1999-07-27 CC and CISD Joint MeetingCity of Southlake, Texas
MEMORANDUM
July 23, 1999
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: City Manager's Notes
Joint City Council/CISD Board Meeting. Included is a packet of materials for the Joint
City of Southlake/CISD Board of Trustees meeting scheduled on Tuesday, July 27.
The meeting is scheduled to begin at 6:00 p.m., with a work session for the City
Council at 5:00 p.m. As explained in the supporting memos, the items to discuss at the
meeting are fairly straight forward, except for the Tax Increment Reinvestment Zone
issues which we will discuss in detail at the work session. Please review the TIF
portion of the packet and contact Shelli Siemer or myself with questions.
Budget Work Sessions. The budget work sessions have been scheduled for the non -
council Tuesdays including August 10', 24" and 31". Although these have been on the
calendar for a while, we have not yet set the times for the meetings. Please let City
Secretary Sandy LeGrand know what times will work with your schedule.
The budget is coming along. At the City Council retreat we talked about "very
minimal numbers," and as we bring realistic numbers into the equation, it is giving that
statement real credibility.
Appraised Values. The City received the revised appraisal roll information on Friday.
The appraisal roll reflects the removal of the Solana complex, which was included in
the May, 1999 tax roll amounts. Taking that change into account, the appraised values
increased from May to July very slightly by 0.08 % The July 1999 tax roll amounts
reflect an increased valuation of $273,678,604, which is a 14.20% increase over the
final tax roll numbers in September, 1998.
Honorable Mayor and Members of City Council
City Manager's Notes
July 23, 1999
Page 2
Metro Pool. Assistant City Manager Shana Yelverton is working on a nasty gram to
Metro Pool Chemical notifying them that they are past due in vacating the property.
We will notify you about the status of this issue. Please call Shana with questions.
Repayment to IBM for the water utility improvements. We met with IBM and
McGuire Partners this week to discuss the contractual agreement between the City of
Southlake and IBM for the water utility improvements. In 1987, IBM constructed the
water tower at Dove Road and an 18" water line along Dove Road for the Solana
complex under the agreement that Southlake will reimburse IBM for those construction
costs. We are working through an amendment to the agreement and will bring forward
the contract for City Council's consideration.
Public Works/Engineering Reorganization. I have spoken to most of you about this
subject. The City Council and City Manager's Office recognizes the importance of CIP
projects. I feel that the organizational approach described here will reduce payroll,
reduce the number of "Chiefs" and realign the Public Works and Engineering duties
and responsibilities to keep the projects on track. The reorganization is as follows:
• Ron Harper will become the Director of Public Works (including
Engineering)
• The current Director of Engineering position will be reduced to a Senior
Civil Engineering position, reporting to the Director of Public Works.
• The Water Superintendent will become the Public Works Operations
Manager, maintaining the responsibilities of the Water Superintendent's
position.
• The funding for the position of Water Utilities Project Coordinator ends in
January, 2000, allowing Ernest Bramlett to retire. This position will not be
filled,
Honorable Mayor and Members of City Council
City Manager's Notes
July 23, 1999
Page 3
The Public Works Department will then be administered from three divisions: Public
Works Operations Manager, City Engineer (formerly known as Deputy Director of
Engineering) and Senior Civil Engineering/Capital Projects. I would like to make these
organizational changes around August 4, and would entertain any input on this matter.
Cell Phone/Voice Mail. There may be tunes when it is difficult to get in touch with me.
I try to keep my pager with me, but if for some reason you are not able to contact me,
please call police dispatch at extension 720 and they will use their resources to track me
down. In addition, the voice mail at extension 701 has been established. You may
leave me a voice mail at that number or with Kim Bush at extension 702.
Southlake On -Line. Attached to my memo is an Ideas Tracker from Public Information
Officer James Kunke. This form provides for tracking the status of web -site ideas.
This will help as the City of Southlake continues to find ways to improve the web -site.
A
66M
c#GWNIANI
IDEAS TRACKER
Idea:
Status:
In the Whats New section, have buttons linking to areas of on ongoing
interest that are updated at least weekly (SH 114 construction, Traffic
Management Bond, Crime Control District, Y2K compliance, Sabre
construction, park bond and sales tax projects). Also, allow visitors to
subscribe for e-mail notification of updates to this areas.
Idea:
Status:
Link agenda items on zoning or similar cases to color GIS maps that
show the site being discussed, the adjacent properties -and a brief
explanation of the zoning issue. Also, have a response box where
visitors can make comments (perhaps for the officiat record?). Maps
could be used for projections during Council meetin s. ,
Idea:
Status:
Mount a video or digital camera overlooking the Town Hall site and
run video or 30- to 60-minute photos on the site showing progress.
still photo slide show of the entire process would be vital.
Idea:
Status:
A "Southlake Scenes" section that would post photo packages from
city events, such as Independence Day, Kite Festival, parks and rec
classes, senior center activities, etc.
Idea:
Status:
A "People of Southlake" section that would allow residents to submit
photographs for posting. A policy would have to be posted stipulating
what types of photos would be allowed, how many a person could
submit and how long they would remain posted.
Idea:
Status:
A section dedicated to our elected officials, with pictures, bios, e-mail
addresses, SPIN neighborhood number, etc.
tdea:
Status:
r.01,
TO: Billy Campbell, City Manager
FROM: Shelli Siemer, Assistant to the City Manager
SUBJECT: Tax Increment Reinvestment Zone issues/update
Action Requested: Discussion of the Tax Increment Reinvestment Zone during the joint City
Council and CISD Board of Trustees meeting on July 27, 1999.
Background
Information: This discussion item on the TIRZ will allow the City staff to update the
City Council and CISD Board of Trustees on the issues related to the
reinvestment zone including a summary of the proposed participation
agreement between the CISD and City of Southlake for the school district
to participate in the TIF.
In June 1997, the City Council began the process of creating the Tax
Increment Reinvestment Zone by setting the public hearing. In September
of 1997, the City Council passed Ordinance No. 682 establishing the
TIRZ boundaries and creating a Board of Directors. In December of
1997 the City Council approved the final project and financing plan.
There is a 60-day period after the final project and financing plan is
adopted for the taxing entities to enter into a participation agreement with
the City identifying their portion of the tax increment contributed to the
TIRZ. Tarrant County, Tarrant County Hospital District and Tarrant
County Junior College entered into participation agreements with the City
within the 60-day time frame to contribute 100% of their tax rate. The
school district had concerns regarding their financial ability to participate
in the TIF, the CISD Board of Trustees approved a resolution identifying
their participation in the TIF at 0 % . Once a taxing entity has a
participation agreement with the City they can always increase their level
of participation in the TIF, but not decrease the level of participation.
During the seven -month period of time in which the TIRZ was created
and the jurisdictions were determining their level of participation, the
TIRZ boundaries were increased and decreased depending on the CISD's
position as to its ability to participate in the TIRZ. The project and
financing plan also varied based on the ability of the CISD to participate
in the TIRZ.
Billy Campbell
July 23,1999
Page 2
At the last TIRZ Board meeting held on December 15, 1998, the board
C', amended the project plan to include the school projects and increased the
boundaries identified in the project plan to conform with Ordinance 682-A
(408 acres) to allow for school educational facilities if consistent with the
State statutes. This project and financing plan approved in December by
the TIRZ Board included $13.3 million for infrastructure, $54.4 million
for building school facilities and $27.7 million for operating costs for
school facilities. These costs are scheduled to be paid with CISD and
City contributions only.
Recall that there were questions regarding whether or not the TIF law
allowed for the financing for construction of school facilities. The recent
legislative changes in the TIF law allows for TIF funds to be paid toward
project costs related to educational facilities. With this legislative change,
the CISD is now ready to participate in the TIF and would like to enter
into a participation agreement with the City.
