 114 Speeding
05/10/00 76092 3300 E 114 Speeding
05/10/00 76092 1800 E 114 Speeding
05/10/00 76262 3300 E 114 Speeding
05/10/00 76148 600 BYRON NELSON Speeding
Friday,May 12,2000 Page 5 of 5
-._- --.------. iYYY13..1. Y.1 WJVVr
-- __ -- YOUTH LqK � -
TOWN SOU- ARE
For Immediate Release Contact:
May 1.1, 2000 Nancy Hormann
817.329.5566
UPCOMING EVENTS
Spring Concert Series
May- June, 2000
Southlake Town Square is proud to present the Spring Concert Series,Friday and Saturday cvenings at
7:00 p.m., May-June. Concerts will take place in the Rustin Park Pavilion of Downtown Southlake, 7:00-9:00
p.m., and are FREE to the public. Featured entertainment for May includes Norte de Havana, a Latin Salsa
Band,Watusi, a Caribbean reggae band, and The Lake Cities Swing Band.
The Spring Concert Series continues in June with a variety of bands including The Freddie Jones Jazz
Band, a smooth cool jazz band, Lakes Cities Concert Band, a 50-piece orchestra, and Plastic Wings,a tribute
to Paul and Linda McCartney.
Special Sunday Concerts include a symphonic performance by The Metro Praise Orchestra,
representing area churches, and Ft Worth Classical Guitar Society, presented by the Arts Council of
NorthEast Tarrant County.
All information including upcoming events, current entertainment schedules, and general information
about Southlake Town Square can be found on our website:
www.southlaketownsgugre.com or by calling(817) 329-5566.
4
SpUTH LAKE
'OWN SQUARE
Aill
May 12, 2000 — Friday — 7:00 pm Lake Cities Concert Band
May 13, 2000 — Saturday— 7:00 pm Carroll High School Jazz Band
May 19, 2000- Friday—7:00 pm Lake Cities Swing Band
May 20, 2000 — Saturday -- 7:00 pm Norte de Havana — Southlake's
very own Latin Salsa Band will fill the square with music guaranteed to
make you feel like dancing.
May 21, 2000 Sunday — 5:00 pm Keller Baptist Church Orchestra
May 26, 2000 — Friday— 7:00 pm Lake Cities Concert Band
May 27, 2000 — Saturday— 7:00 pm 'Watusi - Caribbean Reggae Band
May 28, 2000 — Sunday—2:00 pm Metro Praise Orchestra
Jame 2, 2000 — Friday— 7:00 pm The Freddie Jones Jazz Band —
Featuring the sounds of Bradford Marsalis and all of today's jazz
superstars.
June 3, 2000 — 7:00 pm TBD
June 4, 2000 — Sunday— 7:00 pm Ft. Worth Classical Guitar Arts
Council of North East Tarrant County - Masterworks Series
June 9, 2000 — Friday— 7:00 pm Lake Cities
June 10, 2000 — 7:00 pm TBD
June 16, 2000 — Friday — 7:00 pm lake Cities Swing Band
June 17, 2000 -- Saturday — 7:00 pm Plastic Wings—A tribute to Paul
and Linda McCartney.
June 23, 2000 — Friday 7:00 pm Lake Cites Concert Band
June 24, 2000 — Saturday — 7:00 pm Tocar
June 30, 2000 —Friday— 7:00 pm Shelley Small
• KTS
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TARRANT
CCIUNTY
Breakfast with the .arts
Featured-Speaker: Jeff Eliasoph
NBC 5 "First at Four" News .anchor
Where: Pat Nay Center -HEDISD Sponsored By
(183 at Central,behind administration building
across from Pennington Field) Bedford Hotel/Motel
Association
When: Friday, .flay 19, 2000 at 7:3oam
Cost: - $1 o per person
Jeff ECuuoph is very interested in children's issues and often makes
appearances at CocaCschoo(s to read to students. He has served on the
Board of Directors of the Richardson Chikiren's Theatre, and is a supporter of the .?anti-Drug Red
Ribbon Campaign..
Entertainment. *Miss HEB Tara'Watson
*InternationaCDance Stars, Rusty Frank & Peter FCahiff,swing dance duo
Please make breakfast reservations for:
Name(s):
Company:
Phone: Email:
Check enclosed Credit Card: MasterCard Visa American Express
Credit Card number:
Expiration Date: Signature
Fax: (817) 283-5522 Mail: P. O. Box 210816, Bedford, TX 76095
Email: netacOartsnetc.org Website: www.artsnetc.org
Office Use:Cash Check VISA/MC Amex Amount Date Posted Entered in Database
AGENDA MANAGEMENT SCHEDULE - Draft Date: 5/12/00 3:39 PM
Council Meeting Tune 6, 2000 Council Meeting—June 20, 2000
Reports/Forum: Reports/Forum:
1. Oath of office for Mayor and Councilmembers-SLG
2. Public Forum"a"Presentation from Stuart Marshall,Christmas
by Zeinth."
onsent: Consent:
1. Minutes 1. Minutes
2. Auth Mayor to execute letter authorizing TxDOT to change 2. Res.# ,Amending the Personnel Policies to include the Family Medical
speed limits in construction zone on SH 114-SP Leave policy-LS
3. Permission to advertise for bids for the installation of a traffic 3. Abndmnt of 15'utility easement on property owned by Fina(S-7)-SP
signal at the intersection of Davis Blvd.and Continental-SP 4. Abndmnt of 15'utility easement on property owned by Explorer(S-7)-SP
4. Award bid for Cross Timber Sewer-SP 5. Approval of prof sery agr wBelcheff&Assoc for the engineering and design of
5. Authorize the Mayor to enter into a prof servs agr w/JD Wilson sanitary sewer improvements to serve Hillside Estates and N.Pearson/Pecan
and Assoc for development of a strategic plan-SKY Acres Addition-SP
6. Changing terms for Teen Court Advisory Board-MB 6. Authorize IA w/CISD for natatorium-KH
21d Reading/Pub Hearing&Related Items: 2nd Reading/Pub Hearing&Related Items:
1. **ZA 99-125,RZ/RevSP,Tri-Dal 1. Ord.#_,canceling the July 4 City Council meeting
2. **ZA 00-020,Z&CP,Gateway Plaza,Ph.II 2. ZA 99-139,RZ/SP 114 Kimball Sq.
3. **ZA 00-014,Z&RevSP,for White Chapel United Methodist 3. **ZA 99-078,ZSP,Carroll High School
Church 4. **ZA 00-016,Z,for property So.of Walgreens"C-2"to"0-1"
4. **ZA 00-39,Lilac Lane
5. **Ord.780,Master Thoroughfare Plan amendment(Nolan
Drive)-CLC **Pending P&Z Action
6. **ZA00-026,SP for Carroll ISD No.5 Addition
7. **ZA 00-027,PP for Carroll ISD No.5 Addition
8. **ZA 00-042,SP for Block 2,Southlake Town Square
**Pending P&Z Action
1' Reading&Related Items: 1" Reading&Related Items:
Ord.# ,canceling the July 4 City Council meeting 1. **ZA 99-112,PP Easter Plaza
ZA 99-139,RZ/SP 114 Kimball Sq. 2. Ord.#—,Noise Ordinance-MJ/Ord. No.480-KK Noise Regs-KPG
3. **ZA 99-078,ZSP,Carroll High School
4. **ZA 00-006,PR,for Carroll High School
5. **ZA 00-016,Z,for property So.of Walgreens"C-2"to"0-1" **Pending P&Z Action
**Pending P&Z Action
Resolutions: Resolutions:
1. Separate resolutions for appointments to all Boards and
Commissions-SLG
2. Appointment of Mayor Pro Tem and Deputy Mayor Pro Tern-
SLG
Consider: Consider:
1. Auth Mayor to enter into an agreement w/ecourt,Inc for equip and
services allowing on-line payment of traffic citations-Jkunke
Discuss: Discuss:
1. Schedule for appointments to Boards and Commissions-SLG
2. Ord.#778,Noise Ordinance-MJ/Ord.No.480-KK Noise
Regs-KPG(PZ tabled to June 8,CC disc item when?)
Presentation to Council of Finishes Chosen for Town Hall
[ (RP/RH)
Executive Session: Executive Session:
AGENDA MANAGEMENT SCHEDULE-Draft Date: 5/12/00 3:39 PM
City Council Meeting-July 18, 2000 City Council Meeting-August 1, 2000
Forum: Forum:
Consent: Consent:
Minutes
Res.#_,Grant Application for Senior Tree Farm#4-KH
2nd Reading/Pub Hearing&Related Items: 2nd Reading/Pub Hearing&Related Items:
1. Ord.#_,Noise Ordinance-MJ/Ord.No.480-KK Noise Regs-KPG
**Pending P&Z action
1st Reading&Related Items: 1st Reading&Related Items:
**Pending P&Z action
Resolutions: Resolutions:
Consider: Consider:
Discuss: Discussion:
Executive Session
AGENDA MANAGEMENT SCHEDULE- Draft Date: 5/12/00 3:39 PM
Future City Council Meeting
Forum:
Consent:
1. Fort Worth Water Contract-RH
2. Award of bid for installation of ballfield lighting for fields 4,5,and 10 at Bicentennial Park-KH
3. Award bid on handrails Town Hall-RH
2nd Reading/Pub Hearing&Related Items:
1st Reading&Related Items:
1. Ord.#760,ROW Use Management Ordinance-RH/SKY
2. Ord.483-I,Amendments to Sub Ord No.483,-Park and Recreation Dedication Requirements-CC/KH
3. Ord.No.774,Amendment to Trail System Master Plan-CC/KH
1. **ZA 00-024,Z,2929 North White Chapel(probably August 15)
Resolutions:
1. Res.99-16,relating to limiting M of zoning applications-from 3/23 CC mtg
Consider:
1. Sidewalk/Trail Implementation Plan
2. Prof Services Agreement-Michael Drive(PW-5/4/99)
3. Trinity Waste Rate Increase-VB
4. Interlocal Agreement with Grapevine re:North Kimball-RH
5. Variance request-lighting at Bicentennial fields 4,5, 10
6. Bob Jones Park conceptual layout-KH
7. Auth Mayor to enter into an IA w/NE Tarrant County Regional Water System(NETCRWS)-RH
Discuss:
1. Land Conservatory District
2. Utility Policies&Standards Ordinance
3. Street Standard Ordinance
4. 5/16/2000-Ord.759,False alarm Ordinance-GW/DuPre
5. Ord.//_,Sign Ordinance-MJ
6. Ord.162,Adoption of Uniform Fire Code-RB
7. Ord.770,High Grass/Weeds-MJ
8. Ord.771,Nuisance Ordinance-MJ
9. Ord._,Abatement of Hazardous Buildings-MJ
10. **Amendment to Master Thoroughfare Plan-CC
Executive Session:
City of Southlake, Texas
r
Friday, May 12, 2000 IMPORTANT—Your response is needed!
To: City Council Members
From: Sandra LeGrand, Office of the City Secretary
Subject: Applications Received for Board Appointments
This list represents all the applications we have received to-date. We will continue to
accept applications through May 19th and will present all the applications to you in the
June 6 h City Council meeting"packet" for appointments to be made at that meeting.
Interviews are usually scheduled prior to Council making their appointments. It has been
suggested that interviews be arranged to interview applicants for certain boards at set
scheduled times, rather than having everyone come at the same time and random
interviews conducted. This could be done on several evenings. If this is Council's desire,
we would like to suggest the following schedule.
Monday,May 22 6:00 p.m. Building Board of Appeals (2 applicants)
6:15 p.m. Joint Drug& Alcohol Awareness (1 applicant)
6:20 p.m. Joint Utilization Committee (2 applicants)
6:30 p.m. Library Board(11 applicants)
7:15 p.m. Parks& Rec (7 applicants)
Tuesday,May 23 6:00 p.m. Planning &Zoning(12 applicants)
6:45 p.m. Senior Advisory Commission(4 applicants)
7:00 p.m. SPDC (3 applicants)
7:15 p.m. SYAC (1 applicant)
7:20 p.m. Teen Court(3 applicants)
7:30 p.m. Zoning Board of Adjustments(3 applicants)
Although the council member for Place 2 will not be determined until the June 3 election,
interviews could be conducted prior to June P, if both candidates are invited to
participate in the interview process in anticipation of the election outcome. This would
satisfy Council's interest in interviewing applicants prior to making appointments at the
June 60'council meeting. This schedule would also allow staff time to notify all the
applicants of their interview time and date, it would not interfere with anyone's plans for
City of Southlake, Texas
the Memorial Day holiday (Monday, 29th), and enable Council to be ready to make
appointments at their first meeting in June.
Please call me with your comments regarding this schedule or give me direction in
this matter on Monday, as we will need to send out interview notices no later than
Tuesday.
Thank you for your assistance.
/lc
M:\WRFILES\MEMOS\AppointmentsSchedules.doc
Summary of Boards, Committees,
Commissions and Applications Received
Expiring Terms May 2000
ANY board, committee, commission
Application received from:
1. Lewis Miltenberger
Building Board of Appeals
Kosse Maykus Place 2
Eddie Pierce Place 4
David Carpenter, Alternate#1 Place 6
Term: 2 year
Monthly Meetings: As needed, 4`"Monday, 7:00 p.m. in Council Chamber at City
Hall.
Applications received from:
1. David Lambert
2. Eddie Pierce
Joint Drug and Alcohol Awareness Committee
Gary Fawks, City Council appointee
Brad Bartholomew, Council citizen-at-large appointee
Term: 2 year
Monthly Meetings: 2"d Tuesday, 7:00 p.m. in Council Chamber at City Hall.
Applications received from:
1. Brad Bartholomew
Joint Utilization Committee
Gary Fawks, City Council appointee (councilmember)
Wendi Carlucci, City Council appointee(citizen)
Term: 2 years
Monthly Meetings: 2"a Thursday, 6:00 p.m. at CISD Administration Building, 3051 W.
Dove Road, Grapevine.
Applications received from:
Kate Barlow
Wendi Carlucci
Library Board
C.D. Peebles Place 1
Marjorie Zielke Place 2
Debbie Baynard Place 3
fir• Term: 2�years
Monthly Meetings: 4 Wednesday, 7:00 p.m. in the Council Chamber at City Hall.
Applications received from:
1. Debbie Baynard
2. Patricia Berry
3. Daphne Peggy Firestone
4. Kenneth Heymann
5. Leon Horowitz,M.D.
6. Nancy Jackson
7. Lynne McGrew
8. C.D. Peebles
9. Sandra Sobocinski
10. Angelique York
11. Marge Zielke
Boards with Expiring Terms May 2000 Page 2
M:\WP-FILES\LISTS\Expiring May 2000.doe May 12,2000
Parks and Recreation Board
Richard Anderson Place 4
Chris Miltenberger Place 5
Term: 3 years
Monthly Meetings: 2"d Monday, 7:00 p.m. in the Council Chamber at City Hall.
Applications received from:
1. Richard Anderson
2. Elaine Cox
3. Daphne Peggy Firestone
4. Julie Landesberg
5. Chris Miltenberger
6. Michael Nelson
7. Tad.Stephens
Planning & Zoning Commission
Ann Creighton
Pamela Muller
Mike Sandlin
taw C.D. Peebles
Term: 2 years
Monthly Meetings: lst Thursday(following lst Tuesday)and 3rd Thursday, 6:00 p.m. in
the Council Chamber at City Hall.
Applications received from:
1. Daphne Peggy Firestone
2. Peter Gaal
3. James Jones
4. Rob Jones
5. F.C. LeVrier
6. Lynne McGrew
7. Pamela Muller
8. C.D. Peebles
9. Mike Sandlin
10. Vernon Stansell
11. Paul Sullivan
12. John Terrell
Boards with Expiring Terms May 2000 Page 3
M:\WP-FILES\LISTS\Expiring May 2000.doc May 12,2000
Senior Advisory Commission
Linda Moore Place 1
Jeane Alexander Place 2
William Cosgrove Place 3
Matalyn Johnston Place 5
Vacant,Alternate#1 (fill unexpired term which ends May 2001)
Terms: 2 years
Monthly Meetings: 2nd Tuesday, 1:15 p.m. at the Senior Activities Center, 307
Parkwood Drive.
Applications received from:
1. Jeane Alexander
2. Connie Montague
3. Gerald Montague
4. Linda Moore
Southlake Parks Development Corporation
Rick Stacy, Council representative
Ronnie Kendall, Council representative
Norman Lyons, citizen representative
Term: 2,years
Monthly Meetings: 4 Monday, 6:00 p.m. in the Council Chamber at City Hall.
Applications received from:
1. Ronnie Kendall
2. Norman Lyons
3. Tad Stephens
Boards with Expiring Terms May 2000 Page 4
MAWP-FILES\LISTS\Expiring May 2000.doc May 12,2000
Southlake Youth Action Commission
This commission seeks representatives for each grade level at each high school,junior
high, and middle school in the City of Southlake. Interested persons may submit an
application to the City Secretary.
Term: 1 to 3 years
Monthly Meetings: 15t and 3`d Wednesday, 6:00 p.m. in the Community Center at
Bicentennial Park, during the school year.
Applications received from:
1. Reed Hanson
Metroport Teen Court Advisory Board
Patsy DuPre, Southlake Council appointee
Denise Burkhart, Southlake citizen-at-large appointee
Term: 1 year
Monthly Meetings: Quarterly meetings held in office of Bradley& Bradley, 1256
Main St., Ste. 252 (Town Center);time to be announced. Dates
remaining this year are: April 1 lth and July 11th at 6:00 p.m.
Applications received from:
1. Nancy Jackson
2. Dick Johnston
3. Sandra Sobocinski
e 5
Boards with Expiring Terms May 2000 Page
M:\WP-FILES\LISTS\Expiring May 2000.doc May 12,2000
*Youth Parks and Recreation Board
r Samantha Ansley
Anna Williams
*Park Board makes appointments after receiving recommendations from an Interview
Committee.
Terms: 2 years
Monthly Meetings: 2"d Wednesday, 5:00 p.m. in the Community Center at
Bicentennial Park.
Applications received from:
1. Samantha Ansley (application for re-appointment)
2. Reed Hanson
3. Stephanie Soldner
Zoning Board of Adjustment
Vacant(formerly held by David Harris)
Dennis Minder
Vernon Stansell,Alternate 41
Term: 2 years
Monthly Meetings: Held 2"d and 4 h Thursday (or the Thursday after Council and P&Z
have met), 7:00 p.m. in the Council
Chamber at City Hall.
Applications received from:
1. Susan Johnson
2. Dennis Minder
3. John Reynal
e 6
Boards with Expiring Terms May 2000 Pa g
M:\WP-FILES\LISTS\Expiring May 2000.doc May 12,2000
BOB CURRY SR.
211 Shenandoah Court
Argyle, Texas 76226
940-464-0156
Work No. 940-668-1777
April 25, 2000
City Council
City of Southlake
667 North Carroll Avenue
Southlake, Texas 76092
Honorable Mayor and Members of the City Council:
I am requesting that the City Council amend the Comprehensive Zoning Ordinance No.
480 to allow the sale of food products outside of large retail stores such as Lowes and
Home Depot. I would like to conduct food sales outside of the Lowes and Home Depot
located in Southlake. I am proposing to conduct outside food sales from a safe, high
quality portable cart as shown in the attached picture. There are similar operations in
Lewisville, Denton, and Cleburne, and the operations have been well received by the
retailer and its employees and customers.
The Planning Department has advised me that the zoning ordinance does not permit such
an operation. I respectfully request that the City Council consider an amendment to the
zoning ordinance to allow this type of operation.
Should you require any additional information about this proposal, please do not hesitate
to call me at (940) 464-0156 or(940)668-1777. I appreciate your time and consideration
regarding this matter.
Sincer ly,
Bob Curry
Creative Mobile Systems Page 1 of 1
M Creative Mobile Systems, Inc.
Sales and Service: P.O.Box 8119
Manchester Ct.06040 (860)649.6272
Forward_E-Mail torlumpkinncroswstem.com
:z
Model 325 w/options
STANDARD FEATURES
Cold Condiment Removable Front Drop Side Mounted Charbroiler Front Storage
Dispenser Shelf IW/Cover Shelf
NETSCAPE
RETURN TO HOME PAGE..
http://www.crossystenLcom/crossystem/cart2.htm 3/31/00
City of Southlake, Texas
MEMORANDUM
May 10, 2000
TO: Billy Campbell, City Manager
FROM: Dennis Killough, Senior Planner, ext. 787
SUBJECT: Variance to Subdivision Ordinance No. 483, Section 4.01 (I) 3 (Expiration of
Plats), as amended, to extend the validity for one (1)year of Plat Revision for
the proposed Lots 1111 and 1112, Block 1, Gorbutt Addition
The Plat Revision for this subdivision was approved by the Planning and Zoning Commission on
December 17, 1998 and the Council on January 5, 1999. As you may recall, Lot 1R1 was the
proposed location of Harris Methodist Medical Clinic. Council required that the proposed
R.O.W. along the west property line be extended only to the southern terminus of Lot 1R1 and
that a 60' radius cul-de-sac be provided on the plat with the actual construction length to be
established at Developer Agreement. They also required a common access easement on the East
at the location shown on the approved concept plan.
The property owner, Harris Methodist HEB, is requesting reinstatement of the approved plat for
one (1) additional year. Because this plat has expired, a variance to Section 4.01(I)2 of
Subdivision Ordinance No. 483, as amended, (shown below) will be required if the extension is to
be granted.
"2. All other plats: A Final Plat, Plat Revision, Amended Plat or a Plat
Showing which has not been recorded in the County Plat Records within
one year of the date of approval shall expire. "
A letter from Jack McCabe, President and CEO of Harris Methodist HEB, requesting the
reinstatement and extension is attached. A location map (tract map) and a reduced copy of the plat
are also attached for your convenience.
Please place this item on the next Council agenda for their consideration.
DKK
att: Letter from Jack McCabe, dated May 5, 2000
Location Map
Reduction of the Plat Revision, Lots 1R1 and 1R2, Block 1, Gorbutt Addition
�F-I
HMHEB ADMINISTRATION 8176854890 05/05 '00 12:22 NO.776 01/01
Harris Medw&st
Harris Methodist H•E•B
May 5, 2000
Mr. Dennis Killough
Senior Planner
City of Southlake
1721 E. Southlake Boulevard, Suite 100
Southlake, Texas 76092
Reference: Plat Revision
Lots 1R1 and 1R2, Block 1
Gorbutt Addition
Case No. ZA98-147
Dear Mr. Killough,
Harris Methodist H•E-B does hereby request that the City of Southlake reinstate the plat
revision for this 12.634-acre addition. This plat was approved unanimously during the
January 5, 1999. City Council meeting. This approval expired in January 2000.
We respectfully ask that you reinstate this plat revision, and look forward to City Council
consideration of this matter.
Sincerely,
Aesl
cCabe
ent and CEO
sc
RECD MAY 0 5 2000
1600 liospital Parkway•Bedford,Texas 76022.817/685-4000•Pax 817/685-4890
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City of Southlake, Texas
STAFF REPORT
May 12, 2000
CASE NO: ZA 00-039 PROJECT: Ordinance No. 480-340 - First Reading-
Rezonin- Obediah W. Knight Survey,Abstract
No. 899, Tract 2C2A
STAFF CONTACT: Karen Gandy, Interim Planning Director, 481-5581, ext. 743
REQUESTED ACTION: Rezoning on property legally described as Tract 2C2A situated in the
Obediah W. Knight Survey, Abstract No. 899, and being
approximately 7.0 acres.
PURPOSE: Zoning approval required prior to development.
LOCATION: 223 Lilac Lane being on the south side of Lilac Lane approximately
400' east of Pine Drive.
OWNERS: Carlos Ramirez and Pam Bolen
APPLICANT: Struhs-Mattson Company, Ltd.
CURRENT ZONING: "AG" Agricultural District
REQUESTED ZONING: "RE" Residential Estate District
LAND USE CATEGORY: Low Density Residential and 100-Year Flood Plain
NO. NOTICES SENT: Twenty-eight(28)
RESPONSES: Three(3)responses were received from within the 200' notification
area:
• Joan M. Hunter, 235 Silverwood Circle, Southlake, TX,
undecided,"On the surface,this looks ok,but it would be nice to
know details — how tall homes, will they be `built up' etc."
(Received April 26, 2000.)
• Pamela J. Bolen, 223 Lilac Lane, Southlake, TX, in favor, "I am
wanting to build a house on the property." (Received April 26,
2000.)
• Kim D. Holmberg, 412 Bryn Meadows, Southlake, TX, in favor.
(Received April 28, 2000.)
P&Z ACTION: May 4, 2000; Approved(6-0).
STAFF COMMENTS: Please note that a change of zoning to the "RE" Residential Estate
District does not require a Concept Plan Review by Staff.
Tract Map
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(aw ZA00-039
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1 2 3 4 5
6
7
L Q
26 8
10
11
5 1 15 12
14
13
311 17
Z
ALL
A
(tow Property Owner Zoning Land Use Designation Acrea e
1. S.Talley 1. "SF-IA" 1. Low Density Residential 1. 2.26 acres
2. W.Ryon 2. "SF-IA" 2. Low Density Residential 2. 1.34 acres
3. B.Williams 3. "SF-IA" 3. Low Density Residential 3. 1.41 acres
4. Jeff Mercer Inc. 4. "SF-IA" 4. Low Density Residential 4. 1.36 acres
5. E. Stevens 5. "AG" 5. Low Density Residential 5. 4.84 acres
6. M.Cosway 6. "SF-20A" 6. Medium Density Residential 6. 0.52 acres
7. P.Marshall 7. "SF-20A" 7. Medium Density Residential 7. 0.51 acres
8. B.Wilson 8. "SF-20A" 8. Medium Density Residential 8. 0.51 acres
9. J.McSweeney 9. "SF-20A" 9. Medium Density Residential 9. 0.51 acres
10.A.Mitro 10."SF-20A" 10.Medium Density Residential 10.0.51 acres
11.W.Harper 11."SF-20A" 11.Medium Density Residential 11.0.53 acres
12.G.Maher 12."SF-20A" 12.Medium Density Residential 12.0.50 acres
13.G.Reis 13."SF-20A" 13.Medium Density Residential 13.0.67 acres
14.G.Jones 14."R-PUD" 14.Medium Density Residential 14.0.52 acres
15.N.Whittington 15."R-PUD" 15.Medium Density Residential 15.0.48 acres
16.R.Rietig 16."R-PUD" 16.Medium Density Residential 16.0.33 acres
17.J.Wagner 17."R-PUD" 17.Medium Density Residential 17.0.42 acres
18.R.Milling 18."R-PUD" 18.Medium Density Residential 18.0.32 acres
19.D.Holmberg 19."R-PUD" 19.Medium Density Residential 19.0.36 acres
20.G.Weber 20."R-PUD" 20.Medium Density Residential 20.0.33 acres
21.M.Parsons 21."R-PUD" 21.Medium Density Residential 21.0.32 acres
22.J.Krause 22."R-PUD" 22.Medium Density Residential 22.0.33 acres
23.C.Hunter 23."R-PUD" 23.Medium Density Residential 23.0.30 acres
24.J.Welch 24."R-PUD" 24.Medium Density Residential 24.0.33 acres
25.B Cepak 25."R-PUD" 25.Medium Density Residential 25.0.36 acres
26.V.Carlile 26."AG" 26.Low Density Residential 26.3.54 acres
27.J.Fultner 27."AG" 27.Low Density Residential 27.0.45 acres
5G.3
CITY OF SOUTHLAKE, TEXAS
(W ORDINANCE NO. 480-340
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS
AMENDED,THE COMPREHENSIVE ZONING ORDINANCE
OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A
ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF
LAND WITHIN THE CITY OF SOUTHLAKE,TEXAS BEING
LEGALLY DESCRIBED AS TRACT 2C2A SITUATED IN THE
OBEDIAH W.KNIGHT SURVEY,ABSTRACT NO. 899,AND
BEING APPROXIMATELY 7.0 ACRES, AND MORE FULLY
AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM
"AG" AGRICULTURAL DISTRICT TO "RE" SINGLE
FAMILY RESIDENTIAL ESTATE DISTRICT,SUBJECT TO
THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING
MAP; PRESERVING ALL OTHER PORTIONS OF THE
ZONING ORDINANCE; DETERMINING THAT THE PUBLIC
INTEREST,MORALS AND GENERAL WELFARE DEMAND
THE ZONING CHANGES AND AMENDMENTS HEREIN
MADE; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY
(W FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE
OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter
adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter
9 of the Texas Local Government Code; and,
WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the
authority to adopt a comprehensive zoning ordinance and map regulating the location and use of
buildings, other structures and land for business, industrial, residential and other purposes, and to
amend said ordinance and map for the purpose of promoting the public health, safety, morals and
general welfare, all in accordance with a comprehensive plan; and
WHEREAS, the hereinafter described property is currently zoned as "AG" Agricultural
NACOMMUNUY DEVELOPMEN nWP-FILES\ZBA\PENDING\450-MO.DOC
Page 1
SGA
District under the City's Comprehensive Zoning Ordinance; and
WHEREAS, a change in the zoning classification of said property was requested by a
person or corporation having a proprietary interest in said property; and
WHEREAS,the City Council of the City of Southlake,Texas, at a public hearing called by
the City Council did consider the following factors in making a determination as to whether these
changes should be granted or denied: safety of the motoring public and the pedestrians using the
facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise
producing elements and glare of the vehicular and stationary lights and effect of such lights on
established character of the neighborhood; location, lighting and types of signs and relation of signs
to traffic control and adjacent property; street size and adequacy of width for traffic reasonably
expected to be generated by the proposed use around the site and in the immediate neighborhood;
(W adequacy of parking as determined by requirements of this ordinance for off-street parking facilities;
location of ingress and egress points for parking and off-street loading spaces, and protection of
public health by surfacing on all parking areas to control dust; effect on the promotion of health ad
the general welfare; effect on light and air; effect on the over-crowding of the land; effect on the
concentration of population, and effect on transportation,water, sewerage, schools,parks and other
public facilities; and,
WHEREAS, the City Council of the City of Southlake, Texas, further considered among
other things the character of the districts and their peculiar suitability for particular uses and the
view to conserve the value of the buildings, and encourage the most appropriate use of the land
throughout this City; and,
WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a
Le public necessity for the zoning changes,that the public demands them,that the public interest clearly
NACOMMUNUY DEVELOPMENnWP-FILES\ZBA\PENDING\480-340.DOC
Page 2 15�,5
requires the amendments,and that the zoning changes do not unreasonably invade the rights of those
(W
who bought or improved property with reference to the classification which existed at the time their
original investment was made; and,
WHEREAS,the City Council of the City of Southlake, Texas, does find that the changes
in zoning lessen the congestion in the streets,helps secure safety from fire,panic, and other dangers,
promotes the health and the general welfare, provides adequate light and air, prevents the over-
crowding of land, avoids undue concentration of population, and facilitates the adequate provision
of transportation, water, sewerage, schools,parks and other public requirements; and,
WHEREAS,the City Council of the City of Southlake, Texas,has determined that there is
a necessity and need for the changes in zoning and has also found and determined that there has been
a change in the conditions of the property surrounding and in close proximity to the tract or tracts
(W of land requested for a change since the tract or tracts of land were originally classified and therefore
feels that the respective changes in zoning classification for the tract or tracts of land are needed,
are called for, and are in the best interest of the public at large,the citizens of the city of Southlake,
Texas, and helps promote the general health, safety and welfare of the community.
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE,TEXAS:
SECTION 1.
That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake,
Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby
amended so that the permitted uses in the hereinafter described areas be altered, changed and
amended as shown and described below:
(awl Being Tract 2C2A situated in the Obediah W.Knight Survey,Abstract No. 899, and
NACOMMUNM DEVELOPMEN nWP-FILES\ZBA\PENDING\480-340.DOC
Page 3 (� f
being approximately 7.0 acres, and more fully and completely described in Exhibit
(W "A" from "AG Agricultural District to "RE" Single Family Residential Estate
District.
SECTION 2.
That the City Manager is hereby directed to correct the Official Zoning map of the City of
Southlake, Texas, to reflect the herein changes in zoning.
SECTION 3.
That in all other respects the use of the tract or tracts of land herein above described shall
be subject to all the applicable regulations contained in said Zoning Ordinance and all other
applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections,
subsections,paragraphs, sentences,words,phrases and definitions of said Zoning Ordinance are not
amended hereby,but remain intact and are hereby ratified, verified, and affirmed.
(W SECTION 4.
That the zoning regulations and districts as herein established have been made in accordance
with the comprehensive plan for the purpose of promoting the health, safety,morals and the general
welfare of the community. They have been designed, with respect to both present conditions and
the conditions reasonably anticipated to exist in the foreseeable future; to lessen congestion in the
streets; to provide adequate light and air; to prevent over-crowding of land; to avoid undue
concentration of population; and to facilitate the adequate provision of transportation, water,
sewerage, drainage and surface water, parks and other commercial needs and development of the
community. They have been made after a full and complete hearing with reasonable consideration
among other things of the character of the district and its peculiar suitability for the particular uses
and with a view of conserving the value of buildings and encouraging the most appropriate use of
land throughout the community.
NACOMMUNMY DEVELOPMEN nWP-FILES\ZBA\PENDING\480-340.DOC
Page 4 5&-7
SECTION 5.
(W
That this ordinance shall be cumulative of all other ordinances of the City of Southlake,
Texas,affecting zoning and shall not repeal any of the provisions of said ordinances except in those
instances where provisions of those ordinances are in direct conflict with the provisions of this
ordinance.
SECTION 6.
That the terms and provisions of this ordinance shall be deemed to be severable and that if
the validity of the zoning affecting any portion of the tract or tracts of land described herein shall
be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said
tract or tracts of land described herein.
SECTION 7.
(W Any person, firm or corporation who violates,disobeys,omits,neglects or refuses to comply
with or who resists the enforcement of any of the provisions of this ordinance shall be fined not
more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is
permitted to exist shall constitute a separate offense.
SECTION 8.
All rights and remedies of the City of Southlake are expressly saved as to any and all
violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting
zoning which have accrued at the time of the effective date of this ordinance; and,as to such accrued
violations and all pending litigation,both civil and criminal,whether pending in court or not,under
such ordinances, same shall not be affected by this ordinance but may be prosecuted until final
disposition by the courts.
MTOMMUNITY DEVELOPMENT\WP-FILES\ZBA\PENDING\480.340.DOC
Page 5
5 -8
SECTION 9.
(W
The CitySecrets of the City of Southlake is hereby directed to publish the proposed
Secretary ty Y
ordinance or its caption and penalty together with a notice setting out the time and place for a public
hearing thereon at least ten (10) days before the second reading of this ordinance, and if this
ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of
its provisions,then the City Secretary shall additionally publish this ordinance in the official City
newspaper one time within ten(10) days after passage of this ordinance, as required by Section 3.13
of the Charter of the City of Southlake.
SECTION 10.
This ordinance shall be in full force and effect from and after its passage and publication as
required by law, and it is so ordained.
(W PASSED AND APPROVED on the 1st reading the day of 52000.
MAYOR
ATTEST:
CITY SECRETARY
WCOMMUNITY DEVELOPMENT\WP-FILES\ZBA\PENDING\480-340.DOC
Page 6
5G.
PASSED AND APPROVED on the 2nd reading the day of , 2000.
MAYOR
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM AND LEGALITY:
(W
CITY ATTORNEY
DATE:
ADOPTED:
EFFECTIVE:
NACOMMUNITY DEVELOPMENT\WP-FILES\ZBA\PENDING\"0-340.DOC
Page 7
r �
EXHIBIT "A"
(W
FIELD NOTE DESCRIPTION
ALL that certain tract or parcel of land situated in the 0. W. KNIGHT SURVEY,
ABSTRACT NO. 899, Tarrant County, Texas and containing the tract described in
the deed to B. L. Marriott and wife, Nancy Marriott as 'recorded in Volume
9609, Page 906, Deed Records, Tarrant County, Texas and being more
particularly described by metes and bounds as follows:
BEGINNING at a 3/8 Inch steel rod found for the southwest corner of said
Marriott tract and being the southeast corner. of the tract described in the
deed to V. Corlile as recorded in Volume 1`1561 , Page 495 of sold Deed
Records, said point beingIn the northerly boundary. line of trot 19. Block 2,
Timarron, Phase One, Section One, The Highlands as recorded In Cabinet A,
Slide 1014, Plot Records, Tarrant Count=y, Texas
THENCE NORTH with the westerly boundary fine of said Marriott tract, passing
a 1/2 inch steel rod found at 808.40 feet continuing a totcl; distance of
825.98 feet for the northwest corner of same and being In Liiac Lane;
THENCE South 89 degrees 09 'minutes 07 seconds East with said Lilac Lane,
359.20 feet ;
THENCE .South 00 degrees 00 minutes 39 seconds West with the .easterly boundary
line of said Marriott tract , 826.30 feet to said northerly boundary line of
Block 2, Timorron;
THENCE North 89 degrees 06 minutes 07 seconds West with said northerly
boundary line, 369.05 feet to the place of beginning and containing 7.0 acres
of land, more or less.
NACOMMUNUY DEVELOPMENnWP-FILES\ZBA\PENDING\480-340.DOC
Page 8
City of Southlake, Texas
MEMORANDUM
May 11, 2000
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services
SUBJECT: Resolution No. 00-37, supporting relinquishment of grant funds from Texas
Department of Transportation (TxDOT) for Cottonbelt Trail project, and
requesting TxDOT transfer grant funds to the City of Colleyville
Action Requested: City Council approval of Resolution 00-37, authorizing the City Manager to
terminate participation with the Statewide Transportation Enhancement
Program, the Cottonbelt Trail Project; and requesting TxDOT reallocate the
grant balance to the City of Colleyville.
Background
Information: On March 5, 1996, the City Council approved Resolution 96-15, authorizing
the application to the Texas Department of Transportation (TxDOT) to
participate in the Statewide Transportation Enhancement Program (STEP) for
the State Highway 26/Cottonbelt Trail project.
On April 26, 1996, the North Central Texas Council of Governments
(NCTCOG) approved the application submitted by the City of Southlake on
the State Highway 26/Cottonbelt Trail project as eligible to receive grant
funding through the STEP program.
On January 6, 1998 an interlocal agreement was signed between the cities of
Southlake, Colleyville, and North Richland Hills, which formed the Tri-City
-Trail Committee (TCTC) to cooperate in the development and construction of
the Cottonbelt Trail.
The scope of Southlake's application included a ten-foot (10') wide concrete
trail from Brumlow Avenue to Big Bear Creek, and a bridge over Big Bear
Creek. The application proposed utilizing existing Dallas Area Rapid Transit
(DART) and TxDOT right-of-way in exchange for City maintenance of the
right-of-way. The total projected cost was estimated to be $240,000, with
the City assuming twenty percent (20%) of the cost, totaling $48,000.
On May 5, 1998, the City Council approved Resolution 98-33, authorizing
the execution of the grant agreement with TxDOT (Project Number CSJ
0902-48-339) for the Cottonbelt Trail. Initial administrative fees of $2,400
were paid to TxDOT per the agreement.
During this same time period, the City Council approved Resolution 98-32,
in association with previously approved Resolution 98-18, to authorize the
Billy Campbell, City Manager
May 11, 2000
Page 2
release of extraterritorial jurisdiction and inclusion to the limits of the City of
Grapevine, land that comprised the project area of the Cottonbelt Trail.
On June 2, 1998, TCTC entered into a design contract with MESA Design
Group. Each city would assume a percentage of the design contract.
Approved grant funding proportionately reimburses each respective city.
On March 25, 1999, preliminary engineering determined the actual distance
of Southlake's portion of trail to be 1,123 linear feet and identified significant
grade issues. The preliminary cost estimate prepared by MESA exceeded
approved funding by $137,420. Preliminary cost estimates prepared by
MESA for the other cities of the TCTC also identified insufficient funding in
their grant projects as well. A request by each city to reduce the linear limits
of the trail was submitted to TxDOT.
On October 13, 1999, Supplemental Agreement No. 1 was approved
reducing the trail limits in all but the City of Southlake. (See attached
TxDOT response to the City of Southlake.) The cities of Grapevine,
Colleyville, and North Richland Hills then submitted requests to TxDOT
under the Congestion Mitigation and Air Quality Improvement Program
(CMAQ) for additional funding for the Cottonbelt Trail. Available CMAQ
(W funding was awarded to only the City of Grapevine.
During this same period, TxDOT also approved the expansion of State
Highway 26. The expansion of the highway will include expansion of the
bridge over Big Bear Creek; therefore, this can result in a more cost efficient
trail alignment across Big Bear- Creek by utilizing a widened vehicular
bridge. Grapevine's CMAQ grant should fund the construction of the trail
section that was in the original scope of Southlake's grant, excluding the
bridge construction. The combination of Grapevine's CMAQ grant with the
planned expansion of SH 26, will cover the full scope of Southlake's original
Cottonbelt trail grant project.
Project milestones for the expansion of State Highway 26 are as follows:
• On May 2, 2000, award a 2-year design contract.
• On May 2, 2002, award a 2-year construction contract.
• On May 2, 2004, State Highway 26 expansion completed.
Since STEP funds need to be expended by 2002, the City of Colleyville
expressed an interest in receiving the grant balance from the City of
Southlake to address cost overruns on their portion of the Cottonbelt Trail
project. On May 2, 2000, the Colleyville City Council approved conditional
acceptance of the grant balance upon TxDOT approval. The City of
Grapevine and TxDOT will complete the Cottonbelt Trail previously tasked
\\SLKSV2001\Loca1\Parks&Recreation\BOARDS\CC\2000\Qtr3\Res00-37mem.doc
9H-2
Billy Campbell, City Manager
May 11, 2000
Page 3
to the City of Southlake from Brumlow to Big Bear Creek by the fall of
2004.
Financial
Considerations: Per Section 13 of the grant agreement with TxDOT, all expenses upon
termination of the contract are reimbursed to TxDOT. MESA design fees
and TxDOT administrative charges are estimated to not exceed $24,000.
TxDOT will determine final costs upon receipt of Resolution 00-37.
Citizen Input/
Board Review: The Parks and Recreation Board approved a recommendation (6-0) to City
Council to approve Resolution No. 00-37 at their May 8, 2000 meeting.
SPDC will also consider the item at their May 22 meeting, however, due to
action by the Colleyville City Council, staff has brought this item to City
Council at this time.
Legal Review: The City Attorneys have reviewed Resolution No. 00-37.
Alternatives: Alternatives to Resolution No. 00-37 include the following:
• City of Southlake continue participation in the grant project; requiring
,.• allocation of additional funds from SPDC to meet budget shortfalls.
Supporting
Documents: Supporting documents include the following:
• Copy of Resolution No. 00-37
■ Trail Exhibit (map)
Staff
Recommendation: City Council approval of Resolution No. 00-37, authorizing withdrawal of
Southlake from the STEP grant for the Cottonbelt Trail, and recommending
that TxDOT reallocate remaining grant funding to the City of Colleyville.
974,3
\\SLKSV2001\Loca1\Parks&Recreation\BOARDS\CC\2000\Qtr3\Res00-37mem.doc
City of Southlake,Texas
CF RESOLUTION NO. 00-37
A RESOLUTION AUTHORIZING THE CITY OF SOUTHLAKE TO
TERMINATE PARTICIPATION AND RELINQUISH CLAIM TO THE
REMAINING BALANCE OF GRANT FUNDING AVAILABLE
THROUGH THE TEXAS DEPARTMENT OF TRANSPORTATION,
HERINAFTER REFERRED TO AS "DEPARTMENT," THROUGH THE
STATEWIDE TRANSPORTATION ENHANCEMENT PROGRAM
(STEP), HERINAFTER REFERRED TO AS THE "PROGRAM," TO -
COMPLETE -
COMPLETE THE STATE HIGHWAY 26 / COTTONBELT TRAIL
PROJECT; AND AUTHORIZING THE CITY OF SOUTHLAKE TO
SUBMIT A REQUEST TO THE DEPARTMENT THAT THE
OUTSTANDING BALANCE OF GRANT FUNDING BE REALLOCATED
TO THE CITY OF COLLEYVILLE'S PARTICIPATION IN THE
PROGRAM.
WHEREAS, the Department has approved the "program" for the purpose of allowing
the political subdivision of the State of Texas to participate in the Program; and
WHEREAS, the City of Southlake received authorization to apply for grant funding
through the program by the approval of Resolution 96-15 on May 15, 1996; and
WHEREAS, the passage of Resolution 98-33 authorized the City to enter into an
agreement with the Department for a matching requirement of$48,000; and
WHEREAS, the estimated costs to complete the project have raised the cost for the
City of Southlake to participate in the program above the original matching requirements of
$48,000; and
WHEREAS, it is possible and beneficial for the cities of Colleyville, Grapevine, and
the Department to complete the project by 2004 without the City of Southlake's participation;
now:
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1: Termination of the agreement with the Department, and relinquishing claim
to the outstanding grant balance. As the costs of participation in the program will exceed the
original scope of matching requirements in the amount of$48,000, the City Council authorizes
the City Manager and/or his designee to hereby terminate the agreement with the Department,
and thus relinquishes claim to the outstanding grant balance.
57q -
NAParks&Recreation\BOARDS\CC\2000\Qtr3\RES00_37.doc
Section 2: Request reallocation of the grant balance towards the City of Colleyville's
participation in the Program. As the project can be completed by the year 2004 through the
participation of the cities of Colleyville and Grapevine, and the Department through Highway
26 reconstruction, the City Council authorizes the City Manager and/or his designee to submit
a request to the Department to reallocate the grant balance to the City of Colleyville to assist in
their continued participation in the project.
EXECUTED this of , 2000.
CITY OF SOUTHLAKE
By:
Mayor
ATTEST:
(W City Secretary
5H-o5-
NAParks&Recreation\BOARDS\CC\2000\Qtr3\RES00_37.doc
City of Southlake, Texas
MEMORANDUM
May 12, 2000
To: Billy Campbell, City Manager
From: Charlie Thomas, City Engineer, extension 814
Subject: Authorize the Mayor to execute a Commercial Developer's Agreement for
Shady Oaks Centre
Action Requested: Authorize the Mayor to execute a Commercial Developer's Agreement
for Shady Oaks Centre.
Background
Information: The site plan for Shady Oaks Centre, which located on the south side of
FM 1709 across from Shady Oaks Drive, was approved on March 21,
2000. This is the City's standard developer's agreement to cover public
water sanitary sewer improvements. The agreement also includes the
requirements placed upon the development by the site plan approval.
Financial
Considerations: None.
Citizen Input/
Board Review: On May 8, 2000, the Park Board recommended a park fee of$ 2,364.00
per attached memo.
Legal Review: This is the City's standard developer's agreement originally drafted by
the City Attorney.
Alternatives: Approve it, deny it or modify it.
Supporting
Documents: Agreement
Plat Exhibit
51-1
Staff
Recommendation: Please place on the May 16, 2000 City Council Agenda for Council
consideration and approval.
Charlie J. Thom s
City Engineer
51-2
S1IAOTI AKS CENTRE
COMMERCIAL DEVELOPER AGREEMENT
An agreement between the City of Southlake, Texas, hereinafter referred to as
the "City", and the undersigned Developer, hereinafter referred to as the
"Developer", of SHADY OAKS CENTRE, hereinafter referred to as "Addition" to
the City of Southlake, Tarrant County, Texas, for the installation of certain
community facilities located therein, and to provide city services thereto. It is
understood by and between the parties that this Agreement is applicable to the
Addition (a commercial development) and to the off-site improvements necessary
to support the Addition.
I. GENERAL REQUIREMENTS
A. It is agreed and understood by the parties hereto that the
Developer shall employ a civil engineer licensed to practice in the
State of Texas for the design and preparation of the plans and
specifications for the construction of all facilities covered by this
Agreement.
B. The Developer will present to the City either a cash escrow, Letter
of Credit, performance bond or payment bond acceptable to the
City guaranteeing and agreeing to pay an amount equal to 100% of
the value of the construction cost of all the public facilities to be
constructed by the Developer, and providing for payment to the City
of such amounts, up to the total remaining amounts required for the
completion of the Addition if the Developer fails to complete the
work within two (2) years of the signing of this Agreement between
the City and Developer. All bonds shall be issued by a Best-rated
bonding company. All letters of credit must meet the Requirements
for Irrevocable Letter of Credit attached hereto and incorporated
herein.
The value of the performance bond, letter of credit or cash escrow
will reduce at a rate consistent with the amount of work that has
been completed by the Developer and accepted by the City.
Performance and payment bond, letter of credit or cash escrow
from the prime contractor(s) or other entity reasonably acceptable
to the City, hereinafter referred to as Contractor, will be acceptable
in lieu of Developer's obligations specified above.
C. The Developer agrees to furnish to the City maintenance bonds,
letter of credit or cash escrow amounting to 20% of the cost of
construction of underground public utilities and 50% for the paving.
These maintenance bonds, letter of credit or cash escrow will be for
a period of two (2) years and will be issued prior to the final City
Commercial Developer Agreement
1
51-3
acceptance of the Addition. The maintenance bonds, letter of credit
or cash escrow will be supplied to the City by the contractors
performing the work, and the City will be named as the beneficiary
if the contractors fail to perform any required maintenance.
D. It is further agreed and understood by the parties hereto that upon
acceptance by the City, title to all facilities and improvements
mentioned herein above which are intended to be public facilities
shall be vested in the City, and Developer hereby relinquishes any
right, title, or interest in and to said facilities or any part thereof. It is
further understood and agreed that until the City accepts such
improvements, the City shall have no liability or responsibility in
connection with any such facilities. Acceptance of the facilities for
this provision and for the entire Agreement shall occur at such time
that the City, through its City Manager or his duly appointed
representative, provides Developer with a written acknowledgement
that all facilities are complete, have been inspected and approved,
and are being accepted by the City.
E. On all public facilities included in this Agreement for which the
Developer awards his own construction contract, Developer agrees
to the following procedure:
1 . Developer agrees to pay the following:
a. Inspection fees equal to three percent (3%) of the
cost of the water , street, drainage and sanitary sewer
facilities, on all facilities included in this agreement for
which Developer awards his or her own construction
contract, to be paid prior to construction of each
phase and based on actual bid construction cost;
b. Administrative Processing Fee equal to two percent
(2%) of the cost of water, street, drainage and
sanitary sewer facilities, on all facilities included in this
Agreement for which Developer awards his or her
own construction contract, to be paid prior to
construction of each phase and based on actual bid
construction cost;
C. Trench testing (95% Standard);
d. The additional charge for inspections during Saturday,
Sunday, holidays, and after normal working hours;
e. Any charges for retesting as a result of failed tests;
Commercial Developer Agreement
2
51-4
f. All gradation tests required to insure proper cement
and/or lime stabilization.
2. The City agrees to bear the expense of:
a. All nuclear density tests on the roadway subgrade
(95% Standard);
b. Technicians time for preparing concrete cylinders;
and
C. Concrete cylinder tests and concrete coring samples.
The City can delay connection of buildings to service lines or
water mains constructed under this Agreement until said
water mains and service lines have been completed to the
satisfaction of and acceptance by the City.
F. The Developer will be responsible for mowing all grass and weeds
and otherwise reasonably maintaining the aesthetics of all land and
lots in said Addition which have not been sold to third parties. After
fifteen (15) days written notice, should the Developer fail in this
responsibility, the City may contract for this service and bill the
Developer for reasonable costs. Such amount shall become a lien
upon all real property of the Addition so maintained by the City, and
not previously conveyed to other third parties, 120 days after
Developer has notice of costs.
G. Any guarantee of payment instrument (Performance Bond, Letter of
Credit, etc.) submitted by the Developer or Contractor on a form
other than the one which has been previously approved by the City
as "acceptable" shall be submitted to the City Attorney and this
Agreement shall not be considered in effect until such City Attorney
has approved the instrument. Approval by the City shall not be
unreasonably withheld or delayed.
H. Any surety company through which a bond is written shall be a
surety company duly authorized to do business in the State of
Texas, provided that the City, through the City Manager, shall retain
the right to reject any surety company as a surety for any work
under this or any other Developer's Agreement within the City
regardless of such company's authorization to do business in
Texas. Approval by the City shall not be unreasonably withheld or
delayed.
Commercial Developer Agreement
3
51-5
I. The Developer agrees to fully comply with the terms and conditions
of all other applicable development regulations and ordinances of
the City.
J. The Developer agrees that the completed project will be
constructed in conformance with the Development Site Plan,
Construction Plans and other permits or regulatory authorizations
granted by the City during the development review process.
II. FACILITIES
A. ON-SITE WATER
The Developer hereby agrees to install water facilities to service
lots as shown on the final plat of the Addition. Water facilities will
be installed in accordance with plans and specifications to be
prepared by the Developer's engineer and released by the City.
Further, the Developer agrees to complete this installation in
accordance with Ordinance No. 170 and shall be responsible for all
construction costs, materials and engineering. In the event that
certain water lines are to be oversized because of City
requirements, the City will reimburse the Developer for the oversize
cost greater than the cost of an 8" line. Additionally, the City
agrees to provide temporary water service at Developer's request
and expense, for construction, testing and irrigation purposes only,
to individual lots during the construction of buildings, even though
sanitary sewer service may not be available to the buildings.
B. DRAINAGE
Developer hereby agrees to construct the necessary drainage
facilities within the Addition. These facilities shall be in accordance
with the plans and specifications to be prepared by Developer's
engineers, released by the Director of Public Works, the City, and
made part of the final plat as approved by the Planning and Zoning
Commission. The Developer hereby agrees to fully comply with all
EPA and TNRCC requirements relating to the planning, permitting
and management of storm water which may be in force at the time
that development proposals are being presented for approval by
the City.
Commercial Developer Agreement
4
51-6
C. STREETS
The street construction in the Addition will be installed in
accordance with plans and specifications to be prepared by the
Developer's engineer and released by the Director of Public Works.
1 . The Developer will be responsible for:
a) Installation and two year operation of street lights,
which is payable to the City prior to final acceptance
of the Addition; or an agreement with utility provider
stating that no charge will be made for street lights for
the two-year duration.
b) Installation of all street signs designating the names
of the streets inside the Addition, said signs to be of a
type, size, color and design standard generally
employed by the Developer and approved by the City
in accordance with City ordinances;
c) Installation of all regulatory signs recommended
based upon the Manual on Uniform Traffic Control
Devices as prepared by the Developer's engineer by
an engineering study or direction of the Director of
Public Works. It is understood that Developer may
put in signage having unique architectural features,
however, should the signs be moved or destroyed by
any means, the City is only responsible for
replacement of standard signage.
2. All street improvements will be subject to inspection and
approval by the City. No work will begin on any street
included herein prior to complying with the requirements
contained elsewhere in this Agreement. All water, sanitary
sewer, and storm drainage utilities which are anticipated to
be installed within the street or within the street right-of-way
will be completed prior to the commencement of street
construction on the specific section of street in which the
utility improvements have been placed or for which they are
programmed. It is understood by and between the
Developer and the City that this requirement is aimed at
substantial compliance with the majority of the pre-planned
facilities.
Commercial Developer Agreement
5
51-7
It is understood that in every construction project a decision
later may be made to realign a line or service which may
occur after construction has commenced. The Developer
has agreed to advise the City Director of Public Works as
quickly as possible when such a need has been identified
and to work cooperatively with the City to make such utility
change in a manner that will be least disruptive to street
construction or stability.
D. ON-SITE SANITARY SEWER FACILITIES
The Developer hereby agrees to install sanitary sewage collection
facilities to service lots as shown on the final plat of the Addition.
Sanitary sewer facilities will be installed in accordance with the
plans and specifications to be prepared by the Developer's
engineer and released by the City. Further, the Developer agrees
to complete this installation in compliance with all applicable city
ordinances, regulations and codes and shall be responsible for all
construction costs, materials, engineering, permits and Impact
Fees. In the event that certain sewer lines are to be oversized
because of City requirements, the City will reimburse the Developer
for the oversize cost greater than the cost of an 8" line.
E. EROSION CONTROL
During construction of the Addition and after the streets have been
installed, the Developer agrees to keep the streets free from soil
build-up. The Developer agrees to use soil control measures such
as hay bales, silt screening, hydromulch, etc., to prevent soil
erosion. It will be the Developer's responsibility to present to the
Director of Public Works a soil control development plan that will be
implemented for this Addition. When in the opinion of the Director
of Public Works there is sufficient soil build-up on the streets or
other drainage areas and notification has been given to the
Developer, the Developer will have seventy-two (72) hours to clear
the soil from the affected areas. If the Developer does not remove
the soil within 72 hours, the City may cause the soil to be removed
either by contract or City forces and place the soil within the
Addition at the contractor's expense. All fees owed to the City will
be collected prior to acceptance of the Addition.
Commercial Developer Agreement
6
51-8
F. AMENITIES
It is understood by and between the City and Developer that the
Addition may incorporate a number of unique amenities and
aesthetic improvements such as ponds, aesthetic lakes, unique
landscaping, walls, and may incorporate specialty signage and
accessory facilities. The Developer agrees to accept responsibility
for the construction and maintenance of all such aesthetic or
specialty items such as walls, vegetation, signage, landscaping,
street furniture, pond and lake improvements until such
responsibility is turned over to a homeowners association.
G. USE OF PUBLIC RIGHT-OF-WAY
It is understood by and between the City and Developer that the
Developer may provide unique amenities within public right-of-way,
such as landscaping, irrigation, lighting, etc., for the enhancement
of the Addition. The Developer agrees to maintain these amenities
until such responsibility is turned over to a homeowners
association. The Developer understands that the City shall not be
responsible for the replacement of these amenities under any
circumstances and further agrees to indemnify and hold harmless
the City from any and all damages, loss or liability of any kind
whatsoever by reason of injury to property or third person
occasioned by its use of the public right-of-way with regard to these
improvements and the Developer shall, at his own cost and
expense, defend and protect the City against all such claims and
demands.
H. START OF CONSTRUCTION
Before the construction of the water, sewer, streets or drainage
facilities can begin, the following must take place:
1. Approved payment and performance bonds must be
submitted to the City in the name of the City prior to
commencement of any work.
2. At least six (6) sets of construction plans to be stamped
"Released for Construction" by the Director of Public Works
must be submitted.
3. All fees required to be paid to the City.
4. Developer Agreement must be executed.
Conunercial Developer Agreement
7
51-9
5. The Developer, or Contractor, shall furnish to the City a
policy of general liability insurance, naming the City as co-
insured, prior to commencement of any work.
6. A Pre-Construction Meeting to be held with all Contractors,
major Sub-Contractors, Utilities and appropriate Government
Agencies.
III. GENERAL PROVISIONS
A. INDEMNIFICATION
DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND
DOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND
CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES,
FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR
PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF
WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, (INCLUDING, WITHOUT LIMITATION,
REASONABLE FEES AND EXPENSES OF ATTORNEYS,
EXPERT WITNESSES AND OTHER CONSULTANTS), ARISING
OUT OF OR IN CONNECTION WITH, DIRECTLY OR
INDIRECTLY, THE CONSTRUCTION, MAINTENANCE,
OCCUPANCY, USE, EXISTENCE OR LOCATION OF SAID
IMPROVEMENT OR IMPROVEMENTS, AND SHALL FURTHER
BE LIABLE FOR INJURY OR DAMAGE TO CITY PROPERTY,
ARISING OUT OF OR IN CONNECTION WITH ANY AND ALL
ACTS OR OMISSIONS OF DEVELOPER, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS,
SUBCONTRACTORS, LICENSEES, INVITEES OR
TRESPASSERS.
DEVELOPER AGREES TO INDEMNIFY THE CITY, ITS
OFFICERS AND EMPLOYEES FOR ANY DAMAGES, CLAIMS
OR LIABILITIES ARISING FROM THE NEGLIGENT ACT OR
OMISSION, OR OF THE CONCURRENT NEGLIGENT ACT OR
OMISSION, OF THE CITY, ITS OFFICERS AND EMPLOYEES.
B. Venue of any action brought hereunder shall be in Fort Worth,
Tarrant County, Texas.
Commercial Developer Agreement
8
51-10
C. Approval by the Director of Public Works or other City employee of
any plans, designs or specifications submitted by the Developer
pursuant to this Agreement shall not constitute or be deemed to be
a release of the responsibility and liability of the Developer, his
engineer, employees, officers or agents for the accuracy and
competency of their design and specifications. Such approval shall
not be deemed to be an assumption of such responsibility and
liability by the City for any defect in the design and specifications
prepared by the consulting engineer, his officers, agents, servants
or employees, it being the intent of the parties that approval by the
Director of Public Works signifies the City's approval on only the
general design concept of the improvements to be constructed. In
this connection, the Developer shall for a period of two (2) years
after the acceptance by the City of the completed construction
project, indemnify and hold harmless the City, its officers, agents,
servants and employees, from any loss, damage, liability or
expense on account of damage to property and injuries, including
death, to any and all persons which may arise out of any defect,
deficiency or negligence of the engineer's designs and
specifications incorporated into any improvements constructed in
accordance therewith, and the Developer shall defend at his own
expense any suits or other proceedings brought against the City, its
officers, agents, servants or employees, or any of them, on account
thereof, to pay all expenses and satisfy all judgements which may
be incurred by or rendered against them or any of them in
connection with herewith.
D. This Agreement or any part herein, or any interest herein, shall not
be assigned by the Developer without the express written consent
of the City Manager, which shall not be unreasonably withheld or
delayed.
E. On all facilities included in this Agreement for which the Developer
awards his or her own construction contract, the Developer agrees
to employ a construction contractor who is approved by the City,
and whose approval shall not be unreasonably withheld or delayed,
said contractor to meet City and statutory requirements for being
insured, licensed and bonded to do work in public projects and to
be qualified in all respects to bid on public projects and to be
qualified in all respects to bid on public projects of a similar nature.
In addition, the Developer, or Contractor shall furnish the payment
and performance bonds in the name of the City prior to the
commencement of any work hereunder and shall also furnish to the
City a policy of general liability insurance.
Commercial Developer Agreement
9
51-1 1
F. Work performed under the Agreement shall be completed within
two (2) years from the date thereof. In the event the work is not
completed within the two (2) year period, the City may, at its
election, draw down on the performance bond, letter of credit or
other security provided by Developer and complete such work at
Developer's expense; provided, however, that if the construction
under this Agreement shall have started within the two (2) year
period, the City may agree to renew the Agreement with such
renewed Agreement to be in compliance with the City policies in
effect at that time.
IV. OTHER ISSUES
A. SITE PLAN ISSUES
• The fence will be maintained in perpetuity by the developer.
• The fence disposition agreements shall be completed within 15
days of groundbreaking.
• Requiring a five workday notice prior to the physical
construction or removal_of the fence;
• Requiring A landscaping to be put in at the same time, and
• With respect to Lakecrest on the east side of the property,
requiring an 8' shadowbox fence with metal posts supporting it.
• Security lighting at the rear of the building to be no more than 6'
from the ground with motion detectors and 100 watt bulbs (will
need to meet City code);
• Office hours as deeded with the property;
• Property line fencing built to avoid damaging existing large
trees;
• All lighting placed and directed to have zero foot candles at the
property)ines which abut homeowners.
• Ther eve ap ag s.; a v' e eway I e la ely to
the east on Dr. Huckabee's property to a right-in-right-out only
driveway.
Commercial Developer Agreement
10
51-12
B. OFF-SITE SEWER
C. OFF-SITE WATER
D. PARK FEES
The Developer agrees to pay the Park Fee of $800 per acre, in
accordance with the Subdivision Ordinance No. 483-F, Section 7.0.
There are approximately :95 ' acres in the Addition, which would
bring the total cost of Park Fees to $2,3", which is
recommended by the Park Board.
E. TREE PRESERVATION ORDINANCE
All construction activities shall meet the requirements of the Tree
Preservation Ordinance No. 585-A.
SIGNED AND EFFECTIVE on the date last set forth below.
DEVELOPER:
By:
Title:
Address:
STATE OF
COUNTY OF
On before me, ,
Notary Public, personally appeared personally
known to me (or proved to me on the basis of satisfactory evidence) to be the
person whose name is subscribed to the within instrument and acknowledged to
me that he executed the same in his authorized capacity, and that by his
signature on the instrument, the person, or the entity upon behalf of which the
person acted, executed the instrument.
WITNESS my hand and official seal:
(SEAL)
Notary Public
My commission expires:
Commercial Developer Agreement
11
51-13
CITY OF SOUTHLAKE, TEXAS
By:
Rick Stacy, Mayor
ATTEST:
Sandra LeGrand, City Secretary
Date:
Commercial Developer Agreement
12
51-14
REQUIREMENTS FOR IRREVOCABLE LETTER OF CREDIT
1. The Letter of Credit must have a duration of at least one year.
2. The Letter of Credit may be substituted for utility security deposits
exceeding $10,000.00. The City reserves the right to specify the face
amount of the letter of credit.
3. The Letter of Credit must be issued by a FDIC insured bank in a form
acceptable to the City of Southlake. The City reserves the right to
approve/disapprove the bank issuing the Letter of Credit.
4. The Letter of Credit must be issued by a bank that has a minimum capital
ratio of six (6%) percent, and has been profitable for each of the last two
consecutive years.
5. The customer must provide the City with supporting financial information
on the bank to allow the City to ascertain requirements are met. Suitable
financial information would be the previous two (2) years December 31
Call Reports submitted to the FDIC and audited financial statements.
6. Partial drawings against Letters of Credit must be permitted.
7. The City must be able to draft on sight with proof of amount owed.
8. The customer pays any and all fees associated with obtaining Letter of
Credit.
9. Expiring Letter of Credit must be replaced by substitute Letters of Credit at
least 30 days prior to the expiration date on the Letter of Credit held by the
City.
Commercial Developer Agreement
13
51-15
City of Southlake, Texas
MEMORANDUM
May 9, 2000
TO: Charlie Thomas, City Engineer
FROM: Kevin Hugman, Director of Community Services
SUBJECT: Recommended Park Dedication Requirements - Hiram Granberry Addition,
Lot 4 (Shady Oaks Centre)
At their May 8, 2000 meeting, the Parks and Recreation Board considered a recommendation to
accept the payment of fees in lieu of parkland dedication as meeting the park dedication
requirements for the Hiram Granberry Addition, Lot 4 (Shady Oaks Centre), a 2.955 acre non-
residential development. The required land dedication for this development is 0.06 acres or
$2,364 in fees in lieu of land dedication.
Section 7.05(A)(1) of the City of Southlake Subdivision Ordinance states the following: "The City
Council shall, upon recommendation by the Park Board, determine the applicability of a
developer's payment of fees in lieu of the land dedication requirements of this section."
■ The Parks and Recreation Board approved a recommendation to the City Council to
approve that the park dedication requirements for this development be met through
payment of fees in the amount of$2,364 in lieu of parkland dedication.
The Parks and Recreation Board voted 7-0 to approve a recommendation to accept the payment of
fees in lieu of parkland dedication as meeting the park dedication requirements for this non-
residential development. Please contact me if you have further questions.
Please note also that Section 7.07 of the City of Southlake Subdivision Ordinance specifies that
the recommended park dedication assessment by the Parks and Recreation Board is subject to the
approval of the Planning and Zoning Commission and/or the City Council, and is dependent
upon the number of dwelling units (residential) or developed acreage (non-residential).
Therefore the above recommendation is subject to change dependent upon further review of a
particular development or changes to the proposed development that affect the fee criteria, if any.
W,__
KH
CC: Malcolm Jackson, Chief of Building Services
Karen Gandy, Interim Planning Director
51-16
■� 1�11=11
_ ■iii
. • •. �, 1
City of Southlake, Texas
MEMORANDUM
May 12, 2000
To: Billy Campbell, City Manager
From: Charlie Thomas, City Engineer, extension 814
Subject: Authorize the Mayor to execute a Commercial Developer's Agreement for
Southlake Imaging, LLC (Timarron Addition Lot 2, Block 61)
Action Requested: Authorize the Mayor to execute a developer's agreement for Southlake
Imaging (Timarron Addition Lot 2, Block 61).
Background
Information: The site plan for Radiology Associates, now know as Southlake
Imaging, located at the southwest corner of FM 1709 and Byron Nelson
Parkway, was approved on March 7, 2000. This developer's agreement
covers the construction of a public water line and sanitary sewer line and
a drive in a common access easement on city property extending from
Byron Nelson Parkway west to the west property line of Southlake
Imaging.
Financial
Considerations: None.
Citizen Input/
Board Review: On May 8, 2000, the Park Board recommended a park fee of $928.00
per attached memo.
Legal Review: This is the City's standard developer's agreement originally drafted by
the City Attorney.
Alternatives: Approve it, deny it or modify it.
Supporting
Documents: Agreement
Plat Exhibit
5J-1
Staff
Recommendation: Please place on City Council agenda for May 16, 2000 for Council
consideration and approval.
Charlie J. Tho as
City Engineer
5J-2
SOUTHLAKE IMA6IIVG,LLC
COMMERCIAL DEVELOPER AGREEMENT
An agreement between the City of Southlake, Texas, hereinafter referred to as
the "City", and the undersigned Developer, hereinafter referred to as the
"Developer", of SOUTHLAKE IMAGING, L hereinafter referred to as
"Addition" to the City of Southlake, Tarrant County, Texas, for the installation of
certain community facilities located therein, and to provide city services thereto.
It is understood by and between the parties that this Agreement is applicable to
the Addition (a commercial development) and to the off-site improvements
necessary to support the Addition.
