Loading...
1999-08-10 CC Special PacketCOUNCILMEMBERSO SPECIAL CITY COUNCIL WORK SESSIONS TO DISCUSS FY 99-00 BUDGET TUESDAY, AUG. 10, 1999 TUESbAY, AUG. 24, 1999 6-10 pm. 5-10 pm. "(please bring your budget notebooks to these meetings)" City of Southlake, Texas MFM(lR AMnTTX4 August 5, 1999 TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager SUBJECT: City Manager's Notes ■ Note the agenda for the TIRZ Board meeting scheduled for August 10, at 4:30 p.m. and the agenda for the Special City Council meeting at 5:30 p.m. If you have any questions, call Shelli Siemer or me. We will try to have every thing in order so we can stay on schedule and expedite the meeting so that we will have time to concentrate on city budget issues. ■ Landscape Administrator Keith Martin has informed me that approximately 20 dead and declining trees have been marked for removal along Johnson Road due to the hazard they pose to motorists and pedestrians. All but one of the trees is located within the ROW. ■ The next City Council/SPIN Standing Committee meeting will be August 12, at 7:00 p.m., at the Senior Activity Center. ■ The SPIN Executive Committee discussed the request received by Mr. Lamoreaux to remove his property (and surrounding property) from SPIN 1 to SPIN 2. The boundary request will be discussed at the next SPIN Standing Committee meeting, but the Executive Committee believes the boundaries currently established accurately reflect the layout of the City. ■ We have installed two (2) double back flow preventers in order to protect our system, and we will bill Aqua Source for parts and labor. We will be providing our Honorable Mayor and Members of City Council City Manager's Notes August 6, 1999 Page 2 of 4 citizens up north with water service as of the evening of August 6. Debra Drayovitch is preparing a contract, which will include a 2-1 rate to Aqua Source. Several of the citizens want the City as sole supplier and we are looking in to what that will require. ■ The Second Annual North Texas Transportation summit will be held August 18-20 in Irving. Many state officials will be attending, and you may also want to attend. Look for complete information in the next packet or pick up from Kim. ■ Due to the extremely hot whether- I have suggested to staff that we adopt a business/casual dress during this time unless they have an important meeting. ■ Note the attached meeting timeline which includes TIF and budget meetings. August is a very busy month, but September and October should calm down. ■ Southlake Woods/Toll Brothers Development. In April citations were issued and the company was advised they would have to replace the damaged trees by planting seventy (70) trees of 4" size or larger. The project foreman agreed to that arrangement on May 19, 1999. On May 20, 1999 they withdrew the original agreement for the mitigation planting. On May 25, 1999 we issued a certified letter restating our position and advising that no certificates of occupancy would be issued. On July 15, 1999 there was a request for a certificate of occupancy inspection. That request was denied. On August 4 a meeting was conducted and audio taped. The following was agreed to: (1) Toll Brothers will continue to plant two trees per residential lot for all lots within the phase I development (approximately 133 lots); Honorable Mayor and Members of City Council City Manager's Notes August 6, 1999 Page 3 of 4 (2) Toll Brothers will plant one additional tree (above the two trees .already planned) for each residential lot in the current subdivision not yet completed, which is approximately 100 lots; (3) Toll Brothers will plant significant landscape above the minimal requirements around the amenity center; (4) The citations were paid without contest; (5) All future developments will comply with the tree preservation and earth disturbance ordinances. Based upon our original request for the planting of 70 trees, we believe the agreement achieved today enhances the landscape beyond the original expectation. ■ At the budget work sessions, I would like to propose that we look at on going service delivery items, but I want to concentrate on those items that are new programs or projects of Council concern. We will get into discussion of these items after the initial presentation. Please contact the appropriate staff person regarding any area you have concerns or questions about. ■ The property on the northwest corner of Highland and White Chapel was acquired with a renter on the premises. It was my understanding that the renter would vacate at the time of the realignment construction. The construction will take out part of the septic system and sewer will not be easily accessible or inexpensive to acquire. It is my understanding that the house is in disrepair. Additionally, we probably do not want to be landlords for various reasons. We will personally contact Mrs. Richarme about needing to vacate the premises within approximately 45-60 days. If you have any other thoughts, please contact me. Honorable Mayor and Members of City Council City Manager's Notes August 6, 1999 Page 3 of 4 (2) Toll Brothers will plant one additional tree (above the two trees already planned) for each residential lot in the current subdivision not yet completed, which is approximately 100 lots; (3) Toll Brothers will plant significant landscape above the minimal requirements around the amenity center; (4) The citations were paid without contest; (5) All future developments will comply with the tree preservation and earth disturbance ordinances. Based upon our original request for the planting of 70 trees, we believe the agreement achieved today enhances the landscape beyond the original expectation. ■ At the budget work sessions, I would like to propose that we look at on going service delivery items, but I want to concentrate on those items that are new programs or projects of Council concern. We will get into discussion of these items after the initial presentation. Please contact the appropriate staff person regarding any area you have concerns or questions about. ■ The property on the northwest corner of Highland and White Chapel was acquired with a renter on the premises. It was my understanding that the renter would vacate at the time of the realignment construction. The construction will take out part of the septic system and sewer will not be easily accessible or inexpensive to acquire. It is my understanding that the house is in disrepair. Additionally, we probably do not want to be landlords for various reasons. We will personally contact Mrs. Richarme about needing to vacate the premises within approximately 45-60 days. If you have any other thoughts, please contact me. c5'C Upcoming Meeting Timeline Tuesday, August 10, 1999 TIRZ Board Meeting Consideration of TIRZ Project Plan and Financing Plan Special City Council Meeting 1st Reading, Ordinance 752, approving the TIRZ Project Plan and Finance Plan City Council Work Session Budget Work Session Topics • Overview of Budget • City Secretary's Office • Community Services • Planning • Economic Development Tuesday, August 17, 1999 Regular City Council Meeting TIRZ Items —2"d Reading, Ordinance 752, TIRZ Project and Finance Plan - Participation Agreement with CISD and City of Southlake Budget Items — 1st Reading of Budget Tuesday, August 24, 1999 City Council Work Session Budget Work Session Topics • Human Resources • City Manager's Office • Support Services • Finance • Public Safety • Public Works Tuesday, August 31, 1999 Regular City Council Meeting 1" Reading on Ordinance and Public hearing on 1999-2000 budget 1st reading on Tax Levy Ordinance 1st Reading on revisions to 1998-1999 budget Tuesday September 7, 1999 Regular City Council Meeting 2"d Reading on Ordinance & Public hearing on 1999-2000 budget 2"d Reading on Tax Levy Ordinance 2"d Reading on revisions to 1998-1999 budget City of Southlake, Texas SPECIAL CITY COUNCIL WORK SESSIONS TO DISCUSS FY99-00 ANNUAL BUDGET: LOCATION: 667 North Carroll Avenue, Southlake, Texas City Council Chambers in City Hall DATE AND TIME: Tuesday, August 10, 1999 6:00 —10:00 p.m. Tuesday, August 24, 1999 5:00 —10:00 p.m. AGENDA: 1. Call to order. 2. Discussion: Proposed FY 1999 — 2000 Annual Operating Budget 3. Recess and continue meeting to 5:00 p.m., August 24, 1999 4. Reconvene and continue discussion on the Proposed FY Arunual Oneratin- B udget. 5. Consider placing a proposal to adopt the tax rate and hold a public hearing on the tax rate, on the agenda of the August 31, 1999 Special City Council meeting. 6. Adjourn. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at City Hall, 667 North Carroll Avenue, and the Administrative Offices, 1725 East Southlake Boulevard, Southlake, Texas, on Friday,,�at 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. ��`��.