In order to participate in the TIF, the school must establish their level of
participation in the TIF by September 1, 1999. After meeting with the
CISD staff and our attorneys, they have worked through some of the
issues and a draft agreement is attached to my memo.
(aw Participation Agreement - The draft of the participation agreement
attached to this memo, identifies a number of important points for you to
consider during your review:
➢ CISD Participation. Provides for the school district to pay into the tax
increment fund at 100 % of their M&O ad valorem tax rate, which is
$1.34 per $100 assessed valuation. This section also provides a clause
for reimbursement from the TIF funds for their contribution if there is
a "negative financial impact" on the school for participating in the
TIF.
➢ Reimbursement. The process of calculating the negative financial
impact is complicated, but in simple terms the CISD will calculate, on
an annual basis, the difference of their finances based on contributing
to the TIF versus not contributing to the TIF. If there is a negative
impact on the school, the TIF funds will be reimbursed back to the
school and will not exceed to total annual amount paid into the TIF by
the school district. The City will not obligate the school district's
TIF contribution until that negative financial impact is determined.
The funds left over will be part of TIF
Billy Campbell
July 23,1999
Page 3
(am., ➢ School District Assurances. The agreement also includes language
regarding the assurances that there is no negative financial impact on
the City. If reimbursing the school district the TIF funds has a
negative financial impact on the City's ability to issue debt for the
remaining TIF projects, or the overall bonding capabilities of the City,
the agreement is null and void.
➢ Boundary. The boundaries include the 408 acres as described in
Ordinance 682-A, approved by City Council on December 2, 1997.
➢ Use of TIF Funds. All amounts paid into the TIF by the school district
(100% of M&O) will be used to pay for project costs as described in
the project and financing plan.
➢ TIRZ Board Representation. Through this agreement, the school
district is asking for the right to have two voting members on the
TIRZ Board.
Project Costs. The agreement as submitted includes an attached
project and financing plan that has not been approved by the TW
Board. The project costs have increase $7.2 million dollars to include
the funds for their educational facilities, and $50,000 has been added
for professional services to cover attorney and consultant fees.
These changes in project costs require approval from the TIRZ Board,
which may hinder the ability to meet the school's September 1, 1999
deadline.
Financial
Considerations: This is a discussion item and there are no financial considerations to be
made during this discussion. Financial issues will likely be part of the
TIRZ update, but the City Council will not be asked to act on any
financial matters regarding the TW at this meeting.
Citizen Input/
Board Review: The timeframe for approving this agreement is tight to meet the
September 1, 1999 deadline. The school district has revised their project
costs (as an attachment to the agreement) since the last TIRZ Board
meeting, the TIRZ Board will need to reconvene and approve the
revisions to the Project and Financing Plan. Once it is approved by the
Board, the City Council will need to approve the project and financing
plan by ordinance. This will require a first reading on August Yd and
second reading on August 17'. In addition, the City Council will need to
consider the participation agreement, which will be placed on the August
3`d agenda.
A
Alternatives: Not applicable.
Supporting
Documents: Red -line strike -out version of Participation Agreement
Reinvestment Zone #1, Creation Process
Project & Financing Plan approved by TIRZ Board - December 15, 1998.
Staff
Recommendation: Staff recommends placing an item on the July 27th Joint City Council and
CISD Trustees meeting agenda to discuss the Tax Increment Reinvestment
Zone issues/update.
Approved for Submittal to City Council:
City Manager's Office
City of Southlake (D) [FOURTH] DRAFT
And (06.Q&99} [07/23/991
Carroll Independent School District
Agreement to Participate
In the
Reinvestment Zone Number One, City of Southlake
THIS AGREEMENT is made and entered into by and between the City of Southlake
("City"), a municipal corporation, and the Carroll Independent School District ("School District"),
a lawfully created independent school district, of Tarrant County, Texas
WITNESSETH:
WHEREAS, in accordance with the provisions of the Tax Increment Financing Act,
V.T.C.A., Tax Code, Chapter 311 (the "Act"), and after due notice to the School District and other
taxing units levying real property taxes in the area, the City Council of the City, pursuant to
Ordinance No. 682, adopted on September 23, 1997 (a copy of which is attached hereto as Exhibit A
and incorporated herein by reference), and Ordinance No. 682-A (collectively, the "Ordinance"),
adopted on December 2, 1997 (a copy of which is attached hereto as Exhibit B and incorporated
herein by reference) created, established and designated "Reinvestment Zone Number One, City of
Southlake" ("Reinvestment Zone") under the Act; and
WHEREAS, the School District adopted a Resolution establishing the General Conditions
for Participation in the Reinvestment Zone Number One, City of Southlake, on November 17, 1997
at 0% participation; and
WHEREAS, the City adopted Ordinance 690 at a meeting of the City Council on December
16, 1997, which approved and adopted a Project Plan and Financing Plan (collectively, the "Plan")
for the Reinvestment Zone (a copy of which Ordinance is attached hereto as Exhibit C); and
WHEREAS, the City and the School District desire to revise the Plan for the Reinvestment
Zone (a copy of which is attached hereto as Exhibit D and incorporated herein by reference); and
WHEREAS, the Plan includes buildings, schools and other educational facilities projects
which will be owned, maintained and operated by the School District and which will benefit the
Reinvestment Zone [by attracting individuals and businesses desiring to relocate to an area with
an exemplary school system which includes quality academic and athletic facilities; and by
increasing traffic in the City by those coming to the City to attend School District academic
and athletic contests and events]; and
WHEREAS, the Plan will require that the Board of the Reinvestment Zone make payments
to the District in an agreed amount for the purpose of paying the costs of constructing, equipping,
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maintaining and/or operating one or more of the District's buildings, schools or educational facilities
located in the Reinvestment Zone; and
WHEREAS, conditions precedent listed in the District's November 17, 1997 resolution have
either been satisfied, or are hereby waived by the District, and the District desires to increase its
percentage involvement subject to the following conditions; and
WHEREAS, the Act provides that each taxing unit levying taxes on real property in a
reinvestment zone is not required to pay into the tax increment fund any of its tax increment
produced from property located in the reinvestment zone unless such taxing unit enters into an
agreement to do so with the governing body of the municipality that created the reinvestment zone;
and
WHEREAS, a tax increment agreement under the Act may be entered into any time before
or after the reinvestment zone is created, and such agreement may include any conditions for
payment of the tax increment into the fund and must specify the portion of the tax increment to be
paid into the tax increment fund and the years for which that tax increment is to be paid into the tax
increment fund.