I. GENERAL REQUIREMENTS
A. It is agreed and understood by the parties hereto that the
Developer shall employ a civil engineer licensed to practice in the
State of Texas for the design and preparation of the plans and
specifications for the construction of all facilities covered by this
Agreement.
B. The Developer will present to the City either a cash escrow, Letter
of Credit, performance bond or payment bond acceptable to the
City guaranteeing and agreeing to pay an amount equal to 100% of
the value of the construction cost of all the public facilities to be
constructed by the Developer, and providing for payment to the City
of such amounts, up to the total remaining amounts required for the
completion of the Addition if the Developer fails to complete the
work within two (2) years of the signing of this Agreement between
the City and Developer. All bonds shall be issued by a Best-rated
bonding company. All letters of credit must meet the Requirements
for Irrevocable Letter of Credit attached hereto and incorporated
herein.
The value of the performance bond, letter of credit or cash escrow
will reduce at a rate consistent with the amount of work that has
been completed by the Developer and accepted by the City.
Performance and payment bond, letter of credit or cash escrow
from the prime contractor(s) or other entity reasonably acceptable
to the City, hereinafter referred to as Contractor, will be acceptable
in lieu of Developer's obligations specified above.
C. The Developer agrees to furnish to the City maintenance bonds,
letter of credit or cash escrow amounting to 20% of the cost of
construction of underground public utilities and 50% for the paving.
These maintenance bonds, letter of credit or cash escrow will be for
a period of two (2) years and will be issued prior to the final City
Commercial Developer Agreement
1
5J-3
acceptance of the Addition. The maintenance bonds, letter of credit
or cash escrow will be supplied to the City by the contractors
performing the work, and the City will be named as the beneficiary
if the contractors fail to perform any required maintenance.
D. It is further agreed and understood by the parties hereto that upon
acceptance by the City, title to all facilities and improvements
mentioned herein above which are intended to be public facilities
shall be vested in the City, and Developer hereby relinquishes any
right, title, or interest in and to said facilities or any part thereof. It is
further understood and agreed that until the City accepts such
improvements, the City shall have no liability or responsibility in
connection with any such facilities. Acceptance of the facilities for
this provision and for the entire Agreement shall occur at such time
that the City, through its City Manager or his duly appointed
representative, provides Developer with a written acknowledgement
that all facilities are complete, have been inspected and approved,
and are being accepted by the City.
E. On all public facilities included in this Agreement for which the
Developer awards his own construction contract, Developer agrees
to the following procedure:
1. Developer agrees to pay the following:
a. Inspection fees equal to three percent (3%) of the
cost of the water , street, drainage and sanitary sewer
facilities, on all facilities included in this agreement for
which Developer awards his or her own construction
contract, to be paid prior to construction of each
phase and based on actual bid construction cost;
b. Administrative Processing Fee equal to two percent
(2%) of the cost of water, street, drainage and
sanitary sewer facilities, on all facilities included in this
Agreement for which Developer awards his or her
own construction contract, to be paid prior to
construction of each phase and based on actual bid
construction cost;
C. Trench testing (95% Standard);
d. The additional charge for inspections during Saturday,
Sunday, holidays, and after normal working hours;
e. Any charges for retesting as a result of failed tests;
Commercial Developer Agreement
2
5J-4
f. All gradation tests required to insure proper cement
and/or lime stabilization.
2. The City agrees to bear the expense of:
a. All nuclear density tests on the roadway subgrade
(95% Standard);
b. Technicians time for preparing concrete cylinders;
and
C. Concrete cylinder tests and concrete coring samples.
The City can delay connection of buildings to service lines or
water mains constructed under this Agreement until said
water mains and service lines have been completed to the
satisfaction of and acceptance by the City.
F. The Developer will be responsible for mowing all grass and weeds
and otherwise reasonably maintaining the aesthetics of all land and
lots in said Addition which have not been sold to third parties. After
fifteen (15) days written notice, should the Developer fail in this
responsibility, the City may contract for this service and bill the
Developer for reasonable costs. Such amount shall become a lien
upon all real property of the Addition so maintained by the City, and
not previously conveyed to other third parties, 120 days after
Developer has notice of costs.
G. Any guarantee of payment instrument (Performance Bond, Letter of
Credit, etc.) submitted by the Developer or Contractor on a form
other than the one which has been previously approved by the City
as "acceptable" shall be submitted to the City Attorney and this
Agreement shall not be considered in effect until such City Attorney
has approved the instrument. Approval by the City shall not be
unreasonably withheld or delayed.
H. Any surety company through which a bond is written shall be a
surety company duly authorized to do business in the State of
Texas, provided that the City, through the City Manager, shall retain
the right to reject any surety company as a surety for any work
under this or any other Developer's Agreement within the City
regardless of such company's authorization to do business in
Texas. Approval by the City shall not be unreasonably withheld or
delayed.
Commercial Developer Agreement
3
5J-5
I. The Developer agrees to fully comply with the terms and conditions
of all other applicable development regulations and ordinances of
the City.
J. The Developer agrees that the completed project will be
constructed in conformance with the Development Site Plan,
Construction Plans and other permits or regulatory authorizations
granted by the City during the development review process.
ll. FACILITIES
A. ON-SITE WATER
The Developer hereby agrees to install water facilities to service
lots as shown on the final plat of the Addition. Water facilities will
be installed in accordance with plans and specifications to be
prepared by the Developer's engineer and released by the City.
Further, the Developer agrees to complete this installation in
accordance with Ordinance No. 170 and shall be responsible for all
construction costs, materials and engineering. In the event that
certain water lines are to be oversized because of City
requirements, the City will reimburse the Developer for the oversize
cost greater than the cost of an 8" line. Additionally, the City
agrees to provide temporary water service at Developer's request
and expense, for construction, testing and irrigation purposes only,
to individual lots during the construction of buildings, even though
sanitary sewer service may not be available to the buildings.
B. DRAINAGE
Developer hereby agrees to construct the necessary drainage
facilities within the Addition. These facilities shall be in accordance
with the plans and specifications to be prepared by Developer's
engineers, released by the Director of Public Works, the City, and
made part of the final plat as approved by the Planning and Zoning
Commission. The Developer hereby agrees to fully comply with all
EPA and TNRCC requirements relating to the planning, permitting
and management of storm water which may be in force at the time
that development proposals are being presented for approval by
the City.
Commercial Developer Agreement
4 5J-6
C. STREETS
The street construction in the Addition will be installed in
accordance with plans and specifications to be prepared by the
Developer's engineer and released by the Director of Public Works.
1. The Developer will be responsible for:
a) Installation and two year operation of street lights,
which is payable to the City prior to final acceptance
of the Addition; or an agreement with utility provider
stating that no charge will be made for street lights for
the two-year duration.
b) Installation of all street signs designating the names
of the streets inside the Addition, said signs to be of a
type, size, color and design standard generally
employed by the Developer and approved by the City
in accordance with City ordinances;
c) Installation of all regulatory signs recommended
based upon the Manual on Uniform Traffic Control
Devices as prepared by the Developer's engineer by
an engineering study or direction of the Director of
Public Works. It is understood that Developer may
put in signage having unique architectural features,
however, should the signs be moved or destroyed by
any means, the City is only responsible for
replacement of standard signage.
2. All street improvements will be subject to inspection and
approval by the City. No work will begin on any street
included herein prior to complying with the requirements
contained elsewhere in this Agreement. All water, sanitary
sewer, and storm drainage utilities which are anticipated to
be installed within the street or within the street right-of-way
will be completed prior to the commencement of street
construction on the specific section of street in which the
utility improvements have been placed or for which they are
programmed. It is understood by and between the
Developer and the City that this requirement is aimed at
substantial compliance with the majority of the pre-planned
facilities.
Commercial Developer Agreement
5
5J-7
It is understood that in every construction project a decision
later may be made to realign a line or service which may
occur after construction has commenced. The Developer
has agreed to advise the City Director of Public Works as
quickly as possible when such a need has been identified
and to work cooperatively with the City to make such utility
change in a manner that will be least disruptive to street
construction or stability.
D. ON-SITE SANITARY SEWER FACILITIES
The Developer hereby agrees to install sanitary sewage collection
facilities to service lots as shown on the final plat of the Addition.
Sanitary sewer facilities will be installed in accordance with the
plans and specifications to be prepared by the Developer's
engineer and released by the City. Further, the Developer agrees
to complete this installation in compliance with all applicable city
ordinances, regulations and codes and shall be responsible for all
construction costs, materials, engineering, permits and Impact
Fees. In the event that certain sewer lines are to be oversized
because of City requirements, the City will reimburse the Developer
for the oversize cost greater than the cost of an 8" line.
E. EROSION CONTROL
During construction of the Addition and after the streets have been
installed, the Developer agrees to keep the streets free from soil
build-up. The Developer agrees to use soil control measures such
as hay bales, silt screening, hydromulch, etc., to prevent soil
erosion. It will be the Developer's responsibility to present to the
Director of Public Works a soil control development plan that will be
implemented for this Addition. When in the opinion of the Director
of Public Works there is sufficient soil build-up on the streets or
other drainage areas and notification has been given to the
Developer, the Developer will have seventy-two (72) hours to clear
the soil from the affected areas. If the Developer does not remove
the soil within 72 hours, the City may cause the soil to be removed
either by contract or City forces and place the soil within the
Addition at the contractor's expense. All fees owed to the City will
be collected prior to acceptance of the Addition.
Commercial Developer Agreement
6
5J-8
F. AMENITIES
It is understood by and between the City and Developer that the
Addition may incorporate a number of unique amenities and
aesthetic improvements such as ponds, aesthetic lakes, unique
landscaping, walls, and may incorporate specialty signage and
accessory facilities. The Developer agrees to accept responsibility
for the construction and maintenance of all such aesthetic or
specialty items such as walls, vegetation, signage, landscaping,
street furniture, pond and lake improvements until such
responsibility is turned over to a homeowners association.
G. USE OF PUBLIC RIGHT-OF-WAY
It is understood by and between the City and Developer that the
Developer may provide unique amenities within public right-of-way,
such as landscaping, irrigation, lighting, etc., for the enhancement
of the Addition. The Developer agrees to maintain these amenities
until such responsibility is turned over to a homeowners
association. The Developer understands that the City shall not be
responsible for the replacement of these amenities under any
circumstances and further agrees to indemnify and hold harmless
the City from any and all damages, loss or liability of any kind
whatsoever by reason of injury to property or third person
occasioned by its use of the public right-of-way with regard to these
improvements and the Developer shall, at his own cost and
expense, defend and protect the City against all such claims and
demands.
H. START OF CONSTRUCTION
Before the construction of the water, sewer, streets or drainage
facilities can begin, the following must take place:
1 . Approved payment and performance bonds must be
submitted to the City in the name of the City prior to
commencement of any work.
2. At least six (6) sets of construction plans to be stamped
"Released for Construction" by the Director of Public Works
must be submitted.
3. All fees required to be paid to the City.
4. Developer Agreement must be executed.
Commercial Developer Agreement
7
5J-9
5. The Developer, or Contractor, shall furnish to the City a
policy of general liability insurance, naming the City as co-
insured, prior to commencement of any work.
6. A Pre-Construction Meeting to be held with all Contractors,
major Sub-Contractors, Utilities and appropriate Government
Agencies.
III. GENERAL PROVISIONS
A. INDEMNIFICATION
DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND
DOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND
CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES,
FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR
PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF
WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, (INCLUDING, WITHOUT LIMITATION,
REASONABLE FEES AND EXPENSES OF ATTORNEYS,
EXPERT WITNESSES AND OTHER CONSULTANTS), ARISING
OUT OF OR IN CONNECTION WITH, DIRECTLY OR
INDIRECTLY, THE CONSTRUCTION, MAINTENANCE,
OCCUPANCY, USE, EXISTENCE OR LOCATION OF SAID
IMPROVEMENT OR IMPROVEMENTS, AND SHALL FURTHER
BE LIABLE FOR INJURY OR DAMAGE TO CITY PROPERTY,
ARISING OUT OF OR IN CONNECTION WITH ANY AND ALL
ACTS OR OMISSIONS OF DEVELOPER, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS,
SUBCONTRACTORS, LICENSEES, INVITEES OR
TRESPASSERS.
DEVELOPER AGREES TO INDEMNIFY THE CITY, ITS
OFFICERS AND EMPLOYEES FOR ANY DAMAGES, CLAIMS
OR LIABILITIES ARISING FROM THE NEGLIGENT ACT OR
OMISSION, OR OF THE CONCURRENT NEGLIGENT ACT OR
OMISSION, OF THE CITY, ITS OFFICERS AND EMPLOYEES.
B. Venue of any action brought hereunder shall be in Fort Worth,
Tarrant County, Texas.
Commercial Developer Agreement
8
5J-10
C. Approval by the Director of Public Works or other City employee of
any plans, designs or specifications submitted by the Developer
pursuant to this Agreement shall not constitute or be deemed to be
a release of the responsibility and liability of the Developer, his
engineer, employees, officers or agents for the accuracy and
competency of their design and specifications. Such approval shall
not be deemed to be an assumption of such responsibility and
liability by the City for any defect in the design and specifications
prepared by the consulting engineer, his officers, agents, servants
or employees, it being the intent of the parties that approval by the
Director of Public Works signifies the City's approval on only the
general design concept of the improvements to be constructed. In
this connection, the Developer shall for a period of two (2) years
after the acceptance by the City of the completed construction
project, indemnify and hold harmless the City, its officers, agents,
servants and employees, from any loss, damage, liability or
expense on account of damage to property and injuries, including
death, to any and all persons which may arise out of any defect,
deficiency or negligence of the engineer's designs and
specifications incorporated into any improvements constructed in
accordance therewith, and the Developer shall defend at his own
expense any suits or other proceedings brought against the City, its
officers, agents, servants or employees, or any of them, on account
thereof, to pay all expenses and satisfy all judgements which may
be incurred by or rendered against them or any of them in
connection with herewith.
D. This Agreement or any part herein, or any interest herein, shall not
be assigned by the Developer without the express written consent
of the City Manager, which shall not be unreasonably withheld or
delayed.
E. On all facilities included in this Agreement for which the Developer
awards his or her own construction contract, the Developer agrees
to employ a construction contractor who is approved by the City,
and whose approval shall not be unreasonably withheld or delayed,
said contractor to meet City and statutory requirements for being
insured, licensed and bonded to do work in public projects and to
be qualified in all respects to bid on public projects and to be
qualified in all respects to bid on public projects of a similar nature.
In addition, the Developer, or Contractor shall furnish the payment
and performance bonds in the name of the City prior to the
commencement of any work hereunder and shall also furnish to the
City a policy of general liability insurance.
Commercial Developer Agreement
9
5J-11
F. Work performed under the Agreement shall be completed within
two (2) years from the date thereof. In the event the work is not
completed within the two (2) year period, the City may, at its
election, draw down on the performance bond, letter of credit or
other security provided by Developer and complete such work at
Developer's expense; provided, however, that if the construction
under this Agreement shall have started within the two (2) year
period, the City may agree to renew the Agreement with such
renewed Agreement to be in compliance with the City policies in
effect at that time.
IV. OTHER ISSUES
A. OFF-SITE DRIVEWAY
Developer agrees to construct a driveway / fire lane in access
easement on City property.
B. OFF-SITE SEWER
C. OFF-SITE WATER
D. PARK FEES
The Developer agrees to pay the Park Fee of $800 per acre, in
accordance with the Subdivision Ordinance No. 483-F, Section 7.0.
There are approximately '{:16 acres in the Addition, which would
bring the total cost of Park Fees to928:�C1, which is recommended
by the Park Board.
E. TREE PRESERVATION ORDINANCE
All construction activities shall meet the requirements of the Tree
Preservation Ordinance No. 585-A.
SIGNED AND EFFECTIVE on the date last set forth below.
DEVELOPER:
By:
Title:
Address:
Commercial Developer Agreement
10
5J-12
STATE OF
COUNTY OF
On before me, ,
Notary Public, personally appeared personally
known to me (or proved to me on the basis of satisfactory evidence) to be the
person whose name is subscribed to the within instrument and acknowledged to
me that he executed the same in his authorized capacity, and that by his
signature on the instrument, the person, or the entity upon behalf of which the
person acted, executed the instrument.
WITNESS my hand and official seal.
(SEAL)
Notary Public
My commission expires:
CITY OF SOUTHLAKE, TEXAS
By:
Rick Stacy, Mayor
ATTEST:
Sandra LeGrand, City Secretary
Date:
Commercial Developer Agreement
11
5J-13
REQUIREMENTS FOR IRREVOCABLE LETTER OF CREDIT
1. The Letter of Credit must have a duration of at least one year.
2. The Letter of Credit may be substituted for utility security deposits
exceeding $10,000.00. The City reserves the right to specify the face
amount of the letter of credit.
3. The Letter of Credit must be issued by a FDIC insured bank in a form
acceptable to the City of Southlake. The City reserves the right to
approve/disapprove the bank issuing the Letter of Credit.
4. The Letter of Credit must be issued by a bank that has a minimum capital
ratio of six (6%) percent, and has been profitable for each of the last two
consecutive years.
5. The customer must provide the City with supporting financial information
on the bank to allow the City to ascertain requirements are met. Suitable
financial information would be the previous two (2) years December 31
Call Reports submitted to the FDIC and audited financial statements.
6. Partial drawings against Letters of Credit must be permitted.
7. The City must be able to draft on sight with proof of amount owed.
8. The customer pays any and all fees associated with obtaining Letter of
Credit.
9. Expiring Letter of Credit must be replaced by substitute Letters of Credit at
least 30 days prior to the expiration date on the Letter of Credit held by the
City.
Commercial Developer Agreement
12
5J-14
City of Southlake, Texas
MEMORANDUM
May 9, 2000
TO: Charlie Thomas, City Engineer
FROM: Kevin Hugman, Director of Community Services
SUBJECT: Recommended Park Dedication Requirements - O.W. Knight Survey, Abstract
Number 899, Lot 2, Block 61 (Southlake Imaging , LLC)
At their May 8, 2000 meeting, the Parks and Recreation Board considered a recommendation to
accept the payment of fees in lieu of parkland dedication as meeting the park dedication
requirements for the O.W. Knight Survey, Abstract Number 899, Lot 2, Block 61 (Southlake
Imaging, LLC), a 1.16 acre non-residential development. The required land dedication for this
development is 0.02 acres or $928 in fees in lieu of land dedication.
Section 7.05(A)(1) of the City of Southlake Subdivision Ordinance states the following: "The City
Council shall, upon recommendation by the Park Board, determine the applicability of a
developer's payment of fees in lieu of the land dedication requirements of this section."
■ The Parks and Recreation Board approved a recommendation to the City Council to
approve that the park dedication requirements for this development be met through
payment of fees in the amount of$928 in lieu of parkland dedication.
The Parks and Recreation Board voted 7-0 to approve a recommendation to accept the payment of
fees in lieu of parkland dedication as meeting the park dedication requirements for this non-
residential development. Please contact me if you have further questions.
Please note also that Section 7.07 of the City of Southlake Subdivision Ordinance specifies that
the recommended park dedication assessment by the Parks and Recreation Board is subject to the
approval of the Planning and Zoning Commission and/or the City Council, and is dependent
upon the number of dwelling units (residential) or developed acreage (non-residential).
Therefore the above recommendation is subject to change dependent upon further review of a
particular development or changes to the proposed development that affect the fee criteria, if any.
Y�
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CC: Malcolm Jackson, Chief of Building Services
Karen Gandy, Interim Planning Director
5J-15
Southlake Imagi
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--- — - END
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5J-16
City of Southlake, Texas
4
MEMORANDUM
May 12, 2000
To: Billy Campbell, City Manager
From: Charlie Thomas, City Engineer, extension 814
Subject: Authorize the Mayor to execute a Commercial Developer's Agreement for
Secure Store
Action Requested: Authorize the Mayor to execute a Commercial Developer's Agreement
for Secure Store.
Background
Information: Secure Store is located in the Brumlow Industrial District Phase H on
Brumlow just north of SH 26. The approved site plan includes the
construction of public water lines and fire hydrants. This is a standard
developer's agreement with no park fees as the plat was approved prior
to park fees being required.
Financial
Considerations: None.
Citizen Input/
Board Review: None.
Legal Review: This is the City's standard developer's agreement originally drafted by
the City Attorney.
Alternatives: Approve it, deny it or modify it.
Supporting
Documents: Agreement
Plat Exhibit
5K-1
Staff
(W Recommendation: Please place on the May 16, 2000 City Council agenda for Council
consideration and approval.
Charlie 7. Tho as
City Engineer
(W
5K-2
SECURE STORE (HART INDUSTRIAL PARK)
COMMERCIAL DEVELOPER AGREEMENT
An agreement between the City of Southlake, Texas, hereinafter referred to as
the "City", and the undersigned Developer, hereinafter referred to as the
"Developer", of SECURE STOREj(HART INDUSTRIAL PARK), hereinafter
referred to as "Addition" to the City of Southlake, Tarrant County, Texas, for the
installation of certain community facilities located therein, and to provide city
services thereto. It is understood by and between the parties that this Agreement
is applicable to the Addition (a commercial development) and to the off-site
improvements necessary to support the Addition.
I. GENERAL REQUIREMENTS
A. It is agreed and understood by the parties hereto that the
Developer shall employ a civil engineer licensed to practice in the
State of Texas for the design and preparation of the plans and
specifications for the construction of all facilities covered by this
Agreement.
B. The Developer will present to the City either a cash escrow, Letter
of Credit, performance bond or payment bond acceptable to the
City guaranteeing and agreeing to pay an amount equal to 100% of
the value of the construction cost of all the public facilities to be
constructed by the Developer, and providing for payment to the City
of such amounts, up to the total remaining amounts required for the
completion of the Addition if the Developer fails to complete the
work within two (2) years of the signing of this Agreement between
the City and Developer. All bonds shall be issued by a Best-rated
bonding company. All letters of credit must meet the Requirements
for Irrevocable Letter of Credit attached hereto and incorporated
herein.
The value of the performance bond, letter of credit or cash escrow
will reduce at a rate consistent with the amount of work that has
been completed by the Developer and accepted by the City.
Performance and payment bond, letter of credit or cash escrow
from the prime contractor(s) or other entity reasonably acceptable
to the City, hereinafter referred to as Contractor, will be acceptable
in lieu of Developer's obligations specified above.
C. The Developer agrees to furnish to the City maintenance bonds,
letter of credit or cash escrow amounting to 20% of the cost of
construction of underground public utilities and 50% for the paving.
These maintenance bonds, letter of credit or cash escrow will be for
a period of two (2) years and will be issued prior to the final City
Commercial Developer Agreement
1
5K-3
acceptance of the Addition. The maintenance bonds, letter of credit
or cash escrow will be supplied to the City by the contractors
performing the work, and the City will be named as the beneficiary
if the contractors fail to perform any required maintenance.
D. It is further agreed and understood by the parties hereto that upon
acceptance by the City, title to all facilities and improvements
mentioned herein above which are intended to be public facilities
shall be vested in the City, and Developer hereby relinquishes any
right, title, or interest in and to said facilities or any part thereof. It is
further understood and agreed that until the City accepts such
improvements, the City shall have no liability or responsibility in
connection with any such facilities. Acceptance of the facilities for
this provision and for the entire Agreement shall occur at such time
that the City, through its City Manager or his duly appointed
representative, provides Developer with a written acknowledgement
that all facilities are complete, have been inspected and approved,
and are being accepted by the City.
E. On all public facilities included in this Agreement for which the
Developer awards his own construction contract, Developer agrees
to the following procedure:
1. Developer agrees to pay the following:
a. Inspection fees equal to three percent (3%) of the
cost of the water , street, drainage and sanitary sewer
facilities, on all facilities included in this agreement for
which Developer awards his or her own construction
contract, to be paid prior to construction of each
phase and based on actual bid construction cost;
b. Administrative Processing Fee equal to two percent
(2%) of the cost of water, street, drainage and
sanitary sewer facilities, on all facilities included in this
Agreement for which Developer awards his or her
own construction contract, to be paid prior to
construction of each phase and based on actual bid
construction cost;
C. Trench testing (95% Standard);
d. The additional charge for inspections during Saturday,
Sunday, holidays, and after normal working hours;
e. Any charges for retesting as a result of failed tests;
Commercial Developer Agreement
2
5K-4
f. All gradation tests required to insure proper cement
and/or lime stabilization.
2. The City agrees to bear the expense of:
a. All nuclear density tests on the roadway subgrade
(95% Standard);
b. Technicians time for preparing concrete cylinders;
and
C. Concrete cylinder tests and concrete coring samples.
The City can delay connection of buildings to service lines or
water mains constructed under this Agreement until said
water mains and service lines have been completed to the
satisfaction of and acceptance by the City.
F. The Developer will be responsible for mowing all grass and weeds
and otherwise reasonably maintaining the aesthetics of all land and
lots in said Addition which have not been sold to third parties. After
fifteen (15) days written notice, should the Developer fail in this
responsibility, the City may contract for this service and bill the
Developer for reasonable costs. Such amount shall become a lien
upon all real property of the Addition so maintained by the City, and
not previously conveyed to other third parties, 120 days after
Developer has notice of costs.
G. Any guarantee of payment instrument (Performance Bond, Letter of
Credit, etc.) submitted by the Developer or Contractor on a form
other than the one which has been previously approved by the City
as "acceptable" shall be submitted to the City Attorney and this
Agreement shall not be considered in effect until such City Attorney
has approved the instrument. Approval by the City shall not be
unreasonably withheld or delayed.
H. Any surety company through which a bond is written shall be a
surety company duly authorized to do business in the State of
Texas, provided that the City, through the City Manager, shall retain
the right to reject any surety company as a surety for any work
under this or any other Developer's Agreement within the City
regardless of such company's authorization to do business in
Texas. Approval by the City shall not be unreasonably withheld or
delayed.
Commercial Developer Agreement
3
5K-5
I. The Developer agrees to fully comply with the terms and conditions
of all other applicable development regulations and ordinances of
the City.
J. The Developer agrees that the completed project will be
constructed in conformance with the Development Site Plan,
Construction Plans and other permits or regulatory authorizations
granted by the City during the development review process.
II. FACILITIES
A. ON-SITE WATER
The Developer hereby agrees to install water facilities to service
lots as shown on the final plat of the Addition. Water facilities will
be installed in accordance with plans and specifications to be
prepared by the Developer's engineer and released by the City.
Further, the Developer agrees to complete this installation in
accordance with Ordinance No. 170 and shall be responsible for all
construction costs, materials and engineering. In the event that
certain water lines are to be oversized because of City
requirements, the City will reimburse the Developer for the oversize
cost greater than the cost of an 8" line. Additionally, the City
agrees to provide temporary water service at Developer's request
and expense, for construction, testing and irrigation purposes only,
to individual lots during the construction of buildings, even though
sanitary sewer service may not be available to the buildings.
B. DRAINAGE
Developer hereby agrees to construct the necessary drainage
facilities within the Addition. These facilities shall be in accordance
with the plans and specifications to be prepared by Developer's
engineers, released by the Director of Public Works, the City, and
made part of the final plat as approved by the Planning and Zoning
Commission. The Developer hereby agrees to fully comply with all
EPA and TNRCC requirements relating to the planning, permitting
and management of storm water which may be in force at the time
that development proposals are being presented for approval by
the City.
Commercial Developer Agreement
4
5K-6
C. STREETS
The street construction in the Addition will be installed in
accordance with plans and specifications to be prepared by the
Developer's engineer and released by the Director of Public Works.
1. The Developer will be responsible for:
a) Installation and two year operation of street lights,
which is payable to the City prior to final acceptance
of the Addition; or an agreement with utility provider
stating that no charge will be made for street lights for
the two-year duration.
b) Installation of all street signs designating the names
of the streets inside the Addition, said signs to be of a
type, size, color and design standard generally
employed by the Developer and approved by the City
in accordance with City ordinances;
c) Installation of all regulatory signs recommended
based upon the Manual on Uniform Traffic Control
Devices as prepared by the Developer's engineer by
an engineering study or direction of the Director of
Public Works. It is understood that Developer may
put in signage having unique architectural features,
however, should the signs be moved or destroyed by
any means, the City is only responsible for
replacement of standard signage.
2. All street improvements will be subject to inspection and
approval by the City. No work will begin on any street
included herein prior to complying with the requirements
contained elsewhere in this Agreement. All water, sanitary
sewer, and storm drainage utilities which are anticipated to
be installed within the street or within the street right-of-way
will be completed prior to the commencement of street
construction on the specific section of street in which the
utility improvements have been placed or for which they are
programmed. It is understood by and between the
Developer and the City that this requirement is aimed at
substantial compliance with the majority of the pre-planned
facilities.
Commercial Developer Agreement
5
5K-7
It is understood that in every construction project a decision
later may be made to realign a line or service which may
occur after construction has commenced. The Developer
has agreed to advise the City Director of Public Works as
quickly as possible when such a need has been identified
and to work cooperatively with the City to make such utility
change in a manner that will be least disruptive to street
construction or stability.
D. ON-SITE SANITARY SEWER FACILITIES
The Developer hereby agrees to install sanitary sewage collection
facilities to service lots as shown on the final plat of the Addition.
Sanitary sewer facilities will be installed in accordance with the
plans and specifications to be prepared by the Developer's
engineer and released by the City. Further, the Developer agrees
to complete this installation in compliance with all applicable city
ordinances, regulations and codes and shall be responsible for all
construction costs, materials, engineering, permits and Impact
Fees. In the event that certain sewer lines are to be oversized
because of City requirements, the City will reimburse the Developer
for the oversize cost greater than the cost of an 8" line.
E. EROSION CONTROL
During construction of the Addition and after the streets have been
installed, the Developer agrees to keep the streets free from soil
build-up. The Developer agrees to use soil control measures such
as hay bales, silt screening, hydromulch, etc., to prevent soil
erosion. It will be the Developer's responsibility to present to the
Director of Public Works a soil control development plan that will be
implemented for this Addition. When in the opinion of the Director
of Public Works there is sufficient soil build-up on the streets or
other drainage areas and notification has been given to the
Developer, the Developer will have seventy-two (72) hours to clear
the soil from the affected areas. If the Developer does not remove
the soil within 72 hours, the City may cause the soil to be removed
either by contract or City forces and place the soil within the
Addition at the contractor's expense. All fees owed to the City will
be collected prior to acceptance of the Addition.
Commercial Developer Agreement
6
5K-8
F. AMENITIES
It is understood by and between the City and Developer that the
Addition may incorporate a number of unique amenities and
aesthetic improvements such as ponds, aesthetic lakes, unique
landscaping, walls, and may incorporate specialty signage and
accessory facilities. The Developer agrees to accept responsibility
for the construction and maintenance of all such aesthetic or
specialty items such as walls, vegetation, signage, landscaping,
street furniture, pond and lake improvements until such
responsibility is turned over to a homeowners association.
G. USE OF PUBLIC RIGHT-OF-WAY
It is understood by and between the City and Developer that the
Developer may provide unique amenities within public right-of-way,
such as landscaping, irrigation, lighting, etc., for the enhancement
of the Addition. The Developer agrees to maintain these amenities
until such responsibility is turned over to a homeowners
association. The Developer understands that the City shall not be
responsible for the replacement of these amenities under any
circumstances and further agrees to indemnify and hold harmless
the City from any and all damages, loss or liability of any kind
whatsoever by reason of injury to property or third person
occasioned by its use of the public right-of-way with regard to these
improvements and the Developer shall, at his own cost and
expense, defend and protect the City against all such claims and
demands.
H. START OF CONSTRUCTION
Before the construction of the water, sewer, streets or drainage
facilities can begin, the following must take place:
1. Approved payment and performance bonds must be
submitted to the City in the name of the City prior to
commencement of any work.
2. At least six (6) sets of construction plans to be stamped
"Released for Construction" by the Director of Public Works
must be submitted.
3. All fees required to be paid to the City.
4. Developer Agreement must be executed.
Commercial Developer Agreement
7
5K-9
5. The Developer, or Contractor, shall furnish to the City a
policy of general liability insurance, naming the City as co-
insured, prior to commencement of any work.
6. A Pre-Construction Meeting to be held with all Contractors,
major Sub-Contractors, Utilities and appropriate Government
Agencies.
III. GENERAL PROVISIONS
A. INDEMNIFICATION
DEVELOPER COVENANTS AND AGREES TO INDEMNIFY AND
DOES HEREBY INDEMNIFY, HOLD HARMLESS AND DEFEND
CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES,
FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR
PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF
WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, (INCLUDING, WITHOUT LIMITATION,
REASONABLE FEES AND EXPENSES OF ATTORNEYS,
EXPERT WITNESSES AND OTHER CONSULTANTS), ARISING
OUT OF OR IN CONNECTION WITH, DIRECTLY OR
INDIRECTLY, THE CONSTRUCTION, MAINTENANCE,
OCCUPANCY, USE, EXISTENCE OR LOCATION OF SAID
IMPROVEMENT OR IMPROVEMENTS, AND SHALL FURTHER
BE LIABLE FOR INJURY OR DAMAGE TO CITY PROPERTY,
ARISING OUT OF OR IN CONNECTION WITH ANY AND ALL
ACTS OR OMISSIONS OF DEVELOPER, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS,
SUBCONTRACTORS, LICENSEES, INVITEES OR
TRESPASSERS.
DEVELOPER AGREES TO INDEMNIFY THE CITY, ITS
OFFICERS AND EMPLOYEES FOR ANY DAMAGES, CLAIMS
OR LIABILITIES ARISING FROM THE NEGLIGENT ACT OR
OMISSION, OR OF THE CONCURRENT NEGLIGENT ACT OR
OMISSION, OF THE CITY, ITS OFFICERS AND EMPLOYEES.
B. Venue of any action brought hereunder shall be in Fort Worth,
Tarrant County, Texas.
Commercial Developer Agreement
8
5K-10
C. Approval by the Director of Public Works or other City employee of
any plans, designs or specifications submitted by the Developer
pursuant to this Agreement shall not constitute or be deemed to be
a release of the responsibility and liability of the Developer, his
engineer, employees, officers or agents for the accuracy and
competency of their design and specifications. Such approval shall
not be deemed to be an assumption of such responsibility and
liability by the City for any defect in the design and specifications
prepared by the consulting engineer, his officers, agents, servants
or employees, it being the intent of the parties that approval by the
Director of Public Works signifies the City's approval on only the
general design concept of the improvements to be constructed. In
this connection, the Developer shall for a period of two (2) years
after the acceptance by the City of the completed construction
project, indemnify and hold harmless the City, its officers, agents,
servants and employees, from any loss, damage, liability or
expense on account of damage to property and injuries, including
death, to any and all persons which may arise out of any defect,
deficiency or negligence of the engineer's designs and
specifications incorporated into any improvements constructed in
accordance therewith, and the Developer shall defend at his own
expense any suits or other proceedings brought against the City, its
officers, agents, servants or employees, or any of them, on account
thereof, to pay all expenses and satisfy all judgements which may
be incurred by or rendered against them or any of them in
connection with herewith.
D. This Agreement or any part herein, or any interest herein, shall not
be assigned by the Developer without the express written consent
of the City Manager, which shall not be unreasonably withheld or
delayed.
E. On all facilities included in this Agreement for which the Developer
awards his or her own construction contract, the Developer agrees
to employ a construction contractor who is approved by the City,
and whose approval shall not be unreasonably withheld or delayed,
said contractor to meet City and statutory requirements for being
insured, licensed and bonded to do work in public projects and to
be qualified in all respects to bid on public projects and to be
qualified in all respects to bid on public projects of a similar nature.
In addition, the Developer, or Contractor shall furnish the payment
and performance bonds in the name of the City prior to the
commencement of any work hereunder and shall also furnish to the
City a policy of general liability insurance.
Commercial Developer Agreement
9
5K-11
F. Work performed under the Agreement shall be completed within
two (2) years from the date thereof. In the event the work is not
completed within the two (2) year period, the City may, at its
election, draw down on the performance bond, letter of credit or
other security provided by Developer and complete such work at
Developer's expense; provided, however, that if the construction
under this Agreement shall have started within the two (2) year
period, the City may agree to renew the Agreement with such
renewed Agreement to be in compliance with the City policies in
effect at that time.
IV. OTHER ISSUES
A. OFF-SITE DRAINAGE
B. OFF-SITE SEWER
C. OFF-SITE WATER
D. PARK FEES — N/A due to date of plat.
E. TREE PRESERVATION ORDINANCE
All construction activities shall meet the requirements of the Tree
Preservation Ordinance No. 585-A.
SIGNED AND EFFECTIVE on the date last set forth below.
DEVELOPER:
By:
Title:
Address:
.e.
Commercial Developer Agreement
10
5K-12
STATE OF
COUNTY OF
On before me, ,
Notary Public, personally appeared personally
known to me (or proved to me on the basis of satisfactory evidence) to be the
person whose name is subscribed to the within instrument and acknowledged to
me that he executed the same in his authorized capacity, and that by his
signature on the instrument, the person, or the entity upon behalf of which the
person acted, executed the instrument.
WITNESS my hand and official seal.
(SEAL)
Notary Public
My commission expires:
CITY OF SOUTHLAKE, TEXAS
By:
Rick Stacy, Mayor
ATTEST:
Sandra LeGrand, City Secretary
Date:
Commercial Developer Agreement
11
5K-13
REQUIREMENTS FOR IRREVOCABLE LETTER OF CREDIT
1. The Letter of Credit must have a duration of at least one year.
2. The Letter of Credit may be substituted for utility security deposits
exceeding $10,000.00. The City reserves the right to specify the face
amount of the letter of credit.
3. The Letter of Credit must be issued by a FDIC insured bank in a form
acceptable to the City of Southlake. The City reserves the right to
approve/disapprove the bank issuing the Letter of Credit.
4. The Letter of Credit must be issued by a bank that has a minimum capital
ratio of six (6%) percent, and has been profitable for each of the last two
consecutive years.
5. The customer must provide the City with supporting financial information
on the bank to allow the City to ascertain requirements are met. Suitable
financial information would be the previous two (2) years December 31
Call Reports submitted to the FDIC and audited financial statements.
6. Partial drawings against Letters of Credit must be permitted.
7. The City must be able to draft on sight with proof of amount owed.
8. The customer pays any and all fees associated with obtaining Letter of
Credit.
9. Expiring Letter of Credit must be replaced by substitute Letters of Credit at
least 30 days prior to the expiration date on the Letter of Credit held by the
City.
Commercial Developer Agreement
12
5K-14
-0 .
Secure Store
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Secure Store
IVA.,
5K-15
City of-Southlake, Texas
MEMORANDUM
May 12,2000
TO: Honorable Mayor and City Councilmembers
FROM: City Secretary, Sandra L. LeGrand
SUBJECT: Resolution No. 00-49, calling a Runoff Election for June 3, 2000
Action Approval of Resolution No. 00-49, calling a Runoff Election for June 3,
Required: 2000,pursuant to the Texas Election Code.
Background The General/Special Elections held on May 6, 2000 resulted with no
Information: candidate receiving 50% of the votes as required in the City of Southlake
Home Rule Charter in Section 7.22 Election by Majority/Run-Off
Elections which states, "if no candidate receives a majority of all the votes
cast for an office, the Council shall immediately upon declaring the
official results of the election, order a run-off election for each office to
which no one was elected." The Charter in Section 7.22 also states, "Such
run-off election shall be held on the fourth consecutive Saturday following
the general election and in such runoff election the two (2) candidates who
received, in the preceding election, the highest number of votes for each
office to which no one was elected, shall be voted on again by the
qualified voters, and the candidate who receives the majority of the votes
for each such office in the runoff election shall be elected to such office."
For Councilmember Place 2, Bob Williams received 1,849 votes [41% of
the votes] and Keith Shankland received 2,000 votes [45% of the votes],
therefore they will be placed on the ballot for the runoff election.
The runoff election will also be held at Johnson Elementary School, 1301
North Carroll Avenue with early voting being held in my office in the
Administration Building, 1725 East Southlake Boulevard, Southlake. I
have attached for your information, a calendar of the early voting hours.
Financial:' The expenses incurred for holding an election range from $7,000 to
$10,000, which is included in the FY 1999-2000 Annual Budget. With the
need for a runoff election, the expenses will exceed the amount shown,
however, are also included in the budget.
Alternatives: n/a
Legal Review: Resolution No. 00-49 will be reviewed by the City Attorney prior to a
vote being taken by the City Council on May 16, 2000.
City of-Southiake, Texas
Memorandum
Calling Runoff Election
Page two
Supporting
Documents: Resolution No. 00-49, calling a Runoff Election for June 3, 2000.
M:\WP-FILES\ELECTION\Memo-Res-00-49.doc
• City of Southiake, Texas
RESOLUTION NO. 00-49
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS,
CALLING FOR A RUNOFF ELECTION TO BE HELD ON
JUNE 3, 2000, FOR THE OFFICE OF COUNCILMEMBER
PLACE 2; ESTABLISHING PROCEDURES FOR CONDUCT
OF THE ELECTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, an election was held on Saturday, May 6, 2000 to elect
officers to fill offices on the governing body of the City of Southlake; and,
WHEREAS, the city charter and Section 11 of Article 11 of the Texas
Constitution require that a candidate must receive the majority of all votes cast in order to
be elected to office; and,
WHEREAS, no candidate received the votes necessary to be elected to
the office of Councilmember Place 2.
WHEREAS, Section 2.025 of the Election Code (the "Code") requires
that the runoff election be held not earlier than the twentieth or later than the thirtieth day
after the date the final canvas of the main election is completed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SOUTHLAKE,TEXAS, THAT:
Section 1. Runoff Election Called: A runoff election shall be held in the City of
Southlake, Texas, on Saturday, June 3, 2000 at which the officer of Councilmember
Place 2 shall be elected.
Section 2. Candidates: The candidates for the runoff election shall be the candidates who
received the highest and second highest number of votes for the office of Councilmember
Place 2 in the main election held on May 6, 2000, in accordance with Section 2.023 of the
Code. The Mayor shall certify in writing the candidates eligible for placement on the
runoff election ballot and shall deliver the certification to the City Secretary.
Section 3. Terms: The candidate receiving the majority of votes for the office of
Councilmember Place 2 shall serve the three (3) year term ending May, 2003.
Section 4. Polling Places: The polling place for the runoff election shall be Johnson
Elementary School, 1301 North Carroll Avenue, Southlake, Texas, 76092. The polls
shall be open from 7:00 a.m. to 7:00 p.m. on election day, in accordance with and
pursuant to the requirements of the Code.
SL -3
• City of Southlake, Texas
Resolution No. 00-49
Page two
Section 5. Appointment of Election Judge and Alternate Election Judge: The following
named individuals are hereby appointed to serve as Presiding Election Judge and
Alternate Presiding Election Judge, respectively, at the election:
Presiding Judge: Karen Cienki
Alternate Judge: Laura Miklosko
Section 6. Publication and Posting of Notice of Runoff Election: Notice of the election
shall be published twice in the newspaper no later than May 19, 2000 in accordance with
the provisions of the Code. Additionally, notice shall be posted no later than May 19,
2000 in the regular place for posting notice of meetings of the city council of the city, and
shall remain posted continuously through election day, June 3, 2000.
Section 7. Early Voting:
a. Early Voting by personal appearance shall be conducted between the hours of
8:30 a.m. and 5:30 p.m. on each day which is not a Saturday, Sunday, or an official State
Holiday, beginning on May 22, 2000, which is the earliest practicable date, and
continuing through May 30, 2000.
b. Early Voting by personal appearance shall be conducted at the office of the
City Secretary, 1725 East Southlake Boulevard, Southlake, Texas 76092. The City
Secretary shall serve as the early voting clerk. Applications for early voting by mail shall
be delivered to the city secretary at the same address not later than 5:00 p.m., Friday,
May 26, 2000.
c. Early Voting, both by personal appearance and by mail, shall be by optical
scan ballots and shall be canvassed by the Early Voting Ballot Board, which is hereby
created. The Election Judge and Alternate Election Judge appointed herein shall serve as
the Presiding Officer and Alternate Presiding Officer respectively of the Early Voting
Ballot Board.
Section 8. Delivery of Returns: In accordance with the Code, immediately after the
closing of the polls on the day of the election the election officers named in this
resolution shall make and deliver the returns of the election in triplicate as follows: one
copy shall be retained by the Presiding Judge; one copy shall be delivered to the Mayor
of the City; and one copy of the returns together with the ballot boxes and all election
supplies shall be delivered to the City Secretary. All election records and supplies shall
be preserved by the City Secretary in accordance with the Code.
�1- y
City of Southlake, Texas
Resolution No. 00-49
Page three
Section 9. Effective Date: This resolution shall be effective upon its adoption.
PASSED AND APPROVED THIS THE 16TH DAY OF MAY,2000.
CITY OF SOUTHLAKE,TEXAS
Mayor Rick Stacy
ATTEST:
Sandra L. LeGrand
City Secretary
APPROVED AS TO FORM:
City Attorney
S� - S
City of Southlake, Texas
MEMORANDUM
bw TO: Billy Campbell, City Manager
FROM: Sharen Elam, Director of Finance, Ext. 716
SUBJECT: Approval of September 30 ,1999 Audit Report
Action Requested: Approval of September 30, 1999 Audit Report
Background
Information: City Charter requires the City at the close of each fiscal year have an
independent audit performed by a Certified Public Accountant. Weaver and
Tidwell L.L.P., Certified Public Accountants, performed the audit for fiscal
year 1999. Jerry Gaither, Partner, will present the Audit report on Tuesday
night.
Financial
Considerations: None required
Citizen Input/
Board Review: None required
Legal Review: None required
Alternatives: None
Supporting
Documents: September 30, 1999 Audit Report
Auditor's report on internal control
Management Letter on Audit Findings
Staff
Recommendation: Approve audit report
d -
SYYI
City of Southlake, Texas
STAFF REPORT
May 12, 2000
CASE NO: ZA 00-046 PROJECT: Site Plan -Lot 1,W. W. Hall No. 687 Addition-Dr.
Wright
STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787
REQUESTED ACTION: Site Plan on property legally described as Lot 1, W.W. Hall No. 687
Addition, an addition to the City of Southlake, Tarrant County, Texas,
according to the plat recorded in Cabinet A, Slide 2176, Plat Records,
Tarrant County, Texas, and being approximately 0.987 acres.
PURPOSE: The purpose of this plan is to address the addition of a gabled entry feature
to the front of the existing building. Two doorways with porches and a
sidewalk are also being added to the rear of the building. No other changes
are being proposed to the site.
LOCATION: On the north side of East Southlake Boulevard approximately 350' east of
North White Chapel Boulevard.
OWNER: GCSW, Ltd.
APPLICANT: Gregory Wright
CURRENT ZONING: "O-1" Office District
LAND USE CATEGORY: Office Commercial
NO. NOTICES SENT: Thirteen (13)
RESPONSES: One (1) response was received from within the 200' notification area:
• Cynthia Wright, GCSW Ltd, 200 E. Southlake Boulevard, Suite 30,
Southlake, TX, in favor. (Received April 25, 2000.)
P&Z ACTION: May 4, 2000; Approved(6-0) subject to Site Plan Review Summary No. 1,
dated April 28, 2000, deleting Item #1 (articulation requirements) and
allowing as proposed.
STAFF COMMENTS: Attached is Site Plan Review Summary No. 1, dated April 28, 2000.
NACommunity Development\WP-FILES\MEMO\2000cases\00-046SP.doc
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1. R. Boyd 1. "SF-IA" 1. Low Density Residential 1. 1.09 acres
2. R. Montoya 2. "SF-1 A" 2. Low Density Residential 2. 1.04 acres
3. C. Garrett 3. "SF-IA" 3. Low Density Residential 3. 1.30 acres
4. S. Petras 4. "SF-1 A" 4. Low Density Residential 4. 1.00 acres
5. D. Archambeau 5. "SF-IA" 5. Low Density Residential 5. 1.01 acres
6. D. Stoner 6. "SF-IA" 6. Low Density Residential 6. 1.00 acres
7. S. Bryant 7. "SF-IA" 7. Low Density Residential 7. 1.00 acres
8. S. Garrett 8. "AG" 8. Low Density Residential 8. 10.0 acres
9. White's Chapel United 9. "CS" 9. Public/Semi-Public 9. 0.79 acres
Methodist Church
10. White's Chapel United 10. "CS" 10. Public/Semi-Public 10. 9.5 acres
Methodist Church
11. White Chapel Cemetery 11. "CS" 11. Public/Semi-Public 11. 0.14 acres
12. White Chapel Cemetery 12. "CS" 12. Public/Semi-Public 12. 0.78 acres
13. EPIPD- Southlake#1 13. 64C-2" 13. Office Commercial 13. 0.94 acres
14. F. Putt 14. 66C-2" 14. Office Commercial 14. 0.77 acres
NACommunity Development\WP-FILES\NOTICE\2000 Exhibits\00-046SP.doc
qA-3
M/IORLEY ARCHITECTS
April 17, 2000
Mr. Dennis Killough or Ms. Karen Gandy
City of Southlake
200 South Main Street
Grapevine, TX 76051
Dear Karen or Dennis:
I've enclosed the"Site Plan Application". [Karen,per our conversation,you thought
"Site Plan"would be the most applicable to this request.] Per our previous conversation,
I've included the"Non-Exclusive Reciprocal Access Easement Agreement and
Declaration of Restrictions".
The change in the site represents the addition of a new entry @ approximately the center
of the front elevation and two doors to the rear elevation. The existing lease space of the
Wright Building will be subdivided from one lease space to two lease spaces (in addition
to the space that will remain to be occupied by Dr. Greg Wright's current office space).
As you know,our preference is to be placed on the next Planning&Zoning agenda
(May 4, 2000),with the City Council meeting date that follows the P &Z meeting. This
is important for Dr. Greg Wright to begin the renovations required to separate the lease
spaces. [I know this will require @ least one separate Building Permit.] In addition, by
copy of this letter and the City's"Guidelines for Posting Public Hearing Signs",Dr. Greg
Wright will be advised of the City's requirement to self post the"Notice of Public
Hearing"/"Site Plan" sign.
If you have any questions,please call. Thanks for your help@
Smc ely yours,
Louis p
Cc: Greg Wright,DDS(817)421-2464/FAX
617 - 329 - 4289 Fax 817 • 48 - 9552
920 S. Main St., Suite 190 , Grape4rinie, Texas 605"
e-mail: philemcrleygroup.com vvebsite: t^aww.morleygroup.corn
A Div,sion of The Morley Croup Inc.
IA'q
City of Southlake, Texas
SITE PLAN REVIEW SUMMARY
Case No.: ZA00-046 Review No.: One Date of Review: 4/28/00
Project Name: Site Plan—Wright Professional Building,Lot 1,W.W. Hall No. 687 Addition
OWNER: ARCHITECT:
Dr. Greg Wright Morley Architects
200 E. Southlake Blvd., Ste. 30 920 S. Main St., Ste. 190
Southlake,Texas 76092 Grapevine,Texas 76051
Phone: (817)481-7999 Phone: (817) 329-4289
Fax: (817)421-2464 Fax: (817)481-9552
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 4/17/00 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. 11F YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION,PLEASE CONTACT DENNIS KILLOUGH AT(817)481-5581,EXT.787.
General Development Standards Applies Comments
Corridor Overlay Regulations Y Applies to the extent it does not impact the buildable area.
Residential Adjacency Y Applies to the extent it does not impact the buildable area.
Building Articulation Y See Comment No. 1
Masonry Standards Y Complies
Impervious Coverage Y Complies
Bufferyards N No additional floor area is being added
Interior Landscape N No additional floor area is being added
Driveways N Driveway is existing,no additional traffic impacts are proposed
with this change.
Lighting N No new lighting is proposed.
* All structures on this site are existing. Since the original building permit was issued prior to adoption
of the Corridor Overlay Regulations and Residential Adjacency Standards, no Site Plan has been
approved by the City Council. The purpose of this plan is to address the addition of a gabled entry
feature to the front of the existing building.Two doorways with porches and a sidewalk are also being
added to the rear of the building. No other changes are being proposed to the site. The Zoning
Ordinance No.480, Section 43.9a requires the following: "All properties zoned at the effective date
of this ordinance which do not have a Council approved Concept Plan or Site Plan on file with the
City shall submit a Concept Plan or Site Plan........A Site Plan must be approved by Council prior to
the issuance of a building permit. All Concept Plans and Site Plans may only be approved by the City
Council after a recommendation by the Planning and Zoning Commission in accordance with the
same notice and hearing requirements for zoning changes as set forth in Section 46 of Ordinance 480,
as amended."
'IA•5
City of Southlake, Texas
* This review addresses only the changes proposed on the site. However,the Planning and Zoning
Commission and City Council may consider all regulations of the Corridor Overlay Zone and
Residential Adjacency Standards,to the extent they do not impact the buildable area, in evaluating
this application.
1. The existing building does not comply with articulation requirements of the Corridor Overlay
Regulations and Residential Adjacency Standards. The proposed change reduces the maximum
wall length on the front building fagade from approximately 62' to 47'. The maximum permitted
wall length without an off-set is 27'. (Variance Requested)
(P&ZAction 5/4100: delete, allow as proposed)
Cc: Dr. Greg Wright;Morley Architects VIA FAX
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City of Southlake, Texas
STAFF REPORT
May 12, 2000
CASE NO: ZA 00-028 PROJECT: Site Plan-Block 23, Southlake Town Square, Phase 3,
State 1
STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787
REQUESTED ACTION: Site Plan on property legally described as a portion of Tract 2A situated in
the Richard Eads Survey, Abstract No. 481, and being a revision of the
previously approved Block 18 of Southlake Town Square Addition, and
being a total of approximately 3.5 acres.
PURPOSE: Site Plan approval is required prior to issuance of a building permit.
LOCATION: On the north side of East Southlake Boulevard (F. M. 1709) approximately
1900' east of North Carroll Avenue.
OWNER: Carol Jean Peterka
APPLICANT: Cooper & Stebbins, L. P.
CURRENT ZONING: "NR-PUD" Non-Residential Planned Unit Development District with "C-3"
General Commercial District uses
LAND USE CATEGORY: Mixed Use
NO. NOTICES SENT: Twelve (12)
RESPONSES: One (1) response was received from within the 200' notification area:
• Dave Ewan, 205 Miron Drive, Southlake, Texas, opposed. "The traffic on
1709 is already horrible. We have problems as is getting from Miron
Drive onto 1709. You already have too many shopping centers."
(Received April 6, 2000.)
P&Z ACTION: April 6, 2000; Approved(5-1) subject to Site Plan Review Summary No. 2,
dated March 31, 2000, deleting Item #1 allowing articulation as shown;
deleting Item #2 allowing landscaping as shown on the colored rendering
with the south side being consistent with Town Square; the west side being
a streetscape consistent with Town Square; the east will be Type 'A' as
recommended; and the north being a streetscape consistent with Town
Square.
COUNCIL ACTION: April 18, 2000; Approved (6-0) on consent to table at the applicant's request
and to continue the Public Hearing to the May 16, 2000, City Council
meeting.
STAFF COMMENTS: Attached is Site Plan Review Summary No. 2, dated March 31, 2000.
16'1
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2. C.Peterka 2. "NR-PUD" 2. Mixed Use 2. 8.00 acres
3. The Shamrock Pipeline Corp 3. "C-3" 3. Retail Commercial 3. 1.00 acres
4. First Secruity Bank,NA 4. "C-3" 4. Retail Commercial 4. 4.69 acres
5. 98 HM Southlake,LP 5. "C-3" 5. Retail Commercial 5. 2.27 acres
6. G.Miron 6. "C-2" 6. Office Commercial 6. 0.51 acres
7. Z&E Land LLC 7. "C-2" 7. Office Commercial 7. 1.03 acres
8. P.Bruton 8. "S-P-2" 8. Office Commercial 8. 1.00 acres
9. D.Ewan 9. 110-1" 9. Office Commercial 9. 1.52 acres
10.Texas Health Resources,Inc. 10."S-P-2" 10.Office Commercial 10. 12.62 acres
NACommunity Development\WP-FILES\NOTICE\2000 Exhibits\00028SP.doc
16-3
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Southlake, Tarrant County, Texas
October 14, 1996
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SOUTH LAKE
TOWN SQUARE
April 5, 2000
Mr. Charlie Thomas
Deputy Director-Engineering Services
City of Southlake
1950 E. Continental
Southlake, TX 76092
Fax: 817-421-5782
Re: Block 23, Southlake Town Square, Phase III, Stage I
ZA-00-028
Dear Charlie:
We hereby respectfully request the City's assistance in handling off-site drainage through
Block 23. In conjunction with our site plan submittal (ZA-00-028), and as we discussed in
our meeting of March 22nd, we have discovered a headwall condition in the FM1709 right-
of-way that, as best we can determine, is collecting storm water from the FM1709
improvements and from private property improvements south of(i.e., across) FM1709, and
draining them across Block 23. Our current grading & utility plan before the City takes all
drainage into account and routes the water through our property and downstream to State
Highway 114. We would request equitable City (and other owners, as appropriate)
participation for the off-site water carried through the proposed design. Alternatively, we
request that the excess off-site drainage be diverted through drainage channels in the FM1709
right-of-way.
We appreciate the City's consideration of this matter.
Sincerely,
tPresi
Vit-Development
cc: Ron Harper
Dennis Killough RECD APR
Brian Stebbins 200�
Frank Bliss
A Development By
COOPER& STEBBINS
1256 MAIN STREET, SUITE 240, SOUTHLAKE, TExAS 76092
TELEPHONE (817) .._ FAx (817) 251-8717
1b.6
„. COOPER & STEBBINS
Cooper&Stebbins,LP.,1256 Main Street,Suite 240
Southlake,Texas 76092
Telephone(817)329-8400
Facsimile (817)251-8717
March 23, 2000
Mr. Dennis Killough
Senior Planner
1721 E. Southlake Blvd., Suite 100
Southlake, TX 76092
Re: Site Plan Review No. One Dated 3-13-00
Case No. ZA-00-028
Block 23, Southlake Town Square, Phase 3, Stage I
Dear Dennis:
Please find attached our formal submittal of Block 23, Southlake Town Square, Phase 3,
Stage I. I believe we have addressed all your comments with the following exceptions.
(Listed and numbered from your Site Plan Review Summary).
3.) The Concept Plan showed a sixty seven-foot (67') right-of-way for
Summit Ave., which was intended to allow for on-street parking. This
right-of-way would consist of a 25' roadway, two sides of angled parking
at 18' each and a six-foot sidewalk. We have provided on-street parking
along Summit Avenue consistent with the existing street parking in
Southlake Town Square. To allow greater stacking on FM 1709, we have
removed one space thereby allowing 52'-0” from the FM 1709 right-of-
way and 73'-0" from the curb. This is consistent with the stacking at the
intersection with State Street and Grand Avenue, which presents the same
conditions.
4.) We have provided the 5'-0" Type "A" bufferyard along the east boundary
of the property as requested and a 20'-0" bufferyard on the south property
line adjacent to FM 1709. The 1709 bufferyard is shown to be consistent
with the bufferyard already established in the NRPUD (regular spacing of
burr oaks). The NRPUD does not require bufferyards along interior
streets. However, we have provided a 7'-6" planted area between the
street curb and our parking along the south side of the common access
easement of Block 23. The streetscape on the north side of the common
access easement will be addressed in conjunction with the development of
Block 22.
RECD MARS
5.a) We are currently in negotiations with Diamond Shamrock for an easement
across or outright purchase of their 20' strip of property along our eastern
property line. We understand that acquisition of the rights to cross their
line a condition to issuance of necessary permits and to development of
this property.
Trail System Comments
We request approval of the 8' sidewalk as shown along FM 1709 for the required
trail, to tie into and be consistent with the FM 1709 sidewalk which runs along
Phase I of Southlake Town Square.
Fire Lane Comments
1.2 We will address the required turnaround in our construction documents
prior to filing for a building permit.
Tree Preservation
We have included on the Site Plan an overlay of the tree survey submitted with
the approved Concept Plan for Block 23.
Please do not hesitate to contact myself or Frank Bliss should you have any questions
regarding this information.
Sincerely,
ff J
Vice Pres -Development
cc: Frank Bliss
Brian Stebbins
Kevin Moran
David Smith
File
City of Southlake, Texas
SITE PLAN REVIEW SUMMARY
Case No.: ZA 00-028 Review No: Two Date of Review:3/31/00
Project Name: Site Plan—Block 23, Southlake Town Square Phase 3, Stage 1,Richard Eads Survey.
Abstract No. 481.
APPLICANT: ARCHITECT:
Cooper& Stebbins,L.P. Beck Architechture
1256 Main Street, Suite 240
Southlake,TX. 76092
Phone: 817)329-8400 Phone: (214) 522-8494
Fax: (817)251-8717 Attn: Brian R. Stebbins Fax: (214) 522-8537
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 03/23/00 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION,PLEASE CONTACT DENNIS KILLOUGH AT(817)481-5581,EXT.787.
General Development Standards Applies Comments
Corridor Overlay Regulations Y
Residential Adjacency N No residential properties are within 400' of this phase
Building Articulation Y See Comment No. 1
Masonry Standards Y Complies
Impervious Coverage N Not applicable
Bufferyards Y See Comment No. 2
Interior Landscape Y Landscape Plan is subject to City Council Approval
Driveways Y See Comment No. 3
1. The proposed north and south building elevations do not comply with horizontal or vertical
articulation requirements. The maximum permitted wall length is 72' and the total wall length
proposed is 79'. There are no vertical or horizontal off-sets meeting the requirements. The east
and west facades are each 60' in length with no off-sets. (Variance requested) (P& Z Action
416100: delete allowing as proposed)
2. A 5' type `A' bufferyard is required along the east and on both sides of the proposed Block 22&
23 line. A 20' type `O' bufferyard is required along the south adjacent to F.M. 1709. Provide a
bufferyard calculation chart on the plan and show and label each bufferyard.(Variance requested)
(P&Z Action 416100, delete allowing landscaping as shown on the colored rendering with the south
side being consistent with Town Square; the west side being a streetscape consistent with Town
Square, the east will be Type 'A'as recommended; and the north being a streetscape consistent with
Town Square)
`l�-q
City of Southlake, Texas
3. A letter of permission and a Common Access Easement from the owner of the 20' strip of land
along the east is required prior to construction of the driveways crossing this area.
4. Show, label, and dimension all fire lines. Fire lanes are subject to Fire Marshal approval.
* All lighting must comply with the Lighting Ordinance.
* Since no development is occurring on the north portion of the site and the previously approved
Concept Plan and Preliminary Plat addressed issues on this area and since a revised Preliminary
Plat is being processed on the area to the north,which allows the City to address issues affecting
this area,the Zoning Administrator has waived the development plan requirement.
* A development plan approval may be required prior to site plan approval for future development.
A Revised Site Plan approval will be required prior to issuance of a building permit for buildings
23B &23C.
* No review of proposed signs is intended with this site plan.A separate building permit is required
prior to construction of any signs.
* It appears that this property lies within the 65 'LDN D/FW Regional Airport Overlay Zone and
will require construction standards that meet requirements of the Airport Compatible Land Use
Zoning Ordinance No. 479.
* A developer's agreement is required prior to any construction permits for public infrastructure.
* The applicant should be aware that prior to issuance of a building permit a Plat must be processed
and filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan,
and building plans,must be submitted for approval and all required fees must be paid. This may
include but not be limited to the following fees: Park Fee,Perimeter Street Fee, Water& Sewer
Impact and Tap Fees, and related Permit Fees.
* A letter of permission from the adjacent property owner(s)on the east must be obtained prior to
issuance of a building permit for the construction of the off-site pavement and a permit from
TxDOT must be obtained prior to any curb cut along F.M. 1709.
* Please be aware that any change of tenant/owners with a request for a new C.O. will require that
all parking areas meet the "all weather surface" and parking requirements in the zoning ordinance
and all fire lanes shall be per the Fire Department's requirements.
* Denotes Informational Comment
L:\COMDEV\W P-FILES\REV\#SPLAN-I.WPD
16-I�
City of Southlake, Texas
TREE PRESERVATION ANALYSIS
(Non-Residential Development)
Case: 00-028 Date of Review: 3—09 -00 Number of Pages: 1
Project Name: Block 23, Southlake Town Square(Site Plan)
OWNER\DEVELOPER PREPARED BY:
Cooper& Stebbins
1256 Main Street
Southlake,TX 76092
Phone: (817) 329-6400 Phone:
Fax: Fax:
THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED
PROJECT AND IS TO PROVIDE AN ANALYSIS OF THE PLAN OR SURVEY AND THE IMPACT
OF CONSTRUCTION ON ANY PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR
CLARIFICATION CONTACT KEITH MARTIN, LANDSCAPE ADMINISTRATOR AT (817)481-
5581 EXT. 848.
TREE PRESERVATION COMMENTS:
1. The submitted Tree Survey does not meet the requirements of the Tree Preservation Ordinance
585-B. The proposed construction is riot shown on the Tree Survey. Please reference Schedule B,
of the Tree preservation ordinance 585-B for the requirements regarding the submittal of the
required Tree Survey.
2. A significant amount of the existing American Elms on the developing site and within the
Common Open Space Area to the West have declined within the past year.'The trees are now
inhabited by pathogens and should be removed and destroyed in a.proper manor to reduce the
spread of the pathogens to remaining healthy trees. I am currently in discussion with the Texas
Forest Service about the identification of a Longhorn Bore beetle larva removed from on of the
American Elms on the site.
3. The trees on the site are primarily made up of American Elm, Cedar Elm, Post Oaks and Honey
Locust and Bois d' Arc. I did not notice any Mesquite and Hackberry on the site although I am
sure there are some intermingled within the area. There are a considerable amount of small Cedar
Elm that are perfect for transplanting size.
4. There is a possibility that a small clump of American Elms existing somewhere between Building
23A and the East property line can be preserved.
BUILDING INSPECTIONS
City of Southlake, Texas
* All requirements and regulations of the Tree Preservation Ordinance 585-A, apply to the entirety
of this lot. Please be aware of the penalties of not applying the tree preservation protection
methods required by the Tree Preservation Ordinance 585-A.
BUILDING INSPECTIONS
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City of Southiake, Texas
STAFF REPORT
May 12, 2000
CASE NO: ZA 00-029 PROJECT: Revised Preliminary Plat-Blocks 22 & 23, Southlake
Town Square
STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787
REQUESTED ACTION: Revised Preliminary Plat on property legally described as a portion of Tract
2A situated in the Richard Eads Survey, Abstract No. 481, and being a
revision of the previously approved Block 18 of Southlake Town Square
Addition, and being a total of approximately 12.4 acres.
PURPOSE: Revise a previously approved single block into two blocks. Preliminary Plat
approval is required prior to Final Plat approval.
LOCATION: On the north side of East Southlake Boulevard (F. M. 1709) approximately
1900' east of North Carroll Avenue.
OWNER: Carol Jean Peterka
APPLICANT: Cooper & Stebbins, L. P.
CURRENT ZONING: "NR-PUD" Non-Residential Planned Unit Development District with "C-3"
General Commercial District uses
LAND USE CATEGORY: Mixed Use
NO.NOTICES SENT: Twelve (12)
RESPONSES: Two (2) responses were received from within the 200' notification area:
• Gary Miron, 1695 E. Southlake Boulevard, Southlake, TX, in favor.
(Received March 29, 2000.)
• Dave Ewan, 205 Miron Drive, Southlake, Texas, opposed. "The traffic on
1709 is already horrible. We have trouble getting out on 1709 as is.
Another shopping mall will not help. We already have enough shopping
as is." (Received April 6, 2000.)
P&Z ACTION: April 6, 2000; Approved(6-0) subject to Plat Review Summary No. 2,dated
March 31, 2000.
COUNCIL ACTION: April 18, 2000; Approved (6-0) on consent to table at the applicant's request
to the May 16, 2000, City Council meeting.
STAFF COMMENTS: Attached is Plat Review Summary No. 2, dated March 31, 2000.
NACommunity Development\WP-FILES\MEMO\2000cases\00-029PP.doc
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ZA00-029
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Property Owner Zonin Land Use Description Acrea e
1. L.Berk 1. "AG" 1. Office Commercial 1. 4.02 acres
2. L.Berk 2. "AG" 2. Office Commercial 2. 1.62 acres
3. L.Berk 3. "AG" 3. Office Commercial 3. 8.29 acres
4. State of Texas 4. "C-3" 4. Retail Commercial 4. 2.41 acres
5. State of Texas 5. "C-3" 5. Retail Commercial 5. 3.12 acres
6. Home Depot USA,Inc. 6. "C-3" 6. Retail Commercial 6. 11.52 acres
7. The Shamrock Pipeline Corp 7. "C-3" 7. Retail Commercial 7. 1.00 acres
8. First Secruity Bank,NA 8. "C-3" 8. Retail Commercial 8. 4.69 acres
9. 98 HM Southlake,LP 9. "C-3" 9. Retail Commercial 9. 2.27 acres
10.G. Miron 10."C-2" 10.Office Commercial 10.0.51 acres
11.Z&E Land LLC 11."C-2" 11.Office Commercial 11. 1.03 acres
12.P.Bruton 12."S-P-2" 12.Office Commercial 12. 1.00 acres
13.D.Ewan 13."O-l" 13.Office Commercial 13. 1.52 acres
14.Texas Health Resources,Inc. 14. "S-P-2" 14.Office Commercial 14. 12.62 acres
15.C.Peterka 15. "NR-PUD" 15.Mixed Use 15. 31.54 acres
N:\Community Development\WP-FILES\NOTICE\2000 Exhibits\00029RPP.doc
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,. COOPER & STEBBINS
Cooper&Stebbins,LP.,1256 Main Street,Suite 240
Southlake,Texas 76092
Telephone(817)329-8400
Facsimile (817)251-8717
March 23, 2000
Mr. Dennis Killough
Senior Planner
1721 E. Southlake Blvd., Suite 100
Southlake, TX 76092
Re: Site Plan Review No. One Dated 3-13-00
Case No. ZA-00-028
Block 23, Southlake Town Square, Phase 3, Stage I
Dear Dennis:
Please find attached our formal submittal of Block 23, Southlake Town Square, Phase 3,
Stage I. I believe we have addressed all your comments with the following exceptions.