••"'""'•••'y�''% Sandra L. LeGrand City Secretary If you plan to attend this public meeting and Piave a disability that requires special needs, please advise the City Secretary 48 hours in advance at 481-5581, extension 704, and reasonable accommodations will be made to assist you. LACity Shared\AGENDAS\cc081099agn.doc CITY COUNCIL BUDGET WORKSESSION Tuesday, August 10, 1999 6:00 p.m. Welcome and Introductory Remarks BC 6:30 p.m. Overview of Budget BC Revenue Projections Status of Divisions excluding new requests Pay Plan Increases New Requests by Division 7:15 p.m. Community Services KH Parks - Library Services 8:45 p.m. Public Works RH Streets & Drainage Water/Wastewater 10:00 p.m. Adjourn im CITY COUNCIL BUDGET WORKSESSION Tuesday, August 24, 1999 5:00 p.m. Welcome and Introductory remarks 5:15 p.m. Division Budget Reviews 5:15 — 5: 45 City Secretary Human Resources City Manager's Office 5:45 — 6:30 Support Services 6:30 — 7:00 Finance Municipal Court Teen Court 7:00 — 7:15 Break 7:15 — 8:45 Department of Public Safety Fire Services Police Services DPS Support Services Building Inspections 8:45 — 9:15 Planning 9:15 — 9:45 Economic Development 10:00 p.m. Adjourn SL LS BC SKY/JK LM SL MB GW KG GL or City of Southlake, Texas SPECIAL CITY COUNCIL MEETING: LOCATION: 667 North Carroll Avenue, Southlak , _ City Council Chambers in City Hall DATE AND TIME: Tuesday, August 10, 1999 5:30 p.m. AGENDA: 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.075, 551.076. Refer to posted list attached hereto and incorporated herein. Executive Session will be held at 5:30 p.m. An Executive Session may also be held, under these exceptions, at any time during the meeting that a need arises for the City Council to seek advice from the City Attorney as to the posted subject matter of this City Council meeting. 1. Section 551.072, Deliberation Regarding Real Property a. Park Land B. Reconvene: Action necessary on items discussed in Executive Session. 3. Ordinance No. 752, 1" Reading, Amending the Project Plan and Financing Plan for Tax Increment Reinvestment Zone Number One, City of Southlake, Texas; and resolving other matters incidental and related thereto. Public hearing set for August 17,1999. 4. Adjourn. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at City Hall, 667 North Carroll Avenue, and the Administrative Offices, 1725 East Southlake Boulevard, Southlake, Texas, on Friday, August 6, 1999 at 6:00 p.m., pursuant to the Tex Government Code, Chapter 551. ���0111 iii111lq/ii,, ,\ 5o U T&4 /'',', -4 Sandra L. LeGrand — VV City Secretary v faxes IJ you plan to attend this public meeting R1W6bility that requires special needs, please advise the City Secretary 48 hours in cince at 481-5581, extension 704, and reasonable accommodations will be made to assist you. Special City Council Meeting August 10, 1999 Page 2 City of Southlake, Texas EXECUTIVE SESSION SECTION 551.071 CONSULTATION WITH ATTORNEY The City Council may conduct a private consultation with its attorney when the City Council seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: Marriam Baloch vs. City of Southlake. January 1999. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. SECTION 551.074 DELIBERATION REGARDING PERSONNEL MATTERS The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. SECTION 551.075 CONFERENCE WITH EMPLOYEES The City Council may confer with one or more employees in a closed meeting to receive information from the employees or to question the employees, but may not deliberate public business or City policy that affects public business. SECTION 551.076 DELIBERATION REGARDING SECURITY DEVICES The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION. M:\WP-FILES\Agendas\ccO8lO99SPEC.doc City of Southlake, Texas MEMORANDUM August 6, 1999 TO: Billy Campbell, City Manager FROM: Shelli Siemer, Assistant to the City Manager SUBJECT: Ordinance No. 752, Amending the Project Plan and Financing Plan for Tax Increment Reinvestment Zone Number One, City of Osuthlake, Texas; and resolving other matters incidental and related thereto. Action Requested: Consideration of Ordinance No. 752, on first reading, to amend the project plan and financing plan for the Southlake Tax Increment Reinvestment Zone. Background Information: This ordinance amends the Project Plan and Financing Plan to reflect the participation of the CISD in the