NOW, THEREFORE, the City and the School District, in consideration of the terms,
conditions, and covenants contained herein, hereby agree as follows:
Section 1. School District Obligation. The School District hereby agrees to pay into the
tax increment fund established by the City for the Reinvestment Zone (the "Tax Increment Fund")
one hundred percent (100%) of the School District maintenance and operations ("M&O") ad valorem
tax collections on the captured appraised value of real property in the "Reinvestment Zone," which
would otherwise be subject to recapture under the Texas public school finance scheme, subject to
the terms and conditions listed below. Provided, however, nothing herein or below shall be
interpreted to mean that the School District shall pay into the Tax Increment Fund any funds
attributable to: (a) taxes levied, assessed and collected by the District on taxable property within the
Tax Increment Zone for the payment of debt service on its bonds and similar obligations; (b) any
funds attributable to taxes levied, assessed and collected on taxable personal property taxed by it
within the Tax Increment Zone; (c) any funds which were levied by the District but were not
collected; (d) any funds equal to tax refunds repaid by the School District to taxpayers owning real
property in the Tax Increment Zone; (e) any funds which represent penalty, interest, or attorneys'
fees on any delinquent tax payments made to the District by taxpayers owning real property in the
Tax Increment Zone; or (f) any taxes uncollected by the School District due to agriculture or other
exemptions.
a. City Assurance. The City shall reimburse to the School District[, by a simultaneous
cash transfer made at the time that the District's contribution to the Tax
Increment Fund is made,] the amounts necessary to compensate the School District
for any ["]negative financial impact["] on the School District as a result of its
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participation in the Reinvestment Zone, as provided in this Agreement, caused by or
relating to a "change in applicable law" (as hereinafter defined); any change in the
Plan or the boundaries of the Reinvestment Zone which adversely affects the School
District's participation in the Reinvestment Zone; or any change in state or local
school revenues which causes the School District to experience an adverse impact
under the Texas public school finance program; provided, however, that the city's
obligation hereunder shall not exceed the cumulative [annual] amount paid by the
School District into the Tax Increment Fund; and provided further, that the city's
obligation hereunder shall be reduced by the amount paid by the School District into
the Tax Increment Fund that has been used for School District projects in accordance
with the Plan. Each fiscal year, the School District shall calculate the amount of the
negative financial impact or adverse impact, as limited above, and shall be
reimbursed such amount by the City. Each such calculation shall take into account:
1) any adjustments to the amount calculated for the previous fiscal year that should
be made in order to reflect the actual impact on the School District for such previous
fiscal year; and 2) the negative financial impact calculated by the School District for
the current fiscal year. Without limiting the generality of the foregoing, it is
understood and agreed that the provisions of this Section shall apply in the event that
a change in applicable law occurs which would free or increase the amount of "Robin
Hood" funds received by or available to the School District but for the School
District's participation in the Reinvestment Zone.
b[. Methodology to Determine "Negative Financial Impact."
i. The annual payment shall be calculated based only upon funds generated
pursuant to the District's maintenance and operation tax rate. No
District revenues generated through the District's interest and sinking
fund tax rate shall be deposited in or be used to calculate the District's
deposit to the Tax Increment Fund.
ii. The calculation of the District's deposit in the Tax Increment Fund shall
begin by multiplying the District's maintenance and operations tax rate
per One Hundred Dollars ($100.00) of assessed valuation times the
Captured Appraised Value Increment to determine the preliminary
contribution.
iii. Each year's preliminary contribution shall be reduced by an amount up
to, but not in excess of, the entire payment due to the Tax Increment
Fund under this Agreement as is necessary to secure for the School
District an amount equal to that which the District would have received
from state and local funds, net of state funding recapture, had the
District not participated in this Agreement. This reduction shall be
defined as the District's "Lost M&O Funding" amount.
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iv. Prior to splitting the School District's contribution between the City and
District projects, each year's Lost M&O Funding Amount shall be
subtracted from the preliminary contribution and retained by the
District to spend on District maintenance and operation expenditures
incurred on District projects. The Lost M&O Funding Amount shall be
calculated as follows:
Each year, the District shall use the then current Texas
Education Agency's State Funding Computer Model
Template together with that year's taxable assessed value
and attendance data to calculate state funding revenue,
state funding recapture and other local revenue. This
calculation of state and local funds, net of recapture, shall
first, be made assuming District participation in the Tax
Increment Fund and second shall be made assuming that
the District did not participate in the Tax Increment
Fund. The difference in total state and local funds, if any,
resulting from these two calculations is defined as the Lost
NUO Funding Amount.
V. The net District Tax Increment Fund contribution shall be computed by
subtracting the "Lost M&O Funding" amount from the preliminary Tax
Increment Fund contribution. Each year's net District contribution
amount shall be divided between the City and District projects in
accordance with Section l.h. of this Agreement. For each year in which
the District invokes this subsection to reduce the amounts otherwise to
be deposited to the Tax Increment Fund, the District shall serve written
notice of the invocation of this paragraph and provide the details of its
calculations upon the Board of Directors of the Tax Increment
Reinvestment Zone and the City of Southlake, Texas on or before the
payment due date.
vi. The City may advise the School District of any errors or miscalculations
which the School District has made. If the School District verifies that
errors have in fact occurred, then the School District shall correct same.
c]. Change in Applicable Law. A "change in the applicable law," as used herein, means
any change in law applicable to the School District, to tax increment financing or to
reinvestment zones subsequent to the date of this Agreement, including, without
limitation, any change in any statutory law applicable to the School District, to tax
increment financing or to reinvestment zones, or any interpretation, ruling, order,
decree or court decision interpreting prior -existing or then -existing law or any future
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law enacted during the term of this Agreement which is applicable to the School
District, to tax increment financing or to reinvestment zones, provided such
interpretation, ruling, order, decree or court decision is made administratively by the
Comptroller of Public Accounts of the State of Texas, the Texas Attorney General,
or any State agency, or by a court of competent jurisdiction.
[d. School District Assurance. Should the City suffer an adverse financial impact
as a result of this Agreement in that the City is unable to issue and/or finance
debt for public improvements in the Reinvestment Zone, the parties agree that
this Agreement shall immediately become null and void and School District
shall have no further obligation to make contributions to the Tax Increment
Fund. Provided, however, should the parties be unable by then -existing law to
declare this Agreement null and void, then the School District's contributions
to the Tax Increment Fund shall immediately revert back to zero percent
participation so as to have no financial impact on City's ability to issue and
finance debt for public improvements in the Reinvestment Zone. Provided,
further, however, should the parties be unable by then -existing law to allow
School District to reduce its contribution level, then the parties agree that the
distribution of the District's contribution, as provided in paragraph Section I.h.
shall immediately revert to the following: 100% of the School District's
contributions shall be used for School Improvement Projects described in
Exhibit E, so as to have no financial impact on City's ability to issue and finance
debt for public improvements in the Reinvestment Zone.
e] 44. Boundary. The boundaries of the Reinvestment Zone are and shall be those
boundaries described in the Ordinance, or an amendment thereto revising the
boundaries duly approved by the Reinvestment Zone Board of Directors and the City
Council of the City; provided, however, that the City agrees that the boundaries of
the Reinvestment Zone shall not be changed to exclude any schools or educational
facilities of the School District which are located within the boundaries of the
Reinvestment Zone set forth in the form of the Ordinance attached hereto as
Exhibits A and B, unless the Board of Trustees of the School District has first
approved such boundary change; and provided further that a school district is not
required to pay into the Tax Increment Fund any of the tax increment produced from
property added to the Reinvestment Zone without the School District's written
approval.
4.,64 [f].Purpose and Program. Within the boundaries of the Reinvestment Zone, public
infrastructure improvements, school district improvements, public parks and public
facilities are to be constructed as nearly as possible in conformity with the Plan. Any
additions, changes, revisions or modifications to the Plan made after the date of this
Agreement may only be made by the Board of Directors of the Reinvestment Zone
and the City Council of the City; provided, however, that the City agrees that it will
0
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not approve any additions, changes, revisions or modifications to the Plan relating
to any of the "School Improvement Projects" (as defined in Section l.g.ii. below)
included in the form of the Plan attached hereto as Exhibit C unless the Board of
Trustees of the School District has first approved such addition, change, revision or
modification.