(Listed and numbered from your Site Plan Review Summary).
3.) The Concept Plan showed a sixty seven-foot (67') right-of-way for
Summit Ave., which was intended to allow for on-street parking. This
right-of-way would consist of a 25' roadway, two sides of angled parking
at 18' each and a six-foot sidewalk. We have provided on-street parking
along Summit Avenue consistent with the existing street parking in
Southlake Town Square. To allow greater stacking on FM 1709, we have
removed one space thereby allowing 52'-0" from the FM 1709 right-of-
way and 73'-0" from the curb. This is consistent with the stacking at the
intersection with State Street and Grand Avenue, which presents the same
conditions.
4.) We have provided the 5'-0" Type "A"bufferyard along the east boundary
of the property as requested and a 20'-0" bufferyard on the south property
line adjacent to FM 1709. The 1709 bufferyard is shown to be consistent
with the bufferyard already established in the NRPUD (regular spacing of
burr oaks). The NRPUD does not require bufferyards along interior
streets. However, we have provided a 7'-6" planted area between the
street curb and our parking along the south side of the common access
easement of Block 23. The streetscape on the north side of the common
access easement will be addressed in conjunction with the development of
Block 22.
CD MAR
�C-5
5.a) We are currently in negotiations with Diamond Shamrock for an easement
across or outright purchase of their 20' strip of property along our eastern
property line. We understand that acquisition of the rights to cross their
line a condition to issuance of necessary permits and to development of
this property.
Trail System Comments
We request approval of the 8' sidewalk as shown along FM 1709 for the required
trail, to tie into and be consistent with the FM 1709 sidewalk which runs along
Phase I of Southlake Town Square.
Fire Lane Comments
1.2 We will address the required turnaround in our construction documents
prior to filing for a building permit.
Tree Preservation
We have included on the Site Plan an overlay of the tree survey submitted with
the approved Concept Plan for Block 23.
Please do not hesitate to contact myself or Frank Bliss should you have any questions
regarding this information.
Sincerely,
ZPres
Development
cc: Frank Bliss
Brian Stebbins
Kevin Moran
David Smith
File
' '1C•lc
City of Southiake, Texas
PLAT REVIEW SUMMARY
Case No: ZA 00-029 Review No: Two Date of Review: 3/31/00
Project Name: Revised Preliminary Plat - Blocks 22&23, Southlake Town Square,being 128.9 acres out
of the Richard Eads Survey Abstract No 481
APPLICANT: SURVEYOR:
Cooper& Stebbins,L.P. Graham Associates, Inc.
1256 Main Street, Suite 240 616 Six Flags Drive, Suite 400
Phone: 817) 329-8400 Phone: (817)640-8535
Fax:(817) 251-8717Attn: Brian R. Stebbins Fax: (817)251-8717
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 03/23/00 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION,PLEASE CONTACT DENNIS KILOUGH AT(817)481-5581,EXT.787.
1. If pedestrian access easement is needed for the 8' trail, it should be increased to 10' in width to allow
adequate room for construction within the easement.
2. Blocks/Lots must be numbered in consecutive order. There does not appear to be a Block 20 or 21
within the previous plat.
3. Provide recording for Common Access Easement across the Diamond Shamrock property.
* It appears this property lies within the 65 'LDN D/FW Regional Airport Overlay Zone, requiring
construction standards in compliance with the Airport Compatible Land Use Zoning Ordinance No.
479. Additionally, the Avigation Easement and Release shown in Appendix 3 of the Subdivision
Ordinance No.483 should be executed on subsequent Plats to be filed in the County Plat Records.
* A Developers Agreement is required prior to construction of any public infrastructure. The
Developer's Agreement for this addition should consider streets, drainage, park dedication
requirements and fees,off-site sewer extensions,off-site drainage and utility easements and impact
fees. Final Plat must be approved prior to approval of the Developer Agreement.
* Denotes Informational Comment
N:\COMKMITY DBVEWPKW\NF-FILES\RRV\2000\00-029RPP2.WC
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City of Southiake,Texas
STAFF REPORT
May 12, 2000
CASE NO: ZA 00-020 PROJECT: Ordinance No. 480-337-First Reading-Rezoning and
Concept Plan-Gateway Plaza, Phase II
STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787
REQUESTED ACTION: Zoning Change on property legally described as portions of Tracts 1,2, 3,4,
5, 6, & 7, W. E. Mayfield's Subdivision, according to the plat recorded in
Volume 388-C, Page 4, Plat Records, Tarrant County, Texas, and being
approximately 39.5636 acres.
PURPOSE: Zoning/Concept Plan approval required prior to development. Property is
located in the Corridor Overlay Zone.
LOCATION: On the south side of S.H. 114 and the north side of East Southlake Boulevard
(F. M. 1709) approximately 200' west of Crooked Lane.
OWNERS: Conner Lam, Gregory P. Woodside, Donald E. Vogel, Chung Cheng Hong,
Glen Scott Harrell, Wetzel Family Partnership, Ltd., and Gateway Phase II
J.V.
APPLICANT: Wyndham Properties, Ltd.
CURRENT ZONING: "AG" Agricultural District and "C-2" Local Retail Commercial District
REQUESTED ZONING: "S-P-2" Generalized Site Plan District with "C-3" General Commercial
District uses, including a gasoline service station and tires, batteries, and
automobile accessories.
LAND USE CATEGORY: Mixed Use
NO. NOTICES SENT: Twenty-five (25)
RESPONSES: Three (3) responses were received from within the 200' notification area:
• Michael Wetzel,president, Wetzel Family Partnership, 4212 Wyldwood,
Austin, TX, in favor,"Let them go! Do it...more tax base for Southlake."
(Received March 29, 2000.)
• Glen Scott Harrell, 2706 East Southlake Boulevard, Southlake, TX, in
favor. (Received March 30, 2000.)
• A second letter was received from Glen Scott Harrell on April 20,
2000. See attached letter.
• Gregory P. Woodside, 2724 E. Southlake Blvd, Southlake, Texas, in
favor. "The businesses that will occupy this development should generate
substantial additional tax revenue for the City of Southlake." (Received
April 6, 2000.)
gA-�
City of Southlake, Texas
Seven(7) responses were received from outside the 200' notification area:
• Dana Sternfeld, Spin Represantive Liaison 9W, Dominion Development,
opposed. See attached letter. (Received April 6, 2000.)
• Terri Caniford, 810 Huntington Court, Southlake, TX, in favor. See
attached letter. (Received April 13, 2000.)
• Mark Terry, 2122 Forest Hills Road, Southlake, TX, in favor, "I was
surprised at the Star-Telegram story yesterday as it did not indicate the
amount of support that the Costco presentation generated. I was pleased
at the tone of the meeting and thought that most of the citizens at the
meeting supported this project. I am looking forward to shopping there."
(Received April 13, 2000.)
• William R. Prechtel, 905 Independence Parkway, Southlake, TX, in favor,
"So far this year I have attended 5 SPIN meeting and all but.two City
Council and P&Z meetings and never have I seen such overwhelming
support for a project. On four different occasions all but a handful of the
over than 100 attendees broke into applause in support of this project and
the positive thing it will bring to this community. Certainly, I too am in
complete support of this project." (Received April 14, 2000.)
• Laura Chelf, 701 Bryson Way, Southlake, TX, opposed. See attached
letter. (Received April 24, 2000.)
• Lynda Warner, 716 Wentwood Drive, Southlake, TX, opposed. See
attached letter. (Received April 24, 2000.)
• Vic Vincent, 701 Garden Court, Southlake, TX, in favor, "I understand
there is a possibility of Costco coming to Southlake. I also understand
that there may be a question of whether this is the type of business we
want in Southlake. Many people think Costco is a `member warehouse
club' like Sam's Club, it is not! I am a member of both and liken Costco
to Nordstrom's and Sam's to Wal-Mart. In my opinion Costco is exactly
what we are looking for and would be a great addition to our city."
(Received May 12, 2000.)
P&Z ACTION: April 6, 2000; Approved (6-0) to continue the Public Hearing to April 24,
2000, at 6:30 p.m. in the City Hall Building.
April 24, 2000; Approved (4-0)to table and to continue the Public Hearing
to the May 4, Planning and Zoning Commission meeting.
May 4, 2000; Approved (4-0) subject to Concept Plan Review Summary
No. 3, dated April 20, 2000, and subject to the following:
• In addition to this Concept Plan approved with the S-P-2 zoning, the
development regulations in the document shall be required on this
development. If any requirements in the regulations are in conflict with
other requirements of the approved plan and development regulations,the
more stringent requirements shall apply.
• Regarding Item #l.d (impervious coverage) allow as shown but
recommending decreasing the number of parking spaces along Nolen
Drive by increasing the size of the parking islands located on the east
side of the parking lot except those affronting Nolen Drive by two
0-1
y City of Southlake, Texas
spaces;
• Deleting Item #l.e (parking requirements for restaurants) requiring no
additional parking spaces for outdoor seating;
• Allowing the variance requested in Item #l.f with respect to the one
ancillary building less than 2,000 s.f. limited to the gas station building
only;
• Regarding Item#2.b (5' bufferyard), allow as proposed;
• Permitting the variance in Item #3 (location of loading dock) but
accepting the applicant's guarantee that it is not visible from F.M. 1709
or S.H. 114 and requiring the applicant to find ways to soften the
appearance from Nolen Drive;
• Regarding Item#4.b,requiring a right-in/right-out on Drive A unless the
driveway is moved;
• Regarding Item #4.c, keeping Drive B as far east as possible with out
conflicting with the culvert on the south side of F.M. 1709;
• Deleting Item#4.d(minimum 500' driveway spacing), and allowing as
shown;
• Regarding Item#4.e, requiring Drive B to be reevaluated due to the new
design; increasing Drive F by two spaces on the south and one space on
the north; and moving Drive G,the turn into the gas station,as far west
as possible;
• Deleting Item#4.h(relocating Drive J further north);
• Deleting Item #5.c (articulation) and allowing as shown and requiring
articulation on all visible areas;
• Recommending outside storage as permitted by Ordinance 480, Section
45.11, as amended, with noted conditions;
• Permitting 5 lanes on Nolen Drive within a 70' R.O.W. as shown with
stacked utilities adjacent to the R.O.W.;
• Allowing bufferyard along Nolen Drive as shown;
• Allowing Drive I as shown;
• Allowing one gas station as approved tonight, and
• Allowing"C-3"Uses, excluding the following:
7) conventional golf courses, including outdoor driving ranges
accessory thereto, but excluding outdoor miniature golf courses;
16) Lodges, sororities, and/or fraternities;
18) Mortuaries, funeral homes and undertakers
23) Plumbing and heating appliance repair installation service
Allowing this "C-3"use, amended as follows:
17)Allowing Medical care facilities to include nursing and-oar
homes, hospitals with their related facilities and supportive retail
and personal service uses operated by or under the control o f the
hospital primarily for the convenience of patients, staff and
visitors.
Allowing"O-l"Uses, excluding the following:
29)Radio recording and television broadcasting offices and
studios.
Allowing"C-2" Uses, excluding the following:
8) Business colleges or private schools for vocational training
24) Frozen food lockers for individual or family use.
IM
' City of Southlake, Texas
Other Limitations include:
a) Limiting any office related training to 30% of the tenant's floor
area
b) Limiting the number of screens in auditoriums, theaters, and
cinemas to twelve screens
STAFF COMMENTS: Attached is Concept Plan Review Summary No. 5, dated May 12, 2000.
NACommunity Development\WP-FILES\MEMO\2000cases\00-020ZC.doc
Tuesday,April 18,2000
Karen Gandy
Zoning Administration
City of Southlake
667 N.Carroll Ave.
Southlake,Tx 76092
Dear Karen Gandy,
My property at 2706 E.Southlake Blvd.is a part of Mr.Willikinson's Gateway Plaza
Phase 2 planned development. I have been a resident of Southlake and Grapevine most of
my life.My business is here and my son goes to school in Southlake. Our family has deep
roots here.We feel privileged to live in this community. Southlake has set the standard
for a sense of community with well planned growth and a commitment to the families
that live here.
Over the years Southlake Blvd.has changed from a two lane street to a five lane road. I
have seen numerous small animal that couldn't make it across the road. I have
personally lost two dogs to the traffic. Planes fly over our house day and night making it
impossible to enjoy the outdoors.It is almost impossible to get out of my driveway to take
my son to school due to the back up to get onto Hwy. 114. There is a Lowes,a Liberty
Bank,a Wal Mart,several office buildings and a large shopping center within walking
distance. There are no neighbors or children for my son to play with. Four vacant
houses are on either side of my lawn.
This is no longer a residential area. It has become an excellent commercial district that
can further enhance Southlake's reputation for excellence. I am for the proposed
Gateway Pla7fthase 2 development.
S' ck8outhl
2
Southlake,Tx 76092
I6CD APR 2 0 2000
4��
Apr-11-00 02:51P P.01
w April 6, 2000
P & Z Commission Mtg.
RE: Gateway Plaza Costco Addition
Dear Sirs,
Please accept this letter as my statement regarding the Gateway Plaza
Development. I am concerned with news of an addition of the Costco Super
Center at the intersection of Hwy. 114 & Southlake Blvd. 1 was told by a
neighbor and not informed by a newspaper or flyer which has been the
procedure in the past. Having another "box" of this magnitude will totally
deface Southlake not to mention the multitude of traffic and undesirables it
will attract. Is this what we want newcomers to see as they're visiting our
city? This development is starting to represent Southlake as a fast, busy and
blue-collar type of town.
With the current infrastructure in place, the police force and city services
(W couldn't even begin to handle the problems that it will create. Not to
mention the amount of truckers coming in with supplies from 114 Hwy...as
if there aren't enough already. I'm really surprised that city officials would
allow such a project. Why don`t we suggest that companies like Costco and
other supercenters of this sort fill the empty buildings that currently exist
rather than create another? We would still benefit from the taxes and benefit
from the services as well. Costco didn't make it in central Dallas, why do
they think they can make it here? I would also poll the residents to see how
many would use this type of service and/or do they currently buy products
from a Sam's Wholesale or Price Club. Please re-think this project and the
repercussions it will cause as a result. Naturally, I am against this project
and will continue to voice concerns over this development at City Council if
need be.
Thank you,
ff),_X1a__41.1h_ —J
Dana A. Sternfeld
Spin Rep. Liasion 9W
Dominion Development
APR 6 2000
City of Southlake, Texas
Lori Farwell
From: TLCaniford@aol.com
'ent: Thursday,April 13, 2000 7:12 AM
To: Ifarwell@cityofsouthlake.com
Subject: Costco
P&Z Members and Council Members,
After reading the Star Telegram article on April 12, 2000, regarding Costco
planning to come to Southlake in the Gateway development, I wanted to express
my support of the retailer but I was not able to attend the S. P. I. N.
meeting.
Based on the information provided by the Terry Wilkinson, the developer, and
Costco, I am mystified that there is opposition.As a taxpayer I welcome a
company that will add over$1.5 million to the city's tax revenue. By my
calculations that is almost 8.5%of Southlake's total budget of$18.4
million. Costco will be helping to carry a large portion of the tax burden
that the homeowner has had to shoulder in Southlake. I can assure you that I
would be extremely vocal if the Costco proposal fails and property owners are
assessed additional taxes.
Costco offers upscale merchandise and it's location is perfect since it is in
the midst of a commercial area not a residential area.As a resident, I want
to be able to keep my spending dollars in Southlake and not have to travel
all over the Metroplex. If the detractors are so upset about Costco,why
didn't they protest Lowe's?We already had Home Depot!
have been happy with Southlake's commercial and residential growth plans up
until now, but I am beginning to be concerned that a few interest groups seem
to think they know what's best for everyone in Southlake. I want you all to
know this is not the case--they do not speak for all homeowners!
Regards,
Terri Caniford
810 Huntington Court
(Southlake resident for 4 years: Northeast Tarrant County resident for 19
years)
RECp APR 13 2000
U-1
Rpr 24 00 02: 23p Laura H. Chelf 817 421 -5054 p. 1
11
April 24,2000
City of Southlake
Planning and Zoning Commission
667 North Carroll Avenue
Southlake,TX 76092
Dear Commissioners,
I am opposed to the proposed Costco in Gateway Phase II. Below are just a few of my concerns:
• While the plan for Highway 114 looks sufficient to handle the traffic,how long will the Costco
be open before the highway construction is complete?
What percentage of the customers of Costco will actually use the Highway 114 entrance and
what percentage will be using Southlake Boulevard? Traffic congestion on Southlake Blvd.is
already almost unmanageable.
• Will the addition of a warehouse club raise crime rates and force the city to hire more police
officers to handle it?
Does this type of business fit ift our community?
• What will it cost the city to bring in this type of business?
• I keep hearing about the tax revenue the Costco will bring to Southlake. How is that going to
help the residents? Will our taxes be lower? If so,how long will that take?
I am confident you will examine all of these issues as well as many others in making your decision.
If the Costco is inevitable,please consider the following:
• Is it possible to make sure the infrastructure is in place before the store is allowed to open?
• Will every effort be made to save the many beautiful trees on that property?
• Will the structure be designed to keep it from looking like a"big box"?
Thank you for your careful consideration of this matter.
Sincerely,
La pelf
W-M A P 12 4 2000
04/24/00 13:14 FAX Z O1
716 WcntwoW Drive
SouthW TX 76092
fats'ffi fle .-ttal
To: P&Z Committee Fax: 499-9370
From: Lynda Warner Date: 4/24/00
Re: Gateway Phase 11 Pages: 1
cc:
❑urgent ❑For Review 0 Plea=Comment 0 Pfau Reply ❑Pkwa RacWle
i would like to formally oppose the proposed Casio in Gateway Phase U. My concerns include
the following:
-Is the curnmt/future highway infrastructure truly able t0 handle the traffic this type of business
will bring?
-Will the addition of a warehouse club raise crime rates in our town forcing Southlake to hire more
Police?
-Does this type of business truly fit into our community:►
-Do we really want another"bit;box"store at the gateway to our community?
t am confident that the committee will examine all of these issues before malting a decision.
Thank you for your consideration in this matter.
Sincerely,
Lynda Warner REM APR 2 4 2000
�Aq
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Property Owners Zoning Land Use Description Acreage
1. DFW Highway 114 Ltd. 1. "C-3" 1. Office Commercial 1. 5.56 acres
2. DFW Highway 114 Ltd. 2. "C-3" 2. Office Commercial 2. 2.20 acres
3. N. Graham 3. "C-3" 3. Office Commercial 3. 0.89 acres
4. N. Graham 4. "AG" 4. Office Commercial 4. 6.41 acres
5. Austin Oaks Homeowners Assn. 5. "C-1" 5. Office Commercial 5. 0.20 acres
6. 168 Venture No. 111 6. "C-3" 6. Office Commercial 6. 0.45 acres
7. 168 Venture No. 111 7. "C-3" 7. Office Commercial 7. 0.46 acres
8. Wyndham Properties Ltd. 8. "S-P-2" 8. Mixed Use 8. 1.38 acres
9. Wyndham Properties Ltd. 9. "S-P-2" 9. Mixed Use 9. 32.00 acres
10. State of Texas 10. "AG" 10.Retail Commercial 10. 1.24 acres
11.H. Carr 11. "AG" 11.Retail Commercial 11.2.49 acres
12. B. Gordon 12. "AG" 12. Retail Commercial 12. 1.53 acres
13.M. Sathre 13."AG" 13.Retail Commercial 13. 3.23 acres
14.H. Shanklin 14."AG" 14.Retail Commercial 14. 5.32 acres
15.Park Monticello Ltd. 15. "C-2" 15.Retail Commercial 15. 2.52 acres
16.International MBC Inc. 16. "C-2" 16.Retail Commercial 16. 0.89 acres
17.Liberty Bank 17. "C-2" 17.Mixed Use 17. 0.18 acres
18. Southlake Office Partners JV 18. "C-2" 18.Mixed Use 18.0.40 acres
19.Liberty Bank 19. "C-2" 19.Mixed Use 19. 0.72 acres
20. Southlake Office Partners JV 20. "C-2" 20.Mixed Use 20.0.40 acres
21.Lowe's Home Centers Inc. 21. "C-3" 21.Mixed Use 21. 14.72 acres
22. State of Texas 22. "C-3" 22. Mixed Use 22. 2.84 acres
N:\Community Development\WP-FILES\NOTICE\2000 Exhibits\00020ZCP.doc
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CONCEPT PLAN REVIEW SUMMARY
,Case No: ZA—00-020 Review No: Three Date of Review: 04/20/00
Project Name: Concept Plan -Gateway Plaza Phase II
DEVELOPER COMMENTS:
1.d. Areas designated as Open Space, bufferyards, and Public Rights-of-ways shall equal 25%:
We request that the Public Right-of-way be counted toward the non-impervious coverage area. We are
dedicating much more Right-of-way and building a wider roadway that this development requires. This
larger roadway is for the City's benefit and we have agreed to comply,however we request that the dedicated
area be counted in the impervious coverage calculations. As shown the impervious coverage is 72.7%,
without the Public R.O.W. the impervious coverage is as follows:
Tract A— 74.67%impervious coverage.
Tract B -79.35%impervious coverage.
Tract C—72.49%impervious coverage.
Le. Outdoor Dining:
We are asking that the outdoor dining areas not be calculated in the overall square feet. We believe that
outdoor dining will be used as alternate seating rather than in addition to inside seating.
Lf. Ancillary building shall have a minimum floor area of 2000 square feet:
This gas station will not have a convenience store, and will be unattended; however there will be a small
structure that will house equipment. This structure will be approximately 72 feet square.
(4W2.b. No parking spaces may encroach into a bufferyard.
A 5-foot bufferyard is required between Gateway Phase I and Phase II. We propose to increase this
bufferyard to 10 foot for the entire boundary of the property with the exception of the area of the 6 parking
spaces shown in the southeast corner. If we are required to shift these parking spaces over we will begin to
encroach on the creek that we are working to preserve.
3. In the Corridor Overlay Zone, a minimum 10-foot solid screening wall shall be required to screen views
of loading docks:
We will provide 10 foot screening walls that will screen along Highway 114, and Southlake Blvd,and will
provide landscaped berms within the bufferyards to help in screening, however we request that the loading
docks be allowed as shown on building 11.
4. Driveway ingress and egress:
As you will note we only have two drives on FM 1709 and one on S.H. 114 access road. Therefore we are making
the primary access on Nolen Drive request that the drive alignments be allowed as shown.
4.a. Show and label the distance to the nearest driveway,west of Drive A:
It is my understanding that the property located to the west of Drive A,will have a shared drive with Liberty
Bank,which is shown and dimensioned on the concept plan.
4.b. Drive A has some conflicts with the drive across 1709 into Georgetown:
We are providing a 96 feet offset between this drive and the Georgetown drive across F.M. 1709. This
driveway can be moved east to align with Georgetown's driveway. That alignment will provide
approximately 310' separation from Nolen Drive, and 490' separation from Liberty Bank drive.
4.c. Drive B is located within a creek area, staff recommends that it be relocated outside of this area:
As requested in the previous meeting, we moved this drive as far east as possible, we can however move the
drive west approximately 60',and stay out of the creek area.
P-13 RECD A P R 2 4 2onn
4.d. Provide the minimum 500' spacing between Driveways on S.H.114 and F.M. 1709.
From Driveway/ To Driveway/Intersection Required Provided Deficiency
Intersection Spacing Spacing
Drive I East to the nearest Drive 500, 483' 17'
This is a right in right out drive off of S.H.114 access road.
Drive A West to the nearest Drive 500, 200'* 300'*
* Staff is considering the existing driveway to the abandoned house,however there is a dedicated
common access for this lot on the Liberty Bank plat. We believe that the spacing is 302' separation.
We have spaced Drive A 500' west of Nolen Road to provide required separation, however we can move this
drive to the east to align with Georgetown Driveway providing 310' separation from Nolen Drive, and 490'
separation from the Liberty Bank Drive.
Drive B To Nolen Drive Intersection 500' 481' 19,
Drive B East to nearest Drive 500, 291' 209'
We have moved this drive east as requested. As noted in 4.c. we can move this drive west 60' and have the
following spacing: 420' west to Nolen, and 351' east to Gateway 1 drive A. As you will note we only have
two drives on F.M. 1709 and one on S.H.114 access road.
4.e. Driveway Stacking Depths:
Driveway Required Spacing Proposed Spacing Deficiency
Drive E 150, 137' 13'
Drive B 100, 42' 58'
Drive F 100, 29' 71'
Drive G 150, 48' 102'
We meet the stacking depths on S.H.114 and on F.M. 1709, and we propose to build Nolen Road with five
lanes two each direction, and one center turn lane. We believe that Nolen Road will have high northbound
traffic volumes in the morning with the rush hour traffic getting to the S.H. 114 on ramp, there will be very
little south bound traffic. We believe that the extra lanes on Nolen Road combined with the fact that the peek
rush hour traffic will not occur during normal shopping hours,will help to alleviate the need for the extra
stacking depth.
4.h. Relocate Drive J further north, does not align with the existing stacking provided in Gateway Phase I:
We feel that it is important to connect Phase I with Phase II, we will have this connection drive back behind
the electrical transformer, but due to the topographic changes and trees within this area,we will not be able
to move the drive back to the approved location.
5.c. Proved horizontal and vertical articulation on Building 11:
We will comply with the articulation requirement on all visible elevations. The portion of the west wall
backing up to Lowes Home Improvement Center will not be visible from the R.O.W. and we request a waver
on this elevation. Line of sight detail will be provided.
ID-14 RECD APR 24 2000
City of Southlake, Texas
-CONCEPT PLAN REVIEW SUMMARY
Case No: ZA 00-020 Review No: Five Date of Review: 05/12/00
Project Name: Concept Plan-Gateway Plaza Phase II
APPLICANT: ENGINEER:
Wpdam Properties Ltd. O'Brien&Associates
751 E. Southlake Boulevard, Suite 130 5310 Harvest Hill Road, Suite 136
Southlake,Texas 76092 Dallas,Texas 75230
Phone: (817)329-4599 Phone: 972)788-1010
Fax: (817)488-2420 Attn.T Wilkinson Fax: (972)720-1058 Attn.Lisa Leslie
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 05/8100 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF CONCEPT
PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR
NEED FURTHER CLARIFICATION,PLEASE CONTACT DENNIS KILLOUGH AT(817)481-5581,EXT.787.
General Development Standards Applies Comments
Corridor Overlay Regulations Y See Comments No.3
Residential Adjacency N None
Building Articulation Y See Comment No.5 for Building 11 only,others to be evaluated
with Site Plans
Masonry Standards Y See Development Regulations
Impervious Coverage Y See Comment No. lc and Proposed Development Regulations
Bufferyards Y See Comment No.2
Interior Landscape Y To be evaluated with Site Plans
Driveways Y See Comment No.4
Lighting Y To be evaluated with Site Plans
1. The following changes are needed regarding the regulations document:
a. Variations to city development regulations are proposed in the attached documents entitled,
"Concept Plan submittal for Gateway Plaza, Phase 2". This proposal is subject to all
applicable.city regulations unless otherwise approved. Staff recommends that the document
be approved, subject to the following caveat: "In addition to this Concept Plan approved with
the SP-2 zoning, the development regulations in the document shall be required on this
development. If any requirements in the regulations are in conflict with other requirements of
the approved plan and development regulations,the more stringent requirements shall apply."
(Request regulations as proposed) (P&ZAction 514100:Allow as submitted with caveat.)
b. Provide parking for restaurants at 1 space per 3 seats under maximum seating arrangement,
or 1 space per each 100 square feet of floor area,whichever is greater. Show the approximate
area of square feet proposed for outdoor dining. (Variance requested) (P&Z, 5/4/00.Allow
as proposed.)
1
4A��5
City of Southlake, Texas
C. The regulations state: The area designated, as Open Space, bufferyards and Public rights-of-
way shall contain 409,470 sq.ft which is 25%of the entire site. Public right-of-way is paved
area and does not constitute open or pervious. Excluding land area dedicated as right-of-way
for North Nolen Drive,the total impervious coverage appears to be 76.8%,exceeding the 75%
noted in the regulations. Staff recommends that impervious coverage calculations be based
on the net land area(excluding right-of-way dedications). (Variance requested) (P&Z, 5/4/00:
Allow impervious as shown on the plan and recommending decreasing the number of parking
spaces along Nolen Drive(on Costco site)by increasing the size of the parking islands located
on the east side of the parking lot except those affronting Nolen Drive by two spaces)
d. Show any buildings (ancillary or otherwise) proposed with the gas station, at the northeast
corner of Tract B. A separate building in the"C-3"district can not be less than 2,000 square
feet. The applicant indicates an ancillary building of 72 square feet will be provided on the
site. Details regarding design and materials must be included on any future site plans for this
development. (Variance Requested) (P&ZAction 514100:Allow smaller building associated
with the gasoline station only.)
e. An alternate Concept Plan is also included in the document. This shows some variations to the
elevations, size and siting of the buildings, as well as, driveway changes along Nolen Drive.
No evaluation has been prepared of this plan. If approved as an alternate, staff recommends
that the driveway locations be conditional to meeting the ordinance requirements and subject
to the City Engineer's approval. They will be evaluated further on future site plans.
f. In the regulations, under Other Limitations include:, "a) Christmas tree sales..." shall be
eliminated as this is addressed in the Outside Storage requirements of the ordinance.
2. The following changes are needed regarding landscaping and bufferyards:
a. A Type A — 5' bufferyard is required along the eastern boundary of Tract A, adjacent to
Gateway 1. This plan shows a 10' bufferyard, with a 20% reduction in plant materials (as
allowed by ordinance).This plan shows the bufferyard at 5' along a portion in the southeast
corner. Staff recommends this be continuous along the entire length of the property.It appears
the bufferyard was reduced in this area to allow 5 parking spaces to encroach into 5' of the 10'
buffer.No parking may encroach into any bufferyard. In lieu of mix-matching bufferyards,
the continuous 10' bufferyard with a variance allowing 5 spaces to encroach is more practical.
(Variance requested) (P&ZAction, 514100:Allow as shown)
b. If Nolen Drive is approved as an arterial, with the Master Thoroughfare Plan update, the
adjacent bufferyards shall be Type E— 10'. (P&ZAction, 514100:Allow as shown)
3. In the Corridor Overlay Zone, loading and service areas shall be located at the side or rear of
buildings.A minimum 10-foot solid screening wall shall be required to screen views of loading docks
and loading spaces intended for tractor/semi-trailer delivery from any public right-of-way. This 10'
wall must screen the entire loading dock or space.This plan indicates one loading area facing Nolen
Drive in the southeast comer of Building 11. (Variance requested) (P&ZAction 514100:Permit with
the applicant's acknowledgement that the loading docks are not visible from S.H. 114 &F.M. 1709
and request the applicant find a method of softening the view of the loading docks from Nolen Drive.)
2
4A-Ile
* City of Southiake, Texas
4. The following changes are needed regarding driveways ineessing and egressing the site and rights-of-
way:
a. Provide the minimum 500' spacing between Driveways on S.H. 114 and F. M. 1709. The
following drives do not comply: (Variance requested) (P&ZAction, 514100:Allow as shown)
From To Driveway/Intersection Required Spacing Proposed Deficiency
Driveway Spacing
Drive A West to Eaton Drive 500' 250' 250'
Drive A East to Nolen Drive Int. 500' 351' 149'
Drive B West to Nolen Drive Int. 1 500' 481' 1 19'
Drive B East to nearest Drive 1 500' 291' 1 209'
b. Proposed connections to public rights-of-way must be in compliance with the minimum
stacking depths. Provide the minimum 150' of stacking on Tract B. Provide 100' minimum
on Tract A. Tract C is in compliance with the required 75' of stacking. The following drives
do not comply: (Variance requested) (P&Z Action, 514100:Increase the stacking provided on
Drive G, by relocating entry from Drive G into the Gas Station as far west as possible.)No
change was shown on the new plan, re: G.
Driveway Required Stacking Proposed Stacking Deficiency
Drive B 100' 42' 58'
Drive E 150' 137' 13'
Drive F 100' 30' 70'
Drive G 150' 49' 101'
C. A change to the Master Thoroughfare Plan will be considered by the City Council at this
meeting regarding the designation and right-of-way width for Nolen Drive.Nolen Drive. At
their meeting on May 4,P&Z approved Nolen Drive as an"A5U 84 ` Arterial",generating the
following comment:
1) Provide a minimum 84' of right-of-way for Nolen Drive. (Variance Requested) (P&Z
Action 514100.Allow Nolen Drive as an A5U 70'Arterial and require additional utility
easements along the right-of-way to insure adequate area for utilities)
2) Provide the minimum 250' spacing between Driveways on proposed Nolen Drive.
Drives G&H2 are in compliance with the 200' spacing requirement from S.H. 114.
The following drives do not comply: (Variance requested) (P&Z Action, 514100:
Allow as shown, eliminate space as Drive F.) Plan eliminated spaces at F as
requested.
From Driveway To Driveway/Intersection Required Proposed Deficiency
Spacing Spacing
Drive C To Drive E 250' 170' 80'
Drive D To Drive F 250' 185' 65'
Drive F To Drive H1 1 250' 230' 20'
Drive H1 To Drive H2 1 250' 223' 27'
3
City of Southiake, Texas
d. Relocate Drive J further north. Drive J does not align with the existing access easement
provided in Gateway I,and has reduced the amount of stacking provided in Gateway I from
150' to 79'. Additionally,there is a large transformer in that area,which appears to be in the
way of this proposed drive. (Variance requested) (P&ZAction 514100:Allow as shown)
5. The following changes are needed regarding the elevations:
a. Provide additional dimensions on the various wall and tower heights.
b. Provide dimensions on the west wall,both horizontal and vertical.No articulation is provided
on the west wall.The plan indicates the building is not visible due to the proximity of Lowe's.
C. Provide horizontal and vertical, articulation meeting the requirements of Ordinance 480,
Section 43.9.c.l.c. Compliance with the articulation requirements is as shown on the attached
articulation evaluation chart. Some of the dimensions are as scaled by staff. Line of sight
drawings are needed to determine what portions of the buildings are visible from rights-of-
way. (Variance requested) (P&Z, 514100:Allow as shown and requiring articulation on all
visible areas)
6. Correct the Site Data summary chart to match the numbers provided on the plans, and per typical
re uirements, as follows:
Plan Shows Ordinance Requires Difference
Building Area: 333,415 333,415
Maximum Building Area: 349,000 366,757
Area of Open Space Required: 430,398 s.f. 409,471 s.f. (25%) 20,927
Area of Open Space Provided: 464,206 409,471 54,735
rpen Space Coverage: 28.3% 25%Minimum 3.3 %
pervious Coverage: 76.76% 75% Maximum 1.76%
7. Correct the parking information as follows: 200 parking spaces are required for the restaurant uses
on Tract A, 664 spaces on the retail. The total parking required on Tract A = 864. Revise the
reductions accordingly. (Any fraction of a parking space is always rounded up to the nearest whole
number.)On Tract C the required restaurant parking=73,revise accordingly.
8. The following changes are needed on the graphic:
a. Correctly show the existing conditions, driveway etc. on the"Harley Eaton Tract".
b. Show and label the lots and blocks as proposed on the Preliminary Plat.
C. Label the building in the southeastern most corner, as 8a.
9. Although included in the regulations,Signage is not a part of the Zoning or Concept Plan process and
can not be considered with this application. It is staff s understanding that application has been made
for a variance to the sign ordinance and that request will be presented to you at second reading of this
zoning.
4
City of Southlake, Texas
P&ZAction: May 4, 2000,Approved(4-0)subject to Concept Plan Review Summary No. 3, dated April
20, 2000, and subject to the following:
• Allowing one gas station as approved tonight, and
• Allowing "C-3" Uses, excluding the following_
7) conventional golf courses, including outdoor driving ranges accessory thereto, but
excluding outdoor miniature golf courses;
16)Lodges, sororities, and/or fraternities;
18)Mortuaries,funeral homes and undertakers
23)Plumbing and heating appliance repair installation service
• Allowing this "C-3"use, amended as follows:
17)Allowing Medical care facilities to include nursing and ea homes, hospitals with
their related facilities and supportive retail and personal service uses operated by or
under the control of the hospital primarily for the convenience of patients, staff and
visitors.
• Allowing "O-1" Uses, excluding the following:
29)Radio recording and television broadcasting offices and studios.
• Allowing "C-2" Uses, excluding the ollowinz-
8)Business colleges or private schools for vocational training
24)Frozen food lockers for individual or family use.
• Other Limitations include:
a) Christmas tree sales are limited to S%of outside sales granted by right.
b)Limiting any office related training to 30%of the tenant's floor area
c)Limiting the number of screens in auditoriums, theaters, and cinemas to twelve
screens
NOTES:
• Consistent with the plat, provide deceleration lanes and/or free right turn lanes at high volume street
and/or driveway intersections,including Drive B and Nolen Drive. A minimum right-of-way dedication
12' in width and 150' in length from the intersection with a 150' transition is required. Proposed
driveways can not be located within transition areas.
• Nolen Drive is evaluated as a collector.
• Driveways along S. H. 114 (and its future frontage roads) shall be designed in accordance with Texas
Department of Transportation access control guidelines as applicable to the conceptual design and
alignments of the proposed reconstruction of S. H. 114. Driveways will not be allowed within areas
indicated as"access denied"as per Appendices 2 &3.
• This plan shows a gas station in the northeast corner of Tract B. The regulations of Section 45.10 of the
Zoning Ordinance will be used to evaluate the gas station siting and design controls. Although further
evaluation will be made during the Site Plan review,some of the standards that will be considered are as
follows:
-pump canopies shall be constructed with a gabled or hipped roof with a minimum pitch of 4:12,and
-buildings will meet articulation, except for pump canopies and freestanding car washes, and
-all exterior facades shall be constructed of the same materials, and
-any ancillary building shall have a minimum floor area of 500 square feet, and
- outside display of goods is prohibited, and
-a system to light the gas pumps shall be provided.
5
City of Southlake, Texas
• The proposed uses of restaurant and retail are noted as "estimated". This allows staff to evaluate the
approximate amount of parking. It does not,however, indicate that the uses can not change.
• Building 11 provided elevations, however a complete site plan has not been submitted. Prior to
construction,a Site Plan shall be processed and approved on this site in accordance with Ordinance 480,
Section 40.
• Show and label common access easements, as required. A common access easement is needed between
Gateway II and Gateway I,where connections are proposed. An easement will need to be prepared and
filed by separate instrument for any additional easements in Gateway I, which were not previously
provided. No access easement was provided in Gateway 1, in the northeast area of Tract A, where the
cross over in now being shown.
* The Village Center East circulation study showed a public street through this property. The proposed
Nolen drive appears to conform to that study.
* A letter of permission and/or common access easement must be obtained from the adjacent property
owner(s)prior to issuance of a building permit for the construction of the off-site pavement.
* A permit from TxDOT must be obtained prior to any curb cut along State Highways or Farm to
Market Roads.
* The applicant should be aware that prior to issuance of a building permit a Plat must be processed and
filed in the County Plat Records, a site plan must be approved by the Planning and Zoning
Commission and City Council,and a fully corrected site plan submitted to the Building Department
along with landscape plan, irrigation plan,building plans, and all required fees. Required fees may
include but not be limited to the following fees: Park Fee,Impact Fees,Tap Fees, and related Permit
Fees.
* It appears that this property lies within the 65 &75 'LDN D/FW Regional Airport Overlay Zone which
will require construction standards that meet requirements of the Airport Compatible Land Use
Zoning Ordinance No.479.
* This review is based on the "C3" Zoning District Regulations.
* Although no review of the following issues is provided at the concept plan level, staff strongly
recommends that the applicant evaluate the site for compliance with the following sections of the city
ordinances prior to submittal of the site plan. Note that these issues are only the major areas of
site plan review and that the applicant is responsible for compliance with all site plan
requirements.
• Masonry requirements per§43.13a,Ordinance 480,as amended and Masonry Ordinance No. 557,
as amended.
• Roof design standards per§ 43.13b, Ordinance 480, as amended
• Mechanical Equipment Screening per § 43.13c, Ordinance 480, as amended.
6
4R-2�
City of Southlake, Texas
• Vertical and horizontal building articulation (required on all building facades) per §43.13d,
Ordinance 480, as amended.
• Building setback standards as per § 43.13h and as shown in exhibit 43-E, Ordinance 480, as
amended.
• Spill-over lighting and noise per §43.13i and §43.13j, Ordinance 480, as amended.
• Off-street parking requirements per §35, Ordinance 480, as amended. All areas intended for
vehicular use must be of an all weather surface material.
• Screening as per §39.4, Ordinance 480, as amended.
• Interior landscaping per Landscape Ordinance No. 544 and §43.9C3 and Exhibits 43-B and 43-C
on Pages 43-12 and 43-13, Ordinance 480, as amended; and Parking Lot Impacts on interior
landscaping in §43.9C3h and Exhibit 43-D on Page 43-14, Ordinance 480, as amended.
• Fire lanes must be approved by the City Fire Department.
* Denotes Informational Comment
NACOMMUNITY DEVELOPMEN I1WP-FILES\REV\2000\00-020CP5.DOC
7
WZI
City of Southlake, Texas
ARTICULATION EVALUATION REVIEW SUMMARY
Case No.: ZA 00-020 Review No: Three Date of Review: 04/20/00
Project Name: Concept Plan—Gateway,Phase II
Received:04/14/00
North Wall ht.= 31
Horizontal articulation Vertical articulation
Required Provided Delta Okay? Required Provided Delta Okay?
Max.wall length 93 82 -12% Yes 93 82 -12% Yes
Min.artic. offset 5 5 0% Yes 5 5 0% Yes
Min.artic. length 20 20 0% Yes 20 20 0% Yes
South
No elevations have been provided.Building may not be visible due to Building 9.
West lWall ht.= 131
Horizontal articulation Vertical articulation
Required Provided Delta Okay? Required Provided Delta Okay?
Max.wall length 3 34f 272% No 946. 2720 No
:Na Mina artic.offset 5 5 0% Yes 4.�; �2
�o
Min.artier length 23 20' 1:3°10 N :2� 20 -1 ?lQ No
East Wall ht.= 28
Horizontal articulation Vertical articulation
Required Provided Delta Okay? Required Provided Delta Okay?
Max.wall length 84 72 -14% Yes; :84_ = t _: 4 °�0 . N
Min.artic.offset 4 4 0% Yesl 4 4 0% Yes
Min.artier length 18 20 11% Yes 20: 5°
NACommunity Development\WP-FILES\REV\2000\00-020art3.doc
7A-22
TREE PRESERVATION ANALYSIS
IL (Non-Residential Development)
Case: 00-020 Date of Review: 3 —31 -00 Number of Pages: 1
Project Name: Gateway Plaza Phase 2 (Rezoning Concept Plan)Resubmittal
OWNER: PREPARED BY:
Lincoln Properties Company O'Brian&Associates
500 Akard St., Suite 3300 5310 Harvest Hill Rd., Suite 136
Dallas,TX 75287 Dallas,TX 75287
Phone: (214) 783-3100 Phone: (972) 788-1010
Fax: Fax:
THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED
PROJECT AND IS TO PROVIDE AN ANALYSIS OF THE PLAN OR SURVEY AND THE IMPACT
OF CONSTRUCTION ON ANY PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR
CLARIFICATION CONTACT KEITH MARTIN, LANDSCAPE ADMINISTRATOR AT (817)481-
5581 EXT. 848.
TREE PRESERVATION COMMENTS:
L The applicant submitted an Aerial Photograph but it does not quite meet the requirements of the
fir+ Tree Ordinance 585-B. The transparent overlay is not to the same scale as the photograph. It is the
correct scale North to South, but larger East to West. A Tree Survey and a proposed Grading Plan
were not submitted.
2. During the grading of Gateway Plaza Phase 1, The applicant applied and received an Earth
Disturbance Permit for the placement of excess fill in the location of Tract A of the proposed
Gateway Plaza Phase 2. To enable the placement of the fill on Tract A, a temporary bridge was
built across the creek between Phase 1, and the proposed location of Phase 2. In this process
approximately four (4) trees were destroyed or damage. One of the conditions of receiving the
Earth Disturbance Permit was that the temporary bridge was the location of an access drive
connecting Phase 1 with Phase 2. The applicant assured city staff that the drive would be in the
temporary bridge exact location and that if were not shown and approved that the trees destroyed
would be mitigated.
The applicant is not proposing an access drive in the place of the temporary bridge across
the creek.
* Non-residential Development: In a non-residential development, all protected trees that the
Landscape Administrator determines must be altered in order to install utility lines within public
R.O.W. or public utility or drainage easements as shown on an approved Final Plat, or to install
fire lanes, required parking areas. and building pad sites as shown on an approved Site Plan, shall
be exempt from the tree protection and tree replacement requirements listed in Sections 7 and 8 of
the Tree Preservation Ordinance 585-B. Any protected trees within these areas that the Landscape
BUILDING INSPECTIONS
�R-�3
Administrator determines do not have to be altered shall be subject to the tree protection
requirements listed in Section 8 of the Ordinance, but not to the tree replacement requirements
listed in Section 7 of the Ordinance. All other areas of the development shall be subject to both the
tree replacement and the tree protection requirements, all other provisions of the Tree Preservation
ordinance 585-B.
* All requirements and regulations of the Tree Preservation Ordinance 585-B, apply to the entirety
of this lot. Please be aware of the penalties of not applying the tree preservation protection
methods required by the Tree Preservation Ordinance 585-B.
BUILDING INSPECTIONS
U24
GATEWAY PLAZA PHASE H
. SP-2 DEVELOPMENT REGULATIONS
Gateway Plaza Phase II will be a retail development that compliments and continues the architectural
design of Phase I. These developments will be separated by a preserved creek way, but will connect at
strategic locations. As with Phase I, we have worked to assemble several smaller tracts of land, in
order to provide a comprehensive plan. The approval of these plans will allow for the consolidation of
nine separately owned tracts into a master planned development.
The primary facades of the buildings are oriented north (towards 114) and south (towards FM 1709)
with service and delivery courts between the buildings. This was done in order to conceal the backs of
the buildings from view from SH 114, FM 1709, and the new Nolen Road. When retail projects are in
the planning stages, potential tenants are arranged on the plan in different configurations, and a variety
of concept plans are developed. The concept plan as submitted is our best guess at this time. As new
tenants are signed the applicant desires flexibility to modify the plan. To that end we have submitted
an alternate plan to accommodate tenants that could potentially be signed. The maximum footages are
shown on the concept plan for Tract A and C. The total square footage will be controlled by the
parking requirements, and the impervious coverage requirement. While individual building sizes and
configuration may change, the design character of the facades will remain the same and will adhere to
the articulation ordinance.
Use Regulations:
Permitted Uses —Permitted uses shall be in accordance with the C-3 Zoning District including outdoor
dining, tire, battery and automobile accessory sales and gasoline service stations. Non-Permitted uses
are provided below. (as approved in Phase I)
C-3 with the following exceptions:
7) Conventional golf courses, including outdoor driving ranges necessary.
16) Lodges, sororities, and/or fraternities.
17) Deleting the words "and care" from Item #17, Medical care facilities to include nursing
homes, hospitals.
18) Mortuaries, funeral homes and undertakers.
23) Plumbing and heating appliance, repair and installation service.
0-1 with the following exceptions:
29) Radio recording and television broadcasting offices and studios.
C-2 with the following exceptions:
8) Business colleges or private schools for vocational training.
24) Frozen food lockers for individual or family use.
Other Limitations include:
a) Christmas tree sales are limited to 5% of outside sales granted by right.
b) Limited any office related training to 30% of the tenant's floor area.
c) Limiting the number of screens in auditoriums, theaters, and cinemas to
twelve screens.
Impervious Coverage:
The maximum impervious coverage for the overall development site shall be 75%.
(Including the areas designated as open space, bufferyards, landscape areas, and dedicated public
R.O.W.).
fiECD MAY 112000
YA-25
a) The area designated, as Open Space, Bufferyards and Public R.O.W. shall contain 409,470
sq. ft., which is 25% of the entire site.
b) Lot.,2 Block 2 the Costco site shall have 80% maximum impervious coverage, which
equates to 142,470 sq. ft. non-impervious coverage.
c) The maximum,impervious coverage for any individual lots shall be 95%, however as stated
above the overall may not exceed 75%.
Building Materials and Facades:
The building front facades are a combination of cultured stone, brick, EFIS, and split face block
applied over tilt wall or.concrete block construction, with terra cotta colored concrete tile roofs. Other
materials to be used on the fronts of the buildings are ornamental ironwork,,cast stone medallions and
granite tile. The backs of the-buildings and other nonvisible areas are designed as tilt wall or concrete
block with a textured paint. Vertical wall heights may be modified slightly to accommodate screening
of mechanical units as contract documents are developed.
Some of the pad site buildings are planned to be national restaurants, the facades of these buildings
may have some variation in architectural style, however some of the same construction materials will
be integrated into these buildings.
Lot Lines, Side Yard Setback Lines and Buffervards•
As shown on the concept plan, we have established the required bufferyards for the development,
however, to accommodate some major anchor retailers, it may be necessary to subdivide the property
into additional lots. We request that this be allowed, without additional bufferyards being placed
internal to the development, and without side yard setback lines.
Front Building Setback Lines:
As with Phase I of Gateway Shopping Center, we request that the pad site buildings along FM 1709
and SH 114 access road have a minimum thirty-foot setback. No drives or parking will be allowed
within the thirty (30) foot setback. All other buildings will be per ordinance, which is fifty (50) foot
setback along Southlake Blvd and Highway 114, and thirty (30) foot setback along Nolen Drive.
Parking Spaces:
We request up to a 10% variance on the number of required parking spaces. Outside dining areas shall
not be counted in calculating the required number of parking spaces.
Outside Storage:
Shopping cart storage will be permitted within a non air-conditioned enclosure that is under roof,
enclosed on three sides, and carts are not visible from the R.O.W. The enclosure will be integral to the
design of the building. Outside storage will comply with Ordinance 480, Section 45.11 as amended.
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CITY OF SOUTHLAKE, TEXAS
ORDINANCE NO. 480-337
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS
AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF
THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING
CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING
LEGALLY DESCRIBED AS TRACTS 1, 2, 3, 4, 5, 6, & 7, W. E.
MAYFIELD'S SUBDIVISION, ACCORDING TO THE PLAT
RECORDED IN VOLUME 388-C, PAGE 4, PLAT RECORDS,
TARRANT COUNTY, TEXAS, AND BEING APPROXIMATELY
39.5636 ACRES, AND MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL
DISTRICT AND "C-2" LOCAL RETAIL COMMERCIAL
DISTRICT TO "S-P-2" GENERALIZED SITE PLAN DISTRICT
WITH "C-3" GENERAL COMMERCIAL DISTRICT USES
INCLUDING A GASOLINE SERVICE STATION AND TIRE,
BATTERIES AND AUTOMOBILE ACCESSORY SALES AS
DEPICTED ON THE APPROVED CONCEPT PLAN ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "B",
SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED
IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING
(W MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST,
MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter
adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter
9 of the Texas Local Government Code; and,
WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the
authority to adopt a comprehensive zoning ordinance and map regulating the location and use of
(W
NACOMMUNITY DEVELOPMENnWP-FILES\ZBA\PENDING\480-337.DOC
Page I
Mp
r
buildings, other structures and land for business, industrial, residential and other purposes, and
(W
to amend said ordinance and ma for the purpose of promoting the public health safe m
P pip p g p safety, orals
and general welfare, all in accordance with a comprehensive plan; and
WHEREAS, the hereinafter described property is currently zoned as "AG" Agricultural
District and "C-2 Local Retail Commercial District under the City's Comprehensive Zoning
Ordinance; and
WHEREAS, a change in the zoning classification of said property was requested by a
person or corporation having a proprietary interest in said property; and
WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called
by the City Council did consider the following factors in making a determination as to whether
these changes should be granted or denied: safety of the motoring public and the pedestrians using
(W the facilities in the area immediately surrounding the sites; safety from fire hazards and damages;
noise producing elements and glare of the vehicular and stationary lights and effect of such lights
on established character of the neighborhood; location, lighting and types of signs and relation of
signs to traffic control and adjacent property; street size and adequacy of width for traffic
reasonably expected to be generated by the proposed use around the site and in the immediate
neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street
parking facilities; location of ingress and egress points for parking and off-street loading spaces,
and protection of public health by surfacing on all parking areas to control dust; effect on the
promotion of health ad the general welfare; effect on light and air; effect on the over-crowding of
the land; effect on the concentration of population, and effect on transportation, water, sewerage,
schools, parks and other public facilities; and,
(W
NACOMMUNITY DEVELOPMENT\WP-FILES\ZBA\PENDING\480-337.DOC
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BA1�
WHEREAS, the City Council of the City of Southlake, Texas, further considered among
other things the character of the districts and their peculiar suitability for articular uses and the
P t3' P
view to conserve the value of the buildings, and encourage the most appropriate use of the land
throughout this City; and,
WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a
public necessity for the zoning changes, that the public demands them, that the public interest
clearly requires the amendments, and that the zoning changes do not unreasonably invade the
rights of those who bought or improved property with reference to the classification which existed
at the time their original investment was made; and,
WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes
in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other
(W dangers, promotes the health and the general welfare, provides adequate light and air, prevents
the over-crowding of land, avoids undue concentration of population, and facilitates the adequate
provision of transportation, water, sewerage, schools, parks and other public requirements; and,
WHEREAS, the City Council of the City of Southlake, Texas, has determined that there
is a necessity and need for the changes in zoning and has also found and determined that there has
been a change in the conditions of the property surrounding and in close proximity to the tract or
tracts of land requested for a change since the tract or tracts of land were originally classified and
therefore feels that the respective changes in zoning classification for the tract or tracts of land are
needed, are called for, and are in the best interest of the public at large, the citizens of the city of
Southlake, Texas, and helps promote the general health, safety and welfare of the community.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
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N:ICOMMUNITY DEVELOPMENT\WP-FILES\ZBA\PENDING1480-337.DOC
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*31
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
(W
OF SOUTHLAKE TEXAS:
SECTION 1.
That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake,
Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby
amended so that the permitted uses in the hereinafter described areas be altered, changed and
amended as shown and described below:
Being Tracts 1, 2, 3, 4, 5, 6, & 7, W. E. Mayfield's Subdivision, according to the
plat recorded in Volume 388-C, Page 4, Plat Records, Tarrant County, Texas, and
being approximately 39.5636 acres, and more fully and completely described in
Exhibit "A" from "AG" Agricultural District and "C-2" Local Retail Commercial
District to "S-P-2" Generalized Site Plan District with "C-3" General Commercial
District uses including a gasoline service station and tire, battery and automotive
accessory sales as depicted on the approved Concept Plan attached hereto and
incorporated herein as Exhibit "B", and subject to the specific conditions
established in the motion of the City Council and attached hereto and incorporated
(W herein as Exhibit"C."
SECTION 2.
That the City Manager is hereby directed to correct the Official Zoning map of the City
of Southlake, Texas, to reflect the herein changes in zoning.
SECTION 3.
That in all other respects the use of the tract or tracts of land herein above described shall
be subject to all the applicable regulations contained in said Zoning Ordinance and all other
applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections,
subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are
not amended hereby, but remain intact and are hereby ratified, verified, and affirmed.
(W SECTION 4.
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,
accordance with the comprehensive plan for the purpose of promoting the health, safety, morals
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and the general welfare of the community. The have been designed, with respect to both resent
g tY Y g P P
conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen
congestion in the streets; to provide adequate light and air; to prevent over-crowding of land; to
avoid undue concentration of population; and to facilitate the adequate provision of transportation,
water, sewerage, drainage and surface water, parks and other commercial needs and development
of the community. They have been made after a full and complete hearing with reasonable
consideration among other things of the character of the district and its peculiar suitability for the
particular uses and with a view of conserving the value of buildings and encouraging the most
appropriate use of land throughout the community.
SECTION 5.
That this ordinance shall be cumulative of all other ordinances of the City of Southlake,
Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in
those instances where provisions of those ordinances are in direct conflict with the provisions of
this ordinance.
SECTION 6.
That the terms and provisions of this ordinance shall be deemed to be severable and that
if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall
be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said
tract or tracts of land described herein.
SECTION 7.
Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to
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gA-33
comply with or who resists the enforcement of any of the provisions of this ordinance shall be
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fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a
violation is permitted to exist shall constitute a separate offense.
SECTION 8.
All rights and remedies of the City of Southlake are expressly saved as to any and all
violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting
zoning which have accrued at the time of the effective date of this ordinance; and, as to such
accrued violations and all pending litigation, both civil and criminal, whether pending in court or
not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted
until final disposition by the courts.
SECTION 9.
(W The City Secretary of the City of Southlake is hereby directed to publish the proposed
ordinance or its caption and penalty together with a notice setting out the time and place for a
public hearing thereon at least ten(10) days before the second reading of this ordinance, and if this
ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any
of its provisions, then the City Secretary shall additionally publish this ordinance in the official
City newspaper one time within ten (10) days after passage of this ordinance, as required by
Section 3.13 of the Charter of the City of Southlake.
SECTION 10.
This ordinance shall be in full force and effect from and after its passage and publication
as required by law, and it is so ordained.
(W
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Sp-�
PASSED AND APPROVED on the 1st reading the day of , 2000.
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MAYOR
ATTEST:
CITY SECRETARY
PASSED AND APPROVED on the 2nd reading the day of , 2000.
MAYOR
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM AND LEGALITY:
CITY ATTORNEY
DATE:
ADOPTED:
EFFECTIVE:
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Page 7 W35
EXHIBIT "A"
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Tracts 1, 2, 3, 4, 5, 6, & 7, W. E. Ma field's Subdivision, according to the plat recorded in
Y
Volume 388-C, Page 4, Plat Records, Tarrant County, Texas, and being approximately 39.5636
acres.
FIELD NOTES
Proposed Gateway Plaza,Phase II
Southlake,Tarrant County,Texas
A tract or parcel of land situated in the Thomas Easter Survey,Abstract Number 474 and in the S.Freeman
Survey,Abstract No.525,in the City of Southlake,Tarrant County,Texas,and being a portion of Tract
Numbers I,2,3,4,5,6 and 7 of W.E.Mayfiield's Subdivision as recorded in Volume 388-C,Page 4,Map
Records,Tarrant County,Texas:
BEGINNING at a 5/8"iron rod found for corner in the northerly line of Southlake Boulevard(a variable
width right-of-way),said rod being the southwest comer of Gateway Plaza,an addition to the City of
Southlake as recorded in Cabinet A,Slides 5365&5366,Map Records,Tarrant County,Texas:
THENCE North 73°04'12"West along the northerly line of said Southlake Boulevard for a distance of
109.26 feet to a 1/2"iron rod with yellow plastic cap stamped"RLG"set for an angle point:
THENCE North 65°38'14"West continuing along the northerly line of said Southlake Boulevard for a
distance of 140.89 feet to a brass Texas Department of Transportation(TXDOT)monument found for an
angle point;
THENCE North 78*54'51"West continuing along the northerly line of said Southlake Boulevard for a
distance of 171.16 feet to a brass TXDOT monument found for an angle point;
THENCE North 73°00'43"West continuing along the northerly line of said Southlake Boulevard for a
distance of 590.31 feet to a aluminum TXDOT monument found for an angle point;
THENCE North 71°16'47"West continuing along the northerly line of said Southlake Boulevard for a
distance of 333.62 feet to a capped iron rod found for comer,said rod being the east line of a tract of land
conveyed to Harley Eaton by deed recorded in Volume 12266,Page 1602,Deed Records,Tarrant County,
Texas;
THENCE North 01°02'44"East,departing the northerly line of said Southlake Boulevard,and along the
easterly line of said Eaton tract for a distance of 234.67 feet to a 1/2"iron rod with yellow plastic cap
stamped"RLG"set for corner;
THENCE North 7215 V35"West along the northerly line of said Eaton tract for a distance of 175.76 feet to
a 3/4"iron rod found for comer,said rod being the easterly common comer between Lot I R I,Block 1,of
the Plat Revision of W.E.Mayfield Addition,an addition to the City of Southlake as recorded in Cabinet
A.Slide 3447,Map Records,Tarrant County,Texas and Lot 5,Block I of the Plat Revision of
Kimball/1709 Addition,an addition to the City of Southlake as recorded in Cabinet A.Slides 4551&4552,
Map records,Tarrant County,Texas;
THENCE North 06°32'49"West along the easterly line of said Lot 5 for a distance of 198.13 feet to a 60d
nail found for an angle point;
THENCE North 00*20'14"West continuing along the easterly line of said Lot 5 for a distance of 572.33
feet to an aluminum TXDOT monument found for corner in the southerly line of State Highway No.114,
said monument being the northeast comer of said Lot 5;
THENCE South 87°59'54"East along the southerly line of said State Highway No. 114 for a distance of
528.17 feet to a aluminum TXDOT monument found for an angle point;
THENCE South 73°59'0T'East continuing along the southerly line of said State Highway No.114 for a
distance of 143.20 to a 1/2"von rod with yellow plastic cap stamped"RLG"set for an angle point;
RECD FEB 1 4 2000
MUSV4001\1,01CAL\COMMUNITY DEVELOPMEIMWP-FILES\ZBA\PENDING\480-337.DOC
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. EXHIBIT "A"
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THENCE South 85°14'47"East continuing along the southerly line of said State Hi_hway No. 114 for a
distance of 198.69 feet to a aluminum TXDOT monument found for an angle point;
THENCE North 86°04'42"East continuing along the southerly line of said State Highway No.114 for a
distance of 171.63 feet to a aluminum TXDOT monument found for an angle point.
THENCE South 82°13'40"East continuing along the southerly line of said State Highway No.114 for a
distance of 266.72 feet to a aluminum TXDOT monument found for an angle point;
THENCE South 79'57'57"East continuing along the southerly line of said State Highway No.114 for a
distance of 193.52 feet to a aluminum TXDOT monument found for comer,said monument being the
northwest corner of said Gateway Plaza Addition;
THENCE South 08°13'02"East,departing the southerly line of said State Highway No.114,and along the
westerly line of said Gateway Plaza Addition for a distance of 260.23 feet to a 1/2"iron pipe found for an
angle point;
THENCE South 01'27'06"East continuing along the westerly line of said Gateway Plaza Addition for a
distance of 530.07 feet to a 1/2"iron rod found for comer;
THENCE North 87°27'56"West continuing along the westerly line of said Gateway Plaza Addition for a
distance of 73.94 feet to a 1/2"iron rod with yellow plastic cap stamped"RLG"set for corner;
THENCE South 00"23'40"East continuing along the westerly line of said Gateway Plaza Addition for a
distance of 541.05 feet to the POINT OF BEGINNING and containing 1,732,991 square feet or 39.5636
acres,more or less.
(W
RECD F E B 142000
MUSV400RLOCAL\COMMUNMY DEVELOPMENT\WP-FILES\ZBA\PENDING\48F337.DOC
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QA .3'1
EXHIBIT "B"
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NACOMMUNITY DEVELOPMENTIWP-FILES\ZBA\PENDING\480-337.DOC
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EXHIBIT "B"
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GATEWAY PLAZA PHASE II
SP-2 DEVELOPMENT REGULATIONS
Gateway Plaza Phase II will be a retail development that compliments and continues the architectural
design of Phase I. These developments will be separated by a preserved creek way, but will connect at
strategic locations. As with Phase I, we have worked to assemble several smaller tracts of land, in
order to provide a comprehensive plan. The approval of these plans will allow for the consolidation of
nine separately owned tracts into a master planned development.
The primary facades of the buildings are oriented north (towards 114) and south (towards FM 1709)
with service and delivery courts between the buildings. This was done in order to conceal the backs of
the buildings from view from SH 114, FM 1709, and the new Nolen Road. When retail projects are in
the planning stages, potential tenants are arranged on the plan in different configurations, and a variety
of concept plans are developed. The concept plan as submitted is our best guess at this time. As new
tenants are signed the applicant desires flexibility to modify the plan. To that end we have submitted
an alternate plan to accommodate tenants that could potentially be signed. The maximum footages are
shown on the concept plan for Tract A and C. The total square footage will be controlled by the
parking requirements, and the impervious coverage requirement. While individual building sizes and
configuration may change, the design character of the facades will remain the same and will adhere to
the articulation ordinance.
Use Regulations:
Permitted Uses—Permitted uses shall be in accordance with the C-3 Zoning District including outdoor
dining, tire, battery and automobile accessory sales and gasoline service stations. Non-Permitted uses
are provided below. (as approved in Phase I)
C-3 with the following exceptions:
7) Conventional golf courses, including outdoor driving ranges necessary.
16) Lodges, sororities, and/or fraternities.
17) Deleting the words "and care" from Item #17, Medical care facilities to include nursing
homes, hospitals.
18) Mortuaries,funeral homes and undertakers.
23) Plumbing and heating appliance,repair and installation service.
0-1 with the following exceptions:
29) Radio recording and television broadcasting offices and studios.
C-2 with the following exceptions:
8) Business colleges or private schools for vocational training.
24) Frozen food lockers for individual or family use.
Other Limitations include:
a) Christmas tree sales are limited to 5%of outside sales granted by right.
b) Limited any office related training to 30%of the tenant's floor area.
c) Limiting the number of screens in auditoriums,theaters,and cinemas to
twelve screens.
Impervious Coverage:
The maximum impervious coverage for the overall development site shall be 75%.
(including the areas designated as open space, bufferyards, landscape areas, and dedicated public
R.O.W.).
DECD MAY 112000
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EXHIBIT "B"
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a) The area designated, as Open Space, Bufferyards and Public R.O.W. shall contain 409,470
sq. ft., which is 25%of the entire site.
b) Lot.,2 Block 2 the Costco site shall have 80% maximum impervious coverage, which
equates to 142,470 sq. ft. non-impervious coverage.
c) The maximum impervious coverage for any individual lots shall be 95%, however as stated
above the overall may not exceed 75%.
Building Materials and Facades:
The building front facades are a combination of cultured stone, brick, EFIS, and split face block
applied over tilt wall or concrete block construction, with terra cotta colored concrete tile roofs. Other
materials to be used on the fronts of the buildings are ornamental ironwork, cast stone medallions and
granite tile. The backs of the buildings and other nonvisible areas are designed as tilt wall or concrete
block with a textured paint. Vertical wall heights may be modified slightly to accommodate screening
of mechanical units as contract documents are developed.
Some of the pad site buildings are planned to be national restaurants, the facades of these buildings
may have some variation in architectural style, however some of the same construction materials will
be integrated into these buildings.
Lot Lines,Side Yard Setback Lines and Buffervards:
As shown on the concept plan, we have established the required bufferyards for the development,
however, to accommodate some major anchor retailers, it may be necessary to subdivide the property
into additional lots. We request that this be allowed, without additional bufferyards being placed
internal to the development, and without side yard setback lines.
Front Building Setback Lines:
As with Phase I of Gateway Shopping Center, we request that the pad site buildings along FM 1709
and SH 114 access road have a minimum thirty-foot setback. No drives or parking will be allowed
within the thirty (30) foot setback. All other buildings will be per ordinance, which is fifty (50) foot
setback along Southlake Blvd and Highway 114, and thirty(30)foot setback along Nolen Drive.
Parking Spaces:
We request up to a 10%variance on the number of required parking spaces. Outside dining areas shall
not be counted in calculating the required number of parking spaces.
Outside Storage:
Shopping cart storage will be permitted within a non air-conditioned enclosure that is under roof,
enclosed on three sides, and carts are not visible from the R.O.W. The enclosure will be integral to the
design of the building. Outside storage will comply with Ordinance 480, Section 45.11 as amended.
(W
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EXHIBIT "C"
This reserved for the approved City Council motion.
page PP tY
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City of Southiake, Texas
STAFF REPORT
May 12, 2000
CASE NO: ZA 00-032 PROJECT: Preliminary Plat- Gateway Plaza Phase II
STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787
REQUESTED ACTION: Preliminary Plat on property legally described as portions of Tracts 1, 2, 3,
4, 5, 6, & 7, W. E. Mayfield's Subdivision, according to the plat recorded in
Volume 388-C, Page 4, Plat Records, Tarrant County, Texas, and being
approximately 39.5636 acres.
PURPOSE: Propose subdivision of the property. Approval of a Preliminary Plat is
required prior to Final Plat approval.
LOCATION: On the south side of S.H. 114 and the north side of East Southlake Boulevard
(F. M. 1709) approximately 200'west of Crooked Lane.