Southlake Tax Increment Reinvestment Zone. The TIRZ Board will meet to consider these amendments prior to the City Council. In order for the CISD to participate in the TIRZ, these amendments must be approved by City Council prior to August 31, 1999. This is the first reading of this ordinance, with the second reading and public hearing is scheduled for the August 17, 1999 meeting. Attached to my memo is an updated spreadsheet of the project plan. A revised project and financing plan are not included with this memo, however the document will be distributed and explained at the City Council meeting. A summary of the revisions in the project costs are as follows: • Revised costs for school projects will be increased to $61.7 million. • The costs for the operation of the schools located in the TIRZ Boundaries are increased to $51.5 million. • Revised costs for the infrastructure for school projects is now estimated at $15.47 million. • Included in the plan are the initial capital costs for the Library, which is estimated at $1.13 million. • Included are additional capital costs for Town Hall: site work, and furniture, fixtures and equipment including the common areas (ie: City Council Chambers, Courtroon, etc) $1.97 million. X Billy Campbell August 6, 1999 Page Two Financial Considerations: These projects will be funded through the TIRZ. A representative with First Southwest will present at the meeting to discuss the financial plan with the City Council during the Special City Council meeting on August 10, 1999. Citizen Input/ Board Review: The TIRZ Board with consider the amendments to the Project and Finance Plan prior to the City Council meeting. They will forward their recommendation to the City Council for consideration of these amendments. Legal Review: The city attorneys have been involved in the TIF process and can respond to any legal questions or issues which may arise during the meeting. Alternatives: Not applicable. Supporting Qe Documents: Ordinance No. 752. Proposed Capital Improvement Program (Exhibit C-1 & C-3) Staff Recommendation: Staff recommends placing this item on the August 10', Special City Council meeting agenda to consider the amendments to the Project Plan and Financing Plan. Approved for Submittal to City Council: City Manager's Office A City of Southlake, Texas ORDINANCE NO. 752 AN ORDINANCE amending the Project Plan and Financing Plan for Tax Increment Reinvestment Zone Number One, City of Southlake, Texas; and resolving other matters incident and related thereto. WHEREAS, the City Council of the City of Southlake, Texas (the "City") passed Ordinance 682 creating a Reinvestment Zone as authorized by the Tax Increment Financing Act, V.T.C.A., Tax Code, Chapter 311 (the "Act") on September 23, 1997; and WHEREAS, the City, after public hearing, passed Ordinance 682-A expanding the Zone boundaries from 256 acres to 408 acres on December 2, 1997; and WHEREAS, the Reinvestment Zone Board of Directors approved the Project and Financing Plan on December 12, 1997 and the City Council of the City of Southlake, Texas passed Ordinance 690 approving the Project Plan and Financing Plan for Tax Increment Reinvestment Zone Number One on December 16, 1997; and WHEREAS, the Reinvestment Zone Board of Directors approved amendments to the Project Plan and Financing Plan on August _, 1999; and WHEREAS, in accordance with Section 311.011 (d), the City must approve a final reinvestment zone project and financing plan containing information relating to the estimated project costs of the zone, the kind, number and location of all proposed public works or public improvements in the zone, an economic feasibility study, the estimated amount of bonded indebtedness to be incurred, the methods of financing all estimated project costs and the expected sources of revenue to finance or pay project costs, including the percentage of tax increment to be derived from the property taxes of each taxing unit that levies taxes on real property in the district, and other data; a copy of such reinvestment zone project and financing plan being attached hereto as Exhibit A; and WHEREAS, the City Council finds the Project Plan and Financing Plan feasible and conforms to the City's Master Plan; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1: The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct. SECTION 2: If any section, paragraph, clause