44 [g]. Appraised Value. The real property within the boundaries of the
Reinvestment Zone was appraised in 1998 for ad valorem tax purposes and for
establishing the tax increment base referenced in Section 311.012 of the Act.
g; [h]. Use of TIF Funds. All amounts paid into the Tax Increment Fund by the School District
shall be used solely to repay cash expenditures of a portion of project costs or a
portion of the principal of and interest on tax increment [or other] bonds[,] or notes[,
or obligations,] or school bonds issued to finance certain project costs under the Act,
and to pay direct costs properly chargeable under the Act and under generally
accepted accounting principles to the administration of the Reinvestment Zone, all
in accordance with the Plan. [Provided, however, the City agrees and
acknowledges that it shall not in any manner pledge Tax Increment Funds to
incur debt for improvements in the Reinvestment Zone.] It is specifically
understood and agreed that even though additional or other projects may be included
in the Plan, the funds contributed by the School District to the Tax Increment Fund
shall and may be used only for the projects described in Exhibit E attached hereto
and incorporated herein by reference for all purposes. Further, the funds contributed
by the School District to the Tax Increment Fund shall and may be used only in the
following proportions:
13.3% of the School District's contributions shall be used for the
Public Infrastructure Projects described in Exhibit E; and
ii. 86.7% of the School District's contributions shall be used for School
Improvement Projects described in Exhibit E
all as more specifically described in the Plan. f4:ke. City Av„rorsly agr-our, that any
hinds ;;rh h are paid to the SQ14Qol Distrint pursuant to this Aneement and ;vbich
have, not 4
1 the ywr of
w.Go nt been P pQade TAr. a SchQQ Tmnro�ramc�nt 12r-ojPct
T rr-�'.`P.o-a-vJ��.
ma] be ret.]lned by the 1 irtriGt In a separate.
re CPT;/e ar.Qglau mnintailwd by 4he,
-7-
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Such funds may be budgeted and expended in any
subsequent year following receipt for such purposes as are set forth herein. In
addition, it is specifically understood and agreed that the School District shall also
be reimbursed from the Tax Increment Fund for its actual costs associated with the
creation[, operation and administration] of the Reinvestment Zone, including its
reasonable attorneys' fees, [financial advisor fees,] consultants' fees and other
professional fees[, in an amount not to exceed $50,000 per fiscal year.]{,}
-�14 [i]. Limits of Obligation of the School District. Except for payment to the Tax Increment
Fund of one hundred percent (100%) of the School District M&O ad valorem tax
collections on the captured appraised value of real property in the "Reinvestment
Zone" subject to the terms and conditions set forth herein, the School District shall
have no obligation for any costs or expenses associated with the operation of the
Reinvestment Zone, including, without limitation, any obligation to pay or repay any
debt issued by the City, the Reinvestment "Zone, or the Board of Directors of the
Reinvestment Zone relating to the Reinvestment Zone or any costs associated with
the operation of Reinvestment Zone or any projects relating thereto.
Limit of School District's Obligation - City Participation. The School District shall
have no obligation to make contributions to the Tax Increment Fund in the event the
City, for any reason during the term of this Agreement, does not contribute to the Tax
Increment Fund 100% of the taxes collected by the City on the captured appraised
value of the real property in the Reinvestment Zone.
[k].School District Representation. The School District shall have the right to appoint{,
two (2) voting members on the Board of Directors
of the Reinvestment Zone at all times. Failure of the School District to appoint and
maintain a representative on the Board of Directors of the Reinvestment Zone at any
time shall not be deemed a waiver of the School District's right to make such
appointment at any other time.
Section 2. School District Continued Commitment. In accordance with Section
311.013(d) of the Act, the School District hereby gives notice that it shall not be required to make
any contribution to the Tax Increment Fund after three (3) years from the date the Reinvestment
Zone has been created unless the following conditions exist or have been met within such three year
period
a. bonds have been issued for the Reinvestment Zone under Section 311.015 of the Act
to finance projects described in the Plan;
b. the City has acquired property in the Reinvestment Zone pursuant to the Plan; or
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C. construction of improvements pursuant to the Plan has begun in the Reinvestment
Zone.
Section 3. City Commitment. As inducement to the School District to enter into this
Agreement, the City agrees that it shall fully participate in the Reinvestment Zone and that City
bonds or tax increment bonds of the Reinvestment Zone will [not] be issued to finance projects
contemplated in the Plan until (a) a final Plan has been prepared and adopted by the Board of
Directors of the Reinvestment Zone and approved by the City Council of the City, and (b) the City
has furnished documentation, evidence and assurances satisfactory to the Board of Directors of the
Reinvestment Zone to the effect that funds necessary to support cash expenditures and/or the
retirement of tax increment bonds will be available either from revenues of the Tax Increment Fund
or from other funds provided by the City. [City further agrees to maintain its full participation
in the Reinvestment Zone throughout the term of this Agreement.]
Section 4. Term of Agreement. This Agreement shall become effective as of the date of
the final signature hereto and shall remain in effect until the earlier of. (i) December 31, 2020, or (ii)
the date on which the Plan has been fully implemented and all project costs, tax increment bonds,
interest on such tax increment bonds and all other obligations, contractual or otherwise, payable from
the Tax Increment Fund have been paid in full.
Section 5. Waiver of Liability. Only to the extent of their respective liabilities under Texas
law, the City and the School District shall each be responsible for the sole negligent acts of their
officers, agents or employees. In the event of joint and concurrent negligence of both City and
School District, responsibility, if any, shall be apportioned comparatively in accordance with the
laws of the State of Texas, without however, waiving any governmental immunity available to the
City and School District and their officers, agents and employees under Texas law and without
waiving any defenses of the parties under Texas law.
Section 6. Administration. This Agreement shall be administered by the City Manager or
his designees. 'The. Q , agrees +ham+ it or+he. 11Qord „f[Both parties agree to create,
maintain and preserve such records and documentation as are necessary to assist the parties:
(1) in the operation and administration] of the Reinvestment Zone
[and (2) in
the calculations required under this Agreement].
Section 7. Notice. Whenever this Agreement requires or permits any consent, approval,
notice, request, proposal, or demand from one party to another, the consent, approval, notice,
request, proposal, or demand must be in writing to be effective and shall be delivered to the party
intended to receive it at the addresses shown below:
If intended for City, to: T
In
SCOTLR\015203\008013
DALLAS\95910_REDLINE_4THDRAFT. DOC
City Uanas"
If intended for School District, to:
[City Manager] Superintendent of Schools
[City of Southlake] Carroll Independent School District
[667 N. Carroll Avenue] 1201 N. Carroll Avenue
Southlake, Texas 76092 [Southlake, Texas 760921
or to such other addresses as the parties may request, in writing from time to time.
Section 8. Controlling Law. This Agreement is made subject to the �p;o "s'^^s of the
"steeg; 4h4 Texas Constitution, codes, and statues; and all other applicable state and federal laws,
regulations and requirements, as amended. Venue shall be exclusively in Tarrant County, Texas.
Section 9[. Compliance. School District represents that it has entered into this Agreement
in full accordance with its Board policies. City represents that it has entered into this Agreement in
full accordance with its charter, ordinances and resolutions.
Section 101. Entire Agreement. This Agreement embodies the complete understanding of
City and School District with respect to the subject matter hereof superceding all oral or written
previous and contemporary agreements between the parties relating to matters herein. The
Agreement may be amended, modified, or supplemented only by an instrument in writing executed
by City, through its City Council, and School District, through its Board of Trustees.
Section 4444 [11.] Severability. The provisions of this Agreement are severable and the
invalidity or unenforceability of any provision hereof shall not affect the validity or enforceability
of any other provision. It is the intention of the parties that each provision hereof be construed in
a manner designed to effectuate the purposes of such provision to the maximum extent enforceable
under applicable law.
Section 444} [12]. No Waiver of Rights. Failure of either party hereto to insist on the strict
performance of any of the covenants or agreements herein contained or to exercise any rights or
remedies accruing hereunder upon default or failure of performance shall not be considered a waiver
of the right to insist on, and to enforce by any appropriate remedy, strict compliance with any other
obligation hereunder or to exercise any right or remedy occurring as a result of any future default
or failure of performance.