OWNERS: Conner Lam, Gregory P. Woodside, Donald E. Vogel, Chung Cheng Hong,
Glen Scott Harrell, Wetzel Family Partnership, Ltd., and Gateway Phase II
J.V.
APPLICANT: Wyndham Properties, Ltd.
CURRENT ZONING: "AG" Agricultural District and "C-2" Local Retail Commercial District
LAND USE CATEGORY: Mixed Use
NO. NOTICES SENT: Twenty-five (25)
RESPONSES: Two (2) responses were received from within the 200' notification area:
• Glen S. Harrell, 2706 E. Southlake Boulevard, Southlake, TX, in favor.
(Received March 29, 2000.)
• Michael Wetzel, President, Wetzel Family Partnership, 4212 Wyldwood,
Austin, TX, in favor, "Let `em go! Build, build,build,more tax base for
Southlake." (Received March 29, 2000.)
P&Z ACTION: April 6,2000; Approved(6-0)to continue this item at the applicant's request
and to continue the Public Hearing to April 24,2000, at 6:30 p.m. in the City
Hall Building.
April 24, 2000; Approved(4-0) to table and to continue the Public Hearing
to the May 4, Planning and Zoning Commission meeting.
May 4, 2000; Approved(4-0) subject to Plat Review Summary No. 1, dated
March 31, 2000, adding a comment to allow Nolen Drive as an A5U arterial
within a 70' R.O.W. and providing utility easements adjacent to the R.O.W.
to allow stacking of utilities as required by City Engineering.
*1 1
City of Southlake, Texas
STAFF COMMENTS: Attached is Revised Plat Review Summary No. 1, dated May 12, 2000.
NACommunity Development\WP-FILES\MEMO\2000cases\00-032PP.doc
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Property Owners Zoning Land Use Description Acreage
1. DFW Highway 114 Ltd. 1. "C-3" 1. Office Commercial 1. 5.56 acres
2. DFW Highway 114 Ltd. 2. "C-3" 2. Office Commercial 2. 2.20 acres
3. N.Graham 3. "C-3" 3. Office Commercial 3. 0.89 acres
4. N.Graham 4. "AG" 4. Office Commercial 4. 6.41 acres
5. Austin Oaks Homeowners Assn. 5. "C-1" 5. Office Commercial 5. 0.20 acres
6. 168 Venture No. 111 6. "C-3" 6. Office Commercial 6. 0.45 acres
7. 168 Venture No. 111 7. "C-3" 7. Office Commercial 7. 0.46 acres
8. Wyndham Properties Ltd. 8. "S-P-2" 8. Mixed Use 8. 1.38 acres
9. Wyndham Properties Ltd. 9. "S-P-2" 9. Mixed Use 9. 32.00 acres
10. State of Texas 10."AG" 10.Retail Commercial 10. 1.24 acres
11.H.Carr 11. "AG" 11.Retail Commercial 11. 2.49 acres
12.B.Gordon 12. "AG" 12.Retail Commercial 12. 1.53 acres
13.M. Sathre 13. "AG" 13. Retail Commercial 13. 3.23 acres
14.H. Shanklin 14."AG" 14.Retail Commercial 14. 5.32 acres
15.Park Monticello Ltd. 15."C-2" 15.Retail Commercial 15.2.52 acres
16.International MBC Inc. 16."C-2" 16.Retail Commercial 16.0.89 acres
17.Liberty Bank 17. "C-2" 17.Mixed Use 17. 0.18 acres
18. Southlake Office Partners JV 18. "C-2" 18.Mixed Use 18. 0.40 acres
19.Liberty Bank 19. "C-2" 19. Mixed Use 19. 0.72 acres
20. Southlake Office Partners JV 20."C-2" 20.Mixed Use 20. 0.40 acres
21.Lowe's Home Centers Inc. 21."C-3" 21.Mixed Use 21. 14.72 acres
22. State of Texas 22."C-3" 22.Mixed Use 22.2.84 acres
N:\Community Development\WP-FILES\NOTICE\2000 Exhibits\00-032PP.doc
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City of Southlake, Texas
PLAT REVIEW SUMMARY
Case No: ZA 00-032 Revised Review No: One Date of Review: 05/12/00
Project Name: Preliminary Plat—Gateway Plaza Phase II, being 39.5636 acres out of the Thomas Easter
'Survey Abstract No. 474 and the S. Freeman Survey, Abstract No. 525
APPLICANT: SURVEYOR:
Wyndham Properties,LTD Raymond L. Goodson, Jr. Inc.
751 E. Southlake Blvd. # 130 5445 La Sierra, Suite 300 L.B. 17
Southlake,Texas 76092 Dallas,Texas 75231-4138
Phone: (817) 329-4599 Phone: (214) 739-8100
Fax: (817) Fax: O
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 03/13/00 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION,PLEASE CONTACT LISA SUDBURY AT(817)481-5581,EXT.862.
1. The following changes are needed regarding rights-of-way:
a. A change to the Master Thoroughfare Plan will be considered by the City Council at this
meeting regarding the designation and right-of-way width for Nolen Drive. At their meeting
on May 4, P&Z approved Nolen Drive as an"A5U 84 ` Arterial", generating the following
comment:
1) Provide a minimum 84' of right-of-way for Nolen Drive. (Variance Requested) (P&Z
Action 5/4/00:Allow Nolen Drive as an A5U 70'Arterial and require additional utility
easements along the right-of-way to insure adequate area for utilities)
b. Show and label an adequate right-of-way dedication for deceleration lanes at Nolen Drive.
Deceleration lanes should be 12' wide with 150' of stacking and 150' of transition area,or
as required by Public Works.
2. The following changes are needed regarding adjacent properties within 200' to include properties
across any adjacent R.O.W.:
a. Verify the Volume and page numbers for the Barbara Jo Gordon and John R. Demlow
properties.
b. Label existing zoning and Land Use Designation (LUD = ) on all adjacent properties.
Some lots do not have zoning, most lots do not have LUD.
3. The following changes are needed with regard to easements:
a. Provide easements for water, sewer and/or drainage as required by Public Works.
b. Provide common access easements in accordance with the approved Concept Plan or Site Plan.
(No. 483-3.07-E)
Cn 1
8��
City of Southlake,Texas
C. Where adjacent property is unplatted or platted showing a 5'U.E.,provide a 5'U.E.along the
property line; if adjacent property is platted and shows no easement,provide a 10'U.E. along
the interior of the property line. Staff recommends eliminating easements,where appropriate
to save trees.
4. Provide building setback lines along the rights-of-way in compliance with the zoning regulations or
note:Building setbacks are as established with the zoning regulations for this development.
5. The following shall be added to the Preliminary Plat:
a. Provide a quantitative land use schedule in accordance with the following format:
Quantitative Land Use Schedule
Existing Land Existing Zoning Proposed Gross Density-D.U./ Open Space
Phase Use Zoning Acreage Gross Acreage Area/%
b. Provide the fax number for the Surveyor.
C. Several items are shown on the preliminary plat that are not required until the Final Plat.
d. Place the City case number"ZA 00-032" in the lower right-hand comer of the plat.
e. Label North Nolen Drive. The concept Plan shows"Nolen Drive North".
* It appears this property lies within the 65 &75 'LDN D/FW Regional Airport Overlay Zone,requiring
construction standards in compliance with the Airport Compatible Land Use Zoning Ordinance No.
479. Additionally, the "Avigation Easement and Release" shown in Appendix 3 of the Subdivision
Ordinance No.483 should be executed on subsequent Plats to be filed in the County Plat Records.
* A Developers Agreement is required prior to construction of any public infrastructure. The
Developer's Agreement for this addition should consider streets, drainage, park dedication
requirements and fees, off-site sewer extensions, off-site drainage and utility easements and impact
fees.
* Denotes Informational Comment
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a City of Southlake, Texas
STAFF REPORT
May 12, 2000
CASE NO: ZA 99-125 PROJECT: Ordinance No. 480-341 -First Reading-Rezoning
and Revised Site Plan - Tri-Dal. Ltd.
STAFF CONTACT: Karen Gandy, Interim Planning Director, 481-5581, ext. 743
Dennis Killough, Senior Planner, 481-5581, ext. 787
REQUESTED ACTION: Rezoning on property legally described as Lot 2R1, Block C,
Commerce Business Park, an addition to the City of Southlake,
Tarrant County, Texas, according to the plat recorded in Cabinet A,
Slide 3817, Plat Records, Tarrant County, Texas, and being
approximately 6.65 acres. A Revised Site Plan for Tri-Dal, Ltd. will
be considered with this request.
PURPOSE: Add a new, slightly larger,building to the site in a location other than
approved on the existing site plan, as well as, address the new
standards recently approved in the outside storage regulations.
LOCATION: 540 Commerce Street being on the west side of Commerce Street
approximately 200' south of Market Loop.
OWNER/APPLICANT: Tri-Dal, Ltd.
CURRENT ZONING: "S-P-1" Detailed Site Plan District to specifically allow 1-1" Light
Industrial District uses plus a contractor's storage yard with outside
storage.
REQUESTED ZONING: "S-P-1" Detailed Site Plan District to specifically allow 1-1" Light
Industrial District uses plus a contractor's storage yard with outside
storage.
LAND USE CATEGORY: Industrial
NO. NOTICES SENT: Thirteen(13)
RESPONSES: Two (2) responses were received from within the 200' notification
area:
• Bob Gammon, SLML LP, PO Box 794, Colleyville, TX, opposed,
"This property has a large amount of traffic now which is very
bad. By adding this building it will increase the traffic, which
this area does not need." (Received March 15, 2000.)
gC-I
ti City of Southlake, Texas
John Dorety, 2875 Exchange, Southlake, TX, in favor, "We own
the property to the south, would like to be assured that we will
incur no drainage problems." (Received March 23, 2000.)
P&Z ACTION: March 23,2000;Approved(6-0)to table at the applicant's request and
to continue the Public Hearing to the May 4, 2000, Planning and
Zoning Commission meeting.
May 4, 2000; Approved (5-0) subject to Site Plan Review Summary
No. 3, dated April 28, 2000, deleting Item #l.a (minimum 75'
stacking depth); deleting Items #2.a (bufferyards) and #2.b
(landscape islands)but accepting applicant's commitment to relocate
required plantings to other areas of property; and deleting Item #3
(recycle bin screening).
STAFF COMMENTS: Attached is Site Plan Review Summary No. 3, dated April 28, 2000.
NACommunity Development\WP-FILES\MEMO\99CASES\99-I25ZS.doc
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City of Southlake, Texas
Tract Map
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Property Owner Zoning Land Use Description Acreage
1. AKP Management LLC 1. "I-1" 1. Industrial 1. 1.36 acres
2. Automation Sery Engr Inc. 2. "I-1" 2. Industrial 2. 0.89 acres
3. L.Pack 3. "I-1" 3. Industrial 3. 0.92 acres
4. Four Star Investments 4. "I-l" 4. Industrial 4. 0.95 acres
5. E.Mannhart 5. "I-1" 5. Industrial 5. 1.65 acres
6. Ram Interests LP 6. 'TI" 6. Industrial 6. 1.25 acres
7. Four Star Investments 7. "I-1" 7. Industrial 7. 1.25 acres
8. Commerce Business Park JV 8. "I-1" 8. Industrial 8. 3.76 acres
9. SLJ Commerce/Exchange II 9. 'TI" 9. Industrial 9. 1.66 acres
10. SLJ Commerce/Exchange II 10."I-1" 10. Industrial 10. 1.66 acres
11.Market Loop Ltd. 11."I-1" 11. Industrial 11. 0.82 acres
12.L.Burchett 12."I-1" 12. Industrial 12. 0.83 acres
13.J. Wang 13."I-1" 13. Industrial 13. 0.83 acres
14. SLML,LP 14."I-l" 14.Industrial 14. 1.65 acres
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City of Southlake,Texas
SITE PLAN REVIEW SUMMARY
Case No.: ZA 99-125 Review No: Three Date of Review: 4/28/00
Project Name: Site Plan -Tri-Dal.Ltd.,Lot 2R1,Block 2 Commerce Business Park
APPLICANT: ARCHITECT:
Tri-Dal, Ltd. Sun Coast Architects
540 Commerce Street 2379 North Carroll Avenue
Southlake,TX 76092 Southlake. TX 76092
Phone: (817)481-2886 Phone: 817)4244277
Fax: Attn: Bob Bailey Fax: (817)329-7177
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 4/18/00 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION,PLEASE CONTACT LISA SUDBURY AT(817)481-5581,EXT.862.
General Development Standards Applies Comments
Corridor Overlay Regulations N None
Residential Adjacency N None
Building Articulation N None
Masonry Standards Y Complies
Impervious Coverage Y Complies with"I-l"zoning.
Bufferyards Y See Comment No.2
Interior Landscape Y See Comment No.2
Driveways Y See Comment No. 1.
Lighting Y See Comments No.4
1. There is a 90%increase in office space on this site,which would appear to effect the existing
driveways. When the existing use of the driveway is projected to increase in actual or proposed
daily design hour volume by twenty percent or more, existing driveways,not in conformance with
the driveway ordinance, shall be brought into compliance.The following changes are needed:
a. Provide the required minimum 75' of stacking depth for the driveway into the existing
south parking lot. This driveway provides 26', a deficiency of 49'. (Variance Requested)
(P&ZAction 514100. allow as proposed)
1
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City of&Mthlske,Texas
2. The following changes are needed regarding landscaping,bufferyards and screening:
a. The bufferyards on the north and south property lines are deficient in length per the
ordinance requirements. The required number of plantings is shown correctly. In the
southeast comer of the site,the parking spaces appear to extend into the 5' bufferyard
noted. (Variance Requested)
(P&ZAction 514100: allow as proposed, locating required plants elsewhere on the site)
b. Provide landscape islands in compliance with the Landscape Ordinance No. 544-A. Planter
islands shall have a minimum width of 12' back-to-back if curbed or 13' edge-to-edge if
no curb is intended and shall be equal to the length of the parking stall. Each row of
parking shall provide the required landscape areas. No islands are provided behind the
existing office building. (Variance Requested)
(P&ZAction 514100. allow as proposed, locating required plants elsewhere on the site)
3. Show the location of all trash dumpsters noting the type and height of screening device. Two
recycle bins are noted on the property. Trash/recycling receptacles shall be totally encircled or
screened by fence,planting or other suitable visual barrier six feet in height and shall have a metal
door which shall remain closed at all times. This plan proposes the recycle bins within an enclosed
yard, surrounded by an 8' screen fence. (Variance Requested)
(P&ZAction 514100: allow as proposed)
4. Any proposed lighting shall comply with the existing lighting ordinance.
5. The following comments pertain to the zoning request:
a. Correct the zoning, existing and proposed, to read: SP-2 with"I-I"uses plus a contractor's
storage yard and outside storage.
NoTE: This plan appears to comply with the general criteria for outside storage, including but not limited
to:
• Outside storage is accessory to the principal use; and
• Storage areas meet the setback requirements for the principal buildings; and
• Outside storage areas are of an all-weather surface,exclusive of required parking areas; and
• Outside storage areas comply with screening and bufferyards; and
• Materials,other than vehicles,trailers,and mobile machinery or equipment, are stacked not
higher than one foot below the top of the screening device
* Although not required by ordinance, staff would appreciate placing the City case number"ZA99-
125" in the lower right comer for ease of reference.
* No review of proposed signs is intended with this site plan. A separate building permit is required
prior to construction of any signs.
* It appears this property lies within the 75 'LDN D/FW Regional Airport Overlay Zone,requiring
construction standards that meet the Airport Compatible Land Use Zoning Ordinance No. 479.
2
City ofIsk�e►,texas
* The applicant should be aware that prior to issuance of a building permit a Plat must be processed
and filed in the County Plat Records,a fully corrected site plan, landscape plan, irrigation plan,
and building plans,must be submitted for approval and all required fees must be paid. This may
include but not be limited to the following fees: Park Fee,Perimeter Street Fee, Water& Sewer
Impact and Tap Fees, and related Permit Fees.
* Denotes Informational Comment
cc: John Levitt,J.E. Levitt Engineering VIA: FAX 488-3315
Bob Bailey,Tri-Dal,Ltd VIA:
Sun Coast Architects VIA: FAX ABOVE
N-Tommunity Development\WP-FILES\REV\99\99125sp3.doc
3
4C-9
City of Southlake, Texas
Case No. 99-125 Review No. Two Resubmittal Dated: 2—24 - 00 Number of Pages: 1
Project Name: Lot 2R1, Block C. Commerce Business Park(Revised/Site Plan)
Contact: Keith Martina Landscape Administrator Phone: (817) 481-5581, x 848 Fax: (817) 421-2175
The following comments are based on the review of plans received on 11 - 15 - 99 . Comments
designated with a (#) symbol may be incorporated into the formal review to be considered by either the
Planning and Zoning Commission or City Council. Other items will not be addressed by either the P&Z
or City Council. It is the applicant's responsibility to contact the department representative shown above
and make modifications as required by the comment.
LANDSCAPE COMMENTS:
* New construction greater in size than 30% of the existing building or greater than 5,00 square feet
shall require compliance with the Landscape Ordinance 544-A, as it applies to the entire square
footage of the existing building and proposed addition.
* The applicant's property has a considerable amount of existing landscaping and may already meet
the requirements of the Landscape and Bufferyard Ordinances. The applicant has previously meet
all prior landscape requirements.
* There are no existing protected trees on the site. The only existing trees are the ones installed by
the applicant for previous landscaping requirements.
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CITY OF SOUTHLAKE, TEXAS
ORDINANCE NO. 480-341
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS
AMENDED,THE COMPREHENSIVE ZONING ORDINANCE OF
THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING
CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING
LEGALLY DESCRIBED AS LOT 2RI,BLOCK C,.COMMERCE
BUSINESS PARK, AN ADDITION TO THE CITY OF
SOUTHLAKE,TARRANT COUNTY,TEXAS,ACCORDING TO
THE PLAT RECORDED IN CABINET A, SLIDE 3817, PLAT
RECORDS, TARRANT COUNTY, TEXAS, AND BEING
APPROXIMATELY 6.65 ACRES, AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-1"
DETAILED SITE PLAN DISTRICT TO SPECIFICALLY ALLOW
"I-1" LIGHT INDUSTRIAL DISTRICT USES PLUS A
CONTRACTOR'S STORAGE YARD WITH OUTSIDE STORAGE
TO "S-P-1" DETAILED SITE PLAN DISTRICT TO
SPECIFICALLY ALLOW"I-1" LIGHT INDUSTRIAL DISTRICT
USES PLUS A CONTRACTOR'S STORAGE YARD WITH
OUTSIDE STORAGE AS DEPICTED ON THE APPROVED SITE
PLAN ATTACHED HERETO AND INCORPORATED HEREIN
AS EXHIBIT "B", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE;
CORRECTING THE OFFICIAL ZONING MAP; PRESERVING
ALL OTHER PORTIONS OF THE ZONING ORDINANCE;
DETERMINING THAT THE PUBLIC INTEREST,MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND
AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter
adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter
9 of the Texas Local Government Code; and,
WHEREAS, pursuant to Chapter 211 of the Local Government Code, the City has the
(W
NACOMMUNUY DEVELOPMEN7IWP-FILES\ZBA\PENDING\480-341.DOC
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authority to adopt a comprehensive zoning ordinance and map regulating the location and use of
buildings, other structures and land for business g , industrial, residential and other purposes, and to
amend said ordinance and map for the purpose of promoting the public health, safety, morals and
general welfare, all in accordance with a comprehensive plan; and
WHEREAS,the hereinafter described property is currently zoned as "S-P-1"Detailed Site
Plan District to specifically allow"I-I"Light Industrial District uses plus a contractor's storage yard
with outside storage under the City's Comprehensive Zoning Ordinance; and
WHEREAS, a change in the zoning classification of said property was requested by a
person or corporation having a proprietary interest in said property; and
WHEREAS,the City Council of the City of Southlake,Texas, at a public hearing called by
the City Council did consider the following factors in making a determination as to whether these
changes should be granted or denied: safety of the motoring public and the pedestrians using the
facilities in the area immediately surrounding the sites; safety from fire hazards and damages; noise
producing elements and glare of the vehicular and stationary lights and effect of such lights on
established character of the neighborhood; location, lighting and types of signs and relation of signs
to traffic control and adjacent property; street size and adequacy of width for traffic reasonably
expected to be generated by the proposed use around the site and in the immediate neighborhood;
adequacy of parking as determined by requirements of this ordinance for off-street parking facilities;
location of ingress and egress points for parking and off-street loading spaces, and protection of
public health by surfacing on all parking areas to control dust; effect on the promotion of health ad
the general welfare; effect on light and air; effect on the over-crowding of the land; effect on the
concentration of population, and effect on transportation,water, sewerage, schools,parks and other
public facilities; and,
NACOMMUNITY DEVELOPMEN nWP-FILES\ZBA\PENDING\480-341.DOC
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VC-N
WHEREAS, the City Council of the City of Southlake, Texas, further considered among
' othe
r things the character of the districts and their peculiar suitability for particular uses and the
view to conserve the value of the buildings, and encourage the most appropriate use of the land
throughout this City; and,
WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a
public necessity for the zoning changes,that the public demands them,that the public interest clearly
requires the amendments,and that the zoning changes do not unreasonably invade the rights of those
who bought or improved property with reference to the classification which existed at the time their
original investment was made; and,
WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes
in zoning lessen the congestion in the streets,helps secure safety from fire,panic, and other dangers,
promotes the health and the general welfare, provides adequate light and air, prevents the over-
crowding of land, avoids undue concentration of population, and facilitates the adequate provision
of transportation, water, sewerage, schools,parks and other public requirements; and,
WHEREAS,the City Council of the City of Southlake, Texas, has determined that there is
a necessity and need for the changes in zoning and has also found and determined that there has been
a change in the conditions of the property surrounding and in close proximity to the tract or tracts
of land requested for a change since the tract or tracts of land were originally classified and therefore
feels that the respective changes in zoning classification for the tract or tracts of land are needed,
are called for, and are in the best interest of the public at large,the citizens of the city of Southlake,
Texas, and helps promote the general health, safety and welfare of the community.
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS:
NACOMMUNUY DEVELOPMEN nWP-FILES\ZBA\PENDING\480-341.DOC
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$C-15
SECTION 1.
(W
That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake,
Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby
amended so that the permitted uses in the hereinafter described areas be altered, changed and
amended as shown and described below:
Being Lot 2R1, Block C, Commerce Business Park, an addition to the City of
Southlake,Tarrant County,Texas,according to the plat recorded in Cabinet A, Slide
3817,Plat Records,Tarrant County,Texas,and being approximately 6.65 acres, and
more fully and completely described in Exhibit "A" from "S-P-I" Detailed Site Plan
District to specifically allow "I-I" Light Industrial District uses plus a contractor's
storage yard with outside storage to"S-P-V Detailed Site Plan District to specifically
allow"I-I" Light Industrial District uses plus a contractor's storage yard with outside
storage as depicted on the approved Site Plan attached hereto and incorporated herein
as Exhibit`B",and subject to the specific conditions established in the motion of the
City Council and attached hereto and incorporated herein as Exhibit"C."
SECTION 2.
(W That the City Manager is hereby directed to correct the Official.Zoning map of the City of
Southlake, Texas, to reflect the herein changes in zoning.
SECTION 3.
That in all other respects the use of the tract or tracts of land herein above described shall
be subject to all the applicable regulations contained in said Zoning Ordinance and all other
applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections,
subsections,paragraphs, sentences,words,phrases and definitions of said Zoning Ordinance are not
amended hereby,but remain intact and are hereby ratified, verified, and affirmed.
SECTION 4.
That the zoning regulations and districts as herein established have been made in accordance
with the comprehensive plan for the purpose of promoting the health, safety,morals and the general
NXOMMUNUY DEVELOPMENIIWP-FILES\ZBA\PENDING\480-341.DOC
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QV ��
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welfare of the community. They have been designed, with respect to both present conditions and
(W
the conditions reasonably
anticipated to exist in the foreseeable future; to lessen congestion in the
streets; to provide adequate light and air; to prevent over-crowding of land; to avoid undue
concentration of population; and to facilitate the adequate provision of transportation, water,
sewerage, drainage and surface water, parks and other commercial needs and development of the
community. They have been made after a full and complete hearing with reasonable consideration
among other things of the character of the district and its peculiar suitability for the particular uses
and with a view of conserving the value of buildings and encouraging the most appropriate use of
land throughout the community.
SECTION 5.
That this ordinance shall be cumulative of all other ordinances of the City of Southlake,
Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in those
instances where provisions of those ordinances are in direct conflict with the provisions of this
ordinance.
SECTION 6.
That the terms and provisions of this ordinance shall be deemed to be severable and that if
the validity of the zoning affecting any portion of the tract or tracts of land described herein shall
be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said
tract or tracts of land described herein.
SECTION 7.
Any person, firm or corporation who violates,disobeys,omits,neglects or refuses to comply
with or who resists the enforcement of any of the provisions of this ordinance shall be fined not
more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is
NACOMMUNITY DEVELOPMENTWP-FILES\ZBA\PENDING\480341.DOC
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911-11
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permitted to exist shall constitute a separate offense.
SECTI
ON 8.
All rights and remedies of the City of Southlake are expressly saved as to any and all
violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting
zoning which have accrued at the time of the effective date of this ordinance; and, as to such accrued
violations and all pending litigation,both civil and criminal, whether pending in court or not,under
such ordinances, same shall not be affected by this ordinance but may be prosecuted until final
disposition by the courts.
SECTION 9.
The City Secretary of the City of Southlake is hereby directed to publish the proposed
ordinance or its caption and penalty together with a notice setting out the time and place for a public
hearing thereon at least ten (10) days before the second reading of this ordinance, and if this
ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of
its provisions, then the City Secretary shall additionally publish this ordinance in the official City
newspaper one time within ten(10)days after passage of this ordinance, as required by Section 3.13
of the Charter of the City of Southlake.
SECTION 10.
This ordinance shall be in full force and effect from and after its passage and publication as
required by law, and it is so ordained.
NACOMMUNITY DEVELOPMENTWP-FILES\ZBA\PENDING\480-341.DOC
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W4
5
PASSED AND APPROVED on the 1st reading the day of , 2000.
MAYOR
ATTEST:
CITY SECRETARY
PASSED AND APPROVED on the 2nd reading the day of , 2000.
MAYOR
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM AND LEGALITY:
CITY ATTORNEY
DATE:
ADOPTED:
EFFECTIVE:
NACOMMUNMY DEVELOPMENINWP-FILES\ZBA\PENDING\480-34I.DOC
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BC.l
1
EXHIBIT "A"
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Lot 2RI,Block C, Commerce Business Park,an addition to the City of Southlake,Tarrant County,
Texas,according to the plat recorded in Cabinet A, Slide 3 817,Plat Records,Tarrant County,Texas,
and being approximately 6.65 acres
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EXHIBIT"C"
This page reserved for the approved City Council motion.
NACOMMUNUY DEVELOPMEN*nWP-FILES\ZBA\PENDING\480-341.DOC
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gC-22
City of Southlake, Texas
STAFF REPORT
May 12, 2000
CASE NO: ZA 00-014 PROJECT: Ordinance No. 480-339 - First Reading-Rezoning and
Revised Site Plan-White's Chapel Methodist Church
STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787
REQUESTED ACTION: Zoning Change and Revised Site Plan on property legally described as Tracts
5G, 5G1, 5H and a portion of 5F situated in the O.W. Knight Survey,
Abstract No. 899, and Tract 3D1 and a portion of 31) situated in the H.
Granberry Survey, Abstract No. 581, and a portion of the Pine Drive right-
of-way, and all of Lot 1, Block A, White Chapel Methodist Church
Addition, an addition to the City of Southlake, Tarrant County, Texas
according to the plat recorded in Volume 388-204, Page 12, Plat Records,
Tarrant County, Texas, and being a total of approximately 24.0 acres.
PURPOSE: Applicant is requesting site plan approval for construction of new 2,000 seat
sanctuary on existing "CS" site, concept plan approval for future
development, as well as, incorporating and rezoning six additional acres
from adjoining agriculture land. Site Plan and/or Concept Plans are
required on the Corridor and due to Residential Adjacency.
LOCATION: On the east side of South White Chapel Boulevard approximately 300' south
of East Southlake Boulevard (F.M. 1709).
OWNERS/APPLICANTS: White's Chapel United Methodist Church, City of Southlake, S. Garrett
CURRENT ZONING: "AG" Agricultural District and "CS" Community Service District
REQUESTED ZONING: "CS" Community Service District
LAND USE CATEGORY: Public/Semi-Public and Low Density Residential
NO. NOTICES SENT: Twenty-three (23)
RESPONSES: Six(6)responses were received from within the 200' notification area:
• Cindy Wright, GCSW Ltd., 200 E. Southlake Blvd, Ste 30, Southlake, TX,
in favor. (Received March 29, 2000.)
• Blayne and Carolyn White, 250 Pine Street, Southlake, TX, opposed, "I
am not in favor of the realignment of Pine or the proposed parking lot
directly across the street from our residence." (Received March 29,
2000)
• David Ford, P. O. Box 1702, Roanoke, Texas, in favor. (April 20,2000.)
• Bobbie S. Barnes, 512 Northwood Trail, Southlake, TX, opposed, "When
I bought the adjoining property, the zoning commission assured me of a
200' minimum between my property & any improvements. All trees to
provide buffer in the 200' boundary must be retained." (Received April
F3D-(
City of Southiake, Texas
20, 2000.)
• Charles and Amy Ezell, 514 Northwood Trail, Southlake, TX, opposed.
See attached letter. (Received May 3, 2000.)
• Dale and Donna Ledbetter, 516, Northwood Trail, Southlake, TX,
opposed. See attached letter. (Received May 4, 2000.)
P&Z ACTION: April 6, 2000; This item was tabled to May 4, 2000, under provisions of
Ordinance No. 480, Section 40.2.
May 4, 2000; Approved(6-0) subject to Site Plan Review Summary No. 4,
dated April 28, 2000, and subject to the following:
• Relocating the 10 trees from the 1998 submittal;
• Providing a tree survey with the new parking lot to City Council;
• Deleting Item #l.a (synthetic product shall be limited to 80%) and
allowing as shown;
• Deleting Item#Lb (articulation) and allowing as shown;
• Requiring applicant to get a letter from the Garretts regarding the
bufferyards and loading dock;
• Requiring applicant to do tree survey, remove landscape parking lot
islands on the east parking lot and relocate the landscape area along south
portion of the property;
• Requiring applicant to size and locate parking islands in a manner to
maximize tree preservation;
• Requiring applicant to meet with Mr. Small and agree to plantings;
• Requiring the 41 parking spaces south of the pond to be Grasscrete;
• Regarding Item#3.a, waiving the fencing requirement for the east side
and east portion of south property line but requiring 8' screening along
Mr. Small's property;
• Relocating the 14 parking spaces across from Mr. White's property and
meet with Mr. White and agree to a suitable buffer for that area;
• Regarding Item#3.b, allow as shown but request the applicant get a letter
from Mr. Garrett regarding the lack of screening on the loading area;
• Deleting Item#4.a (500' driveway spacing) and allowing as shown;
• Deleting Item#4.b (driveway on a local street) and allowing as shown;
• Deleting Item#4.c (200' driveway throat depth) and allowing as shown;
• Requiring ballard lighting to be used within 200' of single family
residential properties with a maximum 20' pole lighting to be used
elsewhere;
• Permitting roofing materials as shown in the slide of Alamo Heights
Methodist Church;
• And allowing the phasing of bufferyards on the east.
STAFF COMMENTS: Attached is Site Plan Review Summary No. 5, dated May 11, 2000.
NACommunity Development\WP-FILES\MEMO\2000cases\00-014ZS.doc
SD-
t
To: Southlake City Planning and Zoning Commission
(W Re: White's Chapel United Methodist Church Site Plan
Date: May 1, 2000
From: Charles A. and Amy L. Ezell
Amy and I wish to express our concerns over the proposed expansion plans for White's Chapel
United Methodist Church. We are homeowners at 514 Northwood Trail in the Northpark
subdivision of Timmaron. As the proposed site plan currently stands, this expansion will have a
dramatic effect on the quality of our home life as well as our property values. The parking lot for the
proposed expansion creates the greatest concern. The current site plan brings the parking lot within
50 feet of the rear of our property. Behind my property are many beautiful, mature hardwood trees
that will be destroyed under the current site plan proposal. I'm sure you will agree that Southlake's
beautiful trees are one of its most valuable assets. I propose that before any site is approved, a
thorough tree survey should be conducted. Also, I can only imagine what having 800 cars just
behind my fence will sound like with doors opening and closing and people running around
whenever services are held. Lastly, I object to having 30-foot lights in the parking lot. As earlier
stated, 1 will be able to see the parking lot from my second floor windows. The 30 foot lights will
create an eye sore and there is no way you can insure me that the illumination from 30 foot tall lights
will not have a negative impact on my property. I urge you to visit my home and walk behind my lot
to truly understand how the proposed site plan will effect my family and our neighborhood.
I do want to express my thanks to the leadership of White's Chapel United Methodist Church and
their willingness to listen to their neighbors and their concerns regarding this project. On April 13`h,
several church leaders, including the senior pastor, met with 2 neighbors and me to discuss the impact
Aw of the proposed site plan on our homes and families. The church leadership listened sincerely to our
concerns. Following the meeting they came over and walked our properties, looking at the trees and
our homes to see exactly how the site plan would effect Lis. Before that meeting, they admitted that
they had never gone out to see how this plan would effect their neighbors or the trees at the perimeter
of their property. After visiting with us, seeing our homes, and looking at the beautiful trees, they
gave us a commitment to save the trees and do everything possible to limit the impact of the
expansion on our homes. I expect them to honor their word and commitment to us as homeowners
and neighbors.
I would like to propose the following:
1. Establish a minimum buffer of 200 feet between our property and the site plan.
2. Conduct a tree survey of all wooded areas impacted by the expansion.
3. Limit height of parking lot lights to 10 feet.
Thank you for your consideration in this matter of vital importance to my family and our
neighborhood.
Sincerely,
1" C. 1 J i
Charles A. reel Am L' . Ezell
fM MAY 0 3 2000
�dD-3
To: Southlake Planning and Zoning Committee
Re: White's Chapel United Methodist Church Site Plan Proposal
Date: May 4, 2000
From:Dale and Donna Ledbetter
We are homeowners at 516 Northwood Trail. Our property borders the southern comer of the
White's Chapel property. Our issues with the planned expansion are the removal of the trees along
the southern border and the height of the lights in the parking lot.
At a meeting on April 13, with church leaders and others involved with the project,Brian Small,
Charles Ezell and I expressed our concerns regarding the trees and lights. We explained the 30'
lights specified on the plan would be an eyesore and diminish our property values. We also asked
them to reconsider the back parking area. We asked them to try and save as many of the large trees
as possible as they would provide a sound and visual barrier for us from the parking lot. After
touring the area,the church expressed a desire to leave as many trees as possible but they were not
specific. They also said a tree survey would need to be done to plot the trees accurately on the
property.
At the April 27 SPIN meeting, held at the church, I again questioned the height of the lights and if
the church had decided to modify the back parking lot to preserve the trees. The project's architect
stated all lights in the parking areas had been changed to a 4'height, but I did not find that change
on the site plan provided at the meeting. On the issue of the trees, they again assured me every
effort would be made to save as many trees as possible. They again promised a tree survey
showing which trees would be saved.
Before we could endorse this site plan, as adjacent property owners, and believe it would have a
minimal impact on our property and its value, we would like the church to:
1. Specify on the site plan the 4'lights described at the SPIN meeting and their
placement in the parking lot.
2. Conduct the promised tree survey of the area impacted by the parking lot and specify
which trees will remain.
3. Redraw the parking area on the site plan showing the changes necessary to preserve
the trees.
We hope Planning and Zoning will require the church to provide this information before endorsing
the plan.
We appreciate the church's willingness to listen to our concerns. Please know we want to be good
neighbors with the church. Our family worships at White's Chapel and we look forward to
attending the beautiful sanctuary they plan to build. However, we feel strongly that the creation of
the sanctuary should not diminish the beauty and quality of life we currently enjoy at our home and
in our neighborhood.
Thank you for-your consideration of our opinion on this matter,
Dale and Donna Ledbetter
i rn i 0 4 2000
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Ms.Lisa Sudbury
April 14,2000
Page 2
3f. We have complied with this requirement except in two locations where it is necessary to allow
pedestrians to access sidewalk areas.
3g. We have noted the dimensions of our typical islands.The islands are curbed as shown by the
double line. All islands meet the minimum size requirements.
3h. As noted in 3f,two locations require sidewalk areas for pedestrian access to sidewalks.
3i. The bufferyard widths are shown and called out on the plans.No parking space will encroach
into the bufferyards. The two structures that are along the East I bufferyard are pre-existing
conditions that will be removed.
3j. An 8' masonry screen wall w/gate will be constructed around the dumpster location.
3k. We are requesting a variance on the 8' screening device along the entire south property line.
4a. The location of the driveway onto 1709 is currently an existing driveway location that will be
increased in width. We request a variance on this driveway location.
4b. Community service does not appear to fall within the definition of commercial,multi-family, or
service driveways per the glossary of terms. The driveway to the south is an access easement to
Tract 6 that borders the property.If it is necessary to request a variance to maintain this
driveway, we would like to do so.
4c. To comply with the fire lane requirements,it was necessary to direct the lane in the
configuration shown.Fire equipment cannot clear the porte cochere in order to reach the last
drive aisle on the east side of this parking lot. No parking stalls encroach for a distance>200'.
The driveway cut onto White's Chapel Blvd. serves a parking area of approximately 50 vehicles.
It will be a minor egress route from the property. If it is necessary to request a variance to
maintain this driveway,we would like to do so.
4d. We have indicated two 24' wide access,drainage,and utility easements onto the adjoining
property at the East 2 property line.
5. The loading docks will be located adjacent to the trash dumpster area(location indicated on
plan).
6. The site plan indicates the lighting locations,types,and proposed height of the exterior lighting.
We also submitted a cutsheet with the photometrics,and lamp type for each fixture. We will
present a photometrics design prior to the P&Z meeting showing that we meet the City's
requirements.
7. We are not anticipating any outside storage. The site plan currently includes 5 lots. We are
proposing to replat these lots into a single lot.Information on the Summary Chart has been
updated.
S�-9
Ms.Lisa Sudbury
April 14,2000
Page 3
8a. The Pine Drive right-of-way has not been formalized. Property line descriptions will be
established after the final alignment is determined.
8b. We have removed the property description from the document.
8c. We will verify any missing easements.
8d. Fire lanes have been labeled and dimensioned on the plan.
8e. Refer to 4d above.
8f. Refer to 8a above.
9. This information will be supplied on the grading plan submitted by John Levitt.
10. This information will be supplied on the grading plan submitted by John Levitt.
Please note that we will be requesting variances in bufferyard types at several locations. We will also be
presenting a signage design that conforms to the signage ordinance at Planning and Zoning for approval.
The locations are noted on this submittal.We hope that this addresses all remaining issues.Please call if
you have any questions or comments.
S cer 1 ,
Richard Garison AIA
Copy: Project File
Sprinkle Robey
Dick Rawlins
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05/lp/2000 10:03 8176523536 ELECTROTECH PAGE 01
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WHITE'S CHAPEL UNITED METHODIST CHURCH
485 South White's Chapel Boulevard Southlake, Texas 76092
Phone 817.481.4147 Fax 817.481.2140 www.whiteschapelumc.com
May 10,2000
Bryan& Shari Small
201 Pine Dr
Southlake,Texas 76092;
Re: Landscape Bufferyard along southern property boundary
It is our understanding that you do not want an 8 foot fence along the southern
boundary of the property,that you prefer a landscaped buffer. As we have
discussed we are looking into installing a split rail fence in the area that is to
be planted. We propose to install the following landscape materials within the
bufferyard along the southern property boundary. As previously explained,
the bufferyard plantings would;stop at the line of the existing trees. We
propose to install a combination of the following plant materials:
i Live Oak Trees
i Wax Myrtles
Eastern Red Cedars
Fraser's Photinias
The plantings will be installed in a manner that will create:a visual barrier
without appearing as merely a hedge. Enclosed is a landscape plan that will
provide you with some ideas as to how this may be accomplished.
White's Chapel United Methodist Church does not have a landscape plan at
this time,we will provide to you a copy as it becomes available. As the plan
is developed,the combination of plants materials proposed above may
increase,but this will give You some idea of how the bufferyard can be
planted to provide some interest and variety.
Ify,,,o���...0 agree with the direction that we are heading'with these plans please
ir��� ate so in t1. ipg so that we can present it the next City Council meeting.
Dick Rawlins,
Business Manager'
MAY I I Z000
Jahn E.McKellar Jo V. Ponder Betsy S.Godbold Norma M.Quinn' Marty M.Dunbar
Senior Pastas` Executive Also ate Pastor Associate Pastor Associate Pastor Associate/Youth Pasta'
05/10/20�70 131: 09 8174882-420 WYNDHAM PRQPEPTIES PAGE 02
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City of Southlake,Texas
SITE PLAN REVIEW SUMMARY
Case No.: ZA 00-014 Review No: Five Date of Review: 05/11/00
Project Name: Site Plan—White's Chanel United Methodist Church Lot 1R Block A White Chanel
Methodist Addition
APPLICANT: ARCHITECT:
White's Chapel United Methodist Church Hesson/Andrews/Sotomayor/Sprinkle/
185 South White Chapel Boulevard Robev J.V.Architects
Southlake,TX 76092 9901 Broadway, Suite 115
Phone: (817)481-4147 San Antonio,TX 78217
Fax: (817)481-2140 Attn:Dick Rawlins Phone: (210)820-0888
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 05/10/00 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF SITE PLAN
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION,PLEASE CONTACT LISA SUDBURY AT(817)481-5581,EXT. 862.
General Development Standards Applies Comments
Corridor Overlay Regulations Y See Comment No. 1
Residential Adjacency Y See Comments No.3
Building Articulation Y See Comment No. 1
Masonry Standards Y See Comment No. 1
Impervious Coverage Y Complies
Bufferyards Y See Comment No.2
Interior Landscape Y Complies
Driveways Y See Comment No.4
Lighting Y See Comment No.6
This review Includes a Site Plan for the new Sanctuary and Concept Plan for future development.
Any development labeled as "future"will require a revised site plan prior to construction.
1. The following changes are needed regarding the elevations:
a. The use of synthetic products(e.g., EIFS,Hardy plank, or other materials approved by the
Chief Building Official,as noted above) shall be limited to eighty percent(80%) of the
building's exterior finishes, exclusive of all windows,doors, and glass construction
materials. Although labeled as Stucco, it appears EIFS will probably be used. (Variance
Requested) (P&ZAction, 514100:Allow as shown)
b. Provide a standing seam metal roof constructed of a factory-treated, non-metallic,matted
finish. This plan proposes a"Standing Seam Galvanized Metal Roof'. (Variance
Requested) (P&Z Action, 514100:Allow as shown as presented in slide show)
1
"(s
l •
City of Southiake,Texas
C. Provide horizontal and vertical articulation meeting the requirements of Ordinance 480,
Section 43,9.c.l.c. on all facades visible from a Corridor R.O.W. and/or any portion of the
building within 400' of a property zoned or designated residential. Compliance with the
articulation requirements is as shown on the attached articulation evaluation chart.
(Variance Requested) (P&ZAction, 514100:Allow as shown)
2. The following changes are needed regarding bufferyards:
a. Provide bufferyards and plantings as required by ordinance. This plan proposes alternate
bufferyards and plantings in the East 1 and North 3 bufferyards, as noted in the charts.
(Variance Requested) (P&Z Action, 514100:Allow as shown with letter from Garrett's
acknowledging same)
b. All bufferyards shall be installed at the time of building permit. (Variance Requested)
(P&ZAction, 514100:Allow phasing of bufferyards with parking lot phasing.)
3. The following changes are needed regarding screening:
a. Where a non-residential use abuts a residentially zoned lot or tract or lot having an
occupied residential dwelling, a screening device shall be erected along the side and rear
property lines,abutting said residential lot or dwelling to a height of eight(8) feet. Where a
non-residential use abuts an existing residential screening wall or fence and a witten
agreement is executed between the developer and a residential property owner,it shall be
deemed the intent of the screening ordinance to allow the residential screening fence to
satisfy that portion of Section 39.4.b as long as said screening device is maintained in good
repair. There 8' screening device is required along the southern property line and along the,
East 1 and North 3 bufferyards. (Variance Requested) (P&Z Action, 514100:Delete
screening device on East I and North 3 with letter from Garrett's acknowledging same
and require applicant to meet with Mr. Small to agree with plantings on the south,
adjacent to his property.)
b. Insure that the loading areas east of the existing Sanctuary are not visible from residential
property. Off-street loading areas shall be adequately screened from view of any
residentially zoned lot or tract or lot having an occupied residential dwelling or of any
other adjacent land use. (Variance Requested) (P&ZAction, 514100:Allow as shown with
letter from Garrett's acknowledging same.)
4. The following changes are needed regarding driveways ingressing and egressing the site
according to the Driveway Ordinance No. 634:
a. Provide the minimum 500' spacing between the drive on F.M. 1709 and the drive to the
east. This plan shows 418', a deficiency of 82'. (Variance Requested) (P&ZAction,
514100:Allow as,shown)
b. Provide the minimum 150' driveway throat depths for stacking. The White Chapel Drive
appears to provide 75' of stacking depth, a deficiency of 75'. (Variance Requested) (P&Z
Action, 514100:Allow as shown)
2
SD-16
City of Southlake,Texas
C. Commercial,multi-family and service driveways shall not be permitted on collector or
local streets unless the tract or lot has no other public access. This plan proposes a
driveway on Pine Drive, a local street. Where provided on local streets, the minimum
spacing should be 100'. This plan shows a driveway approximately 60' to the south, a
deficiency of 40'. (Variance Requested) (P&Z Action, 514100:Allow as shown)
5. Show the proposed finished grade of the site, with contour intervals not exceeding 2 feet. Spot
elevations must be shown at all critical points, including but not limited to edges of pavement,
curb returns,building comers,drainage paths,etc. Include directional flow arrows in all flow
lines, and label all existing drainage structures labeled with size,type and flow line elevation.
Also show centerline of water courses and existing drainage easements. And note the benchmark
used for the topographical information. This should correspond to a City approved benchmark.
6. All new lighting proposed shall comply with the City's Lighting Ordinance No. 693-13.
7. Insure the lot dimensions and areas comply with the plat. There appear to be some discrepancies.
8. Verify the number of parking spaces. Staff counted 1217. Revise the numbers in the chart, as
needed.
NOTE: A preliminary plat accompanies this site plan. A Final Plat will need to be processed along with
plat vacations,abandoning existing platted rights-of-way and various easements.
P&ZAction: Approved(6-0) subject to Site Plan Review Summary No. 4, dated April 28, 2000, with the
following conditions and as noted above:
* Provide the 10 trees required with the 1998 plan submittal and relocate to appropriate
places;
* Requiring applicant to do tree survey, remove landscape parking lot islands on the
east parking lot, and relocate the landscape area along south portion of the property,
* Requiring applicant to size and locate parking islands in a manner to maximize tree
preservation;
* Meet with Mr. White and agree to a suitable buffer for the area in front of his house,
across Pine Drive;
* Requiring ballard lighting to be used within 200'of single family residential properties
with a maximum 20'pole lighting to be used elsewhere,
* And allowing the phasing of bufferyards on the east.
* No review of proposed signs is intended with this site plan. A separate building permit is required
prior to construction of any signs.
* The applicant should be aware that prior to issuance of a building permit a Plat must be processed
and filed in the County Plat Records, a fully corrected site plan, landscape plan, irrigation plan,
and building plans,must be submitted for approval and all required fees must be paid. This may
include but not be limited to the following fees: Park Fee,Perimeter Street Fee,Water& Sewer
Impact and Tap Fees, and related Permit Fees.
* Denotes Informational Comment
3
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♦ i
City of Southlake,Texas
att: Bufferyard Calculation Chart,Interior Landscape Summary Chart,Articulation Evaluation Chart
NACommonity Development\WP-FILES\REV\2000\00-014SP4.doc
4
$D-t 8
City of Southiake,Texas
SITE PLAN REVIEW SUMMARY
Case No: ZA 00-014 Review No. Three Date of Review: 03/31/00
Project Name: Site Plan—White's Chapel United Methodist Church
SUMMARY CHART—BUFFERYARDS
Location Length Bufferyard Canopy Accent Shrubs Fence/Screening
Width-Type Trees Trees Height&Material
North 1 -
Required None None
Provided None None
North 2-
Required 287' 20'—O 11 9 40 See Note 1.
Provided 287 20'—O 11 9 40 None.
North 3-
Required 418 10'—C 13 17 50 None
Provided 418 5'—A. 4 8 . 32 None
East 1 - Required 482 10'—C 14 19 58 None
Provided 418 5'—A 5 10 40 None
East 2-
Required 620 5'—A 6 12 50 None
Provided 620 5'—A 6 12 50 None
South-
Required 1086 10'—C 33 43 130 None
Provided 1086 10'—C 33 43 130 None
Required None None
West-1-
Provided None None
West 2-
Required 527' 10'—E 5 10 42 H 1 hedge
Provided 527' 10'—E 5 10 42 H 1 hedge
West 3-
Required None None
Provided None
Notes
1. Where parking is provided between the building setback line and public right-of-way,shrubs obtaining a mature
height of three feet(3')or greater must be planted at a minimum spacing of thirty inches(30")on center continuous
along all paved edges of the parking or drive areas.
1
SD-tq
City of Southlake,Texas
SITE PLAN REVIEW SUMMARY
Case No: ZA 00-014 Review No. Three Date of Review: 03/31/00
Project Name: Site Plan White's Chanel United Methodist Church
SUMMARY CHART—INTERIOR LANDSCAPE
Required or Landscape %of area in Canopy Accent Shrubs Ground Cover Seasonal Color
Provided Area(Sq.ft.) Front or Side Trees Trees (Sq.ft.) (Sq.ft.)
Required 22,718 75% 46 92 574 3,441 459
Provided 22,718 75% 46+ 10 92 574 3,441 459
- 2
City of Southlake,Texas
ARTICULATION EVALUATION REVIEW SUMMARY
Case No.: ZA 00-014 Review No: Four Date of Review: 04/28/00
Project Name: Site Plan—White's Chanel United Methodist Church
Received: 04/17/00
North Wall ht.= 36
Horizontal articulation Vertical articulation
Required Provided Delta Okay? Required Provided Delta Okay?
Max.wall length 108 58 46% Yes 108 66 -39% Yes
Min. artic.offset 5 6 20% Yes 5 8 60% Yes
Min.artic.length 15 1.2 -20% No 15 13 43% No
South Wall ht.= 36
Horizontal articulation Vertical articulation
Required Provided Delta Okay? Required Provided Delta Okay?
Max.wall length 108 62 43% Yes 108 89 -18% Yes
Min.articulated offset 3 -46% lia 5 11 120% Yes
Min.articulated length 16 `5 49% No 15 13 =13% No
West Wall ht.= 36
Horizontal articulation Vertical articulation
Required Provided Delta Okay? Required JProvided Delta Okay.
Max.wall length 108 77 -29% Yes 108 65 40% Yes
Min.articulated offset 5 5 0% Yes 5 7 40% Yes
Min.articulated Length 8 14 75% Yes 46. 7 r56°f NQ
East Wall ht.= 36
Horizontal articulation Vertical articulation
Required Provided Delta Okay? Required Provided Delta Okay?
Max.wall length 108 56 48% Yes 108 58 46% Yes
Min.articulated Offset 5 18 260% Yes. 5 14 180% Yes
Min.articulated Length 1 141 23 64% Yes = l fi :46/ R No
NACommunity Development\WP-FILES\REV\2000\00-014art4.doc
FAD-ai
City of Southlake, Texas
Case No. 00-014 Review No. Two(Resubmittan Dated: 3—09-00 Number of Pages: 1
Project Name: White's Chapel United Methodist Church(Revised Site Plan)
Contact: Keith Martin, Landscape Administrator Phone: (817) 481-5581, x 848 Fax: (817) 421-2175
The following comments are based on the review of plans received on 2 - 28 - 00 . Comments
designated with a (#) symbol may be incorporated into the formal review to be considered by either the
Planning and Zoning Commission or City Council. Other items will not be addressed by either the P&Z
or City Council. It is the applicant's responsibility to contact the department representative shown above
and make modifications as required by the comment.
LANDSCAPE COMMENTS:
1. The applicant has neglected to provide the required landscaping for the previous development
approved in 1998. A 30 day Temporary Certificate of Occupancy was issued on December 17,
1998 for the latest addition to the site. At the time the required landscaping was not installed, and
it remains uninstalled today.
* Please provide the required Interior Landscape and Bufferyard Summary Charts on the Site Plan.
* Please provide the square footage of the proposed Sanctuary on the Site Plan. The amount of
required interior landscape area and plant material is based on the square foot area of the first floor
or square footage of the largest floor, whichever is greater.
* Please locate and label all required bufferyards.
* New construction greater in size than 30% of the existing building or greater than 5,000 square
feet shall require compliance with both the Landscape Ordinance 544-A and Section 42,
Bufferyards, of the Zoning Ordinance; as it applies to the entire square footage of the existing
buildings and the proposed construction. Provide all required interior landscape and bufferyard
information on the Site Plan.
BUILDING INSPECTIONS
sp-a�
City of Southlake, Texas
TREE PRESERVATION ANALYSIS
(Non-Residential Development)
Case: 00-014 Date of Review: 3—09 - 00 Number of Pages: 1
Project Name: White's Chapel United Methodist Church(Rezoning/Revised Site Plan)
OWNER\DEVELOPER PREPARED BY:
White's Chapel Methodist Church
185 South White's Chapel
Southlake,TX76092
Phone: Phone:
Fax: Fax:
THIS ANALYSIS IS PREPARED AT THE TIME OF REVIEW OF THE ABOVE REFERENCED
PROJECT AND IS TO PROVIDE AN ANALYSIS OF THE PLAN OR SURVEY AND THE IMPACT
OF CONSTRUCTION ON ANY PROTECTED TREES ON THE SITE. FOR ANY QUESTIONS OR
CLARIFICATION CONTACT KEITH MARTIN, LANDSCAPE ADMINISTRATOR AT (817)481-
5581 EXT. 848.
TREE PRESERVATION COMMENTS:
1. The applicant submitted a Tree Survey/Site Plan that does not meet the requirements of the Tree
Preservation Ordinance 585-B. Please reference Schedule-B of the Tree Preservation Ordinance
585-B.
2. Most of the trees being effected by the proposed development consist of Post Oaks and Eastern
Red Cedars.
* All requirements and regulations of the Tree Preservation Ordinance 585-B, apply to the entirety
of this lot. Please be aware of the penalties of not applying the tree preservation protection
methods required by the Tree Preservation Ordinance 585-B.
BUILDING INSPECTIONS
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0 %20/00 YON 13.34 FAX 210 820 0526 HAS
�' rf►uliJ ARCHITECTS ► WHITE'S CHAPEL @ 002
N .DesignSJ
Sharp Cutoff,Arm Mounted,Rectilinear
Luminaire with Flat Lens for Low to High
Mounting Heights-70 to 1,000 Watt
0 The low profile housing enhances and blends with
M contemporary architectural styles..
0 A selection of five cutoff reflector systems combined
with internal cutoff blades eliminates light trespass.
C A choice of three housing sizes assures proper aesthetic
appearance at any mounting height.
C Innovative design and quality construction reduces
Installation and maintenance costs.
Distribution Patterns: '�/ " " L14NT
Type S Type VS Type 2 Type 3rype
Only SJ2O
Consult pages 35-38 for specific photometric data.
Specifications:
Horsing: Each SJ housing shall Oral Gadlretfng:The lens shall Wader System:Each eiedro- ward throw distribution segmented
be formed from heavy-gauge alu- be silicone sealed in the extruded brightened, anodized and sealed relledor. Each sharp culolf reflec-
minum and internally welded. 'U'channel lens frame.The lens aluminum reflector shall be for system shall be available with
There shall be no seams, weld frame shall be gasketed to the mount-ed to a mounting platform. Internal cutoff blades and louvers
beads or other visible disturbances housing's internal reinforcement The mounting platform shall be for custom tuning.All photometric
to the housing's smooth surface,
ring with silicone impregnated dipped to the housing for ease of data shall be certified by an inde-
All external hardware shall be Dacron gasketing, access to the ballast compartment, pendent testing facility.
stainless steel. Design SJ shot!be Installation: Each Design SJ The fully enclosed optical system Ballast»All CWA ballasts(+iO4h available in three housing sizes:1) stroll be provided with an extruded shall hold a porcelain lamp holder to-1096 lam
20'x 15.5'x 6.5'for 70 to 250 watt aluminum mounting arm(1.75'W and an insulated lamp support. shall be tray rtauntedeand supulation?lamps;2)24'x 19'x 8'for 250 to x 4.5'H x 7r L,3'W x 5'H x 7"L Design SJ shall be available with
400 wattlamps;3)29`x 23'x 1W the follow Ing sharp cutoff reflec- plied with quick-disconnects.
for 1000 wattlam s. Each fixturefor or 3 W x 5 H x 9 Lj. Please f3aliasts are rated for-20 degree F
shall be U.L listed'suitablefor wet specify -square
��number and arm distribution,tems 1uration )Type lamp,seg- operation.
locations.' horizontal
The fixture shall be securers to the
mented reflector;2)Type VS - Finish:The fixture shall be pre-
:': Lens Frame:The extruded,clear pole with captive through bolts 'square distribution,vertical lamp, treated, primed, baked, covered
anodized aluminum lens frame and, one-piece backup nutplate: segmented reflector;(only in SJ20 with high solids polyester finish
shall be concealed pin hinged to (See Ordering Information for up to 175 W max.)3)Type 2- and baked again. (Standard finish
the housing and secured with two alternate mounting options). fully rotatable,asymmetrical distri- is dark bronze-313.)The double
flush mounted,captive, vibration Luminaires shall be prewired with button,horizontal gyp,segment- baked finish shall meet or excel
resistant stainless steel fasteners. high tem-perature wire, making ed reflector;4)Type 3-fully rotat- all AAMA requirements for 1,000
Lein:The flat,thermal and shock disassembly for installation able,asymmetrical distribution, hour salt spray agwsure.Dpti6hal
resistant glass lens shall be sealed unnecessary horizontal lamp,segmented reflec . anodized finishes shall be applied
hams tor;5)Type F-fully rotatable,for- over brushed aluminum.surfaces
t 4. -four corner dips. 0 of a uniform grain.
<.
14
- RECD MAR 2 0 2000
03120/00. VON 13:35 FAX 210 820 0526 HAS ARCHITECTS WHITE'S CHAPEL Ia 003
Dimensional and Physical Data:
9114EIGM. PROJECTED AREA(EPA): �`-°`'+• —"'--q------I
She 20' 24' 29' She to' 24' 29' �.
A 20-W 24.00 29-V 1 Fixture 1.26 i m 2.6g C
B 15.o0' 19.00' 23.00' 2 Fixtures 2.52 3.64 5.38 sq.fL
C -v 00' 10-W xtures 2.9 4.2 6.2 .It E=11
D 7.00' 7 00' 12.00' 4 FD&es 4.03 5.82 8.61 sq.IL
M" E ,4.50' 5.00' 5.00'
WEIGHT. MAXIMUM LAMP WATTAGE:
She 20' 24' 29'
Sias 20' 24' 29' HPS 15OW 4WW 1000W g
26lbs. 48lbs. 761bs. MH 25OW 40OW 1000W
Extruded aluminum arm standard
Ordering Information:
�n 3j u 3 4)ao 240 ON fn
(Diagram at right describes skluence in this example.) DESIGN
This example illustrates the standard ordering sequence. SIZE
Each part of the ordering number is chosen from the DISTRIBUTION
appropriate column in th!ordering chart below. The LAMP TYPE
number in the example designates a Design SJ fixture,24
inch housingnd
with staard extruded aluminum arm, LAMP WATTAGE
Type 3 distribution,40D watt metal halide lamp,240 volt PRIMARY BALLAST VOLTAGE
CWA ballast,dark bronze finish and single fusing. FINISH "
�I pole ordering information,see Pole Index page 48. OPTIONS
DESIGN SIZE DISTRIBUTION VOLTS OPTIONS
IJ 20 S,VS",2.3.F 150W max. 25OW malt. 120,208,240,277,480 f UNNIM(Specify tenon dimensions)
$J 24 S.2,3,F e4ft ma c 400W max. 120,206,240.277.400 SJ A.Round Hub(2.375'-4'O.D.Tenon)
SJ 29 S.3,F 1000W max. 1000W max. 120,208,240,277,480 Ll 3-Square Hub(2.375'-4'O.D.Tenon)
MOUNTING OPTIONS:(Extruded aluminum arm standard) S v IKn 2.375'O.D.Tenon)
FMI!=Flush Wall Bracket
E M UL'
' SJ R-Round Hub SJ S-Square Hub FCT=Photo Cell and Receptacle
FD-Single Fusing 12OV/2M
FIB=Rouble Fusing up to 480 volts
FDFD=Double Fusing 20BVf240V
WTM:AL: ;.
LX-Vandal Resistant Low Shield
MSS=House Side Shield
P=Perimeter Cutoff Blade" �
K;L ftzWe CWB-Wall Bracket FWB-Flush Wall Bracket Fitt
CC=Custom Colors(Specify)
Fat mounting bracket data and multiple fixture configurations,see Bra t Index page 53. AM=Anddize(Specify Color)
reflector available with 175W MIN(max.)&150W HPS(max.)lamps.Only S320.
PIqWype F distributon only.
Lam up to 175Wutilize medium tiesodels. RED "MAR 2 0 2000
(aVa$ _
S or JJI Liphtirg Cxara inc �./.�il ii//�//�/I/�/.f.//J9/r/ t630 Mdrat I1v. FW&S fwk.lL 80t3tw -
03e20100. NON 13:37 FAX 210 820 0526 HAS ARCHITI7 444 WHIn'S CHAPEL 11004
ERNBE P4
VINTAGE LIGHTING
7401 Oak Park Ave * Niles IL 60714
SCale Winch 1-foot
BARRINGTON
5200-TEP
Base Size D - 20"
H - 24"
Wall Floor Thickness - .250/1.00
Fluted Shaft
O.D. - 6" to 3"
Wall Thickness - .250 -.375
Candy Cane Available
t
Overall Pole Heights
5210-TFP- 10'
5212-'I'FP - 12'
5214-TFP- 14' s
e
co
1
I
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' f
h
8D- _ RECp MBAR 2 0 2000
P-11
03/20/00- VON 13:38 FAX 210 820 0526 HAS ARCHITECTS 4-4 WHITE'S CHAPEL Q005
`ITERNBE G
VINTAGE LIGHTING
7401 Oak Park Ave * Niles IL 60714
Scale Winch = 1-foot
x
V
V
• 9 t
RIPON-A RIPON-B TOWN SQUARE
(1130-A) (1130-B) (A880R)
18" x 35" 18" x 40" 18" x CIA"
Mercury Vapor 100. 175, 250w Mercury Vapor 100, 175.250w Mercury Vapor 100, 175.250w
High Pmasure Sodium 70. 100, High Pressure Sodium 70, 100, High Pressure Sodium 70. 100,
150w 150w 250w
Metal Halide 70, 100, 175w Metal Halide 70, 100, 175w Metal Halide 100, 175w
i
v
ELM STREET MAIN STREET-A and MAIN STREET-B and
(B780R) A-0 with Glow Top Roof B-0 with Glow Top Roof
18" x 37W (MS805-A)/(MS80S-A-0) (MS805-B)I(MS805-B-O)
16"(17%" on diagonal) x 38" 15�k"(17" on diagonal) x 38"
Mercury Vapor 70, 100, 175w ,
High Pressure Sodium 70. 100, Me ur Va or 100. 17 Mercury Vapor 100, 175,250w
150w High Pressure ii ium 70, 100. 150. High Pressure Sodium 70. 100,150,
Metal Halide 70. 100. 175w 25Ow 250W
Metal Halide 100. 175,250w Metal Halide 100, 175,250w
g�r3� RFM MAP' . n gnnn F
CITY OF SOUTHLAKE, TEXAS
ORDINANCE NO. 480-339
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS
AMENDED, THE COMPREHENSIVE ZONING ORDINANCE
OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A
ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF
LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING
LEGALLY DESCRIBED AS TRACTS 5G, 5G1, 5H AND A
PORTION OF 5F SITUATED IN THE O.W. KNIGHT
SURVEY, ABSTRACT NO. 899, AND TRACT 3D1 AND A
PORTION OF 3D SITUATED IN THE H. GRANBERRY
SURVEY, ABSTRACT NO. 581, AND A PORTION OF THE
PINE DRIVE RIGHT-OF-WAY, AND ALL OF LOT 1,
BLOCK A, WHITE CHAPEL METHODIST CHURCH
ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS ACCORDING
TO THE PLAT RECORDED IN VOLUME 388-204, PAGE 12,
PLAT RECORDS, TARRANT COUNTY, TEXAS, AND
BEING A TOTAL OF APPROXIMATELY 27.596 ACRES,
AND MORE FULLY AND COMPLETELY DESCRIBED IN
EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT
AND "CS" COMMUNITY SERVICE TO "CS" COMMUNITY
(W SERVICE DISTRICT AS DEPICTED ON THE APPROVED
SITE PLAN ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE;
CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC
INTEREST, MORALS AND GENERAL WELFARE DEMAND
THE ZONING CHANGES AND AMENDMENTS HEREIN
MADE; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY
FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE
OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Southlake, Texas is a home rule City acting under its Charter
adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter
(W
NACOMMUWY DEVELOPMENIAWP-FILES\ZBA\PENDING\480-339.DOC
Page 1
8�-3 I
9 of the Texas Local Government Code; and,
WHEREAS pursuant to Chapter 211 of the Local
p p Government Code, the City has the
authority to adopt a comprehensive zoning ordinance and map regulating the location and use of
buildings, other structures and land for business, industrial, residential and other purposes, and
to amend said ordinance and map for the purpose of promoting the public health, safety, morals
and general welfare, all in accordance with a comprehensive plan; and
WHEREAS, the hereinafter described property is currently zoned as "AG" Agricultural
District and "CS" Community Service under the City's Comprehensive Zoning Ordinance; and
WHEREAS, a change in the zoning classification of said property was requested by a
person or corporation having a proprietary interest in said property; and
WHEREAS, the City Council of the City of Southlake, Texas, at a public hearing called
(W by the City Council did consider the following factors in making a determination as to whether
these changes should be granted or denied: safety of the motoring public and the pedestrians using
the facilities in the area immediately surrounding the sites; safety from fire hazards and damages;
noise producing elements and glare of the vehicular and stationary lights and effect of such lights
on established character of the neighborhood; location, lighting and types of signs and relation of
signs to traffic control and adjacent property; street size and adequacy of width for traffic
reasonably expected to be generated by the proposed use around the site and in the immediate
neighborhood; adequacy of parking as determined by requirements of this ordinance for off-street
parking facilities; location of ingress and egress points for parking and off-street loading spaces,
and protection of public health by surfacing on all parking areas to control dust; effect on the
promotion of health ad the general welfare; effect on light and air; effect on the over-crowding of
(W
NACOMMUNITY DEVELOPMENT\WP-FILES\ZBA\PENDING\4&1-339.DOC
Page 2
the land; effect on the concentration of population, and effect on transportation, water, sewerage,
(W
schools arks and other public facilities;
p p es, and,
WHEREAS, the City Council of the City of Southlake, Texas, further considered among
other things the character of the districts and their peculiar suitability for particular uses and the
view to conserve the value of the buildings, and encourage the most appropriate use of the land
throughout this City; and,
WHEREAS, the City Council of the City of Southlake, Texas, does find that there is a
public necessity for the zoning changes, that the public demands them, that the public interest
clearly requires the amendments, and that the zoning changes do not unreasonably invade the
rights of those who bought or improved property with reference to the classification which existed
at the time their original investment was made; and,
(W WHEREAS, the City Council of the City of Southlake, Texas, does find that the changes
in zoning lessen the congestion in the streets, helps secure safety from fire, panic, and other
dangers, promotes the health and the general welfare, provides adequate light and air, prevents
the over-crowding of land, avoids undue concentration of population, and facilitates the adequate
provision of transportation, water, sewerage, schools, parks and other public requirements; and,
WHEREAS, the City Council of the City of Southlake, Texas, has determined that there
is a necessity and need for the changes in zoning and has also found and determined that there has
been a change in the conditions of the property surrounding and in close proximity to the tract or
tracts of land requested for a change since the tract or tracts of land were originally classified and
therefore feels that the respective changes in zoning classification for the tract or tracts of land are
needed, are called for, and are in the best interest of the public at large, the citizens of the city of
N:\COMMUNITY DEVELOPMEN nWP-FILES\ZBA\PENDING\4&1-339.DOC
Page 3
SD-33
r
Southlake, Texas, and helps promote the general health, safety and welfare of the community.
(W
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS:
SECTION 1.