or provision of this Ordinance shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Ordinance. SECTION 3: It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by V.T.C.A., Government Code, Chapter 551, as amended. SECTION 4: This Ordinance shall take effect and be in force immediately from and after its passage on the date shown below. PASSED ON FIRST READING, August _, 1999. PASSED ON SECOND READING AND ADOPTED, this -- day of August, 1999. CITY OF SOUTHLAKE, TEXAS Mayor ATTEST: City Secretary (City APPROVED AS TO LEGALITY: City Attorney Type of Allowable Project Costs Public Buildings and Facilities Joint City/County Facility Educational Facilities Parking Facilities Public Parks Land Acquisition Special Structures Landscaping Trails General Infrastructure Water Utilities Sewer Utilities Storm Water Streets and Curbs Traffic Control Sidewalks/Streetscape Demolition & Excavation Earthwork/Grading Engineering/Contingency Total Development Infrastructure f Developer Infrastructure Operational and Maintenance Capital Maintenance Operation Costs Other Incremental Costs Professional Services5 Exhibit C-1 Reinvestment Zone #1, Southlake Proposed Capital Improvement Program General General General Educational Infrastructure A' Infrastructure B Infrastructure CZ Infrastructure $ 12,000,000.00 $ 1,139,000.00 $ 5,000,000.00 $ 1,134,154.00 $ 1,572,465.00 $ 548,380.00 $ 881,682.00 $ 652,000.00 $ 216,148.00 $ 350,234.00 $ 1,370,000.00 $ 399,669.00 $ 1,010,522.00 $ 300,000.00 $ 1,329,972.00 $ 1,925,905.00 $ 2,500,000.00 $13,150,000.00 $ 1,000,000.00 $ 3,484,739.00 $ 4,907,623.00 $ 302,540.00 $ 488,585.00 $ 7,281,448.00 $ 9,564,551.00 $ 2,912,579.20 $ 3,825,820.40 $ 1,973,000.00 $ 1,000,000.00 $ 1,940,000.00 School lmprvt. Projects' $ 61,700,000.00 $ 51,500,000.00 SUB -TOTAL COSTS $ 21,098,733.20 $ 6,398,285.40 $ 7,500,000.00 $15,472,000.00 $113,200,000.00 GRAND TOTAL $ 163,669,018.60 ' The costs categorized as "educational facilities" include initial capital expenditures related to the library facility for resource materials, library automation system, and furnishings. 2 These street costs include road improvements to Carroll Ave. and Kimball Ave. They are either on the periphery of or exterior to the Rialto Development and thus the costs are covered 100% by TIRZ revenues. 3 All projects in this phase are to be funded with CISD contributions only. 4 Capital Maint. Costs described in "General Infrastructure A" includes site work costs associated with construction of Town Hall ($500,000), and FF&E costs for Town Hall ($1,473,000) 5 Professional services includes ($200,000 for services fees; $1,200,000 for Architectural fees; $390,000 for Construction Management fees; and, $150,000 for Technology for Town Hall including AN, sound, computer networking, etc.) Exhibit C-2 Reinvestment Zone #1, Southlake Proposed Capital Improvement Program To be funded with CISD and City of Southlake Contributions Only Educational Infrastructure School Site (Continental Blvd) South Carroll Avenue Road Construction from 1709 to Continental $4,740,000.00 Brumlow Road Construction from Continental to SH 26 $2,470,000.00 Drainage Improvements for 16 acre school site on Continental $300,000.00 Subtotal Infrastructure for Continental School Site ,S7, 510.000.00 School Sites (South Kimball Ave) South Kimball Avenue Road Construction from 1709 $3,960,000.00 South Kimball Avenue Road Construction from Crooked to Heritage $1,980,000.00 Construct a 12" waterline along Kimball $652,000.00 Sewer for S. Kimball School site $370,000.00 S-7 Sewer Line for 42 acre site on S. Kimball $1,000,000.00 Subtotal Infiastructure for South Kimball School Sites $7,962,000.00 Total Educational Infrastructure $15,472,000.00 Educational Buildings and Facilities Middle School $ 19,500,000.00 Intermediate School $ 15,000,000.00 Elementary School $ 11,000,000.00 Transportation Facility $ 1,600,000.00 Stadium $ 14,600,000.00 Subtotal Buildings and Facilities $ 61,700,000.00 Operating Costs TIF Administrative Costs $ 75,000.00 Middle School $ 800,000.00 Intermediate School $ 500,000.00 Elementary School $ 500,000.00 Transportation Facility $ 200,000.00 Stadium $ 500,000.00 Annual Operating Costs $ 2,575,000.00 Cost for 20 years $ 51,500,000.00 Total Educational $ 113,200,000.00 TOTAL Contribution including Educational Infrastructure $ 128,672,000.00 and Educational Facilities and Operating Costs