Section {42} [13]. No Waiver of Immunity. No party hereto waives or relinquishes any
immunity or defense on behalf of itself, its trustees, officers, employees or agents as a result of its
execution of this Agreement and performance of the covenants contained herein.
-10-
SCOTLR\015203\0080 l 3
DALLAS\95910_REDUNE_4THDRAFT. DOC
EXECUTED this the day of 1999, by the City,
�-- signing by and through its City Manager, duly authorized by Resolution No.
approved on , 1999, and by School District through its duly authorized
School Board officers by approval at a duly called and noticed Board meeting on
.1999.
CITY OF SOUTHLAKE
Mr. Billy Campbell
City Manager
Exhibits
CARROLLINDEPENDENT
SCHOOL DISTRICT
Dr. Susan Logan
President, Board of Trustees
ATTEST:
Mr. Steve Harold
Secretary, Board of Trustees
Exhibit A
— City of Southlake Ordinance 682
Exhibit B
— City of Southlake Ordinance 682-A
Exhibit C
— City of Southlake Ordinance 690
Exhibit D
— Project Plan and Financing Plan for the Reinvestment Zone
Exhibit E
— The Only Projects Which Can Be Funded With School District
Contributions
-11-
SCOTLR\015203\0080 l 3
DALLAS\95910_REDLINE_4THDRAFT.DOC
Exhibit D
�--
Reinvestment Zone #1, Southlake
Proposed Project and Financing Plan
Type of Allowable Project Costs
Phase One Phase Two Phase Three
Phase Four
Public Buildings and Facilities
Joint City/County Facility
$12,000,000.00
Multipurpose Stadium/Educ. Facilities
$61,700,000.00
Parking Facilities
$5,000,000.00
Public Parks
$1,134,154.00 $1,472,465.00
Land Acquisition
Special Structures
Landscaping
Trails
General Infrastructure
Water Utilities
$548,380.00 $881,682.00
$500,000.00
Sewer Utilities
$216,148.00 $350,234.00
$1,370,000.00
Storm Water
$399,669.00 $1,010,522.00
$300,000.00
Streets and Curbs
$1,329,972.00 $1,925,905.00 $2,500,000.00
$1 1,170,000.00
Traffic Control
$1,000,000.00
Sidewalks/Streetscape
$3,484,739.00 $4,907,623.00
Demolition & Excavation
Earthwork/Grading
$302,540.00 $488,585.00
Engineering/Contingency
Total Development Infrastructure
$7,281,448.00 $9,564,551.00
40% of Developer Infrastructure
$2,912,579.20 $3,825,820.40
Operational and Maintenance
Capital Maintenance
$1,000,000.00
Operation Costs
$27,760,000.00
Other Incremental Costs
Professional Services
$1,940,000.00
$50,000.00
COSTS:
$17,986,733.20 $6,398,285.40 $7,500,000.00
$102,850,000.00
TOTAL: $134,735,018.60
' These street costs include road improvements to Carroll Avenue and Kimball Avenue. They are either
on the periphery
of or exterior to the Rialto Development and thus the costs are covered 100% by Tax
Increment Fund
revenues.
Z All projects in this phase are to be funded with CISD and City of Southlake contributions only.
3 Professional services includes ($200,000 for services fees; $1,200,000 for Architectural fees;
$390,000 for Construction Management fees; and $150,000 for Technology for Town Hall including
AN, sound, computer networking, etc.)
Exhibit E
�.� Reinvestment Zone #1, Southlake
Proposed Capital Improvement Program
Phase Four
The Only Projects Which Can Be Funded With School District Contributions
School Site (Continental Boulevard)
South Carroll Avenue Road Construction from 1709 to Continental $4,740,000.00
Brumlow Road Construction from Continental to SH 26 $2,470,000.00
Drainage Improvements for 16 acre school site on Continental $300,000.00
Subtotal Infrastructure for Continental School Site $7,510,000.00
School Sites (South Kimball Avenue)
South Kimball Avenue Road Construction from 1709 to Heritage Business Park $3,960.00.00
Construct a 12" waterline along Kimball $500,000.00
Sewer for S. Kimball School site $370,000.00
S 7 Sewer Line for 42 acre site on S. Kimball $1,000,000.00
Subtotal Infrastructure for South Kimball School Sites $5,830,000.00
Subtotal Infrastructure $13,340,000.00
Buildings and Facilities
Middle School $19,500,000.00
Intermediate School $15,000,000.00
Elementary School $11,000,000.00
Transportation Facility $1,600,000.00
Stadium $14,600,000.00
Subtotal Buildings and Facilities $61,700,000.00
OperatinE Costs
Middle School $500,000.00
Intermediate School $200,000.00
Elementary School $200,000.00
Transportation Facility $60,000.00
Stadium $300,000.00
Annual Operating Costs $1,260,000.00
Cost for 20 Years $25,200,000.00
TOTAL: $100,240,000.00
REVISION LIST
The bracketed numbers refer to the Page and Paragraph for the start of the paragraph in both the old and the new
documents.
[1:1 1:11 Changed "THIRD " to "FOURTH "
11:2 1:21 Changed "06/25/99" to "07/23/99"
11:13 1:131 Changed "Zone;" to "Zone by attracting ... and events;"
[2:6 2:61 Changed "District the" to "District, ... made, the"
[2:6 2:61 Changed "any negative ... impact on the" to "any "negative ... impact" on
12:6 2:61 Changed
"cumulative amount" to "cumulative annual amount"
13:1 3:11 Changed
"b." to "b. Methodology ... Financial Impact.""
13:1 3:21 Add Paras
"i. The annual payment ... shall correct same."
13:1 4:51 Changed
"b." to "c."
13:2 5:11 Add Para
"d. School District ... Reinvestment Zone."
13:2 5:21 Changed
"c." to "e."
[4:1 5:3] Changed
"d." to "f."
14:2 6:11 Changed
"e. Appraised" to "g. Appraised"
14:3 6:21 Del Para
"f. Bond Limit. ... operating reserves."
14:4 6:21 Changed
"g." to "h."
14:4 6:21 Changed
"increment bonds" to "increment or other bonds,"
14:4 6:21 Changed
"bonds or notes or" to "bonds, or ... obligations, or"
14:4 6:21 Changed
"Plan. It" to "Plan. Provided, ... Reinvestment Zone. It"
15:1 6:51 Changed
"Plan. The ... purposes. Such" to "Plan. Such"
15:1 6:51 Changed
"creation of to "creation, ... administration of
15:1 6:51 Changed
"fees, consultants"' to "fees, financial ... consultants"'
[5:1 6:51 Changed
"fees." to "fees, in an ... fiscal year."
[5:2 6:61 Changed
"h." to "i."
[5:3 7:11 Changed
"i." to IT"
[5:4 7:21 Changed
"j" to "k"
[5:4 7:2] Changed
"appoint, remove, ... maintain two" to "appoint two"
[6:3 7:71 Changed
"Zone will be issued" to "Zone will not be issued"
[6:3 7:71 Changed
"City." to "City. City ... Agreement."
[6:6 8:21 Changed
"The City agrees ... Directors " to "Both parties ... administration
16:6 8:21 Changed
of shall provide ... School District" to "and (2) in ... Agreement"
[7:2 8:41 Del Paras
"City Manager ... Southlake, Texas 76092"
[7:7 8:51 Changed
"Superintendent" to "City Manager Superintendent"
17:8 8:61 Changed
"Carroll" to "City of Southlake Carroll"
[7:8 8:71 Changed
"District" to "667 N. Carroll Avenue "
[7:10 8:81 Changed
"76092" to "76092 Southlake, Texas 76092"
17:12 8:101 Changed
"the provisions ... the Texas" to "the Texas"
17:13 8:111 Changed
"9." to "9. Compliance. ... resolutions."