That Ordinance No. 480, the Comprehensive Zoning Ordinance of the City of Southlake,
Texas, passed on the 19th day of September, 1989, as originally adopted and amended, is hereby
amended so that the permitted uses in the hereinafter described areas be altered, changed and
amended as shown and described below:
Being Tracts 5G, 5G1, 5H and a portion of 5F situated in the O.W. Knight Survey,
Abstract No. 899, and Tract 3D1 and a portion of 3D situated in the H. Granberry
Survey, Abstract No. 581, and a portion of the Pine Drive right-of-way, and all of
Lot 1, Block A, White Chapel Methodist Church Addition, an addition to the City
of Southlake, Tarrant County, Texas according to the plat recorded in Volume 388-
204, Page 12, Plan Records, Tarrant County, Texas, and being a total of
(W approximately 2�7.596 acres, and more fully sand completely described in Exhibit
A from AG Agricultural District and CS Community Service to CS
Community Service District as depicted on the approved Site Plan attached hereto
and incorporated herein as Exhibit "B"
SECTION 2.
That the City Manager is hereby directed to correct the Official Zoning map of the City
of Southlake, Texas, to reflect the herein changes in zoning.
SECTION 3.
That in all other respects the use of the tract or tracts of land herein above described shall
be subject to all the applicable regulations contained in said Zoning Ordinance and all other
applicable and pertinent ordinances for the City of Southlake, Texas. All existing sections,
subsections, paragraphs, sentences, words, phrases and definitions of said Zoning Ordinance are
(W not amended hereby, but remain intact and are hereby ratified, verified, and affirmed.
WCOMMUNITY DEVELOPMENT\WP-FILES\ZBA\PENDING\4W339.DOC
Page 4
91n. so
SECTION 4.
(W
That the zoning regulations and districts as herein established have been made in
accordance with the comprehensive plan for the purpose of promoting the health, safety, morals
and the general welfare of the community. They have been designed, with respect to both present
conditions and the conditions reasonably anticipated to exist in the foreseeable future; to lessen
congestion in the streets; to provide adequate light and air; to prevent over-crowding of land; to
avoid undue concentration of population; and to facilitate the adequate provision of transportation,
water, sewerage, drainage and surface water, parks and other commercial needs and development
of the community. They have been made after a full and complete hearing with reasonable
consideration among other things of the character of the district and its peculiar suitability for the
particular uses and with a view of conserving the value of buildings and encouraging the most
(W appropriate use of land throughout the community.
SECTION 5.
That this ordinance shall be cumulative of all other ordinances of the City of Southlake,
Texas, affecting zoning and shall not repeal any of the provisions of said ordinances except in
those instances where provisions of those ordinances are in direct conflict with the provisions of
this ordinance.
SECTION 6.
That the terms and provisions of this ordinance shall be deemed to be severable and that
if the validity of the zoning affecting any portion of the tract or tracts of land described herein shall
be declared to be invalid, the same shall not affect the validity of the zoning of the balance of said
tract or tracts of land described herein.
NACOMMUNITY DEVELOPMENT\WP-FILES\ZBA\PENDING\"0-339.DOC
Page 5
$D- 3�
A
SECTION 7.
(W
Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to
comply with or who resists the enforcement of any of the provisions of this ordinance shall be
fined not more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a
violation is permitted to exist shall constitute a separate offense.
SECTION 8.
All rights and remedies of the City of Southlake are expressly saved as to any and all
violations of the provisions of Ordinance No. 480, as amended, or any other ordinances affecting
zoning which have accrued at the time of the effective date of this ordinance; and, as to such
accrued violations and all pending litigation, both civil and criminal, whether pending in court or
not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted
until final disposition by the courts.
SECTION 9.
The City Secretary of the City of Southlake is hereby directed to publish the proposed
ordinance or its caption and penalty together with a notice setting out the time and place for a
public hearing thereon at least ten(10) days before the second reading of this ordinance, and if this
ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any
of its provisions, then the City Secretary shall additionally publish this ordinance in the official
City newspaper one time within ten (10) days after passage of this ordinance, as required by
Section 3.13 of the Charter of the City of Southlake.
SECTION 10.
This ordinance shall be in full force and effect from and after its passage and publication
N:\COMMUNITY DEVELOPMENT\WP-FILES\ZBA\PENDING\480-339.DOC
Page 6
8 D-3�
K
as required by law, and it is so ordained.
(W
PASSED AND APPROVED on the 1st reading the day of , 2000.
MAYOR
ATTEST:
CITY SECRETARY
PASSED AND APPROVED on the 2nd reading the day of , 2000.
(W
MAYOR
ATTEST:
CITY SECRETARY
(W
NACOMMUNITY DEVELOPMENnWP-FILES\ZBA\PENDING\480-339.DOC
Page 7
'aD-37
APPROVED AS TO FORM AND LEGALITY:
CITY ATTORNEY
DATE:
ADOPTED:
EFFECTIVE:
N:\COMMUNITY DEVELOPMENT\WP-FILES\ZBA\PENDING\"0-339.DOC
Page 8
$Dr;S
EXHIBIT "A"
Field Notes
Descr��Lion for a tract of land in the 0.W.KNIGHT SURVEY.ABSTRACT
NUMBER 899,and the HR1M GRANBERRY SURVEY.ABSTRACT
NUBER 5&Cty of Scuthlake. Tarrant County. Texas. and being Lot L
Block A WHTE CHAPEL METHODIST CHU2CH ADDRION xcordng to
the plat recorded inVokme 388-204.Page 12 Plat Records. Tarant
County Texas.Together With tracts of land described in deeds to WHITE'S
CHAPEL LHTED METHODIST CHURCH.recorded in Volume 12988.Page 268.
and Volume 13678,Page 237.Deed Records.Tarrant County.Texas.Also
Together With a tract of land described in a deed to STEVE GARRETT AND
WFE.DIXE GARRETT.recorded in Volme$247.Pogo 1622 Deed Records,
Tarrant County.Texas.and being described as one tract by metes and
bounds as fobws:
BEGI INNG of a 1/2'iron pipe found said pipe lying by deed cal 220.0 feet South and
229.0 feet East from the northwest corner of sad Knight Survey,said pipe being the
northeast corner of said Lot L Block A. and the most westerly northwest corner of said
tract described in Vokme 12988.Page 268:
THENCE South 86 degrees 14 mimAes 00 seconds East o distance of 94.00 feet to a
1/2-iron pin set with cap marked'AREA SURVEYING'.-
THENCE North 07 degrees 13 minutes 00 seconds East a distance of 244.69 feet to a
1/2'iron pin set with cap morked 'AREA SURVEYING-in the south line of East
Sovthlake Boulevard(FM Highway 1709):
THENCE the following courses and distances along the south line of East Southlake
Boulevard
South 74 degrees 1 minutes 00 seconds East a distance of 29.81 feet to
a 60d rid foul at the begun of a curve.concave to the north having
a radius of L959.86 feet.and a Bingg chord which bears 28181 feet.South
79 degrees 20 minutes 12 seconds.East:
Easterly along said curve.passing through a central anale of 8 degrees 14
minutes 44 seconds.a distance of 282.05 feet to a /4'iron pin found at
the end of said curve for the northwest corner of said Garrett tract:
South 83 degrees 00 minutes 00 seconds East a distance of 61.50 feet:
South 86 degrees 35 minutes 00 seconds East a distance of 60.00 feet:
South 88 deg ees 51 minutas 05 seconds East a distance of 212.91 feet
to Texas ficway Deportment concrete monument found for the northeast
corner or said Garrett tract:
THENCE South 00 degrees 03 minutes 47 seconds East a distance of 1.079.58 feet to
a 5/8' iron pin fond for the southeast corner of said Garrett tract.
THENCE North 89 degrees 38 minutes 56 seconds West a distance of 424.83 feet to a
1/2'iron pin foul for the southwest corner of said Garrett tract and for the southeast
corner of said tract described in Volume L'988. Page 268:
THENCE North 89 degrees 40 minutes 50 seconds West a distance of 674.97 feet to a
5/8'iron pin found in 1ke existing east line of Pine Drive for the most southerly
southwest corner of said tract described in Volume 12988.Page 268:
THENCE North 00 degree 20 minutes DO seconds East a distance of 102.08 feet along
the existing east line or Pine Drive to a 1/2' iron pin found
THENCE North 00 degrees 41 minutes 40 seconds East a distance of 379,83 feet along
the existing east fine of Pine Drive:
THENCE North 89 degrees 18 minutes 20 seconds West a distance of 43.27 feet to a
3/8'iron pin found in the existsy west line of Pine Drive for the southeast corner of said
tract described in Volume 13678.Page 237:
THENCE North 81 degrees 05 miutes 32 seconds West a distance of 220.35 feet to a
1/2'iron pin fond n the easterly Erie of White Chapel Boulevard for-the southwest
corner of sad-troct described in Voksne 13678.Page 237:
THENCE the following courses and distance along the easterly line of White Chapel
Boulevard:
North 3C degrees 44 minutes 20 seconds East a distance of 194.85 feet to
a 3/8'ron pn fond:
North 22 decrees 09 minutes 56 seconds East a distace of 209.01 feet to
a 3/8'iron pin found
North 21 degrees 40 minutes 26 seconds East a distance of 155.94 feet to
a 1/2'iron pm set with cap marked 'AREA. SURVEYING'for the
northwest corner of sad Lot L Block A:
THENCE South 89 deg-ees 22 minutes 48 seconds East a distance of 251.31 feet to
the PONT OF BEGW4G.
L
N:\COMMUNITY DEVELOPMENT\WP-FILES\ZBA\PENDING\480-339.DOC
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Page 10
City of Southlake, Texas
STAFF REPORT
May 12, 2000
CASE NO: ZA 00-033 PROJECT: Preliminary Plat-Lots 1R& 2, Block A, White Chapel
Methodist Church Addition
STAFF CONTACT: Dennis Killough, Senior Planner, 481-5581, ext. 787
REQUESTED ACTION: Preliminary Plat for Lots 1R& 2, Block A, White Chapel Methodist Church
Addition, on property legally described as Tracts 5G, 5G1, 5H, and 5F
situated in the O.W. Knight Survey, Abstract No. 899, and Tract 3D1 and a
portion of 3D situated in the H. Granberry Survey, Abstract No. 581, and a
portion of the Pine Drive right-of-way, and all of Lot 1, Block A, White
Chapel Methodist Church Addition, an addition to the City of Southlake,
Tarrant County, Texas according to the plat recorded in Volume 388-204,
Page 12, Plat Records, Tarrant County, Texas, and being a total of
approximately 28 acres.
PURPOSE: Applicant is requesting site plan approval for construction of new 2,000 seat
sanctuary on existing "CS" site, concept plan approval for future
development, as well as, incorporating and rezoning six additional acres
from adjoining agriculture land. Platting is required prior to permitting. The
remaining agriculturally zoned property, Lot 2, will not be final platted
until appropriate zoning is approved for that site.
LOCATION: On the east side of South White Chapel Boulevard approximately 300'south
of East Southlake Boulevard(F.M. 1709).
OWNERS: White's Chapel United Methodist Church, City of Southlake, and Steve and
Dixie Garrett.
APPLICANT: White's Chapel United Methodist Church
CURRENT ZONING: "AG" Agricultural District and "CS" Community Service District
LAND USE CATEGORY: Public/Semi-Public and Low Density Residential
NO. NOTICES SENT: Twenty-five (25)
RESPONSES: Five (5) responses were received from within the 200' notification area:
• Greg Wright DDS, GCSW, Ltd., 200 E Southlake Blvd, Ste 30, Southlake,
TX, in favor. (Received March 29, 2000.)
• Blayne and Carolyn White, 250 Pine, Southlake, TX, opposed,"I am not
in favor of the realignment of Pine or the parking lot proposed directly
across from our residence." (Received March 29, 2000.)
8E-1
• City of Southlake, Texas
• Amy Ezell, 514 Northwood Trail, Southlake, TX, opposed, "We strongly
recommend a minimum buffer of 200 feet." (Received April 3, 2000.)
• David Ford, P. O. Box 1702, Roanoke, Texas, in favor. (Received April
20, 2000.)
• Bobbie S. Barnes, 512 Northwood Trail, Southlake, TX, opposed. "When
I bought the adjoining property,the zoning commission assured me of a
200' minimum between my property&ggy improvements. Also assured
that all trees in the 200' boundary would be retained." (Received April
20, 2000.)
P&Z ACTION: April 6, 2000; This item was tabled to May 4, 2000, under provisions of
Ordinance No. 483, Section 3.01.1).
May 4, 2000; Approved(6-0) subject to Plat Review Summary No. 2,dated
April 28, 2000, allowing variance as shown for Item#1 (Lot 2 is currently
zoned "AG"and no proper zoning is proposed at this time).
STAFF COMMENTS: Attached is Plat Review Summary No. 2, dated April 28, 2000.
NACommunity Development\WP-FILES\MEMO\2000cases\00-033PP.doc
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Property Owner Zoning Land Use Description Acreage
1. F. Putt 1. "C-2" 1. Office Commercial 1. 1.72 acres
2. GCSW,Ltd. 2. "0-1" 2. Office Commercial 2. 0.987 acre
3. D. Stoner 3. "SF-IA" 3. Low Density Residential 3. 1.04 acres
4. S.Bryant 4. "SF-IA" 4. Low Density Residential 4. 1.00 acre
5. D.Johnson 5. "SF-IA" 5. Low Density Residential 5. 0.72 acres
6. S. Faulkner 6. "SF-IA" 6. Low Density Residential 6. 0.76 acres
7. Bes-Tex Financial Serv.Inc. 7. "S-P-2" 7. Low Density Residential 7. 5.92 acres
8. J.Foster 8. "R-PUD" 8. Medium Density Residential 8. 0.25 acres
9. M. Sager 9. "R-PUD" 9. Medium Density Residential 9. 0.25 acres
10.B.Barnes 10."R-PUD" 10.Medium Density Residential 10.0.25 acres
11.C.Fogliano 11."R-PUD" 11.Medium Density Residential 11.0.25 acres
12.C.Ezell 12."R-PUD" 12.Medium Density Residential 12.0.24 acres
13.D.Ledbetter 13."R-PUD" 13.Medium Density Residential 13.0.40 acres
14.M.Farrell 14. "R-PUD" 14. Medium Density Residential 14.0.25 acres
15.B. Small 15. "AG" 15.Low Density Residential 15.3.00 acres
16.A.West 16."AG" 16. Low Density Residential 16.. 1.94 acres
17.A.West 17."AG" 17.Low Density Residential 17. 1.00 acre
18.T.Tracy 18."SF-IA" 18. Low Density Residential 18.2.99 acres
19.M.White 19."SF-IA" 19.Low Density Residential 19. 1.26 acres
20.City of Southlake 20."AG" 20. Low Density Residential 20.0.98 acres
21.R. Malone 21."AG" 21. Medium Density Residential 21. 8.31 acres
22. R.Malone 22."AG" 22. Medium Density Residential 22. 1.00 acre
23. Southlake Baptist Church Inc. 23."CS" 23.Public/Semi-Public 23. 0.96 acres
24.G.Lechler 24."O-l" 24. Office Commercial 24. 13.11 acres
25.White Chapel Cemetery 25."CS" 25. Public/Semi-Public 25. 0.87 acres
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• City of Southlake, Texas
PLAT REVIEW SUMMARY
Case No: ZA 00-033 Review No: Two Date of Review: 04/28/00
Project Name: Preliminary Plat-Lot I&2 Block A White Chapel Methodist Church Addition
being a revision of Lot 1,Block A.as recorded in Volume 388-204 Page 12 and two tracts of land in
the O. W.Knight Survey,Abstract No. 899 a tract of land in the Hiram Granberry Survey Abstract
No. 581 and a uortion of Pine Drive to be abandoned
APPLICANT: SURVEYOR:
White's Chapel Methodist Church Area Surveying, Inc.
185 South White Chapel Boulevard 102 W. Trammell St.
Southlake, Texas 76092 Fort Worth,Texas 76140
Phone: 817)481-4147 Phone: (817)293-5684
Fax: (817)481-2140 Attu.Dick Rawlins Fax: (817)293-5685 Attn.Roger Hart
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 04/17/00 AND WE
OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT
APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED
FURTHER CLARIFICATION,PLEASE CONTACT LISA SUDBURY AT(817)481-5581,EXT.862.
1. No plat shall be approved until proper zoning embracing this property shall be approved and duly
adopted by the City in accordance with the Subdivision Ordinance, Section 4.01C. Please note that
the proposed zoning to "CS" is currently in process for proposed Lot 1R. Lot 2 is currently zoned
"AG"and no proper zoning is proposed at this time. (Variance Requested)
(P&ZAction 514100: delete)
2. All lots must meet the requirements of the zoning ordinance. Proposed Lot 2 does not comply with
the AG district regulations.A change of zoning to an appropriate zoning district must be approved
by the City prior to processing a Final Plat on this property.
3. Label existing zoning and Land Use Designation(LUD=_)on all adjacent properties.
4. The following changes are needed regarding right-of-way and easement dedications:
a. Show and dimension the right-of-way dedication and realignment of Pine Drive in accordance
with the approved Pine Drive construction plans/dedication documents. Show the full right-of-
way dimension of 60 ft. for the new Pine Drive.It appears there are some minor discrepancies
in the right-of-way/survey documents we have vs. what is shown.
b. Show and dimension the right-of-way for White Chapel Boulevard in accordance with the
current Master Thoroughfare Plan and as approved by Public Works.
C. Show access easements as noted on the site plan.
d. Provide easements for water, sewer and/or drainage as required by Public Works.
1
8E-i�
City of Southiake, Texas
S. Remove the proposed 0-1 zoning of Lot 2 from the quantitative land use schedule as no zoning
request has been submitted for this parcel.
* Plat Vacation of the existing lot needs to be approved prior to filing any final plats of this property.
* A Developers Agreement is required prior to construction of any public infrastructure. The
Developer's Agreement for this addition should consider streets, drainage, park dedication
requirements and fees, off-site sewer extensions, off-site drainage and utility easements and impact
fees.
* Denotes Informational Comment
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City of Southlake, Texas
MEMORANDUM
May 12, 2000
TO: Billy Campbell, City Manager
FROM: Chris Carpenter, Senior Comprehensive Planner
SUBJECT: Ordinance No. 780, 1st Reading, Amendment to the currently adopted
Master Thoroughfare Plan, regarding the extension of Nolan Drive from
Crooked Lane to State Highway 114
Action Requested: To amend the currently adopted (3/4/97) Master Thoroughfare Plan
(MTP) to incorporate the addition of an arterial-level right-of-way in the
vicinity of the Gateway Ph. II and Easter Plaza developments between
S.H. 114 to the north and Crooked Lane to the south, as shown in "Exhibit
A" attached to the ordinance.
Background
Information: As you may know, the text of the MTP notes that the thoroughfares
represented in the plan show only existing roadway networks, with the
note that the city may need future rights-of-way at various points between
existing roadways where no thoroughfare currently exists on the MTP if
development conditions warrant it. In this case, the city would prefer to
address the need for potential new rights-of-way in undeveloped areas by
actually amending the MTP to show a new thoroughfare. Amending the
MTP to show a potential thoroughfare accomplishes at least two important
objectives: (1) It serves as an advanced notice to both property owners and
potential developers that there is a need to accommodate a new
thoroughfare in their plans prior to the development of the property, and
(2) it serves as an advanced notice to surrounding property owners and
others of possible changes to circulation patterns in the subject area.
Financial
Considerations: There are no current financial issues to consider with this amendment.
However, the right-of-way necessary for this roadway could be required to
be dedicated at no cost to the city based on its inclusion in the MTP.
Citizen Input/
Board Review:
• Planning and Zoning Commission recommended approval of this item
(5-0) on May 4, 2000, with the recommendation that the R.O.W. be an
A5U (84') section through Gateway Plaza Ph. II and an A4U (70')
section through Easter Plaza; recommending that Easter Plaza
accommodate additional turn lanes at F.M. 1709 if directed by staff;
and recommending staff consider bringing forth the R.O.W.
N:\COMMUNITY DEVELOPMENT\WP-FILES\PROJECTS\MTP-96\NOLEN DRIVE AMENDMENT CCLDOC
�� I
abandonment and possible cul-de-sac reconfiguration of Crooked Lane
at some point in the future to alleviate traffic hazard issues.
• A city-wide SPIN meeting was held in the Johnson Elementary
auditorium on April 12, 2000, to discuss the Costco project as well as
this roadway issue.
• Several neighborhood/developer meetings have been held to discuss
this roadway extension and have been favorably received.
Legal Review: The City Attorneys have been forwarded a copy of this memo and
ordinance. This item has been placed on your agenda in fulfillment of
both the City Charter and Local Government Code requirements that
state all master plans adoptions or amendments must move forward to the
governing body (City Council) upon a recommendation from the
Planning and Zoning Commission.
Alternatives: The alternative to amending the Master Thoroughfare Plan to show this
street is to not amend the plan, with future development conditions
dictating the need and location for access in the area on an individual
basis.
Supporting
Documents: - Ordinance No. 780, Amending the Master Thoroughfare Plan
- Exhibit "A"—Proposed General Location of Amendment
L - Copy of the approved Village Center East Circulation Study graphic
depicting the need for a roadway in the subject area
- Text from the MTP describing typical characteristics of arterials and
collectors
- Copies of the preliminary plats for the developments in the area
Staff
Recommendation: Staff recommends approval of the MTP amendment for future right-of-
way acquisition purposes as shown in Exhibit "A," or with any
modifications to location and lane configuration as seen fit by Council.
Please do not hesitate to call me at Ext. 866 with any questions concerning this matter.
CLC
Approved for Submittal to City Council:
City Manager's Office
WCOMMUNITY DEVELOPMENT\WP-FILES\PROJECTS\MTP-96\NOLEN DRIVE AMENDMENT CCLDOC
�� f
ORDINANCE NO. 780
AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS
PROVIDING FOR THE AMENDMENT OF THE ADOPTED
MASTER THOROUGHFARE PLAN; PROVIDING THAT
THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake, Texas is a home rule city acting under its charter
adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter
9 of the Local Government Code; and
WHEREAS, Section 11.06 of the Southlake City Charter provides for the adoption and
updating of a Comprehensive Master Plan and its components, including the Master
Thoroughfare Plan; and
WHEREAS, the Planning and Zoning Commission has forwarded a recommendation for
an amendment to the Master Thoroughfare Plan.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS:
SECTION 1
Pursuant to Section 11.06 of the Southlake City Charter, the Comprehensive Master Plan, of
which the Master Thoroughfare Plan is a component, may be submitted in whole or in part from
time to time to the Council for their adoption, accompanied by a recommendation by the
Planning and Zoning Commission, and shall contain a planning consideration for a period of at
NXOMMUNITY DEVELOPMEN RWP-FILES\PROJECTTSS\_MTP-96\NOLEN DRIVE AMENDMENT CCLDOC
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least ten (10) years. The proposed amendment to the Master Thoroughfare Plan, noted by
graphical depiction in Exhibit "A" attached hereto, is hereby approved.
SECTION 2
The different elements of the Comprehensive Master Plan, as adopted and amended by
the City Council from time to time, shall be kept on file in the office of the City Secretary of the
City of Southlake, along with a copy of the minute order of the Council so adopting or approving
same. Any existing element of the Comprehensive Master Plan which has been heretofore
adopted by the City Council shall remain in full force and effect until amended by the City
Council as provided herein.
SECTION 3
This ordinance shall be cumulative of all provisions of ordinances of the City of
Southlake, Texas, except where the provisions of this ordinance are in direct conflict with the
provisions of such ordinances, in which event the conflicting provisions of such ordinances are
hereby repealed.
SECTION 4
It is hereby declared to be the intention of the City Council that the phrases, clauses,
sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause,
sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid
judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not
affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this
ordinance, since the same would have been enacted by the City Council without the
incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph
or section.
SECTION 5
WCOMMUNITY DEVELOPMENT\WP-FILES\PROJECTS\MTP-96\NOLEN DRIVE AMENDMENT CCLDOC
This ordinance shall be in full force and effect from and after its passage and publication as
required by law, and it is so ordained.
PASSED AND APPROVED ON FIRST READING ON THIS DAY OF
MAY, 2000.
MAYOR
ATTEST:
CITY SECRETARY
PASSED AND APPROVED ON SECOND READING ON THIS DAY OF
JUNE, 2000.
MAYOR
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM AND LEGALITY:
City Attorney
Date:
ADOPTED:
EFFECTIVE:
L
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Basic Roadway Classification
Types of Facilities
A. Federal/State/County Facilities
Freeways & Principal Arterials
SH 114 Freeway
SH 114 Freeway Frontage Roads
FM 1709
FM 1938
B. City Facilities
Arterials - Divided & Undivided
Collectors
Local Streets
Commercial/Industrial
Residential Street or Cul-de-Sac
Not classified are urban expressways, access streets, park roads or other types of roadways that tend
to be individually unique and should be treated individually.
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Classification: Principal Arterials & Arterials - Divided & Undivided
Function: Serves regional and major traffic generators and specialized land
uses.
Trip Length: Long - one to five miles
System Continuity: Connects to freeways, other arterials, major and minor collectors.
Land Use Interaction: Should not penetrate neighborhoods. Direct access to adjacent
land strictly controlled.
Access Management: Partially, but strictly controlled. Access spacing and design
controls should be used to insure traffic flow and safety.
Intersection Treatment: At grade intersections with separate turning lanes. Traffic carrying
capability should not be limited by overly-frequent spacing of
traffic signals and intersection access.
(W Median Treatment: Left-turn lanes or bays in medians
Comments: The intersection of two regional arterials may require grade
separation to accommodate high traffic volumes.
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Roadway Classification Definition - Discussion
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Classification: Collector
Function: Serves local areas, minor traffic generators and neighborhoods.
Forms connection with adjacent suburban areas.
Trip Length: Generally under one mile
System Continuity: Connects to freeways, arterials, and other collectors. May extend
across arterials.
Land Use Interaction: Penetrates neighborhoods
Access Management: Limited regulation. Design controls should be used to ensure
safety. Can provide direct access to nonresidential land uses.
Intersection Treatment: At-grade
Median Treatment: None. Right-of-way and street section should be widened at major
intersections to allow for left-turn lanes with storage and
deceleration lanes with free right-turn lanes.
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MEMORANDUM
May 12, 2000
To: Billy Campbell, City Manager
From: Charlie Thomas, City Engineer, extension 814
Subject: Award of bid to Architectural Utilities, Inc. d.b.a. AUI General Contractors for
paving and drainage improvements for Traffic Management Bond Program—
Peytonville Avenue at FM 1709 and White's Chapel Boulevard at FM 1709.
Action Requested: Award bid for paving and drainage improvements for Traffic
Management Bond Program- Peytonville Avenue and FM 1709 and
White's Chapel Boulevard and FM 1709 to Architectural Utilities, Inc.,
d.b.a. AUI General Contractors in the amount of$3,667,727.50.
Background
Information: On May 1, 1999, the Traffic Management Bond Program was approved
by voters. The City Council established the reconstruction of
Peytonville Avenue and FM 1709 and White's Chapel Boulevard and
FM 1709 as the top priority to be completed by the beginning of school
year 2000/2001. This is the first construction contract to be awarded for
the Traffic Management Bond Program.
The preparation of construction plans is complete and bids were received
on May 10, 2000. Only one bid was received in the amount of
$3,667,727.50 from Architectural Utilities, Inc., d.b.a. AUI General
Contractors. The bid is 9% above the preliminary engineer's estimate
but below the amount set aside in the Traffic Management Bond
Program for the construction of the intersections of Peytonville Avenue
and FM 1709 and White's Chapel Boulevard and FM 1709. The project
includes Trail and Landscape improvements within the limits of the
construction of the intersection improvements. The reason for the lack
of bidders appears to be because of the amount of construction going on
in our area at this time and the time constraints that we placed upon
completing the south side of Peytonville Avenue and the north side of
White's Chapel Boulevard by August, 2000.
1 OA-1
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Financial
Considerations: The low bid of $3,667,727.50 is 9% above the engineer's preliminary
estimate of probable cost and within the funds provided by the Traffic
Management Bond Program.
Citizen Input/
Board Review: The Traffic Management Bond Program Steering Committee has
reviewed the design and advised the city staff and consultant during the
development of the construction plans and specifications.
Legal Review: None.
Alternatives: Award the bid or reject it.
Supporting
Documents: Project Map
Staff
Recommendation: Staff recommends that, even though only one bid was received, the bid
is a good bid and rebidding the project would not produce a better bid
but only delay the project; therefore staff recommends that the bid be
awarded. Please place on the May 16, 2000 City Council meeting for
Council consideration and approval.
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Charlie J. Thomas PE
City Engineer
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City of Southlake, Texas
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MEMORANDUM
May 12, 2000
TO: Billy Campbell, City Manager
FROM: Shawn Poe, Senior Civil Engineer, extension 846
SUBJECT: Approval of a professional services agreement with Albert Halff &
Associates, Inc. for the preparation of a preliminary design report for the
reconstruction of Johnson Road from Pearson Lane to Randol Mill Avenue
Action Requested: Approve a professional services agreement with Albert Halff &
Associates, Inc. for the preparation of a preliminary design report for the
reconstruction of Johnson Road from Pearson Lane to Randol Mill
Avenue.
Background
Information: The City Council approved funds in the FY99-00 CIP budget for the
reconstruction of Johnson Rd. from Pearson Lane to Randol Mill Ave.
This project also includes constructing a 12-inch water line along Johnson
Rd. from Pearson to Randol Mill. The 12-inch water line will replace an
existing 6-inch and 8-inch water line.
Johnson Rd. is lined on each side of the roadway with a large number of
trees. The close proximity of the trees to the edge of the road limits the
ability to construct a bar ditch to collect the drainage. There is also
limited right-of-way along portions of Johnson Rd. Given the sensitivity
of the existing trees that line each side of Johnson Rd. along with the
drainage and right-of-way issues present, staff recommends analyzing
several options for the reconstruction of Johnson Rd. The options will
also analyze the most appropriate location for the proposed 12-inch water
line. Once viable options have been identified, the options will be
presented to the City Council. The City Council can then direct staff to
proceed with the construction plans that reflect the chosen option or
combination of options presented.
Financial
Considerations: The professional services agreement for the preparation of a preliminary
design report for the reconstruction of Johnson Rd. from Pearson Lane to
Randol Mill Ave. is for $94,500 (see attached proposal). Once Council
chooses an option or combination of options for the reconstruction of
Johnson Rd., a proposal for the preparation of the construction plans will
be brought forward to Council for consideration. The CIP budget
allocated $1,500,000 for the engineering, surveying and reconstruction of
1OB-1
City of Southlake, Texas
Johnson Rd., which includes construction of a 12" water line along
Johnson Rd. from Pearson to Randol Mill Ave.
Citizen Input/
Board Review: Once the options and preliminary design report have been developed, a
neighborhood SPIN meeting will be held to discuss the project with the
residents.
Legal Review: None.
Alternatives: Not applicable.
Supporting
Documents: Project Map
Proposal from Albert Halff& Associates, Inc.
Staff'
Recommendation: Staff recommends City Council approve the professional services
agreement with Albert Halff & Associates, Inc. for the preparation of a
preliminary design report for the reconstruction of Johnson Rd. from
Pearson Lane to Randol Mill Ave. Please place this item on the May 16,
2000 Regular City Council Agenda for review and consideration.
SEP/sep
10B-2
JOHNSON ROAD RECONSTRUCTION
& 12" WATER LINE ALONG JOHNSON FROM
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ENGINEERS • ARCHITECTS • SCIENTISTS
PLANNERS • SURVEYORS
May 4, 2000
P.0811
Mr. Shawn Poe, P.E., Senior Civil Engineer
City of Southlake
1721 E. Southlake Boulevard
Southlake, Texas 76092
RE: Engineering Proposal
Preliminary Design Report
Johnson Road from Pearson Lane to Randol Mill Drive
Dear Mr. Poe:
Halff Associates, Inc. is pleased to present this proposal for preparation of a Preliminary Design
Report for Johnson Road from Pearson Lane to Randol Mill Drive. The proposal is based on our
meeting of April 12, 2000. Attachments "A" and `B" present the scope of work and basis of
compensation.
It is our intent to analyze several alternatives for paving Johnson Road and make a specific
recommendation of one alternative or combination of alternatives. We intend to provide a level
of detail such that when the City Council selects an alternative we can then negotiate a design
contract and begin work on final plans immediately.
If you have any questions or comments please let me know. I will be happy to discuss this
proposal with you at any time.
Sincerely,
HALFF ASSOCIATES,INC.
Jerry F. Roberts, P.E.
Enclosures
FORT WORTH DALLAS • HOUSTON McALLEN
TRANSPORTATION • WATER RESOURCES • LAND DEVELOPMENT MUNICIPAL • ENVIRONMENTAL • STRUCTURAL
MECHANICAL • ELECTRICAL • SUF--------- PHIC INFORMATION SYSTEMS
ARCHITECTURE • LAN[ 10B-4 'URE • PLANNING
ATTACHMENT "A"
SCOPE OF WORK
PREPARATION OF PRELIMINARY DESIGN REPORT
For Paving, Drainage, and Utility Improvements
to
JOHNSON ROAD
From Pearson Lane to Randol Mill Drive
A. General Description
The Johnson Road project extends from Pearson Lane to Randol Mill Road in the City of
Southlake, Texas. See the attached location map. Johnson Road is currently a two lane,
asphalt paved, county-type roadway section, approximately 20-feet wide with limited bar
ditch drainage. The road is in poor condition due to age, heavy traffic, and poor drainage.
Drainage is generally from north to south with several small, shallow drainageways crossing
the roadway in small culverts. Development along the roadway is mostly large lot
residential. Several new subdivisions abut the roadway on the north side from the midpoint
between Randol Mill Drive and Pearson Lane westward. Florence Elementary School is
located on the south side of the road, approximately 1000-feet east of Pearson Lane.
Johnson Road is classified as a C2U (two lane undivided collector street) on the Master
Thoroughfare Plan. The prescribed street width for this classification is 40-feet contained in
a 60-foot wide right-of-way.
An existing 6-inch water main is located within the road for the entire length. An 8-inch
sanitary sewer is located within the middle segment of the project. The 6-inch main will be
replaced with a 12-inch water main with this project.
The most striking feature of the roadway is the large number of hardwood trees lining the
roadway, particularly on the east end. The trees are so thick on the east end as to form a
canopy over the roadway in certain locations. It is clear that construction of the standard
collector roadway (C2U) will by necessity destroy many of the large trees. The issue of tree
removal is very sensitive in Southlake.
B. Criteria and Alternatives
The purpose of this preliminary design report will be to analyze several alternative roadway
designs and evaluate them for the following criteria:
l. Impact on trees
2. Capacity of roadway
3. Right-of-way requirements
4. Construction cost
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The alternatives to be examined are as follows:
1. Collector Road Design - a two lane undivided collector section in accordance with the
Master Thoroughfare Plan consisting of a 40-foot wide asphalt roadway with curb and
gutter in a 60-foot wide right-of-way. Drainage will be with conventional curb inlets and
storm drain lines.
2. Residential Street Design — a two lane residential street section consisting of a 31-foot
wide asphalt roadway with curb and gutter in a 60-foot wide right-of-way.
3. Interim Road Design - a two lane wide, asphalt paved street section, a minimum of 22-
feet wide in a 60-foot wide right-of-way. Drainage will be by a combination of bar
ditches,pipe, and grate inlets designed in such a way as to minimize damage to tree roots.
While these are the only three types of sections to be considered the preliminary report will
also investigate the feasibility of using a combination of different paving sections along
different portions of the road. For instance an interim section would be considered for the
east end where the trees are the thickest and a collector road design for the west end of the
project where trees are thinner and where a wider road is desirable for access to the
elementary school.
The end result of the preliminary design report will be to develop a street section and
alignment that serves the needs of the residents and citizens of Southlake while preserving
the maximum number of trees. The level of detail presented in the various alternatives will
be sufficient to allow final design to begin immediately on the selected alternative.
C. Scope of Work
1. Kick-off Meeting
Meet with Southlake staff and other appropriate local officials to identify any local
requirements or constraints with regard to the objectives and criteria of the project.
2. Data Collection
a. Meet with Southlake staff and other appropriate local officials to identify any local
requirements or restraints with regard to the objectives and criteria of the project.
b. Perform field reconnaissance of the proposed roadway and prepare a photographic
record of major features.
c. Obtain deeds, easements, plats and other property records from the Tarrant County
Deed Records.
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10B-7
d. Obtain copies of development plans, preliminary plats, and studies from the City of
Southlake.
e. Obtain plans for utilities crossing corridor from the City of Southlake, City of Keller,
and franchise utility companies.
3. Tree Survey — A full tree survey will be performed for the right-of-way corridor and
adjacent areas for a distance of 30-feet beyond the right-of-way line. The tree survey
will include the following:
a. Tag each tree 6-inches in diameter and larger with a numbered tag for later
identification during the design surveys.
b. Identify and note the species of each tagged tree.
c. Note the condition and relative health of each tree.
4. Right-of-Way and Design Surveys
Survey information must be gathered from on-the-ground surveys to use as a basis for
preparation of the preliminary design report and later preparation of construction plans.
The survey information gathered will also be used to prepare a strip right-of-way map to
show the width of existing right-of-way and eventually the right-of-way needed for the
project. All survey work will be tied to City of Southlake horizontal and vertical datum.
Survey information will include:
a. Obtain written permission to enter private property for survey purposes. We will send
out letters to each adjacent property owner in a self-addressed envelope. The letters
will have a space for the property owner to sign for their approval of Halff Associates
crews to enter their property. If no response is received we will attempt to contact the
owner by telephone. If that fails we will knock on the door before entering the
property.
b. Right-of-way monuments, property corners, fences and evidence of title of adjacent
properties. We estimate a total of sixty-three (63)parcels abutting the right-of-way.
c. Horizontal and vertical ties to existing roadway centerline, edge, shoulders and bar
ditches where such exist.
d. Horizontal and vertical ties to drainage structures and above ground utilities.
e. Survey each connecting street for a distance of 300-feet from centerline of Johnson
Road.
f. Survey Pearson Lane and Randol Mill Road for a distance of 500-feet in each
direction from Johnson Road.
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g. Survey crossing drainage channels and swales for a distance of 200-feet from the
centerline of Johnson Road.
h. Establish benchmarks at approximate 500-foot intervals along the project route.
i. Tie trees and note tag numbers.
5. Schematic Design of Alternatives
For each alternative we will prepare a strip base map for plan and profile design of
Johnson Road at a scale of 1-inch=40-feet horizontal and 1-inch= 4-feet vertical scale.
The base maps will serve as bases for the future construction plans as well as the
preliminary design report.
a. Prepare a schematic strip plan and profile for each alternative. The maps will show
the plan and profile views of the proposed roadway at a scale of 1-inch = 40-foot
horizontal and 1-inch=4-foot vertical. The plans will show the proposed horizontal
and vertical alignment of the roadway.
b. Prepare a drainage area map for the roadway and contributing drainage.
c. Prepare a schematic drainage design for each alternative showing location and size
of proposed storm drain lines, inlets, and culverts. The design will be based on City
of Southlake drainage design criteria.
d. Show all existing trees along and in close proximity to the roadway for each
alternative and clearly note any trees that must be removed or that will be seriously
impacted by the roadway.
e. Develop an existing right-of-way map along the proposed route indicating names,
addresses and legal descriptions of all abutting properties.
f. Develop intersection geometrics at Pearson Lane and Randol Mill Road showing
addition turn lanes on Johnson Road.
g. Show locations of proposed 12-inch water and sanitary sewer line replacements.
h. Identify any utility relocations required and owners of all facilities needing to be
relocated to accommodate proposed construction.
i. Prepare typical pavement sections and roadway cross sections at critical areas.
j. Identify approximate additional right-of-way needed for each alternative and prepare
a table for each alternative showing parcel number, owner, parent tract acreage, and
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approximate area of taking. Show proposed right-of-way on the strip map for each
alternative.
k. Prepare an estimate of probable cost for each alternative based on latest unit prices
for similar projects.
6. Preliminary Design Report
a. Evaluate each alternative for the following criteria:
(1) Impact on trees — Estimate the number of trees to be removed and the number
seriously impacted by construction.
(2) Capacity of roadway—The ability of the roadway to handle existing and projected
traffic demands.
(3) Right-of-way requirements — Estimate the additional right-of-way requirements
by area and number of parcels.
(4) Construction Cost—The total construction cost including paving, drainage, water,
and sanitary sewer.
b. Prepare a brief written "draft" preliminary design report containing the analysis,
recommendations, and backup data. Make a specific recommendation for a particular
alternative or combination of alternatives.
c. Meet with City staff to review the "draft" report. Address staff comments in a final
report. Prepare four copies of the final report and two strip maps of each alternative.
d. Present the final report to City Council and answer any questions.
D. Schedule
Assuming a June 1, 2000 start date the project schedule will be as follows:
June 1, 2000 ...........................................Notice to Proceed
June 12, 2000..........................................Complete Data Collection
July 17, 2000...........................................Complete Surveys and Tree Survey
September 25, 2000................................Complete Draft Preliminary Design Report
October 15,2000 ....................................Complete Final Preliminary Design Report
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ATTACHMENT "B"
BASIS OF COMPENSATION
�. PREPARATION OF PRELIMINARY DESIGN REPORT
For Paving,Drainage, and Utility Improvements
to
JOHNSON ROAD
From Pearson Lane to Randol Mill Road
Fees:
The maximum not-to-exceed fee for the work described in Attachment "A" will be the subtotals of
special services in the following table listed by work item which includes printing, direct costs and
computer charges normally associated with production of these services. The basis of compensation
for Special Services shall be 2.30 times salary cost up to the maximum not-to-exceed fee.
1. Data Collection $2,500
2. Tree Survey $4,500
3. Right-of-Way and Design Surveys $30,000
4. Schematic Design of Alternatives $50,000
5. Preliminary Design Report $7,500
SUBTOTAL $94,500
Fees will be billed monthly, based on work actually performed.
All direct non-labor expenses, including services of special consultants(if authorized by owner in
writing),printing and reproduction costs beyond those covered in the scope of work,telegraph and
telephone toll charges,messenger charges (when such messenger services are requested by the
owner), and travel and subsistence for principals and staff when required for the proper execution of
the work, are charged at actual invoice cost times a multiplier of 1.1.
Maximum Not to Exceed Fee:
The total maximum fee for all work described in Attachment"A"will be$94,500.
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City of Southlake, Texas
MEMORANDUM
May 11, 2000
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services (ext. 772)
SUBJECT: Discussion regarding the use of the former Metro Pool Chemical site as a parks
service center
Action Requested: City Council discussion regarding the use of the former Metro Pool Chemical
site as a Parks Service Center.
Background
Information: In September of 1999 the City took possession of the Metro Pool Chemical
facility located at 981 East Continental Boulevard. Purchased through the
use of SPDC funds, the tracts were acquired with the thought that future
acquisition in the area could result in a small neighborhood park. The site is
presently bordered by a small mobile home park to the east and south,
Continental Drive and the Wyndsor Creek Addition of Timarron to the north,
and a heavily wooded drainage swale with open space to the west.
The proposed Parks Service Center site currently includes three structures
and a fenced outside storage yard. The projected site improvements would
include the demolition of the two dilapidated buildings located closest to
Continental, interior and exterior renovations of the remaining building,
parking lot enhancements, and landscape improvements. All of the buildings
have been inspected by the Fire Department and no hazardous materials were
found remaining on the site. Building Inspections has also reviewed the
facilities and provided a small list of necessary improvements.
Currently, the Parks Division utilizes a 1,200 square foot shop facility and
small outdoor storage yard located in Bicentennial Park. It houses all of the
Division's tools, equipment, materials (fertilizer, seed, ballfield soils) and
vehicles, as well as six full time and four seasonal personnel. There is no
staff break room, limited office space, inadequate storage, and no work area
for inclement weather projects. Also, because there is limited covered
storage for vehicles and tractors they are continuously exposed to the
elements.
The proposed Parks Service Center building is approximately 5,200 square
feet and is structurally in very good shape. It contains ample interior storage
and work areas, office space for the Parks Project and Construction
Superintendent and parks supervisory staff, a staff break room, and adequate
exterior storage and parking. The proposed site on East Continental would
be utilized as the main service center for the Parks Division with the
Billy Campbell, City Manager
Mayl1, 2000
Page 2
Bicentennial Park site remaining as a satellite facility for ballfield
maintenance equipment and materials.
Financial
Considerations: Funding is currently available for this improvement project in the building
maintenance account. The majority of the work will be accomplished in-
house, helping to defray costs and insuring that the work completed meets all
applicable City codes and expectations.
Citizen Input/
Board Review: None at this time.
Legal Review: Karen Gandy, Interim Director of Planning, has reviewed the zoning for the
site and indicated that the proposed use as a parks service center is
appropriate for the site and will be an equivalent or less intensive use than the
previous operations.
Alternatives: City Council discussion and input on the proposed project.
Supporting
Documents: Supporting documents include the following items:
■ Tract map indicating location of proposed parks service center
■ Site plan showing existing conditions
■ Site plan showing proposed improvements
■ Memo from Karen Gandy, Interim Director of Planning
■ Staff presentation to the City Council
Staff
Recommendation: Place as an item on the May 16, 2000 City Council agenda to discuss the use
of the property located at 981 East Continental as a parks service center.
IlAwL
City of Southlake
L Department of Community Services
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Proposed Parks Service Center
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MEMORANDUM
February 9,2000
TO:, Kevin Hugman,Director of Community Services
FROM: Karen P.Gandy,Interim Planning Director
SUBJECT: Park Service Facility located at 981 East Continental Boulevard
This memorandum is in response to your question of whether or not the above-referenced site, which the
city purchased in September, 1999, is properly zoned for a park service facility. It is my understanding
that this site will be the primary location of parks maintenance activities and that Park Planning and
Construction Superintendent Ben Henry will office there as well. I further understand that limited outside
storage use is also intended at this location.
In a memorandum from Steve Polasek, Deputy Director of Community Services, he indicated that
initially outside storage would be kept to a minimum, perhaps six (6) trucks and one propane tank (for
heating purposes). He also indicated that future growth may dictate additional storage outside; such as,
,three small tractor implements (drag box, tiller, spray applicator) and temporary storage of delivered
materials(grass seed, sod,fertilizer). He further stated that the yard area would be screened.
Currently, the property is zoned 1-1," Light Industrial District and has been since September, 1989.
Section 26, "I 1," Light Industrial District, of the city's comprehensive zoning ordinance, permits
community facility uses; such as,city hall,police and fire stations and other municipal uses.Also listed as
permitted uses are#32,pest control businesses and#35,public utility facilities.Both of these uses appear
to have similarities to field maintenance uses proposed by your department.
Historically, limited outside storage has been associated with this site prior to the city annexing the
property in the late 1980's. This fact gave the previous owner Metro Pool Chemical the legal,
nonconforming right to store their 6 to 8 vehicles and a small 3-sided shelter for chlorine tanks within the
existing fence enclosure. When they vacated the property in late August, 1999, this right for legal,
nonconforming use of outside storage transferred to the city at the time of purchase.
Please be aware that as a legal, nonconforming use, the outside storage cannot be expanded, nor,
intensified in any manner without first obtaining approval of a, specific use permit ("SUP") from the
Commission and Council. Also note any expansion of the existing buildings or the addition of new
buildings/structures will require concept plan and site plan approval from the Commission and Council
as well due to the site's residential adjacency.
I recommend that after the park services facility is occupied(and before the expanded outside storage is
needed) that the city make application for an outside storage SUP and / or rezone the property to the
"CS," Community Service District or the "S-P-1," Detailed Site Plan District. Following such
approval(s), the Parks and Recreation Department.would have the ability to expand their operation as
indicated on the approved plan.
Based on the facts you have provided me and restated herein, I feel that the parks service center will be
an equivalent or lesser intensive use than the previous operation. You may therefore proceed with your
occupancy request through the Building Services Division with the understanding that the existing
buildings may not be increased in size, nor additional buildings constructed on the site, nor may the
intensity of the
111� •6 .
ur * 4:
Kevin Hugman,Community Services Director
Park Service Facility,981 E.Continental Blvd.
February 9,2000
Page Two
proposed outside storage ever exceed the limits established herein without first receiving approval for a
specific use permit or a rezoning of the property.
Should you have questions regarding the above,please call me at(817)481-5581,extension 743.
KPG
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City of Southlake, Texas
MEMORANDUM
May 12, 2000
TO: Billy Campbell, City Manager
FROM: Shawn Poe, Senior Civil Engineer, extension 846
SUBJECT: Installation of a traffic signal light at the intersection of Davis Boulevard and
West Continental Boulevard
Action Requested: Discuss the installation of a traffic signal light at the intersection of Davis
Blvd. and W. Continental Blvd.
Background
Information: Over the past couple of years, Staff has received numerous inquiries and
requests from motorists regarding the timing and installation of a traffic
signal at the Davis/Continental intersection. In addition, the Department
of Public Safety has informed the Public Works Department on the
increased number of accidents occurring at the intersection over the past
couple of years. Traffic has increased along the side streets for this Davis
intersection, which are Continental and Union Church. Consequently,
traffic has increased along Davis Blvd.
The installation of a traffic light was discussed briefly at the City Council
work session on January 24, 2000. Staff briefed Council on the situation
and informed Council of Staff s intentions to proceed with a warrant
analysis for the installation of a traffic light at the intersection. Staff
recommended that the estimated engineering and construction cost of a
traffic signal at the intersection be included in the FY 99-00 CIP budget.
Therefore, if the installation of a traffic signal was warranted at the
intersection and Council chooses to proceed with the installation, there
would be appropriate funds to do so. However, the funds could be used
elsewhere if Council chooses not to install the traffic signal.
Staff received the completed traffic signal warrant analysis for the
intersection of Davis Blvd. and Continental Blvd. at the end of April 2000.
The analysis is based on the traffic signal warrants contained in Part IV-C,
"Warrants," of the Texas Manual on Uniform Traffic Control Devices
(TMUCD). There are 12 warrants listed in the manual. Based on the
analysis conducted, a traffic signal at the intersection of Davis and
Continental is warranted. The traffic engineer that conducted the warrant
analysis, Lee Engineering, L.L.C., recommended installation of a traffic
signal at the intersection due to the criteria of 4 out of the 12 warrants
being met.
11 B-1
City of Southlake, Texas
Should Council decide to proceed with the installation of the traffic signal
light, the project would have to be designed by a traffic engineer.
Following the design of the project, bids would be received and a contract
awarded to the lowest, responsible bidder.
Financial
Considerations: The CIP budget allocated $150,000 for the engineering and construction
of a traffic signal light at the intersection of Davis Blvd. and W.
Continental. The warrant analysis cost was $1,200.
Citizen Input/
Board Review: As stated previously, the City has obtained numerous phone calls from
motorists regarding the timing of the installation of a traffic signal light at
the Davis/Continental intersection. Staff has also received a-mails and
petitions from motorists who frequently use the intersection (see attached
e-mail and petition).
Legal Review: None.
Alternatives: The City Council may either choose to install the traffic signal light at the
intersection or not.
Supporting
Documents: E-mail from motorist
Signed Petition
Staff
Recommendation: Staff recommends City Council discuss the installation of a traffic signal
light at the intersection of Davis and Continental and to direct Staff
following the discussion. Please place this item on the May 16, 2000
Regular City Council Agenda for discussion.
SEP/sep
11 B-2
Shawn Poe
From: Charlie Thomas
Rent: Thursday,April 13, 2000 9:57 AM
Shawn Poe
(�bject: FW:traffic light
FYI
—Original Message—
From: Yasmin Cunningham[SMTP:yasmin.cunningham@sabre.com]
Sent: Friday,February 04,200011:02 AM
To: cthomas@cityofsouthlake.com
Subject: traffic light
Dear Mr.Thomas,
I am writing this note to request a traffic light at the intersection of
Davis and Continental. It is an extremely dangerous intersection,
especially since the new Primrose school opened. I have two children
attending Primrose and it is very difficult to make a left turn onto
Davis because of the large volume of cars traveling at very high speeds.
There are also always cars turning east onto Continental from Davis, and
cars turning left onto Davis from the east side of Continental. If there
are currently no plans to install a traffic light at that intersection,
I hope that you will add it to the plan. Between Primrose and Carroll
Elementary, there are many parents transporting their children at that
intersection. Please give this your utmost consideration before any
child needlessly dies due to an unsafe intersection.
Thank you for your consideration.
(�smin Cunningham
1302 Normandy Court
Southlake
Phone: 817-264-6629 --II
Fai
Card for Ymmin
email: yasmin.cunningham@sabre.com Cunningham
11B-3
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3/10/00
TO:.TRAFFIC CONTROL CITY OF SOU'THLAKE _
FROM: DAVIS BLVD.BUSINESS OWNERS AND PATRONS
SUBJECT: INSTALLATION OF TRAFFIC LIGHT@ CONTINENTAL AND
DAVIS BLVD.
PLEASE INSTALL A TRAFFIC LIGHT AT THE CORNER OF CONTINENTAL.
AND DAVIS BLVD . THIS IS A VERY BUSY INTERSECTION IN THE
MORNING AND AFTERNOON, THE TRAFFIC THAT TRAVELS DAVIS . '
NEVER SLOWS DOWN IN THE DAYTIME WHICH MARES IT IlAPOSSIBLE
TO BE ABLE TO CROSS DAVIS SAFELY MY FAMILY IS VERY PRECIOUS
TOME AND THEY NEED BOTH PARENTS, JUST AS THE PATRONS OF THE
DAVIS BLVD BUSINESS ONViti�RS . PLEASE ADDRESS OUR NEED
IlVIMEDLkTELY.
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11 B-4 $
To: Traffic Control City of Southlake
From: Concerned Parents of Primrose School @ Hidden Lakes
Subject: Installation of Traffic Light @ Continental and Davis
Name: Address:
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11 B-5
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TO: TRAFFIC CONTROL OF SOUTHLAKE.
FROM: CONCERNED DAVIS BL`VD. BUSINESS OWNERS AND PATRONS
SUBJECT: INSTALLATION OF TRAFFIC LIGHT @ CONTINENTAL AND
DAVIS BLVD.
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TO: TRAFFIC CONTROL OF SOUTHLAKE
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TO:Traffic Congo! City of Southlahe 2/3/00
From:Concerne l Parents of'Primrose School Hidden Lakes
Subject. Installation of Traffic Light C Continental a gags
Please Install.a.traffic light at the corner of Continental and Doois. This
intersection is very busy in the early morning and late afternoon when we
are transporting our children to and from school. you hove placed a No Left
Tura sign on the Davis exit side of the school,Which was the safest method
of departing the poMRS lot to go north on Davis. We need a safe route to
transport our precious cargo to school. Please address our need
howedieteht
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To:Traffic Control CRY of SoUthlake 2/3/00
From: Concerned Parents of Primrose School hidden lakes '
Subject:Installation of Traffic light®Continental a Davis
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Please install a traffic fight at the corner of Continental and BOWS. This
Intersection is very busy in the early morning and late afternoon when we
are transpOrdng our children to and from school. YOU have placed a No left
Turn sign on the Davis exit side of the school,which was the safest method
of departing the parking lot to go north on Davis. we need a safe route to
transport our precious cargo to school. Please address Our awed
Immediately.
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11 B-9
To: Traffic Control City of Southiake
From: Concerned Parents of Primrose School @ Hidden Lakes
Subject: Installation of Traffic Light @ Continental and Davis
Name: - A dress:
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11B-10
To: Traffic Control City.of Southlake
From: Concerned Parents of Primrose School @ Hidden Lakes
Subject: Installation of Traffic Light @ Continental and Davis
Name: Address:
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To:Traffic Central CRU of Sonthlake 2/3/00
From:Concerned Parents of Primrose School Hidden Lakes
Subject:lestallation of Traffic Light @ Continental a haws
Please Install a traffic light at the corner of Continental and Davis. This
latersaction isyerg busy in the eariv morning and late afternoon when we
are transporting our children to and from school. You have placed a No Left
Turn sign on the gaols exit side of the school,which was the safest method
of depaMng the parking lot to so north on Davis. we need a safe route to
n)wp'prt our precious cargo to school. .Please address oar used
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11B-12
To:Traffic Coatroi City of SOuthlake 2/3I00
From:Concerned Parents ofPrimrosa School Hidden Lakes y
Subject Installation of Traffic Ught @ Continental a Davis
Please install a traffic light at the corner of Continental and Davis. This
Intersection is very bast'in the early morning and late afternoon when we
are transporting our children to and from school. You have placed a No Left
Turn sign on the Davis exit side Of the school,which was the safest method
of departing the parking lot to go north on Davis. we Dead a safe route to
transport our precious cargo to school. Please address our need
immedlately.
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11B-13
TO:Traffic Contra! City of Souhlake 2/3/00
From:Concarned Parents of'Primrose School Hidden Cafes
Snblect:1=11a1on of Traffic Light @ Contineistal a Davis
Please install a traffic light at the corner of Continental and Davis. This
Intersection Is very busy in the early morulag and late afternoon when we
are transporting our children to and from school. Yin have Placed a No left
Turn sign on the Davis exit side of the school,which was the safest method
of dePartlug the Parking lot to go north on Davis. We used a safe roue to
transPcrt oar Precious cargo to school. Tease address our need
ImmedlateM
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11B-14
To:Traffic Control City of Southlake 2/3/00
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From:Concerned Parents of Primrose School Hidden lakes
Subject: installation of Traffic light C Continental a Davis
Please install a traffic light at the corner of continental and Davis. This
Intersection is very busy In the early morning and late afternoon when we
are transporting our children to and from school. You have placed a No Left
Turn sign on the Davis exit side of the school,which was the safest method
of departing the parking lotto go north on Davis. we need a safe route to
transport our precious cargo to school. Please address our need
Immediately.
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11B-15
City of Southlake, Texas
MEMORANDUM
May 5, 2000
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: City Manager Notes
• Consent Items. The consent items scheduled for consideration at the May 16 City Council
meeting are summarized below. (A draft agenda for the May 16 meeting and packet information
for the consent items are attached for your review.)
➢ Agenda Item No. 5B. Authorize the Mayor to execute an Advanced Funding Agreement
with the State of Texas for the realignment of Shady Oaks at the intersection of Dove Street
the pavement extension of Dove Street at the intersection of SH 114, and for construction
enhancements along SH 114. An advanced funding agreement is required anytime an entity,
such as a City, requests improvements to be constructed by TxDOT. The advanced funding
agreement before you for consideration is for several improvements. As stated in the memo
by Shawn Poe, the agreement is for the realignment of Shady Oaks at the Dove intersection,
the pavement extension of Dove on either side of SH 114, and the implementation of
construction enhancements to the SH 114 project. The estimated cost for these improvements
is $1,000,000. The payment to TxDOT for the agreement will be funded using a
combination of CIP funds and Traffic Management Bond (TMB) funds. The realignment of
Shady Oaks is included in the CIP budget. The extension of Dove on either side of SH 114,
and the construction enhancements, are budgeted from the TMB program. If you have any
questions, please call Shawn Poe.
➢ Agenda Item No. 5C. Approval of a professional services agreement with Shimek, Jacobs,
& Finklea, L.L.P. for the engineering and design of North Peytonville Avenue reconstruction
and a twelve-inch water line along North Peytonville Avenue from West Dove Street to
Raven Bend Court. This professional services agreement is for the engineering and design of
the North Peytonville reconstruction from West Dove to Raven Bend Court. The agreement
also provides the engineering and design of a 12" water line along Peytonville from West
Honorable Mayor and Members of City Council
• City Manager Notes
May 5, 2000
Page 2 of 4
Dove to Raven Bend. The water line will be installed prior to reconstructing North
Peytonville. The reconstruction of North Peytonville will be limited to constructing a new
road subgrade and installing hot-mix asphalt over the new road subgrade. There will be
careful consideration given to the trees along North Peytonville. This agreement is not to
exceed $93,020 and will be funded through the CIP budget. If you have any questions,
please call Shawn Poe.
➢ Agenda Item No. 5D. Award of bid to Nichols Machinery Company for the purchase of a
2000 Mini-excavator. During the 1999-00 budget process, the Water Utilities Division
proposed and was approved to purchase, a mini-excavator. Two bids were received, with
Nichols Machinery Company submitting the low bid of $20,186.98. Staff is recommending
the purchase be awarded to the low bidder. This amount is well below the budgeted
allocation. Please call Valerie Bradley with any questions.
➢ Agenda Item No. 5E. Resolution No. 00-48, Denying the application of TXU electric to
close, modify, or delete certain tariffs. On February 15, 2000, a resolution was passed to
suspend effective dates of the tariff changes to May 30, 2000. Since then, the PUC has taken
some action regarding the requested changes and deletions of certain tariffs contained in PUC
Docket No. 22051. Because the 90-day suspension is about to expire and due to the actions
of the PUC as described in the attached memo, this resolution is presented upon the
recommendation of Geoffrey Gay, attorney assisting the TXU Steering Committee and the
City Attorneys. Council needs to take action to deny the requested changes or the City will
be deemed to have approved them. If you have questions, call Lynn Martinson.
Activity regarding Marilyn Miles property. On Thursday, real estate agents representing Ms.
Marilyn Miles approached staff about obtaining an access easement to her property. You may
recall that the City Attorneys had extensively researched this issue before, and had determined
that the City can decide where to allow an access easement be placed, and it is not at the
discretion of Ms. Miles. (You may recall also that Ms. Miles was wanting access from North
Honorable Mayor and Members of City Council
City Manager Notes
May 5, 2000
Page 3 of 4
White Chapel, rather than from Bob Jones Road.) We have notified the City Attorney's office
that this issue may arise again.
Also FYI, the real estate agents told staff that Ms. Miles is asking $110,000 per acre for her
property (she has 11.2 acres), and she wants to develop the property into 1-acre homesites. She
feels the property is worth that amount because of the Corp property and Bob Jones Park
surrounding this tract.
• TCMA Web site award. We received notice this week from the Texas City Management
Association, an affiliate of the Texas Municipal League, that Southlake On-Line is one of six
category winners in that group's first statewide municipal Web site contest. Our site was judged
among cities with 25,000 or less population that use some outside help with their site, and was
(W named the best in all of Texas in that category. Our Internet site is overseen by Public
Information Officer James Kunke with part-time design help from consultant Kenneth McLain.
The award will be presented in Galveston on Saturday, June 10, and James has been asked to
participate in a panel discussion that same afternoon. Since a complete redesign was launched last
August, content on the site has more than quadrupled and visits to the site have increased by
more than 200 percent. If you haven't visited the site lately (it is located at
www.ci.southlake.tx.us), be sure to look at some of the new features that have been added in
recent weeks including new community photo galleries, a property tax estimation page and a
Public Information Request form. A copy of the letter we received from TCMA is attached to my
memo.
• Shelli's last day. Recall that Shelli Siemer's last day is today. The following is a list of staff
persons who will oversee projects that were under Shelli's care:
■ Southlake Program for the Involvement of Neighborhoods- James Kunke, ext. 819; Melinda
Polley, ext. 816; City Manager's Office Interns, ext. 710.
0 Drug & Alcohol Awareness Committee- Garland Wilson or Bobbye Shire, ext. 725.
Honorable Mayor and Members of City Council
City Manager Notes
May 5, 2000
Page 4 of 4
■ Tax Increment Reinvestment Board-Sharen Elam, ext. 716 or Shana Yelverton, ext.705.
■ TXU Tax Rate Issues- Lynn Martinson, ext. 833.
■ Historical Commission- Shana Yelverton, ext. 705.
■ Directory of Community Services- James Kunke, ext. 819.
• Note that I have started including the Inside Scoop (our monthly employee newsletter) with my
memo rather than placing it in your mailboxes. We have a lot of good people trying to take care
of business for the community, and I believe it is important to take special note of that.
• Also included with my memo:
❖ Calendar of meetings/events
❖ AMS
❖ Kudos
❖ Violations report
❖ Recreation programs coming up in May
BC
Staff Extension Numbers:
Campbell, Billy, City Manager, ext. 701
Elam, Sharen, Finance Director, ext. 716
Gandy, Karen, Zoning Administrator, ext. 743
Harper, Ron, Public Works Director, ext. 779
Hugman, Kevin, Director of Community Services, ext. 757
Last, Greg, Director of Economic Development, ext. 750
LeGrand, Sandra, City Secretary, ext. 704
Martinson, Lynn, Assistant Finance Director, ext. 833
Safranek, Lauren, Director of Human Resources, ext. 836
Thomas, Charlie, City Engineer, ext. 814
{ Wilson, Garland, Director of Public Safety, ext. 735
`�• Yelverton, Shana, Assistant City Manager, ext. 705
TEXAS CITY MANAG�EIVI ENT ASSOCIATION
1821 Rutherford Lane,Suite 400 •Austin,Texas 78754-5128• (512)719-6300
April 26,2000
Billy Campbell
City Manager
City of Southlake
667 N. Carroll Ave.
Southlake,TX 76092
Dear silly:
The Texas City Management Association(TCMA) is pleased to announce that
pulation
your city has won first place in the by outsourcing 25,000 and under po
range category in TCMA's first web site contest. Winners this will ll
recognized at the Awards Luncheon on Saturday, June ,
as in the TCMA newsletter,in a TCMA resource Publication,on the TCMA web
site,and in the conference's Technology Room
We also wou
ld like to showcase the winners of this contest during the
1:45 to 3:00 .m
afternoo
n from P
Technology Concurrent Session#3 on Saturday
This session,entitled Developing and Maintaining Municipaleach Sites,eb of the six
consist of a moderator and the panel of first place winners
categories.
Please contact Petrena Barnes[pbarnes@tml.org,(512)231-7454]by May 5 with
information about your city's spokesperson for this panel
Again,congratulations,and we look forward to working with your web team at
this conference.
Sincerely,
Le 4ABIM-o's'smer
President,TCMA
Cc:Petrena Barnes,Communications Coordinator,Texas Municipal League
�5d
AGENDA MANAGEMENT SCHEDULE- Draft Date: 515100 4:08 PM
Council Meeting—May 16, 2000 (Note Special Mtg Council Meeting—June 6, 2000
after election to canvass votes)
Reports/Forum: Oath of office for Mayor and Councilmembers- Reports/Forum:
L
isent: Consent:
Minutes 1. Minutes
2. Authorize the Mayor to execute an Advanced Funding 2. Audi Mayor to execute letter authorizing TxDOT to change speed limits in
Agreement with the State of Texas for the realignment of Shady construction zone on SH 114-SP
Oaks and pavement extension of Dove Street-SP Permission to advertise for bids for the installation of a traffic signal at the
3. Approval of Prof Sery Agr w/Shimek,Jacobs,&Finklea,Inc.for intersection of Davis Blvd. and Continental-SP
engineering&design for the reconst of N Peytonville from Dove 3. Award bid for Cross Timber Sewer-SP
Street to Ravens Bend-SP 4. Authorize the Mayor to enter into a prof servs agr w/JD Wilson and Assoc for
4. Award of bid for the purchase of a 2000 Mini-excavator-VB development of a strategic plan-SKY
5. Res.No.00-48,Denying the appl of TXU to close,modify,or 5. Authorize IA w/CISD for natatorium-KH
delte certain tariffs-LM 6. Res.#_,Grant Application for Senior Tree Farm#4-KH
2'Reading/Pub Hearing&Related Items: 2'Reading/Pub Hearing&Related Items:
1. ZA 00-46,SP,Gregory Wright 1. **ZA 99-125,RZ/RevSP,Tri-Dal
2. ZA 00-028,SP,Town Sq.(CC tabled 4/18) 2. **ZA 00-020,Z&CP,Gateway Plaza,Ph.II
3. ZA 00-29,RPP,Town Sq.(CC tabled 4/18) 3. **ZA 00-014,Z&RevSP,for White Chapel United Methodist Church
4. ZA 99-139,RZ/SP 114 Kimball Sq.
5. **ZA 00-39,Lilac Lane
**Pending P&Z Action 6. **Ord.780,Master Thoroughfare Plan amendment(Nolan Drive)-CLC
1.
1° Reading&Related Items: 1" Reading&Related Items:
1. **ZA 00-020,Z&CP,Gateway Plaza,Ph.II 1. Ord.k ,Noise Ordinance-MJ
2. **ZA 00-032,PP,Gateway Plaza,Ph.H 2. **ZA 00-024,Z,2929 North White Chapel
3. **ZA 99-125,RZ/RevSP,Tri-Dal 3. Ord.#_,canceling the July 4 City Council meeting
4. **ZA 00-033,PP,Lots 1R&2,B-A,White Chapel United
Meth Ch
ZA 00-14,Z White Chapel Ch., **Pending P&Z Action
6. **Ord.780,Master Thoroughfare Plan amendment(Nolan
Drive)-CLC
7. **ZA 00-39,Lilac Lane
**Pending P&Z Action
Resolutions: Resolutions:
1. Appointment of Mayor Pro Tern and Deputy Mayor Pro Tem- 1. Separate resolutions for appointments to all Boards and Commissions-SLG
SLG 2. Resolution canceling July 4 City Council Meeting-SLG
2. Res No.00-37,Supporting relinquishment of funds from TxDOT
for Grant Funding for Cotton Belt Trail and transfer to City of
Colleyville-KH
Consider: Consider:
I. NETCRWS Agreement-RH 1. Auth Mayor to enter into an agreement w/ecourt,Inc for equip and services
2. Award bid for paving and drainage improvements for Traffic allowing on-line payment of traffic citations-Jkunke
Management Bond Program-Peytonville @ F.M. 1709 and
White's Chapel Blvd. @ F.M. 1709-CT
3. Approval of Prof Sery Agr w/Albert Halff&Assoc Inc for the
preliminary engineering&design alternatives of the reconstr of
Johnson Rd from Pearson Ln to Randol Mill Dr-SP
4. Sign Variance Req-Old Navy @ Gateway Plaza-MJ
Discuss: Discuss:
1. Schedule for appointments to Boards and Commissions-SLG 1. Ord. No.480-KK Noise Regs-KPG(PZ tabled 5/4)
2. Ord.#778,Noise Ordinance-MJ
3. Parks Service Center-KH
Executive!Session: Executive Session:
MUMS KI-05.02.d"
AGENDA MANAGEMENT SCHEDULE -Draft Date: 515100 4:08 PM
City Council Meeting—June 20, 2000 City Council Meeting—July 4, 2000
Forum: Forum:
^ansent: Consent:
Minutes :••..•.•••••.•.•••••••..•..