17:13 8:121 Changed
"9." to "Section 10."
[7:14 9:1] Changed
"10. of to "11. "
[7:15 9:21 Changed
"I 1" to "12"
17:16 9:31 Changed
"12" to "13"
r
Reinvestment Zone #1, Southlake
Creation Process
Actual Schedule of Events
Sep-97
S M T W T F S
1
2 3 4,
5
6
7 8
9 10; 11,
12
13
14115
16 17' 18'
19120
21,22 23�24 25'26'27
28'29 30'
Oct-97
S M
T
W
T F
S
!
1
2
3 1 4
5 6
7!
8
9!
10
1 11
12 13 , 14 1
15
16
171
18
19 20
21
22123 24
25
26 27
28,
29
30' 31
Nov-97
S M
T W
T
F
S
� 1
2
3
45i6
718
9
10
it, 12
13 14
' 15
16 17
18 19
20
21
22
23,24125 26
27
28
29
30'
'
Dec-97 '
S M T W T F
S
1 2 3 4 5
6
7k8!'10111
12
13146
17 18 19
20,23'24;25;26'27
28 29 30
Date Day Event
24-Jun-97 Tuesday City Council Meeting
Adoption of Resolution 97-43 setting a Public Hearing on the
creation of Reinvestment Zone #1, Southlake (approved 6-0)
TIRZ Boundaries: 646 acres
Project Cost: $80 million - 20 year life
25-Jun-97 Wednesday Preliminary Project and Financing Plan
L, and Notice of Public Hearing sent to Overlapping Taxing Units
31
5-Aug-97 Tuesday City Council Meeting
1st Reading of Ordinance 682 creating Reinvestment Zone #1, Southlake
and creating Board of Directors (approved Consent Agenda 6-0)
2-Sep-97 Tuesday City Council Meeting
2nd Reading (Public Hearing) and Adoption of Ordinance 682 creating
Reinvestment Zone #1, Southlake (Table 7-0)
16-Sep-97 Tuesday City Council Meeting
2nd Reading (Public Hearing) and Adoption of Ordinance 682 creating
Reinvestment Zone #1, Southlake (Table 7-0)
22-Sep-97 Monday CISD School Board Meeting
Presentation of Preliminary Project and Finance Plan
Page 1 4/7/99
C
Date Day Event
23-Sep-97 Tuesday Tarrant County Commissioner's Court
Presentation of Preliminary Project and Finance Plan
23-Sep-97 Tuesday City Council Meeting
2nd Reading (Public Hearing) and Adoption of Ordinance 682 creating
Reinvestment Zone # 1, Southlake (approve 5-0)
TIRZ Boundaries: 256 acres
Project Cost. $26 million - 20 year life
Town Hall $ 7.8 million
Establish number of members to Board of Directors -
not less than 7 and no more than 12; with terms for CC to reflect
City Council terms and 1 additional CISD member
25-Sep-97 Thursday Tarrant County Hospital District Board Meeting
Presentation of Preliminary Project and Finance Plan
22-Oct-97 Wednesday Meeting with overlapping taxing jurisdictions - Staff Briefing
Discussion of Preliminary Project and Financing Plan
23-Oct-97 Thursday Tarrant County Junior College Board Meeting
Presentation of Preliminary Project and Finance Plan
Approval of Letter of Intent to Participate
Appointment of Dr. Larry Darlage to serve as TCJC Representative
on Reinvestment Zone Board of Directors
28-Oct-97 Tuesday Tarrant County Commissioner's Court
Approval of Letter of Intent to Participate
4-Nov-97 Tuesday City Council Meeting
Adoption of Resolution 97-70 appointing eight members to the
Reinvestment Zone Board of Directors (approve 6-0)
5-Nov-97 Wednesday Reinvestment Zone Board Meeting
Discussion of Preliminary Project and Financing Plan
Page 2 4/7/99
Event
Date Day
12-Nov-97 Wednesday
Reinvestment Zone Board Meeting
Discussion of Preliminary Project and Financing Plan
Discussed proposed boundary change to 408 acres
for expanded school projects with full participation of CISD
17-Nov-97 Monday CISD Board Meeting
Resolution of Intent to participate passed and Dr. Ted Gillum appointed
to serve as CISD's representative on the Reinvestment Zone Board.
18-Nov-97 Tuesday Tarrant County Commissioner's Court
Appointment of Ms. Jane Sanford to serve as Tarrant County's
Representative on Reinvestment Zone Board of Directors
18-Nov-97 Tuesday City Council Meeting
1st Reading of Ordinance 682-A
Amending Boundary (approve 6-0)
TIRZ Boundaries: 408 acres
Project Cost: $116.9 million - 20 year life
Town Hall $ 7.8 million
School projects: $ 54.5 million
19-Nov-97 Wednesday Joint COS/CISD Worksession
Discussion of CISD Participation
20-Nov-97 Thursday Tarrant County Junior College Board Meeting
Approval of Participation Agreement
2-Dec-97 Tuesday City Council Meeting
2nd Reading of Ordinance 682-A
Amending Boundary and Extending Life of Zone (approve 6-0)
TIRZ Boundaries: 408 acres
Project Cost: $116.9 million - 40 year life
Town Hall $ 7.8 million
School projects: $ 54.5 million
1st Reading of Ordinance 690
Approving Final Project and Finance Plan (approve 6-0)
TIRZ Boundaries: 408 acres
Project Cost: $116.9 million - 40 year life
Town Hall $ 7.8 million
School projects: $ 54.5 million
Page 3 4/7/99
Event
Date
12-Dec-97
16-Dec-97
16-Dec-97
(W 6-Jan-98
8-Jan-98
15-Dec-98
NJ
Day
Friday
Reinvestment Zone Board Meeting
Approval of Final Project and Financing Plan
(1) Project Plan (approved 8-0) as presented on Sept. 23
TIRZ Boundaries: 256 acres
(2) Financing Plan(approved 8-0) as presented at meeting
Project Cost. $48.5 million - 20 year life
Town Hall $10 million
School projects: $20 million for stadium
Tuesday City Council Meeting
2nd Reading of Ordinance 690
Approving Final Project and Finance Plan
TIRZ Boundaries: 256 acres
Project Cost: $ 48.5 million - 20 year life
Town Hall $10 million
School projects: $20 million for stadium
Tuesday Adoption of Resolution 97-80
Appointing the Mayor to serve as chair of the Reinvestment Zone Board
Tuesday Tarrant County Commissioner's Court
Approval of Participation Agreement with the City
City Council Meeting
Approval of Participation Agreements with
the County, TCHD, and TCJC
Thursday Tarrant County Hospital District Board Meeting
Approval of Participation Agreement with the City
Appointment of Ms. Drenda Witt to serve as TCHD Representative
on Reinvestment Zone Board of Directors
Tuesday Reinvestment Zone Board Meeting
Approval of Revised Project and Financing Plan
TIRZ Boundaries: 408 acres
Project Cost. $127.4 million - 20 year life
Town Hall $12 million
School projects: $54.5 million
Page 4
4/7/99
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0
Type of Allowable Project Costs
Public Buildings and Facilities
Joint City/County Facility
Educational Facilities
Parking Facilities
Public Parks
Land Acquisition
Special Structures
Landscaping
Trails
General Infrastructure
Water Utilities
Sewer Utilities
Storm Water
Streets and Curbs
Traffic Control
Sidewa Iks/Streetscape
Demolition & Excavation
E ork/Grading oTring/Contingency
velopment Infrastructure
40% of Developer Infrastructure
Operational and Maintenance
Capital Maintenance
Operation Costs
Other Incremental Costs
Professional Services3
TOTAL COSTS
Exhibit C-1
Reinvestment Zone #1, Southlake
Proposed Capital Improvement Program
Phase One Phase Two Phase Three' Phase Fourz
$14000,000.00 `'
,$ 54,500,000.OQ,
$ 5,000 000.00
$ 1,134,154.00 $ 1,572,465.00
$ 548,380.00
$
881,682.00
$ 500,000.00
$ 216,148.00
$
350,234.00
$ 1,370,000.00
$ 399,669.00
$
1,010,522.00
$ 300,000.00
$ 1,329,972.00
$
1,925,905.00
$2,500,000.00 $ 11,170,000.60
$ 1,000,000.00
$ 3,484,739.00
$
4,907,623.00
$ 302:540.00 $ 488,585.00
$ 7,281,448.00 $ 9,564,551.00
$ 2,912,579.20 $ 3,825,820.40
$ 1,000,000.00
$ 1,940,000.00;
$ 27,760,000.00
$17,986,733.20 $ 6,398,285.40 $ 7,500,000.00 $ 95,600,000.00 $ 127,486,018.60
' These street costs include road improvements to Carroll Ave. and Kimball Ave. They are
either on the periphery of or exterior to the Rialto Development and thus the costs are
covered 100% by TIRZ revenues.