2. Res.# ,Amending the Personnel Policies to include the Family ; July 4 holiday—meeting •
Medical Leave policy-LS canceled.
•
3. Abndmnt of 15'utility easement on property owned by Fina(S-7)—SP ; •
4. Abndmnt of 15'utility easement on property owned by Explorer(S-7)— • ;
SP • •
•
5. Approval of prof sery agr wBelcheff&Assoc for the engineering and ••••••••••••••••••••••••••
design of sanitary sewer improvements to serve Hillside Estates and N.
Pearson/Pecan Acres Addition-SP
2nd Reading/Pub Hearing&Related Items: 2nd Reading/Pub Hearing&Related Items:
1. Ord.#_,Noise Ordinance—MJ 1. Ord.No.480-KK Noise Regs-KPG
2. **ZA 00-024,Z,2929 North White Chapel
3. Ord.#_,canceling the July 4 City Council meeting
**Pending P&Z action
'st Reading&Related Items: 1st Reading&Related Items:
. **ZA 99-112,PP Easter Plaza
2. Ord.No.480-KK Noise Regs—KPG
**Pending P&Z action
Resolutions: Resolutions:
Consider: Consider:
Discuss: Discussion:
Executive Session
MUMS 004K-didK
AGENDA MANAGEMENT SCHEDULE- Draft Date: 515100 4:08 PM
Future City Council Meeting
Forum:
Consent:
1. Fort Worth Water Contract-RH
2. Award of bid for installation of ballfield lighting for fields 4,5,and 10 at Bicentennial Park
3. Award bid on handrails Town Hall-RH
4. Library facility interior paint and carpet-KH
5. Approval of street lights adjacent to Carroll Junior High School at 801 N.White Chapel Blvd. -KH
2nd Reading/Pub Hearing&Related Items:
1st Reading&Related Items:
1. Ord.#760,ROW Use Management Ordinance-RH/SKY
2. Ord.483-I,Amendments to Sub Ord No.483,-Park and Recreation Dedication Requirements-CC
3. Ord.No.774,Amendment to Trail System Master Plan-CC/KH
Resolutions:
1. Res.99-16,relating to limiting H of zoning applications-from 3/23 CC mtg
Consider:
1. Sidewalk/Trail Implementation Plan
2. Prof Services Agreement-Michael Drive(PW-5/4/99)
3. Trinity Waste Rate Increase-VB
4. Interlocal Agreement with Grapevine re: North Kimball-RH
5. Variance request-lighting at Bicentennial fields 4,5, 10
6. Bob Jones Park conceptual layout-KH
Discuss:
1. Land Conservatory District .
2. Utility Policies&Standards Ordinance
3. Street Standard Ordinance
4. 5/16/2000-Ord.759,False alarm Ordinance-GW/DuPre
5. Ord.// ,Sign Ordinance-MJ
6. Ord.762,Adoption of Uniform Fire Code-RB
7. Ord.770,High Grass/Weeds-MJ
8. Ord.771,Nuisance Ordinance-MJ
9. Ord._,Abatement of Hazardous Buildings-MJ
10. **Amendment to Master Thoroughfare Plan-CC
Executive Session:
MUMS 0G-@&42.doc
Kim Bush
From: Rick Parker[rick.parker@directorsmortgage.com]
Sent: Monday, May 01, 2000 3:21 PM
cbloomberg@cityofsouthlake.com
bcampbell@cityofsouthlake.com; mjackson@cityofsouthlake.com;
pward@cityofsouthlake.com; rstacy@cityofsouthlake.com
Subject: Job Well Done!
Importance: High
Chuck,
Thank you for your time and attention to my problem. I am sorry that you have to take up your valuable time with what
would seem to me as trivial. It is unfortunate that you have to waste time on anonymous phone complaints.
I also would like to thank you for your attention to detail, input and quick service. You are at anytime welcome to my
home if you would like to take a closer inspection. I am willing to bring to you a video or stills of the pool equipment
enclosure if you like. That would take just a few minutes of my time and I wouldn't mind at all. I am very proud of the
design and how it compliments our fine neighborhood.
As always, I appreciate the job that you and your staff accomplish. I would also like to compliment Carline Seay for her
professionalism. You guys are very professional and are great to work with. Keep up the great customer service!
My local contact numbers are as follows:
Office 498-5098
Mobile 319-4700
Home 329-4990
id Southlake Resident and Business Owner,
Parker
404 Bayou Vista
(The Dominion)
PS. As a business owner, I seldom get the opportunity to hear good things about the good people who work at my
companies. I would imagine it holds true in city management. Therefore, I took the opportunity to copy this compliment
to management of the City. I want them to know what a great job you are doing.
1
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All Violations
Day Zip Violation Location Description
04/27/00 76248 2600 E 1709 Display Expired Registration
04/27/00 75012 2200 W 1709 No Driver's License
04/27/00 75231 100 W 1709 No Driver's License
04/27/00 76262 100 s 114 No Driver's License
04/27/00 76248 1700 W 1709 Disregard Official Traffic Control Device(Specify)
04/27/00 76014 1500 w 1709 Display Expired Registration
04/27/00 76040 1800 a 114 Speeding
04/27/00 76248 100 DAVIS BLVD Display Expired Registration
04/27/00 76092 300 VILLAGE CENTER Ran Stop Sign
04/27/00 76092 1600 a continental Speeding
04/27/00 76051 600 s carrolI Speeding
04/27/00 76092 1500 E DOVE Speeding
04/27/00 75067 400 davis blvc Speeding
04/27/00 76051 400 a continental Failed to Maintain Financial Responsibility(First
Offense)
04/27/00 75243 2500 a 1709 Failed to Maintain Financial Responsibility(First
Offense)
04/27/00 76119 1200 brumlow Ran Stop Sign
04/27/00 76092 1700 W 1709 Disregard Official Traffic Control Device(Specify)
04/28/00 76092 2000 a dove Speeding
04/28/00 75067 3300 E 114 No Seat Belt-Driver
04/28/00 75067 3300 E 114 No Seat Belt-Passenger
04/28/00 76262 300 randol mill Speeding
04/28/00 76015 600 W 1709 Drove Center Lane(Not turning left)
04/28/00 76117 1900 W 1709 Drove Center Lane(Not turning left)
04/28/00 76248 1900 W 1709 Drove Center Lane(Not turning left)
04/28/00 76180 400 southridge lakes Speeding
04/28/00 75223 1610 e.dove Speeding
l Friday,May 05,2000 Page 1 of 5
Day Zip Violation Location Description
04/28/00 76137 2600 W 1709 Disregard Official Traffic Control Device(Specify)
04/28/00 76092 2100 N PEYTONVILLE Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
04/28/00 76051 1300 n carroll Speeding
04/29/00 76051 1400 e.dove Speeding
04/28/00 76092 500 e.highland Speeding
04/28/00 76071 3300 a 114 Speeding
04/28/00 76092 100 N WHITE CHAPEL Littering
04/28/00 76262 4800 N WHITE CHAPEL Minor in Consumption of Alcohol
04/28/00 76248 1200 a continental Speeding
04/28/00 76010 1800 a continental Speeding
04/28/00 75080 1500 W 1709 Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
04/28/00 76034 1900 a continental Speeding
04/28/00 76248 2600 W 1709 Disregard Official Traffic Control Device(Specify)
04/28/00 76101 900 a continental Fail to Display DL
04/28/00 76092 2100 LONESOME DOVE Expired Driver's License
04/28/00 76051 400 s kimball Speeding
04/28/00 76092 700 s carrolI Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
04/29/00 75028 500 COMMERCE Failed to Maintain Financial Responsibility(First
Offense)
04/29/00 76248 1200 main st Parked in Fire Lane
04/29/00 200 STATE ST Parked in Fire Lane
04/29/00 76092 100 N WHITE CHAPEL Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
04/29/00 76262 1700 E CONTINENTAL Failed to Maintain Financial Responsibility(First
Offense)
04/29/00 76092 600 W 114 Failed to Maintain Financial Responsibility(First
Offense)
04/29/00 76092 10 N CARROLL Display Expired Registration
04/29/00 75028 500 COMMERCE Failed to Maintain Financial Responsibility(First
Offense)
04/29/00 76021 1600 E 114 Speeding
04/29/00 76092 100 ASCOT Display Expired Registration
04/29/00 75023 1200 N CARROLL Speeding
Friday,May 05.2000 Page 2 of 5
Day Zip Violation Location Description
04/29/00 76266 500 W 114 Speeding
04/29/00 76092 800 E CONTINENTAL Speeding
04/29/00 76248 3300 W 1709 Excessive Acceieration
04/29/00 76092 500 N KIMBALL Speeding
04/29/00 76180 900 DAVIS Speeding
04/29/00 76054 300 RANDOL MILL Speeding
0429/00 76092 1200 N CARROLL Failed to Maintain Financial Responsibility(First
Offense)
04/30/00 76034 1200 BRUMLOW Ran Stop Sign
04/30/00 76092 2201 W 1709 Misc.Theft/Property
04/30/00 75057 500 N KIMBALL Speeding
04/30/00 76051 1300 BRUMLOW Failed to Maintain Financial Responsibility(First
Offense)
04/30/00 76148 2300 E 1709 Failed to Maintain Financial Responsibility(First
Offense)
04/30/00 76051 500 N KIMBALL Failed to Maintain Financial Responsibility(First
Offense)
04/30/00 76117 1500 SUNSHINE LN Public Intoxication
04/30/00 76092 100 N WHITE CHAPEL Display Expired Registration
04/30/00 76092 500 E CONTINENTAL Speeding
04/30/00 76262 100 N CARROLL Ran Red Light
04/30/00 76092 2300 E 114 Display Expired Registration
04/30/00 76092 1500 SUNSHINE Excessive Acceieration
04/30/00 76248 3200 W 1709 Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
04/30/00 76092 2000 E DOVE Speeding
05/01/00 76034 300 e. 1709 Speeding
05/01/00 76023 1800 a 114 Speeding
05/01/00 76078 200 RANDOL MILL Speeding
05/01/00 76137 1000 W 1709 Speeding
05/01/00 76092 1500 e.dove Speeding
05/01/00 76092 1200 n carroll Speeding
05/01/00 76092 600 a continental Speeding
Friday,May 05,2000 Page 3 of 5
Day Zip Violation Location Description
05/01/00 76248 1200 w. 1709 Speeding
05/01/00 76051 1800 a 114 Speeding
05/01/00 76108 100 E 1709 Expired.Driver's License
05/01/00 2201 W 1709 Parked in Fire Lane
05/01/00 75220 100 w. 114 No Driver's License
05/01/00 76092 800 n carroll Ran Red Light
05/02/00 75208 2000 W 1709 Speeding
05/02/00 75042 200 E 1709 Failed to Maintain Financial Responsibility(First
Offense)
05/02/00 76092 1200 TIMBERLINE CT Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/02/00 76092 1100 N CARROLL Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/02/00 75234 2500 E 114 Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/02/00 76180 2400 E 1709 Expired Driver's License
05/02/00 76051 100 COMMERCE Failed to Maintain Financial Responsibility(First
Offense)
05/02/00 76132 500 S KIMBALL Display Expired Registration
05/02/00 76115 2500 E 114 Display Expired Registration
05/02/00 75007 300 N KIMBALL Display Expired Registration
05/02/00 76117 1300 LAKEVIEW Display Expired Registration
05/02/00 76248 2200 w.fm 1709 Driving under the influence of alcohol/Minor
05/02/00 75248 400 W 1709 Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
05/02/00 75062 3300 E 114 Speeding
05/02/00 75208 2500 W 1709 Speeding
05/02/00 76034 300 S WHITE CHAPEL Speeding
05/02/00 76092 400 SHADY OAKS Speeding
05/02/00 76031 1000 E CONTINENTAL Speeding
05/02/00 76092 1300 E HIGHLAND Speeding
05/02/00 76092 1800 E CONTINENTAL Speeding
05/02/00 76248 1800 E CONTINENTAL Speeding
05/02/00 76011 300 E CONTINENTAL Speeding
Friday,May 05,2000 Page 4 of 5
Day Zip Violation Location Description
05/02/00 76248 1900 E CONTINENTAL Disregard Official Traffic Control Device(Specify)
05/02/00 75240 3300 E 114 Speeding
05/02/00 75074 3300 E 114 Speeding
05/02/00 76092 800 N WHITE CHAPEL Speeding
05/02/00 76092 800 N WHITE CHAPEL Speeding
05/02/00 76092 1500 E CONTINENTAL Failed to Yield ROW(Specify)
05/03/00 76262 2100 e.fin 1709 Failed to Yield ROW(Specify)
05/03/00 76180 300 s peytonville Drove Center Lane(Not turning left)
05/03/00 76092 800 E CONTINENTAL Disregard Official Traffic Control Device(Specify)
05/03/00 76248 2500 W 1709 Disregard Official Traffic Control Device(Specify)
05/03/00 76111 100 DAVIS Ran Red Light
05/03/00 76180 400 s carroll Speeding
05/03/00 76180 900 RANDOL MILL Speeding
05/03/00 76111 100 DAVIS Failure to report address change
05/03/00 76107 2400 CROOKED LN Motor Vehicle Inspection Violation(Specify expired,
ficitious,etc.)
Friday,May 05,2000 Page 5 of 5
1�
s
Kim Bush
From: Teddi Zonker
S nt: Tuesday, May 02,2000 10:08 AM
All Users
ect: Recreation programs coming up in May 2000.
Recreation programs coming up in May 2000.
Please be sure to sign up at the Parks and Recreation off ice,400 North White Chapel.
Public to contact 817/481.5581, ext. 756.
Wedding Dance Seminar
Ages 18 and up
Learn wonderful patterns in the waltz and jitterbug for YOUR big day!
Fri., May 5, 2000
7pm-10pm
Fri., May 12, 2000
7pm-10pm
$50 per couple
Southlake Saturday Nite
Ages 4th-6th grade
PRE REGISTER BY 4pm, FRI 5/12
Guardian MUST be present to sign in and sign out participant.
DJ, Bungee Run, concessions,4-on-4 basketball tournament
Uniformed police office on site.
/ DATE
Vm"M
, May 13, 2000
7pm-10pm
$5 in advance
$7 at the door
Family Campout at Adventure Alley
All Ages
PRE REGISTER BY 5/18
Come out to Bicentennial Park for a BBQ dinner, marshmallow roast,storytelling, star gazing and a light breakfast
on Sunday morning breakfast.
Sat., May 20, 7pm - Sun., May 21, 9am
$15 per person
Babysitter Basics
Ages 11 and up
Sign up by 5/17
A fun and educational course for boys and girls - become a self reliant and confident sitter!
Sat., May 20
9am-4pm
$30
girls Basketball Camp
entering 3rd-5th grade
Sign up by May 24
1
r
Fun skills development course- Popsicle's and awards provided!
Tue- Fri
May 30 - June 2
9;-4pm,
noon, Fundamentals session
Shooting session
per session (may choose one or both types of sessions)
Summer Track Team
Ages 8-18
Sign up by 5/22
Mon-Thu
May 29-July 20
5pm-7pm
$110
Cutter Aquatics
Various summer swim courses
817/354.6163
Jazzercise
Various summer Jazzercise programs for all ages
817/421.0451.
Southlake Karate Club
Various summer karate programs for all ages
817/788.1531
Ghlake Tennis Center
Various summer tennis programs for ALL ages
817/424.5605
Southlake Senior Center
Various summer programs for seniors
817/481.2776
Southlake Parks and Recreation will be having several exciting programs and special family events ALL summer!
Please call us for details - 817/481.5581,ext. 756.
z
City of Southlake, Texas
r
MEMORANDUM
May 12, 2000
TO: Billy Campbell, City Manager
FROM: Shawn Poe, Senior Civil Engineer, extension 846
SUBJECT: Authorize the Mayor to execute an Advanced Funding Agreement with the
State of Texas for the realignment of Shady Oaks at the intersection of Dove
Street, the pavement extension of Dove Street at the intersection of SH 114,
and for construction enhancements along SH 114
Action Requested: Staff seeks Council authorization for the Mayor to execute an Advanced
Funding Agreement with the State of Texas for the realignment of Shady
Oaks at the intersection of Dove Street, the pavement extension of Dove
Street at the intersection of SH 114, and for construction enhancements
along SH 114
Background
Information: The Texas Department of Transportation (TxDOT) has begun the
reconstruction of SH 114 from Kirkwood Blvd. to 0.6 miles east of Dove
Street. This project includes constructing three travel lanes in each
direction, a three-lane frontage road (striped as two-lanes and a shoulder)
on either side of the travel lanes, and construction of a bridge on SH 114
over Dove St.
The proposed widening of SH 114 is primarily occurring to the west of
the existing SH 114 right-of-way towards Shady Oaks. Originally,
TxDOT planned to stub Shady Oaks into the proposed eastbound
frontage road along SH 114, thus denying access to Dove Street and
westbound SH 114 from Shady Oaks. Upon reviewing the construction
plans and consulting with the City Council, staff received direction from
Council to realign Shady Oaks west of its present location. Therefore,
access to W. Dove St. and westbound SH 114 from Shady Oaks would
remain. TxDOT agreed to include the realignment of Shady Oaks as
part of the SH 114 reconstruction project. However, the City of
Southlake would have to fund this portion.
TxDOT plans to build the ultimate section for Dove (five-lanes) under
the bridge for SH 114. Typically, TxDOT will transition the pavement
width from the ultimate section to the existing section on either side of
the proposed SH 114 frontage roads. There are two-lanes of traffic on
Dove east and west of SH 114. In order to mitigate traffic congestion on
5B-1
City of Southlake, Texas
Dove east and west of SH 114, the City has requested TxDOT to
continue and construct the ultimate five-lane section from the proposed
frontage road to approximately 300' east and west of the proposed SH
114 frontage roads (see attached project map). TxDOT has agreed to
include this pavement extension in the SH 114 reconstruction project;
however the additional pavement extension of Dove east and west of SH
114 will have to be funded by the City of Southlake. This extension of
Dove was included as part of the approved Traffic Management Bond
(TMB) program.
The TMB also included several construction enhancements to be
included in the SH 114 reconstruction. The construction will be identical
as previously discussed and approved by Council for the SH 114/Kimball
project. The construction enhancements for the SH 114 project from
Kirkwood to 0.6 miles east of Dove include the installation of
ornamental traffic signal poles and brick pavers for crosswalks and in the
medians. The enhancements also include staining of the concrete bridge
abutment and installing concrete form liners for concrete walls to attain a
stone appearance. In order to proceed with the realignment of Shady
Oaks, Dove pavement extension, and enhancements, the City must enter
into an advanced funding agreement with TxDOT for these
improvements.
Financial
Considerations: The estimated cost to fund the Shady Oaks realignment, the Dove
pavement extension, and installation of the construction enhancements is
$1,000,000. These improvements will be funded using programmed funds
in the CIP budget and TMB program. The CIP budgeted has appropriated
$350,000 for the Shady Oaks realignment. The TMB has programmed
$900,000 for the extension of Dove Street and $450,000 for the
enhancements along this portion of SH 114.
The costs for these improvements are estimated. As stated in the
agreement, should the costs exceed the estimated amount, the City would
be required to pay the additional amount. Conversely, if the
improvements are constructed below the estimated amount, TxDOT will
refund the balance to the City.
Citizen Input/
Board Review: None.
Legal Review: None.
Alternatives: Not applicable.
5B-2
City of Southlake, Texas
Supporting
Documents: Project Map
Advanced Funding Agreement
Staff
Recommendation: Staff recommends Council authorize the Mayor to execute an Advanced
Funding Agreement with the State of Texas for the realignment of Shady
Oaks at the intersection of Dove Street, the pavement extension of Dove
Street at the intersection of SH 114, and installation of construction
enhancements along SH 114 in the amount of $1,000,000. Please place
this item on the May 16, 2000 Regular City Council Agenda for approval
SEP/sep
5B-3
DOVE SH ITT S
ADVANCED FUNDING AGREEMENT
i
----
'TA
-- - W.DOVE PAVEN LENT'
EXTENSION
O
WEST DO EST
N
SHADY OAKS
REAT TGNN IENF
--1---1- -- - !Z
-- ----------- --
5B-4
Agreement No. 02-0353-03-052-2
County: Tarrant
CSJ: 0353-03-052
Project Number:
ADVANCE FUNDING AGREEMENT FOR STANDARD
HIGHWAY PROJECTS (ON-SYSTEM)
THE STATE OF TEXAS §
THE COUNTY OF TRAVIS §
THIS AGREEMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas
Department of Transportation, hereinafter called the State, and the City of Southlake, acting by and
through its City Council, hereinafter called the Outside Entity.
WITNESSETH
WHEREAS, Transportation Code §201 et.seq. and Transportation Code §221.001 authorize the State to
lay out, construct, maintain, and operate a system of streets, roads, and highways that comprise the State
Highway System; and,
WHEREAS, Commission Minute Order Number 107237 authorizes the State to undertake and complete
,. a highway improvement generally described as the SH 114, From: Kirkwood Blvd. to 0.6 miles South of
Dove Road; and,
WHEREAS, the Outside Entity has requested that the State allow the Outside Entity to participate in said
improvement by funding that portion of the improvement described as the widening of Dove Road, the
realignment of Shady Oaks and the additions of landscape pavers on the Outside Entity Dove Road. herein
after called the"Project"; and,
WHEREAS, the State has determined that such participation is in the best interest of the citizens of the
State;
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of
the parties hereto, to be by them respectively kept and performed as hereinafter set forth, the State and the
Outside Entity do agree as follows:
5 B-5
AGREEMENT
Article 1. Time Period Covered
This agreement becomes effective when signed by the last party whose signing makes the agreement fully
executed, and the State and the Outside Entity will consider it to be in full force and effect until the Project
described herein has been completed and accepted by all parties or unless terminated, as hereinafter
provided.
Article 2. Project Funding
The State will authorize performance of only those Project items of work which the Outside Entity has
requested and has agreed to pay for as described in Payment Provision and Work Responsibilities,
Attachment A, which is attached to and made a part of this contract. In addition to identifying those items
of work paid for by payments to the State, Attachment A, Payment Provision and Work Responsibilities,
also specifies those Project items of work that are the responsibility of the Outside Entity and will be
carried out and completed by the Outside Entity, at no cost to the State.
Texas Government Code Chapter 2106 requires the State to recover indirect costs associated with this
agreement. The indirect cost will be calculated based on prevailing rates as determined through the State's
Indirect Cost Recovery Program.
Article 3. Termination
This agreement may be terminated in the following manner:
♦ mutual written agreement and consent of both parties.
♦ by either party upon the failure of the other party to fulfill the obligations set forth herein.
♦ by the State if it determines that performance of the Project is not in the best interests of the State.
If the contract is terminated in accordance with the above provisions, the Outside Entity will be responsible
for the payment of Project costs incurred by the State on behalf of the Outside Entity up to the time of
termination.
Article 4. Right of Access
If the Outside Entity is the owner of any part of the Project site, the Outside Entity shall permit the State or
its authorized representative access to the site to perform any activities required to execute the work. The
Outside Entity will provide for all necessary right-of-way and utility adjustments needed for performance of
the work on sites not owned or to be acquired by the State.
Article 5. Responsibilities of the Parties
5B-6
The Outside Entity acknowledges that while it is not an agent, servant, nor employee of the State, it is
responsible for its own acts and deeds and for those of its agents or employees during the performance of
the work on the Project.
Article 6. Sole Agreement
In the event the terms of the agreement are in conflict with the provisions of any other existing agreements
between the local Outside Entity and the State, the latest agreement shall take precedence over the other
agreements in matters related to the Project.
Article 7. Successors and Assigns
The State and the Outside Entity each binds itself, its successors, executors, assigns, and administrators to
the other party to this agreement and to the successors, executors, assigns, and administrators of such
other parry in respect to all covenants of this agreement.
Article 8. Amendments
By mutual written consent of the parties, this contract may be amended prior to the expiration of this
contract.
Article 9. Interest
The State will not pay interest on funds provided by the Outside Entity. Funds provided by the Outside
Entity will be deposited into, and retained in, the State Treasury.
Article 10. Inspection and Conduct of Work
Unless otherwise specifically stated in Attachment A, Payment Provision and Work Responsibilities, to this
contract, the State will supervise and inspect all work performed hereunder and provide such engineering
inspection and testing services as may be required to ensure that the construction is accomplished in
accordance with the approved plans and specifications. All correspondence and instructions to the
contractor performing the work will be sole responsibility of the State. Unless otherwise specifically stated
in Attachment A to this contract, all work will be performed in accordance with the "Standard
Specifications for Construction and Maintenance of Highways, Streets, and Bridges" adopted by the State
and incorporated herein by reference, or special specifications approved by the State.
Article 11. Increased Costs
In the event it is determined that the funding provided by the Outside Entity will be insufficient to cover the
State's cost for performance of the Outside Entity's requested work, the Outside Entity will pay to the
State the additional funding necessary to cover the anticipated additional cost. The State shall send the
Outside Entity a written notification stating the amount of additional funding needed and stating the
reasons for the needed additional funds. The Outside Entity shall pay the funds to the State within 30 days
5B-7
of the written notification, unless otherwise agreed to by all parties to this agreement. If the Outside Entity
cannot pay the additional funds, this contract shall be mutually terminated in accord with Article 3 -
Termination. If this is a fixed price agreement as specified in Attachment A, Payment Provision and Work
Responsibilities, this provision shall only apply in the event changed site conditions are discovered or as
mutually agreed upon by the State and the Outside Entity.
Article 12. Signatory Warranty
The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf
of the entity they represent.
IN WITNESS WHEREOF, THE STATE AND THE OUTSIDE ENTITY have executed duplicate
counterparts to effectuate this agreement.
THE STATE OF TEXAS
Certified as being executed for the purpose and effect of activating and/or carrying out the orders,
established policies, or work programs heretofore approved and authorized by the Texas Transportation
Commission under the authority of Minute Order 100002.
By Date
District Engineer
THE OUTSIDE ENTITY
Name of the Outside Entity
By Date
Typed or Printed Name and Title
For the purpose of this agreement, the addresses of record for each party shall be:
For the Outside Entity: For the Texas Department of Transportation:
Mr. Billy Campbell, City Manager Mr. Steven E. Simmons, P.E., District Engineer
City of Southlake Texas Department of Transportation
667 N. Carroll Avenue P.O. Box 6868
Southlake, Texas 76092 Fort Worth, Texas 76108
Attachment A
Payment Provisions
and
5 B-8
Work Responsibilities
Description of the Cost of the Items of Work
The State shall be responsible for the widening of Dove Road, the realignment of Shady
Oaks and the additions of landscape pavers on the Outside Entity Dove Road.
The Outside Entity' will be responsible for the entire actual cost of the proposed aesthetic
enhancements which is an estimated $1,000,000. This amount includes engineering and
contingency costs at the rate in effect for the year in which the work will be performed.
The Schedule of Payments
One payment in the amount of$1,000,000 will be paid to the State, upon notification, at
least thirty days in advance of the bid opening for the construction contract. The Outside
Entity will remit a check or warrant made payable to the Texas Department of
Transportation in the amount of$1,000,000 to be used in payment for the proposed work
required by the Outside Entity.
Actual Cost Agreement
In the Event it is determined that the funding provided by the Outside Entity is insufficient
to cover the State's costs for the construction of the Project, the Outside Entity will within
30 days from the receipt of the State's Written notification provide the additional funding to
cover the State's anticipated additional costs.
Upon completion of the Project, the State will perform an audit of the costs and any funds
due to the Outside Entity will be promptly returned.
5B-9
City of Southlake, Texas
MEMORANDUM
May 12, 2000
TO: Billy Campbell, City Manager
FROM: Shawn Poe, Senior Civil Engineer, extension 846
SUBJECT: Approval of a professional services agreement with Shimek, Jacobs, &
Finklea, L.L.P. for the engineering and design of North Peytonville Avenue
reconstruction and a twelve-inch water line along North Peytonville Avenue
from West Dove Street to Raven Bend Court
Action Requested: Approve a professional services agreement with Shimek, Jacobs, &
Finklea, L.L.P. for the engineering and design of North Peytonville
reconstruction as well as the engineering and design of a 12-inch water
line along Peytonville, each from W. Dove Street to Raven Bend Court.
Background
Information: The City Council approved in the FY99-00 CIP budget to reconstruct N.
Peytonville from W. Dove to Raven Bend Ct. Council also approved the
installation of a water line along N. Peytonville from W. Dove to Raven
Bend Ct. This professional services agreement is for the engineering and
(1W design for both the reconstruction of Peytonville and the installation of a
12-inch water line. The engineering and design is anticipated to take 110
days to complete.
The scope of the project includes replacing the existing 6-inch and 8-inch
water lines along N. Peytonville with the proposed 12-inch water line.
Following installation of the 12-inch water line, Peytonville will be
reconstructed based on rehabilitating the existing pavement by mixing the
existing asphalt pavement and base material with cement to create a new
subgrade and overlaying the new subgrade with a hot-mix asphalt surface.
The pavement width will be 22 feet.
Financial
Considerations: The professional services agreement for the engineering and surveying for
the 12-inch water line and reconstruction of N. Peytonville is for $93,020.
The CIP budget appropriated $1,100,000 for the engineering and
construction of this project.
Citizen Input/
Board Review: Once the project has been preliminarily designed, a neighborhood SPIN
meeting will be held to discuss the project with the residents.
5C-1
City of Southlake, Texas
Legal Review: None.
Alternatives: Not applicable.
Supporting
Documents: Project Map
Proposal from Shimek, Jacobs, &Finklea, L.L.P.
Staff
Recommendation: Staff recommends City Council approve the professional services
agreement with Shimek, Jacobs, & Finklea, L.L.P for the engineering and
design of N. Peytonville reconstruction and 12-inch water line along N.
Peytonville from W. Dove to Raven Bend Ct. Please place this item on
the May 16, 2000 Regular City Council Agenda for approval.
SEP/sep
5C-2
N. Peytonville Reconstruction
and Installation of 12" Water Line
Along N. Peytonville
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57c- 3
ENGINEERING SERVICES AGREEMENT
PEYTONVILLE ROAD PAVEMENT REHABILITATION
AND WATER LINE REPLACEMENT
RAVEN BEND COURT TO DOVE ROAD
THIS AGREEMENT is made and entered by and between the CITY OF SOUTHLAKE,
TEXAS, hereinafter referred to as "City", and SHIMEK, JACOBS & FINKLEA, L.L.P., hereinafter
referred to as "Engineer",to be effective from and after the date as provided herein.
WITNESSETH:
WHEREAS, the City desires to engage the services of the Engineer to perform engineering
services in connection with the PEYTONVILLE ROAD PAVEMENT REHABILITATION AND
WATERLINE REPLACEMENT for the City of Southlake, Tarrant County, Texas, hereinafter
referred to as the "Project"; and
WHEREAS, the Engineer desires to render such engineering services for the City upon the
terms and conditions provided herein.
NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS:
That for and in consideration of the covenants contained herein, and for the mutual benefits to
be obtained hereby,the parties hereto agree as follows:
I. Employment of the Engineer
The City hereby agrees to retain the Engineer to perform professional engineering services in
connection with the Project; Engineer agrees to perform such services in accordance with the terms
and conditions of this Agreement. Engineer shall perform, and shall cause all of his employees and
agents to perform, all services hereunder in a good and workmanlike manner, and with the standard of
skill, care and professional expertise utilized by competent, professional engineers licensed in the
State of Texas and practicing in the Dallas/Fort Worth Metroplex area.
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II. Scope of Services
The parties agree that Engineer shall perform such services as are set forth and described in
Exhibit "A", which is attached hereto and hereby made a part of this Agreement. The parties
understand and agree that deviations or modifications in the form of written amendments may be
authorized from time to time by the City.
III. Schedule of Work
The Engineer agrees to commence work services upon execution of this Agreement, and to
proceed diligently with said services.
IV. Compensation and Method of Payment
The parties agree that Engineer shall be compensated for all services provided pursuant to this
Agreement in the amount and manner described and set forth in the Payment Schedule attached
hereto as Exhibit`B" and thereby made a part of this Agreement. Engineer further agrees that it will
prepare and present such monthly progress reports and itemized statements as are described in said
Exhibit"B".
V. Information to be Provided by the City
The City agrees to furnish, prior to commencement of work, all the information, if available,
set forth as described in Exhibit "C", which is attached hereto and thereby made a part of this
Agreement.
VI. Insurance
Prior to Commencement of Design under this Agreement, Engineer shall obtain standard
comprehensive professional liability insurance coverage in an amount of at least One Million Dollars
($1,000,000.00) aggregate per year, covering the services provided under this agreement.
VII. City Indemnified
The Engineer shall hold harmless and indemnify the City from all claims and liability due to
activities of himself, his agents, or employees, performed under this contract which result from a
negligent error or omission with the standard of skill, care and expertise utilized by competent,
professional engineers licensed in the State of Texas and practicing in the Dallas/Fort Worth
Metroplex area by the Engineer or any person employed by the Engineer.
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VIII. Independent Contractor
In the performance of work or services hereunder, the Engineer shall be deemed an
independent contractor and shall not, with respect to its acts or omissions, be deemed an agent or
employee of the City.
IX. Assignment and Subletting
The Engineer agrees that neither this Agreement nor the services to be performed hereunder
will be assigned or sublet without the prior written consent of the City. The Engineer further agrees
that the assignment or subletting of any portion or feature of the services or materials required in the
performance of this Agreement shall not relieve the Engineer from its full obligations to the City as
provided by this Agreement.
X. Audits and Records
The Engineer agrees that at any time during normal business hours and as often as City may
deem necessary, Engineer shall make available to representatives of the City for examination all of its
records with respect to all matters covered by this Agreement, and will permit such representatives of
the City to audit, examine, and make excerpts or transcripts from such records, and to make audits of
all contracts, invoices, payrolls, and other data relating to matters covered by this Agreement, all for a
period of one (1) year from the date of final settlement of this Agreement or for such other or longer
period, if any, as may be required by applicable statute or other lawful requirements.
XI. Contract Termination
The parties agree that City shall have the right to terminate this Agreement. In the event of
such termination, Engineer shall deliver to City all finished or unfinished documents, data, studies,
surveys, drawings, maps, models, reports, photographs or other items prepared by Engineer in
connection with this Agreement. Engineer shall be entitled to compensation for any and all work
completed to the satisfaction of City in accordance with the provision of this Agreement prior to
termination.
XII. Opinions of Probable Costs (Cost Estimates)
The parties recognize and agree that any and all opinion of probable cost prepared by
Engineer in connection with the Project represent the best judgment of Engineer as a design
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professional familiar with the construction industry, but that the Engineer does not guarantee that any
bids solicited or received in connection with the Project will not vary from opinions prepared by
Engineer.
XIII. Ownership of Documents
The City shall have the right to use in any future City projects all drawings, designs,
specifications and other pertinent consultant-engineer product procured in performance of this
agreement, and all record drawings produced after the completion of the work, if any, without any
additional costs to the City. Any such use of the aforementioned documents for future projects shall
be without the use of Engineer's name or registration seal and without any liability to the Engineer,
his agents, employees, subcontractors and consultants. City shall hold harmless and indemnify
Engineer from all claims and liability, which arise from the reuse of the products created under this
contract.
XIV. Complete Contract
This Agreement, including the exhibits hereto numbered "A" through "C", constitute the
entire agreement by and between the parties regarding the subject matter hereof.
XV. Mailing of Notices
Unless instructed otherwise in writing, Engineer agrees that all notices or communications to
City permitted or required under this Agreement shall be addressed to City at the following address:
City of Southlake
1721 E. Southlake Blvd.
Southlake, Texas 76092
Attn: Shawn Poe, P.E.
City agrees that all notices or communications to Engineer permitted or required under this
Agreement shall be addressed to Engineer at the following address:
Shimek, Jacobs & Finklea,L.L.P.
8333 Douglas Avenue, #820
Dallas, Texas 75225-5816
Attn: Paul A. Carline,P.E.
Engineering Services Agreement(Peytonville Road) (511100) r Page 4 of 15
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All notices or communications required to be given in writing by one party to the other shall
be considered as having been given to the addressee on the date such notice or communication is
posted by the sending party.
XVI. Miscellaneous
A. Paragraph Headings
The paragraph headings contained herein are for convenience only and are not intended to
define or limit the scope of any provision in this Agreement.
B. Interpret Contract Fairly
Should any part of this Agreement be in dispute, the parties agree that the Agreement shall not
be construed more favorably for either party.
C. Venue/Governing Law
In the event of breach of this agreement, whether in whole or part, venue for all causes of action
shall be instituted and maintained in Tarrant County, Texas.
D. Parties Bound
City and Engineer, and their partners, successors, subconsultants, executors, legal
representatives and administrators are hereby bound to the terms and conditions of this
Agreement.
E. Severability
In the event a term, condition, or provision of this Agreement is determined to be void,
unenforceable, or unlawful by a court of competent jurisdiction, then that term, condition, or
provisions, shall be deleted and the remainder of the Agreement shall remain in full force and
effect.
F. Entire Agreement
This Agreement and any exhibits thereto constitute the entire Agreement between City and
Engineer and supersedes all prior written or oral understandings. This Agreement may only be
amended, supplemented, modified or canceled by a duly executed written instrument.
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G. Effective Date
This Agreement shall be effective form and after execution by both parties hereto.
WITNESS OUR HANDS AND SEALS on the date indicated below.
CITY OF SOUTHLAKE, TEXAS SHIMEK, JACOBS & FINKLEA, L.L.P.
By: By: �-
Paul A. Carline, P.E., Partner
Date: Date:
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EXHIBIT "A"
SUMMARY OF SCOPE
This scope of services is based on rehabilitating the existing pavement by mixing the existing asphalt
pavement and base material with cement to create a new subgrade and overlaying the new subgrade
with a hot-mix asphalt base and surface course. The scope of services also includes providing
drainage improvements along each side of the proposed pavement by constructing or reconstructing
bar ditches and providing drainage improvements through the Janes Creek Addition by designing an
underground storm sewer pipe system for ultimate development and the 100-year design storm. The
existing 6-inch and 8-inch waterlines along this section of roadway will be replaced with a 12-inch
waterline. It is anticipated that the 12-inch waterline will be located along the east side of the
proposed roadway and within the City's existing 50-foot right-of-way. It may be required to locate
some sections of the waterline on the west side of the proposed roadway to avoid removal of existing
trees.
PART I. PRELIMINARY DESIGN
�.. A. Prepare preliminary construction plans to include paving, drainage and waterline
improvements to Peytonville Road.
1) Meet with the City to define acceptable waterline route within the existing right-
of-way. Shimek, Jacobs & Finklea will prepare preliminary route study on
City's 200 scale topographic maps followed by field survey and utility locate
exhibit.
2) Locate utilities along project and obtain other information from utility
companies and the City.
3) Perform a geotechnical investigation to determine the subsurface soil conditions
and make recommendations for a mixture of base, existing pavement, and
cement.
4) Establish preliminary paving and waterline horizontal alignment.
5) Establish preliminary paving and waterline vertical alignment.
6) Develop sequence for connection to existing system.
Engineering Services Agreement(Peytonville Road) (511100) Page 7 of 15
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B. Design approximately 1000-feet of underground storm sewer system from
Peytonville Road to Higgins Branch based on ultimate development and the 100-year
design storm to replace the existing culvert under Peytonville Road and convey
`t-- storm water run-off through the Janes Creek Addition to Higgins Branch. Perform a
route study to determine the alignment of the storm sewer system and determine
easement requirements.
C. Submit five sets of full-scale preliminary plans to the City review. Plans will be
completed on 22"x 34" sheets with half-scale or 11"x 17"sheets being available.
D. Meet with the City to discuss preliminary plans.
E. Distribute the preliminary (1 1" x 17") plans to local utility companies and obtain
information regarding impacts to their facilities based on these plans.
F. Provide City copy of Geotechnical Investigation Report.
PART II. FINAL DESIGN
A. Revise preliminary plans incorporating comments from the City.
B. Incorporate comments from the utility companies.
C. Finalize plan and profile for proposed pavement,waterline and storm sewer.
D. Design appurtenances such as special connections, special utility crossing details,
etc.
E. Finalize paving, waterline and storm sewer phasing plan.
F. Prepare final quantity take-off and prepare opinion of probable construction cost
based on final plans.
G. Submit five sets of final bid documents including bid proposal forms, construction
plans (22"x 34"), specifications, and contract documents.
H. Sheets anticipated being included in the construction plans.
1) Cover Sheet, including Location Map
2) General Note Sheet
3) Coordinate Sheet
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4) Plan/Profile Sheets, including erosion control device general locations
5) Drainage Area Map and Drainage Calculations
6) Paving, Waterline, and Storm Sewer Phasing Plan
7) Water Details
8) Paving Details
9) Storm Sewer Details
PART III.BIDDING PHASE
A. Assist the staff in publicly advertising for bids. This will include providing City with
Notice to Contractors for their use in publicly advertising project, sell plans to
potential bidders and suppliers, and provide plans to publishers and plan rooms.
B. Assist City during opening of bids and provide bidding tally sheets.
C. Complete and provide bid tabulation to City and contractors who submitted bids.
D. Obtain the following information from the lowest bidder:
1) Past work history,
2) Physical resources to produce the project.
N..,
Make recommendation for award of construction contract to the City.
E. Attend pre-construction conference at City facilities.
F. After award of contract, furnish 10 sets of 11" x 17" black-line prints of the final
plans, specifications and contract documents to the City for construction use by the
City and Contractor(5-sets for City and 5-sets for contractor).
G. Provide one set of 11" x 17" plans to utility companies (TXU Gas, Southwestern
Bell Telephone and Tri-County Electric).
PART IV. CONSTRUCTION PHASE
A. Review shop drawings and other submittal information, which the Contractor
submits. This review is for the benefit of the Owner and covers only general
conformance with information given by the Contract Documents. The contractor is
to review and stamp their approval on submittals prior to submitting to the Engineer.
Review by the Engineer does not relieve the Contractor of any responsibilities, safety
Engineering Services Agreement(Peytonville Road) (511100) Page 9 of 15
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measures or the necessity to construct a complete and workable facility in accordance
with the Contract Documents.
B. Provide responses to requests for information or clarification to City or Contractor.
C. Prepare and process routine change orders for this project as they pertain to the
original scope of work.
D. Accompany the City during their final inspection of the project, if requested by the
City to attend.
PART V. ADDITIONAL SERVICES
A. Survey for Design
Horizontal and vertical location of the existing facilities, including existing
pavement, fences, trees, and utility appurtenances such as water valves, fire hydrants
and manholes will be surveyed.
In areas where known underground utilities may conflict with the proposed
waterline, attempt to have the utility owner uncover their facilities. Field tie these
facilities once they are exposed.
1) Design
a) Establish control network for the creation of survey baselines. The control
network will be tied into the existing City control network.
b) Establish survey baseline.
c) Identify horizontal and vertical locations of existing utilities where conflict
may exist.
d) When underground utilities are exposed,tie to survey baseline.
e) Tie in existing trees.
f) Tie in existing topography
2) Final Design
Contact utility companies and request them to locate and uncover utilities, which
cross or come close to the proposed waterline and storm sewer. Perform field
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surveys to tie the horizontal and vertical locations of these utilities when
uncovered.
B. Prepare Record Drawings
Utilizing City and Contractor construction record information, consultant will
prepare one set of mylar reproducible record drawings for the City.
Submit record drawings on floppy disc or compact disc in DXF format to the City of
Southlake. All construction plan sheets will be prepared utilizing AutoCAD 2000
for Windows. No specific computer aided drafting and design specifications will be
utilized. One copy of electronic files of design plans will be provided to the Owner
under the following conditions:
1) The electronic files are compatible with AutoCAD 2000, operating on an IBM
compatible PC using Windows NT.
2) Engineer does not make any warranty as to the compatibility of these files
beyond the specified release of the above stated software.
3) Because data stored on electronic media can deteriorate undetected or be
modified, the Owner agrees that the Engineer will not be held liable for
completeness or correctness of electronic media after an acceptance period of
thirty days after delivery of these files.
4) The electronic files are instruments of our service. Where there is a conflict
between the hard copy drawings and the electronic files, the hard copy files will
govern in all cases.
5) Both parties acknowledge mutual non-exclusive ownership of the electronic files
and each party may use, alter, modify or delete the files without consequence to
the other party.
6) All electronic files provided to the Owner will not contain engineer's seal,
handwritten dates or signatures.
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C. Field Note Descriptions and Plats
Prepare field note descriptions and plats as required for drainage easements
necessary for the construction and access of the storm sewer system through the
James Creek Addition. This will include deed research.
D. Geotechnical Evaluation
1) Trinity Engineering Testing Corporation (TETCO) to perform field explorations
and laboratory testing to determine the recommendations for subgrade
preparation including re-mixing asphalt, subgrade soils, percent cement and
treatment. The recommendations are to be published in engineering report.
2) Remove 2-foot by 2-foot section of existing asphalt pavement and sample the
underlying subgrade for the laboratory strength series. The City of Southlake
street department is to provide patching of the asphalt pavement on completion
of the sampling.
3) Perform corings of the existing asphalt pavement, base and subgrade to
determine subsurface conditions. TETCO will patch core holes.
E. Ouality Control Surveys
Provide 8-hours of survey time upon request of City Inspector to check contractors'
staking.
PART VI.EXCLUSIONS
Services specifically excluded from this scope include, but are not necessarily limited to
the following:
A. Computer modeling;
B. Title searches, boundary surveys, or property surveys
C. Environmental impact statements or assessments;
D. Landscape architecture, irrigation design, and related details;
E. Fees for permits and advertising;
Engineering Services Agreement(Peytonville Road) (511100) r^ Page 12 of 15
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F. Traffic engineering report or studies;
G. Floodplain reclamation plans;
N%W
H. Boundary surveys and plats;
I. Full time inspection or full time on-site representative;
J. Designs for trench safety;
K. Design of Structures: retaining walls, etc.,not included in proposal;
L. Quality control and testing services during construction;
M. Services associated with condemnation hearings;
N. Phasing of Contractors work;
O. On-site safety precautions,programs and/or responsibility
P. Traffic control plan.
Engineering Services Agreement(Peytonville Road) (511100) �(�_'�6Page 13 of 15
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EXHIBIT "B"
PAYMENT SCHEDULE
Payment for engineering services described under Exhibit "A' - Parts I, 11, III and IV shall on the
following fee schedule:
�lassditatit�nl'.�<i�sk '` R�t�
Engineer ........................................................ $130.00
Design Engineer ............................................. $90.00
CAD Technician ............................................ $85.00
Draftsmen ...................................................... $50.00
Word Processor ............................................. $70.00
Clerical .......................................................... $50.00
Field Survey Crew ......................................... $110.00
Plotting Services ............................................ $5.00
Field Note Descri tions &Plats ..................... $950.00
The maximum overall fee established herein shall not be exceeded without written authorization from
the City, based on increased scope of services. Preliminary opinion of probable construction cost is
$1,100,000.00.
The following is a summary of the estimated charges for the various elements of the proposed
services:
Plans and Specifications ........................................................................................ $51,300.00
Bidding Phase Services ........................................................................................... $9,600.00
Contract Administration ................................................................................... $10,400.00
Subtotal: $71,300.00
Part V: Additional Services
A. Survey for Design ........................................................................ $11,440.00
B. Reproduction Costs ....................................................................... $3,000.00
C. Field Note Descriptions and Plats ................................................... $1,800.00
D. Geotechnical Evaluation ................................................................... $4,600.00
E. Quality Control Survey (8-hours) ................................................. $880.00
Subtotal: $21,720.00
Maximum Fee Not to Exceed: $93,020.00
Engineering Services Agreement(Peytonville Road) (511100) Page 14 of 15
cAtemp\exWbitb.dm
5C-17
EXHIBIT "C"
COMPLETION SCHEDULE
PEYTONVILE ROAD IMPROVEMENTS
DesignSurveys .................................................................................................................... 2 weeks
Preliminary Designs ............................................................................................................. 8 weeks
CityReview .......................................................................................................................... 2 weeks
FinalDesign ......................................................................................................................... 4 weeks
Bidding ................................................................................................................................. 3 weeks
Construction ....................................................................................................................... 10 months
Engineering Services Agreement(Peytonville Road) (511100) 5 C-1 8 Page 15 of 15
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City of Southlake, Texas
MEMORANDUM
May 5, 2000
TO: Billy Campbell, City Manager
FROM: Valerie Bradley, Assistant to Public Works Director, x773
SUBJECT: Award bid to Nichols Machinery Company a 2000 Mini-Excavator
Action Requested: Staff requests the City Council award the bid for a 2000 Mini-Excavator
to Nichols Machinery Company, in the amount of$20,186.98.
Background
Information: During the 1999-00 budget process, the Water Utilities Division
proposed and was approved to purchase a mini-excavator. This backhoe
will be used to excavate water valves and to repair small water leaks in
residential yards. This unit is only four feet wide and has rubber tracks,
which will allow the Public Works Department to make repairs along
public easements and minimize disturbance to residents' property.
Financial
Considerations: Two bids were received, with Nichols Machinery Company submitting
the lowest bid of $20,186.98 (United Rentals submitted a bid of
$22,244.00). $43,000 was allocated in the FY 99-00 Water Utilities
budget for this purchase. The remaining funds will be used to purchase
a trailer to transport the mini-excavator to and from work-sites.
Citizen Input/
Board Review: None.
Legal Review: None.
Alternatives: Approve or Deny.
Supporting
Documents: None.
Staff
Recommendation: Staff recommends Council award the bid to Nichols Machinery
Company for a 2000 mini-excavator at the May 16, 2000 Council
meeting.
5D-1
City of Southlake, Texas
MEMORANDUM
TO: Billy Campbell, City Manager
FROM: Lynn Martinson, Assistant Finance Director
SUBJECT: Resolution No. 00-48, Denying the application of TXU Electric to close, modify,
or delete certain tariffs.
Action Requested: Approval of Resolution No. 00-48, denying the application of TXU Electric
to close, modify, or delete certain tariffs.
Background
Information: On January 25, 2000, TXU Electric made a filing with cities and the PUC to
modify, close or delete certain rate tariffs. The proposed effective date was
March 1, 2000. The proposed changes were to go into effect on that date
unless regulatory authorities suspended the effective date or took action on
the merits of the request prior to March 1, 2000. Cities could suspend the
effective date for up to 90 days.
At the February 15, 2000 City Council Meeting, Resolution No. 00-20 was
approved to suspend the effective date of the proposed revisions to May 30,
2000. Since the 90-day suspension ends at the end of this month, Cities must
take action before that date or TXU's proposed changes will become
effective.
On April 10, 2000 the Administrative Law Judge in charge of Docket No.
22051 released a proposal for decision recommending that the docket be
dismissed. This recommendation was based upon the Public Utility
Commission's decision on March 24, 2000 to sever competitive energy
services tariffs into a separate proceeding, PUC Docket No. 21987, which is
the Competitive Energy Service Issues Docket. The PUC also made a
determination in Docket No. 21987 that it did not have the authority to close
or delete tariffs even if such tariffs were not being used, because of the
Legislature's enactment of S.B. 7, which imposed a rate freeze.
Because of the 90 day limitation on the statutory time to act on requested
changes, the City Council must deny these requested changes or the city will
be deemed to have approved them. It is the recommendation of Geoffrey
Gay, the attorney that assists the Steering Committee of TXU Electric
Service Area cities with rate cases and tariff filings, and the City attorneys
that the City Council take action to deny these requested changes.
GE - I
Billy Campbell, City Manager
May 5, 2000
Page 2
Financial
Considerations: None applicable at this time.
Citizen Input/
Board Review: Not applicable
Legal Review: Attorneys representing the TXU Steering Committee drafted this resolution
and our City attorneys are currently reviewing this resolution
Alternatives: The resolution needs to be approved so that the Southlake City Council can
deny the requested changes by TXU. If the request is not specifically denied,
the City will be deemed to have approved them.
Supporting
Documents: Resolution No. 00-48
Taylor, Olson, Adkins, Sralla & Elam L.L.P. correspondence, Geoffry Gay
correspondence.
Staff
Recommendation: Approval of Resolution No. 00-48, denying the application of TXU Electric
to close, modify, or delete certain tariffs.
City of Southlake, Texas
j RESOLUTION NO. 0048
! A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS, DENYING THE APPLICATION
OF TXU ELECTRIC TO CLOSE, MODIFY OR DELETE
CERTAIN TARIFFS.
WHEREAS, On or about January 25, 2000 TXU Electric filed an application
i with the City of Southlake to close, modify or delete certain retail tariffs effective March 1,
2000; and i
i
i
WHEREAS, the City of Southlake passed a resolution suspending the effective
date of TXU Electric's application until May 30, 2000; and
j WHEREAS, the Public Utility Commission of Texas (PUC) has determined
that it lacks authority to close or delete tariffs during a statutorily imposed rate freeze; and
WHEREAS, the PUC's Administrative Law Judge in charge of the Docket No. j
22051, TXU Electric's application to implement its proposed tariff changes in unincorporated
areas, has proposed that the PUC dismiss the Company's application j
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
j CITY OF SOUTHLAKE, TEXAS:
i
j Section 1. That the relief requested by TXU Electric be denied.
Section 2. That a copy of this resolution be sent to the local representative of TXU
Electric.
� I
j Section 3. That this resolution shall be effective immediately upon its passage and
approval.
PASSED AND APPROVED this the day of , 2000.
i CITY OF SOUTHLAKE, TEXAS
j
ATTEST:
Mayor Rick Stacy
Sandra L. LeGrand
j City Secretary ,
cII .,,V..lES\M991NV.D0C
i
s � " 3
TAYLOR, OLSON, AmiNS, SRALLA & ELAM, L.L.P.
ATTORNEYS AT LAW
500 THROCKMORTON STREET TELEPHONE(817)332-2580
Q00 BANK ONE TOWER TOLL FREE(800)318-3400
RT WORTH,TEXAS 76102-3821 FAX(817)332-4740
DEBRA A.DRAYOVITCH
Extension: 224
April 25, 2000
Billy Campbell
City of Southlake
1725 Southlake Blvd.
Southlake, Texas 76092
Re: TXU Electric Tariff Changes
Dear Billy:
In February or March, the City Council adopted a resolution suspending the tariff
changes proposed by Texas Utilities Company. The Public Utility Commission has recently
taken some action regarding the requested changes and deletions of certain tariffs
contained in PUC Docket No. 22051.
On April 10, 2000 the Administrative Law Judge in charge of Docket No. 22051
released a proposal for decision recommending that the docket be dismissed. I
understand that this recommendation was based upon the Public Utility Commission's
decision last month to sever competitive energy services tariffs into a separate proceeding,
Docket No. 21987, which is the Competitive Energy. Services Issues Docket. The
Commission also made a determination in Docket No. 21987 that it did not have the
authority to close or delete tariffs even if such tariffs were not being used, because of the
Legislature's enactment of S.B.7, which imposed a rate freeze.
Because of the 90 day limitation on the statutory time to act on requested changes,
the City Council must deny these requested changes or the City will be deemed to have
approved them. As I have mentioned before, you may wish to visit with your TXU
representative regarding whether the proposed tariffs and services changes'directly affect
any Southlake residents. If there are no residents directly impacted,you may wish to take
no action on the request.
S.B. 7, requires TXU to cease providing security lighting services and other
competitive services later this year. You may wish to ask your TXU representatives who
will be providing these services,.including security lighting, to Southlake.residents.
April 25, 2000
Page 2
If you would like us to prepare a resolution regarding the proposed changes, please
let me know. And, after you've had an opportunity to review this letter, please let me know
if you have any questions.
Sincerely,
Djyi,Q,j -'L- �
Debra A. Drayo -t
vitch
DAD:tc
(W
Mr Ciac's Dimct Line: (512)32-1-5375
email: guay,a luia,.v1irmcom
INIEMOR.ANDUlI
TO: TXU Cities That Took Action To Suspend TXU Electric's Application Revise
Retail Rates/Riders
FROM: Geoffrev M.Gay
DATE: April 17,2000
RE: Recommended Action
it is my recommendation that Cities' deny in all respects the relief requested by TXU
Electric.
Your city passed a resolution suspending the effective date of the implementation of
Thti Electric's request to close or delete certain tariffs ante 90-day suspension period ends
uthoring intervention before the
PUC in what was designated as PUC Docket No. 12051.
on before that date or the Company's proposed changes
May 30, 2000 and Cities must take acti
will become effective.
On April 10,2004 the Administrative Law Judge in charge of be dismissed Docket
This recommendation was
a proposal for decision recommending that the docket
based upon the Commission_s decision on�i��e Com�titivevEnerey S-4, 2000 to seere ervices Issuestitive energysDocket
tariffs into PUC Docket No. _1587 w htis also based upon the
severed from TXtJ's Business Separations Plan The recMaroc endation 4, 2000 that it did riot have the
Commission's determination in Docket No. 21987 on
authority to close or delete tariffs even if such tariffs were not being used, because of the
Legislature's imposition of a rate freeze.
While the Proposal for Decision must be approved by the Commissioners, I see no point
in the Cities waiting any longer to take actionbea by at your
Electric ue the matter in this d be rejected
d will be
earliest convenient time. The tariff matters
addressed in Docket No. 21987 or the transmission and distribution�o modify or dte case e e tariffs should
the Company filed on March 31, 2000. TXU Electric'srequest
be regarded as premature.
1669m00\-)2054\atm00004117P* `Cp
RESOLUTION NO.
RESOLUTION OF THE CITY OF , TEXAS DENYING
THE APPLICATION OF TXU ELECT
RIC TO CLOSE
CERTAIN TARIFFS , MODIFY OR DELETE
WHEREAS, on or about January 25, 2000 TXU Electric filed an application with the
City of to close, modify or delete certain retail tariffs effective March
1, 2000; and
WHEREAS, the City of passed a resolution suspending the
effective date of TXU Electric's application until May 30, 2000; and
WHEREAS, the Public Utility Commission of Texas (PUC) has determined that it lacks
authority to close or delete tariffs during a statutorily imposed rate freeze; and
WHEREAS, the PUC's Administrative Law Judge in charge of the Docket No. 22051,
TXU Electric's application to implement its proposed tariff changes in unincorporated areas, has
proposed that the PUC dismiss the Comp
any's application.
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
, TEXAS:
1. That the relief requested by TXU Electric be denied.
2. That a copy of this resolution be sent to the local representative of TXU Electric.
Mayor
11%9\00\22054\,,WW417" - 7
COMPREHENSIVE
ANNUAL FINANCIAL REPORT
E OF THE
�r CITY OF SOUTHLAKE
667 NORTH CARROLL AVENUE
SOUTHLAKE, TEXAS 76092
FOR THE FISCAL YEAR ENDED
SEPTEMBER 3091999
COMPREHENSIVE
ANNUAL FINANCIAL REPORT
OF THE
CITY OF SOUTHLAKE
667 NORTH CARROLL AVENUE
SOUTHLAKE, TEXAS 76092
FOR THE FISCAL YEAR ENDED
SEPTEMBER 3091999
Prepared By
Sharen Elam,CPA
Director of Finance
CITY OF SOUTHLAKE
Comprehensive Annual Financial Report
For The Fiscal Year Ended September 30, 1999
Table of Contents
PAGE
INTRODUCTORY SECTION
Transmittal Letter I-XIII
Principal Officials XIV
Organization Chart XV
Certificate of Achievement
for Excellence in Financial Reporting XVI
FINANCIAL SECTION
Independent Auditor's Report 1
General Purpose Financial Statements 3
Combined Balance Sheet-All Fund Types and Account Groups 4
Combined Statement of Revenues, Expenditures, and Changes
in Fund Balances-All Governmental Fund Types 8
Combined Statement of Revenues, Expenditures and Changes
in Fund Balance-Budget and Actual-General,
Special Revenue, and Debt Service Fund 10
Statement of Revenues, Expenses, and Changes in Retained
Earnings-Proprietary Fund Type 12
Statement of Cash Flows-Proprietary Fund Type 13
Notes to Combined Financial Statements 15
Individual Fund and Account Group Financial Statements
and Schedules:
General Fund:
Comparative Balance Sheets 34
Statement of Revenues, Expenditures and Changes
in Fund Balance-Budget and Actual 35
Schedule of Expenditures Compared to Budget 36
Special Revenue Funds:
Combining Balance Sheet 42
Combining Statement of Revenues, Expenditures
and Changes in Fund Balance 43
Statement of Revenues, Expenditures and Changes
In Fund Balance—Budget and Actual—Tax
Increment Financing District 44
Statement of Revenues, Expenditures and Changes
In Fund Balance—Budget and Actual—
Crime Control District 45
Statement of Revenues, Expenditures and Changes
in Fund Balance-Budget and Actual -Police Fund 46
Statement of Revenues, Expenditures and Changes
in Fund Balance-Budget and Actual -
Parks and Recreation 47
CITY OF SOUTHLAKE
Comprehensive Annual Financial Report
For The Fiscal Year Ended September 30, 1999
Table of Contents
PAGE
Individual Fund and Account Group Financial Statements
and Schedules-continued:
Special Revenue Funds-continued:
Statement of Revenues, Expenditures and Changes
in Fund Balance-Budget and Actual-Parks
Dedication Fund 48
Statement of Revenue, Expenditures and Changes
in Fund Balance-Budget and Actual-
Southlake Parks Development Corporation 49
Debt Service Fund:
Combining Balance Sheet 52
Combining Statement of Revenues, Expenditures and
Changes in Fund Balance 53
Statement of Revenues, Expenditures and Changes
in Fund Balance-Budget and Actual-
General Obligation Debt Service Fund 54
Statement of Revenues, Expenditures and Changes
in Fund Balance—Budget and Actual -Southlake
Parks Development Corporation Debt Service Fund 55
Statement of Revenues, Expenditures and Changes
In Fund Balance—Budget and Actual—Tax
Investment Financing District 56
Statement of Revenues, Expenditures and Changes
In Fund Balance—Budget and Actual—Crime Control 57
Capital Projects Fund:
Combining Balance Sheets 60
Combining Statement of Revenues, Expenditures and
Changes in Fund Balance 61
Enterprise Fund:
Comparative Balance Sheets 64
Comparative Statements of Revenues, Expenses and
Changes in Retained Earnings 65
Comparative Statements of Cash Flows 66
Agency Fund:
Combining Balance Sheet 70
Combining Statement of Changes in Assets and Liabilities 71
General Fixed Asset Account Group:
Schedule of General Fixed Assets-By Source 74
Schedule of Changes in General Fixed
Assets By Function and Activity 75
General Long-Term Debt:
Combining Schedule of General Long-Term Debt 78
CITY OF SOUTHLAKE
Comprehensive Annual Financial Report
For The Fiscal Year Ended September 30, 1999
Table of Contents
PAGE TABLE
STATISTICAL SECTION
General Governmental Expenditures by Function 79 1
General Governmental Revenues by Source 80 2
General Governmental Tax Revenues by Source 82 3
Property Tax Levies and Collections 84 4
Assessed and Estimated Actual Value of Property 86 5
Property Tax Rates-Direct and Overlapping
Governments 88 6
Principal Taxpayers 90 7
Special Assessment Billings and Collections 91 8
Computation of Legal Debt Margin 92 9
Ratio of Net General Obligation Bonded Debt to
Assessed Value and Net General Obligation
Bonded Debt Per Capita 94 10
Ratio of Annual Debt Service Expenditures for General
Obligation Bonded Debt to Total General
Governmental Expenditures 96 11
Computation of Direct and Overlapping Bonded Debt 97 12
Revenue Bond Coverage 98 13
Demographic Statistics 100 14
Property Value, Construction and Bank Deposits 102 15
a
i
1
1
1
• • �
1
7
1
1
INTRODUCTORY SECTION
tr �
• • g
i
9
f
I
3
1
Cityof Southlake
•
May 8,2000 Administrative Offices
4
Honorable Mayor Rick Stacy and
Members of City Council
Mayor: City of Southlake
Rick Stacy Southlake, Texas
Mayor Pro Tem:
Gary Fawks Honorable Mayor and Councilmembers:
Deputy Mayor Pro Tem:
Ronnie Kendall The Comprehensive Annual Financial Report of the City of Southlake for the
Councilmembers: fiscal year ended September 30, 1999 is hereby submitted. Responsibility for
Wayne Moffat both the accuracy of the data, and the completeness and fairness of the
Rex Potter
Debra Edmondson presentation, including all disclosures, rests with the City. The information
Patsy DuPre included in this report, to the best of my knowledge and belief, is accurate in all
City Manager: material respects and reported in a manner designed to present fairly the financial
Billy Campbell position and results of operations of the various funds and account groups of the
Assistant City Manager: City.
Shana K.Yelverton
City Secretary: The Comprehensive Annual Financial Report is presented in three sections:
Sandra L.LeGrand introductory, financial, and statistical. The introductory section includes this
transmittal letter, the City's Organizational Chart, and a list of principal officials.
The financial section includes the general purpose financial statements, the
combining and individual fund and account group financial statements and
schedules, and the auditor's report on the financial statements and schedules. The
statistical section includes selected financial and demographic information.
This report includes all funds and account groups. The City provides a full range
of services, which includes police and fire protection, parks and recreation,
sanitation, water and sewer services, street maintenance, and other general
government support activities.
Included in this report is financial information for the Southlake Parks
Development Corporation, formed in January 1994 pursuant to a successful
election in November 1993 to adopt an additional % cent sales tax for park and
recreation facility development. Also included in this report is financial
information for the Southlake Crime Control and Prevention District. In
November 1997, voters approved an additional '/2 cent sales tax for Crime Control
and Prevention initiatives. Also, included is the financial statements of the Tax
Increment Reinvestment Zone which was created in 1997 to encourage quality
commercial growth.
x
1725 East Southlake Blvd. • Southlake, Texas 76092
(817) 481-5581 • FAX (817) 329-1747
'AN EQUAL OPPORTUNITY EMPLOYER"
Honorable Mayor and Councilmembers
May 8, 2000
Page II
Excluded from this report is financial information for Tarrant County, Carroll Independent
School District, Keller Independent School District, Grapevine-Colleyville School District,
Tarrant County Junior College District, Tarrant County Hospital District, Tarrant Appraisal
District, Texas Municipal Retirement System, Denton County, and Northwest Independent
School District. These entities have separately appointed or elected boards that oversee their
individual operations.
ECONOMIC CONDITION AND OUTLOOK
The Cityof Southlake continues to be one of the major growth areas in Texas. The City is in a
J g tY
prime location in Northeast Tarrant County 5 minutes west of Dallas/Fort Worth International
Airport, and 10 minutes east of the Alliance Airport, a commercial aviation and industrial
complex in north Fort Worth. The City is served by State Highway 114, FM1709, and FM1938,
the regional road arterials.
Single Family Residential Home There were 441 single family residential permits
Permits issued in Fiscal Year 1999 with an average new
800 home construction value, excluding land value, of
more than $291,000. Residential home
600 construction has slightly slowed as evidenced by
400 the chart at the left.
200
0 Water customers increased from 6,328 in Fiscal
FY94 FY95 FY96 FY97 FY98 FY99 Year 1998 to 6,857 in 1999, while wastewater
customers increased from 3,956 to 4,505 during
Number of Water Customers the year. The chart shows the six year trend of
increasing water customers, the result of the
8000 building permit activity. The City has developed
master plans for land use, water, sewer, parks,
s000 trails, and thoroughfares, and has implemented
4000 regulatory controls that will maintain the
s000 anticipated quality growth into the future.
0 iflA
FY94 FY95 FY96 FY97 FY98 FY99
MAJOR INITIATIVES
For the Year.
The City completed construction on two water storage facilities during the year: 1) a second 5
million gallon water ground storage tank on the north side of the City on T. W. King Road and;
Honorable Mayor and Councilmembers
May 8,2000
Page III
2) a 1.5 million gallon elevated water tank at Miron Drive. These facilities, along with the
existing three elevated tanks and one ground storage tank, will assist in regulating the flow of
water during peak water consumption months.
Funding for the State Highway 114 expansion was approved in 1996. The first phase of
construction began during fiscal year 1999 with an interchange at Kimball Road. The City has
} acquired portions of the right-of-way for this expansion project.
In September 1997, the City established a Tax Increment Reinvestment Zone to encourage
quality commercial growth. A retail and office mixed use project within the Zone, Town Square,
began in early 1998. The first phase, totaling approximately 250,000 square feet of mixed use
retail, opened during fiscal year 1999. The overlapping taxing jurisdications of Tarrant County,
Tarrant County Hospital District, Tarrant County Community College and Carroll Independent
School District have approved their participation in the Zone. With the Zone, the City and
Tarrant County are planning a joint-use administrative office building. The Zone initiated
construction of Town Hall which includes the City's first library, and completion is scheduled
for late 2000.
Voters approved a $24.18 million bond package in May 1999, of which $17.3 million will
address intersection widening and improvements to facilitate traffic flow along FM1709 and
SH114. Also included as part of the bond election was $4.73 million for trail development,
connecting City parks and extending north and south, and providing an east/west trail along
FM1709. The third component of the bond plan will provide $2.15 million funding for design
enhancements to portions of SH114 as it is reconstructed.
In November 1997 the voters approved an additional '/2 cent sales tax to fund a Crime Control
and Prevention District. Collection of the sales tax began in April 1998. The major initiatives of
the Crime Control and Prevention District are the acquisition of land for public safety facilities,
two School Resource Officers, technology improvements , and construction of two Public Safety
Stations. During 1999, the Crime Control and Prevention District Board successfully purchased
tracts of land for the development of the public safety stations. Approximately 4.8 acres were
purchased for the west site, a large 32-acre tract was purchased for the north site, and
negotiations continue for a three-acre tract on the east side of the city.
For the Future.
The City will be updating its water, wastewater, and roadway impact fee study during fiscal year
2000, in compliance with the State law's 3 year review requirement. The City is also exploring
implementation of a drainage utility system and/or a drainage impact fee, which will identify
major drainage improvements and provide a funding mechanism to construct those
im
provements.
III
Honorable Mayor and Councilmembers
May 8,2000
Page IV
The City plans to develop a comprehensive strategic plan to ensure that the community, elected
officials, and city staff are heading into the future with a shared vision. The strategic plan will
serve a variety of purposes for the City. First, the plan will obtain information from a broad
cross-section of participants related to the city's future directions. Documenting and
understanding individual visions will result in the creation of a shared vision for the city. The
process of creating this shared vision is important in fostering ownership among all participants
in the planning process. Second, the strategic planning process will allow city leaders and city
staff to make more informed decisions when setting budgetary priorities and deciding among
program alternatives. Third, by learning how to think strategically the entire community learns
to act more proactively in the complex and fluid environment. Finally, the process will result in
more effective management of city departments. Participants from each department will be
empowered to develop their own missions and objective criteria for evaluation of their programs.
Department Focus
During Fiscal Year 1998-99, by ordinance the City Code was amended to provide for the
separation of the Community Development Department into two separate departments:
Department of Economic Development and Department of Planning. In the previous fiscal year,
economic development activities were carried out as an office within the Department of
Community Development.
The Department of Economic Development maintains an inventory of commercial tracts for sale
and provides support for proposals to corporations exploring Southlake as a relocation site. A
quarterly business newsletter, the Southlake Economic Report, is distributed to all Southlake
businesses and the development community. Business rountables are conducted, targeting
specific industries.
Since the installation of the City's first sewer interceptor line in 1990, most of the growth in the
City has been residential. The City Council recognized the need to diversify the City's tax base,
and implemented developmental controls that would attract quality commercial growth. The
City also expanded the water and sewer infrastructure to provide service to commercial corridors.
The many assets enjoyed by the City, allowed Southlake to attract the world headquarters
campus for Sabre, the world leader in the electronic distribution of travel and information
technology solutions for the travel and transportation industry. The Sabre project brings more
than two million square feet on approximately 156 acres along S.H. 114.
FINANCIAL INFORMATION.
The City's management is responsible for establishing and maintaining adequate internal
tY q
accounting controls. Internal accounting controls are designed to provide reasonable, but not
absolute, assurance regarding the safeguarding of assets against loss from unauthorized use or
disposition, and maintaining the accountability for assets. Adequate controls ensure the
IV
Honorable Mayor and Councilmembers
May 8,2000
Page V
reliability of financial records for preparing financial statements in conformity with generally
accepted accounting principals. The concept of reasonable assurance recognizes that the cost of
a control should not exceed the benefits likely to be derived, and that the evaluation of costs and
benefits require estimates and judgement by management.
Budgeting Controls.
Created by ordinance, the City has seven operating departments: General Government, Finance,
Public Safety, Economic Development, Public Works, Planning and Community Services. Each
department head exercises oversight control over related subsidiary divisions. The City annually
adopts an operating budget for the General Fund, Debt Service Fund and Special Revenue Funds.
A budget for the Enterprise Fund is adopted for internal management purposes. Budgetary
control is maintained at the line item level by the encumbrance, appropriation, and expended
balances within each operating department within each fund. The City Manager is authorized to
transfer budgeted amounts between divisions within any department. The Council by ordinance
may transfer amounts from one department to another.
General Government Functions.
The schedule below presents a summary of General Fund, Special Revenue Funds, and Debt
Service Funds revenue for the fiscal year ended September 30, 1999 and the amount of increases
and decreases, and the total percentage increase in relation to prior year revenues. Revenues for
the Southlake Parks Development Corporation, Crime Control and Prevention District, and Tax
Increment Reinvestment Zone are included in the totals as Special Revenue Funds.
Total
Dollar Increase/ Percentage
-Decrease from Increase from
Revenues Amount Percent of Total 1998 1998
Taxes
Ad Valorem 8,261,921 41.8 1,562,381
Sales 6,038,269 30.5 1,787,965
Franchise 1,099,960 5.6 218,894
Mixed Beverage 2,551 0.0 -254
Licenses/Permits
Platting 27,874 0.1 -6,757
Building 1,125,795 5.7 -418,855
Other 1,015,332 5.1 -439,143
Charges for
g Services 732,330 3.7 141,380
Fines/Forfeitures 704,564 3.6 73,919
Miscellaneous 762,844 3.9 171,633
Total Revenues $19,771,440 100.0 $3,091,163 18.5
Y
V
Honorable Mayor and Councilmembers
May 8,2000
Page VI
Taxes.
Revenues from ad valorem taxes increased $1,562,381, primarily due to a 23% increase in the
assessed valuation of the City from $1,552,707,014 to $1,910,358,936. The ad valorem tax rate
remained constant at $.422 per $100 of assessed valuation. Sales tax increased $1,787,965
(42.1%). This is partly due to increases in the existing retail base and new retail operations. A
portion of the sales tax collections, $1,533,773, represents the additional sales tax (a %Z cent
approved by voters in November 1993), and is for the benefit of the Southlake Parks
Development Corporation. Another portion of the sales tax collections, $1,436,950, represents
the additional sales tax (a %Z cent approved by voters in November 1997), to fund a Crime
Control and Prevention District. Revenues from franchise fees increased $218,894 to
$1,099,960.
Licenses/Permits.
Platting fees decreased $6,757, from $34,631 to $27,874, reflecting a slight decrease in the
number of plats submitted for the year. There were 172 new commercial construction permits
issued during Fiscal Year 1998-99, increase from 152 issued last year. However, single-family
residential building permits decreased from 602 to 441. As a result, building permit revenues
decreased $418,855 (27.1%) from $1,544,650 to $1,125,795. Other license and permit fees
include park dedication fees and building related fees such as plumbing and electrical permit
fees, plan review fees, and inspection fees. This category decreased $439,143 (30.2%), from
$1,454,475 to $1,015,332. Park dedication fees collected decreased $251,603, and engineering
and inspection fee decreases account for the remainder of the decrease.
Charges for Services, Fines/Forfeitures, and Miscellaneous.
Charges for services include ambulance collections, recreation class fees,-grant funds received,
and the Teen Court program. Revenues from charges for services increased $141,380, from
$590,950 to $732,330, primarily due to collections of recreation fees. The recreation program
has greatly expanded over the past several years, with collections for Fiscal Year 1998-99 at
$420,756. The City also received funds from the cities of Grapevine, Colleyville, and the
Grapevine/Colleyville and Carroll Independent School Districts to support the Southlake
sponsored,jointly funded, Colleyville-Grapevine-Southlake Teen Court Program. Revenue from
Fines/Forfeitures increased $73,919 (11.7%), due to an increase in the number of citations
issued. The Miscellaneous category increased $171,633 (29.0%).
The schedule on the following page presents a summary of General Fund, Special Revenue and
Debt Service Fund expenditures by Function/Department for the fiscal year ended September 30,
1999, indicating the amount of increases, and the total percentage increase in relation to prior
year amounts. The Southlake Parks Development Corporation, Southlake Crime Control and
VI
Honorable Mayor and Councilmembers
May 8,2000
Page VII
Prevention District, and Southlake Tax Increment Reinvestment Zone expenditures are included
i as Special Revenue Funds.
Total
Dollar Increase Percentage
Expenditures Amount Percent of Total from 1998 Increase from
1998
General Government $3,122,616 16.7 $482,885
Finance 808,485 4.6 82,254
Public Safety 6,998,452 36.1 1,278,594
Public Works 1,635,848 13.7 -535,293
Community Services 1,800,941 8.8 394,311
Economic Development 149,805 .8 33,032
Planning and Zoning 472,893 3.0 -16,426
Tax Increment
Reinvestment Zone 102,670 .3 62,105
Debt Service Principal 1,643,432 8.0 376,682
Interest/Fiscal Charges 1,736,367 8.0 474,723
Total Expenditures $18,471,509 100.0 $2,632,867 16.6
General Government.
The General Government Department includes expenditures for four divisions: the City
Secretary's Office, City Manager's Office, Support Services Division, and Human Resources.
Total expenditures in the Department increased $482,885. Capital outlay increased $681,485
due to the purchase of financial, public safety and public works system software replacement. In
1999, Community Service division was transferred to the Community Services Department but
previously the division was included in the General Government Department, reflecting a
decrease of$365,228. Operations and maintenance increased$114,804.
Finance.
The Finance Department consists of the Divisions of Finance and Municipal Court, which
includes the Teen Court function. Expenditures increased $82,254 for the year, from$726,231 to
$808,485. Operations and Maintenance expenditures increased $57,591, primarily due to
increased contractual services and administrative costs.
Public Safety.
The Public Safety Department consists of four Divisions: Police Services, Fire Services, Public
Safety Support and Building Inspections. Expenditures for the year totaled $6,998,452, which is
an increase of $1,278,594 over last year. Part of the total expenditures, $68,707, was funded
through the newly created Crime Control and Prevention District '/2 cent sales tax. During 1999,
VII
Honorable Mayor and Councilmembers
May 8,2000
Page VIII
Building Inspections was transferred from the Public Works Department to the Public Safety,
reflecting an increase of$682,373. Personnel expenditures increased $578,857, from $4,243,214
to $4,822,071, primarily due to the addition of two fire firefighters, one emergency medical
coordinator/HazMat, four police officers and one office assistant.
Public Works.
The Department of Public Works consists of three divisions, two of which are funded through the
General Fund: Streets and Drainage and Public Works Administration. Excluded from the totals
are Water and Sewer Fund operations, which are reflected separately in an Enterprise Fund.
Departmental expenditures totaled $1,635,848 for the year, which is a decrease of$535,293 from
last year,primarily due to the transfer of the Building Inspection division to another department.
Community Services.
The Community Services Department is responsible for the maintenance, development, and
planning of the City's park system, plus development of a variety of recreation programs.
Expenditures for the Southlake Parks Development Corporation operations, a part of the Parks
and Recreation function, are accounted for in a Special Revenue Fund.
Total expenditures increased $394,311 from $1,406,630 to $1,800,941 for the year. The increase
is primarily due to the Community Service division which is included in this department for
1999, previously the division was reflected in the General Government Department. Other
expenditure increases were in administrative fees for postage and printing, and ballfield
maintenance.
Planning Department.
The Planning and Zoning Department is primarily responsible for the planning and zoning
functions within the City. The Economic Development Division,previously reflected within this
Department, for 1999 was included in the newly created Economic Development Department.
The Department decreased expenditures from the previous year by $16,426, primarily due to
decreases in contractual services and capital outlay.
Debt Service Principal and Interest/Fiscal Charges.
Expenditures for debt service principal and interest increased $851,405, from $2,528,394 to
$3,379,799.
VIII
Honorable Mayor and Councilmembers
May 8,2000
Page Ix
General Fund Balance.
At September 30, 1999, the undesignated General Fund balance is $3,563,350, an increase of
$744,211 from last year's $2,819,139. This fund balance represents 23.9% of current year's
expenditures. During Fiscal Year 1992-93, the City Council adopted a Fund Balance Policy that
targets a minimum fund balance of 15%, with an optimum level of 25%. The current level is
within the parameters of the policy. The fund balance also represents 20.5% of the Fiscal Year
1998-99 approved operating budget.
Capital Projects Fund.
The proceeds of general obligation bonds, certificates of obligations, and sales tax revenue bonds
are accounted for in the Capital Projects Fund. During the year, the City collected $515,311 in
street access fees and earned $573,786 interest and miscellaneous income. Proceeds of
certificates of obligation totaled $18,032,172. Expenditures for the General Obligation Capital
Projects, the Southlake Parks Development Corporation Capital Projects, Tax Increment
Financing District and Crime Control Capital Projects fund total $15,160,676 for the year.
Southlake Parks Development Corporation Capital Projects.
During the year, $500,000 from the Southlake Parks Development Corporation Special Revenue
Fund was appropriated for capital projects. There was $160,056 in interest earnings and
miscellaneous income. In Fiscal Year 1999, $5,025,000 was expended for projects. Total land
expenditures were $2,554,907. The City completed its acquisition of parcels at Bob Jones Park.
Phase 1 improvements, earthwork, parking, and soccer fields, were completed at Bob Jones Park
for $239,971. At Bicentennial Park, phase II expenditures totaled $2,082,316. Other
expenditures totaling $147,806 were made for joint use improvements, and other park-related
improvements.
General Capital Obligation Projects.
Proceeds from Certificates of Obligation for $5,946,049 were received for road, drainage and
building improvements. Expenditures of $5,411,012 were made from all sources of funds.
There was $1,000,000 spent to acquire right-of-way for the anticipated expansion of SH114.
Improvements were made in Rainforest and Shady Lane, North Carroll, Lilac and North Whites
Chapel Road. Traffic signal construction was completed at Shady Oak and FM1709. As of
September 30, 1999,there is $7,994,423 available for improvements in the Fund.
Proprietary Funds.
The City's Proprietary Fund includes the Water and Sewer Enterprise Fund.
Ix
Honorable Mayor and Councilmembers
May 8,2000
Page X
Water and Sewer Enterprise Fund
The City's Enterprise Fund reflects an increase in the number of water customers from 6,328 to
6,857. Sewer customers increased from 3,956 to 4,505.
1999 1998 1997
Gross Revenues $11,490,579 $9,792,330 $7,436,586
Operating Expenses
(excluding depreciation) 6,113,388 5,757,979 4,804,626
Net Revenue Available for Debt Service 5,377,191 4,034,351 2,631,960
Debt Service 3,038,387 2,333,233 1,631,221
Coverage 1.77 1.73 1.61
(Income available for debt service
divided by current debt service)
A portion of debt service is paid by water impact fees,however gross revenues exclude water and
sewer impact fees, which are reflected as Contributed Capital in the financial statements. Results
of operations for Fiscal Year 1998-99 indicate the City was over the bond covenant requirement
of 1.50 times debt service. In order to present a more appropriate picture of the City's total
resource allocation toward debt retirement, the $1,033,325 in water and sewer impact fees
collected during the year should be taken into account. These fees have been used to retire debt
issued to construct infrastructure identified in the City's adopted Impact Fee Study. The City's
water rates are periodically reviewed through a comprehensive water/sewer rate study.
Reported in the Water and Sewer Enterprise Fund on the Comparative Statement of Cash Flows
are capital and financing activities. The City issued $10,240,000 million in certificates of
obligation for water and sewer projects. In addition to the impact fee revenue mentioned
previously, the City earned $1,033,658 in interest and spent $8,735,052 on water and sewer
projects and to purchase land and equipment.
At September 30, 1999, there is $13,241,068 available for construction projects in the Fund, of
which $3,052,106 is impact fees, $934,808 in bond funds for the neighborhood sewer program,
$4,529,395 in bond funds for water infrastructure projects and $461,531 in other funds dedicated
to water and sewer improvements.
Fiduciary Funds.
The City's Fiduciary Funds include the Agency Funds.
Municipal Cash Escrow Fund
This fund is used to account for funds received from developers to be held in lieu of performance
bonds on infrastructure projects. Total funds held at September 30, 1999 are $45,497.
X
Honorable Mayor and Councilmembers
May 8,2000
Page XI
Debt Administration.
General obligation debt, supported directly by property taxes, totaled $24,947,405 at September
30, 1999. The ratio of net bonded debt to assessed valuation and the amount of bonded debt per
capita are useful indicators of the City's debt position to municipal management, citizens and
investors. This information for the City of Southlake, Texas, at the end of Fiscal Year 1999 is
listed on the following page.
Ratio of Debt
to Assessed Value
A (100%of Debt Per
Amount Present Market) Capita
Net Bonded Debt $24,186,528 1.19 $1,149
The City's bonds are rated "Al" by Moody's Investors Service and "A+" by Standard and
Poor's. The City issued $17,030,000 Certificates of Obligation in Fiscal Year 1999 for various
capital improvements and equipment. Of this total, $6,790,000 is for road, drainage and building
improvements and equipment, and is property tax supported. The remainder, $10,240,000, is for
water and sewer improvements. The latter amount is secured by water and sewer revenues, and
reflected as proprietary long-term debt.
Revenue bonds, contract revenue obligations and certificate of obligations, which are secured by
ET the net revenues of the Water and Sewer Enterprise Fund, totaled $30,466,200 at September 30,
1999.
Sales tax revenue bonds are secured by the proceeds of the '/2 cent sales tax. The amount
outstanding at September 30, 1999 totaled $13,110,000. The City's outstanding sales tax
revenue bond debt is rated "A-" by Standard and Poor's and `Baal" by Moody's Investors
Service.
The City has $128,932 in outstanding lease obligations for computer and copier equipment.
Cash Management.
Cash temporarily idle during the year was invested in demand deposits, certificates of deposit,
U.S. Government Securities, and a local government investment pool. A portion of bond
proceeds are invested in a flexible repurchase agreement to facilitate arbitrage tracking. The City
utilizes a consolidated or pooled cash method of cash management. Sufficient demand deposits
XI
Honorable Mayor and Councilmembers
May 8,2000
Page XII
are maintained for outstanding obligations, and the excess funds are invested. The total amount
of interest earned for the year was $1,719,598.
City staff is operating under an investment strategy to maximize interest yields while
safeguarding investment principal. All deposits were insured by the FDIC or collateralized. All
collateral on deposits was held in a third party bank in the City's name. All of the investments
held by the City during the year are classified in the category of lowest credit risk as defined by
the Governmental Accounting Standards Board.
Risk Management.
Employee workers' compensation insurance is provided by the Texas Municipal League (TML)
Intergovernmental Risk Pool, a State insurance pool for local governments. The City contracts
with Aetna U.S. Healthcare for group health, while Businessmen's Assurance Company provide
life insurance coverage. Dental coverage is provided by TML. For the City's workers'
compensation premiums, rates are determined by the State, and the TML Intergovernmental Risk
Pool assigns discount rates based on the City's past claims history. The Pool also provides
liability and property insurance for the City. Premiums are paid to the Pool, which retains a limit
of loss. Reinsurance companies insure the risks beyond those limits. The City retains as a risk
only the deductible amount for each policy.
OTHER INFORMATION
Independent Audit.
The City Charter requires an annual audit of the financial status of the City by independent
Certified Public Accountants selected by the City Council. This requirement has been met and
the auditor's report has been included in this report.
Awards.
The Government Finance Officers Association of the United States and Canada (GFOA)
awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of
Southlake for its Comprehensive Annual Financial Report (CAFR) for the fiscal year ended
September 30, 1998. The Certificate of Achievement is a prestigious national award recognizing
conformance with the highest standards for preparation of state and local government financial
reports. In order to be awarded a Certificate of Achievement, a government unit must publish an
easily readable and efficiently organized comprehensive annual financial report, whose contents
conform to program standards. Such CAFR must satisfy both generally accepted accounting
principles and applicable legal requirements. A Certificate of Achievement is valid for a period
of one year only. The City of Southlake has received a Certificate of Achievement for the last
XII
Honorable Mayor and Councilmembers
May 8,2000
Page XIII
seven consecutive years. We believe our current report continues to conform to the Certificate of
Achievement program requirements, and we are submitting it to GFOA.
Acknowledgments.
The preparation of this report could not be accomplished without the dedication and efficiency of
the entire staff and our independent auditor. I would like to express my sincere appreciation to
all employees who contributed to its preparation. I would also like to thank the Mayor and
members of the City Council for their support in planning and conducting the financial
operations of the City in a responsible and efficient manner.
Respectfully submitted,
;} Elam,-,
Sharen Elam, CPA
Director of Finance
XIII
LIST OF PRINCIPAL OFFICIALS
Rick Stacy Mayor
Gary Fawks Mayor Protem
Ronnie Kendall Deputy Mayor Protem
Debra Edmondson Council Member
Patsy Dupree Council Member
Tex Potter Council Member
Wayne Moffat Council Member
Billy Campbell City Manager
Shana Yelverton Assistant City Manager
Sandra LeGrand City Secretary
Director of Public
Garland Wilson Safety
Sharen Elam Director of Finance
Greg Last Director of Economic
Development
Ron Harper Director of Public Works
Kevin Hugman Director of Community
Services
Lauren Safranek Director of Human Resources
XIV
City of Southlake
Organizational Chart
Citizens of
Southlake
rll
Municipal Court
Judge
L IN
Mayor and City
Council
IF 1
Crime Control and Prevention Tax Increment Reinvestment Southlake Parks
District Zone#1 Development Corporation
IN
City Secretary City Manager City Attorney
Assistant City Manager
**Department of Public Department of General
Safety Government
Fire Services City Secretary/Mayor's Office
Police Services —City Manager's Office
Public Safety Support —Support Services
Building/Code *Human Resources
*Department of Public
**De
Works partment of Planning
Public Works Admin Planning/Zoning
Streets/Drainage
Water/Wastewater
*Department of Finance *"Department of Community
Services
Finance Community Services
Municipal Court Paks/Recreation
Teen Court Library
Utility Billing
*Department of
Economic Development
Economic Development
*City Manager has operational oversight of these departments.
**Assistant City Manager has operational oversight of these departments.
XV
Certificate of
Achievement
for Excellence
in Financial 3
Reporting
Presented to
Cityf S t
o ou hlake, 3
Texas 3
For its Comprehensive Annual
Financial Report 3
for the Fiscal Year Ended
September 30, 1998 3
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
IMB
cow
Z� auco�r President
Y�1(7 ti
y� GNCA40
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Executive Director
XVI
FINANCIAL SECTION
3
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1
1
1
INDEPENDENT AUDITOR'S REPORT
To Members of the City Council
WEAVER and City Manager
WE
LL City of Southlake,Texas
L.L.P.
CERTIFIED PUBLIC We have audited the accompanying general purpose financial statements of the City of
ACCOUNTANTS AND CONSULTANTS Southlake, Texas as of and for the year ended September 30, 1999, as listed in the table of
contents. These general purpose financial statements are the responsibility of the City's
Park central v11 management. Our responsibility is to express an opinion on these general purpose financial
12750!Merit Drive statements based on our audit.
Suite 1210
Dallas. Texas 75251 We conducted our audit in accordance with generally accepted auditing standards and
972.490.1970
972.239.7387 Government Auditing Standards issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the general purpose financial statements are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the general purpose financial statements. An audit also includes assessing
the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides a
reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in
all material respects, the financial position of the City of Southlake, Texas at September 30,
1999, and the results of its operations and cash flows of its proprietary fund for the year then
ended in conformity with generally accepted accounting principles.
Our audit was made for the purpose of forming an opinion on the general purpose financial
statements taken as a whole. The individual fund and account group financial statements
and schedules listed in the table of contents are presented for purposes of additional
analysis and are not a required part of the general purpose financial statements of the City
of Southlake, Texas. The individual fund and account group financial statements and
schedules have been subjected to the auditing procedures applied in the audit of the general
purpose financial statements and, in our opinion, are fairly stated in all material respects in
relation to the general purpose financial statements taken as a whole.
The statistical section has not been subjected to the auditing procedures applied in the audit
of the general purpose financial statements and, accordingly, we express no opinion on
such data.
In accordance with Government Auditing Standards, we also issued reports dated May 8,
2000 on our consideration of the City's internal control over financial reporting and our tests
DALLAS of its compliance with certain provisions of laws, regulations,contracts and grants.
Tbree Forest Plaza
12221 Merit Drive
Suite 1700
Dallas, Texas 75251
WEAVER AND TIDWELL, L.L.P.
FORT WORTH Dallas,Texas
307 West Seventh Street May 8,2000
Suite 1500
Fort Vorth, Texas 76102 936
WORLDWIDE AFFILIATIONS
THROUGH 1
SUMMIT INTERNATIONAL
ASSOCIATES, INC.
e
i
a
CITY OF SOUTHLAKE,TEXAS
GENERAL PURPOSE FINANCIAL STATEMENTS-
COMBINED FINANCIAL STATEMENTS OVERVIEW
These basic financial statements provide a summary overview of the financial position of all funds and
account groups as well as the operating results of all funds.
Governmental Funds Those through which most Governmental functions are typically financed.
The measurement focus is upon determination of financial position and
changes in financial position. The Governmental funds within the City are:
the General, Special Revenue, Debt Service and Capital Projects Fund.
Proprietary Funds To account for the financing, acquisition and maintenance of
Governmental facilities and services that are supported by user charges.
The measurement focus is upon determination of net income, financial
position and cash flows. The Proprietary Fund within the City is the
Enterprise Fund.
Fiduciary Funds Used to account for assets held by the City as an agent for individuals,
private organizations, other governments, and/or other funds. Agency
funds are custodial in nature and do not involve measurement of results of
operations. The Agency Fund within the City is used to account for the
Municipal Cash Escrow Fund.
Account Groups Used to establish accounting control and accountability for the City's
general fixed assets and unmatured principal of the City's general long-
term debt.
3
CITY OF SOUTHLAKE,TEXAS
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS
SEPTEMBER 30,1999
Proprietary
Governmental Fund Types Fund Type
Special Debt Capital
ASSETS General Revenue Service Projects Enterprise
Cash and investments $ 4,125,242 $ 2,374.413 $ 943,532 $ 14,166,767 $ 4,165,862
Receivables(net of allowances
for estimated uncollectibles)
Taxes 395,697 243,500 75,084
Accounts 188,759 10,353 73,277 1,705,587
Unbilled services 796,879
Special assessments 63,131
Inventories 54,077
Prepaid expend itures/expenses 15,710
Restricted cash and
investments
Revenue bond debt service 353,399
Water and sewer
capital improvements 13,241,068
Customer deposits 88,350
Bond issue costs,net of
amortization 547,597
Capacity rights 8,775,964
Construction-in-progress 1,526,520
Fixed assets,net of accumulated
depreciation 44,966,566
General fixed assets
Amount available in debt
service fund
Amount to be provided for retirement
of general long-term debt
TOTAL ASSETS $ 4,763,775 $ 2,628,266 $ 1,091,893 $ 14,166,767 $ 76,246,633
The Notes to Combined Financial Statements
are an integral part of this statement. 4
Page 1 of 2
Fiduciary Totals
Fund Type Account Groups (Memorandum Only)
General General
Fixed Long-Term
Agency Assets Debt 1999 1998
$ 45,497 $ $ $ 25,821,313 $ 17,586,747
714,281 520,427
1,977,976 1,751,104
796,879 409,176
63,131 54,516
54,077 25,030
15,710 6,519
353,399 491,456
13,241,068 11,138,901
88,350 91,700
547,597 351,207
8,775,964 8,955,065
1,526,520 2,992,151
44,966,566 34,632,127
28.048,860 28,048,860 16,326,883
914,417 914,417 813,366
45,425,662 45,425,662 27,832,964
$ 45,497 $ 28,048,860 $ 46,340,079 $ 173,331,770 $ 123,979,339
5
CITY OF SOUTHLAKE,TEXAS
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS
SEPTEMBER 30, 1999
Governmental Fund Types
LIABILITIES AND FUND EQUITY Special Debt Capital
AND OTHER CREDITS General Revenue Service Projects
Liabilities
Accounts payable $ 232,968 $ 112,686 $ $ 162,332
Other accrued liabilities 740,359 12,103 102,392
Deferred Revenue 155,391 75,084
Current portion of general obligation bonds
Current portion of contract obligations
Payable from restricted assets
Current portion of revenue bonds
Accrued interest payable
Customer deposits
General obligation and
governmental revenue bonds
Note payable
Lease obligation
Revenue bonds-noncurrent
Contract revenue obligations-noncurrent
Deferred refunding amount
Total liabilities 1,128,718 124,789 177,476 162,332
Fund Equity and Other Credits:
Contributed capital
Investment in general fixed assets
Retained earnings
Fund balance
Reserved for debt service 914,417
Reserved for recycling 17,630
Reserved for police expenditures 1,680,474
Reserved for parks 778,638
Reserved for capital projects 14,004,435
Reserved for inventories 54,077
Reserved for expenditures in
reinvestment zone 44,365
Unreserved
Undesignated 3,563,350
Total fund equity
and other credits 3,635,057 2,503,477 914,417 14,004,435
TOTAL LIABILITIES AND FUND
EQUITY AND OTHER CREDITS $ 4,763,775 $ 2,628,266 $ 1,091,893 $ 14,166,767
The Notes to Combined Financial Statements
are an integral part of this statement. 6
Page 2 of 2
Proprietary Fiduciary Totals
Fund Type Fund Type Account Groups (Memorandum Only)
General General
Fixed Long-Term
Enterprise Agency Assets Debt 1999 1998
$ 2,332,127 $ 45,497 $ $ $ 2,885,610 $ 2,876,244
378,846 268,742 1,502,442 1,005,159
564.484 794,959 1,024,703
688,413 688,413 350,800
478,614 478,614 445,158
347,000 347,000 672,800
- 76,027
88,350 88,350 91,700
24,820,787 45.942,405 70,763,192 43,090,337
434,700
128,932 128,932 176,950
4,610,000 4,610,000 4,606,200
9,729,906 9,729,906 10,208,520
(36,015) (36,015) (85,911)
44,002,512 45,497 46,340,079 91,981,403 64,973,387
25,358,226 25,358,226 22,766,309
28,048,860 28,048,860 16,326,883
6,885,895 6,885,895 5,641,578
914,417 813,366
17,630 14,352
1,680,474 382,653
778,638 675,365
14,004,435 9,543,842
54,077 25,030
44,365
3,563,350 2,816,574
32,244,121 28,048,860 81,350,367 59,005,952
$ 76,246,633 $ 45,497 $ 28,048,860 $ 46,340,079 $ 173,331,770 $ 123,979,339
7
CITY OF SOUTHLAKE,TEXAS
COMBINED STATEMENT OF REVENUES,EXPENDITURES AND CHANGES
IN FUND BALANCES-ALL GOVERNMENTAL FUND TYPES
YEAR ENDED SEPTEMBER 30, 1999
Totals
Governmental Fund Types (Memorandum Only)
Special Debt Capital
General Revenue Service Projects 1999 1998
Revenues
Taxes $ 10,140,329 $ 3,061,286 $ 2,201,086 $ $ 15,402,701 $ 11,833,715
Licenses,permits and fees 2,120,783 48,218 2,169,001 3,033,756
Charges for services 732,330 732,330 590,950
Fines and forfeits 704,564 704,564 630,645
Grant revenue 64,623 64,623 55,524
Developer contributions 515,311 515,311 502,236
Interest and miscellaneous 527,849 120,866 49,506 573,786 1,272,007 1,230,837
Total revenues 14,290,478 3,230,370 2,250,592 1,089,097 20,860,537 17,877,663
Expenditures
Current
City secretary/mayor 253,911 253,911 226,793
City manager's office 453,693 453,693 338,110
Human resources 226,467 226,467 233,923
Economic development 149,805 149,805 116,773
Support services 2,188,545 2,188,545 1,498,707
Finance 425,712 425,712 399,334
Municipal court 296,011 296,011 267,312
Teen court 86,762 86,762 59,585
Police services 3,309,343 68,707 3,378,050 2,930,823
Fire services 1,891,944 1,891,944 1,784,478
Public safety support 1,046,085 1,046,085 1,004,557
Building inspection 682,373 682,373 567,051
Public works administration 865,353 865,353 783,368
Parks and recreation 1,280,977 57,961 1,338,938 1,406,630
Library services 96,775 96,775
Streets and drainage 770,495 770,495 820,722
Planning and zoning 472,893 472,893 489,319
Community services 365,228 365,228 342,198
Tax increment financing district 102,670 102,670 40,565
Capital projects 15,160,676 15,160,676 6,296,013
Debt service
Principal retirement 1,643,432 1,643,432 1,266,750
Interest and fiscal charges 1,736,367 1,736,367 1,261,644
Total expenditures 14,862,372 229,338 3,379,799 15,160,676 33,632,185 22,134,655
Excess(deficiency)of revenues
over expenditures (571,894) 3,001,032 (1,129,207) (14,071,579) (12,771,648) (4,256,992)
Other financing sources(uses)
Operating transfers in 939,200 145,000 1,664,804 500,000 3,249,004 1,979,276
Operating transfers out (298,673) (1,698,008) (434,546) (2,431,227) (2,129,403)
Proceeds of bonds 707,903 18,032,172 18,740,075 4,791,204
Total other financing
sources(uses) 1,348,430 (1,553,008) 1,230,258 18,532,172 19,557,852 4,641,077
Excess(deficiency)of revenues and
other sources over expenditures
and other uses 776,536 1,448,024 101,051 4,460,593 6,786,204 384,085
Fund balance,beginning of year 2,858,521 1,055,453 813,366 9,543,842 14,271,182 13,887,097
Fund balance,end of year $ 3,635,057 $ 2,503,477 $ 914,417 $ 14,004,435 $ 21,057,386 $ 14,271,182
The Notes to Combined Financial Statements
are an intengral part of this statement. 8
>;
•
9
CITY OF SOUTHLAKE,TEXAS
COMBINED STATEMENT OF REVENUES,EXPENDITURES AND CHANGES
IN FUND BALANCES-BUDGET AND ACTUAL-
GENERAL,SPECIAL REVENUE,AND DEBT SERVICE FUND
YEAR ENDED SEPTEMBER 30,1999
General Fund
Variance-
Favorable
Budget Actual (Unfavorable)
Revenues
Taxes $ 9,489,590 $ 10,140,329 $ 650,739
Licenses,permits and fees 3,598,498 2,120,783 (1,477,715)
Charges for services 615,026 732,330 117,304
Fines and forfeits 810,798 704,564 (106,234)
Grant revenues 50,000 64,623 14,623
Interest and miscellaneous 656,910 527,849 (129,061)
Total revenues 15,220,822 14,290,478 (930,344)
Expenditures
Current
City secretary/mayor 249,748 253,911 (4,163)
City manager's office 432,390 453,693 (21,303)
Human resources 222,447 226,467 (4,020)
Economic development 167,090 149,805 17,285
Support services 1,900,021 2,188,545 (288,524)
Finance 445,543 425,712 19,831
Municipal court 311,970 296,011 15,959
Teen court 89,439 86,762 2,677
Police services 3,129,890 3,309,343 (179,453)
Fire services 1,841,871 1,891,944 (50,073)
Public safety support 1,008,353 1,046,085 (37,732)
Building inspection 664,186 682,373 (18,187)
Public works administration 845,313 865,353 (20,040)
Parks and recreation 1,218,821 1,280,977 (62,156)
Library services 96,775 96,775
Streets and drainage 814,290 770,495 43,795
Planning and zoning 485,778 472,893 12,885
Community services 352,167 365,228 (13,061)
Tax increment financing district
Debt service
Principal retirement
Interest and fiscal charges
Total expenditures 14,276,092 14,862,372 (586,280)
Excess(deficiency)of revenues
over expenditures 944,730 (571,894) (1,516,624)
Other financing sources(uses)
Operating transfers in 1,235,527 939,200 (296,327)
Operating transfers out (1,155,942) (298,673) 857,269
Proceeds of bonds 695,154 707,903 12,749
Total other financing
sources(uses) 774,739 1,348,430 573,691
Excess(deficiency)of revenues and
other sources over expenditures
and other uses 1,719,469 776,536 (942,933)
Fund balance,beginning of year 2,858,521 2,858,521
Fund balance,end of year $ 4,577,990 $ 3,635,057 $ (942,933)
The Notes to Combined Financial Statements
are an integral part of this statement. 10
Special Revenue Fund Debt Service Fund
Variance- Variance-
Favorable Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable)
lit $ 3,040,021 $ 3,061,286 $ 21,265 $ 2,401,209 $ 2,201,086 $ (200,123)
60,000 48,218 (11,782)
59,100 120,866 61,766 49,750 49,506 (244)
3,159,121 3,230,370 71,249 2,450,959 2,250,592 (200,367)
77,952 68,707 9,245
58,030 57,961 69
106,088 102,670 3,418
2,211,582 1,643,432 568,150
2,588,706 1,736,367 852,339
242,070 229,338 12,732 4,800,288 3,379,799 1,420,489
2,917,051 3,001,032 83,981 (2,349,329) (1,129,207) 1,220,122
145,000 145,000 1,864,583 1,664,804 (199,779)
(1,396,266) (1,698,008) (301,742) (434,546) (434,546)
(1,251,266) (1,553,008) (301,742) 1,864,583 1,230,258 (634,325)
1,665,785 1,448,024 (217,761) (484,746) 101,051 585,797
1,055,453 1,055,453 813,366 813,366
$ 2,721,238 $ 2,503,477 $ (217,761) $ 328,620 $ 914,417 $ 585,797
11
CITY OF SOUTHLAKE,TEXAS
PROPRIETARY FUND TYPE
STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN RETAINED EARNINGS
FOR THE YEAR ENDED SEPTEMBER 30, 1999
Total
Enterprise (Memorandum
Fund Only)
1999 1998
Operating revenues
Water,sewer and garbage $ 10,070,874 $ 8,708,872
Service fees 262,060 312,173
Other miscellaneous revenues 123,987 219,211
Total operating revenues 10,456,921 9,240,256
Operating expenses
Personnel services 956,112 915,310
Contractual services 562,326 537,565
Lease payments 929 2,104
Supplies 30,863 24,220
Utilities 3,657,462 3,607,811
Administrative 27,332 35,365
Maintenance 851,167 605,635
Professional benefits 27,197 29,969
Depreciation 1,885,279 1,544,044
Total operating expenses 7,998,667 7,302,023
Operating income 2,458,254 1,938,233
Non-operating revenue(expense)
Interest income 1,033,658 630,922
Interest expense (1,920,429) (1,579,931)
Total non-operating revenue(expense) (886,771) (949,009)
Net income before
operating transfers 1,571,483 989,224
Operating transfers
Operating transfers in 1,276,989
Operating transfers out (817,777) (1,126,862)
Total operating transfers (817,777) 150,127
Net income(loss) 753,706 1,139,351
Add back depreciation on contributed assets 411,763 385,354
Retained earnings at beginning of year 5,720,426 4,195,721
Retained earnings at end of year $ 6,885,895 $ 5,720,426
The Notes to Combined Financial Statements
are an integral part of this statement. 12
(1 of 2)
CITY OF SOUTHLAKE, TEXAS
IF PROPRIETARY FUND
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED SEPTEMBER 30, 1999
Total
Enterprise (Memorandum
Fund Only)
6 1999 1998
CASH FLOWS FROM OPERATING ACTIVITIES:
Cash received from customers and users $ 9,965,883 $ 8,770,700
Cash payments to suppliers (5,214,824) (4,028,703)
Cash payments to employees (956,112) (747,146)
Net cash provided by
operating activities 3,794,947 3,994,851
CASH FLOWS FROM CAPITAL AND
IP RELATED FINANCING ACTIVITIES:
6 Capital expenditures (8,735,052) (8,655,794)
Principal payments on bonds, notes
and capital lease obligations (1,117,958) (725,166)
Proceeds from sale of bonds 10,014,127 9,075,000
Proceeds from sale of asset
Interest paid (1,881,922) (1,450,831)
Capital contribution 1,083,325 3,358,054
Net cash provided by(used for)capital
and related financing activities (637,480) 1,601,263
CASH FLOWS FROM NON-CAPITAL
FINANCING ACTIVITIES:
Cash received from other funds 1,276,989
Cash paid to other funds (817,777) (1,126,862)
Net cash provided by (used for)
non-capital financing activities (817,777) 150,127
CASH FLOWS FROM INVESTING ACTIVITIES:
Interest received 1,033,658 630,922
IF Net increase in cash
and cash equivalents 3,373,348 6,377,163
Cash and cash equivalents at the
beginning of year 14,475,331 8,098,168
Cash and cash equivalents at the
end of year $ 17,848,679 $ 14,475,331
The Notes to Combined Financial Statements
are an integral part of this statement 13
(2 of 2)
CITY OF SOUTHLAKE, TEXAS
PROPRIETARY FUND
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED SEPTEMBER 30, 1999
Total
Enterprise (Memorandum
Fund Only)
1999 1998
RECONCILIATION OF CASH AND CASH
EQUIVALENTS OF STATEMENT OF CASH
FLOWS TO THE BALANCE SHEET:
Current assets $ 4,165,862 $ 2,753,274
Restricted assets 13,682,817 11,702,423
Cash and cash equivalents at
the end of the year $ 17,848,679 $ 14,455,697
RECONCILIATION OF OPERATING
INCOME TO NET CASH PROVIDED
BY OPERATING ACTIVITIES:
Operating income $ 2,458,254 $ 1,938,233
Adjustments to reconcile operating
income to net cash provided by
operating activities:
Depreciation 1,885,279 1,544,044
Decrease(increase) in assets =.
Receivables (487,688) (404,562)
Prepaid (9,191) (6,122)
Increase(decrease)in liabilities
Payables and accruals (48,357) 913,658
Customer deposits (3,350) 9,600
Net cash provided by
operating activities $ 3,794,947 $ 3,994,851
NONCASH INVESTING, CAPITAL,
AND FINANCING ACTIVITIES:
During the fiscal year ended September 30, 1999 and 1998 the estimated value of water
and sewer infrastructure contributed by developers was $1,760,555 and $1,984,317,
respectively.
The Notes to Combined Financial Statements
are an integral part of this statement 14
CITY OF SOUTHLAKE,TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
l
Note 1. Significant Accounting Policies
The combined financial statements of the City of Southlake are presented in accordance with generally
accepted accounting principles applicable to state and local governmental units as set forth by the
Governmental Accounting Standards Board. The following is a summary of the more significant
accounting policies:
A. Reporting Entity
The City of Southlake operates under a Home Rule Council - Manager form of government. All
powers of the City are vested in an elected council which enacts local legislation, adopts budgets,
determines policies and appoints the City Manager. The City Manager is responsible for executing the
laws and administering the government of the City.
The City of Southlake's general purpose financial statements include the separate governmental
entities that are controlled by or are dependent on the City. The determination to include separate
governmental entities is based on the criteria of Governmental Accounting Standards Board (GASB)
Statement 14. GASB Statement 14 defines the reporting entity as the primary government and those
component units for which the primary government is financially accountable. To be financially
accountable, a voting majority of the component unit's board must be appointed by the primary
government, and either (A)the primary government must be able to impose its will, or(B)the primary
government may potentially benefit financially or be financially responsible for the component unit.
Based on these criteria the financial information of the following entities has been blended within the
reporting entity. Individual financial statements are not available for these component units.
The Southlake Parks Development Corporation (the "Corporation") is a nonprofit industrial
development corporation formed in January, 1994 under the Development Corporation Act of 1979.
The Corporation is organized exclusively to act on behalf of the City for the financing, development
and operation of parks and recreation facilities. The affairs of the Corporation are managed by a board
of directors, which is composed of seven persons appointed by the City Council. The annual
corporate budget and issuance of debt must be approved by the City Council. The Corporation is
reported as if it were part of the primary government because the Corporation provides services
entirely for the benefit of the City.
Southlake Tax Increment Financing District Reinvestment Zone Number One(the"TIF")was formed to
finance and make public improvements, under the authority of the Tax Increment Financing Act. The
TIF is governed by an twelve-member board of directors consisting of the seven City Council
members, and one member each appointed by Carroll Independent School District, Tarrant County,
Tarrant County Junior College District, and the Tarrant County Hospital District Board of Directors.
The TIF is reported as it were a part of the primary government as its entire governing board has
sufficient representation to allow complete control over the component units activities.
The Southlake Crime Control and Prevention District (the"District")was formed under Chapter 363 of
the Texas Local Government Code, the Crime Control and Prevention District Act. The District is
organized exclusively to act on behalf of the City for the financing, development and crime control
throughout the City. The District is governed by a seven-member board appointed by the City Council.
The District is reported as a part of the primary government because it provides services entirely for
the City.
15
CITY OF SOUTHLAKE,TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
Note 1. Significant Accounting Policies-continued
B. Fund Accounting
The City's accounting system is organized and operated on the basis of fund accounting with each
fund and account group being an independent fiscal and accounting entity with a self-balancing set of
accounts that comprise its assets, liabilities,fund equity, revenues and expenditures or expenses. City
resources are allocated to and accounted for in individual funds based upon the purposes for which
they are to be spent and the means by which spending activities are controlled.The various funds and
account groups are summarized into six generic fund types, three broad fund categories and two
account groups as follows:
Governmental Fund Types
General Fund is the general operating fund of the City. It is utilized to account for all financial
resources except those required to be accounted for in other funds.
Special Revenue Fund is utilized to account for the proceeds of specific revenue sources (other than
special assessments, expendable trusts or major capital projects) that are legally restricted to
expenditures for specified purposes. 3
Debt Service Fund is utilized to account for the accumulation of financial resources for, and the me
payment of general long-term debt principal, interest, and related costs arising from general
obligation bonds.
Capital Projects Fund is utilized to account for financial resources to be used for the acquisition or
construction of capital improvements (other than those financed by proprietary funds). Such
resources are derived from proceeds of general obligation debt, other sources designated for capital
improvements and interest earned on such monies.
Proprietary Fund Type
Enterprise Fund is used to account for the operations that are financed and operated in a manner
similar to private business enterprises-where the intent of the City is that costs(expenses including
depreciation) of providing services to the general public on a continuing basis be financed or
recovered through user charges.
Fiduciary Fund Types
Agency Funds are used to account for assets held by the City as an agent for individuals, private
organizations, other governments, and/or other funds. Agency funds are custodial in nature and do
not involve measurement of results of operations.
Account Groups
General Fixed Assets Account Group is utilized to account for fixed assets in governmental fund type
operations.
General Long-Term Debt Account Group is utilized to account for the long-term liabilities of
governmental fund types.
16
P
6
CITY OF SOUTHLAKE,TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
Note 1. Significant Accounting Policies-continued
C. Measurement Focus
Measurement focus is the accounting convention which determines which assets and liabilities are
included on the balance sheet of a fund type and whether a fund type's operating statement presents
"financial flow"or capital maintenance information.
All governmental funds are accounted for on a spending or"financial flow" measurement focus. This
means that only current assets and current liabilities are generally included on their balance sheets.
Their reported fund balance (net current assets) is considered a measure of "available spendable
resources". Governmental fund operating statements present increases(revenues and other financing
resources) and decreases (expenditures and other financing uses) in net current assets. Accordingly,
they are said to present a summary of sources and uses of"available spendable resources"during a
period. Fixed assets used in governmental fund type operations and long-term liabilities expected to
be financed from governmental funds are accounted for in the General Fixed Assets and General
Long-Term Debt Account Groups. The two account groups are not"funds". They are concerned only
with the measurement of financial position. They are not involved with measurement of results of
" operations.
fir
Proprietary funds are accounted for on a "net income and capital maintenance" measurement focus.
This means that all assets, liabilities, equity, revenues, expenses and transfers relating to the activity of
a proprietary fund are accounted for through the proprietary fund. The measurement focus is upon the
determination of net income,financial position and cash flows.
D. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are recognized in the
accounts and reported in the financial statements. Basis of accounting relates to the timing of the
measurements made, regardless of the measurement focus applied.
All governmental funds and agency funds are accounted for using the modified accrual basis of
accounting. Under the modified accrual basis, revenues are recognized when they become
measurable and available as net current assets. Expenditures are generally recognized under the
modified accrual basis of accounting when the related fund liability is incurred. The exception to this
general rule is that principal and interest on general long-term debt is recognized when due.
The more significant revenues which are treated as susceptible to accrual under the modified accrual
basis are property taxes, intergovernmental revenues, charges for services, and interest. Other
revenue sources are not considered measurable and available, and are not treated as susceptible to
accrual.
All proprietary funds are accounted for using the accrual basis of accounting. Their revenues are
recognized when they are earned and their expenses are recognized when they are incurred.
The City has elected not to apply Financial Accounting Standards Board pronouncements issued after
November 30, 1989 for its proprietary funds.
116
17
CITY TEXAS
C OF SOUTHLAKE,
NOTES TO COMBINED FINANCIAL STATEMENTS
Note 1. Significant Accounting Policies-continued
E. Budgets and Budgetary Accounting
The City Manager submits to the City Council, between sixty and ninety days prior to the beginning of
each fiscal year, a proposed budget for all funds of the City. At the meeting of the City Council at
which the budget is submitted, the City Council fixes the time and place of the public hearing on the
budget and causes to be published a notice of the budget hearing. After the budget hearing the
budget may be adopted by a favorable vote of the majority of the members of the City Council. Upon
adoption the budget is filed with the City Secretary.
During the fiscal year, the City Council may transfer funds allocated to a department to another
department or re-estimate revenues or expenditures. The City Manager may transfer budgeted funds
within a department. Expenditures should not exceed appropriations at the department level.
Expenditures are classified in the financial statements at the divisional level. Supplemental
appropriations to amend the budget during the year were not material to total appropriations. The final
amended version of the budget was utilized in this report. Unused appropriations lapse at the end of
each fiscal year.
The budgets for the general fund, special revenue funds, and debt service funds are adopted on a
basis consistent with generally accepted accounting principles (GAAP). The final amended version of
these budgets are used in this report.
Control over the expenditures for the capital projects funds are maintained through general obligation
bond indenture agreements, and authorized construction contracts. Accordingly, formal budgetary
integration is not employed for the capital projects funds.
F. Cash and Investments
In accordance with GASB Statement No. 31, the City's general policy is to report money market
investments and short-term participating interest-eaming investment contracts at amortized cost and to
report nonparticipating interest-eaming investment contracts using a cost-based measure. However, if
the fair value of an investment is significantly affected by the impairment of the credit standing of the
issuer or by other factors, it is reported at fair value. All other investments are reported at fair value
unless a legal contract exists which guarantees a higher value. The term "short-term" refers to
investments, which have a remaining term of one year or less at time of purchase. The term
"nonparticipating"means that the investment's value does not vary with market interest rate changes.
The City maintains a cash and investment pool that is available for use by all funds. Each fund type's
portion of this pool is displayed on the combined financial statements as cash and investments or
restricted cash and investments. The City's cash and investments are considered as cash equivalents
as they can be readily converted to cash at their carving value. 3
18
S'
CITY OF SOUTHLAKE,TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
f
Note 1. Significant Accounting Policies-continued
G. Property Taxes
WW Ad valorem taxes are levied from valuations assessed as of January 1 and are recognized as revenue
beginning on the date of levy, October 1, when they become available. Available means collected
within the current period or expected to be collected soon enough thereafter to be used to pay current
liabilities. Taxes not expected to be collected within thirty days of the fiscal year ending are recorded
as deferred revenues and are recognized when they become available. Taxes collected prior to the
levy date to which they apply are recorded as deferred revenues and recognized as revenue of the
period to which they apply.
The City's taxable assessed valuation of $1,910,358,936 and tax rate of .422 per $100 of taxable
assessed valuation resulted in a tax levy of$8,061,715.
Current taxes are due on October 1 and become delinquent if unpaid on February 1. Taxes unpaid as
of February 1 are subject to penalty and interest as the City Council provides by ordinance. A lien is
created and attaches to property on January 1 each year until taxes are paid.
Tax collection of the 1998 tax levy and total collections, including collections of prior year taxes, during
the fiscal year ended September 30, 1999 were 99% and 101% of the current year tax levy,
respectively.
H. Allowance for Uncollectible Accounts
An allowance for uncollectible taxes including penalties and interest and water and sewer billed
receivables is provided based on an analysis of historical trends. The allowances for uncollectible
taxes and water and sewer billings at September 30, 1999 and 1998 were $64,294 and $64,296,
respectively.
I. Unbilled Services
Utility operating revenues (water, sewer and refuse collection) are billed on monthly cycles. The City
records estimated revenues for services delivered during the current fiscal year which will be billed
during the next fiscal year.
J. Inventories
Inventories are stated at cost (first-in, first-out) and are determined annually by taking a physical
inventory. Inventory in the general fund consists of gasoline and supplies held for consumption and is
reported on the consumption method. Under the consumption method the cost is recorded as an
expenditure at the time individual inventory items are utilized.
K. Property, Plant and Equipment
Property, plant and equipment of the proprietary fund is stated at cost (estimated cost for assets
contributed). Depreciation expense is calculated principally on the straight-line method. Depreciation
methods are designed to amortize the cost of the assets over their estimated useful lives. Estimated
useful lives of major categories of property are as follows:
19
Ci
CITY OF SOUTHLAKE,TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
Note 1. Significant Accounting Policies-continued
K. Property, Plant and Equipment-continued
Category Life
Buildings 20-30 years
Distribution system 30 years
Storage tanks 30 years
Equipment 5-10 years
Maintenance, repairs, renewals and betterments which do not enhance the value or increase the basic
productive capacity of assets are charged to expense as incurred.
L. Gen
eral Fixed Assets
General fixed assets have been acquired for general governmental purposes from governmental fund
types. Assets purchased in governmental funds are recorded as expenditures in governmental fund
types and capitalized at cost in the general fixed asset account group, except for infrastructure fixed
assets. Infrastructure fixed assets (roads, bridges, curbs, gutters, streets, lighting systems, and similar
assets that are immovable and of value only to the City) are not capitalized in the general fixed asset
account group. Donated fixed assets are recorded as general fixed assets at their fair value at the
date donated.
No depreciation is provided on general fixed assets.
M.Accrued Vacation
it is the City's policy to permit employees to accumulate a limited amount of earned but unused
vacation which will be payable to City employees upon termination from City service.
The City has no other compensated absence obligations except for vacation benefits.
The City records compensated absences in governmental fund types for the amount expected to be
liquidated with expendable financial resources. The remainder of the liability from compensated
absences of governmental fund types is reported in the general long-term debt account group.
Proprietary funds accrue compensated absences in the period for which they are incurred.
N. Contributed Capital
Contributed capital in enterprise funds represents the accumulation of contributions in the form of cash
or other assets which generally do not have to be returned to the contributor. Such contributions are
recorded directly to contributed capital and, accordingly, are not recognized as revenue. The following
types of transactions are recorded as contributed capital in the enterprise fund:
20
6
CITY OF SOUTHLAKE,TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
Note 1. Significant Accounting Policies-continued
JR
6
N. Contributed Capital-continued
Assets contributed by City.
Assets contributed by developers.
11111111 Receipts of federal grants specifically designated for acquisition of assets.
System development and impact fees charged to fund the costs of capital improvements to the
utilities system.
Special assessments levied to fund costs of capital improvements.
Proceeds of general obligation debt utilized to acquire proprietary assets for which debt will be retired
with debt service tax.
611 O. Reserves
Reserves indicate portions of fund equity legally segregated for a specific future use.
P. Tax Revenues
The City's tax revenues consist of property tax, franchise tax, and City sales tax. The ordinance
levying property taxes specifies the percentage applicable to the General Fund and Debt Service
Fund. Tax revenues by fund for the year ended September 30, 1998 were as follows:
General Special Revenue Debt Service
Fund Funds Funds Total
Property taxes $ 5,970,272 $ 90,563 $2,201,086 $ 8,261,921
l Franchise taxes 1,099,960 1,099,960
Sales taxes 3,067,546 2,970,723 6,038,269
Mixed beverage taxes 2.551 2.551
Tax revenue 510.140.329 S 3.061.286 S 2.201.086 $15.402.701
Q. Cash Flow Presentation
For the purposes of presenting the Statement of Cash Flows, the City considers all highly liquid
investments with an original maturity or initial maturity of less than three months to be cash
equivalents. The enterprise funds equity in the City's pooled cash and investments are considered as
a cash equivalent.
R. Total Columns
Total columns on the combined financial statements are captioned "Memorandum Only" to indicate
they are presented only to facilitate financial analysis. Data in these columns do not present financial
position, results of operations or cash flows in conformity with generally accepted accounting
principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been
made in the aggregation of this data.
S. Comparative Data
Comparative totals for the prior year have been presented in the accompanying combined financial
statements in order to provide an understanding of changes in the City's financial position and
operations.
21
CITY OF SOUTHLAKE,TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
Note 2. Deposits and Investments with Financial Institutions
The City's investment policies are governed by state statutes and City ordinance. Collateral is required for
all deposits and investments not covered by federal deposit insurance. Excess cash may be invested in
the following:
Obligations of the United States or its agencies and instrumentalities;
Direct obligations of the State of Texas or its agencies;
Other obligations,the principal of and interest on which are unconditionally guaranteed or insured by the
State of Texas or the United States;
Obligations of states, agencies, counties, cities, and political subdivisions of any state having been rated
as to investment quality by a nationally recognized investment rating firm and having received a rating of
not less than A or its equivalent;
Certificates of deposit issued by state and national banks domiciled in this state that are:
a) Guaranteed or insured by the Federal Deposit Insurance Corporation;or
b) Secured by obligations described above;
Local Government Investment Pools as authorized by State Statute.
Maturities on all investments are consistent with the City's cash flow requirements.
The City's deposits and investments are pooled accounts consisting of the following:
Carving Fair
Amount Value
Deposits with financial institutions $3,106,013 $3,106,013
U.S.Government Agency obligation(at cost) 8,008,705 7,989,673
Government investment pools(at cost) 28,389,412 28,389,412
$39,504,130 $39,485,098
Deposits with financial institutions are fully insured or collateralized with securities held by the City or its
agent in the City's name.
All investments were insured or registered,or securities held by the City or its agent in the City's name.
Government pool investments are not categorized because they are not evidenced by securities that
exist in physical or book entry form.
22
CITY OF SOUTHLAKE,TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
lip
Note 3. Fixed Assets
6
General Fixed Assets
All fixed assets acquired for governmental fund type operations are capitalized at cost or estimated
historical cost if actual historical cost is not available. Donated fixed assets are valued at their estimated
r fair value on the date donated.
A summary of changes in general fixed assets follows:
Land Buildings Construction
and and in
Total Improvements Improvements Equipment Progress
Balance, beginning $16,326,883 $ 8,465,052 $ 1,663,661 $ 6,198,170 $
Additions 11,721,977 8,645,259 129,370 1,641,386 1,305,962
Balance,ending $28.048.860 $ 17.110.311 $ 1.793.031 $ 7,632,556 $ 1,305,962
Proprietary Fixed Assets
A summary of proprietary fund fixed assets by type of property is as follows:
Land and improvements $ 2,242,651
Buildings and improvements 349,962
Distribution system 49,290,986
Equipment 1,351,454
53,235,053
Less accumulated depreciation 8,268,487
$44.966.566
Note 4. General Long-Term Debt
General long-term debt of the City consists of general obligation bonds, certificates of obligation,
government revenue bonds, notes payable, capital financing lease and obligations under compensated
absence agreements. General obligation bond, certificates of obligation, government revenue bonds,
notes payable and lease obligation retirements are provided from the debt service tax within the Debt
Service Fund. The retirement of accrued vacation is provided by financial resources of the General Fund.
I
23
CITY OF SOUTHLAKE,TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
Note 4. General Long-Term Debt-continued 3
General obligation bonds and governmental revenue bonds, certificates of obligation, notes payable, and
lease obligations outstanding at September 30, 1999 consist of the following:
Date Amount of Amount
Interest Date Series Original Outstanding
Rates Issued Matures Issue 9-30-99
General Obligation Bonds
General Obligation,
Refunding,Series 1990 6.1 - 7.0% 1990 2009 $3,076,137 $ 186,605
Tax and Water Works and Sewer
System(Limited Pledge)Revenue
Certificates of Obligation,
Series 1990 7.25 -9.75 1990 2012 1,100,000 95,000
Tax and Water Works and Sewer
System(Limited Pledge)
Revenue Certificates of
Obligation,Series 1992 6.0 -8.0 1992 2012 1,300,000 1,035,000
General Obligation Bonds,
Series 1992 5.2 -8.2 1992 2013 1,500,000 1,265,000
General Obligation Refunding
Bonds,Series 1993 2.8 -4.7 1994 2013 6,490,000 5,550,000
Revenue Certificates of
Obligation,Series 1995 5.50 1996 2001 290,000 290,000
Revenue Certificates of
Obligation,Series 1996 5.05 - 5.15 1996 2015 2,380,000 2,105,000
Revenue Certificates of
Obligation,Series 1997 3.75 - 5.60 1997 2017 3,094,400 2,980,800
Revenue Certificates of
Obligation,Series 1998 4.8 - 6.0 1998 2018 4,835,000 4,650,000
Revenue Certificates of
Obligation,Series 1999 4.05 - 5.0 1999 2019 6,790,000 6,790,000
Revenue Certificates of
Obligation,Series 1999-B 4.75 - 5.6 1999 2019 3,610,000 3,610,000
Crime Control,Tax Notes,Series 1999 3.20 - 3.80 1998 2004 4,275,000 4,275,000
532.832.405
Governmental Revenue Bonds
Sales Tax Revenue Bonds,Refunding
and Improvements,Series 1997 3.5 -5.38 1997 2021 9,220,000 $ 8,455,000
Sales Tax Revenue Bonds,Refunding 3
and Improvements,Series 1999 3.60—5.0 1999 2019 4,655,000 4,655.000
Lease Obligations �
Lease Obligation 5.55 1996 2001 98,127 $ 35,939
Lease Obligation 10.25 1997 2002 151,879 92,993
S 128.932
A summary of changes in general long-term debt follows:
Sales Tax
General Revenue Compensated Note Lease
Total Obligation Bonds Absences Payable-Land Obligation
Balance,beginning $28,646,329 $19,151,137 $ 8,670,000 $ 213,543 $ 434,700 $ 176,949
Additions 19,385,199 14,675,000 4,655,000 55.199
Deletions 1,691,449 993,732 215.000 434,700 48,017
Balance,ending 4 4 $32.832.405 $13.110.000 S 268.742 S S 128,932
24
CITY OF SOUTHLAKE,TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
Note 4. General Long-Term Debt-continued
The debt service requirements of general obligation bonds and sales tax revenue bonds are as follows:
General Obligation BondIF
Due Fiscal
Year Ending Principal Interest Total
2000 $ 1,818,341 $ 1,810,754 $ 3,629,095
2001 2,360,851 1,563,275 3,924,126
2002 2,270,768 1,367,866 3,638,634
2003 2,376,123 1,263,400 3,639,523
2004 2,250,891 1,160,612 3,411,503
2005-2019 21,755,431 8,017,733 29,773,164
S 32.832.405 $S 15.1 t33.640 S 48.016.045
Sales Tax Revenue Bonds
Due Fiscal
Year Ending Pdndpal Interest Total
2000 $ 225,000 $ 655,583 $ 880,583
2001 295,000 646,358 941,358
2002 310,000 634,358 944,358
2003 320,000 621,378 941,378
2004 335,000 607,648 942,648
2005-2024 11,625,000 7,270,871 18,895,871
S 13.110.000 S 10.436,196 S 23.546.196
Lease Obligation
Due Fiscal
Year Ending Principal Interest Total
2000 $ 52,042 $ 9,425 $ 61,467
2001 48,888 12,580 61,468
2002 28.002 10.947 38.949
S 128.932 S 32.952 S 161.884
Note 5. Proprietary Long-Term Debt
Proprietary long-term debt consists of revenue bonds, revenue contract obligations,and general obligation
debt. Resources to retire these obligations are provided from the net revenues of the water and sewer
fund and transfers from the debt service fund.
Revenue Bonds and Combination Tax and Revenue Certificates of Obligations
Revenue bonds were issued to make improvements to the water and sewer system. Revenue bonds are
payable solely from the net revenues of the water and sewer system. Combination tax and revenue
certificate of obligations are payable from the net revenues of the water and sewer system and general
debt service tax.
25
CITY OF SOUTHLAKE TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
Note 5. Proprietary Long-Term Debt—continued
Revenue Bonds and Combination Tax and Revenue Certificates of Obligations-continued
Revenue bonds and combination tax and certificate of obligations, and general obligation bonds
outstanding at September 30, 1999 consist of the following:
Date Amount of Balance
Interest Date Series Original Outstanding
Rates Issued Matures Issue 9-30799
Waterworks and Sewer System
Revenue Bonds,Series 1984 9.80-11.75% 1984 2001 $ 500,000 $ 115,000
Waterworks and Sewer System
Revenue Bonds,Series 1987 3.75 1987 2005 217,000 82,000
Tax and Waterworks and Sewer
System Surplus Revenue Certificate of
Obligation, Series 1992A 5.20-8.20 1992 2013 1,300,000 1,095,000
Tax and Waterworks and Sewer 3
System Revenue Certificates
of Obligation,Series 1994 5.95-8.75 1994 2015 4,350,000 3,665,000
Tax and Waterworks and Sewer
System Revenue Certificates
of Obligation,Series 1997 3.75—5.60 1997 2017 6,575,600 6,334,200 3
Tax and Waterworks and Sewer
System Revenue Certificates
of Obligation,Series 1998 4.80—6.00 1998 2018 9,935,000 8,935,000
Tax and Waterworks and Sewer 3
System Revenue Certificates
of Obligation,Series 1999 4.0—5.0 1999 2019 10,240,000 10.240.000
S 30,466,200 3
Contract Revenue Obligations
The City has entered into various contractual agreements to unconditionally finance the principal and
interest or a fixed percentage of principal and interest of Trinity River Authority (TRA) Contract Revenue
Bonds. Under the agreements, the Trinity River Authority utilized the bond proceeds to administer and
construct various sewer and wastewater treatment projects on the City's behalf. Such agreements
provide the City title to the assets upon retirement of the debt or capacity rights in the use of constructed
assets. The City has included in its financial statements its proportionate share of these obligations and
its investment in these assets as capacity rights.
Contract revenue obligations at September 30, 1999 consist of the following:
Amount
Date Date Outstanding
Issued Matures 9--10-99
TRA-City of Southlake Sewer System Project-
Contract Revenue Obligations-Series 1990 1990 2011 $ 965,000
TRA-Big Bear Creek Interceptor-
Contract Revenue Obligation-Series 1990 1990 2000 173,246
TRA-Denton Creek Wastewater Pressure
Interceptor-Contract Revenue Obligation-Series 1990 1990 2012 1,165,000
TRA-Denton Creek Wastewater Pressure
interceptor-Contract Revenue Obligation-Series 1994 1994 2017 4,950,000
TRA-Big Bear Creek Refunding-Series 1996 1996 2011 2.955.274
S10.208.520
26
CITY OF SOUTHLAKE,TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
Note 5. Proprietary Long-Term Debt—continued
Contract Revenue Obligations-continued
Total principal and interest requirements outstanding for all revenue bonds and contract revenue
obligations for the respective years ending September 30 are as follows:
Principal Interest Total
2000 $1,514,027 $ 2,649,166 $ 4,163,193
2001 1,684,752 2,342,629 4,027,381
2002 1,695,394 2,222,099 3,917,493
2003 1,808,495 2,102,044 3,910,539
2004 1,898,183 1,977,107 3,875,290
2005-2019 32,073.869 21,827,272 53,901,141
0.674.720 133.120.317 7 7
Note 6. Advance Refunding Resulting in In-Substance Defeasance of Debt
In previous years the City has legally defeased certain outstanding general obligation and revenue debt
by placing funds into irrevocable trusts pledged to pay all future debt service payments of the refunded
debt. Accordingly, the trust pledged to pay all future debt service payments of the refunded debt and the
liability for the defeased issues are not included in the City's financial statements. As of September 30,
1999 the following outstanding bonds were legally defeased:
Series Type Amounts
1990 Certificates of Obligation $ 745,000
1990 General Obligation 2,070,000
1990 Big Bear Creek Wastewater Interceptor
System Contract Revenue Bonds 2,787,074
1994 Sales Tax Revenue Bonds 2,485,000
$ 8.087.074
The difference between the reacquisition price of refunded proprietary debt and its net carry value has
been reported as a reduction of the refunding debt on the balance sheet and is being amortized as a
component of interest expense over four years (the remaining life of the refunded debt). The unamortized
balance at September 30, 1999 was $36,015. Current year amortization of the deferred amount is
$49,896.
Note 7. Retirement Plan
Plan Description
The City provides pension benefits for all of its full-time employees through a nontraditional, joint
contributory, defined benefit plan in the state-wide Texas Municipal Retirement System (TMRS), one of
over 717 administered by TMRS, an agent multiple-employer public employee retirement system.
27
CITY OF SOUTHLAKE,TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
Note 7. Retirement Plan—continued
Plan Description -continued
Benefits depend upon the sum of the employee's contributions to the plan, with interest, and the City-
financed monetary credits, with interest. At the date the plan began, the City granted monetary credits
for service rendered before the plan began of a theoretical amount equal to two times what would have
been contributed by the employee, with interest, prior to establishment of the plan. Monetary credits for
service since the plan began are a percent (100%, 150%, or 200%) of the employee's accumulated
contributions. In addition, the City can grant, as often as annually, another type of monetary credit
referred to as an updated service credit which is a theoretical amount which, when added to the
employee's accumulated contributions and the monetary credits for service since the plan began,would
be the total monetary credits and employee contributions accumulated with interest if the current
employee contribution rate and City matching percent had always been in existence and if the
employee's salary had always been the average of his salary in the last three years that are one year
before the effective date. At retirement, the benefit is calculated as if the sum of the employee's
accumulated contributions with interest and the employer-financed monetary credits with interest were
used to purchase an annuity.