2 All projects in this phase are to be funded with CISD and City of Southlake contributions only.
3 Professional services includes ($200,000 for services fees; $1,200,000 for Architectural fees; $390,000
for Construction Management fees; and, $150,000 for Technology for Town Hall including AN, sound,
computer networking, etc.)
Exhibit C-3
Reinvestment Zone #1, Southlake
Proposed Capital Improvement Program
Phase Four
To be funded with CISD and City of Southlake Contributions Only
School Site (Continental Blvd)
South Carroll Avenue Road Construction from 1709 to Continental
Brumlow Road Construction from Continental to SH 26
Drainage Improvements for 16 acre school site on Continental
Subtotal Infrastructure for Continental School Site
School Sites (South Kimball Ave)
South Kimball Avenue Road Construction from 1709 to Heritage Business Park
Construct a 12" waterline along Kimball
Sewer for S. Kimball School site
S-7 Sewer Line for 42 acre site on S. Kimball
Subtotal Infrastructure for South Kimball School Sites
Buildings and Facilities
Middle School
Intermediate School
Transportation Facility
Stadium/3rd School
ODeratina Costs
Middle School
Intermediate School
Transportation Facility
Stadium/3rd School
Subtotal Infrastructure
Subtotal Buildings and Facilities
Annual Operating Costs
Cost for 20 years
$4,740,000.00
$2,470,000.00
$300,000.00
$7, 510, 000.00
$3,960,000.00
$500,000.00
$370,000.00
$1,000,000.00
$5, 830, 000.00
$13,340,000.00
$ 20,000,000.00
$ 13,000,000.00
$ 1,500,000.00
$ 20,000,000.00
$ 54,500,000.00
$ 400,000.00
$ 225,000.00
$ 163,000.00
$ 600, 000.00
$ 1,388,000.00
$ 27,760;00000-
TOTAL $ 95,600,000.00
City of Southlake, Texas
0
MEMORANDUM
July 23, 1999
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services
SUBJECT: Joint Use Facilities and Programs
Action Requested: Discussion of Joint Use Facilities and Programs.
Background
Information: The Joint Utilization Committee (JUC) was established in May of 1993
as a means by which the City of Southlake and the Carroll Independent
School District could mutually explore opportunities for the
development, use, and maintenance of educational, recreational, and
athletic facilities. The intent of the JUC is to maximize public use of
facilities and assets, minimize duplication of services, and establish a
method through which cooperative project planning and implementation
can be achieved.
(40" The Committee has six members consisting of two City Council
members, two School Board members, one Park Board member, and one
Citizen -at -Large. Meetings are held on a monthly basis and also
attended by one ex-officio member each from the City of Southlake and
the Carroll Independent School District.
During the past six years, the Joint Utilization Committee has been
instrumental in establishing a number of beneficial programs including
the "Interlocal Agreement for Parks, Playgrounds, and Other Recreation
Facilities." This Agreement establishes a schedule for facility use on
both School and City property. Community -based youth and adult
recreational, athletic, and educational programs have thrived as a result.
In addition, the City has contributed financially to a number of joint use
projects through the half -cent sales tax for parks development (Southlake
Parks Development Corporation), as well as through the general fund.
These projects are shown in the attached "Joint Use Project
Expenditures" sheet. The current year Parks division operating budget
includes $8,000 for security gates at the Carroll Middle School
gymnasium.
Unfortunately, due to increasing demands placed on both the School
District and the City as a result of dramatic population increases, the
scheduling of joint use facilities has become increasingly difficult. For
example, current and planned construction at school facilities has forced
Billy Campbell, City Manager
July 23, 1999
2
the City to explore alternative sites and options including the potential
reduction of a number of popular City sponsored athletic and recreational
programs during the next year.
Heavy usage of school gymnasiums by both parties is not likely to
decrease even after the construction improvements are completed. As
the population and involvement of the community grows, so to does their
desire for additional activities and programs. As an example, the
number of programs offered by the City's Parks and Recreation Division
has increased from 50 in 1995 to 386 in 1998. As might be expected,
participation levels also increased from 1,148 participants in 1995 to
26,018 participants in 1998.
These figures include youth and adult athletic and recreational programs,
City sponsored special events, and special programs such as "Southlake
Saturday Night." While an immediate solution to the scheduling issue is
not readily available, it is important for City and School District officials
to be aware of this growing concern.
(4w, The Joint Utilization Committee has also brought forward the possibility
of joint funding and use of the planned natatorium. An ad -hoc
committee consisting of the Joint Utilization Committee, several Park
Board members, and staff researched the opportunities of a joint use
natatorium and concluded that there would be benefits for joint
participation. No financial commitment was made by the City at the
time, however, the Joint Utilization Committee encouraged the City
Council and the CISD Board of Trustees that when and if funding issues
are resolved, the natatorium be designated as a joint use facility.
City staff has been in contact with the CISD Athletic Department and
will meet with them in the near future to review the conceptual plans,
anticipated construction costs, and facility scheduling and availability.
Additional data regarding specific opportunities for joint use will be
available following the evaluation of preliminary information.
In summary, the Joint Utilization Committee continues to serve as an
effective means of communication between the City and the School
District. Frequent and open interaction among the Committee members
and staff has proven essential in the development and exploration of
potential joint use projects. Additionally, the Joint Utilization
Committee allows members to provide updates on current and future
projects, discuss areas of concern, resolve issues, and foster a
cooperative working relationship between the City of Southlake and the
Carroll Independent School District.
Billy Campbell, City Manager
July 23, 1999
'Q.,
.3
Financial
Considerations: As determined by SPDC and City Council within the constraints of the
planned park capital projects and anticipated sales tax revenues.
Citizen Input/
Board Review: Joint Utilization Committee and natatorium ad -hoc committee members
consisting of the Joint Utilization Committee and several Park Board
members.
Legal Review: N/A
Alternatives: N/A
Supporting
Documents:
• Resolution from the Joint Utilization Committee encouraging joint
use participation in a proposed natatorium.
• City of Southlake and Southlake Parks Development Corporation
(W School District Joint Use Project Expenditures
Staff
Recommendation: Review of joint use facilities and programs by the City Council and
CISD Board of Trustees at the joint meeting scheduled for July 27, 1999.