Members can retire at ages 60 and above with 10 or more years of service or with 25 years of service
regardless of age. A member is vested after 10 years. The plan provisions are adopted by the
governing body of the City, within the options available in the state statutes governing TMRS and within
the actuarial constraints also in the statutes.
Contributions
The contribution rate for the employees is 6%, and the City matching percent is currently 200%, both as
adopted by the governing body of the City. Under the state law governing TMRS, the City contribution
rate is annually determined by the actuary. This rate consists of the normal cost contribution rate and the
prior service contribution rate, both of which are calculated to be a level percent of payroll from year to
year. The normal cost contribution rate finances the currently accruing monetary credits due to City
matching percent,which are the obligation of the City as of an employee's retirement date, not at the time
the employee's contributions are made. The normal cost contribution rate is the actuarially determined
percent of payroll necessary to satisfy the obligation of the City to each employee at the time his
retirement becomes effective. The prior service contribution rate amortizes the unfunded actuarial
liability over the remainder of the plan's 25-year amortization period. When the City periodically adopts
updated service credits and increases in annuities in effect,the increased unfunded actuarial liability is to
be amortized over a new 25-year period. The unit credit actuarial cost method is used for determining
the City contribution rate. Contributions are made monthly by both the employees and the City. Since
the City needs to know its contribution rate in advance to budget for it, there is a one-year lag between
the actuarial valuation that is the basis for the rate and the calendar year when the rate goes into effect.
(i.e. December 31, 1998 valuation is effective for rates beginning January, 2000.)
28
i
CITY OF SOUTHLAKE,TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
Note 7. Retirement Plan-continued
Schedule of Actuarial Liabilities and Funding Progress
FY 1998-99 FY 1997-98 FY 1996-97 FY 1995-96 FY 1994-95 FY 1993-94
Actuarial Valuation Date 12/31/98 12/31/97 12/31/96 12/31/95 12/31/94 12/31/93
Actuarial Value of Assets $5,175,095 $3,977,086 $2,912,059 $1,579,673 $1,119,325 $ 823,367
Actuarial Accrued Liability 6,185,115 5,228,280 3,792,333 2,245,418 1,415,592 902,038
Percentage Funded 75.9% 76.1% 76.79% 70.35% 79.07% 91.28%
Unfunded(Over-funded)Actuarial
Accrued Liability(UAAL) 1,640,020 1,251,194 880,274 665,745 296,267 78,671
Annual Covered Payroll 7,237,592 6,629,716 5,714,331 3,642,670 2,925,017 2,229,911
UAAL as a Percentage 22.7% 18.9% 20.1% 18.3% 10.1% 3.5%
Net Pension Obligation(NPO)at
Beginning of Period
Annual Pension Cost
Annual Required Contribution
(ARC) 575,490 495,970 419,416 306,827 239,504 162,838
interest on NPO
Adjustment to the ARC
Contributions Made 575,490 495,970 419,416 306,827 239,504 162,838
Increase in NPO
NPO at End of Period
The City's contributions to the plan were in accordance with actuarially determined requirements.
Ten-year trend information for TMRS as a whole may be found in the TMRS Annual Financial Report.
The City of Southlake is one of 717 municipalities having the benefit plan administered by TMRS. Each
of the 717 municipalities have an annual, individual actuarial valuation performed. All assumptions for
the December 31, 1998 valuations are contained in the 1998 TMRS Comprehensive Annual Financial
Report,a copy of which can be obtained by writing to P.O. Box 145,153,Austin,Texas 78714-9153.
Note 8. Deferred Compensation Plan
The City offers its employees a deferred compensation plan created in accordance with Internal
Revenue Code Section 457. The plan, available to all City employees, permits them to defer a portion of
their salary until future years. The deferred compensation is not available to employees until termination,
retirement,death,or unforeseeable emergency.
The laws governing 457 plans were changed to state that plans would not be considered eligible plans
unless all assets and income of the plans are held in trust for the exclusive benefit of the participants and
their beneficiaries. The City amended plan documents to comply with the new requirements.
The deferred compensation plans had previously been included within the City's financial statements as
agency funds. In accordance with GASB 32, the plans as amended are no longer included in the City's
financial statements.
K-:
29
CITY OF SOUTHLAKE TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
Note 9. Commitments and Contingencies
The City has entered various contracts with the Trinity River Authority (TRA) and other cities. Terms of
the agreements provide the City will pay an amount equal to its proportional share of maintenance and
operations and debt service based upon volumes of wastewater transported, treated or disposed of. The
City's proportional share of future costs under these contracts is indeterminable and has not been
recorded. Payments to the TRA under these contracts for the year ended September 30, 1999 were
$493,744.
The City has authorized various contracts obligating future funds of the City as the contracted services are
performed. Significant amounts unexpended under such contracts at year end are reflected as reserves
for authorized contracts in the applicable funds.
Note 10. Risk Financing and Insurance
The City is exposed to various risks of loss related to torts, theft of, damage to, and destruction of assets;
errors and omissions; injuries to employees; and natural disasters. During the fiscal year 1990, the City
joined the Texas Municipal League Workers Compensation Joint Insurance Fund for risks related to
employees. Premiums are paid to the Pool, which retain a limit of loss. Reinsurance companies insure
the risks beyond those limits. The City retains, as a risk, only the deductible amount of each policy. The
City continues to cant' commercial insurance with Texas Municipal League provided through Mutual of
Omaha for other risks including general liability, property and errors and omissions. Employee group
benefits are provided through Mutual of Omaha. There were no significant reductions in coverage in the
past year and there were no settlements exceeding insurance coverage in each of the past three fiscal
years.
Note 11. Contributed Capital
During 1999,contributed capital changed by the following amounts:
Balance,beginning $22,766,309
Adjustments to beginning balance(See Note 13) 159,800
Balance,beginning as restated 22,926,109
Impact fees 1,033,325
Lake MUD development contributions 50,000
Development contributions 1,760,555
Depreciation on contributed assets ( 411,763)
Balance,ending $25,358,226
Note 12. Excess Expenditures Over Appropriations
The following is a list of funds and departments with expenditures exceeding appropriations:
General Fund
General Government $318,010
Public Safety 285,445
Community Services 75,217
30
CITY OF SOUTHLAKE,TEXAS
NOTES TO COMBINED FINANCIAL STATEMENTS
Note 13. Restatement of Contributed Capital, Retained Earnings,and Deferred Revenue
' During the year ended September 30, 1987, developers prepaid fees amount totaling $839,152 to the
City for capital expenditures related to water line connections and the credit to the developers would be
used against future fees incurred. In May, 1998 the council passed a resolution allowing $159,800 of
water and sewer impact fees and $78,744 of miscellaneous fees and expenses incurred by the
developers to be offset against the remaining amount of$739,896. These amounts were not recognized
in the September 30, 1998 financial statements.
liar
31
3
7
• • 3
7
7
3
7
1
�M INDIVIDUAL FUND AND ACCOUNT GROUP
FINANCIAL STATEMENTS
AND
SCHEDULES
GENERALFUND
Established to account for resources traditionally associated with governments which are not
required to be accounted for in other funds
33
CITY OF SOUTHLAKE,TEXAS
GENERALFUND
COMPARATIVE BALANCE SHEETS
SEPTEMBER 30, 1999 AND 1998
1999 1998
ASSETS
Cash and cash equivalents $ 4,125,242 $ 3,322,860
Receivables (net of allowances for
estimated uncollectibles)
Taxes 395,697 349,695
Accounts 188,759 24,177
Inventories 54,077 25,030
TOTAL ASSETS $ 4,763,775 $ 3,721,762
LIABILITIES AND FUND BALANCE
Liabilities
Accounts payable $ 232,968 $ 221,524
Other accrued liabilities 740,359 492,193
Deferred revenue 155,391 149,524
Total liabilities 1,128,718 863,241
Fund balance
Reserved for recycling 17,630 14,352
Reserved for inventories 54,077 25,030
Unreserved and undesignated 3,563,350 2,819,139
Total fund balance 3,635,057 2,858,521
TOTAL LIABILITIES AND FUND BALANCE $ 4,763,775 $ 3,721,762
34
CITY OF SOUTHLAKE,TEXAS
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES,AND CHANGES
IN FUND BALANCE-BUDGET AND ACTUAL
YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR YEAR END SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
Budget Actual (Unfavorable) Actual
Revenues
Taxes $ 9,489,590 $ 10,140,329 $ 650,739 $ 7,376,800
Licenses,permits and fees 3,598,498 2,120,783 (1,477,715) 2,733,934
Charges for services 615,026 732,330 117,304 590,950
Fines and forfeits 810,798 704,564 (106,234) 630,645
Grant revenue 50,000 64,623 14,623 55,524
Miscellaneous 656,910 527,849 (129,061) 401,916
Total revenues 15,220,822 14,290,478 (930,344) 11,789,769
Expenditures
City secretary/mayor 249,748 253,911 (4,163) 226,793
City manager's office 432,390 453,693 (21,303) 338,110
Human resources 222,447 226,467 (4,020) 233,923
Economic development 167,090 149,805 17,285 116,773
Support services 1,900,021 2,188,545 (288,524) 1,498,707
Finance 445,543 425,712 19,831 399,334
Municipal court 311,970 296,011 15,959 267,312
Teen court 89,439 86,762 2,677 59,585
Police 3,129,890 3,309,343 (179,453) 2,822,719
Fire 1,841,871 1,891,944 (50,073) 1,784,478
Public safety support 1,008,353 1,046,085 (37,732) 1,004,557
Building inspection 664,186 682,373 (18,187) 567,051
Public works administration 845,313 865,353 (20,040) 783,368
Parks and recreation 1,218,821 1,280,977 (62,156) 1,154,334
Library services 96,775 96,775
Streets and road drainage 814,290 770,495 43,795 820,722
Planning and zoning 485,778 472,893 12,885 489,319
Community services 352,167 365,228 (13,061) 342,198
Total expenditures 14,276,092 14,862,372 (586,280) 12,909,283
Excess(deficiency)of revenues
over expenditures 944,730 (571,894) (1,516,624) (1,119,514)
Other financing sources(uses)
Operating transfers in 1,235,527 939,200 (296,327) 715,869
Operating transfers out (1,155,942) (298,673) 857,269 (53,869)
Proceeds of bonds 695,154 707,903 12,749 718,433
Total other financing
sources(uses) 774,739 1,348,430 573,691 1,380,433
Excess(deficiency)of revenues
and other sources over
expenditures and other uses 1,719,469 776,536 (942,933) 260,919
Fund balance at beginning of year 2,858,521 2,858,521 2,597,602
Fund balance at end of year $ 4,577,990 $ 3,635,057 $ (942,933) $ 2,858,521
35
CITY OF SOUTHLAKE,TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED TO BUDGET
YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR YEAR ENDED SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
Budget Actual (Unfavorable) Actual
City secretary/mayor
Personnel services $ 129,998 $ 134,160 $ (4,162) $ 109,199
Contractual services 4,361 4,361 2,530
Supplies 53,754 53,754 53,144
Other expenses 10,711 10,711 9,794
Administrative 28,985 28,985 22,161
Maintenance 480 480 480
Professional benefits 20,090 17,475 2,615 19,275
Capital outlay 1,369 3,985 (2,616) 10,210
Total city secretary/mayor 249,748 253,911 (4,163) 226,793
City manager's office
Personnel services 309,332 319,855 (10,523) 287,952
Contractual services 95,829 95,829 14,510
Supplies 4,443 4,442 1 5,390
Administrative 2,221 13,002 (10,781) 1,719
Maintenance 479 479 707
Professional benefits 19,216 19,216 24,178
Capital outlay 870 870 3,654
Total city manager's office 432,390 453,693 (21,303) 338,110
Human resources
Personnel services 118,314 122,335 (4,021) 112,999
Contractual services 3,210 3,210 11,715
Supplies 7,177 7,176 1 6,728
Administrative 83,838 83,838 95,733
Professional benefits 9,308 9,308 6,304
Capital outlay 600 600 444
Total human resources 222,447 226,467 (4,020) 233,923
Economic development
Personnel services 95,680 100,180 (4,500) 66,079
Contractual services 36,430 26,255 10,175 36,609
Supplies 2,700 3,150 (450) 2,490
Administrative 21,300 13,437 7,863
Professional benefits 7,195 4,255 2,940 6,042
Capital outlay 3,785 2,528 1,257 5,553
Total economic development 167,090 149,805 17,285 116,773
36
CITY OF SOUTHLAKE,TEXAS
GENERALFUND
SCHEDULE OF EXPENDITURES COMPARED TO BUDGET
YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR YEAR ENDED SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
Budget Actual (Unfavorable) Actual
Support services
Personnel services $ 74,228 $ 77,437 $ (3,209) $ 30,336
Contractual services 462,171 468,118 (5,947) 730,220
Lease payments 198,142 286,077 (87,935) 153,685
Supplies 7,560 7,561 (1) 7,732
Other expenses 287,314 293,962 (6,648) 316,481
Administrative 136,772 136,797 (25) 137,947
Maintenance 158,728 208,676 (49,948) 93,872
Professional benefits 108 108 110
Capital outlay 574,998 709,809 (134,811) 28,324
Total support services 1,900,021 2,188,545 (288,524) 1,498,707
Finance
Personnel services 259,473 249,425 10,048 263,377
Contractual services 137,079 124,054 13,025 86,216
Lease payments 22,519 22,519 24,396
Supplies 6,300 7,217 (917) 8,647
Administrative 4,950 5,088 (138) 6,135
Maintenance 700 200 500 651
Professional benefits 7,522 8,412 (890) 7,416
Capital outlay 7,000 8,797 (1,797) 2,496
Total finance 445,543 425,712 19,831 399,334
Municipal court
Personnel services 169,875 176,954 (7,079) 151,033
Contractual services 85,362 70,999 14,363 70,340
Lease payments 13,200 11,000 2,200 9,900
Supplies 5,925 6,075 (150) 6,732
Administrative 14,000 13,611 389 11,696
Maintenance 500 148 352 92
Professional benefits 14,696 12,172 2,524 10,743
Capital outlay 8,412 5,052 3,360 6,776
Total municipal court 311,970 296,011 15,959 267,312
Teen court
Personnel services 41,980 42,239 (259) 37,170
Contractual services 35,860 33,499 2,361 11,770
Supplies 3,400 2,603 797 2,583
Other expenses 1,158
Administrative 3,100 2,831 269 1,937
Professional benefits 4,574 4,018 556 4,967
Capital outlay 525 1,572 (1,047)
Total teen court 89,439 86,762 2,677 59,585
37
CITY OF SOUTHLAKE,TEXAS
GENERALFUND
SCHEDULE OF EXPENDITURES COMPARED TO BUDGET
YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR YEAR END SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
Budget Actual (Unfavorable) Actual
Police
Personnel services $ 2,515,537 $ 2,608,280 $ (92,743) $ 2,308,095
Contractual services 17,324 104,035 (86,711) 12,865
Lease payments 20,790 20,790 13,200
Supplies 46,659 46,658 1 39,306
Other expenses 4,769 4,768 1 3,604
Administrative 4,573 4,573 1,612
Maintenance 124,578 124,578 143,954
Professional benefits 86,801 86,802 (1) 84,853
Capital outlay 308,859 308,859 215,230
Total police 3,129,890 3,309,343 (179,453) 2,822,719
Fire
Personnel services 1,308,646 1,358,717 (50,071) 1,196,993
Contractual services 55,485 55,485 19,053
Lease payments 1,151 1,151 319
Supplies 88,399 88,399 86,235
Other expenses 13,157 13,157 11,360
Administrative 4,231 4,231 1,879
Maintenance 64,750 64,751 (1) 78,291
Professional benefits 58,676 58,676 58,165
Capital outlay 247,376 247,377 (1) 332,183
Total fire 1,841,871 1,891,944 (50,073) 1,784,478
Public safety support
Personnel services 817,845 855,074 (37,229) 738,126
Contractual services 14,423 14,423 13,814
Lease payments 68,469
Supplies 28,090 28,090 29,000
Other expenses 80 80 471
Administrative 7,201 7,201 5,799
Maintenance 79,353 79,352 1 57,213
Professional benefits 24,755 24,755 19,796
Capital outlay 36,606 37,110 (504) 71,869
Total public safety support 1,008,353 1,046,085 (37,732) 1,004,557
38
CITY OF SOUTHLAKE, TEXAS
GENERALFUND
SCHEDULE OF EXPENDITURES COMPARED TO BUDGET
YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR YEAR END SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
Budget Actual (Unfavorable) Actual
Building inspection
Personnel services $ 508,623 $ 526,808 $ (18,185) $ 468,334
Contractual services 4,078 4,077 1 20,188
Supplies 8,358 8,358 9,398
Other expenses 627 627 1,323
Administrative 5,930 5,931 (1) 4,653
Maintenance 7,819 7,819 12,294
Professional benefits 17,887 17,888 (1) 17,962
Capital outlay 110,864 110,865 (1) 32,899
Total building inspection 664,186 682,373 (18,187) 567,051
Public works
Personnel services 450,952 470,992 (20,040) 443,871
Contractual services 269,178 269,179 (1) 236,060
Supplies 14,169 14,169 14,519
Other expenses 776 776 745
Administrative 10,066 10,066 4,326
Maintenance 16,916 16,916 12,959
Professional benefits 31,594 31,593 1 30,749
Capital outlay 51,662 51,662 40,139
Total public works 845,313 865,353 (20,040) 783,368
Parks and recreation
Personnel services 500,686 519,253 (18,567) 491,927
Contractual services 367,805 411,395 (43,590) 383,336
Lease Obligations 263 263 40
Supplies 27,908 27,908 26,143
Other expenses 50,989 50,988 1 49,032
Administrative 56,583 56,583 44,278
Maintenance 67,957 67,957 63,688
Professional benefits 23,055 23,055 35,396
Capital outlay 123,575 123,575 60,494
Total parks and recreation 1,218,821 1,280,977 (62,156) 1,154,334
Library Services
Contractual services 96,775 96,775
Total library services 96,775 96,775
39
CITY OF SOUTHLAKE,TEXAS
GENERALFUND
SCHEDULE OF EXPENDITURES COMPARED TO BUDGET
YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR YEAR END SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
Budget Actual (Unfavorable) Actual
Streets and road department
Personnel services $ 428,854 $ 419,111 $ 9,743 $ 422,160
Contractual services 33,061 3,322 29,739 36,581
Lease payments 993 993 4,444
Supplies 3,731 3,732 (1) 88
Other expenses 89,691 89,691 86,958
Administrative expenditures 37 37
Maintenance 195,573 191,259 4,314 201,896
Professional benefits 10,231 10,231 10,715
Capital outlay 52,119 52,119 57,880
Total streets and road
department 814,290 770,495 43,795 820,722
Planning and zoning
Personnel services 430,273 431,946 (1,673) 431,282
Contractual services 9,511 (1,245) 10,756 8,384
Supplies 7,000 5,508 1,492 8,139
Other expenses 7,350 6,434 916 5,656
Administrative 16,800 17,606 (806) 17,763
Professional benefits 14,052 11,753 2,299 12,285
Capital outlay 792 891 (99) 5,810
Total community
development 485,778 472,893 12,885 489,319
Community services
Personnel services 212,171 223,343 (11,172) 213,849
Contractual services 89,873 89,873 47,301
Supplies 7,126 7,126 19,800
Other expenses 5,641 5,641 3,384
Administrative 21,088 21,088 38,392
Maintenance 781 781 1,023
Professional benefits 14,312 14,312 12,311
Capital outlay 1,175 3,064 (1,889) 6,138
Total community
services 352,167 365,228 (13,061) 342,198
Total expenditures $ 14,276,092 $ 14,862,372 $ (586,280) $ 12,909,283
40
SPECIAL REVENUE FUNDS
Established to account for revenue sources that are legally restricted to expenditures
for specified purposes.
Tax Increment Financing District(TIF)—established to account for the general operations of the TIF
which was formed to finance and make public improvements.
Crime Control District(District)—established to account for the operations of the District which was
established for the financing and development of crime control in the City.
Police Fund-established to account for resources required to be utilized by the police
department.
Parks and Recreation Fund-established to account for resources restricted for use by
the parks and recreation department.
Parks Dedication-established to account for resources restricted for use by the
parks department.
Southlake Parks Development Corporation- Established to account for the general
operations of the non-profit corporation established to finance, develop and operate park
and recreational facilities.
ire
41
CITY OF SOUTHLAKE,TEXAS
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30,1999
WITH COMPARATIVE AMOUNTS FOR SEPTEMBER 30,1998
Tax Southlake
Increment Park Parks
Financing Crime and Parks Development Totals
ASSETS District Control Police Recreation Dedication Corporation 1999 1998
Cash and investments $ 161,675 $ 1,537,509 $ 14,690 $ 16,986 $ 12,026 $ 631,527 $ 2,374,413 $ 860,459
Sales tax receivable 122,495 121,005 243,500 89,966
Accounts receivable 10,353 10,353 112,710
TOTAL ASSETS 161,675 1,660,004 25,043 16,986 12,026 752,532 2,628,266 1,063,135
LIABILITIES 3
AND FUND BALANCE
Liabilities:
Accounts payable 112,686 112,686 7,682
Accrued liabilities 4,624 4,573 2,906 12,103
Total liabilities 117.310 4,573 2,906 124,789 7,682
Fund balances:
Reserved for police
expenditures 1,655,431 25,043 1,680,474 382,653
Reserved for parks 16,986 12,026 749,626 778,638 675,365
Reserved for expenditures
in reinvestment zone 44,365 44,365
Unreserved,undesignated (2,565)
Total fund balances 44,365 1,655,431 25,043 16,986 12,026 749,626 2,503,477 1,055,453
TOTAL LIABILITIES
AND FUND BALANCES $ 161,675 $ 1,660,004 $ 25�,043 $ 16�,986 $ 12�,026 $ 752,532 $ 2,628,266 $ 1,063,135
42
CITY OF SOUTHLAKE,TEXAS
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES,EXPENDITURES
AND CHANGES IN FUND BALANCE
FOR THE YEAR ENDED SEPTEMBER 30,1999
WITH COMPARATIVE TOTALS FOR THE YEAR ENDED SEPTEMBER 30,1998
Tax Southlake
Increment Park Parks
Financing Crime and Parks Development Totals
District Control Police Recreation Dedication Corporation 1999 1998
Revenues:
Property tax $ 90,563 $ $ $ $ $ $ 90,563 $
Sales tax 1,436,950 1,533,773 2,970,723 1,728,339
Park fees 48,218 48,218 299,822
Interest and miscellaneous 4,600 52,499 4,487 916 5,770 52,594 120,866 47,836
Total revenues 95,163 1,489,449 4,487 916 53,988 1,586,367 3.230,370 2,075,997
6 Expenditures:
Police 68,707 68,707 108,104
Parks and recreation 57,961 57,961 252,296
Tax increment financing district 102,670 102,670 40,565
Total expenditures 102,670 68,707 57,961 229,338 400,965
to Excess(deficiency)of revenues
over expenditures (7,507) 1,420,742 4,487 916 53,988 1,528,406 3,001,032 1,675,032
Other financing sources(uses)
Operating transfers out (90,563) (127,408) (242,141) (1,237,896) (1,698,008) (1,255,406)
Operating transfers in 145,000 145,000 38,000
Total other financing sources
(uses) 54,437 (127,408) 242,141 (1,237,896) (1,553,008) (1,217,406)
Excess of revenues and
other financing sources
over expenditures and
other uses 46,930 1,293,334 4,487 916 (188,153) 290,510 1,448,024 457,626
Fund balances at
beginning of year (2,565) 362,097 20,556 16,070 200,179 459,116 1,055,453 597,827
Fund balances at
end of year $ 44,365 $ 1,655,431 $ 25,043 $ 16,986 $ 12,026 $ 749,626 $ 2,503,477 $ 1,055,453
43
CITY OF SOUTHLAKE,TEXAS
TAX INCREMENT FINANCING DISTRICT
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
IN FUND BALANCE-BUDGET AND ACTUAL
YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR THE YEAR ENDED SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
Budget Actual (Unfavorable) Actual
Revenues:
Property tax $ 90,971 $ 90,563 $ (408) $
Interest and miscellaneous 4,600 4,600
Total revenues 90,971 95,163 4,192
Expenditures:
Tax increment financing district 106,088 102,670 3,418 40,565
Excess of revenues
over expenditures (15,117) (7,507) 7,610 (40,565)
Other financing sources(uses)
Operating transfers in 145,000 145,000 38,000
Operating transfers out (90,563) (90,563)
Total other financing sources
(uses) 145,000 54,437 (90,563) 38,000
Excess of revenues and other
financing sources over
expenditures and other uses 129,883 46,930 (82,953) (2,565)
Fund balance at
beginning of year (2,565) (2,565)
Fund balance at
end of year $ 127,318 $ 44,365 $ (82,953) $ (2,565)
44
CITY OF SOUTHLAKE, TEXAS
CRIME CONTROL
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
IN FUND BALANCE- BUDGET AND ACTUAL
YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR THE YEAR ENDED SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
op - Budget Actual (Unfavorable) Actual-
6
Revenues:
IF Taxes $ 1,438,525 $ 1,436,950 $ (1,575) $ 467,518
Interest and miscellaneous 16,000 52,499 36,499 2,683
Total revenues 1,454,525 1,489,449 34,924 470,201
Expenditures:
Ir Police 77,952 68,707 9,245 108,104
Mw
Excess of revenues
over expenditures 1,376,573 1,420,742 44,169 362,097
Other financing sources (uses)
Operating transfers out (127,408) (127,408)
Excess of revenues and other
financing sources over
expenditures and other uses 1,376,573 1,293,334 (83,239) 362,097
Fund balance at
beginning of year 362,097 362,097
Fund balance at
end of year $ 1,738,670 $ 1,655,431 $ (83,239) $ 362,097
r
o, 45
CITY OF SOUTHLAKE, TEXAS
POLICE FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
IN FUND BALANCE-BUDGET AND ACTUAL
YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR THE YEAR ENDED SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
Budget Actual (Unfavorable) Actual
Revenues:
Interest and miscellaneous $ $ 4,487 $ 4,487 $ 973
Expenditures:
Police
Excess (deficiency)of revenues
over expenditures 4,487 4,487 973
Fund balance at in
beginning of year 20,556 20,556 19,583
Fund balance at
end of year $ 20,556 $ 25,043 $ 4,487 $ 20,556
3
46
CITY OF SOUTHLAKE,TEXAS
PARKS AND RECREATION
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
IN FUND BALANCE- BUDGET AND ACTUAL
YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR THE YEAR ENDED SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
Budget Actual (Unfavorable) Actual
Revenues:
Interest and miscellaneous $ $ 916 $ 916 $ 2,727
Expenditures:
Park and recreation
Excess (deficiency)
of revenues over
expenditures 916 916 2,727
Fund balance at
beginning of year 16,070 16,070 13,343
Fund balance at
end of year $ 16,070 $ 16,986 $ 916 $ 16,070
47
CITY OF SOUTHLAKE,TEXAS
PARKS DEDICATION FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
IN FUND BALANCE- BUDGET AND ACTUAL
YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR THE YEAR ENDED SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
Budget Actual (Unfavorable) Actual
Revenues:
Park fees $ 60,000 $ 48,218 $ (11,782) $ 299,822
Interest and miscellaneous 5,600 5,770 170 9,729
Total revenues 65,600 53,988 11,612 309,551
Expenditures:
Park and recreation 200,082
sa
Excess of revenues
over expenditures 65,600 53,988 (11,612) 109,469
Other financing sources (uses)
Operating transfers out 242,141 242,141 53,594
Excess of revenues and
other financing sources
over expenditures and
other uses (176,541) (188,153) (11,612) 55,875
Fund balance at
beginning of year 200,179 200,179 144,304
Fund balance at
end of year $ 23,638 $ 12,026 $ (11,612) $ 200,179
48
CITY OF SOUTHLAKE,TEXAS
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
IN FUND BALANCE-BUDGET AND ACTUAL
YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR THE YEAR ENDED SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
Budget Actual (Unfavorable) Actual
Revenues:
Sales tax $ 1,510,525 $ 1,533,773 $ 23,248 $ 1,260,821
Interest and miscellaneous 37,500 52,594 15,094 31,724
Total revenues 1,548,025 1,586,367 38,342 1,292,545
Expenditures:
Park and recreation 58,030 57,961 69 52,214
Excess of revenues
over expenditures 1,489,995 1,528,406 38,411 1,240,331
Other financing sources (uses)
Operating transfers out (1,154,125) (1,237,896) (83,771) (1,201,812)
Excess of revenues and other
financing sources over
expenditures and other uses 335,870 290,510 (45,360) 38,519
Fund balance at
beginning of year 459,116 459,116 420,597
Fund balance at
end of year $ 794,986 $ 749,626 $ (45,360) $ 459,116
1I
49
i
1
1
i
3
1
1
I
9
I
i
i
DEBT SERVICE FUND
General Obligation-Established to accumulate resources to finance the debt service of
general obligation bond principal and interest.
Southlake Parks Development Corporation - Established to accumulate resources to
finance the debt service of debt issues of the Southlake Development Corporation.
Tax Increment Finance District—Established to accumulated resources to finance the debt
service of debt issues of the Tax Increment Finance District.
Crime Control District—Established to accumulated resources to financial the debt service
of debt issues of the Crime Control District.
x
z.
is
6
51
CITY OF SOUTHLAKE,TEXAS
DEBT SERVICE FUND
COMBINING BALANCE SHEET
SEPTEMBER 30, 1999
WITH COMPARATIVE TOTALS FOR SEPTEMBER 30, 1998
Southlake Tax
Parks Increment
General Development Financing Totals
Obligation Corporation District 1999 1988
ASSETS
Cash $ 763,920 $ 62,977 $ 116,635 $ 943,532 $ 839,703
Taxes receivable(net of allowance
for estimated uncollectibles) 75,084 75,084 80,766
Accounts receivable 73,277 73,277
TOTAL ASSETS $ 912,281 $ 62,977 $ 116,635 $ 1,091,893 $ 920,469
LIABILITIES AND FUND BALANCE
Liabilities:
Accrued liabilities $ 76,320 $ $ 26,072 $ 102,392 $ 26,337
Deferred revenue 75,084 75,084 80,766
Total liabilities 151,404 26,072 177,476 107,103
Fund balance
Reserved for debt service 760,877 62,977 90,563 914,417 813,366
TOTAL LIABILITIES AND FUND BALANCE $ 912,281 $ 62,977 $ 116,635 $ 1,091,893 $ 920,469
52
CITY OF SOUTHLAKE,TEXAS
DEBT SERVICE FUND
COMBINING STATEMENT OF REVENUES,EXPENDITURES
SEPTEMBER 30,1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR THE YEAR ENDED SEPTEMBER 30,1998
Southlake Tax
Parks Increment
General Development Financing Crime Totals
Obligation Corporation District Control 1999 1998
Pop t Revenues:
Taxes $ 2,201,086 $ $ $ $ 2,201,086 $ 2,728,576
Interest and miscellaneous 37,956 11,550 49,506 85,935
Total revenues 2,239,042 11,550 2,250,592 2,814,511
Expenditures:
Debt Service
Principal 1,428,432 215,000 1,643,432 1,266,750
Interest and fiscal charges 1,106,889 502,070 127,408 1,736,367 1,261,644
Total expenditures 2,535,321 717,070 127,408 3,379,799 2,528,394
Excess(deficiency)of revenues
over expenditures (296,279) (705,520) (127,408) (1,129,207) 286,117
Other financing sources(uses)
Operating transfers in 708,937 737,896 90,563 127,408 1,664,804 675,407
Operating transfers out (434,546) (434.546) (820,128)
Total other financing
sources(uses) 274,391 737,896 90,563 127,408 1,230,258 (144.721)
Excess(deficiency)of revenues
and other sources over
expenditures and other uses (21,888) 32,376 90,563 101,051 141,396
Fund balance at
beginning of year 782,765 30,601 813,366 671,970
Fund balance at
end la year $ 760,877 $ 62,977 $ 90,563 $ $ 914,417 $ 813,366
Mw
53
i
CITY OF SOUTHLAKE, TEXAS
GENERAL OBLIGATION DEBT SERVICE FUND
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR THE YEAR ENDED SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
Budget Actual _(Unfavorable) Actual
Revenues:
Taxes $ 2,401,209 $ 2,201,086 $ (200,123) $ 2,728,576
Interest and miscellaneous 35,750 37,956 2,206 67,892
Total revenues 2,436,959 2,239,042 (197,917) 2,796,468
Expenditures:
Debt service
Principal 1,996,582 1,428,432 568,150 1,061,750
Interest and fiscal charges 2,063,810 1,106,889 956,921 814,351
Total expenditures 4,060,392 2,535,321 1,525,071 1,876,101
Excess (deficiency)of revenues
over expenditures (1,623,433) (296,279) 1,327,154 920,367
Other financing sources (uses)
Operating transfers in 1,126,687 708,937 (417,750) 23,595
Operating transfers out (434,546) (434,546) (820,128)
Total other financing
sources (uses) 1,126,687 274,391 (852,296) (796,533)
Excess (deficiency)of revenues
and other sources over
expenditures and other uses (496,746) (21,888) 474,858 123,834
Fund balance at
beginning of year 782,765 782,765 658,931
Fund balance at
end of year $ 286,019 $ 760,877 $ 474,858 $ 782,765
54
CITY OF SOUTHLAKE,TEXAS
SOUTHLAKE PARKS DEVELOPMENT CORPORATION DEBT SERVICE FUND
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR THE YEAR ENDED SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
Budget Actual (Unfavorable) Actual
Revenues
Miscellaneous $ 14,000 $ 11,550 $ (2,450) $ 18,043
Expenditures
Debt service
Principal 215,000 215,000 205,000
Interest and fiscal charges 524,896 502,070 22,826 447,293
PP
Total expenditures 739,896 717,070 22,826 652,293
ir Excess (deficiency)of
revenues over expenditures 725,896 (705,520) 20,376 (634,250)
Other financing sources
Operating transfers in 737,896 737,896 651,812
Total other financing sources 737,896 737,896 651,812
1' Excess of revenues and other
sources over expenditures
and other uses 12,000 32,376 20,376 17,562
Fund balance at beginning of year 30,601 30,601 13,039
Fund balance at end of year $ 42,601 $ 62,977 $ 20,376 $ 30,601
M�
+
6
66
55
No
CITY OF SOUTHLAKE,TEXAS
TAX INCREMENT FINANCING DISTRICT
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR THE YEAR ENDED SEPTEMBER 30, 1998
1999 1998
Variance-
Favorable
Budget Actual (Unfavorable) Actual
Other financing sources
Operating transfers in $ $ 90,563 $ 90,563 $
Excess of revenues and other
sources over expenditures
and other uses 90,563 90,563
Fund balance at beginning of year
k
Fund balance at end of year $ $ 90,563 $ 90,563 $
56
CITY OF SOUTHLAKE,TEXAS
CRIME CONTROL DEBT SERVICE FUND
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR THE YEAR ENDED SEPTEMBER 30, 1998
�r
1999 1998
Variance-
Favorable
Budget Actual (Unfavorable) Actual
Expenditures:
Debt service
Interest and fiscal charges 127,408 (127,408)
Total expenditures 127,408 (127,408)
Excess(deficiency)of revenues
over expenditures (127,408) (127,408)
Other financing sources (uses)
Operating transfers in 127,408 127,408
Total other financing
sources (uses) 127,408 127,408
Excess (deficiency)of revenues
and other sources over
expenditures and other uses
Fund balance at
beginning of year
Fund balance at
end of year $ $ $ $
IF
Ilia
57
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1
i
1
1
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1
1
i
1
58 �
oil
Ir
6 CAPITAL PROJECTS FUND
IF General Capital Projects - Established to account for the financing and construction of
6 governmental fund type capital projects.
Southlake Parks Development Capital Projects - Established to account for the financing
and construction of park projects of the Southlake Parks Development Corporation.
Tax Increment Finance District— Established to account for the financing and construction
of park projects of the Southlake Parks Development Corporation.
Crime Control — Established to account for the financing and construction of park projects
of the Southlake Parks Development Corporation.
6
L
t
59
f
CITY OF SOUTHLAKE,TEXAS
CAPITAL PROJECTS FUND
COMBINING BALANCE SHEET
SEPTEMBER 30,1999
WITH COMPARATIVE TOTALS FOR SEPTEMBER 30,1998
Southlake Tax
General Parks Increment
Capital Development Financing Crime Totals
Projects Corporation District Control 1999 1998
ASSETS
Cash and investments,at cost $ 8,143,166 $ 2,984,221 $ 2,194,302 $ 845,078 $ 14,166,767 $ 9,764,620
TOTAL ASSETS $ 8,143,166 $ 2,984,221 $ 2,194,302 $ 845,078 $ 14,166,767 $ 9,764,620
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts payable $ 148,743 $ 13,589 $ $ $ 162,332 $ 220,778
Total liabilities 148,743 13,589 162,332 220,778
Fund balance
Reserved for capital projects 7,994,423 2,970,632 2,194,302 845,078 14,004,435 9.543,842
Total fund balance 7,994,423 2,970,632 2,194,302 845,078 14,004,435 9,543,842
TOTAL LIABILITIES AND FUND BALANCE $ 8,143,166 $ 2,984,221 $ 2,194,302 $ 845,078 $ 14,166,767 $ 9,764,620
60
CITY OF SOUTHLAKE,TEXAS
CAPITAL PROJECTS FUND
COMBINING STATEMENT OF REVENUES,EXPENDITURES
AND CHANGES IN FUND BALANCE
FOR THE YEAR ENDED SEPTEMBER 30,1999
WITH COMPARATIVE ACTUAL AMOUNTS FOR THE YEAR ENDED SEPTEMBER 30,1998
Southlake Tax
General Parks Increment
Capital Development Financing Crime Totals
Obligation Corporation District Control 1999 1998
Revenues
Developer contributions $ 515,311 $ $ $ $ 515,311 $ 502,236
Interest and miscellaneous 346,949 160,056 66,781 573,786 695,150
Total revenues 862,260 160,056 66,781 1,089,097 1,197,386
Expenditures
Capital improvements 5,411,012 5,025,000 1,305,962 3,418,702 15,160,676 6,296,013
Total expenditures 5,411,012 5,025,000 1,305,962 3,418,702 15,160,676 6,296,013
Excess(deficiency)of revenues
over expenditures (4,548,752) (4,864,944) (1,305,962) (3,351,921) (14,071,579) (5,098,627)
Other financing sources(uses)
Operating transfers in 500,000 500,000 550,000
Bond proceeds 5,946,049 4,388,860 3,500,264 4,196,999 18,032,172 4,072,771
Total other financing
sources(uses) 5,946,049 4,888,860 3,500,264 4,196,999 18,532,172 4,622,771
Excess(deficiency)of revenues
and other sources over
expenditures 1,397,297 23,916 2,194,302 845,078 4,460,593 (475,856)
Fund balance at
beginning of year 6,597,126 2,946,716 9,543,842 10,019,698
Fund balance at
end of year $ 7,994,423 $ 2,970,632 $ 2,194,302 845,078 $ 14,004,435 $ 9,543,842
61
f
62
ENTERPRISE FUND
The Water and Sewer Enterprise Fund - was established to account for the provision of
water and sewer services. All activities necessary to provide such services are accounted
for in this fund, including, but not limited to, administration, operations, maintenance,
financing and related debt service and billing and collections.
x
I
ter
63
CITY OF SOUTHLAKE,TEXAS
WATER AND SEWER ENTERPRISE FUND
COMPARATIVE BALANCE SHEETS
SEPTEMBER 30, 1999 AND 1998
1999 1998
ASSETS
Cash and cash equivalents $ 4,165,862 $ 2,753,274
Receivables(net of allowance for
estimated uncollectibles)
Accounts 1,705,587 1,614,217
Unbilled receivables 796,879 409,176
Special assessments 63,131 54,516
Prepaid expenses 15,710 6,519
Restricted cash and investments
Revenue bond debt service 353,399 491,456
Revenue bond construction 13,241,068 11,138,901
Customer deposits 88,350 91,700
Bond issue costs, net of amortization 547,597 351,207
Capacity rights 8,775,964 8,955,065
Construction-in-progress 1,526,520 2,992,151
Fixed assets,net of accumulated depreciation 44,966,566 34,632,127
TOTAL ASSETS $ 76,246,633 $ 63,490,309
LIABILITIES AND FUND EQUITY
Liabilities
Accounts payable $ 2,332,127 $ 2,380,429
Accrued liabilities 41,331 50,105
Accrued interest 337,515 222,981
Deferred revenue 564,484 555,765
Current portion of general obligation debt 688,413 350,800
Current portion of contract obligation debt 478,614 445,158
Payable from restricted assets
Current portion of revenue bonds 347,000 672,800
Accrued interest 76,027
Customer deposits 88,350 91,700
Revenue bonds-noncurrent 4,610,000 4,606,200
Contract revenue obligations 9,729,906 10,208,520
General obligation bonds 24,820,787 15,269,200
Deferred refunding amount (36,015) (85,911)
Total liabilities 44,002,512 34,843,774
Fund equity
Contributed capital 25,358,226 22,926,109
Retained earnings 6,885,895 5,720,426
Total fund equity 32,244,121 28,646,535
TOTAL LIABILITIES AND FUND EQUITY $ 76,246,633 $ 63,490,309
64
CITY OF SOUTHLAKE,TEXAS
WATER AND SEWER ENTERPRISE FUND
COMPARATIVE STATEMENTS OF REVENUES, EXPENSES
AND CHANGES IN RETAINED EARNINGS
FOR THE YEARS ENDED SEPTEMBER 30, 1999 AND 1998
1999 1998
Operating revenues
Water, sewer and garbage $ 10,070,874 $ 8,708,872
Service fees 262,060 312,173
Other miscellaneous revenues 123,987 219,211
Total operating revenues 10,456,921 9,240,256
Operating expenses
Personnel services 956,112 915,310
Contractual services 562,326 537,565
Lease payments 929 2,104
Supplies 30,863 24,220
Utilities 3,657,462 3,607,811
Administrative 27,332 35,365
Maintenance 851,167 605,635
Professional benefits 27,197 29,969
Depreciation 1,885,279 1,544,044
Total operating expenses 7,998,667 7,302,023
Operating income 2,458,254 1,938,233
Non-operating revenue (expense)
Interest income 1,033,658 630,922
Interest expense (1,920,429) (1,579,931)
Total non-operating revenue (expense) (886,771) (949,009)
Net income before
rr operating transfers 1,571,483 989,224
11110
Operating transfers
Operating transfers in 1,276,989
Operating transfers out (817,777) (1,126,862)
Total operating transfers (817,777) 150,127
Net income(loss) 753,706 1,139,351
Add back depreciation on contributed assets 411,763 385,354
Retained earnings at beginning of year 5,720,426 4,195,721
Retained earnings at end of year $ 6,885,895 $ 5,720,426
65
CITY OF SOUTHLAKE, TEXAS
WATER AND SEWER ENTERPRISE FUND
COMPARATIVE STATEMENTS OF CASH FLOWS
YEARS ENDED SEPTEMBER 30, 1999 AND 1998
1999 1998
CASH FLOWS FROM OPERATING ACTIVITIES:
Cash received from customers and users $ 9,965,883 $ 8,770,700
Cash payments to suppliers (5,214,824) (4,028,703)
Cash payments to employees (956,112) (747,146)
Net cash provided by
operating activities 3,794,947 3,994,851
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES:
Capital expenditures (8,735,052) (8,655,794)
Principal payments on bonds, notes
and capital lease obligations (1,117,958) (725,166)
Proceeds from sale of bonds 10,014,127 9,075,000
Proceeds from sale of asset
Interest paid (1,881,922) (1,450,831)
Capital contribution 1,083,325 3,358,054
Net cash provided by(used for)capital
and related financing activities (637,480) 1,601,263
CASH FLOWS FROM NON-CAPITAL FINANCING ACTIVITIES:
Cash received from other funds 1,276,989
Cash paid to other funds (817,777) (1,126,862)
Net cash provided by(used for)non-capital
and related financing activities (817,777) 150,127
CASH FLOWS FROM INVESTING ACTIVITIES:
Interest received 1,033,658 630,922
Net increase in cash
and cash equivalents 3,373,348 6,377,163
Cash and cash equivalents at the
beginning of year 14,475,331 8,098,168
Cash and cash equivalents at the
end of year $ 17,848,679 $ 14,475,331
66
CITY OF SOUTHLAKE TEXAS
WATER AND SEWER ENTERPRISE FUND
COMPARATIVE STATEMENTS OF CASH FLOWS
YEARS ENDED SEPTEMBER 30, 1999 AND 1998
1999 1998
RECONCILIATION OF CASH AND CASH
EQUIVALENTS OF STATEMENT OF CASH
FLOWS TO THE BALANCE SHEET:
Current assets $ 4,165,862 $ 2,753,274
Restricted assets 13,682,817 11,702,423
Cash and cash equivalents at
the end of the year $ 17,848,679 $ 14,455,697
RECONCILIATION OF OPERATING
INCOME TO NET CASH PROVIDED
BY OPERATING ACTIVITIES:
Operating income $ 2,458,254 $ 1,938,233
Adjustments to reconcile operating
income to net cash provided by
operating activities:
Depreciation 1,885,279 1,544,044
Decrease (increase) in assets
Receivable (487,688) (404,562)
Prepaid (9,191) (6,122)
Increase (decrease) in liabilities
Payables and accruals (48,357) 913,658
Customer deposits (3,350) 9,600
Net cash provided by
operating activities $ 3,794,947 $ 3,994,851
NONCASH INVESTING, CAPITAL,
AND FINANCING ACTIVITIES:
During the fiscal year ended September 30, 1999 and 1998 the estimated value of water
and sewer infrastructure contributed by developers was $1,760,555 and $1,984,317,
respectively.
67
1
1
1
1
1
1
1
1
i
1
1
1
i
1
68 �
s
FIDUCIARY FUNDS-AGENCY
Established to account for assets held by the City as an agent for individuals, private
organizations,other governments, and other funds.
Municipal Cash Escrow Fund -established to account for funds held in escrow until ultimate
disposition.
69
CITY OF SOUTHLAKE, TEXAS
CASH ESCROW-AGENCY FUND
COMPARATIVE BALANCE SHEET
SEPTEMBER 30, 1999 AND 1998
ASSETS 1999 1998
Cash $ 45,497 $ 45,831
TOTAL ASSETS $ 45,497 $ 45,831
LIABILITIES
Liabilities
Accounts payable $ 45,497 $ 45,831
TOTAL LIABILITIES $ 45,497 $ 45,831
70
CITY OF SOUTHLAKE, TEXAS
AGENCYFUND
COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FOR THE YEAR ENDED SEPTEMBER 30, 1999
Balance at Balance at
IF Beginning End
Cash Escrow of Year Additions Deletions of Year
ASSETS
Cash $ 45,831 $ 14,666 $ 15,000 $ 45,497
TOTAL ASSETS $ 45,831 $ 14,666 $ 15,000 $ 45,497
LIABILITIES
Accounts payable $ 45,831 $ 14,666 $ 15,000 $ 45,497
TOTAL LIABILITIES $ 45,831 $ 14,666 $ 15,000 $ 45,497
Totals
ASSETS
Cash $ 45,831 $ 14,666 $ 15,000 $ 45,497
TOTAL ASSETS $ 45,831 $ 14,666 $ 15,000 $ 45,497
LIABILITIES
Accounts payable $ 45,831 $ 14,666 $ 15,000 $ 45,497
TOTAL LIABILITIES $ 45,831 $ 14,666 $ 15,000 $ 45,497
71
i
e
f
i
72 �
GENERAL FIXED ASSET ACCOUNT GROUP
x'. Established to account for fixed assets not used in proprietary fund operations.
r'
73
CITY OF SOUTHLAKE,TEXAS
SCHEDULE OF GENERAL FIXED ASSETS-BY SOURCE
SEPTEMBER 30, 1999 AND 1998
1999 1998
General fixed assets
Land and improvements $ 17,110,311 $ 8,465,052
Buildings and improvements 1,793,031 1,663,661
Equipment 7,839,556 6,198,170
Construction in progress 1,305,962
Total general fixed assets $ 28,048,860 $ 16,326,883
Investment in general fixed assets
Capital projects funds $ 17,410,597 $ 7,448,467
General and other fund revenues 9,798,854 8,039,007
Gifts 839,409 839,409
Total investment in
general fixed assets $ 28,048,860 $ 16,326,883
74
CITY OF SOUTHLAKE,TEXAS
SCHEDULE OF CHANGES IN GFA BY FUNCTION AND ACTIVITY
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
General Fixed General Fixed
Assets Assets
October 1, September 30,
Function and Activity 1998 Additions Deductions 1999
General government $ 10,301,309 $ 2,036,648 $ $ 12,337,957
Public safety 3,631,586 4,012,048 7,643,634
Public works 2,393,988 5,673,281 8,067,269
1
Total general
_ fixed assets $ 16,326,883 $ 11,721,977 $ - $ 28,048,860
General Public Public
Government Safety Works Total
Land and improvements $ 8,465,052 $ 3,418,702 $ 5,226,557 $ 17,110,311
Buildings and improvements 1,093,532 35,523 663,976 1,793,031
Equipment 1,473,411 4,189,409 2,176,736 7,839,556
Construction in progress 1,305,962 1,305,962
Total $ 12,337,957 $ 7,643,634 $ 8,067,269 $ 28,048,860
OF
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75
a
GENERAL LONG-TERM DEBT ACCOUNT GROUP
Established to account for long-term liabilities of governmental fund types.
77
CITY OF SOUTHLAKE,TEXAS
COMBINING SCHEDULE OF GENERAL LONG-TERM DEBT
SEPTEMBER 30,1999 AND 1998
Southlake Tax
City Parks Increment
Of Development Financing Crime Totals
Southlake Corporation District Control 1999 1998
ASSETS
Amount available in
debt service fund $ 760,877 $ 62,977 $ 90,563 $ $ 914,417 $ 813,366
Amount to be provided for
retirement of general
long-term debt 24,584,202 13.047,023 3,519,437 4,275,000 45,425,662 27,832,964
TOTAL ASSETS $ 25,345,079 $ 13,110,000 $ 3,610,000 $ 4,276,000 $ 46,340,079 $ 28.646,330
LIABILITIES AND FUND BALANCE
Liabilities
Other accrued liabilities $ 268,742 $ $ $ $ 268,742 $ 213,543
General obligation bonds 24,947,405 24,947,405 19,151,137
Governmental revenue bonds 13,110,000 3,610,000 4,275,000 20,995,000 8,670,000
Note payable 434,700
Lease obligation 128,932 128,932 176,950
TOTAL LIABILITIES AND FUND BALANCE $ 25,345,079 $ 13,110,000 $ 3,610,000 $ 4,275,000 $ 46,340,079 $ 28,646,330
Y
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STATISTICAL SECTION
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No Text
or
Table 1
CITY OF SOUTHLAKE, TEXAS
GENERAL GOVERNMENTAL EXPENDITURES BY FUNCTION (1)
LAST TEN FISCAL YEARS
Fiscal General Public Public Culture Debt
Year Government Safety Works Recreation Service Total
1990 811,484 1,361,201 680,529 63,023 145,135 3,061,372
1991 1,096,790 1,561,911 969,624 115,996 491,456 4,235,777
im
1992 1,008,762 1,698,334 1,028,117 105,999 554,076 4,395,288
>
it 1993 1,148,373 1,819,748 1,347,733 154,220 654,983 5,125,057
Ir 1994 1,451,195 2,224,631 1,905,298 834,875 1,048,735 7,464,734
1995 1,599,726 2,902,802 2,151,499 625,811 1,488,101 8,767,939
IF
6 1996 2,165,237 3,371,516 2,000,099 885,560 1,874,426 10,296,838
IR 1997 2,893,743 4,990,258 2,532,241 1,083,636 2,584,380 14,084,258
16 1998 2,854,205 6,046,755 3,002,658 1,406,630 2,528,394 15,838,642
1999 3,897,578 6,698,852 3,156,342 1,338,938 3,379,799 18,471,509
(1) Includes general, special revenue and debt service funds.
91
79
CITY OF SOUTHLAKE, TEXAS
GENERAL GOVERNMENTAL REVENUES BY SOURCE(1)
LAST TEN FISCAL YEARS
Charges
Fiscal License and Inter- for
Year Taxes Permits Governmental Service
1990 2,832,666 435,338 34,159
1991 3,141,496 557,685 36,980
1992 3,528,904 889,834 47,540
1993 3,923,694 1,399,738 60,328
1994 4,704,511 1,879,960 56,225
1995 5,873,527 2,060,824 109,093
1996 7,403,105 2,765,297 222,052
1997 9,567,761 2,669,674 354,555
1998 11,833,715 3,033,756 55,524 590,950
1999 15,402,701 2,169,001 64,623 732,330
(1) Includes general, special revenue and debt service funds.
80
Table 2
r�•
Fines
and
Forfeitures Interest Miscellaneous Total
240,819 54,155 214,319 3,811,456
233,650 66,655 214,826 4,251,292
207,499 78,736 49,771 4,802,284
181,029 72,105 48,447 5,685,341
i
235,591 141,157 44,768 7,062,212
274,154 202,749 86,671 8,607,018
435,537 242,047 155,011 11,223,049
509,328 310,709 183,994 13,596,021
PR 630,645 296,840 238,847 16,680,277
6
704,564 460,145 238,076 19,771,440
6
6
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81
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Table 3
CITY OF SOUTHLAKE, TEXAS
GENERAL GOVERNMENTAL TAX REVENUES BY SOURCE
LAST TEN FISCAL YEARS
Fiscal Property Sales Franchise
Year Tax Tax Tax Total
1990 2,214,229 396,106 222,331 2,832,666
1991 2,437,704 448,149 255,643 3,141,496
1992 2,739,250 510,035 279,619 3,528,904
1993 2,981,048 636,737 305,909 3,923,694
1994 3,253,742 1,050,732 400,037 4,704,511
1995 3,841,660 1,553,234 478,633 5,873,527
1996 4,678,411 2,217,941 506,753 7,403,105
1997 5,769,120 2,896,524 902,117 9,567,761
1998 6,699,540 4,250,304 883,871 11,833,715
1999 8,261,921 6,040,820 1,099,960 15,402,701
82
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83
CITY OF SOUTHLAKE, TEXAS
PROPERTY TAX LEVIES AND COLLECTIONS
LAST TEN FISCAL YEARS
Percent of
Current Current
Fiscal Total Tax Tax Taxes
Year Levy Collections Collected
1990 2,073,532 1,994,738 96.2%
1991 2,351,578 2,273,970 96.7%
1992 2,616,064 2,532,650 96.8%
1993 2,819,036 2,750,688 97.6%
1994 3,117,067 3,052,068 97.9%
1995 3,709,231 3,637,798 98.1%
1996 4,525,254 4,438,525 98.1%
1997 5,520,772 5,453,696 98.8%
1998 6,552,641 6,468,688 98.7%
1999 8,061,715 8,007,124 99.3%
84
Table 4
Ratio of
Total Tax Ratio of
Delinquent Total Collections Outstanding Delinquent
Tax Tax to Total Delinquent Taxes to
Collections Collections Tax Levy Taxes Tax Levy
155,581 2,150,319 103.7% 124,573 6.0%
fi 98,741 2,372,710 100.9% 148,423 6.3%
158,762 2,691,412 102.9% 226,641 8.6%
187,497 2,938,185 104.2% 227,347 8.1%
144,953 3,197,021 102.5% 228,641 7.3%
141,935 3,779,733 101.9% 299,502 8.1%
172,594 4,611,119 101.9% 249,972 5.5%
313,482 5,767,178 104.5% 197,055 3.6%
140,977 6,609,665 100.9% 256,330 3.9%
127,559 8,134,683 100.9% 254,808 3.2%
6
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85
CITY OF SOUTHLAKE,TEXAS
ASSESSED AND ESTIMATED ACTUAL VALUE OF PROPERTY (1)
LAST TEN FISCAL YEARS
Real Property Personal Property
Fiscal Appraised Estimated Appraised Estimated
Year Value Actual Value Value Actual Value
1990 543,169,381 543,169,381 72,588,603 72,588,603
1991 552,014,969 552,014,969 44,965,062 44,965,062
1992 588,334,515 588,334,515 67,074,291 67,074,291
1993 628,337,955 628,337,955 70,090,921 70,090,921
1994 694,563,697 694,563,697 71,821,835 71,821,835
1995 858,972,160 858,972,160 67,990,372 67,990,372
1996 1,049,674,955 1,049,674,955 93,004,090 93,004,090
1997 1,276,046,973 1,276,046,973 100,391,400 100,391,400
1998 1,527,808,878 1,527,808,878 98,810,704 98,810,704
1999 1,940,420,847 1,940,420,847 198,437,555 198,437,555
(1) Total appraised value from State Property Tax Board "City Report of Property Value"for
1989,through 1995. -3
86
Table 5
Ratio of Total
Assessed
Exemptions Total (2) Value To
Real Assessed Estimated Total Estimated
Property Value Actual Value Actual Value
84,566,399 531,191,585 531,191,585 100%
81,561,571 515,418,460 515,418,460 100%
84,645,745 570,763,061 570,763,061 100%
87,967,170 610,461,706 610,461,706 100%
83,827,771 682,557,761 682,557,761 100%
106,176,622 820,785,910 820,785,910 100%
76,130,076 1,066,548,969 1,066,548,969 100%
76,207,216 1,300,231,157 1,300,231,157 100%
78,150,997 1,548,468,585 1,548,468,585 100%
92,773,075 2,046,085,327 2,046,085,327 100%
87
CITY OF SOUTHLAKE, TEXAS
PROPERTY TAX RATES
DIRECT AND OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS
TAX RATES (PER$100 ASSESSED VALUATION):
Fiscal City of Southlake
Year General Debt Total
1990 .3583 .0299 .3882
1991 .3675 .0775 .4450
1992 .31985 .13515 .4550
1993 .32232 .13268 .4550
1994 .30132 .15368 .4550
1995 .27285 .17615 .4490
1996 .26290 .15910 .4220
1997 .24962 .17238 .4220
1998 .24739 .17461 .4220
1999 .30763 .11437 .4220
Ad valorem Tax Limitation
The City of Southlake,Texas, has the power to levy taxes to the extent of the constitutional
limit permitted by the State of Texas.
Due Date of Current Taxes
Full payment of taxes is due on or before January 31 st.
Penalties for Delinquents
Failure to make full payment before February 1 st causes the tax to become delinquent
immediately. Delinquent taxes are subject to a penalty in accordance with the
State Property Tax Code 33.01.
88
Table 6
Junior School Hospital
College District District County Total
.03274 .92 .153 .1816 1.67554
.03472 1.01 .17747 .19606 1.86325
.0384 1.425 .20582 .23673 2.36095
.04392 1.6295 .22910 .27188 2.6294
.04671 1.6295 .24210 .27188 2.64519
.05651 1.6295 .24464 .27187 2.65152
.05500 1.7400 .24000 .26700 2.72400
.05772 1.7400 .23407 .26484 2.71863
.05769 1.7400 .23407 .26484 2.71860
.10641 1.7400 .23407 .26484 2.76732
89
a
Table 7
CITY OF SOUTHLAKE
PRINCIPAL TAXPAYERS
Ten Largest Taxpayers
9
1998 % of Total
Taxable Taxable
Assessed Assessed
Names of Taxpayer Nature of Property Valuation Valuation
MTP, Etal Office Buildings $ 175,825,392 9.20%
IBM Corporation Office Buildings 37,802,009 1.98%
Levi Strauss Office Buildings 15,324,803 0.80%
Texas Utilities Electric Co. Utility 14,628,741 0.77%
Wal-Mart Retail Shopping Center 13,698,222 0.72%
Home Depot USA Inc. Retail Shopping Center 12,378,803 0.65%
Western Timarron, LP Real Estate 9,225,378 0.48%
OTR/Regency TX Realty Holdings Real Estate 9,195,223 0.48%
Sabre Group, Inc. Office Buildings 5,488,099 0.29%
Albertson's Retail Shopping Center 5,248,961 0.27%
$ 298,815,631 15.64%
90
Table 8
CITY OF SOUTHLAKE, TEXAS
SPECIAL ASSESSMENT BILLINGS AND COLLECTIONS
LAST TEN FISCAL YEARS
Fiscal Special Assessment Special Assessment
Year Billings Collections
1990 $150,456 $ 60,342
1991 0 34,748
1992 0 8,191
1993 0 4,644
1994 0 6,101
1995 0 3,534
1996 11,700 2,752
1997 20,800 12,640
1998 22,100 30,486
1999 29,900 27,290
91
CITY OF SOUTHLAKE TEXAS Table 9
COMPUTATION OF LEGAL DEBT MARGIN
SEPTEMBER 30, 1999
Funded Debt Limitation
No direct funded debt limitation is imposed on the City under current state law or the City's Home
Rule Charter. Article XI, Section 5, of the Texas Constitution as applicable to the City, and limits its
maximum ad valorem tax rate to $2.50 per $100 assessed valuation for all City purposes. The City
operates under a Home Rule Charter,which adopts the constitutional provisions.
92
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CITY OF SOUTHLAKE, TEXAS
RATIO OF NET GENERAL OBLIGATION BONDED DEBT
TO ASSESSED VALUE AND NET GENERAL OBLIGATION BONDED DEBT PER CAPITA
LAST TEN FISCAL YEARS
Fiscal Assessed Gross Bonded
Year Population (1) Value (2) Debt(3)
1990 7,065 531,191,585 4,761,137
1991 7,409 515,418,460 4,901,137
1992 8,000 570,763,061 5,996,137
1993 8,700 610,461,706 7,256,137
1994 10,400 682,557,761 11,526,137
1995 12,750 820,785,910 10,861,137
1996 14,195 1,066,548,969 12,796,137
1997 16,850 1,300,231,157 15,160,537
1998 19,250 1,548,468,585 19,151,137
1999 21,050 2,046,085,327 24,947,405
(1) Source: North Central Texas Council of Governments.
(2) From Table 5.
(3) Consists of general long term debt(exclusive of component unit debt).
(4) Amount available for repayment of General Obligation Bonds.
94
Table 10
Ratio of Net
Less Debt Net Bonded Net Bonded
Service Bonded Debt to Debt Per
Fund 4 Debt Assessed Value Capita
187,611 4,573,526 0.86 647
113,001 4,788,138 0.92 646
140,125 5,856,012 1.03 732
209,567 7,046,570 1.15 810
293,099 11,233,038 1.64 1,079
367,893 10,493,244 1.28 823
480,555 12,315,582 1.15 868
658,931 14,501,606 1.12 861
782,765 18,368,372 1.19 954
760,877 24,186,528 1.19 1,149
IF
E,
95
Table 11
CITY OF SOUTHLAKE, TEXAS
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION BONDED DEBT
TO TOTAL GENERAL GOVERNMENTAL EXPENDITURES
LAST FISCAL TEN YEARS
Total Ratio of
Total General Debt Service To
Fiscal Debt Governmental General Governmental
Year Principal Interest Service Expenditures Expenditures
1990 55,000 90,135 145,135 3,062,476 4.74
1991 60,000 433,444 493,444 4,235,777 11.65
1992 205,000 349,076 554,076 4,395,288 12.61
1993 240,000 414,983 654,983 5,125,057 12.78
1994 470,000 578,735 1,048,735 7,464,734 14.05
1995 715,000 773,101 1,488,101 8,767,939 16.97
1996 908,600 581,494 1,490,094 10,296,838 14.47
1997 947,350 726,766 1,674,116 14,084,258 11.89
1998 1,061,750 814,351 1,876,101 15,838,642 11.85
1999 1,643,432 1,736,367 3,379,799 18,471,509 18.30
96
n1 Table 12
CITY OF SOUTHLAKE,TEXAS
COMPUTATION OF DIRECT AND OVERLAPPING BONDED DEBT
GENERAL OBLIGATION BONDS
SEPTEMBER 30, 1999
Net General Percentage Amount
Obligation Applicable Applicable
Bonded Debt to to
Jurisdiction Outstanding Government Government
Direct:
City of Southlake $24,186,528 100.00% $24,186,528
Overlapping:
Carroll ISD 89,789,702 65.58% 58,884,087
Grapevine-
Colleyville ISD 262,755,813 0.8% 2,102,047
Keller ISD 223,749,318 3.75% 8,390,599
Northwest ISD 44,028,984 0.68% 299,397
Denton County 110,322,571 0.04% 44,129
Tarrant County 141,075,000 1.21% 1,707,008
Tarrant County
Hospital District 20,244,977 1.21% 244,964
Tarrant County
Junior College 92,585,000 1.21% 1,120,279
$96,979,037
1
97
CITY OF SOUTHLAKE,TEXAS
REVENUE BOND COVERAGE
WATER AND SEWER AUTHORITY
LAST TEN FISCAL YEARS
Net Revenue
Fiscal Gross Operating Available for
Year Revenues Expenses Debt Service
1990 1,962,254 918,119 1,044,135
1991 2,474,550 1,458,603 1,015,947
1992 2,489,153 1,363,011 1,126,142
1993 3,753,353 2,197,052 1,556,301
1994 4,484,464 2,645,031 1,839,433
1995 5,494,841 3,105,848 2,388,993
1996 7,107,951 4,914,336 2,193,615
1997 7,436,586 4,804,626 2,631,960
1998 9,792,330 5,757,979 4,034,351
1999 11,490,579 6,113,388 5,377,191
98
116 Table 13
L
IF
6
Principal Interest Total Coverage
154,375 275,092 429,467 2.43
r
30,000 685,395 715,395 1.42
172,464 551,802 724,266 1.55
200,920 595,074 795,994 1.95
214,330 647,386 861,716 2.13
267,740 824,195 1,091,935 2.19
231,000 1,344,471 1,575,471 1.39
550,928 1,080,293 1,631,221 1.61
753,302 1,579,931 2,333,233 1.73
1,117,958 1,920,429 3,038,387 1.77
, . 99
Table 14
CITY OF SOUTHLAKE,TEXAS
DEMOGRAPHIC STATISTICS
LAST TEN FISCAL YEARS
(2)
Per (3) (4)
Fiscal (1) Capita School Unemployment
Year Population Income Enrollment Rate
1989 6,500 14,560 1,757 5.6
1990 7,065 22,844 1,797 5.3
1991 7,409 23,300 1,957 6.6
1992 8,000 23,770 2,456 6.9
1993 8,700 24,388 2,950 5.6
1994 10,400 25,266 3,081 5.1
1995 12,750 25,771 4,155 4.6
1996 14,195 26,493 4,700 3.9
1997 16,850 27,182 5,256 3.6
1998 19,250 29,085 5,850 3.3
1999 21,050 31,120 5,539 3.1
(1)Source: North Central Texas Council of Governments
(2)Source 1988-1989: Department of Housing and Urban Development. Per Capita income
for the Dallas-Fort Worth metropolitan area.
1990-1998: 1990 census adjusted.
(3)Source: Carroll Independent School District.
(4)Source: Texas Employment Commission Rate is for Tarrant County.
100
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101
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CITY OF SOUTHLAKE,TEXAS
PROPERTY VALUE, CONSTRUCTION AND BANK DEPOSITS
LAST TEN FISCAL YEARS
Property Value(1)
Fiscal
Year Commercial Residential Exemptions Total
1989 80,946,017 435,102,232 78,792,948 437,255,301
1990 137,495,710 478,262,274 84,566,399 531,191,585
1991 121,964,629 475,015,402 81,561,571 515,418,460
1992 133,725,843 521,682,963 84,645,745 570,763,061
1993 129,231,061 569,197,815 87,967,170 610,461,706
1994 132,869,287 633,516,245 83,827,771 682,557,761
1995 149,076,228 745,509,684 73,800,002 820,785,910
1996 178,718,404 963,960,641 76,130,076 1,066,548,969
1997 191,037,921 1,185,400,452 76,207,216 1,300,231,157
1998 241,016,163 1,387,669,845 78,150,997 1,550,535,011
1999 366,076,418 1,772,781,981 92,773,075 2,046,085,324
(1) Assessed value from Table 5.
(2) Source: Southlake Building Inspection Dept.
(3) Source:Texas National Bank; Bank United; Liberty; Norwest
102
Table 15
Commercial Residential
Construction (2) Construction (2)
Number of Number of Bank
Units Value Units Value Deposits(3)
8 1,279,044 44 15,425,915 20,258,307
di 4 368,438 149 26,306,032 21,811,229
3 1,258,350 191 37,508,220 25,663,000
'� 11 3,273,100 326 68,746,550 30,824,364
w 21 1,450,900 477 100,406,032 33,501,000
12 9,309,800 629 140,035,538 37,799,000
21 5,033,100 460 107,208,023 41,691,166
28 14,229,000 691 169,959,810 63,080,238
146 14,340,460 634 162,484,632 91,677,000
152 22,150,057 602 161,877,972 130,473,000
172 14,488,350 441 128,364,686 182,649,000
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