Approved for Submittal to City Council:
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City Ma ger's Office
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7-23-1999 3:33AM FROM SOUTHLAKE PARKS REC 817 d21 2175 P.1
RESOLUTION NO.9"1
A RESOLUTION OF THE JOINT U JILMATION C01rfiWII1TM OF
THE CITY OF SOUTHLAIt;E, TEXAS, AND THE CARROLL
INDEPENDENT SCHOOL DISTRICT, ENCOURAGING JOINT
USE PARTICIPATION IN A PROPOSED NATATORIUM.
WHEREAS, the Carroll Independent School District has announced plans for a bond election,
with one purpose being to construct a natatorium on school dimict property; and,
WHEREAS, the City of Southlake has recreational program needs that can be fulfilled through
the availability of such a facility; and,
WHEREAS, the Joint Utilization Committee. composed of representatives from the City, the
School District, and the Parks and Recreation Board, has studied the feasibility of the natatorium being
used jointly for the purpose of providing progra�tng to both the students of the School District and the
citizens of Southlake.
NOW, THEREFORE, BE IT RESOLVED BY THE JOLN'I' iTM.L7ATYON CON4N OF Tp'
CITY OF SOUTHLAKE, TEXAS; AND TIEW r .R— RO L E-14DEPE': DENT1 SCHOOL DsS'I'P,IC
THAT;
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Section 3. ue Juint Wih"-- iiva Cummittee recommends chat the Parks and Recreation Board of the City
of S 01-thiake and the joint Utilization Committee, determine a fair Level of participation by the -City, based
vu teCouu=nded programming and scheduling availability. This recommendation should be used as a
basis for die Soudilai Parks Development Corporation and the City Council to determine the City's share
and method of funding in a joint use natatonum.
Section 4. This resolution is hereby effective upon passage by the Joint Utilization Committee.
PASSED AND APPROVED THIS THE le DAY OF JANUARY -U".
/I
Dnuv Sweltlah Chair
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To:
From:
Subject:
MEMORANDUM
July 23, 1999
Billy Campbell, City Manager
Ron Harper, Director of Engineering Services
CISD / COS Capital Projects
Action Requested: Discuss the proposed CISD facility construction and the required
City of Southlake infrastructure projects required to support the
CISD construction.
Background
Information: The CISD currently has an approved bond program to construct
several facilities throughout the City. In order to ensure that
these facilities are able to open on time and operate in an efficient
manner, the City has proposed to accelerate several infrastructure
construction projects.
The projects that are anticipated to be implemented for this
purpose include:
1) Extension of South Kimball to Heritage Business Park
2) Construction of the S-7 sewer line
3) Construction of a 12-inch water line along Kimball and
Continental
4) Widening and reconstruction of South Kimball from FM
1709 to Crooked Lane
5) Drainage improvements on Continental school site
6) Extension of Continental from Crooked Lane to South
Kimball
Financial
Considerations: Funding for these projects will be requested in the FY 99-00
budget.
Citizen Input/
Board Review: None.
Legal Review: None.
Alternatives: None.
Supporting
Documents: None.
Staff
Recommendation: Discuss project priorities and implementation schedules.
Ron Harper, P.E.
Director of Engineering Services
Approved for Submittal to City Council:
*CM—anager's Office
24
airy of aouiuiaxe, i eaas
MEMORANDUM
June 23,1999
TO: Billy Campbell, City Manager
FROM: Shelli Siemer, Assistant to the City Manager
SUBJECT: Update on the Drug and Alcohol Awareness Committee
Action Requested: Discussion on the Drug and Alcohol Awareness Committee during the
upcoming Joint CISD Board of Trustees and City Council meeting.
Background
Information: The Drug and Alcohol Awareness Committee is making progress toward
developing and implementing new and effective initiatives to combat the
growing problem of drug and alcohol abuse among the youth. This year's
committee, made up of representatives from the City Council of the City of
Southlake, the CISD Board of Trustees, the Chamber of Commerce, the
Mayor's Advisory Committee, and parents in the community, has been
working since January to implement the recommendations of the previous
year's committee. The status of the committee's projects are as follows:
(Va., Slogan/Logo "ER Everyone's Responsible": The committee has worked
diligently to identify a slogan and logo for the committee which the
community will get behind to promote the efforts to reduce youth alcohol and
drug use. The City of Bedford has given the committee permission to use their
"ER -Everyone's Responsible" slogan with the goal for this to become a
Tarrant County -wide slogan to mobilize and educate residents to become a part
of the solution to stop drug and alcohol use among the youth in the
community.
Parent Network: As part of an effort to involve adults in a parent to parent
network, the Drug and Alcohol Committee has worked hard to establish a
parent network program. A letter describing the program and an application
will be mailed to all parents in the community with children who attend the
CISD schools.
Resource/Prevention Packet: The committee will be compiling a resource
packet to include the following information:
➢ Upcoming Calendar of Events,
➢ Fact Sheet about youth alcohol and drug use,
➢ Resources to contact for assistance,
➢ Facts regarding the alcoholic beverage laws for minors,
➢ Tips on how to talk to your children about drugs, and
➢ Parent network application.
Packets will be distributed during the CISD schools' curriculum night to
parents with children in grades 5-12.
` Billy,Campbell
July 23, 1999
Page 2 of 3
City-wide Forum. The Drug and Alcohol Committee is planning to host a
city-wide forum on Monday, October 18, 1999, to discuss a number of issues
including youth drug and alcohol use. Planning is currently underway.
Information Blitz. The Drug and Alcohol Awareness committee will be
working with volunteers to distribute information cards to the youth in the
community during the fall and spring semesters. These cards will provide
youth with the facts regarding the alcoholic beverage laws for minors.
Every 15 Minutes Program. The committee will be coordinating a program
to help open the community's eyes regarding the effects of drinking and
driving. This program will be conducted at CHS in the spring -time and will
include participation from the City of Southlake, Carroll Independent School
District, Carroll High School, and community leaders. Planning will be
underway soon.
Speaker's Bureau. The drug and alcohol awareness committee has organized
a speaker's bureau to help educate the community regarding the dangers of
alcohol and drug use among the youth. Speakers are available to make a
presentation to any group, or organization.
Financial
Considerations: The implementation of these programs will have financial implications. Both
the CISD and City of Southlake organizations will need to support the
funding for the committee. Some of the preliminary cost estimates for
implementing the programs during the FY 1999-2000 are as follows:
Slogan/Logo $ 2,000
Resource/Prevention Packet: $10,000
City-wide Forum. $ 2,000
Every 15 Minutes Program. $10,000
Printing $ 2,000
Committee Support $ 1,800
Total Preliminary Estimate: $27,800
During fiscal year 1998-1999, the City of Southlake budgeted $8,800 for the
drug and alcohol awareness committee. The funds contributed include
$1,800 for committee support that includes all meeting materials, office
supplies, and mailing packet materials to committee members. The
additional $7,000 was budgeted for special projects and printing which will
be spent entirely this month on the printing of the Resource/Prevention
packets.
The City of Southlake is currently developing the 1999-2000 budget, and
which will request additional funds for the committee. It is very likely that
there are grants monies available to help pay for implementation of these
Billy,Campbell
July 23, 1999
Page 3 of 3
funds, and the City and CISD staff will need to work together to identify
grant funding.
Citizen Input/
Board Review: The Drug and Alcohol Committee is the driving force behind all of the
programs being implemented by the committee. The successful
implementation of most of these programs will require joint cooperation
among the committee members, the CISD staff and the City of Southlake
staff.
Legal Review: Not Applicable.
Alternatives: Not Applicable.
Supporting
Documents: Not Applicable
Staff
Recommendation: Please place this item on the July 27, 1999 Joint City Council/Carroll
(W Independent School District Meeting Agenda
Approved for Submittal to City Council:
At�-
1ty anager's Office